Records Management; General Records Schedule (GRS); GRS Transmittal 28, 33518-33520 [2017-15250]

Download as PDF 33518 Federal Register / Vol. 82, No. 138 / Thursday, July 20, 2017 / Notices Response, Compensation and Liability Act (‘‘CERCLA’’), 42 U.S.C. 9601–9675, and similar state laws, for costs incurred and to be incurred by the Governments in connection with certain sites, and for natural resource damages and costs of assessment at or in connection with certain sites. The sites included in the settlement are: asabaliauskas on DSKBBXCHB2PROD with NOTICES (1) The 5-acre portion of the Former American Zinc, Lead and Smelting Company Site or AZLS in Montgomery County, Kansas also referred to as the ‘‘Caney Parcel’’ or the ‘‘Caney Repository’’ that was previously owned by Gold Fields Mining, LLC. (2) The Anderson-Calhoun Mine and Mill Superfund Site in Stevens County, Washington. (3) The ASARCO Taylor Springs Superfund Site in Montgomery County, Illinois. (4) The Bautsch Gray Mine Superfund Site in Jo Daviess County, Illinois. (5) The Caney Residential Yards Site in Montgomery County, Kansas. (6) The Carpenter-Snow Creek Mining District Superfund Site in Cascade County, Montana. (7) The Cherokee County Superfund Site in Cherokee County, Kansas. (8) The East La Harpe Smelter Site in Allen County, Kansas. (9) The Grandview Mine and Mill Superfund Site in Pend Oreille County, Washington. (10) The Jasper County Superfund Site in Jasper County, Missouri, also known as the Oronogo/Duenweg Mining Belt Site. (11) The Klondyke Tailings Removal Site in Graham County, Arizona. (12) The Old American Zinc Plant Superfund Site in St. Clair County, Illinois. (13) The Tar Creek Superfund Site in Ottawa County, Oklahoma. The Settlement Agreement includes payments for the above Sites as described therein and certain covenants not to sue under Sections 106 and 107 of CERCLA, 42 U.S.C. 9606 or 9607, and Section 70003 of RCRA, 42 U.S.C. 6973 with respect to the above referenced Sites. The publication of this notice opens a period for public comment on the Settlement Agreement. Comments should be addressed to the Assistant Attorney General, Environment and Natural Resources Division, and should refer to In re Peabody Energy Corporation, DOJ No. 90–11–3–11582. All comments must be submitted so that they are received by no later than 30 days after the date of publication in the Federal Register. Comments may be submitted either by email or by mail: To submit comments: Send them to: By email ......... pubcomment-ees.enrd@ usdoj.gov. VerDate Sep<11>2014 18:50 Jul 19, 2017 Jkt 241001 To submit comments: Send them to: By mail ........... Assistant Attorney General, U.S. DOJ—ENRD, P.O. Box 7611, Washington, DC 20044–7611. Under Section 7003(d) of RCRA, a commenter may request an opportunity for a public meeting in the affected area. During the public comment period, the Settlement Agreement may be examined and downloaded at this Justice Department Web site: http:// www.justice.gov/enrd/consent-decrees. We will provide a paper copy of the Settlement Agreement upon written request and payment of reproduction costs. Please mail your request and payment to: Consent Decree Library, U.S. DOJ—ENRD, P.O. Box 7611, Washington, DC 20044–7611. Please enclose a check or money order for $ 7.75 (25 cents per page reproduction cost) payable to the United States Treasury. Susan M. Akers, Assistant Section Chief, Environmental Enforcement Section, Environment and Natural Resources Division. [FR Doc. 2017–15199 Filed 7–19–17; 8:45 am] BILLING CODE 4410–15–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2017–055] Records Management; General Records Schedule (GRS); GRS Transmittal 28 National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 28. AGENCY: NARA is issuing a new set of General Records Schedules (GRS) via GRS Transmittal 28. The GRS provides mandatory disposition instructions for administrative records common to several or all Federal agencies. Transmittal 28 announces changes we have made to the GRS since we published Transmittal 27 in January. We are concurrently disseminating Transmittal 28 (the memo and the accompanying records schedules and documents) directly to each agency’s records management official and have also posted it on NARA’s Web site. DATES: This transmittal is effective the date it publishes in the Federal Register. SUMMARY: You can find this transmittal on NARA’s Web site at ADDRESSES: PO 00000 Frm 00043 Fmt 4703 Sfmt 4703 http://www.archives.gov/records-mgmt/ grs/. You can download the complete current GRS, in PDF format, from NARA’s Web site at http:// www.archives.gov/records-mgmt/ grs.html. