Records Management; General Records Schedule (GRS); GRS Transmittal 27, 2395-2396 [2017-00157]
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sradovich on DSK3GMQ082PROD with NOTICES
Federal Register / Vol. 82, No. 5 / Monday, January 9, 2017 / Notices
1. Type of Information Collection:
Revision of a currently approved
collection.
2. The Title of the Form/Collection:
Application for Federal Firearms
License.
3. The agency form number, if any,
and the applicable component of the
Department sponsoring the collection:
Form number: ATF F 7(5310.12)/7 CR
(5310.16).
Component: Bureau of Alcohol,
Tobacco, Firearms and Explosives, U.S.
Department of Justice.
4. Affected public who will be asked
or required to respond, as well as a brief
abstract:
Primary: Business or other for-profit.
Other: Individuals or households.
Abstract: The law of 18 U.S.C. Section
923(a)(1), requires a person wishing to
transport, ship, or receive firearms in
interstate or foreign commerce to pay a
fee, to file an application and to obtain
a license before engaging in business.
ATF F 5310.12/7 CR 5310.16 will be for
the purpose of ensuring this collection
of information is necessary to insure
that the person who wishes to be
licensed as required by Section 923
meets the requirements of the section
for the license. Additionally, this form
will be used by the public when
applying for a Federal firearms license
to collect curios and relics to facilitate
a personal collection in interstate and
foreign commerce. The information
requested on the form establishes
eligibility for all license types.
5. An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: An estimated 15,000
respondents will utilize the form, and it
will take each respondent 60 minutes to
complete the form.
6. An estimate of the total public
burden (in hours) associated with the
collection: The estimated annual public
burden associated with this collection is
15,000 hours.
If additional information is required
contact: Melody Braswell, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Two Constitution
Square, 145 N Street NE., 3E.405A,
Washington, DC 20530.
Dated: January 4, 2017.
Melody Braswell,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2017–00110 Filed 1–6–17; 8:45 am]
BILLING CODE 4410–14–P
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Jkt 241001
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
[NARA–2017–020]
Records Management; General
Records Schedule (GRS); GRS
Transmittal 27
National Archives and Records
Administration (NARA).
ACTION: Notice of new General Records
Schedule (GRS) Transmittal 27.
AGENCY:
NARA is issuing a new set of
General Records Schedules (GRS) via
GRS Transmittal 27. The GRS provides
mandatory disposition instructions for
administrative records common to
several or all Federal agencies.
Transmittal 27 announces changes we
have made to the GRS since we
published Transmittal 26 in August and
September 2016. We are concurrently
disseminating Transmittal 27 (the memo
and the accompanying records
schedules and documents) directly to
each agency’s records management
official and have also posted it on
NARA’s Web site.
DATES: This transmittal is effective the
date it publishes in the Federal
Register.
ADDRESSES: You can find this
transmittal on NARA’s Web site at
https://www.archives.gov/records-mgmt/
grs/. You can download the complete
current GRS, in PDF format, from
NARA’s Web site at https://
www.archives.gov/records-mgmt/
grs.html.
FOR FURTHER INFORMATION CONTACT: For
more information about this notice or to
obtain paper copies of the GRS, contact
Kimberly Keravuori, External Policy
Program Manager, at regulation_
comments@nara.gov, or by telephone at
301.837.3151.
You may contact NARA’s GRS Team
with general questions about the GRS at
GRS_Team@nara.gov. Writing and
maintaining the GRS is the GRS Team’s
responsibility. This team is part of
Records Management Services in the
National Records Management Program,
Office of the Chief Records Officer at
NARA.
Your agency’s records officer may
contact the NARA appraiser or records
analyst with whom your agency
normally works for support in carrying
out this transmittal and the revised
portions of the GRS. You may access a
list of the appraisal and scheduling
work group and regional contacts on our
Web site at https://www.archives.gov/
records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS
Transmittal 27 announces changes to
SUMMARY:
PO 00000
Frm 00087
Fmt 4703
Sfmt 4703
2395
the General Records Schedules (GRS)
made since NARA published GRS
Transmittal 26 in September 2016. The
GRS provide mandatory disposition
instructions for records common to
several or all Federal agencies. We are
more than half-way through a 5-year
plan to completely rewrite the GRS.
