Records Management; General Records Schedule (GRS); GRS Transmittal 30, 69781-69783 [2019-27326]
Download as PDF
lotter on DSKBCFDHB2PROD with NOTICES
Federal Register / Vol. 84, No. 244 / Thursday, December 19, 2019 / Notices
www.reginfo.gov/public/do/
PRAViewICR?ref_nbr=201907-1235-002
(this link will only become active on the
day following publication of this notice)
or by contacting Frederick Licari by
telephone at 202–693–8073, TTY 202–
693–8064, (these are not toll-free
numbers) or by email at DOL_PRA_
PUBLIC@dol.gov.
Submit comments about this request
by mail to the Office of Information and
Regulatory Affairs, Attn: OMB Desk
Officer for DOL–WHD, Office of
Management and Budget, Room 10235,
725 17th Street NW, Washington, DC
20503; by Fax: 202–395–5806 (this is
not a toll-free number); or by email:
OIRA_submission@omb.eop.gov.
Commenters are encouraged, but not
required, to send a courtesy copy of any
comments by mail or courier to the U.S.
Department of Labor—OASAM, Office
of the Chief Information Officer, Attn:
Departmental Information Compliance
Management Program, Room N1301,
200 Constitution Avenue NW,
Washington, DC 20210; or by email:
DOL_PRA_PUBLIC@dol.gov.
FOR FURTHER INFORMATION CONTACT:
Frederick Licari by telephone at 202–
693–8073, TTY 202–693–8064, (these
are not toll-free numbers) or by email at
DOL_PRA_PUBLIC@dol.gov.
SUPPLEMENTARY INFORMATION: This ICR
seeks to extend PRA authority for the
Labor Standards for Federal Service
Contracts—Regulations 29 CFR part 4
information collection. DOL–WHD
administers the McNamara-O’Hara
Service Contract Act (SCA), 41 U.S.C.
351 et seq. The McNamara-O’Hara SCA
applies to every contract entered into by
the United States or the District of
Columbia, the principal purpose of
which is to furnish services to the
United States through the use of service
employees. The SCA requires
contractors and subcontractors
performing services on covered federal
or District of Columbia contracts in
excess of $2,500 to pay service
employees in various classes no less
than the monetary wage rates and to
furnish fringe benefits found prevailing
in the locality, or the rates (including
prospective increases) contained in a
predecessor contractor’s collective
bargaining agreement. Safety and health
standards also apply to such contracts.
The compensation requirements of the
SCA are enforced by the WHD.
This information collection is subject
to the PRA. A Federal agency generally
cannot conduct or sponsor a collection
of information, and the public is
generally not required to respond to an
information collection, unless the OMB
under the PRA approves it and displays
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a currently valid OMB Control Number.
In addition, notwithstanding any other
provisions of law, no person shall
generally be subject to penalty for
failing to comply with a collection of
information that does not display a
valid Control Number. See 5 CFR
1320.5(a) and 1320.6. The DOL obtains
OMB approval for this information
collection under Control Number 1235–
0007.
OMB authorization for an ICR cannot
be for more than three (3) years without
renewal, and the current approval for
this collection is scheduled to expire on
December 31, 2019. The DOL seeks to
extend PRA authorization for this
information collection for three (3) more
years, without any change to existing
requirements. The DOL notes that
existing information collection
requirements submitted to the OMB
receive a month-to-month extension
while they undergo review. For
additional substantive information
about this ICR, see the related notice
published in the Federal Register on
May 20, 2019 (84 FR 22903).
Interested parties are encouraged to
send comments to the OMB, Office of
Information and Regulatory Affairs at
the address shown in the ADDRESSES
section within thirty (30) days of
publication of this notice in the Federal
Register. In order to help ensure
appropriate consideration, comments
should mention OMB Control Number
1235–0007. The OMB is particularly
interested in comments that:
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility:
• Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used.
• Enhance the quality, utility, and
clarity of the information to be
collected; and
• Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
Agency: DOL–WHD.