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to obtain paper copies of the GRS, contact Kimberly Keravuori, External Policy Program Manager, by email at regulation_comments@nara.gov or by telephone at 301.837.3151. Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Services in the National Records Management Program, Office of the Chief Records Officer at NARA. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of the appraisal and scheduling work group and regional contacts on our Web site at http://www.archives.gov/ records-mgmt/appraisal/index.html. SUPPLEMENTARY INFORMATION: GRS Transmittal 28 announces changes to the General Records Schedules (GRS) made since NARA published GRS Transmittal 27 in January 2017. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies. We are nearing the end of our five-year plan to completely rewrite the GRS. With Transmittal 28, 92% of old items are now superseded. Transmittal 28 includes only schedules newly issued or updated since the last transmittal, those schedules’ associated new-to-old crosswalks and FAQs, an update to the FAQs for GRS 6.1 (but not schedule 6.1 itself, which remains unchanged), and an update to the FAQs about Flexible Dispositions. This means that many current GRS schedules are not included in this Transmittal. This means that many current GRS schedules are not included in this Transmittal. You can find all schedules (in Word, PDF, and CSV formats), crosswalks and FAQs for all schedules, and FAQs about the whole GRS at http://www.archives.gov/records-mgmt/ grs.html. At the same location, you can also find the entire GRS (just schedules—no crosswalks or FAQs) in a single document (https: // www.archives.gov/files/records-mgmt/ grs/trs28-sch-only.pdf). E:\FR\FM\20JYN1.SGM 20JYN1 Federal Register / Vol. 82, No. 138 / Thursday, July 20, 2017 / Notices 33519 What changes does this transmittal make to the GRS? GRS Transmittal 28 publishes nine new schedules: GRS GRS GRS GRS GRS GRS GRS GRS GRS 2.1 2.2 2.3 2.4 5.1 5.2 5.6 5.8 6.5 Employee Acquisition Records .......................................................................................................................... Employee Management Records ...................................................................................................................... Employee Relations Records ............................................................................................................................ Employee Compensation and Benefits Records .............................................................................................. Common Office Records ................................................................................................................................... Transitory and Intermediary Records ................................................................................................................ Security Records ............................................................................................................................................... Administrative Help Desk Records .................................................................................................................... Public Customer Service Records .................................................................................................................... It also publishes a new item in one schedule: GRS 1.1, Financial Management and Reporting Records (see question 3). In addition, it supersedes in its entirety GRS 4.3, Input Records, Output Records, and Electronic Copies (see question 4). This transmittal also includes an updated table of contents that shows some alterations to the previously published schedule titles. Research led us to conclude that it is not possible at this time to write a GRS for legal records, so the number assigned to that anticipated schedule—GRS 6.3—has been assigned instead to Information Technology Records. A new schedule for rulemaking records is GRS 6.6. Both 6.3 and 6.6 should be published in Transmittal 29. This transmittal publishes a revised Frequently Asked Questions (FAQs) for GRS 6.1. The revisions include adding new GRS citations where appropriate; removing unnecessary references to some CFR citations in Q3; clarifying Q4 text; clarifying culling in Q22; and clarifying how to report calendars, appointments, tasks, chat transcripts, and other communications on NA–1005 in Q27. Finally, this transmittal publishes updated FAQs on Flexible Dispositions, adding a new Q6 about batching records for disposal. How has GRS 1.1 changed? How might these changes affect my agency? We added one new item (080) to cover administrative claims made by or against the Federal Government. We also