With Transmittal 27, 61% of old items
are now superseded.
Transmittal 27 introduces a
significant change in the way we
publish transmittals and indeed the
entire GRS. Transmittal 26 included all
current schedules: new schedules (with
new-to-old crosswalks and Frequently
Asked Questions [FAQs]), old schedules
annotated for supersession by new
schedules, and an old-to-new crosswalk
for the entire old GRS. Transmittal 27
includes only schedules newly issued or
updated since the last transmittal (with
new-to-old crosswalks and FAQs for
each).
Users may find the entire set of GRS
at https://www.archives.gov/recordsmgmt/grs.html, both individually and in
a single document containing just
schedules (no crosswalks or FAQs).
FAQs about the whole GRS and the GRS
Update Project no longer appear in new
Transmittals. You can still access them
at https://www.archives.gov/recordsmgmt/grs.html.
What changes does this transmittal
make to the GRS?
GRS Transmittal 27 publishes five
new schedules:
GRS 2.6 Employee Training Records
(DAA–GRS–2016–0014)
GRS 5.3 Continuity and Emergency
Planning Records (DAA–GRS–2016–
0004)
GRS 5.4 Facility, Equipment, Vehicle,
Property, and Supply Records (DAA–
GRS–2016- 0011)
GRS 5.5 Mail, Printing, and
Telecommunication Service
Management Records (DAA–GRS
2016–0012)
GRS 6.4 Public Affairs Records (DAA–
GRS–2016–0005)
It also publishes new or updated
items in four schedules:
GRS 1.1 Financial Management and
Reporting Records (see question 3)
GRS 2.5 Employee Separation Records
(see question 4)
GRS 3.1 General Technology
Management Records (see question 5)
GRS 4.2 Information Access and
Protection Records (see question 6)
This transmittal also updates the
general FAQs on Deviations, clarifying
the definition of a deviation to the GRS,
and how GRS deviations differ from
GRS notifications.
E:\FR\FM\09JAN1.SGM
09JAN1
2396
Federal Register / Vol. 82, No. 5 / Monday, January 9, 2017 / Notices
How has GRS 1.1 changed? How might
these changes affect my agency?
We added one new item (001) to cover
financial management and reporting
administrative records.
How has GRS 2.5 changed?
We added two news items (050 and
051) for records created by phased
retirement programs.
GRS
How has GRS 3.1 changed?
We added one new item (001) to cover
technology management administrative
records.
match the titles under which they were
approved in ERA. The new titles alter
neither meaning nor coverage of the
items.
How has GRS 4.2 changed?
We added two new items. Item 001
covers administrative records on FOIA,
Privacy Act, and classified documents.
Item 180 covers virtual public access
library records. Also, we slightly altered
titles of items 060, 061, 120, and 121
from what appeared in Transmittal 26 to
What GRS items does GRS Transmittal
27 rescind?
Item
Title
Reason
Only a very few agencies create these records. They
relate to agencies’ missions and should therefore
be scheduled on an agency-specific schedule.
Telegram service in the United States ceased January 27, 2006. The last telegram in the world was
sent in India on July 14, 2013. The very short twomonth retention of these records means that none
should now exist. SF 14 has been discontinued.
These records appear to no longer exist.
According to FEMA, the National Defense Executive
Reserve program has been dormant for the past 5
years and no agency has open programs. For this
reason, FEMA suggested that we rescind these
items.
10 ...................
11a
Recordkeeping copies of maintenance manuals for
unique or customized aircraft.
12 ...................
3b
14 ...................
18 ...................
