Records Management; General Records Schedule (GRS); GRS Transmittal 29, 60630-60631 [2017-27462]

Download as PDF 60630 Federal Register / Vol. 82, No. 244 / Thursday, December 21, 2017 / Notices for the proper performance of the functions of the agency, including whether the information will have practical utility; • evaluate the accuracy of the agency’s estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used; and also the agency’s estimates associated with the annual burden cost incurred by respondents and the government cost associated with this collection of information; • enhance the quality, utility, and clarity of the information to be collected; and • minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submissions of responses. daltland on DSKBBV9HB2PROD with NOTICES III. Current Actions Agency: DOL–ETA. Type of Review: Revision. Title: Attestation for Employers Seeking to Employ H–2B Nonimmigrant Workers Under Section 543 of the Consolidated Appropriations Act, 2017 Public Law 115–31 (May 5, 2017). Form: Form ETA–9142–B–CAA. OMB Number: 1205–0530. Affected Public: Private Sector (businesses or other for-profits and notfor-profit institutions) and State, Local, and Tribal Governments. Total Annual Respondents: 2,298. Annual Frequency: 1. Total Annual Responses: 2,298. Average Time per Response: 1 hour. Estimated Total Annual Burden Hours: 2,298 hours. Total Annual Burden Cost for Respondents: $104,674.00. Comments submitted in response to this comment request will be summarized and/or included in the request for OMB approval of the ICR; they will also become a matter of public record. Commenters are encouraged not to disclose private and/or sensitive information (e.g., Social Security GRS GRS GRS GRS GRS 1.3 2.7 5.7 6.3 6.6 Numbers or confidential business information). Rosemary Lahasky, Deputy Assistant Secretary for Employment and Training Administration, Department of Labor. [FR Doc. 2017–27529 Filed 12–20–17; 8:45 am] BILLING CODE 4510–FP–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2018–010] Records Management; General Records Schedule (GRS); GRS Transmittal 29 National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 29. AGENCY: NARA is issuing a new set of General Records Schedules (GRS) via GRS Transmittal 29. The GRS provides mandatory disposition instructions for administrative records common to several or all Federal agencies. Transmittal 29 announces changes we have made to the GRS since we published Transmittal 28 in July. We are concurrently disseminating Transmittal 29 (the memo and the accompanying records schedules and documents) directly to each agency’s records management official and have also posted it on NARA’s website. DATES: This transmittal is effective December 21, 2017. ADDRESSES: You can find this transmittal on NARA’s website at http:// www.archives.gov/records-mgmt/grs/ grs-trs29.pdf. You can download the complete current GRS, in PDF format, from NARA’s website at http:// www.archives.gov/records-mgmt/grs/ trs29-sch-only.pdf. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to obtain paper copies of the GRS, contact Kimberly Keravuori, External Policy Program Manager, by email at regulation_comments@nara.gov or by telephone at 301–837–3151. SUMMARY: Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Services in the National Records Management Program, Office of the Chief Records Officer at NARA. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of the appraisal and scheduling work group and regional contacts on our website at http://www.archives.gov/ records-mgmt/appraisal/index.html. GRS Transmittal 29 announces changes to the General Records Schedules (GRS) made since NARA published GRS Transmittal 28 in July 2017. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies. With Transmittal 29, we come to the end of our five-year plan to completely rewrite the GRS dating from the 1940s and updated piecemeal over the succeeding decades. All the old items are now superseded or, in some case, rescinded. Transmittal 29 includes only schedules newly issued or updated since the last transmittal and those schedules’ associated new-to-old crosswalks and FAQs. This means that many current GRS schedules are not included in this Transmittal. You can find all schedules (in Word, PDF, and CSV formats), crosswalks and FAQs for all schedules, and FAQs about the whole GRS at http:// www.archives.gov/records-mgmt/ grs.html. At the same location, you can also find the entire GRS (just schedules—no crosswalks or FAQs) in a single document. SUPPLEMENTARY INFORMATION: What changes does this transmittal make to the GRS? GRS Transmittal 29 publishes five new schedules: Budgeting Records ............................................................................................................................................ Employee Health and Safety Records .............................................................................................................. Agency Accountability Records ....................................................................................................................... Information Technology Records ..................................................................................................................... Rulemaking Records ......................................................................................................................................... This transmittal also publishes two updates: GRS 2.1 GRS 5.2 Employee Acquisition Records: Updated item (see question 3). Transitory and