Records Management; General Records Schedule (GRS); GRS Transmittal 30, 69781-69783 [2019-27326]

Download as PDF lotter on DSKBCFDHB2PROD with NOTICES Federal Register / Vol. 84, No. 244 / Thursday, December 19, 2019 / Notices www.reginfo.gov/public/do/ PRAViewICR?ref_nbr=201907-1235-002 (this link will only become active on the day following publication of this notice) or by contacting Frederick Licari by telephone at 202–693–8073, TTY 202– 693–8064, (these are not toll-free numbers) or by email at DOL_PRA_ PUBLIC@dol.gov. Submit comments about this request by mail to the Office of Information and Regulatory Affairs, Attn: OMB Desk Officer for DOL–WHD, Office of Management and Budget, Room 10235, 725 17th Street NW, Washington, DC 20503; by Fax: 202–395–5806 (this is not a toll-free number); or by email: OIRA_submission@omb.eop.gov. Commenters are encouraged, but not required, to send a courtesy copy of any comments by mail or courier to the U.S. Department of Labor—OASAM, Office of the Chief Information Officer, Attn: Departmental Information Compliance Management Program, Room N1301, 200 Constitution Avenue NW, Washington, DC 20210; or by email: DOL_PRA_PUBLIC@dol.gov. FOR FURTHER INFORMATION CONTACT: Frederick Licari by telephone at 202– 693–8073, TTY 202–693–8064, (these are not toll-free numbers) or by email at DOL_PRA_PUBLIC@dol.gov. SUPPLEMENTARY INFORMATION: This ICR seeks to extend PRA authority for the Labor Standards for Federal Service Contracts—Regulations 29 CFR part 4 information collection. DOL–WHD administers the McNamara-O’Hara Service Contract Act (SCA), 41 U.S.C. 351 et seq. The McNamara-O’Hara SCA applies to every contract entered into by the United States or the District of Columbia, the principal purpose of which is to furnish services to the United States through the use of service employees. The SCA requires contractors and subcontractors performing services on covered federal or District of Columbia contracts in excess of $2,500 to pay service employees in various classes no less than the monetary wage rates and to furnish fringe benefits found prevailing in the locality, or the rates (including prospective increases) contained in a predecessor contractor’s collective bargaining agreement. Safety and health standards also apply to such contracts. The compensation requirements of the SCA are enforced by the WHD. This information collection is subject to the PRA. A Federal agency generally cannot conduct or sponsor a collection of information, and the public is generally not required to respond to an information collection, unless the OMB under the PRA approves it and displays VerDate Sep<11>2014 19:13 Dec 18, 2019 Jkt 250001 a currently valid OMB Control Number. In addition, notwithstanding any other provisions of law, no person shall generally be subject to penalty for failing to comply with a collection of information that does not display a valid Control Number. See 5 CFR 1320.5(a) and 1320.6. The DOL obtains OMB approval for this information collection under Control Number 1235– 0007. OMB authorization for an ICR cannot be for more than three (3) years without renewal, and the current approval for this collection is scheduled to expire on December 31, 2019. The DOL seeks to extend PRA authorization for this information collection for three (3) more years, without any change to existing requirements. The DOL notes that existing information collection requirements submitted to the OMB receive a month-to-month extension while they undergo review. For additional substantive information about this ICR, see the related notice published in the Federal Register on May 20, 2019 (84 FR 22903). Interested parties are encouraged to send comments to the OMB, Office of Information and Regulatory Affairs at the address shown in the ADDRESSES section within thirty (30) days of publication of this notice in the Federal Register. In order to help ensure appropriate consideration, comments should mention OMB Control Number 1235–0007. The OMB is particularly interested in comments that: • Evaluate whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility: • Evaluate the accuracy of the agency’s estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used. • Enhance the quality, utility, and clarity of the information to be collected; and • Minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses. Agency: DOL–WHD. Title of Collection: Labor Standards for Federal Service Contracts— Regulations 29 CFR part 4. OMB Control Number: 1235–0007. Affected Public: Private Sector: Businesses or other for-profits. PO 00000 Frm 00062 Fmt 4703 Sfmt 4703 69781 Total Estimated Number of Respondents: 123,333. Total Estimated Number of Responses: 123,463 responses. Total Estimated Annual Time Burden: 123,514 hours. • Vacation Benefit Seniority List: 1 hour. • Conformance Record: 30 minutes. • Conformance Indexing: 2 hours. • Collective Bargaining Agreement: 5 minutes. Total Estimated Annual Other Costs Burden: $0. Authority: 44 U.S.C. 3507(a)(1)(D). Dated: December 13, 2019. Frederick Licari, Departmental Clearance Officer. [FR Doc. 2019–27408 Filed 12–18–19; 8:45 am] BILLING CODE 4510–27–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2020–009] Records Management; General Records Schedule (GRS); GRS Transmittal 30 National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 30. AGENCY: NARA is issuing revisions to the General Records Schedule (GRS). The GRS provides mandatory disposition instructions for administrative records common to several or all Federal agencies. Transmittal 30 includes only changes we have made to the GRS since we published Transmittal 29 in December 2017. Additional GRS schedules remain in effect that we are not issuing via this transmittal. DATES: This transmittal is applicable December 19, 2019. ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at http://www.archives.gov/records-mgmt/ grs.html (in Word, PDF, and CSV formats). You can download the complete current GRS, in PDF format, from the same location. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to obtain paper copies of the GRS, contact Kimberly Keravuori, Regulatory and External Policy Program Manager, by email at regulation_comments@nara.gov or by telephone at 301.837.3151. Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Services in the National Records SUMMARY: E:\FR\FM\19DEN1.SGM 19DEN1 69782 Federal Register / Vol. 84, No. 244 / Thursday, December 19, 2019 / Notices Management Program, Office of the Chief Records Officer at NARA. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of the appraisal and scheduling work group and regional contacts on our GRS GRS GRS GRS website at http://www.archives.gov/ records-mgmt/appraisal/index.html. SUPPLEMENTARY INFORMATION: GRS Transmittal 30 announces changes to the General Records Schedules (GRS) made since we published GRS Transmittal 29 in December 2017. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies. Transmittal 30 includes additions and revisions to eight previously issued schedules. We are no longer issuing crosswalks and FAQs as part of the transmittal. You can find all schedules (in Word and PDF formats), a master crosswalk, FAQs for all schedules, and FAQs about the whole GRS at http:// www.archives.gov/records-mgmt/ grs.html. At the same location, you can also find the entire GRS (just schedules—no crosswalks or FAQs) in a single document you can download. 1. What changes does this transmittal make to the GRS? GRS Transmittal 30 publishes new items in six schedules: 1.1 2.1 2.3 2.4 Financial Management and Reporting Records ........................................................................................... Employee Acquisition Records ..................................................................................................................... Employee Relations Records ........................................................................................................................ Employee Compensation and Benefits Records GRS 4.1 GRS 4.2 Records Management Records .................................................................................................................... Information Access and Protection Records ................................................................................................ DAA–GRS–2018–0003 DAA–GRS–2018–0008 DAA–GRS–2018–0002 DAA–GRS–2018–0001 and DAA–GRS–2019–0004 DAA–GRS–2019–0003 DAA–GRS–2019–0001 This transmittal also publishes updates to previously approved items in two schedules: lotter on DSKBCFDHB2PROD with NOTICES GRS 1.3 GRS 5.7 Budgeting Records ........................................................................................................................................ Agency Accountability Records .................................................................................................................... We discuss these new and altered items in the questions below. 6. What changes did we make to GRS 2.4? 2. What changes did we make to GRS 1.1? We added items 090 and 100 to cover purchase and travel credit card applications/approval, and Small and Disadvantaged Business Utilization records. We removed Item 013, Data submitted to the Federal Procurement Data System (FPDS), because these records no longer exist as a discrete body. Agencies now enter data directly into FPDS. We altered the disposition instruction for item 010 to replace the previous event-driven retention period with a uniform retention period of 3 years from creation. We altered the disposition instruction for item 030 to remove authorization to destroy records after GAO audit (agencies must retain the records for 3 years regardless of GAO audit). We added item 035 for records documenting overtime work during phased retirement. 3. What changes did we make to GRS 1.3? We added one bullet—carryover requests—to item 020, Budget execution records. 7. What changes did we make to GRS 4.1? 4. What changes did we make to GRS 2.1? We added items 170, 171, and 180 to cover adverse impact files and recruitment records. 8. What changes did we make to GRS 4.2? 5. What changes did we make to GRS 2.3? We totally revised this schedule to merge similar items, reducing what was previously 23 items to 13. We also added new items 080 and 100 to cover Merit Systems Protection Board and Federal Labor Relations Authority case files. VerDate Sep<11>2014 19:13 Dec 18, 2019 Jkt 250001 We added item 050 to cover validation records for digitizing temporary records. We removed from item 001’s description the bullet for ‘‘control and accounting for classified documents,’’ as this clause duplicated this schedule’s item 030. We removed from item 030 a bullet for ‘‘records documenting receipt, internal routing, dispatch, and destruction of unclassified records’’ since such records no longer exist. We moved records documenting control of classified and controlled unclassified records from item 040 to item 030. We added item 065 to cover privacy PO 00000 Frm 00063 Fmt 4703 Sfmt 4703 DAA–GRS–2015–0006 DAA–GRS–2017–0008 complaint files, and items 190 through 195 to cover records of managing a Controlled Unclassified Information (CUI) program. 9. What changes did we make to GRS 5.7? We made two edits to item 050, Mandatory reports to external Federal entities regarding administrative matters. We replaced the bullet ‘‘Information Collection Budget’’ with ‘‘information collection clearances.’’ The White House produces the Information Collection Budget. This item schedules agency input into that document. We also added three bullets to this same item: EEOC reports, analysis and action plans and other reports required by EEOC’s MD 715, and No FEAR Act reports. These records were previously covered in former GRS 2.3, item 035, Equal Employment Opportunity reports and employment statistics files. With the revisions to GRS 2.3 (see question 6), we incorporated these mandatory reports into the GRS item designed to cover a variety of reports. 10. How do agencies cite GRS items? When you send records to an FRC for storage, you should cite the records’ legal authority—the ‘‘DAA’’ number—in the ‘‘Disposition Authority’’ column of the table. Please also include schedule E:\FR\FM\19DEN1.SGM 19DEN1 Federal Register / Vol. 84, No. 244 / Thursday, December 19, 2019 / Notices and item number. For example, ‘‘DAA– GRS–2017–0007–0008 (GRS 2.2, item 070).’’ 