Privacy Act of 1974; System of Records, 60833-60836 [2020-21279]
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Federal Register / Vol. 85, No. 188 / Monday, September 28, 2020 / Notices
Insurance (UI) Supplemental Budget
Request (SBR) grants, Reemployment
Services and Eligibility Assessments
(RESEA) grants, and Dislocated Worker
Grants (DWGs) to states for
demonstration and special projects such
as Reemployment and Systems
Integration (RSI). This information
collection includes the funded project/
activity, the targeted start and
completion dates for the project/
activity, and the quarterly
implementation status. These data are
needed for budget preparation and
control; program planning and
evaluation; program monitoring,
oversight, and performance
accountability; actuarial and program
research; and for accounting to Congress
and the public. Title III, Section
303(a)(6) of the Social Security Act
authorizes this information collection.
This information collection is subject
to the PRA. A Federal agency generally
cannot conduct or sponsor a collection
of information, and the public is
generally not required to respond to an
information collection, unless it is
approved by OMB under the PRA and
displays a currently valid OMB Control
Number. In addition, notwithstanding
any other provisions of law, no person
shall generally be subject to penalty for
failing to comply with a collection of
information that does not display a
valid Control Number. See 5 CFR
1320.5(a) and 1320.6.
Interested parties are encouraged to
provide comments to the contact shown
in the ADDRESSES section. Comments
must be written to receive
consideration, and they will be
summarized and included in the request
for OMB approval of the final ICR. In
order to help ensure appropriate
consideration, comments should
mention OMB control number 1205–
0517.
Submitted comments will also be a
matter of public record for this ICR and
posted on the internet, without
redaction. DOL encourages commenters
not to include personally identifiable
information, confidential business data,
or other sensitive statements/
information in any comments.
DOL is particularly interested in
comments that:
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
• Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
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• Enhance the quality, utility, and
clarity of the information to be
collected; and
• Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
(e.g., permitting electronic submission
of responses).
Agency: DOL–ETA.
Type of Review: Extension without
Changes.
Title of Collection: Quarterly
Narrative Progress Report, Employment
and Training Supplemental Budget
Request Activities.
Form: ETA 9178.
OMB Control Number: 1205–0517.
Affected Public: State Workforce
Agencies.
Estimated Number of Respondents:
57.
Frequency: Quarterly.
Total Estimated Annual Responses:
228.
Estimated Average Time per
Response: 5 hours.
Estimated Total Annual Burden
Hours: 1,140 hours.
Total Estimated Annual Other Cost
Burden: $0.
John Pallasch,
Assistant Secretary for Employment and
Training.
[FR Doc. 2020–21309 Filed 9–25–20; 8:45 am]
BILLING CODE 4510–FW–P
DEPARTMENT OF LABOR
[Docket No. DOL–2020–0009]
Privacy Act of 1974; System of
Records
Office of Inspector General
(OIG), United States Department of
Labor.
ACTION: Notice of a new system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended
(‘‘Privacy Act’’), the U.S. Department of
Labor (‘‘Department’’) publishes this
notice of a new system of records titled
‘‘Office of Inspector General Warehouse
and Learning System (OWLS),’’ DOL/
OIG–12. This system will consist of data
that is already stored in departmental,
state, and other Federal databases; and
will aid in the furtherance of OIG’s
statutory duties under the Inspector
General Act of 1978 in the performance
of audits, evaluations, reviews, and
investigations.
SUMMARY:
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This System of Records Notice
(SORN) is effective upon its publication
in today’s Federal Register with the
exception of the routine uses. The new
routine uses will not be effective until
October 28, 2020 pending public
comment. Comments on the new
routine uses or other aspects of the
SORN must be submitted on or before
October 28, 2020.
ADDRESSES: Submit your comments by
one of the following methods:
Electronic Comments: Comments may
be sent via email to SORNComments@
oig.dol.gov. https://www.regulations.gov,
to submit comments on documents that
agencies have published in the Federal
Register and that are open for comment.
Mail: Address written submissions
(including disk and CD–ROM
submissions) to U.S. DOL Office of
Inspector General, Office of
Management and Policy, Attention:
Chief, Branch of Database Management
and Applications, 200 Constitution
Avenue NW, Washington, DC 20210.
