Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses, 25765-25885 [2016-09510]

Download as PDF Vol. 81 Friday, No. 83 April 29, 2016 Part II Department of Labor asabaliauskas on DSK3SPTVN1PROD with NOTICES Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses; Notice VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00001 Fmt 4717 Sfmt 4717 E:\FR\FM\29APN2.SGM 29APN2 25766 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices DEPARTMENT OF LABOR Office of the Secretary Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses Office of the Secretary, Labor. Notice: Publication In Full of All Notices of Systems of Records, including several new systems; substantive amendments to systems; decommissioning of obsolete legacy systems; and publication of new universal routine uses for all system of records. AGENCY: ACTION: This notice provides a complete publication of all Department of Labor Systems of Records. This notice proposes two new universal routine uses to the systems. This notice will update our last complete publication in full which appeared in the Federal Register on April 8, 2002. In addition to the 21 new systems which are being published for the first time, the notice proposes substantive and nonsubstantive amendments to 108 other systems that have been previously published. The notice also deletes 43 systems. Changes to the systems are summarized in the introductory portion of the Supplementary Information section. DATES: Persons wishing to comment on the changes set out in this notice may do so on or before June 8, 2016. Effective Date: Unless there is a further notice in the Federal Register, these proposed 21 new systems of records and 108 amended systems of records and decommissioned 43 existing systems of records, as well as the two new routine uses, will become effective on June 23, 2016. FOR FURTHER INFORMATION CONTACT: Written comments may be sent to Joseph J. Plick, Counsel for FOIA and Information Law, Office of the Solicitor, Department of Labor, 200 Constitution Avenue NW., Room N–2420, Washington, DC 20210, telephone (202) 693–5527, or by email to plick.joseph@ dol.gov. SUPPLEMENTARY INFORMATION: asabaliauskas on DSK3SPTVN1PROD with NOTICES SUMMARY: 1. Background Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), hereinafter referred to as the Act, on April 8, 2002, in Volume 67 at Page 16816 of the Federal Register, the Department published a VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 notice of 147 systems of records maintained under the Act. In February 2003, a new system of records was published on behalf of the Office of the 21st Century Workforce, entitled DOL/ 21st CENTURY–1, Correspondents with the Office of the 21st Century Workforce, which appeared at 68 FR 6185 (February 6, 2003). Additionally, in September 2003, the Department amended two existing systems of records, which appear at 68 FR 54012 (September 15, 2003). On January 11, 2012, the Department published five new and five amended systems of records, which appears at 77 FR 1728 (January 11, 2012). In 2014 the Department published a notice of the addition of five new SORNs, amendment of nine existing SORNs and decommissioning of five SORNs, which appears at 79 FR 8489 (February 12, 2014). The Notice became effective on April 8, 2014. Finally on July 6, 2015 the Department published a SORN for DOL/VETS–5, Veterans’ Data Exchange Initiative (VDEI). This system contains records related to Exiting Service Members (ESMs) participating in the United States Department of Defense (DOD) Pre-separation Counseling of the Transition Assistance Program. The Notice became effective on August 31, 2015. 2. The Current Action Pursuant to section three of the Privacy Act of 1974 (5 U.S.C. 552a(e)(4), the Department hereby publishes an updated consolidated publication in full for all 129 systems of records, including 21 new systems; 108 amended systems; and 43 decommissioned systems. A chart listing all of the actions the Department has taken with regards to its systems of records is attached as Appendix A to this notice. This notice also proposes two new universal routine uses to be added to the Department’s current list of 12 universal routine uses, making a total of 14 universal routine uses. These universal routine uses apply across the board to all of the Department’s system of records. A. New Universal Routine Uses 1. The first proposed new Universal Routine Use to the General Prefatory Statement (new Universal Routine Use #13) permits the Department to disclose information to a State or local government that has legal authority to make decisions about the issuance, retention and revocation of licenses, certifications or registrations of law practitioners and health care professionals. 2. The second proposed new Universal Routine Use to the General PO 00000 Frm 00002 Fmt 4701 Sfmt 4703 Prefatory Statement (new Universal Routine Use #14) permits the Department to disclose information to the United States Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) that will be included in the National Instant Criminal Background Check System (NICS). B. Proposed Decommissioned Systems The Department proposes to decommission 43 legacy systems of records. The decommissioned systems are listed in the Notice of Decommissioned Systems of Records, Section E below. Notably, the Department proposes to decommission a group of legacy systems entitled Employment Standards Administration (ESA), because that agency no longer exists due to a Departmental reorganization. The ESA legacy systems will be renamed as a system that relates to each of the constituent parts of the former ESA agency namely, The Office of Workers’ Compensation Programs (OWCP), The Wage and Hour Division (WHD), The Office of Federal Contract Compliance Programs (OFCCP), and The Office of Labor-Management Standards (OLMS). Additionally, the Department proses to decommission a second group of legacy systems entitled Pension and Welfare Benefits Administration (PWBA). Several of the former PWBA systems will be renamed as an Employee Benefits Security Administration (EBSA) system. C. Proposed New Systems 1. The first proposed new system is entitled DOL/CENTRAL–7, DOL Employee Conduct Investigation Files. This system contains information related to records of employee(s) misconduct or violations of law such as, investigative report(s), sworn affidavits, written statements, time and attendance records, earnings and leave statements, applications for leave. 2. The second proposed new system is entitled DOL/EBSA–1, The Employment Retirement Income Security Act of 1974 (ERISA), Filing and Acceptance System 2-One Participant Plans Filing a Form 5500SF. This system contains records related to information contained on all fields of the Form 5500SF form. 3. The third proposed new system is entitled DOL/EBSA–11, ERISA Filing and Acceptance System Internet Registration Database (IREG). This system contains records of personally identifiable information of individual filers. 4. The fourth proposed new system is entitled DOL/EBSA–12, Delinquent Filer Voluntary Compliance Program E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99. This system contains records of the plan name, plan administrator’s name, service provider’s name, and trustee’s name involved in the DFVC programs, among other things. 5. The fifth proposed new system is entitled DOL/EBSA–13, OCA Case Tracking System. This system contains paper and electronic records of individuals involved in investigations and enforcement actions. 6. The sixth proposed new system is entitled DOL/EBSA–14, Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System. This system contains records of personally identifiable information of requestors. 7. The seventh proposed new system is entitled DOL/EBSA–15, Fee Disclosure Failure Notice Database. This system contains records of plan name, fiduciary’s name, and service provider’s name relating to contracts and arrangements between plans and service providers. 8. The eighth proposed new system is entitled DOL/ETA–30, DOL Employment and Training Administration (ETA) Evaluation, Research, Pilot or Demonstration Contractors’ Project Files. This system contains records related to Workforce Investment Act and Workforce Innovation and Opportunities Act participants’ personally identifiable information, characteristics of program participants, description of program activities, and services received by participants, among other things, obtained after the completion of the program. 9. The ninth proposed new system is entitled DOL/ETA–31, The Enterprise Business Support System (EBSS). This system contains records related to initial requests under the Workforce Investment Act and its successor statutes, responses, and related documents. 10. The tenth proposed new system is entitled DOL/ETA–32, Contract Officer Files. This system contains records of the names, job title, qualifications and other human resource information relating to contracting officers or other contracting personnel. 11. The eleventh proposed new system is entitled DOL/OASAM–37, Personal Identity Verification Credential. This system contains records related to personally identifiable information such as names, birth date, and social security numbers of federal employees, contractors, students and other individuals who require ongoing access to Federal facilities, information VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 technology systems of information classified in the interest of national security. 12. The twelfth proposed new system is entitled DOL/OIG–6, Hotline and Complaints Analysis Files. This system contains records of complaints and allegations of waste, fraud, abuse and violations of the law or other authorities. 13. The thirteenth proposed new system is entitled OIG–7, Correspondence Tracking System. This system contains records of correspondence to and from the OIG. 14. The fourteenth proposed new system is entitled DOL/OIG–8, Office of Inspector General (OIG) Employee Credential System. This system contains personally identifiable information related to the credentials of all DOL personnel. 15. The fifteenth proposed new system is entitled DOL/OIG–9, OIG Property Tracking Systems. This system contains records related to OIG owned and leased property, and the employees that are assigned such property. 16. The sixteenth proposed new system is entitled DOL/OIG–10, Office of Inspector General (OIG) Preemployment Checks and Inquiries (PECI) System. This system contains records related to pre-employment clearance forms and reports filed individuals, and federal and other law enforcement records related to background checks. 17. The seventeenth proposed new system is entitled DOL/OIG–11, Investigative Files Case Tracking System, Case Development and Intelligence Records, USDOL/OIG. This system contains records related to individuals associated with OIG investigative operations and activities. 18. The eighteenth proposed new system is entitled DOL/SOL–18, Matter Management System. This system contains records related to pending and active litigation, opinion and advice, and regulation review legal services provided to support DOL and its component agencies. 19. The nineteenth proposed new system is entitled DOL/SOL–19, Evidence Management System. This system contains individuals, government or organizations records related to pleadings, court records, witness statements or other documents that may be filed with or obtained by DOL. 20. The twentieth proposed new system is entitled DOL/VETS–5, Veterans’ Data Exchange Initiative (VDEI). This system contains records related to Exiting Service Members (ESMs) participating in the United PO 00000 Frm 00003 Fmt 4701 Sfmt 4703 25767 States Department of Defense (DOD) Pre-separation Counseling of the Transition Assistance Program. 21. The twenty-first proposed new system is entitled DOL/VETS–6, Veterans’ Case Management System (VCMS). This system contains records related to USERRA, VP, and the TAP Employment Workshop. D. Proposed Amended Systems 22. The first proposed amended system of records is entitled DOL/ GOVT–1, Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act File. The Department proposes to amend this system to update the System Location, Categories of Records in the System, and the Routine Uses of Records Maintained in the System. 23. The second proposed amended system of records is entitled DOL/ GOVT–2, Job Corps Students Records. The Department proposes to amend this system to amend one routine use and to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and Records Access, and several other categories. 24. The third proposed amended system of records is entitled DOL/ CENTRAL–1, Correspondents with the Department of Labor. The Department proposes to amend this system to refine several of the categories. 25. The fourth proposed amended system of records is entitled DOL/ CENTRAL–2, Registrants for Department of Labor Events and Activities. The Department proposes to amend this system to update the Retention and Disposal section, and several other categories. 26. The fifth proposed amended system of records is entitled DOL/ CENTRAL–3, Internal Investigations of Harassing Conduct. The Department proposes to amend this system to update the System Name, Security Classification, Categories of Individuals Covered by the System, and several other categories. 27. The sixth proposed amended system of records is entitled DOL/ CENTRAL–4, Department of Labor Advisory Committee Members Files. The Department proposes to amend this system to update the Notification Procedure, Record Access Procedure, Contesting Record Procedure, and several other categories. 28. The seventh proposed amended system of records is DOL/CENTRAL–5, Privacy Act/Freedom of Information Act Request Files. The Department proposes to amend this system to update the System Number, Routine Uses of E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25768 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Records Maintained in the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 29. The eighth proposed amended system of records is DOL/CENTRAL–6, Supervisor’s/Team Leader’s Records of Employees. The Department proposes to amend this system to update the System Number, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 30. The ninth proposed amended system of records is entitled DOL/ ADJBDS–1, DOL Appeals Management System (AMS). The Department proposes to amend this system to update the Authority for Maintenance of the System section. 31. The tenth proposed amended system of records is entitled DOL/BLS– 3, Staff Time Utilization System. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, Purposes, and several other categories. 32. The eleventh proposed amended system of records is entitled DOL/BLS– 8, Automated Training Request Application (ATRA). The Department proposes to amend this system to update the Categories of Records in the System, Purposes, System Manager(s) and Address, and several other categories. 33. The twelfth proposed amended system of records is entitled DOL/BLS– 9, Routine Administrative Files. The Department proposes to amend this system to update the Categories of Records in the System, Purposes, Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing, and several other categories. 34. The thirteenth proposed amended system of records is entitled DOL/BLS– 10, Commissioner’s Correspondence Control System. The Department proposes to amend this system to update the System Location, Categories of Individuals Covered by the System, Authority for Maintenance of the System, and several other categories. 35. The fourteenth proposed amended system of records is entitled DOL/BLS– 11, Mainframe User ID Database. The Department proposes to amend this system to update the System Location, Purpose, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System, and several other categories. 36. The fifteenth proposed amended system of records is entitled DOL/BLS– 13, National Longitudinal Survey of VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Youth 1979 (NLSY79) Database. The Department proposes to amend this system to update the System Location, Categories of Individuals Covered by the System, Categories of Records in the System, and several other categories. 37. The sixteenth proposed amended system of records is entitled DOL/BLS– 14, BLS Behavioral Science Research Laboratory Project Files. The Department proposes to amend this system to update the System Location, Policies and Practices for Storing, Retrieving Accessing, Retaining, and Disposing of the Records in the System, and several other categories. 38. The seventeenth proposed amended system of records is entitled DOL/BLS–17, National Longitudinal Survey of Youth 1997 (NLSY97) Database. The Department proposes to amend this system to update the System Location, Categories of Records in the System, Retention and Disposal and several other categories. 39. The eighteenth proposed amended system of records is entitled DOL/BLS– 18, Postal Square Building Parking Management Records. The Department proposes to amend this system to update the System Location, Purposes, Routine Uses of records in the System, and several other categories. 40. The nineteenth proposed amended system of records is entitled DOL/BLS–19, Customer Information Files. The Department proposes to amend this system to update the Categories of Individuals Covered by the System, Purposes, and Policies and Practices for storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System, along with several other categories. 41. The twentieth proposed amended system of records is entitled DOL/BLS– 20, Fellowship Applicants and Recipients Files. The Department proposes to amend this to update the Retrievability, Safeguards, Retention and Disposal, and several other categories. 42. The twenty-first proposed amended system of records is entitled DOL/EBSA–2, EBSA Correspondence. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 43. The twenty-second proposed amended system is entitled DOL/EBSA– 3, Technical Assistance and Inquiries System. The Department proposes to amend this to update the System Number, Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. PO 00000 Frm 00004 Fmt 4701 Sfmt 4703 44. The twenty-third proposed amended system is entitled DOL/EBSA– 4, Public Disclosure Request Tracking System. The Department proposes to amend this to update the System Number, System Location, Authority for the Maintenance of the System, Purposes, and several other categories. 45. The twenty-fourth proposed amended system is entitled DOL/EBSA– 5, EBSA Debt Management System. The Department proposes to amend this to update the System Number, Security Classification, System Location, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records categories. 46. The twenty-fifth proposed amended system is entitled DOL/EBSA– 6, EBSA Consolidated Training Record. The Department proposes to amend this to update the System Number, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures category. 47. The twenty-sixth proposed amended system is entitled DOL/EBSA– 7, Office of Enforcement Correspondence Tracking System DFO CTS. The Department proposes to amend this to update the System Number, Authority for the Maintenance of the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. 48. The twenty-seventh proposed amended system is entitled DOL/EBSA– 8, EBSA Enforcement Management System (electronic); EBSA Civil Litigation Case Tracking System (paper); EBSA Criminal Case Information System (paper). The Department proposes to amend this to update the System Number, Security Classification, Authority for the Maintenance of the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Routine Uses, Notification Procedures, and several other categories. 49. The twenty-eighth proposed amended system is entitled DOL/EBSA– 9, Office of Exemption Determinations (OED) ERISA Section 502(1) Files; OED Case Tracking System. The Department proposes to amend this to update the System Number, Security Classification, Authority for the Maintenance of the System, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, and Notification Procedures categories. 50. The twenty-ninth proposed amended system is entitled DOL/EBSA– 10, Form 5500EZ Filings. The Department proposes to amend this to E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices update the System Number, Authority for the Maintenance of the System, Purposes, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, and Notification Procedures categories. 51. The thirtieth proposed amended system of records is entitled DOL/ EBSA–11, ERISA Filing and Acceptance System 2 Internet Registration Database (IREG). The Department proposes to amend this to update the System Number, Authority for the Maintenance of the System, Purposes, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Routine Uses, Notification Procedures, and several other categories. 52. The thirty-first proposed amended system of records is entitled DOL/ EBSA–12, Delinquent Filer Voluntary Compliance Program (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 53. The thirty-second proposed amended system of records is entitled DOL/EBSA–13, OCA Case Tracking System. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 54. The thirty-third proposed amended system of records is entitled DOL/EBSA–14, Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 55. The thirty-fourth proposed amended system of records is entitled DOL/EBSA–15, Fee Disclosure Failure Notice Database. The Department proposes to amend this to update the Authority for Maintenance of the System, Retention and Disposal, Notification Procedure, and several other categories. 56. The thirty-fifth proposed amended system of records is entitled DOL/ OMBUDSMAN–1, Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) File. The Department proposes to amend this system to update the Routine Uses of Records Maintained in the System category. 57. The thirty-sixth proposed amended system of records is entitled DOL/ETA–1, Office of Apprenticeship, VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Budget and Position Control Files. The Department proposes to amend this system to update the System Name, System Location, and several other categories. 58. The thirty-seventh proposed amended system of records is entitled DOL/ETA–4, Registered Apprenticeship Partners Information Data System (RAPIDS). The Department proposes to amend this system to update the System Name, System Location, Routine Uses, and several other categories. 59. The thirty-eighth proposed amended system of records is entitled DOL/ETA–7, Employer Labor Certification System and Employer Application Case Files. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, Categories of Records in the System, Routine Uses, and several other categories. 60. The thirty-ninth proposed amended system of records is entitled DOL/ETA–8, Job Corps Student Pay, Allotment and Management Information System (SPAMIS). The Department proposes to amend this system to update the System Location, Routine Uses, and several other categories. 61. The fortieth proposed amended system of records is entitled DOL/ETA– 16, Employment and Training Administration Investigation File. The Department proposes to amend this system to update the System Location, Categories of Individuals covered by the System, and several other categories. 62. The forty-first proposed amended system of records is entitled DOL/ETA– 20, Federal Bonding Program, Bondees Certification Files. The Department proposes to amend this system to update the System Location, Categories of Individuals Covered by the System, Authority for Maintenance of the System, and several other categories. 63. The forty-second proposed amended system of records is entitled DOL/ETA–24, Grant Officer Files. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, and several other categories. 64. The forty-third proposed amended system of records is entitled DOL/ETA– 29, National Agricultural Workers Survey (NAWS) Research Files. The Department proposes to amend this system to update the Security Classification, Authority for Maintenance of the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, Notification Procedures, and several other categories. PO 00000 Frm 00005 Fmt 4701 Sfmt 4703 25769 65. The forty-fourth proposed amended system of records is entitled DOL/MSHA–1, Mine Safety and Health Administration Standard Information System (MSIS). The Department proposes to amend this system by renaming the system and migrating eight other systems of records to this system. MSIS is an umbrella information system in which some but not all records are covered under the Privacy Act. MSIS provides centralized access to records already covered by nine current systems of records: DOL/ MSHA–1, MSHA–3, MSHA–10, MSHA– 13, MSHA–15, MSHA–18, MSHA–20, MSHA–21, and MSHA–24. This notice consolidates these nine systems under a single SORN. This SORN describes the records within MSIS that are covered under the Privacy Act. The Department also proposes to amend this system notice to update the System Location and Categories of Records in the System, among other amendments specific to particular categories of MSIS records. 66. The forty-fifth proposed amended system of records is entitled DOL/ MSHA–22, Educational Policy and Development; National Mine Health and Safety Academy Permanent Record Card or Student Information System. The Department proposes to amend this system to update the System Name, Security Classification, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing Section, Notification Procedure, and several other categories. 67. The forty-sixth proposed amended system of records is entitled DOL/ MSHA–23, Educational Policy and Development Activity Reporting System. The Department proposes to amend this system to update the System Name, System Location, Categories of Records in the System, and several other categories. 68. The forty-seventh proposed amended system of records is entitled DOL/OALJ–1, Office of Administrative Law Judges Case Tracking System. The Department proposes to amend this system to update the System Name, Authority for Maintenance of the System, and several other categories. 69. The forty-eighth proposed amended system of records is entitled DOL/OALJ–2, Office of the Administrative Law Judges Case Files. The Department proposes to amend this system to update the Authority for Maintenance of the System, Retention and Disposal, and several other categories. 70. The forty-ninth proposed amended system of records is entitled DOL/OASAM–4, Safety and Health Information Management System E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25770 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices (SHIMS). The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals Covered by the System, Authority for Maintenance of the System, and several other categories. 71. The fiftieth proposed amended system of records is entitled DOL/ OASAM–5, Employee Assistance Program (EAP) Records. The Department proposes to amend this system to update the System Name, System Location, Categories of Records in the System, Authority for Maintenance of the System, and several other categories. 72. The fifty-first proposed amended system of records is entitled DOL/ OASAM–7, Employee Medical File System Records (Not Job Related). The Department proposes to amend this system to update the System Name and Routine Uses sections. 73. The fifty-second proposed amended system of records entitled DOL/OASAM–12, Administrative Grievance Records. The Department proposes to amend this system to update the System Location and Categories of Individuals Covered by the System sections. 74. The fifty-third proposed amended system of records entitled DOL/ OASAM–19, Negotiated Grievance Procedure and Unfair Labor Practice Files. The Department proposes to amend this system to update the Categories of Individuals Covered by the System and Categories of Records in the System sections. 75. The fifty-fourth proposed amended system of records is entitled DOL/OASAM–20, Personnel Investigation Records. The Department proposes to amend this system to update the System Location, Retrievability and Safeguards Sections, Disclosure to Consumer Reporting Agencies, and several other categories. 76. The fifty-fifth proposed amended system of records is entitled DOL/ OASAM–22, Civil Rights Center Discrimination Complaint Case Files. The Department proposes to amend this system to update the System Name, Categories of Individuals Covered by the System, Purpose(s), Routine Uses of Records Maintained in the System sections, Authority for Maintenance of the System, and several other categories. 77. The fifty-sixth proposed amended system of records is entitled DOL/ OASAM–25, Intergovernmental Personnel Act Assignment Records. The Department proposes to amend this system to update the Categories of Individuals Covered by the System, Disclosure to Consumer Reporting Agencies, Policies and Practices for VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 78. The fifty-seventh proposed amended system of records is entitled DOL/OASAM–26, Frances Perkins Building Parking Management System. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System Section. 79. The fifty-eighth proposed amended system of records is entitled DOL/OASAM–27, Employee/ Contractor/Visitor Identification System. The Department proposes to amend this system to update the System Name, System Location, Categories of Individuals, Categories of Records in the System, the System Manager, and several other categories. 80. The fifty-ninth proposed amended system of records is entitled DOL/ OASAM–28, Incident Report/Restriction Notice. The Department proposes to amend this system to update the System Location, Categories of Individuals and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records. In addition, the System Manager, and several other categories are proposed to be refined. 81. The sixtieth proposed amended system of records is entitled DOL/ OASAM–29, OASAM Employee Administrative Investigation File. The Department proposes to amend this system to update the System Location, Categories of Individuals, Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records, the System Manager, and several other categories. 82. The sixty-first proposed amended system of records is entitled DOL/ OASAM–30, Injury Compensation System (ICS). The Department proposes to amend this system to update the System Location, Authority for Maintenance of the System, and several other categories. 83. The sixty-second proposed amended system of records is entitled DOL/OASAM–31, DOL Flexible Workplace Programs Evaluation and Files. The Department proposes to amend this system to update the System Name, Categories of Individuals Covered by the System. 84. The sixty-third proposed amended system of records is entitled DOL/ OASAM–32, Transit Subsidy Management System. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records section. PO 00000 Frm 00006 Fmt 4701 Sfmt 4703 85. The sixty-fourth proposed amended system of records is entitled DOL/OASAM–34, DOL Fitness Association (DOLFA) Membership Files. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedures, Record Access Procedure, and other categories. 86. The sixty-fifth proposed amended system of records is entitled DOL/ OASAM–35, DOL Childcare Subsidy Programs Records. The Department proposes to amend this system to update the System Manager’s Name and Address, and Policies and Practices for Storing, Retrieving, Accessing, Retaining and Disposing of Records sections. 87. The sixty-sixth proposed amended system of records is entitled DOL/ OCFO–2, New Core Financial Management System (NCFMS). The Department proposes to amend this system to update the Categories of Individuals Covered by the System, Categories of Records in the System, Authority for Maintenance of the System, and several other categories. 88. The sixty-seventh proposed amended system of records is entitled DOL/OCFO–3, Travel and Transportation System. The Department proposes to amend this system to update Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System, Notification Procedure, Records Access Procedure, Contesting Record Procedure, and several other categories. 89. The sixty-eighth proposed amended system of records is entitled DOL/ODEP–1, Job Accommodation Network (JAN) Files. The Department proposes to amend this system to update the Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System category. 90. The sixty-ninth proposed amended system is entitled DOL/ OFCCP–1, Office of Federal Contract Compliance Programs, Executive Management Information System (OFCCP/EIS) which includes the Case Management System (CMS), and the Time Reporting Information System (TRIS). The Department proposes to amend this system to update the System Number, Security Classification, Categories of Individuals Covered by the System, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records categories. E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 91. The seventieth proposed amended system is entitled DOL/OFCCP–2, Office of Federal Contract Compliance Programs Complaint Case Files. The Department proposes to amend this system to update the System Number, Security Classification, Routine Uses of records Maintained in the System, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records, and several other categories. 92. The seventy-first proposed amended system of records is entitled DOL/OIG–2, Freedom of Information/ Privacy Acts Records. The Department proposes to amend this system to update the System Number and refine several categories. 93. The seventy-second proposed amended system of records is entitled DOL/OIG–5, Audit Information Reporting Team Tech Tracking Systems. The Department proposes to amend this system to update the System Number, Security Classification, and Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records categories. 94. The seventy-third proposed amended system is entitled DOL/ OLMS–1, Investigative Files of the Office of Labor-Management Standards. The Department proposes to amend this system to update the System Number, Routine Uses of Records Maintained in the System, Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records, and several other categories. 95. The seventy-fourth proposed amended system is entitled DOL/ OLMS–2, OLMS Public Disclosure Request Tracking System. The Department proposes to amend this system to update the System Number, System Location, Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records, and several other categories. 96. The seventy-fifth proposed amended system of records is entitled DOL/OSHA–1, Retaliation Complaint Files. The Department proposes to amend this system to update the System Name, Categories of Individuals Covered by the System, Authority for Maintenance of the System, System Location, and several other categories. 97. The seventy-sixth proposed amended system of records is entitled DOL/OSHA–9, OSHA Compliance Safety and Health Officer Training Records. The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 System Manager, Notification Procedure, and several other categories. 98. The seventy-seventh proposed amended system of records is entitled DOL/OSHA–10, OSHA Outreach Training Program. The Department proposes to amend this system to update the System Name, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 99. The seventy-eighth proposed amended system of records is entitled DOL/OSHA–14, Directorate of Training and Education Computer-based Acquisition/Financial Records System. The Department proposes to amend this system to update the Retention and Disposal section. 100. The seventy-ninth proposed amended system of records is entitled DOL/OSHA–15, Directorate of Training and Education Resource Center Loan Program. The Department proposes to amend this system to update the System Name, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System category. 101. The eightieth proposed amended system is entitled DOL/OWCP–1, Office of Workers’ Compensation Programs, Black Lung Antidiscrimination Files. The Department proposes to amend this system to update the System Number, Categories of Individuals in the System, Authority for Maintenance of the System, Routine Uses of Records Maintained in the System, and several other categories. 102. The eighty-first proposed amended system is entitled DOL/ OWCP–2, Office of Workers’ Compensation, Black Lung Benefits Claim Files. The Department proposes to amend this system to update the System Number, Security Classification, Authority for Maintenance of the System, Routine Uses of Records Maintained in the System, and several other categories. 103. The eighty-second proposed amended system is entitled DOL/ OWCP–3, Office of Workers’ Compensation, Longshore and Harbor Workers’ Compensation Act Case File. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Categories of Records in the System, Security Classification, Authority for Maintenance of the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. PO 00000 Frm 00007 Fmt 4701 Sfmt 4703 25771 104. The eighty-third proposed amended system is entitled DOL/ OWCP–4, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Special Fund System. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Routine Uses of Records Maintained in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 105. The eighty-fourth proposed amended system is entitled DOL/ OWCP–5, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Investigation Files. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 106. The eighty-fifth proposed amended system is entitled DOL/ OWCP–6, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Claimant Representatives. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 107. The eighty-sixth proposed amended system is entitled DOL/ OWCP–7, Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Longshore Act. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 108. The eighty-seventh proposed amended system is entitled DOL/ OWCP–8, Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Federal Employees’ Compensation Act. The Department proposes to amend this system to update the System Number and Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System. 109. The eighty-eighth proposed new system is entitled DOL/OWCP–9, Office of Workers’ Compensation Programs, Black Lung Automated Support E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25772 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Package. The Department proposes to amend this system to update the System Number, Security Classification, Authority for Maintenance of the System, and several other categories. 110. The eighty-ninth proposed amended system is entitled DOL/ OWCP–10, Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act (FEC) and Longshore and Harbor Workers’ Compensation Act Rehabilitation Counselor Case Assignment, Contract Management and Performance Files and FEC Field Nurse. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered By the System, Categories of records in the System, Authority for Maintenance of the System, and several other categories. 111. The ninetieth proposed amended system is entitled DOL/OWCP–11, Office of Workers’ Compensation Programs, Energy Employees Occupational Illness Compensation Program Act File. The Department proposes to amend this system to update the System Number, Categories of Individuals Covered by the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 112. The ninety-first proposed amended system is entitled DOL/ OWCP–12, Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Energy Employees Occupational Illness Compensation Program Act. The Department proposes to amend this system to update the System Number, System Location, Categories of Individuals Covered by the System, Routine Uses of Records Maintained in the System, and several other categories. 113. The ninety-second proposed amended system of records is entitled DOL/SOL–3, Tort Claim Files. The Department proposes to amend this system to update the Security Classification, System Location, Authority for Maintenance of the System, and several other categories. 114. The ninety-third proposed amended system of records is entitled DOL/SOL–5, Workforce Investment Act Tort Claim Files. The Department proposes to amend this system to update the Security Classification, Authority for Maintenance of the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 115. The ninety-fourth proposed amended system of records is entitled VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 DOL/SOL–6, Military Personnel and Civilian Employees’ Claims. The Department proposes to amend this system to update the Security Classification, Authority for Maintenance of the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 116. The ninety-fifth proposed amended system of records is entitled DOL/SOL–9, Freedom of Information Act Privacy Act Appeals Files. The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, Contesting Record Procedures, and several other categories. 117. The ninety-sixth proposed amended system of records is entitled DOL/SOL–15, Solicitor’s Office Litigation Files. The Department proposes to amend this system to update the Retention and Disposal section. 118. The ninety-seventh proposed amended system of records is entitled DOL/VETS–1, Uniformed Services Employment and Re-employment Rights Act (USERRA) Complaint File. The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and Contesting Record Procedures. 119. The ninety-eighth proposed amended system of records is entitled DOL/VETS–2, Veterans’ Preference Complaint File under the Veterans Equal Opportunities Act of 1998 (VEOA). The Department proposes to amend this system to update the Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and Contesting Record Procedures. 120. 121. The ninety-ninth proposed amended system is entitled DOL/WHD– 1, ‘‘Time Report’’ Component of the Wage and Hour Investigative Support and Reporting Database (WHISARD). The Department proposes to amend this system to update the System Number, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and several other categories. 122. The one hundredth proposed new system is entitled DOL/WHD–2, MSPA Civil Money Penalties in the PO 00000 Frm 00008 Fmt 4701 Sfmt 4703 Wage Hour Investigative Support and Report Database (WHISARD). The Department proposes to amend this system to update the System Number, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedure, and several other categories. 123. The one hundred and first proposed amended system is entitled DOL/WHD–3, MSPA Public Central Registry Records File. The Department proposes to amend this system to update the System Number, System Location, Routine Uses of Records Maintained in the System, Disclosure of Consumer Report Agencies, and several other categories. 124. The one hundred and second proposed amended system is entitled DOL/WHD–4, Wage and Hour Clearance List—MSPA Registration. The Department proposes to amend this system to update the System Number, System Name, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 125. The one hundred and third proposed amended system is entitled DOL/WHD–5, MPSA Certificate Action Record Files. The Department proposes to amend this system to update the System Number, Disclosure to Consumer Reporting Agencies, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 126. The one hundred and fourth proposed amended system is entitled DOL/WHD–6, Case Registration/ Investigator Assignment Form; in the Wage and Hour Investigative Support and Reporting Database (WHISARD). The Department proposes to amend this system to update the System Number, System Name, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Notification Procedures, and several other categories. 127. The one hundred and fifth proposed amended system is entitled DOL/WHD–7, Migrant and Seasonal Agricultural Worker Protection Act (MPSA) Ineligible Farm Labor Contractors. The Department proposes to amend this system to update the System Number, Security Classification, System Location, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 128. The one hundred and sixth proposed amended system is entitled DOL/WHD–8, ‘‘Customer Service Component’’ of the Wage and Hour Investigative Support and Reporting Database (WHISARD). The Department proposes to amend this system to update the System Number, Categories of Records in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 129. The hundred and seventh proposed amended system is entitled DOL/WHD–9, Farm Labor Contractor Registration File. The Department proposes to amend this system to update the System Number, Routine Uses of records Maintained in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. 130. The hundred and eighth proposed amended system is entitled DOL/WHD–10, Farm Labor Contractor Employee Registration File. The Department proposes to amend this system to update the System Number, Routine Uses of Records Maintained in the System, Policies and Practices for Storage, Retrieving, Accessing, Retaining and Disposing of Records in the System, and several other categories. Signed at Washington, DC, this 13th day of January, 2016. Thomas E. Perez, Secretary of Labor. Table of Contents General Prefatory Statement A. Universal Routine Uses of the Records B. System Location-Flexiplace Programs C. Government-Wide Records D. Text of the Department of Labor’s Systems of Records Government-Wide Records • DOL/GOVT–1, Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act File • DOL/GOVT–2, Job Corps Student Records asabaliauskas on DSK3SPTVN1PROD with NOTICES Central—DOL Central Systems of Records • DOL/CENTRAL–1, Correspondents with the Department of Labor • DOL/CENTRAL–2, Registrants for Department of Labor Events and Activities • DOL/CENTRAL–3, Internal Investigations of Harassing Conduct • DOL/CENTRAL–4, Department of Labor Advisory Committee Members Files • DOL/CENTRAL–5, Privacy Act/Freedom of Information Act Request File System • DOL/CENTRAL–6, Supervisor’s/Team Leader’s Records of Employees • DOL/CENTRAL–7, DOL Employee Conduct Investigations VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 ADJBDS—DOL Adjudicatory Boards Systems of Records • DOL/ABJBDS–1, DOL Appeals Management Systems (AMS) BLS—DOL Bureau of Labor Statistics Systems of Records • DOL/BLS–3, Staff Time Utilization System • DOL/BLS–8, Automated Training Request Application (ATRA) • DOL/BLS–9, Routine Administrative Files • DOL/BLS–10, Commissioner’s Correspondence Control System • DOL/BLS–11, Mainframe User ID Database • DOL/BLS–13, National Longitudinal Survey of Youth 1979 (NLSY79) Database • DOL/BLS–14, BLS Behavioral Science Research Laboratory Project Files • DOL/BLS–17, National Longitudinal Survey of Youth 1997 (NLSY97) Database • DOL/BLS–18, Postal Square Building Parking Management Records • DOL/BLS–19, Customer Information Files • DOL/BLS–20, Fellowship Applicants and Recipients Files • DOL/BLS–21, Data Sharing Agreements Database (DSA) EBSA—DOL Employees Benefits Security Administration Systems of Records • DOL/EBSA–1, The Employee Retirement Income Security Act of 1974 (ERISA) Filing and Acceptance System 2—One Participant Plans Filing a Form 5500SF • DOL/EBSA–2, EBSA Correspondence Files • DOL/EBSA–3, Technical Assistance and Inquiries System • DOL/EBSA–4, Public Disclosure Request Tracking System • DOL/EBSA–5, EBSA Debt Management System • DOL/EBSA–6, EBSA Consolidated Training Record • DOL/EBSA–7, Office of Enforcement Correspondence Tracking System, DFO CTS • DOL/EBSA–8, EBSA Enforcement Management System (electronic); EBSA Civil Litigation Case Tracking System (paper; EBSA Criminal Case Information System (paper) • DOL/EBSA–9, Office of Exemption Determination (OED) ERISA Section 502(1) Files; OED Case Tracking System • DOL/EBSA–10, Form 5500EZ Filings • DOL/EBSA–11, ERISA Filing and Acceptance System 2 Internet Registration Database (IREG) • DOL/EBSA–12, Delinquent Filer Voluntary Compliance Program (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99 • DOL/EBSA–13, OCA Case Tracking System • DOL/EBSA–14, Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System • DOL/EBSA–15, Fee Disclosure Failure Notice Database EEOICP—DOL Ombudsman for the Energy Employees Occupational Illness Compensation Program Systems of Records • DOL/OMBUDSMAN–1, Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) File PO 00000 Frm 00009 Fmt 4701 Sfmt 4703 25773 ETA—DOL Employment and Training Administration Systems of Records • DOL/ETA–1, Office of Apprenticeship, Budget and Position Control File • DOL/ETA–4, Registered Apprenticeship Partners Information Data System (RAPIDS) • DOL/ETA–7, Foreign Labor Certification System and Employer Application Case Files • DOL/ETA–8, Job Corps Student Pay, Allotment and Management Information System (SPAMIS) • DOL/ETA–16, Employment and Training Administration Investigatory File • DOL/ETA–20, Federal Bonding Program, Bondee Certification Files • DOL/ETA–24, Grant Officer Files • DOL/ETA–29, National Agricultural Workers Survey (NAWS) Research File • DOL/ETA–30, DOL Employment and Training Administration (ETA) Evaluation, Research, Pilot or Demonstration Contractors’ Project Files • DOL/ETA–31, The Enterprise Business Support System (EBSS) • DOL/ETA–32, Contract Files MSHA—DOL Mine Safety and Health Administration Systems of Records • DOL/MSHA–1, Mine Safety and Health Administration Standardized Information System (MSIS) • DOL.MSHA–22, Educational Policy and Development; National Mine Health and Safety Academy Permanent Record Card or Student Information System • DOL/MSHA–23, Educational Policy and Development Activity Reporting System OALJ—DOL Office of Administrative Law Judges Systems of Records • DOL/OALJ–1, Office of Administrative Law Judges Case Tracking System (CTS) • DOL/OALJ–2, Office of Administrative Law Judges Case Files OASAM—DOL Office of the Assistant Secretary for Administration and Management Systems of Records • DOL/OASAM–4, Safety and Health Information Management System (SHIMS) • DOL/OASAM–5, Employee Assistance Program (EAP) Records • DOL/OASAM–7, Employee Medical File System Records (Not Job Related) • DOL/OASAM–12, Administrative Grievance Records • DOL/OASAM–17, Equal Employment Opportunity Complaint Files • DOL/OASAM–19, Negotiated Grievance Procedure and Unfair Labor Practice Files • DOL/OASAM–20, Personnel Investigation Records • DOL/OASAM–22, Civil Rights Center Discrimination Complaint Case Files • DOL/OASAM–25, Intergovernmental Personnel Act (IPA) Assignment Records • DOL/OASAM–26, Francis Perkins Building Parking Management System • DOL/OASAM–27, Employee/Contractor/ Visitor Identification System • DOL/OASAM–28, Incident Report/ Restriction Notice • DOL/OASAM–29, OASAM Employee Administrative Investigation File E:\FR\FM\29APN2.SGM 29APN2 25774 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices • DOL/OASAM–30 Injury Compensation System (ICS) • DOL/OASAM–31, DOL Flexible Workplace Programs Evaluation and Files • DOL/OASAM–32, Transit Subsidy Management System • DOL/OASAM–34, DOL Fitness Association (DOLFA) Membership Files • DOL/OASAM–35, DOL Child Care Subsidy Program Records • DOL/OASAM–37, Personal Identity Verification Credential OCFO—DOL Office of the Chief Financial Officer Systems of Records • DOL/OCFO–2, New Core Financial Management System (NCFMS) • DOL/OCFO–3, Travel and Transportation System ODEP—DOL Office of Disability Employment Policy Systems of Records • DOL/ODEP–1, Job Accommodation Network (JAN) Files • DOL/ODEP–2, Workforce Recruitment Program for College Students with Disabilities (WRP) Database OFCCP—DOL Office of Federal Contract Compliance Programs Systems of Records • DOL/OFCCP–1, Office of Federal Contract Compliance Programs, Executive Management Information System (OFCCP/ EIS) which includes the Case Management System (CMS), and Time Reporting Information System (TRIS) • DOL/OFCCP–2, Office of Federal Contract Compliance Programs/Complaint Case Files OIG—DOL Office of Inspector General Systems of Records asabaliauskas on DSK3SPTVN1PROD with NOTICES • DOL/OIG–2, Freedom of Information Act/ Privacy Act Records • DOL/OIG–5, Audit Information Reporting Team Tech Tracking System • DOL/OIG–6, Hotline and Complaints Analysis Files • DOL/OIG–7, Correspondence Tracking System • DOL/OIG–8, Office of Inspector General (OIG) Employee Credential System • DOL/OIG–9, OIG Property Tracking Systems • DOL/OIG–10, Office of Inspector General (OIG) Pre-employment Checks and Inquiries (PECI) System • DOL/OIG–11, Investigative Case Files and Tracking System, Case Development and Intelligence Records, USDOL/OIG OLMS—DOL Office of Labor-Management Standards Systems of Records • DOL/OLMS–1, Investigative Files of the Office of Labor-Management Standards • DOL/OLMS–2, OLMS Public Disclosure Request Tracking System OSHA—DOL Occupational Safety and Health Administration Systems of Records • DOL/OSHA–1, Retaliation Complaint File • DOL/OSHA–6, Program Activity File • DOL/OSHA–9, OSHA Compliance Safety and Health Officer Training Records • DOL/OSHA–10, OSHA Outreach Training Program VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 • DOL/OSHA–14, Directorate of Training and Education Computer-Based Acquisition/Financial Records System • DOL/OSHA–15, Directorate of Training and Education Resource Center Loan Program OWCP—DOL Office of Workers’ Compensation Programs Systems of Records • DOL/OWCP–1, Office of Workers’ Compensation Programs, Black Lung Antidiscrimination Files • DOL/OWCP–2, Office of Workers’ Compensation, Black Lung Benefits Claim File • DOL/OWCP–3, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Case Files • DOL/OWCP–4, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Special Fund System • DOL/OWCP–5, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Investigation Files • DOL/OWCP–6, Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Claimant Representatives • DOL/OWCP–7, Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Longshore Act • DOL/OWCP–8, Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Federal Employees’ Compensation Act • DOL/OWCP–9, Office of Workers’ Compensation Programs, Black Lung Automated Support Package • DOL/OWCP–10, Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act (FEC) and Longshore and Harbor Workers’ Compensation Act Rehabilitation Counselor Case Assignment, Contract Management and Performance Files and FEC Field Nurses • DOL/OWCP–11, Office of Workers’ Compensation Programs, Energy Employees Occupational Illness Compensation Program Act File • DOL/OWCP–12, Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Energy Employees Occupational Illness Compensation Program Act SOL—DOL Office of the Solicitor Systems of Records • DOL/SOL–3, Tort Claims Files • DOL/SOL–5, Workforce Investment Act Tort Claims Files • DOL/SOL–6, Military Personnel and Civilian Employees’ Claims • DOL/SOL–9, Freedom of Information Act and Privacy Act Appeals Files • DOL/SOL–15, Solicitor’s Office Litigation Files • DOL/SOL–18, Matter Management System (MMS) • DOL/SOL–19, Evidence Management System (EMS) PO 00000 Frm 00010 Fmt 4701 Sfmt 4703 VETS—DOL Veterans’ Employment and Training Service Systems of Records • DOL/VETS–1, Uniformed Services Employment and Reemployment Rights Act (USERRA) Complaint File • DOL/VETS–2, Veterans’ Preference Complaint File under the Veterans Equal Opportunities Act of 1998 (VEOA) • DOL/VETS–3, Veterans’ Transition Assistance Program (TAP) Registration System • DOL/VETS–5, Veterans’ Data Exchange Initiative (VDEI) • DOL/VETS–6, Veterans’Case Management System (VCMS) WHD—DOL Wage and Hour Division Systems of Records • DOL/WHD–1, ‘‘Time Report’’ Component of the Wage and Hour Investigative Support and Reporting Database (WHISARD) • DOL/WHD–2, MSPA Civil Money Penalties in the Wage Hour Investigative Support and Reporting Database (WHISARD) • DOL/WHD–3, MSPA Public Central Registry Records File • DOL/WHD–4, Wage and Hour Clearance List—MSPA Registration • DOL/WHD–5, MSPA Certificate Action Record Files • DOL/WHD–6, Case Registration/ Investigator Assignment Form in the Wage and Hour Investigative Support and Reporting Database (WHISARD) • DOL/WHD–7, Migrant and Seasonal Agricultural Worker Protection Act (MSPA) Ineligible Farm Labor Contractors • DOL/WHD–8, ‘‘Customer Service component’’ of the Wage Hour Investigative Support and reporting Database (WHISARD) • DOL/WHD–9, Farm Labor Contractor Registration File • DOL/WHD–10, Farm Labor Contractor Employee Registration File General Prefatory Statement In its April 8, 2002, publication, the Department gave notice of 12 routine uses that apply to all of its systems of records, except for DOL/OASAM–5, DOL/OASAM–7, and DOL/CENTRAL– 3. These 12 routine uses were presented in the General Prefatory Statement for that document, and appeared at Page 16825 of Volume 67 of the Federal Register. As a convenience to the reader of this document, we are republishing this General Prefatory Statement. This republication shall include the statement, also contained in the 2002 and 2011 publications, that pursuant to the Flexiplace Program (also known as ‘‘telework’’ consistent with the Telework Enhancement Act), the system location for all systems of records may be temporarily located at alternate worksites, including remote locations, employees’ homes, or at geographically convenient satellite offices at some times. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices asabaliauskas on DSK3SPTVN1PROD with NOTICES At this time, the Department proposes two new routine uses that will apply to all of its systems of records. The first proposed routine use governs the Department’s ability to disclose information to a State or local government agency in charge of issuing licenses to attorneys and health care professionals. The second proposed routine use governs the Department’s ability to disclose information to the United States Department of Justice and/or the Federal Bureau of Investigation that will be included in the National Instant Criminal Background Check System (NICS). The new routine uses are described in paragraphs 13 and 14 below. A. Universal Routine Uses of the Records The following routine uses of the records apply to and are incorporated by reference into each system of records published below unless the text of a particular notice of a system of records indicates otherwise. These routine uses do not apply to DOL/OASAM–5, Rehabilitation and Counseling File; DOL/OASAM–7, Employee Medical Records, and DOL/CENTRAL–3, Internal Investigations of Harassing Conduct. 1. To disclose the records to the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which the agency collected the records. 2. To disclose the records in a proceeding before a court or adjudicative body, when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and that the use of such records is for a purpose that is compatible with the purpose for which the agency collected the records. 3. When a record on its face, or in conjunction with other information, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the agency determines by careful review that the records or information are both relevant and necessary to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity, and that the use of such records or information is for a purpose that is compatible with the purposes for which the agency collected the records. 4. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. 5. To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted pursuant to 44 U.S.C. 2904 and 2906. 6. To disclose to contractors, employees of contractors, consultants, grantees, and volunteers who have been engaged to assist the agency in the performance of or working on a contract, service, grant, cooperative agreement or other activity or service for the Federal Government. Note: Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a; see also 5 U.S.C. 552a(m). 7. To the parent locator service of the Department of Health and Human Services or to other authorized persons defined by Public Law 93–647 (42 U.S.C. 653(c)) the name and current address of an individual for the purpose of locating a parent who is not paying required child support. 8. To any source from which information is requested in the course of a law enforcement or grievance investigation, or in the course of an investigation concerning retention of an employee or other personnel action, the retention of a security clearance, the letting of a contract, the retention of a grant, or the retention of any other benefit, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested. 9. To a Federal, State, local, foreign, tribal, or other public authority of the fact that this system of records contains PO 00000 Frm 00011 Fmt 4701 Sfmt 4703 25775 information relevant to the hiring or retention of an employee, the granting or retention of a security clearance, the letting of a contract, a suspension or debarment determination or the issuance or retention of a license, grant, or other benefit. 10. To the Office of Management and Budget during the coordination and clearance process in connection with legislative matters. 11. To the Department of the Treasury, and a debt collection agency with which the United States has contracted for collection services, to recover debts owed to the United States. 12. To the news media and the public when (1) the matter under investigation has become public knowledge, (2) the Solicitor of Labor determines that disclosure is necessary to preserve confidence in the integrity of the Department or is necessary to demonstrate the accountability of the Department’s officers, employees, or individuals covered by this system, or (3) the Solicitor of Labor determines that there exists a legitimate public interest in the disclosure of the information, provided the Solicitor of Labor determines in any of these situations that the public interest in disclosure of specific information in the context of a particular case outweighs the resulting invasion of personal privacy. 13. To disclose information to a State or local government entity which has the legal authority to make decisions concerning the issuance, retention or revocation of licenses, certifications or registrations required to practice law or a health care profession, when requested in writing by an investigator or supervisory official of the licensing entity for the purpose of making a decision concerning the issuance, retention or revocation of the license, certification or registration of a named attorney or health care professional. 14. To disclose information to the United States Department of Justice and/or the Federal Bureau of Investigation for inclusion in the National Instant Criminal Background Check System (NICS), pursuant to the reporting requirements of the Brady Handgun Violence Prevention Act, as amended by the NICS Improvement Amendments Act of 2007. B. System Location—Flexiplace Programs The following paragraph applies to and is incorporated by reference into all of the Department’s systems of records under the Privacy Act, within the category entitled, SYSTEM LOCATION: Pursuant to the Department of Labor’s Flexiplace Programs (also known as E:\FR\FM\29APN2.SGM 29APN2 25776 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices asabaliauskas on DSK3SPTVN1PROD with NOTICES ‘‘telework’’ pursuant to the Telework Enhancement Act), copies of records may be temporarily located at alternative worksites, including employees’ homes or at geographically convenient satellite offices for periods of time. All appropriate safeguards will be taken at these sites. C. Government-Wide Records Two systems of records are reported by the Department of Labor for all federal agencies since this Department has overall responsibility for the administration of the programs in connection with which these systems of records have been compiled. It is presumed that most, if not all, federal agencies maintain systems of records comprising a portion of the governmentwide systems of records. In order to avoid duplication in reporting, the Department is reporting these systems on behalf of all agencies. The Department has control over these systems to the same extent as the Office of Personnel Management has control over systems of records containing federal employee personnel records. 1. Federal Employees’ Compensation Act Files—DOL/GOVT–1: All records relating to injury or death of civilian employees or other persons entitled to benefits under the Federal Employees’ Compensation Act are the records of the Office of Workers’ Compensation Programs (OWCP of the Department of Labor). OWCP asserts control of these records under the provisions of 5 U.S.C. 8149 and Department regulations at 20 CFR 10.10. This system applies to copies of claim forms and other documents relating to a compensation claim maintained by the employing agency. This system, however, does not apply to other medical or related files not created pursuant to the Federal Employees’ Compensation Act which may be in the possession of an agency. This system is entitled DOL/GOVT–1, Office of Workers’ Compensation Programs, Federal Employees’ Compensation File. Initial determinations on requests for access, amendment or correction of records maintained in this system of records shall be made by the OWCP district office having jurisdiction over the particular claim. In addition, requests for access to copies of records maintained by the employing agency may be directed to that agency. Administrative appeals from initial determinations denying access, amendment or correction, shall be addressed to the Solicitor of Labor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210, as required by 20 CFR 10.12. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 2. Job Corps Student Records—DOL/ GOVT–2: All records which contain information about students during their stay in Job Corps, from entrance to placement and/or termination, are records which must be maintained by the Job Corps Center at which the student is enrolled. The Employment and Training Administration asserts control of these records under 29 U.S.C. 2881 et seq. This system is entitled DOL/GOVT–2, Job Corps Student Records. Initial determinations concerning access, amendment or correction of this government-wide system of records shall be made by screening contractors, Job Corps Center Directors, Job Corps National or Regional Offices. Administrative appeals shall be referred to the Solicitor of Labor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. In addition, the following government agencies also have Government-wide Systems of Records: Government-Wide Systems EEOC/GOVT–1—Equal Employment Opportunity Complaint Records and Appeal Records FEMA/GOVT–1—National Defense Executive Reserve System GSA/GOVT–2—Employment Under Commercial Activities Contracts GSA/GOVT–3—Travel Charge Card Program GSA/GOVT–4—Contracted Travel Services Programs MSPB/GOVT–1—Appeal and Case Records OGE/GOVT–1—Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records OGE/GOVT–2—Confidential Statements of Employment and Financial Interests OPM/GOVT–1—General Personnel Records OPM/GOVT–2—Employee Performance File System Records OPM/GOVT–3—Adverse Actions and Actions Based on Unacceptable Performance OPM/GOVT–4—[Reserved] OPM/GOVT–5—Recruiting, Examining and Placement Records OPM/GOVT–6—Personnel Research and Test Validation Records OPM/GOVT–7—Applicant—Race, Sex, National Origin and Disability Status Records OPM/GOVT–8—[Reserved] OPM/GOVT–9—Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay OPM/GOVT–10—Employee Medical File System Records PO 00000 Frm 00012 Fmt 4701 Sfmt 4703 D. Text of the Department of Labor’s System of Records Government-Wide Systems by the U.S. Department of Labor DOL/GOVT–1 SYSTEM NAME: Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act File. SECURITY CLASSIFICATION: Most files and data are unclassified. Files and data in certain cases have Top Secret classification, but the rules concerning their maintenance and disclosure are determined by the agency that has given the information the security classification of Top Secret. SYSTEM LOCATION: The central database for DOL/GOVT– 1 is located at the DOL National office and the offices of OWCP’s contractor. Paper claim files are located at the various OWCP district offices; claim files of employees of the Central Intelligence Agency are located at that agency. Copies of claim forms and other documents arising out of a job-related injury that resulted in the filing of a claim under the Federal Employees’ Compensation Act (FECA) may also be maintained by the employing agency (and where the forms were transmitted to OWCP electronically, the original forms are maintained by the employing agency). In addition, records relating to third-party claims of FECA beneficiaries are maintained in the Division of Federal Employees’ and Energy Workers’ Compensation, Office of the Solicitor, United States Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals and/or their survivors who file claims seeking benefits under FECA by reason of injuries sustained while in the performance of duty. FECA applies to all civilian Federal employees, including various classes of persons who provide or have provided personal service to the Government of the United States, and to other persons as defined by law such as State or local law enforcement officers, and their survivors, who were injured or killed while assisting in the enforcement of Federal law. In addition, FECA covers employees of the Civil Air Patrol, Peace Corps Volunteers, Job Corps students, Volunteers in Service to America, members of the National Teacher Corps, certain student employees, members of the Reserve Officers Training Corps, certain former prisoners of war, and E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices employees of particular commissions and other agencies. CATEGORIES OF RECORDS IN THE SYSTEM: This system may contain the following kinds of records: Reports of injury by the employee and/or employing agency; claim forms filed by or on behalf of injured Federal employees or their survivors seeking benefits under FECA; forms authorizing medical care and treatment; other medical records and reports; bills and other payment records; compensation payment records; formal orders for or against the payment of benefits; transcripts of hearings conducted; and any other medical, employment, or personal information submitted or gathered in connection with the claim. The system may also contain information relating to dates of birth, marriage, divorce, and death; notes of telephone conversations conducted in connection with the claim; information relating to vocational and/or medical rehabilitation plans and progress reports; records relating to court proceedings, insurance, banking and employment; articles from newspapers and other publications; information relating to other benefits (financial and otherwise) the claimant may be entitled to; and information received from various investigative agencies concerning possible violations of Federal civil or criminal law. The system may also contain information relating to certain claims under the War Hazards Compensation Act (WHCA). The system may also contain consumer credit reports on individuals indebted to the United States, information relating to the debtor’s assets, liabilities, income and expenses, personal financial statements, correspondence to and from the debtor, information relating to the location of the debtor, and other records and reports relating to the implementation of the Federal Claims Collection Act (as amended), including investigative reports or administrative review matters. Individual records listed here are included in a claim file only insofar as they may be pertinent or applicable to the employee or beneficiary. asabaliauskas on DSK3SPTVN1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 8101 et seq., 20 CFR 1.1 et seq. PURPOSE(S): FECA establishes the system for processing and adjudicating claims that Federal employees and other covered individuals file with the Department’s OWCP seeking monetary, medical and similar benefits for injuries or deaths VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 sustained while in the performance of duty. The records maintained in this system are created as a result of and are necessary to this process. The records provide information and verification about the individual’s employmentrelated injury and the resulting disabilities and/or impairments, if any, on which decisions awarding or denying benefits provided under the FECA must be based. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those Department-wide routine uses set forth in the General Prefatory Statement to this document, disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is both relevant and necessary and is compatible with the purpose for which the information was collected: a. To any attorney or other representative of a FECA beneficiary for the purpose of assisting in a claim or litigation against a third party or parties potentially liable to pay damages as a result of the FECA beneficiary’s FECAcovered injury and for the purpose of administering the provisions of Sections 8131–8132 of FECA. Any such third party, or a representative acting on that third party’s behalf, may be provided information or documents concerning the existence of a record and the amount and nature of compensation paid to or on behalf of the FECA beneficiary for the purpose of assisting in the resolution of the claim or litigation against that party or administering the provisions of Sections 8131–8132 of FECA. b. To Federal agencies that employed the claimant at the time of the occurrence or recurrence of the injury or occupational illness in order to verify billing, to assist in administering FECA, to answer questions about the status of the claim, to consider rehire, retention or other actions the agency may be required to take with regard to the claim or to permit the agency to evaluate its safety and health program. Disclosure to Federal agencies, including the Department of Justice, may be made where OWCP determines that such disclosure is relevant and necessary for the purpose of providing assistance in regard to asserting a defense based upon FECA’s exclusive remedy provision to an administrative claim or to litigation filed under the Federal Tort Claims Act. c. To other Federal agencies, other Government or private entities and to private-sector employers as part of PO 00000 Frm 00013 Fmt 4701 Sfmt 4703 25777 rehabilitation and other return-to-work programs and services available through OWCP, where the entity is considering hiring the claimant or where otherwise necessary as part of that return-to-work effort. d. To Federal, State or private rehabilitation agencies and individuals to whom the claimant has been referred for evaluation of rehabilitation and possible reemployment. e. To physicians, pharmacies, and other health care providers for their use in treating the claimant, in conducting an examination or preparing an evaluation on behalf of OWCP and for other purposes relating to the medical management of the claim, including evaluation of and payment for charges for medical and related services and supplies. f. To medical insurance or health and welfare plans (or their designees) that cover the claimant in instances where OWCP has paid for treatment of a medical condition that is not compensable under FECA, or where a medical insurance plan or health and welfare plan has paid for treatment of a medical condition that may be compensable under FECA, for the purpose of resolving the appropriate source of payment in such circumstances. g. To labor unions and other voluntary employee associations from whom the claimant has requested assistance for the purpose of providing such assistance to the claimant. h. To a Federal, State or local agency for the purpose of obtaining information relevant to a determination concerning initial or continuing eligibility for FECA benefits, and for a determination concerning whether benefits have been or are being properly paid, including whether dual benefits that are prohibited under any applicable Federal or State statute are being paid; and for the purpose of utilizing salary offset and debt collection procedures, including those actions required by the Debt Collection Act of 1982, to collect debts arising as a result of overpayments of FECA compensation and debts otherwise related to the payment of FECA benefits. i. To the Internal Revenue Service (IRS) for the purpose of obtaining taxpayer mailing addresses for the purposes of locating a taxpayer to collect, compromise, or write-off a Federal claim against such taxpayer; and informing the IRS of the discharge of a debt owed by an individual. Records from this system of records may be disclosed to the IRS for the purpose of offsetting a Federal claim from any E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25778 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices income tax refund that may be due to the debtor. j. To the Occupational Safety and Health Administration (OSHA) for purpose of using injury reports filed by Federal agencies pursuant to FECA to fulfill agency injury reporting requirements. Information in this system of records may be disclosed to OSHA by employing agencies as part of any Management Information System established under OSHA regulations to monitor health and safety. k. To contractors providing services to the Department or any other Federal agency or any other individual or entity specified in any of these routine uses or in the Department’s General Prefatory Statement who require the data to perform the services that they have contracted to perform, provided that those services are consistent with the routine use for which the information was disclosed to the contracting entity. Should such a disclosure be made to the contractor, the individual or entity making such disclosure shall ensure that the contractor complies fully with all Privacy Act provisions, including those prohibiting unlawful disclosure of such information. l. To the Defense Manpower Data Center—Department of Defense and the United States Postal Service to conduct computer matching programs for the purpose of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the United States under programs administered by the Department in order to collect the debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97–365) by voluntary repayment, or by salary or administrative offset procedures. m. To a credit bureau for the purpose of obtaining consumer credit reports identifying the assets, liabilities, expenses, and income of a debtor in order to ascertain the debtor’s ability to repay a debt incurred under FECA, to collect the debt, or to establish a payment schedule. n. To consumer reporting agencies as defined by Sec. 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt, the amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 may be disclosed pursuant to 5 U.S.C. 552a(b)(12). o. To a Member of Congress or to a Congressional staff member in response to an inquiry made by an individual seeking assistance who is the subject of the record being disclosed for the purpose of providing such assistance. p. To individuals, and their attorneys and other representatives, and Government agencies, seeking to enforce a legal obligation on behalf of such individual or agency, to pay alimony and/or child support for the purpose of enforcing such an obligation, pursuant to an order of a State or local court of competent jurisdiction, including Indian tribal courts, within any State, territory or possession of the United States, or the District of Columbia or to an order of a State agency authorized to issue income withholding notices pursuant to State or local law or pursuant to the requirements of Sec. 666(b) of title 42, U.S.C., or for the purpose of denying the existence of funds subject to such legal obligation. q. To the National Institute for Occupational Safety and Health (NIOSH), for the purpose of performing statistical analyses of injury and illness patterns to identify patterns and locations of high incidence, help devise safety and return-to-work interventions, and guide worker safety and health research. The statistical analyses performed by NIOSH will assist OWCP and OSHA in their efforts to reduce the occurrence of employment injuries, assist employees in achieving a smooth transition and return to work following employment injuries, and improve Federal employee safety and health. r. To the General Services Administration (GSA), for the purpose of permitting GSA and its investigators to evaluate information about potential exposures to hazardous substances to non-GSA federal employees in buildings or complexes managed by GSA. s. To investigators in employing agency Offices of Inspector General, for the purpose of assisting in the investigation of potential fraud by recipients of compensation benefits under the FECA for their agencies, and for the purpose of assisting in evaluation of compliance by employing agencies with timely filing requirements under the FECA and its implementing regulations as well as for audits related to the employing agencies’ handling of their portion of the FECA claims process. t. To a Federal, State or local agency charged with the responsibility for investigating compliance with laws relating to health and safety, for the purpose of assisting such agency in PO 00000 Frm 00014 Fmt 4701 Sfmt 4703 fulfilling its statutory or regulatory responsibilities. u. For claims arising under 42 U.S.C. Sections 1701 and 1704 of the WHCA, to insurance carriers or self-insured employers and their attorneys, for the purpose of assisting in administering the claim, and for the purpose of verifying eligibility for payments to claimants and reimbursements of amounts already paid. Note: Disclosure of information contained in this system of records to the subject of the record, a person who is duly authorized to act on his or her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone or by electronic means. Disclosure over the telephone or by electronic means will only be done where the requestor provides appropriate identifying information. Telephonic or electronic disclosure of information is essential to permit efficient administration and adjudication of claims under FECA. Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records may be disclosed to members and staff of the Employees’ Compensation Appeals Board, the Office of Administrative Law Judges, the Office of the Solicitor and other components of the Department that have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, may be disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by Sec. 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files and automated data are retrieved after identification by coded file number and/or Social Security Number which is cross-referenced to employee by name, employing establishment, and date and E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices nature of injury. Since the electronic case management files were created in 1975, these electronic files are located in District Offices that have jurisdiction over the claim, and (as noted above under ‘‘System Location’’), a complete central data base is maintained at the location of the contractor. Prior to 1975, a paper index file was maintained; these records were transferred to microfiche and are located in the national office. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Only personnel having an appropriate security clearance may handle or process security files. RETENTION AND DISPOSAL: All case files and automated data pertaining to a claim are destroyed 15 years after the case file has become inactive. Case files that have been scanned to create electronic copies are destroyed after the copies are verified. Electronic data is retained in its most current form only, and as information is updated, outdated information is deleted. Some related financial records are retained only in electronic form, and destroyed six years and three months after creation or receipt. SYSTEM MANAGER(S) AND ADDRESS: Director for Federal Employees’ Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: An individual wishing to inquire whether this system of records contains information about him/her may write or telephone the OWCP district office that services the state in which the individual resided or worked at the time he or she believes a claim was filed. In order for the record to be located, the individual must provide his or her full name, OWCP claim number (if known), date of injury (if known), and date of birth. asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD ACCESS PROCEDURES: Any individual seeking access to nonexempt information about a case in which he/she is a party in interest may write or telephone the OWCP district office where the case is located, or the systems manager, and arrangements will be made to provide review of the file. Access to copies of documents maintained by the employing agency may be secured by contacting that agency’s designated disclosure officials. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 25779 CONTESTING RECORD PROCEDURES: SYSTEM LOCATION: Specific materials in this system have been exempted from certain Privacy Act provisions regarding the amendment of records. The section of this notice entitled ‘‘Systems exempted from certain provisions of the Act,’’ indicates the kind of materials exempted, and the reasons for exempting them. Any individual requesting amendment of non-exempt records should contact the appropriate OWCP district office, or the system manager. Individuals requesting amendment of records must comply with the Department’s Privacy Act regulations at 29 CFR 71.1 and 71.9, and with the regulations found at 20 CFR 10.12. Screening contractors; Job Corps centers and operators (which includes contract and agency centers); Job Corps National Office; Job Corps Regional Offices; Federal Records Centers. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from injured employees; beneficiaries; employing Federal agencies; other Federal agencies; physicians; hospitals; clinics; suppliers of health care products and services and their agents and representatives; educational institutions; attorneys; Members of Congress; OWCP field investigations; State governments; consumer credit reports; agency investigative reports; correspondence with the debtor including personal financial statements; records relating to hearings on the debt; and other Department systems of records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigative material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of the material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. DOL/GOVT–2 SYSTEM NAME: Job Corps Student Records. SECURITY CLASSIFICATIONS: PO 00000 None. Frm 00015 Fmt 4701 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Job Corps applicants, students, and terminees. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain information kept on the students, such as separate running accounts of the students’ general biographical data; educational training, vocational training; counseling; recreational activities; dormitory logs; health (dental, medical, mental health, and drug testing records); administrative records covering data pertaining to enrollment allowances and allotments; leave records; Student Profile (ETA– 640); and Center Standards Officer’s disciplinary records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Subtitle C of Title I of the Workforce Investment Act of 1998, 29 U.S.C. 2881 et seq. PURPOSE(S): These records are maintained to ensure that all appropriate documents of the student’s stay in Job Corps (covering application to placement and/or termination) are retained and are available to those officials who have a legitimate need for the information in performing their duties and to serve the interests and needs of the students in accordance with 29 U.S.C. 2881 et seq. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF THE SUCH USES: These records and information in these records may be used when relevant, necessary, and appropriate: a. To disclose photographs and student identities, with appropriate consent, to the news media, for the purpose of promoting the merits of the program. b. To disclose information, giving the summary of a student’s academic and vocational achievement and general biographical information, to placement and welfare agencies, prospective employers, school or training institutions to assist in the employment of a student. c. To disclose information to State and Federal law enforcement agencies or other government investigators to assist them in locating a student and/or his or her family. d. To disclose information to appropriate Federal, State, and local E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25780 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices agencies which have law enforcement jurisdiction over students (which includes probation or parole officers) and/or the property on which the center is located, if the agency determines by careful review that the records or information are both relevant and necessary to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity, and that the use of such records or information is for a purpose that is compatible with the purposes for which the agency collected the records. e. To disclose all or any information to parents/guardians regarding students under the age of 18 for performance of parental rights and responsibilities. f. To disclose information to Job Corps health consultants; Job Corps Center Review Board members (in appropriate disciplinary cases); State, county, and local health services personnel; family planning agencies; and physicians (public or private) to whom a student is referred for diagnosis or to receive treatment to assure continuance of proper health care, or notification and contact tracking for communicable disease control. g. To disclose to state and local health departments all cases of infection or disease that are required to be reported to them in accordance with state and local laws. This disclosure shall be made by the Center Director. Note: Center physicians shall deal with all cases of communicable diseases in accordance with Job Corps directives based on current recommendations of the Center for Disease Control of the Department of Health and Human Services. h. To disclose information to State and local health departments regarding infected persons who are unwilling to notify their contacts at the center for the purpose of enabling the counseling of contacts. i. To disclose information to medical laboratories necessary in identifying specimens for the purpose of testing. j. To disclose information to social service agencies in cases of a student’s termination in order to provide services such as Medicaid, housing, finance, and placement. k. To disclose information to the Army Finance Center, Fort Benjamin Harrison, Indiana, to pay student allowances and maintain and dispose of their pay records. l. To disclose information to Federal, State, and local agencies and to community-based organizations for the operation of experimental, research, demonstration, evaluation and pilot projects authorized under sections 156 or 169 of the Workforce Innovation and VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Opportunity Act, 29 U.S.C. 3206 or 3224, except that in the case of a research project, the researcher shall guarantee to protect the anonymity of all staff and students involved in any presentation of the results of such study. m. To disclose information to contractors and agencies that operate centers or have Outreach Admissions and Placement (OAandP) issues which demonstrate a legitimate need for the information to enable them to properly administer their responsibilities in the Job Corps program. n. To disclose to the Selective Service system names, social security number, date of birth, and address of students, to ensure registration compliance for eligible applicants applying for Job Corps training benefits. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by name, social security number, and date of student entry. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Job Corps centers will maintain records of terminated students for a period of 3 years unless custodianship is extended or terminated, for administrative reasons, by the regional office. Counseling records are retained on the Job Corps center for 6 months after student’s termination, after which they are destroyed. After termination, a summary or copy of the counseling record is placed in the health record. After 3 years, centers will retire the records to the appropriate Federal Records center. Students’ records are subject to destruction 75 years from the birth date of the youngest student’s record contained in a GSA records retirement box, with the disposal authority being NC 369–76–2, item 59. [Note: Centers will send a copy of the SF 135–135 A (transmittal and receipt form) to the appropriate Job Corps regional office, after they have received the accession number from the appropriate Federal Records Center. In the event of a student’s death, the PO 00000 Frm 00016 Fmt 4701 Sfmt 4703 student’s entire personnel record shall be sent to the U.S. Department of Labor Job Corps National Health Office within 10 days of date of student’s death. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Job Corps, U.S. DOL/ETA, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from outreach/screening and placement contractors; Job Corps centers; Job Corps students; employment services; parole officers; State and local law enforcement agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. CENTRAL—DOL Central Systems of Records DOL/CENTRAL–1 SYSTEM NAME: Correspondents with the Department of Labor. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: At the offices of each component agency within the U.S. Department of Labor, including national, regional, and contractor offices, and at the offices of call centers serving the Department including the Department’s national call center currently located at the contractor’s site in Chantilly, Virginia. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual correspondents with the various components of the Department who contact, by telephone, U.S. Mail or other mail/delivery service, online, email, or phone bank, components within the Department for various reasons such as, but not limited to, requests for information, brochures, requests for compliance assistance, requests to subscribe to message boards, and/or to use Web site based programs. It includes callers to the Department’s E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices call center and contractors providing mail and public information services to the Department. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains comments by, or requests from, individuals and information necessary to satisfy requests for information or brochures, requests for compliance assistance, requests to subscribe to message boards, or email management systems, and/or to use Web site based programs. It includes information received from callers to the Department’s call centers. Depending on the nature of the request, the file may include (but is not limited to) the following information regarding individuals who have contacted the Department: name, title, mailing address, telephone and fax number, email address, area of interest, and other information necessary to respond to a request. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: To enhance information exchange by improving the availability of Departmental component information on automated systems; to facilitate sending information on compliance assistance to correspondents; to use Web site based programs; to provide usage statistics associated with the Department’s public access Internet site; and to provide a framework from which to select an unbiased sample of individuals for surveys. Among other things, maintaining the names, addresses, etc. of individuals requesting data/publications will streamline the process for handling subsequent inquiries and requests by eliminating duplicative gathering of mailing information, data, and material on individuals who correspond with the Department. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. asabaliauskas on DSK3SPTVN1PROD with NOTICES SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with General Records Schedule 14 item 1., current correspondent information files are updated as necessary and are destroyed after three months. SYSTEM MANAGER(S) AND ADDRESS: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Inquiries should be mailed to the System Manager. PURPOSE(S): A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from correspondents with the relevant component agency within the Department. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/CENTRAL–2 SYSTEM NAME: Registrants for Department of Labor Events and Activities. SECURITY CLASSIFICATION: None. At the offices of each component agency within the Department of Labor, including national, regional and contractor offices. None. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. Jkt 238001 RECORD ACCESS PROCEDURE: SYSTEM LOCATION: DISCLOSURE TO CONSUMER REPORTING AGENCIES: 19:00 Apr 28, 2016 Files are retrieved by name, telephone or fax number (including the telephone number from which the individual dials), email address or other identifying information in the system. NOTIFICATION PROCEDURE: 5 U.S.C. 301. VerDate Sep<11>2014 RETRIEVABILITY: Individual correspondents with the various components of the Department who contact, by telephone, fax, U.S. Mail or other mail/delivery services, online, or email, components within the Department to register for conferences, PO 00000 Frm 00017 Fmt 4701 Sfmt 4703 25781 events, activities, seminars, special interest Web sites, and programs. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains information necessary to satisfy requests by individuals to register for Department conferences, events, activities, seminars, programs and special interest Web sites, including their requests for special accommodations and items such as meal preferences. Depending on the nature of the request, the file may include (but is not limited to) the following information on the individuals who have contacted the Department: name, title, mailing address, telephone and fax number, and email address. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): To permit persons to register, by mail, telephone, fax, email and on-line, for Departmental conferences, events, activities, seminars, special interest Web sites, and programs; to enhance information exchange by improving the availability of Departmental component information on automated systems; to provide a framework from which to select an unbiased sample of individuals for surveys; and to maintain the names, addresses, etc. of individuals who register for conferences and seminars. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, a record from this system of records may be disclosed to private entities and/or State or other Federal agencies that cosponsor or have a statutory interest in the subject of a particular conference or Web site. A record from this system may be disclosed to hotels, conference centers, caterers, interpreters and other entities that provide services for the purpose of holding the conferences and seminars, including services to persons with disabilities. The names and business addresses of attendees may be disclosed to conference attendees and/ or the public, where appropriate. Records also may be disclosed where required by law. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. E:\FR\FM\29APN2.SGM 29APN2 25782 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: Employment Opportunity (EEO) Managers in the national office. STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Files are stored electronically and/or on paper. RETRIEVABILITY: By name, telephone or fax number (including the telephone number from which the individual dials), email address or other identifying information in the system. Current or former Department employees, Department interns, or other such agents of the Department, nationwide, who have filed a complaint or report of harassment, or have been accused of harassing conduct under the Department’s Policy to Prevent Harassing Conduct in the Workplace (the Policy). SAFEGUARDS: CATEGORIES OF RECORDS IN THE SYSTEM: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. The system contains all documents related to a complaint or report of harassment, which may include the complaint, statements of witnesses, reports of interviews, investigators and agency EEO manager’s findings and recommendations, final decisions and corrective action taken, and related correspondence and exhibits. Note: Records compiled by the Office of Inspector General in its investigations of harassing conduct are covered by its own system of records, entitled DOL/ OIG–1, and are not part of this system of records. RETENTION AND DISPOSAL: In accordance with General Records Schedule 14, Item 1, current correspondent information files are updated as necessary and are destroyed three months after the conclusion of event related activities. SYSTEM MANAGER(S) AND ADDRESS: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Correspondents with the relevant component agency within the Department. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/CENTRAL–3 SYSTEM NAME: asabaliauskas on DSK3SPTVN1PROD with NOTICES Internal Investigations of Harassing Conduct. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Records on covered individuals are located at the Department of Labor, Office of the Assistant Secretary for Administration and Management and with respective agency Equal VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 44 U.S.C. 3101. PURPOSE(S): These records are maintained for the purpose of conducting internal investigations into allegations of harassment brought against Department employees and for taking appropriate action in accordance with the Department’s Policy. