Family and Youth Services Bureau; Basic Center Program, 23175-23188 [05-8893]
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click on the link for ‘‘Missing,
Exploited, and Runaway Children
Protection Act’’).
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Administration for Children and
Families
Family and Youth Services Bureau;
Basic Center Program
Announcement Type: Initial.
Funding Opportunity Number: HHS–
2005–ACF–ACYF–CY–0063.
CFDA Number: 93.623.
Due Date for Applications:
Application is due June 20, 2005.
Executive Summary: The Family and
Youth Services Bureau (FYSB) is
accepting applications for the Basic
Center Program (BCP). The Basic Center
Program is one of the programs
authorized under Part A of the Runaway
and Homeless Youth (RHY) Act of 1974
to address runaway and homeless youth
problems. Basic Center Programs
provide an alternative to involving
runaway and homeless youth in the law
enforcement, child welfare, mental
health, and juvenile justice systems.
Each program must provide a safe and
appropriate shelter and individual,
family, and group counseling, as
appropriate. Optional services that
programs may provide are:
• Street-based services;
• Home-based services for families
with youth at risk of separation from the
family;
• Drug abuse education and
prevention services; and
• At the request of runaway and
homeless youth, testing for sexually
transmitted diseases.
Each BCP is required to provide to
runaway and homeless youth;
temporary shelter for up to fifteen (15)
days including room and board;
individual, group and family counseling
(as appropriate); and aftercare and
referrals, as appropriate. Some programs
also provide some or all of their services
through host homes (usually private
homes under contract to the centers)
with counseling and referrals being
provided. Basic Center programs shelter
youth through 18 years of age.
I. Funding Opportunity Description
A. Authorizing Legislation
Grants for Runaway and Homeless
Youth programs are authorized by the
Runaway and Homeless Youth Act
(Title III of the Juvenile Justice and
Delinquency Prevention Act of 1974), as
amended by the Runaway, Homeless,
and Missing Children Protection Act of
2003, Public Law 108–96. Text of the
2003 amended legislation may be found
at https://www.acf.hhs.gov/programs/
fysb (click on Grants Programs, then
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B. Program Background, Purpose and
Scope of Services
In the early 1970s, there were an
alarming number of youth leaving home
without parental permission, crossing
State lines and, while away from home,
were exposed to exploitation and other
dangers of street life. In response to the
widespread concern about the problem
of runaway and homeless youth,
Congress created a system of financial
support for States through a competitive
grant program as authorized by the
Runaway and Homeless Youth (RHY)
Act of 1974. The implementation and
administration of the program was
placed in the Family and Youth
Services Bureau (FYSB) within the
Department of Health and Human
Services (HHS).
The Basic Center Program (BCP) was
one of the grant programs authorized
under Part A of the RHY Act of 1974 to
address the runaway and homeless
youth problems. The overall purpose of
BCP is to provide a system of care for
young runaways outside the traditional
child welfare, mental health, law
enforcement, or juvenile justices
systems. Each program must provide a
safe and appropriate shelter and
individual, family, and group
counseling as appropriate. Optional
services that programs may provide are:
• Street-based services;
• Home-based services for families
with youth at risk of separation from the
family;
• Drug abuse education and
prevention services; and
• At the request of runaway and
homeless youth, testing for sexually
transmitted diseases
While each Basic Center is slightly
different, each Basic Center Program is
required to provide outreach to runaway
and homeless youth; temporary shelter
for up to fifteen (15) days, including
room and board; individual, group and
family counseling (as appropriate); and
aftercare and referrals, as appropriate.
Some programs also provide some or all
of their shelter services through host
homes (usually private homes under
contract to the centers) with counseling
and referrals being provided. BCPs
shelter youth through 18 years of age.
In fiscal year 2004, a total of $44.4
million was available for the program,
which allowed FYSB to fund 345 Basic
Centers.
C. Positive Youth Development
The Family and Youth Services
Bureau has worked to promote a
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positive youth development (PYD)
framework for all of its funded grant
programs (including the Basic Center
Programs) and activities. Therefore,
applicants are encouraged, to the extent
possible, to develop their project
descriptions with the PYD framework in
mind as discussed below.
The positive youth development
approach is predicated on the
understanding that all young people
need support, guidance and
opportunities during adolescence, a
time of rapid growth and change. With
this support, they can develop selfassurance and create a healthy,
successful life. Key elements of positive
youth development are:
• Healthy messages to adolescents
about their bodies, their behaviors and
their interactions;
• Safe and structured places for teens
to study, recreate and socialize;
• Strengthened relationships with
adult role models, such as parents,
mentors, coaches or community leaders;
• Skill development in literacy,
competence, work readiness and social
skills; and
• Opportunities to serve others and
build self-esteem.
If these factors are being addressed,
young people can become not just
‘‘problem free’’ but ‘‘fully-prepared’’
and engaged constructively in their
communities and society.
These key elements result in the
following outcomes:
• Increased opportunities and
avenues for the positive use of time;
• Increased opportunities for positive
self-expression; and
• Increased opportunities for youth
participation and civic engagement.
It is FYSB’s hope and expectation that
awareness of this PYD approach and its
importance for serving youth will
increase. The FYSB publications,
Understanding Youth Development:
Promoting Positive Pathways of Growth
(https://www.ncfy.com/pubs/
undyouth.htm) and Reconnecting Youth
and Community: A Youth Development
Approach (https://www.ncfy.com/
Reconnec.htm) are widely distributed as
a source document for positive youth
development concepts and applications.
These publications are available online
from the FYSB National Clearinghouse
on Families and Youth (NCFY) at
https://www.ncfy.com or by phone at
(301–608–8098). Additionally, a recent
Statement of Principles for Positive
Youth Development, endorsed by a
broad range of agencies, institutions and
organizations, may be found in the
brochure: Toward a Blueprint for Youth:
Making Positive Youth Development a
National Priority. Multiple copies of this
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resource are available from NCFY or it
can be found online at https://
www.acf.hhs.gov/programs/fysb/
youthdev.htm.
D. Definitions
Definitions may be found at Section
387 of the RHY Act, as amended.
Homeless Youth—The term
‘‘homeless youth’’ means an individual
who is not more than 21 years of age,
or in the case of a youth seeking shelter
in a center under Part A of the Runaway
and Homeless Act, not more than 18
years of age, and for the purposes of Part
B not less than 16 years of age for whom
it is not possible to live in a safe
environment with a relative; and who
has no other safe alternative living
arrangement.
Street Youth—The term ‘‘street
youth’’ means an individual who is a
runaway youth; or indefinitely or
intermittently a homeless youth; and
spends a significant amount of time on
the street or in other areas that increase
the risk to such youth for sexual abuse,
sexual exploitation, prostitution, or drug
abuse.
Youth at Risk of Separation from the
Family—The term ‘‘youth at risk of
separation from the family’’ means an
individual who is less than 18 years of
age; and who has a history of running
away from the family of such individual
whose parent, guardian, or custodian is
not willing to provide for the basic
needs of such individual; or who is at
risk of entering the child welfare system
or juvenile justice system as a result of
the lack of services available to the
family to meet such needs.
Drug Abuse Education and Prevention
Services—The term ‘‘drug abuse
education and prevention services’’
means services to runaway and
homeless youth to prevent or reduce the
illicit use of drugs by such youth; and
may include individual, family, group,
and peer counseling; drop-in services;
assistance to runaway and homeless
youth in rural areas (including the
development of community support
groups); information and training
relating to the illicit use of drugs by
runaway and homeless youth, to
individuals involved in providing
services to such youth; and activities to
improve the availability of local drug
abuse prevention services to runaway
and homeless youth.
Home-Based Services—The term
‘‘home-based services’’ means services
provided to youth and their families for
the purpose of preventing such youth
from running away, or otherwise
becoming separated, from their families;
assisting runaway youth to return to
their families; and includes services that
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are provided in the residences of
families (to the extent practicable),
including intensive individual and
family counseling; and training relating
to life skills and parenting.
Street-Based Services—The term
‘‘street-based services’’ means services
provided to runaway and homeless
youth and street youth in areas where
they congregate. These services are
designed to assist such youth in making
healthy personal choices regarding
where they live and how they behave;
and may include identification of and
outreach to runaway and homeless
youth, and street youth; crisis
intervention and counseling;
information and referral for housing;
information and referral for transitional
living and health care services;
advocacy, education, and prevention
services related to alcohol and drug
abuse; sexual exploitation; sexually
transmitted diseases, including human
immunodeficiency virus (HIV); and
physical and sexual assault.
Transitional Living Youth Project—
The term ‘‘transitional living youth
project’’ means a project that provides
shelter and services designed to
promote a transition to self-sufficient
living and to prevent long-term
dependency on social services.
Locality—The term ‘‘locality’’ refers to
a unit of general government. For
example, a ‘‘locality’’ may be a city,
county, township, town, parish, village,
or a combination of such units.
Additionally, Federally-recognized
Indian tribes are eligible to apply for
grants as local units of government.
Aftercare Services—The term
‘‘aftercare services’’ means the provision
of services to runaway or otherwise
homeless youth and their families
subsequent to the youth’s return home
or the youth’s placement in alternative
living arrangements, which assist in
alleviating the problems that
contributed to his or her running away
or being homeless.
Area—The term ‘‘area’’ means a
specific neighborhood or section of the
locality in which the runaway and
homeless youth project is or will be
located.
Coordinated Networks of Agencies—
The term ‘‘coordinated networks of
agencies’’ means an association of two
or more private agencies, whose
purpose is to develop or strengthen
services to runaway or otherwise
homeless youth and their families.
Counseling Services—The term
‘‘counseling services’’ means the
provision of guidance, support, and
advice to runaway or otherwise
homeless youth and their families that
is designed to alleviate the problems
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that contributed to the youth’s running
away or being homeless, resolve intrafamily problems, to reunite such youth
with their families, whenever
appropriate, and to help them decide
upon a future course of action.
Demonstrably Frequented by or
Reachable—The term ‘‘demonstrably
frequented by’’ or ‘‘reachable’’ means
located in an area in which runaway or
otherwise homeless youth congregate, or
an area accessible to such youth by
public transportation, or by the
provision of transportation by the
runaway and homeless youth project
itself.
Juvenile Justice System—The term
‘‘juvenile justice system’’ means
agencies such as, but not limited to,
juvenile courts, law enforcement,
probation, parole, correctional
institutions, training schools, and
detention facilities.
Law Enforcement Structure—The
term ‘‘law enforcement structure’’
means any police activity or agency
with legal responsibility for enforcing a
criminal code including police
departments and sheriffs’ offices.
A Locality is a unit of general
government—for example, a city,
county, township, town, parish, village,
or a combination of such units.
Federally recognized Indian tribes are
eligible to apply for grants as local units
of government.
Runaway and Homeless Youth
Project—The term ‘‘runaway and
homeless youth project’’ means a locally
controlled human service program
facility outside the law enforcement
structure and the juvenile justice system
that provides temporary shelter, directly
or through other facilities, counseling,
and aftercare services to runaway or
otherwise homeless youth.
Runaway Youth—The term ‘‘runaway
youth’’ means a person under 18 years
of age who absents himself or herself
from home, or place of legal residence,
without the permission of his or her
family.
Short-Term Training—The term
‘‘short-term training’’ means the
provision of local, State, or regionally
based instruction to runaway or
otherwise homeless youth service
providers in skill areas that will directly
strengthen service delivery.
State—The term ‘‘State’’ includes any
State of the United States, the District of
Columbia, the Commonwealth of Puerto
Rico, the Trust Territory of the Pacific
Islands, and any territory or possession
of the United States.
Technical Assistance—The term
‘‘technical assistance’’ means the
provision of expertise or support for the
purpose of strengthening the
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capabilities of grantee organizations to
deliver services.
Temporary Shelter—The term
‘‘temporary shelter’’ means the
provision of short-term (maximum of 15
days) room and board and core crisis
intervention services, on a 24-hour
basis, by a runaway and homeless youth
project.
II. Award Information
Funding Instrument Type: Grant.
Anticipated Total Priority Area
Funding: $13,800,000.
Anticipated Number of Awards: 107.
Ceiling on Amount of Individual
Awards Per Budget Period: $200,000.
Floor on Amount of Individual
Awards: None.
Average Projected Award Amount:
$129,000.
Length of Project Periods: 36-month
project with three 12-month budget
periods.
III. Eligibility Information
1. Eligible Applicants
County governments; City or
township governments; Special district
governments; State controlled
institutions of higher education; Native
American tribal governments (Federally
recognized); Native American tribal
organizations (other than Federally
recognized tribal governments); Nonprofits having a 501(c)(3) status with the
IRS, other than institutions of higher
education; Non-profits that do not have
a 501(c)(3) status with the IRS, other
than institutions of higher education;
Others (See Additional Information on
Eligibility below.)
Additional Information on Eligibility
Public and non-profit private entities
and coordinated networks of such
entities are eligible applicants under
this announcement.
Faith-based and community
organizations are eligible applicants
under this announcement.
Current BCP grantees with project
periods ending on or before September
29, 2005, and all other eligible
applicants not currently receiving BCP
funds may apply for a new competitive
Basic Center grant under this
announcement.
Current BCP grantees (including subgrantees) with one or two years
remaining in their project period may
not apply for a new Basic Center grant
for the community they currently serve.
These grantees will receive instructions
from their respective Administration for
Children and Families (ACF) Runaway
and Homeless Youth (RHY) Regional
Office contacts on the procedures for
applying for noncompetitive
continuation grants. Current grantees
that have questions regarding their
eligibility to apply for new funds should
consult with the appropriate Regional
Office Youth Contact to determine if
they are eligible to apply for a new grant
award.
The funds available for new awards
and continuations in each State and
insular area are listed below in the Basic
Center Program Table of Allocations by
State. In this Table, the amounts shown
in the ‘‘New Awards’’ column are the
amounts available for competition
under this announcement. The dollar
amount available for awards in each
State depends on the amount of the
State’s total allotment (based on the
State’s relative population of
individuals who are less than 18 years
of age) minus the amount required for
non-competing continuations.
Therefore, where the amount required
for non-competing continuations in any
State equals or exceeds the State’s total
allotment, it is possible that no new
awards will be made in the State.
However, agencies in States where zero
($ -0-) funding is reflected on the BCP
Table of Allocation are highly
encouraged to apply for grant funding in
the event that additional funding
becomes available.
All applicants under this competitive
grant area will compete with other
eligible applicants in the State in which
they propose to deliver services.
BASIC CENTER PROGRAM FISCAL YEAR 2005 ALLOCATION BY STATE
Continuations
New awards
Totals
Region I:
Connecticut ...........................................................................................................................
Maine ....................................................................................................................................
Massachusetts ......................................................................................................................
