National Highway Traffic Safety Administration April 24, 2019 – Federal Register Recent Federal Regulation Documents

In accordance with the Privacy Act of 1974, the National Highway Traffic Safety Administration (NHTSA) proposes to update, reissue, and rename a previously published Department of Transportation (DOT) system of records titled, ``Department of TransportationDOT/ NHTSA 415 Artemis/Vehicle Owner Complaint Information.'' This system of records allows NHTSA to collect and retain complaints, letters communicating vehicle or equipment concerns, and supporting documentation which may include photos, videos, police accident reports, repair invoices or medical information (collectively, ``vehicle owner questionnaires'' or ``VOQs'') submitted by or on behalf of vehicle or equipment owners and lessees (consumers). NHTSA updated the notice with regards to: System Name to Vehicle Owner Questionnaire (VOQ) System to appropriately identify the specific records maintained in the Artemis system covered by the Privacy Act; System Location to include NHTSA's current address and the location of the Federal disaster recovery facility in Stennis, MS; System Managers to update the name and contact information for the system's current points of contact; Authority for Maintenance of the System to reflect the system's underlying authority; Purposes to provide clarity and facilitate understanding of NHTSA investigation and recall processes; Categories of Records to provide greater clarity of the type of records and information included in the system; Record Source Categories to provide additional information about the mechanisms used by NHTSA for collecting records in the system; and Routine Uses to modify an existing routine use to permit sharing of records with manufacturers named in VOQs earlier in NHTSA's investigation and recall processes than permitted under the previously published system of records notice (SORN), unless a consumer ``opts-out'' at the time of collection, and to provide additional details and clarification about NTHSA referrals of complaints to other agencies; and Policies and Practices for Storage, Retrieval, Retention and Disposal of Records, respectively, to provide additional information about the location of the system, methods of retrieval, individuals permitted to retrieve records, and to specify the applicable NARA record retention schedule; Administration, Technical and Physical Safeguards to detail the privacy-risk mitigating controls applicable to the system. Additionally, this notice includes non-substantive changes to simplify and clarify the language, formatting, and text of the previously published notice to align with the requirements of Office of Management and Budget Memoranda A-108. This updated system, Vehicle Owner Questionnaire (VOQ) System, will be included in the Department of Transportation's inventory of record systems.