3
29a
Copies of incoming and original copies of outgoing
messages, including Standard Form (SF) 14, Telegraphic Message maintained by communications
offices or centers, and EXCLUDING the copies
maintained by originating program office.
Press Service files .......................................................
National Defense Executive Reserve (NDER) case
files on reservists.
18 ...................
29b
27 ...................
6
National Defense Executive Reserve case files on individuals whose applications were rejected or withdrawn.
CIO subject and office records ....................................
27 ...................
7
CIO schedules of daily activities.
Rescinded items are shown in context
of their schedules in the old-to-new
crosswalk.
How do I cite new GRS items?
When you send records to an FRC for
storage, you should cite the records’
legal authority—the ‘‘DAA’’ number—in
the ‘‘Disposition Authority’’ column of
the table. For informational purposes,
please include schedule and item
number. For example, ‘‘DAA–GRS–
2013–0001–0004 (GRS 4.3, item 020).’’
sradovich on DSK3GMQ082PROD with NOTICES
Many old GRS items are superseded
by new GRS items. A few old items,
however, have outlived their usefulness
and cannot be crosswalked to new
items. The table below lists old items
newly rescinded by GRS Transmittal 27.
Do I have to take any action to
implement these GRS changes?
NARA regulations (36 CFR
1226.12(a)) require agencies to
disseminate GRS changes within six
months of receipt.
Per 36 CFR 1227.12(a)(1), you must
follow GRS dispositions that state they
must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have
an existing schedule that differs from a
new GRS item that does not require
being followed without exception, and
you wish to continue using your agencyspecific authority rather than the GRS
authority, you must notify NARA within
120 days of the date of this transmittal.
VerDate Sep<11>2014
21:14 Jan 06, 2017
Jkt 241001
CIOs are considered high-level officials under Capstone email guidance. It is therefore not appropriate to schedule these records as universally
temporary.
If you do not have an already existing
agency-specific authority but wish to
apply a retention period that differs
from that specified in the GRS, you
must submit a records schedule to
NARA for approval via the Electronic
Records Archives.
How do I get copies of the new GRS?
You can download the complete
current GRS, in PDF format, from
NARA’s Web site at https://
www.archives.gov/records-mgmt/
grs.html.
Whom do I contact for further
information?
Writing and maintaining the GRS is
the responsibility of the GRS Team. You
may contact the team with general
questions about the GRS at GRS_Team@
nara.gov. This team is part of Records
Management Services in the National
Records Management Program of the
Office of the Chief Records Officer at
NARA.
Your agency’s records officer may
contact the NARA appraiser or records
analyst with whom your agency
normally works for support in carrying
PO 00000
Frm 00088
Fmt 4703
Sfmt 4703
out this transmittal. A list of the
appraisal and scheduling work group
and regional contacts is on the NARA
Web site at https://www.archives.gov/
records-mgmt/appraisal/.
Dated: January 3, 2017.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2017–00157 Filed 1–6–17; 8:45 am]
BILLING CODE 7515–01–P
NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION
Office of Government Information
Services
[NARA–2017–014]
Freedom of Information Act (FOIA)
Advisory Committee; Meeting
National Archives and Records
Administration (NARA).
ACTION: Notice of Federal Advisory
Committee Meeting.
AGENCY:
In accordance with the
Federal Advisory Committee Act (5
U.S.C. App) and the second United
SUMMARY:
E:\FR\FM\09JAN1.SGM
09JAN1
]]>Agencies
[Federal Register Volume 82, Number 5 (Monday, January 9, 2017)]
[Notices]
[Pages 2395-2396]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-00157]
=======================================================================
-----------------------------------------------------------------------
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2017-020]
Records Management; General Records Schedule (GRS); GRS
Transmittal 27
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of new General Records Schedule (GRS) Transmittal 27.