Instructions: Please submit only one
copy of your comments by only one
method. All submissions must include
the agency’s name and the Docket
Number 2020–0009. Please be advised
that comments received will become a
matter of public record and will be
posted without change to https://
www.regulations.gov, including any
personal information provided.
Comments that are mailed must be
received by the date indicated for
consideration.
Docket: For access to the docket to
read background documents or
comments, go to the Federal eRulemaking Portal at https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: U.S.
DOL Office of Inspector General, Office
of Management and Policy, Attention:
Chief, Branch of Database Management
and Applications, John Birdsell, 200
Constitution Avenue NW, Washington,
DC 20210. Telephone: 202–693–7055.
SUPPLEMENTARY INFORMATION: This new
system of records is established for the
general purpose of enabling the
Department’s Office of Inspector
General (OIG) to fulfill its statutory
duties and responsibilities under the
Inspector General Act of 1978, as
amended, 5 U.S.C. Appendix 3 (‘‘IG
Act’’). The OIG conducts, supervises,
and coordinates audits, evaluations,
reviews, and investigations relating to
programs and operations of the
Department. This system facilitates
OIG’s performance by providing timely
access to data that is already stored in
departmental, state, and other Federal
databases to which OIG has legal
DATES:
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authorization to access and maintain.
The system allows OIG to monitor and
manage large amounts of data for
indicators and evidence of
inefficiencies, fraud, waste, abuse, or
criminal activity.
Pursuant to 5 U.S.C. 552a(j)(2), the
Department may exempt from a limited
number of Privacy Act requirements a
system of records that is maintained by
a component which performs as its
primary function any activity pertaining
to the enforcement of criminal laws and
which consists of information compiled
in furtherance of its functions.
Additionally, pursuant to 5 U.S.C.
552a(k)(1) and (k)(2), through
rulemaking, the Department may
exempt from a limited number of
Privacy Act requirements a system of
records which are disclosed to
departmental officers and employees
with a need for the record, or which
contains investigatory materials
compiled for law enforcement purposes
other than material within the scope of
5 U.S.C. 552(j)(2). The materials in this
system of records fall within the scope
of sections 552a(j)(2), (k)(1) and (k)(2).
In accordance with 5 U.S.C. 522(r), the
Department provided a report to OMB
and Congress on this new system.
SYSTEM NAME AND NUMBER:
Office of Inspector General
Warehouse and Learning System
(OWLS), DOL/OIG–12.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Primary location: Offices in various
components within the U.S. Department
of Labor, at the Frances Perkins
Building, 200 Constitution Avenue NW,
Washington, DC 20210, or other
Department offices. Additionally,
duplicate versions of some or all system
information may also be at satellite
locations where the OIG has granted
direct access to support OIG operations,
system backup, emergency
preparedness, and/or continuity of
operations. To determine the location of
particular program records, contact the
system manager, listed in section
‘‘SYSTEM MANAGER’’ below.
SYSTEM MANAGER(S):
U.S. DOL Office of Inspector General,
Office of Management and Policy,
Attention: Chief, Branch of Database
Management and Applications, 200
Constitution Avenue NW, Washington,
DC 20210.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Inspector General Act of 1978, as
amended, 5 U.S.C. Appendix 3.
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PURPOSE(S) OF THE SYSTEM:
The system will enable the OIG to
fulfill its statutory duties and
responsibilities; facilitate the OIG’s
supervision and coordination of audits,
evaluations, reviews, and investigations
of departmental programs and
operations; conduct, supervise, and
coordinate relationships with other
Federal, state, and local agencies on
matters relating to investigation,
prosecution, oversight, or enforcement
of laws or regulations; promote
economy and efficiency; and prevent
fraud and abuse in the Department’s
programs and operations. The system
will use data that OIG has legal
authority to obtain and maintain to
perform advanced statistical techniques,
data modeling for indications of fraud,
waste, and abuse, and internal control
weaknesses.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have applied for or
received benefits, grants, payments,
contracts, loans, and salary from the
Department; those individuals who
provided benefits or services under a
departmental program; individuals who
are associated with various state or
Federal programs and whose actions
impact the Department; employees of
the Department, consultants,
contractors, grantees, advisory
committee members, and others who
receive funds from the Department for
performing services; U.S. employers
who seek to hire nonimmigrant aliens as
workers in specialty occupations;
persons receiving benefits from the
Workers’ Compensation programs;
individuals who have transacted with,
utilized, are covered by a departmental
component or program, and their
surviving spouses, children, dependent
parents and siblings; individuals who
have transacted with, utilized, or are
covered under a program of another
Federal or state agency that is associated
with a departmental program, and their
surviving spouses, children, dependent
parents and siblings; individuals alleged
to have violated laws, regulations, or
policies relating to departmental
programs; individuals involved with
hearings or inquiries relating to
departmental programs; and Federal
employees who apply for and/or utilize
Government programs or receive or
expend funds in an official capacity for
the Department.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes but is not limited
to names, social security numbers, date
of birth, address, telephone number,
email address, benefits information,
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medical information, application
information, payments, banking and
financial information, contracts, loans,
salary, travel, hearings, inquiries,
investigations, audits, reviews, and
other records relevant to benefits or
programs administered by the
Department or associated Federal or
state programs.
