Privacy Act of 1974; System of Records, 40033-40037 [2019-17324]
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Federal Register / Vol. 84, No. 156 / Tuesday, August 13, 2019 / Notices
Process is a stock assessment report
which describes the fisheries, evaluates
the status of the stock, estimates
biological benchmarks, projects future
population conditions, and recommends
research and monitoring needs. The
assessment is independently peer
reviewed at the Review Workshop. The
product of the Review Workshop is a
Summary documenting panel opinions
regarding the strengths and weaknesses
of the stock assessment and input data.
Participants for SEDAR Workshops are
appointed by the Gulf of Mexico, South
Atlantic, and Caribbean Fishery
Management Councils and NOAA
Fisheries Southeast Regional Office,
Highly Migratory Species Management
Division, and Southeast Fisheries
Science Center. Participants include:
Data collectors and database managers;
stock assessment scientists, biologists,
and researchers; constituency
representatives including fishermen,
environmentalists, and nongovernmental organizations (NGOs);
international experts; and staff of
Councils, Commissions, and state and
federal agencies.
The items of discussion at the
Assessment Milestone 4 webinar are as
follows:
• Review continuity, sensitivities and
uncertainty evaluations
• Recommend projection approaches
and configuration
Although non-emergency issues not
contained in this agenda may come
before this group for discussion, those
issues may not be the subject of formal
action during this meeting. Action will
be restricted to those issues specifically
identified in this notice and any issues
arising after publication of this notice
that require emergency action under
section 305(c) of the Magnuson-Stevens
Fishery Conservation and Management
Act, provided the public has been
notified of the intent to take final action
to address the emergency.
Special Accommodations
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This meeting is accessible to people
with disabilities. Requests for auxiliary
aids should be directed to the SAFMC
office (see ADDRESSES) at least 5
business days prior to the meeting.
Note: The times and sequence
specified in this agenda are subject to
change.
Authority: 16 U.S.C. 1801 et seq.
Dated: August 8, 2019.
Diane M. DeJames-Daly,
Acting Deputy Director, Office of Sustainable
Fisheries, National Marine Fisheries Service.
[FR Doc. 2019–17300 Filed 8–12–19; 8:45 am]
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DEPARTMENT OF COMMERCE
National Telecommunications and
Information Administration
NTIA 2019 Spectrum Policy
Symposium
National Telecommunications
and Information Administration, U.S.
Department of Commerce.
ACTION: Notice of public meeting.
AGENCY:
SUMMARY: The National
Telecommunications and Information
Administration (NTIA), U.S.
Department of Commerce, will host a
symposium on September 10, 2019,
focusing on the development and
implementation of a National Spectrum
Strategy, pursuant to the Presidential
Memorandum, released on October 25,
2018, on ‘‘Developing a Sustainable
Spectrum Strategy for America’s
Future.’’
The symposium will be held on
September 10, 2019, from 8:30 a.m. to
12:30 p.m. Eastern Daylight Time (EDT).
ADDRESSES: The symposium will be
held at the National Press Club, 529
14th St. NW, Washington, DC 20045.
FOR FURTHER INFORMATION CONTACT: John
Alden, Telecommunications Specialist,
Office of Spectrum Management, NTIA,
at (202) 482–8046 or
spectrumsymposium@ntia.gov. Please
direct media inquiries to NTIA’s Office
of Public Affairs, (202) 482–7002; email:
press@ntia.gov.
SUPPLEMENTARY INFORMATION: NTIA
serves as the President’s principal
adviser on telecommunications policies
pertaining to the Nation’s economic and
technological advancement and
establishes policies concerning use of
the radio spectrum by federal agencies.
NTIA is hosting a symposium that will
focus on implementing and maintaining
a sustainable national spectrum strategy
that will enable the United States to
strengthen its global leadership role in
the introduction of wireless
telecommunications technologies,
services, and innovation, while also
supporting the expansion of existing
technologies and the nation’s homeland
security, national defense, and other
critical government missions.
Prior to the event, NTIA will post
registration information, a detailed
agenda, any updates, and other relevant
information at: https://www.ntia.gov/
other-publication/2019/2019-ntiaspectrum-policy-symposium. The
symposium is free and open to the
public and members of the press on a
first come, first served basis. Preregistration is requested, but not
40033
required, due to limited seating
capacity. NTIA asks registrants to
provide their first and last names, email
addresses, and their organization
(optional) for both registration purposes
and to receive updates on the
symposium.
The meeting will be physically
accessible to people with disabilities.
Individuals requiring accommodations,
such as sign language interpretation or
other ancillary aids, should notify Mr.
Alden at the contact information listed
above at least ten (10) business days
before the event.
Dated: August 8, 2019.
Kathy D. Smith,
Chief Counsel, National Telecommunications
and Information Administration.
[FR Doc. 2019–17331 Filed 8–12–19; 8:45 am]
BILLING CODE 3510–60–P
DEPARTMENT OF EDUCATION
DATES:
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Privacy Act of 1974; System of
Records
Office of Postsecondary
Education, U.S. Department of
Education.
ACTION: Notice of a modified system of
records.
AGENCY:
SUMMARY: In accordance with the
Privacy Act of 1974, as amended
(Privacy Act), the Department of
Education (Department) publishes this
notice of a modified system of records
entitled ‘‘Fulbright-Hays—Doctoral
Dissertation Research Abroad (DDRA)
and Seminars Abroad (SA) (18–12–02),’’
last published in the Federal Register
on June 4, 1999. The information
contained in this system is used to
determine applicants’ qualifications,
eligibility, suitability, and feasibility; to
award benefits for overseas research; to
monitor the progress of the project
including its accomplishments; and, to
demonstrate the programs’ effectiveness.
DATES: Submit your comments on this
modified system of records notice on or
before September 12, 2019.
This modified system of records
notice will become applicable upon
publication in the Federal Register on
August 13, 2019. Modified routine uses
(2), (3), (5), (6), (7), (9), (10), (12) and
new routine uses (13) and (14) outlined
in the section entitled ‘‘ROUTINE USES
OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH
USES’’ in the modified system of
records will become applicable on
September 12, 2019, unless the
modified system of records notice needs
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to be changed as a result of public
comment. The Department will publish
any changes resulting from public
comment.
Submit your comments
through the Federal eRulemaking Portal
or via postal mail, commercial delivery,
or hand delivery. We will not accept
comments submitted by fax or by email
or those submitted after the comment
period. To ensure that we do not receive
duplicate copies, please submit your
comments only once. In addition, please
include the Docket ID at the top of your
comments.
