Records Management; General Records Schedule (GRS); GRS Transmittal 31, 26500-26502 [2020-09352]
Download as PDF
jbell on DSKJLSW7X2PROD with NOTICES
26500
Federal Register / Vol. 85, No. 86 / Monday, May 4, 2020 / Notices
necessary to conform the Guidelines
with statutory amendments to the
Freedom of Information Act (FOIA), to
provide clarity in light of evolving
judicial interpretation, and to clarify the
scope of the Guidelines. This action is
intended to provide Federal agencies
with guidance on the appropriate and
uniform application of FOIA processing
fees.
DATES: Comments are due by June 3,
2020.
ADDRESSES: All comments should be
submitted via https://
www.regulations.gov. Please include
your name, organization name (if any),
and cite ‘‘Revisions to Uniform Freedom
of Information Act Fee Schedule and
Guidelines’’ in all correspondence.
Comments submitted in response to this
notice may be made available to the
public. For this reason, please do not
include in your comments information
of a confidential nature, such as
sensitive personal information or
proprietary information. Please note that
responses to this public comment
request containing any routine notice
about the confidentiality of the
communication will be treated as public
comments that may be made available to
the public notwithstanding the
inclusion of the routine notice.
FOR FURTHER INFORMATION CONTACT:
Jonathan Hill, Office of Information and
Regulatory Affairs, OMB, at oira_pb_
comments@omb.eop.gov.
SUPPLEMENTARY INFORMATION: The
Freedom of Information Reform Act of
1986, Public Law 99–570 (1986),
required OMB to promulgate a uniform
schedule of fees and guidelines,
pursuant to notice and public comment,
for agencies to use when processing
FOIA requests. 5 U.S.C. 552(a)(4)(A)(i).
OMB issued the Uniform Freedom of
Information Act Fee Schedule and
Guidelines, 52 FR 10012 (available at
https://www.justice.gov/sites/default/
files/oip/legacy/2014/07/23/foia_fee_
schedule_1987.pdf) on March 27, 1987.
In the ensuing years, the FOIA has been
amended, notably by the OPEN
Government Act of 2007, Public Law
110–175 (2007), and the FOIA
Improvement Act of 2016, Public Law
114–185 (2016). Likewise, judicial
interpretation of the statute has and
continues to evolve. As a result, OMB is
proposing and seeking comment on
changes to the Guidelines, in order to
ensure they reflect these legislative
changes and leading judicial decisions,
and also to improve the clarity of
Guidelines’ scope. Specifically:
(1) OMB proposes to revise Section 2.
Scope to indicate that the Guidelines do
not address the waiver or reduction of
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fees if disclosure is in the public
interest;
(2) OMB proposes to remove Section
6f, which defines ‘‘representative of the
news media,’’ given that this term is
now defined in statute;
(3) OMB proposes to revise Section
8b. Educational and Non-commercial
Scientific Institution Requesters to
clarify that both teachers and students
may be eligible for inclusion in this fee
category; and
(4) OMB proposes to add a subsection
to Section 9. Administrative Actions to
Improve Assessment and Collection of
Fees to indicate that agencies may not
charge certain fees when they fail to
comply with the FOIA’s time limits,
except under certain circumstances
provided in the statute.
In addition, OMB proposes to revise
Section 4. Inquiries to update contact
information for questions about the
Guidelines.
OMB invites public comment on the
revisions to the Guidelines proposed in
this notice and only those revisions.
Such comments may include, but are
not limited to: Whether or not these
proposed revisions clearly communicate
agency requirements and policy,
whether and how these proposed
revisions can be improved, and whether
and where these proposed revisions
might be more effectively located within
the Guidelines. OMB will not accept nor
consider comments on revisions to the
Guidelines other than those proposed in
this notice.
For the reasons discussed in the
Preamble, and under the authority of 5
U.S.C. 552(a)(4)(A)(i) and 44 U.S.C.
chapter 35, OMB proposes to amend the
Uniform Freedom of Information Act
Fee Schedule and Guidelines, 52 FR
10012, by removing Section 6j, adding
Section 9f, and revising Sections 2, 4,
and 8b to read as follows:
Uniform Freedom of Information Act
Fee Schedule and Guidelines
*
*
*
*
*
2. Scope—* * * This Fee Schedule
and Guidelines, including Sections 6
and 8, does not address the waiver or
reduction of fees if the disclosure of the
information is in the public interest, as
provided in 5 U.S.C. 552(a)(4)(A)(iii).