RECORD SOURCE CATEGORIES:
The new system will include records
obtained from systems of records
already maintained by the Department,
state, or other Federal agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to the disclosures
permitted under 5 U.S.C. 522a(b), as
well as those contained in the
Department’s Universal Routine Uses of
Records, all or a portion of the records
or information in this system may be
disclosed as a routine use under
circumstances described below. The
OIG may disclose information contained
in a record in this system of records
without the consent of the individual if
the disclosure is compatible with the
purpose for which the OIG collected the
record.
(1) The OIG may disclose information
from this system of records to other
public authorities responsible for
identifying fraud, waste, or abuse
related to the Department’s programs
and operations; to enforce, investigate,
prosecute, oversee, or assist in the
enforcement of laws and regulations if
the information is relevant to the
functions and responsibilities of the OIG
or the receiving entity.
(2) To disclose records to public and
private entities or individuals that the
OIG has reason to believe possesses
information regarding a matter within
the jurisdiction of the OIG to obtain
information relevant to OIG functions
and duties. The OIG may disclose
information from this system of records
as a routine use to public or private
sources to the extent necessary to obtain
information from those sources relevant
to an OIG investigation, audit,
inspection, or other inquiry or review.
(3) To disclose to the Council of
Inspectors General for Integrity and
Efficiency (CIGIE) or other Federal
entities. OIG may disclose records as a
routine use to members and employees
of the CIGIE or any successor entity, or
other Federal entity for the preparation
of reports to the President and Congress
on the activities of the Inspectors
General, for the purpose of conducting
qualitative assessment reviews of the
investigative or audit operations of the
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OIG to ensure that adequate internal
safeguards and management procedures
are maintained, or for the purpose of
facilitating or aiding the functions and
responsibilities of the OIG.
(4) To disclose to a state, local, or
other Federal agency considering
suspension or debarment action if the
information is relevant to the
suspension or debarment action. The
OIG also may disclose information to
any Federal, state, or local agency to
gain information in support of the
Department’s own debarment and
suspension actions.
(5) To disclose to complainants and/
or victims. To the extent necessary to
obtain information from such persons or
to provide information or explanations
on the progress of an investigation or
inquiry.
(6) The OIG may disclose records as
a routine use to any Federal, state, local,
or foreign agency, or other public
authority,
a. if relevant to the prevention or
detection of fraud and abuse in benefit
programs administered by any agency or
public authority; or
b. if relevant to the collection of debts
or overpayments owed to any agency or
public authority.
(7) The OIG may disclose records to
appropriate agencies, entities, and
persons when it is suspected or
confirmed that the security or
confidentiality of information in this
system has been compromised to assist
the OIG in responding to the suspected
or confirmed compromise and in
helping the OIG prevent, minimize, or
remedy such harm.
(8) To disclose to the National
Archives and Records Administration
for purposes of records management
inspections conducted under the
authority of 44 U.S.C. 2904 and 2906.
CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE
USE:
The following Universal Routine Use
for DOL Privacy Act Systems applies:
Disclosure from a system of records
maintained by a DOL Agency may be
made to a Member of Congress or to a
Congressional staff member in response
to an inquiry of the Congressional office
made at the written request of the
constituent about whom the record is
maintained.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE
FOR LITIGATION ROUTINE USE:
The following Universal Routine Use
for DOL Privacy Act Systems applies:
To the Department of Justice when: (a)
DOL or any component thereof; or (b)
any employee of DOL in his or her
official capacity; or (c) the United States
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Government, is a party to litigation or
has an interest in such litigation, and by
careful review, DOL determines that the
records are both relevant and necessary
to the litigation, and the use of such
records by the Department of Justice is
for a purpose that is compatible with the
purpose for which DOL collected the
records.