New Hampshire ....................................................................................................................
Rhode Island ........................................................................................................................
Vermont ................................................................................................................................
244,645
334,371
495,892
190,923
221,382
199,992
265,285
0
447,996
0
0
0
509,930
334,371
943,888
190,923
221,382
199,992
Region I Total ................................................................................................................
1,687,205
713,281
2,400,486
Region II:
New Jersey ...........................................................................................................................
New York ..............................................................................................................................
Puerto Rico ...........................................................................................................................
Virgin Islands ........................................................................................................................
800,000
1,325,328
144,149
0
473,789
1,431,407
417,514
45,000
1,273,789
2,756,735
561,663
45,000
Region II Total ...............................................................................................................
2,269,477
2,367,710
4,637,187
Region III:
Delaware ...............................................................................................................................
District of Columbia ..............................................................................................................
Maryland ...............................................................................................................................
Pennsylvania ........................................................................................................................
Virginia ..................................................................................................................................
West Virginia ........................................................................................................................
118,601
112,500
300,000
1,307,385
445,000
251,254
0
0
502,305
523,718
632,767
19,680
118,601
112,500
802,305
1,831,103
1,077,767
270,934
Region III Total ..............................................................................................................
2,534,740
1,678,470
4,213,210
Region IV:
Alabama ................................................................................................................................
Florida ...................................................................................................................................
Georgia .................................................................................................................................
653,305
1,705,646
907,066
21,636
810,104
378,453
674,941
2,515,750
1,285,519
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BASIC CENTER PROGRAM FISCAL YEAR 2005 ALLOCATION BY STATE—Continued
Continuations
New awards
Totals
Kentucky ...............................................................................................................................
Mississippi ............................................................................................................................
North Carolina ......................................................................................................................
South Carolina ......................................................................................................................
Tennessee ............................................................................................................................
550,000
97,299
976,521
440,779
435,000
65,242
319,483
272,620
173,450
421,351
615,242
416,782
1,249,141
614,229
856,351
Region IV Total .............................................................................................................
5,765,616
2,462,339
8,227,955
Region V:
Illinois ....................................................................................................................................
Indiana ..................................................................................................................................
Michigan ...............................................................................................................................
Minnesota .............................................................................................................................
Ohio ......................................................................................................................................
Wisconsin .............................................................................................................................
1,594,832
531,398
1,073,564
391,247
1,335,219
779,372
291,184
380,171
419,475
351,106
364,232
40,551
1,886,016
911,569
1,493,039
742,353
1,699,451
819,923
Region V Total ..............................................................................................................
5,705,632
1,846,719
7,552,351
Region VI:
Arkansas ...............................................................................................................................
Louisiana ..............................................................................................................................
New Mexico ..........................................................................................................................
Oklahoma .............................................................................................................................
Texas ....................................................................................................................................
412,070
528,222
183,151
457,900
1,860,823
0
140,123
93,728
66,225
1,391,757
412,070
668,345
276,879
524,125
3,252,580
Region VI Total .............................................................................................................
3,442,166
1,691,833
5,133,999
Region VII:
Iowa ......................................................................................................................................
Kansas ..................................................................................................................................
Missouri ................................................................................................................................
Nebraska ..............................................................................................................................
381,022
300,737
473,000
158,475
58,266
103,175
365,528
97,871
439,288
403,912
838,528
256,346
Region VII Total ............................................................................................................
1,313,234
624,840
1,938,074
Region VIII:
Colorado ...............................................................................................................................
Montana ................................................................................................................................
North Dakota ........................................................................................................................
South Dakota ........................................................................................................................
Utah ......................................................................................................................................
Wyoming ...............................................................................................................................
368,288
144,106
158,910
100,000
0
118,000
300,207
0
0
0
350,660
0
668,495
144,106
158,910
100,000
350,660
118,000
Region VIII Total ...........................................................................................................
889,304
650,867
1,540,171
Region IX:
American Samoa ..................................................................................................................
Arizona ..................................................................................................................................
California ...............................................................................................................................
Guam ....................................................................................................................................
Hawaii ...................................................................................................................................
Northern Marianas ................................................................................................................
Nevada .................................................................................................................................
0
507,725
3,998,388
0
174,214
........................
295,710
45,000
314,768
1,267,985
45,000
0
45,000
38,966
45,000
822,493
5,266,373
45,000
174,214
45,000
334,676
Region IX Total .............................................................................................................
4,976,037
1,756,719
6,732,756
Region X:
Alaska ...................................................................................................................................
Idaho .....................................................................................................................................
Oregon ..................................................................................................................................
Washington ...........................................................................................................................
224,000
224,955
473,431
607,515
0
0
58,310
298,500
224,000
224,955
531,741
906,015
Region X Total ..............................................................................................................
1,529,901
356,810
1,886,711
FY 2005 BCP Total .......................................................................................................
30,113,312
14,149,588
44,262,900
Note: Agencies in States where zero
($ -0-) funding is reflected on the BCP Table
of Allocations are highly encouraged to apply
for grant funding in case additional funds
become available.
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2. Cost Sharing/Matching
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Grantees are required to meet a nonFederal share of the project costs, in
accordance with Pub. L. 108–96, section
Yes.
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83(a). Grantees must provide at least 10
percent of the total approved cost of the
project. The total approved cost of the
project is the sum of the ACF share and
the non-Federal share. The non-Federal
share may be met by cash or in-kind
contributions, although applicants are
encouraged to meet their match
requirements through cash
contributions. For example, in order to
meet the match requirements, a project
with a total approved cost of $666,670,
requesting $600,000 (based on an award
of $200,000 per budget period) in ACF
funds, must provide a non-Federal share
of at least $66,667 (10 percent of total
approved project cost of $666,670).
Grantees will be held accountable for
commitments of non-Federal resources
even if over the amount of the required
match. Failure to provide the amount
will result in disallowance of Federal
funds. Lack of supporting
documentation at the time of
application will not impact the
responsiveness of the application for
competitive review.
• A statement from a State taxing
body, State attorney general, or other
appropriate State official certifying that
the applicant organization has a nonprofit status and that none of the net
earning accrue to any private
shareholders or individuals.
• A certified copy of the
organization’s certificate of
incorporation or similar document that
clearly establishes non-profit status.
• Any of the items in the
subparagraphs immediately above for a
State or national parent organization
and a statement signed by the parent
organization that the applicant
organization is a local non-profit
affiliate.
Private, non-profit organizations are
encouraged to submit with their
applications the survey located under
‘‘Grant Related Documents and Forms,’’
‘‘Survey for Private, Non-Profit Grant
Applicants,’’ titled, ‘‘Survey on
Ensuring Equal Opportunity for
Applicants,’’ at: www.acf.hhs.gov/
programs/ofs/forms.htm.
3. Other
All applicants must have a Dun &
Bradstreet number. On June 27, 2003,
the Office of Management and Budget
published in the Federal Register a new
Federal policy applicable to all Federal
grant applicants. The policy requires
Federal grant applicants to provide a
Dun & Bradstreet Data Universal
Numbering System (DUNS) number
when applying for Federal grants or
cooperative agreements on or after
October 1, 2003. The DUNS number will
be required whether an applicant is
submitting a paper application or using
the government-wide electronic portal
(www.Grants.gov). A DUNS number will
be required for every application for a
new award or renewal/continuation of
an award, including applications or
plans under formula, entitlement and
block grant programs, submitted on or
after October 1, 2003.
Please ensure that your organization
has a DUNS number. You may acquire
a DUNS number at no cost by calling the
dedicated toll-free DUNS number
request line on 1–866–705–5711 or you
may request a number on-line at
https://www.dnb.com.
Non-profit organizations applying for
funding are required to submit proof of
their non-profit status. Proof of nonprofit status is any one of the following:
• A reference to the applicant
organization’s listing in the Internal
Revenue Service’s (IRS) most recent list
of tax-exempt organizations described in
the IRS Code.
• A copy of a currently valid IRS tax
exemption certificate.
Disqualification Factors
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Applications that exceed the ceiling
amount will be considered nonresponsive and will not be considered
for funding under this announcement.
Any application that fails to satisfy
the deadline requirements referenced in
Section IV.3 will be considered nonresponsive and will not be considered
for funding under this announcement.
IV. Application and Submission
Information
1. Address To Request Application
Package
ACYF Operations Center, c/o The
Dixon Group, Attn: Basic Center
Program Funding, 118 Q Street, NE.,
Washington, DC 20002–2132. Phone:
866–796–1591. E-mail:
fysb@dixongroup.com.
2. Content and Form of Application
Submission
Each application package must
include an original and two copies. Do
not staple the application or any section
of the application.
The length of the entire application
package must not exceed 80 pages. This
includes the required Federal forms/
certifications (SF–424, SF–424A, SF–
424B and SF–LLL), table of contents,
project summary, project description,
budget/budget justification,
supplemental documentation, proof of
non-profit status, summaries of subgrants and contracts, and letters of
support or agreement. All pages of the
application package must be
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sequentially numbered beginning with
page one. The required Federal forms
will be counted towards the total
number of pages. All pages of each
application will be counted to
determine the total length. All pages
exceeding the 80 page limit will be
removed and will not be considered in
the reviewing process. A cover letter is
not required. Applicants are reminded
that if a cover letter is submitted, it will
count towards the 80 page limit.
The project description must be typed
and double-spaced on a single-side of
81⁄2 x 11 plain white paper with at least
1⁄2 inch margins on all sides, using black
print with 12 pitch or 12 point size
Times New Roman font. For charts,
budget tables, supplemental letters, and
support documents, applicants may use
a different pitch size and font but no
less than 10 pitch size and singlespaced.
Additional Application Guidance—If
more than one agency is involved in
submitting a single application, one
entity must be identified as the
applicant organization that will have
legal responsibility for the grant. Follow
the additional guidance below to
complete the SF–424:
• Item 6: Insure the accuracy of
Employer Identification Number (EIN).
This number is provided to an
organization by the Internal Revenue
Service (IRS).
• Item 10: Clearly state the Catalog of
Federal Domestic Assistance (CFDA)
number (93.623) and title of the program
(Basic Center Program).
• Item 13: Proposed Project Start Date
is 09/30/2005; End Date is 09/29/2008.
• Item 14: Include the Congressional
District where the applicant is located
in 14a and other district(s) affected by
the project in 14b. An applicant may
insure the accuracy of its district(s) via
the following website address: https://
www.house.gov/writerep/. Once in the
site: select your State, enter your zip
code, including the 4-digit zip code
extension, and then click ‘‘contact my
representative’’. This will take you to a
page where the correct Congressional
District is listed.
• Item 15: The Estimated Funding
should reflect only the budgeted amount
for a 12-month budget period. Assume
that if the application is awarded a grant
in this cycle that future funding based
on non-competitive continuation grants
will remain at this level based on the
availability of funds.
Table of Contents—Should reference
the order of the application sections and
provide page numbers.
One Page Project Summary/
Abstract—An abstract should describe
the project and reference the funding
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request. Clearly mark this page with the
applicant name as shown on item 5 of
the SF–424 and the services area as
shown in item 12 of the SF–424. Also,
include the applicant’s telephone
number and E-mail address. The
summary description is limited to one
page and can be single or doublespaced. Care should be taken to produce
a summary which accurately and
concisely reflects the proposed project.
The summary should describe the goals
and objectives and the results and
benefits expected.
Project Description—Should provide
a broad overview of the project and of
what the project intends to achieve;
address each of the categories in Section
V.1; be structured in a manner that
addresses each of the evaluation criteria
(Objectives and Need for Assistance,
Results and Benefits, Approach, Staff
and Position Data, Organizational
Profiles, and Budget and Budget
Justification); and respond to the
evaluation criteria in Section V.1.
Budget and Budget Justification—The
budget detail must be in a worksheet,
table, or spreadsheet format and should
reflect a 12-month budget period. Each
category within the budget should
correspond with the budget categories’
titles listed in Section B of form SF–
424A under Budget and Budget
Justification and should include a
description of each line item within the
category and the calculations derived.
The budget justification must be in a
narrative format. The budget
justification must provide a rationale for
the items requested and how these items
relate to the overall success of the
project.
Proof of Non-Profit Status—See
Section III.3 for acceptable
documentation that must be submitted
by date of award.
Summary of Sub-grants/Contracts—A
summary of a monetary sub-grant and/
or contract must be provided as part of
the application package. The summary
must include a description of the project
services that will be completed through
the sub-grant or contract using Federal
funds.
Letters of Agreement—Letters of
agreement are required if the applicant
is proposing to provide services that
will be provided by a different agency
or entity based on a non-monetary
arrangement. The letter of agreement
must enumerate the project services that
will be completed under the agreement.
Letters of Support—Letters from
community, public, and commercial
leaders and organizations that support
funding for the proposed project.
Non-Federal Resources Commitment
Letters—Letters from organizations,
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21:08 May 03, 2005
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entities, or individuals agreeing to
provide non-Federal resources (cash or
in-kind) to the project.
You may submit your application to
us in either electronic or paper format.
To submit an application
electronically, please use the
www.Grants.gov/Apply site. If you use
Grants.gov, you will be able to
download a copy of the application
package, complete it off-line, and then
upload and submit the application via
the Grants.gov site. ACF will not accept
grant applications via email or facsimile
transmission.
Please note the following if you plan
to submit your application
electronically via Grants.gov
• Electronic submission is voluntary,
but strongly recommended.
• When you enter the Grants.gov site,
you will find information about
submitting an application electronically
through the site, as well as the hours of
operation. We strongly recommend that
you do not wait until the application
deadline date to begin the application
process through Grants.gov.
• We recommend you visit Grants.gov
at least 30 days prior to filing your
application to fully understand the
process and requirements. We
encourage applicants who submit
electronically to submit well before the
closing date and time so that if
difficulties are encountered an applicant
can still send in a hard copy overnight.
If you encounter difficulties, please
contact the Grants.gov Help Desk at 1–
800–518–4276 to report the problem
and obtain assistance with the system.
• To use Grants.gov, you, as the
applicant, must have a DUNS Number
and register in the Central Contractor
Registry (CCR). You should allow a
minimum of five days to complete the
CCR registration.
• You will not receive additional
point value because you submit a grant
application in electronic format, nor
will we penalize you if you submit an
application in paper format.
• You may submit all documents
electronically, including all information
typically included on the SF–424 and
all necessary assurances and
certifications.
• Your application must comply with
any page limitation requirements
described in this program
announcement.
• After you electronically submit
your application, you will receive an
automatic acknowledgement from
Grants.gov that contains a Grants.gov
tracking number. The Administration
for Children and Families will retrieve
your application from Grants.gov.
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• We may request that you provide
original signatures on forms at a later
date.
