Records Management; General Records Schedule (GRS); GRS Transmittal 34, 41130-41131 [2023-13369]

Download as PDF 41130 Federal Register / Vol. 88, No. 120 / Friday, June 23, 2023 / Notices implementation of engagement opportunities within the Universal Registration and Data Management System. The information collected will be used by the NASA Office of STEM Engagement (OSTEM) in order to review applications for participation in NASA engagement opportunities. The information is reviewed by OSTEM project and activity managers, as well as NASA mentors who would be hosting students. This information collection will consist of student-level data such as demographic information submitted as part of the application. In addition to supporting student selection, studentlevel data will enable NASA OSTEM to fulfill federally mandated reporting on its STEM engagement activities and report relevant demographic information as needed for Agency performance goals and success criteria (annual performance indicators). III. Data Title: NASA Universal Registration and Data Management System. OMB Number: 2700–0184. Type of Review: Reinstatement. Affected Public: Eligible students or educators, and/or awardee principal investigators may voluntarily apply for an internship or fellowship experience at a NASA facility, or register for a STEM engagement opportunity (e.g., challenges, educator professional development, experiential learning activities, etc.). Parents/caregivers of eligible student applicants (at least 16 years of age but under the age of 18) may voluntarily provide consent for their eligible student applicants to apply. Estimated Annual Number of Activities: 40. Estimated Number of Respondents per Activity: 4,125. Annual Responses: 165,000. Estimated Time per Response: 30 minutes. Estimated Total Annual Burden Hours: 82,500. Estimated Total Annual Cost: $1,015,207. lotter on DSK11XQN23PROD with NOTICES1 IV. Request for Comments Comments are invited on: (1) Whether the proposed collection of information is necessary for the proper performance of the functions of NASA, including whether the information collected has practical utility; (2) the accuracy of NASA’s estimate of the burden (including hours and cost) of the proposed collection of information; (3) ways to enhance the quality, utility, and 18:01 Jun 22, 2023 William Edwards-Bodmer, NASA PRA Clearance Officer. [FR Doc. 2023–13415 Filed 6–22–23; 8:45 am] BILLING CODE 7510–13–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2023–030] Records Management; General Records Schedule (GRS); GRS Transmittal 34 II. Methods of Collection Electronic. VerDate Sep<11>2014 clarity of the information to be collected; and (4) ways to minimize the burden of the collection of information on respondents, including automated collection techniques or the use of other forms of information technology. Comments submitted in response to this notice will be summarized and included in the request for OMB approval of this information collection. They will also become a matter of public record. Jkt 259001 National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 34. AGENCY: NARA is issuing revisions to the General Records Schedule (GRS). The GRS provides mandatory disposition instructions for records common to several or all Federal agencies. Transmittal 34 includes only changes we have made to the GRS since we published Transmittal 33 in January 2023. Additional GRS schedules remain in effect that we are not issuing via this transmittal. DATES: This transmittal is effective June 23, 2023. ADDRESSES: You can find all GRS schedules and FAQs at https:// www.archives.gov/records-mgmt/ grs.html (in Word, PDF, and CSV formats). You can download the complete current GRS, in PDF format, from the same location. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to obtain paper copies of the GRS, contact Eddie Germino, Regulatory and External Policy Program Manager, by email at regulation_comments@nara.gov or by telephone at 301.837.3758. Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Operations in the Office of the Chief Records Officer, at NARA. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Your agency’s records officer may contact the NARA appraiser with whom SUMMARY: PO 00000 Frm 00064 Fmt 4703 Sfmt 4703 your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of appraisal and scheduling contacts on our website at https:// www.archives.gov/records-mgmt/ appraisal/. SUPPLEMENTARY INFORMATION: GRS Transmittal 34 announces changes to the General Records Schedules (GRS) made since NARA published GRS Transmittal 33 in January 2023. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies. Transmittal 34 includes one new schedule and alterations to four previously published schedules. As with the past few transmittals, this transmittal publishes only those schedules that are new or have changed since they were last published in a transmittal. Other schedules not published in this transmittal remain current and authoritative. You can find all schedules (in Word and PDF formats), general GRS FAQs, and schedule specific FAQs at https:// www.archives.gov/records-mgmt/ grs.html. 1. What changes does this transmittal make to the GRS? GRS Transmittal 34 one new schedule: GRS 4.5 Digitizing Records DAA– GRS–2022–0010 This transmittal also publishes four updates: GRS 4.1 Records Management Records (see question 3 below) GRS 4.2 Information Access and Protection Records (see question 4 below) GRS 5.2 Transitory and Intermediary Records (see question 5 below) GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records (see question 6 below) 2. What changes did we make to GRS 4.1, Records Management Records? We marked item 050, Validation records for digitized temporary records, as superseded. These records are now scheduled by GRS 4.5, item 010 (DAA– GRS–2022–0010–0001). 