DISCLOSURE OF INFORMATION TO THE NATIONAL
ARCHIVES AND RECORDS ADMINISTRATION
ROUTINE USE:
The following Universal Routine Use
for DOL Privacy Act Systems applies: A
record from a system of records
maintained by a DOL Agency may be
disclosed as a routine use to the
National Archives and Records
Administration for the purpose of
records management inspections
conducted under authority of 44 U.S.C.
2904 and 2906.
PRIVACY ACT ROUTINE USES REQUIRED TO
RESPOND TO A BREACH:
(1) To appropriate agencies, entities,
and persons when (1) DOL suspects or
has confirmed that there has been a
breach of the system of records,· (2) DOL
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, DOL
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DOL efforts to respond
to the suspected or confirmed breach or
to prevent, minimize, or remedy such
harm.
(2) To another Federal agency or
Federal entity, when DOL determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The records are primarily maintained
in electronic form on encrypted
magnetic disks, encrypted tape
cartridges, and on electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records in this system of records may
be retrieved by any identifying
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60835
information of an individual,
institution, or business.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are maintained and disposed
of in accordance with the Department’s
Records Disposition Schedules
applicable to the aforementioned
records. A new records retention and
disposition schedule is under
development for this system of records.
Until NARA approves a retention and
disposition schedule for these records,
the OIG will not destroy any records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
OWLS is housed within a secure and
controlled data center, with access
restricted to authorized personnel. All
data contained in the system is kept on
a secured and restricted non-pubic
network. The general public does not
have access to OWLS. All information
stored in this system is secured by using
database encryption technology and is
resistant to tampering and
circumvention by unauthorized users.
Access to data by all users is monitored
using both automated and manual
controls.
RECORD ACCESS PROCEDURES:
A request for access should be mailed
to the System Manager and comply with
the requirements specified in 29 CFR
71.2.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be
mailed to the System Manager and
comply with the requirements specified
in 29 CFR 71.9.
NOTIFICATION PROCEDURES:
Inquiries should be mailed to the
System Manager and comply with the
requirements specified in 29 CFR 71.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The system will consist of records
compiled from existing systems of
records maintained by the Department
and other Federal and state agencies.
Pursuant to 5 U.S.C. 552a(j)(2), the
Secretary, through rulemaking, plans to
exempt the system from subsections
(c)(3) and (4); (d); (e)(1), (2), (3), (5) and
(8); and (g) of the Privacy Act.
Additionally, pursuant to 5 U.S.C.
552a(k)(1) and (k)(2), the Secretary,
through rulemaking, plans to exempt a
limited number of Privacy Act
provisions. The OIG will continue to
apply to individual records within the
system any Privacy Act exemptions
which apply to the system(s) from
which the relevant record(s) originated.
The Privacy Act Systems of Records
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Federal Register / Vol. 85, No. 188 / Monday, September 28, 2020 / Notices
Notices which describe in detail the
exemptions claimed for each DOL
system from which OWLS records will
be derived can be found online at the
following Web address: https://
www.dol.gov/sol/privacy.
HISTORY:
None.
Dated: September 22, 2020.
Bryan Slater,
Assistant Secretary for Administration &
Management.
[FR Doc. 2020–21279 Filed 9–25–20; 8:45 am]
BILLING CODE 4510–04–P
DEPARTMENT OF LABOR
Office of the Secretary
Agency Information Collection
Activities; Submission for OMB
Review; Comment Request; Current
Population Survey—Basic Labor Force
Notice of availability; request
for comments.
ACTION:
The Department of Labor
(DOL) is submitting this Bureau of Labor
Statistics (BLS)-sponsored information
collection request (ICR) to the Office of
Management and Budget (OMB) for
review and approval in accordance with
the Paperwork Reduction Act of 1995
(PRA). Public comments on the ICR are
invited.
DATES: The OMB will consider all
written comments that agency receives
on or before October 28, 2020.
ADDRESSES: Written comments and
recommendations for the proposed
information collection should be sent
within 30 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 30-day Review—Open
for Public Comments’’ or by using the
search function.
FOR FURTHER INFORMATION CONTACT:
Anthony May by telephone at 202–693–
4129 (this is not a toll-free number) or
by email at DOL_PRA_PUBLIC@dol.gov.
