Records Management; General Records Schedule (GRS); GRS Transmittal 28, 33518-33520 [2017-15250]
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33518
Federal Register / Vol. 82, No. 138 / Thursday, July 20, 2017 / Notices
Response, Compensation and Liability
Act (‘‘CERCLA’’), 42 U.S.C. 9601–9675,
and similar state laws, for costs incurred
and to be incurred by the Governments
in connection with certain sites, and for
natural resource damages and costs of
assessment at or in connection with
certain sites.
The sites included in the settlement
are:
asabaliauskas on DSKBBXCHB2PROD with NOTICES
(1) The 5-acre portion of the Former
American Zinc, Lead and Smelting Company
Site or AZLS in Montgomery County, Kansas
also referred to as the ‘‘Caney Parcel’’ or the
‘‘Caney Repository’’ that was previously
owned by Gold Fields Mining, LLC.
(2) The Anderson-Calhoun Mine and Mill
Superfund Site in Stevens County,
Washington.
(3) The ASARCO Taylor Springs
Superfund Site in Montgomery County,
Illinois.
(4) The Bautsch Gray Mine Superfund Site
in Jo Daviess County, Illinois.
(5) The Caney Residential Yards Site in
Montgomery County, Kansas.
(6) The Carpenter-Snow Creek Mining
District Superfund Site in Cascade County,
Montana.
(7) The Cherokee County Superfund Site in
Cherokee County, Kansas.
(8) The East La Harpe Smelter Site in Allen
County, Kansas.
(9) The Grandview Mine and Mill
Superfund Site in Pend Oreille County,
Washington.
(10) The Jasper County Superfund Site in
Jasper County, Missouri, also known as the
Oronogo/Duenweg Mining Belt Site.
(11) The Klondyke Tailings Removal Site
in Graham County, Arizona.
(12) The Old American Zinc Plant
Superfund Site in St. Clair County, Illinois.
(13) The Tar Creek Superfund Site in
Ottawa County, Oklahoma.
The Settlement Agreement includes
payments for the above Sites as
described therein and certain covenants
not to sue under Sections 106 and 107
of CERCLA, 42 U.S.C. 9606 or 9607, and
Section 70003 of RCRA, 42 U.S.C. 6973
with respect to the above referenced
Sites.
The publication of this notice opens
a period for public comment on the
Settlement Agreement. Comments
should be addressed to the Assistant
Attorney General, Environment and
Natural Resources Division, and should
refer to In re Peabody Energy
Corporation, DOJ No. 90–11–3–11582.
All comments must be submitted so that
they are received by no later than 30
days after the date of publication in the
Federal Register. Comments may be
submitted either by email or by mail:
To submit
comments:
Send them to:
By email .........
pubcomment-ees.enrd@
usdoj.gov.
VerDate Sep<11>2014
18:50 Jul 19, 2017
Jkt 241001
To submit
comments:
Send them to:
By mail ...........
Assistant Attorney General,
U.S. DOJ—ENRD, P.O.
Box 7611, Washington,
DC 20044–7611.
Under Section 7003(d) of RCRA, a
commenter may request an opportunity
for a public meeting in the affected area.
During the public comment period,
the Settlement Agreement may be
examined and downloaded at this
Justice Department Web site: https://
www.justice.gov/enrd/consent-decrees.
We will provide a paper copy of the
Settlement Agreement upon written
request and payment of reproduction
costs. Please mail your request and
payment to: Consent Decree Library,
U.S. DOJ—ENRD, P.O. Box 7611,
Washington, DC 20044–7611.
Please enclose a check or money order
for $ 7.75 (25 cents per page
reproduction cost) payable to the United
States Treasury.
Susan M. Akers,
Assistant Section Chief, Environmental
Enforcement Section, Environment and
Natural Resources Division.
[FR Doc. 2017–15199 Filed 7–19–17; 8:45 am]
BILLING CODE 4410–15–P
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
[NARA–2017–055]
Records Management; General
Records Schedule (GRS); GRS
Transmittal 28
National Archives and Records
Administration (NARA).
ACTION: Notice of new General Records
Schedule (GRS) Transmittal 28.
