Privacy Act of 1974; System of Records, 40033-40037 [2019-17324]

Download as PDF Federal Register / Vol. 84, No. 156 / Tuesday, August 13, 2019 / Notices Process is a stock assessment report which describes the fisheries, evaluates the status of the stock, estimates biological benchmarks, projects future population conditions, and recommends research and monitoring needs. The assessment is independently peer reviewed at the Review Workshop. The product of the Review Workshop is a Summary documenting panel opinions regarding the strengths and weaknesses of the stock assessment and input data. Participants for SEDAR Workshops are appointed by the Gulf of Mexico, South Atlantic, and Caribbean Fishery Management Councils and NOAA Fisheries Southeast Regional Office, Highly Migratory Species Management Division, and Southeast Fisheries Science Center. Participants include: Data collectors and database managers; stock assessment scientists, biologists, and researchers; constituency representatives including fishermen, environmentalists, and nongovernmental organizations (NGOs); international experts; and staff of Councils, Commissions, and state and federal agencies. The items of discussion at the Assessment Milestone 4 webinar are as follows: • Review continuity, sensitivities and uncertainty evaluations • Recommend projection approaches and configuration Although non-emergency issues not contained in this agenda may come before this group for discussion, those issues may not be the subject of formal action during this meeting. Action will be restricted to those issues specifically identified in this notice and any issues arising after publication of this notice that require emergency action under section 305(c) of the Magnuson-Stevens Fishery Conservation and Management Act, provided the public has been notified of the intent to take final action to address the emergency. Special Accommodations jspears on DSK3GMQ082PROD with NOTICES This meeting is accessible to people with disabilities. Requests for auxiliary aids should be directed to the SAFMC office (see ADDRESSES) at least 5 business days prior to the meeting. Note: The times and sequence specified in this agenda are subject to change. Authority: 16 U.S.C. 1801 et seq. Dated: August 8, 2019. Diane M. DeJames-Daly, Acting Deputy Director, Office of Sustainable Fisheries, National Marine Fisheries Service. [FR Doc. 2019–17300 Filed 8–12–19; 8:45 am] BILLING CODE 3510–22–P VerDate Sep<11>2014 17:51 Aug 12, 2019 Jkt 247001 DEPARTMENT OF COMMERCE National Telecommunications and Information Administration NTIA 2019 Spectrum Policy Symposium National Telecommunications and Information Administration, U.S. Department of Commerce. ACTION: Notice of public meeting. AGENCY: SUMMARY: The National Telecommunications and Information Administration (NTIA), U.S. Department of Commerce, will host a symposium on September 10, 2019, focusing on the development and implementation of a National Spectrum Strategy, pursuant to the Presidential Memorandum, released on October 25, 2018, on ‘‘Developing a Sustainable Spectrum Strategy for America’s Future.’’ The symposium will be held on September 10, 2019, from 8:30 a.m. to 12:30 p.m. Eastern Daylight Time (EDT). ADDRESSES: The symposium will be held at the National Press Club, 529 14th St. NW, Washington, DC 20045. FOR FURTHER INFORMATION CONTACT: John Alden, Telecommunications Specialist, Office of Spectrum Management, NTIA, at (202) 482–8046 or spectrumsymposium@ntia.gov. Please direct media inquiries to NTIA’s Office of Public Affairs, (202) 482–7002; email: press@ntia.gov. SUPPLEMENTARY INFORMATION: NTIA serves as the President’s principal adviser on telecommunications policies pertaining to the Nation’s economic and technological advancement and establishes policies concerning use of the radio spectrum by federal agencies. NTIA is hosting a symposium that will focus on implementing and maintaining a sustainable national spectrum strategy that will enable the United States to strengthen its global leadership role in the introduction of wireless telecommunications technologies, services, and innovation, while also supporting the expansion of existing technologies and the nation’s homeland security, national defense, and other critical government missions. Prior to the event, NTIA will post registration information, a detailed agenda, any updates, and other relevant information at: https://www.ntia.gov/ other-publication/2019/2019-ntiaspectrum-policy-symposium. The symposium is free and open to the public and members of the press on a first come, first served basis. Preregistration is requested, but not 40033 required, due to limited seating capacity. NTIA asks registrants to provide their first and last names, email addresses, and their organization (optional) for both registration purposes and to receive updates on the symposium. The meeting will be physically accessible to people with disabilities. Individuals requiring accommodations, such as sign language interpretation or other ancillary aids, should notify Mr. Alden at the contact information listed above at least ten (10) business days before the event. Dated: August 8, 2019. Kathy D. Smith, Chief Counsel, National Telecommunications and Information Administration. [FR Doc. 2019–17331 Filed 8–12–19; 8:45 am] BILLING CODE 3510–60–P DEPARTMENT OF EDUCATION DATES: PO 00000 Frm 00014 Fmt 4703 Sfmt 4703 Privacy Act of 1974; System of Records Office of Postsecondary Education, U.S. Department of Education. ACTION: Notice of a modified system of records. AGENCY: SUMMARY: In accordance with the Privacy Act of 1974, as amended (Privacy Act), the Department of Education (Department) publishes this notice of a modified system of records entitled ‘‘Fulbright-Hays—Doctoral Dissertation Research Abroad (DDRA) and Seminars Abroad (SA) (18–12–02),’’ last published in the Federal Register on June 4, 1999. The information contained in this system is used to determine applicants’ qualifications, eligibility, suitability, and feasibility; to award benefits for overseas research; to monitor the progress of the project including its accomplishments; and, to demonstrate the programs’ effectiveness. DATES: Submit your comments on this modified system of records notice on or before September 12, 2019. This modified system of records notice will become applicable upon publication in the Federal Register on August 13, 2019. Modified routine uses (2), (3), (5), (6), (7), (9), (10), (12) and new routine uses (13) and (14) outlined in the section entitled ‘‘ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES’’ in the modified system of records will become applicable on September 12, 2019, unless the modified system of records notice needs E:\FR\FM\13AUN1.SGM 13AUN1 40034 Federal Register / Vol. 84, No. 156 / Tuesday, August 13, 2019 / Notices to be changed as a result of public comment. The Department will publish any changes resulting from public comment. Submit your comments through the Federal eRulemaking Portal or via postal mail, commercial delivery, or hand delivery. We will not accept comments submitted by fax or by email or those submitted after the comment period. To ensure that we do not receive duplicate copies, please submit your comments only once. In addition, please include the Docket ID at the top of your comments. • Federal eRulemaking Portal: Go to www.regulations.gov to submit your comments electronically. Information on using Regulations.gov, including instructions for accessing agency documents, submitting comments, and viewing the docket, is available on the site under the ‘‘help’’ tab. • Postal Mail, Commercial Delivery, or Hand Delivery: If you mail or deliver your comments about this modified system of records, address them to: Sara Starke, International and Foreign Language Education, Office of Postsecondary Education, U.S. Department of Education, 400 Maryland Ave. SW, Washington, DC 20202. Privacy Note: The Department’s policy is to make all comments received from members of the public available for public viewing in their entirety on the Federal eRulemaking Portal at www.regulations.gov. Therefore, commenters should be careful to include in their comments only information that they wish to make publicly available. Assistance to Individuals with Disabilities in Reviewing the Rulemaking Record: On request we will provide an appropriate accommodation or auxiliary aid to an individual with a disability who needs assistance to review the comments or other documents in the public rulemaking record for this notice. If