• You may access the electronic
application for this program on
www.Grants.gov.
• You must search for the
downloadable application package by
the CFDA number.
Applicants that are submitting their
application in paper format should
submit an original and two copies of the
complete application. The original and
each of the two copies must include all
required forms, certifications,
assurances, and appendices, be signed
by an authorized representative, have
original signatures, and be submitted
unbound.
Private, non-profit organizations are
encouraged to submit with their
applications the survey located under
‘‘Grant Related Documents and Forms,’’
‘‘Survey for Private, Non-Profit Grant
Applicants,’’ titled, ‘‘Survey on
Ensuring Equal Opportunity for
Applicants,’’ at: www.acf.hhs.gov/
programs/ofs/forms.htm.
Standard Forms and Certifications
The project description should
include all the information
requirements described in the specific
evaluation criteria outlined in the
program announcement under Section V
Application Review Information. In
addition to the project description, the
applicant needs to complete all the
standard forms required for making
applications for awards under this
announcement.
Applicants seeking financial
assistance under this announcement
must file the Standard Form (SF) 424,
Application for Federal Assistance; SF–
424A, Budget Information—NonConstruction Programs; SF–424B,
Assurances—Non-Construction
Programs. The forms may be reproduced
for use in submitting applications.
Applicants must sign and return the
standard forms with their application.
Applicants must furnish prior to
award an executed copy of the Standard
Form LLL, Certification Regarding
Lobbying, when applying for an award
in excess of $100,000. Applicants who
have used non-Federal funds for
lobbying activities in connection with
receiving assistance under this
announcement shall complete a
disclosure form, if applicable, with their
applications (approved by the Office of
Management and Budget under control
number 0348–0046). Applicants must
sign and return the certification with
their application.
Applicants must also understand they
will be held accountable for the
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smoking prohibition included within
Pub. L. 103–227, Title XII
Environmental Tobacco Smoke (also
known as the PRO–KIDS Act of 1994).
A copy of the Federal Register notice
which implements the smoking
prohibition is included with the forms.
By signing and submitting the
application, applicants are providing
the certification and need not mail back
the certification with the application.
Applicants seeking to provide drug
abuse education and prevention services
must also understand that they will be
held accountable for conducting
outreach activities for runaway and
homeless youth. (See 42 U.S.C.
5712(e)(2)) By signing and submitting
the application, applicants are
providing this certification and need not
mail back a separate certification with
the application.
Applicants must make the appropriate
certification of their compliance with all
Federal statutes relating to
nondiscrimination. By signing and
submitting the applications, applicants
are providing the certification and need
not mail back the certification form.
Complete the standard forms and the
associated certifications and assurances
based on the instructions on the forms.
The forms and certifications may be
found at: www.acf.hhs.gov/programs/
ofs/forms.htm.
Please see Section V.1. Criteria, for
instructions on preparing the full
project description.
What to submit
3. Submission Dates and Times
Due Date for Applications: June 20,
2005.
Explanation of Due Dates
The closing time and date for receipt
of applications is referenced above.
Applications received after 4:30 p.m.
eastern time on the closing date will be
classified as late.
Deadline: Applications shall be
considered as meeting an announced
deadline if they are received on or
before the deadline time and date
referenced in Section IV.6. Applicants
are responsible for ensuring
applications are mailed or submitted
electronically well in advance of the
application due date.
Applications hand carried by
applicants, applicant couriers, other
representatives of the applicant, or by
overnight/express mail couriers shall be
considered as meeting an announced
deadline if they are received on or
before the deadline date, between the
hours of 8 a.m. and 4:30 p.m., eastern
time, at the address referenced in
Section IV.6., between Monday and
Friday (excluding Federal holidays).
ACF cannot accommodate
transmission of applications by
facsimile. Therefore, applications
transmitted to ACF by fax will not be
accepted regardless of date or time of
submission and time of receipt.
Required content
See
See
See
See
SF–424A ..................................
See Section IV .......................
Budget and Budget Justification
SF–424B ..................................
See Sections IV. and V ..........
See Section IV .......................
Proof of Non-Profit Status ........
SF-LLL Certification Regarding
Lobbying.
Letters of Support ....................
Non-Federal Resources Commitment Letters.
Letters of Agreement ...............
Summary of sub-grant and/or
contract.
See Section III ........................
See Section IV .......................
Sections IV ......................
Sections IV. and V ..........
Section IV. and V ............
Section IV .......................
You may use the checklist below as a
guide when preparing your application
package.
When to submit
By
By
By
By
See Sections IV. and V ..........
See Section IV .......................
Found in Section IV ........................................
Found in Sections IV. and V ..........................
Found in Sections IV. and V ..........................
Found at: https://www.acf.hhs.gov/programs/
ofs/forms.htm.
Found at: https://www.acf.hhs.gov/programs/
ofs/forms.htm.
Found in Sections IV. and V ..........................
Found at: https://www.acf.hhs.gov/programs/
ofs/forms.htm.
Found in Section III ........................................
Found at: https://www.acf.hhs.gov/programs/
ofs/forms.htm.
Found in Sections IV. and V ..........................
Format described in Section IV ......................
See Section IV .......................
See Section IV .......................
Format described in Section IV ......................
Format described in Section IV ......................
By application due date.
By application due date.
Additional Forms
Private, non-profit organizations are
encouraged to submit with their
21:08 May 03, 2005
Checklist
Required form or format
Table of Contents .....................
Project Abstract ........................
Project Description ...................
SF–424 .....................................
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Receipt acknowledgement for
application packages will be provided to
applicants who submit their package via
mail, courier services, or by hand
delivery. Applicants will receive an
electronic acknowledgement for
applications that are submitted via
https://www.Grants.gov.
Late Applications: Applications that
do not meet the criteria above are
considered late applications. ACF shall
notify each late applicant that its
application will not be considered in
the current competition.
Any application received after 4:30
p.m. eastern time on the deadline date
will not be considered for competition.
Applicants using express/overnight
mail services should allow two working
days prior to the deadline date for
receipt of applications. Applicants are
cautioned that express/overnight mail
services do not always deliver as agreed.
Extension of deadlines: ACF may
extend application deadlines when
circumstances such as acts of God
(floods, hurricanes, etc.) occur, or when
there are widespread disruptions of mail
service, or in other rare cases. A
determination to extend or waive
deadline requirements rests with the
Chief Grants Management Officer.
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applications the survey located under
‘‘Grant Related Documents and Forms,’’
‘‘Survey for Private, Non-Profit Grant
Applicants,’’ titled, ‘‘Survey on
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application
application
application
application
due
due
due
due
date.
date.
date.
date.
By application due date.
By application due date.
By application due date.
By date of award.
By date of award.
By application due date.
By application due date.
Ensuring Equal Opportunity for
Applicants,’’ at: www.acf.hhs.gov/
programs/ofs/forms.htm.
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What to submit
Required content
See form .................................
Survey for Private, Non-Profit
Grant Applicants.
Location
May be found at: www.acf.hhs.gov/programs/
ofs/forms.htm.
4. Intergovernmental Review
State Single Point of Contact (SPOC)
This program is covered under
Executive Order 12372,
‘‘Intergovernmental Review of Federal
Programs,’’ and 45 CFR Part 100,
‘‘Intergovernmental Review of
Department of Health and Human
Services Programs and Activities.’’
Under the Order, States may design
their own processes for reviewing and
commenting on proposed Federal
assistance under covered programs.
As of October 1, 2004, the following
jurisdictions have elected to participate
in the Executive Order process:
Arkansas, California, Delaware, District
of Columbia, Florida, Georgia, Illinois,
Iowa, Kentucky, Maine, Maryland,
Michigan, Mississippi, Missouri,
Nevada, New Hampshire, New Mexico,
New York, North Dakota, Rhode Island,
South Carolina, Texas, Utah, West
Virginia, Wisconsin, American Samoa,
Guam, North Mariana Islands, Puerto
Rico, and Virgin Islands. As these
jurisdictions have elected to participate
in the Executive Order process, they
have established SPOCs. Applicants
from participating jurisdictions should
contact their SPOC, as soon as possible,
to alert them of prospective applications
and receive instructions. Applicants
must submit all required materials, if
any, to the SPOC and indicate the date
of this submittal (or the date of contact
if no submittal is required) on the
Standard Form 424, item 16a.
Under 45 CFR 100.8(a)(2), a SPOC has
60 days from the application deadline to
comment on proposed new or
competing continuation awards. SPOCs
are encouraged to eliminate the
submission of routine endorsements as
official recommendations. Additionally,
SPOCs are requested to clearly
differentiate between mere advisory
comments and those official State
process recommendations which may
trigger the ‘‘accommodate or explain’’
rule.
When comments are submitted
directly to ACF, they should be
addressed to the U.S. Department of
Health and Human Services,
Administration for Children and
Families, Office of Grants Management,
Division of Discretionary Grants, 370
L’Enfant Promenade SW., 4th floor,
Washington, DC 20447.
Although the remaining jurisdictions
have chosen not to participate in the
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21:08 May 03, 2005
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When to submit
By application due date.
process, entities that meet the eligibility
requirements of the program are still
eligible to apply for a grant even if a
State, Territory, Commonwealth, etc.
does not have a SPOC. Therefore,
applicants from these jurisdictions, or
for projects administered by federallyrecognized Indian Tribes, need take no
action in regard to E.O. 12372.
The official list, including addresses,
of the jurisdictions that have elected to
participate in E.O. 12372 can be found
on the following URL: https://
www.whitehouse.gov/omb/grants/
spoc.html.
8 a.m. to 4:30 p.m. eastern time,
Monday through Friday. Applications
should be delivered to: c/o The Dixon
Group, Attn: Basic Center Program
Funding, 118 Q Street, NE., Washington,
DC 20002–2132, Attention: ACYF
Operations Center.
Electronic Submission:
www.Grants.gov. Please see section IV. 2
Content and Form of Application
Submission, for guidelines and
requirements when submitting
applications electronically.
5. Funding Restrictions
Grant awards will not allow
reimbursement of pre-award costs.
Construction of a facility is not an
allowable activity or expenditure under
this program. However, it is permissible
to use grant funds to renovate existing
structures as described in program
regulations at 45 CFR 1351.15.
No grant funds may be used for any
program of distributing sterile needles
or syringes for the hypodermic injection
of any illegal drug. (42 U.S.C. 5752) [See
Section VI.3. Special Terms and
Conditions of Awards.]
A minimum of $100,000 will be
allotted to each State, the District of
Columbia and Puerto Rico. A minimum
of $45,000 will be awarded to each of
the four insular areas: Guam, American
Samoa, the Commonwealth of the
Northern Marianas and the Virgin
Islands.
The Paperwork Reduction Act of 1995
(Pub. L. 104–13)
Public reporting burden for this
collection of information is estimated to
average 20 hours per response,
including the time for reviewing
instructions, gathering and maintaining
the data needed and reviewing the
collection information.
The project description is approved
under OMB control number 0970–0139
which expires 4/30/2007.
An agency may not conduct or
sponsor, and a person is not required to
respond to, a collection of information
unless it displays a currently valid OMB
control number.
6. Other Submission Requirements
Submission by Mail: An applicant
must provide an original application
with all attachments, signed by an
authorized representative and two
copies. The application must be
received at the address below by 4:30
p.m. eastern time on or before the
closing date. Applications should be
mailed to: c/o The Dixon Group, Attn:
Basic Center Program Funding, 118 Q
Street, NE., Washington, DC 20002–
2132, Attention: ACYF Operations
Center.
Hand Delivery: An applicant must
provide an original application with all
attachments signed by an authorized
representative and two copies. The
application must be received at the
address below by 4:30 p.m. eastern time
on or before the closing date.
Applications that are hand delivered
will be accepted between the hours of
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V. Application Review Information
1. Criteria
Purpose
The project description provides a
major means by which an application is
evaluated and ranked to compete with
other applications for available
assistance. The project description
should be concise and complete and
should address the activity for which
Federal funds are being requested.
Supporting documents should be
included where they can present
information clearly and succinctly. In
preparing your project description,
information responsive to each of the
requested evaluation criteria must be
provided. Awarding offices use this and
other information in making their
funding recommendations. It is
important, therefore, that this
information be included in the
application in a manner that is clear and
complete.
General Expectations and Instructions
ACF is particularly interested in
specific project descriptions that focus
on outcomes and convey strategies for
achieving intended performance. Project
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descriptions are evaluated on the basis
of substance and measurable outcomes,
not length. Extensive exhibits are not
required. Cross-referencing should be
used rather than repetition. Supporting
information concerning activities that
will not be directly funded by the grant
or information that does not directly
pertain to an integral part of the grant
funded activity should be placed in an
appendix. Pages should be numbered
and a table of contents should be
included for easy reference.
Introduction
Applicants required to submit a full
project description shall prepare the
project description statement in
accordance with the following
instructions while being aware of the
specified evaluation criteria. The text
options give a broad overview of what
your project description should include
while the evaluation criteria identify the
measures that will be used to evaluate
applications.
Project Summary/Abstract
Provide a summary of the project
description (a page or less) with
reference to the funding request.
Objectives and Need for Assistance
Clearly identify the physical,
economic, social, financial,
institutional, and/or other problem(s)
requiring a solution. The need for
assistance must be demonstrated and
the principal and subordinate objectives
of the project must be clearly stated;
supporting documentation, such as
letters of support and testimonials from
concerned interests other than the
applicant, may be included. Any
relevant data based on planning studies
should be included or referred to in the
endnotes/footnotes. Incorporate
demographic data and participant/
beneficiary information, as needed. In
developing the project description, the
applicant may volunteer or be requested
to provide information on the total
range of projects currently being
conducted and supported (or to be
initiated), some of which may be
outside the scope of the program
announcement.
Results or Benefits Expected
Identify the results and benefits to be
derived. For example, the project
description may cite measurable
outcomes, including but not limited to,
the number of youth returning home for
reunification with family or returning to
a safe and appropriate alternative living
arrangement.
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Approach
Outline a plan of action that describes
the scope and detail of how the
proposed work will be accomplished.
Account for all functions or activities
identified in the application. Cite factors
that might accelerate or decelerate the
work and state your reason for taking
the proposed approach rather than
others. Describe any unusual features of
the project such as design or
technological innovations, reductions in
cost or time, or extraordinary social and
community involvement.
Provide quantitative monthly or
quarterly projections of the
accomplishments to be achieved for
each function or activity in such terms
as the number of people to be served
and the number of activities
accomplished.
When accomplishments cannot be
quantified by activity or function, list
them in chronological order to show the
schedule of accomplishments and their
target dates.
If any data is to be collected,
maintained, and/or disseminated,
clearance may be required from the U.S.
Office of Management and Budget
(OMB). This clearance pertains to any
‘‘collection of information that is
conducted or sponsored by ACF.’’