AGENCY:
NARA is issuing a new set of
General Records Schedules (GRS) via
GRS Transmittal 28. The GRS provides
mandatory disposition instructions for
administrative records common to
several or all Federal agencies.
Transmittal 28 announces changes we
have made to the GRS since we
published Transmittal 27 in January. We
are concurrently disseminating
Transmittal 28 (the memo and the
accompanying records schedules and
documents) directly to each agency’s
records management official and have
also posted it on NARA’s Web site.
DATES: This transmittal is effective the
date it publishes in the Federal
Register.
SUMMARY:
You can find this
transmittal on NARA’s Web site at
ADDRESSES:
PO 00000
Frm 00043
Fmt 4703
Sfmt 4703
https://www.archives.gov/records-mgmt/
grs/. You can download the complete
current GRS, in PDF format, from
NARA’s Web site at https://
www.archives.gov/records-mgmt/
grs.html.
FOR FURTHER INFORMATION CONTACT: For
more information about this notice or to
obtain paper copies of the GRS, contact
Kimberly Keravuori, External Policy
Program Manager, by email at
regulation_comments@nara.gov or by
telephone at 301.837.3151.
Writing and maintaining the GRS is
the GRS Team’s responsibility. This
team is part of Records Management
Services in the National Records
Management Program, Office of the
Chief Records Officer at NARA. You
may contact NARA’s GRS Team with
general questions about the GRS at
GRS_Team@nara.gov.
Your agency’s records officer may
contact the NARA appraiser or records
analyst with whom your agency
normally works for support in carrying
out this transmittal and the revised
portions of the GRS. You may access a
list of the appraisal and scheduling
work group and regional contacts on our
Web site at https://www.archives.gov/
records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS
Transmittal 28 announces changes to
the General Records Schedules (GRS)
made since NARA published GRS
Transmittal 27 in January 2017. The
GRS provide mandatory disposition
instructions for records common to
several or all Federal agencies. We are
nearing the end of our five-year plan to
completely rewrite the GRS. With
Transmittal 28, 92% of old items are
now superseded.
Transmittal 28 includes only
schedules newly issued or updated
since the last transmittal, those
schedules’ associated new-to-old
crosswalks and FAQs, an update to the
FAQs for GRS 6.1 (but not schedule 6.1
itself, which remains unchanged), and
an update to the FAQs about Flexible
Dispositions. This means that many
current GRS schedules are not included
in this Transmittal.
This means that many current GRS
schedules are not included in this
Transmittal. You can find all schedules
(in Word, PDF, and CSV formats),
crosswalks and FAQs for all schedules,
and FAQs about the whole GRS at
https://www.archives.gov/records-mgmt/
grs.html. At the same location, you can
also find the entire GRS (just
schedules—no crosswalks or FAQs) in a
single document (https: //
www.archives.gov/files/records-mgmt/
grs/trs28-sch-only.pdf).
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Federal Register / Vol. 82, No. 138 / Thursday, July 20, 2017 / Notices
33519
What changes does this transmittal
make to the GRS?
GRS Transmittal 28 publishes nine
new schedules:
GRS
GRS
GRS
GRS
GRS
GRS
GRS
GRS
GRS
2.1
2.2
2.3
2.4
5.1
5.2
5.6
5.8
6.5
Employee Acquisition Records ..........................................................................................................................
Employee Management Records ......................................................................................................................
Employee Relations Records ............................................................................................................................
Employee Compensation and Benefits Records ..............................................................................................
Common Office Records ...................................................................................................................................
Transitory and Intermediary Records ................................................................................................................
Security Records ...............................................................................................................................................
Administrative Help Desk Records ....................................................................................................................
Public Customer Service Records ....................................................................................................................
It also publishes a new item in one
schedule: GRS 1.1, Financial
Management and Reporting Records (see
question 3). In addition, it supersedes in
its entirety GRS 4.3, Input Records,
Output Records, and Electronic Copies
(see question 4).
This transmittal also includes an
updated table of contents that shows
some alterations to the previously
published schedule titles. Research led
us to conclude that it is not possible at
this time to write a GRS for legal
records, so the number assigned to that
anticipated schedule—GRS 6.3—has
been assigned instead to Information
Technology Records. A new schedule
for rulemaking records is GRS 6.6. Both
6.3 and 6.6 should be published in
Transmittal 29.