you want to schedule an appointment for this type of accommodation or auxiliary aid, please contact the person listed under FOR FURTHER INFORMATION CONTACT. FOR FURTHER INFORMATION CONTACT: Sara Starke, International and Foreign Language Education, Office of Postsecondary Education, U.S. Department of Education, 400 Maryland Ave. SW, Washington, DC 20202. Telephone: (202) 453–7681. If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), you may call the Federal Relay Service (FRS), toll free, at 1–800–877–8339. jspears on DSK3GMQ082PROD with NOTICES ADDRESSES: VerDate Sep<11>2014 17:51 Aug 12, 2019 Jkt 247001 The Department is modifying the section entitled ‘‘SYSTEM NAME AND NUMBER’’ to remove ‘‘Faculty Research Abroad (FRA)’’ and ‘‘Fellows’’ from the system name. The Department is modifying the section entitled ‘‘SECURITY CLASSIFICATION’’ to indicate that the system is unclassified. The Department is modifying the section entitled ‘‘SYSTEM LOCATION’’ to reflect the current location within the Office of Postsecondary Education (OPE) as the ‘‘International and Foreign Language Education (IFLE)’’ office; and, to update the Department’s address, as applicable. The Department is modifying the section entitled ‘‘SYSTEM MANAGER(S)’’ to list the system manager’s name; to reflect the current location of the system manager within OPE as the ‘‘International and Foreign Language Education (IFLE)’’ office; and, to update the Department’s address, as applicable. The Department is modifying the section entitled ‘‘CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM’’ to include doctoral candidates and to specify that both applicants and selectees are individuals whose information is maintained in the system. The Department is modifying the section entitled ‘‘CATEGORIES OF RECORDS IN THE SYSTEM’’ to remove the ‘‘FRA’’ (Faculty Research Abroad) program and Social Security numbers, and to indicate that email addresses will be collected in the system. The Department is modifying the section entitled ‘‘RECORD SOURCE CATEGORIES’’ to clarify that information in the system may also be obtained from other persons or entities from which data is obtained under routine uses set forth in the notice. The Department is modifying the section entitled ‘‘ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES’’ to remove the previous routine use (2) entitled ‘‘Disclosure for Use by Other Law Enforcement Agencies’’ from the list of routine uses of records maintained in the system because the system is not used in a law enforcement capacity. The Department is modifying newly renumbered routine use (2) entitled ‘‘Enforcement Disclosure’’ to standardize it with other routine uses (permitting similar disclosures) commonly used by the Department in its systems of records notices to explain that if information in the system, either SUPPLEMENTARY INFORMATION: PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 alone or in connection with other information, indicates a violation or potential violation of any applicable statutory, regulatory, or legally binding requirement, the Department may disclose records from the system to an entity charged with investigating or prosecuting those violations or potential violations. The Department is modifying newly renumbered routine use (3) ‘‘Litigation and Alternative Dispute Resolution (ADR) Disclosures’’ to include, under subsection (3)(a)(iii), disclosures to the Department of Justice (DOJ) where DOJ’s representation of a Department employee in his or her individual capacity has been requested; to revise the subsection heading of subsection (3)(c) that had referred to ‘‘Administrative Disclosures’’ to instead refer to ‘‘Adjudicative Disclosure;’’ to insert, in subsection (3)(c), the word ‘‘person’’ in place of the word ‘‘individual,’’ in order to avoid any public confusion that may have been caused by the Department’s prior use of the word ‘‘individual’’ given that this term is a defined term in the Privacy Act; and, to clarify that subsections (3)(c) and (3)(d) apply to disclosures that are relevant and necessary to (applicable) judicial or administrative litigation or alternative dispute resolution rather than only ‘‘administrative litigation.’’ The Department is modifying newly renumbered routine use (5) to standardize it with other routine uses (permitting similar disclosures) commonly used by the Department in its systems of records notices to permit disclosure, in the course of investigation, fact-finding, or adjudication, of records from this system that are relevant and necessary to employee grievances, complaints, or disciplinary actions involving present or former employees, to any party to the grievance, complaint, or action; to the party’s counsel or representative; to a witness; or, to a designated fact-finder, mediator, or other person designated to resolve issues or decide the matter. The Department is modifying newly renumbered routine use (6) to permit the disclosure of records from this system of records to arbitrators to resolve disputes under negotiated grievance procedures or to officials of a labor organization recognized under 5 U.S.C. chapter 71 when relevant and necessary to their duties of exclusive representation. The Department is modifying newly renumbered routine use (7) to permit the Department to disclose records to DOJ and the Office of Management and Budget (OMB) for assistance in E:\FR\FM\13AUN1.SGM 13AUN1 jspears on DSK3GMQ082PROD with NOTICES Federal Register / Vol. 84, No. 156 / Tuesday, August 13, 2019 / Notices determining whether particular records are required to be disclosed under the Privacy Act. The Department is modifying newly renumbered routine use (9) to remove language that referenced imposing safeguard requirements on the contractor ‘‘before entering into’’ the contract and that are required under subsection (m) of the Privacy Act. The modified language clarifies that the Department will require, as part of applicable Department contracts, contractors to whom disclosures are made under this routine use to agree to establish and maintain safeguards to protect the security and confidentiality of the disclosed records. The Department is modifying newly renumbered routine use (10) to remove language that had referred to ‘‘Privacy Act safeguards’’ to clarify that all researchers to whom disclosures are made under this routine use will be required to agree to establish and maintain safeguards to protect the security and confidentiality of the disclosed records. The Department is modifying newly renumbered routine use (12) to permit the Department to disclose records to the Congressional Budget Office (CBO) as necessary to fulfill the requirements of the Federal Credit Reform Act of 1990, as amended, in accordance with 2 U.S.C. 661b. Pursuant to the requirements in OMB Memorandum M–17–12 entitled ‘‘Preparing for and Responding to a Breach of Personally Identifiable Information,’’ the Department is adding: Routine use (13) entitled ‘‘Disclosure in the Course of Responding to Breach of Data’’ to permit the Department to disclose records from this system to appropriate agencies, entities, and persons in connection with the Department’s efforts to respond to a suspected or confirmed data breach of this system or to prevent, minimize, or remedy harm resulting from such a breach; and, routine use (14) entitled ‘‘Disclosure in Assisting another Agency in Responding to a Breach of Data’’ to permit the Department to disclose records from this system of records in the course of assisting another Federal agency or entity in responding to, or preventing, minimizing, or remedying the risk of harm resulting from, a suspected or confirmed breach of data. The Department is removing the section entitled ‘‘DISCLOSURE TO CONSUMER REPORTING AGENCIES’’ because the Department will not disclose information in this system of records to consumer reporting agencies. The Department is modifying the section entitled ‘‘POLICIES AND VerDate Sep<11>2014 17:51 Aug 12, 2019 Jkt 247001 PRACTICES FOR RETRIEVAL OF RECORDS’’ to explain that both hard copy and electronic records are retrieved by an individual’s name; and, in the event that an individual’s name cannot be located, records can also be retrieved by award number and name of the educational institution. The Department is modifying the section entitled ‘‘POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS’’ to reference the current, appropriate records schedule, General Records Schedule 1.2: Grant and Cooperative Agreement Records, Items 020 and 021; and, explain