Records Schedules; Availability and Request for Comments, 62538-62539 [2016-21690]

Download as PDF 62538 Federal Register / Vol. 81, No. 175 / Friday, September 9, 2016 / Notices Total Estimated Annual Other Costs Burden: $3,498. Authority: 44 U.S.C. 3507(a)(1)(D). Dated: September 2, 2016. Michel Smyth, Departmental Clearance Officer. [FR Doc. 2016–21723 Filed 9–8–16; 8:45 am] BILLING CODE 4510–27–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2016–050] Agency Information Collection Activities: Submission for OMB Review; Comment Request National Archives and Records Administration (NARA). ACTION: Notice. AGENCY: NARA gives public notice that it has submitted to OMB for approval the information collection described in this notice. We invite you to comment on the proposed information collection pursuant to the Paperwork Reduction Act of 1995. DATES: OMB must receive written comments at the address below on or before October 11, 2016. ADDRESSES: Send comments to Mr. Nicholas A. Fraser, desk officer for NARA, by mail to Office of Management and Budget; New Executive Office Building; Washington, DC 20503; fax to 202–395–5167; or by email to Nicholas_ A._Fraser@omb.eop.gov. FOR FURTHER INFORMATION CONTACT: Direct requests for additional information or copies of the proposed information collection and supporting statement to Tamee Fechhelm by phone at 301–837–1694 or by fax at 301–713– 7409. SUPPLEMENTARY INFORMATION: Pursuant to the Paperwork Reduction Act of 1995 (Pub. L. 104–13), NARA invites the public and other Federal agencies to comment on proposed information collections. We published a notice of proposed collection for this information collection on June 21, 2016 (81 FR 40353); we received no comments. We have therefore submitted the described information collection to OMB for approval. In response to this notice, comments and suggestions should address one or more of the following points: (a) Whether the proposed information collection is necessary for NARA to properly perform its functions; (b) NARA’s estimate of the burden of the proposed information collection and its accuracy; (c) ways NARA could enhance asabaliauskas on DSK3SPTVN1PROD with NOTICES SUMMARY: VerDate Sep<11>2014 17:11 Sep 08, 2016 Jkt 238001 the quality, utility, and clarity of the information it collects; (d) ways NARA could minimize the burden on respondents of collecting the information, including through information technology; and (e) whether the collection affects small businesses. In this notice, NARA solicits comments concerning the following information collection: Title: Consent to Make Inquiries and Release of Information and Records. OMB number: 3095–0068. Agency Form Number: NA Form 10003. Type of Review: Regular. Affected Public: Individuals or households, business or other for-profit, not-for-profit institutions, and Federal Government. Estimated Number of Respondents: 400. Estimated Time per Response: 2 minutes. Frequency of Response: On occasion. Estimated Total Annual Burden Hours: 13 hours. Abstract: In order to fulfill its Government-wide statutory mission, OGIS provides varying types of assistance to its customers, which requires communicating with Government departments and agencies regarding the customer’s FOIA/Privacy Act request/appeal. Under the Privacy Act, the agencies may not share peoples’ personal information without either a routine use that they inform people of prior to gathering the information, or permission from the involved person. As a result, OGIS uses NA Form 10003 to collect that authorization and the identifying information necessary for the agency to identify the correct files so that OGIS may provide the requested assistance. Without the information submitted in NA Form 10003, OGIS would be unable to fulfill its mission or provide assistance to requesters. Requesters use the NA Form 10003, OGIS Consent to Make Inquiries and Release of Information and Records, to (1) request that OGIS make inquiries on their behalf and (2) authorize agencies to release records and information related to their FOIA and Privacy Act requests and appeals so that OGIS can assist in resolving the dispute or in providing information to the requester. The authority for this information collection is prescribed by 5 U.S.C. 552a(b), and as interpreted by Taylor v. Orr, No. 83–0389, 1983 U.S. Dist. LEXIS 20334, at *6 n.6 (D.D.C. Dec. 5, 1983. Swarnali Haldar, Executive for Information Services/CIO. [FR Doc. 2016–21691 Filed 9–8–16; 8:45 am] BILLING CODE 7515–01–P PO 00000 Frm 00069 Fmt 4703 Sfmt 4703 NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA–2016–049] Records Schedules; Availability and Request for Comments National Archives and Records Administration (NARA). ACTION: Notice of availability of proposed records schedules; request for comments. AGENCY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: NARA must receive requests for copies in writing by October 11, 2016. