New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter N - Public Records And Department Publications
Part 188 - State Government Archives And Records Management
Section 188.27 - Protection and loan of archival records
Current through Register Vol. 46, No. 12, March 20, 2024
(a) Archival records shall not be removed from an archives facility unless removal is required for preservation treatment purposes or is otherwise authorized by the director pursuant to the provisions of this section.
(b) In instances of demonstrated need and subject to terms and conditions set forth in an agreement between the State Archives, acting through the director, and an agency or other unit of State government, archival records in the custody of the State Archives may be loaned for official use outside the archives facility.
(c) In instances of demonstrated need and subject to terms and conditions set forth in an agreement between the State Archives, acting through the director, and a museum, historical records repository, library, school, or other organization or institution, archival records may be loaned for educational and exhibit purposes.
(d) The director may establish satellite research room facilities, operated in cooperation with other archival, library or educational establishments, and permit the temporary transfer of archival records from the State Archives to such satellite facilities.
(e) The director may deny or restrict use of records in an archives facility, or require use of copies in lieu of original archival records, when the physical condition of archival records might be endangered by use.
