New Jersey Administrative Code
Title 10 - HUMAN SERVICES
Chapter 90 - WORK FIRST NEW JERSEY PROGRAM
Subchapter 14 - FISCAL PROCEDURES FOR WFNJ SINGLE ADULTS AND COUPLES WITHOUT DEPENDENT CHILDREN (WFNJ/GA)
Section 10:90-14.6 - Retention and destruction of case records
Universal Citation: NJ Admin Code 10:90-14.6
Current through Register Vol. 56, No. 18, September 16, 2024
(a)The agency director shall have the responsibility of determining which case records may be destroyed. In selecting these cases, he or she shall follow the procedures set forth in this section and shall not destroy or otherwise dispose of any case record before the expiration of the retention requirement as specified in (c) below.
1. The agency shall institute a system, compatible with its internal
administrative procedures, which will assure the identification of closed applications and cases, date of
closing and status of reimbursement, if applicable.
2. The file
of closed cases shall be reviewed annually until the record retention period has expired.
i. Cases which have been closed for a period exceeding that indicated in
(c) below shall be removed and destroyed after authorization has been received from the Division of Archives
and Records Management (DARM) (see (b) below).
(b) Rules concerning request and authorization for records disposal are:
1. Requests for destruction of case records shall be submitted on Form
CR-AA-0005, Request and Authorization for Records Disposal (formerly Form ED-6) to DARM.
i. Supplies of the Request and Authorization for Records Disposal form may
be obtained from DARM. All copies of the completed form shall be forwarded to the DARM for
approval;
ii. A follow-up copy will be returned to the
county/municipal office by the DARM with recommendation for suitable action.
2. The agency shall not destroy any records until written approval has been
received. After records are destroyed, the agency will maintain a listing of names, as well as case numbers
destroyed. This list shall be made available for inspection by representatives of DARM upon
request.
(c) Cases shall be selected for destruction in accordance with the following schedule:
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