Title of Collection: Labor Standards
for Federal Service Contracts—
Regulations 29 CFR part 4.
OMB Control Number: 1235–0007.
Affected Public: Private Sector:
Businesses or other for-profits.
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69781
Total Estimated Number of
Respondents: 123,333.
Total Estimated Number of
Responses: 123,463 responses.
Total Estimated Annual Time Burden:
123,514 hours.
• Vacation Benefit Seniority List: 1
hour.
• Conformance Record: 30 minutes.
• Conformance Indexing: 2 hours.
• Collective Bargaining Agreement: 5
minutes.
Total Estimated Annual Other Costs
Burden: $0.
Authority: 44 U.S.C. 3507(a)(1)(D).
Dated: December 13, 2019.
Frederick Licari,
Departmental Clearance Officer.
[FR Doc. 2019–27408 Filed 12–18–19; 8:45 am]
BILLING CODE 4510–27–P
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
[NARA–2020–009]
Records Management; General
Records Schedule (GRS); GRS
Transmittal 30
National Archives and Records
Administration (NARA).
ACTION: Notice of new General Records
Schedule (GRS) Transmittal 30.
AGENCY:
NARA is issuing revisions to
the General Records Schedule (GRS).
The GRS provides mandatory
disposition instructions for
administrative records common to
several or all Federal agencies.
Transmittal 30 includes only changes
we have made to the GRS since we
published Transmittal 29 in December
2017. Additional GRS schedules remain
in effect that we are not issuing via this
transmittal.
DATES: This transmittal is applicable
December 19, 2019.
ADDRESSES: You can find all GRS
schedules, crosswalks, and FAQs at
https://www.archives.gov/records-mgmt/
grs.html (in Word, PDF, and CSV
formats). You can download the
complete current GRS, in PDF format,
from the same location.
FOR FURTHER INFORMATION CONTACT: For
more information about this notice or to
obtain paper copies of the GRS, contact
Kimberly Keravuori, Regulatory and
External Policy Program Manager, by
email at regulation_comments@nara.gov
or by telephone at 301.837.3151.
Writing and maintaining the GRS is
the GRS Team’s responsibility. This
team is part of Records Management
Services in the National Records
SUMMARY:
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Federal Register / Vol. 84, No. 244 / Thursday, December 19, 2019 / Notices
Management Program, Office of the
Chief Records Officer at NARA. You
may contact NARA’s GRS Team with
general questions about the GRS at
GRS_Team@nara.gov.
Your agency’s records officer may
contact the NARA appraiser or records
analyst with whom your agency
normally works for support in carrying
out this transmittal and the revised
portions of the GRS. You may access a
list of the appraisal and scheduling
work group and regional contacts on our
GRS
GRS
GRS
GRS
website at https://www.archives.gov/
records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS
Transmittal 30 announces changes to
the General Records Schedules (GRS)
made since we published GRS
Transmittal 29 in December 2017. The
GRS provide mandatory disposition
instructions for records common to
several or all Federal agencies.
Transmittal 30 includes additions and
revisions to eight previously issued
schedules. We are no longer issuing
crosswalks and FAQs as part of the
transmittal. You can find all schedules
(in Word and PDF formats), a master
crosswalk, FAQs for all schedules, and
FAQs about the whole GRS at https://
www.archives.gov/records-mgmt/
grs.html. At the same location, you can
also find the entire GRS (just
schedules—no crosswalks or FAQs) in a
single document you can download.
1. What changes does this transmittal
make to the GRS?
GRS Transmittal 30 publishes new
items in six schedules:
1.1
2.1
2.3
2.4
Financial Management and Reporting Records ...........................................................................................
Employee Acquisition Records .....................................................................................................................
Employee Relations Records ........................................................................................................................
Employee Compensation and Benefits Records
GRS 4.1
GRS 4.2
Records Management Records ....................................................................................................................
Information Access and Protection Records ................................................................................................
