New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter N - Public Records And Department Publications
Part 188 - State Government Archives And Records Management
Section 188.3 - Responsibility of the state archives
Current through Register Vol. 46, No. 12, March 20, 2024
(a) The director shall administer the State Archives and State records center programs and facilities, shall provide records management training and technical assistance services to agencies, and shall approve the preservation and disposition of records, on behalf of the commissioner, according to procedures set forth in this Part.
(b) The director shall institute a system for the review of agency records management plans and programs to determine agency compliance with the applicable provisions of this Part, to identify opportunities for improving agency records management programs and practices, to propose plans for records management assistance and advice, and to ensure the identification and preservation of archival records. Based on these reviews, the director shall prepare written findings for the commissioner, who shall thereupon report and make recommendations to the head of each respective agency and to the Director of Division of the Budget.
(c) As part of this review, and with the understanding that State Archives staff shall not disclose confidential information contained in any agency records, the director may inspect the condition and assess the value of agency records which, in his or her opinion, are likely to be archival records. In lieu of physical inspection of records, the director shall obtain from an agency sufficient information about the general contents and uses of records to permit an evaluation of the research value of the records.