-----------------------------------------------------------------------
SUMMARY: NARA is issuing a new set of General Records Schedules (GRS)
via GRS Transmittal 27. The GRS provides mandatory disposition
instructions for administrative records common to several or all
Federal agencies. Transmittal 27 announces changes we have made to the
GRS since we published Transmittal 26 in August and September 2016. We
are concurrently disseminating Transmittal 27 (the memo and the
accompanying records schedules and documents) directly to each agency's
records management official and have also posted it on NARA's Web site.
DATES: This transmittal is effective the date it publishes in the
Federal Register.
ADDRESSES: You can find this transmittal on NARA's Web site at https://www.archives.gov/records-mgmt/grs/. You can download the complete
current GRS, in PDF format, from NARA's Web site at https://www.archives.gov/records-mgmt/grs.html.
FOR FURTHER INFORMATION CONTACT: For more information about this notice
or to obtain paper copies of the GRS, contact Kimberly Keravuori,
External Policy Program Manager, at regulation_comments@nara.gov, or by
telephone at 301.837.3151.
You may contact NARA's GRS Team with general questions about the
GRS at GRS_Team@nara.gov. Writing and maintaining the GRS is the GRS
Team's responsibility. This team is part of Records Management Services
in the National Records Management Program, Office of the Chief Records
Officer at NARA.
Your agency's records officer may contact the NARA appraiser or
records analyst with whom your agency normally works for support in
carrying out this transmittal and the revised portions of the GRS. You
may access a list of the appraisal and scheduling work group and
regional contacts on our Web site at https://www.archives.gov/records-mgmt/appraisal/.
SUPPLEMENTARY INFORMATION: GRS Transmittal 27 announces changes to the
General Records Schedules (GRS) made since NARA published GRS
Transmittal 26 in September 2016. The GRS provide mandatory disposition
instructions for records common to several or all Federal agencies. We
are more than half-way through a 5-year plan to completely rewrite the
GRS. With Transmittal 27, 61% of old items are now superseded.
Transmittal 27 introduces a significant change in the way we
publish transmittals and indeed the entire GRS. Transmittal 26 included
all current schedules: new schedules (with new-to-old crosswalks and
Frequently Asked Questions [FAQs]), old schedules annotated for
supersession by new schedules, and an old-to-new crosswalk for the
entire old GRS. Transmittal 27 includes only schedules newly issued or
updated since the last transmittal (with new-to-old crosswalks and FAQs
for each).
Users may find the entire set of GRS at https://www.archives.gov/records-mgmt/grs.html, both individually and in a single document
containing just schedules (no crosswalks or FAQs). FAQs about the whole
GRS and the GRS Update Project no longer appear in new Transmittals.
You can still access them at https://www.archives.gov/records-mgmt/grs.html.
What changes does this transmittal make to the GRS?
GRS Transmittal 27 publishes five new schedules:
GRS 2.6 Employee Training Records (DAA-GRS-2016-0014)
GRS 5.3 Continuity and Emergency Planning Records (DAA-GRS-2016-0004)
GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records
(DAA-GRS-2016- 0011)
GRS 5.5 Mail, Printing, and Telecommunication Service Management
Records (DAA-GRS 2016-0012)
GRS 6.4 Public Affairs Records (DAA-GRS-2016-0005)
It also publishes new or updated items in four schedules:
GRS 1.1 Financial Management and Reporting Records (see question 3)
GRS 2.5 Employee Separation Records (see question 4)
GRS 3.1 General Technology Management Records (see question 5)
GRS 4.2 Information Access and Protection Records (see question 6)
This transmittal also updates the general FAQs on Deviations,
clarifying the definition of a deviation to the GRS, and how GRS
deviations differ from GRS notifications.
[[Page 2396]]
How has GRS 1.1 changed? How might these changes affect my agency?
We added one new item (001) to cover financial management and
reporting administrative records.
How has GRS 2.5 changed?
We added two news items (050 and 051) for records created by phased
retirement programs.
How has GRS 3.1 changed?
We added one new item (001) to cover technology management
administrative records.
How has GRS 4.2 changed?