• Federal eRulemaking Portal: Go to
www.regulations.gov to submit your
comments electronically. Information
on using Regulations.gov, including
instructions for accessing agency
documents, submitting comments, and
viewing the docket, is available on the
site under the ‘‘help’’ tab.
• Postal Mail, Commercial Delivery,
or Hand Delivery: If you mail or deliver
your comments about this modified
system of records, address them to: Sara
Starke, International and Foreign
Language Education, Office of
Postsecondary Education, U.S.
Department of Education, 400 Maryland
Ave. SW, Washington, DC 20202.
Privacy Note: The Department’s
policy is to make all comments received
from members of the public available for
public viewing in their entirety on the
Federal eRulemaking Portal at
www.regulations.gov. Therefore,
commenters should be careful to
include in their comments only
information that they wish to make
publicly available.
Assistance to Individuals with
Disabilities in Reviewing the
Rulemaking Record: On request we will
provide an appropriate accommodation
or auxiliary aid to an individual with a
disability who needs assistance to
review the comments or other
documents in the public rulemaking
record for this notice. If you want to
schedule an appointment for this type of
accommodation or auxiliary aid, please
contact the person listed under FOR
FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Sara
Starke, International and Foreign
Language Education, Office of
Postsecondary Education, U.S.
Department of Education, 400 Maryland
Ave. SW, Washington, DC 20202.
Telephone: (202) 453–7681.
If you use a telecommunications
device for the deaf (TDD) or a text
telephone (TTY), you may call the
Federal Relay Service (FRS), toll free, at
1–800–877–8339.
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ADDRESSES:
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The
Department is modifying the section
entitled ‘‘SYSTEM NAME AND
NUMBER’’ to remove ‘‘Faculty Research
Abroad (FRA)’’ and ‘‘Fellows’’ from the
system name.
The Department is modifying the
section entitled ‘‘SECURITY
CLASSIFICATION’’ to indicate that the
system is unclassified.
The Department is modifying the
section entitled ‘‘SYSTEM LOCATION’’
to reflect the current location within the
Office of Postsecondary Education
(OPE) as the ‘‘International and Foreign
Language Education (IFLE)’’ office; and,
to update the Department’s address, as
applicable.
The Department is modifying the
section entitled ‘‘SYSTEM
MANAGER(S)’’ to list the system
manager’s name; to reflect the current
location of the system manager within
OPE as the ‘‘International and Foreign
Language Education (IFLE)’’ office; and,
to update the Department’s address, as
applicable.
The Department is modifying the
section entitled ‘‘CATEGORIES OF
INDIVIDUALS COVERED BY THE
SYSTEM’’ to include doctoral
candidates and to specify that both
applicants and selectees are individuals
whose information is maintained in the
system.
The Department is modifying the
section entitled ‘‘CATEGORIES OF
RECORDS IN THE SYSTEM’’ to remove
the ‘‘FRA’’ (Faculty Research Abroad)
program and Social Security numbers,
and to indicate that email addresses will
be collected in the system.
The Department is modifying the
section entitled ‘‘RECORD SOURCE
CATEGORIES’’ to clarify that
information in the system may also be
obtained from other persons or entities
from which data is obtained under
routine uses set forth in the notice.
The Department is modifying the
section entitled ‘‘ROUTINE USES OF
RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH
USES’’ to remove the previous routine
use (2) entitled ‘‘Disclosure for Use by
Other Law Enforcement Agencies’’ from
the list of routine uses of records
maintained in the system because the
system is not used in a law enforcement
capacity.
The Department is modifying newly
renumbered routine use (2) entitled
‘‘Enforcement Disclosure’’ to
standardize it with other routine uses
(permitting similar disclosures)
commonly used by the Department in
its systems of records notices to explain
that if information in the system, either
SUPPLEMENTARY INFORMATION:
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alone or in connection with other
information, indicates a violation or
potential violation of any applicable
statutory, regulatory, or legally binding
requirement, the Department may
disclose records from the system to an
entity charged with investigating or
prosecuting those violations or potential
violations.
The Department is modifying newly
renumbered routine use (3) ‘‘Litigation
and Alternative Dispute Resolution
(ADR) Disclosures’’ to include, under
subsection (3)(a)(iii), disclosures to the
Department of Justice (DOJ) where DOJ’s
representation of a Department
employee in his or her individual
capacity has been requested; to revise
the subsection heading of subsection
(3)(c) that had referred to
‘‘Administrative Disclosures’’ to instead
refer to ‘‘Adjudicative Disclosure;’’ to
insert, in subsection (3)(c), the word
‘‘person’’ in place of the word
‘‘individual,’’ in order to avoid any
public confusion that may have been
caused by the Department’s prior use of
the word ‘‘individual’’ given that this
term is a defined term in the Privacy
Act; and, to clarify that subsections
(3)(c) and (3)(d) apply to disclosures
that are relevant and necessary to
(applicable) judicial or administrative
litigation or alternative dispute
resolution rather than only
‘‘administrative litigation.’’
The Department is modifying newly
renumbered routine use (5) to
standardize it with other routine uses
(permitting similar disclosures)
commonly used by the Department in
its systems of records notices to permit
disclosure, in the course of
investigation, fact-finding, or
adjudication, of records from this
system that are relevant and necessary
to employee grievances, complaints, or
disciplinary actions involving present or
former employees, to any party to the
grievance, complaint, or action; to the
party’s counsel or representative; to a
witness; or, to a designated fact-finder,
mediator, or other person designated to
resolve issues or decide the matter.
The Department is modifying newly
renumbered routine use (6) to permit
the disclosure of records from this
system of records to arbitrators to
resolve disputes under negotiated
grievance procedures or to officials of a
labor organization recognized under 5
U.S.C. chapter 71 when relevant and
necessary to their duties of exclusive
representation.
The Department is modifying newly
renumbered routine use (7) to permit
the Department to disclose records to
DOJ and the Office of Management and
Budget (OMB) for assistance in
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determining whether particular records
are required to be disclosed under the
Privacy Act.
The Department is modifying newly
renumbered routine use (9) to remove
language that referenced imposing
safeguard requirements on the
contractor ‘‘before entering into’’ the
contract and that are required under
subsection (m) of the Privacy Act. The
modified language clarifies that the
Department will require, as part of
applicable Department contracts,
contractors to whom disclosures are
made under this routine use to agree to
establish and maintain safeguards to
protect the security and confidentiality
of the disclosed records.