added three new questions to the GRS 1.1 FAQs concerning travel receipts scanned into e-systems (question 9), audit records (question 16) and use of item 080 (question 18). Why did you delete GRS 4.3? We deleted GRS 4.3, Input Records, Output Records, and Electronic Copies, because we have superseded its seven items with two new items in GRS 5.1 DAA–GRS–2014–0002 DAA–GRS–2017–0007 DAA–GRS–2015–0007 DAA–GRS–2016–0015 DAA–GRS–2016–0016 DAA–GRS–2017–0003 DAA–GRS–2017–0006 DAA–GRS–2017–0001 DAA–GRS–2017–0002 and 5.2. We superseded GRS 4.3, item 040, Non-recordkeeping copies of electronic records, with the closely parallel and identically titled GRS 5.1, item 020. We moved it to 5.1 to place it in context with other common office records. The new item is media-neutral. We superseded GRS 4.3, items 010, 011, 020, 030, 031, and 040 with GRS 5.2, item 020, Intermediary records. We found we could gather records of various formats from various sources into a single unit by recognizing this unifying trait: They are stopping points en route to a final record scheduled elsewhere. What GRS items does GRS Transmittal 28 rescind? Many old GRS items are superseded by new GRS items. A few old items, however, have outlived their usefulness and cannot be crosswalked to new items. The table below lists old items newly rescinded by GRS Transmittal 28. Item Title Reason 1 ........ 1a ...... 1 ........ 2a ...... 2b 6 ........ 7a1 .... Official Personnel Folders: Transferred employees. Service Record Cards ............................. Was simply a filing/handling instruction and never had an associated disposition authority. The Service Record Card (SF 7) became obsolete in 1994. 1 ........ 1 ........ Employee Record Cards ......................... Position Classification Standards Files ... 1 ........ 7a2b .. The Employee Record Card (SF 7b) became obsolete in 1993. Non-record technical reference in all agencies but OPM, where they are mission records. No longer exist in the electronic world. If on paper, they are non-record duplicates. 1 1 1 1 asabaliauskas on DSKBBXCHB2PROD with NOTICES GRS ........ ........ ........ ........ 7c1 .... 7c2 .... 11 ...... 13 ...... 1 1 1 1 ........ ........ ........ ........ 25b 25e 33d 33h .... .... .... .... 1 ........ 35b1 .. 2 ........ 1a ...... 2 ........ 2 ........ VerDate Sep<11>2014 Position Classification Standards Review Files. Classification survey reports .................... Inspection, audit, and survey files Position Identification Strips .................... Incentive Awards Program Reports ......... Copies of EEO Complaint Case Files ..... Employee Housing Requests .................. Test Material Stock Control ..................... Letters to Applicants Denying Transfer of Eligibility. Health benefits denied, appealed to OPM for reconsideration: Appeal successful—benefits granted. Pay record for each employee as maintained in an electronic data base. Noncurrent Payroll Files .......................... 19:42 Jul 19, 2017 Jkt 241001 PO 00000 Frm 00044 OPM believes these records no longer exist. These records no longer exist. Agencies are no longer required to complete OPM Form 1465. Instead, OPM extracts data from the Enterprise Human Resources Integration-Statistical Data Mart to report Government-wide data on cash and time-off awards. These are non-record duplicates. Item does not appear to be in use. Blank unused forms are not records. OPM Form 4896 is obsolete and the entire work process no longer exists. Replaced by GRS 2.4, item 110. Like the old item, the new item instructs about filing, not disposition. As a result, it cannot be entered into ERA so cannot supersede the old. The old item must therefore be rescinded. Item was not a disposition instruction but rather an instruction to make sure the current record is full and correct. Item authorized periodic disposal of system data after long-term records were downloaded and safeguarded. Such data is now covered under 5.1, item 020. Fmt 4703 Sfmt 4703 E:\FR\FM\20JYN1.SGM 20JYN1 33520 Federal Register / Vol. 82, No. 138 / Thursday, July 20, 2017 / Notices GRS Item Title Reason 2 ........ 14a .... 14b .... 14c 23b .... 1b ...... Savings Bond Purchase Files ................. Paper savings bond purchase via payroll deduction was discontinued in 2010. Payroll deductions under the current TreasuryDirect e-system are covered in GRS 2.4, item 010. Electronic payroll processing means these records no longer exist. Item is not a disposition instruction. It tells agencies to submit a schedule for records. Now handled via a note in GRS 5.1, item 030. 2 ........ 