SUPPLEMENTARY INFORMATION: Comments
are invited on: (1) Whether the
collection of information is necessary
for the proper performance of the
functions of the Department, including
whether the information will have
practical utility; (2) if the information
will be processed and used in a timely
manner; (3) the accuracy of the agency’s
estimates of the burden and cost of the
collection of information, including the
validity of the methodology and
assumptions used; (4) ways to enhance
the quality, utility and clarity of the
SUMMARY:
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information collection; and (5) ways to
minimize the burden of the collection of
information on those who are to
respond, including the use of automated
collection techniques or other forms of
information technology.
The CPS has been the principal
source of the official Government
statistics on employment and
unemployment for over 75 years. The
labor force information gathered
through the survey is of paramount
importance in keeping track of the
economic health of the Nation. The
survey is the only source of monthly
data on total employment and
unemployment. The Employment
Situation news release contains data
from this survey and is designated as a
Principal Federal Economic Indicator
(PFEI). Moreover, the survey also yields
data on the characteristics of persons
not in the labor force. The CPS data are
used monthly, in conjunction with data
from other sources, to analyze the extent
to which, and with what success, the
various components of the American
population are participating in the
economic life of the Nation. The labor
force data gathered through the CPS are
provided to users in the greatest detail
possible, in conjunction with the
demographic information obtained in
the survey. In brief, the labor force data
can be broken down by sex, age, race,
ethnicity, marital status, family
composition, educational level,
certification and licensing status,
disability status, and other
characteristics. Through such
breakdowns, one can focus on the
employment situation of specific
population groups as well as on general
trends in employment and
unemployment. Information of this type
can be obtained only through
demographically oriented surveys such
as the CPS. The basic CPS data also are
used as an important platform on which
to base the data derived from the
various supplemental questions that are
administered in conjunction with the
survey. By coupling the basic data from
the monthly survey with the special
data from the supplements, one can get
valuable insights on the behavior of
American workers and on the social and
economic health of their families. There
is wide interest in the monthly CPS data
among Government policymakers,
legislators, economists, the media, and
the general public. While the data from
the CPS are used in conjunction with
data from other surveys in assessing the
economic health of the Nation, they are
unique in various ways. Specifically,
they are the basis for much of the
monthly Employment Situation report, a
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PFEI. They provide a monthly,
nationally representative measure of
total employment, including farm work,
self-employment, and unpaid family
work; other surveys are generally
restricted to the nonagricultural wage
and salary sector, or provide less timely
information. The CPS provides data on
all job seekers, and on all persons
outside the labor force, while payrollbased surveys cannot, by definition,
cover these sectors of the population.
Finally, the CPS data on employment,
unemployment, and on persons not in
the labor force can be linked to the
demographic characteristics of the many
groups that make up the Nation’s
population, while the data from other
surveys often have limited demographic
information. Many groups, both in the
government and in the private sector,
are eager to analyze this wealth of
demographic and labor force data. For
additional substantive information
about this ICR, see the related notice
published in the Federal Register on
May 18, 2020 (85 FR 29749).
This information collection is subject
to the PRA. A Federal agency generally
cannot conduct or sponsor a collection
of information, and the public is
generally not required to respond to an
information collection, unless the OMB
approves it and displays a currently
valid OMB Control Number. In addition,
notwithstanding any other provisions of
law, no person shall generally be subject
to penalty for failing to comply with a
collection of information that does not
display a valid OMB Control Number.
See 5 CFR 1320.5(a) and 1320.6.
DOL seeks PRA authorization for this
information collection for three (3)
years. OMB authorization for an ICR
cannot be for more than three (3) years
without renewal. The DOL notes that
information collection requirements
submitted to the OMB for existing ICRs
receive a month-to-month extension
while they undergo review.
Agency: DOL–BLS.
Title of Collection: Current Population
Survey—Basic Labor Force.
OMB Control Number: 1220–0100.
Affected Public: Individuals and
households.
Total Estimated Number of
Respondents: 49,500 (per month)/
549,000 (per year).
Total Estimated Number of
Responses: 594,000.
Total Estimated Annual Time Burden:
85,140 hours.
Total Estimated Annual Other Costs
Burden: $0.
Authority: 44 U.S.C. 3507(a)(1)(D).