Intermediary Records: Updated FAQs (see question 4). VerDate Sep<11>2014 20:57 Dec 20, 2017 Jkt 244001 PO 00000 Frm 00053 Fmt 4703 Sfmt 4703 E:\FR\FM\21DEN1.SGM 21DEN1 DAA–GRS–2015–0006 DAA–GRS–2017–0010 DAA–GRS–2017–0008 DAA–GRS–2017–0009 DAA–GRS–2017–0012 Federal Register / Vol. 82, No. 244 / Thursday, December 21, 2017 / Notices What changes did we make to GRS 2.1? We expanded items 050 and 051 to include mandatory job applicant drug testing records. What changes did you make to the GRS 5.2 FAQs? We added new questions 7 and 8 in response to questions raised by users. We also corrected a typo. ‘‘May not be destroyed until 90 days after submission of a notification to NARA’’ in question 12 (question 10 in the earlier version) now reads ‘‘may not be destroyed until 60 days after submission of a notification to NARA.’’ 60631 What GRS items does GRS Transmittal 29 rescind? Many old GRS items are superseded by new GRS items. A few old items, however, have outlived their usefulness and cannot be crosswalked to new items. The table below lists old items rescinded by GRS Transmittal 29. GRS Item Title Reason 1 ........... 21a1 .... 1 ........... 22 ........ Employee Medical Folders: Transferred employees. Employee Health Statistics .................... 3 ........... 17 ........ 16 ......... 5 .......... 16 ......... 11 ........ Information Resources Triennial Review Files. 16 ......... 14f2 ..... Management Control Records—Review files—Copies maintained by other offices as internal reviews. Was simply a filing/handling instruction and never had an associated disposition authority. The instruction is now a Note appended to GRS 2.7, item 060. Both the Bureau of Labor Statistics and the Occupational Safety and Health Administration confirmed these agency reports are no longer collected. The Small and Disadvantaged Business Utilization program terminated in 2015. The records are no longer being created. Item authorized periodic disposal of system data after long-term records were downloaded and safeguarded. Such data is now covered under 5.1, item 020. Item was added to the GRS in 1987 to comply with regulations issued in response to the Brooks Act of 1985. The Information Technology Management Reform Act of 1996 repealed this authority, ending the reviews. Item described non-record reference copies, which do not need to be scheduled. Small and Disadvantaged Business Utilization Files. Project Control Files .............................. Management NARA’s website at http:// www.archives.gov/records-mgmt/grs/ trs29-sch-only.pdf. ACTION: How do I cite new GRS items? When you send records to an FRC for storage, you should cite the records’ legal authority—the ‘‘DAA’’ number—in the ‘‘Disposition Authority’’ column of the table. For informational purposes, please include schedule and item number. For example, ‘‘DAA–GRS– 2013–0001–0004 (GRS 4.3, item 020).’’ daltland on DSKBBV9HB2PROD with NOTICES Rescinded items are shown in context of their schedules in the old-to-new crosswalk. Whom do I contact for further information? SUMMARY: Do I have to take any action to implement these GRS changes? NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. How do I get copies of the new GRS? You can download the complete current GRS, in PDF format, from VerDate Sep<11>2014 20:57 Dec 20, 2017 Jkt 244001 Writing and maintaining the GRS is the responsibility of the GRS Team. You may contact the team with general questions about the GRS at GRS_Team@ nara.gov. This team is part of Records Management Services in the National Records Management Program of the Office of the Chief Records Officer at NARA. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal. A list of the appraisal and scheduling work group and regional contacts is on the NARA website at http://www.archives.gov/ records-mgmt/appraisal/index.html. David S. Ferriero, Archivist of the United States. [FR Doc. 2017–27462 Filed 12–20–17; 8:45 am] BILLING CODE 7515–01–P NATIONAL SCIENCE FOUNDATION RIN 3145–AA58 Notice on Penalty Inflation Adjustments for Civil Monetary Penalties AGENCY: PO 00000 National Science Foundation. Frm 00054 Fmt 4703 Sfmt 4703 Notice announcing updated penalty inflation adjustments for civil monetary penalties for 2018. The National Science Foundation (NSF or Foundation) is providing notice of its adjusted maximum civil monetary penalties, effective January 15, 2018. These adjustments are required by the Federal Civil Penalties Inflation Adjustment Act Improvements Act of 2015. FOR FURTHER INFORMATION CONTACT: Bijan Gilanshah, Assistant General Counsel, Office of the General Counsel, National Science Foundation, 2415 Eisenhower Avenue, Alexandria, VA 22314. Telephone: 703–292–5055. SUPPLEMENTARY INFORMATION: On June 27, 2016, NSF published an interim final rule amending its regulations to adjust, for inflation, the maximum civil monetary penalties that may be imposed for violations of the Antarctic Conservation Act of 1978 (ACA), as amended, 16 U.S.C. 2401 et seq., and the Program Fraud Civil Remedies Act of 1986 (PFCRA), 31 U.S.C. 3801, et seq. These adjustments are required by the 2015 Act. The 2015 Act also requires agencies to make subsequent annual adjustments for inflation. Pursuant to OMB guidance dated December 15, 2017, the cost-of-living adjustment multiplier for 2018 is 1.02041. Accordingly, the 2018 annual inflation adjustments for the maximum penalties under the ACA are $16,853 ($16,516 × 1.02041) for violations and $28,520 ($27,950 × 1.02041) for knowing violations of the ACA. Finally, the 2018 E:\FR\FM\21DEN1.SGM 21DEN1