*
*
*
*
*
4. Inquiries—Inquiries should be
directed to the Office of Information and
Regulatory Affairs, Office of
Management and Budget, at oira_pb_
comments@omb.eop.gov.
*
*
*
*
*
8. Fees to be Charged—Categories of
Requesters. * * *
b. Educational and Non-commercial
Scientific Institution Requesters—* * *
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Fmt 4703
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To be eligible for inclusion in this
category, requesters—whether teachers
or students—must show that the request
is being made in connection with their
role at the institution, and that the
records are not sought for a commercial
use, but are sought in furtherance of
scholarly (if the request is from an
educational institution) or scientific (if
the request is from a non-commercial
scientific institution) research. * * *
*
*
*
*
*
9. Administrative Actions to Improve
Assessment and Collection of Fees—
* * *
f. Failure to Comply with Time
Limits—An agency may not charge
search fees (or in the case of educational
or non-commercial scientific institution
requesters, or representatives of the
news media, duplication fees) if it has
failed to comply with any time limit
under 5 U.S.C. 552(a)(6), except as
provided in 5 U.S.C. 552(a)(4)(A)(viii).
Paul J. Ray,
Administrator, Office of Information and
Regulatory Affairs.
[FR Doc. 2020–09432 Filed 5–1–20; 8:45 am]
BILLING CODE 3110–01–P
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
[NARA–2020–033]
Records Management; General
Records Schedule (GRS); GRS
Transmittal 31
National Archives and Records
Administration (NARA).
ACTION: Notice of new General Records
Schedule (GRS) Transmittal 31.
AGENCY:
NARA is issuing revisions to
the General Records Schedule (GRS).
The GRS provides mandatory
disposition instructions for
administrative records common to
several or all Federal agencies.
Transmittal 31 includes only changes
we have made to the GRS since we
published Transmittal 30 in December
2019. Additional GRS schedules remain
in effect that we are not issuing via this
transmittal.
DATES: This transmittal is effective May
4, 2020.
ADDRESSES: You can find all GRS
schedules, crosswalks, and FAQs at
https://www.archives.gov/records-mgmt/
grs.html (in Word, PDF, and CSV
formats). You can download the
complete current GRS, in PDF format,
from the same location.
FOR FURTHER INFORMATION CONTACT: For
more information about this notice or to
SUMMARY:
E:\FR\FM\04MYN1.SGM
04MYN1
Federal Register / Vol. 85, No. 86 / Monday, May 4, 2020 / Notices
obtain paper copies of the GRS, contact
Kimberly Keravuori, Regulatory and
External Policy Program Manager, by
email at regulation_comments@nara.gov
or by telephone at 301.837.3151.
Writing and maintaining the GRS is
the GRS Team’s responsibility. This
team is part of Records Management
Services in the National Records
Management Program, Office of the
Chief Records Officer at NARA. You
may contact NARA’s GRS Team with
general questions about the GRS at
GRS_Team@nara.gov.
Your agency’s records officer may
contact the NARA appraiser or records
analyst with whom your agency
normally works for support in carrying
out this transmittal and the revised
portions of the GRS. You may access a
list of the appraisal and scheduling
work group and regional contacts on our
website at https://www.archives.gov/
records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS
Transmittal 31 announces changes to
the General Records Schedules (GRS)
made since we published GRS
Transmittal 30 in December 2019. The
GRS provide mandatory disposition
instructions for records common to
several or all Federal agencies.
Transmittal 31 includes alterations to 16
previously published schedules.
You can find all schedules (in Word
and PDF formats), a master crosswalk,
FAQs for all schedules, and FAQs about
the whole GRS at https://
www.archives.gov/records-mgmt/
grs.html. At the same location, you can
also find the entire GRS (just
schedules—no crosswalks or FAQs) in a
single document you can download.
jbell on DSKJLSW7X2PROD with NOTICES
1. What changes does this transmittal
make to the GRS?