11. Do agencies have to take any action to implement these GRS changes? NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. David S. Ferriero, Archivist of the United States. [FR Doc. 2019–27326 Filed 12–18–19; 8:45 am] BILLING CODE 7515–01–P NATIONAL SCIENCE FOUNDATION Agency Information Collection Activities: Comment Request; Qualitative Feedback on Agency Service Delivery National Science Foundation. Notice. AGENCY: ACTION: The National Science Foundation (NSF) is announcing plans to renew this collection. In accordance with the requirements of the Paperwork Reduction Act of 1995, we are providing opportunity for public comment on this action. After obtaining and considering public comment, NSF will prepare the submission requesting Office of Management and Budget (OMB) clearance of this collection for no longer than 3 years. DATES: Written comments on this notice must be received by February 18, 2020 to be assured consideration. Comments received after that date will be considered to the extent practicable. Send comments to address below. FOR FURTHER INFORMATION CONTACT: Suzanne H. Plimpton, Reports Clearance Officer, National Science Foundation, 2415 Eisenhower Avenue, Suite W18200, Alexandria, Virginia 22314; telephone (703) 292–7556; or send email lotter on DSKBCFDHB2PROD with NOTICES SUMMARY: VerDate Sep<11>2014 19:13 Dec 18, 2019 Jkt 250001 to splimpto@nsf.gov. Individuals who use a telecommunications device for the deaf (TDD) may call the Federal Information Relay Service (FIRS) at 1–800–877–8339, which is accessible 24 hours a day, 7 days a week, 365 days a year (including Federal holidays). SUPPLEMENTARY INFORMATION: Title of Collection: Generic Clearance for the Collection of Qualitative Feedback on Agency Service Delivery. OMB Number: 3145–0215. Expiration Date of Approval: June 30, 2020. Type of Request: Revision to and extension of approval of an information collection. Abstract: The proposed information collection activity provides a means for the National Science Foundation (NSF) to garner qualitative customer and stakeholder feedback in an efficient, timely manner, in accordance with the Agency’s commitment to improving service delivery. By qualitative feedback we mean information that provides useful insights on perceptions and opinions, but not statistical surveys that yield quantitative results that can be generalized to the population of study. This feedback will provide insights into customer or stakeholder perceptions, experiences, and expectations; provide an early warning of issues with service; or focus attention on areas where communication, training, or changes in operations might improve delivery of products or services. This collection will allow for ongoing, collaborative and actionable communications between the Agency and its customers and stakeholders. It will also allow feedback to contribute directly to the improvement of program management. The solicitation of feedback will target areas such as: Timeliness, appropriateness, accuracy of information, courtesy, efficiency of service delivery, and resolution of issues with service delivery. Responses will be assessed to plan and inform efforts to improve or maintain the quality of service offered to the public. If this information is not collected, vital feedback from customers and stakeholders on the Agency’s services will be unavailable. NSF will only submit a collection for approval under this generic clearance if it meets the following conditions: Æ The collection is voluntary; Æ The collection is low-burden for respondents (based on considerations of total burden hours, total number of respondents, or burden-hours per respondent) and is low-cost for both the respondents and the Federal Government; PO 00000 Frm 00064 Fmt 4703 Sfmt 4703 69783 Æ The collection is non-controversial and does not raise issues of concern to other Federal agencies; Æ The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the near future; Æ Personally identifiable information (PII) is collected only to the extent necessary and is not retained; Æ Information gathered is intended to be used only internally for general service improvement and program management purposes and is not intended for release outside of NSF (if released, NSF must indicate the qualitative nature of the information); Æ Information gathered will not be used for the purpose of substantially informing influential policy decisions; and Æ Information gathered will yield qualitative information; the collection will not be designed or expected to yield statistically reliable results or used as though the results are generalizable to the population of study. Feedback collected under this generic clearance provides useful information, but it does not yield data that can be generalized to the overall population. This type of generic clearance for qualitative information will not be used for quantitative information collections that are designed to yield reliably actionable results, such as monitoring trends over time or documenting program performance. Such data uses require more rigorous designs that address: The target population to which generalizations will be made, the sampling frame, the sample design (including stratification and clustering), the precision requirements or power calculations that justify the proposed sample size, the expected response rate, methods for assessing potential nonresponse bias, the protocols for data collection, and any testing procedures that were or will be undertaken prior to fielding this study. Depending on the degree of influence the results are likely to have, such collections may still be eligible for submission for other generic mechanisms that are designed to yield quantitative results. As a general matter, this information collection will not result in any new system of records containing privacy information and will not ask questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. Below we provide the National Science Foundation’s projected average estimates for the next three years: E:\FR\FM\19DEN1.SGM 19DEN1