This transmittal publishes a revised
Frequently Asked Questions (FAQs) for
GRS 6.1. The revisions include adding
new GRS citations where appropriate;
removing unnecessary references to
some CFR citations in Q3; clarifying Q4
text; clarifying culling in Q22; and
clarifying how to report calendars,
appointments, tasks, chat transcripts,
and other communications on NA–1005
in Q27. Finally, this transmittal
publishes updated FAQs on Flexible
Dispositions, adding a new Q6 about
batching records for disposal.
How has GRS 1.1 changed? How might
these changes affect my agency?
We added one new item (080) to cover
administrative claims made by or
against the Federal Government. We
also added three new questions to the
GRS 1.1 FAQs concerning travel
receipts scanned into e-systems
(question 9), audit records (question 16)
and use of item 080 (question 18).
Why did you delete GRS 4.3?
We deleted GRS 4.3, Input Records,
Output Records, and Electronic Copies,
because we have superseded its seven
items with two new items in GRS 5.1
DAA–GRS–2014–0002
DAA–GRS–2017–0007
DAA–GRS–2015–0007
DAA–GRS–2016–0015
DAA–GRS–2016–0016
DAA–GRS–2017–0003
DAA–GRS–2017–0006
DAA–GRS–2017–0001
DAA–GRS–2017–0002
and 5.2. We superseded GRS 4.3, item
040, Non-recordkeeping copies of
electronic records, with the closely
parallel and identically titled GRS 5.1,
item 020. We moved it to 5.1 to place
it in context with other common office
records. The new item is media-neutral.
We superseded GRS 4.3, items 010, 011,
020, 030, 031, and 040 with GRS 5.2,
item 020, Intermediary records. We
found we could gather records of
various formats from various sources
into a single unit by recognizing this
unifying trait: They are stopping points
en route to a final record scheduled
elsewhere.
What GRS items does GRS Transmittal
28 rescind?
Many old GRS items are superseded
by new GRS items. A few old items,
however, have outlived their usefulness
and cannot be crosswalked to new
items. The table below lists old items
newly rescinded by GRS Transmittal 28.
Item
Title
Reason
1 ........
1a ......
1 ........
2a ......
2b
6 ........
7a1 ....
Official Personnel Folders: Transferred
employees.
Service Record Cards .............................
Was simply a filing/handling instruction and never had an associated disposition
authority.
The Service Record Card (SF 7) became obsolete in 1994.
1 ........
1 ........
Employee Record Cards .........................
Position Classification Standards Files ...
1 ........
7a2b ..
The Employee Record Card (SF 7b) became obsolete in 1993.
Non-record technical reference in all agencies but OPM, where they are mission
records.
No longer exist in the electronic world. If on paper, they are non-record duplicates.
1
1
1
1
asabaliauskas on DSKBBXCHB2PROD with NOTICES
GRS
........
........
........
........
7c1 ....
7c2 ....
11 ......
13 ......
1
1
1
1
........
........
........
........
25b
25e
33d
33h
....
....
....
....
1 ........
35b1 ..
2 ........
1a ......
2 ........
2 ........
VerDate Sep<11>2014
Position Classification Standards Review
Files.
Classification survey reports ....................
Inspection, audit, and survey files
Position Identification Strips ....................
Incentive Awards Program Reports .........
Copies of EEO Complaint Case Files .....
Employee Housing Requests ..................
Test Material Stock Control .....................
Letters to Applicants Denying Transfer of
Eligibility.
Health benefits denied, appealed to OPM
for reconsideration: Appeal successful—benefits granted.
Pay record for each employee as maintained in an electronic data base.
Noncurrent Payroll Files ..........................
19:42 Jul 19, 2017
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PO 00000
Frm 00044
OPM believes these records no longer exist.
These records no longer exist.
Agencies are no longer required to complete OPM Form 1465. Instead, OPM extracts data from the Enterprise Human Resources Integration-Statistical Data
Mart to report Government-wide data on cash and time-off awards.
These are non-record duplicates.
Item does not appear to be in use.
Blank unused forms are not records.
OPM Form 4896 is obsolete and the entire work process no longer exists.