The Department is modifying newly
renumbered routine use (10) to remove
language that had referred to ‘‘Privacy
Act safeguards’’ to clarify that all
researchers to whom disclosures are
made under this routine use will be
required to agree to establish and
maintain safeguards to protect the
security and confidentiality of the
disclosed records.
The Department is modifying newly
renumbered routine use (12) to permit
the Department to disclose records to
the Congressional Budget Office (CBO)
as necessary to fulfill the requirements
of the Federal Credit Reform Act of
1990, as amended, in accordance with 2
U.S.C. 661b.
Pursuant to the requirements in OMB
Memorandum M–17–12 entitled
‘‘Preparing for and Responding to a
Breach of Personally Identifiable
Information,’’ the Department is adding:
Routine use (13) entitled ‘‘Disclosure in
the Course of Responding to Breach of
Data’’ to permit the Department to
disclose records from this system to
appropriate agencies, entities, and
persons in connection with the
Department’s efforts to respond to a
suspected or confirmed data breach of
this system or to prevent, minimize, or
remedy harm resulting from such a
breach; and, routine use (14) entitled
‘‘Disclosure in Assisting another Agency
in Responding to a Breach of Data’’ to
permit the Department to disclose
records from this system of records in
the course of assisting another Federal
agency or entity in responding to, or
preventing, minimizing, or remedying
the risk of harm resulting from, a
suspected or confirmed breach of data.
The Department is removing the
section entitled ‘‘DISCLOSURE TO
CONSUMER REPORTING AGENCIES’’
because the Department will not
disclose information in this system of
records to consumer reporting agencies.
The Department is modifying the
section entitled ‘‘POLICIES AND
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PRACTICES FOR RETRIEVAL OF
RECORDS’’ to explain that both hard
copy and electronic records are
retrieved by an individual’s name; and,
in the event that an individual’s name
cannot be located, records can also be
retrieved by award number and name of
the educational institution.
The Department is modifying the
section entitled ‘‘POLICIES AND
PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS’’ to reference
the current, appropriate records
schedule, General Records Schedule 1.2:
Grant and Cooperative Agreement
Records, Items 020 and 021; and,
explain that records are destroyed either
3 years (for unsuccessful applications)
or 10 years (for successful applications),
as applicable, after final action is taken
on an applicant’s case file, unless longer
retention is required for business use.
The Department is modifying the
section entitled ‘‘ADMINISTRATIVE,
TECHNICAL, AND PHYSICAL
SAFEGUARDS’’ to describe the
safeguards used by the Department for
hard copy files.
The Department is modifying the
sections entitled ‘‘RECORD ACCESS
PROCEDURES,’’ ‘‘CONTESTING
RECORD PROCEDURES,’’ and
‘‘NOTIFICATION PROCEDURES’’ to
define and discuss the information
needed to access, contest, or be notified
of a record.
The Department is also adding a
section entitled ‘‘HISTORY’’ to comply
with the requirements in OMB Circular
No. A–108.
Accessible Format: Individuals with
disabilities can obtain this document in
an accessible format (e.g., Braille, large
print, audiotape, or compact disc) on
request to the person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document:
The official version of this document is
the document published in the Federal
Register. You may access the official
edition of the Federal Register and the
Code of Federal Regulations at
www.govinfo.gov. At this site you can
view this document, as well as all other
documents of the Department published
in the Federal Register, in text or
Portable Document Format (PDF). To
use PDF you must have Adobe Acrobat
Reader, which is available free at the
site.
You may also access documents of the
Department published in the Federal
Register by using the article search
feature at: www.federalregister.gov.
Specifically, through the advanced
search feature at this site, you can limit
your search to documents published by
the Department.
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Dated: August 8, 2019.
Robert L. King,
Assistant Secretary for the Office of
Postsecondary Education.
For the reasons discussed in the
preamble, the delegatee performing the
duties of the Assistant Secretary for
Postsecondary Education, U.S.
Department of Education (Department),
publishes a notice of a modified system
of records to read as follows:
SYSTEM NAME AND NUMBER
Fulbright-Hays—Doctoral Dissertation
Research Abroad (DDRA) and Seminars
Abroad (SA) (18–12–02).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
International and Foreign Language
Education (IFLE), Office of
Postsecondary Education, U.S.
Department of Education, 400 Maryland
Avenue SW, Washington, DC 20202.
AppNet, 103 W. Broad Street, Fifth
Floor, Falls Church, VA 22046.
SYSTEM MANAGER(S):
Sara Starke, International and Foreign
Language Education (IFLE), Office of
Postsecondary Education, U.S.
Department of Education, 400 Maryland
Avenue SW, Washington, DC 20202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Mutual Educational and Cultural
Exchange Act of 1961, as amended (22
U.S.C. 2451–2458).
PURPOSE(S) OF THE SYSTEM:
The information contained in this
system is used for the following
purposes: (1) To determine an
applicant’s qualifications, eligibility,
suitability, and feasibility; (2) to award
benefits for overseas research; (3) to
monitor the progress of the project
including its accomplishments; and (4)
to demonstrate the programs’
effectiveness.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system contains records on
teachers, prospective teachers, or
doctoral candidates who apply for or are
selected to be recipients for FulbrightHays awards to enable them to engage
in foreign language and area studies
projects overseas.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records consists of a
variety of records relating to an
individual’s application for, and
participation in, the Fulbright-Hays
DDRA or SA programs. In addition to
the individual’s name, the system
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contains the individual’s address,
telephone number, email address,
educational institution, date and place
of birth, citizenship, veteran’s status,
accompanying dependents’ names,
previous overseas travel, educational
and employment background, student
loan default status, health statement,
transcripts, references, project
description and project cost based on
either the cost-of-living in the host
country or the annualized salary of a
faculty member, field reader and US
Embassy comments, award documents,
and final project reports.
RECORD SOURCE CATEGORIES:
Information is obtained from the
individual on approved application
forms and from field readers, and may
be secured from the U.S. Department of
State, U.S. embassies, binational
commissions, the J. William Fulbright
Foreign Scholarship Board, and foreign
educators and officials. Information in
this system also may be obtained from
other persons or entities from which
data is obtained under routine uses set
forth below.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The Department may disclose
information contained in a record in
this system of records under the routine
uses listed in this system of records
without the consent of the individual if
the disclosure is compatible with the
purposes for which the record was
collected. These disclosures may be
made on a case-by-case basis or, if the
Department has complied with the
computer matching requirements of the
Privacy Act of 1974, as amended
(Privacy Act), under a matching
agreement.