Agencies

[Federal Register Volume 84, Number 244 (Thursday, December 19, 2019)]
[Notices]
[Pages 69781-69783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-27326]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2020-009]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 30

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 30.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing revisions to the General Records Schedule 
(GRS). The GRS provides mandatory disposition instructions for 
administrative records common to several or all Federal agencies. 
Transmittal 30 includes only changes we have made to the GRS since we 
published Transmittal 29 in December 2017. Additional GRS schedules 
remain in effect that we are not issuing via this transmittal.

DATES: This transmittal is applicable December 19, 2019.

ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at 
http://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV 
formats). You can download the complete current GRS, in PDF format, 
from the same location.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Kimberly Keravuori, 
Regulatory and External Policy Program Manager, by email at 
[email protected] or by telephone at 301.837.3151.
    Writing and maintaining the GRS is the GRS Team's responsibility. 
This team is part of Records Management Services in the National 
Records

[[Page 69782]]

Management Program, Office of the Chief Records Officer at NARA. You 
may contact NARA's GRS Team with general questions about the GRS at 
[email protected].
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal and the revised portions of the GRS. You 
may access a list of the appraisal and scheduling work group and 
regional contacts on our website at http://www.archives.gov/records-mgmt/appraisal/index.html.

SUPPLEMENTARY INFORMATION: GRS Transmittal 30 announces changes to the 
General Records Schedules (GRS) made since we published GRS Transmittal 
29 in December 2017. The GRS provide mandatory disposition instructions 
for records common to several or all Federal agencies. Transmittal 30 
includes additions and revisions to eight previously issued schedules. 
We are no longer issuing crosswalks and FAQs as part of the 
transmittal. You can find all schedules (in Word and PDF formats), a 
master crosswalk, FAQs for all schedules, and FAQs about the whole GRS 
at http://www.archives.gov/records-mgmt/grs.html. At the same location, 
you can also find the entire GRS (just schedules--no crosswalks or 
FAQs) in a single document you can download.