Replaced by GRS 2.4, item 110. Like the old item, the new item instructs about filing, not disposition. As a result, it cannot be entered into ERA so cannot supersede the old. The old item must therefore be rescinded.
Item was not a disposition instruction but rather an instruction to make sure the
current record is full and correct.
Item authorized periodic disposal of system data after long-term records were
downloaded and safeguarded. Such data is now covered under 5.1, item 020.
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33520
Federal Register / Vol. 82, No. 138 / Thursday, July 20, 2017 / Notices
GRS
Item
Title
Reason
2 ........
14a ....
14b ....
14c
23b ....
1b ......
Savings Bond Purchase Files .................
Paper savings bond purchase via payroll deduction was discontinued in 2010.
Payroll deductions under the current TreasuryDirect e-system are covered in
GRS 2.4, item 010.
Electronic payroll processing means these records no longer exist.
Item is not a disposition instruction. It tells agencies to submit a schedule for
records. Now handled via a note in GRS 5.1, item 030.
2 ........
26 ......
Payroll Change Files: all other files .........
Internal agency committees related to an
agency’s mission.
Rescinded items are shown in context
of their schedules in the old-to-new
crosswalk.
How do I cite new GRS items?
analyst with whom your agency
normally works for support in carrying
out this transmittal. A list of the
appraisal and scheduling work group
and regional contacts is on the NARA
Web site at https://www.archives.gov/
records-mgmt/appraisal/.
When you send records to an FRC for
storage, you should cite the records’
legal authority—the ‘‘DAA’’ number—in
the ‘‘Disposition Authority’’ column of
the table. For informational purposes,
please include schedule and item
number. For example, ‘‘DAA–GRS–
2013–0001–0004 (GRS 4.3, item 020).’’
David S. Ferriero,
Archivist of the United States.
Do I have to take any action to
implement these GRS changes?
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
NARA regulations (36 CFR
1226.12(a)) require agencies to
disseminate GRS changes within six
months of receipt.
Per 36 CFR 1227.12(a)(1), you must
follow GRS dispositions that state they
must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have
an existing schedule that differs from a
new GRS item that does not require
being followed without exception, and
you wish to continue using your agencyspecific authority rather than the GRS
authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing
agency-specific authority but wish to
apply a retention period that differs
from that specified in the GRS, you
must submit a records schedule to
NARA for approval via the Electronic
Records Archives.
How do I get copies of the new GRS?
You can download the complete
current GRS, in PDF format, from
NARA’s Web site at https://
www.archives.gov/records-mgmt/
grs.html.
asabaliauskas on DSKBBXCHB2PROD with NOTICES
Whom do I contact for further
information?
19:42 Jul 19, 2017
Jkt 241001
BILLING CODE 7515–01–P
[NARA–2017–056]
Agency Information Collection
Activities: Proposed Collection;
Comment Request
National Archives and Records
Administration (NARA).
ACTION: Notice of proposed extension
request.
AGENCY:
NARA proposes to request an
extension from the Office of
Management and Budget (OMB) of
approval to use a voluntary survey of
visitors to the Public Vaults located at
the National Archives in Washington,
DC. We use this information to
determine how the various components
of the Public Vaults affect visitors’ level
of satisfaction with the Public Vaults
and how effectively the venue
communicates to them that records
matter. And we use it to make changes
that improve the overall visitor
experience. We invite you to comment
on this proposed information collection.
DATES: We must receive written
comments on or before September 18,
2017.
SUMMARY:
Send comments to
Paperwork Reduction Act Comments
(MP), Room 4100; National Archives
and Records Administration; 8601
Adelphi Road; College Park, MD 20740–
6001, fax them to 301–837–0319, or
email them to tamee.fechhelm@
nara.gov.
ADDRESSES:
Writing and maintaining the GRS is
the responsibility of the GRS Team. You
may contact the team with general
questions about the GRS at GRS_Team@
nara.gov. This team is part of Records
Management Services in the National
Records Management Program of the
Office of the Chief Records Officer at
NARA.