that records are destroyed either 3 years (for unsuccessful applications) or 10 years (for successful applications), as applicable, after final action is taken on an applicant’s case file, unless longer retention is required for business use. The Department is modifying the section entitled ‘‘ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS’’ to describe the safeguards used by the Department for hard copy files. The Department is modifying the sections entitled ‘‘RECORD ACCESS PROCEDURES,’’ ‘‘CONTESTING RECORD PROCEDURES,’’ and ‘‘NOTIFICATION PROCEDURES’’ to define and discuss the information needed to access, contest, or be notified of a record. The Department is also adding a section entitled ‘‘HISTORY’’ to comply with the requirements in OMB Circular No. A–108. Accessible Format: Individuals with disabilities can obtain this document in an accessible format (e.g., Braille, large print, audiotape, or compact disc) on request to the person listed under FOR FURTHER INFORMATION CONTACT. Electronic Access to This Document: The official version of this document is the document published in the Federal Register. You may access the official edition of the Federal Register and the Code of Federal Regulations at www.govinfo.gov. At this site you can view this document, as well as all other documents of the Department published in the Federal Register, in text or Portable Document Format (PDF). To use PDF you must have Adobe Acrobat Reader, which is available free at the site. You may also access documents of the Department published in the Federal Register by using the article search feature at: www.federalregister.gov. Specifically, through the advanced search feature at this site, you can limit your search to documents published by the Department. PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 40035 Dated: August 8, 2019. Robert L. King, Assistant Secretary for the Office of Postsecondary Education. For the reasons discussed in the preamble, the delegatee performing the duties of the Assistant Secretary for Postsecondary Education, U.S. Department of Education (Department), publishes a notice of a modified system of records to read as follows: SYSTEM NAME AND NUMBER Fulbright-Hays—Doctoral Dissertation Research Abroad (DDRA) and Seminars Abroad (SA) (18–12–02). SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: International and Foreign Language Education (IFLE), Office of Postsecondary Education, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202. AppNet, 103 W. Broad Street, Fifth Floor, Falls Church, VA 22046. SYSTEM MANAGER(S): Sara Starke, International and Foreign Language Education (IFLE), Office of Postsecondary Education, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Mutual Educational and Cultural Exchange Act of 1961, as amended (22 U.S.C. 2451–2458). PURPOSE(S) OF THE SYSTEM: The information contained in this system is used for the following purposes: (1) To determine an applicant’s qualifications, eligibility, suitability, and feasibility; (2) to award benefits for overseas research; (3) to monitor the progress of the project including its accomplishments; and (4) to demonstrate the programs’ effectiveness. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system contains records on teachers, prospective teachers, or doctoral candidates who apply for or are selected to be recipients for FulbrightHays awards to enable them to engage in foreign language and area studies projects overseas. CATEGORIES OF RECORDS IN THE SYSTEM: The system of records consists of a variety of records relating to an individual’s application for, and participation in, the Fulbright-Hays DDRA or SA programs. In addition to the individual’s name, the system E:\FR\FM\13AUN1.SGM 13AUN1 40036 Federal Register / Vol. 84, No. 156 / Tuesday, August 13, 2019 / Notices contains the individual’s address, telephone number, email address, educational institution, date and place of birth, citizenship, veteran’s status, accompanying dependents’ names, previous overseas travel, educational and employment background, student loan default status, health statement, transcripts, references, project description and project cost based on either the cost-of-living in the host country or the annualized salary of a faculty member, field reader and US Embassy comments, award documents, and final project reports. RECORD SOURCE CATEGORIES: Information is obtained from the individual on approved application forms and from field readers, and may be secured from the U.S. Department of State, U.S. embassies, binational commissions, the J. William Fulbright Foreign Scholarship Board, and foreign educators and officials. Information in this system also may be obtained from other persons or entities from which data is obtained under routine uses set forth below. jspears on DSK3GMQ082PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: The Department may disclose information contained in a record in this system of records under the routine uses listed in this system of records without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected. These disclosures may be made on a case-by-case basis or, if the Department has complied with the computer matching requirements of the Privacy Act of 1974, as amended (Privacy Act), under a matching agreement. (1) Program Disclosure. The Department may disclose information to field readers, the U.S. Department of State, U.S. embassies, binational commissions, the J. William Fulbright Foreign Scholarship Board, or to foreign educators or officials so that the information can be used to determine the qualifications, eligibility, suitability, feasibility, and award benefits for overseas research. (2) Enforcement Disclosure. If information in this system of records, either alone or in connection with other information, indicates a violation or potential violation of any applicable statutory, regulatory, or legally binding requirement, the Department may disclose records to an entity charged with investigating or prosecuting those violations or potential violations. VerDate Sep<11>2014 17:51 Aug 12, 2019 Jkt 247001 (3) Litigation and Alternative Dispute Resolution (ADR) Disclosure. (a) Introduction. In the event that one of the parties listed in sub-paragraphs (i) through (v) is involved in litigation or ADR, or has an interest in litigation or ADR, the Department may disclose certain records to the parties described in paragraphs (b), (c) and (d) of this routine use under the conditions specified in those paragraphs: (i) The Department, or any of its components; (ii) Any Department employee in his or her official capacity; (iii) Any Department employee in his or her individual capacity where the Department of Justice (DOJ) agrees to or has been requested to provide or arrange for representation for the employee; (iv) Any Department employee in his or her individual capacity where the agency has agreed to represent the employee; or (v) The United States, where the Department determines that the litigation is likely to affect the Department or any of its components. (b) Disclosure to the DOJ. If the Department determines that disclosure of certain records to the DOJ is relevant and necessary to litigation or ADR, the Department may disclose those records as a routine use to the DOJ. (c) Adjudicative Disclosure. If the Department determines that disclosure of certain records to an adjudicative body before which the Department is authorized to appear, or to a person or entity designated by the Department or otherwise empowered to resolve or mediate disputes, is relevant and necessary to the litigation or ADR, the Department may disclose those records as a routine use to the adjudicative body, person, or entity. (d) Disclosure to Parties, Counsels, Representatives, and Witnesses. If the Department determines that disclosure of certain records is relevant and necessary to the litigation or ADR, the Department may disclose those records as a routine use to the party, counsel, representative, or witness. (4) Employment, Benefit, and Contracting Disclosure. (a) For Decisions by the Department. The Department may disclose a record to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to a Department decision concerning the hiring or retention of an employee or other personnel action, the issuance of a security clearance, the letting of a PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 contract, or the issuance of a license, grant, or other benefit. (b) For Decisions by Other Public Agencies and Professional Organizations. The Department