Records Management; General Records Schedule (GRS); GRS Transmittal 31, 26500-26502 [2020-09352]

Download as PDF jbell on DSKJLSW7X2PROD with NOTICES 26500 Federal Register / Vol. 85, No. 86 / Monday, May 4, 2020 / Notices necessary to conform the Guidelines with statutory amendments to the Freedom of Information Act (FOIA), to provide clarity in light of evolving judicial interpretation, and to clarify the scope of the Guidelines. This action is intended to provide Federal agencies with guidance on the appropriate and uniform application of FOIA processing fees. DATES: Comments are due by June 3, 2020. ADDRESSES: All comments should be submitted via https:// www.regulations.gov. Please include your name, organization name (if any), and cite ‘‘Revisions to Uniform Freedom of Information Act Fee Schedule and Guidelines’’ in all correspondence. Comments submitted in response to this notice may be made available to the public. For this reason, please do not include in your comments information of a confidential nature, such as sensitive personal information or proprietary information. Please note that responses to this public comment request containing any routine notice about the confidentiality of the communication will be treated as public comments that may be made available to the public notwithstanding the inclusion of the routine notice. FOR FURTHER INFORMATION CONTACT: Jonathan Hill, Office of Information and Regulatory Affairs, OMB, at oira_pb_ comments@omb.eop.gov. SUPPLEMENTARY INFORMATION: The Freedom of Information Reform Act of 1986, Public Law 99–570 (1986), required OMB to promulgate a uniform schedule of fees and guidelines, pursuant to notice and public comment, for agencies to use when processing FOIA requests. 5 U.S.C. 552(a)(4)(A)(i). OMB issued the Uniform Freedom of Information Act Fee Schedule and Guidelines, 52 FR 10012 (available at https://www.justice.gov/sites/default/ files/oip/legacy/2014/07/23/foia_fee_ schedule_1987.pdf) on March 27, 1987. In the ensuing years, the FOIA has been amended, notably by the OPEN Government Act of 2007, Public Law 110–175 (2007), and the FOIA Improvement Act of 2016, Public Law 114–185 (2016). Likewise, judicial interpretation of the statute has and continues to evolve. As a result, OMB is proposing and seeking comment on changes to the Guidelines, in order to ensure they reflect these legislative changes and leading judicial decisions, and also to improve the clarity of Guidelines’ scope. Specifically: (1) OMB proposes to revise Section 2. Scope to indicate that the Guidelines do not address the waiver or reduction of VerDate Sep<11>2014 19:03 May 01, 2020 Jkt 250001 fees if disclosure is in the public interest; (2) OMB proposes to remove Section 6f, which defines ‘‘representative of the news media,’’ given that this term is now defined in statute; (3) OMB proposes to revise Section 8b. Educational and Non-commercial Scientific Institution Requesters to clarify that both teachers and students may be eligible for inclusion in this fee category; and (4) OMB proposes to add a subsection to Section 9. Administrative Actions to Improve Assessment and Collection of Fees to indicate that agencies may not charge certain fees when they fail to comply with the FOIA’s time limits, except under certain circumstances provided in the statute. In addition, OMB proposes to revise Section 4. Inquiries to update contact information for questions about the Guidelines. OMB invites public comment on the revisions to the Guidelines proposed in this notice and only those revisions. Such comments may include, but are not limited to: Whether or not these proposed revisions clearly communicate agency requirements and policy, whether and how these proposed revisions can be improved, and whether and where these proposed revisions might be more effectively located within the Guidelines. OMB will not accept nor consider comments on revisions to the Guidelines other than those proposed in this notice. For the reasons discussed in the Preamble, and under the authority of 5 U.S.C. 552(a)(4)(A)(i) and 44 U.S.C. chapter 35, OMB proposes to amend the Uniform Freedom of Information Act Fee Schedule and Guidelines, 52 FR 10012, by removing Section 6j, adding Section 9f, and revising Sections 2, 4, and 8b to read as follows: Uniform Freedom of Information Act Fee Schedule and Guidelines * * * * * 2. Scope—* * * This Fee Schedule and Guidelines, including Sections 6 and 8, does not address the waiver or reduction of fees if the disclosure of the information is in the public interest, as provided in 5 U.S.C. 