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]]>Agencies
[Federal Register Volume 85, Number 188 (Monday, September 28, 2020)]
[Notices]
[Pages 60833-60836]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-21279]
-----------------------------------------------------------------------
DEPARTMENT OF LABOR
[Docket No. DOL-2020-0009]
Privacy Act of 1974; System of Records
AGENCY: Office of Inspector General (OIG), United States Department of
Labor.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended
(``Privacy Act''), the U.S. Department of Labor (``Department'')
publishes this notice of a new system of records titled ``Office of
Inspector General Warehouse and Learning System (OWLS),'' DOL/OIG-12.
This system will consist of data that is already stored in
departmental, state, and other Federal databases; and will aid in the
furtherance of OIG's statutory duties under the Inspector General Act
of 1978 in the performance of audits, evaluations, reviews, and
investigations.
DATES: This System of Records Notice (SORN) is effective upon its
publication in today's Federal Register with the exception of the
routine uses. The new routine uses will not be effective until October
28, 2020 pending public comment. Comments on the new routine uses or
other aspects of the SORN must be submitted on or before October 28,
2020.
ADDRESSES: Submit your comments by one of the following methods:
Electronic Comments: Comments may be sent via email to
[email protected]. https://www.regulations.gov, to submit
comments on documents that agencies have published in the Federal
Register and that are open for comment.
Mail: Address written submissions (including disk and CD-ROM
submissions) to U.S. DOL Office of Inspector General, Office of
Management and Policy, Attention: Chief, Branch of Database Management
and Applications, 200 Constitution Avenue NW, Washington, DC 20210.
Instructions: Please submit only one copy of your comments by only
one method. All submissions must include the agency's name and the
Docket Number 2020-0009. Please be advised that comments received will
become a matter of public record and will be posted without change to
https://www.regulations.gov, including any personal information
provided. Comments that are mailed must be received by the date
indicated for consideration.
Docket: For access to the docket to read background documents or
comments, go to the Federal e-Rulemaking Portal at https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: U.S. DOL Office of Inspector General,
Office of Management and Policy, Attention: Chief, Branch of Database
Management and Applications, John Birdsell, 200 Constitution Avenue NW,
Washington, DC 20210. Telephone: 202-693-7055.
SUPPLEMENTARY INFORMATION: This new system of records is established
for the general purpose of enabling the Department's Office of
Inspector General (OIG) to fulfill its statutory duties and
responsibilities under the Inspector General Act of 1978, as amended, 5
U.S.C. Appendix 3 (``IG Act''). The OIG conducts, supervises, and
coordinates audits, evaluations, reviews, and investigations relating
to programs and operations of the Department. This system facilitates
OIG's performance by providing timely access to data that is already
stored in departmental, state, and other Federal databases to which OIG
has legal
[[Page 60834]]
authorization to access and maintain. The system allows OIG to monitor
and manage large amounts of data for indicators and evidence of
inefficiencies, fraud, waste, abuse, or criminal activity.
Pursuant to 5 U.S.C. 552a(j)(2), the Department may exempt from a
limited number of Privacy Act requirements a system of records that is
maintained by a component which performs as its primary function any
activity pertaining to the enforcement of criminal laws and which
consists of information compiled in furtherance of its functions.
Additionally, pursuant to 5 U.S.C. 552a(k)(1) and (k)(2), through
rulemaking, the Department may exempt from a limited number of Privacy
Act requirements a system of records which are disclosed to
departmental officers and employees with a need for the record, or
which contains investigatory materials compiled for law enforcement
purposes other than material within the scope of 5 U.S.C. 552(j)(2).
The materials in this system of records fall within the scope of
sections 552a(j)(2), (k)(1) and (k)(2). In accordance with 5 U.S.C.
522(r), the Department provided a report to OMB and Congress on this
new system.
SYSTEM NAME AND NUMBER:
Office of Inspector General Warehouse and Learning System (OWLS),
DOL/OIG-12.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Primary location: Offices in various components within the U.S.
Department of Labor, at the Frances Perkins Building, 200 Constitution
Avenue NW, Washington, DC 20210, or other Department offices.
Additionally, duplicate versions of some or all system information may
also be at satellite locations where the OIG has granted direct access
to support OIG operations, system backup, emergency preparedness, and/
or continuity of operations. To determine the location of particular
program records, contact the system manager, listed in section ``SYSTEM
MANAGER'' below.