List organizations, cooperating
entities, consultants, or other key
individuals who will work on the
project along with a short description of
the nature of their effort or contribution.
Geographic Location
Describe the precise location of the
project and boundaries of the area to be
served by the proposed project. Maps or
other graphic aids may be attached.
Staff and Position Data
Provide a biographical sketch and job
description for each key person
appointed. Job descriptions for each
vacant key position should be included
as well. As new key staff is appointed,
biographical sketches will also be
required.
Organizational Profiles
Provide information on the applicant
organization(s) and cooperating
partners, such as organizational charts,
financial statements, audit reports or
statements from CPAs/Licensed Public
Accountants, Employer Identification
Numbers, names of bond carriers,
contact persons and telephone numbers,
child care licenses and other
documentation of professional
accreditation, information on
compliance with Federal/State/local
government standards, documentation
of experience in the program area, and
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23183
other pertinent information. If the
applicant is a non-profit organization,
submit proof of non-profit status in its
application.
The non-profit agency can accomplish
this by providing: (a) A reference to the
applicant organization’s listing in the
Internal Revenue Service’s (IRS) most
recent list of tax-exempt organizations
described in the IRS Code; (b) a copy of
a currently valid IRS tax exemption
certificate, (c) a statement from a State
taxing body, State attorney general, or
other appropriate State official
certifying that the applicant
organization has a non-profit status and
that none of the net earnings accrue to
any private shareholders or individuals;
(d) a certified copy of the organization’s
certificate of incorporation or similar
document that clearly establishes nonprofit status, (e) any of the items
immediately above for a State or
national parent organization and a
statement signed by the parent
organization that the applicant
organization is a local non-profit
affiliate.
Budget and Budget Justification
Provide a budget with line item detail
and detailed calculations for each
budget object class identified on the
Budget Information form. Detailed
calculations must include estimation
methods, quantities, unit costs, and
other similar quantitative detail
sufficient for the calculation to be
duplicated. Also include a breakout by
the funding sources identified in Block
15 of the SF–424.
Provide a narrative budget
justification that describes how the
categorical costs are derived. Discuss
the necessity, reasonableness, and
allocability of the proposed costs.
General
Use the following guidelines for
preparing the budget and budget
justification. Both Federal and nonFederal resources shall be detailed and
justified in the budget and narrative
justification. ‘‘Federal resources’’ refers
only to the ACF grant for which you are
applying. ‘‘Non-Federal resources’’ are
all other Federal and non-Federal
resources. It is suggested that budget
amounts and computations be presented
in a columnar format: first column,
object class categories; second column,
Federal budget; next column(s), nonFederal budget(s), and last column, total
budget. The budget justification should
be a narrative.
Personnel
Description: Costs of employee
salaries and wages.
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Justification: Identify the project
director or principal investigator, if
known. For each staff person, provide
the title, time commitment to the project
(in months), time commitment to the
project (as a percentage or full-time
equivalent), annual salary, grant salary,
wage rates, etc. Do not include the costs
of consultants or personnel costs of
delegate agencies or of specific
project(s) or businesses to be financed
by the applicant.
policy which includes the equipment
definition.
Fringe Benefits
Description: Costs of employee fringe
benefits unless treated as part of an
approved indirect cost rate.
Justification: Provide a breakdown of
the amounts and percentages that
comprise fringe benefit costs such as
health insurance, FICA, retirement
insurance, taxes, etc.
Contractual
Description: Costs of all contracts for
services and goods except for those that
belong under other categories such as
equipment, supplies, construction, etc.
Include third party evaluation contracts
(if applicable) and contracts with
secondary recipient organizations,
including delegate agencies and specific
project(s) or businesses to be financed
by the applicant.
Justification: Demonstrate that all
procurement transactions will be
conducted in a manner to provide, to
the maximum extent practical, open and
free competition. Recipients and
subrecipients, other than States that are
required to use Part 92 procedures, must
justify any anticipated procurement
action that is expected to be awarded
without competition and exceed the
simplified acquisition threshold fixed at
41 U.S.C. 403(11) (currently set at
$100,000).
Recipients might be required to make
available to ACF pre-award review and
procurement documents, such as
request for proposals or invitations for
bids, independent cost estimates, etc.
Travel
Description: Costs of project-related
travel by employees of the applicant
organization (does not include costs of
consultant travel).
Justification: For each trip, show the
total number of traveler(s), travel
destination, duration of trip, per diem,
mileage allowances, if privately owned
vehicles will be used, and other
transportation costs and subsistence
allowances. Travel costs for key staff to
attend ACF-sponsored workshops
should be detailed in the budget.
Equipment
Description: ‘‘Equipment’’ means an
article of nonexpendable, tangible
personal property having a useful life of
more than one year and an acquisition
cost which equals or exceeds the lesser
of (a) the capitalization level established
by the organization for the financial
statement purposes, or (b) $5,000. (Note:
Acquisition cost means the net invoice
unit price of an item of equipment,
including the cost of any modifications,
attachments, accessories, or auxiliary
apparatus necessary to make it usable
for the purpose for which it is acquired.
Ancillary charges, such as taxes, duty,
protective in-transit insurance, freight,
and installation shall be included in or
excluded from acquisition cost in
accordance with the organization’s
regular written accounting practices.)
Justification: For each type of
equipment requested, provide a
description of the equipment, the cost
per unit, the number of units, the total
cost, and a plan for use on the project,
as well as use or disposal of the
equipment after the project ends. An
applicant organization that uses its own
definition for equipment should provide
a copy of its policy or section of its
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Supplies
Description: Costs of all tangible
personal property other than that
included under the Equipment category.
Justification: Specify general
categories of supplies and their costs.
Show computations and provide other
information which supports the amount
requested.
indirect cost rate approved by the
Department of Health and Human
Services (HHS) or another cognizant
Federal agency.
Justification: An applicant that will
charge indirect costs to the grant must
enclose a copy of the current rate
agreement. If the applicant organization
is in the process of initially developing
or renegotiating a rate, upon notification
that an award will be made, it should
immediately develop a tentative indirect
cost rate proposal based on its most
recently completed fiscal year, in
accordance with the cognizant agency’s
guidelines for establishing indirect cost
rates, and submit it to the cognizant
agency. Applicants awaiting approval of
their indirect cost proposals may also
request indirect costs. When an indirect
cost rate is requested, those costs
included in the indirect cost pool
should not also be charged as direct
costs to the grant. Also, if the applicant
is requesting a rate which is less than
what is allowed under the program, the
authorized representative of the
applicant organization must submit a
signed acknowledgement that the
applicant is accepting a lower rate than
allowed.
Other
Enter the total of all other costs. Such
costs, where applicable and appropriate,
may include but are not limited to
insurance, food, medical and dental
costs (noncontractual), professional
services costs, space and equipment
rentals, printing and publication,
computer use, training costs, such as
tuition and stipends, staff development
costs, and administrative costs.
Justification: Provide computations, a
narrative description and a justification
for each cost under this category.
Non-Federal Resources
Description: Amounts of non-Federal
resources that will be used to support
the project as identified in Block 15 of
the SF–424.
Justification: The firm commitment of
these resources must be documented
and submitted with the application so
the applicant is given credit in the
review process. A detailed budget must
be prepared for each funding source.
Evaluation Criteria: The following
evaluation criteria appear in weighted
descending order. The corresponding
score values indicate the relative
importance that ACF places on each
evaluation criterion; however,
applicants need not develop their
applications precisely according to the
order presented. Application
components may be organized such that
a reviewer will be able to follow a
seamless and logical flow of information
(e.g. from a broad overview of the
project to more detailed information
about how it will be conducted).
In considering how applicants will
carry out the responsibilities addressed
under this announcement, competing
applications for financial assistance will
be reviewed and evaluated against the
following criteria:
Indirect Charges
Description: Total amount of indirect
costs. This category should be used only
when the applicant currently has an
Approach (35 Points)
1. The extent to which the application
describes how the Basic Center will
operate programmatically and
Note: Whenever the applicant intends to
delegate part of the project to another agency,
the applicant must provide a detailed budget
and budget narrative for each delegate
agency, by agency title, along with the
required supporting information referred to
in these instructions.
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administratively and meet the needs of
runaway and homeless youth and their
families providing the scope of services
required by the authorizing RHY
legislation and program administration
requirements.
2. The extent to which the application
describes the delivery of counseling
services to youth that encourages, to the
extent possible, the involvement of
parents or legal guardians in the
counseling.
3. The extent to which the application
describes the delivery of aftercare
services to youth and ensures that
services will be provided to all youth,
including those who are returned to a
home or domicile that is beyond the
State in which the runaway and
homeless youth center is located.
4. The extent to which the application
states the expected or estimated ratio of
staff to youth in a BCP center and
explains how this ratio will be sufficient
to ensure adequate supervision and
treatment of youth accessing services.
5. The extent to which the application
describes plans for conducting an
outreach program that, where
applicable, will attract members of
ethnic, cultural, and racial minorities
and/or persons with limited ability to
speak English. As such, the application
should describe the strategies and
activities for encouraging awareness of
and sensitivity to the diverse needs of
runaway and homeless youth who are
persons of low English proficiency, or
represent particular ethnic and racial
backgrounds.
6. If the application proposes to serve
a specific RHY population (e.g. singlesex programs, gay and lesbian youth, or
a particular ethnic group, etc.) then the
application will be evaluated on the
extent to which the applicant describes
plans for providing focused services to
meet the special needs of this
population and how the applicant will
make referrals or otherwise provide for
the needs of RHY youth who are not in
the specific population the applicant
will serve.
7. The extent to which the application
describes plans for ensuring
coordination with schools to which
runaway and homeless youth will
return and for assisting the youth to stay
current with the curricula of these
schools. Specific information on how
the applicant will work with the
McKinney-Vento School District Liaison
(as designated by the State Coordinator)
to assure that runaway and homeless
youth are provided information about
the educational services available to
such youth under 42 U.S.C. 11431
through 11435. A list of McKinneyVento State Coordinators can be found
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at www.serve.org/nche/downloads/
sccontact.pdf.
8. The extent to which the application
describes procedures for dealing with
youth who have run away from foster
care placements and from correctional
institutions and must show that
procedures are in accordance with
Federal, State and local laws.
9. The extent to which the application
describes procedures for maintaining
confidentiality of records on the youth
and families served. Procedures must
insure that no information on the youth
and families is disclosed without the
consent of the individual youth, parent
or legal guardian. Note: Disclosures
without consent made to another agency
compiling statistical records or to a
government agency involved in the
disposition of criminal charges against
an individual youth may be permissible
if individually identifiable information
is not provided, and if such disclosures
are consistent with applicable State,
local, or other Federal laws.
10. If the applicant proposes to
provide optional home-based services,
then the application will be evaluated
on the extent to which it provides a
description of:
• The nature of counseling and
information provided to youth and the
families (including unrelated
individuals in the family households) of
such youth, including services relating
to basic life skills, interpersonal skill
building, educational advancement, job
attainment skills, mental and physical
health care, parenting skills, financial
planning, and referral to sources of
other needed services;
• How the center will provide
directly, or through an arrangement
made by the center, 7-day, 24-hour
service to respond to family crises
(including immediate access to
temporary shelter for runaway and
homeless youth and youth at risk of
separation from the family);
• The objectives and measures of
success to be achieved in partnership
with the families of runaway and
homeless youth and youth at risk of
separation from the family, as a result of
receiving home-based services;
• Initial and ongoing training for staff
who provide home-based services;
• How caseloads will remain
sufficiently low to allow for intensive
involvement (i.e., 5 to 20 hours per
week) with each family receiving such
services and how staff providing such
services will receive qualified
supervision.
11. If the applicant proposes to
provide optional drug abuse education
and prevention services, then the
application will be evaluated on the
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extent to which it provides a description
of:
• The types of such services that the
applicant proposes to provide;
• The objectives of such services;
• The types of information and
training to be provided to individuals
providing such services to runaway and
homeless youth; and,
• How outreach activities for
runaway and homeless youth will be
conducted.
12. If the applicant proposes to
provide optional street-based services,
then the application will be evaluated
on the extent to which it provides a
description of:
• Staff supervision, including onstreet supervision by appropriately
trained staff;
• Backup personnel for on-street staff;
• Initial and ongoing training for staff
who provide such services; and
• How outreach activities for
runaway and homeless youth and street
youth will be conducted.
Results or Benefits Expected (20 Points)
1. The extent to which the application
describes specific measurable outcomes
and how they will be achieved.
2. The extent to which the application
describes the anticipated changes in
attitudes, values, and behavior of the
youth served and improvements in
individual and family functioning that
will result from services provided.
Objectives and Need for Assistance (15
Points)
1. The extent to which the application
describes the goals and objectives of the
proposed Basic Center project and how
implementation will fulfill the purpose
and provide the scope services stated in
Part A of the RHY legislation as
described in the ‘‘Background, Purpose
and Scope of Services’’ in Section I.
2. The extent to which the application
describes the need for assistance by
describing the general conditions of
youth and families in the area to be
served and the estimated number and
characteristics of runaway and homeless
youth and their families in the vicinity.
The extent to which the discussion
includes matters of family functioning
and the health, education, employment,
and social conditions of the youth in the
service area, including at-risk
conditions or behaviors such as drug
use, school failure, and delinquency.
3. The extent to which the application
describes the existing support systems
for youth at risk of separation from the
family and homeless youth in the area,
with specific references to law
enforcement, health and mental health
care, social services, schools and child
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welfare. In addition, the extent to which
the applicant identifies other agencies
providing shelter and services to
runaway and homeless youth in the area
and gaps in service between such
agencies. Supporting documentation of
need from other community groups may
be included.
4. The extent to which the application
describes the area to be served, states
the precise location(s) of program
services, and demonstrates that the
services will be located in an area which
is frequented by and/or easily accessible
by runaway and homeless youth.
5. The extent to which the application
specifies the annual number of
qualifying runaway and homeless youth
(RHY) and their families expected to be
directly served (i.e., sheltered and
counseled) by the BCP. The extent to
which the application provides the
number of beds available for runaway
and homeless youth. (This number is
restricted to a minimum of 4 RHY youth
and a maximum shelter capacity of 20
youth unless the applicant is required
by State or local law or regulations to
meet a higher maximum to comply with
licensure requirements for child and
youth serving facilities; proof is
required for this exception.)
Staff and Position Data (10 Points)
1. The extent to which the application
describes key staff (including key staff,
consultants, and volunteers) skills,
knowledge, and experience as it relates
to working with RHY generally and BCP
specifically.