552(a)(4)(A)(iii). * * * * * 4. Inquiries—Inquiries should be directed to the Office of Information and Regulatory Affairs, Office of Management and Budget, at oira_pb_ comments@omb.eop.gov. * * * * * 8. Fees to be Charged—Categories of Requesters. * * * b. Educational and Non-commercial Scientific Institution Requesters—* * * PO 00000 Frm 00061 Fmt 4703 Sfmt 4703 To be eligible for inclusion in this category, requesters—whether teachers or students—must show that the request is being made in connection with their role at the institution, and that the records are not sought for a commercial use, but are sought in furtherance of scholarly (if the request is from an educational institution) or scientific (if the request is from a non-commercial scientific institution) research. * * * * * * * * 9. Administrative Actions to Improve Assessment and Collection of Fees— * * * f. Failure to Comply with Time Limits—An agency may not charge search fees (or in the case of educational or non-commercial scientific institution requesters, or representatives of the news media, duplication fees) if it has failed to comply with any time limit under 5 U.S.C. 552(a)(6), except as provided in 5 U.S.C. 552(a)(4)(A)(viii). Paul J. Ray, Administrator, Office of Information and Regulatory Affairs. [FR Doc. 2020–09432 Filed 5–1–20; 8:45 am] BILLING CODE 3110–01–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2020–033] Records Management; General Records Schedule (GRS); GRS Transmittal 31 National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 31. AGENCY: NARA is issuing revisions to the General Records Schedule (GRS). The GRS provides mandatory disposition instructions for administrative records common to several or all Federal agencies. Transmittal 31 includes only changes we have made to the GRS since we published Transmittal 30 in December 2019. Additional GRS schedules remain in effect that we are not issuing via this transmittal. DATES: This transmittal is effective May 4, 2020. ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at http://www.archives.gov/records-mgmt/ grs.html (in Word, PDF, and CSV formats). You can download the complete current GRS, in PDF format, from the same location. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to SUMMARY: E:\FR\FM\04MYN1.SGM 04MYN1 Federal Register / Vol. 85, No. 86 / Monday, May 4, 2020 / Notices obtain paper copies of the GRS, contact Kimberly Keravuori, Regulatory and External Policy Program Manager, by email at regulation_comments@nara.gov or by telephone at 301.837.3151. Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Services in the National Records Management Program, Office of the Chief Records Officer at NARA. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of the appraisal and scheduling work group and regional contacts on our website at http://www.archives.gov/ records-mgmt/appraisal/index.html. SUPPLEMENTARY INFORMATION: GRS Transmittal 31 announces changes to the General Records Schedules (GRS) made since we published GRS Transmittal 30 in December 2019. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies. Transmittal 31 includes alterations to 16 previously published schedules. You can find all schedules (in Word and PDF formats), a master crosswalk, FAQs for all schedules, and FAQs about the whole GRS at http:// www.archives.gov/records-mgmt/ grs.html. At the same location, you can also find the entire GRS (just schedules—no crosswalks or FAQs) in a single document you can download. jbell on DSKJLSW7X2PROD with NOTICES 1. What changes does this transmittal make to the GRS? GRS Transmittal 31 alters 15 schedules to insert language requiring agencies to offer records created prior to a specified date (January 1, 1921, unless stated otherwise in questions 3–6 and 8 below) to NARA. Only if NARA declines the offer may agencies destroy such records. This requirement existed in schedules in the old GRS but was omitted in the new GRS revision. We have determined the requirement is still necessary, so are reinstating it in these schedules covering the applicable records: GRS 1.1 Financial Management and Reporting Records GRS 2.1 Employee Acquisition Records GRS 2.2 Employee Management Records GRS 2.3 Employee Relations Records GRS 2.5 Employee Separation Records VerDate Sep<11>2014 19:03 May 01, 2020 Jkt 250001 GRS 2.6 Employee Training Records GRS 2.7 Employee Health and Safety Records GRS 4.1 Records Management Records GRS 4.2 Information Access and Protection Records GRS 5.3 Continuity and Emergency Planning Records GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records GRS 5.5 Mail, Printing, and Telecommunication Service Management Records GRS 5.6 Security Records GRS 5.7 Agency Accountability Records GRS 6.4 Public Affairs Records This transmittal also publishes updates to: GRS 6.1 Email Managed under a Capstone Approach (see question 7 below) This transmittal also rescinds certain items in GRS 6.6, Rulemaking Records, and moves other items from that schedule to GRS 5.7 (see question 9 below). Because of these changes, GRS 6.6, Rulemaking Records, no longer exists. We discuss these items in the questions below. 