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[Federal Register Volume 82, Number 244 (Thursday, December 21, 2017)]
[Notices]
[Pages 60630-60631]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-27462]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2018-010]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 29

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 29.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing a new set of General Records Schedules (GRS) 
via GRS Transmittal 29. The GRS provides mandatory disposition 
instructions for administrative records common to several or all 
Federal agencies. Transmittal 29 announces changes we have made to the 
GRS since we published Transmittal 28 in July. We are concurrently 
disseminating Transmittal 29 (the memo and the accompanying records 
schedules and documents) directly to each agency's records management 
official and have also posted it on NARA's website.

DATES: This transmittal is effective December 21, 2017.

ADDRESSES: You can find this transmittal on NARA's website at http://www.archives.gov/records-mgmt/grs/grs-trs29.pdf. You can download the 
complete current GRS, in PDF format, from NARA's website at http://www.archives.gov/records-mgmt/grs/trs29-sch-only.pdf.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Kimberly Keravuori, 
External Policy Program Manager, by email at 
[email protected] or by telephone at 301-837-3151.
    Writing and maintaining the GRS is the GRS Team's responsibility. 
This team is part of Records Management Services in the National 
Records Management Program, Office of the Chief Records Officer at 
NARA. You may contact NARA's GRS Team with general questions about the 
GRS at [email protected].
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal and the revised portions of the GRS. You 
may access a list of the appraisal and scheduling work group and 
regional contacts on our website at http://www.archives.gov/records-mgmt/appraisal/index.html.

SUPPLEMENTARY INFORMATION: GRS Transmittal 29 announces changes to the 
General Records Schedules (GRS) made since NARA published GRS 
Transmittal 28 in July 2017. The GRS provide mandatory disposition 
instructions for records common to several or all Federal agencies. 
With Transmittal 29, we come to the end of our five-year plan to 
completely rewrite the GRS dating from the 1940s and updated piecemeal 
over the succeeding decades. All the old items are now superseded or, 
in some case, rescinded.
    Transmittal 29 includes only schedules newly issued or updated 
since the last transmittal and those schedules' associated new-to-old 
crosswalks and FAQs. This means that many current GRS schedules are not 
included in this Transmittal.
    You can find all schedules (in Word, PDF, and CSV formats), 
crosswalks and FAQs for all schedules, and FAQs about the whole GRS at 
http://www.archives.gov/records-mgmt/grs.html. At the same location, 
you can also find the entire GRS (just schedules--no crosswalks or 
FAQs) in a single document.

What changes does this transmittal make to the GRS?

