Privacy Act of 1974; System of Records, 7026-7029 [2018-03276]
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Federal Register / Vol. 83, No. 33 / Friday, February 16, 2018 / Notices
that written comments received in
response to this notice will be
considered public records.
Title of Collection: Work Colleges
Application and Agreement.
OMB Control Number: 1845–NEW.
Type of Review: A new information
collection.
Respondents/Affected Public: State,
Local, and Tribal Governments.
Total Estimated Number of Annual
Responses: 10.
Total Estimated Number of Annual
Burden Hours: 20.
Abstract: The Higher Education
Opportunity Act, Public Law 110–315
includes provisions for the Higher
Education Act of 1965, as amended, in
section 448 that promotes the use of
comprehensive work-learning-service
programs as a valuable education
approach when it is an integral part of
the institution’s education program and
a part of a financial plan which
decreases reliance on grants and loans.
The Work Colleges Application and
Agreement form is the tool for an
institution to apply for participation in
this program. The data will be used by
the Department to assess an institution’s
preparedness to participate in this
program and as a signed agreement to
comply with all requirements for
participating in the program. The data is
used in conjunction with institutional
program reviews to assess the
administrative capability and
compliance of the applicant.
Dated: February 13, 2018.
Kate Mullan,
Acting Director, Information Collection
Clearance Division, Office of the Chief Privacy
Officer, Office of Management.
[FR Doc. 2018–03241 Filed 2–15–18; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF EDUCATION
[Docket ID ED–2017–OM–0092]
Privacy Act of 1974; System of
Records
Office of Management,
Department of Education.
ACTION: Notice of a modified system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended
(Privacy Act), the Department of
Education (Department) modifies in its
inventory of system of records notices
subject to the Privacy Act the system of
records entitled ‘‘Departmental Parking
Control Policy’’ (18–05–01). The
Departmental Parking Control Policy
contains individually identifying
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SUMMARY:
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information provided by individuals
who wish to use parking spaces on
Department-managed and Departmentcontrolled property and on property
assigned to the Department by the
General Services Administration or any
other Federal agency.
DATES: Submit your comments on this
modified system of records notice on or
before March 19, 2018.
This modified system of records will
become effective upon publication in
the Federal Register on February 16,
2018. New and modified routine use
disclosures numbered (2)–(11) listed
under ‘‘ROUTINE USES OF RECORDS
MAINTAINED IN THE SYSTEM,
INCLUDING CATEGORIES OF USERS
AND PURPOSES OF SUCH USES’’ will
become effective on March 19, 2018,
unless the modified system of records
notice needs to be changed as a result
of public comment. The Department
will publish any significant changes
resulting from public comment.
ADDRESSES: Submit your comments
through the Federal eRulemaking Portal
or via postal mail, commercial delivery,
or hand delivery. We will not accept
comments submitted by fax or by email
or those submitted after the comment
period. To ensure that we do not receive
duplicate copies, please submit your
comments only once. In addition, please
include the Docket ID at the top of your
comments.
• Federal eRulemaking Portal: Go to
www.regulations.gov to submit your
comments electronically. Information
on using Regulations.gov, including
instructions for accessing agency
documents, submitting comments, and
viewing the docket, is available on the
site under the ‘‘help’’ tab.
• Postal Mail, Commercial Delivery,
or Hand Delivery: If you mail or deliver
your comments about this modified
system of records, address them to:
Director, Logistics Services Division,
Office of Management, U.S. Department
of Education, 400 Maryland Avenue
SW, Washington, DC 20202.
Privacy Note: The Department’s
policy is to make all comments received
from members of the public available for
public viewing in their entirety on the
Federal eRulemaking Portal at
www.regulations.gov. Therefore,
commenters should be careful to
include in their comments only
information that they wish to make
publicly available.
Assistance to Individuals with
Disabilities in Reviewing the
Rulemaking Record: On request we will
provide an appropriate accommodation
or auxiliary aid to an individual with a
disability who needs assistance to
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review the comments or other
documents in the public rulemaking
record for this notice. If you want to
schedule an appointment for this type of
accommodation or auxiliary aid, please
contact the person listed under FOR
FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT:
David Cogdill, Director, Logistics
Services Division, Office of
Management, U.S. Department of
Education, 400 Maryland Avenue SW,
Washington, DC 20202.
If you use a telecommunications
device for the deaf (TDD) or a text
telephone (TTY), you may call the
Federal Relay Service (FRS), toll-free, at
1–800–877–8339.