may disclose a record to a Federal, State, local, or foreign agency or other public authority or professional organization, in connection with the hiring or retention of an employee or other personnel action, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit, to the extent that the record is relevant and necessary to the receiving entity’s decision on the matter. (5) Employee Grievance, Complaint or Conduct Disclosure. If a record is relevant and necessary to an employee grievance, complaint, or disciplinary action involving a present or former employee of the Department, the Department may disclose a record in this system of records in the course of investigation, fact-finding, or adjudication, to any party to the grievance, complaint, or action; to the party’s counsel or representative; to a witness; or, to a designated fact-finder, mediator, or other person designated to resolve issues or decide the matter. (6) Labor Organization Disclosure. The Department may disclose a record from this system of records to an arbitrator to resolve disputes under a negotiated grievance procedure or to officials of a labor organization recognized under 5 U.S.C. chapter 71 when relevant and necessary to their duties of exclusive representation. (7) Freedom of Information Act (FOIA) or Privacy Act Advice Disclosure. The Department may disclose records to the DOJ and the Office of Management and Budget (OMB) if the Department concludes that disclosure is desirable or necessary in determining whether particular records are required to be disclosed under the FOIA or the Privacy Act. (8) Disclosure to the DOJ. The Department may disclose records to the DOJ to the extent necessary for obtaining DOJ advice on any matter relevant to an audit, inspection, or other inquiry related to the programs covered by this system. (9) Contract Disclosure. If the Department contracts with an entity for the purposes of performing any function that requires disclosure of records in this system to employees of the contractor, the Department may disclose the records to those employees. As part of such a contract, the Department will require the contractor to agree to establish and maintain safeguards to E:\FR\FM\13AUN1.SGM 13AUN1 jspears on DSK3GMQ082PROD with NOTICES Federal Register / Vol. 84, No. 156 / Tuesday, August 13, 2019 / Notices protect the security and confidentiality of the disclosed records. (10) Research Disclosure. The Department may disclose records to a researcher if an official of the Department determines that the individual or organization to which the disclosure would be made is qualified to carry out specific research related to functions or purposes of this system of records. The official may disclose records from this system of records to that researcher solely for the purpose of carrying out that research related to the functions or purposes of this system of records. The researcher shall be required to agree to establish and maintain safeguards to protect the security and confidentiality of the disclosed records. (11) Congressional Member Disclosure. The Department may disclose records to a member of Congress from the record of an individual in response to an inquiry from the member made at the written request of that individual. The member’s right to the information is no greater than the right of the individual who requested it. (12) Disclosure to OMB and the Congressional Budget Office (CBO) for Federal Credit Reform Act (CRA) Support. The Department may disclose records to OMB and CBO as necessary to fulfill CRA requirements in accordance with 2 U.S.C. 661b. (13) Disclosure in the Course of Responding to Breach of Data. The Department may disclose records from this system to appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that there has been a breach of the system of records; (b) the Department has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department (including its information systems, program and operation), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. (14) Disclosure in Assisting another Agency in Responding to a Breach of Data. The Department may disclose records from this system to another Federal agency or Federal entity, when the Department determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or VerDate Sep<11>2014 17:51 Aug 12, 2019 Jkt 247001 remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: The records are maintained in hardcopy, filed in standard filing cabinets, and in an electronic data warehouse maintained by AppNet and accessible by AppNet, individual participants, participants’ institutions, and Department personnel. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Hardcopy and electronic files are retrieved by individual names. In the event an individual’s name cannot be located, records can be retrieved by award number and name of educational institution. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All records are retained and disposed of in accordance with General Records Schedule 1.2: Grant and Cooperative Agreement Records (GRS 1.2), Items 020 and 021. Records of successful applications are destroyed, in accordance with GRS 1.2, Item 020, 10 years after final action is taken on the applicant’s case file, but longer retention is authorized if required for business use. Records of unsuccessful applications are destroyed, in accordance with GRS 1.2, Item 021, 3 years after final action is taken on the applicant’s case file, but longer retention is authorized if required for business use. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: All physical access to the site of the Department and the site of the Department’s contractor where this system of records is maintained is controlled and monitored by personnel who check each individual entering the building. The computer system employed by AppNet offers a high degree of resistance to tampering and circumvention. This security system limits data access to Department and contract staff grantees on a ‘‘need-to-know’’ basis, and controls individual users’ ability to access and alter records within the system. All users of this system of records are given a unique user ID with personal identifiers. All interactions by individual users with the system are recorded. Hard copy files are locked in PO 00000 Frm 00018 Fmt 4703 Sfmt 9990 40037 file cabinets, and only those with a need-to-know have keys. RECORD ACCESS PROCEDURES: If you wish to gain access to records regarding you in this system of records, contact the system manager at the address listed above. Requests must contain the necessary particulars, such as your full name, date of birth, the year of the award, the name of the grantee institution, major country in which you conducted your educational activity, and any other identifying information requested by the Department while processing the request in order to distinguish between individuals with the same name. Your request must meet the requirements of the regulations at 34 CFR 5b.5. CONTESTING RECORD PROCEDURES: If you wish to contest the content of a record regarding you in this system of records, contact the system manager at the address listed above. Requests should contain your full name, date of birth, the year of the award, the name of the grantee institution, major country in which you conducted your educational activity, and any other identifying information requested by the Department while processing the request in order to distinguish between individuals with the same name. Your request must meet the requirements of the regulations at 34 CFR 5b.7. NOTIFICATION PROCEDURES: If you wish to determine whether a record exists regarding you in the system of records, contact the system manager at the address listed above. Requests must contain the necessary particulars, such as your full name, date of birth, the year of the award, the name of the grantee institution, major country in which you conducted your educational activity, and any other identifying information requested by the Department while processing the request in order to distinguish between individuals with the same name. Your request must meet the requirements of the regulations at 34 CFR 5b.5. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: The system of records entitled ‘‘Fulbright-Hays—Doctoral Dissertation Research Abroad (DDRA) and Seminars Abroad (SA) (18–12–02),’’ was last fully published in the Federal Register on June 4, 1999 (64 FR 30175–30177). [FR Doc. 2019–17324 Filed 8–12–19; 8:45 am] BILLING CODE 4000–01–P E:\FR\FM\13AUN1.SGM 13AUN1

