Records Management; General Records Schedule (GRS); GRS Transmittal 27, 2395-2396 [2017-00157]

Download as PDF sradovich on DSK3GMQ082PROD with NOTICES Federal Register / Vol. 82, No. 5 / Monday, January 9, 2017 / Notices 1. Type of Information Collection: Revision of a currently approved collection. 2. The Title of the Form/Collection: Application for Federal Firearms License. 3. The agency form number, if any, and the applicable component of the Department sponsoring the collection: Form number: ATF F 7(5310.12)/7 CR (5310.16). Component: Bureau of Alcohol, Tobacco, Firearms and Explosives, U.S. Department of Justice. 4. Affected public who will be asked or required to respond, as well as a brief abstract: Primary: Business or other for-profit. Other: Individuals or households. Abstract: The law of 18 U.S.C. Section 923(a)(1), requires a person wishing to transport, ship, or receive firearms in interstate or foreign commerce to pay a fee, to file an application and to obtain a license before engaging in business. ATF F 5310.12/7 CR 5310.16 will be for the purpose of ensuring this collection of information is necessary to insure that the person who wishes to be licensed as required by Section 923 meets the requirements of the section for the license. Additionally, this form will be used by the public when applying for a Federal firearms license to collect curios and relics to facilitate a personal collection in interstate and foreign commerce. The information requested on the form establishes eligibility for all license types. 5. An estimate of the total number of respondents and the amount of time estimated for an average respondent to respond: An estimated 15,000 respondents will utilize the form, and it will take each respondent 60 minutes to complete the form. 6. An estimate of the total public burden (in hours) associated with the collection: The estimated annual public burden associated with this collection is 15,000 hours. If additional information is required contact: Melody Braswell, Department Clearance Officer, United States Department of Justice, Justice Management Division, Policy and Planning Staff, Two Constitution Square, 145 N Street NE., 3E.405A, Washington, DC 20530. Dated: January 4, 2017. Melody Braswell, Department Clearance Officer for PRA, U.S. Department of Justice. [FR Doc. 2017–00110 Filed 1–6–17; 8:45 am] BILLING CODE 4410–14–P VerDate Sep<11>2014 21:14 Jan 06, 2017 Jkt 241001 NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2017–020] Records Management; General Records Schedule (GRS); GRS Transmittal 27 National Archives and Records Administration (NARA). ACTION: Notice of new General Records Schedule (GRS) Transmittal 27. AGENCY: NARA is issuing a new set of General Records Schedules (GRS) via GRS Transmittal 27. The GRS provides mandatory disposition instructions for administrative records common to several or all Federal agencies. Transmittal 27 announces changes we have made to the GRS since we published Transmittal 26 in August and September 2016. We are concurrently disseminating Transmittal 27 (the memo and the accompanying records schedules and documents) directly to each agency’s records management official and have also posted it on NARA’s Web site. DATES: This transmittal is effective the date it publishes in the Federal Register. ADDRESSES: You can find this transmittal on NARA’s Web site at http://www.archives.gov/records-mgmt/ grs/. You can download the complete current GRS, in PDF format, from NARA’s Web site at http:// www.archives.gov/records-mgmt/ grs.html. FOR FURTHER INFORMATION CONTACT: For more information about this notice or to obtain paper copies of the GRS, contact Kimberly Keravuori, External Policy Program Manager, at regulation_ comments@nara.gov, or by telephone at 301.837.3151. You may contact NARA’s GRS Team with general questions about the GRS at GRS_Team@nara.gov. Writing and maintaining the GRS is the GRS Team’s responsibility. This team is part of Records Management Services in the National Records Management Program, Office of the Chief Records Officer at NARA. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying out this transmittal and the revised portions of the GRS. You may access a list of the appraisal and scheduling work group and regional contacts on our Web site at http://www.archives.gov/ records-mgmt/appraisal/index.html. SUPPLEMENTARY INFORMATION: GRS Transmittal 27 announces changes to SUMMARY: PO 00000 Frm 00087 Fmt 4703 Sfmt 4703 2395 the General Records Schedules (GRS) made since NARA published GRS Transmittal 26 in September 2016. The GRS provide mandatory disposition instructions for records common to several or all Federal agencies. We are more than half-way through a 5-year plan to completely rewrite the GRS. With Transmittal 27, 61% of old items are now superseded. Transmittal 27 introduces a significant change in the way we publish transmittals and indeed the entire GRS. Transmittal 26 included all current schedules: new schedules (with new-to-old crosswalks and Frequently Asked Questions [FAQs]), old schedules annotated for supersession by new schedules, and an old-to-new crosswalk for the entire old GRS. Transmittal 27 includes only schedules newly issued or updated since the last transmittal (with new-to-old crosswalks and FAQs for each). Users may find the entire set of GRS at http://www.archives.gov/recordsmgmt/grs.html, both individually and in a single document containing just schedules (no crosswalks or FAQs). FAQs about the whole GRS and the GRS Update Project no longer appear in new Transmittals. You can still access them at http://www.archives.gov/recordsmgmt/grs.html. What changes does this transmittal make to the GRS? GRS Transmittal 27 publishes five new schedules: GRS 2.6 Employee Training Records (DAA–GRS–2016–0014) GRS 5.3 Continuity and Emergency Planning Records (DAA–GRS–2016– 0004) GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records (DAA– GRS–2016- 0011) GRS 5.5 Mail, Printing, and Telecommunication Service Management Records (DAA–GRS 2016–0012) GRS 6.4 Public Affairs Records (DAA– GRS–2016–0005) It also publishes new or updated items in four schedules: GRS 1.1 Financial Management and Reporting Records (see question 3) GRS 2.5 Employee Separation Records (see question 4) GRS 3.1 General Technology Management Records (see question 5) GRS 4.2 Information Access and Protection Records (see question 6) This transmittal also updates the general FAQs on Deviations, clarifying the definition of a deviation to the GRS, and how GRS deviations differ from GRS notifications. E:\FR\FM\09JAN1.SGM 09JAN1 2396 Federal Register / Vol. 82, No. 5 / Monday, January 9, 2017 / Notices How has GRS 1.1 changed? How might these changes affect my agency? We added one new item (001) to cover financial management and reporting administrative records. How has GRS 2.5 changed? We added two news items (050 and 051) for records created by phased retirement programs. GRS How has GRS 3.1 changed? We added one new item (001) to cover technology management administrative records. match the titles under which they were approved in ERA. The new titles alter neither meaning nor coverage of the items. How has GRS 4.2 changed? We added two new items. Item 001 covers administrative records on FOIA, Privacy Act, and classified documents. Item 180 covers virtual public access library records. Also, we slightly altered titles of items 060, 061, 120, and 121 from what appeared in Transmittal 26 to What GRS items does GRS Transmittal 27 rescind? Item Title Reason Only a very few agencies create these records. They relate to agencies’ missions and should therefore be scheduled on an agency-specific schedule. Telegram service in the United States ceased January 27, 2006. The last telegram in the world was sent in India on July 14, 2013. The very short twomonth retention of these records means that none should now exist. SF 14 has been discontinued. These records appear to no longer exist. According to FEMA, the National Defense Executive Reserve program has been dormant for the past 5 years and no agency has open programs. For this reason, FEMA suggested that we rescind these items. 