Department of Homeland Security April 28, 2014 – Federal Register Recent Federal Regulation Documents

Privacy Act of 1974; Department of Homeland Security-DHS/ALL 020 Internal Affairs System of Records
Document Number: 2014-09471
Type: Notice
Date: 2014-04-28
Agency: Department of Homeland Security, Office of the Secretary
In accordance with the Privacy Act of 1974, the Department of Homeland Security proposes to update and reissue a current Department of Homeland Security department-wide system of records notice titled ``Department of Homeland Security/ALL-020 Department of Homeland Security Internal Affairs System of Records.'' This system collects and maintains records relating to investigations, including allegations of misconduct, resultant investigations conducted by Department of Homeland Security (DHS) Headquarters or its components, and any of the individuals involved in such investigations with the exception of records of investigations conducted by the Office of the Inspector General. This revised notice includes several changes necessitated by the issuance of a final rule entitled Standards To Prevent, Detect, and Respond to Sexual Abuse and Assault in Confinement Facilities (6 CFR part 115) and to better reflect the DHS's internal affairs records systems, including changes to: (1) The categories of individuals first, by removing applicants for DHS employment and second, by adding any individual who is subject to or involved in an internal integrity or disciplinary inquiry, or an internal review, inspection, or investigation not handled by the DHS Office of the Inspector General (OIG); (2) the categories of records, by adding two new categories; (3) the purpose of the system, by adding internal integrity or disciplinary inquiries, and internal reviews, inspections, or investigations DHS Headquarters or its components conduct, except any of the above that the DHS OIG conducts; (4) the routine uses, by adding new routine uses (K), (O), (P), (Q), (R), (S), (T), (U), and (V), and (5) the retention periods, by adding new retention periods for review files and sexual abuse and assault files. In addition, this notice includes non-substantive changes to simplify the formatting and text of the previously published notice. The exemptions claimed in this system of records notice also reflect updates necessary for consistency with the Final Rule for Privacy Act Exemptions, 74 Fed. Reg. 42575 (Aug. 24, 2009). This system is still included in the Department of Homeland Security's inventory of record systems. In addition to the changes above, this notice communicates DHS's intention to retire a different system of records from its inventory, because the Transportation Security Administration no longer requires the DHS/TSA 005 Internal Investigation Record System, 69 FR 71828 (Dec. 10, 2004).