2. What changes did we make to GRS 1.1? We added this requirement to the schedule’s introduction: ‘‘Agencies must offer any records created prior to January 1, 1921, to the National Archives and Records Administration (NARA) before applying disposition instructions in this schedule.’’ We also added this note to items 010 and 011: ‘‘Agencies must offer any records created prior to January 1, 1933, to the National Archives and Records Administration (NARA) before applying this disposition authority.’’ 3. What changes did we make to GRS 2.1, 2.2, 2.3, 2.5, 2.6, 2.7, 4.1, 4.2, 5.3, 5.5, and 5.7? We added this requirement to each schedule’s introduction: ‘‘Agencies must offer any records created prior to January 1, 1921, to the National Archives and Records Administration (NARA) before applying disposition instructions in this schedule.’’ 4. What changes did we make to GRS 5.4? We added this requirement to the schedule’s introduction: ‘‘Agencies must offer any records created prior to January 1, 1921, to the National Archives and Records Administration (NARA) before applying disposition instructions in this schedule.’’ We also added this note to items 070 and 071: PO 00000 Frm 00062 Fmt 4703 Sfmt 4703 26501 ‘‘Agencies must offer any records created prior to January 1, 1939, to the National Archives and Records Administration (NARA) before applying this disposition authority.’’ 5. What changes did we make to GRS 5.6? We added this requirement to the schedule’s introduction: ‘‘Agencies must offer any records created prior to January 1, 1921, to the National Archives and Records Administration (NARA) before applying disposition instructions in this schedule.’’ We also added this note to items 120 and 130: ‘‘Agencies must offer any records created prior to January 1, 1939, to the National Archives and Records Administration (NARA) before applying this disposition authority.’’ 6. What changes did we make to GRS 6.1? We added to this schedule’s introduction the requirement that agencies systematically resubmit form NA–1005, and that users should consult a new ‘‘resubmission’’ section in this schedule’s FAQs for details. 7. What changes did we make to GRS 6.4? We added this requirement to the schedule’s introduction: ‘‘Agencies must offer any records created prior to January 1, 1921, to the National Archives and Records Administration (NARA) before applying disposition instructions in this schedule.’’ We also added this note to item 030: ‘‘Agencies must offer any cartographic and aerial photographic records created prior to January 1, 1950, to the National Archives and Records Administration (NARA) before applying this disposition authority.’’ 8. What changes did we make to GRS 6.6? We rescinded items 010 through 030 (DAA–GRS–2017–0012–0001 through 0003) because we learned they do not reflect how agencies create and maintain rulemaking records. We moved items 040–050 (DAA–GRS– 2017–0012–0004 and 0005) to items 070 and 080 in GRS 5.7. GRS 6.6, Rulemaking Records, will no longer appear as a chapter in the GRS. 9. How do agencies cite GRS items? When you send records to an FRC for storage, you should cite the records’ legal authority—the ‘‘DAA’’ number—in the ‘‘Disposition Authority’’ column of the table. Please also include schedule and item number. For example, ‘‘DAA– E:\FR\FM\04MYN1.SGM 04MYN1 26502 Federal Register / Vol. 85, No. 86 / Monday, May 4, 2020 / Notices GRS–2017–0007–0008 (GRS 2.2, item 070).’’ 