DAA–GRS–2018–0003
DAA–GRS–2018–0008
DAA–GRS–2018–0002
DAA–GRS–2018–0001 and
DAA–GRS–2019–0004
DAA–GRS–2019–0003
DAA–GRS–2019–0001
This transmittal also publishes
updates to previously approved items in
two schedules:
lotter on DSKBCFDHB2PROD with NOTICES
GRS 1.3
GRS 5.7
Budgeting Records ........................................................................................................................................
Agency Accountability Records ....................................................................................................................
We discuss these new and altered
items in the questions below.
6. What changes did we make to GRS
2.4?
2. What changes did we make to GRS
1.1?
We added items 090 and 100 to cover
purchase and travel credit card
applications/approval, and Small and
Disadvantaged Business Utilization
records. We removed Item 013, Data
submitted to the Federal Procurement
Data System (FPDS), because these
records no longer exist as a discrete
body. Agencies now enter data directly
into FPDS.
We altered the disposition instruction
for item 010 to replace the previous
event-driven retention period with a
uniform retention period of 3 years from
creation. We altered the disposition
instruction for item 030 to remove
authorization to destroy records after
GAO audit (agencies must retain the
records for 3 years regardless of GAO
audit). We added item 035 for records
documenting overtime work during
phased retirement.
3. What changes did we make to GRS
1.3?
We added one bullet—carryover
requests—to item 020, Budget execution
records.
7. What changes did we make to GRS
4.1?
4. What changes did we make to GRS
2.1?
We added items 170, 171, and 180 to
cover adverse impact files and
recruitment records.
8. What changes did we make to GRS
4.2?
5. What changes did we make to GRS
2.3?
We totally revised this schedule to
merge similar items, reducing what was
previously 23 items to 13. We also
added new items 080 and 100 to cover
Merit Systems Protection Board and
Federal Labor Relations Authority case
files.
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We added item 050 to cover
validation records for digitizing
temporary records.
We removed from item 001’s
description the bullet for ‘‘control and
accounting for classified documents,’’ as
this clause duplicated this schedule’s
item 030. We removed from item 030 a
bullet for ‘‘records documenting receipt,
internal routing, dispatch, and
destruction of unclassified records’’
since such records no longer exist. We
moved records documenting control of
classified and controlled unclassified
records from item 040 to item 030. We
added item 065 to cover privacy
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DAA–GRS–2015–0006
DAA–GRS–2017–0008
complaint files, and items 190 through
195 to cover records of managing a
Controlled Unclassified Information
(CUI) program.
9. What changes did we make to GRS
5.7?
We made two edits to item 050,
Mandatory reports to external Federal
entities regarding administrative
matters. We replaced the bullet
‘‘Information Collection Budget’’ with
‘‘information collection clearances.’’
The White House produces the
Information Collection Budget. This
item schedules agency input into that
document. We also added three bullets
to this same item: EEOC reports,
analysis and action plans and other
reports required by EEOC’s MD 715, and
No FEAR Act reports. These records
were previously covered in former GRS
2.3, item 035, Equal Employment
Opportunity reports and employment
statistics files. With the revisions to GRS
2.3 (see question 6), we incorporated
these mandatory reports into the GRS
item designed to cover a variety of
reports.
10. How do agencies cite GRS items?
When you send records to an FRC for
storage, you should cite the records’
legal authority—the ‘‘DAA’’ number—in
the ‘‘Disposition Authority’’ column of
the table. Please also include schedule
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Federal Register / Vol. 84, No. 244 / Thursday, December 19, 2019 / Notices
and item number. For example, ‘‘DAA–
GRS–2017–0007–0008 (GRS 2.2, item
070).’’
11. Do agencies have to take any action
to implement these GRS changes?
NARA regulations (36 CFR
1226.12(a)) require agencies to
disseminate GRS changes within six
months of receipt.