26 ...... Payroll Change Files: all other files ......... Internal agency committees related to an agency’s mission. Rescinded items are shown in context of their schedules in the old-to-new crosswalk. How do I cite new GRS items? analyst with whom your agency normally works for support in carrying out this transmittal. A list of the appraisal and scheduling work group and regional contacts is on the NARA Web site at http://www.archives.gov/ records-mgmt/appraisal/index.html. When you send records to an FRC for storage, you should cite the records’ legal authority—the ‘‘DAA’’ number—in the ‘‘Disposition Authority’’ column of the table. For informational purposes, please include schedule and item number. For example, ‘‘DAA–GRS– 2013–0001–0004 (GRS 4.3, item 020).’’ David S. Ferriero, Archivist of the United States. Do I have to take any action to implement these GRS changes? NATIONAL ARCHIVES AND RECORDS ADMINISTRATION NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. How do I get copies of the new GRS? You can download the complete current GRS, in PDF format, from NARA’s Web site at http:// www.archives.gov/records-mgmt/ grs.html. asabaliauskas on DSKBBXCHB2PROD with NOTICES Whom do I contact for further information? 19:42 Jul 19, 2017 Jkt 241001 BILLING CODE 7515–01–P [NARA–2017–056] Agency Information Collection Activities: Proposed Collection; Comment Request National Archives and Records Administration (NARA). ACTION: Notice of proposed extension request. AGENCY: NARA proposes to request an extension from the Office of Management and Budget (OMB) of approval to use a voluntary survey of visitors to the Public Vaults located at the National Archives in Washington, DC. We use this information to determine how the various components of the Public Vaults affect visitors’ level of satisfaction with the Public Vaults and how effectively the venue communicates to them that records matter. And we use it to make changes that improve the overall visitor experience. We invite you to comment on this proposed information collection. DATES: We must receive written comments on or before September 18, 2017. SUMMARY: Send comments to Paperwork Reduction Act Comments (MP), Room 4100; National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740– 6001, fax them to 301–837–0319, or email them to tamee.fechhelm@ nara.gov. ADDRESSES: Writing and maintaining the GRS is the responsibility of the GRS Team. You may contact the team with general questions about the GRS at GRS_Team@ nara.gov. This team is part of Records Management Services in the National Records Management Program of the Office of the Chief Records Officer at NARA. Your agency’s records officer may contact the NARA appraiser or records VerDate Sep<11>2014 [FR Doc. 2017–15250 Filed 7–19–17; 8:45 am] FOR FURTHER INFORMATION CONTACT: Contact Tamee Fechhelm by telephone at 301–837–1694 or email at tamee.fechhelm@nara.gov with requests PO 00000 Frm 00045 Fmt 4703 Sfmt 4703 for additional information or copies of the proposed information collection and supporting statement. Pursuant to the Paperwork Reduction Act of 1995 (Public Law 104–13), NARA invites the public and other Federal agencies to comment on proposed information collections. The comments and suggestions should address one or more of the following points: (a) Whether the proposed information collection is necessary for NARA to properly perform its functions; (b) our estimate of the burden of the proposed information collection and its accuracy; (c) ways we could enhance the quality, utility, and clarity of the information we collect; (d) ways we could minimize the burden on respondents of collecting the information, including through information technology; and (e) whether this collection affects small businesses. We will summarize any comments you submit and include the summary in our request for OMB approval. All comments will become a matter of public record. In this notice, we solicit comments concerning the following information collection: Title: National Archives Public Vaults Survey. OMB number: 3095–0062. Agency form number: N/A. Type of review: Regular. Affected public: Individuals who visit the National Archives’ Public Vaults in Washington, DC. Estimated number of respondents: 1,050. Estimated time per response: 10 minutes. Frequency of response: On occasion (when an individual visits the Public Vaults in Washington, DC). Estimated total annual burden hours: 175 hours. Abstract: The information collection is prescribed by EO 12862 issued September 11, 1993, which requires Federal agencies to survey their customers concerning customer service. The general purpose of this voluntary data collection is to measure customer satisfaction with the Public Vaults and SUPPLEMENTARY INFORMATION: E:\FR\FM\20JYN1.SGM 20JYN1

