Current through Register Vol. 50, No. 9, March 1, 2024
RELATES TO:
KRS
18A.030(2),
18A.110(1)(b),
(7),
18A.113,
18A.135,
18A.165
NECESSITY, FUNCTION, AND CONFORMITY:
KRS
18A.110(1)(b) and (7)
requires the Secretary of Personnel to promulgate administrative regulations
that govern the establishment of eligibility lists for appointment, and for
consideration for appointment of persons whose scores are included in the five
(5) highest scores on the examination. This administrative regulation
establishes the requirements for certification and selection of eligible
applicants for appointment.
Section 1.
Request for Certification of Eligible Applicants. To fill a vacant position in
the classified service that is not filled by lateral transfer, reinstatement,
reversion, or demotion, the appointing authority shall submit a request for a
register to the secretary. The request shall:
(1) Be for one (1) or more positions in the
same:
(a) Job classification; or
(b) County;
(2) Indicate:
(a) The number and identity of the positions
to be filled;
(b) The title of the
job classification for each position; and
(c) Other pertinent information that the
appointing authority and the secretary reasonably determine are necessary;
and
(3) Be made by the
appointing authority as far in advance as possible of the date the position is
to be filled.
Section 2.
Certification of Eligible Applicants.
(1) Upon
receipt of a request for a register, the secretary shall certify and submit to
the appointing authority the names of eligible applicants for the position who
have applied.
(a) If one (1) position is
involved, the secretary shall certify the names of:
1. Each applicant who:
a. Applied for the vacant position;
and
b. If it is a tested position,
has a score included in the highest five (5) scores earned through the
selection method; and
2.
All internal mobility candidates who are eligible and have applied for the
vacant position.
(b) If
more than one (1) vacancy is involved, the secretary may certify sufficient
additional names for the agency's consideration in filling the total number of
vacancies.
(c) Each appointment
shall be made from:
1. The internal mobility
candidate listing of eligible applicants who have applied for the vacant
position; or
2. The eligible
applicants with the five (5) highest scores who have applied for the vacant
position, if applicable.
(2) The life of a certificate during which
action may be taken shall be ninety (90) days from the date of issue unless
otherwise specified on the certificate or job requisition. An appointment made
from the certificate during that time shall not be subject to a change in the
condition of the register taking place during that period.
(3) Subject to the provisions of
KRS
18A.113 and
KRS
18A.135, a vacancy associated with an active
register certificate may be filled by an eligible who did not apply if filled
by lateral transfer, reinstatement, reversion, or demotion.
Section 3. Prescreening Questions.
(1) The secretary shall approve prescreening
questions to assist in the determination of an applicant's qualifications and
availability for a job vacancy.
(2)
The appointing authority may identify prescreening questions that relate to the
specific job classification. The appointing authority may request that an
applicant answer those prescreening questions when applying for employment.
After an appointing authority has received a register, the appointing authority
may consider the answers to the prescreening questions to assist in applicant
selection.
Section 4.
Selection. The appointing authority shall report to the secretary the
recommended candidate for appointment.
STATUTORY AUTHORITY:
KRS
18A.030(2),
18A.110(1)(b),
(7)