Your agency’s records officer may
contact the NARA appraiser or records
VerDate Sep<11>2014
[FR Doc. 2017–15250 Filed 7–19–17; 8:45 am]
FOR FURTHER INFORMATION CONTACT:
Contact Tamee Fechhelm by telephone
at 301–837–1694 or email at
tamee.fechhelm@nara.gov with requests
PO 00000
Frm 00045
Fmt 4703
Sfmt 4703
for additional information or copies of
the proposed information collection and
supporting statement.
Pursuant
to the Paperwork Reduction Act of 1995
(Public Law 104–13), NARA invites the
public and other Federal agencies to
comment on proposed information
collections. The comments and
suggestions should address one or more
of the following points: (a) Whether the
proposed information collection is
necessary for NARA to properly perform
its functions; (b) our estimate of the
burden of the proposed information
collection and its accuracy; (c) ways we
could enhance the quality, utility, and
clarity of the information we collect; (d)
ways we could minimize the burden on
respondents of collecting the
information, including through
information technology; and (e) whether
this collection affects small businesses.
We will summarize any comments you
submit and include the summary in our
request for OMB approval. All
comments will become a matter of
public record. In this notice, we solicit
comments concerning the following
information collection:
Title: National Archives Public Vaults
Survey.
OMB number: 3095–0062.
Agency form number: N/A.
Type of review: Regular.
Affected public: Individuals who visit
the National Archives’ Public Vaults in
Washington, DC.
Estimated number of respondents:
1,050.
Estimated time per response: 10
minutes.
Frequency of response: On occasion
(when an individual visits the Public
Vaults in Washington, DC).
Estimated total annual burden hours:
175 hours.
Abstract: The information collection
is prescribed by EO 12862 issued
September 11, 1993, which requires
Federal agencies to survey their
customers concerning customer service.
The general purpose of this voluntary
data collection is to measure customer
satisfaction with the Public Vaults and
SUPPLEMENTARY INFORMATION:
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]]>Agencies
[Federal Register Volume 82, Number 138 (Thursday, July 20, 2017)]
[Notices]
[Pages 33518-33520]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-15250]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2017-055]
Records Management; General Records Schedule (GRS); GRS
Transmittal 28
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of new General Records Schedule (GRS) Transmittal 28.
-----------------------------------------------------------------------
SUMMARY: NARA is issuing a new set of General Records Schedules (GRS)
via GRS Transmittal 28. The GRS provides mandatory disposition
instructions for administrative records common to several or all
Federal agencies. Transmittal 28 announces changes we have made to the
GRS since we published Transmittal 27 in January. We are concurrently
disseminating Transmittal 28 (the memo and the accompanying records
schedules and documents) directly to each agency's records management
official and have also posted it on NARA's Web site.
DATES: This transmittal is effective the date it publishes in the
Federal Register.
ADDRESSES: You can find this transmittal on NARA's Web site at https://www.archives.gov/records-mgmt/grs/. You can download the complete
current GRS, in PDF format, from NARA's Web site at https://www.archives.gov/records-mgmt/grs.html.
FOR FURTHER INFORMATION CONTACT: For more information about this notice
or to obtain paper copies of the GRS, contact Kimberly Keravuori,
External Policy Program Manager, by email at
regulation_comments@nara.gov or by telephone at 301.837.3151.
Writing and maintaining the GRS is the GRS Team's responsibility.
This team is part of Records Management Services in the National
Records Management Program, Office of the Chief Records Officer at
NARA. You may contact NARA's GRS Team with general questions about the
GRS at GRS_Team@nara.gov.
Your agency's records officer may contact the NARA appraiser or
records analyst with whom your agency normally works for support in
carrying out this transmittal and the revised portions of the GRS. You
may access a list of the appraisal and scheduling work group and
regional contacts on our Web site at https://www.archives.gov/records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS Transmittal 28 announces changes to the
General Records Schedules (GRS) made since NARA published GRS
Transmittal 27 in January 2017. The GRS provide mandatory disposition
instructions for records common to several or all Federal agencies. We
are nearing the end of our five-year plan to completely rewrite the
GRS. With Transmittal 28, 92% of old items are now superseded.
Transmittal 28 includes only schedules newly issued or updated
since the last transmittal, those schedules' associated new-to-old
crosswalks and FAQs, an update to the FAQs for GRS 6.1 (but not
schedule 6.1 itself, which remains unchanged), and an update to the
FAQs about Flexible Dispositions. This means that many current GRS
schedules are not included in this Transmittal.