Agencies

[Federal Register Volume 82, Number 138 (Thursday, July 20, 2017)]
[Notices]
[Pages 33518-33520]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-15250]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-055]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 28

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 28.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing a new set of General Records Schedules (GRS) 
via GRS Transmittal 28. The GRS provides mandatory disposition 
instructions for administrative records common to several or all 
Federal agencies. Transmittal 28 announces changes we have made to the 
GRS since we published Transmittal 27 in January. We are concurrently 
disseminating Transmittal 28 (the memo and the accompanying records 
schedules and documents) directly to each agency's records management 
official and have also posted it on NARA's Web site.

DATES: This transmittal is effective the date it publishes in the 
Federal Register.

ADDRESSES: You can find this transmittal on NARA's Web site at http://www.archives.gov/records-mgmt/grs/. You can download the complete 
current GRS, in PDF format, from NARA's Web site at http://www.archives.gov/records-mgmt/grs.html.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Kimberly Keravuori, 
External Policy Program Manager, by email at 
regulation_comments@nara.gov or by telephone at 301.837.3151.
    Writing and maintaining the GRS is the GRS Team's responsibility. 
This team is part of Records Management Services in the National 
Records Management Program, Office of the Chief Records Officer at 
NARA. You may contact NARA's GRS Team with general questions about the 
GRS at GRS_Team@nara.gov.
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal and the revised portions of the GRS. You 
may access a list of the appraisal and scheduling work group and 
regional contacts on our Web site at http://www.archives.gov/records-mgmt/appraisal/index.html.

SUPPLEMENTARY INFORMATION: GRS Transmittal 28 announces changes to the 
General Records Schedules (GRS) made since NARA published GRS 
Transmittal 27 in January 2017. The GRS provide mandatory disposition 
instructions for records common to several or all Federal agencies. We 
are nearing the end of our five-year plan to completely rewrite the 
GRS. With Transmittal 28, 92% of old items are now superseded.
    Transmittal 28 includes only schedules newly issued or updated 
since the last transmittal, those schedules' associated new-to-old 
crosswalks and FAQs, an update to the FAQs for GRS 6.1 (but not 
schedule 6.1 itself, which remains unchanged), and an update to the 
FAQs about Flexible Dispositions. This means that many current GRS 
schedules are not included in this Transmittal.
    This means that many current GRS schedules are not included in this 
Transmittal. You can find all schedules (in Word, PDF, and CSV 
formats), crosswalks and FAQs for all schedules, and FAQs about the 
whole GRS at http://www.archives.gov/records-mgmt/grs.html. At the same 
location, you can also find the entire GRS (just schedules--no 
crosswalks or FAQs) in a single document (https: //www.archives.gov/files/records-mgmt/grs/trs28-sch-only.pdf).

[[Page 33519]]

What changes does this transmittal make to the GRS?