SUPPLEMENTARY INFORMATION:
Introduction
The Departmental Parking Control
Policy (18–05–01) System of Records
Notice was last published in the Federal
Register on June 4, 1999 (64 FR 30106,
30122–23). The system is being
modified to update the system location
and the system manager. The system is
also being modified to update the
categories of records to now include
Department email address, automobile
license number, make and model, and a
participant-generated four-digit number.
For notification and access to their
records, individuals will now be able to
give this four-digit number instead of
their Social Security number. The
authority of the system is being updated
to reflect the current legal authority for
maintenance. The name of the system is
also changing and will now be referred
to as the Parking Application Tracking
System (PATS). The storage, retrieval,
and safeguards of records have been
updated to reflect the use of electronic
files. The retention and disposition
schedule are also being updated to
reflect the specific Department records
schedule related to this system. The
Department also proposes to add
standard routine uses allowing the
disclosure of records in this system for
various purposes.
Accessible Format: Individuals with
disabilities can obtain this document in
an accessible format (e.g., braille, large
print, audiotape, or compact disc) on
request to the person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document:
The official version of this document is
the document published in the Federal
Register. Free internet access to the
official edition of the Federal Register
and the Code of Federal Regulations is
available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you
can view this document, as well as all
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Federal Register / Vol. 83, No. 33 / Friday, February 16, 2018 / Notices
other documents of the Department
published in the Federal Register, in
text or Portable Document Format
(PDF). To use PDF you must have
Adobe Acrobat Reader, which is
available free at the site. You may also
access documents of the Department
published in the Federal Register by
using the article search feature at:
www.federalregister.gov. Specifically,
through the advanced search feature at
this site, you can limit your search to
documents published by the
Department.
Dated: February 13, 2018.
Denise L. Carter,
Acting Assistant Secretary for Management.
For the reasons discussed in the
preamble, the Acting Assistant Secretary
for Management, U.S. Department of
Education (Department), publishes a
notice of a modified system of records
to read as follows:
System Name and Number:
Parking Application Tracking System
(PATS)(18–05–01).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Logistics Services Division, Office of
Management, U.S. Department of
Education, 400 Maryland Avenue SW,
Washington, DC 20202.
SYSTEM MANAGER(S):
Director, Logistics Services Division,
Office of Management, U.S. Department
of Education, 400 Maryland Avenue
SW, Washington, DC 20202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Property and
Administrative Services Act of 1949, as
amended, 40 U.S.C. 101 et. seq., and 41
CFR 102–74.265–310 (Parking
Facilities).
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PURPOSE(S) OF THE SYSTEM:
The information contained in this
system is used to: (1) Provide standards
for apportionment and assignment of
parking spaces on property managed by
the Department of Education
(Department) and Departmentcontrolled property, and on property
assigned to the Department by the
General Services Administration (GSA)
or any other Federal agency, and (2)
allocate and check parking spaces
assigned to government vehicles,
visitors, handicapped personnel,
executive personnel, carpool and van
pools, and others.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All Department employees and nonDepartment carpool members utilizing
parking facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system includes the following
information on all persons applying for
a parking permit: Name, participantgenerated four-digit number, office room
number, Department email address,
office phone number, principal office,
complete home address, and automobile
license number, make and model.
RECORD SOURCE CATEGORIES:
Information in this system is obtained
from reports submitted by Department
staff, Principal Offices and Regional
Offices, GSA Federal Management
circulars, Federal Property Management
Regulations, and directly from
individuals.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The Department may disclose
information contained in a record in
this system of records under the routine
uses listed in this system of records
without the consent of the individual if
the disclosure is compatible with a
purpose for which the record was
collected. These disclosures are made
on a case-by-case basis or, if the
Department has complied with the
computer matching requirements of the
Privacy Act of 1974, as amended
(Privacy Act), under a computer
matching agreement.
(1) Congressional Member Disclosure.
The Department may disclose the
records of an individual to a member of
Congress or the member’s staff when
necessary to respond to an inquiry from
the member made at the written request
of that individual. The member’s right
to the information is no greater than the
right of the individual who requested
the inquiry.
(2) Litigation and Alternative Dispute
Resolution (ADR) Disclosure.
(a) Introduction. In the event that one
of the parties listed in sub-paragraphs (i)
through (v) is involved in judicial or
administrative litigation or ADR, or has
an interest in judicial or administrative
litigation or ADR, the Department may
disclose records to the parties described
in paragraphs (b), (c), and (d) of this
routine use under the conditions
specified in those paragraphs:
(i) The Department or any of its
components.