This means that many current GRS schedules are not included in this
Transmittal. You can find all schedules (in Word, PDF, and CSV
formats), crosswalks and FAQs for all schedules, and FAQs about the
whole GRS at https://www.archives.gov/records-mgmt/grs.html. At the same
location, you can also find the entire GRS (just schedules--no
crosswalks or FAQs) in a single document (https: //www.archives.gov/files/records-mgmt/grs/trs28-sch-only.pdf).
[[Page 33519]]
What changes does this transmittal make to the GRS?
GRS Transmittal 28 publishes nine new schedules:
------------------------------------------------------------------------
------------------------------------------------------------------------
GRS 2.1 Employee Acquisition DAA-GRS-2014-0002
Records.
GRS 2.2 Employee Management Records DAA-GRS-2017-0007
GRS 2.3 Employee Relations Records. DAA-GRS-2015-0007
GRS 2.4 Employee Compensation and DAA-GRS-2016-0015
Benefits Records.
GRS 5.1 Common Office Records...... DAA-GRS-2016-0016
GRS 5.2 Transitory and Intermediary DAA-GRS-2017-0003
Records.
GRS 5.6 Security Records........... DAA-GRS-2017-0006
GRS 5.8 Administrative Help Desk DAA-GRS-2017-0001
Records.
GRS 6.5 Public Customer Service DAA-GRS-2017-0002
Records.
------------------------------------------------------------------------
It also publishes a new item in one schedule: GRS 1.1, Financial
Management and Reporting Records (see question 3). In addition, it
supersedes in its entirety GRS 4.3, Input Records, Output Records, and
Electronic Copies (see question 4).
This transmittal also includes an updated table of contents that
shows some alterations to the previously published schedule titles.
Research led us to conclude that it is not possible at this time to
write a GRS for legal records, so the number assigned to that
anticipated schedule--GRS 6.3--has been assigned instead to Information
Technology Records. A new schedule for rulemaking records is GRS 6.6.
Both 6.3 and 6.6 should be published in Transmittal 29.
This transmittal publishes a revised Frequently Asked Questions
(FAQs) for GRS 6.1. The revisions include adding new GRS citations
where appropriate; removing unnecessary references to some CFR
citations in Q3; clarifying Q4 text; clarifying culling in Q22; and
clarifying how to report calendars, appointments, tasks, chat
transcripts, and other communications on NA-1005 in Q27. Finally, this
transmittal publishes updated FAQs on Flexible Dispositions, adding a
new Q6 about batching records for disposal.
How has GRS 1.1 changed? How might these changes affect my agency?
We added one new item (080) to cover administrative claims made by
or against the Federal Government. We also added three new questions to
the GRS 1.1 FAQs concerning travel receipts scanned into e-systems
(question 9), audit records (question 16) and use of item 080 (question
18).
Why did you delete GRS 4.3?
We deleted GRS 4.3, Input Records, Output Records, and Electronic
Copies, because we have superseded its seven items with two new items
in GRS 5.1 and 5.2. We superseded GRS 4.3, item 040, Non-recordkeeping
copies of electronic records, with the closely parallel and identically
titled GRS 5.1, item 020. We moved it to 5.1 to place it in context
with other common office records. The new item is media-neutral. We
superseded GRS 4.3, items 010, 011, 020, 030, 031, and 040 with GRS
5.2, item 020, Intermediary records. We found we could gather records
of various formats from various sources into a single unit by
recognizing this unifying trait: They are stopping points en route to a
final record scheduled elsewhere.
What GRS items does GRS Transmittal 28 rescind?
Many old GRS items are superseded by new GRS items. A few old
items, however, have outlived their usefulness and cannot be
crosswalked to new items. The table below lists old items newly
rescinded by GRS Transmittal 28.
------------------------------------------------------------------------
GRS Item Title Reason
------------------------------------------------------------------------
1........... 1a.......... Official Personnel Was simply a filing/
Folders: handling instruction
Transferred and never had an
employees. associated disposition
authority.
1........... 2a.......... Service Record The Service Record Card
2b.......... Cards. (SF 7) became obsolete
in 1994.