1. What changes does this transmittal make to the GRS?

    GRS Transmittal 30 publishes new items in six schedules:


------------------------------------------------------------------------
 
------------------------------------------------------------------------
GRS 1.1 Financial Management and    DAA-GRS-2018-0003
 Reporting Records.
GRS 2.1 Employee Acquisition        DAA-GRS-2018-0008
 Records.
GRS 2.3 Employee Relations Records  DAA-GRS-2018-0002
GRS 2.4 Employee Compensation and   DAA-GRS-2018-0001 and DAA-GRS-2019-
 Benefits Records                    0004
GRS 4.1 Records Management Records  DAA-GRS-2019-0003
GRS 4.2 Information Access and      DAA-GRS-2019-0001
 Protection Records.
------------------------------------------------------------------------

    This transmittal also publishes updates to previously approved 
items in two schedules:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
GRS 1.3 Budgeting Records.........  DAA-GRS-2015-0006
GRS 5.7 Agency Accountability       DAA-GRS-2017-0008
 Records.
------------------------------------------------------------------------

    We discuss these new and altered items in the questions below.

2. What changes did we make to GRS 1.1?

    We added items 090 and 100 to cover purchase and travel credit card 
applications/approval, and Small and Disadvantaged Business Utilization 
records. We removed Item 013, Data submitted to the Federal Procurement 
Data System (FPDS), because these records no longer exist as a discrete 
body. Agencies now enter data directly into FPDS.

3. What changes did we make to GRS 1.3?

    We added one bullet--carryover requests--to item 020, Budget 
execution records.

4. What changes did we make to GRS 2.1?

    We added items 170, 171, and 180 to cover adverse impact files and 
recruitment records.

5. What changes did we make to GRS 2.3?

    We totally revised this schedule to merge similar items, reducing 
what was previously 23 items to 13. We also added new items 080 and 100 
to cover Merit Systems Protection Board and Federal Labor Relations 
Authority case files.

6. What changes did we make to GRS 2.4?

    We altered the disposition instruction for item 010 to replace the 
previous event-driven retention period with a uniform retention period 
of 3 years from creation. We altered the disposition instruction for 
item 030 to remove authorization to destroy records after GAO audit 
(agencies must retain the records for 3 years regardless of GAO audit). 
We added item 035 for records documenting overtime work during phased 
retirement.

7. What changes did we make to GRS 4.1?

    We added item 050 to cover validation records for digitizing 
temporary records.

8. What changes did we make to GRS 4.2?

    We removed from item 001's description the bullet for ``control and 
accounting for classified documents,'' as this clause duplicated this 
schedule's item 030. We removed from item 030 a bullet for ``records 
documenting receipt, internal routing, dispatch, and destruction of 
unclassified records'' since such records no longer exist. We moved 
records documenting control of classified and controlled unclassified 
records from item 040 to item 030. We added item 065 to cover privacy 
complaint files, and items 190 through 195 to cover records of managing 
a Controlled Unclassified Information (CUI) program.

9. What changes did we make to GRS 5.7?

    We made two edits to item 050, Mandatory reports to external 
Federal entities regarding administrative matters. We replaced the 
bullet ``Information Collection Budget'' with ``information collection 
clearances.'' The White House produces the Information Collection 
Budget. This item schedules agency input into that document. We also 
added three bullets to this same item: EEOC reports, analysis and 
action plans and other reports required by EEOC's MD 715, and No FEAR 
Act reports. These records were previously covered in former GRS 2.3, 
item 035, Equal Employment Opportunity reports and employment 
statistics files. With the revisions to GRS 2.3 (see question 6), we 
incorporated these mandatory reports into the GRS item designed to 
cover a variety of reports.

10. How do agencies cite GRS items?

    When you send records to an FRC for storage, you should cite the 
records' legal authority--the ``DAA'' number--in the ``Disposition 
Authority'' column of the table. Please also include schedule

[[Page 69783]]

and item number. For example, ``DAA-GRS-2017-0007-0008 (GRS 2.2, item 
070).''

11. Do agencies have to take any action to implement these GRS changes?

    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal.
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

David S. Ferriero,
Archivist of the United States.
[FR Doc. 2019-27326 Filed 12-18-19; 8:45 am]
 BILLING CODE 7515-01-P