(ii) Any Department employee in his
or her official capacity.
(iii) Any Department employee in his
or her individual capacity if the U.S.
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Department of Justice (DOJ) has been
requested to or has agreed to provide or
arrange for representation for the
employee.
(iv) Any Department employee in his
or her individual capacity where the
Department has agreed to represent the
employee.
(v) The United States where the
Department determines that the
litigation is likely to affect the
Department or any of its components.
(b) Disclosure to DOJ. If the
Department determines that disclosure
of records to DOJ is relevant and
necessary to the litigation or ADR, the
Department may disclose those records
as a routine use to DOJ.
(c) Adjudicative Disclosure. If the
Department determines that it is
relevant and necessary to the litigation
or ADR to disclose records to an
adjudicative body before which the
Department is authorized to appear or to
a person or an entity designated by the
Department or otherwise empowered to
resolve or mediate disputes, the
Department may disclose those records
as a routine use to the adjudicative
body, person, or entity.
(d) Disclosure to Parties, Counsel,
Representatives, or Witnesses. If the
Department determines that disclosure
of records to a party, counsel,
representative, or witness is relevant
and necessary to the litigation or ADR,
the Department may disclose those
records as a routine use to the party,
counsel, representative, or witness.
(3) Enforcement Disclosure. In the
event that information in this system
indicates a violation or potential
violation of any statute, regulation, or
order of competent authority, the
Department may disclose relevant
records to the appropriate agency
responsible for investigating or
prosecuting that violation or charged
with enforcing or implementing the
statute, regulation, or order. In
monitoring compliance with the
statutes, regulations, laws, and orders
governing its programs and activities,
the Department may discover
information revealing violations of these
statutes, regulations, laws, and orders.
(4) Employment, Benefit, and
Contracting Disclosure. For ‘‘Decisions
by the Department,’’ the Department
may disclose a record to a Federal,
State, or local agency maintaining civil,
criminal, or other relevant enforcement
or other pertinent records, or to another
public authority or professional
organization, if necessary to obtain
information relevant to a Department
decision concerning the hiring or
retention of an employee or other
personnel action, the issuance of a
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Federal Register / Vol. 83, No. 33 / Friday, February 16, 2018 / Notices
security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. For ‘‘Decisions
by Other Public Agencies and
Professional Organizations,’’ the
Department may disclose a record to a
Federal, State, local, or foreign agency
or other public authority or professional
organization, in connection with its
decision concerning the hiring or
retention of an employee or other
personnel action, the issuance of a
security clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the record is relevant and
necessary to the receiving entity’s
decision on the matter.
(5) Employee Grievance, Complaint,
or Conduct Disclosure. The Department
may disclose a record in this system of
records to another agency of the Federal
government if the record is relevant to
one of the following proceedings
regarding a current or former employee
of the Department: A complaint, a
grievance, or a disciplinary or
competency determination proceeding.
The disclosure may only be made
during the course of the proceeding.
(6) Labor Organization Disclosure.
The Department may disclose records
from this system of records to an
arbitrator to resolve disputes under a
negotiated grievance procedure or to
officials of labor organizations
recognized under 5 U.S.C. chapter 71
when relevant and necessary to their
duties of exclusive representation.
(7) Freedom of Information Act
(FOIA) and Privacy Act Advice
Disclosure. The Department may
disclose records to DOJ or the Office of
Management and Budget if the
Department concludes that disclosure is
desirable or necessary in determining
whether particular records are required
to be disclosed under FOIA or the
Privacy Act.
(8) Contract Disclosure. The
Department may disclose records to
employees of an entity with which the
Department contracts when disclosure
is necessary for an employee of the
entity to perform a function pursuant to
the Department’s contract with the
entity. As part of such a contract, the
Department will require the contractor
to maintain safeguards to protect the
security and confidentiality of the
records in the system.
(9) Research Disclosure. The
Department may disclose records to a
researcher if an appropriate official of
the Department determines that the
individual or organization to which the
disclosure would be made is qualified to
carry our specific research related to
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functions or purposes of this system of
records. The official may disclose
records from this system of records to
that researcher solely for the purpose of
carrying out that research related to the
functions or purposes of this system of
records. As part of such a contract, the
Department will require the researcher
to maintain safeguards to protect the
security and confidentiality of the
disclosed records.