(1) Program Disclosure. The
Department may disclose information to
field readers, the U.S. Department of
State, U.S. embassies, binational
commissions, the J. William Fulbright
Foreign Scholarship Board, or to foreign
educators or officials so that the
information can be used to determine
the qualifications, eligibility, suitability,
feasibility, and award benefits for
overseas research.
(2) Enforcement Disclosure. If
information in this system of records,
either alone or in connection with other
information, indicates a violation or
potential violation of any applicable
statutory, regulatory, or legally binding
requirement, the Department may
disclose records to an entity charged
with investigating or prosecuting those
violations or potential violations.
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(3) Litigation and Alternative Dispute
Resolution (ADR) Disclosure.
(a) Introduction. In the event that one
of the parties listed in sub-paragraphs (i)
through (v) is involved in litigation or
ADR, or has an interest in litigation or
ADR, the Department may disclose
certain records to the parties described
in paragraphs (b), (c) and (d) of this
routine use under the conditions
specified in those paragraphs:
(i) The Department, or any of its
components;
(ii) Any Department employee in his
or her official capacity;
(iii) Any Department employee in his
or her individual capacity where the
Department of Justice (DOJ) agrees to or
has been requested to provide or arrange
for representation for the employee;
(iv) Any Department employee in his
or her individual capacity where the
agency has agreed to represent the
employee; or
(v) The United States, where the
Department determines that the
litigation is likely to affect the
Department or any of its components.
(b) Disclosure to the DOJ. If the
Department determines that disclosure
of certain records to the DOJ is relevant
and necessary to litigation or ADR, the
Department may disclose those records
as a routine use to the DOJ.
(c) Adjudicative Disclosure. If the
Department determines that disclosure
of certain records to an adjudicative
body before which the Department is
authorized to appear, or to a person or
entity designated by the Department or
otherwise empowered to resolve or
mediate disputes, is relevant and
necessary to the litigation or ADR, the
Department may disclose those records
as a routine use to the adjudicative
body, person, or entity.
(d) Disclosure to Parties, Counsels,
Representatives, and Witnesses. If the
Department determines that disclosure
of certain records is relevant and
necessary to the litigation or ADR, the
Department may disclose those records
as a routine use to the party, counsel,
representative, or witness.
(4) Employment, Benefit, and
Contracting Disclosure.
(a) For Decisions by the Department.
The Department may disclose a record
to a Federal, State, or local agency
maintaining civil, criminal, or other
relevant enforcement or other pertinent
records, or to another public authority
or professional organization, if
necessary to obtain information relevant
to a Department decision concerning the
hiring or retention of an employee or
other personnel action, the issuance of
a security clearance, the letting of a
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contract, or the issuance of a license,
grant, or other benefit.
(b) For Decisions by Other Public
Agencies and Professional
Organizations. The Department may
disclose a record to a Federal, State,
local, or foreign agency or other public
authority or professional organization,
in connection with the hiring or
retention of an employee or other
personnel action, the issuance of a
security clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the record is relevant and
necessary to the receiving entity’s
decision on the matter.
(5) Employee Grievance, Complaint or
Conduct Disclosure. If a record is
relevant and necessary to an employee
grievance, complaint, or disciplinary
action involving a present or former
employee of the Department, the
Department may disclose a record in
this system of records in the course of
investigation, fact-finding, or
adjudication, to any party to the
grievance, complaint, or action; to the
party’s counsel or representative; to a
witness; or, to a designated fact-finder,
mediator, or other person designated to
resolve issues or decide the matter.
(6) Labor Organization Disclosure.
The Department may disclose a record
from this system of records to an
arbitrator to resolve disputes under a
negotiated grievance procedure or to
officials of a labor organization
recognized under 5 U.S.C. chapter 71
when relevant and necessary to their
duties of exclusive representation.
(7) Freedom of Information Act
(FOIA) or Privacy Act Advice
Disclosure. The Department may
disclose records to the DOJ and the
Office of Management and Budget
(OMB) if the Department concludes that
disclosure is desirable or necessary in
determining whether particular records
are required to be disclosed under the
FOIA or the Privacy Act.
(8) Disclosure to the DOJ. The
Department may disclose records to the
DOJ to the extent necessary for
obtaining DOJ advice on any matter
relevant to an audit, inspection, or other
inquiry related to the programs covered
by this system.
(9) Contract Disclosure. If the
Department contracts with an entity for
the purposes of performing any function
that requires disclosure of records in
this system to employees of the
contractor, the Department may disclose
the records to those employees. As part
of such a contract, the Department will
require the contractor to agree to
establish and maintain safeguards to
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protect the security and confidentiality
of the disclosed records.
(10) Research Disclosure. The
Department may disclose records to a
researcher if an official of the
Department determines that the
individual or organization to which the
disclosure would be made is qualified to
carry out specific research related to
functions or purposes of this system of
records. The official may disclose
records from this system of records to
that researcher solely for the purpose of
carrying out that research related to the
functions or purposes of this system of
records. The researcher shall be
required to agree to establish and
maintain safeguards to protect the
security and confidentiality of the
disclosed records.
(11) Congressional Member
Disclosure. The Department may
disclose records to a member of
Congress from the record of an
individual in response to an inquiry
from the member made at the written
request of that individual. The
member’s right to the information is no
greater than the right of the individual
who requested it.
(12) Disclosure to OMB and the
Congressional Budget Office (CBO) for
Federal Credit Reform Act (CRA)
Support. The Department may disclose
records to OMB and CBO as necessary
to fulfill CRA requirements in
accordance with 2 U.S.C. 661b.