GRS Transmittal 31 alters 15
schedules to insert language requiring
agencies to offer records created prior to
a specified date (January 1, 1921, unless
stated otherwise in questions 3–6 and 8
below) to NARA. Only if NARA
declines the offer may agencies destroy
such records. This requirement existed
in schedules in the old GRS but was
omitted in the new GRS revision. We
have determined the requirement is still
necessary, so are reinstating it in these
schedules covering the applicable
records:
GRS 1.1 Financial Management and
Reporting Records
GRS 2.1 Employee Acquisition
Records
GRS 2.2 Employee Management
Records
GRS 2.3 Employee Relations Records
GRS 2.5 Employee Separation Records
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19:03 May 01, 2020
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GRS 2.6 Employee Training Records
GRS 2.7 Employee Health and Safety
Records
GRS 4.1 Records Management Records
GRS 4.2 Information Access and
Protection Records
GRS 5.3 Continuity and Emergency
Planning Records
GRS 5.4 Facility, Equipment, Vehicle,
Property, and Supply Records
GRS 5.5 Mail, Printing, and
Telecommunication Service
Management Records
GRS 5.6 Security Records
GRS 5.7 Agency Accountability
Records
GRS 6.4 Public Affairs Records
This transmittal also publishes
updates to:
GRS 6.1 Email Managed under a
Capstone Approach (see question 7
below)
This transmittal also rescinds certain
items in GRS 6.6, Rulemaking Records,
and moves other items from that
schedule to GRS 5.7 (see question 9
below). Because of these changes, GRS
6.6, Rulemaking Records, no longer
exists.
We discuss these items in the
questions below.
2. What changes did we make to GRS
1.1?
We added this requirement to the
schedule’s introduction: ‘‘Agencies
must offer any records created prior to
January 1, 1921, to the National
Archives and Records Administration
(NARA) before applying disposition
instructions in this schedule.’’ We also
added this note to items 010 and 011:
‘‘Agencies must offer any records
created prior to January 1, 1933, to the
National Archives and Records
Administration (NARA) before applying
this disposition authority.’’
3. What changes did we make to GRS
2.1, 2.2, 2.3, 2.5, 2.6, 2.7, 4.1, 4.2, 5.3,
5.5, and 5.7?
We added this requirement to each
schedule’s introduction: ‘‘Agencies
must offer any records created prior to
January 1, 1921, to the National
Archives and Records Administration
(NARA) before applying disposition
instructions in this schedule.’’
4. What changes did we make to GRS
5.4?
We added this requirement to the
schedule’s introduction: ‘‘Agencies
must offer any records created prior to
January 1, 1921, to the National
Archives and Records Administration
(NARA) before applying disposition
instructions in this schedule.’’ We also
added this note to items 070 and 071:
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Fmt 4703
Sfmt 4703
26501
‘‘Agencies must offer any records
created prior to January 1, 1939, to the
National Archives and Records
Administration (NARA) before applying
this disposition authority.’’
5. What changes did we make to GRS
5.6?
We added this requirement to the
schedule’s introduction: ‘‘Agencies
must offer any records created prior to
January 1, 1921, to the National
Archives and Records Administration
(NARA) before applying disposition
instructions in this schedule.’’ We also
added this note to items 120 and 130:
‘‘Agencies must offer any records
created prior to January 1, 1939, to the
National Archives and Records
Administration (NARA) before applying
this disposition authority.’’
6. What changes did we make to GRS
6.1?
We added to this schedule’s
introduction the requirement that
agencies systematically resubmit form
NA–1005, and that users should consult
a new ‘‘resubmission’’ section in this
schedule’s FAQs for details.
7. What changes did we make to GRS
6.4?
We added this requirement to the
schedule’s introduction: ‘‘Agencies
must offer any records created prior to
January 1, 1921, to the National
Archives and Records Administration
(NARA) before applying disposition
instructions in this schedule.’’ We also
added this note to item 030: ‘‘Agencies
must offer any cartographic and aerial
photographic records created prior to
January 1, 1950, to the National
Archives and Records Administration
(NARA) before applying this disposition
authority.’’
8. What changes did we make to GRS
6.6?
We rescinded items 010 through 030
(DAA–GRS–2017–0012–0001 through
0003) because we learned they do not
reflect how agencies create and
maintain rulemaking records. We
moved items 040–050 (DAA–GRS–
2017–0012–0004 and 0005) to items 070
and 080 in GRS 5.7. GRS 6.6,
Rulemaking Records, will no longer
appear as a chapter in the GRS.
9. How do agencies cite GRS items?
When you send records to an FRC for
storage, you should cite the records’
legal authority—the ‘‘DAA’’ number—in
the ‘‘Disposition Authority’’ column of
the table. Please also include schedule
and item number. For example, ‘‘DAA–
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Federal Register / Vol. 85, No. 86 / Monday, May 4, 2020 / Notices
GRS–2017–0007–0008 (GRS 2.2, item
070).’’
10. Do agencies have to take any action
to implement these GRS changes?
Dated: April 28, 2020.