Agencies

[Federal Register Volume 84, Number 156 (Tuesday, August 13, 2019)]
[Notices]
[Pages 40033-40037]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-17324]


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DEPARTMENT OF EDUCATION


Privacy Act of 1974; System of Records

AGENCY: Office of Postsecondary Education, U.S. Department of 
Education.

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended 
(Privacy Act), the Department of Education (Department) publishes this 
notice of a modified system of records entitled ``Fulbright-Hays--
Doctoral Dissertation Research Abroad (DDRA) and Seminars Abroad (SA) 
(18-12-02),'' last published in the Federal Register on June 4, 1999. 
The information contained in this system is used to determine 
applicants' qualifications, eligibility, suitability, and feasibility; 
to award benefits for overseas research; to monitor the progress of the 
project including its accomplishments; and, to demonstrate the 
programs' effectiveness.

DATES: Submit your comments on this modified system of records notice 
on or before September 12, 2019.
    This modified system of records notice will become applicable upon 
publication in the Federal Register on August 13, 2019. Modified 
routine uses (2), (3), (5), (6), (7), (9), (10), (12) and new routine 
uses (13) and (14) outlined in the section entitled ``ROUTINE USES OF 
RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND 
PURPOSES OF SUCH USES'' in the modified system of records will become 
applicable on September 12, 2019, unless the modified system of records 
notice needs

[[Page 40034]]

to be changed as a result of public comment. The Department will 
publish any changes resulting from public comment.

ADDRESSES: Submit your comments through the Federal eRulemaking Portal 
or via postal mail, commercial delivery, or hand delivery. We will not 
accept comments submitted by fax or by email or those submitted after 
the comment period. To ensure that we do not receive duplicate copies, 
please submit your comments only once. In addition, please include the 
Docket ID at the top of your comments.
     Federal eRulemaking Portal: Go to www.regulations.gov to 
submit your comments electronically. Information on using 
Regulations.gov, including instructions for accessing agency documents, 
submitting comments, and viewing the docket, is available on the site 
under the ``help'' tab.
     Postal Mail, Commercial Delivery, or Hand Delivery: If you 
mail or deliver your comments about this modified system of records, 
address them to: Sara Starke, International and Foreign Language 
Education, Office of Postsecondary Education, U.S. Department of 
Education, 400 Maryland Ave. SW, Washington, DC 20202.
    Privacy Note: The Department's policy is to make all comments 
received from members of the public available for public viewing in 
their entirety on the Federal eRulemaking Portal at 
www.regulations.gov. Therefore, commenters should be careful to include 
in their comments only information that they wish to make publicly 
available.
    Assistance to Individuals with Disabilities in Reviewing the 
Rulemaking Record: On request we will provide an appropriate 
accommodation or auxiliary aid to an individual with a disability who 
needs assistance to review the comments or other documents in the 
public rulemaking record for this notice. If you want to schedule an 
appointment for this type of accommodation or auxiliary aid, please 
contact the person listed under FOR FURTHER INFORMATION CONTACT.

FOR FURTHER INFORMATION CONTACT: Sara Starke, International and Foreign 
Language Education, Office of Postsecondary Education, U.S. Department 
of Education, 400 Maryland Ave. SW, Washington, DC 20202. Telephone: 
(202) 453-7681.
    If you use a telecommunications device for the deaf (TDD) or a text 
telephone (TTY), you may call the Federal Relay Service (FRS), toll 
free, at 1-800-877-8339.