(13) Disclosure in the Course of
Responding to Breach of Data. The
Department may disclose records from
this system to appropriate agencies,
entities, and persons when (a) the
Department suspects or has confirmed
that there has been a breach of the
system of records; (b) the Department
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, the
Department (including its information
systems, program and operation), the
Federal Government, or national
security; and (c) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
(14) Disclosure in Assisting another
Agency in Responding to a Breach of
Data. The Department may disclose
records from this system to another
Federal agency or Federal entity, when
the Department determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (a)
responding to a suspected or confirmed
breach or (b) preventing, minimizing, or
VerDate Sep<11>2014
17:51 Aug 12, 2019
Jkt 247001
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The records are maintained in
hardcopy, filed in standard filing
cabinets, and in an electronic data
warehouse maintained by AppNet and
accessible by AppNet, individual
participants, participants’ institutions,
and Department personnel.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Hardcopy and electronic files are
retrieved by individual names. In the
event an individual’s name cannot be
located, records can be retrieved by
award number and name of educational
institution.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
All records are retained and disposed
of in accordance with General Records
Schedule 1.2: Grant and Cooperative
Agreement Records (GRS 1.2), Items 020
and 021. Records of successful
applications are destroyed, in
accordance with GRS 1.2, Item 020, 10
years after final action is taken on the
applicant’s case file, but longer
retention is authorized if required for
business use. Records of unsuccessful
applications are destroyed, in
accordance with GRS 1.2, Item 021, 3
years after final action is taken on the
applicant’s case file, but longer
retention is authorized if required for
business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
All physical access to the site of the
Department and the site of the
Department’s contractor where this
system of records is maintained is
controlled and monitored by personnel
who check each individual entering the
building. The computer system
employed by AppNet offers a high
degree of resistance to tampering and
circumvention.
This security system limits data
access to Department and contract staff
grantees on a ‘‘need-to-know’’ basis, and
controls individual users’ ability to
access and alter records within the
system. All users of this system of
records are given a unique user ID with
personal identifiers. All interactions by
individual users with the system are
recorded. Hard copy files are locked in
PO 00000
Frm 00018
Fmt 4703
Sfmt 9990
40037
file cabinets, and only those with a
need-to-know have keys.
RECORD ACCESS PROCEDURES:
If you wish to gain access to records
regarding you in this system of records,
contact the system manager at the
address listed above. Requests must
contain the necessary particulars, such
as your full name, date of birth, the year
of the award, the name of the grantee
institution, major country in which you
conducted your educational activity,
and any other identifying information
requested by the Department while
processing the request in order to
distinguish between individuals with
the same name. Your request must meet
the requirements of the regulations at 34
CFR 5b.5.
CONTESTING RECORD PROCEDURES:
If you wish to contest the content of
a record regarding you in this system of
records, contact the system manager at
the address listed above. Requests
should contain your full name, date of
birth, the year of the award, the name
of the grantee institution, major country
in which you conducted your
educational activity, and any other
identifying information requested by the
Department while processing the
request in order to distinguish between
individuals with the same name. Your
request must meet the requirements of
the regulations at 34 CFR 5b.7.
NOTIFICATION PROCEDURES:
If you wish to determine whether a
record exists regarding you in the
system of records, contact the system
manager at the address listed above.
Requests must contain the necessary
particulars, such as your full name, date
of birth, the year of the award, the name
of the grantee institution, major country
in which you conducted your
educational activity, and any other
identifying information requested by the
Department while processing the
request in order to distinguish between
individuals with the same name. Your
request must meet the requirements of
the regulations at 34 CFR 5b.5.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The system of records entitled
‘‘Fulbright-Hays—Doctoral Dissertation
Research Abroad (DDRA) and Seminars
Abroad (SA) (18–12–02),’’ was last fully
published in the Federal Register on
June 4, 1999 (64 FR 30175–30177).
[FR Doc. 2019–17324 Filed 8–12–19; 8:45 am]
BILLING CODE 4000–01–P
E:\FR\FM\13AUN1.SGM
13AUN1
]]>Agencies
[Federal Register Volume 84, Number 156 (Tuesday, August 13, 2019)]
[Notices]
[Pages 40033-40037]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-17324]
=======================================================================
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DEPARTMENT OF EDUCATION
Privacy Act of 1974; System of Records
AGENCY: Office of Postsecondary Education, U.S. Department of
Education.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of Education (Department) publishes this
notice of a modified system of records entitled ``Fulbright-Hays--
Doctoral Dissertation Research Abroad (DDRA) and Seminars Abroad (SA)
(18-12-02),'' last published in the Federal Register on June 4, 1999.
The information contained in this system is used to determine
applicants' qualifications, eligibility, suitability, and feasibility;
to award benefits for overseas research; to monitor the progress of the
project including its accomplishments; and, to demonstrate the
programs' effectiveness.
DATES: Submit your comments on this modified system of records notice
on or before September 12, 2019.
This modified system of records notice will become applicable upon
publication in the Federal Register on August 13, 2019. Modified
routine uses (2), (3), (5), (6), (7), (9), (10), (12) and new routine
uses (13) and (14) outlined in the section entitled ``ROUTINE USES OF
RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES'' in the modified system of records will become
applicable on September 12, 2019, unless the modified system of records
notice needs
[[Page 40034]]
to be changed as a result of public comment. The Department will
publish any changes resulting from public comment.
ADDRESSES: Submit your comments through the Federal eRulemaking Portal
or via postal mail, commercial delivery, or hand delivery. We will not
accept comments submitted by fax or by email or those submitted after
the comment period. To ensure that we do not receive duplicate copies,
please submit your comments only once. In addition, please include the
Docket ID at the top of your comments.
Federal eRulemaking Portal: Go to www.regulations.gov to
submit your comments electronically. Information on using
Regulations.gov, including instructions for accessing agency documents,
submitting comments, and viewing the docket, is available on the site
under the ``help'' tab.
Postal Mail, Commercial Delivery, or Hand Delivery: If you
mail or deliver your comments about this modified system of records,
address them to: Sara Starke, International and Foreign Language
Education, Office of Postsecondary Education, U.S. Department of
Education, 400 Maryland Ave. SW, Washington, DC 20202.
Privacy Note: The Department's policy is to make all comments
received from members of the public available for public viewing in
their entirety on the Federal eRulemaking Portal at
www.regulations.gov. Therefore, commenters should be careful to include
in their comments only information that they wish to make publicly
available.
Assistance to Individuals with Disabilities in Reviewing the
Rulemaking Record: On request we will provide an appropriate
accommodation or auxiliary aid to an individual with a disability who
needs assistance to review the comments or other documents in the
public rulemaking record for this notice. If you want to schedule an
appointment for this type of accommodation or auxiliary aid, please
contact the person listed under FOR FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Sara Starke, International and Foreign
Language Education, Office of Postsecondary Education, U.S. Department
of Education, 400 Maryland Ave. SW, Washington, DC 20202. Telephone:
(202) 453-7681.