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses contained in the General Prefatory Statement to this document, disclosure of information from this system of records regarding the status of any investigation that may have been conducted may be made to the party who was subject to the harassment and to the alleged harasser when the purpose of the disclosure is both relevant and necessary and is compatible with the purpose for which the information was collected. Note: Records compiled under the Policy which subsequently become part of the investigation record in an EEO complaint may be disclosed to the complainant if the Civil Rights Center (CRC) determines that the records are relevant and necessary with respect to adjudicating the EEO complaint, when such disclosure is compatible with the purpose for which the information was collected. PO 00000 Frm 00018 Fmt 4701 Sfmt 4703 DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: These records are indexed by the name of the alleged victim(s) and/or the name of the individual accused of harassing conduct. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: These records are maintained for four years from the date that the investigation is closed. SYSTEM MANAGER(S) AND ADDRESS: Respective agencies’ EEO managers, U.S. Department of Labor, 200 Constitution Ave. NW., Suite N–4123, Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Individual complainants; agency EEO Managers; supervisors; management officials; employee relations staff; witness statements; Solicitor’s Office staff; CRC staff, and summary reports on harassing conduct complaints. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigative material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 25783 disclosure of the material would reveal the identity of a source who furnished information to the Government with an express promise that the identity of the source would be held in confidence. RETRIEVABILITY: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Records are retrieved by member name, nominee name, committee name, or via identification number if electronically maintained. The Privacy Act of 1974 (5 U.S.C. 552a); the Freedom of Information Act (5 U.S.C. 552); and 5 U.S.C. 301). DOL/CENTRAL–4 SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. SYSTEM NAME: Department of Labor Advisory Committees Members Files. SECURITY CLASSIFICATION: RETENTION AND DISPOSAL: None. SYSTEM LOCATION: Offices in various components within the U.S. Department of Labor, at the Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210, or other Department offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Present and former members of advisory committees established by the Department, and candidates for a position on an advisory committee. CATEGORIES OF RECORDS IN THE SYSTEM: Records contained in this system are biographical information of individuals who are or have been members, or are being considered for membership on the committees. The records also include the biographical information regarding individuals who have been nominated for membership on advisory committees. 5 U.S.C. 301. PURPOSE(S): The records are used to ensure that all appropriate personal records of advisory committee members, and nominees, are retained and are available for official use. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: asabaliauskas on DSK3SPTVN1PROD with NOTICES In addition to those universal routine uses listed in the General Prefatory Statement to this document, information in these records may be disclosed to the General Services Administration when necessary to comply with the Federal Advisory Committee Act. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Departmental Offices in Washington, DC; b. Regional offices of the Department. These records, and information in these records, may be used to disclose: a. Information to the Office of Management and Budget at any stage in the legislative coordination and clearance process in connection with private relief legislation as set forth in OMB Circular No. A–19. b. Information to Federal agencies (e.g., Department of Justice or the Office of Government Information Services) in order to obtain advice and recommendation concerning matters on which the agency has specialized experience or particular competence, for use in making required determinations under the Freedom of Information Act or the Privacy Act of 1974. c. Information to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose of the request, and to identify the type of information requested), where necessary to obtain information relevant to a decision concerning a Privacy Act or Freedom of Information Act request. DISCLOSURE TO CONSUMER REPORTING AGENCIES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system relates to individual members of the committee and those persons making nominations to the committee. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/CENTRAL–5 SYSTEM NAMES: Privacy Act/Freedom of Information Act Requests File System. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. Jkt 238001 SYSTEM MANAGER(S) AND ADDRESS: Individuals who have submitted Privacy Act and Freedom of Information Act requests under (5 U.S.C. 552a and 552). None. 19:00 Apr 28, 2016 After a committee term ends, its records are transferred to the National Archives and Records Administration for permanent retention. This system of records is maintained for various reasons as follows: a. To process individuals’ requests made under the Privacy Act and Freedom of Information Act. b. To provide a record of communications between the requester and the agency. c. To ensure that all relevant, necessary and accurate data are available to support any process for appeal. d. To provide a legal document to support any process for appeal. e. To prepare the annual reports to OMB and Congress as required by the Privacy and Freedom of Information Acts. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: VerDate Sep<11>2014 PURPOSE(S): This system contains initial requests under the Acts, responses, and related documents. PO 00000 Frm 00019 Fmt 4701 Sfmt 4703 None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. E:\FR\FM\29APN2.SGM 29APN2 25784 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RETRIEVABILITY: SECURITY CLASSIFICATION: Files are retrieved by name of individual making request and by date of request. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for two years after response date if no denial was involved, and five years after response date if denial of records was involved. If there is an appeal to the Solicitor of Labor, the records are destroyed six years after final agency determination or 3 years after final court adjudication, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Head of agencies or component units within the Department who have custody of the records. See the appropriate Agency Official in the listing in the Appendix to this document. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment shall be addressed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system of records is obtained from individual requester, official documents, agency officials, and other Federal agencies. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: The Department of Labor has claimed exemptions from several of its other systems of records under 5 U.S.C. 552a(k) (1), (2), (3), (5), and (6). During the course of a PA/FOIA action, exempt materials from those other systems may become part of the case record in this system. To the extent that copies of exempt records from those other systems are entered into these PA/FOIA case records, the Department has claimed the same exemptions for the records as they have in the original primary system of records of which they are a part. DOL/CENTRAL–6 SYSTEMS NAME: Supervisor’s/Team Leader’s Records of Employees. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: None. SYSTEM LOCATION: Records of membership in professional licensing organizations such as those for attorneys, accountants and physicians will be maintained in the supervisor’s offices and in the national and regional Human Resources Offices. Emergency addressee information may be kept at the residence of or upon the supervisor’s person when appropriate. Note: Requests for a reasonable accommodation are made to supervisors. The Civil Rights Center may temporarily maintain a copy of such requests and of the medical documents submitted by the employee when the Public Health Service (PHS) physician completes his or her review of the request. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current employees, employees who have retired or left the office within the last 12 months, and employees who have been separated from the office or Department for more than 12 months for whom the former supervisor/team leader has retained records. CATEGORIES OF RECORDS IN THE SYSTEM: Records related to individuals while employed by the Department and which contain such information as: Record of employee/supervisor discussions, supervisor(s)/team leader(s) observations, supervisory copies of officially recommended actions, reports of Federal Telecommunications System telephone usage containing call detail information, awards, disciplinary actions, emergency addressee information, flexiplace records, reports of on-the-job accidents, injuries, or illnesses, correspondence from physicians or other health care providers, training requests, requests for regular leave, advanced leave, family and medical leave, and records of membership in professional licensing organizations such as those for attorneys, accountants and physicians. The system also contains records relating to requests for reasonable accommodation and/or leave, including medical documents submitted by employees, as well as reports and records by the PHS physicians who have reviewed the accommodation requests. The system also contains labor relations materials such as performance improvement plans, reprimands, suspensions of less than 14 days, leave restrictions and related materials. PO 00000 Frm 00020 Fmt 4701 Sfmt 4703 5 U.S.C. 301, 1302, 2951, 4118, Reorganization Plan 6 of 1950, and the Civil Service Reform Act of 1978. The Rehabilitation Act and the Americans with Disabilities Act. PURPOSES(S): To maintain a file for the use of supervisor(s)/team leader(s) in performing their responsibilities and to support specific personnel actions regarding employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES AND USERS AND THE PURPOSE OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, the following routine uses apply to this system of records: a. Selected information may be disclosed at appropriate stages of investigation and adjudication to the Department’s Civil Rights Center, Merit Systems Protection Board, Office of Special Counsel, Federal Labor Relations Authority, Equal Employment Opportunity Commission, arbitrators, or the courts for the purposes of satisfying requirements related to investigation of or litigation related to alleged discrimination, prohibited personnel practices, and unfair labor practices. b. Records relating to a request for a reasonable accommodation may be referred to PHS or other physicians for their review and evaluation of the request. c. Data may be disclosed to medical providers for the purpose of evaluating sick leave absences based upon illness or injury. d. Information may be disclosed to professional licensing organizations such as those for attorneys, accountants, and physicians for the purpose of confirming the membership status of the employee. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained in electronic and/or paper files. RETRIEVABILITY: Files are retrieved by name of employee or other identifying information. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices interviews and other data gathered from involved parties and organizations which are associated with the case. for electronically stored data, and locked locations for paper files. RETENTION AND DISPOSAL: Records are maintained on current employees. Review annually and destroy superseded or obsolete documents, or destroy file relating to an employee within 1 year after separation or transfer in accordance with General Records Schedule 1 Item 18a. SYSTEM MANAGER(S) AND ADDRESS: All supervisor(s)/team leader(s) having responsibility for performance management plans, performance standards, or ratings. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: 5 U.S.C. 301. None. PURPOSES(S): To investigate allegations of misconduct or violations of law. ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USERS: DISCLOSURE TO CONSUMER REPORTING AGENCIES: Inquiries should be mailed to the applicable System Manager. None. RECORD ACCESS PROCEDURES: A request for access should be mailed to the applicable System Manager. CONTESTING RECORD PROCEDURES: A petition for amendments should be mailed to the applicable System Manager RECORD SOURCE CATEGORIES: Information contained in this system is obtained from the individual, supervisor(s)/team leader(s), agency officials, medical providers, co-workers, and professional licensing organizations such as those for attorneys, accountants and physicians. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT None. DOL/CENTRAL–7 SYSTEM NAME: DOL Employee Conduct Investigations. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING IN THE SYSTEM: STORAGE: None. SYSTEM LOCATION: The offices of each component agency within the U.S. Department of Labor, including the National and Regional offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DOL Appeals Management System (AMS) SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of the Boards and their Information Technology (IT) service provider(s). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Records contain information assembled in case files pertaining to appeals to the Boards with respect to claims of employees for benefits under various statutes and programs. RETENTION AND DISPOSAL: Records are maintained on current employees. Review annually and destroy superseded or obsolete documents, or destroy file relating to an employee within 1 year after separation or transfer in accordance with General Records Schedule 1 Item 18a. The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be sent to the applicable System Manger. RECORD ACCESS PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM: A petition for amendment should be mailed to the applicable System Manager. Jkt 238001 SYSTEM NAMES: SAFEGUARDS: A request for access shall be mailed to the applicable System Manager. 19:00 Apr 28, 2016 DOL/ADJBDS–1 Files are retrieved by name or case file number. RETRIEVABILITY: Employee(s) against whom any allegations of misconduct or violations of law have been made. Investigative report(s), sworn affidavits, written statements, time and attendance records, earnings and leave statements, applications for leave, notifications of personnel actions, travel vouchers, performance appraisals, ADJ—DOL Adjudicatory Boards Systems of Records Parties involved in appeals proceedings before the Administrative Review Board (ARB), Benefits Review Board (BRB), and Employees’ Compensations Appeals Board (ECAB), collectively referred to as the Boards. Files are stored electronically and/or on paper. SYSTEM MANAGER(S) AND ADDRESS: SECURITY CLASSIFICATION: asabaliauskas on DSK3SPTVN1PROD with NOTICES public; statements by subject and fellow employees; and other investigative reports. None, except for those universal routine uses listed in the General Prefatory Statement to this document. NOTIFICATION PROCEDURE: VerDate Sep<11>2014 25785 CONTESTING RECORD PROCEDURES: RECORD SOURCE CATEGORIES: Incident reports submitted by employees or members of the general PO 00000 Frm 00021 Fmt 4701 Sfmt 4703 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; The Privacy Act of 1974 (5 U.S.C. 552a); 30 U.S.C. 901–62 (1982); 33 U.S.C. 901–50 (1982); 42 U.S.C. 1651–54 (1982); 36 DC Code 501– 04 (1973); 5 U.S.C. 8171–73 (1982); 42 U.S.C. 1701–17 (1982); Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR part 1978; Energy Reorganization Act of 1974, as amended, 42 U.S.C. 5851 (1988); Clean Air Act, 42 U.S.C. 7622 (1988); Water Pollution Control Act, 33 U.S.C. 1367 (1988); Solid Waste Disposal Act, 42 U.S.C. 6971(a) (1988); Safe Drinking Water Act, 42 U.S.C. 300j–9(1988); Toxic Substances Control Act, 15 U.S.C. 2622 (1988); Comprehensive Environmental Response Compensation and Liability Act, 42 U.S.C. 9610 (1988); Comprehensive Employment and Training Act, as amended, 29 U.S.C. 801(Supp. V 1981); 20 CFR part 627; Workforce Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.; The Workforce Investment Act of 1998, 29 U.S.C. 2801 et seq., Davis-Bacon Act, 40 U.S.C. 276a (1994); McNamara-O’Hara Service Contract Act of 1965, as amended; Migrant and Seasonal E:\FR\FM\29APN2.SGM 29APN2 25786 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Agricultural Worker Protection Act, 29 U.S.C. 1813(b), 1853(b) (1988); Longshore and Harbor Workers’ Compensation Act, 33 U.S.C. 907(j) (1988); Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 41 CFR part 50–203; Age Discrimination Act of 1975, 42 U.S.C. 6101–6107 (1988); Title VI of the Civil Rights Act of 1964; Contract Work Hours and Safety Standards Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Title IX of the Education Amendments of 1972, 20 U.S.C. 1681– 1686 (1988); Employee Polygraph Protection Act of 1988, 29 U.S.C. 2001– 2009 (1988); Equal Access to Justice Act, 5 U.S.C. 504 (1988); Executive Order No. 11,246, as amended, 3 CFR 339 (1964–1965 Comp.) reprinted in 42 U.S.C. 2000e app.; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 203(m) and (t), 211(d), 214(c) (1988); Federal Unemployment Tax Act, 26 U.S.C. 3304; Immigration Reform and Control Act of 1986, 8 U.S.C. 1101(a)(15)(H)(ii)(a), 1184(c), 1188 (1988); National Apprenticeship Act, 29 U.S.C. 50 (1988); Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801– 3812 (1988); Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793, 794 (1988); Social Security Act, 42 U.S.C. 503 (Supp. V 1987); Single Audit Act of 1984, 31 U.S.C. 7501–7507 (1988); Trade Act of 1974, as amended, 26 U.S.C. 3302; Vietnam Era Veterans Readjustment Assistance Act, as amended, 38 U.S.C. 4212 (1988); and any laws enacted after May 3,1996, which by statute, law or regulation provide for final decisions by the Secretary of Labor upon appeal or review of decisions or recommended decisions of ALJs; 5 U.S.C. 8101 et seq. PURPOSE: Records are maintained for use in adjudication of appeals. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: asabaliauskas on DSK3SPTVN1PROD with NOTICES Disclosure outside the Department of Labor may be made to federal courts. The Boards decisions are sent to commercial publishing companies for publication, and are also placed on the respective Board’s Internet Web site. DISCLOSURE TO CONSUMER REPORTING AGENCIES: RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: Records are retrieved by the Boards’ docket number, Office of Administrative Law Judges (OALJ) number, Office of Workers’ Compensation Programs (OWCP) number and claimant’s name. Records include name, pay period, hours worked, units accomplished by PAS code for functions such as data collection, quality assurance, training, and other activities. SAFEGUARDS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. PURPOSE(S): RETENTION AND DISPOSAL: The Board retains the case file until it renders a decision on the appeal. The case file is then returned to the appropriate lower, adjudicatory entity (e.g., the OWCP or OALJ). Copies of the appeal decision are retained permanently. SYSTEM MANAGER(S) AND ADDRESS: Clerk of the Board, Benefits Review Board, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Individuals requesting information pertaining to them should send a written and signed request to the System Manager. RECORD ACCESS PROCEDURES: A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. 5 U.S.C. 301. STU data is used in the development of cost models for Bureau survey work. Codes define program and sub-program areas, work activities, and work locations. The data is used to track productivity and time usage. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by a data field, such as name. CONTESTING RECORD PROCEDURES: SAFEGUARDS: A petition for amendment shall be addressed to the System Manager. Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RECORD SOURCE CATEGORIES: Records in the system include information submitted by claimants, employers, carriers, and other persons involved in appeals proceedings, as well as by the Government. RETENTION AND DISPOSAL: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Chief, Division of Business Operations, Office of Field Operations, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. None. BLS—DOL Bureau of Labor Statistics Systems of Records SYSTEM MANAGER(S) AND ADDRESS: NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. Provide the name and dates of employment. DOL/BLS–3 SYSTEM NAMES: Staff Time Utilization System. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. SECURITY CLASSIFICATION: None. None. Records are retained by fiscal year, in accordance with BLS Records Schedule N1–257–86–4. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM LOCATION: CONTESTING RECORD PROCEDURES: Bureau of Labor Statistics Washington, DC 20212. A petition for amendment should be mailed to the System Manager. STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RECORD SOURCE CATEGORIES: Files are stored electronically and/or on paper. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Regional Office (R.O.) BLS employees. Frm 00022 Fmt 4701 Sfmt 4703 Employee information contained in this system is obtained from the E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 25787 credit card records, cardkey security records, print and duplication records, and emergency contact records. Department of Labor Human Resources system (HR Connect). Regional Office employees self-report, electronically entering time worked into the ‘‘Staff Time and Utilization System’’ each pay period. for electronically stored data and locked locations for paper files. Network passwords are necessary to access records. Access levels are created within automated systems to restrict unauthorized access to system utilities. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: RETENTION AND DISPOSAL: PURPOSE(S): Records are retained for 5 years or when superseded or obsolete, whichever is sooner, in accordance with BLS Records Schedule N1–257–88–1. To record and track routine administrative data, maintain security, manage the facility, plan expenditures, maintain an employee locator system, and maintain emergency contact information. None. DOL/BLS–8 SYSTEM NAMES: SYSTEM MANAGER(S) AND ADDRESS: Automated Training Request Application (ATRA). Chief, Workforce Development and Training Branch, Division of Human Resources and Organization Management, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Bureau of Labor Statistics, National Office. NOTIFICATION PROCEDURE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: BLS employees who take training. Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: Employee name, employee organization, course taken, course start date, course end date, total hours for course, course completion date, and course fee. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The records are maintained to enable BLS to allocate costs of training to appropriate organization within BLS and managers and employees to track courses taken by employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. STORAGE: A petition for amendment should be mailed to the System Manager. Files are stored electronically and/or on paper. RECORD SOURCE CATEGORIES: RETRIEVABILITY: Information contained in this system is obtained from applications for employees, training forms such as SF– 182, certificates of course completion, BLS routine administrative files, or other application forms BLS may designate. Files are retrieved by individual’s name, Social Security Number, or other information in the system. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: DOL/BLS–9 Routine Administrative Files. None. SYSTEM LOCATION: Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: BLS employees, BLS contractors, and visitors to the Postal Square Building. CATEGORIES OF RECORDS IN THE SYSTEM: Files are retrieved by course title, course number, name of employee attending course, or other identifying codes. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used Several groups of records exist: ID card records, employee location records, separations database records, Postal Square Building Visitor system records, Postal Square Building Phone system records, facility service requests records, transit subsidy records, government PO 00000 Frm 00023 SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: None. SYSTEM NAMES: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES None, except for those universal routine uses listed in the General Prefatory Statement to this document. CONTESTING RECORD PROCEDURES: SECURITY CLASSIFICATION: Jkt 238001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DISCLOSURE TO CONSUMER REPORTING AGENCIES: 19:00 Apr 28, 2016 5 U.S.C. 301. A request for access should be mailed to the System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: VerDate Sep<11>2014 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Fmt 4701 Sfmt 4703 Records are retained one to four years, in accordance with BLS Records Schedule N1–257–88–1, BLS Records Schedule N1–257–06–2, and the National Archives and Records Administration (NARA) General Records Schedule (GRS) 1–4, 6, 9, 11– 13, 18, and 20. SYSTEM MANAGER(S) AND ADDRESS: Chief, Division of Administrative Services, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. Chief, Division of Information Services, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. E:\FR\FM\29APN2.SGM 29APN2 25788 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CONTESTING RECORD PROCEDURES: SAFEGUARDS: A petition for amendment should be mailed to the System Manager. Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from the individual requester, official documents, agency officials, and other federal agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: RETENTION AND DISPOSAL: Records are retained for five years, in accordance with BLS Records Schedule N1–257–88–1. SYSTEM MANAGER(S) AND ADDRESS: None. Chief, Division of Information Systems, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. DOL/BLS–10 SYSTEM NAMES: Commissioner’s Correspondence Control System. SYSTEM LOCATION: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by any of the fields listed in the Categories of Records in the System Section. RECORD ACCESS PROCEDURES: Bureau of Labor Statistics, Washington, DC 20212. A request for access should be mailed to the System Manager. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals from whom correspondence is received in the Commissioner’s Office of the Bureau of Labor Statistics. CATEGORIES OF RECORDS IN THE SYSTEM: Information about correspondence and the originators including the name of the sender, subject of the correspondence, name of the individual, office instructed to prepare a response, control number, dates, and related information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from correspondence received in the Commissioner’s Office. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. To record the receipt of correspondence, monitor the handling of correspondence, and facilitate a timely response to correspondence. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. Records are reviewed at the beginning of each fiscal year, and inactive IDs from the previous year are deleted. SYSTEM MANAGER(S) AND ADDRESS: Chief, Division of Technology Measurement and Strategic Initiatives, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. Inquiries should be mailed to the System Manager. SECURITY CLASSIFICATION: RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. None. CONTESTING RECORD PROCEDURES: SYSTEM LOCATION: Offices of the Bureau of Labor Statistics (BLS) in Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from BLS mainframe users. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. Records include name, ID to access system, office address and phone number, and account number. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DOL/BLS–13 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: None. National Longitudinal Survey of Youth 1979 (NLSY79) Database. 5 U.S.C. 301. STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name, control number, office assigned response, dates. Jkt 238001 RETENTION AND DISPOSAL: SYSTEM NAMES: BLS employees, BLS contractors, state agencies employees. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. NOTIFICATION PROCEDURE: Mainframe User ID Database. PURPOSE(S): SAFEGUARDS: DOL/BLS–11 5 U.S.C. 301. asabaliauskas on DSK3SPTVN1PROD with NOTICES DISCLOSURE TO CONSUMER REPORTING AGENCIES: Inquiries should be mailed to the System Manager. None. 19:00 Apr 28, 2016 None, except for those universal routine uses listed in the General Prefatory Statement to this document. NOTIFICATION PROCEDURE: SECURITY CLASSIFICATION: VerDate Sep<11>2014 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: SECURITY CLASSIFICATION: PURPOSE(S): To assign and maintain ID numbers, mainframe computer uses, locate mainframe users, and run an accounting program. PO 00000 Frm 00024 SYSTEM NAMES: Fmt 4701 Sfmt 4703 None. SYSTEM LOCATION: Maintained at the offices of a Bureau of Labor Statistics (BLS) contractor and E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices BLS offices in Washington, DC and Chicago, IL. DISCLOSURE TO CONSUMER REPORTING AGENCIES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: A sample of the general population who were ages 14–21 on December 31, 1978 (referred to as respondents), with over representation of blacks, Hispanics, economically disadvantaged whites, and persons serving in the military. Records include, but are not limited to, name, social security number, control number, marital history, education, job history, unemployment history, military service, training history, family planning, child health history, alcohol use, drug use, reported police contacts, anti-social behavior, assets and income, school records, Government assistance program participation, childhood residence, child development outcomes, expectations, history of parent/child relationship, time use, time spent on child care and household chores, immigration history, and Armed Services Vocational Aptitude Battery scores. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. Sec. 2. To serve a variety of policy-related research interests concerning the labor market problems of youth. Data are used for studies such as (but not limited to): Diffusion of useful information on labor, examination of employment and training programs, understanding labor markets, guiding military manpower and measuring the effect of military service, analysis of social indicators and measuring parental and child inputs and outcomes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: asabaliauskas on DSK3SPTVN1PROD with NOTICES STORAGE: Files are stored electronically and on paper. Files are stored electronically and/or on paper. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained permanently, in accordance with BLS Records Schedule N1–257–11–1. SYSTEM MANAGER(S) AND ADDRESS: Program Manager, NLS Youth 1979 Cohort Study, Office of Employment and Unemployment Statistics, Room 4945, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. NOTIFICATION PROCEDURE: PURPOSE(S): BLS may release records to a contractor to compile data which are not individually identifiable for use by the general public and federal agencies who are conducting labor force research. Under written agreement to protect the confidentiality and security of identifying information, BLS may provide potentially identifying geographic information to researchers to conduct specific research projects which further the mission and functions of BLS. The records also may be disclosed where required by law. Items 3, 4, 7, 8, 9, 10, and 11, 12, 13, and 14 listed in the General Prefatory Statement to this document are not applicable to this system of records. 19:00 Apr 28, 2016 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: VerDate Sep<11>2014 None. Jkt 238001 Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals who have participated in the survey. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/BLS–14 25789 CATEGORIES OF RECORDS IN THE SYSTEM: Records include respondent’s name, name of study, biographic/personal information on the respondent, and test results and observations. AUTHORITY: 29 U.S.C. Sec. 2. PURPOSE(S): Biographic/personal information is used by BLS to select participants for studies. Test results and observations are used by BLS to better understand the behavioral and psychological processes of individuals, as they reflect on the accuracy of BLS information collections. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document with the following limitations: The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the General Prefatory Statement to this document are not applicable to this system of records. The records also may be disclosed where required by law. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by respondent’s name, study title or participant identification number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: SYSTEM NAMES: BLS Behavioral Science Research Laboratory Project Files. SECURITY CLASSIFICATION: Records are retained for one to three years, in accordance with BLS Records Schedule N1–257–09–02. SYSTEM MANAGER(S) AND ADDRESS: None. Director, Behavioral Sciences Research Center, Office of Survey Methods Research, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. SYSTEM LOCATION: Bureau of Labor Statistics, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: NOTIFICATION PROCEDURE: Individual respondents who participate in studies. Inquiries should be mailed to the System Manager. PO 00000 Frm 00025 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 25790 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RECORD ACCESS PROCEDURES: markets, analysis of social indicators, measuring parental and child input and outcomes, norming the Department of Defense Armed Services Vocational Aptitude Battery in its computerized adaptive form, and creation of norms for the Department of Defense Interest Measure. CONTESTING RECORD PROCEDURES: Information contained in this system is obtained from respondents. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: BLS may release records to a contractor to compile data which are not individually identifiable for use by the general public and federal agencies who are conducting labor force research. Under written agreement to protect the confidentiality and security of identifying information, BLS may provide potentially identifying geographic information to researchers to conduct specific research projects which further the mission and functions of BLS. The records also may be disclosed where required by law. Items 3, 4, 7, 8, 9, 10, 11, 12, 13, and 14 listed in the General Prefatory Statement to this document are not applicable to this system of records. A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: None. DOL/BLS–17 SYSTEM NAMES: National Longitudinal Survey of Youth 1997 (NLSY97) Database. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Maintained at the offices of a Bureau of Labor Statistics (BLS) contractor and BLS offices in Washington, DC and Chicago, IL. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: A sample of the general population who were ages 12–16 on December 31, 1996 (referred to as respondents), with over representation of blacks, Hispanics, and disabled students. CATEGORIES OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES 29 U.S.C. Sec. 2. PURPOSE(S): To serve a variety of policy-related research interests concerning the school-to-work transition and the labor market problems of youth. Data are used for studies such as (but not limited to): diffusion of useful information on labor, examination of employment and training programs, understanding labor 19:00 Apr 28, 2016 Jkt 238001 None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records include, but are not limited to, name, social security number, control number, marital history, education, job history, unemployment history, military service, training history, fertility/family planning, child health history, alcohol use, drug use, reported police contacts, anti-social behavior, assets and income, school records, Government assistance program participation, childhood residence, child development outcomes, expectations, history of parent/child relationship, time use, time spent on child care and household chores, immigration history, and Armed Services Vocational Aptitude Battery scores. VerDate Sep<11>2014 DISCLOSURE TO CONSUMER REPORTING AGENCIES: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name or control number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data, and locked locations for paper files. Records are retained permanently, in accordance with BLS Records Schedule N1–257–11–1. SYSTEM MANAGER(S) AND ADDRESS: Program Manager, NLS Youth 1997 Cohort Study, Office of Employment and Unemployment Statistics, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. Frm 00026 Fmt 4701 Sfmt 4703 RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals who have participated in the survey. None. DOL/BLS–18 SYSTEM NAMES: Postal Square Building Parking Management Records. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Bureau of Labor Statistics (BLS), Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals assigned or applying for assignment of parking privileges in the Postal Square Building, Washington, DC. CATEGORIES OF RECORDS IN THE SYSTEM: This system includes the following information on all individuals assigned or applying for parking privileges in the Postal Square Building: Name of driver and rider(s), office building and room number, office telephone number, employing agency home address including city, State and zip code, federal service computation date, handicap certification, automobile license numbers, make and year of car, permit number (if assigned parking privileges), category of assignments, estimated times of arrival and departure, and whether the applicant is in or out of the zone of special consideration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. RETENTION AND DISPOSAL: PO 00000 A petition for amendment should be mailed to the System Manager. PURPOSE(S): The information is used by the BLS in the administration of the Postal Square Building vehicle parking and car pool programs. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Disclosure of information may be made to other government agencies to compare names of car pool members. For verification and, as a service to car pool seekers, the name of each driver and rider, permit number office telephone number and address of the driver and rider, home address, will be E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices displayed within BLS facilities and on automated information systems including the Intranet. Information may be provided to other applicants or listed members of the carpool, or their supervisors in order to confirm information provided on the application. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by individual’s name, permit number or other information in the system. RETRIEVABILITY: Offices in the Bureau of Labor Statistics (BLS), Washington, DC and in each of the BLS Regional Offices. Files are retrieved by name, email address, telephone (including the telephone number from which the customer dials), or other identifying information in the System. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals (customers) requesting BLS information. Information necessary to satisfy customers’ requests and enhance service to customers. Depending on the nature of the request, may include (but is not limited to) name, occupation, organization name, mailing address, telephone and fax numbers, information requested, electronic mail addresses, registration keys, and dates. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for three months, in accordance with the National Archives and Records Administration (NARA) General Records Schedule (GRS) 11, Item 4a [http:// www.archives.gov/records-mgmt/grs/ grs11.html]. SYSTEM MANAGER(S) AND ADDRESS: Chief, Division of Administrative Services, 2 Massachusetts Ave. NE., Washington, DC 20212. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual requesters’ applications. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM LOCATION: CATEGORIES OF RECORDS IN THE SYSTEM: None. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT To enhance customer service by improving the availability of BLS information on automated systems, to facilitate providing information about BLS and its data products to customers with corresponding interests, and to allow BLS staff to better understand who our customers are and what they’re interested in. Maintaining the names, addresses, etc. of customers requesting BLS data/publications will enable BLS to streamline the process for handling subsequent customer inquiries and requests by eliminating duplicative gathering of mailing information. Maintaining electronic mail addresses and provided organization name allows BLS to proactively contact customer of problems with data requests such as ‘run away queries’ ensuring fairer access to all BLS data customers. Another purpose is to inform customers of new features, changes to existing features or changes in the conditions of use of the files. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: Customer Information Files. None. 19:00 Apr 28, 2016 Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RETENTION AND DISPOSAL: Email addresses remain on mailing lists until the customer requests removal from the list, or when the email bounces back. Other PII is deleted from the database 90 days after the customer’s last date of inquiry. Registration keys expire after 366 days and associated records are deleted unless a customer registers again for another year. Associate Commissioner for Publications and Special Studies, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. Associate Commissioner for Field Operations, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. Chief, Division of Enterprise Web Systems, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Managers. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Managers. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Managers. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from subject of the record. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/BLS–20 SYSTEM NAME: Fellowship Applicants and Recipients Files. SECURITY CLASSIFICATION: None. Jkt 238001 STORAGE: SYSTEM LOCATION: Information is stored electronically and/or on paper. SECURITY CLASSIFICATION: VerDate Sep<11>2014 SAFEGUARDS: SYSTEM MANAGER(S) AND ADDRESS: PURPOSE(S): None. DOL/BLS–19 25791 Offices in the Bureau of Labor Statistics (BLS) National Office. PO 00000 Frm 00027 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 25792 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants and recipients of fellowship awards (e.g., Fellows in the American Statistical Association/ National Science Foundation/BLS Fellowship Program), who are not Federal employees but are assigned to work with BLS staff and/or BLS nonpublic data files). CATEGORIES OF RECORDS IN THE SYSTEM: Records include the individual’s name, school transcripts, work address and telephone number, home address and telephone number, and biographical information, applications, research proposals and related papers, test results, and other documents such as correspondence with the individual. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from applicants and award recipients, references, the Education Testing Service, educational institutions supplying transcripts, review records, and administrative data developed during the selection process and/or award tenure. 5 U.S.C. 301. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: PURPOSE(S): To assure that the appropriate records on fellowship awards are maintained and are available for official use. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. SYSTEM NAME: Data Sharing Agreements Database (DSA). SYSTEM LOCATION: Offices of the Bureau of Labor Statistics (BLS). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data, and locked locations for paper files. RETENTION AND DISPOSAL: asabaliauskas on DSK3SPTVN1PROD with NOTICES DOL/BLS–21 None. None. Records are retained on a permanent basis. Records are transferred to the Federal Records Center when five (5) years old. They are offered to National Archives and Records Administration in ten (10) year blocks, when the most recent record is twenty (20) years old. BLS Record schedule N1–257–09–02. Applicants and recipients of BLS data sharing agreements who are granted access to non-public BLS data files. Individuals may be federal employees or private individuals designated as ‘‘agents’’ under the Confidential Information Protection and Statistical Efficiency Act (CIPSEA). CATEGORIES OF RECORDS IN THE SYSTEM: Records include individuals’ names, addresses, telephone numbers, email addresses, organizational affiliation, project title, and project description. The records also include the name, addresses, telephone numbers, and email addresses of the signing official for the agreement at the individual’s organization. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. SYSTEM MANAGER(S) AND ADDRESS: Associate Commissioner for Survey Methods Research, Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PURPOSE(S): To assure that appropriate records on data sharing agreements are maintained and are available for official use. PO 00000 Frm 00028 None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by individual’s name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. None. SECURITY CLASSIFICATION: DISCLOSURE TO CONSUMER REPORTING AGENCIES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Fmt 4701 Sfmt 4703 RETENTION AND DISPOSAL: Records are retained for 5 years after agreement has become inactive (i.e. expired), in accordance with BLS Historical Records Schedule N1–257– 88–1. SYSTEM MANAGER(S) AND ADDRESS: Data Sharing Agreement Coordinator, Division of Management Systems, Office of Administration, Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts Avenue NE., Washington DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from applicants and recipients of BLS data sharing agreements who request and/or are granted access to non-public BLS data files. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices EBSA—DOL Employees Benefits Security Administration Systems of Records DOL/EBSA–1 SYSTEM NAME: The Employee Retirement Income Security Act of 1974 (ERISA) Filing and Acceptance System 2—One Participant Plans Filing a Form 5500SF. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Revenue Service (IRS), the Social Security Administration (SSA), and PBGC. Consistent with DOL’s information sharing mission, information stored in EFAST2 may be shared with other DOL components, as well as appropriate Federal, State, local, tribal, foreign, or international government agencies. This sharing will only take place after it is determined that the receiving component or agency has a need to know the information to carry out functions consistent with the routine uses set forth in this system of records notice. The IRS uses one-participant Form 5500–SF data to administer requirements of I.R.C. 6058(a) and 6059(a). Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration (EBSA), 200 Constitution Avenue NW., Washington, DC 20210. The EFAST2 servers are located at the sites of contractors, who operate the system on behalf of the Department of Labor. Contractors own the system hardware and communications and the Department of Labor owns the custom software and data. DISCLOSURE TO CONSUMER REPORTING AGENCIES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Files are stored electronically and/or on paper. None. 25793 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/EBSA–2 SYSTEM NAME: EBSA Correspondence Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Exemption Determinations, Office of Regulations and Interpretations, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Correspondents. CATEGORIES OF RECORDS IN THE SYSTEM: Individuals who have filed a Form 5500SF and checked the one-participant plan box in Part I item A of the form. RETRIEVABILITY: Files are retrieved by individual’s name. Records includes letters requesting information, advisory opinions, FOIA requests, Privacy Act Requests, or submitting comments, the Department’s replies thereto, and related internal memoranda, including notes pertaining to meetings and telephone calls. Medium sensitivity due to the possibility of SSN provided with correspondence, though not requested by this Agency. CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Data includes all fields on the Form 5500SF and any included schedules or attachments. Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: PURPOSE(S): asabaliauskas on DSK3SPTVN1PROD with NOTICES ERISA and provisions of the Internal Revenue Code require certain employee benefit plans to submit information annually to the Federal Government (EBSA, Internal Revenue Service (IRS), and Pension Benefit Guaranty Corporation (PBGC)) through the Form 5500 series. One-participant plan filers are given the option to file Form 5500EZ on hard copy directly to the IRS or they may file electronically through EFAST2 using the Form 5500SF. Note: This system of records is maintained by the Department of Labor for the benefit of the Internal Revenue Service (IRS). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, EFAST2 data is used for internal reporting by EBSA and furnished to three other Government Agencies: The Internal 19:00 Apr 28, 2016 Jkt 238001 STORAGE: RETENTION AND DISPOSAL: 29 U.S.C. 1021 et seq. VerDate Sep<11>2014 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: The EFAST2 Record Schedule (N1– 317–11–1) was approved by National Archives and Records Administration on May 10, 2011. All records will be maintained in accordance with the approved schedule. SYSTEM MANAGER(S) AND ADDRESS: EFAST2 Program Manager, Office of Technology and Information Services, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from one participant filers who file a Form 5500SF electronically. Frm 00029 Fmt 4701 Sfmt 4703 PURPOSE(S): These records are maintained to take action on or to respond to a complaint, inquiry or comment concerning certain aspects of Title I of ERISA or to respond to requests under FOIA or Privacy Act and to track the progress of such correspondence through the office. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. NOTIFICATION PROCEDURE: PO 00000 29 U.S.C., 1134 and 1136. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by an individual name or control number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used E:\FR\FM\29APN2.SGM 29APN2 25794 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with the Record Schedule (N1–317–02–2), if there is litigation in the underlying matter, the file is retained for three years after the litigation is completed. Requests for advisory opinions and the replies thereto are retained indefinitely, requests for information are destroyed one year after completion of project. Electronic index is destroyed six years after date of last entry. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Exemption Determinations, Director, Office of Regulations and Interpretations Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Correspondents and callers requesting information from the EBSA Public Disclosure Room. CATEGORIES OF RECORDS IN THE SYSTEM: Written and telephone inquiries from employee benefit plan participants, plan professionals and congressional offices regarding all aspects of pension and welfare benefit plans and records which provide the status of individuals under these plans. System also contains referrals from the Department of Health and Human Services (HHS) and state agencies related to health care benefit plans. Medium sensitivity due to the possibility of the record containing social security numbers, personal financial data or personal medical information. Includes names, addresses and other contact information. AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1134 and 1136. NOTIFICATION PROCEDURE: PURPOSE(S): Inquiries should be mailed to the System Manager. RECORDS ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from correspondence from individuals and responses thereto. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/EBSA–3 SYSTEM NAME: Technical Assistance and Inquiries System. SECURITY CLASSIFICATION: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES Electronic information is housed in Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. Ancillary hard copy records such as incoming/outgoing correspondence are housed in the regional or district office that handled the inquiry. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Correspondents and callers requesting information and assistance; 19:00 Apr 28, 2016 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, records in this system may be disclosed to the relevant employee benefit plan administrator, third party administrator, insurance carrier or other party as necessary to facilitate a resolution to the circumstance presented by the individual seeking assistance from the agency; or to the referring component within HHS or referring state agency in order to report on the status or final disposition of the referral. Information disclosed will be provided periodically via electronic reports. DISCLOSURE TO CONSUMER REPORTING AGENCIES: SYSTEM LOCATION: VerDate Sep<11>2014 These records are used to take action on or respond to inquiries from Members of Congress and private citizens or referrals from the HHS or state insurance agencies. Jkt 238001 None. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Manual records are maintained for one year after closing the file, then destroyed. Computer files are maintained for the same period as the manual records or are kept indefinitely in the database and deleted when no longer needed, whichever is later, pursuant to General Records Schedule 14 (Information Services). SYSTEM MANAGER(S) AND ADDRESS: In the National office: Director, Office of Outreach, Education, and Assistance, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. In the Regional offices: Regional Director. In the District Offices: District Supervisor. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Individuals or Members of Congress seeking technical assistance, information, or referrals from HHS or state agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Records or portions of records containing personally identifiable information for individuals other than the subject of the file shall be exempt from disclosure under the Privacy Act. Records or portions of records comprising information that is exempt from disclosure under Specific Exemption (k)(2) or Subsection (d)(5). DOL/EBSA–4 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: SYSTEM NAME: Public Disclosure Request Tracking System. Files are stored electronically and/or on paper. SECURITY CLASSIFICATION: RETRIEVABILITY: SYSTEM LOCATION: Files are retrieved by name of individual, telephone number, email address, company, Employer Identification Number, or HHS or state agency referral number. U.S. Department of Labor, Employee Benefits Security Administration (EBSA), Public Disclosure Room, U.S. Department of Labor, Washington, DC 20210. PO 00000 Frm 00030 Fmt 4701 Sfmt 4703 None. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who request documents. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. 25795 determination of collection status and assignment of delinquent debts to Treasury and private collection agencies. CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES: Data regarding the request for copies of plan filings made with the Department of Labor or the Internal Revenue Service. Data includes individual requester’s name, street address, city, state, zip code, and telephone number, the Employer Identification Number and Plan Number of the plan for which information has been requested and the documents requested. A request for access should be mailed to the System Manager. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: CONTESTING RECORD PROCEDURES: Relevant records may be disclosed to Treasury or private collection agencies in order for them to collect debts subject to this program. A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: DISCLOSURE TO CONSUMER REPORTING AGENCIES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: Information contained in this system is obtained from individuals requesting documents from the Public Disclosure Room. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS: 29 U.S.C. 1021 et seq. None. PURPOSE(S): Records may be disclosed for delinquent accounts. DOL/EBSA–5 These records are used by authorized EBSA disclosure personnel to process requests made to the Public Disclosure Room and by EBSA managers to compile statistical reports regarding such requests for management information purposes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: STORAGE: SYSTEM NAME: Files are stored electronically and/or on paper. EBSA Debt Management System. RETRIEVABILITY: SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Program Planning, Evaluation and Management, and Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: None. Debt Collection/Management data is retrieved by the EBSA-assigned case number and cross-reference debtor taxpayer identification number or company EIN. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with Records Schedule N1–317–92–1, records are retained for two years after the case is closed or until expiration of applicable statute of limitations, whichever occurs earlier. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Individuals and/or companies who have been assessed fines or penalties under provisions of ERISA sections 502(c)(2), 502(i) and 502(l). STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. Records containing data regarding the assessment of fines/penalties under provisions of ERISA sections 502(c)(2), 502(i) and 502(l). Data includes individuals and/or companies name, street address, city, state, zip code, telephone number, taxpayer identification number or company EIN, and transaction information (e.g., correspondence, penalty amount, debt status, and payment records). Moderate sensitivity due to storage of company/ personal identifiable data and financial information. SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: A petition for amendment should be mailed to the System Manager. RETRIEVABILITY: Files are retrieved by individual name, control number or EIN/PN of requested plan. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. asabaliauskas on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: Records are retained in accordance with General Records Schedule 14. 29 U.S.C. 1132, 31 U.S.C. 3711(a) and 29 CFR part 20. SYSTEM MANAGER(S) AND ADDRESS: Director of the Office of Outreach, Education and Assistance, Employee Benefits Security Division, 200 Constitution Avenue NW., Washington, DC 20210. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PURPOSE(S): Records are used for maintaining an ongoing Debt Collection/Management Program requiring tracking and accounting for assessed fines/penalties, PO 00000 Frm 00031 Fmt 4701 Sfmt 4703 Administrative Officer, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURE: RECORD SOURCE CATEGORIES: Investigators and auditors. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. E:\FR\FM\29APN2.SGM 29APN2 25796 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices DOL/EBSA–6 RETRIEVABILITY: SYSTEM NAME: Files are retrieved by individual employee name. EBSA Consolidated Training Record. SAFEGUARDS: SECURITY CLASSIFICATION: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. None. SYSTEM LOCATION: Office of Program Planning, Evaluation and Management, Employee Benefits Security Administration (EBSA), 200 Constitution Avenue NW., Washington, DC 20210. RETENTION AND DISPOSAL: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: Employees of the Employee Benefits Security Administration. CATEGORIES OF RECORDS IN THE SYSTEM: Records reflect educational attainment levels (to include areas of study), professional certifications, date of accession to EBSA, in-house (EBSA) technical training courses, Federal Law Enforcement Training Center programs, and Office of Personnel Management classes completed by employees of the Employee Benefits Security Administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. These records are used to identify which employees have completed certain courses, and the number of employees awaiting training. This information, in the aggregate, helps project the number of courses to schedule for succeeding years. The prior formal education information is used to respond to Congressional and other inquiries regarding the educational attainment level of our workforce. Finally, a combination of the data elements is used to identify employees with specific educational backgrounds and current skill levels who may be considered as instructors for the several agency-sponsored courses. asabaliauskas on DSK3SPTVN1PROD with NOTICES None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically. Jkt 238001 AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1134 and 1136. PURPOSE(S): NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. Individual employees, SF171s, or resume(s) submitted at time of accession to EBSA and individual training course records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. This system of records is used to track the progress of correspondence through the Office of Enforcement, including a record of action taken on or response to an inquiry received from the general public or others, and to access investigative information related to field office correspondence regarding investigations instituted by the Department of Labor (DOL) under the Title I of the Employee Retirement Security Act of 1974 (ERISA). The investigative files are used in the prosecution of violations of law, whether civil, criminal or regulatory in nature. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration, (EBSA), 200 Constitution Avenue NW., Washington, DC 20210. In addition to those universal routine uses listed in the General Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a record from this system of records may be disclosed, subject to the restrictions imposed by various statutes and rules, such as the Privacy Act, to a department or agency of the United States, or to any person actually affected by any matter which may be the subject of the investigation; except that any information obtained by the Secretary of Labor pursuant to section 6103(g) of Title 26 shall be made available only in accordance with regulations prescribed by the Secretary of the Treasury. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 19:00 Apr 28, 2016 EBSA Training Coordinator, Office of Program Planning, Evaluation and Management, EBSA, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. RECORD SOURCE CATEGORIES: PURPOSE(S): VerDate Sep<11>2014 In accordance with General Records Schedule 1, records are retained for 5 years or when no longer needed, whichever is later. provider’s name, trustee’s name, and names of other individuals (such as the named defendants) involved in investigations and enforcement actions. Letters from the general public requesting information under the Freedom of Information Act or relating to all aspects of pension and welfare benefit plans covered by Title I of the Employee Retirement Income Security Act of 1974 (ERISA), the status of individuals under these plans, the Department’s replies to the inquiries, and related internal memoranda, including notes pertaining to meetings and telephone calls. DISCLOSURE TO CONSUMER REPORTING AGENCIES: DOL/EBSA–7 SYSTEM NAME: Office of Enforcement Correspondence Tracking System, DFO CTS. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: None. Correspondents, such as employee benefit plan professionals, and other individuals involved in investigations and enforcement actions. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: Information including plan name, plan administrator’s name, service Files are stored electronically and/or on paper. PO 00000 Frm 00032 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RETRIEVABILITY: Files are retrieved by the name of the plan, service provider name, trustee name, the name of another individual (such as the named defendant) involved in the investigation or enforcement action, or the name of the correspondent. Files are also retrieved by case number and the plan’s employer identification number (EIN). SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with the Records Schedule, N9–317–00–02, records are retained for seven years. The electronic database files are deleted when no longer needed. SYSTEM MANAGER(S) AND ADDRESS: Director of Enforcement, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURES: Inquiries should be made to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be made to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Correspondence from individuals, individual complaints, witnesses, or interviews conducted during investigations or plan participant or beneficiary information obtained during investigations on cases opened in the Office of Enforcement or in any of the EBSA field offices. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: a. Criminal Law Enforcement: In accordance with subsection 552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information maintained for criminal law enforcement purposes in EBSA’s Office of Enforcement or its field offices is exempt from subsections (c)(3), and (4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. 552a. b. Other Law Enforcement: In accordance with subsection 552a(k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt from VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), (I), and (f) of 5 U.S.C. 552a. DOL/EBSA–8 SYSTEM NAMES: EBSA Enforcement Management System (electronic); EBSA Civil Litigation Case Tracking System (paper); EBSA Criminal Case Information System (paper). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210; Office of Enforcement, EBSA, U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210, and all EBSA field offices as listed in the Appendix A to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Plan administrators, trustees, and those individuals who provide advice or services to employee benefit plans, and other individuals (such as the named defendants) involved in investigations and enforcement actions. CATEGORIES OF RECORDS IN THE SYSTEM: Records tracked electronically includes fields such as plan name, plan administrator’s name, service provider’s name, trustee’s name, and names of other individuals (such as the named defendants) involved in investigations and enforcement actions. Case notes are entered to document case activity during the investigative process. In addition to an electronic database, paper case files are generated for enforcement activities, both civil and criminal. AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1134 and 29 U.S.C. 1136. PURPOSE(S): This system of records is used to access information related to case files involving investigations instituted by the Department of Labor (DOL) under the Title I of the Employee Retirement Security Act of 1974 (ERISA). The investigative files are used in the prosecution of violations of law, whether civil or criminal in nature. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory PO 00000 Frm 00033 Fmt 4701 Sfmt 4703 25797 Statement to this document, pursuant to 29 U.S.C. 1134, a record from this system of records may be disclosed, subject to the restrictions imposed by various statutes and rules, such as the Privacy Act, to a department or agency of the United States, or to any person actually affected by any matter which may be the subject of the investigation; except that any information obtained by the Secretary of Labor pursuant to section 6103 of Title 26 shall be made available only in accordance with regulations prescribed by the Secretary of the Treasury. Consistent with DOL’s enforcement mission, records of individuals debarred under 29 U.S.C. 1111 will be posted on EBSA’s Web site. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved from the electronic database by the name of the plan, service provider name, trustee name, or the name of another individual (such as the named defendant) involved in the investigation or enforcement action. Records are also retrieved by case number, the plan’s employer identification number (EIN) and plan number (if known), or service provider or trustee EIN. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with the Records Schedule, NCI–317–00–02, records are retained for one year after case completion by voluntary compliance or litigation, or related actions following voluntary compliance or litigation. After one year, the case files are transferred to the Federal Records Center for seven (7) years and then destroyed. The electronic database files are retained permanently. SYSTEM MANAGER(S) AND ADDRESS: In the national office: Director of Enforcement, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. In the Regional offices: The Regional Director (as listed in the Appendix to this document; in the District Offices: E:\FR\FM\29APN2.SGM 29APN2 25798 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices The District Supervisor (as listed in the Appendix A to this document). NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: Letters from individuals seeking relief from the 502(l) penalties, attachments supporting their petitions for relief, the Department’s replies thereto, and related internal memoranda, including notes pertaining to meetings and telephone calls. Includes names and addresses. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual complaints, witnesses, or interviews conducted during investigations or plan participant or beneficiary information obtained during investigations on cases opened in the Office of Enforcement or in any of the EBSA field offices. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: 29 U.S.C. 1108 and 29 U.S.C. 1135. PURPOSE(S): These records are maintained to document the Department’s response to petitioners’ requests for relief from the section 502(l) penalties. Such penalties are imposed upon those who are found to have violated the fiduciary and prohibited transaction provisions of Part 4 of Title I of ERISA. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Criminal Law Enforcement: In accordance with subsection 552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information maintained for criminal law enforcement purposes in EBSA’s Office of Enforcement or its field offices is exempt from subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. 552a. b. Other Law Enforcement: In accordance with subsection 552a(k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a. None, except for those universal routine uses listed in the General Prefatory Statement to this document. DOL/EBSA–9 Access to these records is limited to authorized EBSA staff. Computer system is password protected and accessible only to personnel creating the database. SYSTEM NAME: Office of Exemption Determination (OED) ERISA Section 502(l) Files; OED Case Tracking System. SECURITY CLASSIFICATION: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM LOCATION: Office of Exemption Determinations and Office of Technology and Information Services, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name of requestor and/or control number using a computerized index. SAFEGUARDS: RETENTION AND DISPOSAL: In accordance with Records Schedule Number N1–317–93–1, manual records are maintained in the Office of Exemption Determinations for up to two years after case closure, then transferred to the Federal Records Center for retention for an additional 23 years. Electronic records are destroyed on the same schedule as the manual files or when no longer needed, whichever is later. Individuals who have petitioned the Secretary of Labor for relief from the monetary penalties imposed under ERISA Sec. 502(l). Director, Office of Exemption Determinations, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Jkt 238001 Inquiries should be mailed to the System Manager. RECORDS ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals requesting a 502(l) exemption and the responses thereto. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/EBSA–10 SYSTEM NAME: Form 5500EZ Filings. PO 00000 Frm 00034 None. SYSTEM LOCATION: SYSTEM MANAGER(S) AND ADDRESS: 19:00 Apr 28, 2016 NOTIFICATION PROCEDURE: SECURITY CLASSIFICATION: DISCLOSURE TO CONSUMER REPORTING AGENCIES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Sep<11>2014 Avenue NW., Suite 400, Washington, DC 20210. Fmt 4701 Sfmt 4703 U.S. Department of Labor, Employee Benefits Security Administration, Attention: EFAST 3833 Greenway Drive, Lawrence, KS 66046–1290. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have filed a Form 5500EZ with the Department of Labor prior to January 1, 2010. CATEGORIES OF RECORDS IN THE SYSTEM: Forms 5500EZ filed with the Department of Labor prior to January 1, 2010. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 6058(a); 29 U.S.C. 1134 and 1136. PURPOSE(S): To satisfy the reporting and disclosure requirements mandated by the Employee Retirement Income Security Act of 1974, as amended, and the Internal Revenue Code. Note: This system of records is maintained by the Department of Labor for the benefit of the Internal Revenue Service (IRS). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those routine uses listed in the General Prefatory Statement to this document. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Constitution Avenue NW., Washington, DC 20210. EFAST2 is located at the site of contractors, who operate the system on behalf of the Department of Labor. Contractors own the system hardware and communications and the Department of Labor owns the custom software and data. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Files are retrieved using any Form 5500–EZ field, including plan administrator name, employer identification number, plan number; and plan year. Individuals who file/sign Form 5500 and Form 5500–SF electronically, third party software developers, and certain Government staff. SAFEGUARDS: Records includes the individual filer’s name, street address, city, state, zip code, telephone number, fax number, email address, company name, password, user type, security challenge questions and answers, User ID, and PIN. CATEGORIES OF RECORDS IN THE SYSTEM: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: The EFAST2 Record Schedule (N1– 317–11–1) was approved by National Archives and Records Administration on May 10, 2011. All records will be maintained in accordance with the approved schedule. SYSTEM MANAGER(S) AND ADDRESS: EFAST2 Program Manager, Office of Technology and Information Services, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals filing Form 5500EZ filings. DOL/EBSA–11 asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM NAME: ERISA Filing and Acceptance System 2 Internet Registration Database (IREG). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Technology and Information Services, U.S. Department of Labor, Employee Benefits Security Administration (EBSA), 200 VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1021 et seq., 29 U.S.C. 1135. PURPOSE(S): ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Filing credentials are used by the public to electronically file Form 5500 and/or Form 5500–SF through the EFAST2 Web Portal. Filing credentials are also used as electronic signatures on Form 5500 and/or Form 5500–SF filings. Filing credentials are tied to the registration data to provide the Government with contact information (i.e., name, address and phone number) for EFAST2 users. In addition to those universal routine uses listed in the General Prefatory Statement to this document, the Government may use the IREG information to contact signers/ Frm 00035 transmitters of EFAST2 filings, issue official correspondence, and to provide registrants with information from EBSA’s compliance assistance programs. DOL may also share the contact information with other federal agencies, if it determines by careful review that the records or information are both relevant and necessary to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity, and that the use of such records or information is for a purpose that is compatible with the purposes for which the agency collected the records. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: The EFAST2 Record Schedule (N1– 317–11–1) was approved by National Archives and Records Administration on May 10, 2011. All records will be maintained in accordance with the approved schedule. STORAGE: The Internet registration (IREG) application allows the public to electronically register on the EFAST2 Web site and obtain electronic filing credentials (User ID and PIN). These credentials are required for accessing restricted portions of the EFAST2 Web site, signing the Form 5500 or Form 5500–SF, and issuing authenticated web service requests to the EFAST2 system. EFAST2 will use the registration database to restrict Web site access, authenticate web service requests, validate filing signatures upon receipt of each filing, and to facilitate official correspondence and compliance assistance outreach. The IREG Database stores the electronic filing participant credentials. The IREG Database is populated by the IREG application. PO 00000 25799 Fmt 4701 Sfmt 4703 Files are stored electronically. RETRIEVABILITY: Files are retrieved by searching IREG Database by UserID, an individual’s registration information (i.e., name, address, phone number, etc.) can be retrieved. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RETENTION AND DISPOSAL: The EFAST2 Record Schedule (N1– 317–11–1) was approved by National Archives and Records Administration on May 10, 2011. All records will be maintained in accordance with the approved schedule. SYSTEM MANAGER(S) AND ADDRESS: EFAST2 Program Manager, Office of Technology and Information Services, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. E:\FR\FM\29APN2.SGM 29APN2 25800 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual filers, third party software developers, and certain government staff who register electronic filing credentials through the EFAST2 Web site. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. SYSTEM NAME: Delinquent Filer Voluntary Compliance Program (DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 99. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Technology and Information Services, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Fiduciaries who failed to comply with plan administrator fiduciary responsibilities; non-filers, stop filers and late filers of ERISA annual reports who voluntarily seek relief of reporting penalties after filing appropriate annual report(s). CATEGORIES OF RECORDS IN THE SYSTEM: Information including plan name, plan administrator’s name, service provider’s name, trustee’s name, addresses and names of other individuals involved in the DFVC program. Information about individuals may contain Personally Identifiable Information (PII). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1134 and 1136. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or paper. The Office of the Chief Accountant (OCA) uses the application to track records of participants of the EBSA Delinquent Filer Voluntary Compliance Program. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, records of plans that participate in the DFVC program help to avoid opening investigations by the OCA for violations that would otherwise be subject to more strict penalties. 19:00 Apr 28, 2016 Files are retrieved using a relational database and Form 5500 plan identifiers such as plan name, plan number, city, state and unique case ID. Jkt 238001 Access by authorized personnel only. Computer security safeguard are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with Records Schedule N1–317–92–1, manual records are maintained in the Office of the Chief Accountant for up to two years after case closure, then transferred to the Federal Records Center for retention for an additional six years. Electronic records are destroyed on the same schedule as the manual files or when no longer needed, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of the Chief Accountant, U.S. Department of Labor, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: Information contained in this System is obtained from submissions of filings by Plan Administrators and Plan Sponsors under the EBSA DFVC Program. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: a. Criminal Law Enforcement: In accordance with subsection 552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information maintained for criminal law enforcement purposes in EBSA’s Office of Enforcement or its field offices is exempt from subsections I(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and Frm 00036 DOL/EBSA–13 SYSTEM NAME: OCA Case Tracking System. Fmt 4701 Sfmt 4703 None. SYSTEM LOCATION: Office of Technology and Information Services, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Fiduciaries who fail to comply with plan administrator fiduciary responsibilities, or those fiduciaries who are engaged in activities prohibited by ERISA; non-filers, stop filers, late filers, and deficient filers of ERISA annual reports. CATEGORIES OF RECORDS IN THE SYSTEM: Records include paper files which may contain Personally Identifiable Information (PII) and electronic files which may contain PII. The electronic files contain only plan administrator information. Information stored includes plan name, plan administrator’s name, service provider’s name, trustee’s name, addresses and names of other individuals involved in investigations and enforcement actions. There are also case notes to document case activity during the investigative process. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1134 and 1136. RECORD SOURCE CATEGORIES: PO 00000 (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. 552a.b. b. Other Law Enforcement: In accordance with subsection 552a(k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt from subsection (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of 5 U.S.C. 552a. SECURITY CLASSIFICATION: SAFEGUARDS: A petition for amendment should be mailed to the System Manager. PURPOSE(S): asabaliauskas on DSK3SPTVN1PROD with NOTICES None. RETRIEVABILITY: DOL/EBSA–12 VerDate Sep<11>2014 DISCLOSURE TO CONSUMER REPORTING AGENCIES: PURPOSE(S): The Office of the Chief Accountant (OCA) uses the OCATS application to monitor enforcement actions against fiduciaries who fail to comply with plan administrator fiduciary responsibilities, or those fiduciaries who are engaged in activities prohibited by ERISA. On average 3500 to 5000 cases per year are generated requiring OCA intervention. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Statement to this document, pursuant to 29 U.S.C. 1134, a record from this system of records may be disclosed, subject to the restrictions imposed by various statutes and rules, such as the Privacy Act, to a department or agency of the United States, or to any person actually affected by any matter which may be the subject of the investigation; except that any information obtained by the Secretary of Labor pursuant to section 6103 of Title 26 shall be made available only in accordance with regulations prescribed by the Secretary of the Treasury. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by using a relational database and Form 5500 plan identifiers such as plan name, plan number, city, state and unique case ID. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with Records Schedule N1–317–92–1, manual records are maintained in the Office of the Chief Accountant for up to two years after case closure, then electronically imaged to the OCATs database for retention for an additional six years. Electronic records are destroyed on the same schedule as the manual files or when no longer needed, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of the Chief Accountant, U.S. Department of Labor, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Investigations and computer targeting searches of previous Forms 5500 filings performed by the OCA of existing plan filings to determine status of non-filers, deficient filers, late and stop filers of required information returns for employee benefit plans. Ancillary sources within the EBSA include investigations by the Office of Enforcement and EBSA field offices. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: a. Criminal Law Enforcement: In accordance with subsection 552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information maintained for criminal law enforcement purposes in EBSA’s Office of Enforcement or its field offices is exempt from subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. 552a. b. Other Law Enforcement: In accordance with subsection 552a(k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G) and (I), and (f) of 5 U.S.C. 552a. Office of Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking System. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RETRIEVABILITY: Office of Technology and Information Services, Employee Benefits Security Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Files are retrieved via a relational database, using the fields listed under categories of records that are captured from inquiries made and correspondence issued to the Agency. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SAFEGUARDS: Records include requestor’s name, address, telephone number, as well as plan administrator contact information and associated case notes encompassing compliance assistance requests as well as enforcement activities. Jkt 238001 In addition to those universal routine uses listed in the General Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a record from this system of records may be disclosed, subject to the restrictions imposed by various statutes and rules, such as the Privacy Act, to a department or agency of the United States, or to any person actually affected by any matter which may be the subject of the investigation; except that any information obtained by the Secretary of Labor pursuant to section 6103 of Title 26 shall be made available only in accordance with regulations prescribed by the Secretary of the Treasury. SYSTEM LOCATION: CATEGORIES OF RECORDS IN THE SYSTEM: 19:00 Apr 28, 2016 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Files are stored electronically and/or on paper. None. A request for access should be mailed to the System Manager. VerDate Sep<11>2014 The system tracks inquiries from participants and group health plans for compliance assistance and technical assistance on HIPAA, ERISA and other laws and regulations. The system also tracks enforcement cases against group health plans and multi-employer welfare arrangements. STORAGE: SECURITY CLASSIFICATION: RECORD ACCESS PROCEDURES: A petition for amendment should be mailed to the System Manager. PURPOSE(S): None. SYSTEM NAME: Inquiries should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: 29 U.S.C. 1134 and 29 U.S.C. 1136. DISCLOSURE TO CONSUMER REPORTING AGENCIES: DOL/EBSA–14 Health benefits plan administrators, sponsors and health plan participants who request information and assistance on HIPAA, ERISA and other laws affecting group health plans, as well as enforcement of HIPAA and ERISA with respect to group health plans and multiemployer welfare arrangements. NOTIFICATION PROCEDURE: asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD SOURCE CATEGORIES: 25801 PO 00000 Frm 00037 Fmt 4701 Sfmt 4703 Access by authorized personnel only. Computer security safeguards are used electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: In accordance with Records Schedule Number N1–317–93–1, manual records are maintained in the Office of Health Plan Standards and Compliance Assistance for up to two years after case closure, then transferred to the Federal Records Center for retention for an additional 23 years. Electronic records are destroyed on the same schedule as the manual files or when no longer needed, whichever is later. E:\FR\FM\29APN2.SGM 29APN2 25802 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Health Plan Standards and Compliance Assistance, U.S. Department of Labor, Employee Benefits Security Administration, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: name, relating to contracts and arrangements between plans and service providers. RETENTION AND DISPOSAL: AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: 29 U.S.C. 1104, 29 U.S.C. 1108, and 29 U.S.C. 1134–1136. PURPOSE(S): Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access to records should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from plan participants, group health plan administrators and state insurance commissioners. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: a. Criminal Law Enforcement: In accordance with subsection 552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information maintained for criminal law enforcement purposes in EBSA’s Office of Enforcement or its field offices is exempt from subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. 552a. b. Other Law Enforcement: In accordance with subsection 552a(k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G),(H), and (I), and (f) of 5 U.S.C. 552a. This system of records maintains information related to the notice responsible plan fiduciaries submit, as a condition of the class exemption under 29 U.S.C. 2550.408b–2(c)(1)(ix), regarding service providers who have failed to make disclosures as required under 29 U.S.C. 2550.408b–2(c). The Office of Enforcement and EBSA field offices will use the information to carry out their enforcement responsibilities under Title I of the Employee Retirement Income Security Act of 1974 (ERISA), including the fee and expense disclosure requirements of 29 U.S.C. 2550.408b–2(c) and 29 U.S.C. 2550.404a–5. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, records in this system may be disclosed, subject to the restrictions imposed by various statutes or rules, such as the Privacy Act, to any department or agency of the United States; except that any information obtained by the Secretary of Labor pursuant to section 6103 of Title 26 shall be made available only in accordance with regulations prescribed by the Secretary of the Treasury. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. DOL/EBSA–15 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: Fee Disclosure Failure Notice Database. STORAGE: SECURITY CLASSIFICATION: Files are stored electronically and/or paper. None. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM LOCATION: Office of Enforcement, EBSA, U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210, and all EBSA field offices as listed in Appendix A to this document. RETRIEVABILITY: Responsible plan fiduciaries and covered service providers. Files are retrieved from the electronic database by the name of the plan, name of the responsible plan fiduciary, service provider name, or the name of a contact person for the plan or service provider. Records are also retrieved by the plan number, the plan sponsor’s employer identification number (EIN), or the covered service provider’s EIN. CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: Records include plan name, fiduciary’s name, and service provider’s Access by authorized personnel only. Computer security safeguards are used CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 for electronically stored data and locked locations for paper files. PO 00000 Frm 00038 Fmt 4701 Sfmt 4703 In accordance with Records Schedule Number N1–317–92–1, records are retained by the Office of Enforcement for one year after receipt or completion by voluntary compliance or litigation or subsequent related actions, whichever is later, and then transferred to the Federal Records Center and kept for seven (7) years and then destroyed. Electronic database files are retained for the same period as manual files. SYSTEM MANAGER(S) AND ADDRESS: In the National Office: The Director of Enforcement, Employee Benefits Security Administration, US Department of Labor, 1200 Constitution Avenue NW., Washington, DC 20210. In the Regional offices: The Regional Director. In the District offices: The District Supervisor. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from plan fiduciaries, investigators, and other appropriate Office of Enforcement or EBSA field office staff. SYSTEMS EXEMPTED FROM CERTAIN CATEGORIES: a. Criminal Law Enforcement: In accordance with subsection 552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information maintained for criminal law enforcement purposes in this system of records is exempt from subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4) (G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 U.S.C. 552a. b. Other Law Enforcement: In accordance with subsection 552a(k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt from subsections (c)(3), (d)(1), (2), (3), and (4), and (e)(1) and (4)(G), (H), and (I) and (f) of 5 U.S.C. 552a. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices EEOICP—DOL Ombudsman for the Energy Employees Occupational Illness Compensation Program Systems of Records DOL/OMBUDSMAN–1 SYSTEM NAME: Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) File. SECURITY CLASSIFICATION: Most files and data are unclassified. Files and data in certain cases may have Top Secret classification and the rules concerning their maintenance and disclosure are determined by the agency that has given the information the security classification of Top Secret. SYSTEM LOCATION: U.S. Department of Labor, Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program Act, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals or their survivors who are seeking benefits under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA). These individuals include, but are not limited to, employees or survivors of employees of Department of Energy contractors and subcontractors, and certain uranium workers or survivors of those workers as described under Section 5 of the Radiation Employees Compensation Act (RECA). asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: This system may contain the following kinds of records: Correspondence between the Office of the Ombudsman and claimants, potential claimants, and/or survivors of such individuals or correspondence between the Office of the Ombudsman and the program agency regarding those individuals’ EEOICPA claims; logs recording and detailing communications between claimants, potential claimants, and/or survivors of such individuals and the Office of the Ombudsman; claim forms filed by or on behalf of injured individuals or their survivors seeking benefits under the EEOICPA; reports by the employee and/or the United States Department of Energy; employment records; exposure records; safety records or other incident reports; dose reconstruction records; workers’ or family members’ contemporaneous diaries, journals, or other notes; forms authorizing medical care and treatment; other medical records and reports; bills VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 and other payment records; compensation payment records; formal orders for or against the payment of benefits; transcripts of hearings conducted; and any other medical, employment, or personal information submitted or gathered in connection with the claim or complaint. The system may also contain information relating to dates of birth, marriage, divorce, and death; notes (written or typed in email or other correspondence) of telephone conversations conducted in connection with the claim or complaint; information relating to vocational and/ or medical rehabilitation plans and progress reports; records relating to court proceedings, insurance, banking and employment; articles from newspapers and other publications; information relating to other benefits (financial and otherwise) that the employee and/or survivor may be entitled to, including previously filed claims; and information received from various investigative agencies concerning possible violations of civil or criminal laws. The system may also contain consumer credit reports on individuals indebted to the United States including information relating to the debtor’s assets, liabilities, income and expenses, personal financial statements, correspondence to and from the debtor, and information relating to the location of the debtor. In addition, the system may contain other records and reports relating to the implementation of the Federal Claims Collection Act (as amended), including investigative reports or administrative review matters. Individual records listed here are included in a claim file only insofar as they may be pertinent or applicable to the individual claiming benefits. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Energy Employees Occupational Illness Compensation Program Act of 2000, Title XXXVI of Public Law 106– 398, as amended by Public Law 108– 375, 3161 (October 28, 2004), 42 U.S.C. 7385s–15. PURPOSE(S): To fulfill the duties of the Ombudsman under the EEOICPA as specified by Congress. The EEOICPA establishes a program for compensating certain individuals for covered illnesses related to exposure to toxic substances. These records are necessary to provide information to the public regarding the benefits available under the EEOICPA and the procedures attendant to those benefits, as well as to prepare the Congressionally-mandated Report to PO 00000 Frm 00039 Fmt 4701 Sfmt 4703 25803 Congress detailing the complaints and concerns received in the Office of the Ombudsman concerning that program. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, the Ombudsman may disclose relevant and necessary information to the Department of Labor’s Office of Workers’ Compensation Program (OWCP); the Department of Health and Human Services’ National Institute for Occupational Safety and Health (NIOSH); and/or the Department of Energy’s Office of Health and Safety in order for the Ombudsman to respond to inquiries made by claimants, potential claimants, and/or survivors of such individuals regarding those individuals’ EEOICPA claims, to the extent necessary to identify the individual and inform the source of the purpose(s) of the request. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status and history of overdue debts; the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor; and the agency and program under which the claim arose may be disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by section 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: By name, employer, contractor, date, or nature of injury. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: All case files and automated data pertaining to a claim are destroyed 15 years after the case file has become inactive. Paper records that have been scanned to create electronic records are E:\FR\FM\29APN2.SGM 29APN2 25804 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices destroyed after the electronic records are verified. Automated data is retained in its most current form only, and as information is updated, outdated information is deleted. Electronic records are destroyed six years and three months after creation or receipt. SYSTEM MANAGER(S) AND ADDRESS: Ombudsman, Energy Employees Occupational Illness Compensation Program Act, 200 Constitution Avenue NW., Suite N–2454, Washington, DC 20210. NOTIFICATION PROCEDURE: (H) and (I), and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of the material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. Individuals wishing to inquire whether this system of records contains information about them may write or telephone the Office of the Ombudsman. In order for the record to be located, the individual must provide his or her full name, claim number (if known), and date of injury (if known). ETA—DOL Employment and Training Administration Systems of Records RECORD ACCESS PROCEDURES: Any individual seeking access to nonexempt information about a claim in which he/she is a party in interest may write or telephone the Office of the Ombudsman. CONTESTING RECORD PROCEDURES: Any individual requesting amendment of non-exempt records should contact the Office of the Ombudsman. Individuals requesting amendment of records must comply with the Department’s Privacy Act regulations at 29 CFR 71.1 and 71.9. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigative material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained indefinitely for employment reference requests on former employees. SYSTEM MANAGER(S) AND ADDRESS: DOL/ETA–1 SYSTEM NAME: NOTIFICATION PROCEDURE: Office of Apprenticeship, Budget and Position Control File. Inquiries should be mailed to the System Manager. SECURITY CLASSIFICATION: RECORD ACCESS PROCEDURES: None. A request for access should be mailed to the System Manager. SYSTEM LOCATION: Employment and Training Administration (ETA), Office of Apprenticeship, Room N–5311, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. Federal employees currently employed by OA. Claimants who are the subject of the record and their family members; employers; current and former Federal contractors and subcontractors and their family members; State governments, State agencies, and other Federal agencies; State and Federal workers’ compensation offices; physicians and other medical professionals; hospitals; clinics; medical laboratories; suppliers of health care products and services and their agents and representatives; educational institutions; attorneys; Members of Congress; EEOICPA investigations; consumer credit reports; investigative reports; correspondence with the debtor including personal financial statements; records relating to hearings on the debt; and other Department systems of records. Files are retrieved by region, budget position number, and name of employee. Administrator, Office of Apprenticeship, Room N–5311, Employment and Training Administration, Frances Perkins Building, 200 Constitution Avenue NW., Washington DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RECORD SOURCE CATEGORIES: RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: Personal records concerning grades and salaries. AUTHORITY FOR MAINTENANCE OF THE SYSTEMS: 5 U.S.C. 301. For ready access in preparing management reports as required by ETA, and controlling OA FTE Ceiling (Full Time Equivalent) employment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from personal records, including SF-Form 50. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/ETA–4 SYSTEM NAME: SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Employment and Training Administration (ETA), Office of Apprenticeship, Room N–5311, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Apprentices/Trainees. CATEGORIES OF RECORDS IN THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or paper. Frm 00040 A petition for amendment should be mailed to the System Manager. Registered Apprenticeship Partners Information Data System (RAPIDS). PURPOSE(S): PO 00000 CONTESTING RECORD PROCEDURE: Fmt 4701 Sfmt 4703 The categories of records include the following identifying information on apprentices/trainees: Social Security number, program number, State Code, O*NET/RAPIDS Occupation Code, Job Title, name, birth date, sex, ethnic code, E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Veteran code, registration date, previous experience date, and expected completion date. NOTIFICATION PROCEDURE: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURES: The National Apprenticeship Act, also referred to as the Fitzgerald Act, 29 U.S.C. 50. A request for access should be mailed to the System Manager. PURPOSE(S): RECORD SOURCE CATEGORIES: Apprentice/trainee and also Program Sponsor. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Statistical records may be disclosed to Joint Apprenticeship Committees and Nonjoint Apprenticeship Committees, and other apprenticeship sponsors to determine an assessment of skill needs and provide program information; to provide program information for State Apprenticeship Agencies (SAAs) and other State/Federal agencies concerned with apprenticeship/training needs; to research and community organizations such as the Urban League to utilize apprenticeship information in research. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by the social security number of the apprentice/ trainee by program type. However, data files are provided to researchers that have been cleaned of PII. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. asabaliauskas on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: Paper files retain for five years and then destroy. Inactive programs are stored indefinitely using routine IT protocols. Inactive and completed apprentices are stored indefinitely using routine IT protocols. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Office of Apprenticeship, Room N–5311, Employment and Training Administration, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. 19:00 Apr 28, 2016 Jkt 238001 CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager. Records of individual apprentice/ trainee and apprenticeship/trainee program sponsors are used for the operation and management of the apprenticeship system of training. VerDate Sep<11>2014 Inquiries should be mailed to the System Manager. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/ETA–7 Foreign Labor Certification System and Employer Application Case Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Employment and Training Administration (ETA), Office of Foreign Labor Certifications, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210; National Processing Centers in Atlanta, Georgia; Chicago, Illinois; and National Prevailing Wage Center in Washington, DC, and contractor offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employers who file labor certification applications, or labor condition applications for permanent or temporary employment of foreign workers; employers who file requests for prevailing wage determinations that may support an application for temporary and permanent labor certification; agents and foreign labor recruiters whom employers may engage in the recruitment of prospective H–2B workers with regard to labor certification applications filed in the H– 2B temporary employment program and all persons or entities hired by or working for such recruiters or agents and any agents or employees of those persons or entities. The foreign worker is identified on Applications for Permanent Employment Certification, they are not identified nor listed on Applications for Temporary Employment Certification, Prevailing Wage Determination, nor Labor Condition Applications. CATEGORIES OF RECORDS IN THE SYSTEM: Employers’ names, addresses, type and size of businesses to include annual Frm 00041 gross revenue and proof of insurance coverage, production data, number of workers needed in certain cases, offer of employment terms to known or unknown aliens, and background and qualifications of certain aliens, along with resumes and applications of U.S. workers, employer provided source wage documents and surveys, names of agents and recruiters whom employers may engage in the recruitment of prospective H–2B workers, as well as the identity and location of all persons or entities hired by or working for such recruiters or agents, and any of the agents or employees of those persons and entities, engaged in recruitment of prospective workers for the H–2B job opportunities offered by the employer. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM NAME: PO 00000 25805 Fmt 4701 Sfmt 4703 Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H)(i), and (ii), 1184(c), 1182(m) and (n), 1182(a)(5)(a), 1188, and 1288. Section 122 of Public Law 101–649. 8 CFR 214.2(h). 20 CFR 655 Subpart A. 20 CFR 655.9. PURPOSE(S): To maintain a record of applicants and actions taken by ETA on requests to employ foreign workers and requests for prevailing wage determinations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 1. Case files developed in processing labor certification applications, labor condition applications, and prevailing wage determination, are released to the employers which filed such applications and their representatives; to review ETA actions in connection with appeals of denials or other wagerelated final determinations before the Office of Administrative Law Judges (OALJ) or Federal Courts; to participating agencies such as the DOL Office of Inspector General, DOL Wage and Hour Division, Department of Homeland Security, United States Citizenship and Immigration Services, and Department of State in connection with administering and enforcing related immigration laws and regulations. Records may also be released to named alien beneficiaries or their representatives, and third party requests under the under the Freedom of Information Act. 2. The Department will maintain a publicly available list of agents and recruiters whom employers have reported to the Department that they engage or plan to engage in the recruitment of prospective H–2B workers, as well as the identity and E:\FR\FM\29APN2.SGM 29APN2 25806 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices location of all persons or entities hired by or working for such recruiters or agents, and any of the agents or employees of those persons and entities, including the locations in which these entities operate as they engage in recruitment of prospective workers for H–2B job opportunities offered by the employer. This list will be maintained online, and will be used for the same purposes as stated in #1 above and may also be used by the public, including current or prospective H–2B workers or their representatives, to assist in the effective use of the H–2B temporary labor certification program. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by case number and employer name and in limited instances by the named beneficiary. In the case of labor certification applications in the H–2B program, files may be retrieved by name, including the name of the employer, agent, recruiter, or other entity involved in the recruitment of prospective H–2B workers as provided to the Department by the employer; and by country where recruitment activity may occur. SAFEGUARDS: Access by authorized personnel. Computer security safeguards are used for electronically stored data and scanned images; and paper files are maintained in secured locations. asabaliauskas on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: FLC Case Files are retained for a period of 5 years after close in accordance with Records Schedule Number DAA–0369–2013–0002. Paper files are retained on-site at national processing centers for six months from the date of final determination. OFLC will continuously scan or convert paper records into OFLC Archive and Scan database(s). Paper copies of employer applications that are scanned will be destroyed once converted to an electronic medium and verified, or when no longer needed for legal or audit purposes in accordance with the records schedule. Paper copies of case files that are not scanned are retained on-site for six months after close, then transferred to Federal Records Center for duration of 5 year retention period. 19:00 Apr 28, 2016 Jkt 238001 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Administrator, Office of Foreign Labor Certifications, ETA, 200 Constitution Avenue NW., Room C–4312, Washington, DC 20210. Subtitle C of Title I of the Workforce Investment Act of 1998, 29 U.S.C. 2882 et seq.; Subtitle C of Title I of the Workforce Innovation and Opportunity Act, 29 U.S.C. 3191 et seq. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: None. VerDate Sep<11>2014 SYSTEM MANAGER(S) AND ADDRESS: Information contained in this system is obtained from labor certification applications, labor condition applications, and prevailing wage determination requests completed by employers. Certain information is furnished by named alien beneficiaries of permanent labor certification applications, State Workforce Agencies, and the resumes and applications of U.S. workers. Additional information is obtained from employer provided surveys. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/ETA–8 SYSTEM NAME: Job Corps Student Pay, Allotment and Management Information System (SPAMIS). SECURITY CLASSIFICATION: Job Corps Data Center (JCDC), 1627 Woodland Avenue, Austin, Texas 78741 (and Job Corps Centers). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Job Corps students and Job Corps terminees. CATEGORIES OF RECORDS IN THE SYSTEM: Personal information about the student: Pre-enrollment status, number of months enrolled in school, home address, family status and income; characteristics, such as age, race/ethnic group, sex; summarization of basic education and vocational training received in Job Corps; and initial Placement status (entry into employment, school, military service, or other status) after separation from the Program. Fmt 4701 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used when relevant, necessary and appropriate: a. To disclose photographs and student identities to the news media for the purpose of promoting the merits of the program. b. To disclose information of a student’s academic and vocational achievement and general biographical information, to placement and welfare agencies, respective employers, school or training institutions to assist in the employment of a student. Categories of users: a. Job Corps Center staff and operators/contractors; b. Outreach, Admissions and Placement staff and contractors; c. Support Contractors; d. Federal staff at the regional and national levels. None. SYSTEM LOCATION: Frm 00042 These records are maintained to pay students and track student academic and vocational outcomes and achievements. This information is used for reporting center/contractor performance that includes enrollment information, performance outcomes while enrolled and placement information after separation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. PO 00000 PURPOSE(S): Sfmt 4703 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by social Security number or name and center enrolled. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for at least three (3) but no more than four (4) years after termination. After this, the records are retired to the Regional Federal Records E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Center where they are kept 75 years in accordance with Records Schedule NC– 369–76–2. SYSTEM MANAGER(S) AND ADDRESS: National Director, Office of Job Corps U.S. Department of Labor, Employment and Training Administration, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: incident reports, hotline complaints, and investigative memoranda. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: PURPOSE(S): A petition for amendment should be mailed to the System Manager. To ensure that all appropriate records of problems, abuses or deficiencies relative to the administration of programs and operations of the agency are retained and are available to agency, Departmental, or other Federal officials having a need for the information to support actions taken based on the records. RECORD SOURCE CATEGORIES: The records and information in this system that are relevant and necessary may be used to disclose pertinent information to states, Workforce Development Boards, and other DOLfunded grantees as necessary to enforce ETA rules and regulations; and other uses noted in the prefatory statement. None. DISCLOSURE TO CONSUMER REPORTING AGENCIES: DOL/ETA–16 None. SYSTEM NAME: Employment and Training Administration Investigatory File. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SECURITY CLASSIFICATION: STORAGE: None. Files are stored electronically and/or on paper. SYSTEM LOCATION: Employment and Training Administration, OMAS/OGM, Division of Policy, Review and Resolution, Frances Perkins Building, 200 Constitution Ave. NW., Washington, DC 20210, and each of the Employment and Training Administration Regional Offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants, contractors, subcontractors, grantees, members of the general public, ETA employees, who are alleged violators of ETA, and federal laws and regulations. asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Reports of alleged and confirmed problems, abuses or deficiencies relative to the administration of programs and operations of the agency, and of possible violations of Federal law whether civil or criminal; reports on resolution of criminal or conduct violations, and information relating to investigations and possible violations of ETA administered programs and projects; VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: NOTIFICATION PROCEDURE: 5 U.S.C. 301; Workforce Investment Act, 29 U.S.C. 2801 et seq.; Workforce Innovation and Opportunity Act, 29 U.S.C. 3101 et seq. A petition for amendment should be mailed to the System Manager. Job Corps students, Outreach, Admissions and Placement Contractors; Support Contractors, and Job Corps Centers. 25807 RETRIEVABILITY: Files are retrieved by OIG case number along with case name and subject in excel spreadsheet in OGM S (shared drive). A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals, program sponsors, contractors, grantees, complainants, witnesses, Office of the Inspector General and other Federal, State and local government records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. DOL/ETA–20 SYSTEM NAME: SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Federal Bonding Program, Bondee Certification Files. SECURITY CLASSIFICATION: None. RETENTION AND DISPOSAL: SYSTEM LOCATION: Non-investigatory records are retained for 5 years after the case is closed. Records containing information or allegations that do result in a specific investigation are placed in an inactive file when the case is closed and destroyed, by shredding, after 10 years. U.S. Department of Labor, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. SYSTEM MANAGER(S) NAME AND ADDRESS(ES): Administrator, Office of Financial and Administrative Management, 200 Constitution Ave. NW., Washington, DC 20210; and each Regional Administrator or Associate Regional Administrator of the ETA in the regional offices. PO 00000 Frm 00043 Fmt 4701 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any at-risk job applicant is eligible for bonding services, including: Exoffender, recovering substance abusers (alcohol or drugs), welfare recipients and other persons having poor financial credit, economically disadvantaged youth and adults who lack a work history, individuals dishonorably discharged from the military, and E:\FR\FM\29APN2.SGM 29APN2 25808 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices anyone who cannot secure employment without bonding, and State Employment Service applicants who are eligible. RECORD ACCESS PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: Personal (name, SSN, employer name), employment data (DOT and SIC codes), employer data (address, city, State, ZIP code), amount of bond (expressed in $500 units), cost of bond (expressed in units), effective date of bond, and termination date of bond. A petition for amendment should be mailed to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Workforce Investment Act of 1998 (WIA) (29 U.S.C. 2801 et seq.); Workforce Innovation and Opportunity Act (WIOA) (29 U.S.C. 3101 et seq.). A request for access should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from State Job Service files, applicants for the bond and bonded employee’s employer. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Employment and Training Administration, Office of Office of Management and Administrative Services, Office of Grants Management, 200 Constitution Avenue NW., Washington, DC 20210. Present and former grant officers. STORAGE: Files are stored electronically and/or paper. RETRIEVABILITY: Files retrieved by assigned bond number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: asabaliauskas on DSK3SPTVN1PROD with NOTICES States and regions dispose of data 3 years and older; The Punch Card Processing Co. keeps master DOS of all bondees prior to 1980. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Office of Workforce Investment, Frances Perkins Building, 200 Constitution Ave. NW., Washington, DC 20210. 19:00 Apr 28, 2016 Jkt 238001 RETRIEVABILITY: Files are retrieved by Grant Officer name. SAFEGUARDS: Records relating to and reflecting the designation of Grant Officers and terminations of such designations, are retained until destroyed 6 years after termination of appointment in accordance with Records Schedule Number NI–369–00–1. SYSTEM MANAGER(S) AND ADDRESS: Chief, Division of Workforce System Federal Assistance, U.S. Department of Labor, ETA, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. Name, Social Security Number, job title and grade, qualifications, training and experience, request for appointment as Grant Officer, Certification of Appointment, copy of Certificate of Appointment, and other correspondence and documents relating to the individual’s qualifications. RECORD ACCESS PROCEDURES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: VerDate Sep<11>2014 Files are stored electronically and on paper. RETENTION AND DISPOSAL: Grant Officer Files. CATEGORIES OF RECORDS IN THE SYSTEM: Inquiries should be mailed to the System Manager. STORAGE: SYSTEM NAME: DISCLOSURE TO CONSUMER REPORTING AGENCIES: NOTIFICATION PROCEDURE: POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DOL/ETA–24 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: None. None. Access by authorized personnel only. Computer security safeguards are used for electronically stored data. None. PURPOSE(S): The purpose of these records is to provide information to the DOL project officer on the activities of the contracted project—the Federal Bonding Program. These records are used solely for statistical information and not used in any way for making any determination about an identifiable individual. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Information contained in this system is obtained from the grant officer’s Certification of Appointment and background information on education, SF–171, and specific information on procurement authorities delegated. 40 U.S.C. 486; Department of Labor Acquisition Regulations 2901.6; Department of Labor Manual Series 2– 800. PURPOSE(S): To ascertain an individual’s qualifications to be appointed as a grant officer; to determine if limitations on procurement authority are appropriate; to complete Certificate of Appointment. A request for access should be mailed to System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/ETA–29 SYSTEM NAMES: ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES AND USERS AND THE PURPOSES OF SUCH USES: National Agricultural Workers Survey (NAWS) Research File. Disclosure to Office of Government Ethics: A record from a system of records may be disclosed, as a routine use, to the Office of Government Ethics for any purposes consistent with that office’s mission, including the compilation of statistical data. SECURITY CLASSIFICATION: PO 00000 Frm 00044 Fmt 4701 Sfmt 4703 None. SYSTEM LOCATIONS: The NAWS Sponsor, Employment and Training Administration (ETA), Office of Policy Development and E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Research, U.S. Department of Labor, 200 Constitution Avenue NW., Room N– 5641, Washington, DC, 20210; the office of the System Manager, currently JBS International, Inc., Aguirre Division (JBS), 555 Airport Blvd., Suite 400, Burlingame, CA 94010; and in two locations of the NAWS Co-Sponsor, the National Institute for Occupational Safety and Health (NIOSH): (1) The Division of Surveillance, Hazard Evaluations, and Field Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226; and (2) The Division of Safety Research, NIOSH, 1095 Willowdale Road,—mail stop 180–p, Morgantown, West Virginia 26505. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Files are retained for four years after the collection of the data. NAWS respondents. These are randomly selected individuals who are engaged in crop and nursery activities. Between 1,500 and 4,000 individuals will be included in the file each year. CATEGORIES OF RECORDS IN THE SYSTEM: The system will contain records of the employment and migration history of crop workers and their families. It will also contain information about the wages, working conditions and recruitment procedures, and the health and occupational injury experience of crop workers. The records stored at JBS International, and only at JBS international, will also contain the names, and addresses of the respondents in the NAWS. All of this data will have been obtained in a personal interview with the respondents. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of individual making request. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: SYSTEM MANAGER(S) AND ADDRESSES: The NAWS Sponsor, Employment and Training Administration, Office of Policy Development and Research, U.S. Department of Labor, 200 Constitution Avenue NW, Washington, DC 20210; the System Manager, currently JBS, 555 Airport Blvd., Suite 400, Burlingame, CA 94010; and the NAWS Co-Sponsor, the National Institute for Occupational Safety and Health (NIOSH): (1) The Division of Surveillance, Hazard Evaluations, and Field Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226, and (2) The Division of Safety Research, NIOSH, 1095 Willowdale Road,—mail stop 180–p, Morgantown, West Virginia 26505. NOTIFICATION PROCEDURE: Inquiries should be mailed to the appropriate System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the appropriate System Manager. PURPOSE(S): CONTESTING RECORD PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: asabaliauskas on DSK3SPTVN1PROD with NOTICES To gather and analyze data on the demographic, employment, and health characteristics of hired crop and nursery farm workers. RECORD SOURCE CATEGORIES: None, except for those universal routine uses listed in the General Prefatory Statement to this document with the following limitations: The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the General Prefatory Statement to this document are not applicable to this system of records. The records also may be disclosed where required by law. DISCLOSURE TO CONSUMER REPORTING AGENCIES: A petition for amendment should be mailed to the appropriate System Manager. Information in this system is obtained from the NAWS respondents. SYSTEMS EXEMPTED FROM CERTAIN PROVISION OF THE ACT: None. DOL/ETA–30 SYSTEM NAMES: DOL Employment and Training Administration (ETA) Evaluation, Research, Pilot or Demonstration Contractors’ Project Files. SECURITY CLASSIFICATION: None. VerDate Sep<11>2014 None. 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00045 Fmt 4701 Sfmt 4703 25809 SYSTEM LOCATION: Individual contractors’ and subcontractors’ project worksites Department Offices in Washington DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Participants in programs of the Workforce Investment Act (WIA) and Workforce Innovation and Opportunity Act (WIOA), Job Corps, Trade Adjustment Assistance, Registered Apprenticeship, and employers or employees covered under a State unemployment compensation law; or other research, pilot or demonstration projects. CATEGORIES OF RECORDS IN THE SYSTEM: Records in the system(s) may include personally identifiable information, characteristics of program participants, description of program activities, services received by participants, program outcomes and participant follow-up information; or Claimant (Employee) records, Employer contribution records, and Employee wage records obtained after the completion of the program for the purposes of the research/evaluation project(s). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Workforce Investment Act of 1998, Secs. 156, 171, and 172; Workforce Innovation and Opportunity Act, Secs. 156 and 169; Social Security Act, Secs. 441 and 908. (29 U.S.C. 1731–1735; 29 U.S.C. 2856, 2916, and 2917; and 42 U.S.C. 841 and 1108; respectively; and Social Security Act, Sections 303(a)(l), 303(a)(6), and 906, (42 U.S.C. 503(a)(l), 503(a)(6), 902, ll06); 5 U.S.C. 8506(b). PURPOSE(S): The purpose of this system is to provide necessary information for statutorily-required and other evaluations of ETA programs, evaluations of ETA-sponsored pilot and demonstration programs, and other statistical and research studies of employment and training program and policy issues. These records are used solely for statistical research or evaluation and are not used in any way for making any determination about an identifiable individual. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Contractors or grantees of particular projects may disclose records without personal identifiable information to other Federal, State and local government agencies in order to facilitate the collection of additional E:\FR\FM\29APN2.SGM 29APN2 25810 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices data necessary for statistical and evaluation purposes. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically. RETRIEVABILITY: Files are retrieved by name or social security number, and by a variety of other unique identifiers that have been created for a specific study. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RETENTION AND DISPOSAL: Records are retained by the contractors for one to five years, then the identifiers are destroyed. After the conclusion of the studies the records are retired to the Federal Records Center and are destroyed after being retained by the Records Center for 20 years. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Office of Policy and Research, Employment and Training Administration, Frances Perkins Building, 200 Constitution Ave. NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual participants, and Federal, State, and local Government agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES DOL/ETA–31 SYSTEM NAMES: The Enterprise Business Support System (EBSS). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: U.S. Departmental of Labor, 200 Constitution Avenue, Washington, DC. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 a. Workforce Investment Act Standardized Record Data (WIASRD)—a system which manages file submissions and serves as a repository for annually submitted files of individual records on all participants who exit the Workforce Investment Act (WIA) programs. b. WIOA Participant Individual Record Layout (PIRL)—a system which manages file submissions and serves as a repository for annually submitted files of individual records on all participants who exit the Workforce Innovation and Opportunity Act (WIOA) programs. c. Registered Apprenticeship Partners Information Data Systems (RAPIDS)—is a web-based apprenticeship training program management and reporting system. It is composed of two major components: The RAPIDS system and the E-Registration. The RAPIDS system allows RAPIDS users (Apprenticeship Training Employer and Labor Services management, regional and state directors and Apprenticeship Training Representatives) to register, process, manage, and report apprenticeship programs and apprentices registered in these programs. E-Registration allows apprenticeship sponsors to register and manage apprentices in programs they sponsor. d. Common Reporting Interchange System (CRIS)—CRIS uses state and Federal Employment Data Exchange System (FEDES) and Wage Record Interchange System (WRIS) in generating reports. CRIS provides common performance measures for the grant programs, which do not have the ability to collect the common measure outcomes i.e. Entered Employment Rate, Retention Rate, and Average Earnings etc. on their own. e. The Reintegration of ExOffenders—Adult Program (RExO), formerly known as the Prisoner Reentry Initiative (PRI), is designed to strengthen urban communities through an employment-centered program that incorporates mentoring, job training, and other comprehensive transitional services. Participants enrolled in RExO—Adult grants and the affiliated random assignment evaluation. f. Youth Build—a case management and grantee performance reporting system. The system collects participant level data and manages the program lifecycle at the participant level. The system also provides grantees with quarterly reporting capability and tools to manage sub-grantees. g. Enhanced Transitional Jobs Demonstration (ETJD)—These evaluations will inform the Federal government about the effectiveness of PO 00000 Frm 00046 Fmt 4701 Sfmt 4703 subsidized and transitional employment programs in helping vulnerable populations secure unsubsidized jobs in the labor market and achieve selfsufficiency. h. Senior Community Service Employment Program (SCSEP) Performance and Results Quarterly Performance Results (QPR) System (SPARQ)—Participants in the SCSEP funded under the Older Americans Act Amendments of 2006 (OAA Amendments), Public Law 109–365. i. Indian and Native American Program (INAP)—Participants who have exited from the Workforce Investment Act (WIA), Section 166 program and the Workforce Innovation and Opportunity Act, Section 166 programs. j. Bene-Choice (formerly Youth Offenders)—a case management and grantee performance reporting system. The system collects participant level data and manages the program lifecycle at the participant level. The system also provides grantees with quarterly reporting capability and tools to manage sub-grantees. k. Trade Act Participant Records (TAPR)—an application which collects and maintains program performance and participant outcomes for TAA and NAFTA Transitional Adjustment Assistance (NAFTA–TAA) programs. l. High Growth and Community Based Job Training and Performance Reporting (HGJTP)—a web-enabled application that collects performance results from High Growth and Community Based grant programs. CATEGORIES OF RECORDS IN THE SYSTEM: WISARD: This system contains initial requests under the Workforce Investment Act, responses, and related documents. WIOA (PIRL): This system contains WIOA participant personally identifiable information such as social security numbers and birthdates. RAPIDS: Include the following identifying information on apprentices/ trainees: Social Security number, ATR Code, program number, State Code, DOT Code, Job Title, name, birth date, sex, ethnic code, race code, Veteran code, accession date, previous experience date, expected completion date, exit wage, and apprenticeship school link. CRIS: This system contains initial requests under the Workforce Investment Act and Workforce Innovation and Opportunity Act, responses, and related documents. RExO: This system contains participant contact and demographic data, as well as services provided and performance outcomes obtained. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices YOUTH BUILD: This system contains participant contact and demographic data, as well as services provided and performance outcomes obtained. ETJD: This system contains participant contact and demographic data, as well as services provided and performance outcomes obtained. SCSEP: Records in the system include personal characteristics of each SCSEP participant; the description of training, community service assignments, and unsubsidized employment placements the participants received; wages and supportive services received; and program outcome and participant follow-up information obtained after completion of the program. INAP: Records in the system include (scrambled) Social Security number and various characteristics of each participant, the description of program activities and services they received, and program outcome and participant follow-up information obtained after completion of the program. BeneChoice (formerly Youth Offenders): Case managers enter the data provided by the participants. TAPR: Standardized set of data elements, definitions, and specifications that describe the characteristics, activities, and outcomes of TAA participants. HGJTP: Electronic file of individual records on all participants who exit from the program during the reporting quarter. These individual records follow a comma-delimited format and contain the minimal amount of information needed in order for ETA to collect employment-related outcomes data using wage records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Workforce Investment Act of 1998, Public Law 105–220, 29 U.S.C. 2871, Section 136; Workforce Innovation and Opportunity Act, Public Law 113–128, Section 116, 29 U.S.C. 3141. asabaliauskas on DSK3SPTVN1PROD with NOTICES PURPOSE(S): This system of records is maintained to: a. Generate statistical reports that will present detailed information on the characteristics of program participants, program activities, and outcomes. b. Provide information for evaluation purposes. c. Provide a suitable national database to enable the Department to provide technical guidance to local programs in establishing performance goals for their service providers. d. Provide grantees with a case management system to record individual participant outcomes. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 e. Provide access to real-time data to grantees for data tracking and program improvement. f. Provide access to real-time data to Federal office staff in response to requests for information from Congress, GAO, OMB and other sources, as requested. g. Provide access to necessary demographic and outcome information necessary for the affiliated random assignment evaluation of the programs. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records, and information in these records, may be used to: a. Report performance outcomes on individual grants and aggregated grant performance. b. Share performance information to the workforce system via the Quarterly Workforce System Results. c. Share demographic and service counts as requested by Congress, OCIA, OMB, GAO or other requesters. d. Track case management and performance by grantees to improve outcomes and meet performance measure goals. e. Disclose information to researchers and public interest groups those records that are relevant and necessary to evaluate the effectiveness of the overall programs and its various training components in serving different subgroups of the eligible population. f. Disclose information to Federal, state, and local agencies and community-based organizations to facilitate statistical research, audit, and evaluation activities necessary to ensure the success, integrity, and improvement of the employment and training programs. g. Disclose information to placement and welfare agencies, prospective employers, school, or training institutions to assist in participant employment. h. Disclose statistical information to the news media or members of the general public for the purpose of promoting the merits of the programs. i. Disclose to Native American organizations receiving WIA, section 166 and WIOA, section 166 funding to provide relevant and necessary information to allow for comparative self-analysis of their programs’ performance. DISCLOSURE TO CONSUMER REPORTING AGENCIES: PO 00000 None. Frm 00047 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically. RETRIEVABILITY: Files are retrieved by the grant, recipient’s grant number and unique identification assigned to individuals. Records can also be retrieved by social security number but only by individuals that have access to the database and the encryption methodology. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RETENTION AND DISPOSAL: Records are retained indefinitely. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Information Systems and Technology, Employment and Training Administration (ETA). NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Owner. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Owner. CONTESTING RECORD PROCEDURES: A petition for amendment should be addressed to the System Owner. RECORD SOURCE CATEGORIES: Information in this system is obtained from the individual requester, official documents, agency officials, and other Federal agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: The Department of Labor has claimed exemptions from several of its other systems of records under 5 U.S.C. 552a(k) (1), (2), (3), (5), and (6). During the course of a PA/FOIA action, exempt materials from those other systems may become part of the case record in this system. To the extent that copies of exempt records from those other systems are entered into these PA/FOIA case records, the Department has claimed the same exemptions for the records as they have in the original primary system of records of which they are a part. DOL/ETA–32 SYSTEM NAME: Contract Files. SECURITY CLASSIFICATION: None. Fmt 4701 Sfmt 4703 25811 E:\FR\FM\29APN2.SGM 29APN2 25812 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SYSTEM LOCATION: Employment and Training Administration, Office of Contracts Management, 200 Constitution Avenue NW., Suite N–4643, Washington, DC 20210, Regional Offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Present and former contracting officers, contract specialists, and contracting officer representatives. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or paper. Paper records in file folders. RETRIEVABILITY: Files are retrieved by Contract Number and Name. CATEGORIES OF RECORDS IN THE SYSTEM: Name, job title, qualifications, training and experience, request for appointment as Contracting Officer, Contracting Officer Representative, Contracting Officer Representative Letter of Appointment, and other correspondence and documents relating to the individual’s qualifications therefor. SAFEGUARDS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: 48 CFR Subpart 4.8; Department of Labor Acquisition Regulations 2901.6; Department of Labor Manual Series 2– 800, and Section 830. Records are retained for 6 years after termination of appointment in accordance with Records Schedule Number GRS–03–02. PURPOSE(S): SYSTEM MANAGER(S) AND ADDRESS: a. To ascertain an individual’s qualifications to be appointed as a contracting officer; b. To determine if limitations on procurement authority are appropriate; c. To complete Certificate of Appointment; d. To provide a record of communications between the requester and the agency; e. To ensure that all relevant, necessary and accurate data are available to support any process for appeal; and f. To provide a legal document to support any process for appeal. Chief, Division of Contract Services, Policy and Administration, U.S. Department of Labor, ETA, 200 Constitution Avenue NW., Suite N– 4643, Washington, DC 20210. asabaliauskas on DSK3SPTVN1PROD with NOTICES A. Disclosure to Office of Government Ethics: A record from a systems of record may be disclosed, as a routine use, to the Office of Government Ethics for any purposes consistent with that office’s mission, including the compilation of statistical data. B. Disclosure to a Board of Contract Appeals, GAO or any other entity hearing a contractor’s protest or dispute: A record from a system of record may be disclosed, as a routine use, to the United States General Accountability Office, to a Board of Contract Appeals, or the Claims Court in bid protest cases or contract dispute cases involving procurement. 19:00 Apr 28, 2016 Jkt 238001 NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES AND USERS AND THE PURPOSES OF SUCH USES: VerDate Sep<11>2014 Records are maintained in a secured, locked file room, accessible to the authorized personnel having need for the information in the performance of their duties. Computer security safeguards are used for electronically stored data and locked locations for paper files. Information contained in this system is obtained from individual requesters, official documents, agency officials, and other federal agencies. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. MSHA—DOL Mine Safety and Health Administration Systems of Records DOL/MSHA–1 SYSTEM NAME: Mine Safety and Health Administration Standardized Information System (MSIS). SECURITY CLASSIFICATION: PO 00000 None. Frm 00048 Fmt 4701 Sfmt 4703 SYSTEM LOCATION: Mine Safety and Health Administration (MSHA)—Program Evaluation and Information Resources (PEIR), U.S. Department of Labor, Denver, Colorado. Some records in paper form are located at: MSHA—Educational Development and Policy (EPD), U.S. Department of Labor, Denver, Colorado (Health safety training and examination, qualification and certification records); MSHA—Coal Mine Safety and Health, U.S. Department of Labor, Arlington, Virginia and district and field offices (Coal respirable dust and other enforcement records); MSHA—Metal and Nonmetal Mine Safety and Health, U.S. Department of Labor, Arlington, Virginia and district and field offices (Exposure and other enforcement records; Radon daughter exposure records); MSHA—Office of Assessments, Accountability, Special Enforcement and Investigations, U.S. Department of Labor, Arlington, Virginia (Discrimination investigations and civil/ criminal investigations) and WilkesBarre, Pennsylvania (Penalty assessments). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: MSHA enforcement personnel who conduct inspection or investigation activities at mines; individuals for whom personal dust samples have been submitted for analysis; individuals with evidence of the development of coal workers’ pneumoconiosis (black lung disease) as defined under 30 CFR part 90; individuals who MSHA has certified or qualified to complete certain mining tasks or has approved to provide training; individuals who are indebted to the United States in the form of a civil penalty; individuals with ownership interests in mines and individuals listed as responsible for health and safety at mines; individuals involved in accidents, occupational injuries, or occupational illnesses; individuals for whom mine operators are required to calculate and record radon daughter exposure in each calendar year; individuals who have been allegedly discriminated against in violation of the Federal Mine Safety and Health Act of 1977, as amended (Mine Act); individuals who are alleged to have knowingly or willfully committed violations of the Mine Act; and individuals who are criminally prosecuted or who are assessed a monetary civil penalty for violations of the Mine Act. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Records for the mine identification number and legal identity report contain information which includes: Mine (including mill) name, company name, ownership information, Taxpayer Identification Number (TIN), mine location, operating status, and individuals listed as responsible for health and safety at mines. Records for mine inspection personnel time and activity, inspections, citations and orders issued to operators; sampling data on personal exposure of nonidentified miners and MSHA personnel to radiation, dust, noise, and other contaminants; and comprehensive health surveys at mines. Since 2008, MSHA requires certain individuals to submit their Taxpayer Identification Numbers (which includes Social Security Numbers), to receive their unique MSHA Individual Identification Numbers (MIIN). The MIIN is substituted for the Social Security Number (SSN), eliminating the need for miners and other individuals to provide their SSNs on certain documents submitted to MSHA. Coal Respirable Dust records contain information such as the mine and company name, mine identification number, designated areas in the mine and designated occupations where samples were taken, occupations and SSNs of individuals sampled (before 1981) and of 30 CFR part 90 miners (after 1980), date sampled, concentration of respirable dust measured in the miners’ work environment, tons of material produced during sampling shift, sampling time, and SSN of the certified person taking the sample. Since 2008, MIINs replaced SSNs for identifying Part 90 miners sampled and the certified person taking the samples. Consequently, SSNs are no longer collected on sample records. Qualification and Certification records contain mine identification number, MSHA identification number, training course codes, instructor’s name and SSN, date of training, name and SSN of persons who have taken training and examinations to become qualified or certified for certain mine tasks or approved instructors, and the results of any monitoring of an instructor. Since 2008, MIINs replaced SSNs for persons trained and for the instructors of the courses. Consequently, SSNs are no longer collected in Qualification and Certification records. Penalty Assessment records contain proposed civil penalty assessments, civil penalty payment information, bankruptcy information, delinquent debt referrals to Treasury for collection, and civil penalty final orders of the VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Federal Mine Safety and Health Review Commission on individuals. Accident, injury, and occupational illness records include the mine name and identification number; date, time, and place of occurrence; type and description of accident; and name and partial SSN for the individual injured or reporting an occupational illness. For 1978 and subsequent years, only the last four digits of the SSN are collected. Radon Daughter Exposure records contain the mine identification number, mine name, section, township, range, county, and state of mine location, operator, time period, miner’s name, current year’s radon daughter exposure, and cumulative radon daughter exposure in working level months (WLM). Prior to 2008, SSNs were collected for miners exposed to radon daughters; MSHA no longer collects SSNs. A ‘‘Miner’s Identification Number’’ is now used for these records. Discrimination investigation records include the name, address, telephone number, social security number, occupation, place of employment, other identifying data, and allegation information from complainants, mine operators, miners, and other individuals. This material includes interview statements and other data gathered by the investigator. Civil and criminal investigation records include the name, address, telephone number, social security number, occupation, place of employment, and other identifying data concerning individuals who are the focus of civil or criminal investigations along with allegation information from miners, mine operators, and other individuals. This material includes interview statements and other information gathered by the investigator. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 557a, 668; 30 U.S.C. 811, 813, 814 (Coal and Metal and Nonmetal Enforcement records including health records); 30 U.S.C. 813(a), 842 (Coal Respirable Dust records); 30 U.S.C. 825, 877(i), 952 (Qualification and Certification records); 31 U.S.C. 3701, 3711–12, 3716–19, 3720A–E, 7701 (MIIN and Legal identity records); 30 U.S.C. 815 and 820 (Penalty Assessments records); 30 U.S.C. 811 (Radon Daughter Exposure); 30 U.S.C. 815(c) (Discrimination investigation records); 30 U.S.C. 820 (Civil and criminal investigation records). PURPOSE(S): Records in MSIS are used by authorized personnel to: PO 00000 Frm 00049 Fmt 4701 Sfmt 4703 25813 a. Maintain information on individuals with ownership interests in mines and individuals listed as responsible for health and safety at mines; b. maintain information on mine inspection personnel time and activity, inspections, citations and orders (to include terminating conditions or practices) issued to operators to determine workload, work scheduling, and performance; c. maintain sampling data on exposure levels of individuals and MSHA personnel to radiation, dust, noise and other contaminants, and comprehensive health surveys at mines to determine compliance with standards; d. maintain records of training and examination of individuals, who have taken MSHA-approved training courses to attain certain skills; e. issue qualification or certification cards to individuals who MSHA has certified or qualified to complete certain mining tasks or has approved to provide training; f. monitor approved instructors; g. provide information on individuals who are indebted to MSHA for the purpose of assessing penalties and take appropriate actions to collect or otherwise resolve the debts; h. provide MSHA with timely statistical information for making decisions on improving safety and health programs, improving education and training efforts, and establishing priorities in technical assistance activities in the mining industry in order to reduce accidents and occupational injuries and illnesses; i. determine probable cause of accidents, injuries, and illnesses; j. determine validity and gravity of discrimination allegations, the amount of any civil penalty assessment, and the nature of other appropriate remedies; and k. determine validity and gravity of allegations under Mine Act §§ 110(c)– (h), the amount of any civil penalty assessment, and the propriety of referrals for possible criminal prosecution. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those routine universal uses listed in the General Prefatory Statement to this document, disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information was collected: E:\FR\FM\29APN2.SGM 29APN2 25814 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices a. Disclosures of inspection and investigation and accident, injury, and occupational illness information may be made: (1) To the U.S. Department of Health and Human Service, Centers for Disease Control and Prevention, National Institute for Occupational Safety and Health (NIOSH) and the Environmental Protection Agency to determine radiation, dust, noise and other contaminant exposure levels; (2) to NIOSH for research on mine safety and health; (3) to appropriate Federal, State, local or foreign agencies for research purposes, for enforcing or implementing a statute, rule, regulation, order or license and to determine contaminant exposure levels; (4) to mine operators to determine contaminant exposure levels and to furnish accident, injury, and occupational illness as the information relates to their mines; (5) to labor, industry, and academic organizations to monitor dust concentration and compliance trends; and (6) to individuals requesting information on sampling data for contaminant exposure levels and comprehensive health surveys at mines. b. Disclosures of Qualification and Certification records may be made: (1) To mine operators and labor organizations requesting information to verify that MSHA has certified or qualified individuals to perform certain mining tasks or approved to provide training; (2) to appropriate Federal, State, local or foreign agencies for enforcing or implementing a statute, rule, regulation, order or license; and (3) to individuals requesting information on their certifications or qualifications to perform certain mining tasks or their approval to provide training. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The Department of Treasury discloses delinquent debtor information that MSHA transmits to them to credit bureaus. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SAFEGUARDS: Access is by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. STORAGE: asabaliauskas on DSK3SPTVN1PROD with NOTICES Files are stored electronically, on paper, or both. RETENTION AND DISPOSAL: RETRIEVABILITY: The Coal and Metal and Nonmetal records are indexed and retrieved by mine identification number for the operator and certain mine officials; and by authorized representative or right of entry number, the MSHA organization office code, inspection event number, VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 and citation number for MSHA enforcement personnel. The Coal Respirable Dust records are indexed and retrieved by mine identification number and MIIN for all 30 CFR part 90 miners. Historical records are indexed and retrieved by mine identification number and SSN. The Qualification and Certification records are indexed and retrieved by name, MIIN, MSIS document number, mine identification number and MSHA identification number. Microfilm records are retrieved on basis of cycle number, mine identification number, date, and course examination. For MIINs, MSHA indexes records by the name and taxpayer identification number (including SSN). These taxpayer identification numbers (includes SSNs) are not accessible to the public in a secure internal location that is not viewable by the public or the MSIS user community. The Penalty Assessment records are indexed and retrieved by mine identification number, TIN (including SSN), name, or MSHA assessment case number. Accident, injury, and occupational illness records are indexed and retrieved by mine identification number, MSHA identification number, date of accident, date of birth, last name and last four digits of SSN for the individual injured or reporting an occupational illness. Radon Daughter Exposure records are indexed and retrieved by year and by mine name. For paper records, the records are indexed and retrieved by year, mine name, mine operator, and individual’s name. Discrimination investigation records are indexed and retrieved by case number, complainant’s name, company name, mine name, or mine identification number. Civil and criminal investigation records are indexed and retrieved by case number; individual’s name; company name; mine name, or mine identification number. MSIS, which includes data repositories, are updated from source documents generally daily and weekly. The records associated with the decommissioned systems and computer systems reside in MSIS. Paper records generally are included, except for the radon daughter exposure records. PO 00000 Frm 00050 Fmt 4701 Sfmt 4703 Historical, migrated data is retained indefinitely on disk within MSIS and on magnetic tape. Inspection reports and related documents included in the Coal and Metal and Nonmetal Enforcement records are permanent records and are retired to National Archives and Record Administration (NARA) in 10-year blocks; temporary reports are destroyed after 10 years. (NC1–433–81–1, Item 6) Legal identity reports are retained as long as the mine is in operation, once mine closes the reports are sent to NARA and destroyed when 10 years old. (NC1–433–81–1, Item 19) Activity reports for Coal enforcement personnel are transferred to NARA after three years and destroyed when 10 years old. (NC1–433–81–1, Item 23) Activity reports including health surveys at mines for Metal and Nonmetal enforcement personnel are permanent records which are retained for 24 months and then transferred to an historical database for transfer to NARA annually. (NC1–433–85–1, Item 10) Sampling data and results on personal exposure of non-identified miners and MSHA personnel to radiation, dust, noise, and other contaminants at mines are transferred to NARA after three years and destroyed when 10 years old. (NC1–433–81–1, Item 24) Summary monthly and annual mine inspection activity reports that breakdown inspections, violations, notices issued, and orders of withdrawal including results of dust and noise sampling are retained as necessary and then destroyed because they are copies of other source documents. (NC1–433–81– 1, Item 29) Dust data cards and results submitted by MSHA enforcement personnel are transferred to the NARA when three years old and destroyed when 10 years old. (NC1–433–81–1, Item 25) Dust data cards submitted by mine operators are retained for one year and transferred to NARA and destroyed when five years old. (NC1–433–85–1, Item 11) Qualification and Certification (training) documents are destroyed when three years old and microfilm is destroyed when 50 years old. (NC1– 433–81–1, Items 32 and 33) Penalty assessment source documents are retained until cases are closed, retired to NARA for 10 years, and then destroyed. (NC1–433–81–1, Item 12) MSHA Form 7000–1, Mine Accident, Injury, and Illness Report on paper are source documents and are retained for six years after year of record and then destroyed. Electronic copies of these documents are retained by MSHA permanently. Records in electronic media are transferred to NARA as E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices permanent records immediately after each annual close-out. (NC1–433–85–1, Item 9) Radon Daughter Exposure records are permanent records and MSHA retains them until all individuals identified in the records become 75 years old or until 10 years after their known death. (30 CFR 57.5040, American National Standard Institute, ANSI N13.8–1073 Paragraph 9.7 and 9.8) Since the beginning of 2014, all paper forms are temporary forms and will be destroyed after converted to electronic format. (NC1–433–85–1, Item 10) Discrimination investigation records are retained for one year after the case is closed, then are transferred to a Federal Records Center where they are retained until they are 15 years old; they are then destroyed. (N1–433–94–2, Item 1) Civil and criminal investigation records are retained for one year after the case is closed, then are transferred to a Federal Records Center where they are retained until they are 15 years old; they are then destroyed. (N1–433–94–2, Item No. 1) SYSTEM MANAGER(S) AND ADDRESS: Director of Office of Standards, Regulations, and Variances, Arlington, VA. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD SOURCE CATEGORIES: Information contained in this system is obtained from MSHA personnel who submit inspection time utilization, violation, sampling, and other enforcement information. In addition, information is received from mine operators including independent contractors concerning contaminant and radon sampling, legal identity, and mine accidents, injuries, and occupational illnesses at their mines. Training and other information for qualifications and certifications are received from individuals, instructors, States, mining industry, and MSHA personnel. Civil penalty and special enforcement information is obtained from MSHA personnel, miners, mine operators, civil penalty assessment and special investigation case files, payment installment plans, bankruptcy case files, Treasury cross-servicing (debt- VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 collection) files, and Treasury offset files. Discrimination investigation information is obtained from individuals alleging discrimination, mine operators, witnesses, and thirdparty sources. Civil and criminal investigation information is obtained from miners, mine operators, MSHA investigators and personnel, and other individuals. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d)(1), (d)(2), (d)(3), (d)(4); (e)(1); (e)(4)(G) and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of such material, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence. The Department of Labor has claimed exemptions from several of its other systems of records under 5 U.S.C. 552a(j)(2) and (c)(3) and (c)(4); (d), (e)(1)–(3); (e)(4)(G), (H), and (I); (e)(5) and (8); (f) and (g). During the course of an investigation, exempt materials from those other systems may become part of the case record in this system. To the extent that copies of exempt records from those other systems are entered into these records, the Department has claimed the same exemptions for the records as they have in the original primary system of records of which they are a part. DOL/MSHA–22 Educational Policy and Development; National Mine Health and Safety Academy Permanent Record Card or Student Information System. SECURITY CLASSIFICATION: None. MSHA personnel and other individuals who receive training through MSHA, including training offered through the National Mine Health and Safety Academy (Academy). CATEGORIES OF RECORDS IN THE SYSTEM: This system includes records of training authorized under sections 502, 503(f), or 505 of the Federal Mine Safety and Health Act of 1977 (Mine Act), as amended by the Mine Improvement and New Emergency Response Act of 2006 (MINER Act). Records include instructor’s grade sheets and student transcripts, reflecting courses and grades received. Starting in Fiscal Year 2003, MSHA started to store the records electronically. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 557a; 30 U.S.C. 952, 953(f), 954. PURPOSE(S): To maintain records on Mine Safety and Health inspectors and others to assure that proper training is received under the Mine Act. Records are used by individuals, inspectors, and supervisors to track training and grades. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement, disclosures may be made to: (1) Appropriate Federal, State, local agencies when individuals transfer from one agency to another; (2) colleges that accept training received at the Academy for transferable credit hours; or (3) supervisors of individuals who request transcripts on employees to assure that proper training has been received or completed. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically, on paper, or both. RETRIEVABILITY: SYSTEM LOCATION: Mine Safety and Health Administration (MSHA)—Directorate of Educational Policy and Development, National Mine Health and Safety Academy, U.S. Department of Labor, Beaver, West Virginia. Frm 00051 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: None. SYSTEM NAME: PO 00000 25815 Fmt 4701 Sfmt 4703 Records are indexed and retrieved by name of the student only. SAFEGUARDS: Access is by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. E:\FR\FM\29APN2.SGM 29APN2 25816 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RETENTION AND DISPOSAL: PURPOSE(S): Instructor grade sheets are destroyed after 3 years. Academy Permanent Records Cards (Transcripts) and other documentation are retained for 50 years and then destroyed. NC1–433–81–1, Item 33. Records in this system are used by authorized personnel to: (1) Determine the workload, work scheduling, and performance of EPD personnel; and (2) assist in budgeting and staffing of education and training specialists. SYSTEM MANAGER(S) AND ADDRESS: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Director of Office of Standards, Regulations, and Variances, Arlington, VA. Inquiries should be mailed to the System Manager. A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from Educational Policy and Development, National Mine Health and Safety instructors and individuals who receive training through MSHA. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/MSHA–23 Educational Policy and Development Activity Reporting System SECURITY CLASSIFICATION: SECURITY CLASSIFICATION: None. SYSTEM LOCATION: CATEGORY OF INDIVIDUALS COVERED BY THE SYSTEM: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically and/ or on paper. RETRIEVABILITY: Records are indexed and retrieved by mine identification number, EPD employee’s name, and district code. SAFEGUARDS: Access is by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for 3 years. (NC1–433–81–1, Item 34). SYSTEM MANAGER(S) AND ADDRESS: None. SYSTEM LOCATION: Mine Safety and Health Administration (MSHA) Directorate of Educational Policy and Development; U.S. Department of Labor, Beaver, WV. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Educational Policy and Development (EPD), Education and Training specialists. Director of Office of Standards, Regulations, and Variances, Arlington, VA. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES Office of Administrative Law Judges Case Tracking System (CTS). U.S. Department of Labor, Office of Administrative Law Judges (OALJ), 800 K St. NW., Washington, DC 20001. SYSTEM NAME: CONTESTING RECORD PROCEDURES: The records in this system include the mine identification number, mine name, name and MSHA Individual Identification Number (MIIN) of an instructor, and the education and training personnel tracking information such as training specialist’s name, types of activities conducted, and time spent on activities. A petition for amendment should be mailed to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD SOURCE CATEGORIES: Information contained in this system is obtained from Educational Policy and Development’s Education and Training Specialists. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. 29 U.S.C. 557a. Jkt 238001 SYSTEM NAMES: None except for those universal routine uses listed in the General Prefatory Statement to this document. RECORD ACCESS PROCEDURES: 19:00 Apr 28, 2016 DOL/OALJ–1 DISCLOSURE TO CONSUMER REPORTING AGENCIES: NOTIFICATION PROCEDURE: VerDate Sep<11>2014 OALJ—DOL Office of Administrative Law Judges Systems of Records PO 00000 Frm 00052 Fmt 4701 Sfmt 4703 Claimants, complainants, respondents, and other party litigants in cases before the OALJ for hearing and decision. CATEGORY OF RECORDS IN THE SYSTEM: Records include information and pertinent data gathered from case files and court filings, necessary to hear and decide cases. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et seq.; Age Discrimination Act of 1975, 42 U.S.C. 6103; 29 CFR part 34; Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq.; 29 CFR part 34; Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d–1; 29 CFR part 31; Clean Air Act, 42 U.S.C. 7622; 29 CFR part 24; Comprehensive Employment and Training Act, 29 U.S.C. 801–999 (Supp. V 1981); 20 CFR part 676 (1990); Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. 9610; 29 CFR part 24; Consumer Product Safety Improvement Act of 2008, 15 U.S.C. 2087; 29 CFR part 1983; Contract Disputes Act, 41 U.S.C. 601 et seq.; 41 CFR part 29–60; 48 CFR 2933.203.70; Contract Work Hours and Safety Standards Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Copeland Act, 40 U.S.C. 276c; 29 CFR part 6; Corporate and Criminal Fraud Accountability Act, Title VIII of the Sarbanes Oxley Act, 18 U.S.C. 1514A; 29 CFR part 1980; DavisBacon Act, as amended, 40 U.S.C. 276a– 276a–7; 29 CFR part 6; Debt Collection Act of 1982, 31 U.S.C. 3711(f); 29 CFR part 20; Dodd-Frank Wall Street Reform and Consumer Protection Act, 12 U.S.C. 5567; 29 CFR part 1985; Title IX of the Education Amendments of 1972, 20 U.S.C. 1682; 29 CFR part 34; Employee Polygraph Protection Act of 1988, 29 U.S.C. 2005; 29 CFR part 801, subpart E; Employee Retirement Income Security Act of 1974, 29 U.S.C. 1132 and 1135; 29 CFR parts 2560 and 2570; Energy E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Reorganization Act of 1974, as amended, 42 U.S.C. 5851; 29 CFR part 24; Equal Access to Justice Act, 5 U.S.C. 504; 29 CFR part 16; E.O. No. 11,246, as amended, 3 CFR 339 (1964–1965 Comp.) reprinted in 42 U.S.C. 2000e app.; 41 CFR parts 60–1 and 60–30; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 211(d); 29 CFR part 530, subpart E; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 214(c); 29 CFR part 525; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 216(e); 29 CFR part 580; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 218(C), as added by Affordable Care Act of 2010, P.L. 111–148, 1558; Title IV of the Federal Mine Safety and Health Act of 1977, as amended, 33 U.S.C. 901 et seq.; 20 CFR parts 410, 718, 725 and 727; Federal Railroad Safety Act, 49 U.S.C. 20109; 29 CFR part 1982; Federal Unemployment Tax Act, 26 U.S.C. 3303(b)(3), 3304(c); Federal Unemployment Tax Act (addressing agreements under the Trade Act of 1974, as amended), 26 U.S.C. 3302(c)(3); 20 CFR part 617; Federal Water Pollution Control Act, 33 U.S.C. 1367; 29 CFR part 24; FDA Food Safety Modernization Act, 21 U.S.C. 399d; 29 CFR part 1987; Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1184 and 1186; 29 CFR part 501, subpart C; Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1182, 1184, 1188, 1288(c); 20 CFR part 655; Immigration and Nationality Act, as amended, 8 U.S.C. 1182(a)(5)(A); 20 CFR part 656; Labor-Management Reporting and Disclosure Act of 1959, 5 U.S.C. 7120; 29 CFR part 458; Longshore and Harbor Workers’ Compensation Act, 33 U.S.C. 901 et seq. (and its extensions—the Defense Base Act, Outer Continental Shelf Lands Act, District of Columbia Workmen’s Compensation Act, 36 DC Code 501 et seq., and Nonappropriated Fund Instrumentalities Act); 20 CFR parts 701, 702 and 704; McNamara-O’Hara Service Contract Act, as amended, 41 U.S.C. 351 et seq.; 29 CFR part 6; Migrant and Seasonal Agricultural Worker Protection Act, 29 U.S.C. 1813, 1853; 29 CFR part 500, subpart F; Moving Ahead for Progress in the 21st Century Act, 49 U.S.C. 30171; National Apprenticeship Act, 29 U.S.C. 50; 29 CFR parts 29 and 30; National Transit Systems Security Act of 2007, 6 U.S.C. 1142; 29 CFR part 1982; Pipeline Safety Improvement Act of 2002, 49 U.S.C. 60129; 29 CFR part 1981; Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3803; 29 CFR part 22; Section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793; 41 CFR part 60–741, subpart B; 504 of the VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 25817 Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; 29 CFR part 32; Reorganization Plan No. 14 of 1950; and 29 CFR part 6; Rules of Practice and Procedure for Administrative Hearings Before the Office of Administrative Law Judges, 29 CFR part 18; Safe Drinking Water Act, 42 U.S.C. 300j–9(i); 29 CFR part 24; Single Audit Act of 1984, 31 U.S.C. 7505; OMB Circular Nos. A–128 and A–110; 29 CFR part 96, subpart 96.6; Seaman’s Protection Act, 46 U.S.C. 2114; 29 CFR part 1986; Social Security Act, 42 U.S.C. 503; 20 CFR part 601; Solid Waste Disposal Act, 42 U.S.C. 6971; 29 CFR part 24; Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR part 1978; Toxic Substances Control Act, 15 U.S.C. 2622; 29 CFR part 24; Vietnam Era Veterans Readjustment Assistance Act, as amended, 38 U.S.C. 4211, 4212; 41 CFR part 60–250, subpart B; Wagner-Peyser Act, as amended, 29 U.S.C. 49 et seq.; 20 CFR part 658; Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 41 CFR part 50–203; Wendell H. Ford Aviation Investment and Reform Act for the 21st Century, 49 U.S.C. 42121; 29 CFR part 1979; Workforce Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.; Workforce Investment Act of 1998, 29 U.S.C. 2801 et seq.; 20 CFR parts 652, 660 through 670; 29 CFR part 37; other statutes, executive orders and regulations providing for an ALJ hearing as they may become applicable in the future. DISCLOSURE TO CONSUMER REPORTING AGENCIES: PURPOSE(S): CONTESTING RECORD PROCEDURES: To maintain the court docket for administrative law judge adjudications. The records and information in the case tracking system are used as the court docket system in administrative law judge hearings conducted pursuant to 5 U.S.C. 552, 553, 554, 556 and 557 and/ or a variety of particular statutes and Executive Orders. The purpose of the system is to facilitate the processing of cases and determination of issues in hearings and appeals proceedings. A petition for amendment should be mailed to the System Manager. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEM NAME: In addition to those universal routine uses listed in the General Prefatory Statement to this document, information may be disclosed to contractors and other Federal agencies, as necessary, for the purpose of assisting this agency in further development and continuing maintenance of the system, or hearingrelated functions. Since the proceedings conducted by the Office of Administrative Law Judges are public, court docket records are available for public inspection. PO 00000 Frm 00053 Fmt 4701 Sfmt 4703 None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically. RETRIEVABILITY: Files are retrievable by case number and other searchable fields such as name of the party. SAFEGUARDS: Access is by authorized personnel only. Computer security safeguards are used for electronically stored data Printed extracts are destroyed when the report is no longer needed. RETENTION AND DISPOSAL: Records are retained for 50 years, in accordance with Records Schedule Number N1–074–09–02. SYSTEM MANAGER(S) AND ADDRESS: Director of Program Operations, U.S. Department of Labor, Office of Administrative Law Judges (OALJ), 800 K St. NW., Washington, DC 20001. NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in the system is obtained from the Office of Administrative Law Judge case files. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT None. DOL/OALJ–2 Office of Administrative Law Judges Case Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Unassigned case files are maintained by the Chief Administrative Law Judge or a District Chief Administrative Law Judge. Assigned case files are maintained by the Presiding Administrative Law Judge. Files may be located in the National Office, U.S. Department of Labor, Office of E:\FR\FM\29APN2.SGM 29APN2 25818 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Administrative Law Judges (OALJ), 800 K St. NW., Washington, DC 20001, or in district offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Claimants, complainants, respondents, and other party litigants in cases referred to the OALJ for hearing and decision. CATEGORIES OF RECORDS IN THE SYSTEM: Records may contain claim files; determinations and referral letters from the agency with initial claim development or investigatory responsibility; documents proffered as evidence; pleadings, motions, and other submissions by litigants; Administrative Law Judge (ALJ) orders, decisions, and orders; hearing transcripts; and other documents and information necessary to hear and decide cases. asabaliauskas on DSK3SPTVN1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et seq.; Age Discrimination Act of 1975, 42 U.S.C. 6103; 29 CFR part 34; Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq.; 29 CFR part 34; Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d–1; 29 CFR part 31; Clean Air Act, 42 U.S.C. 7622; 29 CFR part 24; Comprehensive Employment and Training Act, 29 U.S.C. 801–999 (Supp. V 1981); 20 CFR part 676 (1990); Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. 9610; 29 CFR part 24; Consumer Product Safety Improvement Act of 2008, 15 U.S.C. 2087; 29 CFR part 1983; Contract Disputes Act, 41 U.S.C. 601 et seq.; 41 CFR part 29–60; 48 CFR 2933.203.70; Contract Work Hours and Safety Standards Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Copeland Act, 40 U.S.C. 276c; 29 CFR part 6; Corporate and Criminal Fraud Accountability Act, Title VIII of the Sarbanes Oxley Act, 18 U.S.C. 1514A; 29 CFR part 1980; DavisBacon Act, as amended, 40 U.S.C. 276a– 276a–7; 29 CFR part 6; Debt Collection Act of 1982, 31 U.S.C. 3711(f); 29 CFR part 20; Dodd-Frank Wall Street Reform and Consumer Protection Act, 12 U.S.C. 5567; 29 CFR part 1985; Title IX of the Education Amendments of 1972, 20 U.S.C. 1682; 29 CFR part 34; Employee Polygraph Protection Act of 1988, 29 U.S.C. 2005; 29 CFR part 801, subpart E; Employee Retirement Income Security Act of 1974, 29 U.S.C. 1132 and 1135; 29 CFR parts 2560 and 2570; Energy Reorganization Act of 1974, as amended, 42 U.S.C. 5851; 29 CFR part 24; Equal Access to Justice Act, 5 U.S.C. 504; 29 CFR part 16; E.O. No. 11,246, as VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 amended, 3 CFR 339 (1964–1965 Comp.) reprinted in 42 U.S.C. 2000e app.; 41 CFR parts 60–1 and 60–30; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 211(d); 29 CFR part 530, subpart E; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 214(c); 29 CFR part 525; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 216(e); 29 CFR part 580; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 218(C), as added by Affordable Care Act of 2010, P.L. 111–148, 1558; Title IV of the Federal Mine Safety and Health Act of 1977, as amended, 33 U.S.C. 901 et seq.; 20 CFR parts 410, 718, 725 and 727; Federal Railroad Safety Act, 49 U.S.C. 20109; 29 CFR part 1982; Federal Unemployment Tax Act, 26 U.S.C. 3303(b)(3), 3304(c); Federal Unemployment Tax Act (addressing agreements under the Trade Act of 1974, as amended), 26 U.S.C. 3302(c)(3); 20 CFR part 617; Federal Water Pollution Control Act, 33 U.S.C. 1367; 29 CFR part 24; FDA Food Safety Modernization Act, 21 U.S.C. 399d; 29 CFR part 1987; Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1184 and 1186; 29 CFR part 501, subpart C; Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1182, 1184, 1188, 1288(c); 20 CFR part 655; Immigration and Nationality Act, as amended, 8 U.S.C. 1182(a)(5)(A); 20 CFR part 656; Labor-Management Reporting and Disclosure Act of 1959, 5 U.S.C. 7120; 29 CFR part 458; Longshore and Harbor Workers’ Compensation Act, 33 U.S.C. 901 et seq. (and its extensions—the Defense Base Act, Outer Continental Shelf Lands Act, District of Columbia Workmen’s Compensation Act, 36 D.C. Code 501 et seq, and Nonappropriated Fund Instrumentalities Act); 20 CFR parts 701, 702 and 704; McNamara-O’Hara Service Contract Act, as amended, 41 U.S.C. 351 et seq.; 29 CFR part 6; Migrant and Seasonal Agricultural Worker Protection Act, 29 U.S.C. 1813, 1853; 29 CFR part 500, subpart F; National Apprenticeship Act, 29 U.S.C. 50; 29 CFR parts 29 and 30; National Transit Systems Security Act of 2007, 6 U.S.C. 1142; 29 CFR part 1982; Pipeline Safety Improvement Act of 2002, 49 U.S.C. 60129; 29 CFR part 1981; Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3803; 29 CFR part 22; Section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793; 41 CFR part 60–741, subpart B; 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; 29 CFR part 32; Reorganization Plan No. 14 of 1950; and 29 CFR part 6; Rules of Practice and Procedure for Administrative Hearings Before the Office of Administrative Law PO 00000 Frm 00054 Fmt 4701 Sfmt 4703 Judges, 29 CFR part 18; Safe Drinking Water Act, 42 U.S.C. 300j–9(i); 29 CFR part 24; Single Audit Act of 1984, 31 U.S.C. 7505; OMB Circular Nos. A–128 and A–110; 29 CFR part 96, subpart 96.6; Seaman’s Protection Act, 46 U.S.C. 2114; 29 CFR part 1986; Social Security Act, 42 U.S.C. 503; 20 CFR part 601; Solid Waste Disposal Act, 42 U.S.C. 6971; 29 CFR part 24; Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR part 1978; Toxic Substances Control Act, 15 U.S.C. 2622; 29 CFR part 24; Vietnam Era Veterans Readjustment Assistance Act, as amended, 38 U.S.C. 4211, 4212; 41 CFR part 60–250, subpart B; Wagner-Peyser Act, as amended, 29 U.S.C. 49 et seq.; 20 CFR part 658; Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 41 CFR part 50–203; Wendell H. Ford Aviation Investment and Reform Act for the 21st Century, 49 U.S.C. 42121; 29 CFR part 1979; Workforce Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.; Workforce Investment Act of 1998, 29 U.S.C. 2801 et seq.; 20 CFR parts 652, 660 through 670; 29 CFR part 37; other statutes, executive orders and regulations providing for an ALJ hearing as they may become applicable in the future. PURPOSE(S): To maintain the court records for public administrative-adjudicative hearings. These records and information in these records are used as the court record in ALJ hearings conducted pursuant to 5 U.S.C. 552, 553, 554, 556, and 557 and/or a variety of particular statutes and executive orders. The purpose of the system is the adjudication of cases and determination of issues in hearings and appeals proceedings. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, the Department may disclose relevant and necessary data as follows: Official case records, including final decisions and orders, may be disclosed to the Federal courts and boards that are charged with reviewing decisions on appeal. Information from the official record may be disclosed to the parties or their attorneys or their non-attorney representatives in matters pending before the OALJ. Information from case files may also be disclosed pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. 552. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices ALJ decisions and orders and other selected orders are public agency records and are released to the public, for the purpose of creating a body of legal precedent which serves to guide the public regarding the statutes over which the OALJ exercises jurisdiction. Final decisions and orders and other selected orders are available on the agency’s internet Web site at www.oalj.dol.gov and may be sent to commercial publishing companies for publication in paper form and over the internet. They are also available for public inspection at the OALJ’s reading room. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES: Individuals wishing to request access to their records should send a written, signed request to the System Manager. CONTESTING RECORD PROCEDURES: Individuals wishing to petition for an amendment to their records should send a written, signed request to the System Manager. RECORD SOURCE CATEGORIES: Records may include information submitted by the agency with initial claims development or investigatory responsibility, claimants, complainants, respondents, and other parties to the case, amicus curiae, ALJs involved in a case, the court reporter, and in the case of remanded cases, the administrativeappellate body or Federal court. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: OASAM—DOL Office of the Assistant Secretary for Administration and Management Systems of Records Retrieved by case number or name of party. DOL/OASAM–4 SAFEGUARDS: Safety and Health Information Management System (SHIMS). Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. In cases where the OALJ is the official custodian, inactive case files are retained for three years before being sent to a Federal Records Center. The Federal Records Center retains the files for an additional 15 years before they are authorized for destruction, except for certain cases designated as precedent setting, which become permanent records. In cases where OALJ is not the official custodian, for example matters relating to Black Lung and Longshore (and extensions) cases, the official file is transferred to the appropriate federal custodial agency. When a case is appealed, the case file is forwarded to the appropriate administrative appellate agency, such as the Benefits Review Board, or the Administrative Review Board. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM MANAGER(S) AND ADDRESS: Director of Program Operations, U.S. Department of Labor, Office of Administrative Law Judges, 800 K St. NW., Washington, DC 20001. NOTIFICATION PROCEDURE: Inquiries regarding the existence of records should be in the form of a written, signed request to the System Manager at the above address. 19:00 Apr 28, 2016 SECURITY CLASSIFICATION: None. SYSTEM LOCATION: RETENTION AND DISPOSAL: VerDate Sep<11>2014 SYSTEM NAME: Jkt 238001 a. Office of Worker Safety and Health, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; b. DOL regional offices; c. A copy of the modified CA–1/CA– 2 Form used by the Office of Workers’ Compensation Programs (OWCP) and the Form 301 used by the Occupational Safety and Health Administration (OSHA) may be reproduced and retained in the office of the supervisor who files the form. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DOL employees, Job Corps students and Contractors involved in occupationally related accidents, injuries and illnesses. (SHIMS host other Federal agencies, and their employees would be included in coverage as well.) CATEGORIES OF RECORDS IN THE SYSTEM: Reports of on-the-job accidents, injuries, and illnesses generated as a result of filing forms CA–1, CA–2, and OSHA Form 301. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 651 et seq., 29 CFR part 1960, 5 U.S.C. 7902, the Occupational PO 00000 Frm 00055 Fmt 4701 Sfmt 4703 25819 Safety and Health Act of 1970 (PL 91– 596), Executive Order 12196; Federal Employees’ Compensation Act, as amended (codified in 5 U.S.C. 8101 et seq.), and to related regulations in Title 20, Code of Federal Regulations (CFR), Part 10; DOL Secretary’s Order 5–2009. PURPOSE(S): This system is used (a) to provide an information source for compliance with the Occupational Safety and Health Act; (b) to provide a documented record of job related accidents, injuries, and illnesses for the purpose of measuring safety and health programs’ effectiveness; (c) to provide summary data of accident, injury and illness information to Departmental agencies in a number of formats for analytical purposes in establishing programs to reduce or eliminate loss producing hazards or conditions; (d) to provide summary listings of individual cases to Departmental agencies to ensure that all work-related injury/illness cases are reported through the SHIMS; and (e) to use as a reference when adjudicating tort and employee claims. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by claimant’s last name, social security number, and employee category (DOL employee or Job Corps student) and SHIMS Incident Claim Number (ICN). SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: All workers’ compensation records contained in SHIMS should be disposed of in accordance with applicable records schedules under General Records Schedule (GRS) 1.31. All OSHA 301 records contained in SHIMS should be disposed of in accordance with applicable records schedules under GRS 1.34. E:\FR\FM\29APN2.SGM 29APN2 25820 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Worker Safety and Health, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. otherwise counseled regarding alcohol or drug abuse or other emotional health issues by an EAP counselor responsible for providing services to DOL employees or their family members. NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM: Inquiries should be mailed to the System Manager. Records in this system include documentation of visits to counselors designated by the agency to provide EAP services (regardless of whether the counselors are employed by the Federal, state, or local government, or by a private sector or community organization); problem assessments; counseling; recommendations and/or referrals for treatment and/or rehabilitation; client cooperation with those recommendation and/or referrals; progress; and other notes or records of discussions held with the client made by the counselor. Additionally, records in this system may include documentation of the therapeutic or rehabilitative work performed by a private therapist or a therapist at a Federal, State, local government, or private organization. If the client was referred to the EAP by a supervisor due to work performance or conduct problems, the record may also contain information regarding such matters. When the client was referred to the EAP because of a positive drug test, required by DOL’s drug-free workplace plan, the record will also contain information about substance abuse assessment, treatment, aftercare, and substance use monitoring results. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from: a. The employee (or someone acting on his/her behalf); b. Witness (if any); c. Employing agency (supervisor or comp specialist); d. CA–1 and CA–2, forms used by OWCP; and/or e. Form 301 used by OSHA. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT None. DOL/OASAM–5 SYSTEM NAME: Employee Assistance Program (EAP) Records. SECURITY CLASSIFICATION: None. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM LOCATION: The Employee Assistance Program (EAP), headquartered in the Human Resources Center, Office of the Assistant Secretary for Administration and Management (OASAM), U.S. Department of Labor (DOL), 200 Constitution Avenue NW., Washington, DC 20210, and offices of designated EAP service providers located elsewhere in the Washington metropolitan area and Department’s regions. Note: DOL may elect to use, under an interagency agreement or other contractual arrangement, the counseling staff of another Federal, state, or local government, or private or community organization. This system does not cover EAP records of DOL employees (current or former) or their family members that are maintained by other Federal agencies. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DOL employees or their family members, who have been assessed, referred for treatment/rehabilitation or VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 5 U.S.C. 7361, 7362, 7901, 7904; 44 U.S.C. 3101. PURPOSE(S): These records are used to document the nature and extent of the client’s problem; the short-term problem solving/counseling, recommendations and/or referrals for treatment and/or rehabilitation made by the EAP; and the extent of the client s participation in, and the results of treatment or rehabilitation in community or private sector programs; and any follow-up necessary. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. DOL may elect to enter into interagency agreements or other contractual arrangements with other Federal agencies, private organizations or individuals for the purpose of providing EAP services for DOL employees and their family members. Relevant client records will be disclosed to these providers. PO 00000 Frm 00056 Fmt 4701 Sfmt 4703 b. Except where the records are covered by the Confidentiality of Alcohol and Drug Abuse Patient Records regulation, 42 CFR part 2, records and information in these records may be: i. Disclosed to the Department of Justice when: (A) DOL or any component thereof; or (B) any employee of the agency in his or her official capacity; or (C) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which the agency collected the records. ii. Disclosed in a proceeding before a court or adjudicative body, when: (A) DOL or any component thereof; or (B) any employee of the agency in his or her official capacity; or (C) any employee of the agency in his or her individual capacity; or (D) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and that the use of such records is a purpose that is compatible with the purpose for which the agency collected the records. c. Where the records are covered by the Confidentiality of Alcohol and Drug Abuse Patient Records regulation, 42 CFR part 2, records and information in these records may be used: i. To disclose, in accordance with 42 CFR 2.51(a), patient identifying information to medical personnel who have a need for the information about a patient for the purpose of treating a condition which poses an immediate threat to health of any person and which requires immediate medical intervention. ii. To disclose patient identifying information to medical personnel of the Food and Drug Administration (FDA) who assert a reason to believe that the health of any individual may be threatened by an error in the manufacture, labeling, or sale of a product under FDA jurisdiction, and that the information will be used for the exclusive purpose of notifying patients or their physicians of potential dangers. (See 42 CFR 2.51(b)). iii. To disclose patient information when authorized by an order of a court of competent jurisdiction in accordance with 42 CFR 2.61; iv. To disclose information to a Federal, State or local law enforcement authority that is directly related to a patient’s commission of a crime E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices committed on the premises of the program or against any program personnel or to a threat to commit such a crime. (See 42 CFR 2.12(a)(5)); v. To disclose information to State or local law enforcement authorities on incidents of suspected child abuse or neglect. (See 42 CFR 2.12(c)(6); vi. To disclose the fact of a minor’s application for treatment to the minor’s parent or guardian where State law requires parental consent. (See 42 CFR 2.14(c)); vii. To disclose to a minor’s parent or guardian, facts relevant to reducing a threat to the life or physical wellbeing of any individual, if the minor lacks capacity for rational choice (See 42 CFR 2.14(d); Note: I’ve never seen these items in a SORN; viii. To disclose to a Qualified Service Organization (QSO), in accordance with 42 CFR 2.12(c)(4), that information needed by the QSO to provide services to the program; ix. To disclose patient identifying information for the purpose of conducting scientific research under the circumstances set forth in 42 CFR 2.52; x. To disclose patient identifying information for audit and evaluation purposes under the circumstance set forth in 42 CFR 2.53. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by a case code number, unique to the client utilizing the program. These numbers are crossindexed by name. asabaliauskas on DSK3SPTVN1PROD with NOTICES SAFEGUARDS: a. Authorized Users: Access to these records is limited to EAP Administrators who work directly with clients of the program and their immediate staffs (including counselors, secretaries, and contract or consortia administrators, counselors or secretaries). OASAM EAP Administrators as well as EAP Administrators and Coordinators from other Federal agencies who contract with OASAM, whether or not they directly provide clinical services, may have access to the records for the purposes of program evaluation, destroying records at the end of the period of maintenance, and transferring VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 records from one EAP contractor to another. OASAM may also contract with either a private organization or other Federal agency to destroy these records. The personnel of these record destruction organizations or agencies may have access to the records at the end of their period of maintenance for the purpose of transferring records from the EAP location to a destruction site and subsequently destroying the records. b. Physical Safeguards: All paper records are stored in metal filing cabinets equipped with at least combination locks and preferably locking crash bars. These file cabinets are in secured areas, accessible only to the EAP staff outlined above, and are locked when not in use. These records are always maintained separate from other systems of record. Computers containing records are discrete from other computer systems and/or are password protected. Computers are also stored in secured areas, accessible only to the EAP staff outlined above. c. Procedural Safeguards: All persons having access to these records shall already have been trained in the proper handling of records covered by the Privacy Act and 42 CFR part 2 (Confidentiality of Alcohol and Drug Abuse Patient Records). These acts restrict disclosures to unique situations, such as threats of physical harm, medical emergencies, and suspected child abuse, except where the client has consented in writing to such disclosure. Clients of the EAP will be informed in writing of the confidentiality provisions. Secondary disclosure of released information is prohibited without client consent. RETENTION AND DISPOSAL: Records are retained for three (3) years after the client’s last contact with the EAP, or until any relevant litigation is resolved, or any periodic evaluation reports required by the U.S. Office of Personnel Management, DOL, or other authorities are completed, in accordance with http://www.archives.gov/recordsmgmt/grs/grs01.html (item #26). Some OASAM EAPs provide substance abuse evaluations as part of Federal Drug-Free Workplace Program. These records will be retained for five years after contact with the program has ceased or any litigation is completed. Individual states may require longer retention. The rules in this system notice should not be construed to authorize any violation of such state laws that have greater restrictions. PO 00000 Frm 00057 Fmt 4701 Sfmt 4703 25821 SYSTEM MANAGER(S) AND ADDRESS: The Employee Assistance Program Administrator, Safety and Health Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORDS SOURCE CATEGORIES: Information contained in this system of records comes from the individual to whom it applies, the supervisor of the individual if the individual was referred to the EAP by a supervisor, the staff of the EAP, other therapists or organizations providing treatment and/ or rehabilitation, and other sources whom the EAP believes may have information relevant to treatment of the individual. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OASAM–7 SYSTEM NAME: Employee Medical File System Records (Not Job Related). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: For current employees, records are located in a health unit or dispensary of the Federal Occupational Health (FOH), U.S. Public Health Service, Department of Health and Human Services, or in a health unit or dispensary of another Federal or private sector entity which provides health services, under an interagency agreement or other contractual arrangement, to DOL employees. Medical records maintained by one of the latter entities may be considered the property of the entity providing care to the DOL employee; however, records maintained by FOH are considered the property of DOL. For former employees, most records will be located in an Employee Medical Folder (EMF) stored at the National Personnel Records Center operated by the National Archives and Records Administration (NARA). Agencies may retain some records on former employees for a limited time. E:\FR\FM\29APN2.SGM 29APN2 25822 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered are those of the following who have received voluntary employee health services provided by the agency under the authority of 5 U.S.C. 7901: a. Current and former DOL employees as defined in 5 U.S.C. 2105; b. DOL contract employees and other visitors (including minors and employees of other Federal agencies) who may have received emergency care from the health unit or dispensary. asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: This system is comprised of records developed as a result of the provision of voluntary employee health services offered by the agency under the authority of 5 U.S.C. 7901. These records contain the following information: a. Medical history and other biographical data on those employees requesting voluntary periodic health examinations; b. Test reports and medical diagnoses based on voluntary periodic health examinations or voluntary health screening program tests (tests for single medical conditions or diseases); c. History of complaint, diagnosis, and treatment of injuries and illnesses cared for by the health unit or dispensary; d. Vaccination records. Note: Listed below are other types of medical records which are not covered by this system of records. Rather, they are covered by a government-wide system of records (OPM/GOVT–10), which is managed by the U.S. Office of Personnel Management (OPM), even though the records are not in OPM’s physical custody. The routine uses of such records are defined in the Privacy Act Notice for OPM/GOVT–10. Such records include: a. Medical records, forms, and reports completed or obtained when an individual applies for a Federal job and is subsequently employed; b. Medical records, forms and reports completed during employment as a condition of employment, either by the employing agency or by another State or local government entity, or a private sector entity under contract to the employing agency; c. Records pertaining to and resulting from the testing of the employee for use of illegal drugs under Executive Order 12564. Such records may be retained by the agency (e.g., by the agency Medical Review Official) or by a contractor laboratory. This includes records of negative results, confirmed or unconfirmed positive test results, and VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 documents related to the reasons for testing or other aspects of test results; d. Reports of on-the-job injuries and medical records, forms, and reports generated as a result of the filing of a claim for Workers Compensation, whether the claim is accepted or not. (The official compensation claim file is not covered by the OPM system; rather, it is part of DOL s Office of Workers Compensation Program (OWCP) system of records); e. All other medical records, forms, and reports created on an employee during his/her period of employment, including any retained on a temporary basis and those designated for long-term retention (i.e., those retained for the entire duration of Federal service and for some period of time after), except that, records maintained by an agency dispensary are included in this system of records only when they are the result of a condition of employment or related to an on-the-job occurrence including, for example, records of the specialized health services made available to investigative personnel of the WageHour Division, under interagency agreement between PHS and DOL s Employment Standards Administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7901 et seq., 5 CFR 293, and 5 CFR 297. PURPOSE(S): These records document the utilization and provision of voluntary employee health services authorized by 5 U.S.C. 7901. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The records and information in this system of records may be used as follows: a. Disclosed to the Department of Justice when: (1) DOL or any component thereof; or (2) any employee of the agency in his or her official capacity; or (3) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which the agency collected the records. b. Disclosed in a proceeding before a court or adjudicative body, when: (1) DOL or any component thereof; or (2) any employee of the agency in his or her official capacity; or (3) any employee of the agency in his or her individual capacity; or (4) the United States PO 00000 Frm 00058 Fmt 4701 Sfmt 4703 Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and that the use of such records is a purpose that is compatible with the purpose for which the agency collected the records. c. Used to refer information required by applicable law to be disclosed to a Federal, State, or local public health service agency, concerning individuals who have contracted certain communicable diseases or conditions. Such information is used to prevent further outbreak of the disease or condition. d. Disclosed to the appropriate Federal, State, or local agency responsible for investigation of an accident, communicable disease, medical condition, or injury as required by pertinent legal authority. e. Disclosed to the OWCP information in connection with a claim for benefits filed by an employee. f. Disclosed to contractors providing medical or health counseling services to Department of Labor employees when such contractors have a need for the information in connection with their services. This would include medical or health personnel and employee assistance program (EAP) counselors. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the individual’s name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Records are retained for six (6) years after the date of last entry in accordance with OPM/ GOVT–10. SYSTEM MANAGER(S) AND ADDRESS: Director, Safety and Health Center, Office of the Assistant Secretary for Administration and Management (OASAM), U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: A request for access should be mailed to the System Manager. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. procedures with recognized labor organizations. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CONTESTING RECORD PROCEDURES: 5 CFR part 771. A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from: a. The individual to whom the information pertains; b. Laboratory reports and test results; c. Medical staff working in the health unit or dispensary who have examined, tested, or treated the individual; d. The individual’s co-workers or supervisors; e. The individual’s personal physician; and/or f. Other Federal employee health units. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OASAM–12 SYSTEM NAME: Administrative Grievance Records. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: a. Human Resources Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and National and Regional Human Resources Offices; b. Office of the Solicitor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and regional offices of the Solicitor. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former Department employees who have filed grievances under the Department’s administrative grievance procedures in accordance with 5 CFR part 771 and Departmental Personnel Regulation 771. asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: The system contains records relating to grievances filed by Department employees under administrative grievance procedures and in accordance with 5 CFR part 771 and Departmental Personnel Regulation 771. These case files contain all documents related to interviews and hearings, fact-finder’s findings and recommendations, a copy of the original decision, and related correspondence and exhibits, including settlement agreements. This system does not include files and/or records of any grievance filed under negotiated VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PURPOSE(S): The records are used to process grievances submitted by employees for personal relief in a matter of concern or dissatisfaction which is subject to the control of agency management. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, the Department may disclose relevant and necessary data as follows: a. To disclose information to any source from which additional information is requested in the course of processing a grievance, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested. b. To disclose information to officials of the Merit System Protection Board or the Office of Special Counsel, when requested in connection with appeals, special studies of the civil service and other merit systems, review of Department rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions as may be authorized by law. c. To disclose information to the Equal Employment Opportunity Commission when requested in connection with investigations into alleged or possible discrimination practices or examination of affirmative employment programs. d. To disclose information to the Federal Labor Relations Authority or its General Counsel when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. 25823 SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are destroyed no sooner than four (4) years but no later than 7 years after case is closed. (N1 GRS 92–1 item 30a). SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Human Resources Policy and Accountability, Human Resources Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Individuals submitting grievances should already be provided with a copy of the record under the grievance process. They may, however, contact the personnel office where the action was processed, regarding the existence of such records about them. Such individuals must furnish the following information for their records to be located and identified: a. Name; b. Approximate date of closing of the case and kind of action taken; and c. Organizational component involved. RECORDS ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information in this system of records is provided by the following: a. The individual on whom the records are maintained; b. Testimony of witnesses; c. Investigative and other employment records; d. Decisions by agency officials. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OASAM—17 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETRIEVING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: SYSTEM NAME: Equal Employment Opportunity Complaint Files. Files are stored electronically and/or on paper. SECURITY CLASSIFICATION: RETRIEVABILITY: SYSTEM LOCATION: Records are retrieved by the names of the individuals on whom they are maintained. a. Civil Rights Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; PO 00000 Frm 00059 Fmt 4701 Sfmt 4703 None. E:\FR\FM\29APN2.SGM 29APN2 25824 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices b. Office of the Solicitor, Washington, DC; and regional offices of the Solicitor; c. Agency Equal Employment Opportunity (EEO) Managers, Washington, DC and regional offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals, classes of individuals, or representatives designated to act on behalf of Department employees, former employees, or applicants for employment who have consulted with an Equal Employment Opportunity (EEO) counselor and/or who have filed a formal complaint alleging discrimination on the basis of race, color, religion, sex (including gender identity and pregnancy), national origin, disability, age, genetic information, sexual orientation, parental status and/ or any basis covered by Executive Order 11478, because of a determination, decision, action, or non-action administered against them by a departmental official, as well as individuals alleging reprisal for having previously participated in EEO activity. CATEGORIES OF RECORDS IN THE SYSTEM: Records include information and/or documents pertaining to pre-complaint processing, informal resolutions, formal complaints, and investigations of complaints. These records contain complainants’ names; addresses; job titles and descriptions, and dates of employment; agencies involved; counselors’ reports; initial and supplemental allegations; letters and notices to individuals and organizations involved in the processing of the complaint; materials placed into the record to support or refute the alleged decisions; determination or actions taken; statements of witnesses; related correspondence; investigative reports; instructions on actions to be taken in order to comply with the provisions of a decision; opinions; recommendations; settlement agreements; and proposed and final decisions. asabaliauskas on DSK3SPTVN1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Secretary’s Order 1–2004; Title VII of the Civil Rights Act of 1964, as amended; the Equal Pay Act; the Lilly Ledbetter Fair Pay Act of 2009; the Age Discrimination in Employment Act of 1967, as amended; the Rehabilitation Act of 1973, as amended; the Americans with Disabilities Act Amendments Act of 2008; the Genetic Information Nondiscrimination Act of 2008; the Civil Service Reform Act of 1978; the Civil Rights Act of 1991; the No FEAR Act; Executive Order 11478, as amended; Executive Order 11375, as amended; Executive Order 13163; VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Executive Order 13164; Executive Order 13145; 29 CFR 1614; and the Equal Employment Opportunity Commission’s (EEOC) Management Directives 110 (Complaint Processing) and 715 (Effective Affirmative Programs). PURPOSE(S): These records are used to process, investigate and resolve Equal Employment Opportunity complaints within the Department. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The records in the complaint file are classified into three categories: Correspondence, investigative, and transcripts. In addition to the universal routine uses listed in the General Prefatory Statement to this document, records that are relevant and necessary may be disclosed as follows: a. To responding officials (ROs) or other witnesses consistent with the instructions in the Equal Employment Opportunity Commission’s (EEOC’s) Complaint Processing Manual which provides that during the investigative process witnesses may be given access to information and documents in the correspondence files and the investigative file where the investigator determines that the disclosure of information or documents is necessary to obtain information from the witness. If the Department issues a final decision on the complaint rejecting the complainant’s allegations, ROs or other witnesses may not have access to the complaint file. If the Department takes or proposes adverse action against an RO or other witness, only the records upon which the decision is based, without deletions, must be made available for his or her review. b. To Federal agencies with jurisdiction over a complaint, including the EEOC, the Office of Personnel Management, the Merit Systems Protection Board, the Office of Special Counsel, and the Federal Labor Relations Authority, for investigatory, conciliation or enforcement purposes. c. To a physician or medical official for the purpose of evaluating medical documents in complaints of discrimination on the basis of disability. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Paper files are indexed by complainant’s name and by the office PO 00000 Frm 00060 Fmt 4701 Sfmt 4703 case number. Electronic files are retrieved by: Office case number; complainant’s name; fiscal year; current status of complaint; region code; issue code; basis code; agency code; class action; relief code; EOS identification; investigator identification. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are destroyed 4 years after resolution of case. (N1 GRS 80 9 item 1) SYSTEM MANAGER(S) AND ADDRESS: Director, Civil Rights Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: An individual wishing to inquire whether this system of records contains non-exempt information about him/her should contact the System Manager. Individuals must furnish in writing the following information for their records to be located and identified: As appropriate, their full name, the name of the employing agency and/or the agency in which the situation arose if different than the employing agency, approximate date of filing complaint, region of complaint, complaint case number, and the kind(s) of action(s) taken. RECORD ACCESS PROCEDURES: Individuals wishing to request access to their records should contact the System Manager as indicated in the Notification Procedure section above. CONTESTING RECORD PROCEDURES: A petition for amendment shall be addressed to the System Manager and must meet the requirements of Department’s Privacy Act regulations at 29 CFR 71.1 and 71.9. RECORD SOURCE CATEGORIES: An individual to whom the record pertains; official documents relating to the processing of a complaint, including the informal and formal allegations, and appeals of departmental decisions; and respondent agency officials, employees, and other witnesses. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Under the specific exemption provided by 5 U.S.C. 552a(k)(2), this system of records is exempted from the following provisions of the Privacy Act: (c)(3), (d), (e)(l), (e)(4)(G), (H), and (I), E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices and (f). Release of information from the complaint file to the complainant may be denied in anticipation of a civil action or proceeding, in instances where premature release of documents could hamper the decision-making process, where the release of personal information may result in an invasion of personal privacy, and where release of confidential statements could lead to intimidation or harassment of witnesses and impair future investigations by making it more difficult to collect similar information. DOL/OASAM–19 SYSTEM NAME: Negotiated Grievance Procedure and Unfair Labor Practice Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: a. Human Resources Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and National and Regional personnel offices. b. Office of the Solicitor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and Regional offices of the Solicitor. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department employees who have filed grievances under negotiated grievance procedures, and Department employees or Union/Union representatives (AFGE Local 12, NULI and NCFLL) who have filed unfair labor practices charges against the Department. PURPOSE(S): To process an employee’s grievance filed under a negotiated grievance procedure, or an unfair labor practice charge filed by an employee or union. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, records that are relevant and necessary may be disclosed to: a. Officials of the Merit System Protection Board or the Office of Special Counsel, when requested in connection with appeals, special studies of the civil service and other merit systems, review of Department rules and regulations, investigations or alleged or possible prohibited personnel practices, and such other functions as may be authorized by law. b. The Equal Employment Opportunity Commission when requested in connection with investigations into alleged or possible discrimination practices or examination of affirmative employment programs. c. The Federal Labor Relations Authority or its General Counsel when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel. d. The union when requested in connection with the union’s representation of the Department employee who has filed the grievance or unfair labor practice. DISCLOSURE TO CONSUMER REPORTING AGENCIES: asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Records include information relating to employee grievances filed under procedures established by labormanagement negotiations in the collective bargaining agreements between DOL and its three (3) Unions: The NCFLL, AFGE Local 12 and NULI, and unfair labor practice charges filed under the Federal Service LaborManagement Relations Act. The records may include information such as: Employee’s name, grade, job title, employment history, arbitrator’s decision or report, record of appeal to the Federal Labor Relations Authority, and a variety of employment and personnel records associated with a grievance or charge. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7121 for grievances, 5 U.S. 7116 for unfair labor practices, Federal Service Labor-Management Relations Act and related amendments of 5 U.S.C. 5596(b) for back pay. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 25825 Resources Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual employees who have filed grievances and charges, employee/supervisor interviews, investigative and employment records, and findings of arbitrators and other tribunals. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Under the specific exemption provided by 5 U.S.C. 552a(k)(2), this system of records is exempted from the following provisions of the Privacy Act: (c)(3), (d), (e)(l), (e)(4)(G), (H), and (I), and (f). Release of information from the complaint file to the complainant may be denied in anticipation of a civil action or proceeding, in instances where premature release of documents could hamper the decision-making process, where the release of personal information may result in an invasion of personal privacy, and where release of confidential statements could lead to intimidation or harassment of witnesses and impair future investigations by making it more difficult to collect similar information. DOL/OASAM–20 SYSTEM NAMES: STORAGE: Files are stored electronically and on paper. RETRIEVABILITY: Records are retrieved by name and/or case file number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Personnel Investigation Records SECURITY CLASSIFICATION: None, except items or records within the system may have national defense/ foreign policy classifications up through secret. SYSTEM LOCATION: Director, Security Center (OASAM), U.S. Department of Labor, 200 Constitution Avenue NW, Washington, DC, 20210. RETENTION AND DISPOSAL: Records are destroyed 5 years after expiration of agreement. (NC1–64–77– 10 item 29a1) SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Employee and Labor Management Relations, Human PO 00000 Frm 00061 Fmt 4701 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: a. Current and former employees or applicants for employment in the Department. b. Individuals considered for access to classified information or restricted areas E:\FR\FM\29APN2.SGM 29APN2 25826 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices and/or security determinations as contractors, experts, instructors, and consultants to Departmental programs. CATEGORIES OF RECORDS IN THE SYSTEM: Investigative files and investigative index card files which pertain to clearance investigations for Federal employment. These records contain investigative information regarding an individual’s character, conduct, and behavior in the community where he or she lives or lived; arrests and convictions for violations against the law; reports of interviews with present and former supervisors, coworkers, associates, educators, etc; reports about the qualifications of an individual for a specific position and files and index cards relating to adjudication matters; reports of inquiries with law enforcement agencies, employers, educational institutions attended; reports or action after OPM or FBI Section 8(d) Full Field Investigation; Notices of Security Investigation; and other information developed from above. NOTE: This system does not apply to records of a personnel investigative nature that are part of the Office of Personnel Management’s (OPM) Privacy Act System OPM/CENTRAL–9, Personnel Investigation Records. Access to or amendment of such records must be obtained from OPM. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 10450. asabaliauskas on DSK3SPTVN1PROD with NOTICES PURPOSE(S): The purposes of this system are: a. To provide investigatory information for determination concerning compliance with Federal personnel regulations and for individual personnel determinations including suitability and fitness for Federal employment, access and security clearances, evaluations of qualifications, loyalty to the U.S. and evaluations of qualifications and suitability for performance of contractual services for the U. S. Government. b. To document such determinations; c. To provide information necessary for the scheduling and conduct of the required investigations; d. To otherwise comply with mandates and Executive Order; and These records may also be used to locate individuals for personnel research. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used in disclosing relevant and necessary information: VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 a. To designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the Federal Government, and the District of Columbia Government, when such agency, office, or establishment conducts an investigation of the individual for the purpose of granting a security clearance, or for the purpose of making a determination of qualifications, suitability, or loyalty to the United States Government, or access to classified information or restricted areas. b. To designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the Federal Government, and the District of Columbia Government, having the responsibility to grant clearances to make a determination regarding access to classified information or restricted areas, or to evaluate qualifications, suitability, or loyalty to the United States Government, in connection with performance of a service to the Federal Government under a contract or other agreement. c. To the intelligence agencies of the Department of Defense, the National Security Agency, the Central Intelligence Agency, the Department of Homeland Security, and the Federal Bureau of Investigation for use in intelligence activities. d. To Federal agencies as a data source for management information through the production of summary descriptive statistics and analytical studies in support of the functions for maintained or for related studies. e. To disclose information to officials of the Merit Systems Protection Board, including the Office of the Special Counsel, when requested in connection with appeals, special studies of the civil service and other merit systems, review of office rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, e.g., as promulgated in 5 U.S.C. 1205 and 1206, or as may be authorized by law. f. To disclose information to the Equal Employment Opportunity Commission when requested in connection with investigations into alleged or possible discrimination practices in the Federal sector, examination of Federal affirmative employment programs, compliance by Federal agencies with the Uniform Guideline Employee Selection Procedures, or other functions vested in the Commission by the President’s Reorganization Plan No. 1 of 1978. PO 00000 Frm 00062 Fmt 4701 Sfmt 4703 g. To disclose information to the Federal Labor Relations Authority or its General Counsel when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ASSESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the individual’s name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained as follows: a. Reports of action after OPM or FBI section 8(d) background investigation are retained for the life of the investigative file. b. Notices of Security Investigations are retained for 20 years. SYSTEM MANAGER(S) AND ADDRESS: Director, Security Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW, Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system was obtained from the following categories of sources: a. Applications and other personnel and security forms furnished by the individual; b. Investigative and other record material furnished by Federal agencies; c. Notices of personnel actions furnished by Federal agencies; d. By personal investigation or written inquiry from sources such as employers, educational institutions, references, neighbors, associates, police E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices departments, courts, credit bureaus, medical records, probation officials, prison officials, newspapers, magazines, periodicals, and other publications. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: This system may contain the following types of information: a. Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment. The Privacy Act, at 5 U.S.C. 552a(k)(5), permits an agency to exempt such material from certain provisions of the Act. Materials may be exempted to the extent that release of the material to the individual whom the information is about would: i. Reveal the identity of a source who furnished information to the Government under an express promise (granted on or after September 27, 1975) that the identity of the source would be in confidence; or ii. Reveal the identity of a source who, prior to September 27, 1975, furnished information to the Government under an implied promise that the identity of the source would be held in confidence. b. For all the above reasons the Department hereby exempts this system from the following provisions of the Privacy Act: 5 U.S.C. 552a (c)(3),(d), (e)(1),(e)(4)(G), (H) and (I) and (f). DOL/OASAM–22 SYSTEM NAME: Civil Rights Center Discrimination Complaint Case Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals, classes of individuals, or representatives designated to act on behalf of individuals, who file complaints against recipients of financial assistance under Title I of either the Workforce Investment Act (WIA) or the Workforce Innovation and Opportunity Act (WIOA); One-Stop Center partners listed in Section 121(b) of either WIA or WIOA that offer programs or activities through the American Job Center system; any other recipients of financial assistance from 19:00 Apr 28, 2016 CATEGORIES OF RECORDS IN THE SYSTEM: Complainants’ statements of alleged discrimination; respondents’ statements; witnesses’ statements; names and addresses of complainants and respondents; personal, employment, or program participation information; medical records; conciliation and settlement agreements; related correspondence; initial and final determinations; other records related to investigations of discrimination complaints. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d to 2000d–4; Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681–1688; the Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et seq.; Section 188 of the Workforce Investment Act of 1998, 29 U.S.C. 2938; Section 188 of the Workforce Innovation and Opportunity Act, 29 U.S.C. 3248; Title II, Subpart A, of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. 12131 et seq.; Executive Orders 13160 and 13166; Secretary’s Order 4–2000; 29 CFR parts 31, 32, 33, 35, 36 37, and 38; and 28 CFR part 35. PURPOSE(S): a. Civil Rights Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. b. Office of the Solicitor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and regional offices of the Solicitor. VerDate Sep<11>2014 the Department itself; Department conducted programs; or components of State or local governments that exercise responsibilities, regulate, or administer services, programs, or activities (including regulatory activities) relating to labor and the workforce. Jkt 238001 These records are used to process, investigate and resolve discrimination complaints filed with the Department against (a) recipients of financial assistance from the Department, and, in the circumstances described in ‘‘CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM’’ above, from other Federal departments and agencies; (b) Department conducted programs or activities; and (c) components of State and local governments that exercise responsibilities, regulate, or administer services, programs, or activities in all programs, services, and regulatory activities relating to labor and the workforce. 25827 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, records that are relevant and necessary may be disclosed as follows: a. To the Equal Employment Opportunity Commission, Department of Justice, Federal Mediation and Conciliation Service, and other Federal departments and agencies, when relevant to matters within the jurisdiction of those agencies over a complaint, for investigatory, conciliation, enforcement, or litigation purposes. b. To organizations (and their employees) which are subject to CRC jurisdiction under the circumstances described above, and against whom complaints in an administrative or judicial proceeding are filed to the extent necessary to effectively represent themselves, provided that the privacy of persons not a party to the dispute is protected. c. To relevant witnesses so that they may be given access to information and documents in the correspondence files and the investigative file where the investigator determines that the disclosure of information or documents is necessary to obtain information from the witness. d. To the Equal Employment Opportunity Commission, the Department of Justice, the Department of Health and Human Services, and other Federal entities having responsibility for coordinating civil rights activities and/or preparing reports to Congress under authorities indicated in this particular notice. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: These records are retrieved by various combinations of office case numbers, complainant’s name, fiscal year, current status of complaint, State, basis code, and program code. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: DISCLOSURE TO CONSUMER REPORTING AGENCIES: PO 00000 None. Frm 00063 Fmt 4701 Sfmt 4703 Records in this system are destroyed after one to four years. (N1 GRS 92 3 item 25c2). E:\FR\FM\29APN2.SGM 29APN2 25828 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SYSTEM MANAGER(S) AND ADDRESS: Director, Civil Rights Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Individual complainants; respondent officials, employees, and witnesses; interrogatories; recipient files and records; and physicians’ and other medical service providers’ records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(l); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government with an express promise that the identity of the source would be held in confidence. DOL/OASAM–25 SECURITY CLASSIFICATION: a. In Washington, DC: OASAM, Human Resources Center b. OASAM Regional Personnel Offices. Current or former State or local government agency or educational institution employees, employees of Indian tribal governments or employees of other organizations who have completed or are presently on an Jkt 238001 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OASAM–26 SYSTEM NAMES: PURPOSE(S): These records are maintained to document and track mobility assignments under IPA. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the individual. SAFEGUARDS: Accessed by authorized personnel only. Computer security safeguards are used for electronically stored data and locked for paper files. NOTIFICATION PROCEDURE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Information contained in this system is obtained from the assignee and officials in DOL agencies, State and local governments, educational institutions, Indian tribal governments and other organizations where the assignee is employed. The Intergovernmental Personnel Act of 1970. (5 U.S.C. 3371 through 3376). Director, Human Resource Services Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. SYSTEM LOCATION: RECORDS SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES These records consist of a copy of the individual’s IPA agreement between a DOL agency and a State or local government, educational institution, Indian tribal government, or other organization; biographical and background information about the assignees. Records are retained for a period of three years following the completion of the assignment in accordance with the applicable Records Schedule. Intergovernmental Personnel Act (IPA) Assignment Records. 19:00 Apr 28, 2016 CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION: SYSTEM NAMES: VerDate Sep<11>2014 assignment in a DOL agency under the provisions of IPA. Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. PO 00000 Frm 00064 Fmt 4701 Sfmt 4703 Frances Perkins Building Parking Management System. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Facilities Management, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals assigned or applying for assignment of parking privileges in the Frances Perkins Building, Washington, DC. CATEGORIES OF RECORDS IN THE SYSTEM: This system includes: name, office building and room number, office telephone number, employing agency, home address, federal service computation date, handicap certification, automobile license number, make and year of car, permit numbers (if assigned parking privileges), category of assignment, and office location in/out of zone of special consideration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): To maintain records on individuals who are assigned or applying for assignment of parking privileges in the Frances Perkins Building. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of information may be made to other government agencies to compare names of car pool members. [For verification, the names of car pool members, their office telephone number and permit numbers will be displayed within the Frances Perkins Building.] Applications for disabled parking shall be disclosed to the PHS for medical review and approval. The names of car pool members, permit number, agency E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. Administration and Management (OASAM), Security Center (SC), 200 Constitution Avenue NW., Washington, DC 20210. RECORD ACCESS PROCEDURE: CATEGORIES OF INDIVIDUALS: and office telephone numbers will be provided to the management contractor for the sale of permits. A petition for amendment should be mailed to the System Manager. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DOL employees and employees of contractors doing business with DOL and individuals requiring access to the DOL. STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. Records include individual identifiers plus a photographic image of DOL employees, DOL contractors and individuals requiring access to the department. RETRIEVABILITY: Files are retrieved by name or permit number. AUTHORITY OF MAINTENANCE OF THE SYSTEM: SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained while the assignments are current and are destroyed after the completion of each parking reallocation cycle. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Facilities Management, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: 5 U.S.C. 301 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. RECORD ACCESS PROCEDURE: STORAGE: A request for access should be mailed to the System Manager. Files are stored electronically and/or on paper. CONTESTING RECORDS PROCEDURES: RETRIEVABILITY: A petition for amendment should be mailed to the System Manager. Files are retrieved by the employee’s or contractor’s last name or social security number and agency. Information contained in this system is obtained from the individuals to whom the information pertains and other government agencies that provide information to the Department. SAFEGUARDS: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: RETENTION AND DISPOSAL: asabaliauskas on DSK3SPTVN1PROD with NOTICES DOL/OASAM–27 SYSTEM NAMES: Employee/Contractor/Visitor Identification System CONTESTING RECORD PROCEDURE: RECORD SOURCE CATEGORIES: Information contained in this System is obtained from DOL employees, employees of contractors doing business with DOL and individuals requiring access to the DOL. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OASAM–28 Incident Report/Restriction Notice. To maintain records on the identification of persons to be rightfully admitted to DOL facilities. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS: RECORDS SOURCE CATEGORIES: A request for access should be mailed to the System Manager. SYSTEM NAMES: PURPOSE(S): Inquiries should be mailed to the System Manager. None. 25829 Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Records are retained indefinitely, in accordance with Records Schedule 174 (https://www.archives.gov/recordsmgmt/grs/grs11.pdf). SYSTEM MANAGER(S) AND ADDRESS: SECURITY CLASSIFICATION: None. SYSTEM LOCATION: U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management (OASAM), Security Center, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS: Complainants, and Suspects (Subjects of the investigations?). CATEGORIES OF RECORDS IN THE SYSTEM: Records which contain information on incidents that occurred in the Frances Perkins Building. Information includes name, agency and date of incident. AUTHORITY OF MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): To provide a means of identifying security problems thereby making it possible to better utilize security resources. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. Director, Security Center, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS: SYSTEM LOCATION: NOTIFICATION PROCEDURE: STORAGE: U.S. Department of Labor, Office of the Assistant Secretary for Inquiries should be mailed to the System Manager. Files are stored electronically and/or on paper. SECURITY CLASSIFICATION: None. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00065 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 25830 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RETRIEVABILITY: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. attendance records, earnings and leave statements, applications for leave, notifications of personnel actions, travel vouchers, SF–171’s, certificates of eligible, performance appraisals, interviews and other data gathered from involved parties and organizations which are associated with the case. RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Files are retrieved by names. SAFEGUARDS: Records are retained for two years, in accordance with General Schedule Number 18. SYSTEM MANAGER(S) AND ADDRESS: Director, Security Center, U.S. Department of Labor, OASAM/SC, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals, DOL records, Federal investigatory agencies, e.g. Federal Protective Services, U.S. Secret Service, and Federal Bureau of Investigations records. To maintain records on investigations of allegations of misconduct. ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USERS: None, except for those universal routine uses listed in the General Prefatory Statement to this document. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name or case file number. SAFEGUARDS: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and 5 U.S.C. 552a (f), provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. None. DOL/OASAM–29 SYSTEM NAMES: OASAM Employee Administrative Investigation File. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Offices within the Office of the Assistant Secretary for Administration and Management (OASAM) at the National Office and in each of the Regional Offices in addition to all OASAM client agencies in the National Office and in the regions. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: OASAM employees and OASAM client agency personnel against whom allegations of misconduct have been made. Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. DOL/OASAM–30 RETENTION AND DISPOSAL: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: SECURITY CLASSIFICATION: Records are retained for four (4) years following the date either case is: (a) Referred to the Office of Inspector General (OIG); (b) transferred to the Office of Personnel (OPM/GOVT–3) Records of Adverse Actions and Actions Based on Unacceptable Performance; or (c) it is determined that the allegation was without sufficient merit to warrant further action. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources Center, 200 Constitution Avenue NW., Washington, DC 20210, and appropriate Regional Human Resources Officers. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. A request for access shall be mailed to the System Manager. CONTESTING RECORD PROCEDURES: Investigative report(s), sworn affidavits, written statements, time and A petition for amendment should be mailed to the System Manager. 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00066 Fmt 4701 Sfmt 4703 SYSTEM NAMES: Injury Compensation System (ICS). None. SYSTEM LOCATION: a. Offices in Washington, DC: Office of Worker Safety and Health, OASAM, and b. OASAM Regional Personnel Offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current/former employees of the Department of Labor and current/former Job Corps Center students who file, or who have filed on their behalf, workers’ compensation claims for traumatic injury, occupational disease, recurrence of disability, and death. CATEGORIES OF RECORDS IN THE SYSTEM: RECORDS ACCESS PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM: VerDate Sep<11>2014 Information contained in this system is obtained from hotline complaints received through the OIG or General Accounting Office; incident reports submitted by employees or members of the general public; statements by subject and fellow employees; and other investigative reports. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: PURPOSE(S): DISCLOSURE TO CONSUMER REPORTING AGENCIES: RECORD ACCESS PROCEDURE: asabaliauskas on DSK3SPTVN1PROD with NOTICES 5 U.S.C. 301. RECORD SOURCE CATEGORIES: This system contains information relating to a DOL employee’s/Job Corps Center student’s claim for compensation filed under procedures established by the Office of Worker’s Compensation Programs. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 25831 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD SOURCE CATEGORIES: SAFEGUARDS: Federal Employees’ Compensation Act, as amended (codified in 5 U.S.C. 8101 et seq.), and to related regulations in Title 20, Code of Federal Regulations (CFR), Part 10; DOL Secretary’s Order 5– 2009. Records in this system contain information extracted from OWCP/ payroll data files/tapes and the Safety and Health Information Management System (SHIMS). Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Records are retained for no longer than one year after the end of the employee’s participation in the program. (N1 GRS 92–1 item 42.) PURPOSE: The records are used as a reference, by agency officials, to track and monitor DOL employees and/or Job Corps Center students who receive continuation of pay and/or FECA compensation benefits. None. DOL/OASAM–31 SYSTEM MANAGER(S) AND ADDRESS: SYSTEM NAMES: DOL Flexible Workplace Programs Evaluation and Files. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SECURITY CLASSIFICATION: None, except for those universal routine uses listed in the General Prefatory Statement to this document. SYSTEM LOCATION: None. U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management, Office of Human Resources, Office of Human Resource Systems, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. DOL/OASAM/Office of Human Resources, Office of Human Resource Systems and with each employee’s supervisor. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: A request for access should be mailed to the System Manager. DOL participants in Flexible Workplace Programs. None. NOTIFICATION PROCEDURE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DISCLOSURE TO CONSUMER REPORTING AGENCIES: CONTESTING RECORD PROCEDURE: STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. Records in the system include program participants, position title and grade, office location, and address of alternate work site. Records also include survey information obtained during the individual’s participation. RETRIEVABILITY: Paper files are indexed by agency/ region. Electronic files are retrieved by: agency/region code, case number, claimant’s name, fiscal year. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: All records contained in the Injury Compensation System should be disposed of in accordance with applicable records schedules under General Records Schedule (GRS) 1.31. SYSTEM MANAGER(S) NAME AND ADDRESS: Director, Office of Worker Safety and Health, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: asabaliauskas on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: Inquiries should be mailed to the System Manager. RECORDS ACCESS PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual participants and their supervisors. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OASAM–32 PURPOSE(S): These records are used for statistical reporting and evaluation of the DOL Flexible Workplace Program, and are not used in any way for making any determination about an identifiable individual. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. SYSTEM NAMES: Transit Subsidy Management System. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management (OASAM), Human Resources Center (HRC), Office of HR Works Systems (OHRWS), 200 Constitution Avenue NW., Room S–3308, Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Inquiries should be mailed to the System Manager. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: All DOL employees who apply for Transit Subsidy benefits. RECORD ACCESS PROCEDURES: STORAGE: A request for access should be mailed to the System manager. Files are stored electronically and/or on paper. CONTESTING RECORD PROCEDURES: RETRIEVABILITY: Records include information on DOL employees, such as name, grade, organization (code), office location, and home/work addresses. A petition for amendment should be mailed to the System Manager. Files are retrieved by individual(s) name(s). VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00067 Fmt 4701 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S. C. 301. E:\FR\FM\29APN2.SGM 29APN2 25832 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices PURPOSES(S): SYSTEM LOCATION: SYSTEM MANAGER(S) AND ADDRESS: To maintain records on the Transit Subsidy Program. Fitness Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Team Leader, Health and Fitness Team, Safety and Health Center, U.S. Department of Labor, 200 Constitution Avenue NW., Washington DC 20210. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DOLFA members. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain information on members, such as name, medical information required with a membership application, and attendance records. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by employee’s name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for three years and then destroyed in accordance with OASAM Record Schedule. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of HR Works Systems, HRC, OASAM, U.S. Department of Labor, 200 Constitution Avenue NW., Room S–3308, Washington DC, 20210 NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES A request for access should be mailed to System Manager. CONTESTING RECORDS PROCEDURES: A petition for amendments should be mailed to the System Manager. asabaliauskas on DSK3SPTVN1PROD with NOTICES None. DOL/OASAM–34 SYSTEM NAMES: DOL Fitness Association (DOLFA) Membership Files. SECURITY CLASSIFICATION: None. 19:00 Apr 28, 2016 Records are used to determine eligibility for membership, emergency contact numbers, and statistical utilization of the Fitness Center. Jkt 238001 RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORDS PROCEDURES: A petition for amendment should be mailed to the System Manager. Information contained in this system is obtained from members. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSE OF SUCH USES: DOL/OASAM–35 Non-medical information collected from applicants for DOLFA membership shall be subject to those universal routine uses listed in the General Prefatory Statement to this document. In addition, relevant and necessary nonmedical information may be disclosed to the current members of the DOLFA Board of Directors, and to the professional fitness specialists employed by DOLFA in the performance of their responsibilities. Medical information collected from applicants for DOLFA membership may be disclosed to the professional fitness specialists employed by DOLFA in the performance of their responsibilities. DOL Child Care Subsidy Program Records. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RETRIEVABILITY: Files are retrieved by name. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: VerDate Sep<11>2014 PURPOSES(S): Files are stored electronically and/or on paper. The information contained in this system is obtained from the applicant and manually verified against DOL’s Human Resources System. Inquiries should be mailed to the System Manager. RECORD SOURCE CATEGORIES: STORAGE: RECORD SOURCE CATEGORIES: NOTIFICATION PROCEDURES: SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. SYSTEM NAMES: SECURITY CLASSIFICATION: None. SYSTEM LOCATION: DOL/OASAM/Worklife Center. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees of the Department of Labor who apply for child care subsidies. CATEGORIES OF RECORDS IN THE SYSTEM: Records include application forms for the child care subsidy containing personal information, including employee (parent) name, grade, home and work addresses, telephone numbers, total family income, sources and amounts of State/County/Local subsidies, names of children on whose behalf the parent is applying for the child care subsidy, children’s Social Security Numbers, children’s dates of birth; information on child care providers used, including name, address, provider license number and State where issued, tuition cost, and provider tax identification number; and copies of earnings and leave statements and IRS Form 1040 and 1040A for verification purposes. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Public Law 106–58, section 643 and E.O. 9397. RETENTION AND DISPOSAL: PURPOSE(S): Records are retained for five years after a member terminates membership in DOLFA in accordance with the applicable Records Schedule. To establish and verify DOL employees’ eligibility for child care subsidies in order for DOL to provide monetary assistance to its employees. PO 00000 Frm 00068 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses set forth in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by individual’s name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for three years in accordance with OASAM Records Schedule. U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management, Human Resources Center, Office of Worklife, Leave, and Benefits Policy and Programs, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORDS ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: asabaliauskas on DSK3SPTVN1PROD with NOTICES Information contained in the system is obtained from DOL employees who apply for the child care subsidy program. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Personal Identity Verification Credential VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Individuals who require regular, ongoing access to Federal facilities, information technology systems, or information classified in the interest of national security, including applicants for employment or contracts, Federal employees, contractors, students, interns, volunteers, affiliates, individuals authorized to perform or use services provided in Department facilities (e.g., Credit Union, Fitness Center, etc.), and individuals formerly in any of these positions. Note: This system notice does not apply to occasional visitors or shortterm guests to whom the Department issues temporary identification cards. PURPOSE(S): The records are used to document and verify the identity of personnel requiring routine access to a DOL facility or network. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The universal routine uses listed at paragraphs 1, 2, 3 (except as noted on forms SF 85, 85–P, and 86), 4, 5, 6, 8, 9, 10, and 12 in the General Prefatory Statement to this document apply to this system of records. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: SYSTEM NAME: 5 U.S.C. § 301; E.O. 10450, 10865, 12333, and 12356; §§ 3301 and 9101 of title 5, U.S. Code; §§ 2165 and 2201 of title 42, U.S.C.; §§ 781–887 of title 50, U.S.C.; parts 5, 732, and 736 of title 5, Code of Federal Regulation; and Homeland Security Presidential Directive (HSPD) 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: STORAGE: DOL/OASAM–37 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Most personnel identity verification records are not classified, however, in some cases, records of certain individuals, or portions of some records, may be classified in the interest of national security. At national and regional offices of the Department of Labor. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: None. SECURITY CLASSIFICATION: SYSTEM LOCATION: None. 25833 a. Name, former names, birth date, birth place, Social Security Number, signature, home address, email address, phone numbers, residential history, citizenship, fingerprints, results of suitability decisions, date of issuance of security clearance. b. Copies of personal identity verification (PIV) Application forms as supplied by individuals covered by the system. c. Records maintained on individuals issued credentials by the Department include the following data fields: full name; Social Security Number; date of birth; image (photograph); fingerprints; hair color; eye color; height; weight; home address; work address; email address; agency affiliation (i.e., employee, contractor, volunteer, etc.); telephone numbers; PIV card issue and expiration dates; personal identification number (PIN); results of background investigation; PIV request form; emergency responder designation; copies of ‘‘I–9’’ documents (e.g., driver’s license, passport, birth certificate, etc.) used to verify identification or information derived from those documents such as document titled, document issuing authority, document number, or document expiration date; user access and permission rights, authentication certificates; and digital signature information. PO 00000 Frm 00069 Fmt 4701 Sfmt 4703 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically and/ or on paper. RETRIEVABILITY: Records are retrieved by name of employee, Social Security Number, other ID number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are destroyed upon notification of death or not later than five years after separation or transfer of employee to another agency or department, whichever is applicable in accordance with GRS 18 item 22a. Additionally, in accordance with HSPD–12, PIV Cards are deactivated within 18 hours of notification regarding cardholder separation, loss of card, or expiration. The information on PIV Cards is maintained in accordance with General Records Schedule 11, Item 4. PIV Cards are destroyed by cross-cut shredding no later than 90 days after deactivation. E:\FR\FM\29APN2.SGM 29APN2 25834 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SYSTEM MANAGER(S) AND ADDRESS: The relevant agency head for the applicable component agency within the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORDS ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. OCFO—DOL Office of the Chief Financial Officer Systems of Records DOL/OCFO–2 SYSTEM NAME: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: New Core Financial Management System (NCFMS). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: The information is accessed from the following locations: a. All Departmental component offices in Washington DC; b. All Departmental component offices in the Regions and the Areas. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All persons who receive a payment(s) from an agency/regional finance office, as well as persons who are indebted to DOL. Persons receiving payments include but are not limited to employees, vendors, travelers on official business, grantees, contractors, and consultants. Persons indebted to DOL include but are not limited to persons who have been overpaid, erroneously and/or improperly paid, as well as persons who have received from DOL goods or services for which there is a charge or fee (e.g., Freedom of Information Act requesters). asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Name, identification number (Taxpayer Identification Number or other identifying number), address, phone number, email address, financial account information, purpose of payment, accounting classification, amount to be paid, date and amount paid. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The records are an integral part of the accounting system at the principal VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 operating location, agency regional offices, and specific area locations. The system uses these records to keep track of all commitments, obligations, and payments to individuals, exclusive of salaries and wages. When an individual is to repay funds advanced, the records could be used to establish a receivable record and to track repayment status. In the event of an overpayment to an individual, the record is used to establish a receivable record for recovery of the amount claimed. The records are also used internally to develop reports to the U. S. Department of Treasury and applicable state and local taxing officials of taxable income. This is a Department-wide notice of payment and collection activities at all locations listed under System Locations above. a. Transmittal of the records to the U.S. Treasury to effect issuance of payments to payees. b. Pursuant to section 13 of the Debt Collection Act of 1982, the name, address(es), telephone number(s), identification number (Taxpayer Identification Number or other identifying number), as well as nature, amount and history of debts of an individual may be disclosed to private debt collection agencies for the purpose of collecting or compromising a debt existing in this system. c. Information may be forwarded to the Department of Justice as prescribed in the Joint Federal Claims Collection Standards (4 CFR Chapter II) for the purpose of determining the feasibility of enforced collection, by referring the cases to the Department of Justice for litigation. d. Pursuant to sections 5 and 10 of the Debt Collection Act of 1982, information relating to the implementation of the Debt Collection Act of 1982 may be disclosed to other Federal Agencies to effect salary or administrative offsets. e. Information contained in the system of records may be disclosed to the Internal Revenue Service to obtain taxpayer mailing addresses for the purpose of locating such taxpayer to collect, compromise, or write off a Federal claim against the taxpayer. f. Information may be disclosed to the Internal Revenue Service concerning the discharge of an indebtedness owed by an individual. g. Information will be disclosed: i. To credit card companies for billing purposes; ii. To other Federal agencies for travel management purposes; PO 00000 Frm 00070 Fmt 4701 Sfmt 4703 iii. To airlines, hotels, car rental companies and other travel related companies for the purpose of serving the traveler. This information will generally include the name, phone number, address, charge card information and itineraries; and/or iv. To state and local taxing officials informing them of taxable income. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status, and history of overdue debts; the name and address, identification number (Taxpayer Identification Number or other identifying number), and other information necessary to establish the identity of a debtor; and the agency and program under which the claim arose are disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by section 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f) (Check cite)), in accordance with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3711(f) (check cite)) for the purpose of encouraging the repayment of an overdue debt. Note: Debts incurred by use of the official travel charge card are personal and the charge card company may report account information to credit collection and reporting agencies. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Retrievability varies according to the particular operating accounting system within the Operating Division, Agency, and Regional Office. Computer records may be retrieved by accounting classification, identification number, voucher number, or on any field in the record. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: All records in NCFMS are stored and retained for the life of the system and a minimum of six years and three months. SYSTEM MANAGER(S) AND ADDRESS: Associate Deputy CFO of Financial Systems, Office of the Chief Financial Officer, Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Sale or Purchase (or both) of Residence Upon Change of Official Station SF 1164 Claim for Reimbursement for Expenditures on Official Business DL 1–101 Training Authorization and Evaluation Form DL 1–478 Administrative Exception to Travel Claim DL 1–423 Expense Record for Temporary Quarters SF 1169 Government Transportation Request (will be phased out within next 5 years) NOTIFICATION PROCEDURE: Inquiries should be mailed or presented to the System Manager. RECORD ACCESS PROCEDURES: A request for access shall be addressed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment shall be addressed to the System Manager. RECORD SOURCE CATEGORIES: Individuals, employees, other DOL systems, other Federal agencies, credit card companies, government contractors. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OCFO–3 SYSTEM NAME: Travel and Transportation System SECURITY CLASSIFICATION: None. SYSTEM LOCATION: a. All component offices in Washington, DC; b. Regional and area offices of the components. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals who travel in an official capacity for the Department of Labor. CATEGORIES OF RECORDS IN THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES Various records are created and maintained in support of official travel. The forms or succeeding forms may include the following: DL 1–33 Travel Authorization SF 1038 Advance of Funds Application and Account SF 1012 Travel Voucher DL 1–2024 Request and Authorization for Exception From Standard Contract Terms for City-Pair Service DL 1–289 Request for Approval of GSA Vehicle Option or Exemption DL 1–473 Employment Agreement for Transfers Within the Continental U.S. DL 1–474 Employment Agreement for Persons Assigned to Posts Outside the Continental U.S. DL–1–2030 Estimated PCS Travel and Transportation Data for Travel Authorization DL–1–2031 Claim Form for Payment of Relocation Income Tax Allowance DL–1–2032 Covered Taxable Reimbursements DL–1–2033R Withholding Tax Allowance, Summary of Transactions, Withholding of Taxes, and W–2 Reporting DL 1–472 Employee Application for Reimbursement of Expenses Incurred in VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Telephone charge cards. As a result of travel, individuals may become indebted to the Government. Records used to cure these claims include: Consumer credit reports, information or records relating to the debtor’s current whereabouts, assets, liabilities, income and expenses, debtor’s personal financial statements, and other information such as the nature, amount and history of the debt, and other records and reports relating to the implementation of the Debt Collection Act of 1982, including any investigative reports or administrative review matters. Individuals expecting to travel at least two times per year are required to have charge cards provided by Government contract. Besides the application for such cards, records created include transaction, payment and account status data. Travel arrangement services are also available by Government contract. Records include traveler’s profile containing name of individual, social security number, home and office telephones, agency’s name, address, and telephone number, air travel preference, rental car identification number and preference of car, hotel preference, current passport and/or visa number, personal credit card numbers, and additional information; travel authorization; and monthly reports from travel agent(s) showing charges to individuals, balances, and other types of account analyses. Permanent change of station travel arrangements may include information about real estate and movement of household goods. To provide more efficient processing of travel documents, travel document processing software will be used by employees to record travel planning information, expenses incurred, traveler/employer identification information (SSN, and other identifying information used in conjunction with the purposes of the software), user ID’s, passwords, electronic signatures, routing lists and other information used by the system to track and process travel documentation. Vendors and contractors provide to the Department itemized statements of PO 00000 Frm 00071 Fmt 4701 Sfmt 4703 25835 invoices, and reports of transactions including refunds and adjustments to enable audits of charges to the Government. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 41 CFR part 101–7 (check cite) (Federal Travel Regulations); interpret or apply 31 U.S.C. 3511, 3512, and 3523; 31 U.S.C. 3711 et seq. (Debt Collection Act of 1982); section 206 of Executive Order 11222 (May 8, 1965); 5 CFR 735.207 (check cite) (Office of Personnel Management Regulations). PURPOSE(S): To facilitate performance of official Government travel by documenting the authorization of travel; payment of advances; payment of claims, invoices, vouchers, judgments; debts created by advance payments and overpayments; provision and use of government contractor-issued charge cards; and to make travel arrangements. Data received from a charge card company under government contract will be used to perform responsibilities under section 206 of Executive Order 11222 (May 8, 1965) and 5 CFR 735.207 (Check the cite) (Office of Personnel Management Regulations) concerning requirements for employees to pay their just financial obligations in a proper and timely manner. Reports will also be monitored to ensure that the charge cards are used only in the course of official travel as required by the contract. Data will also be analyzed to permit more efficient and cost effective travel planning and management, including negotiated costs of transportation, lodging, subsistence and related services. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Transmittal of data to the U.S. Treasury to effect issuance of checks and Electronic Funds Transfer (EFT) payments to payees. b. Information may be forwarded to the Department of Justice as prescribed in the Joint Federal Claims Collection Standards (4 CFR Chapter II). When debtors fail to make payment through normal collection routines, the files are analyzed to determine the feasibility of enforced collection by referring the cases to the Department of Justice for litigation. c. Pursuant to sections 5 and 10 of the Debt Collection Act of 1982, information relating to the implementation of the Debt Collection Act of 1982 may be disclosed to other Federal Agencies to effect salary or administrative offsets, or for other purposes connected with the E:\FR\FM\29APN2.SGM 29APN2 25836 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices collection of debts owed to the United States. d. Information contained in the system of records may be disclosed to the Internal Revenue Service to obtain taxpayer mailing addresses for the purpose of locating such taxpayer to collect, compromise, or write off a Federal claim against the taxpayer. e. Information may be disclosed to the Internal Revenue Service concerning the discharge of an indebtedness owed by an individual, or other taxable benefits received by the employee. f. Information will be disclosed: i. To credit card companies for billing purposes; ii. To Departmental and other Federal agencies such as GSA for travel management purposes; iii. To airlines, hotels, car rental companies, travel management centers and other travel related companies for the purpose of serving the traveler. This information will generally include the name, phone number, addresses, charge card information and itineraries. The amount, status, and history of overdue debts; the name and address, taxpayer identification number (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, are disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by section 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), in accordance with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt. Note: Debts incurred by use of the official travel charge card are personal and the charge card company may report account information to credit collection and reporting agencies. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: Office of the Chief Financial Officer, Travel Management Division, Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORDS ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Individuals, employees, other Federal agencies, consumer reporting agencies, credit card companies, government contractors, state and local law enforcement. None. ODEP—DOL Office of Disability Employment Policy Systems of Records Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name and/or social security number of traveler or by travel document number at each location. SYSTEM NAME: Job Accommodation Network (JAN) Files. SECURITY CLASSIFICATION: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. 19:00 Apr 28, 2016 Jkt 238001 Job Accommodation Network, West Virginia University, P.O. Box 6080, Morgantown, West Virginia, 26505– 6080. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals with disabilities, employers and the general public who request information through the JAN system. Caller’s name, address, telephone number, type of disability, functional limitations caused by the disability, accommodations discussed, type of firm or organization for whom the caller works, and anecdotal information recorded by the human factors consultant. 5 U.S.C. 301. PURPOSE(S): The Job Accommodation Network (JAN) provides free expert and Frm 00072 In addition to those universal routine uses listed in the General Prefatory Statement to this document, relevant information may be disclosed to employers for the purpose of hiring individuals with disabilities and/or for enabling the employers to accommodate employees with disabilities. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: RETRIEVABILITY: SYSTEM LOCATION: PO 00000 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Files are stored electronically. None. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: confidential one-on-one technical assistance to the general public via phone, email and Web chat. JAN also provides online resources and publications, as well as in-person and Web-based trainings to private and federal sector employers; people with disabilities, including disabled veterans; employment service providers; and educational institutions regarding individualized job accommodations and workplace strategies for job applicants and employees with disabilities. JAN offers guidance on the Americans with Disabilities Act (ADA) and other disability-related legislation and selfemployment and entrepreneurship options for people with disabilities. None. DOL/ODEP–1 CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: asabaliauskas on DSK3SPTVN1PROD with NOTICES Records are retained for 6 years or 3 months. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: DISCLOSURE TO CONSUMER REPORTING AGENCIES: VerDate Sep<11>2014 RETENTION AND DISPOSAL: Fmt 4701 Sfmt 4703 Files are retrieved by caller’s name, state, date, and case file identifying number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RETENTION AND DISPOSAL: Records are retained permanently on the file server with access by program personnel only. SYSTEM MANAGER(S) AND ADDRESS: The Systems Manager is the Project Director of the Job Accommodation Network, West Virginia University, P.O. Box 6080, Morgantown, WV 26506– 6080. NOTIFICATION PROCEDURE: Inquiries should be mailed to the Office of Disability Employment Policy, 200 Constitution Ave. NW., Washington, DC 20210 or to the Freedom of Information Act/Privacy Act Coordinator, at U.S. Department of E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Labor/Office of Disability Employment Policy, 200 Constitution Avenue NW., Washington, DC 20210. RECORDS ACCESS PROCEDURES: A request for access should be mailed to Assistant Secretary for Disability Employment Policy at the above addresses. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual participants in the JAN system. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. SYSTEM NAME: Workforce Recruitment Program for College Students with Disabilities (WRP) Database. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Disability Employment Policy, U.S. Department of Labor, 200 Constitution Ave. NW., Room S–1303, Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: College students and recent graduates with disabilities who have interviewed with a WRP recruiter on or through a college campus. CATEGORIES OF RECORDS IN THE SYSTEM: Student’s name, address, telephone number, email address, college, major, minor, credits earned, degree sought, graduation date, Grade Point Average, job preference categories, appointment type, job location preference, type of disability, job accommodation information, resume, transcripts, recruiter’s summary of student’s interview and ratings, veteran status, Schedule A eligibility, security clearance status and type, age, gender, and race/ethnicity. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES In addition to those universal routine uses listed in the General Prefatory Statement to this document, relevant information concerning student interviewees may be disclosed to interested federal and private sector employers. Accommodation information concerning interviewees is disclosed to interested federal employers but not to private sector employers. STORAGE: DOL/ODEP–2 5 U.S.C. 301. PURPOSE(S): To provide federal and private sector employers a database resource of college students and recent graduates with disabilities from which to identify qualified temporary and permanent employees in a variety of fields. VerDate Sep<11>2014 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: 19:00 Apr 28, 2016 Jkt 238001 25837 RECORD SOURCE CATEGORIES: College students and recent graduates with disabilities who have participated in an interview with a WRP recruiter. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. OFCCP—DOL Office of Federal Contract Compliance Programs Systems of Records OFCCP–1 SYSTEM NAME: Office of Federal Contract Compliance Programs, Executive Management Information System (OFCCP/EIS) which includes the Case Management System (CMS), and Time Reporting Information System (TRIS). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: RETRIEVABILITY: Records are retrieved by candidate’s name, system generated unique identification number, school attended, academic major keyword, graduation date, veteran status, interview notes and resume keyword, location preference, appointment type, degree program, and job preference category. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: The application materials are retained in a secure, online database for one year from date of the interview through December of the next year. SYSTEM MANAGER(S) AND ADDRESS: OFCCP, Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; Six Regional Offices, see the Appendix to this document for addresses. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals filing complaints with OFCCP of employment discrimination by Federal Contractors and Compliance Officers. CATEGORIES OF RECORDS IN THE SYSTEM: Listing of hours utilized to perform OFCCP program responsibilities. Listing of complaints filed by individuals alleging employment and listing of hours utilized to perform OFCCP program responsibilities. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The System Manager is the WRP Project Manager, Office of Disability Employment Policy, U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210. Executive Order 11246, as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212; section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793. NOTIFICATION PROCEDURE: PURPOSE(S): Inquiries should be mailed or presented in writing to the System Manager at the address listed above. The Case Management System is the data entry portion of OFCCP’s core case management and management information system. OFCCP Executive Information System (OFEIS) makes up the reporting side of the total system. The Office of Contract Compliance Programs Case Management System (OFCMS) provides the umbrella under which numerous applications can be accessed. The purposes of the systems are: To track and monitor, by means of an automated database, complaint investigations of employment RECORDS ACCESS PROCEDURES: Individuals wishing to gain access shall write to the Office of Disability Employment Policy at the above address or to request access to the database can register at www.wrp.gov. CONTESTING RECORD PROCEDURES: A petition for amendment shall be addressed to the System Manager. PO 00000 Frm 00073 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 25838 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices discrimination by Federal contractors. To provide OFCCP Managers with a viable means of tracking the number of hours used in performing OFCCP program responsibilities. To track the number of hours utilized by compliance officers in performing their assigned program duties and responsibilities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN SYSTEM: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the complainant, OFCCP control number, contractor establishment name and number. By identification numbers assigned to each compliance officer. SAFEGUARDS: Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: All data in the OFCCP Information System is a permanent record. In accordance with the agency records schedule, data is to be transferred to NARA every five calendar years in a format acceptable to NARA at the time of transfer [OFCCP Records Schedule N1–448–01–02, Item 9(a)]. SYSTEM MANAGER(S) AND ADDRESS: Director, OFCCP, Room C–3325, 200 Constitution Avenue NW., Washington, DC 20210; Regional Directors for OFCCP, see Appendix I to this document for Addresses. NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from OFCCP personnel working in district and regional offices. 19:00 Apr 28, 2016 Jkt 238001 In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of the source would be held in confidence. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OR USERS AND THE PURPOSES OF SUCH USES: Files may be disclosed to: a. The Equal Employment Opportunity Commission, Department of Justice, or other Federal, State or local agencies with jurisdiction over a complaint, when relevant and necessary for investigatory, conciliation or enforcement purposes; b. Federal contractors and subcontractors against whom a complaint is filed, including providing a copy of the complaint or a summary for purposes of notice; c. A physician or medical provider records or information for the purpose of evaluating the complaint or medical records in cases involving complaints of discrimination on the basis of disability. OFCCP–2 STORAGE: VerDate Sep<11>2014 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: DISCLOSURE TO CONSUMER REPORTING AGENCIES: SYSTEM NAME: Office of Federal Contract Compliance Programs Complaint Case Files. SECURITY CLASSIFICATION: None. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: SYSTEM LOCATION: Office of Federal Contract Compliance Programs (OFFCP), 200 Constitution Avenue NW., Washington, DC 20210, and OFCCP Regional and District Offices (see the Appendix to this document for addresses). Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name or OFCCP control number. SAFEGUARDS: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals, classes of individuals or representatives authorized to act on behalf of individuals or classes of individuals who have filed complaints of discrimination. CATEGORIES OF RECORDS IN THE SYSTEM: Medical records, investigative reports and materials, complaints, contract coverage information, employment applications, time and attendance records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 11246, as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793. PURPOSE(S): To maintain information that is used to investigate and to resolve complaints of discrimination filed by individuals under Executive Order 11246, as amended; the Veteran Era Veterans’ Readjustment Assistance Act of 1974, amended, 38 U.S.C. 4212; and section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 793. PO 00000 Frm 00074 Fmt 4701 Sfmt 4703 Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: a. Copies of complaints referred to EEOC and other agencies for disposition under Title VII of the Civil Rights Act of 1964—Maintain in the office and destroy one calendar year after referral [OFCCP Records Schedule N1–448–01– 02, Item 32(b)]. b. Records of complaints determined to be within the jurisdiction of OFCCP and investigated of OFCCP—Retain in active files until case is resolved. Retire to inactive files for a period of four calendar years in case of an appeal of findings in the case. Maintain in the office and destroy four calendar years after case is resolved [OFCCP Records Schedule N1–448–01–02, Item 32(c)]. c. All cases that are recommended for administrative enforcement under the jurisdiction of Executive Order 11246, as amended, the Rehabilitation Act of 1973, as amended, and Vietnam Era Veterans’ Readjustment Assistance Act of 1974 or the Civil Rights Act of 1964— Retain in active files until case is resolved. Retire to inactive files for a E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices period of four calendar years in case of an appeal of findings in the case. Maintain in the office and destroy four calendar years after case is resolved [OFCCP Records Schedule N1–448–01– 02, Item 32(d)]. SYSTEM MANAGER(S) AND ADDRESS: Director for Federal Contract Compliance, 200 Constitution Avenue NW., Washington, DC 20210; Regional Directors for OFCCP, see The Appendix to this document for addresses. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons who request access to, and copies of, records pursuant to the Freedom of Information Act (FOIA); persons who request access to, copies of, or correction of records pertaining to themselves pursuant to the Privacy Act; where applicable, persons about whom records have been requested or about whom information is contained in requested records; and persons representing those individuals identified above. CATEGORIES OF RECORDS IN THE SYSTEM: A petition for amendment should be mailed to the System Manager. The system contains (a) copies of all correspondence, memoranda, and other documents related to FOIA and Privacy Act requests, and related records necessary to the processing of such requests; (b) copies of all documents relevant to appeals and other litigation under the FOIA and the Privacy Act. RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Information contained in this system is obtained from individual and class action complainants, employers, coworkers, witnesses, State rehabilitation agencies, physicians, and other health care providers. Inspector General Act of 1978, as amended, 5 U.S.C. App. 3; Freedom of Information Act, 5 U.S.C. 552; Privacy Act, 5 U.S.C. 552a, and; 29 CFR parts 70 and 71. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: This system contains complaints and investigative files compiled during the course of complaint investigations and compliance reviews. In accordance with paragraph (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), these files have been exempted from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Act. The disclosure of information contained in these files may in some circumstances discourage nonmanagement persons who have knowledge of facts and circumstances pertinent to charges from giving statements or cooperating in investigations. OIG—DOL Office of Inspector General Systems of Records DOL/OIG–2 SYSTEM NAME: Freedom of Information Act/Privacy Act Records. asabaliauskas on DSK3SPTVN1PROD with NOTICES SECURITY CLASSIFICATION: None but sensitive information used for law enforcement purposes. SYSTEM LOCATION: Freedom of Information Act/Privacy Act Disclosure Office, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PURPOSE(S): This system of records is maintained in order to reflect the identity of requesters, the substance of each request, the responses made by the Office of Inspector General (OIG), and compliance with the disclosure and reporting requirements of the FOIA and the Privacy Act. Materials within this system also reflect the reasons for the disclosure and/or denial of requests, or portions of requests, and any further action on requests which may be appealed and/or litigated. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. PO 00000 Frm 00075 Fmt 4701 Sfmt 4703 25839 b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to a contractor, grantee, or other direct or indirect recipient of federal funds. A record from a system of records may be disclosed, as a routine use, to any direct or indirect recipient of federal funds where such record reflects inadequacies with respect to a recipient’s activities, organization, or personnel, and disclosure of the record is made to permit the recipient to take corrective action beneficial to the Government. e. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. f. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. g. Disclosure to an entity hearing a contract protest or dispute. A record from a system of records may be disclosed, as a routine use, to the United States Government Accountability Office, a Board of Contract Appeals, the E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25840 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Court of Federal Claims, or other court or tribunal, in connection with bid protest cases or contract dispute cases. h. Disclosure to Office of Management and Budget (OMB) or Department of Justice (DOJ) regarding Freedom of Information Act and Privacy Act advice. Information from a system of records may be disclosed, as a routine use, to OMB or DOJ in order to obtain advice regarding statutory and other requirements under the FOIA or Privacy Act. i. Disclosure to the Department of the Treasury (Treasury) and DOJ in pursuance of an ex parte court order to obtain taxpayer information from the IRS. A record from a system of records may be disclosed, as a routine use, to Treasury and DOJ when the OIG seeks an ex parte court order to obtain taxpayer information from the Internal Revenue Service. j. Disclosure to a consumer reporting agency in order to obtain relevant investigatory information. A record from a system of records may be disclosed, as a routine use, to a ‘‘consumer reporting agency’’ as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)), for the purposes of obtaining information in the course of an investigation, or other matters related to the responsibilities of the OIG. k. Disclosure in accordance with computer matching laws, regulations, and/or guidelines. A record may be disclosed to a federal, state, or local agency for use in computer matching programs to prevent and detect fraud and abuse in benefit programs administered by those agencies, to support civil and criminal law enforcement activities of those agencies and their components, and to collect debts and overpayments owed to the agencies and their components. This routine use does not provide unrestricted access to records for such law enforcement and related anti-fraud activities; each request for disclosure will be considered in light of the applicable legal and administrative requirements of a computer matching program or procedure. l. Disclosure to any law enforcement agency for inclusion in a database, system, or process. A record from a system of records may be disclosed, as a routine use, to any law enforcement agency for inclusion in a database, system, or process designed to generate investigative leads and information to be used for law enforcement purposes. This routine use also permits the disclosure of such records to any law enforcement agency with responsibility VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 for investigating any investigative leads or information generated by the database, system, or other process in which the records were included. m. Disclosure to any inspector general, receiver, trustee, or other overseer of any entity with respect to matters within the investigative jurisdiction of the United States Department of Labor (DOL) or the DOL OIG. A record from this system of records may be disclosed to any individual or entity with responsibility for oversight or management of any entity with respect to matters within the investigative jurisdiction of the DOL or the DOL OIG. This would include, but not be limited to, any receiver, trustee, or established inspector general, whether court appointed or otherwise, that has been duly granted authority for oversight of an entity with respect to matters within the investigative authority of the DOL or the DOL OIG. n. Information may be disclosed to complainants and victims to the extent necessary to provide them with information concerning the process or results of the investigation or case arising from the matter about which they complained or were the victim. o. Information may be disclosed to other Federal Offices of Inspector General and/or to the Council of the Inspectors General on Integrity and Efficiency for purposes of conducting the external review process required by the Homeland Security Act. p. Disclosure to appropriate agencies, entities and persons when: (1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DOL or another agency or entity) that rely upon the compromised information, and; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DOL’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Records from this system are not disclosed to consumer reporting agencies for credit rating or related purposes. PO 00000 Frm 00076 Fmt 4701 Sfmt 4703 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. The records in this system are maintained in an electronic system and paper file system in a locked office. RETRIEVABILITY: Files are retrieved by the name of the individual or by the case file numbers. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA). SYSTEM MANAGER(S) AND ADDRESS: Disclosure Officer, Office of Inspector General, U.S. Department of Labor, Room S1303, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from the persons or entities making requests, from the systems of records searched to respond to requests, and from other agencies referring requests for access or correction of records originating in the Office of Inspector General. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Records obtained and stored in this system may originate from other systems of records which have been exempted under the provisions of FOIA and the Privacy Act, and these records are exempt under this system to the same extent as the systems of records from which they were obtained. DOL/OIG–5 SYSTEM NAME: Audit Information Reporting Team Tech TEX Tracking System, within the Workpaper Tracking System. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SECURITY CLASSIFICATION: None. SYSTEM LOCATIONS: Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington DC 20210; OIG regional and field offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Office of Inspector General (OIG) Office of Audit staff. CATEGORIES OF RECORDS IN THE SYSTEM: Records or information contained in the system include: Employee name, position, projects assigned to employee, work and leave hours, workflow, case tracking data, and statistical data. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, as amended, 5 U.S.C. App. 3. PURPOSE(S): This system is maintained in order to track and monitor the audit projects and other matters assigned to OIG audit staff, to document auditors’ work and leave hours and travel expenses, and to run statistical reports. asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to a contractor, grantee, or other direct or indirect recipient of federal funds. A record from a system of records may be disclosed, as a routine use, to any direct or indirect recipient of federal funds where such record reflects inadequacies with respect to a recipient’s activities, organization, or personnel, and disclosure of the record is made to permit the recipient to take corrective action beneficial to the Government. e. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. f. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. g. Disclosure to an entity hearing a contract protest or dispute. A record from a system of records may be disclosed, as a routine use, to the United States Government Accountability Office, a Board of Contract Appeals, the Court of Federal Claims, or other court or tribunal, in connection with bid protest cases or contract dispute cases. h. Information may be disclosed to other Federal Offices of Inspector General and/or the Council of Inspectors General on Integrity and Efficiency (CIGIE) for purposes of conducting the external review process required by the Homeland Security Act. j. Disclosure to appropriate agencies, entities and persons when: (1) It is suspected or confirmed that the security or confidentiality of information in the PO 00000 Frm 00077 Fmt 4701 Sfmt 4703 25841 system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information, and; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Records from this system are not disclosed to consumer reporting agencies for credit rating or related purposes. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by individual name(s) or project/case name/case number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA). SYSTEM MANAGERS AND ADDRESS: Assistant Inspector General for Audit, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this System is obtained from activity supervisors, and audit personnel assigned to directly E:\FR\FM\29APN2.SGM 29APN2 25842 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices input work hours and leave associated with audit project activity. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: DOL/OIG–6 SYSTEM NAME: Hotline and Complaints Analysis Files. SECURITY CLASSIFICATION: Unclassified but sensitive information used for law enforcement purposes. SYSTEM LOCATION: Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Complainants, federal and other public employees, contractors and subcontractors, grantees and subgrantees, benefits claimants, alleged violators of federal, state, and local laws, regulations and policies, union officers, trustees of benefit plans, and employers. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains records of complaints and allegations of waste, fraud, abuse, and violations of laws, regulations, and policies; complaint letters; referrals to federal, state, and local agencies; tracking information regarding referrals; summary information for indexing and cross referencing; reports and associated materials filed with the Department of Labor (DOL) or other government agencies from medical providers, grantees, contractors, employers, insurance companies, and other sources; other evidence and background material relating to complaints existing in any form. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, as amended, 5 U.S.C. App. 3. asabaliauskas on DSK3SPTVN1PROD with NOTICES PURPOSE(S): This system is established and maintained to fulfill the purposes of the Inspector General Act of 1978, as amended, and to fulfill the responsibilities assigned by that Act concerning receipt of complaints and other information from which audits, investigations, inspections, and evaluations may develop. The OIG initiates investigations, audits, inspections, and evaluations of individuals, entities and programs. This system is the repository of complaint information documented and reviewed VerDate Sep<11>2014 for investigative merit, referral for investigation, referral for auditing, referral to DOL program agencies or other public agencies, or no action. 19:00 Apr 28, 2016 Jkt 238001 a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either to a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to a contractor, grantee, or other direct or indirect recipient of federal funds. A record from a system of records may be disclosed, as a routine use, to any direct or indirect recipient of federal funds where such record reflects inadequacies with respect to a recipient’s activities, organization, or personnel, and disclosure of the record is made to permit the recipient to take corrective action beneficial to the Government. e. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the Office of Inspector General (OIG). A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and PO 00000 Frm 00078 Fmt 4701 Sfmt 4703 sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. f. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. g. Disclosure to an entity hearing a contract protest or dispute. A record from a system of records may be disclosed, as a routine use, to the United States Government Accountability Office, a Board of Contract Appeals, the Court of Federal Claims, or other court or tribunal, in connection with bid protest cases or contract dispute cases. h. Disclosure to the Office of Management and Budget (OMB) or Department of Justice (DOJ) regarding Freedom of Information Act (FOIA) and Privacy Act advice. Information from a system of records may be disclosed, as a routine use, to OMB or DOJ in order to obtain advice regarding statutory and other requirements under the FOIA or Privacy Act. i. Disclosure to the Department of the Treasury (Treasury) and DOJ in pursuance of an ex parte court order to obtain taxpayer information from the IRS. A record from a system of records may be disclosed, as a routine use, to Treasury and DOJ when the OIG seeks an ex parte court order to obtain taxpayer information from the Internal Revenue Service. j. Disclosure to a consumer reporting agency in order to obtain relevant investigatory information. A record from a system of records may be disclosed, as a routine use, to a ‘‘consumer reporting agency’’ as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)), for the purposes of obtaining information in the course of an investigation, or other matters related to the responsibilities of the OIG. k. Disclosure in accordance with computer matching laws, regulations, and/or guidelines. A record may be disclosed to a federal, state, or local E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices agency for use in computer matching programs to prevent and detect fraud and abuse in benefit programs administered by those agencies, to support civil and criminal law enforcement activities of those agencies and their components, and to collect debts and overpayments owed to the agencies and their components. This routine use does not provide unrestricted access to records for such law enforcement and related anti-fraud activities; each request for disclosure will be considered in light of the applicable legal and administrative requirements of a computer matching program or procedure. l. Disclosure to any law enforcement agency for inclusion in a database, system, or process. A record from a system of records may be disclosed, as a routine use, to any law enforcement agency for inclusion in a database, system, or process designed to generate investigative leads and information to be used for law enforcement purposes. This routine use also permits the disclosure of such records to any law enforcement agency with responsibility for investigating any investigative leads or information generated by the database, system, or other process in which the records were included. m. Disclosure to any inspector general, receiver, trustee, or other overseer of any entity with respect to matters within the investigative jurisdiction of DOL or the DOL OIG. A record from this system of records may be disclosed to any individual or entity with responsibility for oversight or management of any entity with respect to matters within the investigative jurisdiction of DOL or the DOL OIG. This would include, but not be limited to, any receiver, trustee, or established inspector general, whether court appointed or otherwise, that has been duly granted authority for oversight of an entity with respect to matters within the investigative authority of DOL or the DOL OIG. n. Information may be disclosed to complainants and victims to the extent necessary to provide them with information concerning the process or results of the investigation or case arising from the matter about which they complained or were the victim. o. Information may be disclosed to other Federal Offices of Inspector General and/or to the President’s Council of the Inspectors General on Integrity and Efficiency for purposes of conducting the external review process required by the Homeland Security Act. p. Disclosure to appropriate agencies, entities and persons when: (1) It is suspected or confirmed that the security VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information, and; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DOL’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Records from this system are not disclosed to consumer reporting agencies for credit rating or related purposes. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OR RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Paper files are retrieved by case number. Electronic files are retrieved by case number, case name, subject, cross referenced item, or batch retrieval applications. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA). SYSTEM MANAGER(S) AND ADDRESS: Counsel to the Inspector General, Office of Legal Services, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. PO 00000 Frm 00079 Fmt 4701 Sfmt 4703 25843 RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual complainants and other individuals possessing relevant information, Federal, state and local government records, individual and company records, court records, publicly available articles, Web sites, financial data, corporate information, and other sources that may arise. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: The Secretary of Labor has promulgated regulations which exempt information contained in this system of records from various provisions of the Privacy Act depending upon the purpose for which the information was gathered and for which it will be used. The various law enforcement purposes and the reasons for the exemptions are as follows: a. Criminal Law Enforcement: In accordance with 5 U.S.C. 552a(j)(2), information compiled for this purpose is exempt from all of the provisions of the Privacy Act except the following sections: (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i). This material is exempt because the disclosure and other requirements of the Privacy Act would substantially compromise the efficacy and integrity of OIG operations in a number of ways. The disclosure of even the existence of these files would be problematic. Disclosure could enable suspects to take action to prevent detection of criminal activities, conceal evidence, or escape prosecution. Required disclosure of information contained in this system could lead to the intimidation of, or harm to, informants, witnesses and their respective families or OIG personnel and their families. Disclosure could invade the privacy of individuals other than subjects and disclose their identity when confidentially was promised or impliedly promised to them. Disclosure could interfere with the integrity of information which would otherwise be privileged (see, e.g., 5 U.S.C. 552(b)(5)), and which could interfere with the integrity of other important law enforcement concerns: (see, e.g., 5 U.S.C. 552(b)(7)). The requirement that only relevant and necessary information be included in a criminal investigative file is contrary to investigative practice which requires a full and complete inquiry and exhaustion of all potential sources of information. See, 5 U.S.C. 552a(e)(1). Similarly, maintaining only those records which are accurate, relevant, timely and complete and which assure fairness in a determination is contrary to E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25844 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices established investigative techniques. See, 5 U.S.C. 552a(e)(5). Requiring investigators to obtain information to the greatest extent practicable directly from the subject individual also would be counter-productive to the thorough performance of clandestine criminal investigations. See, 5 U.S.C. 552a(e)(2). Finally, providing notice to an individual interviewed of the authority of the interviewer, the purpose which the information provided may be used, the routine uses of that information, and the effect upon the individual should he/she choose not to provide the information sought, could discourage the free flow of information in a criminal law enforcement inquiry. 5 U.S.C. 552a(e)(3). b. Other law enforcement: In accordance with 5 U.S.C. 552a(k)(2), investigatory material compiled for law enforcement purposes (to the extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted from the following provisions of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). This material is exempt because the disclosure and other requirements of the Act could substantially compromise the efficacy and integrity of OIG operations. Disclosure could invade the privacy of other individuals and disclose their identity when they were expressly promised confidentiality. Disclosure could interfere with the integrity of information which would otherwise be subject to privileges, see e.g., 5 U.S.C. 552(b)(5) and which could interfere with other important law enforcement concerns. See, e.g., 5 U.S.C. 552(b)(7). c. Contract Investigations: In accordance with 5 U.S.C. 552a(k)(5), investigatory material compiled solely for the purpose of determining integrity, suitability, eligibility, qualifications, or employment under a DOL contract is exempt from the following sections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This exemption was obtained in order to protect from disclosure the identity of confidential sources when an express promise of confidentiality has been given in order to obtain information from sources that would otherwise be unwilling to provide necessary information. DOL/OIG–7 SYSTEM NAME: Correspondence Tracking System. SECURITY CLASSIFICATION: None. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 SYSTEM LOCATION: Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Members of Congress and Congressional staff members; individuals who correspond with, or otherwise contact, the Office of Inspector General (OIG), and OIG staff assigned to process and handle such correspondence. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains records of correspondence to and from the OIG, via letter, email, fax, or other media, and any associated records or attachments provided by the correspondent or included with the response provided by the OIG. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, as amended, 5 U.S.C. App. 3. PURPOSE(S): This system is established and maintained to fulfill the purposes of the Inspector General Act of 1978, as amended, regarding audits, investigations, inspections, evaluations, and other oversight of Department of Labor (DOL) programs and operations, and to report to and be responsive to inquiries and other input from the public and from Congressional Committees and Members. This system is the repository of correspondence to and from the OIG, the public, and Congressional Committees and Members, and includes complaints and referrals reviewed for response by the OIG, which may include full investigation, referral for auditing, referral for DOL program agency action, or no action. The system files maintain information from the time the correspondence has been received until the correspondence file has been closed. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or PO 00000 Frm 00080 Fmt 4701 Sfmt 4703 local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either to a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to a contractor, grantee, or other direct or indirect recipient of federal funds. A record from a system of records may be disclosed, as a routine use, to any direct or indirect recipient of federal funds where such record reflects inadequacies with respect to a recipient’s activities, organization, or personnel, and disclosure of the record is made to permit the recipient to take corrective action beneficial to the Government. e. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. f. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices g. Disclosure to an entity hearing a contract protest or dispute. A record from a system of records may be disclosed, as a routine use, to the United States Government Accountability Office, a Board of Contract Appeals, the Court of Federal Claims, or other court or tribunal, in connection with bid protest cases or contract dispute cases. h. Disclosure to the Office of Management and Budget (OMB) or Department of Justice (DOJ) regarding Freedom of Information Act (FOIA) and Privacy Act advice. Information from a system of records may be disclosed, as a routine use, to the OMB or DOJ in order to obtain advice regarding statutory and other requirements under the FOIA or Privacy Act. i. Disclosure to a consumer reporting agency in order to obtain relevant investigatory information. A record from a system of records may be disclosed, as a routine use, to a ‘‘consumer reporting agency’’ as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)), for the purposes of obtaining information in the course of an investigation, or other matters related to the responsibilities of the OIG. j. Disclosure in accordance with computer matching laws, regulations, and/or guidelines. A record may be disclosed to a federal, state, or local agency for use in computer matching programs to prevent and detect fraud and abuse in benefit programs administered by those agencies, to support civil and criminal law enforcement activities of those agencies and their components, and to collect debts and overpayments owed to the agencies and their components. This routine use does not provide unrestricted access to records for such law enforcement and related anti-fraud activities; each request for disclosure will be considered in light of the applicable legal and administrative requirements of a computer matching program or procedure. k. Disclosure to any inspector general, receiver, trustee, or other overseer of any entity with respect to matters within the investigative jurisdiction of the DOL or the DOL OIG. A record from this system of records may be disclosed to any individual or entity with responsibility for oversight or management of any entity with respect to matters within the investigative jurisdiction of DOL or the DOL OIG. This would include, but not be limited to, any receiver, trustee, or established inspector general, whether court appointed or otherwise, that has been duly granted authority for oversight of VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 an entity with respect to matters within the investigative authority of DOL or the DOL OIG. l. Information may be disclosed to complainants and victims to the extent necessary to provide them with information concerning the process or results of the investigation or case arising from the matter about which they complained or were the victim. m. Disclosure to appropriate agencies, entities and persons when (1) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DOL or another agency or entity) that rely upon the compromised information, and; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DOL’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Records from this system are not disclosed to consumer reporting agencies for credit rating or related purposes. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OR RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name and case number, and are retrieved by case number, correspondent’s name, subject, or cross referenced item. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA). SYSTEM MANAGER(S) AND ADDRESS: Assistant Inspector General for Management and Policy, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. PO 00000 Frm 00081 Fmt 4701 Sfmt 4703 25845 NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from correspondence received from Congressional offices. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: The Secretary of Labor has promulgated regulations which exempt information contained in this system of records from various provisions of the Privacy Act depending upon the purpose for which the information was gathered and for which it will be used. The various law enforcement purposes and the reasons for the exemptions are as follows: a. Criminal Law Enforcement: In accordance with 5 U.S.C. 552a(j)(2), information compiled for this purpose is exempt from all of the provisions of the Privacy Act except the following sections: (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i). This material is exempt because the disclosure and other requirements of the Privacy Act would substantially compromise the efficacy and integrity of OIG operations in a number of ways. The disclosure of even the existence of these files would be problematic. Disclosure could enable suspects to take action to prevent detection of criminal activities, conceal evidence, or escape prosecution. Required disclosure of information contained in this system could lead to the intimidation of, or harm to, informants, witnesses and their respective families or OIG personnel and their families. Disclosure could invade the privacy of individuals other than subjects and disclose their identity when confidentially was promised or impliedly promised to them. Disclosure could interfere with the integrity of information which would otherwise be privileged (see, e.g., 5 U.S.C. 552(b)(5)), and which could interfere with the integrity of other important law enforcement concerns. (see, e.g., 5 U.S.C. 552(b)(7)). The requirement that only relevant and necessary information be included in a criminal investigative file is contrary to investigative practice which requires a full and complete inquiry and exhaustion of all potential sources of information. See, 5 U.S.C. 552a(e)(1). E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25846 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Similarly, maintaining only those records which are accurate, relevant, timely and complete and which assure fairness in a determination is contrary to established investigative techniques. See, 5 U.S.C. 552a(e)(5). Requiring investigators to obtain information to the greatest extent practicable directly from the subject individual also would be counter-productive to the thorough performance of clandestine criminal investigations. See, 5 U.S.C. 552a(e)(2). Finally, providing notice to an individual interviewed of the authority of the interviewer, the purpose which the information provided may be used, the routine uses of that information, and the effect upon the individual should he/she choose not to provide the information sought, could discourage the free flow of information in a criminal law enforcement inquiry. 5 U.S.C. 552a(e)(3). b. Other law enforcement: In accordance with 5 U.S.C. 552a(k)(2), investigatory material compiled for law enforcement purposes (to the extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted from the following provisions of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). This material is exempt because the disclosure and other requirements of the Act could substantially compromise the efficacy and integrity of OIG operations. Disclosure could invade the privacy of other individuals and disclose their identity when they were expressly promised confidentiality. Disclosure could interfere with the integrity of information which would otherwise be subject to privileges, see e.g., 5 U.S.C. 552(b)(5) and which could interfere with other important law enforcement concerns. See, e.g., 5 U.S.C. 552(b)(7). c. Contract Investigations: In accordance with 5 U.S.C. 552a(k)(5), investigatory material compiled solely for the purpose of determining integrity, suitability, eligibility, qualifications, or employment under a DOL contract is exempt from the following sections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This exemption was obtained in order to protect from disclosure the identity of confidential sources when an express promise of confidentiality has been given in order to obtain information from sources that would otherwise be unwilling to provide necessary information. DOL/OIG–8 SYSTEM NAME: Office of Inspector General (OIG) Employee Credential System VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Human Resources Division, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former employees of the Office of Inspector General. CATEGORIES OF RECORDS IN THE SYSTEM: Records contained in a personnel database system established to control issuance of credentials to United States Department of Labor (DOL) Office of Inspector General (OIG) personnel. The system contains photographs of all employees and other materials reflecting employees’ names, titles, duty locations, credential numbers, and dates of issuance. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, as amended, 5 U.S.C. App. 3. PURPOSE(S): The credentials file system assists in the issuance and control of official credentials issued to OIG personnel for identification purposes to establish official identification and authority when interacting with the general public, or with other agencies in the performance of official duties. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either to a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. PO 00000 Frm 00082 Fmt 4701 Sfmt 4703 c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. e. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. f. Disclosure to appropriate agencies, entities and persons when (1) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information, and; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OR RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by employee name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA) http:// www.archives.gov/records-mgmt/grs/ index.pdf. SYSTEM MANAGER(S) AND ADDRESS: Assistant Inspector General for Management and Policy, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from OIG employees who are issued official credentials. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OIG–9 SYSTEM NAME: OIG Property Tracking Systems. SECURITY CLASSIFICATION: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM LOCATION: Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals that are assigned custody of the Office of Inspector General (OIG) owned or leased property such as computers, cell phones, vehicles, radios, investigative equiment, firearms, and ammunition. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 The systems contain records related to OIG owned or leased property, and related to the employees that are assigned such property. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, as amended, 5 U.S.C. App. 3; Title 41, Federal Management Regulations. PURPOSE(S): To identify, monitor, and track all OIG owned or leased property and equipment, its assigned location, the individual assigned custody of the property, and to account for the acquisition and disposal of such property and equipment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either to a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, PO 00000 Frm 00083 Fmt 4701 Sfmt 4703 25847 to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. e. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. f. Information may be disclosed to other Federal Offices of Inspector General and/or to the President’s Council of the Inspectors General on Integrity and Efficiency for purposes of conducting the external review process required by the Homeland Security Act. g. Disclosure to appropriate agencies, entities and persons when: (1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the DOL or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Records from this system are not disclosed to consumer reporting agencies for credit rating or related purposes. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OR RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. E:\FR\FM\29APN2.SGM 29APN2 25848 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RETRIEVABILITY: Files are retrieved by employee name and/or assigned property number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. (OIG); and individuals considered for access to restricted areas and information, such as contractors hired by the OIG, and contractor employees. CATEGORIES OF RECORDS IN THE SYSTEM: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA). Pre-employment clearance forms and reports filed by individuals, and documents related to federal and other law enforcement checks, prior employer checks/references, credit checks, and any other records gathered during the course of the pre-employment process. A paper file is maintained for PECIs that are filed under each individual’s name. SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Assistant Inspector General for Management and Policy, and Assistant Inspector General for Labor Racketeering and Fraud Investigations, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.; Executive Order 10450. RETENTION AND DISPOSAL: NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from OIG program managers and employees possessing OIG owned and leased property, or employees who are responsible for monitoring such property. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OIG–10 SYSTEM NAME: Office of Inspector General (OIG) Preemployment Checks and Inquiries (PECI) System. SECURITY CLASSIFICATION: None. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM LOCATION: Human Resources Division, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former employees of the U.S. Department of Labor, Office of Inspector General; applicants for employment in the U.S. Department of Labor (DOL), Office of Inspector General VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PURPOSE(S): The PECI file system is a repository for documentation related to individual personnel determinations for suitability and fitness for Federal employment. The system also documents findings of law enforcement, employment, and credit inquiries, and personnel suitability determinations made by the OIG as a result of official pre-employment inquiries. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be disclosed, as a routine use, to a grand jury agent pursuant to either to a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to PO 00000 Frm 00084 Fmt 4701 Sfmt 4703 qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. e. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. f. Disclosure to a consumer reporting agency in order to obtain relevant investigatory information. A record from a system of records may be disclosed, as a routine use, to a ‘‘consumer reporting agency’’ as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)), for the purposes of obtaining information in the course of an investigation, or other matters related to the responsibilities of the OIG. g. Disclosure to any law enforcement agency for inclusion in a database, system, or process. A record from a system of records may be disclosed, as a routine use, to any law enforcement agency for inclusion in a database, system, or process designed to generate investigative leads and information to be used for law enforcement purposes. This routine use also permits the disclosure of such records to any law enforcement agency with responsibility for investigating any investigative leads or information generated by the database, system, or other process in which the records were included. h. Information may be disclosed to other Federal Offices of Inspector General and/or to the President’s E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices Council of the Inspectors General on Integrity and Efficiency for purposes of conducting the external review process required by the Homeland Security Act. i. Disclosure to appropriate agencies, entities and persons when: (1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. CONTESTING RECORD PROCEDURES: DISCLOSURE TO CONSUMER REPORTING AGENCIES: SYSTEM LOCATIONS: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from: applications and other personnel and security forms furnished by individuals; investigative and other information furnished by Federal agencies, and; from sources such as employers, educational institutions, and credit bureaus. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OR RECORDS IN THE SYSTEM: SYSTEM NAME: Investigative Case Files and Tracking System, Case Development and Intelligence Records, USDOL/OIG. SECURITY CLASSIFICATION: Unclassified but sensitive information used for law enforcement purposes. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: STORAGE: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA) http:// www.archives.gov/records-mgmt/grs/ index.pdf. Individuals associated with OIG investigative operations and activities, including but not limited to: OIG employees, DOL employees, applicants for employment, contractors, subcontractors, grantees, sub-grantees, complainants, individuals threatening the Secretary of Labor or other DOL employees, alleged or suspected violators of federal laws and regulations, union officers, trustees of employee benefit plans, employers, witnesses, individuals filing claims for entitlements or benefits under laws administered by the Department of Labor, and individuals providing medical and other services for the Office of Workers Compensation Programs (OWCP) or for OWCP claimants. SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM: Assistant Inspector General for Management and Policy, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. The system contains records related to administrative, civil, and criminal investigations, complaints, and case workflow information, including but not limited to: Statements and other information from subjects, targets, witnesses, and complainants; materials obtained from federal, state, local, or international law enforcement or other organizations; intelligence information obtained from various sources; information relating to criminal, civil, or administrative referrals and/or results of Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. asabaliauskas on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00085 investigations or audits; investigative notes and investigative reports; summary information for indexing and cross referencing; reports and associated materials filed with DOL or other government agencies from medical providers, grantees, contractors, employers, insurance companies, or other entities; documents obtained by subpoena, search warrant, or any other means; other evidence and background material. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, as amended, 5 U.S.C. App. 3. PURPOSE(S): DOL/OIG–11 Office of Inspector General (OIG), U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; OIG regional and field offices. None. 25849 Fmt 4701 Sfmt 4703 This system is established and maintained to fulfill the purposes of the Inspector General Act of 1978, as amended, and to fulfill the responsibilities assigned by that Act concerning investigative operations and activities. The OIG initiates investigations of individuals, entities, and programs, and this system is the repository of all investigative information developed prior to and during the course of such investigations. This system includes: (1) Records created as a result of external and internal investigations conducted by the OIG; (2) documents relating to targeting, surveys, and other projects related to the development of cases; (3) intelligence information concerning individuals identified as potential violators of federal laws and regulations, and other individuals associated with them; (4) records of complaints which are reviewed for investigative merit; and (5) case agent assignment and work allocation data. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. Referral to federal, state, local and foreign investigative and/or prosecutive authorities. A record from a system of records, which indicates either by itself or in combination with other information within the agency’s possession, a violation or potential violation of law, whether civil, criminal or administrative, and whether arising from general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed as a routine use, to the appropriate federal, foreign, state, or local agency or professional organization, charged with responsibility for investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order. b. Introduction to a grand jury. A record from a system of records may be E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25850 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices disclosed, as a routine use, to a grand jury agent pursuant to either a federal or state grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury. c. Referral to federal, state, local or professional licensing boards. A record from a system of records may be disclosed, as a routine use, to any governmental, professional, or licensing authority when such record relates to qualifications, including moral, educational or vocational qualifications, of an individual seeking to be licensed or to maintain a license. d. Disclosure to a contractor, grantee, or other direct or indirect recipient of federal funds. A record from a system of records may be disclosed, as a routine use, to any direct or indirect recipient of federal funds where such record reflects inadequacies with respect to a recipient’s activities, organization, or personnel, and disclosure of the record is made to permit the recipient to take corrective action beneficial to the Government. e. Disclosure to any source, either private or governmental, to the extent necessary to solicit information relevant to any investigation or other matters related to the responsibilities of the OIG. A record from a system of records may be disclosed, as a routine use, to any source, either private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of an investigation or other matters related to the responsibilities of the OIG. f. Disclosure for personnel or other action. A record from a system of records may be disclosed, as a routine use, to a federal, state, local, foreign, or international agency, for their use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to such agency’s decision on the matter, or to solicit information from the federal, state, local, foreign, or international agency, for the OIG’s use in connection with the assignment, hiring, or retention of an individual, issuance of a security clearance, letting of a contract, or issuance of a license, grant or other benefit. g. Disclosure to an entity hearing a contract protest or dispute. A record from a system of records may be disclosed, as a routine use, to the United States Government Accountability Office, a Board of Contract Appeals, the Court of Federal Claims, or other court VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 or tribunal, in connection with bid protest cases or contract dispute cases. h. Disclosure to OMB or DOJ regarding Freedom of Information Act and Privacy Act advice. Information from a system of records may be disclosed, as a routine use, to the Office of Management and Budget, or the Department of Justice, in order to obtain advice regarding statutory and other requirements under the Freedom of Information Act or Privacy Act. i. Disclosure to Treasury and DOJ in pursuance of an ex parte court order to obtain taxpayer information from the IRS. A record from a system of records may be disclosed, as a routine use, to the Department of Treasury and the Department of Justice when the OIG seeks an ex parte court order to obtain taxpayer information from the Internal Revenue Service. j. Disclosure to a consumer reporting agency in order to obtain relevant investigatory information. A record from a system of records may be disclosed, as a routine use, to a ‘‘consumer reporting agency’’ as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)), for the purposes of obtaining information in the course of an investigation, or other matters related to the responsibilities of the OIG. k. Disclosure in accordance with computer matching laws, regulations, and/or guidelines. A record may be disclosed to a federal, state, or local agency for use in computer matching programs to prevent and detect fraud and abuse in benefit programs administered by those agencies, to support civil and criminal law enforcement activities of those agencies and their components, and to collect debts and overpayments owed to the agencies and their components. This routine use does not provide unrestricted access to records for such law enforcement and related anti-fraud activities; each request for disclosure will be considered in light of the applicable legal and administrative requirements of a computer matching program or procedure. l. Disclosure to any law enforcement agency for inclusion in a database, system, or process. A record from a system of records may be disclosed, as a routine use, to any law enforcement agency for inclusion in a database, system, or process designed to generate investigative leads and information to be used for law enforcement purposes. This routine use also permits the disclosure of such records to any law enforcement agency with responsibility for investigating any investigative leads PO 00000 Frm 00086 Fmt 4701 Sfmt 4703 or information generated by the database, system, or other process in which the records were included. m. Disclosure to any inspector general, receiver, trustee, or other overseer of any entity with respect to matters within the investigative jurisdiction of the United States Department of Labor (DOL) or the DOL OIG. A record from this system of records may be disclosed to any individual or entity with responsibility for oversight or management of any entity with respect to matters within the investigative jurisdiction of the United States Department of Labor or the DOL OIG. This would include, but not be limited to, any receiver, trustee, or established inspector general, whether court appointed or otherwise, that has been duly granted authority for oversight of an entity with respect to matters within the investigative authority of the United States Department of Labor or the DOL OIG. n. Information may be disclosed to complainants and victims to the extent necessary to provide them with information concerning the process or results of the investigation or case arising from the matter about which they complained or were the victim. o. Information may be disclosed to other Federal Offices of Inspector General and/or to the President’s Council of the Inspectors General on Integrity and Efficiency for purposes of conducting the external review process required by the Homeland Security Act. p. Disclosure to appropriate agencies, entities and persons when: (1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) it has been determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy any harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Records from this system are not disclosed to consumer reporting agencies for credit rating or related purposes. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OR RECORDS IN THE SYSTEM: may arise during the course of an investigation. STORAGE: SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Files are stored electronically and/or on paper. RETRIEVABILITY: The written case records are retrieved by case number. Electronic records are retrieved by case number, case name, subject, cross referenced item or, batch retrieval applications. Case agent work assignment information is retrieved by agent name, case name number, or OIG office. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the schedules approved by the National Archives and Records Administration (NARA). SYSTEM MANAGER(S) AND ADDRESS: Assistant Inspector General for Labor Racketeering and Fraud Investigations, and Assistant Inspector General for Inspections and Special Investigations, Office of Inspector General, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to: Disclosure Officer, Office of Inspector General, U.S. Department of Labor, 200 Constitution Ave NW., Washington, DC 20210. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual complaints and complainants, witnesses, interviews conducted during investigations, Federal, state and local government records, individual and company records, claim and payment files, employer medical records, insurance records, court records, articles from publications, published financial data, corporate information, bank information, telephone data, service providers, other law enforcement organizations, grantees and subgrantees, contractors and subcontractors, and other sources that VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 The Secretary of Labor has promulgated regulations which exempt information contained in this system of records from various provisions of the Privacy Act depending upon the purpose for which the information was gathered and for which it will be used. The various law enforcement purposes and the reasons for the exemptions are as follows: a. Criminal Law Enforcement: In accordance with 5 U.S.C. 552a(j)(2), information compiled for this purpose is exempt from all of the provisions of the Privacy Act except the following sections: (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i). This material is exempt because the disclosure and other requirements of the Privacy Act would substantially compromise the efficacy and integrity of OIG operations in a number of ways. The disclosure of even the existence of these files would be problematic. Disclosure could enable suspects to take action to prevent detection of criminal activities, conceal evidence, or escape prosecution. Required disclosure of information contained in this system could lead to the intimidation of, or harm to, informants, witnesses and their respective families or OIG personnel and their families. Disclosure could invade the privacy of individuals other than subjects and disclose their identity when confidentially was promised or impliedly promised to them. Disclosure could interfere with the integrity of information which would otherwise be privileged (see, e.g., 5 U.S.C. 552(b)(5)), and which could interfere with the integrity of other important law enforcement concerns: (see, e.g., 5 U.S.C. 552 (b)(7)). The requirement that only relevant and necessary information be included in a criminal investigative file is contrary to investigative practice which requires a full and complete inquiry and exhaustion of all potential sources of information. See, 5 U.S.C. 552 a(e)(1). Similarly, maintaining only those records which are accurate, relevant, timely and complete and which assure fairness in a determination is contrary to established investigative techniques. See, 5 U.S.C. 552a(e)(5). Requiring investigators to obtain information to the greatest extent practicable directly from the subject individual also would be counter-productive to the thorough performance of clandestine criminal investigations. See, 5 U.S.C. 552a(e)(2). Finally, providing notice to an PO 00000 Frm 00087 Fmt 4701 Sfmt 4703 25851 individual interviewed of the authority of the interviewer, the purpose which the information provided may be used, the routine uses of that information, and the effect upon the individual should he/she choose not to provide the information sought, could discourage the free flow of information in a criminal law enforcement inquiry. 5 U.S.C. 552a(e)(3). b. Other law enforcement: In accordance with 5 U.S.C. 552a(k)(2), investigatory material compiled for law enforcement purposes (to the extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted from the following provisions of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). This material is exempt because the disclosure and other requirements of the Act could substantially compromise the efficacy and integrity of OIG operations. Disclosure could invade the privacy of other individuals and disclose their identity when they were expressly promised confidentiality. Disclosure could interfere with the integrity of information which would otherwise be subject to privileges, see e.g., 5 U.S.C. 552(b)(5) and which could interfere with other important law enforcement concerns. See, e.g., 5 U.S.C. 552(b)(7). c. Contract Investigations: In accordance with 5 U.S.C. 552a(k)(5), investigatory material compiled solely for the purpose of determining integrity, suitability, eligibility, qualifications, or employment under a DOL contract is exempt from the following sections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This exemption was obtained in order to protect from disclosure the identity of confidential sources when an express promise of confidentiality has been given in order to obtain information from sources who would otherwise be unwilling to provide necessary information. OLMS—DOL Office of Labor-Management Standards Systems of Records DOL/OLMS–1 SYSTEM NAME: Investigative Files of the Office of Labor-Management Standards. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: The field offices of the Office of Labor-Management Standards. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Union officials and other individuals investigated or interviewed in E:\FR\FM\29APN2.SGM 29APN2 25852 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices connection with investigations carried out pursuant to the Labor-Management Reporting and Disclosure Act, 29 U.S.C. 401 et seq. CATEGORIES OF RECORDS IN THE SYSTEM: Records compiled in connection with investigations conducted under the Labor-Management Reporting and Disclosure Act of 1959, as amended (LMRDA), and under the standards of conduct provisions of the Civil Service Reform Act of 1978 (CSRA) and Foreign Service Act of 1980 (FSA), and the Congressional Accountability Act of 1995 (CAA) and the implementing regulations at 29 CFR part 458. field offices. Closed files are retained two years after which they are retired to Federal Records Centers. FRC will destroy files after eight calendar years of storage (ten years after closure of case) in accordance with OLMS Records Schedule Number N1–317–02–03/5B. SYSTEM MANAGER(S) AND ADDRESS: responsibilities of OLMS, to prevent individuals from frustrating the investigatory process, to prevent subjects of investigation from escaping prosecution or avoiding civil enforcement, to prevent disclosure of investigative techniques, to protect the confidentiality of witnesses and informants, and to protect the safety and well-being of witnesses, informants, and law enforcement personnel, and their families. Director, Office of Field Operations, Office of Labor-Management Standards, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. DOL/OLMS–2 NOTIFICATION PROCEDURE: SYSTEM NAME: Inquiries should be mailed to the System Manager. OLMS Public Disclosure Request Tracking System. 29 U.S.C. 401 et seq., 5 U.S.C. 7120, 22 U.S.C. 4117, 2 U.S.C. 1351(a)(1), 29 CFR part 458. RECORDS ACCESS PROCEDURE: SECURITY CLASSIFICATION: A request for access should be mailed to the System Manager. SYSTEM LOCATION: PURPOSE(S): CONTESTING RECORD PROCEDURE: Records are compiled in connection with enforcement of the LMRDA and the standards of conduct provisions of the CSRA and FSA and CAA and the implementing regulations at 29 CFR part 458. A petition for amendment should be mailed to the System Manager. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the routine uses listed in the General Prefatory Statement to this document, records may be disclosed to interested persons or officials as provided for in section 601(a) of the Labor-Management Reporting and Disclosure Act, 29 U.S.C. 521(a). DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: asabaliauskas on DSK3SPTVN1PROD with NOTICES Files are retrieved by the name of union, union officials, individuals investigated, business organizations, labor relations consultants, and other individuals and organizations deemed significant. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records pertaining to open investigations are retained in the OLMS VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 RECORD SOURCE CATEGORIES: Information contained in this system is obtained from labor unions, union members, union officials and employees, employers, labor relations consultants, and other individuals. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: To the extent this system of records is maintained for criminal law enforcement purposes, it is exempt pursuant to 5 U.S.C. 552a(j)(2) from all provisions of the Privacy Act except the following: 5 U.S.C. 552a(b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), and (11), and (i). In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for civil law enforcement purposes is exempt for subsections (c)(3), (d), (e)(1), (e)(4), (G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individuals, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. Exemption under 5 U.S.C. 552a(j)(2) and (k)(2) of information within this system of records is necessary to undertake the investigative and enforcement PO 00000 Frm 00088 Fmt 4701 Sfmt 4703 None. U.S. Department of Labor, Office of Labor-Management Standards Division of Reports, Disclosure and Audits U.S. Department of Labor, Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who request documents. CATEGORIES OF RECORDS IN THE SYSTEM: Data regarding the request for copies of annual financial reports, information reports, trusteeship reports, and constitution and bylaws filed with the Department of Labor by labor unions, as well as any other reports filed by labor union officers and employees, employers, labor relations consultants, and surety companies, in accordance with the public disclosure provisions of the Labor-Management Reporting and Disclosure Act of 1959, as amended (LMRDA). Data includes individual requester’s name, title (optional), organization (optional), street address, city, state, zip code, telephone number (optional), fax number (optional), email address (optional), user name, and password; type of request (walk-in, telephone, mail, Internet, or fax); date of request; copying and certification charges; name and amount on requester’s check; the name and LM Number of the labor union for which information has been requested; and the documents requested. AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM: 29 U.S.C. 435. PURPOSE(S): These records are used by authorized OLMS disclosure personnel to process requests made to the OLMS Public Disclosure Room, prepare requests for payments, and process payments. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: SECURITY CLASSIFICATION: None, except for those universal routine uses listed in the General Prefatory Statement to this document. SYSTEM LOCATION: At offices of the Occupational Safety and Health Administration (OSHA) including National, regional, and area offices. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by individual name, organization name, address, control number, or request date. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for one year or until no longer needed, in accordance with General Records Schedule Number 23, N1–GRS–23–8. SYSTEM MANAGER(S) AND ADDRESS: Chief, Division of Reports, Disclosure and Audits Office of Labor-Management Standards, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals requesting documents from the OLMS Public Disclosure Room, and OLMS employees processing the request. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. OSHA—DOL Occupational Safety and Health Administration Systems of Records DOL/OSHA–1 SYSTEM NAME: Retaliation Complaint File. VerDate Sep<11>2014 None. 19:00 Apr 28, 2016 Jkt 238001 Individuals who have filed complaints alleging retaliation against them by their employers, or by others, for engaging in activities protected under the various statutes set forth below, popularly referenced as whistleblower protection statutes. Complainants may file such claims with OSHA pursuant to 22 statutes: The Occupational Safety and Health Act (29 U.S.C. 660(c)); the Surface Transportation Assistance Act (49 U.S.C. 31105); the Asbestos Hazard Emergency Response Act (15 U.S.C. 2651); the International Safe Container Act (46 U.S.C. 80507); the Safe Drinking Water Act (42 U.S.C. 300j–9(i)); the Federal Water Pollution Control Act (33 U.S.C. 1367); the Toxic Substances Control Act (15 U.S.C. 2622); the Wendell H. Ford Aviation Investment and Reform Act for the 21st Century (49 U.S.C. 42121); the Solid Waste Disposal Act (42 U.S.C. 6971); the Clean Air Act (42 U.S.C. 7622); the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (42 U.S.C. 9610); the Energy Reorganization Act of 1978 (42 U.S.C. 5851); the Pipeline Safety Improvement Act of 2002 (49 U.S.C. 60129); the Corporate and Criminal Fraud Accountability Act of 2002, Title VIII of the Sarbanes-Oxley Act of 2002 (18 U.S.C. 1514A); the Federal Railroad Safety Act (49 U.S.C. 20109); the National Transit Systems Security Act (6 U.S.C. 1142); the Consumer Product Safety Improvement Act (15 U.S.C. 2087); the Affordable Care Act (29 U.S.C. 218C) the Consumer Financial Protection Act of 2010 (12 U.S.C. 5567); the Seaman’s Protection Act (46 U.S.C. 2114); the FDA Food Safety Modernization Act (21 U.S.C. 399d); and the Moving Ahead for Progress in the 21st Century Act (49 U.S.C. 30171). CATEGORIES OF RECORDS IN THE SYSTEM: Complainant’s name, address, telephone numbers, occupation, place of employment, and other identifying data along with the allegation, OSHA forms, and evidence offered in the allegation’s proof. Respondent’s name, address, telephone numbers, response to notification of the complaint, statements, and any other evidence or PO 00000 Frm 00089 Fmt 4701 Sfmt 4703 25853 background material submitted as evidence. This material includes records of interviews and other data gathered by the investigator. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: a. The Occupational Safety and Health Act (29 U.S.C. 660(c)); b. The Surface Transportation Assistance Act (49 U.S.C. 31105); c. The Asbestos Hazard Emergency Response Act (15 U.S.C. 2651); d. The International Safe Container Act (46 U.S.C. 1506); e. The Safe Drinking Water Act (42 U.S.C. 300j–9(i)); f. The Federal Water Pollution Control Act (33 U.S.C. 1367); g. The Toxic Substances Control Act (15 U.S.C. 2622); h. The Wendell H. Ford Aviation Investment and Reform Act for the 21st Century (49 U.S.C. 42121); i. The Solid Waste Disposal Act (42 U.S.C. 6971); j. The Clean Air Act (42 U.S.C. 7622); k. The Comprehensive Environmental Response, Compensation and Liability Act of 1980 (42 U.S.C. 9610); l. The Energy Reorganization Act of 1978 (42 U.S.C. 5851); m. The Pipeline Safety Improvement Act of 2002 (49 U.S.C. 60129); n. The Corporate and Criminal Fraud Accountability Act of 2002, Title VIII of the Sarbanes-Oxley Act of 2002 (18 U.S.C. 1514A); o. The Federal Rail Safety Act (49 U.S.C. 20109); p. The National Transit Security Systems Act (6 U.S.C. 1142); q. The Consumer Product Safety Improvement Act (15 U.S.C. 2087); r. The Affordable Care Act (29 U.S.C. 218C)); s. The Consumer Financial Protection Act of 2010 (12 U.S.C. 5567); t. The Seaman’s Protection Act (46 U.S.C. 2114); u. The FDA Food Safety Modernization Act (21 U.S.C. 399); and v. The Moving Ahead for Progress in the 21st Century Act (49 U.S.C. 30171). PURPOSE(S): The records are used to support a determination by OSHA on the merits of a complaint alleging violation of the employee protection provisions of one or more of the statutes listed under ‘‘Authority.’’ The records also are used as the basis of statistical reports on such activity by the system manager, national office administrators, regional administrators, investigators, and their supervisors in OSHA, which reports may be released to the public. E:\FR\FM\29APN2.SGM 29APN2 25854 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, a record from this system of records may be disclosed as follows: a. With respect to the statutes listed under the ‘‘Authority’’ category, disclosure of the complaint, as well as the identity of the complainant, and any interviews, statements, or other information provided by the complainant, or information about the complainant given to OSHA, may be made to the respondent, so that the complaint can proceed to a resolution. Note: Personal information about other employees that is contained in the complainant’s file, such as statements taken by OSHA or information for use as comparative data, such as wages, bonuses, the substance of promotion recommendations, supervisory assessments of professional conduct and ability, or disciplinary actions, generally may be withheld from the respondent when it could violate those persons’ privacy rights, cause intimidation or harassment to those persons, or impair future investigations by making it more difficult to collect similar information from others. b. With respect to the statutes listed under the ‘‘Authority’’ category, disclosure of the respondent’s responses to the complaint and any other evidence it submits may be shared with the complainant so that the complaint can proceed to a resolution. c. With respect to the statutes listed under the ‘‘Authority’’ category, disclosure of appropriate, relevant, necessary, and compatible investigative records may be made to other Federal agencies responsible for investigating, prosecuting, enforcing, or implementing the underlying provisions of those statutes where OSHA deems such disclosure is compatible with the purpose for which the records were collected. d. With respect to the statutes listed under the ‘‘Authority’’ category, disclosure of appropriate, relevant, necessary, and compatible investigative records may be made to another agency or instrumentality of any governmental jurisdiction within or under the control of the United States, for a civil or criminal law enforcement activity, if the activity is authorized by law, and if that agency or instrumentality has made a written request to OSHA, specifying the particular portion desired and the law enforcement activity for which the record is sought. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 e. With respect to the statutes listed under the ‘‘Authority’’ category, disclosure may be made to the media, researchers, or other interested parties of statistical reports containing aggregated results of program activities and outcomes. Disclosure may be in response to requests made by telephone, email, fax, or letter, by a mutually convenient method. Statistical data may also be posted by the system manager on the OSHA Web page. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by complainant’s name, respondent’s name, case identification number, or other identifying information. Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are destroyed five years after case is closed, in accordance with Records Schedule NC 174–76–1. SYSTEM MANAGER(S) AND ADDRESS: Director of the Directorate of Whistleblower Protection Programs in the National Office, OSHA. 200 Constitution Avenue NW., Room N–4618, Washington, DC 20210. NOTIFICATION PROCEDURE: Individuals wishing to inquire whether this system of records contains information about them should contact the System Manager. RECORD ACCESS PROCEDURE: Inquiries should be mailed to the System Manager. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individual complainants who filed allegation(s) of retaliation by employer(s) against employee(s) or persons who have engaged in protected activities, also employers, employees and witnesses. Frm 00090 In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. DOL/OSHA–6 SYSTEM NAME: Program Activity File. SAFEGUARDS: PO 00000 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Fmt 4701 Sfmt 4703 SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Electronic files are kept at National Information Technology Center. Paper files are kept at the Occupational Safety and Health Administration’s (OSHA’s) regional offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Compliance Safety and Health Officers, State Program, Cooperative Program and Compliance Assistance Staff, and Safety and Health Consultants of the Occupational Safety and Health Administration and its grantees. CATEGORIES OF RECORDS IN THE SYSTEM: Covering current and future program activities and program support activities conducted by safety and health compliance officers, consultants, and state program, cooperative program and compliance assistance staff. Examples of program activities include inspections, complaint investigations, time tracking, compliance assistance activities, consultations, state program tracking, Voluntary Protection Programs (VPP), Partnership and Alliance activities. Program support activities includes training, administrative duties, and general program work that is not associated with a discrete program activity. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Occupational Safety and Health Act of 1970 (29 U.S.C. 651–678). Health Administration, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. PURPOSE: NOTIFICATION PROCEDURE: These records are maintained to manage, process and document OSHA program actions and program related activities that support the programs (inspection, complaint investigation, time tracking, compliance assistance, consultation, state program tracking, voluntary protection, partnership and alliance). The data compiled from these records are used to manage day-to-day program operations and to analyze program effectiveness, efficiency and resource utilization in the various program areas and on activities within those program areas. The data are used by agency officials for performance management, planning and policy purposes. Individuals wishing to inquire whether this system of records contains information about them should contact the System Manager at the address listed above. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. RECORD ACCESS PROCEDURE: Individuals wishing to gain access to records should contact the System Manager at the address listed above. CONTESTING RECORD PROCEDURE: Individuals wishing to request amendment of any record should contact the System Manager at the address listed above. RECORD SOURCE CATEGORIES: Data records for program areas including inspection, complaint investigation, time tracking, compliance assistance, consultation, state program tracking, voluntary protection, partnership and alliance, completed by safety and health compliance officers, consultants, and state program, cooperative program and compliance assistance staff. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: None. Files are stored electronically and/or on paper. Individual records are retrievable by employee identifying number or by activity number for information related to a discrete activity. A system of permissions by job title and organization level will control access to individual records. Aggregate or summary data are retrievable based on a variety of selection criteria, including office, program area, activity type, employee category, etc. SAFEGUARDS: asabaliauskas on DSK3SPTVN1PROD with NOTICES Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Data files are maintained in accordance with National Archives and Records Administration Records Disposition Schedule. None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name of individual Compliance Safety and Health Officer. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: OSHA Compliance Safety and Health Officer Training Record. Records are retained for 20 years in accordance with the applicable Records Schedule. SECURITY CLASSIFICATION: SYSTEM MANAGER(S) AND ADDRESS: None. SYSTEM LOCATION: Regional offices of the Occupational Safety and Health Administration; see the Appendix for addresses. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Compliance Safety and Health Officers of the Occupational Safety and Health Administration. CATEGORIES OF RECORDS IN THE SYSTEM: Records reflecting training courses and programs completed by Compliance Safety and Health Officers of the Occupational Safety and Health Administration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Occupational Safety and Health Act of 1970 (29 U.S.C. 651–678). SYSTEM MANAGER AND ADDRESS: PURPOSE(S): Director, Office of Management Data Systems, Occupational Safety and To determine which Compliance Safety and Health Officers have Jkt 238001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEM NAME: RETRIEVABILITY: 19:00 Apr 28, 2016 completed required training and which need added training. They are used to analyze individual training needs and to assess overall needs for training in upcoming periods; used by Regional Administrators for planning and budgetary purposes. DOL/OSHA–9 STORAGE: VerDate Sep<11>2014 25855 PO 00000 Frm 00091 Fmt 4701 Sfmt 4703 Director of the Directorate of Training and Education, 2020 South Arlington Heights Road, Arlington Heights, IL 60005. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from official personnel folders, training rosters, sign-in sheets, and bio sheets/profile. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. E:\FR\FM\29APN2.SGM 29APN2 25856 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices DOL/OSHA–10 SYSTEM MANAGER AND ADDRESS: Director, Office of Training and Educational Programs, Directorate of Training and Education, Occupational Safety and Health Administration. SYSTEM NAME: OSHA Outreach Training Program. SECURITY CLASSIFICATION: None. NOTIFICATION PROCEDURE: SYSTEM LOCATION: Directorate of Training and Education, Occupational Safety and Health Administration. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Authorized OSHA Outreach Training Program trainers. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain the following information: Trainer’s name, ID number, most recent trainer course dates, trainer expiration date, authorizing training organization, trainer address, company name, address, telephone number, and email. Files also contain the course conducted, course emphasis, training site address, type of training site, course duration, course dates, and sponsoring organization, topics covered, the names of the students taught, and a copy of the letter sent to the trainer for that class. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from OSHA Outreach Training Program trainers. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OSHA–14 SYSTEM NAME: Directorate of Training and Education Computer-Based Acquisition/Financial Records System. Occupational Safety and Health Act of 1970 (29 U.S.C. 651–678); 5 U.S.C. 501. SECURITY CLASSIFICATION: PURPOSE(S): SYSTEM LOCATION: To maintain, efficiently and accurately, information on OSHA authorized outreach trainers. Directorate of Training and Education, Occupational Safety and Health Administration, U.S. Department of Labor. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored on paper. asabaliauskas on DSK3SPTVN1PROD with NOTICES RETRIEVABILITY: Files are retrieved by the date that the training class was held and by the name of the authorized OSHA outreach trainer. SAFEGUARDS: Access by authorized personnel only. Locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for five years in accordance with Record Schedule NC 174–76–1, Item 16. 19:00 Apr 28, 2016 Jkt 238001 Occupational Safety and Health Act of 1970 (29 U.S.C. 651–678). PURPOSE(S): To provide an acquisition and financial management system which will improve the acquisition process; and provide an efficient means for the accurate recording, tracking, reporting, and control of Directorate funds and receivables. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DISCLOSURE TO CONSUMER REPORTING AGENCIES: Staff of the Directorate of Training and Education, including the Training Institute. Individuals doing business with the Directorate of Training and Education that involve the payment or receipt of funds. DISCLOSURE TO CONSUMER REPORTING AGENCIES: VerDate Sep<11>2014 None. requested; the unit price; the unit issue; the total dollar amount; the narrative justification for making the request; the name, address, and phone number of the suggested vendor; the Office division making the request; and the initials of the staff person(s) making the request. This system of records also contains the necessary data for maintaining a general ledger of accounts. Information will be taken from obligating documents. Records also include necessary data to track the receipt of all receivables. Records include necessary data to prepare a procurement requisition including: The requisition number; the name of the bureau making the procurement request; the specific page number of the requisition; the date of the requisition; the accounting code; the delivery requirement address; the official’s name, title, and phone number for information concerning the procurement; an identification if the procurement is for instructional services, or for other supplies/services, if for instructional services-the course number and location of the course; a specific ordering item number and/or stock number; a narrative description of the item or service; the quantity PO 00000 Frm 00092 Fmt 4701 Sfmt 4703 Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by name of vendor, by name of staff person making a procurement request, by individual travel authorization number, by individual last name, and by any of the data elements identified in the Categories of Records in the System category. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for 6 years 3 months, in accordance with N1–GRS– 95–4, Item 3a1a. SYSTEM MANAGER AND ADDRESS: Director, Office of Administration and Training Information, Directorate of Training and Education, Occupational Safety and Health Administration. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices NOTIFICATION PROCEDURE: to track status and history of overdue materials, to maintain records on lost and damaged materials. Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: RECORD SOURCE CATEGORIES: Information contained in this system is obtained from administrative and procurement files. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. SYSTEM NAME: Directorate of Training and Education Resource Center Loan Program. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Directorate of Training and Education, Occupational Safety and Health Administration. CATEGORIES OF INDIVIDUAL COVERED BY THE SYSTEM: Individual borrowers who have become qualified to borrow from the Resource Center Collection of occupational safety and health materials. RETRIEVABILITY: Files are retrieved by name of borrower for signed borrower agreement forms (manual), by any of the data elements in Categories of Records in the System section (ADP). SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. OWCP–1 SYSTEM NAME: Office of Workers’ Compensation Programs, Black Lung Antidiscrimination Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of Workers’ Compensation Programs, Division of Coal Mine Workers’ Compensation, Department of Labor. Building, 200 Constitution Avenue NW., Washington, DC 20210. Records are retained for 5 years in accordance with NC 174–76–1, Item 16. SYSTEM MANAGER AND ADDRESS: Records contain borrower name, company name and address, company telephone numbers, fax number, company email address, application form number, application date, borrower category, audiovisual program title and accession number, audiovisual copyright date, transaction identification number, and transaction date. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Occupational Safety and Health Act of 1970 (29 U.S.C. 651–678) and 5 U.S.C. 301. Director, Office of Training and Educational Programs, Directorate of Training and Education, Occupational Safety and Health Administration. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. PURPOSE(S): These records are maintained to facilitate the performance of the Resource Center Loan Program which loans occupational safety and health materials to qualified borrowers, for verification of borrower status and authorization to borrow, to track borrower requests for materials through processing and disposition, to maintain material ability and usage information, 19:00 Apr 28, 2016 Jkt 238001 RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals and information pertaining to Resource Center materials is taken from Resource Center files. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: PO 00000 None. Frm 00093 Fmt 4701 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals filing complaints against employers on account of discharge or other acts of discrimination by reason of pneumoconiosis. CATEGORIES OF RECORDS IN THE SYSTEM: Individual correspondence, investigative records, employment records, payroll records, medical reports, any other documents or reports pertaining to an individual’s work history, education, medical condition or hiring practices of the employer. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 30 U.S.C. 938. RETENTION AND DISPOSAL: CATEGORIES OF RECORDS IN THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES OWCP—DOL Office of Workers’ Compensation Programs Systems of Records STORAGE: DOL/OSHA–15 VerDate Sep<11>2014 25857 PURPOSE(S): To maintain records that are used to process complaints against employers who discharge or otherwise discriminate against individuals because they suffer from pneumoconiosis. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of file content may be made to any party in interest to the complaint, including the coal company, the coal company’s insurer, the claimant, medical providers, and legal representatives of any party for purposes related to the complaint. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by coal miner’s name and social security number. E:\FR\FM\29APN2.SGM 29APN2 25858 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for 10 years after case is closed in accordance with the applicable Records Schedule. SYSTEM MANAGER(S) AND ADDRESS: Director, Division of Coal Mine Workers’ Compensation, Department of Labor Building, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this System is obtained from individuals, employers, medical providers and investigators. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. OWCP–2 SYSTEM NAME: Office of Workers’ Compensation, Black Lung Benefits Claim File. None. SYSTEM LOCATION: Office of Workers’ Compensation Programs, Division of Coal Mine Workers’ Compensation, Department of Labor Building, 200 Constitution Avenue NW., Washington, DC 20210, and district offices (see addresses in the Appendix to this document). asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals filing claims for black lung (pneumoconiosis) benefits under the provisions of Black Lung Benefits Act, as amended, including miners, and their surviving spouses, children, dependent parents and siblings. CATEGORIES OF RECORDS IN THE SYSTEM: Personal (name, date of birth, social security number, claim type, miner’s 19:00 Apr 28, 2016 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 30 U.S.C. 901 et seq., 20 CFR 725.1 et seq. PURPOSE(S): To maintain records that are used to process all aspects of claims for black lung (pneumoconiosis) benefits under the provisions of the Black Lung Benefits Act, as amended, including claims filed by miners and their surviving spouses, children, dependent parents and siblings. These records are also used to process the recoupment of overpayments under the Act. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SECURITY CLASSIFICATION: VerDate Sep<11>2014 date of death), medical, and financial. Information gathered in connection with investigations concerning possible violations of Federal law, whether civil or criminal, under the authorizing legislation and related Acts. This record also contains investigative records and the work product of the Department of Labor and other governmental personnel and consultants involved in the investigations. If the individual has received benefits to which he or she is not entitled, the system may contain consumer credit reports correspondence to and from the debtor, information or records relating to the debtor’s current whereabouts, assets, liabilities, income and expenses, debtor’s personal financial statements, and other information such as the nature, amount and history of a claim filed by an individual covered by this system, and other records and reports relating to the implementation of the Debt Collection Act of 1982 including any investigative records or administrative review matters. The individual records listed herein are included only as pertinent to the individual claimant. Jkt 238001 In addition to those universal routine uses listed in the General Prefatory Statement of this document, disclosure of relevant and necessary information may be made to the following: a. Mine operators (and/or any party providing the operator with benefits insurance) who have been determined potentially liable for the claim at any time after the filing of a claim for Black Lung Benefits for the purpose of determining liability for payment. b. State workers’ compensation agencies and the Social Security Administration for the purpose of determining offsets as specified under the Act. c. Doctors and medical services providers for the purpose of obtaining medical evaluations, physical rehabilitation or other services. PO 00000 Frm 00094 Fmt 4701 Sfmt 4703 d. Other Federal agencies conducting scientific research concerning the incidence and prevention of black lung disease. e. Representatives of the claimant for the purpose of processing the claim, responsible operator and program representation on contested issues. f. Labor unions and other voluntary employee associations of which the claimant is a member for the purpose of assisting the member. g. Contractors providing automated data processing services to the Department of Labor, or to any agency or entity to which release is authorized, where the contractor is providing a service relating to the purpose for which the information can be released. h. Federal, state or local agencies if necessary to obtain information relevant to a Departmental determination of initial or continuing eligibility for program benefits, including whether benefits have been or are being paid improperly; whether dual benefits prohibited under any federal or state law are being paid; and including salary offset and debt collection procedures, including any action required by the Debt Collection Act of 1982. i. Debt collection agency that DOL has contracted for collection services to recover indebtedness owed to the United States. j. Internal Revenue Service for the purpose of obtaining taxpayer mailing addresses in order to locate such taxpayers to collect, compromise, or write-off a Federal claim against the taxpayer; discharging an indebtedness owed by an individual. k. Credit Bureaus for the purpose of receiving consumer credit reports identifying the assets, liabilities, income and expenses of a debtor to ascertain the debtor’s ability to pay a debt and to establish a payment schedule. Note: Disclosure of information contained in the file to a claimant or a person who is duly authorized to act on the claimant’s or beneficiary’s behalf may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information to OWCP personnel. Telephonic disclosure of information is essential to allow OWCP to efficiently perform its functions in adjudicating and servicing claims. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status and history of overdue debts; the name and address, taxpayer identification (SSAN), and other information necessary to establish the identity of a debtor, the agency and E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices program under which the claim arose, are disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f), or in accordance with the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(e) for the purpose of encouraging the repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by coal miner’s name, social security number, and claimant’s social security number different from miner’s. DOL/OWCP–3 SAFEGUARDS: Accessed by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Records are retained for 10 years after death of last beneficiary. Denied claims are retained for 30 years after final denial in accordance with the appropriate Records Schedule. SYSTEM MANAGER(S) AND ADDRESS: Director, Division of Coal Mine Workers’ Compensation, Department of Labor Building, Room C–3520, 200 Constitution Avenue NW., Washington, DC 20210, and district office directors (see ADDRESSES in the Appendix to this document). NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURES: asabaliauskas on DSK3SPTVN1PROD with NOTICES A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals, organizations, and investigators. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this 19:00 Apr 28, 2016 SYSTEM NAME: Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Case Files. SECURITY CLASSIFICATION: RETENTION AND DISPOSAL: VerDate Sep<11>2014 system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. Jkt 238001 None. SYSTEM LOCATION: Division of Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, Washington, DC 20210, and district offices of the Office of Workers’ Compensation Programs set forth in the Appendix to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees injured or killed while working in private industry who are covered by the provisions of the Longshore and Harbor Workers’ Compensation Act, the NonAppropriated Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, the Outer Continental Shelf Lands Act, and the DC Workers’ Compensation Act, referred to collectively herein as the Longshore and Harbor Workers’ Compensation Act (LHWCA). CATEGORIES OF RECORDS IN THE SYSTEM: This system may contain the following kinds of records: Reports of injury by the employee and/or employer; claim forms filed by or on behalf of injured employees covered under the LHWCA or their survivors seeking benefits under the LHWCA; forms authorizing medical care and treatment; other medical records and reports; bills and other payments records; compensation payments records (including section 8(f) payment PO 00000 Frm 00095 Fmt 4701 Sfmt 4703 25859 records); section 8(f) applications filed by the employer; compensation orders for or against the payment of benefits; transcripts of hearings and depositions conducted; and any other medical employer or personal information submitted or gathered in connection with the claim. The system may also contain information relating to dates of birth, marriage, divorce, and death, notes of telephone conversations conducted in connection with the claim; emails; information relating to vocational and/or medical rehabilitation plans and progress reports including communication with rehabilitation counselors, potential employers, physicians and others who have been contacted as part of the rehabilitation process, notes created by the rehabilitation specialist and the rehabilitation counselor concerning the rehabilitation process, vocational testing, and other records pertaining to the vocational rehabilitation process; records relating to court proceedings, insurance, banking, and employment; articles from newspapers and other publications; information relating to other benefits (financial and otherwise) the claimant or employer may be entitled to; and information received from various investigative agencies concerning possible violations of Federal civil or criminal law. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et seq. PURPOSE(S): To maintain records on the actions of insurance carriers, employers, and injured workers with respect to injuries reported under the Longshore and Harbor Workers’ Compensation Act and related Acts, to ensure that eligible claimants receive appropriate benefits as provided by the Act. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of information from this system of records may also be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information was collected: a. The employer or its representatives, including third-party administrators, and/or any party providing the employer with workers’ compensation E:\FR\FM\29APN2.SGM 29APN2 asabaliauskas on DSK3SPTVN1PROD with NOTICES 25860 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices insurance coverage since the employer and insurance carrier are parties-ininterest to all actions on a case, for the purpose of assisting in the litigation of the claim, at any time after report of the injury or report of the onset of the occupational illness, or the filing of a notice of injury or claim related to such injury or occupational illness. b. Doctors, pharmacies, and other health care providers for the purpose of treating the claimant, conducting medical examinations, physical rehabilitation or other services or obtaining medical evaluations. c. Public or private rehabilitation agencies to which the injured worker has been referred for vocational rehabilitation services so that they may properly evaluate the injured worker’s experience, physical limitations and future employment capabilities. d. Federal, state and local agencies conducting similar or related investigations to verify whether prohibited dual benefits were provided, whether benefits have been or are being paid properly, including whether dual benefits prohibited by federal law are being paid; salary offset and debt collection procedures including those actions required by the Debt Collection Act of 1982. e. Labor unions and other voluntary associations from which the claimant has requested assistance in connection with the processing of the LHWCA claim. f. Attorneys or other persons authorized to represent the interests of the LHWCA claimant in connection with a claim for benefits under the LHWCA, and/or a LHWCA beneficiary in connection with a claim for damages filed against a third party. g. Internal Revenue Service for the purpose of obtaining taxpayer mailing addresses in order to locate a taxpayer to collect, compromise, or write-off a Federal claim against such taxpayer; discharging an indebtedness owed by an individual. h. Trust funds that have demonstrated to the OWCP a right to a lien under 33 U.S.C. 917, for the purpose of permitting the trust funds to identify potential entitlement to payments upon which the trust funds may execute the lien. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 administration and adjudication of claims. Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records is disclosed to members and staff of the Office of Administrative Law Judges, the Benefits Review Board, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from injured employees, their qualified dependents, employers, insurance carriers, physicians, medical facilities, educational institutions, attorneys, and State, Federal, and private vocational rehabilitation agencies. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. OWCP–4 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. SYSTEM NAME: Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Special Fund System. SECURITY CLASSIFICATION: RETRIEVABILITY: Files are retrieved after identification by coded file number, which is crossreferenced to injured worker by name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: The length of time that records are retained varies by type of case. Losttime disability cases are retained for 20 years after the case is closed. Other cases where the last possible beneficiary has died are retained for 6 years and 3 months after the death of such beneficiary. ‘‘No Lost Time’’ cases are retained for three years after the end of the fiscal year during which the related report was received. None. SYSTEM LOCATION: Division of Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons receiving compensation and related benefits under the Longshore and Harbor Workers’ Compensation Act, the Non-Appropriated Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, the Outer Continental Shelf Lands Act, and the DC Workers’ Compensation Act, referred to collectively herein as the Longshore and Harbor Workers’ Compensation Act (LHWCA). SYSTEM MANAGER(S) AND ADDRESS: Director for Longshore and Harbor Workers’ Compensation, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and District Directors at the district offices set forth in the Appendix. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. PO 00000 Frm 00096 Fmt 4701 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: Medical and vocational rehabilitation reports, bills, vouchers and records of payment for compensation and related benefits, statements of employment status, and orders for payment of compensation, and U.S. Treasury Records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et seq. PURPOSE(S): This system provides a record of payments to claimants, their qualified dependents, or providers of services to claimants from the Special Fund established pursuant to Section 44 of the Act. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of information from this system of records may also be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information was collected: a. The employer or employer’s representatives, including third-party administrators, and/or any party providing the employer with workers’ compensation insurance coverage since the employer and insurance carrier are parties-in-interest to all actions on a case, for the purpose of assisting in the litigation of the claim, at any time after report of the injury or report of the onset of the occupational illness, or the filing of a notice of injury or claim related to such injury or occupational illness. b. Doctors, pharmacies, and other health care providers for the purpose of treating the claimant, conducting medical examinations, physical rehabilitation or other services or obtaining medical evaluations. c. Public or private rehabilitation agencies to which the injured worker has been referred for vocational rehabilitation services so that they may properly evaluate the injured worker’s experience, physical limitations and future employment capabilities. d. Federal, state and local agencies conducting similar or related investigations to verify whether prohibited dual benefits were provided, whether benefits have been or are being paid properly, including whether dual benefits prohibited by federal law are being paid; salary offset and debt collection procedures including those actions required by the Debt Collection Act of 1982. e. Labor unions and other voluntary associations from which the claimant has requested assistance with the processing of the LHWCA claim. f. Internal Revenue Service for the purpose of obtaining taxpayer mailing addresses in order to locate such taxpayer to collect, compromise, or write-off a Federal claim against the taxpayer; discharging an indebtedness owed by an individual. g. Trust funds that have demonstrated to the OWCP a right to a lien under 33 U.S.C. 917, for the purpose of permitting the trust funds to identify potential entitlement to payments upon which the trust funds may execute the lien. h. To individuals, and their attorneys and other representatives, and VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 government agencies, seeking to enforce a legal obligation on behalf of such individual, to pay alimony and/or child support, for the purpose of enforcing such an obligation, pursuant to an order of a state or local court of competent jurisdiction, including Indian tribal courts, within any State, territory or possession of the United States, or the District of Columbia or to an order of a State agency authorized to issue income withholding notices pursuant to State or local law or pursuant to the requirements of section 666(b) of title 42, United States Code, or for the purpose of denying the existence of funds subject to such legal obligation. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. Note: Information from this system of records is disclosed to members and staff of the Office of Administrative Law Judges, the Benefits Review Board, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by social security number, which is cross-referenced to injured worker by name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for seven years after last payment is made. SYSTEM MANAGER(S) AND ADDRESS: Director for Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210. PO 00000 Frm 00097 Fmt 4701 Sfmt 4703 25861 NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from injured employees, their qualified dependents, employers, insurance carriers, physicians, medical facilities, educational institutions, attorneys, and State, Federal, and private vocational rehabilitation agencies. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. OWCP–5 SYSTEM NAME: Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Investigation Files. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Division of Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, Washington, DC 20210, and district offices of the Office of Workers’ Compensation Programs set forth in the Appendix to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals filing claims for workers’ compensation benefits under the Longshore and Harbor Workers’ Compensation Act, the NonAppropriated Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, the Outer Continental Shelf Lands Act, and the DC Workers’ Compensation Act, referred to collectively herein as the Longshore and Harbor Workers’ Compensation Act (LHWCA); individuals providing medical and other services to the Division; employees of insurance companies and of medical and other services providers to claimants; and other persons suspected of violations of law under the Act, including related civil and criminal provisions. E:\FR\FM\29APN2.SGM 29APN2 25862 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: Records which contain information gathered in connection with investigations concerning possible violations of Federal law, whether civil or criminal, under the LHWCA. This system also contains the work product of the Department of Labor and other government personnel and consultants involved in the investigations. Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. AUTHORITY FOR MAINTENANCE OF SYSTEM: 33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et seq. PURPOSE(S): To maintain records for the purpose of assisting in determinations of possible violations of Federal law, whether civil or criminal, in connection with reported injuries under the LHWCA. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of relevant and necessary information from this system of records may also be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information was collected: Internal Revenue Service, for the purpose of obtaining taxpayer mailing addresses in order to locate a taxpayer to collect, compromise, or write-off a Federal claim against such taxpayer; discharging an indebtedness owed by an individual. Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records is disclosed to members and staff of the Office of Administrative Law Judges, the Benefits Review Board, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: asabaliauskas on DSK3SPTVN1PROD with NOTICES None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. Files are retrieved by name of individual being investigated. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Retention time varies by type of compensation case and/or investigative file. For example, if the investigative file is about a lost-time case, it is transferred to the Federal Records Center two years after the related compensation case is closed, and destroyed twenty years after the case is closed. If the investigative file is about a death case, it is retained in the office as long as there are qualified dependents, and destroyed six years, three months after final closing. ‘‘No Lost Time’’ cases are destroyed three years after the end of the fiscal year during which the related report was received. SYSTEM MANAGER(S) AND ADDRESS: Director for Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210, and District Directors in the district offices of the Office of Workers’ Compensation Programs set forth in the Appendix to this document. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from Division claim and payment files and from employees, insurers, service providers; and information received from parties leading to the opening of an investigation, or from interviews held during the course of an investigation. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: STORAGE: RETRIEVABILITY: RETENTION AND DISPOSAL: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any PO 00000 Frm 00098 Fmt 4701 Sfmt 4703 individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. OWCP–6 SYSTEM NAME: Office of Workers’ Compensation Programs, Longshore and Harbor Workers’ Compensation Act Claimant Representatives. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Division of Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, Washington, DC 20210, and district offices of the Office of Workers’ Compensation Programs set forth in the Appendix to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals alleged to have violated the provisions of the Longshore and Harbor Workers’ Compensation Act, the Non-Appropriated Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, the Outer Continental Shelf Lands Act, and the DC Workers’ Compensation Act, referred to collectively herein as the Longshore and Harbor Workers’ Compensation Act (LHWCA) and the LHWCA’s implementing regulations relating to representation of claimants/ beneficiaries before the Department of Labor, including the Office of Administrative Law Judges and the Benefits Review Board, those found to have committed such violations and who have been disqualified, and those who are investigated but not disqualified. This system would also cover those persons who have been reinstated as qualified claimant representatives. CATEGORIES OF RECORDS IN THE SYSTEM: Records in the system will consist of information such as the representative’s name and address, the names and addresses of affected claimants/ beneficiaries, copies of relevant E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices documents obtained from claimant/ beneficiary files relating to the issue of representation; all documents received or created as a result of the investigation of and/or hearing on the alleged violation of the Longshore Act and/or its regulations relating to representation, including investigations conducted by the DOL Office of Inspector General or other agency; and copies of documents notifying the representative and other interested persons of the disqualification. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Longshore and Harbor Workers’ Compensation Act, 33 U.S.C. 931(b)(2)(B). These records contain information on activities—including billing—relating to representation of claimants/ beneficiaries, including documents relating to the debarment of representatives under other Federal or state programs. asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of relevant and necessary information from this system of records may also be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information was collected: a. A claimant/beneficiary for the purpose of informing him/her that his/ her representative has been disqualified from further representation under the Longshore Act. b. Employers, insurance carriers, state bar disciplinary authorities, and the general public, for the purpose of providing information concerning the qualification of person(s) to act as a claimant representative under the Act. c. Federal, state or local agency maintaining pertinent records, if necessary to obtain information relevant to a Departmental decision relating to debarment actions. Note: Disclosure of information contained in the file of the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. 19:00 Apr 28, 2016 Jkt 238001 DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THIS SYSTEM: STORAGE: PURPOSE(S): VerDate Sep<11>2014 Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records is disclosed to members and staff of the Office of Administrative Law Judges, the Benefits Review Board, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the representative. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained in the office for three years after the debarment action is final and then transferred to the Federal Records Center, and destroyed thirty years after the debarment action is final. Where the period of exclusion is defined as a set period of time, the file will be retained two years after the period of exclusion expires (or the individual is otherwise reinstated), then transferred to the Federal Records Center, and destroyed thirty years after the debarment action is final. SYSTEM MANAGER(S) AND ADDRESS: Director for Longshore and Harbor Workers’ Compensation Act, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210, and District Directors in district offices set forth in the Appendix. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. PO 00000 Frm 00099 Fmt 4701 Sfmt 4703 25863 RECORD SOURCE CATEGORIES: Information contained in this system is obtained from employees, employers, insurance carriers, members of the public, agency investigative reports, and from other DOL systems of records. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. OWCP–7 SYSTEM NAME: Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Longshore Act. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Division of Longshore and Harbor Workers’ Compensation, Office of Workers’ Compensation Programs, Washington, DC 20210, and district offices of the Office of Workers’ Compensation Programs set forth in the Appendix to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Providers of medical goods and services, including physicians, hospitals, and providers of medical support services or supplies excluded or considered for exclusion from payment under the Longshore Act and Harbor Workers’ Compensation Act, the NonAppropriated Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, the Outer Continental Shelf Lands Act, and the DC Workers’ Compensation Act, referred to collectively herein as the Longshore and Harbor Workers’ Compensation Act (LHWCA). E:\FR\FM\29APN2.SGM 29APN2 25864 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CATEGORIES OF RECORDS IN THE SYSTEM: Copies of letters, lists, and documents from Federal and state agencies concerning the administrative debarment of providers from participation in programs providing benefits similar to those of the Longshore and Harbor Workers’ Compensation Act and their reinstatement; materials concerning possible fraud or abuse which could lead to exclusion of a provider; documents relative to reinstatement of providers; materials concerning the conviction of providers for fraudulent activities in connection with any Federal or state program for which payments are made to providers for similar medical services; all letters, memoranda, and other documents regarding the consideration of a provider’s exclusion, the actual exclusion, or reinstatement under the provisions of 20 CFR 702.431 et seq.; copies of all documents in a claimant’s file relating to medical care and/or treatment, including bills for such services; as well as letters, memoranda, emails, and other documents obtained during investigations, hearings, and other administrative proceedings concerning exclusion for fraud or abuse, as well as reinstatement, and recommendations and decisions; lists of excluded providers released by the OWCP. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Longshore and Harbor Workers’ Compensation Act, 33 U.S.C. 907(c). PURPOSE(S): To maintain records to determine the propriety of instituting debarment actions under the Longshore Act. These records also provide information on treatment, billing and other aspects of a medical provider’s actions, and/or documentation relating to the debarment of the medical care provider under another Federal or state program. asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information is collected: a. Federal, state or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 companies, and any other entities or individuals, for the purpose of identifying an excluded or reinstated provider, to ensure that authorization is not issued nor payment made to an excluded provider, and for the purpose of providing notice that a formerly excluded provider has been reinstated. b. Federal, state or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance companies, and any other entities or individuals, for the purpose of obtaining information necessary to ensure that the list of excluded providers is correct, useful, and updated, as appropriate, and for the purpose of obtaining information relevant to a Departmental decision regarding a debarment action. This routine use encompasses the disclosure of such information which will enable the Department to properly verify the identity of a provider, to identify the nature of a violation, and the penalty imposed for such violation. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records is disclosed to members and staff of the Benefits Review Board, the Office of Administrative Law Judges, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THIS SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the provider. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Frm 00100 Files are retained for three years after the debarment action is final and then transferred to the Federal Records Center, and destroyed thirty years after the debarment action is final. Where the period of exclusion is defined as a set period of time, the file will be retained two years after the period of exclusion expires (or the individual is otherwise reinstated), then transferred to the Federal Records Center, and destroyed thirty years after the debarment action is final. SYSTEM MANAGER(S) AND ADDRESS: Director for Longshore and Harbor Workers’ Compensation Act, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210, and District Directors in the district offices set forth in the Appendix to this document. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURE: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from Federal, state or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance companies, any other entities or individuals, public documents, and newspapers, as well as from other Department of Labor systems of records. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. PO 00000 RETENTION AND DISPOSAL: Fmt 4701 Sfmt 4703 In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. reinstatement, along with recommendations and decisions; lists of excluded providers released by the OWCP. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DOL/OWCP–8 Federal Employees’ Compensation Act (5 U.S.C. 8101 et seq.), and Title 20 CFR part 10. SYSTEM NAME: PURPOSE(S): Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Federal Employees’ Compensation Act. To maintain records to determine the propriety of instituting debarment actions under the Federal Employees’ Compensation Act. These records also provide information on treatment, billing and other aspects of a medical provider’s actions, and/or documentation relating to the debarment of the medical care provider under another Federal or state program. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: The Division of Federal Employees’ Compensation, Office of Workers’ Compensation Programs, Washington, DC 20210, and district offices of the Office of Workers’ Compensation Programs set forth in the Appendix to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Providers of medical goods and services, including physicians, hospitals, and providers of medical support services or supplies excluded or considered for exclusion from payment under the Federal Employees’ Compensation Act for fraud or abuse (20 CFR 10.815–826). asabaliauskas on DSK3SPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Copies of letters, lists and documents from Federal and state agencies concerning the administrative debarment of providers from participation in programs providing benefits similar to those of the Federal Employees’ Compensation Act and their reinstatement; materials concerning possible fraud or abuse which could lead to exclusion of a provider; documents relative to reinstatement of providers, materials concerning the conviction of providers for fraudulent activities in connection with any Federal or state program for which payments are made to providers for similar medical services; all letters, memoranda, and other documents regarding the consideration of a provider’s exclusion, the actual exclusion, or reinstatement under the provisions of 20 CFR 10.815–826; copies of all documents in a claim file relating to medical care and/or treatment including bills for such services, as well as letters, memoranda, and other documents obtained during investigations, hearings and other administrative proceedings concerning exclusion for fraud or abuse, as well as VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information is collected: a. Federal, state or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance companies, and any other entities or individuals, for the purpose of identifying an excluded or reinstated provider, to ensure that authorization is not issued nor payment made to an excluded provider, and for the purpose of providing notice that a formerly excluded provider has been reinstated. b. Federal, state or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance companies, and any other entities or individuals, for the purpose of obtaining information necessary to ensure that the list of excluded providers is correct, useful, and updated, as appropriate, and for the purpose of obtaining information relevant to a Departmental decision regarding a debarment action. This routine use encompasses the disclosure of such information that will enable the Department to properly verify the identity of a provider, to identify the nature of a violation, and the penalty imposed for such violation. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom PO 00000 Frm 00101 Fmt 4701 Sfmt 4703 25865 disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records is disclosed to members and staff of the Employees’ Compensation Appeals Board, the Office of Administrative Law Judges, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THIS SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the provider, a case citation, or date of release. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Files are retained for three years after the debarment action is final and then transferred to the Federal Records Center, and destroyed thirty years after the debarment action is final. Where the period of exclusion is defined as a set period of time, the file will be retained two years after the period of exclusion expires (or the individual is otherwise reinstated), then transferred to the Federal Records Center, and destroyed thirty years after the debarment action is final. SYSTEM MANAGER(S) AND ADDRESS: Director for Federal Employees’ Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210, and the District Directors of the district offices set forth in the Appendix to this document. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. In order for the record to be located, the individual must provide his or her full name, date of birth, and signature. E:\FR\FM\29APN2.SGM 29APN2 25866 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RECORD ACCESS PROCEDURE: SECURITY CLASSIFICATION: A request for access should be mailed to the System Manager. In order for the record to be located, the individual must provide his or her full name, date of birth, and signature. CONTESTING RECORD PROCEDURE: Specific materials in this system have been exempted from certain Privacy Act provisions regarding the amendment of records. The section of this notice Entitled ‘‘Systems Exempted from Certain Provisions of the Act’’ indicates the kind of materials exempted, and the reasons for exempting them. Any individual requesting amendment of non-exempt records should contact the appropriate the system manager. Individuals requesting amendment of records must comply with the Department’s Privacy Act regulations at 29 CFR 71.1 and 71.9. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from Federal, state or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance companies, any other entities or individuals, public documents, and newspapers, as well as from other Department of Labor systems of records. asabaliauskas on DSK3SPTVN1PROD with NOTICES SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material compiled for law enforcement purposes which is maintained in the investigation files of the Office of Workers’ Compensation Programs, is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of 5 U.S.C. 552a. The disclosure of information contained in civil investigative files, including the names of persons and agencies to which the information has been transmitted, would substantially compromise the effectiveness of the investigation. Knowledge of such investigations would enable subjects to take such action as is necessary to prevent detection of illegal activities, conceal evidence or otherwise escape civil enforcement action. Disclosure of this information could lead to the intimidation of, or harm to, informants and witnesses, and their respective families, and the wellbeing of investigative personnel and their families. OWCP–9 SYSTEM NAME: Office of Workers’ Compensation Programs, Black Lung Automated Support Package. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None. SYSTEM LOCATION: Office of Workers’ Compensation Programs, Division of Coal Mine Workers’ Compensation, U.S. Department of Labor Building, 200 Constitution Ave. NW., Washington, DC 20210, and district offices (see addresses in the Appendix to this document). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals filing claims for black lung benefits; claimants receiving benefits; dependents of claimants and beneficiaries; medical providers; attorneys representing claimants; coal mine operators; workers’ compensation insurance carriers. CATEGORIES OF RECORDS IN THE SYSTEM: Records included are personal (name, date of birth, SSN, claim type, miner’s date of death); demographic (state, county, city, congressional district, zip code); mine employment history; medical records; initial determination; conference results; hearing results; medical and disability payment history; accounting information including data on debts owed to the United States; Social Security Administration black lung benefits data; state workers’ compensation claim and benefits data; coal mine operator names, addresses, states of operation and histories of insurance coverage; and medical service providers’ names, addresses, license numbers, medical specialties, tax identifications and payment histories. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 30 U.S.C. 901 et seq., 20 CFR 725.1 et seq. PURPOSE(S): To maintain data on claimants, beneficiaries and their dependents; attorneys representing claimants; medical service providers; coal mine operators and insurance carriers. Provide means of automated payment of medical and disability benefits. Maintain a history of medical bills submitted by beneficiaries and medical service providers. Maintain a history of disability benefit payments made to beneficiaries and medical benefit payments made to beneficiaries and medical service providers. Maintain program accounting information including information on debts owed to the United States. Provide a means for the automatic recoupment of overpayments made to beneficiaries and medical service providers. PO 00000 Frm 00102 Fmt 4701 Sfmt 4703 In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of relevant and necessary information may be made to the following: a. Mine operators (and/or any party providing the operator with workers’ compensation insurance) who have been determined potentially liable for the claim at any time after the filing of a notice of injury or claim related to such injury or occupational illness, for the purpose of determining liability for payment. b. State workers’ compensation agencies and the Social Security Administration for the purpose of determining offsets as specified under the Act. c. Doctors and medical services providers for the purpose of obtaining medical evaluations, physical rehabilitation or other services. d. Other Federal agencies conducting scientific research concerning the incidence and prevention of black lung disease. e. Legal representatives, or person authorized to act on behalf of the claimant, responsible operator and program representation on contested issues. f. Labor unions and other voluntary employee associations of which the claimant is a member for the purpose of exercising an interest in claims of members as part of their service to the members. g. Contractors providing automated data processing services to the Department of Labor, or to any agency or entity to whom release is authorized, where the contractor is providing a service relating to the purpose for which the information can be released. h. Federal, state or local agencies if necessary to obtain information relevant to a determination of initial or continuing eligibility for program benefits, whether benefits have been or are being paid improperly, including whether dual benefits prohibited under any federal or state law are being paid; and salary offset and debt collection procedures, including any action required by the Debt Collection Act of 1982, 31 U.S.C. 3711. i. Debt collection agency that DOL has contracted for collection services to recover indebtedness owed to the United States. j. Internal Revenue Service for the purpose of obtaining taxpayer mailing addresses in order to locate taxpayers to collect, compromise, or write-off a Federal claim against the taxpayer; E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices discharging an indebtedness owed by an individual. k. Credit Bureaus for the purpose of receiving consumer credit reports identifying the assets, liabilities, income and expenses of a debtor to ascertain the debtor’s ability to pay a debt and to establish a payment schedule. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status and history of overdue debts; the name and address, taxpayer identification (SSAN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, are disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by section 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f); or in accordance with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f) for the purpose of encouraging the repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by coal miner’s name and social security number; medical provider number; coal mine operator number; insurance carrier number. asabaliauskas on DSK3SPTVN1PROD with NOTICES SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Electronic file data has permanent retention. Claimant and benefit master file data will be transferred to magnetic tape and transmitted to NARA every ten years. This data (which includes both open and closed cases) will not be made available to the public until ninty years VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 after transfer to NARA due to Privacy Act restrictions. SYSTEM MANAGER(S) AND ADDRESS: Director, Division of Coal Mine Workers’ Compensation, U.S. Department of Labor, Room C–3520, 200 Constitution Ave. NW., Washington, DC 20210, and district office director (see addresses in The Appendix to this document). Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from individuals and organizations. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Investigatory portion of system exempted from certain provisions of the Act: In accordance with paragraph 3(k)(2) of the Privacy Act, investigatory material compiled for civil law enforcement purposes, which is maintained in this system’s files of the Office of Workers’ Compensation Programs of the Employment Standards Administration, is exempt from paragraphs (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and paragraph (f) of 5 U.S.C. 552a. The disclosure of civil investigatory information, if any, contained in this system’s files, including the names of persons and agencies to whom the information has been transmitted, would substantially compromise the effectiveness of investigations. Knowledge of such investigations would enable subjects to take such action as is necessary to prevent detection of illegal activities, conceal evidence, or otherwise escape civil enforcement action. Disclosure of this information could lead to the intimidation of, or harm to informants, witnesses, and their respective families, and in addition, could jeopardize the safety and well-being of investigative personnel and their families. Frm 00103 Fmt 4701 Sfmt 4703 DOL/OWCP–10 SYSTEM NAME: Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act (FEC) and Longshore and Harbor Workers’ Compensation Act Rehabilitation Counselor Case Assignment, Contract Management and Performance Files and FEC Field Nurses. SECURITY CLASSIFICATION: None. NOTIFICATION PROCEDURE: PO 00000 25867 SYSTEM LOCATION: Files concerning rehabilitation counselors are located in the Federal Employees’ Compensation (FEC) and Longshore and Harbor Workers’ Compensation (Longshore) District Offices where the counselor is certified. Files for FEC field nurses are found in FEC district offices. See the Appendix to this document for District Office addresses. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: The rehabilitation counselor/nurse files cover individuals who have entered into a contract with the Office of Workers’ Compensation Programs to provide rehabilitation counselor or nursing services under the Federal Employees’ Compensation Act (FECA) and/or the Longshore and Harbor Workers’ Compensation Act (LHWCA). CATEGORIES OF RECORDS IN THE SYSTEM: Names, addresses and information on qualifications of rehabilitation counselors/nurses certified by and under contract with OWCP to provide rehabilitation services to injured workers under the FECA and LHWCA or field nurse services under FECA. In addition there are records compiled and maintained by the rehabilitation specialist or the OWCP staff nurse, concerning the assignment of rehabilitation/field nurse cases to the counselor/nurse and the performance of the counselor/nurse in fulfilling the duties under the contract with OWCP. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 33 U.S.C. 939(c)(2); 5 U.S.C. 8101 et seq. PURPOSE(S): These records are maintained to provide information about the rehabilitation counselor or field nurse, including the name, address, telephone number, counselor/nurse status, skill codes, number of referrals, status of referrals and notes. These notes can include evaluation of performance and other matters concerning performance of the contract. E:\FR\FM\29APN2.SGM 29APN2 25868 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system of records may be disclosed to members and staff of the Benefits Review Board, the Employees’ Compensation Appeals Board, the Office of Administrative Law Judges, the Office of the Solicitor and other components of the Department who have a need for the record in the performance of their duties. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the counselor/nurse through the database and/or files maintained in the appropriate OWCP district office. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for two years after the rehabilitation counselor or field nurse have stopped providing services to OWCP. asabaliauskas on DSK3SPTVN1PROD with NOTICES A request for access should be mailed to the System Manager or submitted in such other manner as directed by OWCP. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager or submitted in such other manner as directed by OWCP. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from rehabilitation counselors, field nurses, other individuals, correspondence, investigative reports, Federal and state agency records, any other record or document pertaining to a contract. SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/OWCP–11 SECURITY CLASSIFICATION: STORAGE: SYSTEM MANAGER(S) AND ADDRESS: Director for Longshore and Harbor Workers’ Compensation, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; and District Directors at the FECA district offices set forth in the Appendix. Jkt 238001 RECORD ACCESS PROCEDURE: Office of Workers’ Compensation Programs, Energy Employees Occupational Illness Compensation Program Act File. None. 19:00 Apr 28, 2016 Inquiries should be mailed to the System Manager or submitted in such other manner as directed by OWCP. SYSTEM NAME: DISCLOSURE TO CONSUMER REPORTING AGENCIES: VerDate Sep<11>2014 NOTIFICATION PROCEDURE: Most files and data are unclassified. Files and data in certain cases have Top Secret classification, but the rules concerning their maintenance and disclosure are determined by the agency that has classified the information. SYSTEM LOCATION: At component agency national, district, and contractor offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals or their survivors who claim benefits under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA). These individuals include, but are not limited to, Federal employees or survivors of Federal employees; and employees or survivors of employees of the United States Department of Energy, its predecessor agencies, and their contractors and subcontractors. CATEGORIES OF RECORDS IN THE SYSTEM: This system may contain the following kinds of records: Claim forms filed by or on behalf of individuals with illnesses or their survivors seeking benefits under the EEOICPA; reports by the employee and/or the United States PO 00000 Frm 00104 Fmt 4701 Sfmt 4703 Department of Energy; employment records; exposure records; safety records or other incident reports; dose reconstruction records; workers’ or family members’ contemporaneous diaries, journals, or other notes; forms authorizing medical care and treatment; other medical records and reports; bills and other payment records; compensation payment records; formal orders for or against the payment of benefits; transcripts of hearings conducted; and any other medical, employment, or personal information submitted or gathered in connection with a claim. The system may also contain information relating to dates of birth, marriage, divorce, and death; notes of telephone conversations conducted in connection with a claim; information relating to medical rehabilitation plans and progress reports; records relating to court proceedings, insurance, banking and employment; articles from newspapers and other publications; information relating to other benefits (financial and otherwise) that an employee and/or survivor may be entitled to, including previously filed claims; and information received from various investigative agencies concerning possible violations of Federal civil or criminal law. The system may also contain consumer credit reports on individuals indebted to the United States, information relating to the debtor’s assets, liabilities, income and expenses, personal financial statements, correspondence to and from the debtor, information relating to the location of the debtor, and other records an reports relating to the implementation of the Federal Claims Collection Act (as amended), including investigative reports or administrative review matters. Individual records listed here are included in a claim file only insofar as they may be pertinent or applicable to the individual claiming benefits. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Energy Employees Occupational Illness Compensation Program Act of 2000, Title XXXVI of Public Law 106– 398, October 30, 2000, 114 Stat. 1654, and as amended. PURPOSE(S): To maintain records on individuals who file claims with the Department under EEOICPA, which establishes a program for compensating certain individuals for covered illnesses related to exposure to beryllium, radiation, silica, and other toxic substances. These records provide information and verification about individual claimants’ covered illnesses that may be used to E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices determine entitlement to medical treatment, compensation, and survivors’ benefits under EEOICPA. asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement to this document, disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is both relevant and necessary and is compatible with the purpose for which the information was collected: a. To any attorney or other representative of an EEOICPA beneficiary for the purpose of assisting in a claim or litigation against a third party or parties potentially liable to pay damages as a result of the beneficiary’s compensable condition, and for the purpose of administering the provisions of §§ 3641–3642 of the EEOICPA. Any such third party, or a representative acting on that third party’s behalf, may be provided with information or documents concerning the existence of a record and the amount and nature of compensation paid to or on behalf of the beneficiary for the purpose of assisting in the resolution of the claim or litigation against that party or administering the provisions of §§ 3641–3642 of the EEOICPA. b. To the United States Department of Energy, its contractors and subcontractors, and the Federal agency that employed the employee at the time of the alleged exposure, as well as to other entities that may possess relevant information, to assist in administering the EEOICPA, to answer questions about the status of the claim, to consider other actions the agency or entity may be required to take with regard to the claim, or to permit the agency or entity to evaluate its safety and health program. Disclosure to other Federal agencies, including the Department of Justice, may be made when OWCP determines that such disclosure is relevant and necessary for the purpose of providing assistance in regard to asserting a defense based upon the EEOICPA’s exclusive remedy provision to an administrative claim or to litigation filed under the Federal Tort Claims Act. c. To the personnel, contractors, grantees, and cooperative agreement holders of the Department of Energy, the Department of Health and Human Services, the Department of Justice, and other Federal agencies designated by the President to implement the Federal VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 compensation program established by the EEOICPA, for the purpose of assisting in the adjudication or processing of a claim under that Act. d. To physicians, pharmacies, and other health care providers for their use in treating the claimant, conducting an examination, preparing an evaluation on behalf of OWCP, and for other purposes relating to the medical management of the claim including evaluation of a payment for charges of medical and related services and supplies. e. To medical insurance or health and welfare plans (or their designees) that cover the claimant in instances where OWCP had paid for treatment of a medical condition that is not compensable under the EEOICPA, or where a medical insurance plan or health and welfare plan has paid for treatment of a medical condition that may be compensable under the EEOICPA, for the purpose of resolving the appropriate source of payment in such circumstances. f. To a Federal, State or local agency for the purpose of obtaining information relevant to a determination concerning initial or continuing eligibility for EEOICPA benefits, and for a determination concerning whether benefits have been or are being properly paid, including whether dual benefits that are prohibited under any applicable Federal or State statute are being paid. In addition, for the purpose of utilizing salary offset and debt collection procedures, including those actions required by the Debt Collection Act of 1982, to collect debts arising as a result of overpayments of EEOICPA compensation and debts otherwise related to the payment of EEOICPA benefits. g. To the Internal Revenue Service (IRS) in order to obtain taxpayer mailing addresses for the purposes of locating a taxpayer to collect, compromise, or write-off a Federal claim against such taxpayer; and informing the IRS of the discharge of a debt owed by an individual. Records from this system of records may also be disclosed to the IRS for the purpose of offsetting a Federal claim from any income tax refund that may be due to the debtor. h. Where an investigation, settlement of claims, or the preparation and conduct of litigation is undertaken, a record may be disclosed to (1.) a person representing the United States or the Department in the investigation, settlement or litigation, and to individuals assisting in such representation; (2.) others involved in the investigation, settlement, and litigation, and their representatives and assistants; and (3.) a witness, potential PO 00000 Frm 00105 Fmt 4701 Sfmt 4703 25869 witness, or their representatives and assistants, and to any other person who possesses information pertaining to the matter, when such disclosure is necessary for the conduct of the investigation, settlement, or litigation, or is necessary to obtain information or testimony relevant to the matter. i. To the Defense Manpower Data Center—Department of Defense and the United States Postal Service to conduct computer matching programs for the purpose of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the United States under programs administered by the Department in order to collect the debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97–365) by voluntary repayment, or by salary or administrative offset procedures. j. To a credit bureau for the purpose of obtaining consumer credit reports identifying the assets, liabilities, expenses, and income of a debtor in order to ascertain the debtor’s ability to repay a debt incurred under EEOICPA, to collect the debt, or to establish a payment schedule. k. The amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, may be disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by section 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt. l. To individuals, and their attorneys and other representatives, and government agencies, seeking to enforce a legal obligation on behalf of such individual or agency, to pay alimony and/or child support for the purpose of enforcing such an obligation, pursuant to an order of a state or local court of competent jurisdiction, including Indian tribal courts, within any State, territory, or possession of the United States, or the District of Columbia or to an order of a State agency authorized to issue income withholding notices pursuant to State or local law or pursuant to the requirements of § 666(b) of title 42, U.S.C., or for the purpose of denying the existence of funds subject to such legal obligation. m. To the spouse, children, parents, grandchildren, or grandparents of deceased employees who may be E:\FR\FM\29APN2.SGM 29APN2 25870 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices covered under the EEOICPA to enable them to assess their eligibility for benefits under the EEOICPA, and to inform them of decisions regarding benefit eligibility, so that they have the opportunity to take action to protect any rights they may have as potentially eligible beneficiaries. n. To a Member of Congress or to a Congressional Staff Member in response to an inquiry made by an individual seeking assistance who is the subject of the record being disclosed for the purpose of providing such assistance. Note: Disclosure of information contained in this system of records to the subject of the record, a person who is duly authorized to act on his or her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone or by electronic means. Disclosure over the telephone or by electronic means will only be done where the requestor provides appropriate identifying information. Telephonic or electronic disclosure of information is essential to permit efficient administration and adjudication of claims under EEOICPA. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, may be disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer reporting agencies as defined by section 603(f) of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an overdue debt. RETENTION AND DISPOSAL: Case files are considered closed when no activity has taken place for two years (after date of final action). The closed files are to be held in the district offices for three years, then transferred to Federal Records Center and destroyed twenty years after the date of the final decision. Electronic records and reports are to be destroyed when the information is no longer needed. Output, master file and documentation pertaining to the master file are replaced or destroyed when no longer needed. SYSTEM MANAGER(S) AND ADDRESS: Director for Energy Employees Occupational Illness Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: An individual wishing to inquire whether this system of records contains information about him/her may write or telephone the OWCP district office that services the State in which the individual resided or worked at the time he or she believes a claim was filed. In order for the record to be located, the individual must provide his or her full name, OWCP claim number (if known), and date of birth. RECORD ACCESS PROCEDURE: Any individual seeking access to nonexempt information about a case in which he/she is a party in interest may write or telephone the OWCP district office where the case is located, or may contact the systems manager. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: RECORD SOURCE CATEGORIES: Records are stored in electronic and/ or paper form. Employees who are the subject of the record and their family members; employing Federal agencies; current and former Federal contractors and subcontractors and their family members; State governments, State agencies, and other Federal agencies; State and Federal workers’ compensation offices; physicians and other medical professionals; hospitals; clinics; medical laboratories; suppliers of health care products and services and their agents and representatives; educational institutions; attorneys; Members of Congress; OWCP field investigations; consumer credit reports; asabaliauskas on DSK3SPTVN1PROD with NOTICES Files, electronic records, and automated data are retrieved after identification by coded file number and/ or Social Security Number which is cross-referenced to employee by name, employer and/or contractor, and nature of the illness. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00106 Fmt 4701 Sfmt 4703 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigative material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided, however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of those records, such material shall be provided to the individual, except to the extent that the disclosure of the material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. DOL/OWCP–12 SYSTEM NAME: Office of Workers’ Compensation Programs, Physicians and Health Care Providers Excluded under the Energy Employees Occupational Illness Compensation Program Act. SECURITY CLASSIFICATION: None. CONTESTING RECORD PROCEDURES: Any individual requesting amendment of non-exempt records should contact the appropriate OWCP district office, or the system manager. Individuals requesting amendment of records must comply with the Department’s Privacy Act regulations at 29 CFR 71.1 and 71.9. RETRIEVABILITY: investigative reports; correspondence with the debtor including personal financial statements; records relating to hearings on the debt; and other Department systems of records. SYSTEM LOCATION: At component agency national, district, and contractor offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Providers of medical goods and services, including physicians, hospitals, and providers of medical support services or supplies excluded or considered for exclusion from payment under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) for fraud or abuse (20 CFR 30.715–30.726, or as updated). CATEGORIES OF RECORDS IN THE SYSTEM: Copies of letters, lists and documents from Federal and State agencies concerning the administrative debarment of providers from participation in programs providing benefits similar to those of the EEOICPA and their reinstatement; material concerning possible fraud or abuse E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices which could lead to exclusion of a provider; documents relative to reinstatement of providers, materials concerning the conviction of providers for fraudulent activities in connection with any Federal or State program for which payments are made to providers for similar medical services; all letters, memoranda, and other documents regarding the consideration of a provider’s exclusion, the actual exclusion, or reinstatement under the provisions of 20 CFR 30.715–30.726 (or as updated); copies of all documents in a claim file relating to medical care and/ or treatment including bills for such services, as well as letters, memoranda, and other documents obtained during investigations, hearings and other administrative proceedings concerning exclusion for fraud or abuse, as well as reinstatement, along with recommendations and decisions; lists of excluded providers released by OWCP. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Energy Employees Occupational Illness Compensation Program Act of 2000, Title XXXVI of Public Law 106– 398, October 30, 2000, 114 Stat. 1654, and as amended. PURPOSE(S): To maintain records in order to determine the propriety of instituting debarment actions under EEOICPA. These records also provide information regarding treatment, billing and other aspects of a medical provider’s actions, and/or documentation relating to the debarment of the medical care provider under another Federal or State program. asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the universal routine uses listed in the General Prefatory Statement to this document, the disclosure of information from this system of records may be made to the following individuals and entities for the purposes noted when the purpose of the disclosure is compatible with the purpose for which the information is collected: a. Federal, State or local government agencies, State licensing boards, professional organizations, claimants, patients, employers, insurance companies, and any other entities or individuals, for the purpose of identifying an excluded or reinstated provider to ensure that authorization is not issued nor payment made to an excluded provider, and for the purpose of providing notice that a formerly excluded provider has been reinstated. b. Federal, State or local government agencies, State licensing boards, VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 professional organizations, claimants, patients, employers, insurance companies, and any other entities or individuals, for the purpose of obtaining information necessary to ensure that the list of excluded providers is correct, useful, and updated, as appropriate, and for the purpose of obtaining information relevant to a Departmental decision regarding a debarment action. This routine use encompasses the disclosure of such information that will enable the Department to properly verify the identity of a provider, to identify the nature of a violation, and the penalty imposed for such violation. Note: Disclosure of information contained in the file to the claimant, a person who is duly authorized to act on his/her behalf, or to others to whom disclosure is authorized by these routine uses, may be made over the telephone. Disclosure over the telephone will only be done where the requestor provides appropriate identifying information. Telephonic disclosure of information is essential to permit efficient administration and adjudication of claims. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored electronically and/or in paper form. SYSTEM MANAGER(S) AND ADDRESS: Director for Energy Employees Occupational Illness Compensation, Office of Workers’ Compensation Programs, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: An individual wishing to inquire whether this system of records contains information about him/her may write to the system manager at the address above. In order for the record to be located, the individual must provide his or her full name, date of birth, and signature. RECORD ACCESS PROCEDURES: Any individual seeking access to nonexempt information about a record within this system of records may write the system manager, and arrangements will be made to provide review of the file. In order for the record to be located, the individual must provide his or her full name, date of birth, and signature. Files are retrieved either by the name of the provider, case citation, or date of release. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Specific electronic data tables received from the Department of Health and Human Services (HHS) should be deleted from the server when HHS advises that the period of exclusion has expired due to reinstatement. The Master file is maintained in a separate file on the National Office server and they are to be destroyed when they are no longer needed. Hard copies of reports are to be destroyed when new reports are generated. In-house exclusions and correspondence files are retained until debarment action is finalized and then transferred to the Federal Records Center at the end of the fiscal/annual year, and destroyed 30 years after the Fmt 4701 A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: RETRIEVABILITY: Frm 00107 date of final debarment action. Documentation relating to a master file, database and other electronic records are destroyed or deleted upon authorized deletion of the related electronic records or upon the destruction of the output of the system if the output is needed to protect legal rights, whichever is later. CONTESTING RECORD PROCEDURES: STORAGE: PO 00000 25871 Sfmt 4703 Information in this system is obtained from Federal, State or local government agencies, state licensing boards, professional organizations, claimants, patients, employers, insurance companies, any other entities or individuals, public documents, and newspapers, as well as from other Department systems of records. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material compiled for law enforcement purposes which is maintained in the investigation files of OWCP, is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of 5 U.S.C. 552a. The disclosure of information contained in civil investigative files, including the names of persons and agencies to which the information has been transmitted, would substantially compromise the effectiveness of the investigation. Knowledge of such investigations would enable subjects to take such action as is necessary to prevent detection of illegal E:\FR\FM\29APN2.SGM 29APN2 25872 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices activities, conceal evidence or otherwise escape civil enforcement action. Disclosure of this information could lead to the intimidation of, or harm to, informants and witnesses, and their respective families, and the wellbeing of investigative personnel and their families. SOL—DOL Office of the Solicitor Systems of Records DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: DOL/SOL–3 Files are retrieved by the name of claimant. SYSTEM NAME: Tort Claim Files. None. SYSTEM LOCATION: Office of the Solicitor, Division of Federal Employees’ and Energy Workers’ Compensation, 200 Constitution Avenue NW., Washington, DC 20210–0002; Offices of the Regional Solicitors and Associate Regional Solicitors at various field locations set forth in the Appendix. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals filing claims for damages under the Federal Tort Claims Act. CATEGORIES OF RECORDS IN THE SYSTEM: Federal Tort Claim Act files, including claims forms and supporting documents filed by claimants, agency records, administrative reports and supporting documents prepared by the agency involved, internal memoranda, legal pleadings, decisions, and other documents received in connection with Federal Tort Claims Act administrative claims and litigation. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 28 U.S.C. 2671 et seq.; 29 CFR part 15. PURPOSE(S): To maintain records necessary for adjudication of claims and defense of litigation filed under the Federal Tort Claims Act. asabaliauskas on DSK3SPTVN1PROD with NOTICES In addition to those universal routine uses contained in the General Prefatory Statement to this document, where an administrative claim or litigation under the Federal Tort Claims Act is filed with or involves allegations concerning more than one federal agency, relevant information in this system of records, including documents submitted in support of the administrative claim, may be disclosed to the relevant agency or agencies for their input and independent adjudication of the claim. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for as long as a case file remains open. Upon conclusion of the matter, files are retained for two years then transferred to the Federal Records Center for two years and, thereafter, destroyed, in accordance with DOL/SOL Records Schedule Number DAA–0174–0006. SYSTEM MANAGER(S) AND ADDRESS: Associate Solicitor for Federal Employees’ and Energy Workers’ Compensation in Washington, DC, and Regional Solicitors and Associate Regional Solicitors in various locations in the field. NOTIFICATION PROCEDURE: Inquiries should be mailed to the appropriate System Managers. RECORD ACCESS PROCEDURE: A request for access should be mailed to the appropriate System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the appropriate System Manager. RECORDS SOURCE CATEGORIES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Information contained in this system is obtained from claimants, current and former employers, witnesses, physicians and/or medical providers, insurance companies, attorneys, police, hospitals, and other persons. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/SOL–5 SYSTEM NAME: Workforce Investment Act Tort Claim Files. SECURITY CLASSIFICATION: PO 00000 None. Frm 00108 Offices of the Regional Solicitors, U.S. Department of Labor. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Claimants. CATEGORIES OF RECORDS IN THE SYSTEM: Tort claims, including negligence, medical, personnel and legal reports, summaries, correspondence, and memoranda. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: SECURITY CLASSIFICATION: SYSTEM LOCATION: Fmt 4701 Sfmt 4703 29 U.S.C. 1501 et seq. and the Workforce Investment Act, 29 U.S.C. 2801 et seq.; the Workforce Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.; 29 CFR part 15. PURPOSE(S): To allow adjudication of claims filed under the Workforce Investment Act and Workforce Innovation and Opportunity Act. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses contained in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of claimant. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained until completion of a case. Thereafter, the files are retained in the Office of the Solicitor for two years, then retired to the appropriate Federal Records Center for three years and then destroyed in accordance with DOL/SOL Records Schedule Number DAA–0174–0006. SYSTEM MANAGER(S) AND ADDRESS: Regional Solicitors and Associate Regional Solicitors, U.S. Department of Labor. See the Appendix of this document for the regional addresses. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices NOTIFICATION PROCEDURE: 25873 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Inquiries should be mailed to the appropriate System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. DOL/SOL–9 None, except for those universal routine uses contained in the General Prefatory Statement to this document. Freedom of Information Act and Privacy Act Appeal Files. DISCLOSURE TO CONSUMER REPORTING AGENCIES: CONTESTING RECORD PROCEDURES: None. A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of the Solicitor, Division of Legislation and Legal Counsel, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. Information contained in this system is obtained from claimants, current and former employers, witnesses, physicians, insurance companies, attorneys, police, hospitals, and other individuals. STORAGE: Files are retrieved by the name of claimant. This system encompasses all individuals who submit administrative appeals under the Freedom of Information and Privacy Acts. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: SAFEGUARDS: CATEGORIES OF RECORDS IN THE SYSTEM: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Each file generally contains the appeal letter, the initial request, the initial agency determination, and other records necessary to make a determination on the appeal, including copies of unsanitized records responsive to the request. When a determination is made on the appeal, the determination letter is added to the file. None. DOL/SOL–6 SYSTEM NAME: Files are stored electronically and/or on paper. RETRIEVABILITY: RETENTION AND DISPOSAL: Military Personnel and Civilian Employees’ Claims. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Office of the Solicitor, Division of Federal Employees’ and Energy Workers’ Compensation, 200 Constitution Avenue NW., Washington, DC 20210–0002; Offices of the Regional Solicitors and Associate Regional Solicitors at various regional locations set forth in the Appendix to this document. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former employees of the Department of Labor filing claims under the Military Personnel and Civilian Employees’ Claims Act to recover for the loss of or damage to personal property incident to their service. Records are retained for as long as the case is open in the office handling the claim. Upon conclusion of the matter, files are retained for two years and then transferred to the Federal Records Center for three years and then destroyed in accordance with DOL/SOL Records Schedule Number DAA–0174– 0006. SYSTEM MANAGER(S) AND ADDRESS: Associate Solicitor for Federal Employees’ and Energy Workers’ Compensation in Washington, DC, and Regional Solicitors and Associate Regional Solicitors at various regional locations set forth in the Appendix to this document. NOTIFICATION PROCEDURES: asabaliauskas on DSK3SPTVN1PROD with NOTICES VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 These records are maintained to process an individual’s administrative appeal made under the provisions of the Freedom of Information and the Privacy Acts. The records are also used to prepare the Department’s annual reports to OMB and Congress required by the Privacy and the Freedom of Information Acts. These records, and information in these records, that is relevant and necessary may be used: a. To disclose information to Federal agencies (e.g., Department of Justice) in order to obtain advice and recommendations concerning matters on which the agency has specialized experience or competence, for use by the Office of the Solicitor in making required appeal determinations and related dispositions under the Freedom of Information Act or the Privacy Act of 1974. b. To disclose information to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose of the A request for access should be mailed to the appropriate System Manager. A petition for amendment should be mailed to the appropriate System Manger. To maintain records necessary for adjudication of claims filed under the Military Personnel and Civilian Employees’ Claims Act. PURPOSE(S): RECORD ACCESS PROCEDURES: Claim files, including claim forms, accident, investigative, medical or personnel reports, witness statements, summaries, correspondence and memoranda. PURPOSE(S): The Freedom of Information Act (5 U.S.C. 552); the Privacy Act of 1974 (5 U.S.C. 552a); and 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: CONTESTING RECORD PROCEDURE: 31 U.S.C. 3721; 29 CFR part 15. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inquiries should be mailed to the appropriate System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RECORDS SOURCE CATEGORIES: Information contained in this system is obtained from claimants, current and former employers, witnesses, physicians and/or medical providers, insurance companies, attorneys, police, hospitals, and other persons. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. PO 00000 Frm 00109 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 25874 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices appeal, and to identify the type of information involved in an appeal), where necessary to obtain information relative to a decision concerning a Freedom of Information or Privacy Act appeal. c. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Files are retrieved by the name of the individual making the appeal. Electronic records are retrieved by the name of the appellant, the appellant’s law firm, the original requester, the subject, the denying officer, the disposition date, and the case number. d. Other sources whom the agency believes have information pertinent to an agency decision on a Freedom of Information or Privacy Act appeal. labor laws, for defending lawsuits and claims brought against the Department, and for otherwise representing the Department in litigation matters. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USE: The Department of Labor has claimed exemptions for several of its other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and (6). During the course of processing a Freedom of Information or Privacy Act appeal, exempt materials from those other systems may become part of the case record in this system. To the extent that copies of exempt records from those other systems are entered into these Freedom of Information and Privacy Act appeals files, the Department has claimed the same exemptions for the records as they have in the original primary system or records of which they are a part. DOL/SOL–15 SYSTEM NAME: Solicitor’s Office Litigation Files. SECURITY CLASSIFICATION: None. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for six years until after final agency determination or three years after final court adjudication, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Solicitor of Labor, U.S. Department of Labor, Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD SOURCE CATEGORIES: Information contained in this system is obtained from: a. The individual who is the subject of the records; b. Official personnel documents of the agency, including records from any other agency system or records included in this notice; c. Agency officials who responded initially to the Freedom of Information and Privacy Act requests; 19:00 Apr 28, 2016 Jkt 238001 National and regional locations of the Office of the Solicitor; and offices of the Department of Labor’s Human Resources Center and personnel offices in Washington, DC, and regional locations. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Plaintiffs, defendants, respondents, witnesses and other individuals who may have provided information relating to, or who may have been involved in matters that are part of litigation in which the Department is involved. CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES: VerDate Sep<11>2014 SYSTEM LOCATION: The system contains records, including settlement agreements, gathered by the various Offices of the Solicitor. The records may be derived from materials filed with the Department, court records, pleadings, statements of witnesses, information received from Federal, State, local and foreign regulatory organizations and from other sources. The system also contains records that incorporate the work product of the various Solicitor offices and other privileged documents. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. None, except for those universal routine uses listed in the General Prefatory Statement to this document. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: By name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Retention and disposal of the records will be governed in accordance with the applicable disposition instruction in the DOL/SOL Records Schedule DAA– 0174–0006. SYSTEM MANAGER(S) AND ADDRESS: The appropriate Associate Solicitor, Regional Solicitor, or Associate Regional Solicitor, Office of the Solicitor, U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210 and regional offices. NOTIFICATION PROCEDURE: Inquiries should be mailed or presented to the appropriate System Manager at the address listed above. RECORD ACCESS PROCEDURES: A request for access shall be addressed to the System Manager at the address listed above. CONTESTING RECORD PROCEDURES: A petition for amendments shall be addressed to the appropriate System Manager and must meet the requirements of 29 CFR 71.9. RECORD SOURCE CATEGORIES: Component agency investigative files; investigators; other law enforcement personnel; attorneys; witnesses; informants; other individuals; Federal, State and local agencies; opinion files; miscellaneous files. PURPOSE(S): SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: These records are maintained for the purpose of prosecuting violations of Under the specific exemption authority provided by 5 U.S.C. PO 00000 Frm 00110 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 552a(k)(2), this system is exempt from the following provisions of the Privacy Act: 5 U.S.C. 552a(c)(3), (d), (e)(l), (e)(4)(G), (H), (I), and (f) of the Act. Disclosure of the information contained in this system to the subject of the record could enable the subject of the record to take action to escape prosecution and could avail the subject greater access to information than that already provided under rules of discovery. In addition, disclosure of information might lead to intimidation of witnesses, informants, or their families, and impair future investigations by making it more difficult to collect similar information. DOL/SOL–18 POLICIES AND PRACTICES FOR STORING, RETRIEVING, SECURING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Matter Management System (MMS). SECURITY CLASSIFICATION: None. Silver Spring Data Center, 12401 Prosperity Drive, Silver Spring, MD 20904. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Attorneys and paralegal specialists, individuals and/or parties involved in pending and active litigation, opinion and advice, and regulation review legal services. CATEGORIES OF RECORDS IN THE SYSTEM: Records which identify pending and active litigation, opinion and advice, and regulation review legal services provided to support DOL and its component agencies and the time spent by attorneys providing legal services. SYSTEM NAME: SECURITY CLASSIFICATION: None. RETRIEVABILITY: Files are retrieved by name of the attorney, paralegal specialist, and matter name which includes the name of individuals and/or parties involved in cases and other legal matters. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. Retention and disposal of the records will be governed in accordance with the applicable disposition instruction in the DOL/SOL Records Schedule DAA– 0174–0006. SYSTEM MANAGER(S) AND ADDRESS: SYSTEM LOCATION: DOL/SOL–19 Evidence Management System (EMS). Files are stored electronically and/or on paper. RETENTION AND DISPOSAL: SYSTEM NAME: 25875 Department of Labor, Associate Solicitor, Office of Management and Administrative Legal Services, Office of the Solicitor, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. SYSTEM LOCATION: Contractor-based Data Centers, including one presently located at 13640 Briarwick Drive, Austin, Texas 78729, and the Data Center maintained by the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Attorneys and paralegal specialists; contractors and other staff employed or retained by SOL; individuals, entities and/or parties involved in pending and active litigation, investigation or facilitated resolution matters. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains documents and records received from individuals and private parties as well as federal, state, local and foreign governments and organizations, as well as additional analysis derived from these documents. These materials also include documents filed with or obtained by the Department of Labor, such as court records, pleadings, and witness statements. The system also contains records that incorporate the work product of the various SOL offices and other privileged documents. RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 5 U.S.C. 552, and 5 U.S.C. 552a. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Information contained in this system is obtained from litigation case files, opinion and advice files, and regulation review files. 5 U.S.C. 301; 5 U.S.C. 552; and 5 U.S.C. 552a. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: PURPOSE(S): asabaliauskas on DSK3SPTVN1PROD with NOTICES To provide information to manage resources, monitor operational performance and support budget activities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 The Department of Labor has claimed exemptions for several of its other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and (6). During the course of processing a Freedom of Information or Privacy Act appeal, exempt materials from those other systems may become part of the case record in this system. To the extent that copies of exempt records from those other systems are entered into the Freedom of Information and Privacy Act appeals files, the Department has claimed the same exemptions for the records as they have in the original primary system or records of which they are a part. PO 00000 Frm 00111 Fmt 4701 Sfmt 4703 PURPOSE(S): These records are maintained for the purpose of investigating and/or initiating enforcement actions involving alleged violations of federal labor laws, developing administrative regulations, and defending law suits and claims brought against the Department of Labor. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USE: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. E:\FR\FM\29APN2.SGM 29APN2 25876 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, SECURING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically; source materials from which electronic files are derived may originate in hardcopy form. RETRIEVABILITY: Files are retrieved by plaintiff’s name, defendant’s name, case identification number, or other identifying information of individuals, entities and/ or parties involved in pending and active litigation, investigation or facilitated resolution matters. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for associated paper files. RETENTION AND DISPOSAL: Retention and disposal of the records will be governed in accordance with the applicable disposition instruction in the DOL/SOL Records Schedule DAA– 0174–0006. SYSTEM MANAGER(S) AND ADDRESS: Department of Labor, Associate Solicitor, Office of Management and Administrative Legal Services, Office of the Solicitor, 200 Constitution Avenue NW., Washington, DC 20210. SYSTEM NAME: Uniformed Services Employment and Reemployment Rights Act (USERRA) Complaint File. A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to System Manager. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from DOL employees, individuals, entities and other private parties as well as federal, state, local and foreign governments and organizations involved in pending and active litigation, investigation, oversight, or facilitated resolution matters. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: The Department of Labor has claimed exemptions for several of its other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and (6). During the course of processing a Freedom of Information or Privacy Act appeal, exempt materials from those other systems may become part of the case Jkt 238001 Veterans’ Employment and Training Service (VETS’) State Offices, Regional Offices, and National Office. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Complainants who are veterans, enlistees, examinees, reservists or members of the National Guard of the U.S. Armed Forces on active or reserve service or training duty, and other complainants. CATEGORIES OF RECORDS IN THE SYSTEM: The system of records contains data related to civil investigations which include: Initial investigative complaint form, background, investigators’ fact finding records, witness statements, supporting documents provided by claimants and employers, other information relevant to a determination of veterans reemployment rights. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 38 U.S.C. 4301 et seq. PURPOSE: Records are maintained for enforcement of federal laws pertaining PO 00000 Frm 00112 Fmt 4701 Sfmt 4703 to rights of veterans, reservists and members of the National Guard upon their return to pre-military civilian employment following periods of active and inactive military duty and related to non-discrimination based on such service or periods of duty. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those universal routine uses listed in the General Prefatory Statement, relevant records and information may be disclosed to the employer against whom a complaint has been made so that the complaint can proceed to a resolution. Disclosure may also be made when relevant and necessary to the Department of Veterans Affairs, to the Department of Defense, to the Department of Justice, and to the Office of Special Counsel when complaints have proceeded to an advanced stage. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: SYSTEM LOCATION: RECORD ACCESS PROCEDURES: asabaliauskas on DSK3SPTVN1PROD with NOTICES DOL/VETS–1 None. Inquiries should be mailed to the System Manager. 19:00 Apr 28, 2016 VETS—DOL Veterans’ Employment and Training Service Systems of Records SECURITY CLASSIFICATION: NOTIFICATION PROCEDURE: VerDate Sep<11>2014 record in this system. To the extent that copies of exempt records from those other systems are entered into the Freedom of Information and Privacy Act appeals files, the Department has claimed the same exemptions for the records as they have in the original primary system or records of which they are a part. Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and (f) of the Act. Disclosure of information could enable the subject of the record to take action to escape prosecution and could avail the subject greater access to information than that already provided under rules of discovery. In addition, disclosure of information might lead to intimidation of witnesses, informants, or their families, and impair future investigations by making it more difficult to collect similar information. Files are retrieved by name of complainant, name of employer, or assigned case number. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained until litigation is completed, then transferred to Federal Records Center two years after cutoff. Records are destroyed when they are ten years old, except in case files involving pensions in which the claimant was not in retired status from his/her civilian employer at the time of cutoff; these will be retained for fifty years after cutoff (N1–174–88–1) and Veterans’ Employment and Training Service Director’s Memorandum 1–01 (Change1). Limited electronic information is retained indefinitely. SYSTEM MANAGER(S) AND ADDRESS: Chief of Investigations and Compliance, United States Department of Labor, Veterans’ Employment and Training Service, 200 Constitution Avenue NW., Washington, DC 20210. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the Systems Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. which include: Initial investigative complaint form, background, investigators’ fact finding records, witness statements, supporting documents provided by claimants and employers, other information relevant to a determination of veterans preference consideration related to employment with Federal agencies. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 3330a. RECORD SOURCE CATEGORIES: Veterans, Reserve and National Guard members, employees, employers, former employees, Departments of Defense, Department of Veterans Affairs, physicians, union officers and maybe the public. SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. Veterans’ Preference Complaint File under the Veterans Equal Opportunities Act of 1998 (VEOA). SECURITY CLASSIFICATION: None. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USERS: In addition to those universal routine uses listed in the General Prefatory Statement, records and information may be disclosed to the Federal employing agency against whom a complaint has been made so that the complaint can proceed to a conclusion. Disclosure of information that is relevant and necessary may also be made to the Office of Personnel Management and to the Merit Systems Protection Board. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. asabaliauskas on DSK3SPTVN1PROD with NOTICES Records are retained until the litigation is completed. The files are then transferred to Federal Records Center two years after cutoff. Records are destroyed when they are ten years old. [N1–174–88–1]. Limited electronic information is retained indefinitely. The system of records contains materials related to civil investigations VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. SYSTEM MANAGER(S) AND ADDRESS: Chief of Investigations and Compliance, United States Department of Labor, Veterans’ Employment and Training Service, 200 Constitution Avenue NW., Washington, DC 20210. PO 00000 Frm 00113 Fmt 4701 Sfmt 4703 SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to January 1, 1975, under an implied promise that the identity of the source would be held in confidence. DOL/VETS–5 SYSTEM NAME: Veterans’ Data Exchange Initiative (VDEI) SYSTEM CLASSIFICATION: None. Veterans’ Employment and Training Service (VETS’) State Offices, Regional Offices, and National Office. CATEGORIES OF RECORDS IN THE SYSTEM: A request for access should be mailed to the Systems Manager. Veterans, Federal employment applicants or employing Federal agencies, former agency employees, Department of Defense, Department of Veterans Affairs, Office of Personnel Management, union officers and members of the public. RETENTION AND DISPOSAL: Veterans of the U.S. Armed Forces who believe that they have been denied veterans preference or other special considerations provided by law(s). RECORD ACCESS PROCEDURES: RECORD SOURCE CATEGORIES: SYSTEM LOCATION: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Inquiries should be mailed to the System Manager. Records are maintained for investigation of possible violations of federal laws pertaining to veterans’ preference and other special consideration related to employment with Federal agencies. Files are retrieved by name of complainant or name of Federal agency. SYSTEM NAME: NOTIFICATION PROCEDURES: PURPOSE: RETRIEVABILITY: DOL/VETS–2 25877 SYSTEM LOCATION: The VDEI servers are located at the ByteGrid Data Center 12401 Prosperity Drive, Silver Spring Maryland, 20904. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Exiting Service Members (ESMs) participating in the United States Department of Defense (DOD) Preseparation Counseling of the Transition Assistance Program (TAP) who complete documentation. E:\FR\FM\29APN2.SGM 29APN2 25878 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices CATEGORIES OF RECORDS IN THE SYSTEM: The records in the system are for ESMs who participated in this program. Records contain the following personally identifiable information (PII) data for ESMs: 1. Branch 2. Name 3. Rank 4. SSN 5. Gender 6. Race 7. Basic Active Service Date 8. Expiration Service Date 9. Level of Education 10. Guard/Reserve Status 11. Date of Birth 12. Military Occupational Specialty 13. Type of Discharge 14. EDIPI (DOD Electronic Data Interchange Person Identifier) 15. Marital Status 16. Home of Record State Code 17. Home of Record Country Code 18. Citizenship 19. Email Address 20. Mailing Address Street Address 21. Mailing Address City 22. Mailing Address State Code 23. Mailing Address Zip Code 24. Date Began the Department of Labor Employment Workshop (DOL EW) During TAP 25. Date End DOL EW During TAP 26. Location DOL EW During TAP 27. Number of Dependents Under Eighteen 28. Armed Services Vocational Aptitude Battery (ASVAB)/Armed Forces Qualification Test (AFQT) Score 29. Medical Discharge. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DMDC 01, Defense Manpower Data Center Data Base, November 23, 2011, 76 FR 72391; 38 U.S.C. 4102, Job Counseling, Training, and Placement Service for Veterans; and 10 U.S.C. 1142, Pre-separation Counselling; E.O. 9397. PURPOSE(S): To provide services to ESMs in areas of employment and training. asabaliauskas on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The record is utilized by Department of Labor (DOL). DOL Veterans’ Employment and Training Services (VETS) will be establishing an electronic connection to the TAP Data Retrieval Web Service (TDRWS) for the purposes of analyzing and evaluating veterans’ data for gaining greater insight to facilitate a more comprehensive understanding of the veteran population; analyze and evaluate veterans’ data (both aggregate and individual veterans’ data) to enhance decision making within DOL on veteran programs and initiatives while also VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 enhancing DOL’s recommendations on veteran related issues; and to provide information that can support future DOL initiatives related to veterans, including enhanced outreach. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically. RETRIEVABILITY: Files are retrieved by: a. Branch, Race, Level of Education, Length of Service, Military Occupational Specialty (MOS), Length of Service (Basic Active Service Date and Expiration Service Date), Marital Status, Gender, Medical Discharge, Number of Dependents Under 18 and Type of Discharge; or b. EDIPI, Rank, Mailing Address Street Address, Mailing Address City, Mailing Address State Code, Mailing Address Zip Code, Mailing Address, Home of Record State Code, Home of Record Country Code, Length of TAP (Date Begun DOL EW TAP and Date End DOL EW TAP), Location of the DOL EW during TAP, Citizenship, Guard/Reserve status, and ASVAB score/AFQT score. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. RETENTION AND DISPOSAL: Records are retained indefinitely. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Agency Management and Budget United States Department of Labor Veterans’ Employment and Training Service 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURE: A request for access should be mailed to the System Manager. A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Information contained within this system is obtained from the DOD/ DMDC. Frm 00114 Fmt 4701 Sfmt 4703 None. DOL/VETS–6 SYSTEM NAME: Veterans’ Case Management System (VCMS) SYSTEM CLASSIFICATION: None. SYSTEM LOCATION: The VCMS servers will be located at the ByteGrid Data Center 12401 Prosperity Drive, Silver Spring Maryland, 20904. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Public users initiating a USERRA or Veterans’ Preference claim, VETS grantees, Federal staff. CATEGORIES OF RECORDS IN THE SYSTEM: Will maintain USERRA and Veterans’ Preference investigations, Transition Assistant Program—Employment Workshop contract information and course participation and evaluation information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: PURPOSE: Records are maintained for investigation of possible violations of federal laws pertaining to veterans’ preference, USERRA, and other special consideration related to employment with Federal agencies. Records are also maintained for analysis and reporting of the TAP Employment Workshop. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USERS: In addition to those universal routine uses listed in the General Prefatory Statement, records and information may be disclosed to the Federal or private employing agency against whom a complaint has been made so that the complaint can proceed to a conclusion. Disclosure of information that is relevant and necessary may also be made to the Office of Personnel Management and to the Merit Systems Protection Board. The TAP Employment Workshop records will be used for analysis and reporting. DISCLOSURE TO CONSUMER REPORTING AGENCIES: CONTESTING RECORD PROCEDURES: PO 00000 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 25879 RETRIEVABILITY: SAFEGUARDS: Files are retrieved by name of complainant or name of private or Federal agency. For TAP Employment Workshop documents, the files will be retrieved via workshop site. Accessed by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. inspection reports, outcome of investigation, notification of determination to assess a CMP, hearing requests and/or subsequent legal documents. RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: 5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. WHD—DOL Wage and Hour Division Systems of Records Printed forms generated by the WHISARD system will be retained by Wage and Hour in accordance with records disposal schedule N1–155–11– 0003, Item 3. Database information will be deleted 12 years after final action. DOL/WHD–1 SYSTEM MANAGER(S) AND ADDRESS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data. ‘‘Time Report’’ Component of the Wage and Hour Investigative Support and Reporting Database (WHISARD). Administrator, Wage and Hour Division, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210; Regional Administrators Wage and Hour Division. SECURITY CLASSIFICATION: NOTIFICATION PROCEDURE: SYSTEM NAME: None. Inquiries should be mailed to the System Manager. SYSTEM LOCATION: Wage and Hour National Office (NO), Regional Offices (RO), and District Offices (DO). See the Appendix to this document for the addresses. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Wage and Hour Division Investigators, Assistants, and Supervisors. CATEGORIES OF RECORDS IN THE SYSTEM: Records include listing of hours worked distributed among the various programs Activities; leave records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. asabaliauskas on DSK3SPTVN1PROD with NOTICES POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: None. STORAGE: Files are stored electronically and/or on paper. RECORD SOURCE CATEGORIES: RETRIEVABILITY: Records contained in this system include investigators, assistants and supervisors working in District Offices. Records are retrieved by employer name, Employer Identification Number, case file number or Act violated. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: SAFEGUARDS: None. SYSTEM NAME: MSPA Civil Money Penalties in the Wage Hour Investigative Support and Reporting Database (WHISARD). SECURITY CLASSIFICATION: None. Accessed by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records in this system are retained for 12 years, and then disposed of in accordance with Records Schedule N1– 155–11–003, Item 3. SYSTEM MANAGER(S) AND ADDRESS: SYSTEM LOCATION: Wage and Hour National Office (NO), Regional Offices (RO) and District Offices (DO), see The Appendix of this document for addresses. Administrator, Wage and Hour Division, Room S–3502, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by name of the investigator, assistant, and supervisor. VerDate Sep<11>2014 DISCLOSURE OF CONSUMER REPORT AGENCIES: A petition for amendment should be addressed to the System Manager. All persons investigated and assessed civil money penalties (CMPs) under the Migrant and Seasonal Agricultural Worker Protection Act (MSPA). None. None, except for those routine uses listed in the General Prefatory Statement to this document. CONTESTING RECORD PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DISCLOSURE TO CONSUMER REPORTING AGENCIES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: DOL/WHD–2 To provide Wage and Hour District Directors a method of monitoring the activities of Investigators by providing a daily record of Investigator activities including expenditure of hours by case, Act, non-case activity, and a record of leave taken. To maintain records on persons assessed MSPA CMPs and all actions connected therewith. A request for access should be mailed to the System Manager. 5 U.S.C. 301. PURPOSE(S): PURPOSE(S): 19:00 Apr 28, 2016 Jkt 238001 CONTESTING RECORD PROCEDURES: Records contained in this system include names, addresses, Social Security numbers, complaint information, employer information, employer/employee interviews, payroll information, housing and/or vehicle A petition for amendment should be mailed to the System Manager. PO 00000 Frm 00115 Fmt 4701 Sfmt 4703 RECORD SOURCE CATEGORIES: Records in this system include information regarding the subject of the E:\FR\FM\29APN2.SGM 29APN2 25880 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices investigation, employer(s), employee(s) (present and/or former), insurance companies, other government agencies, court documents, and previous investigations (if applicable). SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence. DOL/WHD–3 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the routine uses listed in the General Prefatory Statement to this document, a public central registry of all persons issued certificates of registration is maintained by name and address which is available to anyone, upon request, as required by the Migrant and Seasonal Agricultural Worker Protection Act (MSPA), as amended (Section 402). This registry is also electronically available through the Wage and Hour public Web site. Alternatively, section 500.170 of 29 CFR part 500 provides that requests for registry information may be made by telephone by calling a toll-free number (listed). This registry is the source for providing that information. DISCLOSURE OF CONSUMER REPORT AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. SYSTEM NAME: MSPA Public Central Registry Records File. RETRIEVABILITY: Records are retrieved by name, Social Security Number (or Employer Identification Number), or Farm Labor Contractor Registration Number. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Wage and Hour National Office (NO), Regional Offices (RO) and District Offices (DO), see the Appendix for addresses. This system is also available online at http://www.dol.gov/whd/regs/ statutes/FLCList.htm. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Holders of Farm Labor Contractor and Farm Labor Contractor Employee Certificates of Registration. Records are retained for five years from the date of the last certificate action (approval, denial, or revocation) in accordance with Records Schedule N1–155–11–003, Item 2a. CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: Records which contain the name, address, certificate of registration number, authorization to transport, house, or drive (if any), and effective and expiration dates of holders of Farm Labor Contractor and Farm Labor Contractor Employee Certificates of Registration. Administrator, Wage and Hour Division, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. PURPOSE(S): To maintain a record of holders of Farm Labor Contractor and Farm Labor Contractor Employee Certificates of Registration. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. labor contractor employee applications and required documentation, certificates of registration, and determination letters. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/WHD–4 SYSTEM NAME: Wage and Hour Clearance List— MSPA Registration. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Wage and Hour National Office (NO), Regional Offices (RO) and District Offices (DO), see the Appendix for addresses. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Farm labor contractors and farm labor contractor employees who may not currently meet eligibility requirements, as stated in the Migrant and Seasonal Agricultural Worker Protection Act (MSPA) for issuance of a certificate of registration. CATEGORIES OF RECORDS IN THE SYSTEM: Records containing names, addresses, and social security numbers, outstanding unpaid CMPs under MSPA, injunctions, convictions, deportations, and previous actions to deny or revoke a certificate of registration. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. PURPOSE(S): To provide a list of persons who may not meet eligibility requirements for issuance of a farm labor contractor or farm labor contractor employee Certificate of Registration to be used as a reference document for screening incoming applications by Wage and Hour Regional Offices and to provide historical and current compliance information to Wage and Hour National, Regional, and District Offices. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None except for those universal routine uses listed in the General Prefatory Statement to this document. RECORD SOURCE CATEGORIES: Records contained in this system include farm labor contractor and farm PO 00000 Frm 00116 Fmt 4701 Sfmt 4703 DISCLOSURE OF CONSUMER REPORT AGENCIES: None. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. CATEGORIES OF RECORDS IN THE SYSTEM: Names, addresses, Social Security numbers, fingerprints, FBI records, insurance records, court and police records. RETRIEVABILITY: Records are retrieved by name or Social Security number (or Employer Identification Number). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for five years from the date of the last certificate action (approval, denial, or revocation) in accordance with Records Schedule N1–155–11–003, Item 2. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Wage and Hour Division, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. 5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. PURPOSE: To maintain a record of persons whose applications for or previously issued Farm Labor Contractor/Farm Labor Contractor Employee Certificates of Registration have been denied or revoked and all subsequent actions connected therewith. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None except for these routine uses listed in the General Prefatory Statement to this document. DISCLOSURE TO CONSUMER REPORTING AGENCIES: NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. None. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Records contained in this system include insurance companies, FBI, court and police records, previous actions to deny or revoke certificates of registration, and from investigations conducted by DOL and subsequent legal documents following such investigations. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. SYSTEM NAME: MSPA Certificate Action Record Files. STORAGE: Files are stored electronically and/or on paper. Records are retrieved by the name of the applicant/holder. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for five years from the date of the last certificate action (approval, denial, or revocation) in accordance with Records Schedule N1–155–11–003, Item 2. Administrator, Wage and Hour Division, 200 Constitution Avenue NW., Washington, DC 20210. Inquiries should be mailed to the System Manager. None. SYSTEM LOCATION: RECORD ACCESS PROCEDURES: Wage and Hour National Office and Regional Offices. A request for access should be mailed to the System Manager. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 PO 00000 Frm 00117 A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Records contained in this system include applicants, individuals, insurance companies, FBI, court and police records, and from investigations conducted by DOL. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence. Fmt 4701 SYSTEM NAME: Case Registration/Investigator Assignment Form in the Wage and Hour Investigative Support and Reporting Database (WHISARD). SECURITY CLASSIFICATION: RETRIEVABILITY: NOTIFICATION PROCEDURE: SECURITY CLASSIFICATION: CONTESTING RECORD PROCEDURES: DOL/WHD–6 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: DOL/WHD–5 asabaliauskas on DSK3SPTVN1PROD with NOTICES Applicants for and holders of Farm Labor Contractor/Farm Labor Contractor Employee Certificates of Registration. 25881 Sfmt 4703 None. SYSTEM LOCATION: Wage and Hour National Office (NO), Regional Offices (RO), and District Offices (DO); see the Appendix of this document for addresses. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Wage and Hour Investigators. CATEGORIES OF RECORDS IN THE SYSTEM: Records containing name and address, case investigation number, investigation program, investigating office, prior history of investigations, and investigating officer. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): To provide Wage and Hour DOs with a record of employers currently undergoing investigation by Wage and Hour within the jurisdiction of that particular DO. Used to record the initial E:\FR\FM\29APN2.SGM 29APN2 25882 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices scheduling of an investigation, assignment to an Investigator and subsequent actions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: None, except for those universal routine uses listed in the General Prefatory Statement to this document. DISCLOSURE OF CONSUMER REPORT AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: (H), and (I); and (f) of 5 U.S.C. 552a provided however, that if any individual is denied any right, privilege, or benefit that he or she would otherwise be entitled to by Federal law, or for which he or she would otherwise be eligible, as a result of the maintenance of these records, such material shall be provided to the individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence. DOL/WHD–7 STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by name of employer, by North American Industrial Code (NAIC) and/or Employer Identification Number (EIN). SYSTEM NAME: Migrant and Seasonal Agricultural Worker Protection Act (MSPA) Ineligible Farm Labor Contractors. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. This list is available online to the public at http://www.dol.gov/whd/regs/ statutes/mspa_debar.htm. It is also available at the Wage and Hour National Office. RETENTION AND DISPOSAL: Printed forms generated by the WHISARD system will be retained by Wage and Hour in accordance with records disposal schedule N1–155–11– 0003, Item 3. Database information will be deleted 12 years after final action. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Wage and Hour Division, Room S–3502, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. NOTIFICATION PROCEDURES: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons whose Farm Labor Contractor or Farm Labor Contractor Employee Certificate of Registration has been revoked or whose application for such certificate has been denied and such action has become a final and unappealable Order of the Secretary of Labor. CATEGORIES OF RECORDS IN THE SYSTEM: Records containing the names and addresses of persons whose certificates of registration have been revoked or application for a certificate of registration have been denied in which the complete administrative process has become final. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. asabaliauskas on DSK3SPTVN1PROD with NOTICES RECORD SOURCE CATEGORIES: PURPOSE: Records in this system are obtained from complainants, employers, and Wage and Hour personnel. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: In accordance with 5 U.S.C. 552a(k)(2), investigatory material in this system of records compiled for law enforcement purposes is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 To provide a written listing of individuals who may not legally engage in any activity as a farm labor contractor or farm labor contractor employee. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Information contained in this system is available to the public on the DOL. PO 00000 Frm 00118 Fmt 4701 Sfmt 4703 DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: Records are retrieved by name. SAFEGUARDS: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retained for five years from the date of the last certificate action (approval, denial, or revocation) in accordance with Records Schedule N1–155–11–003, Item 2a. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Wage and Hour Division, 200 Constitution Avenue NW., Washington, DC 20210, and Regional Administrator for Wage and Hour of relevant Regional Offices. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: Records in the system include information furnished by the applicant. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. DOL/WHD–8 SYSTEM NAME: Customer Service Component of the Wage Hour Investigative Support and Reporting Database (WHISARD). SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Wage and Hour National Office (NO), Regional Offices (RO) and District Offices (DO), see The Appendix of this document for addresses. E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices 25883 SYSTEM MANAGER(S) AND ADDRESS: PURPOSE: Individuals who contact the Wage and Hour Division for technical assistance or to file a complaint. Administrator, Wage and Hour Division, Room S–3502, Frances Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210. CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURES: ‘‘Browse Customer List’’ records containing last name, first name, phone number, address, city, complaint status, case identification number, WH employee name, and contact priority. ‘‘Employee Contact Information’’ records containing home address, phone numbers, fax number, email address and certain information about the individual’s complaint. ‘‘Employee Work Information’’ records containing certain employment and payroll information about the individual’s complaint. Individuals wishing to make inquiries regarding this system should contact the system manager, or the regional office servicing the state where they are employed (see list of the regional office addresses in the Appendix of this document). To maintain a record of applicants for and holders of Farm Labor Contractor Certificates of Registration. Records are used to determine eligibility for issuance of a certificate of registration and for determining compliance with MSPA. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 29 U.S.C. 201 et seq. PURPOSE(S): To provide Wage and Hour NO, ROS and DOs with an index of individuals who contact the Wage and Hour Division. This information may be used to provide assistance or facilitate the processing of a complaint. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the routine uses listed in the General Prefatory Statement to this document, relevant information may be provided to other government agencies for law enforcement purposes. DISCLOSURE OF CONSUMER REPORT AGENCIES: None. RECORD ACCESS PROCEDURES: Individuals wishing to request access to these records should contact the appropriate office listed in the Appendix. CONTESTING RECORD PROCEDURES: Individuals wishing to contest or amend any records should direct their request to the appropriate system manager. In addition, the request should state clearly and concisely what information is being contested, the reason for contesting it, and the proposed amendment sought for the information. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: RETRIEVABILITY: None. DOL/WHD–9 Farm Labor Contractor Registration File. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: asabaliauskas on DSK3SPTVN1PROD with NOTICES Printed forms generated by the WHISARD system will be retained by Wage and Hour in accordance with records disposal schedule N1–155–11– 0003, Item 3. Database information will be deleted 12 years after final action. VerDate Sep<11>2014 19:00 Apr 28, 2016 Jkt 238001 Applicants for and holders of Farm Labor Contractor Certificates of Registration. CATEGORIES OF RECORDS IN THE SYSTEM: Records, which contain personal identification, fingerprints, FBI records, insurance records, court and police records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. PO 00000 Frm 00119 Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. RETENTION AND DISPOSAL: Records are retrieved by the name of the individual. RETENTION AND DISPOSAL: Files are retrieved by the name of the applicant/holder. SAFEGUARDS: SYSTEM NAME: RETRIEVABILITY: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked locations for paper files. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Files are stored electronically and/or on paper. All Wage and Hour Regional Offices and the Florida Department of Labor andand Employment Security, Agricultural Programs Section located in Tallahassee, Florida. SAFEGUARDS: None. STORAGE: SYSTEM LOCATION: Files are stored electronically and/or on paper. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Complainants, employers, and Wage and Hour personnel. None. STORAGE: In addition to those universal routine uses listed in the General Prefatory Statement to this document, relevant and necessary information may be disclosed to the Wage and Hour National Office, Regional Offices, and District Offices for determining compliance with MSPA, and to the system manager of DOL/WHD–3, MSPA Public Central Register Records File, for the purpose of preparing its list. RECORD SOURCE CATEGORIES: SECURITY CLASSIFICATION: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Fmt 4701 Sfmt 4703 Records are retained for five years, and then disposed of in accordance with Records Schedule N1–155–11–003, Item 2a. SYSTEM MANAGER(S) AND ADDRESS: Administrator, Wage and Hour Division, 200 Constitution Avenue NW., Washington, DC 20210, and Regional Administrator for Wage and Hour of relevant Regional Offices. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. E:\FR\FM\29APN2.SGM 29APN2 25884 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices RECORD SOURCE CATEGORIES: PURPOSE: RETENTION AND DISPOSAL: Information contained in this system is obtained from the applicant, insurance companies, FBI, court and police records, and from investigations conducted by DOL. To maintain a record of applicants for and holders of Farm Labor Contractor Employee Certificates of Registration. Records are used to determine eligibility for issuance of a certificate of registration and for determining compliance with MSPA. Records are retained for five years, and then disposed of in accordance with Records Schedule N1–155–11–003, Item 2a. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: None. DOL/WHD–10 SYSTEM NAME: Farm Labor Contractor Employee Registration File. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: All Wage and Hour Regional Offices and the Florida Department of Labor and Employment Security, Agricultural Programs Section located in Tallahassee, Florida. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants for and holders of Farm Labor Contractor Employee Certificates of Registration. CATEGORIES OF RECORDS IN THE SYSTEM: In addition to those universal routine uses listed in the General Prefatory Statement to this document, relevant and necessary information may be disclosed to the Wage and Hour National Office, Regional Offices, and District Offices for determining compliance with MSPA, and to the system manager of DOL/WHD–3, MSPA Public Central Register Records File, for the purpose of preparing its list. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. STORAGE: Files are stored electronically and/or on paper. RETRIEVABILITY: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Access by authorized personnel only. Computer security safeguards are used for electronically stored data and locked location for paper files. asabaliauskas on DSK3SPTVN1PROD with NOTICES DOL/BLS–6 ..................................... DOL/BLS–7 ..................................... DOL/BLS–12 ................................... DOL/ESA–32 ................................... DOL/ESA–39 ................................... DOL/ESA–40 ................................... DOL/ESA–43 ................................... DOL/ESA–47 ................................... DOL/ESA–52 ................................... DOL/ETA–15 ................................... DOL/ETA–22 ................................... DOL/ETA–25 ................................... DOL/ETA–26 ................................... DOL/ETA–27 ................................... DOL/ETA–28 ................................... DOL/MSHA–3 ................................. DOL/MSHA–10 ............................... DOL/MSHA–13 ............................... DOL/MSHA–15 ............................... DOL/MSHA–18 ............................... DOL/MSHA–19 ............................... DOL/MSHA–20 ............................... DOL/MSHA–21 ............................... DOL/MSHA–24 ............................... DOL/OALJ–3 ................................... DOL/OALJ–4 ................................... DOL/OASAM–23 ............................. VerDate Sep<11>2014 19:00 Apr 28, 2016 Administrator, Wage and Hour Division, 200 Constitution Avenue NW., Washington, DC 20210, and Regional Administrator for Wage and Hour of relevant Regional Offices. NOTIFICATION PROCEDURE: Inquiries should be mailed to the System Manager. RECORD ACCESS PROCEDURES: A request for access should be mailed to the System Manager. CONTESTING RECORD PROCEDURES: A petition for amendment should be mailed to the System Manager. RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Records which contain personal identification, fingerprints, FBI records, insurance records, court and police records. 5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection Act, as amended (MSPA), 29 U.S.C. 1801 et seq. SYSTEM MANAGER(S) AND ADDRESS: Files are retrieved by the name of the applicant/holder. SAFEGUARDS: Information contained in this system is obtained from the applicant, insurance companies, FBI, court and police records, and from investigations conducted by DOL. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. E. The Department of Labor’s Decommissioned System of Records The systems of records listed in the chart below are obsolete and, thus are being decommissioned. Applicant Race and National Origin (ARNO) System, Form E 618. BLS Employee Conduct Investigation. Employee Acknowledgement Letter Control System. Employee Conduct Investigation. State Employment Service Clearance List—MSPA Registration. MSPA Tracer List. Office of Workers’ Compensation Programs, Federal Employees Compensation Act and Longshore and Harbor Workers’ Compensation Act Rehabilitation Files. Youth Peddler Bulletin Board. Wage-Hour Financial Accounting System (WFAS). DOL/ETA Evaluation, Research Pilot or Demonstration Contractors’ Project Files. ETA Employee Conduct Investigations. DOL/ETA Evaluation, Research Project of the Unemployment Compensation System. Standardized Program Information Report (SPIR). Youth Opportunity Grant Program Information Files. Senior Community Service Employment Program Information Files. Metal and Nonmetal Mine Safety and Health Management Information System. Discrimination Investigations. Coal Mine Respirable Dust Program. Health and Safety Training and Examination Records. Coal Mine Safety and Health Management Information System. Employee Conduct Investigations. Civil/Criminal Investigations. Assessment and Civil Penalty Debt Collection Activity and Reporting System. Radon Daughter Exposure. Contract List. Notification List. Travel Management Center. Jkt 238001 PO 00000 Frm 00120 Fmt 4701 Sfmt 4703 E:\FR\FM\29APN2.SGM 29APN2 Federal Register / Vol. 81, No. 83 / Friday, April 29, 2016 / Notices DOL/OASAM–24 ............................. DOL/OASAM–33 ............................. DOL/OASAM–36 ............................. DOL/OCFO–1 ................................. DOL/OIG–1 ..................................... DOL/OIG–2 ..................................... DOL/OIG–3 ..................................... DOL/OSBP–1 .................................. DOL/OSBP–2 .................................. DOL/OSHA–12 ................................ DOL/OSHA–13 ................................ DOL/PWBA–2 ................................. DOL/PWBA–7 ................................. DOL/PWBA–10 ............................... DOL/PWBA–11 ............................... DOL/PWBA–12 ............................... DOL/PWBA–14 ............................... DOL/PWBA–15 ............................... DOL/SOL–7 ..................................... DOL/SOL–13 ................................... DOL/SOL–17 ................................... DOL/VETS–4 .................................. DOL/VETS–3 .................................. Privacy Act/Freedom of Information Act Requests File System. Entity Database. People Power. Attendance, Leave, and Payroll File. Investigative Files, Case Tracking System, Analysis, Complaints and Evaluation Files, USDOL/OIG. Investigative Case Files, Case Development and Intelligence Records. Investigative Case Files, Case Development and Intelligence Records. Office of Small Business Programs, Small Entity Inquiry and Complaint Tracking System. Department of Labor Advisory Committee Members File. OSHA Employee Conduct Investigations. OSHA Office of Training and Education Automated Registration System. PWBA Investigation Management Files. Employee Conduct Investigations. PWBA Civil Litigation Case Information System. PWBA Criminal Case Information System. Publication Hotline Requests. Investment Advisor Registration Database. PWBA Inventory Management Database. Solicitor’s Legal Activity Recordkeeping System. Employee Conduct Investigations. Solicitor’s Office Equipment Files. VETS Employee Conduct Investigations. Transition Assistance Program. Editorial Note: The Federal Register received this notice on April 20, 2016. [FR Doc. 2016–09510 Filed 4–28–16; 8:45 am] asabaliauskas on DSK3SPTVN1PROD with NOTICES BILLING CODE 4510–HL–P VerDate Sep<11>2014 19:42 Apr 28, 2016 25885 Jkt 238001 PO 00000 Frm 00121 Fmt 4701 Sfmt 9990 E:\FR\FM\29APN2.SGM 29APN2