10. Do agencies have to take any action to implement these GRS changes? Dated: April 28, 2020. Sharon M. Lisa Grubb, Executive Director and CEO. [FR Doc. 2020–09364 Filed 5–1–20; 8:45 am] BILLING CODE 8421–02–P NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. David S. Ferriero, Archivist of the United States. [FR Doc. 2020–09352 Filed 5–1–20; 8:45 am] Sunshine Act Meeting; Correction National Council on Disability. Notice; correction. The National Council on Disability published a notice in the Federal Register of April 27, 2020, concerning a conference call meeting of the Council. This document is intended to correct the omission of noting the conference call meeting as a Sunshine Act meeting and to ensure that it is properly categorized to be understood as open to the public. All other information from the original notice is accurate. SUMMARY: CONTACT PERSON FOR MORE INFORMATION: Anne Sommers, NCD, 1331 F Street NW, Suite 850, Washington, DC 20004; 202–272–2004 (V), 202–272–2022 (Fax). jbell on DSKJLSW7X2PROD with NOTICES SUPPLEMENTARY INFORMATION: Correction In the Federal Register of April 27, 2020, FR Doc. 2020–08807, on page 23379, in the second column, correct the subject heading to read: Sunshine Act Meeting VerDate Sep<11>2014 19:03 May 01, 2020 Jkt 250001 Sunshine Act Meetings Weeks of May 4, 11, 18, 25, June 1, 8, 2020. PLACE: Commissioners’ Conference Room, 11555 Rockville Pike, Rockville, Maryland. STATUS: Public. TIME AND DATE: Week of May 4, 2020 There are no meetings scheduled for the week of May 4, 2020. Week of May 11, 2020—Tentative There are no meetings scheduled for the week of May 11, 2020. Week of May 18, 2020—Tentative There are no meetings scheduled for the week of May 18, 2020. Week of June 1, 2020—Tentative There are no meetings scheduled for the week of June 1, 2020. NATIONAL COUNCIL ON DISABILITY ACTION: [NRC–2020–0001] Week of May 25, 2020—Tentative There are no meetings scheduled for the week of May 25, 2020. BILLING CODE 7515–01–P AGENCY: NUCLEAR REGULATORY COMMISSION Week of June 8, 2020—Tentative There are no meetings scheduled for the week of June 8, 2020. CONTACT PERSON FOR MORE INFORMATION: For more information or to verify the status of meetings, contact Denise McGovern at 301–415–0681 or via email at Denise.McGovern@nrc.gov. The schedule for Commission meetings is subject to change on short notice. The NRC Commission Meeting Schedule can be found on the internet at: https://www.nrc.gov/public-involve/ public-meetings/schedule.html. The NRC provides reasonable accommodation to individuals with disabilities where appropriate. If you need a reasonable accommodation to participate in these public meetings or need this meeting notice or the transcript or other information from the public meetings in another format (e.g., braille, large print), please notify Anne Silk, NRC Disability Program Specialist, at 301–287–0745, by videophone at 240–428–3217, or by email at Anne.Silk@nrc.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. PO 00000 Frm 00063 Fmt 4703 Sfmt 4703 Members of the public may request to receive this information electronically. If you would like to be added to the distribution, please contact the Nuclear Regulatory Commission, Office of the Secretary, Washington, DC 20555 (301– 415–1969), or by email at Wendy.Moore@nrc.gov or Tyesha.Bush@ nrc.gov. The NRC is holding the meetings under the authority of the Government in the Sunshine Act, 5 U.S.C. 552b. Dated: April 30, 2020. For the Nuclear Regulatory Commission. Denise L. McGovern, Policy Coordinator,Office of the Secretary. [FR Doc. 2020–09614 Filed 4–30–20; 4:15 pm] BILLING CODE 7590–01–P SECURITIES AND EXCHANGE COMMISSION [Release No. 34–88760; File No. SR–FINRA– 2020–012] Self-Regulatory Organizations; Financial Industry Regulatory Authority, Inc.; Notice of Filing and Immediate Effectiveness of a Proposed Rule Change To Amend FINRA Rule 8312 (FINRA BrokerCheck Disclosure) To Allow the Dissemination of IAPD Information Through BrokerCheck April 28, 2020. Pursuant to Section 19(b)(1) of the Securities Exchange Act of 1934 (‘‘Act’’) 1 and Rule 19b–4 thereunder,2 notice is hereby given that on April 22, 2020, Financial Industry Regulatory Authority, Inc. (‘‘FINRA’’) filed with the Securities and Exchange Commission (‘‘SEC’’ or ‘‘Commission’’) the proposed rule change as described in Items I, II, and III below, which Items have been prepared by FINRA. FINRA has designated the proposed rule change as constituting a ‘‘non-controversial’’ rule change under paragraph (f)(6) of Rule 19b–4 under the Act,3 which renders the proposal effective upon receipt of this filing by the Commission. The Commission is publishing this notice to solicit comments on the proposed rule change from interested persons. 1 15 U.S.C. 78s(b)(1). CFR 240.19b–4. 3 17 CFR 240.19b–4(f)(6). Rule 19b–4(f)(6) requires a self-regulatory organization to give the Commission written notice of its intent to file the proposed rule change at least five business days prior to the date of filing of the proposed rule change, or such shorter time as designated by the Commission. FINRA has satisfied this requirement. 2 17 E:\FR\FM\04MYN1.SGM 04MYN1