Sharon M. Lisa Grubb,
Executive Director and CEO.
[FR Doc. 2020–09364 Filed 5–1–20; 8:45 am]
BILLING CODE 8421–02–P
NARA regulations (36 CFR
1226.12(a)) require agencies to
disseminate GRS changes within six
months of receipt.
Per 36 CFR 1227.12(a)(1), you must
follow GRS dispositions that state they
must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have
an existing schedule that differs from a
new GRS item that does not require
being followed without exception, and
you wish to continue using your agencyspecific authority rather than the GRS
authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing
agency-specific authority but wish to
apply a retention period that differs
from that specified in the GRS, you
must submit a records schedule to
NARA for approval via the Electronic
Records Archives.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2020–09352 Filed 5–1–20; 8:45 am]
Sunshine Act Meeting; Correction
National Council on Disability.
Notice; correction.
The National Council on
Disability published a notice in the
Federal Register of April 27, 2020,
concerning a conference call meeting of
the Council. This document is intended
to correct the omission of noting the
conference call meeting as a Sunshine
Act meeting and to ensure that it is
properly categorized to be understood as
open to the public. All other
information from the original notice is
accurate.
SUMMARY:
CONTACT PERSON FOR MORE INFORMATION:
Anne Sommers, NCD, 1331 F Street
NW, Suite 850, Washington, DC 20004;
202–272–2004 (V), 202–272–2022 (Fax).
jbell on DSKJLSW7X2PROD with NOTICES
SUPPLEMENTARY INFORMATION:
Correction
In the Federal Register of April 27,
2020, FR Doc. 2020–08807, on page
23379, in the second column, correct
the subject heading to read:
Sunshine Act Meeting
VerDate Sep<11>2014
19:03 May 01, 2020
Jkt 250001
Sunshine Act Meetings
Weeks of May 4, 11, 18,
25, June 1, 8, 2020.
PLACE: Commissioners’ Conference
Room, 11555 Rockville Pike, Rockville,
Maryland.
STATUS: Public.
TIME AND DATE:
Week of May 4, 2020
There are no meetings scheduled for
the week of May 4, 2020.
Week of May 11, 2020—Tentative
There are no meetings scheduled for
the week of May 11, 2020.
Week of May 18, 2020—Tentative
There are no meetings scheduled for
the week of May 18, 2020.
Week of June 1, 2020—Tentative
There are no meetings scheduled for
the week of June 1, 2020.
NATIONAL COUNCIL ON DISABILITY
ACTION:
[NRC–2020–0001]
Week of May 25, 2020—Tentative
There are no meetings scheduled for
the week of May 25, 2020.
BILLING CODE 7515–01–P
AGENCY:
NUCLEAR REGULATORY
COMMISSION
Week of June 8, 2020—Tentative
There are no meetings scheduled for
the week of June 8, 2020.
CONTACT PERSON FOR MORE INFORMATION:
For more information or to verify the
status of meetings, contact Denise
McGovern at 301–415–0681 or via email
at Denise.McGovern@nrc.gov. The
schedule for Commission meetings is
subject to change on short notice.
The NRC Commission Meeting
Schedule can be found on the internet
at: https://www.nrc.gov/public-involve/
public-meetings/schedule.html.
The NRC provides reasonable
accommodation to individuals with
disabilities where appropriate. If you
need a reasonable accommodation to
participate in these public meetings or
need this meeting notice or the
transcript or other information from the
public meetings in another format (e.g.,
braille, large print), please notify Anne
Silk, NRC Disability Program Specialist,
at 301–287–0745, by videophone at
240–428–3217, or by email at
Anne.Silk@nrc.gov. Determinations on
requests for reasonable accommodation
will be made on a case-by-case basis.
PO 00000
Frm 00063
Fmt 4703
Sfmt 4703
Members of the public may request to
receive this information electronically.
If you would like to be added to the
distribution, please contact the Nuclear
Regulatory Commission, Office of the
Secretary, Washington, DC 20555 (301–
415–1969), or by email at
Wendy.Moore@nrc.gov or Tyesha.Bush@
nrc.gov.
The NRC is holding the meetings
under the authority of the Government
in the Sunshine Act, 5 U.S.C. 552b.
Dated: April 30, 2020.
For the Nuclear Regulatory Commission.
Denise L. McGovern,
Policy Coordinator,Office of the Secretary.