1........... 6........... Employee Record The Employee Record
Cards. Card (SF 7b) became
obsolete in 1993.
1........... 7a1......... Position Non-record technical
Classification reference in all
Standards Files. agencies but OPM,
where they are mission
records.
1........... 7a2b........ Position No longer exist in the
Classification electronic world. If
Standards Review on paper, they are non-
Files. record duplicates.
1........... 7c1......... Classification OPM believes these
1........... 7c2......... survey reports. records no longer
Inspection, audit, exist.
and survey files.
1........... 11.......... Position These records no longer
Identification exist.
Strips.
1........... 13.......... Incentive Awards Agencies are no longer
Program Reports. required to complete
OPM Form 1465.
Instead, OPM extracts
data from the
Enterprise Human
Resources Integration-
Statistical Data Mart
to report Government-
wide data on cash and
time-off awards.
1........... 25b......... Copies of EEO These are non-record
Complaint Case duplicates.
Files.
1........... 25e......... Employee Housing Item does not appear to
Requests. be in use.
1........... 33d......... Test Material Stock Blank unused forms are
Control. not records.
1........... 33h......... Letters to OPM Form 4896 is
Applicants Denying obsolete and the
Transfer of entire work process no
Eligibility. longer exists.
1........... 35b1........ Health benefits Replaced by GRS 2.4,
denied, appealed item 110. Like the old
to OPM for item, the new item
reconsideration: instructs about
Appeal successful-- filing, not
benefits granted. disposition. As a
result, it cannot be
entered into ERA so
cannot supersede the
old. The old item must
therefore be
rescinded.
2........... 1a.......... Pay record for each Item was not a
employee as disposition
maintained in an instruction but rather
electronic data an instruction to make
base. sure the current
record is full and
correct.
2........... 2........... Noncurrent Payroll Item authorized
Files. periodic disposal of
system data after long-
term records were
downloaded and
safeguarded. Such data
is now covered under
5.1, item 020.
[[Page 33520]]
2........... 14a......... Savings Bond Paper savings bond
14b......... Purchase Files. purchase via payroll
14c......... deduction was
discontinued in 2010.
Payroll deductions
under the current
TreasuryDirect e-
system are covered in
GRS 2.4, item 010.
2........... 23b......... Payroll Change Electronic payroll
Files: all other processing means these
files. records no longer
exist.
26.......... 1b.......... Internal agency Item is not a
committees related disposition
to an agency's instruction. It tells
mission. agencies to submit a
schedule for records.
Now handled via a note
in GRS 5.1, item 030.
------------------------------------------------------------------------
Rescinded items are shown in context of their schedules in the old-
to-new crosswalk.
How do I cite new GRS items?
When you send records to an FRC for storage, you should cite the
records' legal authority--the ``DAA'' number--in the ``Disposition
Authority'' column of the table. For informational purposes, please
include schedule and item number. For example, ``DAA-GRS-2013-0001-0004
(GRS 4.3, item 020).''
Do I have to take any action to implement these GRS changes?
NARA regulations (36 CFR 1226.12(a)) require agencies to
disseminate GRS changes within six months of receipt.
Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that
state they must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have an existing schedule that
differs from a new GRS item that does not require being followed
without exception, and you wish to continue using your agency-specific
authority rather than the GRS authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing agency-specific authority
but wish to apply a retention period that differs from that specified
in the GRS, you must submit a records schedule to NARA for approval via
the Electronic Records Archives.
How do I get copies of the new GRS?
You can download the complete current GRS, in PDF format, from
NARA's Web site at https://www.archives.gov/records-mgmt/grs.html.
Whom do I contact for further information?
Writing and maintaining the GRS is the responsibility of the GRS
Team. You may contact the team with general questions about the GRS at
GRS_Team@nara.gov. This team is part of Records Management Services in
the National Records Management Program of the Office of the Chief
Records Officer at NARA.
Your agency's records officer may contact the NARA appraiser or
records analyst with whom your agency normally works for support in
carrying out this transmittal. A list of the appraisal and scheduling
work group and regional contacts is on the NARA Web site at https://www.archives.gov/records-mgmt/appraisal/.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2017-15250 Filed 7-19-17; 8:45 am]
BILLING CODE 7515-01-P