(10) Disclosure in the Course of
Responding to a Breach of Data. The
Department may disclose records from
this system to appropriate agencies,
entities, and persons when (1) the
Department suspects or has confirmed
that there has been a breach of the
system of records; (2) the Department
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, the
Department (including its information
systems, programs, and operations), the
Federal government, or national
security; and (3) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
(11) Disclosure in Assisting another
Agency in Responding to a Breach of
Data. The Department may disclose
records from this system to another
Federal agency or Federal entity, when
the Department determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are stored electronically, and
the signage sheets are produced and
kept in binders in file cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by parking
facility, parking criteria, and
participant’s name. Binders are stored
alphabetically by parking facility.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
ED Schedule 174: Credential Files for
the Office of Management. Disposition
instructions: TEMPORARY. Cut off after
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return to issuing office. Destroy/delete 3
months after cutoff.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
All physical access to the Department
site where this system of records is
maintained, is controlled and monitored
by security personnel who check each
individual entering the building for his
or her employee or visitor badge.
The computer system employed by
the Department offers a high degree of
resistance to tampering and
circumvention. This security system
limits data access to Department and
contract staff on a ‘‘need to know’’ basis,
and controls individual users’ ability to
access and alter records within the
system. All users of this system of
records are given a unique user ID with
personal identifiers. All interactions by
individual users with the system are
recorded.
RECORD ACCESS PROCEDURES:
If you wish to access a record
regarding you in this system of records,
provide the system manager with
necessary particulars of your name,
participant-generated four-digit number,
agency and office, and the location
where Department parking is provided.
Requesters should also reasonably
specify the record contents sought. Your
request must meet the requirements of
the regulations at 34 CFR 5b.5,
including proof of identity.
CONTESTING RECORD PROCEDURES:
If you wish to request an amendment
to your records, provide the system
manager with necessary particulars of
your name, participant-generated fourdigit number, agency and office, and the
location where the parking is provided.
Contact the system manager at the
address specified under
NOTIFICATION PROCEDURES below,
and reasonably identify the record and
specify the information to be contested.
Your request must meet the
requirements of the regulations at 34
CFR 5b.7.
NOTIFICATION PROCEDURES:
If you wish to determine whether a
record exists regarding you in this
system of records, provide the system
manager with necessary particulars of
your name, participant-generated fourdigit number, agency and office, and the
location where Department parking is
provided. Your request must meet the
requirements of the regulations at 34
CFR 5b.5, including proof of identity.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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Federal Register / Vol. 83, No. 33 / Friday, February 16, 2018 / Notices
HISTORY:
The System of Records entitled
‘‘Departmental Parking Control Policy’’
(18–05–01) was last published in the
Federal Register at 64 FR 30106, 30122–
30123 (June 4, 1999).
[FR Doc. 2018–03276 Filed 2–15–18; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF ENERGY
Federal Energy Regulatory
Commission
[Project No. 12532–006]
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Pine Creek Mine, LLC; Notice of
Availability of Environmental
Assessment
In accordance with the National
Environmental Policy Act of 1969, and
the Federal Energy Regulatory
Commission’s (Commission)
regulations, 18 CFR part 380 (Order No.
486, 52 FR 47,897), the Office of Energy
Projects has reviewed Pine Creek Mine,
LLC’s (PCM or applicant) application for
a license to construct its proposed Pine
Creek Mine Tunnel Hydroelectric
Project (Pine Creek Mine or project), and
has prepared an Environmental
Assessment (EA). The proposed 1.5megawatt (MW) project would be
located largely inside the Pine Creek
Mine tunnel and adjacent to Morgan
Creek and Pine Creek in Inyo County,
California. The project would occupy
only subsurface federal lands managed
the U.S. Forest Service.
The EA contains Commission staff’s
analysis of the potential environmental
impacts of the proposed hydroelectric
project. The EA concludes that licensing
the project, with appropriate
environmental protective measures,
would not constitute a major federal
action that would significantly affect the
quality of the human environment.
A copy of the EA is available for
review at the Commission in the Public
Reference Room or may be viewed on
the Commission’s website at
www.ferc.gov using the ‘‘eLibrary’’ link.
Enter the docket number excluding the
last three digits in the docket number
field to access the document. For
assistance, contact FERC Online
Support at FERCOnlineSupport@
ferc.gov or toll-free at 1–866–208–3676,
or for TTY, 202–502–8659.
You may also register online at
www.ferc.gov/docs-filing/
esubscription.asp to be notified via
email of new filings and issuances
related to this or other pending projects.
For assistance, contact FERC Online
Support.