SUPPLEMENTARY INFORMATION:  The Department is modifying the section 
entitled ``SYSTEM NAME AND NUMBER'' to remove ``Faculty Research Abroad 
(FRA)'' and ``Fellows'' from the system name.
    The Department is modifying the section entitled ``SECURITY 
CLASSIFICATION'' to indicate that the system is unclassified.
    The Department is modifying the section entitled ``SYSTEM 
LOCATION'' to reflect the current location within the Office of 
Postsecondary Education (OPE) as the ``International and Foreign 
Language Education (IFLE)'' office; and, to update the Department's 
address, as applicable.
    The Department is modifying the section entitled ``SYSTEM 
MANAGER(S)'' to list the system manager's name; to reflect the current 
location of the system manager within OPE as the ``International and 
Foreign Language Education (IFLE)'' office; and, to update the 
Department's address, as applicable.
    The Department is modifying the section entitled ``CATEGORIES OF 
INDIVIDUALS COVERED BY THE SYSTEM'' to include doctoral candidates and 
to specify that both applicants and selectees are individuals whose 
information is maintained in the system.
    The Department is modifying the section entitled ``CATEGORIES OF 
RECORDS IN THE SYSTEM'' to remove the ``FRA'' (Faculty Research Abroad) 
program and Social Security numbers, and to indicate that email 
addresses will be collected in the system.
    The Department is modifying the section entitled ``RECORD SOURCE 
CATEGORIES'' to clarify that information in the system may also be 
obtained from other persons or entities from which data is obtained 
under routine uses set forth in the notice.
    The Department is modifying the section entitled ``ROUTINE USES OF 
RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND 
PURPOSES OF SUCH USES'' to remove the previous routine use (2) entitled 
``Disclosure for Use by Other Law Enforcement Agencies'' from the list 
of routine uses of records maintained in the system because the system 
is not used in a law enforcement capacity.
    The Department is modifying newly renumbered routine use (2) 
entitled ``Enforcement Disclosure'' to standardize it with other 
routine uses (permitting similar disclosures) commonly used by the 
Department in its systems of records notices to explain that if 
information in the system, either alone or in connection with other 
information, indicates a violation or potential violation of any 
applicable statutory, regulatory, or legally binding requirement, the 
Department may disclose records from the system to an entity charged 
with investigating or prosecuting those violations or potential 
violations.
    The Department is modifying newly renumbered routine use (3) 
``Litigation and Alternative Dispute Resolution (ADR) Disclosures'' to 
include, under subsection (3)(a)(iii), disclosures to the Department of 
Justice (DOJ) where DOJ's representation of a Department employee in 
his or her individual capacity has been requested; to revise the 
subsection heading of subsection (3)(c) that had referred to 
``Administrative Disclosures'' to instead refer to ``Adjudicative 
Disclosure;'' to insert, in subsection (3)(c), the word ``person'' in 
place of the word ``individual,'' in order to avoid any public 
confusion that may have been caused by the Department's prior use of 
the word ``individual'' given that this term is a defined term in the 
Privacy Act; and, to clarify that subsections (3)(c) and (3)(d) apply 
to disclosures that are relevant and necessary to (applicable) judicial 
or administrative litigation or alternative dispute resolution rather 
than only ``administrative litigation.''
    The Department is modifying newly renumbered routine use (5) to 
standardize it with other routine uses (permitting similar disclosures) 
commonly used by the Department in its systems of records notices to 
permit disclosure, in the course of investigation, fact-finding, or 
adjudication, of records from this system that are relevant and 
necessary to employee grievances, complaints, or disciplinary actions 
involving present or former employees, to any party to the grievance, 
complaint, or action; to the party's counsel or representative; to a 
witness; or, to a designated fact-finder, mediator, or other person 
designated to resolve issues or decide the matter.
    The Department is modifying newly renumbered routine use (6) to 
permit the disclosure of records from this system of records to 
arbitrators to resolve disputes under negotiated grievance procedures 
or to officials of a labor organization recognized under 5 U.S.C. 
chapter 71 when relevant and necessary to their duties of exclusive 
representation.
    The Department is modifying newly renumbered routine use (7) to 
permit the Department to disclose records to DOJ and the Office of 
Management and Budget (OMB) for assistance in

[[Page 40035]]

determining whether particular records are required to be disclosed 
under the Privacy Act.
    The Department is modifying newly renumbered routine use (9) to 
remove language that referenced imposing safeguard requirements on the 
contractor ``before entering into'' the contract and that are required 
under subsection (m) of the Privacy Act. The modified language 
clarifies that the Department will require, as part of applicable 
Department contracts, contractors to whom disclosures are made under 
this routine use to agree to establish and maintain safeguards to 
protect the security and confidentiality of the disclosed records.
    The Department is modifying newly renumbered routine use (10) to 
remove language that had referred to ``Privacy Act safeguards'' to 
clarify that all researchers to whom disclosures are made under this 
routine use will be required to agree to establish and maintain 
safeguards to protect the security and confidentiality of the disclosed 
records.
    The Department is modifying newly renumbered routine use (12) to 
permit the Department to disclose records to the Congressional Budget 
Office (CBO) as necessary to fulfill the requirements of the Federal 
Credit Reform Act of 1990, as amended, in accordance with 2 U.S.C. 
661b.
    Pursuant to the requirements in OMB Memorandum M-17-12 entitled 
``Preparing for and Responding to a Breach of Personally Identifiable 
Information,'' the Department is adding: Routine use (13) entitled 
``Disclosure in the Course of Responding to Breach of Data'' to permit 
the Department to disclose records from this system to appropriate 
agencies, entities, and persons in connection with the Department's 
efforts to respond to a suspected or confirmed data breach of this 
system or to prevent, minimize, or remedy harm resulting from such a 
breach; and, routine use (14) entitled ``Disclosure in Assisting 
another Agency in Responding to a Breach of Data'' to permit the 
Department to disclose records from this system of records in the 
course of assisting another Federal agency or entity in responding to, 
or preventing, minimizing, or remedying the risk of harm resulting 
from, a suspected or confirmed breach of data.
    The Department is removing the section entitled ``DISCLOSURE TO 
CONSUMER REPORTING AGENCIES'' because the Department will not disclose 
information in this system of records to consumer reporting agencies.
    The Department is modifying the section entitled ``POLICIES AND 
PRACTICES FOR RETRIEVAL OF RECORDS'' to explain that both hard copy and 
electronic records are retrieved by an individual's name; and, in the 
event that an individual's name cannot be located, records can also be 
retrieved by award number and name of the educational institution.
    The Department is modifying the section entitled ``POLICIES AND 
PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS'' to reference the 
current, appropriate records schedule, General Records Schedule 1.2: 
Grant and Cooperative Agreement Records, Items 020 and 021; and, 
explain that records are destroyed either 3 years (for unsuccessful 
applications) or 10 years (for successful applications), as applicable, 
after final action is taken on an applicant's case file, unless longer 
retention is required for business use.
    The Department is modifying the section entitled ``ADMINISTRATIVE, 
TECHNICAL, AND PHYSICAL SAFEGUARDS'' to describe the safeguards used by 
the Department for hard copy files.
    The Department is modifying the sections entitled ``RECORD ACCESS 
PROCEDURES,'' ``CONTESTING RECORD PROCEDURES,'' and ``NOTIFICATION 
PROCEDURES'' to define and discuss the information needed to access, 
contest, or be notified of a record.
    The Department is also adding a section entitled ``HISTORY'' to 
comply with the requirements in OMB Circular No. A-108.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., Braille, large print, 
audiotape, or compact disc) on request to the person listed under FOR 
FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. You may 
access the official edition of the Federal Register and the Code of 
Federal Regulations at www.govinfo.gov. At this site you can view this 
document, as well as all other documents of the Department published in 
the Federal Register, in text or Portable Document Format (PDF). To use 
PDF you must have Adobe Acrobat Reader, which is available free at the 
site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at: 
www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.