2. The extent to which the application
provides for key staff, biographical
sketches or resumes, and position
descriptions that are consistent with
those described in the narrative budget
justification. Resumes must indicate
what positions staff will fill; and
position descriptions must specifically
describe each job as it relates to the
proposed project.
3. The extent to which the application
describes the cultural competencies of
staff and how that competency relates to
the youth being served.
4. The extent to which the application
describes a plan for training project staff
as well as staff of cooperating
organizations and individuals. Training
should include at a minimum:
organizational policies and procedures,
job responsibilities, and subject matter
knowledge of issues pertaining to
runaway and homeless youth and at-risk
youth, such as positive youth
development.
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Budget and Budget Justification (10
Points)
1. The extent to which the application
provides a detailed line item budget and
narrative budget justification for
requested Federal and non-Federal
funds to implement the full scope of
services and related activities for the
first year (12-months) of the project. The
Budget Categories described, must be
the same as the categories listed on the
SF–424A, Section B: Personnel, fringe
benefits, travel, equipment, supplies,
contractual, other, total direct charges,
indirect charges, and total budget. The
non-Federal share, as appropriate, must
be reflected among the same categories
in a separate column.
2. The extent to which the application
describes how each category of costs are
derived, i.e., detailed calculations that
include estimation methods, quantities,
unit costs, etc., that equate to the total
costs proposed in a particular category
(e.g., travel costs should be broken
down into hotel costs, per diem rates,
airfare, etc.).
3. The extent to which the applicant
has appropriately allocated funds
toward the purchase of necessary
computer equipment in order to comply
with the special requirements of
statistical record keeping through
RHYMIS (Runaway and Homeless
Youth Management information
System). (See Section VI.2.
Administrative and National Policy
Requirements.)
4. The extent to which the application
describes fiscal controls (including
accounting procedures and audit
requirements) to ensure prudent use,
proper disbursement, and accurate
accounting of Federal funds received as
well as accounting for non-Federal
resources.
Organizational Profiles (10 Points)
1. The extent to which the application
describes the organization’s past
experience in working with runaway,
homeless, and street youth populations.
Experience does not have to pertain
only to past FYSB funded program
experience. Note: Past experience means
that a major activity of the agency has
been the provision of temporary shelter,
counseling, and referral services to
runaway or otherwise homeless youth
and their families, either directly or
through linkages established with other
community agencies.
2. The extent to which the application
describes the role of other organizations
or multiple sites of the agency that will
be involved in direct services (through
monetary or non-monetary
arrangements) to runaway and homeless
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youth through this grant. The
application should list all of these sites
and include addresses, phone numbers
and staff contact names if different from
the address and contact on the SF–424.
Letters of agreement and an
Organizational Chart are required.
3. If the agency is a current recipient
of funds from the Administration for
Children and Families for services to
runaway and homeless youth for
programs other than those applied for in
this application, the application will be
evaluated on the extent to which it
shows how the services supported by
these funds are, or will be, integrated
with the existing services.
4. The extent to which the application
provides a plan for project continuance
beyond grant support, including a plan
for securing resources and continuing
project activities after Federal assistance
has ceased. A listing of the applicant’s
other funding sources must be included.
The extent to which the application
either describes how the activities
implemented under this project will be
continued by the agency once Federal
funding for the project has ended or
describes specific plans for
accomplishing program phase-out in the
event the applicant cannot obtain new
operating funds at the end of the 36month project period. Availability of
funds is not guaranteed.
5. The extent to which the application
includes letters of support from
community, public, and commercial
leaders and organizations that support
the proposed project for funding.
2. Review and Selection Process
No grant award will be made under
this announcement on the basis of an
incomplete application.
Applications will be reviewed and
scored competitively. This review will
be conducted in Washington, DC, by a
panel of experts in the field, generally
persons from outside the Federal
Government. The review panels will use
the evaluation criteria listed in Section
V.1. of this announcement to review and
score the applications. In addition, the
panels will assign a score (maximum
score 100) to each application. The
panels will identify the application’s
strengths and weaknesses based on the
application’s responsiveness to the
evaluation criteria. The results (scores)
of this review will be a primary factor
in making funding decisions. Each
application in the funding range will be
subject to an administrative review by
the ACF Central and Regional Offices
after the panel review process. ACF may
consider a variety of factors in addition
to the review criteria identified above,
including geographic location, relative
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needs for services, types of applicant
organizations, and comments solicited
from the ACF regional offices, in order
to ensure that the interests of the
Federal Government are met in making
the final selections.
As required by the RHY Act, in
making grant award decisions, priority
for funding shall be given to private
entities with past experience in
providing services to runaway,
homeless and street youth. Past
experience means that a major activity
of the agency has been the provision of
temporary shelter, counseling, and
referral services to runaway or
otherwise homeless youth and their
families, either directly or through
linkages established with other
community agencies.
Since ACF will be using non-Federal
reviewers in the process, applicants
have the option of omitting from the
application copies (not the original)
specific salary rates or amounts for
individuals specified in the application
budget and Social Security Numbers, if
otherwise required for individuals. The
copies may include summary salary
information.
Approved but Unfunded Applications
Applications that are approved but
unfunded may be held over for funding
in the next funding cycle, pending the
availability of funds, for a period not to
exceed one year.
3. Anticipated Announcement and
Award Dates
Awards will be made by September
30, 2005. Unsuccessful applicants will
be notified in writing after the final
awards have been made.
VI. Award Administration Information
1. Award Notices
The successful applicants will be
notified through the issuance of a
Financial Assistance Award document
which sets forth the amount of funds
granted, the terms and conditions of the
grant, the effective date of the grant, the
budget period for which initial support
will be given, the non-Federal share to
be provided, (if applicable), and the
total project period for which support is
contemplated. The Financial Assistance
Award will be signed by the Grants
Officer and transmitted via postal mail.
Organizations whose applications will
not be funded will be notified in
writing.
2. Administrative and National Policy
Requirements
Grantees are subject to the
requirements in 45 CFR Part 74 (non-
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governmental) and 45 CFR Part 92
(governmental).
Runaway and Homeless Youth Program
Administration Requirements (45 CFR,
Part 1351)
Direct Federal grants, subaward
funds, or contracts under this ACF
Program shall not be used to support
inherently religious activities such as
religious instruction, worship, or
proselytization. Therefore, organizations
must take steps to separate, in time or
location, their inherently religious
activities from the services funded
under this Program. Regulations
pertaining to the prohibition of Federal
funds for inherently religious activities
can be found on the HHS Web site at
https://www.os.dhhs.gov/fbci/
waisgate21.pdf.
Applicants are advised that no grant
funds may be used for any program of
distributing sterile needles or syringes
for the hypodermic injection of any
illegal drug. Prospective grantees are
advised that entities which receive
Basic Center Program (BCP) grant funds
and which operate a program of
distributing sterile needles or syringes
for hypodermic injections of illegal
drugs must account for all funds used
for such programs separately from any
expenditure of BCP grant funds. (42
U.S.C. 5752.) See Section IV.5. Funding
Restrictions.
Runaway and Homeless Youth
Management Information System
(RHYMIS)
RHYMIS (Runaway and Homeless
Youth Management information
System)—Grantees must agree to keep
adequate statistical records profiling the
youth and families served under the
Federal grant and to gather and submit
program and client data required by
FYSB. This information is required by
the RHY program legislation and
defined in user-friendly Runaway and
Homeless Youth Management
Information System (RHYMIS or
RHYMIS–LITE). Recipients of a grant
administered through the Family and
Youth Services Bureau (FYSB) are
required and expected to submit the
data via RHYMIS or in an approved
format which RHYMIS can receive.
Grantees have the option of using
RHYMIS for internal management
improvement or for research and other
program needs. A RHYMIS hotline/help
desk is available at 888–749–6474, and/
or at rhymis_help@csc.com.
The Family and Youth Services
Bureau will fund computer software for
RHY program data collection through
RHYMIS. An applicant lacking the
computer equipment (hardware) for
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23187
RHYMIS data collection must include
an estimated cost for such equipment in
their proposed budget. If the applicant
already has such equipment, this fact
must be noted. (See Section V.1.
Evaluation Criteria/Budget and Budget
Justification.) (Note: Existing grantees
generally report that their staff has been
able to easily train themselves to operate
RHYMIS due to its user-friendliness,
prompts, help features, and FYSB’s
technical support service.)
In accordance with the Paperwork
Reduction Act of 1995 (Pub. L. 104–13)
the data collection under RHYMIS is
approved under OMB control number
0970–0123, which expires September
30, 2007.
3. Reporting Requirements
Program Progress Reports: SemiAnnual.
Financial Reports: Semi-Annual.
Grantees will be required to submit
program progress and financial reports
(SF 269) throughout the project period.
Program progress and financial reports
are due 30 days after the reporting
period. In addition, final programmatic
and financial reports are due 90 days
after the close of the project period.
VII. Agency Contacts
Program Office Contact
Dorothy W. Pittard, Family and Youth
Services Bureau, c/o ACYF Operations
Center, 118 Q Street, NE, Washington,
DC 20002–2132. Phone: 866–796–1591.
E-mail: fysb@dixongroup.com.
Grants Management Office Contact
Peter Thompson, ACYF Grants
Officer, Family and Youth Services
Bureau, c/o ACYF Operations Center,
118 Q Street, NE, Washington, DC
20002–2132. Phone: 866–796–1591. Email: fysb@dixongroup.com.
VIII. Other Information
Please reference Section IV.3 for
details about acknowledgement of
received applications.
Notice: Beginning with FY 2006, the
Administration for Children and
Families (ACF) will no longer publish
grant announcements in the Federal
Register. Beginning October 1, 2005,
applicants will be able to find a
synopsis of all ACF grant opportunities
and apply electronically for
opportunities via: www.Grants.gov.
Applicants will also be able to find the
complete text of all ACF grant
announcements on the ACF Web site
located at: https://www.acf.hhs.gov/
grants/.
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Dated: April 28, 2005.
Joan E. Ohl,
Commissioner, Administration on Children,
Youth and Families.
[FR Doc. 05–8893 Filed 5–3–05; 8:45 am]
BILLING CODE 4184–01–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Administration for Children and
Families
Administration on Children, Youth and
Families, Children’s Bureau; Grants to
Tribes, Tribal Organizations, and
Migrant Programs for CommunityBased Child Abuse Prevention
Programs
Announcement Type: Initial.
Funding Opportunity Number: HHS–
2005–ACF–ACYF–CA–0061.
CFDA Number: 93.590.
Due Date for Applications:
Application is due July 5, 2005.
Executive Summary: The primary
purpose of this funding announcement
is to provide financial support to
selected tribes, tribal organizations, and
migrant programs for child abuse
prevention programs and activities that
are consistent with the goals outlined by
Title II of CAPTA. The goal of the
programs and activities supported by
these funds is to prevent the occurrence
or recurrence of abuse or neglect within
the tribal and migrant populations. The
funds must support more effective and
comprehensive child abuse prevention
activities and family support services,
including an emphasis on strengthening
marriages and reaching out to include
fathers, that will enhance the lives and
ensure the safety and well-being of
migrant and Native American children
and their families. Some examples of
programs that may be funded include,
but are not limited to, voluntary home
visiting, respite care, parenting
education, mutual support, family
resource centers, marriage education,
and other family support services. The
funds must also be used to support an
evaluation of the programs and services
funded by the grant. Finally, programs
funded should develop stronger
linkages with the Community-based
Child Abuse Prevention Program
(CBCAP) State Lead Agency funded
under Title II of CAPTA.
It is anticipated that three grants (one
each to a tribe, a tribal organization, and
a migrant program) will be funded
under this announcement for $143,000
per grantee for FY 2005. This amount
reflects the maximum Federal share of
this project not exceeding one-third (1⁄3)
VerDate jul<14>2003
21:08 May 03, 2005
Jkt 205001
of one percent (1%) of the Federal
appropriation for Title II for each 12month budget period.
I. Funding Opportunity Description
The primary purpose of this funding
announcement is to provide financial
support to selected tribes, tribal
organizations, and migrant programs for
child abuse prevention programs and
activities that are consistent with the
goals outlined by Title II of CAPTA. The
goal of the programs and activities
supported by these funds is to prevent
the occurrence or recurrence of abuse or
neglect within the tribal and migrant
populations. The funds must support
more effective and comprehensive child
abuse prevention activities and family
support services, including an emphasis
on strengthening marriages and reaching
out to include fathers, that will enhance
the lives and ensure the safety and wellbeing of migrant and Native American
children and their families. Some
examples of the programs funded may
include, but are not limited to,
voluntary home visiting, respite care,
parenting education, mutual support,
family resource centers, marriage
education, and other family support
services. The funds must also be used to
support an evaluation of the programs
and services funded by the grant.
Finally, programs funded should
develop stronger linkages with the
Community-based Child Abuse
Prevention Program (CBCAP) State Lead
Agency funded under Title II of CAPTA.
It is anticipated that three grants (one
each to a tribe, a tribal organization, and
a migrant program) will be funded
under this announcement for $143,000
per grantee for FY 2005. This amount
reflects the maximum Federal share of
this project not exceeding one-third (1⁄3)
of one percent (1%) of the Federal
appropriation for Title II for each 12month budget period.
1. Priority Area 1—Grants to Tribes,
Tribal Organizations, and Migrant
Programs for Community-based Child
Abuse Prevention Programs
1. Description
The primary purpose of this funding
announcement is to provide financial
support to selected tribes, tribal
organizations, and migrant programs for
child abuse prevention programs and
activities that are consistent with the
goals outlined by Title II of CAPTA. The
goal of the programs and activities
supported by these funds is to prevent
the occurrence or recurrence of abuse or
neglect within the tribal and migrant
populations. The funds must support
more effective and comprehensive child
PO 00000
Frm 00101
Fmt 4703
Sfmt 4703
abuse prevention activities and family
support services, including an emphasis
on strengthening marriages and reaching
out to include fathers, that will enhance
the lives and ensure the safety and wellbeing of migrant and Native American
children and their families. Some
examples of programs that may be
funded include, but are not limited to,
voluntary home visiting, respite care,
parenting education, mutual support,
family resource centers, marriage
education, and other family support
services. The funds must also be used to
support an evaluation of the programs
and services funded by the grant.
Finally, programs funded should
develop stronger linkages with the
Community-based Child Abuse
Prevention Program (CBCAP) State Lead
Agency funded under Title II of CAPTA.
It is anticipated that three grants (one
each to a tribe, a tribal organization, and
a migrant program) will be funded
under this announcement for $143,000
per grantee for FY 2005. This amount
reflects the maximum Federal share of
this project not exceeding one-third (1⁄3)
of one percent (1%) of the Federal
appropriation for Title II for each 12month budget period.
