Records Management; General Records Schedule (GRS); GRS Transmittal 33, 1610-1611 [2023-00379]

Download as PDF 1610 Federal Register / Vol. 88, No. 7 / Wednesday, January 11, 2023 / Notices Authority: 5 U.S.C. appendix 2. Alma Ripps, Chief, Office of Policy. [FR Doc. 2023–00363 Filed 1–10–23; 8:45 am] BILLING CODE 4312–52–P DEPARTMENT OF JUSTICE National Institute of Corrections lotter on DSK11XQN23PROD with NOTICES1 Advisory Board; Notice of Meeting This notice announces a forthcoming meeting of the National Institute of Corrections (NIC) Advisory Board. At least one portion of the meeting will be closed to the public. Name of the Committee: NIC Advisory Board. General Function of the Committee: To aid the National Institute of Corrections in developing long-range plans, advise on program development, and recommend guidance to assist NIC’s efforts in the areas of training, technical assistance, information services, and policy/program development assistance to Federal, state, and local corrections agencies. Date and Time: 8:00 a.m.–5:00 p.m. ET on Tuesday, January 24, 2023; 8:00 a.m.–11:00 a.m. ET on Wednesday, January 25, 2023; (approximate times). Location: NIC Offices, 901 D Street SW, Room 901–3, Washington, DC 20024. Contact Person: Leslie LeMaster, Executive Assistant, National Institute of Corrections, 320 First Street NW, Room 901–3, Washington, DC 20534. To contact Ms. LeMaster, please call (202) 305–5773 or llemaster@bop.gov. Agenda: On January 24–25, 2023, the Advisory Board will: (1) receive a brief Agency Report from the NIC Acting Director, (2) receive project-specific updates from all NIC divisions, and (3) receive a Subcommittee Report related to the identification of potential NIC Director candidates. Time for questions and counsel from the Board is built into the agenda. Procedure: On Tuesday, January 24, 2023 8:00 a.m.–12:00 p.m. the meeting is open to the public. Interested persons may request to attend in-person, and present data, information, or views, orally or in writing, on issues pending before the committee. Such requests must be made to the contact person on or before January 19, 2023. Oral presentations from the public will be scheduled between approximately 11:45 a.m.–12:00 p.m. on January 24, 2023. Time allotted for each presentation may be limited. Those who wish to make formal oral presentations should notify VerDate Sep<11>2014 17:17 Jan 10, 2023 Jkt 259001 the contact person and submit a brief statement of the general nature of the evidence or arguments they wish to present, the names and addresses of proposed participants, and an indication of the approximate time requested to make their presentation on or before January 19, 2023. Closed Committee Deliberations: On January 24, 2023, between 1:15 p.m.– 5:00 p.m., and on January 25, 2023 between 8:00 a.m.–11:00 a.m., the meeting will be closed to permit discussion of information that (1) relates solely to the internal personnel rules and practices of an agency (5 U.S.C. 552b(c)(2)), and (2) is of a personal nature where disclosure would constitute a clearly unwarranted invasion of personal privacy (5 U.S.C. 552b(c)(6)). The Advisory Board will discuss the outcomes of the subcommittee’s review of potential candidates for the position of Director of the National Institute of Corrections and make determinations as to the Advisory Board’s recommendations to the U.S. Attorney General. General Information: NIC welcomes the attendance of the public at its advisory committee meetings and will make every effort to accommodate persons with physical disabilities or special needs. If you require special accommodations due to a disability, please contact Leslie LeMaster at least 7 days in advance of the meeting. Notice of this meeting is given under the Federal Advisory Committee Act (5 U.S.C. app. 2). National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 33. 2022. Additional GRS schedules remain in effect that we are not issuing via this transmittal. DATES: This transmittal is effective January 11, 2023. ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at https://www.archives.gov/records-mgmt/ grs.html (in Word, PDF, and CSV formats). You can download the complete current GRS, in PDF format, from the same location. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to obtain paper copies of the GRS, contact Kimberly Richardson, Strategy and Performance Division, by email at regulation_comments@nara.gov or by telephone at 301–837–2902. Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Services in the National Records Management Program, Office of the Chief Records Officer, at NARA. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of the appraisal and scheduling work group and regional contacts on our website at https://www.archives.gov/ records-mgmt/appraisal/. SUPPLEMENTARY INFORMATION: GRS Transmittal 33 announces changes to the General Records Schedules (GRS) made since NARA published GRS Transmittal 32 in March 2022. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies per 44 U.S.C. 3303a(d). Transmittal 33 includes alterations to three previously published schedules. This transmittal publishes only those schedules which have changed since they were last published in a transmittal. Other schedules not published in this transmittal remain current and authoritative. You can find all schedules (in Word and PDF formats), a master crosswalk, FAQs for all schedules, and FAQs about the whole GRS at https://www.archives.gov/ records-mgmt/grs.html. NARA is issuing revisions to the General Records Schedule (GRS). The GRS provides mandatory disposition instructions for records common to several or all Federal agencies. Transmittal 33 includes only changes we have made to the GRS since we published Transmittal 32 in March 1. What changes does this transmittal make to the GRS? GRS Transmittal 33 publishes updates to: GRS 2.3—Employee Relations Records (see question 3 below) GRS 3.2—Information Systems Security Records (see question 4 below) Leslie S. LeMaster, Executive Assistant and Designated Federal Official, National Institute of Corrections. [FR Doc. 2023–00395 Filed 1–10–23; 8:45 am] BILLING CODE P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2023–013] Records Management; General Records Schedule (GRS); GRS Transmittal 33 AGENCY: SUMMARY: PO 00000 Frm 00055 Fmt 4703 Sfmt 4703 E:\FR\FM\11JAN1.SGM 11JAN1 Federal Register / Vol. 88, No. 7 / Wednesday, January 11, 2023 / Notices GRS 6.1—Email and Other Electronic Messages Managed Under a Capstone Approach (see question 5 below) 2. What changes did we make to GRS 2.3, Employee Relations Records? We updated items 010 and 020 to incorporate records related to religious accommodations. Previously, these items only covered records related to reasonable accommodations. 3. What changes did we make to GRS 3.2, Information Systems Security Records? We added items 035 and 036 for cybersecurity logging records to support record retention requirements established in OMB Memo M–21–31, Improving the Federal Government’s Investigative and Remediation Capabilities Related to Cybersecurity Incidents. 4. What changes did we make to GRS 6.1, Email and Other Electronic Messages Managed Under a Capstone Approach? This update expands the scope of GRS 6.1 beyond email to certain electronic messages, as reflected in the title change: ‘‘Email and Other Electronic Messages Managed under a Capstone Approach.’’ Agencies will now have the option of applying the GRS 6.1 Capstone approach to: • electronic messages affiliated with email system chat or messaging functions, where the messages are managed independently from the email; • messages from messaging services provided on mobile devices; and • messages from messaging services on third-party applications. Agencies still must submit NARA Form NA–1005, Verification for the Use of GRS 6.1, Email and Other Electronic Messages Managed Under a Capstone Approach, for approval to use GRS 6.1. lotter on DSK11XQN23PROD with NOTICES1 5. How do agencies cite GRS items? When citing the legal disposition authority for records covered by the GRS on NARA documents, either when transferring records to Federal Records Centers for storage, to NARA for accessioning, or when requesting GRS deviations on record schedules, use the ‘‘DAA’’ number in the ‘‘Disposition Authority’’ column of the table. For example, ‘‘DAA–GRS–2017–0007– 0008’’ rather than ‘‘GRS 2.2, item 070.’’ A GRS Disposition Authority Look-Up Table is available on our website at https://www.archives.gov/recordsmgmt/grs.html. VerDate Sep<11>2014 17:17 Jan 10, 2023 Jkt 259001 6. Do agencies have to take any action to implement these GRS changes? If your agency chooses to use the Capstone approach to managing email and other electronic messages (GRS 6.1), your agency must first submit the form NA–1005, Verification for the Use of GRS 6.1, for NARA review and approval. An agency may not implement GRS 6.1 until NARA approves the form. Your agency may already have an approved form NA– 1005; agencies are, however, required to resubmit form NA–1005 every four years per NARA Bulletin 2022–02, Resubmission of Capstone Forms. Forms are to be submitted to GRS_Team@ nara.gov. NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. Please send these notifications to GRS_ Team@nara.gov. If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. 7. How can an agency get copies of the new GRS? You can download the complete current GRS, in PDF format, from NARA’s website at https:// www.archives.gov/records-mgmt/ grs.html. 8. Whom should an agency contact for further information? Please contact GRS_Team@nara.gov with any questions related to this transmittal. Debra Steidel Wall, Acting Archivist of the United States. [FR Doc. 2023–00379 Filed 1–10–23; 8:45 am] BILLING CODE 7515–01–P PO 00000 Frm 00056 Fmt 4703 Sfmt 4703 1611 NATIONAL SCIENCE FOUNDATION Agency Information Collection Activities: Comment Request; Convergence Accelerator Evaluation & Monitoring Plan National Science Foundation. Submission for OMB review; comment request. AGENCY: ACTION: The National Science Foundation (NSF) has submitted the following information collection requirement to OMB for review and clearance under the Paperwork Reduction Act of 1995. This is the second notice for public comment; the first was published in the Federal Register, and no comments were received. NSF is forwarding the proposed submission to the Office of Management and Budget (OMB) for clearance simultaneously with the publication of this second notice. DATES: Written comments and recommendations for the proposed information collection should be sent within 30 days of publication of this notice. SUMMARY: Written comments and recommendations for the proposed information collection should be sent to www.reginfo.gov/public/do/PRAmain. Find this particular information collection by selecting ‘‘Currently under 30-day Review—Open for Public Comments’’ or by using the search function. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Suzanne H. Plimpton, Reports Clearance Officer, National Science Foundation, 2415 Eisenhower Avenue, Alexandria, Virginia 22314; telephone (703) 292– 7556; or send email to splimpto@ nsf.gov. Individuals who use a telecommunications device for the deaf (TDD) may call the Federal Information Relay Service (FIRS) at 1–800–877– 8339, which is accessible 24 hours a day, 7 days a week, 365 days a year (including Federal holidays). Copies of the submission may be obtained by calling 703–292–7556. NSF may not conduct or sponsor a collection of information unless the collection of information displays a currently valid OMB control number, and the agency informs potential persons who are to respond to the collection of information that such persons are not required to respond to the collection of information unless it displays a currently valid OMB control number. SUPPLEMENTARY INFORMATION: Title of Collection: Convergence Accelerator Evaluation & Monitoring Plan. E:\FR\FM\11JAN1.SGM 11JAN1