    Dated: August 8, 2019.
Robert L. King,
Assistant Secretary for the Office of Postsecondary Education.

    For the reasons discussed in the preamble, the delegatee performing 
the duties of the Assistant Secretary for Postsecondary Education, U.S. 
Department of Education (Department), publishes a notice of a modified 
system of records to read as follows:
SYSTEM NAME AND NUMBER
    Fulbright-Hays--Doctoral Dissertation Research Abroad (DDRA) and 
Seminars Abroad (SA) (18-12-02).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    International and Foreign Language Education (IFLE), Office of 
Postsecondary Education, U.S. Department of Education, 400 Maryland 
Avenue SW, Washington, DC 20202.
    AppNet, 103 W. Broad Street, Fifth Floor, Falls Church, VA 22046.

SYSTEM MANAGER(S):
    Sara Starke, International and Foreign Language Education (IFLE), 
Office of Postsecondary Education, U.S. Department of Education, 400 
Maryland Avenue SW, Washington, DC 20202.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Mutual Educational and Cultural Exchange Act of 1961, as 
amended (22 U.S.C. 2451-2458).

PURPOSE(S) OF THE SYSTEM:
    The information contained in this system is used for the following 
purposes: (1) To determine an applicant's qualifications, eligibility, 
suitability, and feasibility; (2) to award benefits for overseas 
research; (3) to monitor the progress of the project including its 
accomplishments; and (4) to demonstrate the programs' effectiveness.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records on teachers, prospective teachers, or 
doctoral candidates who apply for or are selected to be recipients for 
Fulbright-Hays awards to enable them to engage in foreign language and 
area studies projects overseas.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system of records consists of a variety of records relating to 
an individual's application for, and participation in, the Fulbright-
Hays DDRA or SA programs. In addition to the individual's name, the 
system

[[Page 40036]]

contains the individual's address, telephone number, email address, 
educational institution, date and place of birth, citizenship, 
veteran's status, accompanying dependents' names, previous overseas 
travel, educational and employment background, student loan default 
status, health statement, transcripts, references, project description 
and project cost based on either the cost-of-living in the host country 
or the annualized salary of a faculty member, field reader and US 
Embassy comments, award documents, and final project reports.

RECORD SOURCE CATEGORIES:
    Information is obtained from the individual on approved application 
forms and from field readers, and may be secured from the U.S. 
Department of State, U.S. embassies, binational commissions, the J. 
William Fulbright Foreign Scholarship Board, and foreign educators and 
officials. Information in this system also may be obtained from other 
persons or entities from which data is obtained under routine uses set 
forth below.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The Department may disclose information contained in a record in 
this system of records under the routine uses listed in this system of 
records without the consent of the individual if the disclosure is 
compatible with the purposes for which the record was collected. These 
disclosures may be made on a case-by-case basis or, if the Department 
has complied with the computer matching requirements of the Privacy Act 
of 1974, as amended (Privacy Act), under a matching agreement.
    (1) Program Disclosure. The Department may disclose information to 
field readers, the U.S. Department of State, U.S. embassies, binational 
commissions, the J. William Fulbright Foreign Scholarship Board, or to 
foreign educators or officials so that the information can be used to 
determine the qualifications, eligibility, suitability, feasibility, 
and award benefits for overseas research.
    (2) Enforcement Disclosure. If information in this system of 
records, either alone or in connection with other information, 
indicates a violation or potential violation of any applicable 
statutory, regulatory, or legally binding requirement, the Department 
may disclose records to an entity charged with investigating or 
prosecuting those violations or potential violations.
    (3) Litigation and Alternative Dispute Resolution (ADR) Disclosure.
    (a) Introduction. In the event that one of the parties listed in 
sub-paragraphs (i) through (v) is involved in litigation or ADR, or has 
an interest in litigation or ADR, the Department may disclose certain 
records to the parties described in paragraphs (b), (c) and (d) of this 
routine use under the conditions specified in those paragraphs:
    (i) The Department, or any of its components;
    (ii) Any Department employee in his or her official capacity;
    (iii) Any Department employee in his or her individual capacity 
where the Department of Justice (DOJ) agrees to or has been requested 
to provide or arrange for representation for the employee;
    (iv) Any Department employee in his or her individual capacity 
where the agency has agreed to represent the employee; or
    (v) The United States, where the Department determines that the 
litigation is likely to affect the Department or any of its components.
    (b) Disclosure to the DOJ. If the Department determines that 
disclosure of certain records to the DOJ is relevant and necessary to 
litigation or ADR, the Department may disclose those records as a 
routine use to the DOJ.
    (c) Adjudicative Disclosure. If the Department determines that 
disclosure of certain records to an adjudicative body before which the 
Department is authorized to appear, or to a person or entity designated 
by the Department or otherwise empowered to resolve or mediate 
disputes, is relevant and necessary to the litigation or ADR, the 
Department may disclose those records as a routine use to the 
adjudicative body, person, or entity.
    (d) Disclosure to Parties, Counsels, Representatives, and 
Witnesses. If the Department determines that disclosure of certain 
records is relevant and necessary to the litigation or ADR, the 
Department may disclose those records as a routine use to the party, 
counsel, representative, or witness.
    (4) Employment, Benefit, and Contracting Disclosure.
    (a) For Decisions by the Department. The Department may disclose a 
record to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement or other pertinent records, or 
to another public authority or professional organization, if necessary 
to obtain information relevant to a Department decision concerning the 
hiring or retention of an employee or other personnel action, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    (b) For Decisions by Other Public Agencies and Professional 
Organizations. The Department may disclose a record to a Federal, 
State, local, or foreign agency or other public authority or 
professional organization, in connection with the hiring or retention 
of an employee or other personnel action, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit, to the extent that the record is relevant and necessary to the 
receiving entity's decision on the matter.
    (5) Employee Grievance, Complaint or Conduct Disclosure. If a 
record is relevant and necessary to an employee grievance, complaint, 
or disciplinary action involving a present or former employee of the 
Department, the Department may disclose a record in this system of 
records in the course of investigation, fact-finding, or adjudication, 
to any party to the grievance, complaint, or action; to the party's 
counsel or representative; to a witness; or, to a designated fact-
finder, mediator, or other person designated to resolve issues or 
decide the matter.
    (6) Labor Organization Disclosure. The Department may disclose a 
record from this system of records to an arbitrator to resolve disputes 
under a negotiated grievance procedure or to officials of a labor 
organization recognized under 5 U.S.C. chapter 71 when relevant and 
necessary to their duties of exclusive representation.
    (7) Freedom of Information Act (FOIA) or Privacy Act Advice 
Disclosure. The Department may disclose records to the DOJ and the 
Office of Management and Budget (OMB) if the Department concludes that 
disclosure is desirable or necessary in determining whether particular 
records are required to be disclosed under the FOIA or the Privacy Act.
    (8) Disclosure to the DOJ. The Department may disclose records to 
the DOJ to the extent necessary for obtaining DOJ advice on any matter 
relevant to an audit, inspection, or other inquiry related to the 
programs covered by this system.
    (9) Contract Disclosure. If the Department contracts with an entity 
for the purposes of performing any function that requires disclosure of 
records in this system to employees of the contractor, the Department 
may disclose the records to those employees. As part of such a 
contract, the Department will require the contractor to agree to 
establish and maintain safeguards to