3. What changes did we make to GRS 4.2, Information Access and Protection Records? We marked items 010, General information request files, and 130, Personally identifiable information extracts, as superseded. These records are now scheduled by GRS 5.2, item 010 (DAA–GRS–2022–0009–0001). E:\FR\FM\23JNN1.SGM 23JNN1 Federal Register / Vol. 88, No. 120 / Friday, June 23, 2023 / Notices 4. What changes did we make to GRS 5.2, Transitory and Intermediary Records? We revised this schedule to remove references to source records that have been digitized. These source records are now scheduled by GRS 4.5, item 010 (DAA–GRS–2022–0010–0001). Additionally, the item descriptions have been revised to remove specific examples of record types covered by each item. The examples will be provided in GRS 5.2 Frequently Asked Questions (FAQs). This is part of a new approach we are taking with the GRS to focus on the criteria that identify records rather than long lists of examples that may not clearly represent the entire coverage of the disposition authority. 5. What changes did we make to GRS 5.4, Facility, Equipment, Vehicle, Property, and Supply Records? We marked items 071, Facility, space, and equipment inspection, maintenance, and service records— Records tracking completion of custodial and minor repair work, as superseded. These records are now scheduled by GRS 5.2, item 010 (DAA– GRS–2022–0009–0001). lotter on DSK11XQN23PROD with NOTICES1 6. How do agencies cite GRS items? When citing the legal disposition authority for records covered by the GRS in NARA documents, either when transferring records to Federal Records Centers for storage, to NARA for accessioning, or when requesting GRS deviations on record schedules, use the ‘‘DAA’’ number in the ‘‘Disposition Authority’’ column of the table. For example, use ‘‘DAA–GRS–2017–0007– 0008’’ rather than ‘‘GRS 2.2, item 070.’’ A GRS Disposition Authority Look-Up Table is available on our website at https://www.archives.gov/recordsmgmt/grs.html. 7. Do agencies have to take any action to implement these GRS changes? NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. Please send these notifications to GRS_ Team@nara.gov. VerDate Sep<11>2014 18:01 Jun 22, 2023 Jkt 259001 If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. 8. How can an agency get copies of the new GRS? You can download the complete current GRS, in PDF format, from NARA’s website at https:// www.archives.gov/records-mgmt/ grs.html. 9. Whom should an agency contact for further information? Please contact GRS_Team@nara.gov with any questions related to this transmittal. Colleen J. Shogan, Archivist of the United States. [FR Doc. 2023–13369 Filed 6–22–23; 8:45 am] BILLING CODE 7515–01–P NATIONAL SCIENCE FOUNDATION Sunshine Act Meetings The National Science Board’s (NSB) Committee on Science and Engineering Policy (SEP) hereby gives notice of the scheduling of a videoconference for the transaction of National Science Board business pursuant to the National Science Foundation Act and the Government in the Sunshine Act. Thursday, June 29, 2023, from 3 p.m.–5 p.m. EDT. TIME AND DATE: The meeting will be held by videoconference through the National Science Foundation. PLACE: STATUS: Open. Chair’s opening remarks; Discussion of S&E Indicators 2026 goals and potential products. MATTERS TO BE CONSIDERED: CONTACT PERSON FOR MORE INFORMATION: Point of contact for this meeting is Chris Blair, cblair@nsf.gov, 703/292–7000. Members of the public can observe this meeting through a YouTube livestream. The YouTube link will be available from the NSB meetings web page—https:// www.nsf.gov/nsb/meetings/index.jsp. Christopher Blair, Executive Assistant to the National Science Board Office. [FR Doc. 2023–13496 Filed 6–21–23; 4:15 pm] BILLING CODE 7555–01–P PO 00000 Frm 00065 Fmt 4703 Sfmt 4703 41131 NATIONAL SCIENCE FOUNDATION Sunshine Act Meetings The National Science Board’s (NSB) NSB–NSF Commission on Merit Review hereby gives notice of the scheduling of a videoconference meeting for the transaction of National Science Board business pursuant to the National Science Foundation Act and the Government in the Sunshine Act. TIME AND DATE: Wednesday, June 28, 2023, from 12 p.m.–1:30 p.m. EDT. PLACE: This meeting will be held by videoconference through the National Science Foundation. STATUS: Open. MATTERS TO BE CONSIDERED: The agenda of the meeting is: Commission Chair’s opening remarks; Presentation and discussion of current Intellectual Merit criterion; Commission planning; Commission Chair’s closing remarks. CONTACT PERSON FOR MORE INFORMATION: Point of contact for this meeting is: (Chris Blair, cblair@nsf.gov), 703/292– 7000. Members of the public can observe this meeting through a YouTube livestream. The YouTube link will be available from the NSB web page. Christopher Blair, Executive Assistant to the National Science Board Office. [FR Doc. 2023–13495 Filed 6–21–23; 4:15 pm] BILLING CODE 7555–01–P NUCLEAR REGULATORY COMMISSION [NRC–2023–0001] Sunshine Act Meetings Weeks of June 26, July 3, 10, 17, 24, 31, 2023. The schedule for Commission meetings is subject to change on short notice. The NRC Commission Meeting Schedule can be found on the internet at: https:// www.nrc.gov/public-involve/publicmeetings/schedule.html. PLACE: The NRC provides reasonable accommodation to individuals with disabilities where appropriate. If you need a reasonable accommodation to participate in these public meetings or need this meeting notice or the transcript or other information from the public meetings in another format (e.g., braille, large print), please notify Anne Silk, NRC Disability Program Specialist, at 301–287–0745, by videophone at 240–428–3217, or by email at Anne.Silk@nrc.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. TIME AND DATE: E:\FR\FM\23JNN1.SGM 23JNN1