Agencies

[Federal Register Volume 88, Number 7 (Wednesday, January 11, 2023)]
[Notices]
[Pages 1610-1611]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-00379]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2023-013]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 33

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 33.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing revisions to the General Records Schedule 
(GRS). The GRS provides mandatory disposition instructions for records 
common to several or all Federal agencies. Transmittal 33 includes only 
changes we have made to the GRS since we published Transmittal 32 in 
March 2022. Additional GRS schedules remain in effect that we are not 
issuing via this transmittal.

DATES: This transmittal is effective January 11, 2023.

ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at 
https://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV 
formats). You can download the complete current GRS, in PDF format, 
from the same location.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Kimberly Richardson, 
Strategy and Performance Division, by email at 
[email protected] or by telephone at 301-837-2902. Writing 
and maintaining the GRS is the GRS Team's responsibility. This team is 
part of Records Management Services in the National Records Management 
Program, Office of the Chief Records Officer, at NARA. You may contact 
NARA's GRS Team with general questions about the GRS at 
[email protected].
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal and the revised portions of the GRS. You 
may access a list of the appraisal and scheduling work group and 
regional contacts on our website at https://www.archives.gov/records-mgmt/appraisal/.

SUPPLEMENTARY INFORMATION: GRS Transmittal 33 announces changes to the 
General Records Schedules (GRS) made since NARA published GRS 
Transmittal 32 in March 2022. The GRS provide mandatory disposition 
instructions for records common to several or all Federal agencies per 
44 U.S.C. 3303a(d).
    Transmittal 33 includes alterations to three previously published 
schedules. This transmittal publishes only those schedules which have 
changed since they were last published in a transmittal. Other 
schedules not published in this transmittal remain current and 
authoritative. You can find all schedules (in Word and PDF formats), a 
master crosswalk, FAQs for all schedules, and FAQs about the whole GRS 
at https://www.archives.gov/records-mgmt/grs.html.

1. What changes does this transmittal make to the GRS?

    GRS Transmittal 33 publishes updates to:

GRS 2.3--Employee Relations Records (see question 3 below)
GRS 3.2--Information Systems Security Records (see question 4 below)

[[Page 1611]]

GRS 6.1--Email and Other Electronic Messages Managed Under a Capstone 
Approach (see question 5 below)

2. What changes did we make to GRS 2.3, Employee Relations Records?

    We updated items 010 and 020 to incorporate records related to 
religious accommodations. Previously, these items only covered records 
related to reasonable accommodations.

3. What changes did we make to GRS 3.2, Information Systems Security 
Records?

    We added items 035 and 036 for cybersecurity logging records to 
support record retention requirements established in OMB Memo M-21-31, 
Improving the Federal Government's Investigative and Remediation 
Capabilities Related to Cybersecurity Incidents.

4. What changes did we make to GRS 6.1, Email and Other Electronic 
Messages Managed Under a Capstone Approach?

    This update expands the scope of GRS 6.1 beyond email to certain 
electronic messages, as reflected in the title change: ``Email and 
Other Electronic Messages Managed under a Capstone Approach.''
    Agencies will now have the option of applying the GRS 6.1 Capstone 
approach to:
     electronic messages affiliated with email system chat or 
messaging functions, where the messages are managed independently from 
the email;
     messages from messaging services provided on mobile 
devices; and
     messages from messaging services on third[hyphen]party 
applications.
    Agencies still must submit NARA Form NA-1005, Verification for the 
Use of GRS 6.1, Email and Other Electronic Messages Managed Under a 
Capstone Approach, for approval to use GRS 6.1.

5. How do agencies cite GRS items?

    When citing the legal disposition authority for records covered by 
the GRS on NARA documents, either when transferring records to Federal 
Records Centers for storage, to NARA for accessioning, or when 
requesting GRS deviations on record schedules, use the ``DAA'' number 
in the ``Disposition Authority'' column of the table. For example, 
``DAA-GRS-2017-0007-0008'' rather than ``GRS 2.2, item 070.'' A GRS 
Disposition Authority Look-Up Table is available on our website at 
https://www.archives.gov/records-mgmt/grs.html.

6. Do agencies have to take any action to implement these GRS changes?

    If your agency chooses to use the Capstone approach to managing 
email and other electronic messages (GRS 6.1), your agency must first 
submit the form NA-1005, Verification for the Use of GRS 6.1, for NARA 
review and approval. An agency may not implement GRS 6.1 until NARA 
approves the form. Your agency may already have an approved form NA-
1005; agencies are, however, required to resubmit form NA-1005 every 
four years per NARA Bulletin 2022-02, Resubmission of Capstone Forms. 
Forms are to be submitted to [email protected].
    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal. Please send these 
notifications to [email protected].
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

7. How can an agency get copies of the new GRS?

    You can download the complete current GRS, in PDF format, from 
NARA's website at https://www.archives.gov/records-mgmt/grs.html.

8. Whom should an agency contact for further information?

    Please contact [email protected] with any questions related to this 
transmittal.

Debra Steidel Wall,
Acting Archivist of the United States.
[FR Doc. 2023-00379 Filed 1-10-23; 8:45 am]
BILLING CODE 7515-01-P
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