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments. ADDRESSES: You may request a copy of any records schedule identified in this notice by contacting Records Appraisal and Agency Assistance (ACRA) using one of the following means: Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740–6001. Email: request.schedule@nara.gov. FAX: 301–837–3698. You must cite the control number, which appears in parentheses after the name of the agency that submitted the schedule, and a mailing address. If you would like an appraisal report, please include that in your request. FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at SUMMARY: E:\FR\FM\09SEN1.SGM 09SEN1 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 175 / Friday, September 9, 2016 / Notices Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740– 6001, by phone at 301–837–1799, or by email at request.schedule@nara.gov. SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing records retention periods and submit these schedules for NARA’s approval. These schedules provide for timely transfer into the National Archives of historically valuable records and authorize the agency to dispose of all other records after the agency no longer needs them to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. The schedules listed in this notice are media neutral unless otherwise specified. An item in a schedule is media neutral when an agency may apply the disposition instructions to records regardless of the medium in which it creates or maintains the records. Items included in schedules submitted to NARA on or after December 17, 2007, are media neutral unless the item is expressly limited to a specific medium. (See 36 CFR 1225.12(e).) Agencies may not destroy Federal records without Archivist of the United States’ approval. The Archivist approves destruction only after thoroughly considering the records’ administrative use by the agency of origin, the rights of the Government and of private people directly affected by the Government’s activities, and whether or not the records have historical or other value. In addition to identifying the Federal agencies and any subdivisions requesting disposition authority, this notice lists the organizational unit(s) accumulating the records (or notes that the schedule has agency-wide applicability when schedules cover records that may be accumulated throughout an agency); provides the control number assigned to each schedule, the total number of schedule VerDate Sep<11>2014 17:11 Sep 08, 2016 Jkt 238001 items, and the number of temporary items (the records proposed for destruction); and includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it also includes information about the records. You may request additional information about the disposition process at the addresses above. Schedules Pending 1. Department of Agriculture, Farm Service Agency (DAA–0145–2016–0007, 2 items, 2 temporary items). Records related to state and county offices, including annual reports, publications, and meeting minutes. 2. Department of Agriculture, Farm Service Agency (DAA–0145–2016–0012, 8 items, 8 temporary items). Records related to marketing quota and acreage allotment programs. 3. Department of Agriculture, Farm Service Agency (DAA–0145–2016–0014, 9 items, 9 temporary items). Records related to eligible producers participating in farm service and commodity credit programs. 4. Department of Agriculture, Farm Service Agency (DAA–0145–2016–0015, 2 items, 2 temporary items). Records related to claims filed against debtor producers. 5. Department of the Army, Agencywide (DAA–AU–2014–0022, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to maintenance tool inventory. 6. Department of Defense, Defense Threat Reduction Agency (DAA–0374– 2014–0009, 1 item, 1 temporary item). Documents relating to tracking the location, monitoring conditions, and retirement of weapons systems. 7. Department of Defense, Defense Threat Reduction Agency (DAA–0374– 2014–0010, 1 item, 1 temporary item). Documents relating to monitoring the condition, tracking the location, and the retirement of weapons systems under specific military commands. 8. Department of Defense, Defense Threat Reduction Agency (DAA–0374– 2014–0012, 1 item, 1 temporary item). Documents relating to monitoring the condition, status, and retirement of specific weapons systems. 9. Department of Energy, Agencywide (DAA–0434–2016–0004, 1 item, 1 PO 00000 Frm 00070 Fmt 4703 Sfmt 4703 62539 temporary item). Records relating to modified security screening processes and procedures for special needs personnel. 10. Department of Homeland Security, Immigration and Customs Enforcement (DAA–0567–2015–0009, 15 items, 15 temporary items). Employee training records including instructional materials, student records, administrative records, and related materials. 11. Department of Homeland Security, United States Citizenship and Immigration Services (DAA–0566– 2016–0016, 8 items, 4 temporary items). Citizenship and naturalization forms and supporting documentation when rejected for incorrect fees or nonsufficient funds, when incomplete or missing signature(s), when abandoned, or when withdrawn. Proposed for permanent retention are all other citizenship and naturalization forms (approved, denied, terminated, and administratively closed). 12. Department of Transportation, Federal Railroad Administration (DAA– 0399–2014–0004, 4 items, 4 temporary items). Records pertaining to missionrelated training including course materials, training rosters, and reports. 13. Department of the Treasury, Internal Revenue Service (DAA–0058– 2016–0002, 24 items, 24 temporary items). Records related to routine taxpayer dispute appeals including audit reports, case files, statistical reports, workflow management tracking data, case tracking database, and administrative materials. 14. Commodity Futures Trading Commission, Office of the Inspector General (DAA–0180–2016–0003, 6 items, 3 temporary items). Routine audit and investigation case files, and allegation files. Proposed for permanent retention are significant audit and investigation case files, and semi-annual reports to Congress. 15. National Archives and Records Administration, Government-wide (DAA–GRS–2016–0014, 5 items, 5 temporary items). Revised General Records Schedule for non-mission employee training records. Laurence Brewer, Chief Records Officer for the U.S. Government. [FR Doc. 2016–21690 Filed 9–8–16; 8:45 am] BILLING CODE 7515–01–P E:\FR\FM\09SEN1.SGM 09SEN1