Per 36 CFR 1227.12(a)(1), you must
follow GRS dispositions that state they
must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have
an existing schedule that differs from a
new GRS item that does not require
being followed without exception, and
you wish to continue using your agencyspecific authority rather than the GRS
authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing
agency-specific authority but wish to
apply a retention period that differs
from that specified in the GRS, you
must submit a records schedule to
NARA for approval via the Electronic
Records Archives.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2019–27326 Filed 12–18–19; 8:45 am]
BILLING CODE 7515–01–P
NATIONAL SCIENCE FOUNDATION
Agency Information Collection
Activities: Comment Request;
Qualitative Feedback on Agency
Service Delivery
National Science Foundation.
Notice.
AGENCY:
ACTION:
The National Science
Foundation (NSF) is announcing plans
to renew this collection. In accordance
with the requirements of the Paperwork
Reduction Act of 1995, we are providing
opportunity for public comment on this
action. After obtaining and considering
public comment, NSF will prepare the
submission requesting Office of
Management and Budget (OMB)
clearance of this collection for no longer
than 3 years.
DATES: Written comments on this notice
must be received by February 18, 2020
to be assured consideration. Comments
received after that date will be
considered to the extent practicable.
Send comments to address below.
FOR FURTHER INFORMATION CONTACT:
Suzanne H. Plimpton, Reports Clearance
Officer, National Science Foundation,
2415 Eisenhower Avenue, Suite
W18200, Alexandria, Virginia 22314;
telephone (703) 292–7556; or send email
lotter on DSKBCFDHB2PROD with NOTICES
SUMMARY:
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19:13 Dec 18, 2019
Jkt 250001
to splimpto@nsf.gov. Individuals who
use a telecommunications device for the
deaf (TDD) may call the Federal
Information Relay Service (FIRS) at
1–800–877–8339, which is accessible 24
hours a day, 7 days a week, 365 days a
year (including Federal holidays).
SUPPLEMENTARY INFORMATION:
Title of Collection: Generic Clearance
for the Collection of Qualitative
Feedback on Agency Service Delivery.
OMB Number: 3145–0215.
Expiration Date of Approval: June 30,
2020.
Type of Request: Revision to and
extension of approval of an information
collection.
Abstract: The proposed information
collection activity provides a means for
the National Science Foundation (NSF)
to garner qualitative customer and
stakeholder feedback in an efficient,
timely manner, in accordance with the
Agency’s commitment to improving
service delivery.
By qualitative feedback we mean
information that provides useful
insights on perceptions and opinions,
but not statistical surveys that yield
quantitative results that can be
generalized to the population of study.
This feedback will provide insights into
customer or stakeholder perceptions,
experiences, and expectations; provide
an early warning of issues with service;
or focus attention on areas where
communication, training, or changes in
operations might improve delivery of
products or services. This collection
will allow for ongoing, collaborative and
actionable communications between the
Agency and its customers and
stakeholders. It will also allow feedback
to contribute directly to the
improvement of program management.
The solicitation of feedback will target
areas such as: Timeliness,
appropriateness, accuracy of
information, courtesy, efficiency of
service delivery, and resolution of
issues with service delivery. Responses
will be assessed to plan and inform
efforts to improve or maintain the
quality of service offered to the public.
If this information is not collected, vital
feedback from customers and
stakeholders on the Agency’s services
will be unavailable.
NSF will only submit a collection for
approval under this generic clearance if
it meets the following conditions:
Æ The collection is voluntary;
Æ The collection is low-burden for
respondents (based on considerations of
total burden hours, total number of
respondents, or burden-hours per
respondent) and is low-cost for both the
respondents and the Federal
Government;
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69783
Æ The collection is non-controversial
and does not raise issues of concern to
other Federal agencies;
Æ The collection is targeted to the
solicitation of opinions from
respondents who have experience with
the program or may have experience
with the program in the near future;
Æ Personally identifiable information
(PII) is collected only to the extent
necessary and is not retained;
Æ Information gathered is intended to
be used only internally for general
service improvement and program
management purposes and is not
intended for release outside of NSF (if
released, NSF must indicate the
qualitative nature of the information);
Æ Information gathered will not be
used for the purpose of substantially
informing influential policy decisions;
and
Æ Information gathered will yield
qualitative information; the collection
will not be designed or expected to
yield statistically reliable results or used
as though the results are generalizable to
the population of study.