Agencies

[Federal Register Volume 85, Number 86 (Monday, May 4, 2020)]
[Notices]
[Pages 26500-26502]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-09352]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2020-033]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 31

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 31.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing revisions to the General Records Schedule 
(GRS). The GRS provides mandatory disposition instructions for 
administrative records common to several or all Federal agencies. 
Transmittal 31 includes only changes we have made to the GRS since we 
published Transmittal 30 in December 2019. Additional GRS schedules 
remain in effect that we are not issuing via this transmittal.

DATES: This transmittal is effective May 4, 2020.

ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at 
http://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV 
formats). You can download the complete current GRS, in PDF format, 
from the same location.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to

[[Page 26501]]

obtain paper copies of the GRS, contact Kimberly Keravuori, Regulatory 
and External Policy Program Manager, by email at 
[email protected] or by telephone at 301.837.3151.
    Writing and maintaining the GRS is the GRS Team's responsibility. 
This team is part of Records Management Services in the National 
Records Management Program, Office of the Chief Records Officer at 
NARA. You may contact NARA's GRS Team with general questions about the 
GRS at [email protected].
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal and the revised portions of the GRS. You 
may access a list of the appraisal and scheduling work group and 
regional contacts on our website at http://www.archives.gov/records-mgmt/appraisal/index.html.

SUPPLEMENTARY INFORMATION: GRS Transmittal 31 announces changes to the 
General Records Schedules (GRS) made since we published GRS Transmittal 
30 in December 2019. The GRS provide mandatory disposition instructions 
for records common to several or all Federal agencies. Transmittal 31 
includes alterations to 16 previously published schedules.
    You can find all schedules (in Word and PDF formats), a master 
crosswalk, FAQs for all schedules, and FAQs about the whole GRS at 
http://www.archives.gov/records-mgmt/grs.html. At the same location, 
you can also find the entire GRS (just schedules--no crosswalks or 
FAQs) in a single document you can download.

1. What changes does this transmittal make to the GRS?

    GRS Transmittal 31 alters 15 schedules to insert language requiring 
agencies to offer records created prior to a specified date (January 1, 
1921, unless stated otherwise in questions 3-6 and 8 below) to NARA. 
Only if NARA declines the offer may agencies destroy such records. This 
requirement existed in schedules in the old GRS but was omitted in the 
new GRS revision. We have determined the requirement is still 
necessary, so are reinstating it in these schedules covering the 
applicable records:

GRS 1.1 Financial Management and Reporting Records
GRS 2.1 Employee Acquisition Records
GRS 2.2 Employee Management Records
GRS 2.3 Employee Relations Records
GRS 2.5 Employee Separation Records
GRS 2.6 Employee Training Records
GRS 2.7 Employee Health and Safety Records
GRS 4.1 Records Management Records
GRS 4.2 Information Access and Protection Records
GRS 5.3 Continuity and Emergency Planning Records
GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records
GRS 5.5 Mail, Printing, and Telecommunication Service Management 
Records
GRS 5.6 Security Records
GRS 5.7 Agency Accountability Records
GRS 6.4 Public Affairs Records