Agencies

[Federal Register Volume 81, Number 175 (Friday, September 9, 2016)]
[Notices]
[Pages 62538-62539]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-21690]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2016-049]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by October 11, 
2016. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: request.schedule@nara.gov.
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at

[[Page 62539]]

Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at request.schedule@nara.gov.

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
records retention periods and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the agency to 
dispose of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (DAA-0145-2016-
0007, 2 items, 2 temporary items). Records related to state and county 
offices, including annual reports, publications, and meeting minutes.
    2. Department of Agriculture, Farm Service Agency (DAA-0145-2016-
0012, 8 items, 8 temporary items). Records related to marketing quota 
and acreage allotment programs.
    3. Department of Agriculture, Farm Service Agency (DAA-0145-2016-
0014, 9 items, 9 temporary items). Records related to eligible 
producers participating in farm service and commodity credit programs.
    4. Department of Agriculture, Farm Service Agency (DAA-0145-2016-
0015, 2 items, 2 temporary items). Records related to claims filed 
against debtor producers.
    5. Department of the Army, Agency-wide (DAA-AU-2014-0022, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to maintenance tool inventory.
    6. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0009, 1 item, 1 temporary item). Documents relating to 
tracking the location, monitoring conditions, and retirement of weapons 
systems.
    7. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0010, 1 item, 1 temporary item). Documents relating to 
monitoring the condition, tracking the location, and the retirement of 
weapons systems under specific military commands.
    8. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0012, 1 item, 1 temporary item). Documents relating to 
monitoring the condition, status, and retirement of specific weapons 
systems.
    9. Department of Energy, Agency-wide (DAA-0434-2016-0004, 1 item, 1 
temporary item). Records relating to modified security screening 
processes and procedures for special needs personnel.
    10. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2015-0009, 15 items, 15 temporary items). 
Employee training records including instructional materials, student 
records, administrative records, and related materials.
    11. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0016, 8 items, 4 temporary items). 
Citizenship and naturalization forms and supporting documentation when 
rejected for incorrect fees or non-sufficient funds, when incomplete or 
missing signature(s), when abandoned, or when withdrawn. Proposed for 
permanent retention are all other citizenship and naturalization forms 
(approved, denied, terminated, and administratively closed).
    12. Department of Transportation, Federal Railroad Administration 
(DAA-0399-2014-0004, 4 items, 4 temporary items). Records pertaining to 
mission-related training including course materials, training rosters, 
and reports.
    13. Department of the Treasury, Internal Revenue Service (DAA-0058-
2016-0002, 24 items, 24 temporary items). Records related to routine 
taxpayer dispute appeals including audit reports, case files, 
statistical reports, workflow management tracking data, case tracking 
database, and administrative materials.
    14. Commodity Futures Trading Commission, Office of the Inspector 
General (DAA-0180-2016-0003, 6 items, 3 temporary items). Routine audit 
and investigation case files, and allegation files. Proposed for 
permanent retention are significant audit and investigation case files, 
and semi-annual reports to Congress.
    15. National Archives and Records Administration, Government-wide 
(DAA-GRS-2016-0014, 5 items, 5 temporary items). Revised General 
Records Schedule for non-mission employee training records.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2016-21690 Filed 9-8-16; 8:45 am]
 BILLING CODE 7515-01-P