Feedback collected under this generic
clearance provides useful information,
but it does not yield data that can be
generalized to the overall population.
This type of generic clearance for
qualitative information will not be used
for quantitative information collections
that are designed to yield reliably
actionable results, such as monitoring
trends over time or documenting
program performance. Such data uses
require more rigorous designs that
address: The target population to which
generalizations will be made, the
sampling frame, the sample design
(including stratification and clustering),
the precision requirements or power
calculations that justify the proposed
sample size, the expected response rate,
methods for assessing potential
nonresponse bias, the protocols for data
collection, and any testing procedures
that were or will be undertaken prior to
fielding this study. Depending on the
degree of influence the results are likely
to have, such collections may still be
eligible for submission for other generic
mechanisms that are designed to yield
quantitative results.
As a general matter, this information
collection will not result in any new
system of records containing privacy
information and will not ask questions
of a sensitive nature, such as sexual
behavior and attitudes, religious beliefs,
and other matters that are commonly
considered private.
Below we provide the National
Science Foundation’s projected average
estimates for the next three years:
E:\FR\FM\19DEN1.SGM
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Agencies
[Federal Register Volume 84, Number 244 (Thursday, December 19, 2019)]
[Notices]
[Pages 69781-69783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-27326]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2020-009]
Records Management; General Records Schedule (GRS); GRS
Transmittal 30
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of new General Records Schedule (GRS) Transmittal 30.
-----------------------------------------------------------------------
SUMMARY: NARA is issuing revisions to the General Records Schedule
(GRS). The GRS provides mandatory disposition instructions for
administrative records common to several or all Federal agencies.
Transmittal 30 includes only changes we have made to the GRS since we
published Transmittal 29 in December 2017. Additional GRS schedules
remain in effect that we are not issuing via this transmittal.
DATES: This transmittal is applicable December 19, 2019.
ADDRESSES: You can find all GRS schedules, crosswalks, and FAQs at
https://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV
formats). You can download the complete current GRS, in PDF format,
from the same location.
FOR FURTHER INFORMATION CONTACT: For more information about this notice
or to obtain paper copies of the GRS, contact Kimberly Keravuori,
Regulatory and External Policy Program Manager, by email at
[email protected] or by telephone at 301.837.3151.
Writing and maintaining the GRS is the GRS Team's responsibility.
This team is part of Records Management Services in the National
Records
[[Page 69782]]
Management Program, Office of the Chief Records Officer at NARA. You
may contact NARA's GRS Team with general questions about the GRS at
[email protected].
Your agency's records officer may contact the NARA appraiser or
records analyst with whom your agency normally works for support in
carrying out this transmittal and the revised portions of the GRS. You
may access a list of the appraisal and scheduling work group and
regional contacts on our website at https://www.archives.gov/records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS Transmittal 30 announces changes to the
General Records Schedules (GRS) made since we published GRS Transmittal
29 in December 2017. The GRS provide mandatory disposition instructions
for records common to several or all Federal agencies. Transmittal 30
includes additions and revisions to eight previously issued schedules.
We are no longer issuing crosswalks and FAQs as part of the
transmittal. You can find all schedules (in Word and PDF formats), a
master crosswalk, FAQs for all schedules, and FAQs about the whole GRS
at https://www.archives.gov/records-mgmt/grs.html. At the same location,
you can also find the entire GRS (just schedules--no crosswalks or
FAQs) in a single document you can download.
1. What changes does this transmittal make to the GRS?
GRS Transmittal 30 publishes new items in six schedules:
------------------------------------------------------------------------
------------------------------------------------------------------------
GRS 1.1 Financial Management and DAA-GRS-2018-0003
Reporting Records.
GRS 2.1 Employee Acquisition DAA-GRS-2018-0008
Records.