Agencies

[Federal Register Volume 88, Number 120 (Friday, June 23, 2023)]
[Notices]
[Pages 41130-41131]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-13369]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2023-030]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 34

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 34.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing revisions to the General Records Schedule 
(GRS). The GRS provides mandatory disposition instructions for records 
common to several or all Federal agencies. Transmittal 34 includes only 
changes we have made to the GRS since we published Transmittal 33 in 
January 2023. Additional GRS schedules remain in effect that we are not 
issuing via this transmittal.

DATES: This transmittal is effective June 23, 2023.

ADDRESSES: You can find all GRS schedules and FAQs at https://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV formats). 
You can download the complete current GRS, in PDF format, from the same 
location.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Eddie Germino, Regulatory 
and External Policy Program Manager, by email at 
[email protected] or by telephone at 301.837.3758. Writing 
and maintaining the GRS is the GRS Team's responsibility. This team is 
part of Records Management Operations in the Office of the Chief 
Records Officer, at NARA. You may contact NARA's GRS Team with general 
questions about the GRS at [email protected].
    Your agency's records officer may contact the NARA appraiser with 
whom your agency normally works for support in carrying out this 
transmittal and the revised portions of the GRS. You may access a list 
of appraisal and scheduling contacts on our website at https://www.archives.gov/records-mgmt/appraisal/.