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19:24 Feb 15, 2018
Jkt 244001
Any comments and modified terms
and conditions on the EA should be
filed within 60 days from the date of
this notice.
The Commission strongly encourages
electronic filings. Please file comments
using the Commission’s eFiling system
at https://www.ferc.gov/docs-filing/
efiling.asp. Commenters can submit
brief comments up to 6,000 characters,
without prior registration, using the
eComment system at https://
www.ferc.gov/docs-filing/
ecomment.asp.
You must include your name and
contact information at the end of your
comments. For assistance, please
contact FERC Online Support. In lieu of
electronic filing, please send a paper
copy to: Secretary, Federal Energy
Regulatory Commission, 888 First Street
NE, Washington, DC 20426. Please affix
‘‘Project No. 12532–006’’ to all
comments.
Please contact Quinn Emmering
(Commission Staff) by telephone at
(202) 502–6382, or by email at
quinn.emmering@ferc.gov, if you have
any questions.
Dated: February 12, 2018.
Kimberly D. Bose,
Secretary.
[FR Doc. 2018–03248 Filed 2–15–18; 8:45 am]
BILLING CODE 6717–01–P
DEPARTMENT OF ENERGY
Federal Energy Regulatory
Commission
[Docket Nos. CP17–441–000, CP17–441–
001]
Northwest Pipeline LLC; Notice of
Availability of the Environmental
Assessment for the Proposed North
Seattle Lateral Upgrade Project
The staff of the Federal Energy
Regulatory Commission (FERC or
Commission) has prepared an
environmental assessment (EA) for the
North Seattle Lateral Upgrade Project,
proposed by Northwest Pipeline LLC
(Northwest) in the above-referenced
docket. Northwest requests
authorization to replace approximately
5.9 miles of 8-inch-diameter natural gas
pipeline with 20-inch-diameter pipeline
in Snohomish County, Washington.
According to Northwest, the North
Seattle Lateral Upgrade Project would
increase service reliability and enable
Northwest to provide an incremental
159,299 dekatherms per day of firm
capacity to serve Puget Sound Energy.
The EA assesses the potential
environmental effects of the
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7029
construction and operation of the North
Seattle Lateral Upgrade Project in
accordance with the requirements of the
National Environmental Policy Act
(NEPA). The FERC staff concludes that
approval of the proposed project, with
appropriate mitigating measures, would
not constitute a major federal action
significantly affecting the quality of the
human environment.
The proposed North Seattle Lateral
Upgrade Project would consist of the
following facilities:
• Replace 5.9-miles of 8-inchdiameter pipeline with 20-inchdiameter pipeline;
• rebuild the existing North Seattle/
Everett meter station in order to
accommodate the increased delivery
capacity of the North Seattle Lateral;
• abandon and relocate
approximately 0.1 mile of 16-inchdiameter pipeline;
• relocate an existing 8-inch pig
launcher and a 20-inch pig receiver 1 to
project milepost 7.76; and
• replace an existing 8-inch mainline
valve with a 20-inch valve.
The FERC staff mailed copies of the
EA to federal, state, and local
government representatives and
agencies; elected officials; Native
American tribes; potentially affected
landowners and other interested
individuals and groups; and newspapers
and libraries in the project area. In
addition, the EA is available for public
viewing on the FERC’s website
(www.ferc.gov) using the eLibrary link.
A limited number of copies of the EA
are available for distribution and public
inspection at: Federal Energy Regulatory
Commission, Public Reference Room,
888 First Street NE, Room 2A,
Washington, DC 20426, (202) 502–8371.
Any person wishing to comment on
the EA may do so. Your comments
should focus on the potential
environmental effects, reasonable
alternatives, and measures to avoid or
lessen environmental impacts. The more
specific your comments, the more useful
they will be. To ensure that the
Commission has the opportunity to
consider your comments prior to
making its decision on this project, it is
important that we receive your
comments in Washington, DC on or
before March 13, 2018.
For your convenience, there are three
methods you can use to file your
comments to the Commission. In all
instances, please reference the project
docket number (CP17–441–000 and
1 A ‘‘pig’’ is a tool that the pipeline company
inserts into and pushes through the pipeline for
cleaning the pipeline, conducting internal
inspections, or other purposes.