[FR Doc. 2020–09614 Filed 4–30–20; 4:15 pm]
BILLING CODE 7590–01–P
SECURITIES AND EXCHANGE
COMMISSION
[Release No. 34–88760; File No. SR–FINRA–
2020–012]
Self-Regulatory Organizations;
Financial Industry Regulatory
Authority, Inc.; Notice of Filing and
Immediate Effectiveness of a Proposed
Rule Change To Amend FINRA Rule
8312 (FINRA BrokerCheck Disclosure)
To Allow the Dissemination of IAPD
Information Through BrokerCheck
April 28, 2020.
Pursuant to Section 19(b)(1) of the
Securities Exchange Act of 1934
(‘‘Act’’) 1 and Rule 19b–4 thereunder,2
notice is hereby given that on April 22,
2020, Financial Industry Regulatory
Authority, Inc. (‘‘FINRA’’) filed with the
Securities and Exchange Commission
(‘‘SEC’’ or ‘‘Commission’’) the proposed
rule change as described in Items I, II,
and III below, which Items have been
prepared by FINRA. FINRA has
designated the proposed rule change as
constituting a ‘‘non-controversial’’ rule
change under paragraph (f)(6) of Rule
19b–4 under the Act,3 which renders
the proposal effective upon receipt of
this filing by the Commission. The
Commission is publishing this notice to
solicit comments on the proposed rule
change from interested persons.
1 15
U.S.C. 78s(b)(1).
CFR 240.19b–4.
3 17 CFR 240.19b–4(f)(6). Rule 19b–4(f)(6)
requires a self-regulatory organization to give the
Commission written notice of its intent to file the
proposed rule change at least five business days
prior to the date of filing of the proposed rule
change, or such shorter time as designated by the
Commission. FINRA has satisfied this requirement.
2 17
E:\FR\FM\04MYN1.SGM
04MYN1
Agencies
[Federal Register Volume 85, Number 86 (Monday, May 4, 2020)]
[Notices]
[Pages 26500-26502]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-09352]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2020-033]
Records Management; General Records Schedule (GRS); GRS
Transmittal 31
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of new General Records Schedule (GRS) Transmittal 31.
-----------------------------------------------------------------------
SUMMARY: NARA is issuing revisions to the General Records Schedule
(GRS). The GRS provides mandatory disposition instructions for
administrative records common to several or all Federal agencies.
Transmittal 31 includes only changes we have made to the GRS since we
published Transmittal 30 in December 2019. Additional GRS schedules
remain in effect that we are not issuing via this transmittal.
DATES: This transmittal is effective May 4, 2020.
ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at
https://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV
formats). You can download the complete current GRS, in PDF format,
from the same location.
FOR FURTHER INFORMATION CONTACT: For more information about this notice
or to
[[Page 26501]]
obtain paper copies of the GRS, contact Kimberly Keravuori, Regulatory
and External Policy Program Manager, by email at
[email protected] or by telephone at 301.837.3151.
Writing and maintaining the GRS is the GRS Team's responsibility.
This team is part of Records Management Services in the National
Records Management Program, Office of the Chief Records Officer at
NARA. You may contact NARA's GRS Team with general questions about the
GRS at [email protected].
Your agency's records officer may contact the NARA appraiser or
records analyst with whom your agency normally works for support in
carrying out this transmittal and the revised portions of the GRS. You
may access a list of the appraisal and scheduling work group and
regional contacts on our website at https://www.archives.gov/records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS Transmittal 31 announces changes to the
General Records Schedules (GRS) made since we published GRS Transmittal
30 in December 2019. The GRS provide mandatory disposition instructions
for records common to several or all Federal agencies. Transmittal 31
includes alterations to 16 previously published schedules.
You can find all schedules (in Word and PDF formats), a master
crosswalk, FAQs for all schedules, and FAQs about the whole GRS at
https://www.archives.gov/records-mgmt/grs.html. At the same location,
you can also find the entire GRS (just schedules--no crosswalks or
FAQs) in a single document you can download.
1. What changes does this transmittal make to the GRS?
GRS Transmittal 31 alters 15 schedules to insert language requiring
agencies to offer records created prior to a specified date (January 1,
1921, unless stated otherwise in questions 3-6 and 8 below) to NARA.