10 ................... 11a Recordkeeping copies of maintenance manuals for unique or customized aircraft. 12 ................... 3b 14 ................... 18 ................... 3 29a Copies of incoming and original copies of outgoing messages, including Standard Form (SF) 14, Telegraphic Message maintained by communications offices or centers, and EXCLUDING the copies maintained by originating program office. Press Service files ....................................................... National Defense Executive Reserve (NDER) case files on reservists. 18 ................... 29b 27 ................... 6 National Defense Executive Reserve case files on individuals whose applications were rejected or withdrawn. CIO subject and office records .................................... 27 ................... 7 CIO schedules of daily activities. Rescinded items are shown in context of their schedules in the old-to-new crosswalk. How do I cite new GRS items? When you send records to an FRC for storage, you should cite the records’ legal authority—the ‘‘DAA’’ number—in the ‘‘Disposition Authority’’ column of the table. For informational purposes, please include schedule and item number. For example, ‘‘DAA–GRS– 2013–0001–0004 (GRS 4.3, item 020).’’ sradovich on DSK3GMQ082PROD with NOTICES Many old GRS items are superseded by new GRS items. A few old items, however, have outlived their usefulness and cannot be crosswalked to new items. The table below lists old items newly rescinded by GRS Transmittal 27. Do I have to take any action to implement these GRS changes? NARA regulations (36 CFR 1226.12(a)) require agencies to disseminate GRS changes within six months of receipt. Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that state they must be followed without exception. Per 36 CFR 1227.12(a)(3), if you have an existing schedule that differs from a new GRS item that does not require being followed without exception, and you wish to continue using your agencyspecific authority rather than the GRS authority, you must notify NARA within 120 days of the date of this transmittal. VerDate Sep<11>2014 21:14 Jan 06, 2017 Jkt 241001 CIOs are considered high-level officials under Capstone email guidance. It is therefore not appropriate to schedule these records as universally temporary. If you do not have an already existing agency-specific authority but wish to apply a retention period that differs from that specified in the GRS, you must submit a records schedule to NARA for approval via the Electronic Records Archives. How do I get copies of the new GRS? You can download the complete current GRS, in PDF format, from NARA’s Web site at http:// www.archives.gov/records-mgmt/ grs.html. Whom do I contact for further information? Writing and maintaining the GRS is the responsibility of the GRS Team. You may contact the team with general questions about the GRS at GRS_Team@ nara.gov. This team is part of Records Management Services in the National Records Management Program of the Office of the Chief Records Officer at NARA. Your agency’s records officer may contact the NARA appraiser or records analyst with whom your agency normally works for support in carrying PO 00000 Frm 00088 Fmt 4703 Sfmt 4703 out this transmittal. A list of the appraisal and scheduling work group and regional contacts is on the NARA Web site at http://www.archives.gov/ records-mgmt/appraisal/index.html. Dated: January 3, 2017. David S. Ferriero, Archivist of the United States. [FR Doc. 2017–00157 Filed 1–6–17; 8:45 am] BILLING CODE 7515–01–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Office of Government Information Services [NARA–2017–014] Freedom of Information Act (FOIA) Advisory Committee; Meeting National Archives and Records Administration (NARA). ACTION: Notice of Federal Advisory Committee Meeting. AGENCY: In accordance with the Federal Advisory Committee Act (5 U.S.C. App) and the second United SUMMARY: E:\FR\FM\09JAN1.SGM 09JAN1