SUPPLEMENTARY INFORMATION: GRS Transmittal 34 announces changes to the 
General Records Schedules (GRS) made since NARA published GRS 
Transmittal 33 in January 2023. The GRS provide mandatory disposition 
instructions for records common to several or all Federal agencies.
    Transmittal 34 includes one new schedule and alterations to four 
previously published schedules. As with the past few transmittals, this 
transmittal publishes only those schedules that are new or have changed 
since they were last published in a transmittal. Other schedules not 
published in this transmittal remain current and authoritative. You can 
find all schedules (in Word and PDF formats), general GRS FAQs, and 
schedule specific FAQs at https://www.archives.gov/records-mgmt/grs.html.

1. What changes does this transmittal make to the GRS?

    GRS Transmittal 34 one new schedule:

GRS 4.5 Digitizing Records DAA-GRS-2022-0010

    This transmittal also publishes four updates:

GRS 4.1 Records Management Records (see question 3 below)
GRS 4.2 Information Access and Protection Records (see question 4 
below)
GRS 5.2 Transitory and Intermediary Records (see question 5 below)
GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records (see 
question 6 below)

2. What changes did we make to GRS 4.1, Records Management Records?

    We marked item 050, Validation records for digitized temporary 
records, as superseded. These records are now scheduled by GRS 4.5, 
item 010 (DAA-GRS-2022-0010-0001).

3. What changes did we make to GRS 4.2, Information Access and 
Protection Records?

    We marked items 010, General information request files, and 130, 
Personally identifiable information extracts, as superseded. These 
records are now scheduled by GRS 5.2, item 010 (DAA-GRS-2022-0009-
0001).

[[Page 41131]]

4. What changes did we make to GRS 5.2, Transitory and Intermediary 
Records?

    We revised this schedule to remove references to source records 
that have been digitized. These source records are now scheduled by GRS 
4.5, item 010 (DAA-GRS-2022-0010-0001).
    Additionally, the item descriptions have been revised to remove 
specific examples of record types covered by each item. The examples 
will be provided in GRS 5.2 Frequently Asked Questions (FAQs). This is 
part of a new approach we are taking with the GRS to focus on the 
criteria that identify records rather than long lists of examples that 
may not clearly represent the entire coverage of the disposition 
authority.

5. What changes did we make to GRS 5.4, Facility, Equipment, Vehicle, 
Property, and Supply Records?

    We marked items 071, Facility, space, and equipment inspection, 
maintenance, and service records--Records tracking completion of 
custodial and minor repair work, as superseded. These records are now 
scheduled by GRS 5.2, item 010 (DAA-GRS-2022-0009-0001).

6. How do agencies cite GRS items?

    When citing the legal disposition authority for records covered by 
the GRS in NARA documents, either when transferring records to Federal 
Records Centers for storage, to NARA for accessioning, or when 
requesting GRS deviations on record schedules, use the ``DAA'' number 
in the ``Disposition Authority'' column of the table. For example, use 
``DAA-GRS-2017-0007-0008'' rather than ``GRS 2.2, item 070.'' A GRS 
Disposition Authority Look-Up Table is available on our website at 
https://www.archives.gov/records-mgmt/grs.html.

7. Do agencies have to take any action to implement these GRS changes?

    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal. Please send these 
notifications to [email protected].
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

8. How can an agency get copies of the new GRS?

    You can download the complete current GRS, in PDF format, from 
NARA's website at https://www.archives.gov/records-mgmt/grs.html.

9. Whom should an agency contact for further information?

    Please contact [email protected] with any questions related to this 
transmittal.

Colleen J. Shogan,
Archivist of the United States.
[FR Doc. 2023-13369 Filed 6-22-23; 8:45 am]
BILLING CODE 7515-01-P
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