New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter N - Public Records And Department Publications
Part 188 - State Government Archives And Records Management
Section 188.7 - Review of agency proposals for records disposition authorization
Current through Register Vol. 46, No. 12, March 20, 2024
(a) In reviewing agency records disposition proposals, the State Archives shall consider the submitting agency's statutory functions and responsibility. To be approved, the proposal shall demonstrate:
(b) The State Archives, with the consent of the agency records management officer, may revise a records disposition proposal prior to taking final action to authorize disposition.
(c) At least 40 days prior to authorizing an agency records disposition proposal, the State Archives shall forward a copy to the offices of the Attorney General and State Comptroller for their review. The attorney general or a designee shall determine if the proposed records retention period meets legal requirements. The State Comptroller or a designee shall determine if the proposed records retention period meets fiscal and audit requirements. No authorization to destroy records will be issued by the director if either the Attorney General or the State Comptroller, within 30 days after receiving a request, shall advise the State Archives that such records should not be destroyed according to the proposed schedule or plan.