Background Information
The Administration on Children,
Youth and Families (ACYF) administers
national programs for children and
youth; works with States and local
communities to develop services which
support and strengthen family life; seeks
joint ventures with the private sector to
enhance the lives of children and their
families; and provides information and
other assistance to parents. The
concerns of ACYF extend to all children
from pre-natal through adolescence.
Many of the programs administered by
the agency focus on children from lowincome families; abused and neglected
children; children and youth in need of
foster care, independent living,
adoption or other child welfare services;
preschool children; children with
disabilities; runaway and homeless
youth; and children from Native
American and migrant families.
Within ACYF, the Children’s Bureau
plans, manages, coordinates, and
supports child abuse and neglect
prevention and child welfare services
programs. The Children’s Bureau
programs are designed to promote the
safety, permanency, and well-being of
all children, including those in foster
care, available for adoption, recently
adopted, abused, neglected, dependent,
disabled, or homeless and to prevent
neglect and abuse of children. The
programs also encourage strengthening
the family unit to help prevent the
E:\FR\FM\04MYN1.SGM
04MYN1
Agencies
[Federal Register Volume 70, Number 85 (Wednesday, May 4, 2005)]
[Notices]
[Pages 23175-23188]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-8893]
[[Page 23175]]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Family and Youth Services Bureau; Basic Center Program
Announcement Type: Initial.
Funding Opportunity Number: HHS-2005-ACF-ACYF-CY-0063.
CFDA Number: 93.623.
Due Date for Applications: Application is due June 20, 2005.
Executive Summary: The Family and Youth Services Bureau (FYSB) is
accepting applications for the Basic Center Program (BCP). The Basic
Center Program is one of the programs authorized under Part A of the
Runaway and Homeless Youth (RHY) Act of 1974 to address runaway and
homeless youth problems. Basic Center Programs provide an alternative
to involving runaway and homeless youth in the law enforcement, child
welfare, mental health, and juvenile justice systems. Each program must
provide a safe and appropriate shelter and individual, family, and
group counseling, as appropriate. Optional services that programs may
provide are:
Street-based services;
Home-based services for families with youth at risk of
separation from the family;
Drug abuse education and prevention services; and
At the request of runaway and homeless youth, testing for
sexually transmitted diseases.
Each BCP is required to provide to runaway and homeless youth;
temporary shelter for up to fifteen (15) days including room and board;
individual, group and family counseling (as appropriate); and aftercare
and referrals, as appropriate. Some programs also provide some or all
of their services through host homes (usually private homes under
contract to the centers) with counseling and referrals being provided.
Basic Center programs shelter youth through 18 years of age.
I. Funding Opportunity Description
A. Authorizing Legislation
Grants for Runaway and Homeless Youth programs are authorized by
the Runaway and Homeless Youth Act (Title III of the Juvenile Justice
and Delinquency Prevention Act of 1974), as amended by the Runaway,
Homeless, and Missing Children Protection Act of 2003, Public Law 108-
96. Text of the 2003 amended legislation may be found at https://
www.acf.hhs.gov/programs/fysb (click on Grants Programs, then click on
the link for ``Missing, Exploited, and Runaway Children Protection
Act'').
B. Program Background, Purpose and Scope of Services
In the early 1970s, there were an alarming number of youth leaving
home without parental permission, crossing State lines and, while away
from home, were exposed to exploitation and other dangers of street
life. In response to the widespread concern about the problem of
runaway and homeless youth, Congress created a system of financial
support for States through a competitive grant program as authorized by
the Runaway and Homeless Youth (RHY) Act of 1974. The implementation
and administration of the program was placed in the Family and Youth
Services Bureau (FYSB) within the Department of Health and Human
Services (HHS).
The Basic Center Program (BCP) was one of the grant programs
authorized under Part A of the RHY Act of 1974 to address the runaway
and homeless youth problems. The overall purpose of BCP is to provide a
system of care for young runaways outside the traditional child
welfare, mental health, law enforcement, or juvenile justices systems.
Each program must provide a safe and appropriate shelter and
individual, family, and group counseling as appropriate. Optional
services that programs may provide are:
Street-based services;
Home-based services for families with youth at risk of
separation from the family;
Drug abuse education and prevention services; and
At the request of runaway and homeless youth, testing for
sexually transmitted diseases
While each Basic Center is slightly different, each Basic Center
Program is required to provide outreach to runaway and homeless youth;
temporary shelter for up to fifteen (15) days, including room and
board; individual, group and family counseling (as appropriate); and
aftercare and referrals, as appropriate. Some programs also provide
some or all of their shelter services through host homes (usually
private homes under contract to the centers) with counseling and
referrals being provided. BCPs shelter youth through 18 years of age.
In fiscal year 2004, a total of $44.4 million was available for the
program, which allowed FYSB to fund 345 Basic Centers.
C. Positive Youth Development
The Family and Youth Services Bureau has worked to promote a
positive youth development (PYD) framework for all of its funded grant
programs (including the Basic Center Programs) and activities.
Therefore, applicants are encouraged, to the extent possible, to
develop their project descriptions with the PYD framework in mind as
discussed below.
The positive youth development approach is predicated on the
understanding that all young people need support, guidance and
opportunities during adolescence, a time of rapid growth and change.
With this support, they can develop self-assurance and create a
healthy, successful life. Key elements of positive youth development
are:
Healthy messages to adolescents about their bodies, their
behaviors and their interactions;
Safe and structured places for teens to study, recreate
and socialize;
Strengthened relationships with adult role models, such as
parents, mentors, coaches or community leaders;
Skill development in literacy, competence, work readiness
and social skills; and
Opportunities to serve others and build self-esteem.
If these factors are being addressed, young people can become not
just ``problem free'' but ``fully-prepared'' and engaged constructively
in their communities and society.
These key elements result in the following outcomes:
Increased opportunities and avenues for the positive use
of time;
Increased opportunities for positive self-expression; and
Increased opportunities for youth participation and civic
engagement.
It is FYSB's hope and expectation that awareness of this PYD
approach and its importance for serving youth will increase. The FYSB
publications, Understanding Youth Development: Promoting Positive
Pathways of Growth (https://www.ncfy.com/pubs/undyouth.htm) and
Reconnecting Youth and Community: A Youth Development Approach (https://
www.ncfy.com/Reconnec.htm) are widely distributed as a source document
for positive youth development concepts and applications. These
publications are available online from the FYSB National Clearinghouse
on Families and Youth (NCFY) at https://www.ncfy.com or by phone at
(301-608-8098). Additionally, a recent Statement of Principles for
Positive Youth Development, endorsed by a broad range of agencies,
institutions and organizations, may be found in the brochure: Toward a
Blueprint for Youth: Making Positive Youth Development a National
Priority. Multiple copies of this
[[Page 23176]]
resource are available from NCFY or it can be found online at https://
www.acf.hhs.gov/programs/fysb/youthdev.htm.
D. Definitions
Definitions may be found at Section 387 of the RHY Act, as amended.
Homeless Youth--The term ``homeless youth'' means an individual who
is not more than 21 years of age, or in the case of a youth seeking
shelter in a center under Part A of the Runaway and Homeless Act, not
more than 18 years of age, and for the purposes of Part B not less than
16 years of age for whom it is not possible to live in a safe
environment with a relative; and who has no other safe alternative
living arrangement.
Street Youth--The term ``street youth'' means an individual who is
a runaway youth; or indefinitely or intermittently a homeless youth;
and spends a significant amount of time on the street or in other areas
that increase the risk to such youth for sexual abuse, sexual
exploitation, prostitution, or drug abuse.
Youth at Risk of Separation from the Family--The term ``youth at
risk of separation from the family'' means an individual who is less
than 18 years of age; and who has a history of running away from the
family of such individual whose parent, guardian, or custodian is not
willing to provide for the basic needs of such individual; or who is at
risk of entering the child welfare system or juvenile justice system as
a result of the lack of services available to the family to meet such
needs.
Drug Abuse Education and Prevention Services--The term ``drug abuse
education and prevention services'' means services to runaway and
homeless youth to prevent or reduce the illicit use of drugs by such
youth; and may include individual, family, group, and peer counseling;
drop-in services; assistance to runaway and homeless youth in rural
areas (including the development of community support groups);
information and training relating to the illicit use of drugs by
runaway and homeless youth, to individuals involved in providing
services to such youth; and activities to improve the availability of
local drug abuse prevention services to runaway and homeless youth.
Home-Based Services--The term ``home-based services'' means
services provided to youth and their families for the purpose of
preventing such youth from running away, or otherwise becoming
separated, from their families; assisting runaway youth to return to
their families; and includes services that are provided in the
residences of families (to the extent practicable), including intensive
individual and family counseling; and training relating to life skills
and parenting.
Street-Based Services--The term ``street-based services'' means
services provided to runaway and homeless youth and street youth in
areas where they congregate. These services are designed to assist such
youth in making healthy personal choices regarding where they live and
how they behave; and may include identification of and outreach to
runaway and homeless youth, and street youth; crisis intervention and
counseling; information and referral for housing; information and
referral for transitional living and health care services; advocacy,
education, and prevention services related to alcohol and drug abuse;
sexual exploitation; sexually transmitted diseases, including human
immunodeficiency virus (HIV); and physical and sexual assault.
Transitional Living Youth Project--The term ``transitional living
youth project'' means a project that provides shelter and services
designed to promote a transition to self-sufficient living and to
prevent long-term dependency on social services.
Locality--The term ``locality'' refers to a unit of general
government. For example, a ``locality'' may be a city, county,
township, town, parish, village, or a combination of such units.
Additionally, Federally-recognized Indian tribes are eligible to apply
for grants as local units of government.
Aftercare Services--The term ``aftercare services'' means the
provision of services to runaway or otherwise homeless youth and their
families subsequent to the youth's return home or the youth's placement
in alternative living arrangements, which assist in alleviating the
problems that contributed to his or her running away or being homeless.
Area--The term ``area'' means a specific neighborhood or section of
the locality in which the runaway and homeless youth project is or will
be located.
Coordinated Networks of Agencies--The term ``coordinated networks
of agencies'' means an association of two or more private agencies,
whose purpose is to develop or strengthen services to runaway or
otherwise homeless youth and their families.
Counseling Services--The term ``counseling services'' means the
provision of guidance, support, and advice to runaway or otherwise
homeless youth and their families that is designed to alleviate the
problems that contributed to the youth's running away or being
homeless, resolve intra-family problems, to reunite such youth with
their families, whenever appropriate, and to help them decide upon a
future course of action.
Demonstrably Frequented by or Reachable--The term ``demonstrably
frequented by'' or ``reachable'' means located in an area in which
runaway or otherwise homeless youth congregate, or an area accessible
to such youth by public transportation, or by the provision of
transportation by the runaway and homeless youth project itself.
Juvenile Justice System--The term ``juvenile justice system'' means
agencies such as, but not limited to, juvenile courts, law enforcement,
probation, parole, correctional institutions, training schools, and
detention facilities.
Law Enforcement Structure--The term ``law enforcement structure''
means any police activity or agency with legal responsibility for
enforcing a criminal code including police departments and sheriffs'
offices.
A Locality is a unit of general government--for example, a city,
county, township, town, parish, village, or a combination of such
units. Federally recognized Indian tribes are eligible to apply for
grants as local units of government.
Runaway and Homeless Youth Project--The term ``runaway and homeless
youth project'' means a locally controlled human service program
facility outside the law enforcement structure and the juvenile justice
system that provides temporary shelter, directly or through other
facilities, counseling, and aftercare services to runaway or otherwise
homeless youth.
Runaway Youth--The term ``runaway youth'' means a person under 18
years of age who absents himself or herself from home, or place of
legal residence, without the permission of his or her family.
Short-Term Training--The term ``short-term training'' means the
provision of local, State, or regionally based instruction to runaway
or otherwise homeless youth service providers in skill areas that will
directly strengthen service delivery.
State--The term ``State'' includes any State of the United States,
the District of Columbia, the Commonwealth of Puerto Rico, the Trust
Territory of the Pacific Islands, and any territory or possession of
the United States.
Technical Assistance--The term ``technical assistance'' means the
provision of expertise or support for the purpose of strengthening the
[[Page 23177]]
capabilities of grantee organizations to deliver services.
Temporary Shelter--The term ``temporary shelter'' means the
provision of short-term (maximum of 15 days) room and board and core
crisis intervention services, on a 24-hour basis, by a runaway and
homeless youth project.
II. Award Information
Funding Instrument Type: Grant.
Anticipated Total Priority Area Funding: $13,800,000.
Anticipated Number of Awards: 107.
Ceiling on Amount of Individual Awards Per Budget Period: $200,000.
Floor on Amount of Individual Awards: None.
Average Projected Award Amount: $129,000.
Length of Project Periods: 36-month project with three 12-month
budget periods.
III. Eligibility Information
1. Eligible Applicants
County governments; City or township governments; Special district
governments; State controlled institutions of higher education; Native
American tribal governments (Federally recognized); Native American
tribal organizations (other than Federally recognized tribal
governments); Non-profits having a 501(c)(3) status with the IRS, other
than institutions of higher education; Non-profits that do not have a
501(c)(3) status with the IRS, other than institutions of higher
education; Others (See Additional Information on Eligibility below.)
Additional Information on Eligibility
Public and non-profit private entities and coordinated networks of
such entities are eligible applicants under this announcement.
Faith-based and community organizations are eligible applicants
under this announcement.
Current BCP grantees with project periods ending on or before
September 29, 2005, and all other eligible applicants not currently
receiving BCP funds may apply for a new competitive Basic Center grant
under this announcement.
Current BCP grantees (including sub-grantees) with one or two years
remaining in their project period may not apply for a new Basic Center
grant for the community they currently serve. These grantees will
receive instructions from their respective Administration for Children
and Families (ACF) Runaway and Homeless Youth (RHY) Regional Office
contacts on the procedures for applying for noncompetitive continuation
grants. Current grantees that have questions regarding their
eligibility to apply for new funds should consult with the appropriate
Regional Office Youth Contact to determine if they are eligible to
apply for a new grant award.
The funds available for new awards and continuations in each State
and insular area are listed below in the Basic Center Program Table of
Allocations by State. In this Table, the amounts shown in the ``New
Awards'' column are the amounts available for competition under this
announcement. The dollar amount available for awards in each State
depends on the amount of the State's total allotment (based on the
State's relative population of individuals who are less than 18 years
of age) minus the amount required for non-competing continuations.
Therefore, where the amount required for non-competing continuations in
any State equals or exceeds the State's total allotment, it is possible
that no new awards will be made in the State. However, agencies in
States where zero ($ -0-) funding is reflected on the BCP Table of
Allocation are highly encouraged to apply for grant funding in the
event that additional funding becomes available.
All applicants under this competitive grant area will compete with
other eligible applicants in the State in which they propose to deliver
services.