    GRS Transmittal 28 publishes nine new schedules:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
GRS 2.1 Employee Acquisition         DAA-GRS-2014-0002
 Records.
GRS 2.2 Employee Management Records  DAA-GRS-2017-0007
GRS 2.3 Employee Relations Records.  DAA-GRS-2015-0007
GRS 2.4 Employee Compensation and    DAA-GRS-2016-0015
 Benefits Records.
GRS 5.1 Common Office Records......  DAA-GRS-2016-0016
GRS 5.2 Transitory and Intermediary  DAA-GRS-2017-0003
 Records.
GRS 5.6 Security Records...........  DAA-GRS-2017-0006
GRS 5.8 Administrative Help Desk     DAA-GRS-2017-0001
 Records.
GRS 6.5 Public Customer Service      DAA-GRS-2017-0002
 Records.
------------------------------------------------------------------------

    It also publishes a new item in one schedule: GRS 1.1, Financial 
Management and Reporting Records (see question 3). In addition, it 
supersedes in its entirety GRS 4.3, Input Records, Output Records, and 
Electronic Copies (see question 4).
    This transmittal also includes an updated table of contents that 
shows some alterations to the previously published schedule titles. 
Research led us to conclude that it is not possible at this time to 
write a GRS for legal records, so the number assigned to that 
anticipated schedule--GRS 6.3--has been assigned instead to Information 
Technology Records. A new schedule for rulemaking records is GRS 6.6. 
Both 6.3 and 6.6 should be published in Transmittal 29.
    This transmittal publishes a revised Frequently Asked Questions 
(FAQs) for GRS 6.1. The revisions include adding new GRS citations 
where appropriate; removing unnecessary references to some CFR 
citations in Q3; clarifying Q4 text; clarifying culling in Q22; and 
clarifying how to report calendars, appointments, tasks, chat 
transcripts, and other communications on NA-1005 in Q27. Finally, this 
transmittal publishes updated FAQs on Flexible Dispositions, adding a 
new Q6 about batching records for disposal.

How has GRS 1.1 changed? How might these changes affect my agency?

    We added one new item (080) to cover administrative claims made by 
or against the Federal Government. We also added three new questions to 
the GRS 1.1 FAQs concerning travel receipts scanned into e-systems 
(question 9), audit records (question 16) and use of item 080 (question 
18).

Why did you delete GRS 4.3?

    We deleted GRS 4.3, Input Records, Output Records, and Electronic 
Copies, because we have superseded its seven items with two new items 
in GRS 5.1 and 5.2. We superseded GRS 4.3, item 040, Non-recordkeeping 
copies of electronic records, with the closely parallel and identically 
titled GRS 5.1, item 020. We moved it to 5.1 to place it in context 
with other common office records. The new item is media-neutral. We 
superseded GRS 4.3, items 010, 011, 020, 030, 031, and 040 with GRS 
5.2, item 020, Intermediary records. We found we could gather records 
of various formats from various sources into a single unit by 
recognizing this unifying trait: They are stopping points en route to a 
final record scheduled elsewhere.

What GRS items does GRS Transmittal 28 rescind?

    Many old GRS items are superseded by new GRS items. A few old 
items, however, have outlived their usefulness and cannot be 
crosswalked to new items. The table below lists old items newly 
rescinded by GRS Transmittal 28.