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]]>Agencies
[Federal Register Volume 83, Number 33 (Friday, February 16, 2018)]
[Notices]
[Pages 7026-7029]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-03276]
-----------------------------------------------------------------------
DEPARTMENT OF EDUCATION
[Docket ID ED-2017-OM-0092]
Privacy Act of 1974; System of Records
AGENCY: Office of Management, Department of Education.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of Education (Department) modifies in its
inventory of system of records notices subject to the Privacy Act the
system of records entitled ``Departmental Parking Control Policy'' (18-
05-01). The Departmental Parking Control Policy contains individually
identifying information provided by individuals who wish to use parking
spaces on Department-managed and Department-controlled property and on
property assigned to the Department by the General Services
Administration or any other Federal agency.
DATES: Submit your comments on this modified system of records notice
on or before March 19, 2018.
This modified system of records will become effective upon
publication in the Federal Register on February 16, 2018. New and
modified routine use disclosures numbered (2)-(11) listed under
``ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND PURPOSES OF SUCH USES'' will become effective
on March 19, 2018, unless the modified system of records notice needs
to be changed as a result of public comment. The Department will
publish any significant changes resulting from public comment.
ADDRESSES: Submit your comments through the Federal eRulemaking Portal
or via postal mail, commercial delivery, or hand delivery. We will not
accept comments submitted by fax or by email or those submitted after
the comment period. To ensure that we do not receive duplicate copies,
please submit your comments only once. In addition, please include the
Docket ID at the top of your comments.
Federal eRulemaking Portal: Go to www.regulations.gov to
submit your comments electronically. Information on using
Regulations.gov, including instructions for accessing agency documents,
submitting comments, and viewing the docket, is available on the site
under the ``help'' tab.
Postal Mail, Commercial Delivery, or Hand Delivery: If you
mail or deliver your comments about this modified system of records,
address them to: Director, Logistics Services Division, Office of
Management, U.S. Department of Education, 400 Maryland Avenue SW,
Washington, DC 20202.
Privacy Note: The Department's policy is to make all comments
received from members of the public available for public viewing in
their entirety on the Federal eRulemaking Portal at
www.regulations.gov. Therefore, commenters should be careful to include
in their comments only information that they wish to make publicly
available.
Assistance to Individuals with Disabilities in Reviewing the
Rulemaking Record: On request we will provide an appropriate
accommodation or auxiliary aid to an individual with a disability who
needs assistance to review the comments or other documents in the
public rulemaking record for this notice. If you want to schedule an
appointment for this type of accommodation or auxiliary aid, please
contact the person listed under FOR FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: David Cogdill, Director, Logistics
Services Division, Office of Management, U.S. Department of Education,
400 Maryland Avenue SW, Washington, DC 20202.
If you use a telecommunications device for the deaf (TDD) or a text
telephone (TTY), you may call the Federal Relay Service (FRS), toll-
free, at 1-800-877-8339.
SUPPLEMENTARY INFORMATION:
Introduction
The Departmental Parking Control Policy (18-05-01) System of
Records Notice was last published in the Federal Register on June 4,
1999 (64 FR 30106, 30122-23). The system is being modified to update
the system location and the system manager. The system is also being
modified to update the categories of records to now include Department
email address, automobile license number, make and model, and a
participant-generated four-digit number. For notification and access to
their records, individuals will now be able to give this four-digit
number instead of their Social Security number. The authority of the
system is being updated to reflect the current legal authority for
maintenance. The name of the system is also changing and will now be
referred to as the Parking Application Tracking System (PATS). The
storage, retrieval, and safeguards of records have been updated to
reflect the use of electronic files. The retention and disposition
schedule are also being updated to reflect the specific Department
records schedule related to this system. The Department also proposes
to add standard routine uses allowing the disclosure of records in this
system for various purposes.
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., braille, large print,
audiotape, or compact disc) on request to the person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: www.gpo.gov/fdsys. At this site you can view this document, as well
as all
[[Page 7027]]
other documents of the Department published in the Federal Register, in
text or Portable Document Format (PDF). To use PDF you must have Adobe
Acrobat Reader, which is available free at the site. You may also
access documents of the Department published in the Federal Register by
using the article search feature at: www.federalregister.gov.
Specifically, through the advanced search feature at this site, you can
limit your search to documents published by the Department.
Dated: February 13, 2018.
Denise L. Carter,
Acting Assistant Secretary for Management.
For the reasons discussed in the preamble, the Acting Assistant
Secretary for Management, U.S. Department of Education (Department),
publishes a notice of a modified system of records to read as follows:
System Name and Number:
Parking Application Tracking System (PATS)(18-05-01).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Logistics Services Division, Office of Management, U.S. Department
of Education, 400 Maryland Avenue SW, Washington, DC 20202.