If you use a telecommunications device for the deaf (TDD) or a text
telephone (TTY), you may call the Federal Relay Service (FRS), toll
free, at 1-800-877-8339.
SUPPLEMENTARY INFORMATION: The Department is modifying the section
entitled ``SYSTEM NAME AND NUMBER'' to remove ``Faculty Research Abroad
(FRA)'' and ``Fellows'' from the system name.
The Department is modifying the section entitled ``SECURITY
CLASSIFICATION'' to indicate that the system is unclassified.
The Department is modifying the section entitled ``SYSTEM
LOCATION'' to reflect the current location within the Office of
Postsecondary Education (OPE) as the ``International and Foreign
Language Education (IFLE)'' office; and, to update the Department's
address, as applicable.
The Department is modifying the section entitled ``SYSTEM
MANAGER(S)'' to list the system manager's name; to reflect the current
location of the system manager within OPE as the ``International and
Foreign Language Education (IFLE)'' office; and, to update the
Department's address, as applicable.
The Department is modifying the section entitled ``CATEGORIES OF
INDIVIDUALS COVERED BY THE SYSTEM'' to include doctoral candidates and
to specify that both applicants and selectees are individuals whose
information is maintained in the system.
The Department is modifying the section entitled ``CATEGORIES OF
RECORDS IN THE SYSTEM'' to remove the ``FRA'' (Faculty Research Abroad)
program and Social Security numbers, and to indicate that email
addresses will be collected in the system.
The Department is modifying the section entitled ``RECORD SOURCE
CATEGORIES'' to clarify that information in the system may also be
obtained from other persons or entities from which data is obtained
under routine uses set forth in the notice.
The Department is modifying the section entitled ``ROUTINE USES OF
RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES'' to remove the previous routine use (2) entitled
``Disclosure for Use by Other Law Enforcement Agencies'' from the list
of routine uses of records maintained in the system because the system
is not used in a law enforcement capacity.
The Department is modifying newly renumbered routine use (2)
entitled ``Enforcement Disclosure'' to standardize it with other
routine uses (permitting similar disclosures) commonly used by the
Department in its systems of records notices to explain that if
information in the system, either alone or in connection with other
information, indicates a violation or potential violation of any
applicable statutory, regulatory, or legally binding requirement, the
Department may disclose records from the system to an entity charged
with investigating or prosecuting those violations or potential
violations.
The Department is modifying newly renumbered routine use (3)
``Litigation and Alternative Dispute Resolution (ADR) Disclosures'' to
include, under subsection (3)(a)(iii), disclosures to the Department of
Justice (DOJ) where DOJ's representation of a Department employee in
his or her individual capacity has been requested; to revise the
subsection heading of subsection (3)(c) that had referred to
``Administrative Disclosures'' to instead refer to ``Adjudicative
Disclosure;'' to insert, in subsection (3)(c), the word ``person'' in
place of the word ``individual,'' in order to avoid any public
confusion that may have been caused by the Department's prior use of
the word ``individual'' given that this term is a defined term in the
Privacy Act; and, to clarify that subsections (3)(c) and (3)(d) apply
to disclosures that are relevant and necessary to (applicable) judicial
or administrative litigation or alternative dispute resolution rather
than only ``administrative litigation.''
The Department is modifying newly renumbered routine use (5) to
standardize it with other routine uses (permitting similar disclosures)
commonly used by the Department in its systems of records notices to
permit disclosure, in the course of investigation, fact-finding, or
adjudication, of records from this system that are relevant and
necessary to employee grievances, complaints, or disciplinary actions
involving present or former employees, to any party to the grievance,
complaint, or action; to the party's counsel or representative; to a
witness; or, to a designated fact-finder, mediator, or other person
designated to resolve issues or decide the matter.
The Department is modifying newly renumbered routine use (6) to
permit the disclosure of records from this system of records to
arbitrators to resolve disputes under negotiated grievance procedures
or to officials of a labor organization recognized under 5 U.S.C.
chapter 71 when relevant and necessary to their duties of exclusive
representation.
The Department is modifying newly renumbered routine use (7) to
permit the Department to disclose records to DOJ and the Office of
Management and Budget (OMB) for assistance in
[[Page 40035]]
determining whether particular records are required to be disclosed
under the Privacy Act.
The Department is modifying newly renumbered routine use (9) to
remove language that referenced imposing safeguard requirements on the
contractor ``before entering into'' the contract and that are required
under subsection (m) of the Privacy Act. The modified language
clarifies that the Department will require, as part of applicable
Department contracts, contractors to whom disclosures are made under
this routine use to agree to establish and maintain safeguards to
protect the security and confidentiality of the disclosed records.
The Department is modifying newly renumbered routine use (10) to
remove language that had referred to ``Privacy Act safeguards'' to
clarify that all researchers to whom disclosures are made under this
routine use will be required to agree to establish and maintain
safeguards to protect the security and confidentiality of the disclosed
records.
The Department is modifying newly renumbered routine use (12) to
permit the Department to disclose records to the Congressional Budget
Office (CBO) as necessary to fulfill the requirements of the Federal
Credit Reform Act of 1990, as amended, in accordance with 2 U.S.C.
661b.
Pursuant to the requirements in OMB Memorandum M-17-12 entitled
``Preparing for and Responding to a Breach of Personally Identifiable
Information,'' the Department is adding: Routine use (13) entitled
``Disclosure in the Course of Responding to Breach of Data'' to permit
the Department to disclose records from this system to appropriate
agencies, entities, and persons in connection with the Department's
efforts to respond to a suspected or confirmed data breach of this
system or to prevent, minimize, or remedy harm resulting from such a
breach; and, routine use (14) entitled ``Disclosure in Assisting
another Agency in Responding to a Breach of Data'' to permit the
Department to disclose records from this system of records in the
course of assisting another Federal agency or entity in responding to,
or preventing, minimizing, or remedying the risk of harm resulting
from, a suspected or confirmed breach of data.
The Department is removing the section entitled ``DISCLOSURE TO
CONSUMER REPORTING AGENCIES'' because the Department will not disclose
information in this system of records to consumer reporting agencies.
The Department is modifying the section entitled ``POLICIES AND
PRACTICES FOR RETRIEVAL OF RECORDS'' to explain that both hard copy and
electronic records are retrieved by an individual's name; and, in the
event that an individual's name cannot be located, records can also be
retrieved by award number and name of the educational institution.
