(a) In addition to
meeting the qualifications under
3
AAC 23.164, an approved continuing education provider
shall
(1) ensure that each contact class
course is conducted or facilitated by an instructor qualified under
3
AAC 23.184;
(2) obtain approval of the director for each
course the continuing education provider offers in this state;
(3) ensure that each course offered follows
the course outline and criteria approved by the director;
(4) obtain approval of the director for a
course when there has been a substantial change to a previously approved course
before the course is offered in this state;
(5) notify the director in writing not later
than 30 days after a change in the provider's primary or alternate contact
person, electronic mail address, mailing address, telephone number, or
facsimile transmission number;
(6)
notify the director in writing of any administrative action taken against the
continuing education provider by a governmental agency of another state and
submit to the director the final order or other relevant legal documents in the
action not later than 30 days after the final disposition of the
action;
(7) if the capability to
monitor attendance exists, prepare and issue, not later than 30 days after the
course completion date, a certificate of completion to each licensee who
successfully completes the course if the licensee arrives by the time the
course begins and stays until the conclusion of the course; the certificate of
completion must include the
(B) licensee's national
producer number that identifies the licensee in the producer database (PDB) of
the National Association of Insurance Commissioners (NAIC);
(D) provider's identification number assigned
under 3 AAC 23.164;
(F) date of completion of the
course;
(G) number of credit hours
earned by the licensee; and
(H)
date and signature of the authorized designee of the provider;
(8) if the capability to monitor
attendance does not exist, prepare and issue, not later than 30 days after the
course completion date, a certificate of completion to each licensee who
successfully completes the course and include in the certificate the same
information required under (7) of this subsection;
(9) file on the division's online continuing
education system, not later than 10 days after the course completion date, a
course roster containing the
(A) names of the
licensees who have successfully completed the course;
(B) the licensees' national producer numbers
that identify the licensees in the producer database (PDB) of the National
Association of Insurance Commissioners (NAIC);
(C) provider's identification number assigned
under 3 AAC 23.164;
(E) number of credit hours earned by each
licensee; and
(F) for a contact
class course, the
(ii) location of the
course; and
(iii) name of the
instructor;
(10) for a contact class course,
(A) monitor and record the amount of time
each licensee spent on the course through attendance registers, use of the
Internet, or other verifiable means;
(B) designate an instructor who is
responsible for verification of class attendance and course content completion;
and
(C) use an attendance register
that includes the
(ii) provider's
identification number assigned under
3
AAC 23.164;
(v) licensees' national producer numbers that
identify the licensees in the producer database (PDB) of the National
Association of Insurance Commissioners (NAIC);
(vi) licensees' signatures; and
(vii) initials of a licensee indicating each
time the licensee arrived at or left the course site;
(11) for a self-study course, if
the capability exists, monitor and record the amount of time each licensee
spends on the course through use of the Internet, or other verifiable
means;
(12) upon completion of a
course, provide each licensee with an opportunity to complete a confidential
evaluation of the course and the course instructor, if applicable;
(13) supervise the continuing education
provider's instructors, disinterested third parties, other employees,
contractors, or any other person having contact with or access to a licensee or
the records, equipment, or facilities of the continuing education
provider;
(14) assist the director
and cooperate in any audit the director may conduct to determine compliance
with AS
21.27.020 and
3
AAC 23.100 -
3
AAC 23.208, with the cost of the audit borne by the
continuing education provider; and
(15) maintain records and documents in
accordance with the following retention schedule:
(A) records relating to a continuing
education instructor - four years from the date of termination of the
continuing education instructor's employment or contract with the continuing
education provider;
(B) records
relating to a course - four years from the date the course was
offered;
(C) all other records -
four years.
(b) A continuing education provider shall
make available to the director, not later than 10 working days after the
director's request, continuing education records in sufficient detail to enable
the director to determine whether the continuing education provider has met the
requirements of
AS
21.27.020 and
3
AAC 23.100 -
3
AAC 23.208. In addition to the records prepared under
this section, the records a continuing education provider must maintain in
accordance with the retention schedule under (a)(15) of this section are the
documents prepared, developed, or required under
3
AAC 23.164,
3
AAC 23.172,
3
AAC 23.184,
3
AAC 23.188,
3
AAC 23.192, and
3
AAC 23.196.
(c) The continuing education provider may
request the director to accept an examination score, grade report, or other
evidence of the successful completion of a course instead of a certificate of
completion.
(d) The continuing
education provider shall pay a late fee under
3
AAC 31.060 if
(1)
the course roster is received by the director more than 10 days after the
course completion date; or
(2) the
certificate of completion is not issued to the licensee within 30 days after
the completion date of the course.
(e) Failure to meet any of the requirements
of this section is cause for the suspension or revocation of a continuing
education provider's approval under
3
AAC 23.164.