SYSTEM MANAGER(S):
Director, Logistics Services Division, Office of Management, U.S.
Department of Education, 400 Maryland Avenue SW, Washington, DC 20202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Property and Administrative Services Act of 1949, as
amended, 40 U.S.C. 101 et. seq., and 41 CFR 102-74.265-310 (Parking
Facilities).
PURPOSE(S) OF THE SYSTEM:
The information contained in this system is used to: (1) Provide
standards for apportionment and assignment of parking spaces on
property managed by the Department of Education (Department) and
Department-controlled property, and on property assigned to the
Department by the General Services Administration (GSA) or any other
Federal agency, and (2) allocate and check parking spaces assigned to
government vehicles, visitors, handicapped personnel, executive
personnel, carpool and van pools, and others.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Department employees and non-Department carpool members
utilizing parking facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system includes the following information on all persons
applying for a parking permit: Name, participant-generated four-digit
number, office room number, Department email address, office phone
number, principal office, complete home address, and automobile license
number, make and model.
RECORD SOURCE CATEGORIES:
Information in this system is obtained from reports submitted by
Department staff, Principal Offices and Regional Offices, GSA Federal
Management circulars, Federal Property Management Regulations, and
directly from individuals.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in
this system of records under the routine uses listed in this system of
records without the consent of the individual if the disclosure is
compatible with a purpose for which the record was collected. These
disclosures are made on a case-by-case basis or, if the Department has
complied with the computer matching requirements of the Privacy Act of
1974, as amended (Privacy Act), under a computer matching agreement.
(1) Congressional Member Disclosure. The Department may disclose
the records of an individual to a member of Congress or the member's
staff when necessary to respond to an inquiry from the member made at
the written request of that individual. The member's right to the
information is no greater than the right of the individual who
requested the inquiry.
(2) Litigation and Alternative Dispute Resolution (ADR) Disclosure.
(a) Introduction. In the event that one of the parties listed in
sub-paragraphs (i) through (v) is involved in judicial or
administrative litigation or ADR, or has an interest in judicial or
administrative litigation or ADR, the Department may disclose records
to the parties described in paragraphs (b), (c), and (d) of this
routine use under the conditions specified in those paragraphs:
(i) The Department or any of its components.
(ii) Any Department employee in his or her official capacity.
(iii) Any Department employee in his or her individual capacity if
the U.S. Department of Justice (DOJ) has been requested to or has
agreed to provide or arrange for representation for the employee.
(iv) Any Department employee in his or her individual capacity
where the Department has agreed to represent the employee.
(v) The United States where the Department determines that the
litigation is likely to affect the Department or any of its components.
(b) Disclosure to DOJ. If the Department determines that disclosure
of records to DOJ is relevant and necessary to the litigation or ADR,
the Department may disclose those records as a routine use to DOJ.
(c) Adjudicative Disclosure. If the Department determines that it
is relevant and necessary to the litigation or ADR to disclose records
to an adjudicative body before which the Department is authorized to
appear or to a person or an entity designated by the Department or
otherwise empowered to resolve or mediate disputes, the Department may
disclose those records as a routine use to the adjudicative body,
person, or entity.
(d) Disclosure to Parties, Counsel, Representatives, or Witnesses.
If the Department determines that disclosure of records to a party,
counsel, representative, or witness is relevant and necessary to the
litigation or ADR, the Department may disclose those records as a
routine use to the party, counsel, representative, or witness.
(3) Enforcement Disclosure. In the event that information in this
system indicates a violation or potential violation of any statute,
regulation, or order of competent authority, the Department may
disclose relevant records to the appropriate agency responsible for
investigating or prosecuting that violation or charged with enforcing
or implementing the statute, regulation, or order. In monitoring
compliance with the statutes, regulations, laws, and orders governing
its programs and activities, the Department may discover information
revealing violations of these statutes, regulations, laws, and orders.
(4) Employment, Benefit, and Contracting Disclosure. For
``Decisions by the Department,'' the Department may disclose a record
to a Federal, State, or local agency maintaining civil, criminal, or
other relevant enforcement or other pertinent records, or to another
public authority or professional organization, if necessary to obtain
information relevant to a Department decision concerning the hiring or
retention of an employee or other personnel action, the issuance of a
[[Page 7028]]
security clearance, the letting of a contract, or the issuance of a
license, grant, or other benefit. For ``Decisions by Other Public
Agencies and Professional Organizations,'' the Department may disclose
a record to a Federal, State, local, or foreign agency or other public
authority or professional organization, in connection with its decision
concerning the hiring or retention of an employee or other personnel
action, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit, to the extent that the
record is relevant and necessary to the receiving entity's decision on
the matter.