Agencies

[Federal Register Volume 82, Number 5 (Monday, January 9, 2017)]
[Notices]
[Pages 2395-2396]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-00157]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-020]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 27

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 27.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing a new set of General Records Schedules (GRS) 
via GRS Transmittal 27. The GRS provides mandatory disposition 
instructions for administrative records common to several or all 
Federal agencies. Transmittal 27 announces changes we have made to the 
GRS since we published Transmittal 26 in August and September 2016. We 
are concurrently disseminating Transmittal 27 (the memo and the 
accompanying records schedules and documents) directly to each agency's 
records management official and have also posted it on NARA's Web site.

DATES: This transmittal is effective the date it publishes in the 
Federal Register.

ADDRESSES: You can find this transmittal on NARA's Web site at http://www.archives.gov/records-mgmt/grs/. You can download the complete 
current GRS, in PDF format, from NARA's Web site at http://www.archives.gov/records-mgmt/grs.html.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Kimberly Keravuori, 
External Policy Program Manager, at regulation_comments@nara.gov, or by 
telephone at 301.837.3151.
    You may contact NARA's GRS Team with general questions about the 
GRS at GRS_Team@nara.gov. Writing and maintaining the GRS is the GRS 
Team's responsibility. This team is part of Records Management Services 
in the National Records Management Program, Office of the Chief Records 
Officer at NARA.
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal and the revised portions of the GRS. You 
may access a list of the appraisal and scheduling work group and 
regional contacts on our Web site at http://www.archives.gov/records-mgmt/appraisal/index.html.

SUPPLEMENTARY INFORMATION: GRS Transmittal 27 announces changes to the 
General Records Schedules (GRS) made since NARA published GRS 
Transmittal 26 in September 2016. The GRS provide mandatory disposition 
instructions for records common to several or all Federal agencies. We 
are more than half-way through a 5-year plan to completely rewrite the 
GRS. With Transmittal 27, 61% of old items are now superseded.
    Transmittal 27 introduces a significant change in the way we 
publish transmittals and indeed the entire GRS. Transmittal 26 included 
all current schedules: new schedules (with new-to-old crosswalks and 
Frequently Asked Questions [FAQs]), old schedules annotated for 
supersession by new schedules, and an old-to-new crosswalk for the 
entire old GRS. Transmittal 27 includes only schedules newly issued or 
updated since the last transmittal (with new-to-old crosswalks and FAQs 
for each).
    Users may find the entire set of GRS at http://www.archives.gov/records-mgmt/grs.html, both individually and in a single document 
containing just schedules (no crosswalks or FAQs). FAQs about the whole 
GRS and the GRS Update Project no longer appear in new Transmittals. 
You can still access them at http://www.archives.gov/records-mgmt/grs.html.

What changes does this transmittal make to the GRS?

    GRS Transmittal 27 publishes five new schedules:

GRS 2.6 Employee Training Records (DAA-GRS-2016-0014)
GRS 5.3 Continuity and Emergency Planning Records (DAA-GRS-2016-0004)
GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records 
(DAA-GRS-2016- 0011)
GRS 5.5 Mail, Printing, and Telecommunication Service Management 
Records (DAA-GRS 2016-0012)
GRS 6.4 Public Affairs Records (DAA-GRS-2016-0005)

    It also publishes new or updated items in four schedules:

GRS 1.1 Financial Management and Reporting Records (see question 3)
GRS 2.5 Employee Separation Records (see question 4)
GRS 3.1 General Technology Management Records (see question 5)
GRS 4.2 Information Access and Protection Records (see question 6)

    This transmittal also updates the general FAQs on Deviations, 
clarifying the definition of a deviation to the GRS, and how GRS 
deviations differ from GRS notifications.

[[Page 2396]]

How has GRS 1.1 changed? How might these changes affect my agency?

    We added one new item (001) to cover financial management and 
reporting administrative records.

How has GRS 2.5 changed?

    We added two news items (050 and 051) for records created by phased 
retirement programs.

How has GRS 3.1 changed?

    We added one new item (001) to cover technology management 
administrative records.

How has GRS 4.2 changed?

    We added two new items. Item 001 covers administrative records on 
FOIA, Privacy Act, and classified documents. Item 180 covers virtual 
public access library records. Also, we slightly altered titles of 
items 060, 061, 120, and 121 from what appeared in Transmittal 26 to 
match the titles under which they were approved in ERA. The new titles 
alter neither meaning nor coverage of the items.

What GRS items does GRS Transmittal 27 rescind?

    Many old GRS items are superseded by new GRS items. A few old 
items, however, have outlived their usefulness and cannot be 
crosswalked to new items. The table below lists old items newly 
rescinded by GRS Transmittal 27.