Only if NARA declines the offer may agencies destroy such records. This
requirement existed in schedules in the old GRS but was omitted in the
new GRS revision. We have determined the requirement is still
necessary, so are reinstating it in these schedules covering the
applicable records:
GRS 1.1 Financial Management and Reporting Records
GRS 2.1 Employee Acquisition Records
GRS 2.2 Employee Management Records
GRS 2.3 Employee Relations Records
GRS 2.5 Employee Separation Records
GRS 2.6 Employee Training Records
GRS 2.7 Employee Health and Safety Records
GRS 4.1 Records Management Records
GRS 4.2 Information Access and Protection Records
GRS 5.3 Continuity and Emergency Planning Records
GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records
GRS 5.5 Mail, Printing, and Telecommunication Service Management
Records
GRS 5.6 Security Records
GRS 5.7 Agency Accountability Records
GRS 6.4 Public Affairs Records
This transmittal also publishes updates to:
GRS 6.1 Email Managed under a Capstone Approach (see question 7 below)
This transmittal also rescinds certain items in GRS 6.6, Rulemaking
Records, and moves other items from that schedule to GRS 5.7 (see
question 9 below). Because of these changes, GRS 6.6, Rulemaking
Records, no longer exists.
We discuss these items in the questions below.
2. What changes did we make to GRS 1.1?
We added this requirement to the schedule's introduction:
``Agencies must offer any records created prior to January 1, 1921, to
the National Archives and Records Administration (NARA) before applying
disposition instructions in this schedule.'' We also added this note to
items 010 and 011: ``Agencies must offer any records created prior to
January 1, 1933, to the National Archives and Records Administration
(NARA) before applying this disposition authority.''
3. What changes did we make to GRS 2.1, 2.2, 2.3, 2.5, 2.6, 2.7, 4.1,
4.2, 5.3, 5.5, and 5.7?
We added this requirement to each schedule's introduction:
``Agencies must offer any records created prior to January 1, 1921, to
the National Archives and Records Administration (NARA) before applying
disposition instructions in this schedule.''
4. What changes did we make to GRS 5.4?
We added this requirement to the schedule's introduction:
``Agencies must offer any records created prior to January 1, 1921, to
the National Archives and Records Administration (NARA) before applying
disposition instructions in this schedule.'' We also added this note to
items 070 and 071: ``Agencies must offer any records created prior to
January 1, 1939, to the National Archives and Records Administration
(NARA) before applying this disposition authority.''
5. What changes did we make to GRS 5.6?
We added this requirement to the schedule's introduction:
``Agencies must offer any records created prior to January 1, 1921, to
the National Archives and Records Administration (NARA) before applying
disposition instructions in this schedule.'' We also added this note to
items 120 and 130: ``Agencies must offer any records created prior to
January 1, 1939, to the National Archives and Records Administration
(NARA) before applying this disposition authority.''
6. What changes did we make to GRS 6.1?
We added to this schedule's introduction the requirement that
agencies systematically resubmit form NA-1005, and that users should
consult a new ``resubmission'' section in this schedule's FAQs for
details.
7. What changes did we make to GRS 6.4?
We added this requirement to the schedule's introduction:
``Agencies must offer any records created prior to January 1, 1921, to
the National Archives and Records Administration (NARA) before applying
disposition instructions in this schedule.'' We also added this note to
item 030: ``Agencies must offer any cartographic and aerial
photographic records created prior to January 1, 1950, to the National
Archives and Records Administration (NARA) before applying this
disposition authority.''
8. What changes did we make to GRS 6.6?
We rescinded items 010 through 030 (DAA-GRS-2017-0012-0001 through
0003) because we learned they do not reflect how agencies create and
maintain rulemaking records. We moved items 040-050 (DAA-GRS-2017-0012-
0004 and 0005) to items 070 and 080 in GRS 5.7. GRS 6.6, Rulemaking
Records, will no longer appear as a chapter in the GRS.
9. How do agencies cite GRS items?
When you send records to an FRC for storage, you should cite the
records' legal authority--the ``DAA'' number--in the ``Disposition
Authority'' column of the table. Please also include schedule and item
number. For example, ``DAA-
[[Page 26502]]
GRS-2017-0007-0008 (GRS 2.2, item 070).''
10. Do agencies have to take any action to implement these GRS changes?
NARA regulations (36 CFR 1226.12(a)) require agencies to
disseminate GRS changes within six months of receipt.
Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that
state they must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have an existing schedule that
differs from a new GRS item that does not require being followed
without exception, and you wish to continue using your agency-specific
authority rather than the GRS authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing agency-specific authority
but wish to apply a retention period that differs from that specified
in the GRS, you must submit a records schedule to NARA for approval via
the Electronic Records Archives.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2020-09352 Filed 5-1-20; 8:45 am]
BILLING CODE 7515-01-P