GRS 2.3 Employee Relations Records DAA-GRS-2018-0002
GRS 2.4 Employee Compensation and DAA-GRS-2018-0001 and DAA-GRS-2019-
Benefits Records 0004
GRS 4.1 Records Management Records DAA-GRS-2019-0003
GRS 4.2 Information Access and DAA-GRS-2019-0001
Protection Records.
------------------------------------------------------------------------
This transmittal also publishes updates to previously approved
items in two schedules:
------------------------------------------------------------------------
------------------------------------------------------------------------
GRS 1.3 Budgeting Records......... DAA-GRS-2015-0006
GRS 5.7 Agency Accountability DAA-GRS-2017-0008
Records.
------------------------------------------------------------------------
We discuss these new and altered items in the questions below.
2. What changes did we make to GRS 1.1?
We added items 090 and 100 to cover purchase and travel credit card
applications/approval, and Small and Disadvantaged Business Utilization
records. We removed Item 013, Data submitted to the Federal Procurement
Data System (FPDS), because these records no longer exist as a discrete
body. Agencies now enter data directly into FPDS.
3. What changes did we make to GRS 1.3?
We added one bullet--carryover requests--to item 020, Budget
execution records.
4. What changes did we make to GRS 2.1?
We added items 170, 171, and 180 to cover adverse impact files and
recruitment records.
5. What changes did we make to GRS 2.3?
We totally revised this schedule to merge similar items, reducing
what was previously 23 items to 13. We also added new items 080 and 100
to cover Merit Systems Protection Board and Federal Labor Relations
Authority case files.
6. What changes did we make to GRS 2.4?
We altered the disposition instruction for item 010 to replace the
previous event-driven retention period with a uniform retention period
of 3 years from creation. We altered the disposition instruction for
item 030 to remove authorization to destroy records after GAO audit
(agencies must retain the records for 3 years regardless of GAO audit).
We added item 035 for records documenting overtime work during phased
retirement.
7. What changes did we make to GRS 4.1?
We added item 050 to cover validation records for digitizing
temporary records.
8. What changes did we make to GRS 4.2?
We removed from item 001's description the bullet for ``control and
accounting for classified documents,'' as this clause duplicated this
schedule's item 030. We removed from item 030 a bullet for ``records
documenting receipt, internal routing, dispatch, and destruction of
unclassified records'' since such records no longer exist. We moved
records documenting control of classified and controlled unclassified
records from item 040 to item 030. We added item 065 to cover privacy
complaint files, and items 190 through 195 to cover records of managing
a Controlled Unclassified Information (CUI) program.
9. What changes did we make to GRS 5.7?
We made two edits to item 050, Mandatory reports to external
Federal entities regarding administrative matters. We replaced the
bullet ``Information Collection Budget'' with ``information collection
clearances.'' The White House produces the Information Collection
Budget. This item schedules agency input into that document. We also
added three bullets to this same item: EEOC reports, analysis and
action plans and other reports required by EEOC's MD 715, and No FEAR
Act reports. These records were previously covered in former GRS 2.3,
item 035, Equal Employment Opportunity reports and employment
statistics files. With the revisions to GRS 2.3 (see question 6), we
incorporated these mandatory reports into the GRS item designed to
cover a variety of reports.
10. How do agencies cite GRS items?
When you send records to an FRC for storage, you should cite the
records' legal authority--the ``DAA'' number--in the ``Disposition
Authority'' column of the table. Please also include schedule
[[Page 69783]]
and item number. For example, ``DAA-GRS-2017-0007-0008 (GRS 2.2, item
070).''
11. Do agencies have to take any action to implement these GRS changes?
NARA regulations (36 CFR 1226.12(a)) require agencies to
disseminate GRS changes within six months of receipt.
Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that
state they must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have an existing schedule that
differs from a new GRS item that does not require being followed
without exception, and you wish to continue using your agency-specific
authority rather than the GRS authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing agency-specific authority
but wish to apply a retention period that differs from that specified
in the GRS, you must submit a records schedule to NARA for approval via
the Electronic Records Archives.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2019-27326 Filed 12-18-19; 8:45 am]
BILLING CODE 7515-01-P