------------------------------------------------------------------------
         GRS               Item             Title            Reason
------------------------------------------------------------------------
10..................             11a  Recordkeeping     Only a very few
                                       copies of         agencies create
                                       maintenance       these records.
                                       manuals for       They relate to
                                       unique or         agencies'
                                       customized        missions and
                                       aircraft.         should
                                                         therefore be
                                                         scheduled on an
                                                         agency-specific
                                                         schedule.
12..................              3b  Copies of         Telegram service
                                       incoming and      in the United
                                       original copies   States ceased
                                       of outgoing       January 27,
                                       messages,         2006. The last
                                       including         telegram in the
                                       Standard Form     world was sent
                                       (SF) 14,          in India on
                                       Telegraphic       July 14, 2013.
                                       Message           The very short
                                       maintained by     two-month
                                       communications    retention of
                                       offices or        these records
                                       centers, and      means that none
                                       EXCLUDING the     should now
                                       copies            exist. SF 14
                                       maintained by     has been
                                       originating       discontinued.
                                       program office.
14..................               3  Press Service     These records
                                       files.            appear to no
                                                         longer exist.
18..................             29a  National Defense  According to
                                       Executive         FEMA, the
                                       Reserve (NDER)    National
                                       case files on     Defense
                                       reservists.       Executive
                                                         Reserve program
                                                         has been
                                                         dormant for the
                                                         past 5 years
                                                         and no agency
                                                         has open
                                                         programs. For
                                                         this reason,
                                                         FEMA suggested
                                                         that we rescind
                                                         these items.
18..................             29b  National Defense
                                       Executive
                                       Reserve case
                                       files on
                                       individuals
                                       whose
                                       applications
                                       were rejected
                                       or withdrawn.
27..................               6  CIO subject and   CIOs are
                                       office records.   considered high-
                                                         level officials
                                                         under Capstone
                                                         email guidance.
                                                         It is therefore
                                                         not appropriate
                                                         to schedule
                                                         these records
                                                         as universally
                                                         temporary.
27..................               7  CIO schedules of
                                       daily
                                       activities.
------------------------------------------------------------------------

    Rescinded items are shown in context of their schedules in the old-
to-new crosswalk.

How do I cite new GRS items?

    When you send records to an FRC for storage, you should cite the 
records' legal authority--the ``DAA'' number--in the ``Disposition 
Authority'' column of the table. For informational purposes, please 
include schedule and item number. For example, ``DAA-GRS-2013-0001-0004 
(GRS 4.3, item 020).''

Do I have to take any action to implement these GRS changes?

    NARA regulations (36 CFR 1226.12(a)) require agencies to 
disseminate GRS changes within six months of receipt.
    Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that 
state they must be followed without exception.
    Per 36 CFR 1227.12(a)(3), if you have an existing schedule that 
differs from a new GRS item that does not require being followed 
without exception, and you wish to continue using your agency-specific 
authority rather than the GRS authority, you must notify NARA within 
120 days of the date of this transmittal.
    If you do not have an already existing agency-specific authority 
but wish to apply a retention period that differs from that specified 
in the GRS, you must submit a records schedule to NARA for approval via 
the Electronic Records Archives.

How do I get copies of the new GRS?

    You can download the complete current GRS, in PDF format, from 
NARA's Web site at http://www.archives.gov/records-mgmt/grs.html.

Whom do I contact for further information?

    Writing and maintaining the GRS is the responsibility of the GRS 
Team. You may contact the team with general questions about the GRS at 
GRS_Team@nara.gov. This team is part of Records Management Services in 
the National Records Management Program of the Office of the Chief 
Records Officer at NARA.
    Your agency's records officer may contact the NARA appraiser or 
records analyst with whom your agency normally works for support in 
carrying out this transmittal. A list of the appraisal and scheduling 
work group and regional contacts is on the NARA Web site at http://www.archives.gov/records-mgmt/appraisal/index.html.

    Dated: January 3, 2017.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2017-00157 Filed 1-6-17; 8:45 am]
 BILLING CODE 7515-01-P