The Department is modifying the section entitled ``POLICIES AND
PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS'' to reference the
current, appropriate records schedule, General Records Schedule 1.2:
Grant and Cooperative Agreement Records, Items 020 and 021; and,
explain that records are destroyed either 3 years (for unsuccessful
applications) or 10 years (for successful applications), as applicable,
after final action is taken on an applicant's case file, unless longer
retention is required for business use.
The Department is modifying the section entitled ``ADMINISTRATIVE,
TECHNICAL, AND PHYSICAL SAFEGUARDS'' to describe the safeguards used by
the Department for hard copy files.
The Department is modifying the sections entitled ``RECORD ACCESS
PROCEDURES,'' ``CONTESTING RECORD PROCEDURES,'' and ``NOTIFICATION
PROCEDURES'' to define and discuss the information needed to access,
contest, or be notified of a record.
The Department is also adding a section entitled ``HISTORY'' to
comply with the requirements in OMB Circular No. A-108.
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., Braille, large print,
audiotape, or compact disc) on request to the person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. You may
access the official edition of the Federal Register and the Code of
Federal Regulations at www.govinfo.gov. At this site you can view this
document, as well as all other documents of the Department published in
the Federal Register, in text or Portable Document Format (PDF). To use
PDF you must have Adobe Acrobat Reader, which is available free at the
site.
You may also access documents of the Department published in the
Federal Register by using the article search feature at:
www.federalregister.gov. Specifically, through the advanced search
feature at this site, you can limit your search to documents published
by the Department.
Dated: August 8, 2019.
Robert L. King,
Assistant Secretary for the Office of Postsecondary Education.
For the reasons discussed in the preamble, the delegatee performing
the duties of the Assistant Secretary for Postsecondary Education, U.S.
Department of Education (Department), publishes a notice of a modified
system of records to read as follows:
SYSTEM NAME AND NUMBER
Fulbright-Hays--Doctoral Dissertation Research Abroad (DDRA) and
Seminars Abroad (SA) (18-12-02).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
International and Foreign Language Education (IFLE), Office of
Postsecondary Education, U.S. Department of Education, 400 Maryland
Avenue SW, Washington, DC 20202.
AppNet, 103 W. Broad Street, Fifth Floor, Falls Church, VA 22046.
SYSTEM MANAGER(S):
Sara Starke, International and Foreign Language Education (IFLE),
Office of Postsecondary Education, U.S. Department of Education, 400
Maryland Avenue SW, Washington, DC 20202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Mutual Educational and Cultural Exchange Act of 1961, as
amended (22 U.S.C. 2451-2458).
PURPOSE(S) OF THE SYSTEM:
The information contained in this system is used for the following
purposes: (1) To determine an applicant's qualifications, eligibility,
suitability, and feasibility; (2) to award benefits for overseas
research; (3) to monitor the progress of the project including its
accomplishments; and (4) to demonstrate the programs' effectiveness.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system contains records on teachers, prospective teachers, or
doctoral candidates who apply for or are selected to be recipients for
Fulbright-Hays awards to enable them to engage in foreign language and
area studies projects overseas.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records consists of a variety of records relating to
an individual's application for, and participation in, the Fulbright-
Hays DDRA or SA programs. In addition to the individual's name, the
system
[[Page 40036]]
contains the individual's address, telephone number, email address,
educational institution, date and place of birth, citizenship,
veteran's status, accompanying dependents' names, previous overseas
travel, educational and employment background, student loan default
status, health statement, transcripts, references, project description
and project cost based on either the cost-of-living in the host country
or the annualized salary of a faculty member, field reader and US
Embassy comments, award documents, and final project reports.
RECORD SOURCE CATEGORIES:
Information is obtained from the individual on approved application
forms and from field readers, and may be secured from the U.S.
Department of State, U.S. embassies, binational commissions, the J.
William Fulbright Foreign Scholarship Board, and foreign educators and
officials. Information in this system also may be obtained from other
persons or entities from which data is obtained under routine uses set
forth below.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in
this system of records under the routine uses listed in this system of
records without the consent of the individual if the disclosure is
compatible with the purposes for which the record was collected. These
disclosures may be made on a case-by-case basis or, if the Department
has complied with the computer matching requirements of the Privacy Act
of 1974, as amended (Privacy Act), under a matching agreement.
(1) Program Disclosure. The Department may disclose information to
field readers, the U.S. Department of State, U.S. embassies, binational
commissions, the J. William Fulbright Foreign Scholarship Board, or to
foreign educators or officials so that the information can be used to
determine the qualifications, eligibility, suitability, feasibility,
and award benefits for overseas research.
(2) Enforcement Disclosure. If information in this system of
records, either alone or in connection with other information,
indicates a violation or potential violation of any applicable
statutory, regulatory, or legally binding requirement, the Department
may disclose records to an entity charged with investigating or
prosecuting those violations or potential violations.
(3) Litigation and Alternative Dispute Resolution (ADR) Disclosure.
(a) Introduction. In the event that one of the parties listed in
sub-paragraphs (i) through (v) is involved in litigation or ADR, or has
an interest in litigation or ADR, the Department may disclose certain
records to the parties described in paragraphs (b), (c) and (d) of this
routine use under the conditions specified in those paragraphs:
(i) The Department, or any of its components;
(ii) Any Department employee in his or her official capacity;
(iii) Any Department employee in his or her individual capacity
where the Department of Justice (DOJ) agrees to or has been requested
to provide or arrange for representation for the employee;
(iv) Any Department employee in his or her individual capacity
where the agency has agreed to represent the employee; or
(v) The United States, where the Department determines that the
litigation is likely to affect the Department or any of its components.
(b) Disclosure to the DOJ. If the Department determines that
disclosure of certain records to the DOJ is relevant and necessary to
litigation or ADR, the Department may disclose those records as a
routine use to the DOJ.
(c) Adjudicative Disclosure. If the Department determines that
disclosure of certain records to an adjudicative body before which the
Department is authorized to appear, or to a person or entity designated
by the Department or otherwise empowered to resolve or mediate
disputes, is relevant and necessary to the litigation or ADR, the
Department may disclose those records as a routine use to the
adjudicative body, person, or entity.
(d) Disclosure to Parties, Counsels, Representatives, and
Witnesses. If the Department determines that disclosure of certain
records is relevant and necessary to the litigation or ADR, the
Department may disclose those records as a routine use to the party,
counsel, representative, or witness.
(4) Employment, Benefit, and Contracting Disclosure.