We added two new items. Item 001 covers administrative records on
FOIA, Privacy Act, and classified documents. Item 180 covers virtual
public access library records. Also, we slightly altered titles of
items 060, 061, 120, and 121 from what appeared in Transmittal 26 to
match the titles under which they were approved in ERA. The new titles
alter neither meaning nor coverage of the items.
What GRS items does GRS Transmittal 27 rescind?
Many old GRS items are superseded by new GRS items. A few old
items, however, have outlived their usefulness and cannot be
crosswalked to new items. The table below lists old items newly
rescinded by GRS Transmittal 27.
------------------------------------------------------------------------
GRS Item Title Reason
------------------------------------------------------------------------
10.................. 11a Recordkeeping Only a very few
copies of agencies create
maintenance these records.
manuals for They relate to
unique or agencies'
customized missions and
aircraft. should
therefore be
scheduled on an
agency-specific
schedule.
12.................. 3b Copies of Telegram service
incoming and in the United
original copies States ceased
of outgoing January 27,
messages, 2006. The last
including telegram in the
Standard Form world was sent
(SF) 14, in India on
Telegraphic July 14, 2013.
Message The very short
maintained by two-month
communications retention of
offices or these records
centers, and means that none
EXCLUDING the should now
copies exist. SF 14
maintained by has been
originating discontinued.
program office.
14.................. 3 Press Service These records
files. appear to no
longer exist.
18.................. 29a National Defense According to
Executive FEMA, the
Reserve (NDER) National
case files on Defense
reservists. Executive
Reserve program
has been
dormant for the
past 5 years
and no agency
has open
programs. For
this reason,
FEMA suggested
that we rescind
these items.
18.................. 29b National Defense
Executive
Reserve case
files on
individuals
whose
applications
were rejected
or withdrawn.
27.................. 6 CIO subject and CIOs are
office records. considered high-
level officials
under Capstone
email guidance.
It is therefore
not appropriate
to schedule
these records
as universally
temporary.
27.................. 7 CIO schedules of
daily
activities.
------------------------------------------------------------------------
Rescinded items are shown in context of their schedules in the old-
to-new crosswalk.
How do I cite new GRS items?
When you send records to an FRC for storage, you should cite the
records' legal authority--the ``DAA'' number--in the ``Disposition
Authority'' column of the table. For informational purposes, please
include schedule and item number. For example, ``DAA-GRS-2013-0001-0004
(GRS 4.3, item 020).''
Do I have to take any action to implement these GRS changes?
NARA regulations (36 CFR 1226.12(a)) require agencies to
disseminate GRS changes within six months of receipt.
Per 36 CFR 1227.12(a)(1), you must follow GRS dispositions that
state they must be followed without exception.
Per 36 CFR 1227.12(a)(3), if you have an existing schedule that
differs from a new GRS item that does not require being followed
without exception, and you wish to continue using your agency-specific
authority rather than the GRS authority, you must notify NARA within
120 days of the date of this transmittal.
If you do not have an already existing agency-specific authority
but wish to apply a retention period that differs from that specified
in the GRS, you must submit a records schedule to NARA for approval via
the Electronic Records Archives.
How do I get copies of the new GRS?
You can download the complete current GRS, in PDF format, from
NARA's Web site at https://www.archives.gov/records-mgmt/grs.html.
Whom do I contact for further information?
Writing and maintaining the GRS is the responsibility of the GRS
Team. You may contact the team with general questions about the GRS at
GRS_Team@nara.gov. This team is part of Records Management Services in
the National Records Management Program of the Office of the Chief
Records Officer at NARA.
Your agency's records officer may contact the NARA appraiser or
records analyst with whom your agency normally works for support in
carrying out this transmittal. A list of the appraisal and scheduling
work group and regional contacts is on the NARA Web site at https://www.archives.gov/records-mgmt/appraisal/.
Dated: January 3, 2017.
David S. Ferriero,
Archivist of the United States.
[FR Doc. 2017-00157 Filed 1-6-17; 8:45 am]
BILLING CODE 7515-01-P