Basic Center Program Fiscal Year 2005 Allocation by State
----------------------------------------------------------------------------------------------------------------
Continuations New awards Totals
----------------------------------------------------------------------------------------------------------------
Region I:
Connecticut................................................. 244,645 265,285 509,930
Maine....................................................... 334,371 0 334,371
Massachusetts............................................... 495,892 447,996 943,888
New Hampshire............................................... 190,923 0 190,923
Rhode Island................................................ 221,382 0 221,382
Vermont..................................................... 199,992 0 199,992
-----------------
Region I Total.......................................... 1,687,205 713,281 2,400,486
-----------------
Region II:
New Jersey.................................................. 800,000 473,789 1,273,789
New York.................................................... 1,325,328 1,431,407 2,756,735
Puerto Rico................................................. 144,149 417,514 561,663
Virgin Islands.............................................. 0 45,000 45,000
-----------------
Region II Total......................................... 2,269,477 2,367,710 4,637,187
-----------------
Region III:
Delaware.................................................... 118,601 0 118,601
District of Columbia........................................ 112,500 0 112,500
Maryland.................................................... 300,000 502,305 802,305
Pennsylvania................................................ 1,307,385 523,718 1,831,103
Virginia.................................................... 445,000 632,767 1,077,767
West Virginia............................................... 251,254 19,680 270,934
-----------------
Region III Total........................................ 2,534,740 1,678,470 4,213,210
-----------------
Region IV:
Alabama..................................................... 653,305 21,636 674,941
Florida..................................................... 1,705,646 810,104 2,515,750
Georgia..................................................... 907,066 378,453 1,285,519
[[Page 23178]]
Kentucky.................................................... 550,000 65,242 615,242
Mississippi................................................. 97,299 319,483 416,782
North Carolina.............................................. 976,521 272,620 1,249,141
South Carolina.............................................. 440,779 173,450 614,229
Tennessee................................................... 435,000 421,351 856,351
-----------------
Region IV Total......................................... 5,765,616 2,462,339 8,227,955
-----------------
Region V:
Illinois.................................................... 1,594,832 291,184 1,886,016
Indiana..................................................... 531,398 380,171 911,569
Michigan.................................................... 1,073,564 419,475 1,493,039
Minnesota................................................... 391,247 351,106 742,353
Ohio........................................................ 1,335,219 364,232 1,699,451
Wisconsin................................................... 779,372 40,551 819,923
-----------------
Region V Total.......................................... 5,705,632 1,846,719 7,552,351
-----------------
Region VI:
Arkansas.................................................... 412,070 0 412,070
Louisiana................................................... 528,222 140,123 668,345
New Mexico.................................................. 183,151 93,728 276,879
Oklahoma.................................................... 457,900 66,225 524,125
Texas....................................................... 1,860,823 1,391,757 3,252,580
-----------------
Region VI Total......................................... 3,442,166 1,691,833 5,133,999
-----------------
Region VII:
Iowa........................................................ 381,022 58,266 439,288
Kansas...................................................... 300,737 103,175 403,912
Missouri.................................................... 473,000 365,528 838,528
Nebraska.................................................... 158,475 97,871 256,346
-----------------
Region VII Total........................................ 1,313,234 624,840 1,938,074
-----------------
Region VIII:
Colorado.................................................... 368,288 300,207 668,495
Montana..................................................... 144,106 0 144,106
North Dakota................................................ 158,910 0 158,910
South Dakota................................................ 100,000 0 100,000
Utah........................................................ 0 350,660 350,660
Wyoming..................................................... 118,000 0 118,000
-----------------
Region VIII Total....................................... 889,304 650,867 1,540,171
-----------------
Region IX:
American Samoa.............................................. 0 45,000 45,000
Arizona..................................................... 507,725 314,768 822,493
California.................................................. 3,998,388 1,267,985 5,266,373
Guam........................................................ 0 45,000 45,000
Hawaii...................................................... 174,214 0 174,214
Northern Marianas........................................... .............. 45,000 45,000
Nevada...................................................... 295,710 38,966 334,676
-----------------
Region IX Total......................................... 4,976,037 1,756,719 6,732,756
-----------------
Region X:
Alaska...................................................... 224,000 0 224,000
Idaho....................................................... 224,955 0 224,955
Oregon...................................................... 473,431 58,310 531,741
Washington.................................................. 607,515 298,500 906,015
-----------------
Region X Total.......................................... 1,529,901 356,810 1,886,711
-----------------
FY 2005 BCP Total....................................... 30,113,312 14,149,588 44,262,900
----------------------------------------------------------------------------------------------------------------
Note: Agencies in States where zero ($ -0-) funding is reflected
on the BCP Table of Allocations are highly encouraged to apply for
grant funding in case additional funds become available.
2. Cost Sharing/Matching
Yes.
Matching/Cost-Sharing
Grantees are required to meet a non-Federal share of the project
costs, in accordance with Pub. L. 108-96, section
[[Page 23179]]
83(a). Grantees must provide at least 10 percent of the total approved
cost of the project. The total approved cost of the project is the sum
of the ACF share and the non-Federal share. The non-Federal share may
be met by cash or in-kind contributions, although applicants are
encouraged to meet their match requirements through cash contributions.
For example, in order to meet the match requirements, a project with a
total approved cost of $666,670, requesting $600,000 (based on an award
of $200,000 per budget period) in ACF funds, must provide a non-Federal
share of at least $66,667 (10 percent of total approved project cost of
$666,670). Grantees will be held accountable for commitments of non-
Federal resources even if over the amount of the required match.
Failure to provide the amount will result in disallowance of Federal
funds. Lack of supporting documentation at the time of application will
not impact the responsiveness of the application for competitive
review.
3. Other
All applicants must have a Dun & Bradstreet number. On June 27,
2003, the Office of Management and Budget published in the Federal
Register a new Federal policy applicable to all Federal grant
applicants. The policy requires Federal grant applicants to provide a
Dun & Bradstreet Data Universal Numbering System (DUNS) number when
applying for Federal grants or cooperative agreements on or after
October 1, 2003. The DUNS number will be required whether an applicant
is submitting a paper application or using the government-wide
electronic portal (www.Grants.gov). A DUNS number will be required for
every application for a new award or renewal/continuation of an award,
including applications or plans under formula, entitlement and block
grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a DUNS number. You may
acquire a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line on 1-866-705-5711 or you may request a number
on-line at https://www.dnb.com.
Non-profit organizations applying for funding are required to
submit proof of their non-profit status. Proof of non-profit status is
any one of the following:
A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS Code.
A copy of a currently valid IRS tax exemption certificate.
A statement from a State taxing body, State attorney
general, or other appropriate State official certifying that the
applicant organization has a non-profit status and that none of the net
earning accrue to any private shareholders or individuals.
A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status.
Any of the items in the subparagraphs immediately above
for a State or national parent organization and a statement signed by
the parent organization that the applicant organization is a local non-
profit affiliate.
Private, non-profit organizations are encouraged to submit with
their applications the survey located under ``Grant Related Documents
and Forms,'' ``Survey for Private, Non-Profit Grant Applicants,''
titled, ``Survey on Ensuring Equal Opportunity for Applicants,'' at:
www.acf.hhs.gov/programs/ofs/forms.htm.
Disqualification Factors
Applications that exceed the ceiling amount will be considered non-
responsive and will not be considered for funding under this
announcement.
Any application that fails to satisfy the deadline requirements
referenced in Section IV.3 will be considered non-responsive and will
not be considered for funding under this announcement.
IV. Application and Submission Information
1. Address To Request Application Package
ACYF Operations Center, c/o The Dixon Group, Attn: Basic Center
Program Funding, 118 Q Street, NE., Washington, DC 20002-2132. Phone:
866-796-1591. E-mail: fysb@dixongroup.com.
2. Content and Form of Application Submission
Each application package must include an original and two copies.
Do not staple the application or any section of the application.
The length of the entire application package must not exceed 80
pages. This includes the required Federal forms/certifications (SF-424,
SF-424A, SF-424B and SF-LLL), table of contents, project summary,
project description, budget/budget justification, supplemental
documentation, proof of non-profit status, summaries of sub-grants and
contracts, and letters of support or agreement. All pages of the
application package must be sequentially numbered beginning with page
one. The required Federal forms will be counted towards the total
number of pages. All pages of each application will be counted to
determine the total length. All pages exceeding the 80 page limit will
be removed and will not be considered in the reviewing process. A cover
letter is not required. Applicants are reminded that if a cover letter
is submitted, it will count towards the 80 page limit.
The project description must be typed and double-spaced on a
single-side of 8\1/2\ x 11 plain white paper with at least \1/2\ inch
margins on all sides, using black print with 12 pitch or 12 point size
Times New Roman font. For charts, budget tables, supplemental letters,
and support documents, applicants may use a different pitch size and
font but no less than 10 pitch size and single-spaced.
Additional Application Guidance--If more than one agency is
involved in submitting a single application, one entity must be
identified as the applicant organization that will have legal
responsibility for the grant. Follow the additional guidance below to
complete the SF-424:
Item 6: Insure the accuracy of Employer Identification
Number (EIN). This number is provided to an organization by the
Internal Revenue Service (IRS).
Item 10: Clearly state the Catalog of Federal Domestic
Assistance (CFDA) number (93.623) and title of the program (Basic
Center Program).
Item 13: Proposed Project Start Date is 09/30/2005; End
Date is 09/29/2008.
Item 14: Include the Congressional District where the
applicant is located in 14a and other district(s) affected by the
project in 14b. An applicant may insure the accuracy of its district(s)
via the following website address: https://www.house.gov/writerep/. Once
in the site: select your State, enter your zip code, including the 4-
digit zip code extension, and then click ``contact my representative''.
This will take you to a page where the correct Congressional District
is listed.
Item 15: The Estimated Funding should reflect only the
budgeted amount for a 12-month budget period. Assume that if the
application is awarded a grant in this cycle that future funding based
on non-competitive continuation grants will remain at this level based
on the availability of funds.
Table of Contents--Should reference the order of the application
sections and provide page numbers.
One Page Project Summary/Abstract--An abstract should describe the
project and reference the funding
[[Page 23180]]
request. Clearly mark this page with the applicant name as shown on
item 5 of the SF-424 and the services area as shown in item 12 of the
SF-424. Also, include the applicant's telephone number and E-mail
address. The summary description is limited to one page and can be
single or double-spaced. Care should be taken to produce a summary
which accurately and concisely reflects the proposed project. The
summary should describe the goals and objectives and the results and
benefits expected.
Project Description--Should provide a broad overview of the project
and of what the project intends to achieve; address each of the
categories in Section V.1; be structured in a manner that addresses
each of the evaluation criteria (Objectives and Need for Assistance,
Results and Benefits, Approach, Staff and Position Data, Organizational
Profiles, and Budget and Budget Justification); and respond to the
evaluation criteria in Section V.1.
Budget and Budget Justification--The budget detail must be in a
worksheet, table, or spreadsheet format and should reflect a 12-month
budget period. Each category within the budget should correspond with
the budget categories' titles listed in Section B of form SF-424A under
Budget and Budget Justification and should include a description of
each line item within the category and the calculations derived. The
budget justification must be in a narrative format. The budget
justification must provide a rationale for the items requested and how
these items relate to the overall success of the project.
Proof of Non-Profit Status--See Section III.3 for acceptable
documentation that must be submitted by date of award.
Summary of Sub-grants/Contracts--A summary of a monetary sub-grant
and/or contract must be provided as part of the application package.
The summary must include a description of the project services that
will be completed through the sub-grant or contract using Federal
funds.
Letters of Agreement--Letters of agreement are required if the
applicant is proposing to provide services that will be provided by a
different agency or entity based on a non-monetary arrangement. The
letter of agreement must enumerate the project services that will be
completed under the agreement.
Letters of Support--Letters from community, public, and commercial
leaders and organizations that support funding for the proposed
project.
Non-Federal Resources Commitment Letters--Letters from
organizations, entities, or individuals agreeing to provide non-Federal
resources (cash or in-kind) to the project.
You may submit your application to us in either electronic or paper
format.
To submit an application electronically, please use the
www.Grants.gov/Apply site. If you use Grants.gov, you will be able to
download a copy of the application package, complete it off-line, and
then upload and submit the application via the Grants.gov site. ACF
will not accept grant applications via email or facsimile transmission.
Please note the following if you plan to submit your application
electronically via Grants.gov
Electronic submission is voluntary, but strongly
recommended.
When you enter the Grants.gov site, you will find
information about submitting an application electronically through the
site, as well as the hours of operation. We strongly recommend that you
do not wait until the application deadline date to begin the
application process through Grants.gov.
We recommend you visit Grants.gov at least 30 days prior
to filing your application to fully understand the process and
requirements. We encourage applicants who submit electronically to
submit well before the closing date and time so that if difficulties
are encountered an applicant can still send in a hard copy overnight.
If you encounter difficulties, please contact the Grants.gov Help Desk
at 1-800-518-4276 to report the problem and obtain assistance with the
system.
To use Grants.gov, you, as the applicant, must have a DUNS
Number and register in the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete the CCR registration.
You will not receive additional point value because you
submit a grant application in electronic format, nor will we penalize
you if you submit an application in paper format.
You may submit all documents electronically, including all
information typically included on the SF-424 and all necessary
assurances and certifications.
Your application must comply with any page limitation
requirements described in this program announcement.
After you electronically submit your application, you will
receive an automatic acknowledgement from Grants.gov that contains a
Grants.gov tracking number. The Administration for Children and
Families will retrieve your application from Grants.gov.
We may request that you provide original signatures on
forms at a later date.
You may access the electronic application for this program
on www.Grants.gov.
You must search for the downloadable application package
by the CFDA number.
Applicants that are submitting their application in paper format
should submit an original and two copies of the complete application.
The original and each of the two copies must include all required
forms, certifications, assurances, and appendices, be signed by an
authorized representative, have original signatures, and be submitted
unbound.
Private, non-profit organizations are encouraged to submit with
their applications the survey located under ``Grant Related Documents
and Forms,'' ``Survey for Private, Non-Profit Grant Applicants,''
titled, ``Survey on Ensuring Equal Opportunity for Applicants,'' at:
www.acf.hhs.gov/programs/ofs/forms.htm.
Standard Forms and Certifications
The project description should include all the information
requirements described in the specific evaluation criteria outlined in
the program announcement under Section V Application Review
Information. In addition to the project description, the applicant
needs to complete all the standard forms required for making
applications for awards under this announcement.
Applicants seeking financial assistance under this announcement
must file the Standard Form (SF) 424, Application for Federal
Assistance; SF-424A, Budget Information--Non-Construction Programs; SF-
424B, Assurances--Non-Construction Programs. The forms may be
reproduced for use in submitting applications. Applicants must sign and
return the standard forms with their application.