Agencies

[Federal Register Volume 81, Number 83 (Friday, April 29, 2016)]
[Notices]
[Pages 25765-25885]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-09510]



[[Page 25765]]

Vol. 81

Friday,

No. 83

April 29, 2016

Part II





Department of Labor





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Privacy Act of 1974; Publication in Full of All Notices of Systems of 
Records, Including Several New Systems, Substantive Amendments to 
Existing Systems, Decommissioning of Obsolete Legacy Systems, and 
Publication of Proposed Routines Uses; Notice

Federal Register / Vol. 81 , No. 83 / Friday, April 29, 2016 / 
Notices

[[Page 25766]]


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DEPARTMENT OF LABOR

Office of the Secretary


Privacy Act of 1974; Publication in Full of All Notices of 
Systems of Records, Including Several New Systems, Substantive 
Amendments to Existing Systems, Decommissioning of Obsolete Legacy 
Systems, and Publication of Proposed Routines Uses

AGENCY: Office of the Secretary, Labor.

ACTION: Notice: Publication In Full of All Notices of Systems of 
Records, including several new systems; substantive amendments to 
systems; decommissioning of obsolete legacy systems; and publication of 
new universal routine uses for all system of records.

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SUMMARY: This notice provides a complete publication of all Department 
of Labor Systems of Records. This notice proposes two new universal 
routine uses to the systems. This notice will update our last complete 
publication in full which appeared in the Federal Register on April 8, 
2002. In addition to the 21 new systems which are being published for 
the first time, the notice proposes substantive and nonsubstantive 
amendments to 108 other systems that have been previously published. 
The notice also deletes 43 systems. Changes to the systems are 
summarized in the introductory portion of the Supplementary Information 
section.

DATES: Persons wishing to comment on the changes set out in this notice 
may do so on or before June 8, 2016.
    Effective Date: Unless there is a further notice in the Federal 
Register, these proposed 21 new systems of records and 108 amended 
systems of records and decommissioned 43 existing systems of records, 
as well as the two new routine uses, will become effective on June 23, 
2016.

FOR FURTHER INFORMATION CONTACT: Written comments may be sent to Joseph 
J. Plick, Counsel for FOIA and Information Law, Office of the 
Solicitor, Department of Labor, 200 Constitution Avenue NW., Room N-
2420, Washington, DC 20210, telephone (202) 693-5527, or by email to 
plick.joseph@dol.gov.

SUPPLEMENTARY INFORMATION:

1. Background

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), 
hereinafter referred to as the Act, on April 8, 2002, in Volume 67 at 
Page 16816 of the Federal Register, the Department published a notice 
of 147 systems of records maintained under the Act. In February 2003, a 
new system of records was published on behalf of the Office of the 21st 
Century Workforce, entitled DOL/21st CENTURY-1, Correspondents with the 
Office of the 21st Century Workforce, which appeared at 68 FR 6185 
(February 6, 2003). Additionally, in September 2003, the Department 
amended two existing systems of records, which appear at 68 FR 54012 
(September 15, 2003).
    On January 11, 2012, the Department published five new and five 
amended systems of records, which appears at 77 FR 1728 (January 11, 
2012). In 2014 the Department published a notice of the addition of 
five new SORNs, amendment of nine existing SORNs and decommissioning of 
five SORNs, which appears at 79 FR 8489 (February 12, 2014). The Notice 
became effective on April 8, 2014. Finally on July 6, 2015 the 
Department published a SORN for DOL/VETS-5, Veterans' Data Exchange 
Initiative (VDEI). This system contains records related to Exiting 
Service Members (ESMs) participating in the United States Department of 
Defense (DOD) Pre-separation Counseling of the Transition Assistance 
Program. The Notice became effective on August 31, 2015.

2. The Current Action

    Pursuant to section three of the Privacy Act of 1974 (5 U.S.C. 
552a(e)(4), the Department hereby publishes an updated consolidated 
publication in full for all 129 systems of records, including 21 new 
systems; 108 amended systems; and 43 decommissioned systems. A chart 
listing all of the actions the Department has taken with regards to its 
systems of records is attached as Appendix A to this notice. This 
notice also proposes two new universal routine uses to be added to the 
Department's current list of 12 universal routine uses, making a total 
of 14 universal routine uses. These universal routine uses apply across 
the board to all of the Department's system of records.

A. New Universal Routine Uses

    1. The first proposed new Universal Routine Use to the General 
Prefatory Statement (new Universal Routine Use #13) permits the 
Department to disclose information to a State or local government that 
has legal authority to make decisions about the issuance, retention and 
revocation of licenses, certifications or registrations of law 
practitioners and health care professionals.
    2. The second proposed new Universal Routine Use to the General 
Prefatory Statement (new Universal Routine Use #14) permits the 
Department to disclose information to the United States Department of 
Justice (DOJ) and the Federal Bureau of Investigation (FBI) that will 
be included in the National Instant Criminal Background Check System 
(NICS).

B. Proposed Decommissioned Systems

    The Department proposes to decommission 43 legacy systems of 
records. The decommissioned systems are listed in the Notice of 
Decommissioned Systems of Records, Section E below. Notably, the 
Department proposes to decommission a group of legacy systems entitled 
Employment Standards Administration (ESA), because that agency no 
longer exists due to a Departmental reorganization. The ESA legacy 
systems will be renamed as a system that relates to each of the 
constituent parts of the former ESA agency namely, The Office of 
Workers' Compensation Programs (OWCP), The Wage and Hour Division 
(WHD), The Office of Federal Contract Compliance Programs (OFCCP), and 
The Office of Labor-Management Standards (OLMS). Additionally, the 
Department proses to decommission a second group of legacy systems 
entitled Pension and Welfare Benefits Administration (PWBA). Several of 
the former PWBA systems will be renamed as an Employee Benefits 
Security Administration (EBSA) system.

C. Proposed New Systems

    1. The first proposed new system is entitled DOL/CENTRAL-7, DOL 
Employee Conduct Investigation Files. This system contains information 
related to records of employee(s) misconduct or violations of law such 
as, investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave.
    2. The second proposed new system is entitled DOL/EBSA-1, The 
Employment Retirement Income Security Act of 1974 (ERISA), Filing and 
Acceptance System 2-One Participant Plans Filing a Form 5500SF. This 
system contains records related to information contained on all fields 
of the Form 5500SF form.
    3. The third proposed new system is entitled DOL/EBSA-11, ERISA 
Filing and Acceptance System Internet Registration Database (IREG). 
This system contains records of personally identifiable information of 
individual filers.
    4. The fourth proposed new system is entitled DOL/EBSA-12, 
Delinquent Filer Voluntary Compliance Program

[[Page 25767]]

(DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 
99. This system contains records of the plan name, plan administrator's 
name, service provider's name, and trustee's name involved in the DFVC 
programs, among other things.
    5. The fifth proposed new system is entitled DOL/EBSA-13, OCA Case 
Tracking System. This system contains paper and electronic records of 
individuals involved in investigations and enforcement actions.
    6. The sixth proposed new system is entitled DOL/EBSA-14, Office of 
Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking 
System. This system contains records of personally identifiable 
information of requestors.
    7. The seventh proposed new system is entitled DOL/EBSA-15, Fee 
Disclosure Failure Notice Database. This system contains records of 
plan name, fiduciary's name, and service provider's name relating to 
contracts and arrangements between plans and service providers.
    8. The eighth proposed new system is entitled DOL/ETA-30, DOL 
Employment and Training Administration (ETA) Evaluation, Research, 
Pilot or Demonstration Contractors' Project Files. This system contains 
records related to Workforce Investment Act and Workforce Innovation 
and Opportunities Act participants' personally identifiable 
information, characteristics of program participants, description of 
program activities, and services received by participants, among other 
things, obtained after the completion of the program.
    9. The ninth proposed new system is entitled DOL/ETA-31, The 
Enterprise Business Support System (EBSS). This system contains records 
related to initial requests under the Workforce Investment Act and its 
successor statutes, responses, and related documents.
    10. The tenth proposed new system is entitled DOL/ETA-32, Contract 
Officer Files. This system contains records of the names, job title, 
qualifications and other human resource information relating to 
contracting officers or other contracting personnel.
    11. The eleventh proposed new system is entitled DOL/OASAM-37, 
Personal Identity Verification Credential. This system contains records 
related to personally identifiable information such as names, birth 
date, and social security numbers of federal employees, contractors, 
students and other individuals who require ongoing access to Federal 
facilities, information technology systems of information classified in 
the interest of national security.
    12. The twelfth proposed new system is entitled DOL/OIG-6, Hotline 
and Complaints Analysis Files. This system contains records of 
complaints and allegations of waste, fraud, abuse and violations of the 
law or other authorities.
    13. The thirteenth proposed new system is entitled OIG-7, 
Correspondence Tracking System. This system contains records of 
correspondence to and from the OIG.
    14. The fourteenth proposed new system is entitled DOL/OIG-8, 
Office of Inspector General (OIG) Employee Credential System. This 
system contains personally identifiable information related to the 
credentials of all DOL personnel.
    15. The fifteenth proposed new system is entitled DOL/OIG-9, OIG 
Property Tracking Systems. This system contains records related to OIG 
owned and leased property, and the employees that are assigned such 
property.
    16. The sixteenth proposed new system is entitled DOL/OIG-10, 
Office of Inspector General (OIG) Pre-employment Checks and Inquiries 
(PECI) System. This system contains records related to pre-employment 
clearance forms and reports filed individuals, and federal and other 
law enforcement records related to background checks.
    17. The seventeenth proposed new system is entitled DOL/OIG-11, 
Investigative Files Case Tracking System, Case Development and 
Intelligence Records, USDOL/OIG. This system contains records related 
to individuals associated with OIG investigative operations and 
activities.
    18. The eighteenth proposed new system is entitled DOL/SOL-18, 
Matter Management System. This system contains records related to 
pending and active litigation, opinion and advice, and regulation 
review legal services provided to support DOL and its component 
agencies.
    19. The nineteenth proposed new system is entitled DOL/SOL-19, 
Evidence Management System. This system contains individuals, 
government or organizations records related to pleadings, court 
records, witness statements or other documents that may be filed with 
or obtained by DOL.
    20. The twentieth proposed new system is entitled DOL/VETS-5, 
Veterans' Data Exchange Initiative (VDEI). This system contains records 
related to Exiting Service Members (ESMs) participating in the United 
States Department of Defense (DOD) Pre-separation Counseling of the 
Transition Assistance Program.
    21. The twenty-first proposed new system is entitled DOL/VETS-6, 
Veterans' Case Management System (VCMS). This system contains records 
related to USERRA, VP, and the TAP Employment Workshop.

D. Proposed Amended Systems

    22. The first proposed amended system of records is entitled DOL/
GOVT-1, Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act File. The Department proposes to amend this system to 
update the System Location, Categories of Records in the System, and 
the Routine Uses of Records Maintained in the System.
    23. The second proposed amended system of records is entitled DOL/
GOVT-2, Job Corps Students Records. The Department proposes to amend 
this system to amend one routine use and to update the Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records, Notification Procedures, and Records Access, and several 
other categories.
    24. The third proposed amended system of records is entitled DOL/
CENTRAL-1, Correspondents with the Department of Labor. The Department 
proposes to amend this system to refine several of the categories.
    25. The fourth proposed amended system of records is entitled DOL/
CENTRAL-2, Registrants for Department of Labor Events and Activities. 
The Department proposes to amend this system to update the Retention 
and Disposal section, and several other categories.
    26. The fifth proposed amended system of records is entitled DOL/
CENTRAL-3, Internal Investigations of Harassing Conduct. The Department 
proposes to amend this system to update the System Name, Security 
Classification, Categories of Individuals Covered by the System, and 
several other categories.
    27. The sixth proposed amended system of records is entitled DOL/
CENTRAL-4, Department of Labor Advisory Committee Members Files. The 
Department proposes to amend this system to update the Notification 
Procedure, Record Access Procedure, Contesting Record Procedure, and 
several other categories.
    28. The seventh proposed amended system of records is DOL/CENTRAL-
5, Privacy Act/Freedom of Information Act Request Files. The Department 
proposes to amend this system to update the System Number, Routine Uses 
of

[[Page 25768]]

Records Maintained in the System, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, Notification 
Procedures, and several other categories.
    29. The eighth proposed amended system of records is DOL/CENTRAL-6, 
Supervisor's/Team Leader's Records of Employees. The Department 
proposes to amend this system to update the System Number, Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records, Notification Procedures, and several other categories.
    30. The ninth proposed amended system of records is entitled DOL/
ADJBDS-1, DOL Appeals Management System (AMS). The Department proposes 
to amend this system to update the Authority for Maintenance of the 
System section.
    31. The tenth proposed amended system of records is entitled DOL/
BLS-3, Staff Time Utilization System. The Department proposes to amend 
this system to update the System Name, System Location, Categories of 
Individuals Covered by the System, Purposes, and several other 
categories.
    32. The eleventh proposed amended system of records is entitled 
DOL/BLS-8, Automated Training Request Application (ATRA). The 
Department proposes to amend this system to update the Categories of 
Records in the System, Purposes, System Manager(s) and Address, and 
several other categories.
    33. The twelfth proposed amended system of records is entitled DOL/
BLS-9, Routine Administrative Files. The Department proposes to amend 
this system to update the Categories of Records in the System, 
Purposes, Policies and Practices for Storing, Retrieving, Accessing, 
Retaining, and Disposing, and several other categories.
    34. The thirteenth proposed amended system of records is entitled 
DOL/BLS-10, Commissioner's Correspondence Control System. The 
Department proposes to amend this system to update the System Location, 
Categories of Individuals Covered by the System, Authority for 
Maintenance of the System, and several other categories.
    35. The fourteenth proposed amended system of records is entitled 
DOL/BLS-11, Mainframe User ID Database. The Department proposes to 
amend this system to update the System Location, Purpose, and Policies 
and Practices for Storing, Retrieving, Accessing, Retaining, and 
Disposing of Records in the System, and several other categories.
    36. The fifteenth proposed amended system of records is entitled 
DOL/BLS-13, National Longitudinal Survey of Youth 1979 (NLSY79) 
Database. The Department proposes to amend this system to update the 
System Location, Categories of Individuals Covered by the System, 
Categories of Records in the System, and several other categories.
    37. The sixteenth proposed amended system of records is entitled 
DOL/BLS-14, BLS Behavioral Science Research Laboratory Project Files. 
The Department proposes to amend this system to update the System 
Location, Policies and Practices for Storing, Retrieving Accessing, 
Retaining, and Disposing of the Records in the System, and several 
other categories.
    38. The seventeenth proposed amended system of records is entitled 
DOL/BLS-17, National Longitudinal Survey of Youth 1997 (NLSY97) 
Database. The Department proposes to amend this system to update the 
System Location, Categories of Records in the System, Retention and 
Disposal and several other categories.
    39. The eighteenth proposed amended system of records is entitled 
DOL/BLS-18, Postal Square Building Parking Management Records. The 
Department proposes to amend this system to update the System Location, 
Purposes, Routine Uses of records in the System, and several other 
categories.
    40. The nineteenth proposed amended system of records is entitled 
DOL/BLS-19, Customer Information Files. The Department proposes to 
amend this system to update the Categories of Individuals Covered by 
the System, Purposes, and Policies and Practices for storing, 
Retrieving, Accessing, Retaining, and Disposing of Records in the 
System, along with several other categories.
    41. The twentieth proposed amended system of records is entitled 
DOL/BLS-20, Fellowship Applicants and Recipients Files. The Department 
proposes to amend this to update the Retrievability, Safeguards, 
Retention and Disposal, and several other categories.
    42. The twenty-first proposed amended system of records is entitled 
DOL/EBSA-2, EBSA Correspondence. The Department proposes to amend this 
to update the Authority for Maintenance of the System, Retention and 
Disposal, Notification Procedure, and several other categories.
    43. The twenty-second proposed amended system is entitled DOL/EBSA-
3, Technical Assistance and Inquiries System. The Department proposes 
to amend this to update the System Number, Authority for Maintenance of 
the System, Retention and Disposal, Notification Procedure, and several 
other categories.
    44. The twenty-third proposed amended system is entitled DOL/EBSA-
4, Public Disclosure Request Tracking System. The Department proposes 
to amend this to update the System Number, System Location, Authority 
for the Maintenance of the System, Purposes, and several other 
categories.
    45. The twenty-fourth proposed amended system is entitled DOL/EBSA-
5, EBSA Debt Management System. The Department proposes to amend this 
to update the System Number, Security Classification, System Location, 
and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records categories.
    46. The twenty-fifth proposed amended system is entitled DOL/EBSA-
6, EBSA Consolidated Training Record. The Department proposes to amend 
this to update the System Number, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, Notification 
Procedures category.
    47. The twenty-sixth proposed amended system is entitled DOL/EBSA-
7, Office of Enforcement Correspondence Tracking System DFO CTS. The 
Department proposes to amend this to update the System Number, 
Authority for the Maintenance of the System, Policies and Practices for 
Storing, Retrieving, Accessing, Retaining and Disposing of Records, 
Notification Procedures, and several other categories.
    48. The twenty-seventh proposed amended system is entitled DOL/
EBSA-8, EBSA Enforcement Management System (electronic); EBSA Civil 
Litigation Case Tracking System (paper); EBSA Criminal Case Information 
System (paper). The Department proposes to amend this to update the 
System Number, Security Classification, Authority for the Maintenance 
of the System, Policies and Practices for Storing, Retrieving, 
Accessing, Retaining and Disposing of Records, Routine Uses, 
Notification Procedures, and several other categories.
    49. The twenty-eighth proposed amended system is entitled DOL/EBSA-
9, Office of Exemption Determinations (OED) ERISA Section 502(1) Files; 
OED Case Tracking System. The Department proposes to amend this to 
update the System Number, Security Classification, Authority for the 
Maintenance of the System, and Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, and 
Notification Procedures categories.
    50. The twenty-ninth proposed amended system is entitled DOL/EBSA-
10, Form 5500EZ Filings. The Department proposes to amend this to

[[Page 25769]]

update the System Number, Authority for the Maintenance of the System, 
Purposes, and Policies and Practices for Storing, Retrieving, 
Accessing, Retaining and Disposing of Records, and Notification 
Procedures categories.
    51. The thirtieth proposed amended system of records is entitled 
DOL/EBSA-11, ERISA Filing and Acceptance System 2 Internet Registration 
Database (IREG). The Department proposes to amend this to update the 
System Number, Authority for the Maintenance of the System, Purposes, 
and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records, Routine Uses, Notification 
Procedures, and several other categories.
    52. The thirty-first proposed amended system of records is entitled 
DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program (DFVC) 
Tracking System; Delinquent Filer Voluntary Compliance Program 99. The 
Department proposes to amend this to update the Authority for 
Maintenance of the System, Retention and Disposal, Notification 
Procedure, and several other categories.
    53. The thirty-second proposed amended system of records is 
entitled DOL/EBSA-13, OCA Case Tracking System. The Department proposes 
to amend this to update the Authority for Maintenance of the System, 
Retention and Disposal, Notification Procedure, and several other 
categories.
    54. The thirty-third proposed amended system of records is entitled 
DOL/EBSA-14, Office of Health Plans Standards and Compliance Assistance 
(OHPSCA) Case Tracking System. The Department proposes to amend this to 
update the Authority for Maintenance of the System, Retention and 
Disposal, Notification Procedure, and several other categories.
    55. The thirty-fourth proposed amended system of records is 
entitled DOL/EBSA-15, Fee Disclosure Failure Notice Database. The 
Department proposes to amend this to update the Authority for 
Maintenance of the System, Retention and Disposal, Notification 
Procedure, and several other categories.
    56. The thirty-fifth proposed amended system of records is entitled 
DOL/OMBUDSMAN-1, Office of the Ombudsman for the Energy Employees 
Occupational Illness Compensation Program Act (EEOICPA) File. The 
Department proposes to amend this system to update the Routine Uses of 
Records Maintained in the System category.
    57. The thirty-sixth proposed amended system of records is entitled 
DOL/ETA-1, Office of Apprenticeship, Budget and Position Control Files. 
The Department proposes to amend this system to update the System Name, 
System Location, and several other categories.
    58. The thirty-seventh proposed amended system of records is 
entitled DOL/ETA-4, Registered Apprenticeship Partners Information Data 
System (RAPIDS). The Department proposes to amend this system to update 
the System Name, System Location, Routine Uses, and several other 
categories.
    59. The thirty-eighth proposed amended system of records is 
entitled DOL/ETA-7, Employer Labor Certification System and Employer 
Application Case Files. The Department proposes to amend this system to 
update the System Name, System Location, Categories of Individuals 
Covered by the System, Categories of Records in the System, Routine 
Uses, and several other categories.
    60. The thirty-ninth proposed amended system of records is entitled 
DOL/ETA-8, Job Corps Student Pay, Allotment and Management Information 
System (SPAMIS). The Department proposes to amend this system to update 
the System Location, Routine Uses, and several other categories.
    61. The fortieth proposed amended system of records is entitled 
DOL/ETA-16, Employment and Training Administration Investigation File. 
The Department proposes to amend this system to update the System 
Location, Categories of Individuals covered by the System, and several 
other categories.
    62. The forty-first proposed amended system of records is entitled 
DOL/ETA-20, Federal Bonding Program, Bondees Certification Files. The 
Department proposes to amend this system to update the System Location, 
Categories of Individuals Covered by the System, Authority for 
Maintenance of the System, and several other categories.
    63. The forty-second proposed amended system of records is entitled 
DOL/ETA-24, Grant Officer Files. The Department proposes to amend this 
system to update the System Name, System Location, Categories of 
Individuals Covered by the System, and several other categories.
    64. The forty-third proposed amended system of records is entitled 
DOL/ETA-29, National Agricultural Workers Survey (NAWS) Research Files. 
The Department proposes to amend this system to update the Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records, Notification Procedures, and several other categories.
    65. The forty-fourth proposed amended system of records is entitled 
DOL/MSHA-1, Mine Safety and Health Administration Standard Information 
System (MSIS). The Department proposes to amend this system by renaming 
the system and migrating eight other systems of records to this system. 
MSIS is an umbrella information system in which some but not all 
records are covered under the Privacy Act. MSIS provides centralized 
access to records already covered by nine current systems of records: 
DOL/MSHA-1, MSHA-3, MSHA-10, MSHA-13, MSHA-15, MSHA-18, MSHA-20, MSHA-
21, and MSHA-24. This notice consolidates these nine systems under a 
single SORN. This SORN describes the records within MSIS that are 
covered under the Privacy Act. The Department also proposes to amend 
this system notice to update the System Location and Categories of 
Records in the System, among other amendments specific to particular 
categories of MSIS records.
    66. The forty-fifth proposed amended system of records is entitled 
DOL/MSHA-22, Educational Policy and Development; National Mine Health 
and Safety Academy Permanent Record Card or Student Information System. 
The Department proposes to amend this system to update the System Name, 
Security Classification, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing Section, Notification 
Procedure, and several other categories.
    67. The forty-sixth proposed amended system of records is entitled 
DOL/MSHA-23, Educational Policy and Development Activity Reporting 
System. The Department proposes to amend this system to update the 
System Name, System Location, Categories of Records in the System, and 
several other categories.
    68. The forty-seventh proposed amended system of records is 
entitled DOL/OALJ-1, Office of Administrative Law Judges Case Tracking 
System. The Department proposes to amend this system to update the 
System Name, Authority for Maintenance of the System, and several other 
categories.
    69. The forty-eighth proposed amended system of records is entitled 
DOL/OALJ-2, Office of the Administrative Law Judges Case Files. The 
Department proposes to amend this system to update the Authority for 
Maintenance of the System, Retention and Disposal, and several other 
categories.
    70. The forty-ninth proposed amended system of records is entitled 
DOL/OASAM-4, Safety and Health Information Management System

[[Page 25770]]

(SHIMS). The Department proposes to amend this system to update the 
System Name, System Location, Categories of Individuals Covered by the 
System, Authority for Maintenance of the System, and several other 
categories.
    71. The fiftieth proposed amended system of records is entitled 
DOL/OASAM-5, Employee Assistance Program (EAP) Records. The Department 
proposes to amend this system to update the System Name, System 
Location, Categories of Records in the System, Authority for 
Maintenance of the System, and several other categories.
    72. The fifty-first proposed amended system of records is entitled 
DOL/OASAM-7, Employee Medical File System Records (Not Job Related). 
The Department proposes to amend this system to update the System Name 
and Routine Uses sections.
    73. The fifty-second proposed amended system of records entitled 
DOL/OASAM-12, Administrative Grievance Records. The Department proposes 
to amend this system to update the System Location and Categories of 
Individuals Covered by the System sections.
    74. The fifty-third proposed amended system of records entitled 
DOL/OASAM-19, Negotiated Grievance Procedure and Unfair Labor Practice 
Files. The Department proposes to amend this system to update the 
Categories of Individuals Covered by the System and Categories of 
Records in the System sections.
    75. The fifty-fourth proposed amended system of records is entitled 
DOL/OASAM-20, Personnel Investigation Records. The Department proposes 
to amend this system to update the System Location, Retrievability and 
Safeguards Sections, Disclosure to Consumer Reporting Agencies, and 
several other categories.
    76. The fifty-fifth proposed amended system of records is entitled 
DOL/OASAM-22, Civil Rights Center Discrimination Complaint Case Files. 
The Department proposes to amend this system to update the System Name, 
Categories of Individuals Covered by the System, Purpose(s), Routine 
Uses of Records Maintained in the System sections, Authority for 
Maintenance of the System, and several other categories.
    77. The fifty-sixth proposed amended system of records is entitled 
DOL/OASAM-25, Intergovernmental Personnel Act Assignment Records. The 
Department proposes to amend this system to update the Categories of 
Individuals Covered by the System, Disclosure to Consumer Reporting 
Agencies, Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, and several other 
categories.
    78. The fifty-seventh proposed amended system of records is 
entitled DOL/OASAM-26, Frances Perkins Building Parking Management 
System. The Department proposes to amend this system to update the 
Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System Section.
    79. The fifty-eighth proposed amended system of records is entitled 
DOL/OASAM-27, Employee/Contractor/Visitor Identification System. The 
Department proposes to amend this system to update the System Name, 
System Location, Categories of Individuals, Categories of Records in 
the System, the System Manager, and several other categories.
    80. The fifty-ninth proposed amended system of records is entitled 
DOL/OASAM-28, Incident Report/Restriction Notice. The Department 
proposes to amend this system to update the System Location, Categories 
of Individuals and Policies and Practices for Storing, Retrieving, 
Accessing, Retaining and Disposing of Records. In addition, the System 
Manager, and several other categories are proposed to be refined.
    81. The sixtieth proposed amended system of records is entitled 
DOL/OASAM-29, OASAM Employee Administrative Investigation File. The 
Department proposes to amend this system to update the System Location, 
Categories of Individuals, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, the System 
Manager, and several other categories.
    82. The sixty-first proposed amended system of records is entitled 
DOL/OASAM-30, Injury Compensation System (ICS). The Department proposes 
to amend this system to update the System Location, Authority for 
Maintenance of the System, and several other categories.
    83. The sixty-second proposed amended system of records is entitled 
DOL/OASAM-31, DOL Flexible Workplace Programs Evaluation and Files. The 
Department proposes to amend this system to update the System Name, 
Categories of Individuals Covered by the System.
    84. The sixty-third proposed amended system of records is entitled 
DOL/OASAM-32, Transit Subsidy Management System. The Department 
proposes to amend this system to update the Policies and Practices for 
Storing, Retrieving, Accessing, Retaining and Disposing of Records 
section.
    85. The sixty-fourth proposed amended system of records is entitled 
DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership Files. The 
Department proposes to amend this system to update the Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, Notification Procedures, Record Access 
Procedure, and other categories.
    86. The sixty-fifth proposed amended system of records is entitled 
DOL/OASAM-35, DOL Childcare Subsidy Programs Records. The Department 
proposes to amend this system to update the System Manager's Name and 
Address, and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records sections.
    87. The sixty-sixth proposed amended system of records is entitled 
DOL/OCFO-2, New Core Financial Management System (NCFMS). The 
Department proposes to amend this system to update the Categories of 
Individuals Covered by the System, Categories of Records in the System, 
Authority for Maintenance of the System, and several other categories.
    88. The sixty-seventh proposed amended system of records is 
entitled DOL/OCFO-3, Travel and Transportation System. The Department 
proposes to amend this system to update Policies and Practices for 
Storing, Retrieving, Accessing, Retaining, and Disposing of Records in 
the System, Notification Procedure, Records Access Procedure, 
Contesting Record Procedure, and several other categories.
    89. The sixty-eighth proposed amended system of records is entitled 
DOL/ODEP-1, Job Accommodation Network (JAN) Files. The Department 
proposes to amend this system to update the Policies and Practices for 
Storing, Retrieving, Accessing, Retaining, and Disposing of Records in 
the System category.
    90. The sixty-ninth proposed amended system is entitled DOL/OFCCP-
1, Office of Federal Contract Compliance Programs, Executive Management 
Information System (OFCCP/EIS) which includes the Case Management 
System (CMS), and the Time Reporting Information System (TRIS). The 
Department proposes to amend this system to update the System Number, 
Security Classification, Categories of Individuals Covered by the 
System, and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining, and Disposing of Records categories.

[[Page 25771]]

    91. The seventieth proposed amended system is entitled DOL/OFCCP-2, 
Office of Federal Contract Compliance Programs Complaint Case Files. 
The Department proposes to amend this system to update the System 
Number, Security Classification, Routine Uses of records Maintained in 
the System, and Policies and Practices for Storing, Retrieving, 
Accessing, Retaining, and Disposing of Records, and several other 
categories.
    92. The seventy-first proposed amended system of records is 
entitled DOL/OIG-2, Freedom of Information/Privacy Acts Records. The 
Department proposes to amend this system to update the System Number 
and refine several categories.
    93. The seventy-second proposed amended system of records is 
entitled DOL/OIG-5, Audit Information Reporting Team Tech Tracking 
Systems. The Department proposes to amend this system to update the 
System Number, Security Classification, and Policies and Practices for 
Storing, Retrieving, Accessing, Retaining, and Disposing of Records 
categories.
    94. The seventy-third proposed amended system is entitled DOL/OLMS-
1, Investigative Files of the Office of Labor-Management Standards. The 
Department proposes to amend this system to update the System Number, 
Routine Uses of Records Maintained in the System, Policies and 
Practices for Storing, Retrieving, Accessing, Retaining, and Disposing 
of Records, and several other categories.
    95. The seventy-fourth proposed amended system is entitled DOL/
OLMS-2, OLMS Public Disclosure Request Tracking System. The Department 
proposes to amend this system to update the System Number, System 
Location, Policies and Practices for Storing, Retrieving, Accessing, 
Retaining, and Disposing of Records, and several other categories.
    96. The seventy-fifth proposed amended system of records is 
entitled DOL/OSHA-1, Retaliation Complaint Files. The Department 
proposes to amend this system to update the System Name, Categories of 
Individuals Covered by the System, Authority for Maintenance of the 
System, System Location, and several other categories.
    97. The seventy-sixth proposed amended system of records is 
entitled DOL/OSHA-9, OSHA Compliance Safety and Health Officer Training 
Records. The Department proposes to amend this system to update the 
Policies and Practices for Storage, Retrieving, Accessing, Retaining 
and Disposing of Records in the System, System Manager, Notification 
Procedure, and several other categories.
    98. The seventy-seventh proposed amended system of records is 
entitled DOL/OSHA-10, OSHA Outreach Training Program. The Department 
proposes to amend this system to update the System Name, Categories of 
Records in the System, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, and 
several other categories.
    99. The seventy-eighth proposed amended system of records is 
entitled DOL/OSHA-14, Directorate of Training and Education Computer-
based Acquisition/Financial Records System. The Department proposes to 
amend this system to update the Retention and Disposal section.
    100. The seventy-ninth proposed amended system of records is 
entitled DOL/OSHA-15, Directorate of Training and Education Resource 
Center Loan Program. The Department proposes to amend this system to 
update the System Name, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System category.
    101. The eightieth proposed amended system is entitled DOL/OWCP-1, 
Office of Workers' Compensation Programs, Black Lung Antidiscrimination 
Files. The Department proposes to amend this system to update the 
System Number, Categories of Individuals in the System, Authority for 
Maintenance of the System, Routine Uses of Records Maintained in the 
System, and several other categories.
    102. The eighty-first proposed amended system is entitled DOL/OWCP-
2, Office of Workers' Compensation, Black Lung Benefits Claim Files. 
The Department proposes to amend this system to update the System 
Number, Security Classification, Authority for Maintenance of the 
System, Routine Uses of Records Maintained in the System, and several 
other categories.
    103. The eighty-second proposed amended system is entitled DOL/
OWCP-3, Office of Workers' Compensation, Longshore and Harbor Workers' 
Compensation Act Case File. The Department proposes to amend this 
system to update the System Number, Categories of Individuals Covered 
by the System, Categories of Records in the System, Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.
    104. The eighty-third proposed amended system is entitled DOL/OWCP-
4, Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Special Fund System. The Department proposes 
to amend this system to update the System Number, Categories of 
Individuals Covered by the System, Routine Uses of Records Maintained 
in the System, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, and 
several other categories.
    105. The eighty-fourth proposed amended system is entitled DOL/
OWCP-5, Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Investigation Files. The Department proposes 
to amend this system to update the System Number, Categories of 
Individuals Covered by the System, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    106. The eighty-fifth proposed amended system is entitled DOL/OWCP-
6, Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Claimant Representatives. The Department 
proposes to amend this system to update the System Number, Categories 
of Individuals Covered by the System, Policies and Practices for 
Storage, Retrieving, Accessing, Retaining and Disposing of Records in 
the System, and several other categories.
    107. The eighty-sixth proposed amended system is entitled DOL/OWCP-
7, Office of Workers' Compensation Programs, Physicians and Health Care 
Providers Excluded under the Longshore Act. The Department proposes to 
amend this system to update the System Number, Categories of 
Individuals Covered by the System, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    108. The eighty-seventh proposed amended system is entitled DOL/
OWCP-8, Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Federal Employees' Compensation Act. 
The Department proposes to amend this system to update the System 
Number and Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System.
    109. The eighty-eighth proposed new system is entitled DOL/OWCP-9, 
Office of Workers' Compensation Programs, Black Lung Automated Support

[[Page 25772]]

Package. The Department proposes to amend this system to update the 
System Number, Security Classification, Authority for Maintenance of 
the System, and several other categories.
    110. The eighty-ninth proposed amended system is entitled DOL/OWCP-
10, Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act (FEC) and Longshore and Harbor Workers' Compensation 
Act Rehabilitation Counselor Case Assignment, Contract Management and 
Performance Files and FEC Field Nurse. The Department proposes to amend 
this system to update the System Number, Categories of Individuals 
Covered By the System, Categories of records in the System, Authority 
for Maintenance of the System, and several other categories.
    111. The ninetieth proposed amended system is entitled DOL/OWCP-11, 
Office of Workers' Compensation Programs, Energy Employees Occupational 
Illness Compensation Program Act File. The Department proposes to amend 
this system to update the System Number, Categories of Individuals 
Covered by the System, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, and 
several other categories.
    112. The ninety-first proposed amended system is entitled DOL/OWCP-
12, Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Energy Employees Occupational Illness 
Compensation Program Act. The Department proposes to amend this system 
to update the System Number, System Location, Categories of Individuals 
Covered by the System, Routine Uses of Records Maintained in the 
System, and several other categories.
    113. The ninety-second proposed amended system of records is 
entitled DOL/SOL-3, Tort Claim Files. The Department proposes to amend 
this system to update the Security Classification, System Location, 
Authority for Maintenance of the System, and several other categories.
    114. The ninety-third proposed amended system of records is 
entitled DOL/SOL-5, Workforce Investment Act Tort Claim Files. The 
Department proposes to amend this system to update the Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.
    115. The ninety-fourth proposed amended system of records is 
entitled DOL/SOL-6, Military Personnel and Civilian Employees' Claims. 
The Department proposes to amend this system to update the Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.
    116. The ninety-fifth proposed amended system of records is 
entitled DOL/SOL-9, Freedom of Information Act Privacy Act Appeals 
Files. The Department proposes to amend this system to update the 
Policies and Practices for Storage, Retrieving, Accessing, Retaining 
and Disposing of Records in the System, Notification Procedure, 
Contesting Record Procedures, and several other categories.
    117. The ninety-sixth proposed amended system of records is 
entitled DOL/SOL-15, Solicitor's Office Litigation Files. The 
Department proposes to amend this system to update the Retention and 
Disposal section.
    118. The ninety-seventh proposed amended system of records is 
entitled DOL/VETS-1, Uniformed Services Employment and Re-employment 
Rights Act (USERRA) Complaint File. The Department proposes to amend 
this system to update the Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, Notification Procedure, and Contesting Record Procedures.
    119. The ninety-eighth proposed amended system of records is 
entitled DOL/VETS-2, Veterans' Preference Complaint File under the 
Veterans Equal Opportunities Act of 1998 (VEOA). The Department 
proposes to amend this system to update the Policies and Practices for 
Storage, Retrieving, Accessing, Retaining and Disposing of Records in 
the System, Notification Procedure, and Contesting Record Procedures.
    120.
    121. The ninety-ninth proposed amended system is entitled DOL/WHD-
1, ``Time Report'' Component of the Wage and Hour Investigative Support 
and Reporting Database (WHISARD). The Department proposes to amend this 
system to update the System Number, Categories of Records in the 
System, Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, Notification 
Procedure, and several other categories.
    122. The one hundredth proposed new system is entitled DOL/WHD-2, 
MSPA Civil Money Penalties in the Wage Hour Investigative Support and 
Report Database (WHISARD). The Department proposes to amend this system 
to update the System Number, Categories of Records in the System, 
Policies and Practices for Storage, Retrieving, Accessing, Retaining 
and Disposing of Records in the System, Notification Procedure, and 
several other categories.
    123. The one hundred and first proposed amended system is entitled 
DOL/WHD-3, MSPA Public Central Registry Records File. The Department 
proposes to amend this system to update the System Number, System 
Location, Routine Uses of Records Maintained in the System, Disclosure 
of Consumer Report Agencies, and several other categories.
    124. The one hundred and second proposed amended system is entitled 
DOL/WHD-4, Wage and Hour Clearance List--MSPA Registration. The 
Department proposes to amend this system to update the System Number, 
System Name, Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, and several other 
categories.
    125. The one hundred and third proposed amended system is entitled 
DOL/WHD-5, MPSA Certificate Action Record Files. The Department 
proposes to amend this system to update the System Number, Disclosure 
to Consumer Reporting Agencies, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    126. The one hundred and fourth proposed amended system is entitled 
DOL/WHD-6, Case Registration/Investigator Assignment Form; in the Wage 
and Hour Investigative Support and Reporting Database (WHISARD). The 
Department proposes to amend this system to update the System Number, 
System Name, Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, Notification 
Procedures, and several other categories.
    127. The one hundred and fifth proposed amended system is entitled 
DOL/WHD-7, Migrant and Seasonal Agricultural Worker Protection Act 
(MPSA) Ineligible Farm Labor Contractors. The Department proposes to 
amend this system to update the System Number, Security Classification, 
System Location, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, Policies 
and Practices for Storage, Retrieving, Accessing, Retaining and 
Disposing of Records in the System, and several other categories.