    GRS Transmittal 29 publishes five new schedules:

GRS 1.3 Budgeting Records...............  DAA-GRS-2015-0006
GRS 2.7 Employee Health and Safety        DAA-GRS-2017-0010
 Records.
GRS 5.7 Agency Accountability Records...  DAA-GRS-2017-0008
GRS 6.3 Information Technology Records..  DAA-GRS-2017-0009
GRS 6.6 Rulemaking Records..............  DAA-GRS-2017-0012
 

    This transmittal also publishes two updates:

GRS 2.1 Employee Acquisition Records:     ..............................
 Updated item (see question 3).
GRS 5.2 Transitory and Intermediary       ..............................
 Records: Updated FAQs (see question 4).
 


[[Page 60631]]

What changes did we make to GRS 2.1?

    We expanded items 050 and 051 to include mandatory job applicant 
drug testing records.

What changes did you make to the GRS 5.2 FAQs?

    We added new questions 7 and 8 in response to questions raised by 
users. We also corrected a typo. ``May not be destroyed until 90 days 
after submission of a notification to NARA'' in question 12 (question 
10 in the earlier version) now reads ``may not be destroyed until 60 
days after submission of a notification to NARA.''

What GRS items does GRS Transmittal 29 rescind?

    Many old GRS items are superseded by new GRS items. A few old 
items, however, have outlived their usefulness and cannot be 
crosswalked to new items. The table below lists old items rescinded by 
GRS Transmittal 29.

------------------------------------------------------------------------
     GRS            Item             Title                Reason
------------------------------------------------------------------------
1............  21a1.........  Employee Medical    Was simply a filing/
                               Folders:            handling instruction
                               Transferred         and never had an
                               employees.          associated
                                                   disposition
                                                   authority. The
                                                   instruction is now a
                                                   Note appended to GRS
                                                   2.7, item 060.
1............  22...........  Employee Health     Both the Bureau of
                               Statistics.         Labor Statistics and
                                                   the Occupational
                                                   Safety and Health
                                                   Administration
                                                   confirmed these
                                                   agency reports are no
                                                   longer collected.
3............  17...........  Small and           The Small and
                               Disadvantaged       Disadvantaged
                               Business            Business Utilization
                               Utilization Files.  program terminated in
                                                   2015. The records are
                                                   no longer being
                                                   created.
16...........  5............  Project Control     Item authorized
                               Files.              periodic disposal of
                                                   system data after
                                                   long-term records
                                                   were downloaded and
                                                   safeguarded. Such
                                                   data is now covered
                                                   under 5.1, item 020.
16...........  11...........  Information         Item was added to the
                               Resources           GRS in 1987 to comply
                               Management          with regulations
                               Triennial Review    issued in response to
                               Files.              the Brooks Act of
                                                   1985. The Information
                                                   Technology Management
                                                   Reform Act of 1996
                                                   repealed this
                                                   authority, ending the
                                                   reviews.
16...........  14f2.........  Management Control  Item described non-
                               Records--Review     record reference
                               files--Copies       copies, which do not
                               maintained by       need to be scheduled.
                               other offices as
                               internal reviews.
------------------------------------------------------------------------

    Rescinded items are shown in context of their schedules in the old-
to-new crosswalk.

How do I cite new GRS items?

    When you send records to an FRC for storage, you should cite the 
records' legal authority--the ``DAA'' number--in the ``Disposition 
Authority'' column of the table. For informational purposes, please 
include schedule and item number. For example, ``DAA-GRS-2013-0001-0004 
(GRS 4.3, item 020).''

Do I have to take any action to implement these GRS changes?

    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal.
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

How do I get copies of the new GRS?

    You can download the complete current GRS, in PDF format, from 
NARA's website at http://www.archives.gov/records-mgmt/grs/trs29-sch-only.pdf.

Whom do I contact for further information?

    Writing and maintaining the GRS is the responsibility of the GRS 
Team. You may contact the team with general questions about the GRS at 
[email protected]. This team is part of Records Management Services in 
the National Records Management Program of the Office of the Chief 
Records Officer at NARA.
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal. A list of the appraisal and scheduling 
work group and regional contacts is on the NARA website at http://www.archives.gov/records-mgmt/appraisal/index.html.

David S. Ferriero,
Archivist of the United States.
[FR Doc. 2017-27462 Filed 12-20-17; 8:45 am]
 BILLING CODE 7515-01-P