(5) Employee Grievance, Complaint, or Conduct Disclosure. The
Department may disclose a record in this system of records to another
agency of the Federal government if the record is relevant to one of
the following proceedings regarding a current or former employee of the
Department: A complaint, a grievance, or a disciplinary or competency
determination proceeding. The disclosure may only be made during the
course of the proceeding.
(6) Labor Organization Disclosure. The Department may disclose
records from this system of records to an arbitrator to resolve
disputes under a negotiated grievance procedure or to officials of
labor organizations recognized under 5 U.S.C. chapter 71 when relevant
and necessary to their duties of exclusive representation.
(7) Freedom of Information Act (FOIA) and Privacy Act Advice
Disclosure. The Department may disclose records to DOJ or the Office of
Management and Budget if the Department concludes that disclosure is
desirable or necessary in determining whether particular records are
required to be disclosed under FOIA or the Privacy Act.
(8) Contract Disclosure. The Department may disclose records to
employees of an entity with which the Department contracts when
disclosure is necessary for an employee of the entity to perform a
function pursuant to the Department's contract with the entity. As part
of such a contract, the Department will require the contractor to
maintain safeguards to protect the security and confidentiality of the
records in the system.
(9) Research Disclosure. The Department may disclose records to a
researcher if an appropriate official of the Department determines that
the individual or organization to which the disclosure would be made is
qualified to carry our specific research related to functions or
purposes of this system of records. The official may disclose records
from this system of records to that researcher solely for the purpose
of carrying out that research related to the functions or purposes of
this system of records. As part of such a contract, the Department will
require the researcher to maintain safeguards to protect the security
and confidentiality of the disclosed records.
(10) Disclosure in the Course of Responding to a Breach of Data.
The Department may disclose records from this system to appropriate
agencies, entities, and persons when (1) the Department suspects or has
confirmed that there has been a breach of the system of records; (2)
the Department has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Department
(including its information systems, programs, and operations), the
Federal government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
(11) Disclosure in Assisting another Agency in Responding to a
Breach of Data. The Department may disclose records from this system to
another Federal agency or Federal entity, when the Department
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored electronically, and the signage sheets are
produced and kept in binders in file cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by parking facility, parking criteria, and
participant's name. Binders are stored alphabetically by parking
facility.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
ED Schedule 174: Credential Files for the Office of Management.
Disposition instructions: TEMPORARY. Cut off after return to issuing
office. Destroy/delete 3 months after cutoff.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All physical access to the Department site where this system of
records is maintained, is controlled and monitored by security
personnel who check each individual entering the building for his or
her employee or visitor badge.
The computer system employed by the Department offers a high degree
of resistance to tampering and circumvention. This security system
limits data access to Department and contract staff on a ``need to
know'' basis, and controls individual users' ability to access and
alter records within the system. All users of this system of records
are given a unique user ID with personal identifiers. All interactions
by individual users with the system are recorded.
RECORD ACCESS PROCEDURES:
If you wish to access a record regarding you in this system of
records, provide the system manager with necessary particulars of your
name, participant-generated four-digit number, agency and office, and
the location where Department parking is provided. Requesters should
also reasonably specify the record contents sought. Your request must
meet the requirements of the regulations at 34 CFR 5b.5, including
proof of identity.
CONTESTING RECORD PROCEDURES:
If you wish to request an amendment to your records, provide the
system manager with necessary particulars of your name, participant-
generated four-digit number, agency and office, and the location where
the parking is provided. Contact the system manager at the address
specified under NOTIFICATION PROCEDURES below, and reasonably identify
the record and specify the information to be contested. Your request
must meet the requirements of the regulations at 34 CFR 5b.7.
NOTIFICATION PROCEDURES:
If you wish to determine whether a record exists regarding you in
this system of records, provide the system manager with necessary
particulars of your name, participant-generated four-digit number,
agency and office, and the location where Department parking is
provided. Your request must meet the requirements of the regulations at
34 CFR 5b.5, including proof of identity.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
[[Page 7029]]
HISTORY:
The System of Records entitled ``Departmental Parking Control
Policy'' (18-05-01) was last published in the Federal Register at 64 FR
30106, 30122-30123 (June 4, 1999).
[FR Doc. 2018-03276 Filed 2-15-18; 8:45 am]
BILLING CODE 4000-01-P