    This transmittal also publishes updates to:
GRS 6.1 Email Managed under a Capstone Approach (see question 7 below)
    This transmittal also rescinds certain items in GRS 6.6, Rulemaking 
Records, and moves other items from that schedule to GRS 5.7 (see 
question 9 below). Because of these changes, GRS 6.6, Rulemaking 
Records, no longer exists.
    We discuss these items in the questions below.

2. What changes did we make to GRS 1.1?

    We added this requirement to the schedule's introduction: 
``Agencies must offer any records created prior to January 1, 1921, to 
the National Archives and Records Administration (NARA) before applying 
disposition instructions in this schedule.'' We also added this note to 
items 010 and 011: ``Agencies must offer any records created prior to 
January 1, 1933, to the National Archives and Records Administration 
(NARA) before applying this disposition authority.''

3. What changes did we make to GRS 2.1, 2.2, 2.3, 2.5, 2.6, 2.7, 4.1, 
4.2, 5.3, 5.5, and 5.7?

    We added this requirement to each schedule's introduction: 
``Agencies must offer any records created prior to January 1, 1921, to 
the National Archives and Records Administration (NARA) before applying 
disposition instructions in this schedule.''

4. What changes did we make to GRS 5.4?

    We added this requirement to the schedule's introduction: 
``Agencies must offer any records created prior to January 1, 1921, to 
the National Archives and Records Administration (NARA) before applying 
disposition instructions in this schedule.'' We also added this note to 
items 070 and 071: ``Agencies must offer any records created prior to 
January 1, 1939, to the National Archives and Records Administration 
(NARA) before applying this disposition authority.''

5. What changes did we make to GRS 5.6?

    We added this requirement to the schedule's introduction: 
``Agencies must offer any records created prior to January 1, 1921, to 
the National Archives and Records Administration (NARA) before applying 
disposition instructions in this schedule.'' We also added this note to 
items 120 and 130: ``Agencies must offer any records created prior to 
January 1, 1939, to the National Archives and Records Administration 
(NARA) before applying this disposition authority.''

6. What changes did we make to GRS 6.1?

    We added to this schedule's introduction the requirement that 
agencies systematically resubmit form NA-1005, and that users should 
consult a new ``resubmission'' section in this schedule's FAQs for 
details.

7. What changes did we make to GRS 6.4?

    We added this requirement to the schedule's introduction: 
``Agencies must offer any records created prior to January 1, 1921, to 
the National Archives and Records Administration (NARA) before applying 
disposition instructions in this schedule.'' We also added this note to 
item 030: ``Agencies must offer any cartographic and aerial 
photographic records created prior to January 1, 1950, to the National 
Archives and Records Administration (NARA) before applying this 
disposition authority.''

8. What changes did we make to GRS 6.6?

    We rescinded items 010 through 030 (DAA-GRS-2017-0012-0001 through 
0003) because we learned they do not reflect how agencies create and 
maintain rulemaking records. We moved items 040-050 (DAA-GRS-2017-0012-
0004 and 0005) to items 070 and 080 in GRS 5.7. GRS 6.6, Rulemaking 
Records, will no longer appear as a chapter in the GRS.

9. How do agencies cite GRS items?

    When you send records to an FRC for storage, you should cite the 
records' legal authority--the ``DAA'' number--in the ``Disposition 
Authority'' column of the table. Please also include schedule and item 
number. For example, ``DAA-

[[Page 26502]]

GRS-2017-0007-0008 (GRS 2.2, item 070).''

10. Do agencies have to take any action to implement these GRS changes?

    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal.
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

David S. Ferriero,
Archivist of the United States.
[FR Doc. 2020-09352 Filed 5-1-20; 8:45 am]
BILLING CODE 7515-01-P