(a) For Decisions by the Department. The Department may disclose a
record to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement or other pertinent records, or
to another public authority or professional organization, if necessary
to obtain information relevant to a Department decision concerning the
hiring or retention of an employee or other personnel action, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
(b) For Decisions by Other Public Agencies and Professional
Organizations. The Department may disclose a record to a Federal,
State, local, or foreign agency or other public authority or
professional organization, in connection with the hiring or retention
of an employee or other personnel action, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the record is relevant and necessary to the
receiving entity's decision on the matter.
(5) Employee Grievance, Complaint or Conduct Disclosure. If a
record is relevant and necessary to an employee grievance, complaint,
or disciplinary action involving a present or former employee of the
Department, the Department may disclose a record in this system of
records in the course of investigation, fact-finding, or adjudication,
to any party to the grievance, complaint, or action; to the party's
counsel or representative; to a witness; or, to a designated fact-
finder, mediator, or other person designated to resolve issues or
decide the matter.
(6) Labor Organization Disclosure. The Department may disclose a
record from this system of records to an arbitrator to resolve disputes
under a negotiated grievance procedure or to officials of a labor
organization recognized under 5 U.S.C. chapter 71 when relevant and
necessary to their duties of exclusive representation.
(7) Freedom of Information Act (FOIA) or Privacy Act Advice
Disclosure. The Department may disclose records to the DOJ and the
Office of Management and Budget (OMB) if the Department concludes that
disclosure is desirable or necessary in determining whether particular
records are required to be disclosed under the FOIA or the Privacy Act.
(8) Disclosure to the DOJ. The Department may disclose records to
the DOJ to the extent necessary for obtaining DOJ advice on any matter
relevant to an audit, inspection, or other inquiry related to the
programs covered by this system.
(9) Contract Disclosure. If the Department contracts with an entity
for the purposes of performing any function that requires disclosure of
records in this system to employees of the contractor, the Department
may disclose the records to those employees. As part of such a
contract, the Department will require the contractor to agree to
establish and maintain safeguards to
[[Page 40037]]
protect the security and confidentiality of the disclosed records.
(10) Research Disclosure. The Department may disclose records to a
researcher if an official of the Department determines that the
individual or organization to which the disclosure would be made is
qualified to carry out specific research related to functions or
purposes of this system of records. The official may disclose records
from this system of records to that researcher solely for the purpose
of carrying out that research related to the functions or purposes of
this system of records. The researcher shall be required to agree to
establish and maintain safeguards to protect the security and
confidentiality of the disclosed records.
(11) Congressional Member Disclosure. The Department may disclose
records to a member of Congress from the record of an individual in
response to an inquiry from the member made at the written request of
that individual. The member's right to the information is no greater
than the right of the individual who requested it.
(12) Disclosure to OMB and the Congressional Budget Office (CBO)
for Federal Credit Reform Act (CRA) Support. The Department may
disclose records to OMB and CBO as necessary to fulfill CRA
requirements in accordance with 2 U.S.C. 661b.
(13) Disclosure in the Course of Responding to Breach of Data. The
Department may disclose records from this system to appropriate
agencies, entities, and persons when (a) the Department suspects or has
confirmed that there has been a breach of the system of records; (b)
the Department has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Department
(including its information systems, program and operation), the Federal
Government, or national security; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(14) Disclosure in Assisting another Agency in Responding to a
Breach of Data. The Department may disclose records from this system to
another Federal agency or Federal entity, when the Department
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in hardcopy, filed in standard filing
cabinets, and in an electronic data warehouse maintained by AppNet and
accessible by AppNet, individual participants, participants'
institutions, and Department personnel.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Hardcopy and electronic files are retrieved by individual names. In
the event an individual's name cannot be located, records can be
retrieved by award number and name of educational institution.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are retained and disposed of in accordance with General
Records Schedule 1.2: Grant and Cooperative Agreement Records (GRS
1.2), Items 020 and 021. Records of successful applications are
destroyed, in accordance with GRS 1.2, Item 020, 10 years after final
action is taken on the applicant's case file, but longer retention is
authorized if required for business use. Records of unsuccessful
applications are destroyed, in accordance with GRS 1.2, Item 021, 3
years after final action is taken on the applicant's case file, but
longer retention is authorized if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All physical access to the site of the Department and the site of
the Department's contractor where this system of records is maintained
is controlled and monitored by personnel who check each individual
entering the building. The computer system employed by AppNet offers a
high degree of resistance to tampering and circumvention.
This security system limits data access to Department and contract
staff grantees on a ``need-to-know'' basis, and controls individual
users' ability to access and alter records within the system. All users
of this system of records are given a unique user ID with personal
identifiers. All interactions by individual users with the system are
recorded. Hard copy files are locked in file cabinets, and only those
with a need-to-know have keys.
RECORD ACCESS PROCEDURES:
If you wish to gain access to records regarding you in this system
of records, contact the system manager at the address listed above.
Requests must contain the necessary particulars, such as your full
name, date of birth, the year of the award, the name of the grantee
institution, major country in which you conducted your educational
activity, and any other identifying information requested by the
Department while processing the request in order to distinguish between
individuals with the same name. Your request must meet the requirements
of the regulations at 34 CFR 5b.5.
CONTESTING RECORD PROCEDURES:
If you wish to contest the content of a record regarding you in
this system of records, contact the system manager at the address
listed above. Requests should contain your full name, date of birth,
the year of the award, the name of the grantee institution, major
country in which you conducted your educational activity, and any other
identifying information requested by the Department while processing
the request in order to distinguish between individuals with the same
name. Your request must meet the requirements of the regulations at 34
CFR 5b.7.
NOTIFICATION PROCEDURES:
If you wish to determine whether a record exists regarding you in
the system of records, contact the system manager at the address listed
above. Requests must contain the necessary particulars, such as your
full name, date of birth, the year of the award, the name of the
grantee institution, major country in which you conducted your
educational activity, and any other identifying information requested
by the Department while processing the request in order to distinguish
between individuals with the same name. Your request must meet the
requirements of the regulations at 34 CFR 5b.5.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The system of records entitled ``Fulbright-Hays--Doctoral
Dissertation Research Abroad (DDRA) and Seminars Abroad (SA) (18-12-
02),'' was last fully published in the Federal Register on June 4, 1999
(64 FR 30175-30177).
[FR Doc. 2019-17324 Filed 8-12-19; 8:45 am]
BILLING CODE 4000-01-P