SYSTEM MANAGER(S):
U.S. DOL Office of Inspector General, Office of Management and
Policy, Attention: Chief, Branch of Database Management and
Applications, 200 Constitution Avenue NW, Washington, DC 20210.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Inspector General Act of 1978, as amended, 5 U.S.C. Appendix 3.
PURPOSE(S) OF THE SYSTEM:
The system will enable the OIG to fulfill its statutory duties and
responsibilities; facilitate the OIG's supervision and coordination of
audits, evaluations, reviews, and investigations of departmental
programs and operations; conduct, supervise, and coordinate
relationships with other Federal, state, and local agencies on matters
relating to investigation, prosecution, oversight, or enforcement of
laws or regulations; promote economy and efficiency; and prevent fraud
and abuse in the Department's programs and operations. The system will
use data that OIG has legal authority to obtain and maintain to perform
advanced statistical techniques, data modeling for indications of
fraud, waste, and abuse, and internal control weaknesses.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have applied for or received benefits, grants,
payments, contracts, loans, and salary from the Department; those
individuals who provided benefits or services under a departmental
program; individuals who are associated with various state or Federal
programs and whose actions impact the Department; employees of the
Department, consultants, contractors, grantees, advisory committee
members, and others who receive funds from the Department for
performing services; U.S. employers who seek to hire nonimmigrant
aliens as workers in specialty occupations; persons receiving benefits
from the Workers' Compensation programs; individuals who have
transacted with, utilized, are covered by a departmental component or
program, and their surviving spouses, children, dependent parents and
siblings; individuals who have transacted with, utilized, or are
covered under a program of another Federal or state agency that is
associated with a departmental program, and their surviving spouses,
children, dependent parents and siblings; individuals alleged to have
violated laws, regulations, or policies relating to departmental
programs; individuals involved with hearings or inquiries relating to
departmental programs; and Federal employees who apply for and/or
utilize Government programs or receive or expend funds in an official
capacity for the Department.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes but is not limited to names, social security
numbers, date of birth, address, telephone number, email address,
benefits information, medical information, application information,
payments, banking and financial information, contracts, loans, salary,
travel, hearings, inquiries, investigations, audits, reviews, and other
records relevant to benefits or programs administered by the Department
or associated Federal or state programs.
RECORD SOURCE CATEGORIES:
The new system will include records obtained from systems of
records already maintained by the Department, state, or other Federal
agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosures permitted under 5 U.S.C. 522a(b), as
well as those contained in the Department's Universal Routine Uses of
Records, all or a portion of the records or information in this system
may be disclosed as a routine use under circumstances described below.
The OIG may disclose information contained in a record in this system
of records without the consent of the individual if the disclosure is
compatible with the purpose for which the OIG collected the record.
(1) The OIG may disclose information from this system of records to
other public authorities responsible for identifying fraud, waste, or
abuse related to the Department's programs and operations; to enforce,
investigate, prosecute, oversee, or assist in the enforcement of laws
and regulations if the information is relevant to the functions and
responsibilities of the OIG or the receiving entity.
(2) To disclose records to public and private entities or
individuals that the OIG has reason to believe possesses information
regarding a matter within the jurisdiction of the OIG to obtain
information relevant to OIG functions and duties. The OIG may disclose
information from this system of records as a routine use to public or
private sources to the extent necessary to obtain information from
those sources relevant to an OIG investigation, audit, inspection, or
other inquiry or review.
(3) To disclose to the Council of Inspectors General for Integrity
and Efficiency (CIGIE) or other Federal entities. OIG may disclose
records as a routine use to members and employees of the CIGIE or any
successor entity, or other Federal entity for the preparation of
reports to the President and Congress on the activities of the
Inspectors General, for the purpose of conducting qualitative
assessment reviews of the investigative or audit operations of the
[[Page 60835]]
OIG to ensure that adequate internal safeguards and management
procedures are maintained, or for the purpose of facilitating or aiding
the functions and responsibilities of the OIG.
(4) To disclose to a state, local, or other Federal agency
considering suspension or debarment action if the information is
relevant to the suspension or debarment action. The OIG also may
disclose information to any Federal, state, or local agency to gain
information in support of the Department's own debarment and suspension
actions.
(5) To disclose to complainants and/or victims. To the extent
necessary to obtain information from such persons or to provide
information or explanations on the progress of an investigation or
inquiry.