[[Page 40037]]

protect the security and confidentiality of the disclosed records.
    (10) Research Disclosure. The Department may disclose records to a 
researcher if an official of the Department determines that the 
individual or organization to which the disclosure would be made is 
qualified to carry out specific research related to functions or 
purposes of this system of records. The official may disclose records 
from this system of records to that researcher solely for the purpose 
of carrying out that research related to the functions or purposes of 
this system of records. The researcher shall be required to agree to 
establish and maintain safeguards to protect the security and 
confidentiality of the disclosed records.
    (11) Congressional Member Disclosure. The Department may disclose 
records to a member of Congress from the record of an individual in 
response to an inquiry from the member made at the written request of 
that individual. The member's right to the information is no greater 
than the right of the individual who requested it.
    (12) Disclosure to OMB and the Congressional Budget Office (CBO) 
for Federal Credit Reform Act (CRA) Support. The Department may 
disclose records to OMB and CBO as necessary to fulfill CRA 
requirements in accordance with 2 U.S.C. 661b.
    (13) Disclosure in the Course of Responding to Breach of Data. The 
Department may disclose records from this system to appropriate 
agencies, entities, and persons when (a) the Department suspects or has 
confirmed that there has been a breach of the system of records; (b) 
the Department has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Department 
(including its information systems, program and operation), the Federal 
Government, or national security; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    (14) Disclosure in Assisting another Agency in Responding to a 
Breach of Data. The Department may disclose records from this system to 
another Federal agency or Federal entity, when the Department 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (a) responding to 
a suspected or confirmed breach or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The records are maintained in hardcopy, filed in standard filing 
cabinets, and in an electronic data warehouse maintained by AppNet and 
accessible by AppNet, individual participants, participants' 
institutions, and Department personnel.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Hardcopy and electronic files are retrieved by individual names. In 
the event an individual's name cannot be located, records can be 
retrieved by award number and name of educational institution.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All records are retained and disposed of in accordance with General 
Records Schedule 1.2: Grant and Cooperative Agreement Records (GRS 
1.2), Items 020 and 021. Records of successful applications are 
destroyed, in accordance with GRS 1.2, Item 020, 10 years after final 
action is taken on the applicant's case file, but longer retention is 
authorized if required for business use. Records of unsuccessful 
applications are destroyed, in accordance with GRS 1.2, Item 021, 3 
years after final action is taken on the applicant's case file, but 
longer retention is authorized if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    All physical access to the site of the Department and the site of 
the Department's contractor where this system of records is maintained 
is controlled and monitored by personnel who check each individual 
entering the building. The computer system employed by AppNet offers a 
high degree of resistance to tampering and circumvention.
    This security system limits data access to Department and contract 
staff grantees on a ``need-to-know'' basis, and controls individual 
users' ability to access and alter records within the system. All users 
of this system of records are given a unique user ID with personal 
identifiers. All interactions by individual users with the system are 
recorded. Hard copy files are locked in file cabinets, and only those 
with a need-to-know have keys.

RECORD ACCESS PROCEDURES:
    If you wish to gain access to records regarding you in this system 
of records, contact the system manager at the address listed above. 
Requests must contain the necessary particulars, such as your full 
name, date of birth, the year of the award, the name of the grantee 
institution, major country in which you conducted your educational 
activity, and any other identifying information requested by the 
Department while processing the request in order to distinguish between 
individuals with the same name. Your request must meet the requirements 
of the regulations at 34 CFR 5b.5.

CONTESTING RECORD PROCEDURES:
    If you wish to contest the content of a record regarding you in 
this system of records, contact the system manager at the address 
listed above. Requests should contain your full name, date of birth, 
the year of the award, the name of the grantee institution, major 
country in which you conducted your educational activity, and any other 
identifying information requested by the Department while processing 
the request in order to distinguish between individuals with the same 
name. Your request must meet the requirements of the regulations at 34 
CFR 5b.7.

NOTIFICATION PROCEDURES:
    If you wish to determine whether a record exists regarding you in 
the system of records, contact the system manager at the address listed 
above. Requests must contain the necessary particulars, such as your 
full name, date of birth, the year of the award, the name of the 
grantee institution, major country in which you conducted your 
educational activity, and any other identifying information requested 
by the Department while processing the request in order to distinguish 
between individuals with the same name. Your request must meet the 
requirements of the regulations at 34 CFR 5b.5.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    The system of records entitled ``Fulbright-Hays--Doctoral 
Dissertation Research Abroad (DDRA) and Seminars Abroad (SA) (18-12-
02),'' was last fully published in the Federal Register on June 4, 1999 
(64 FR 30175-30177).

[FR Doc. 2019-17324 Filed 8-12-19; 8:45 am]
 BILLING CODE 4000-01-P