Applicants must furnish prior to award an executed copy of the
Standard Form LLL, Certification Regarding Lobbying, when applying for
an award in excess of $100,000. Applicants who have used non-Federal
funds for lobbying activities in connection with receiving assistance
under this announcement shall complete a disclosure form, if
applicable, with their applications (approved by the Office of
Management and Budget under control number 0348-0046). Applicants must
sign and return the certification with their application.
Applicants must also understand they will be held accountable for
the
[[Page 23181]]
smoking prohibition included within Pub. L. 103-227, Title XII
Environmental Tobacco Smoke (also known as the PRO-KIDS Act of 1994). A
copy of the Federal Register notice which implements the smoking
prohibition is included with the forms. By signing and submitting the
application, applicants are providing the certification and need not
mail back the certification with the application.
Applicants seeking to provide drug abuse education and prevention
services must also understand that they will be held accountable for
conducting outreach activities for runaway and homeless youth. (See 42
U.S.C. 5712(e)(2)) By signing and submitting the application,
applicants are providing this certification and need not mail back a
separate certification with the application.
Applicants must make the appropriate certification of their
compliance with all Federal statutes relating to nondiscrimination. By
signing and submitting the applications, applicants are providing the
certification and need not mail back the certification form. Complete
the standard forms and the associated certifications and assurances
based on the instructions on the forms. The forms and certifications
may be found at: www.acf.hhs.gov/programs/ofs/forms.htm.
Please see Section V.1. Criteria, for instructions on preparing the
full project description.
3. Submission Dates and Times
Due Date for Applications: June 20, 2005.
Explanation of Due Dates
The closing time and date for receipt of applications is referenced
above. Applications received after 4:30 p.m. eastern time on the
closing date will be classified as late.
Deadline: Applications shall be considered as meeting an announced
deadline if they are received on or before the deadline time and date
referenced in Section IV.6. Applicants are responsible for ensuring
applications are mailed or submitted electronically well in advance of
the application due date.
Applications hand carried by applicants, applicant couriers, other
representatives of the applicant, or by overnight/express mail couriers
shall be considered as meeting an announced deadline if they are
received on or before the deadline date, between the hours of 8 a.m.
and 4:30 p.m., eastern time, at the address referenced in Section
IV.6., between Monday and Friday (excluding Federal holidays).
ACF cannot accommodate transmission of applications by facsimile.
Therefore, applications transmitted to ACF by fax will not be accepted
regardless of date or time of submission and time of receipt.
Receipt acknowledgement for application packages will be provided
to applicants who submit their package via mail, courier services, or
by hand delivery. Applicants will receive an electronic acknowledgement
for applications that are submitted via https://www.Grants.gov.
Late Applications: Applications that do not meet the criteria above
are considered late applications. ACF shall notify each late applicant
that its application will not be considered in the current competition.
Any application received after 4:30 p.m. eastern time on the
deadline date will not be considered for competition.
Applicants using express/overnight mail services should allow two
working days prior to the deadline date for receipt of applications.
Applicants are cautioned that express/overnight mail services do not
always deliver as agreed.
Extension of deadlines: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mail service, or in other rare
cases. A determination to extend or waive deadline requirements rests
with the Chief Grants Management Officer.
Checklist
You may use the checklist below as a guide when preparing your
application package.
----------------------------------------------------------------------------------------------------------------
What to submit Required content Required form or format When to submit
----------------------------------------------------------------------------------------------------------------
Table of Contents.................... See Sections IV........ Found in Section IV.... By application due
date.
Project Abstract..................... See Sections IV. and V. Found in Sections IV. By application due
and V. date.
Project Description.................. See Section IV. and V.. Found in Sections IV. By application due
and V. date.
SF-424............................... See Section IV......... Found at: https:// By application due
www.acf.hhs.gov/ date.
programs/ofs/forms.htm.
SF-424A.............................. See Section IV......... Found at: https:// By application due
www.acf.hhs.gov/ date.
programs/ofs/forms.htm.
Budget and Budget Justification...... See Sections IV. and V. Found in Sections IV. By application due
and V. date.
SF-424B.............................. See Section IV......... Found at: https:// By application due
www.acf.hhs.gov/ date.
programs/ofs/forms.htm.
Proof of Non-Profit Status........... See Section III........ Found in Section III... By date of award.
SF-LLL Certification Regarding See Section IV......... Found at: https:// By date of award.
Lobbying. www.acf.hhs.gov/
programs/ofs/forms.htm.
Letters of Support................... See Sections IV. and V. Found in Sections IV. By application due
and V. date.
Non-Federal Resources Commitment See Section IV......... Format described in By application due
Letters. Section IV. date.
Letters of Agreement................. See Section IV......... Format described in By application due
Section IV. date.
Summary of sub-grant and/or contract. See Section IV......... Format described in By application due
Section IV. date.
----------------------------------------------------------------------------------------------------------------
Additional Forms
Private, non-profit organizations are encouraged to submit with
their applications the survey located under ``Grant Related Documents
and Forms,'' ``Survey for Private, Non-Profit Grant Applicants,''
titled, ``Survey on Ensuring Equal Opportunity for Applicants,'' at:
www.acf.hhs.gov/programs/ofs/forms.htm.
[[Page 23182]]
----------------------------------------------------------------------------------------------------------------
What to submit Required content Location When to submit
----------------------------------------------------------------------------------------------------------------
Survey for Private, Non-Profit Grant See form............... May be found at: By application due
Applicants. www.acf.hhs.gov/ date.
programs/ofs/forms.htm.
----------------------------------------------------------------------------------------------------------------
4. Intergovernmental Review
State Single Point of Contact (SPOC)
This program is covered under Executive Order 12372,
``Intergovernmental Review of Federal Programs,'' and 45 CFR Part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities.'' Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs.
As of October 1, 2004, the following jurisdictions have elected to
participate in the Executive Order process: Arkansas, California,
Delaware, District of Columbia, Florida, Georgia, Illinois, Iowa,
Kentucky, Maine, Maryland, Michigan, Mississippi, Missouri, Nevada, New
Hampshire, New Mexico, New York, North Dakota, Rhode Island, South
Carolina, Texas, Utah, West Virginia, Wisconsin, American Samoa, Guam,
North Mariana Islands, Puerto Rico, and Virgin Islands. As these
jurisdictions have elected to participate in the Executive Order
process, they have established SPOCs. Applicants from participating
jurisdictions should contact their SPOC, as soon as possible, to alert
them of prospective applications and receive instructions. Applicants
must submit all required materials, if any, to the SPOC and indicate
the date of this submittal (or the date of contact if no submittal is
required) on the Standard Form 424, item 16a.
Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application
deadline to comment on proposed new or competing continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to clearly differentiate between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to the U.S. Department of Health and Human Services,
Administration for Children and Families, Office of Grants Management,
Division of Discretionary Grants, 370 L'Enfant Promenade SW., 4th
floor, Washington, DC 20447.
Although the remaining jurisdictions have chosen not to participate
in the process, entities that meet the eligibility requirements of the
program are still eligible to apply for a grant even if a State,
Territory, Commonwealth, etc. does not have a SPOC. Therefore,
applicants from these jurisdictions, or for projects administered by
federally-recognized Indian Tribes, need take no action in regard to
E.O. 12372.
The official list, including addresses, of the jurisdictions that
have elected to participate in E.O. 12372 can be found on the following
URL: https://www.whitehouse.gov/omb/grants/spoc.html.
5. Funding Restrictions
Grant awards will not allow reimbursement of pre-award costs.
Construction of a facility is not an allowable activity or
expenditure under this program. However, it is permissible to use grant
funds to renovate existing structures as described in program
regulations at 45 CFR 1351.15.
No grant funds may be used for any program of distributing sterile
needles or syringes for the hypodermic injection of any illegal drug.
(42 U.S.C. 5752) [See Section VI.3. Special Terms and Conditions of
Awards.]
A minimum of $100,000 will be allotted to each State, the District
of Columbia and Puerto Rico. A minimum of $45,000 will be awarded to
each of the four insular areas: Guam, American Samoa, the Commonwealth
of the Northern Marianas and the Virgin Islands.
6. Other Submission Requirements
Submission by Mail: An applicant must provide an original
application with all attachments, signed by an authorized
representative and two copies. The application must be received at the
address below by 4:30 p.m. eastern time on or before the closing date.
Applications should be mailed to: c/o The Dixon Group, Attn: Basic
Center Program Funding, 118 Q Street, NE., Washington, DC 20002-2132,
Attention: ACYF Operations Center.
Hand Delivery: An applicant must provide an original application
with all attachments signed by an authorized representative and two
copies. The application must be received at the address below by 4:30
p.m. eastern time on or before the closing date. Applications that are
hand delivered will be accepted between the hours of 8 a.m. to 4:30
p.m. eastern time, Monday through Friday. Applications should be
delivered to: c/o The Dixon Group, Attn: Basic Center Program Funding,
118 Q Street, NE., Washington, DC 20002-2132, Attention: ACYF
Operations Center.
Electronic Submission: www.Grants.gov. Please see section IV. 2
Content and Form of Application Submission, for guidelines and
requirements when submitting applications electronically.
V. Application Review Information
The Paperwork Reduction Act of 1995 (Pub. L. 104-13)
Public reporting burden for this collection of information is
estimated to average 20 hours per response, including the time for
reviewing instructions, gathering and maintaining the data needed and
reviewing the collection information.
The project description is approved under OMB control number 0970-
0139 which expires 4/30/2007.
An agency may not conduct or sponsor, and a person is not required
to respond to, a collection of information unless it displays a
currently valid OMB control number.
1. Criteria
Purpose
The project description provides a major means by which an
application is evaluated and ranked to compete with other applications
for available assistance. The project description should be concise and
complete and should address the activity for which Federal funds are
being requested. Supporting documents should be included where they can
present information clearly and succinctly. In preparing your project
description, information responsive to each of the requested evaluation
criteria must be provided. Awarding offices use this and other
information in making their funding recommendations. It is important,
therefore, that this information be included in the application in a
manner that is clear and complete.
General Expectations and Instructions
ACF is particularly interested in specific project descriptions
that focus on outcomes and convey strategies for achieving intended
performance. Project
[[Page 23183]]
descriptions are evaluated on the basis of substance and measurable
outcomes, not length. Extensive exhibits are not required. Cross-
referencing should be used rather than repetition. Supporting
information concerning activities that will not be directly funded by
the grant or information that does not directly pertain to an integral
part of the grant funded activity should be placed in an appendix.
Pages should be numbered and a table of contents should be included for
easy reference.
Introduction
Applicants required to submit a full project description shall
prepare the project description statement in accordance with the
following instructions while being aware of the specified evaluation
criteria. The text options give a broad overview of what your project
description should include while the evaluation criteria identify the
measures that will be used to evaluate applications.
Project Summary/Abstract
Provide a summary of the project description (a page or less) with
reference to the funding request.
Objectives and Need for Assistance
Clearly identify the physical, economic, social, financial,
institutional, and/or other problem(s) requiring a solution. The need
for assistance must be demonstrated and the principal and subordinate
objectives of the project must be clearly stated; supporting
documentation, such as letters of support and testimonials from
concerned interests other than the applicant, may be included. Any
relevant data based on planning studies should be included or referred
to in the endnotes/footnotes. Incorporate demographic data and
participant/beneficiary information, as needed. In developing the
project description, the applicant may volunteer or be requested to
provide information on the total range of projects currently being
conducted and supported (or to be initiated), some of which may be
outside the scope of the program announcement.
Results or Benefits Expected
Identify the results and benefits to be derived. For example, the
project description may cite measurable outcomes, including but not
limited to, the number of youth returning home for reunification with
family or returning to a safe and appropriate alternative living
arrangement.
Approach
Outline a plan of action that describes the scope and detail of how
the proposed work will be accomplished. Account for all functions or
activities identified in the application. Cite factors that might
accelerate or decelerate the work and state your reason for taking the
proposed approach rather than others. Describe any unusual features of
the project such as design or technological innovations, reductions in
cost or time, or extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections of the
accomplishments to be achieved for each function or activity in such
terms as the number of people to be served and the number of activities
accomplished.
When accomplishments cannot be quantified by activity or function,
list them in chronological order to show the schedule of
accomplishments and their target dates.
If any data is to be collected, maintained, and/or disseminated,
clearance may be required from the U.S. Office of Management and Budget
(OMB). This clearance pertains to any ``collection of information that
is conducted or sponsored by ACF.''
List organizations, cooperating entities, consultants, or other key
individuals who will work on the project along with a short description
of the nature of their effort or contribution.
Geographic Location
Describe the precise location of the project and boundaries of the
area to be served by the proposed project. Maps or other graphic aids
may be attached.
Staff and Position Data
Provide a biographical sketch and job description for each key
person appointed. Job descriptions for each vacant key position should
be included as well. As new key staff is appointed, biographical
sketches will also be required.
Organizational Profiles
Provide information on the applicant organization(s) and
cooperating partners, such as organizational charts, financial
statements, audit reports or statements from CPAs/Licensed Public
Accountants, Employer Identification Numbers, names of bond carriers,
contact persons and telephone numbers, child care licenses and other
documentation of professional accreditation, information on compliance
with Federal/State/local government standards, documentation of
experience in the program area, and other pertinent information. If the
applicant is a non-profit organization, submit proof of non-profit
status in its application.
The non-profit agency can accomplish this by providing: (a) A
reference to the applicant organization's listing in the Internal
Revenue Service's (IRS) most recent list of tax-exempt organizations
described in the IRS Code; (b) a copy of a currently valid IRS tax
exemption certificate, (c) a statement from a State taxing body, State
attorney general, or other appropriate State official certifying that
the applicant organization has a non-profit status and that none of the
net earnings accrue to any private shareholders or individuals; (d) a
certified copy of the organization's certificate of incorporation or
similar document that clearly establishes non-profit status, (e) any of
the items immediately above for a State or national parent organization
and a statement signed by the parent organization that the applicant
organization is a local non-profit affiliate.
Budget and Budget Justification
Provide a budget with line item detail and detailed calculations
for each budget object class identified on the Budget Information form.
Detailed calculations must include estimation methods, quantities, unit
costs, and other similar quantitative detail sufficient for the
calculation to be duplicated. Also include a breakout by the funding
sources identified in Block 15 of the SF-424.
Provide a narrative budget justification that describes how the
categorical costs are derived. Discuss the necessity, reasonableness,
and allocability of the proposed costs.
General
Use the following guidelines for preparing the budget and budget
justification. Both Federal and non-Federal resources shall be detailed
and justified in the budget and narrative justification. ``Federal
resources'' refers only to the