(6) The OIG may disclose records as a routine use to any Federal,
state, local, or foreign agency, or other public authority,
a. if relevant to the prevention or detection of fraud and abuse in
benefit programs administered by any agency or public authority; or
b. if relevant to the collection of debts or overpayments owed to
any agency or public authority.
(7) The OIG may disclose records to appropriate agencies, entities,
and persons when it is suspected or confirmed that the security or
confidentiality of information in this system has been compromised to
assist the OIG in responding to the suspected or confirmed compromise
and in helping the OIG prevent, minimize, or remedy such harm.
(8) To disclose to the National Archives and Records Administration
for purposes of records management inspections conducted under the
authority of 44 U.S.C. 2904 and 2906.
CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE USE:
The following Universal Routine Use for DOL Privacy Act Systems
applies: Disclosure from a system of records maintained by a DOL Agency
may be made to a Member of Congress or to a Congressional staff member
in response to an inquiry of the Congressional office made at the
written request of the constituent about whom the record is maintained.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE:
The following Universal Routine Use for DOL Privacy Act Systems
applies: To the Department of Justice when: (a) DOL or any component
thereof; or (b) any employee of DOL in his or her official capacity; or
(c) the United States Government, is a party to litigation or has an
interest in such litigation, and by careful review, DOL determines that
the records are both relevant and necessary to the litigation, and the
use of such records by the Department of Justice is for a purpose that
is compatible with the purpose for which DOL collected the records.
DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION ROUTINE USE:
The following Universal Routine Use for DOL Privacy Act Systems
applies: A record from a system of records maintained by a DOL Agency
may be disclosed as a routine use to the National Archives and Records
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
PRIVACY ACT ROUTINE USES REQUIRED TO RESPOND TO A BREACH:
(1) To appropriate agencies, entities, and persons when (1) DOL
suspects or has confirmed that there has been a breach of the system of
records,[middot] (2) DOL has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
DOL (including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with DOL efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(2) To another Federal agency or Federal entity, when DOL
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are primarily maintained in electronic form on
encrypted magnetic disks, encrypted tape cartridges, and on electronic
media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system of records may be retrieved by any
identifying information of an individual, institution, or business.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are maintained and disposed of in accordance with the
Department's Records Disposition Schedules applicable to the
aforementioned records. A new records retention and disposition
schedule is under development for this system of records. Until NARA
approves a retention and disposition schedule for these records, the
OIG will not destroy any records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
OWLS is housed within a secure and controlled data center, with
access restricted to authorized personnel. All data contained in the
system is kept on a secured and restricted non-pubic network. The
general public does not have access to OWLS. All information stored in
this system is secured by using database encryption technology and is
resistant to tampering and circumvention by unauthorized users. Access
to data by all users is monitored using both automated and manual
controls.
RECORD ACCESS PROCEDURES:
A request for access should be mailed to the System Manager and
comply with the requirements specified in 29 CFR 71.2.
CONTESTING RECORD PROCEDURES:
A petition for amendment should be mailed to the System Manager and
comply with the requirements specified in 29 CFR 71.9.
NOTIFICATION PROCEDURES:
Inquiries should be mailed to the System Manager and comply with
the requirements specified in 29 CFR 71.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The system will consist of records compiled from existing systems
of records maintained by the Department and other Federal and state
agencies. Pursuant to 5 U.S.C. 552a(j)(2), the Secretary, through
rulemaking, plans to exempt the system from subsections (c)(3) and (4);
(d); (e)(1), (2), (3), (5) and (8); and (g) of the Privacy Act.
Additionally, pursuant to 5 U.S.C. 552a(k)(1) and (k)(2), the
Secretary, through rulemaking, plans to exempt a limited number of
Privacy Act provisions. The OIG will continue to apply to individual
records within the system any Privacy Act exemptions which apply to the
system(s) from which the relevant record(s) originated. The Privacy Act
Systems of Records
[[Page 60836]]
Notices which describe in detail the exemptions claimed for each DOL
system from which OWLS records will be derived can be found online at
the following Web address: https://www.dol.gov/sol/privacy.
HISTORY:
None.
Dated: September 22, 2020.
Bryan Slater,
Assistant Secretary for Administration & Management.
[FR Doc. 2020-21279 Filed 9-25-20; 8:45 am]
BILLING CODE 4510-04-P