------------------------------------------------------------------------
     GRS          Item             Title                  Reason
------------------------------------------------------------------------
1...........  1a..........  Official Personnel   Was simply a filing/
                             Folders:             handling instruction
                             Transferred          and never had an
                             employees.           associated disposition
                                                  authority.
1...........  2a..........  Service Record       The Service Record Card
              2b..........   Cards.               (SF 7) became obsolete
                                                  in 1994.
1...........  6...........  Employee Record      The Employee Record
                             Cards.               Card (SF 7b) became
                                                  obsolete in 1993.
1...........  7a1.........  Position             Non-record technical
                             Classification       reference in all
                             Standards Files.     agencies but OPM,
                                                  where they are mission
                                                  records.
1...........  7a2b........  Position             No longer exist in the
                             Classification       electronic world. If
                             Standards Review     on paper, they are non-
                             Files.               record duplicates.
1...........  7c1.........  Classification       OPM believes these
1...........  7c2.........   survey reports.      records no longer
                            Inspection, audit,    exist.
                             and survey files.
1...........  11..........  Position             These records no longer
                             Identification       exist.
                             Strips.
1...........  13..........  Incentive Awards     Agencies are no longer
                             Program Reports.     required to complete
                                                  OPM Form 1465.
                                                  Instead, OPM extracts
                                                  data from the
                                                  Enterprise Human
                                                  Resources Integration-
                                                  Statistical Data Mart
                                                  to report Government-
                                                  wide data on cash and
                                                  time-off awards.
1...........  25b.........  Copies of EEO        These are non-record
                             Complaint Case       duplicates.
                             Files.
1...........  25e.........  Employee Housing     Item does not appear to
                             Requests.            be in use.
1...........  33d.........  Test Material Stock  Blank unused forms are
                             Control.             not records.
1...........  33h.........  Letters to           OPM Form 4896 is
                             Applicants Denying   obsolete and the
                             Transfer of          entire work process no
                             Eligibility.         longer exists.
1...........  35b1........  Health benefits      Replaced by GRS 2.4,
                             denied, appealed     item 110. Like the old
                             to OPM for           item, the new item
                             reconsideration:     instructs about
                             Appeal successful--  filing, not
                             benefits granted.    disposition. As a
                                                  result, it cannot be
                                                  entered into ERA so
                                                  cannot supersede the
                                                  old. The old item must
                                                  therefore be
                                                  rescinded.
2...........  1a..........  Pay record for each  Item was not a
                             employee as          disposition
                             maintained in an     instruction but rather
                             electronic data      an instruction to make
                             base.                sure the current
                                                  record is full and
                                                  correct.
2...........  2...........  Noncurrent Payroll   Item authorized
                             Files.               periodic disposal of
                                                  system data after long-
                                                  term records were
                                                  downloaded and
                                                  safeguarded. Such data
                                                  is now covered under
                                                  5.1, item 020.

[[Page 33520]]

 
2...........  14a.........  Savings Bond         Paper savings bond
              14b.........   Purchase Files.      purchase via payroll
              14c.........                        deduction was
                                                  discontinued in 2010.
                                                  Payroll deductions
                                                  under the current
                                                  TreasuryDirect e-
                                                  system are covered in
                                                  GRS 2.4, item 010.
2...........  23b.........  Payroll Change       Electronic payroll
                             Files: all other     processing means these
                             files.               records no longer
                                                  exist.
26..........  1b..........  Internal agency      Item is not a
                             committees related   disposition
                             to an agency's       instruction. It tells
                             mission.             agencies to submit a
                                                  schedule for records.
                                                  Now handled via a note
                                                  in GRS 5.1, item 030.
------------------------------------------------------------------------

    Rescinded items are shown in context of their schedules in the old-
to-new crosswalk.

How do I cite new GRS items?

    When you send records to an FRC for storage, you should cite the 
records' legal authority--the ``DAA'' number--in the ``Disposition 
Authority'' column of the table. For informational purposes, please 
include schedule and item number. For example, ``DAA-GRS-2013-0001-0004 
(GRS 4.3, item 020).''

Do I have to take any action to implement these GRS changes?

    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal.
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

How do I get copies of the new GRS?

    You can download the complete current GRS, in PDF format, from 
NARA's Web site at http://www.archives.gov/records-mgmt/grs.html.

Whom do I contact for further information?

    Writing and maintaining the GRS is the responsibility of the GRS 
Team. You may contact the team with general questions about the GRS at 
GRS_Team@nara.gov. This team is part of Records Management Services in 
the National Records Management Program of the Office of the Chief 
Records Officer at NARA.
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal. A list of the appraisal and scheduling 
work group and regional contacts is on the NARA Web site at http://www.archives.gov/records-mgmt/appraisal/index.html.

David S. Ferriero,
Archivist of the United States.
[FR Doc. 2017-15250 Filed 7-19-17; 8:45 am]
 BILLING CODE 7515-01-P