[[Page 25773]]

    128. The one hundred and sixth proposed amended system is entitled 
DOL/WHD-8, ``Customer Service Component'' of the Wage and Hour 
Investigative Support and Reporting Database (WHISARD). The Department 
proposes to amend this system to update the System Number, Categories 
of Records in the System, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    129. The hundred and seventh proposed amended system is entitled 
DOL/WHD-9, Farm Labor Contractor Registration File. The Department 
proposes to amend this system to update the System Number, Routine Uses 
of records Maintained in the System, Policies and Practices for 
Storage, Retrieving, Accessing, Retaining and Disposing of Records in 
the System, and several other categories.
    130. The hundred and eighth proposed amended system is entitled 
DOL/WHD-10, Farm Labor Contractor Employee Registration File. The 
Department proposes to amend this system to update the System Number, 
Routine Uses of Records Maintained in the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.

    Signed at Washington, DC, this 13th day of January, 2016.
Thomas E. Perez,
Secretary of Labor.

Table of Contents

General Prefatory Statement

A. Universal Routine Uses of the Records
B. System Location-Flexiplace Programs
C. Government-Wide Records
D. Text of the Department of Labor's Systems of Records

Government-Wide Records

 DOL/GOVT-1, Office of Workers' Compensation Programs, 
Federal Employees' Compensation Act File
 DOL/GOVT-2, Job Corps Student Records

Central--DOL Central Systems of Records

 DOL/CENTRAL-1, Correspondents with the Department of Labor
 DOL/CENTRAL-2, Registrants for Department of Labor Events 
and Activities
 DOL/CENTRAL-3, Internal Investigations of Harassing Conduct
 DOL/CENTRAL-4, Department of Labor Advisory Committee 
Members Files
 DOL/CENTRAL-5, Privacy Act/Freedom of Information Act 
Request File System
 DOL/CENTRAL-6, Supervisor's/Team Leader's Records of 
Employees
 DOL/CENTRAL-7, DOL Employee Conduct Investigations

ADJBDS--DOL Adjudicatory Boards Systems of Records

 DOL/ABJBDS-1, DOL Appeals Management Systems (AMS)

BLS--DOL Bureau of Labor Statistics Systems of Records

 DOL/BLS-3, Staff Time Utilization System
 DOL/BLS-8, Automated Training Request Application (ATRA)
 DOL/BLS-9, Routine Administrative Files
 DOL/BLS-10, Commissioner's Correspondence Control System
 DOL/BLS-11, Mainframe User ID Database
 DOL/BLS-13, National Longitudinal Survey of Youth 1979 
(NLSY79) Database
 DOL/BLS-14, BLS Behavioral Science Research Laboratory 
Project Files
 DOL/BLS-17, National Longitudinal Survey of Youth 1997 
(NLSY97) Database
 DOL/BLS-18, Postal Square Building Parking Management 
Records
 DOL/BLS-19, Customer Information Files
 DOL/BLS-20, Fellowship Applicants and Recipients Files
 DOL/BLS-21, Data Sharing Agreements Database (DSA)

EBSA--DOL Employees Benefits Security Administration Systems of Records

 DOL/EBSA-1, The Employee Retirement Income Security Act of 
1974 (ERISA) Filing and Acceptance System 2--One Participant Plans 
Filing a Form 5500SF
 DOL/EBSA-2, EBSA Correspondence Files
 DOL/EBSA-3, Technical Assistance and Inquiries System
 DOL/EBSA-4, Public Disclosure Request Tracking System
 DOL/EBSA-5, EBSA Debt Management System
 DOL/EBSA-6, EBSA Consolidated Training Record
 DOL/EBSA-7, Office of Enforcement Correspondence Tracking 
System, DFO CTS
 DOL/EBSA-8, EBSA Enforcement Management System 
(electronic); EBSA Civil Litigation Case Tracking System (paper; 
EBSA Criminal Case Information System (paper)
 DOL/EBSA-9, Office of Exemption Determination (OED) ERISA 
Section 502(1) Files; OED Case Tracking System
 DOL/EBSA-10, Form 5500EZ Filings
 DOL/EBSA-11, ERISA Filing and Acceptance System 2 Internet 
Registration Database (IREG)
 DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program 
(DFVC) Tracking System; Delinquent Filer Voluntary Compliance 
Program 99
 DOL/EBSA-13, OCA Case Tracking System
 DOL/EBSA-14, Office of Health Plans Standards and 
Compliance Assistance (OHPSCA) Case Tracking System
 DOL/EBSA-15, Fee Disclosure Failure Notice Database

EEOICP--DOL Ombudsman for the Energy Employees Occupational Illness 
Compensation Program Systems of Records

 DOL/OMBUDSMAN-1, Office of the Ombudsman for the Energy 
Employees Occupational Illness Compensation Program Act (EEOICPA) 
File

ETA--DOL Employment and Training Administration Systems of Records

 DOL/ETA-1, Office of Apprenticeship, Budget and Position 
Control File
 DOL/ETA-4, Registered Apprenticeship Partners Information 
Data System (RAPIDS)
 DOL/ETA-7, Foreign Labor Certification System and Employer 
Application Case Files
 DOL/ETA-8, Job Corps Student Pay, Allotment and Management 
Information System (SPAMIS)
 DOL/ETA-16, Employment and Training Administration 
Investigatory File
 DOL/ETA-20, Federal Bonding Program, Bondee Certification 
Files
 DOL/ETA-24, Grant Officer Files
 DOL/ETA-29, National Agricultural Workers Survey (NAWS) 
Research File
 DOL/ETA-30, DOL Employment and Training Administration 
(ETA) Evaluation, Research, Pilot or Demonstration Contractors' 
Project Files
 DOL/ETA-31, The Enterprise Business Support System (EBSS)
 DOL/ETA-32, Contract Files

MSHA--DOL Mine Safety and Health Administration Systems of Records

 DOL/MSHA-1, Mine Safety and Health Administration 
Standardized Information System (MSIS)
 DOL.MSHA-22, Educational Policy and Development; National 
Mine Health and Safety Academy Permanent Record Card or Student 
Information System
 DOL/MSHA-23, Educational Policy and Development Activity 
Reporting System

OALJ--DOL Office of Administrative Law Judges Systems of Records

 DOL/OALJ-1, Office of Administrative Law Judges Case 
Tracking System (CTS)
 DOL/OALJ-2, Office of Administrative Law Judges Case Files

OASAM--DOL Office of the Assistant Secretary for Administration and 
Management Systems of Records

 DOL/OASAM-4, Safety and Health Information Management 
System (SHIMS)
 DOL/OASAM-5, Employee Assistance Program (EAP) Records
 DOL/OASAM-7, Employee Medical File System Records (Not Job 
Related)
 DOL/OASAM-12, Administrative Grievance Records
 DOL/OASAM-17, Equal Employment Opportunity Complaint Files
 DOL/OASAM-19, Negotiated Grievance Procedure and Unfair 
Labor Practice Files
 DOL/OASAM-20, Personnel Investigation Records
 DOL/OASAM-22, Civil Rights Center Discrimination Complaint 
Case Files
 DOL/OASAM-25, Intergovernmental Personnel Act (IPA) 
Assignment Records
 DOL/OASAM-26, Francis Perkins Building Parking Management 
System
 DOL/OASAM-27, Employee/Contractor/Visitor Identification 
System
 DOL/OASAM-28, Incident Report/Restriction Notice
 DOL/OASAM-29, OASAM Employee Administrative Investigation 
File

[[Page 25774]]

 DOL/OASAM-30 Injury Compensation System (ICS)
 DOL/OASAM-31, DOL Flexible Workplace Programs Evaluation 
and Files
 DOL/OASAM-32, Transit Subsidy Management System
 DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership 
Files
 DOL/OASAM-35, DOL Child Care Subsidy Program Records
 DOL/OASAM-37, Personal Identity Verification Credential

OCFO--DOL Office of the Chief Financial Officer Systems of Records

 DOL/OCFO-2, New Core Financial Management System (NCFMS)
 DOL/OCFO-3, Travel and Transportation System

ODEP--DOL Office of Disability Employment Policy Systems of Records

 DOL/ODEP-1, Job Accommodation Network (JAN) Files
 DOL/ODEP-2, Workforce Recruitment Program for College 
Students with Disabilities (WRP) Database

OFCCP--DOL Office of Federal Contract Compliance Programs Systems of 
Records

 DOL/OFCCP-1, Office of Federal Contract Compliance 
Programs, Executive Management Information System (OFCCP/EIS) which 
includes the Case Management System (CMS), and Time Reporting 
Information System (TRIS)
 DOL/OFCCP-2, Office of Federal Contract Compliance 
Programs/Complaint Case Files

OIG--DOL Office of Inspector General Systems of Records

 DOL/OIG-2, Freedom of Information Act/Privacy Act Records
 DOL/OIG-5, Audit Information Reporting Team Tech Tracking 
System
 DOL/OIG-6, Hotline and Complaints Analysis Files
 DOL/OIG-7, Correspondence Tracking System
 DOL/OIG-8, Office of Inspector General (OIG) Employee 
Credential System
 DOL/OIG-9, OIG Property Tracking Systems
 DOL/OIG-10, Office of Inspector General (OIG) Pre-
employment Checks and Inquiries (PECI) System
 DOL/OIG-11, Investigative Case Files and Tracking System, 
Case Development and Intelligence Records, USDOL/OIG

OLMS--DOL Office of Labor-Management Standards Systems of Records

 DOL/OLMS-1, Investigative Files of the Office of Labor-
Management Standards
 DOL/OLMS-2, OLMS Public Disclosure Request Tracking System

OSHA--DOL Occupational Safety and Health Administration Systems of 
Records

 DOL/OSHA-1, Retaliation Complaint File
 DOL/OSHA-6, Program Activity File
 DOL/OSHA-9, OSHA Compliance Safety and Health Officer 
Training Records
 DOL/OSHA-10, OSHA Outreach Training Program
 DOL/OSHA-14, Directorate of Training and Education 
Computer-Based Acquisition/Financial Records System
 DOL/OSHA-15, Directorate of Training and Education Resource 
Center Loan Program

OWCP--DOL Office of Workers' Compensation Programs Systems of Records

 DOL/OWCP-1, Office of Workers' Compensation Programs, Black 
Lung Antidiscrimination Files
 DOL/OWCP-2, Office of Workers' Compensation, Black Lung 
Benefits Claim File
 DOL/OWCP-3, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Case Files
 DOL/OWCP-4, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Special Fund System
 DOL/OWCP-5, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Investigation Files
 DOL/OWCP-6, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Claimant 
Representatives
 DOL/OWCP-7, Office of Workers' Compensation Programs, 
Physicians and Health Care Providers Excluded under the Longshore 
Act
 DOL/OWCP-8, Office of Workers' Compensation Programs, 
Physicians and Health Care Providers Excluded under the Federal 
Employees' Compensation Act
 DOL/OWCP-9, Office of Workers' Compensation Programs, Black 
Lung Automated Support Package
 DOL/OWCP-10, Office of Workers' Compensation Programs, 
Federal Employees' Compensation Act (FEC) and Longshore and Harbor 
Workers' Compensation Act Rehabilitation Counselor Case Assignment, 
Contract Management and Performance Files and FEC Field Nurses
 DOL/OWCP-11, Office of Workers' Compensation Programs, 
Energy Employees Occupational Illness Compensation Program Act File
 DOL/OWCP-12, Office of Workers' Compensation Programs, 
Physicians and Health Care Providers Excluded under the Energy 
Employees Occupational Illness Compensation Program Act

SOL--DOL Office of the Solicitor Systems of Records

 DOL/SOL-3, Tort Claims Files
 DOL/SOL-5, Workforce Investment Act Tort Claims Files
 DOL/SOL-6, Military Personnel and Civilian Employees' 
Claims
 DOL/SOL-9, Freedom of Information Act and Privacy Act 
Appeals Files
 DOL/SOL-15, Solicitor's Office Litigation Files
 DOL/SOL-18, Matter Management System (MMS)
 DOL/SOL-19, Evidence Management System (EMS)

VETS--DOL Veterans' Employment and Training Service Systems of Records

 DOL/VETS-1, Uniformed Services Employment and Reemployment 
Rights Act (USERRA) Complaint File
 DOL/VETS-2, Veterans' Preference Complaint File under the 
Veterans Equal Opportunities Act of 1998 (VEOA)
 DOL/VETS-3, Veterans' Transition Assistance Program (TAP) 
Registration System
 DOL/VETS-5, Veterans' Data Exchange Initiative (VDEI)
 DOL/VETS-6, Veterans'Case Management System (VCMS)

WHD--DOL Wage and Hour Division Systems of Records

 DOL/WHD-1, ``Time Report'' Component of the Wage and Hour 
Investigative Support and Reporting Database (WHISARD)
 DOL/WHD-2, MSPA Civil Money Penalties in the Wage Hour 
Investigative Support and Reporting Database (WHISARD)
 DOL/WHD-3, MSPA Public Central Registry Records File
 DOL/WHD-4, Wage and Hour Clearance List--MSPA Registration
 DOL/WHD-5, MSPA Certificate Action Record Files
 DOL/WHD-6, Case Registration/Investigator Assignment Form 
in the Wage and Hour Investigative Support and Reporting Database 
(WHISARD)
 DOL/WHD-7, Migrant and Seasonal Agricultural Worker 
Protection Act (MSPA) Ineligible Farm Labor Contractors
 DOL/WHD-8, ``Customer Service component'' of the Wage Hour 
Investigative Support and reporting Database (WHISARD)
 DOL/WHD-9, Farm Labor Contractor Registration File
 DOL/WHD-10, Farm Labor Contractor Employee Registration 
File

General Prefatory Statement

    In its April 8, 2002, publication, the Department gave notice of 12 
routine uses that apply to all of its systems of records, except for 
DOL/OASAM-5, DOL/OASAM-7, and DOL/CENTRAL-3. These 12 routine uses were 
presented in the General Prefatory Statement for that document, and 
appeared at Page 16825 of Volume 67 of the Federal Register. As a 
convenience to the reader of this document, we are republishing this 
General Prefatory Statement. This republication shall include the 
statement, also contained in the 2002 and 2011 publications, that 
pursuant to the Flexiplace Program (also known as ``telework'' 
consistent with the Telework Enhancement Act), the system location for 
all systems of records may be temporarily located at alternate 
worksites, including remote locations, employees' homes, or at 
geographically convenient satellite offices at some times.

[[Page 25775]]

    At this time, the Department proposes two new routine uses that 
will apply to all of its systems of records. The first proposed routine 
use governs the Department's ability to disclose information to a State 
or local government agency in charge of issuing licenses to attorneys 
and health care professionals. The second proposed routine use governs 
the Department's ability to disclose information to the United States 
Department of Justice and/or the Federal Bureau of Investigation that 
will be included in the National Instant Criminal Background Check 
System (NICS). The new routine uses are described in paragraphs 13 and 
14 below.

A. Universal Routine Uses of the Records

    The following routine uses of the records apply to and are 
incorporated by reference into each system of records published below 
unless the text of a particular notice of a system of records indicates 
otherwise. These routine uses do not apply to DOL/OASAM-5, 
Rehabilitation and Counseling File; DOL/OASAM-7, Employee Medical 
Records, and DOL/CENTRAL-3, Internal Investigations of Harassing 
Conduct.
    1. To disclose the records to the Department of Justice when: (a) 
The agency or any component thereof; or (b) any employee of the agency 
in his or her official capacity; or (c) the United States Government, 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation, and the use of such records 
by the Department of Justice is for a purpose that is compatible with 
the purpose for which the agency collected the records.
    2. To disclose the records in a proceeding before a court or 
adjudicative body, when: (a) The agency or any component thereof; or 
(b) any employee of the agency in his or her official capacity; or (c) 
any employee of the agency in his or her individual capacity; or (d) 
the United States Government, is a party to litigation or has an 
interest in such litigation, and by careful review, the agency 
determines that the records are both relevant and necessary to the 
litigation, and that the use of such records is for a purpose that is 
compatible with the purpose for which the agency collected the records.
    3. When a record on its face, or in conjunction with other 
information, indicates a violation or potential violation of law, 
whether civil, criminal or regulatory in nature, and whether arising by 
general statute or particular program statute, or by regulation, rule, 
or order issued pursuant thereto, disclosure may be made to the 
appropriate agency, whether Federal, foreign, State, local, or tribal, 
or other public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto, if 
the agency determines by careful review that the records or information 
are both relevant and necessary to any enforcement, regulatory, 
investigative or prosecutive responsibility of the receiving entity, 
and that the use of such records or information is for a purpose that 
is compatible with the purposes for which the agency collected the 
records.
    4. To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    5. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted pursuant to 44 U.S.C. 2904 and 2906.
    6. To disclose to contractors, employees of contractors, 
consultants, grantees, and volunteers who have been engaged to assist 
the agency in the performance of or working on a contract, service, 
grant, cooperative agreement or other activity or service for the 
Federal Government.
    Note: Recipients shall be required to comply with the requirements 
of the Privacy Act of 1974, as amended, 5 U.S.C. 552a; see also 5 
U.S.C. 552a(m).
    7. To the parent locator service of the Department of Health and 
Human Services or to other authorized persons defined by Public Law 93-
647 (42 U.S.C. 653(c)) the name and current address of an individual 
for the purpose of locating a parent who is not paying required child 
support.
    8. To any source from which information is requested in the course 
of a law enforcement or grievance investigation, or in the course of an 
investigation concerning retention of an employee or other personnel 
action, the retention of a security clearance, the letting of a 
contract, the retention of a grant, or the retention of any other 
benefit, to the extent necessary to identify the individual, inform the 
source of the purpose(s) of the request, and identify the type of 
information requested.
    9. To a Federal, State, local, foreign, tribal, or other public 
authority of the fact that this system of records contains information 
relevant to the hiring or retention of an employee, the granting or 
retention of a security clearance, the letting of a contract, a 
suspension or debarment determination or the issuance or retention of a 
license, grant, or other benefit.
    10. To the Office of Management and Budget during the coordination 
and clearance process in connection with legislative matters.
    11. To the Department of the Treasury, and a debt collection agency 
with which the United States has contracted for collection services, to 
recover debts owed to the United States.
    12. To the news media and the public when (1) the matter under 
investigation has become public knowledge, (2) the Solicitor of Labor 
determines that disclosure is necessary to preserve confidence in the 
integrity of the Department or is necessary to demonstrate the 
accountability of the Department's officers, employees, or individuals 
covered by this system, or (3) the Solicitor of Labor determines that 
there exists a legitimate public interest in the disclosure of the 
information, provided the Solicitor of Labor determines in any of these 
situations that the public interest in disclosure of specific 
information in the context of a particular case outweighs the resulting 
invasion of personal privacy.
    13. To disclose information to a State or local government entity 
which has the legal authority to make decisions concerning the 
issuance, retention or revocation of licenses, certifications or 
registrations required to practice law or a health care profession, 
when requested in writing by an investigator or supervisory official of 
the licensing entity for the purpose of making a decision concerning 
the issuance, retention or revocation of the license, certification or 
registration of a named attorney or health care professional.
    14. To disclose information to the United States Department of 
Justice and/or the Federal Bureau of Investigation for inclusion in the 
National Instant Criminal Background Check System (NICS), pursuant to 
the reporting requirements of the Brady Handgun Violence Prevention 
Act, as amended by the NICS Improvement Amendments Act of 2007.

B. System Location--Flexiplace Programs

    The following paragraph applies to and is incorporated by reference 
into all of the Department's systems of records under the Privacy Act, 
within the category entitled, SYSTEM LOCATION:
    Pursuant to the Department of Labor's Flexiplace Programs (also 
known as

[[Page 25776]]

``telework'' pursuant to the Telework Enhancement Act), copies of 
records may be temporarily located at alternative worksites, including 
employees' homes or at geographically convenient satellite offices for 
periods of time. All appropriate safeguards will be taken at these 
sites.

C. Government-Wide Records

    Two systems of records are reported by the Department of Labor for 
all federal agencies since this Department has overall responsibility 
for the administration of the programs in connection with which these 
systems of records have been compiled. It is presumed that most, if not 
all, federal agencies maintain systems of records comprising a portion 
of the government-wide systems of records. In order to avoid 
duplication in reporting, the Department is reporting these systems on 
behalf of all agencies. The Department has control over these systems 
to the same extent as the Office of Personnel Management has control 
over systems of records containing federal employee personnel records.
    1. Federal Employees' Compensation Act Files--DOL/GOVT-1: All 
records relating to injury or death of civilian employees or other 
persons entitled to benefits under the Federal Employees' Compensation 
Act are the records of the Office of Workers' Compensation Programs 
(OWCP of the Department of Labor). OWCP asserts control of these 
records under the provisions of 5 U.S.C. 8149 and Department 
regulations at 20 CFR 10.10. This system applies to copies of claim 
forms and other documents relating to a compensation claim maintained 
by the employing agency. This system, however, does not apply to other 
medical or related files not created pursuant to the Federal Employees' 
Compensation Act which may be in the possession of an agency. This 
system is entitled DOL/GOVT-1, Office of Workers' Compensation 
Programs, Federal Employees' Compensation File.
    Initial determinations on requests for access, amendment or 
correction of records maintained in this system of records shall be 
made by the OWCP district office having jurisdiction over the 
particular claim. In addition, requests for access to copies of records 
maintained by the employing agency may be directed to that agency. 
Administrative appeals from initial determinations denying access, 
amendment or correction, shall be addressed to the Solicitor of Labor, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210, as required by 20 CFR 10.12.
    2. Job Corps Student Records--DOL/GOVT-2: All records which contain 
information about students during their stay in Job Corps, from 
entrance to placement and/or termination, are records which must be 
maintained by the Job Corps Center at which the student is enrolled. 
The Employment and Training Administration asserts control of these 
records under 29 U.S.C. 2881 et seq. This system is entitled DOL/GOVT-
2, Job Corps Student Records.
    Initial determinations concerning access, amendment or correction 
of this government-wide system of records shall be made by screening 
contractors, Job Corps Center Directors, Job Corps National or Regional 
Offices. Administrative appeals shall be referred to the Solicitor of 
Labor, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.
    In addition, the following government agencies also have 
Government-wide Systems of Records:
Government-Wide Systems
EEOC/GOVT-1--Equal Employment Opportunity Complaint Records and Appeal 
Records
FEMA/GOVT-1--National Defense Executive Reserve System
GSA/GOVT-2--Employment Under Commercial Activities Contracts
GSA/GOVT-3--Travel Charge Card Program
GSA/GOVT-4--Contracted Travel Services Programs
MSPB/GOVT-1--Appeal and Case Records
OGE/GOVT-1--Executive Branch Public Financial Disclosure Reports and 
Other Ethics Program Records
OGE/GOVT-2--Confidential Statements of Employment and Financial 
Interests
OPM/GOVT-1--General Personnel Records
OPM/GOVT-2--Employee Performance File System Records
OPM/GOVT-3--Adverse Actions and Actions Based on Unacceptable 
Performance
OPM/GOVT-4--[Reserved]
OPM/GOVT-5--Recruiting, Examining and Placement Records
OPM/GOVT-6--Personnel Research and Test Validation Records
OPM/GOVT-7--Applicant--Race, Sex, National Origin and Disability Status 
Records
OPM/GOVT-8--[Reserved]
OPM/GOVT-9--Position Classification Appeals, Job Grading Appeals, and 
Retained Grade or Pay
OPM/GOVT-10--Employee Medical File System Records

D. Text of the Department of Labor's System of Records Government-Wide 
Systems by the U.S. Department of Labor

DOL/GOVT-1

SYSTEM NAME:
    Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act File.

SECURITY CLASSIFICATION:
    Most files and data are unclassified. Files and data in certain 
cases have Top Secret classification, but the rules concerning their 
maintenance and disclosure are determined by the agency that has given 
the information the security classification of Top Secret.

SYSTEM LOCATION:
    The central database for DOL/GOVT-1 is located at the DOL National 
office and the offices of OWCP's contractor. Paper claim files are 
located at the various OWCP district offices; claim files of employees 
of the Central Intelligence Agency are located at that agency. Copies 
of claim forms and other documents arising out of a job-related injury 
that resulted in the filing of a claim under the Federal Employees' 
Compensation Act (FECA) may also be maintained by the employing agency 
(and where the forms were transmitted to OWCP electronically, the 
original forms are maintained by the employing agency). In addition, 
records relating to third-party claims of FECA beneficiaries are 
maintained in the Division of Federal Employees' and Energy Workers' 
Compensation, Office of the Solicitor, United States Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and/or their survivors who file claims seeking benefits 
under FECA by reason of injuries sustained while in the performance of 
duty. FECA applies to all civilian Federal employees, including various 
classes of persons who provide or have provided personal service to the 
Government of the United States, and to other persons as defined by law 
such as State or local law enforcement officers, and their survivors, 
who were injured or killed while assisting in the enforcement of 
Federal law. In addition, FECA covers employees of the Civil Air 
Patrol, Peace Corps Volunteers, Job Corps students, Volunteers in 
Service to America, members of the National Teacher Corps, certain 
student employees, members of the Reserve Officers Training Corps, 
certain former prisoners of war, and

[[Page 25777]]

employees of particular commissions and other agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: Reports of 
injury by the employee and/or employing agency; claim forms filed by or 
on behalf of injured Federal employees or their survivors seeking 
benefits under FECA; forms authorizing medical care and treatment; 
other medical records and reports; bills and other payment records; 
compensation payment records; formal orders for or against the payment 
of benefits; transcripts of hearings conducted; and any other medical, 
employment, or personal information submitted or gathered in connection 
with the claim. The system may also contain information relating to 
dates of birth, marriage, divorce, and death; notes of telephone 
conversations conducted in connection with the claim; information 
relating to vocational and/or medical rehabilitation plans and progress 
reports; records relating to court proceedings, insurance, banking and 
employment; articles from newspapers and other publications; 
information relating to other benefits (financial and otherwise) the 
claimant may be entitled to; and information received from various 
investigative agencies concerning possible violations of Federal civil 
or criminal law. The system may also contain information relating to 
certain claims under the War Hazards Compensation Act (WHCA).
    The system may also contain consumer credit reports on individuals 
indebted to the United States, information relating to the debtor's 
assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, information relating 
to the location of the debtor, and other records and reports relating 
to the implementation of the Federal Claims Collection Act (as 
amended), including investigative reports or administrative review 
matters. Individual records listed here are included in a claim file 
only insofar as they may be pertinent or applicable to the employee or 
beneficiary.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101 et seq., 20 CFR 1.1 et seq.

PURPOSE(S):
    FECA establishes the system for processing and adjudicating claims 
that Federal employees and other covered individuals file with the 
Department's OWCP seeking monetary, medical and similar benefits for 
injuries or deaths sustained while in the performance of duty. The 
records maintained in this system are created as a result of and are 
necessary to this process. The records provide information and 
verification about the individual's employment-related injury and the 
resulting disabilities and/or impairments, if any, on which decisions 
awarding or denying benefits provided under the FECA must be based.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those Department-wide routine uses set forth in the 
General Prefatory Statement to this document, disclosure of information 
from this system of records may be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is both relevant and necessary and is compatible with the purpose for 
which the information was collected:
    a. To any attorney or other representative of a FECA beneficiary 
for the purpose of assisting in a claim or litigation against a third 
party or parties potentially liable to pay damages as a result of the 
FECA beneficiary's FECA-covered injury and for the purpose of 
administering the provisions of Sections 8131-8132 of FECA. Any such 
third party, or a representative acting on that third party's behalf, 
may be provided information or documents concerning the existence of a 
record and the amount and nature of compensation paid to or on behalf 
of the FECA beneficiary for the purpose of assisting in the resolution 
of the claim or litigation against that party or administering the 
provisions of Sections 8131-8132 of FECA.
    b. To Federal agencies that employed the claimant at the time of 
the occurrence or recurrence of the injury or occupational illness in 
order to verify billing, to assist in administering FECA, to answer 
questions about the status of the claim, to consider rehire, retention 
or other actions the agency may be required to take with regard to the 
claim or to permit the agency to evaluate its safety and health 
program. Disclosure to Federal agencies, including the Department of 
Justice, may be made where OWCP determines that such disclosure is 
relevant and necessary for the purpose of providing assistance in 
regard to asserting a defense based upon FECA's exclusive remedy 
provision to an administrative claim or to litigation filed under the 
Federal Tort Claims Act.
    c. To other Federal agencies, other Government or private entities 
and to private-sector employers as part of rehabilitation and other 
return-to-work programs and services available through OWCP, where the 
entity is considering hiring the claimant or where otherwise necessary 
as part of that return-to-work effort.
    d. To Federal, State or private rehabilitation agencies and 
individuals to whom the claimant has been referred for evaluation of 
rehabilitation and possible reemployment.
    e. To physicians, pharmacies, and other health care providers for 
their use in treating the claimant, in conducting an examination or 
preparing an evaluation on behalf of OWCP and for other purposes 
relating to the medical management of the claim, including evaluation 
of and payment for charges for medical and related services and 
supplies.
    f. To medical insurance or health and welfare plans (or their 
designees) that cover the claimant in instances where OWCP has paid for 
treatment of a medical condition that is not compensable under FECA, or 
where a medical insurance plan or health and welfare plan has paid for 
treatment of a medical condition that may be compensable under FECA, 
for the purpose of resolving the appropriate source of payment in such 
circumstances.
    g. To labor unions and other voluntary employee associations from 
whom the claimant has requested assistance for the purpose of providing 
such assistance to the claimant.
    h. To a Federal, State or local agency for the purpose of obtaining 
information relevant to a determination concerning initial or 
continuing eligibility for FECA benefits, and for a determination 
concerning whether benefits have been or are being properly paid, 
including whether dual benefits that are prohibited under any 
applicable Federal or State statute are being paid; and for the purpose 
of utilizing salary offset and debt collection procedures, including 
those actions required by the Debt Collection Act of 1982, to collect 
debts arising as a result of overpayments of FECA compensation and 
debts otherwise related to the payment of FECA benefits.
    i. To the Internal Revenue Service (IRS) for the purpose of 
obtaining taxpayer mailing addresses for the purposes of locating a 
taxpayer to collect, compromise, or write-off a Federal claim against 
such taxpayer; and informing the IRS of the discharge of a debt owed by 
an individual. Records from this system of records may be disclosed to 
the IRS for the purpose of offsetting a Federal claim from any

[[Page 25778]]

income tax refund that may be due to the debtor.
    j. To the Occupational Safety and Health Administration (OSHA) for 
purpose of using injury reports filed by Federal agencies pursuant to 
FECA to fulfill agency injury reporting requirements. Information in 
this system of records may be disclosed to OSHA by employing agencies 
as part of any Management Information System established under OSHA 
regulations to monitor health and safety.
    k. To contractors providing services to the Department or any other 
Federal agency or any other individual or entity specified in any of 
these routine uses or in the Department's General Prefatory Statement 
who require the data to perform the services that they have contracted 
to perform, provided that those services are consistent with the 
routine use for which the information was disclosed to the contracting 
entity. Should such a disclosure be made to the contractor, the 
individual or entity making such disclosure shall ensure that the 
contractor complies fully with all Privacy Act provisions, including 
those prohibiting unlawful disclosure of such information.
    l. To the Defense Manpower Data Center--Department of Defense and 
the United States Postal Service to conduct computer matching programs 
for the purpose of identifying and locating individuals who are 
receiving Federal salaries or benefit payments and are delinquent in 
their repayment of debts owed to the United States under programs 
administered by the Department in order to collect the debts under the 
provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by 
voluntary repayment, or by salary or administrative offset procedures.
    m. To a credit bureau for the purpose of obtaining consumer credit 
reports identifying the assets, liabilities, expenses, and income of a 
debtor in order to ascertain the debtor's ability to repay a debt 
incurred under FECA, to collect the debt, or to establish a payment 
schedule.
    n. To consumer reporting agencies as defined by Sec. 603(f) of the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with 
Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as 
amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt, the amount, status and history of overdue 
debts, the name and address, taxpayer identification (SSN), and other 
information necessary to establish the identity of a debtor, the agency 
and program under which the claim arose, may be disclosed pursuant to 5 
U.S.C. 552a(b)(12).
    o. To a Member of Congress or to a Congressional staff member in 
response to an inquiry made by an individual seeking assistance who is 
the subject of the record being disclosed for the purpose of providing 
such assistance.
    p. To individuals, and their attorneys and other representatives, 
and Government agencies, seeking to enforce a legal obligation on 
behalf of such individual or agency, to pay alimony and/or child 
support for the purpose of enforcing such an obligation, pursuant to an 
order of a State or local court of competent jurisdiction, including 
Indian tribal courts, within any State, territory or possession of the 
United States, or the District of Columbia or to an order of a State 
agency authorized to issue income withholding notices pursuant to State 
or local law or pursuant to the requirements of Sec. 666(b) of title 
42, U.S.C., or for the purpose of denying the existence of funds 
subject to such legal obligation.
    q. To the National Institute for Occupational Safety and Health 
(NIOSH), for the purpose of performing statistical analyses of injury 
and illness patterns to identify patterns and locations of high 
incidence, help devise safety and return-to-work interventions, and 
guide worker safety and health research. The statistical analyses 
performed by NIOSH will assist OWCP and OSHA in their efforts to reduce 
the occurrence of employment injuries, assist employees in achieving a 
smooth transition and return to work following employment injuries, and 
improve Federal employee safety and health.
    r. To the General Services Administration (GSA), for the purpose of 
permitting GSA and its investigators to evaluate information about 
potential exposures to hazardous substances to non-GSA federal 
employees in buildings or complexes managed by GSA.
    s. To investigators in employing agency Offices of Inspector 
General, for the purpose of assisting in the investigation of potential 
fraud by recipients of compensation benefits under the FECA for their 
agencies, and for the purpose of assisting in evaluation of compliance 
by employing agencies with timely filing requirements under the FECA 
and its implementing regulations as well as for audits related to the 
employing agencies' handling of their portion of the FECA claims 
process.
    t. To a Federal, State or local agency charged with the 
responsibility for investigating compliance with laws relating to 
health and safety, for the purpose of assisting such agency in 
fulfilling its statutory or regulatory responsibilities.
    u. For claims arising under 42 U.S.C. Sections 1701 and 1704 of the 
WHCA, to insurance carriers or self-insured employers and their 
attorneys, for the purpose of assisting in administering the claim, and 
for the purpose of verifying eligibility for payments to claimants and 
reimbursements of amounts already paid.
    Note: Disclosure of information contained in this system of records 
to the subject of the record, a person who is duly authorized to act on 
his or her behalf, or to others to whom disclosure is authorized by 
these routine uses, may be made over the telephone or by electronic 
means. Disclosure over the telephone or by electronic means will only 
be done where the requestor provides appropriate identifying 
information. Telephonic or electronic disclosure of information is 
essential to permit efficient administration and adjudication of claims 
under FECA. Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records may be disclosed to members and staff of the 
Employees' Compensation Appeals Board, the Office of Administrative Law 
Judges, the Office of the Solicitor and other components of the 
Department that have a need for the record in the performance of their 
duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor, the agency and program under 
which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by Sec. 603(f) of 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 
as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files and automated data are retrieved after identification by 
coded file number and/or Social Security Number which is cross-
referenced to employee by name, employing establishment, and date and

[[Page 25779]]

nature of injury. Since the electronic case management files were 
created in 1975, these electronic files are located in District Offices 
that have jurisdiction over the claim, and (as noted above under 
``System Location''), a complete central data base is maintained at the 
location of the contractor. Prior to 1975, a paper index file was 
maintained; these records were transferred to microfiche and are 
located in the national office.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files. Only personnel having an appropriate security clearance may 
handle or process security files.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to a claim are 
destroyed 15 years after the case file has become inactive. Case files 
that have been scanned to create electronic copies are destroyed after 
the copies are verified. Electronic data is retained in its most 
current form only, and as information is updated, outdated information 
is deleted. Some related financial records are retained only in 
electronic form, and destroyed six years and three months after 
creation or receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Federal Employees' Compensation, Office of Workers' 
Compensation Programs, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write or telephone the OWCP 
district office that services the state in which the individual resided 
or worked at the time he or she believes a claim was filed. In order 
for the record to be located, the individual must provide his or her 
full name, OWCP claim number (if known), date of injury (if known), and 
date of birth.

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
case in which he/she is a party in interest may write or telephone the 
OWCP district office where the case is located, or the systems manager, 
and arrangements will be made to provide review of the file. Access to 
copies of documents maintained by the employing agency may be secured 
by contacting that agency's designated disclosure officials.

CONTESTING RECORD PROCEDURES:
    Specific materials in this system have been exempted from certain 
Privacy Act provisions regarding the amendment of records. The section 
of this notice entitled ``Systems exempted from certain provisions of 
the Act,'' indicates the kind of materials exempted, and the reasons 
for exempting them. Any individual requesting amendment of non-exempt 
records should contact the appropriate OWCP district office, or the 
system manager. Individuals requesting amendment of records must comply 
with the Department's Privacy Act regulations at 29 CFR 71.1 and 71.9, 
and with the regulations found at 20 CFR 10.12.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from injured 
employees; beneficiaries; employing Federal agencies; other Federal 
agencies; physicians; hospitals; clinics; suppliers of health care 
products and services and their agents and representatives; educational 
institutions; attorneys; Members of Congress; OWCP field 
investigations; State governments; consumer credit reports; agency 
investigative reports; correspondence with the debtor including 
personal financial statements; records relating to hearings on the 
debt; and other Department systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/GOVT-2

SYSTEM NAME:
    Job Corps Student Records.

SECURITY CLASSIFICATIONS:
    None.

SYSTEM LOCATION:
    Screening contractors; Job Corps centers and operators (which 
includes contract and agency centers); Job Corps National Office; Job 
Corps Regional Offices; Federal Records Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job Corps applicants, students, and terminees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information kept on the students, such as separate 
running accounts of the students' general biographical data; 
educational training, vocational training; counseling; recreational 
activities; dormitory logs; health (dental, medical, mental health, and 
drug testing records); administrative records covering data pertaining 
to enrollment allowances and allotments; leave records; Student Profile 
(ETA-640); and Center Standards Officer's disciplinary records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitle C of Title I of the Workforce Investment Act of 1998, 29 
U.S.C. 2881 et seq.

PURPOSE(S):
    These records are maintained to ensure that all appropriate 
documents of the student's stay in Job Corps (covering application to 
placement and/or termination) are retained and are available to those 
officials who have a legitimate need for the information in performing 
their duties and to serve the interests and needs of the students in 
accordance with 29 U.S.C. 2881 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF THE SUCH USES:
    These records and information in these records may be used when 
relevant, necessary, and appropriate:
    a. To disclose photographs and student identities, with appropriate 
consent, to the news media, for the purpose of promoting the merits of 
the program.
    b. To disclose information, giving the summary of a student's 
academic and vocational achievement and general biographical 
information, to placement and welfare agencies, prospective employers, 
school or training institutions to assist in the employment of a 
student.
    c. To disclose information to State and Federal law enforcement 
agencies or other government investigators to assist them in locating a 
student and/or his or her family.
    d. To disclose information to appropriate Federal, State, and local

[[Page 25780]]

agencies which have law enforcement jurisdiction over students (which 
includes probation or parole officers) and/or the property on which the 
center is located, if the agency determines by careful review that the 
records or information are both relevant and necessary to any 
enforcement, regulatory, investigative or prosecutive responsibility of 
the receiving entity, and that the use of such records or information 
is for a purpose that is compatible with the purposes for which the 
agency collected the records.
    e. To disclose all or any information to parents/guardians 
regarding students under the age of 18 for performance of parental 
rights and responsibilities.
    f. To disclose information to Job Corps health consultants; Job 
Corps Center Review Board members (in appropriate disciplinary cases); 
State, county, and local health services personnel; family planning 
agencies; and physicians (public or private) to whom a student is 
referred for diagnosis or to receive treatment to assure continuance of 
proper health care, or notification and contact tracking for 
communicable disease control.
    g. To disclose to state and local health departments all cases of 
infection or disease that are required to be reported to them in 
accordance with state and local laws. This disclosure shall be made by 
the Center Director.
    Note: Center physicians shall deal with all cases of communicable 
diseases in accordance with Job Corps directives based on current 
recommendations of the Center for Disease Control of the Department of 
Health and Human Services.
    h. To disclose information to State and local health departments 
regarding infected persons who are unwilling to notify their contacts 
at the center for the purpose of enabling the counseling of contacts.
    i. To disclose information to medical laboratories necessary in 
identifying specimens for the purpose of testing.
    j. To disclose information to social service agencies in cases of a 
student's termination in order to provide services such as Medicaid, 
housing, finance, and placement.
    k. To disclose information to the Army Finance Center, Fort 
Benjamin Harrison, Indiana, to pay student allowances and maintain and 
dispose of their pay records.
    l. To disclose information to Federal, State, and local agencies 
and to community-based organizations for the operation of experimental, 
research, demonstration, evaluation and pilot projects authorized under 
sections 156 or 169 of the Workforce Innovation and Opportunity Act, 29 
U.S.C. 3206 or 3224, except that in the case of a research project, the 
researcher shall guarantee to protect the anonymity of all staff and 
students involved in any presentation of the results of such study.
    m. To disclose information to contractors and agencies that operate 
centers or have Outreach Admissions and Placement (OAandP) issues which 
demonstrate a legitimate need for the information to enable them to 
properly administer their responsibilities in the Job Corps program.
    n. To disclose to the Selective Service system names, social 
security number, date of birth, and address of students, to ensure 
registration compliance for eligible applicants applying for Job Corps 
training benefits.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name, social security number, and date of 
student entry.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Job Corps centers will maintain records of terminated students for 
a period of 3 years unless custodianship is extended or terminated, for 
administrative reasons, by the regional office. Counseling records are 
retained on the Job Corps center for 6 months after student's 
termination, after which they are destroyed. After termination, a 
summary or copy of the counseling record is placed in the health 
record.
    After 3 years, centers will retire the records to the appropriate 
Federal Records center. Students' records are subject to destruction 75 
years from the birth date of the youngest student's record contained in 
a GSA records retirement box, with the disposal authority being NC 369-
76-2, item 59. [Note: Centers will send a copy of the SF 135-135 A 
(transmittal and receipt form) to the appropriate Job Corps regional 
office, after they have received the accession number from the 
appropriate Federal Records Center. In the event of a student's death, 
the student's entire personnel record shall be sent to the U.S. 
Department of Labor Job Corps National Health Office within 10 days of 
date of student's death.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Job Corps, U.S. DOL/ETA, Frances Perkins 
Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from outreach/
screening and placement contractors; Job Corps centers; Job Corps 
students; employment services; parole officers; State and local law 
enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
CENTRAL--DOL Central Systems of Records

DOL/CENTRAL-1

SYSTEM NAME:
    Correspondents with the Department of Labor.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    At the offices of each component agency within the U.S. Department 
of Labor, including national, regional, and contractor offices, and at 
the offices of call centers serving the Department including the 
Department's national call center currently located at the contractor's 
site in Chantilly, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual correspondents with the various components of the 
Department who contact, by telephone, U.S. Mail or other mail/delivery 
service, online, email, or phone bank, components within the Department 
for various reasons such as, but not limited to, requests for 
information, brochures, requests for compliance assistance, requests to 
subscribe to message boards, and/or to use Web site based programs. It 
includes callers to the Department's

[[Page 25781]]

call center and contractors providing mail and public information 
services to the Department.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains comments by, or requests from, individuals and 
information necessary to satisfy requests for information or brochures, 
requests for compliance assistance, requests to subscribe to message 
boards, or email management systems, and/or to use Web site based 
programs. It includes information received from callers to the 
Department's call centers. Depending on the nature of the request, the 
file may include (but is not limited to) the following information 
regarding individuals who have contacted the Department: name, title, 
mailing address, telephone and fax number, email address, area of 
interest, and other information necessary to respond to a request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To enhance information exchange by improving the availability of 
Departmental component information on automated systems; to facilitate 
sending information on compliance assistance to correspondents; to use 
Web site based programs; to provide usage statistics associated with 
the Department's public access Internet site; and to provide a 
framework from which to select an unbiased sample of individuals for 
surveys. Among other things, maintaining the names, addresses, etc. of 
individuals requesting data/publications will streamline the process 
for handling subsequent inquiries and requests by eliminating 
duplicative gathering of mailing information, data, and material on 
individuals who correspond with the Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name, telephone or fax number (including the 
telephone number from which the individual dials), email address or 
other identifying information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 14 item 1., current 
correspondent information files are updated as necessary and are 
destroyed after three months.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, 
DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondents with the relevant component agency within the 
Department.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/CENTRAL-2

SYSTEM NAME:
    Registrants for Department of Labor Events and Activities.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    At the offices of each component agency within the Department of 
Labor, including national, regional and contractor offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual correspondents with the various components of the 
Department who contact, by telephone, fax, U.S. Mail or other mail/
delivery services, on-line, or email, components within the Department 
to register for conferences, events, activities, seminars, special 
interest Web sites, and programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information necessary to satisfy requests by 
individuals to register for Department conferences, events, activities, 
seminars, programs and special interest Web sites, including their 
requests for special accommodations and items such as meal preferences. 
Depending on the nature of the request, the file may include (but is 
not limited to) the following information on the individuals who have 
contacted the Department: name, title, mailing address, telephone and 
fax number, and email address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To permit persons to register, by mail, telephone, fax, email and 
on-line, for Departmental conferences, events, activities, seminars, 
special interest Web sites, and programs; to enhance information 
exchange by improving the availability of Departmental component 
information on automated systems; to provide a framework from which to 
select an unbiased sample of individuals for surveys; and to maintain 
the names, addresses, etc. of individuals who register for conferences 
and seminars.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, a record from this system of 
records may be disclosed to private entities and/or State or other 
Federal agencies that co-sponsor or have a statutory interest in the 
subject of a particular conference or Web site. A record from this 
system may be disclosed to hotels, conference centers, caterers, 
interpreters and other entities that provide services for the purpose 
of holding the conferences and seminars, including services to persons 
with disabilities. The names and business addresses of attendees may be 
disclosed to conference attendees and/or the public, where appropriate. 
Records also may be disclosed where required by law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 25782]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    By name, telephone or fax number (including the telephone number 
from which the individual dials), email address or other identifying 
information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 14, Item 1, current 
correspondent information files are updated as necessary and are 
destroyed three months after the conclusion of event related 
activities.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, 
DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Correspondents with the relevant component agency within the 
Department.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/CENTRAL-3

SYSTEM NAME:
    Internal Investigations of Harassing Conduct.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records on covered individuals are located at the Department of 
Labor, Office of the Assistant Secretary for Administration and 
Management and with respective agency Equal Employment Opportunity 
(EEO) Managers in the national office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former Department employees, Department interns, or 
other such agents of the Department, nationwide, who have filed a 
complaint or report of harassment, or have been accused of harassing 
conduct under the Department's Policy to Prevent Harassing Conduct in 
the Workplace (the Policy).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains all documents related to a complaint or report 
of harassment, which may include the complaint, statements of 
witnesses, reports of interviews, investigators and agency EEO 
manager's findings and recommendations, final decisions and corrective 
action taken, and related correspondence and exhibits.
    Note: Records compiled by the Office of Inspector General in its 
investigations of harassing conduct are covered by its own system of 
records, entitled DOL/OIG-1, and are not part of this system of 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 44 U.S.C. 3101.

PURPOSE(S):
    These records are maintained for the purpose of conducting internal 
investigations into allegations of harassment brought against 
Department employees and for taking appropriate action in accordance 
with the Department's Policy.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses contained in the 
General Prefatory Statement to this document, disclosure of information 
from this system of records regarding the status of any investigation 
that may have been conducted may be made to the party who was subject 
to the harassment and to the alleged harasser when the purpose of the 
disclosure is both relevant and necessary and is compatible with the 
purpose for which the information was collected.
    Note: Records compiled under the Policy which subsequently become 
part of the investigation record in an EEO complaint may be disclosed 
to the complainant if the Civil Rights Center (CRC) determines that the 
records are relevant and necessary with respect to adjudicating the EEO 
complaint, when such disclosure is compatible with the purpose for 
which the information was collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    These records are indexed by the name of the alleged victim(s) and/
or the name of the individual accused of harassing conduct.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    These records are maintained for four years from the date that the 
investigation is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Respective agencies' EEO managers, U.S. Department of Labor, 200 
Constitution Ave. NW., Suite N-4123, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individual complainants; agency EEO Managers; supervisors; 
management officials; employee relations staff; witness statements; 
Solicitor's Office staff; CRC staff, and summary reports on harassing 
conduct complaints.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the

[[Page 25783]]

disclosure of the material would reveal the identity of a source who 
furnished information to the Government with an express promise that 
the identity of the source would be held in confidence.
DOL/CENTRAL-4

SYSTEM NAME:
    Department of Labor Advisory Committees Members Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in various components within the U.S. Department of Labor, 
at the Frances Perkins Building, 200 Constitution Avenue NW., 
Washington, DC 20210, or other Department offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former members of advisory committees established by 
the Department, and candidates for a position on an advisory committee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contained in this system are biographical information of 
individuals who are or have been members, or are being considered for 
membership on the committees. The records also include the biographical 
information regarding individuals who have been nominated for 
membership on advisory committees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are used to ensure that all appropriate personal 
records of advisory committee members, and nominees, are retained and 
are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, information in these records may 
be disclosed to the General Services Administration when necessary to 
comply with the Federal Advisory Committee Act.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by member name, nominee name, committee name, 
or via identification number if electronically maintained.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    After a committee term ends, its records are transferred to the 
National Archives and Records Administration for permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system relates to individual members 
of the committee and those persons making nominations to the committee.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/CENTRAL-5

SYSTEM NAMES:
    Privacy Act/Freedom of Information Act Requests File System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Departmental Offices in Washington, DC;
    b. Regional offices of the Department.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have submitted Privacy Act and Freedom of 
Information Act requests under (5 U.S.C. 552a and 552).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains initial requests under the Acts, responses, 
and related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Privacy Act of 1974 (5 U.S.C. 552a); the Freedom of Information 
Act (5 U.S.C. 552); and 5 U.S.C. 301).

PURPOSE(S):
    This system of records is maintained for various reasons as 
follows:
    a. To process individuals' requests made under the Privacy Act and 
Freedom of Information Act.
    b. To provide a record of communications between the requester and 
the agency.
    c. To ensure that all relevant, necessary and accurate data are 
available to support any process for appeal.
    d. To provide a legal document to support any process for appeal.
    e. To prepare the annual reports to OMB and Congress as required by 
the Privacy and Freedom of Information Acts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records, and information in these records, may be used to 
disclose:
    a. Information to the Office of Management and Budget at any stage 
in the legislative coordination and clearance process in connection 
with private relief legislation as set forth in OMB Circular No. A-19.
    b. Information to Federal agencies (e.g., Department of Justice or 
the Office of Government Information Services) in order to obtain 
advice and recommendation concerning matters on which the agency has 
specialized experience or particular competence, for use in making 
required determinations under the Freedom of Information Act or the 
Privacy Act of 1974.
    c. Information to any source from which additional information is 
requested (to the extent necessary to identify the individual, inform 
the source of the purpose of the request, and to identify the type of 
information requested), where necessary to obtain information relevant 
to a decision concerning a Privacy Act or Freedom of Information Act 
request.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

[[Page 25784]]

RETRIEVABILITY:
    Files are retrieved by name of individual making request and by 
date of request.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for two years after response date if no denial 
was involved, and five years after response date if denial of records 
was involved. If there is an appeal to the Solicitor of Labor, the 
records are destroyed six years after final agency determination or 3 
years after final court adjudication, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Head of agencies or component units within the Department who have 
custody of the records. See the appropriate Agency Official in the 
listing in the Appendix to this document.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system of records is obtained from 
individual requester, official documents, agency officials, and other 
Federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Department of Labor has claimed exemptions from several of its 
other systems of records under 5 U.S.C. 552a(k) (1), (2), (3), (5), and 
(6). During the course of a PA/FOIA action, exempt materials from those 
other systems may become part of the case record in this system. To the 
extent that copies of exempt records from those other systems are 
entered into these PA/FOIA case records, the Department has claimed the 
same exemptions for the records as they have in the original primary 
system of records of which they are a part.
DOL/CENTRAL-6

SYSTEMS NAME:
    Supervisor's/Team Leader's Records of Employees.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records of membership in professional licensing organizations such 
as those for attorneys, accountants and physicians will be maintained 
in the supervisor's offices and in the national and regional Human 
Resources Offices. Emergency addressee information may be kept at the 
residence of or upon the supervisor's person when appropriate.
    Note: Requests for a reasonable accommodation are made to 
supervisors. The Civil Rights Center may temporarily maintain a copy of 
such requests and of the medical documents submitted by the employee 
when the Public Health Service (PHS) physician completes his or her 
review of the request.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees, employees who have retired or left the office 
within the last 12 months, and employees who have been separated from 
the office or Department for more than 12 months for whom the former 
supervisor/team leader has retained records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to individuals while employed by the Department and 
which contain such information as: Record of employee/supervisor 
discussions, supervisor(s)/team leader(s) observations, supervisory 
copies of officially recommended actions, reports of Federal 
Telecommunications System telephone usage containing call detail 
information, awards, disciplinary actions, emergency addressee 
information, flexiplace records, reports of on-the-job accidents, 
injuries, or illnesses, correspondence from physicians or other health 
care providers, training requests, requests for regular leave, advanced 
leave, family and medical leave, and records of membership in 
professional licensing organizations such as those for attorneys, 
accountants and physicians. The system also contains records relating 
to requests for reasonable accommodation and/or leave, including 
medical documents submitted by employees, as well as reports and 
records by the PHS physicians who have reviewed the accommodation 
requests. The system also contains labor relations materials such as 
performance improvement plans, reprimands, suspensions of less than 14 
days, leave restrictions and related materials.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 1302, 2951, 4118, Reorganization Plan 6 of 1950, and 
the Civil Service Reform Act of 1978. The Rehabilitation Act and the 
Americans with Disabilities Act.

PURPOSES(S):
    To maintain a file for the use of supervisor(s)/team leader(s) in 
performing their responsibilities and to support specific personnel 
actions regarding employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the following routine uses apply 
to this system of records:
    a. Selected information may be disclosed at appropriate stages of 
investigation and adjudication to the Department's Civil Rights Center, 
Merit Systems Protection Board, Office of Special Counsel, Federal 
Labor Relations Authority, Equal Employment Opportunity Commission, 
arbitrators, or the courts for the purposes of satisfying requirements 
related to investigation of or litigation related to alleged 
discrimination, prohibited personnel practices, and unfair labor 
practices.
    b. Records relating to a request for a reasonable accommodation may 
be referred to PHS or other physicians for their review and evaluation 
of the request.
    c. Data may be disclosed to medical providers for the purpose of 
evaluating sick leave absences based upon illness or injury.
    d. Information may be disclosed to professional licensing 
organizations such as those for attorneys, accountants, and physicians 
for the purpose of confirming the membership status of the employee.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic and/or paper files.

RETRIEVABILITY:
    Files are retrieved by name of employee or other identifying 
information.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used

[[Page 25785]]

for electronically stored data, and locked locations for paper files.

RETENTION AND DISPOSAL:
    Records are maintained on current employees. Review annually and 
destroy superseded or obsolete documents, or destroy file relating to 
an employee within 1 year after separation or transfer in accordance 
with General Records Schedule 1 Item 18a.

SYSTEM MANAGER(S) AND ADDRESS:
    All supervisor(s)/team leader(s) having responsibility for 
performance management plans, performance standards, or ratings.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the applicable System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the applicable System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendments should be mailed to the applicable System 
Manager

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
individual, supervisor(s)/team leader(s), agency officials, medical 
providers, co-workers, and professional licensing organizations such as 
those for attorneys, accountants and physicians.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/CENTRAL-7

SYSTEM NAME:
    DOL Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The offices of each component agency within the U.S. Department of 
Labor, including the National and Regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employee(s) against whom any allegations of misconduct or 
violations of law have been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave, notifications of personnel actions, travel vouchers, performance 
appraisals, interviews and other data gathered from involved parties 
and organizations which are associated with the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSES(S):
    To investigate allegations of misconduct or violations of law.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or case file number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are maintained on current employees. Review annually and 
destroy superseded or obsolete documents, or destroy file relating to 
an employee within 1 year after separation or transfer in accordance 
with General Records Schedule 1 Item 18a.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be sent to the applicable System Manger.

RECORD ACCESS PROCEDURES:
    A request for access shall be mailed to the applicable System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the applicable System 
Manager.

RECORD SOURCE CATEGORIES:
    Incident reports submitted by employees or members of the general 
public; statements by subject and fellow employees; and other 
investigative reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
ADJ--DOL Adjudicatory Boards Systems of Records

DOL/ADJBDS-1

SYSTEM NAMES:
    DOL Appeals Management System (AMS)

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Boards and their Information Technology (IT) service 
provider(s).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Parties involved in appeals proceedings before the Administrative 
Review Board (ARB), Benefits Review Board (BRB), and Employees' 
Compensations Appeals Board (ECAB), collectively referred to as the 
Boards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information assembled in case files pertaining to 
appeals to the Boards with respect to claims of employees for benefits 
under various statutes and programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; The Privacy Act of 1974 (5 U.S.C. 552a); 30 U.S.C. 
901-62 (1982); 33 U.S.C. 901-50 (1982); 42 U.S.C. 1651-54 (1982); 36 DC 
Code 501-04 (1973); 5 U.S.C. 8171-73 (1982); 42 U.S.C. 1701-17 (1982); 
Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR part 
1978; Energy Reorganization Act of 1974, as amended, 42 U.S.C. 5851 
(1988); Clean Air Act, 42 U.S.C. 7622 (1988); Water Pollution Control 
Act, 33 U.S.C. 1367 (1988); Solid Waste Disposal Act, 42 U.S.C. 6971(a) 
(1988); Safe Drinking Water Act, 42 U.S.C. 300j-9(1988); Toxic 
Substances Control Act, 15 U.S.C. 2622 (1988); Comprehensive 
Environmental Response Compensation and Liability Act, 42 U.S.C. 9610 
(1988); Comprehensive Employment and Training Act, as amended, 29 
U.S.C. 801(Supp. V 1981); 20 CFR part 627; Workforce Innovation and 
Opportunity Act, 29 U.S.C. 3101 et seq.; The Workforce Investment Act 
of 1998, 29 U.S.C. 2801 et seq., Davis-Bacon Act, 40 U.S.C. 276a 
(1994); McNamara-O'Hara Service Contract Act of 1965, as amended; 
Migrant and Seasonal

[[Page 25786]]

Agricultural Worker Protection Act, 29 U.S.C. 1813(b), 1853(b) (1988); 
Longshore and Harbor Workers' Compensation Act, 33 U.S.C. 907(j) 
(1988); Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 41 
CFR part 50-203; Age Discrimination Act of 1975, 42 U.S.C. 6101-6107 
(1988); Title VI of the Civil Rights Act of 1964; Contract Work Hours 
and Safety Standards Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Title 
IX of the Education Amendments of 1972, 20 U.S.C. 1681-1686 (1988); 
Employee Polygraph Protection Act of 1988, 29 U.S.C. 2001-2009 (1988); 
Equal Access to Justice Act, 5 U.S.C. 504 (1988); Executive Order No. 
11,246, as amended, 3 CFR 339 (1964-1965 Comp.) reprinted in 42 U.S.C. 
2000e app.; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 
203(m) and (t), 211(d), 214(c) (1988); Federal Unemployment Tax Act, 26 
U.S.C. 3304; Immigration Reform and Control Act of 1986, 8 U.S.C. 
1101(a)(15)(H)(ii)(a), 1184(c), 1188 (1988); National Apprenticeship 
Act, 29 U.S.C. 50 (1988); Program Fraud Civil Remedies Act of 1986, 31 
U.S.C. 3801-3812 (1988); Sections 503 and 504 of the Rehabilitation Act 
of 1973, as amended, 29 U.S.C. 793, 794 (1988); Social Security Act, 42 
U.S.C. 503 (Supp. V 1987); Single Audit Act of 1984, 31 U.S.C. 7501-
7507 (1988); Trade Act of 1974, as amended, 26 U.S.C. 3302; Vietnam Era 
Veterans Readjustment Assistance Act, as amended, 38 U.S.C. 4212 
(1988); and any laws enacted after May 3,1996, which by statute, law or 
regulation provide for final decisions by the Secretary of Labor upon 
appeal or review of decisions or recommended decisions of ALJs; 5 
U.S.C. 8101 et seq.

PURPOSE:
    Records are maintained for use in adjudication of appeals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure outside the Department of Labor may be made to federal 
courts. The Boards decisions are sent to commercial publishing 
companies for publication, and are also placed on the respective 
Board's Internet Web site.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the Boards' docket number, Office of 
Administrative Law Judges (OALJ) number, Office of Workers' 
Compensation Programs (OWCP) number and claimant's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The Board retains the case file until it renders a decision on the 
appeal. The case file is then returned to the appropriate lower, 
adjudicatory entity (e.g., the OWCP or OALJ). Copies of the appeal 
decision are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Clerk of the Board, Benefits Review Board, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals requesting information pertaining to them should send a 
written and signed request to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access may be addressed to the System Manager. The 
request must be in writing and be signed by the requester.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in the system include information submitted by claimants, 
employers, carriers, and other persons involved in appeals proceedings, 
as well as by the Government.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
BLS--DOL Bureau of Labor Statistics Systems of Records

DOL/BLS-3

SYSTEM NAMES:
    Staff Time Utilization System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Regional Office (R.O.) BLS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, pay period, hours worked, units accomplished 
by PAS code for functions such as data collection, quality assurance, 
training, and other activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    STU data is used in the development of cost models for Bureau 
survey work. Codes define program and sub-program areas, work 
activities, and work locations. The data is used to track productivity 
and time usage.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by a data field, such as name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Records are retained by fiscal year, in accordance with BLS Records 
Schedule N1-257-86-4.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Business Operations, Office of Field Operations, 
Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager. Provide the name 
and dates of employment.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Employee information contained in this system is obtained from the

[[Page 25787]]

Department of Labor Human Resources system (HR Connect). Regional 
Office employees self-report, electronically entering time worked into 
the ``Staff Time and Utilization System'' each pay period.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-8

SYSTEM NAMES:
    Automated Training Request Application (ATRA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees who take training.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, employee organization, course taken, course start 
date, course end date, total hours for course, course completion date, 
and course fee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are maintained to enable BLS to allocate costs of 
training to appropriate organization within BLS and managers and 
employees to track courses taken by employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by course title, course number, name of 
employee attending course, or other identifying codes.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files. Network passwords are necessary to access records. Access levels 
are created within automated systems to restrict unauthorized access to 
system utilities.

RETENTION AND DISPOSAL:
    Records are retained for 5 years or when superseded or obsolete, 
whichever is sooner, in accordance with BLS Records Schedule N1-257-88-
1.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Workforce Development and Training Branch, Division of Human 
Resources and Organization Management, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from applications 
for employees, training forms such as SF-182, certificates of course 
completion, BLS routine administrative files, or other application 
forms BLS may designate.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-9

SYSTEM NAMES:
    Routine Administrative Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE., Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees, BLS contractors, and visitors to the Postal Square 
Building.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Several groups of records exist: ID card records, employee location 
records, separations database records, Postal Square Building Visitor 
system records, Postal Square Building Phone system records, facility 
service requests records, transit subsidy records, government credit 
card records, cardkey security records, print and duplication records, 
and emergency contact records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To record and track routine administrative data, maintain security, 
manage the facility, plan expenditures, maintain an employee locator 
system, and maintain emergency contact information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name, Social Security Number, 
or other information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained one to four years, in accordance with BLS 
Records Schedule N1-257-88-1, BLS Records Schedule N1-257-06-2, and the 
National Archives and Records Administration (NARA) General Records 
Schedule (GRS) 1-4, 6, 9, 11-13, 18, and 20.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administrative Services, Postal Square Building, 
2 Massachusetts Ave. NE., Washington, DC 20212.
    Chief, Division of Information Services, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

[[Page 25788]]

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
individual requester, official documents, agency officials, and other 
federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-10

SYSTEM NAMES:
    Commissioner's Correspondence Control System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom correspondence is received in the 
Commissioner's Office of the Bureau of Labor Statistics.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information about correspondence and the originators including the 
name of the sender, subject of the correspondence, name of the 
individual, office instructed to prepare a response, control number, 
dates, and related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To record the receipt of correspondence, monitor the handling of 
correspondence, and facilitate a timely response to correspondence.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name, control number, office assigned 
response, dates.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years, in accordance with BLS Records 
Schedule N1-257-88-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Information Systems, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondence received in the Commissioner's Office.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-11

SYSTEM NAMES:
    Mainframe User ID Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices of the Bureau of Labor Statistics (BLS) in Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees, BLS contractors, state agencies employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, ID to access system, office address and phone 
number, and account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assign and maintain ID numbers, mainframe computer uses, locate 
mainframe users, and run an accounting program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by any of the fields listed in the Categories 
of Records in the System Section.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are reviewed at the beginning of each fiscal year, and 
inactive IDs from the previous year are deleted.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Technology Measurement and Strategic 
Initiatives, Postal Square Building, 2 Massachusetts Ave. NE., 
Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from BLS mainframe 
users.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-13

SYSTEM NAMES:
    National Longitudinal Survey of Youth 1979 (NLSY79) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Maintained at the offices of a Bureau of Labor Statistics (BLS) 
contractor and

[[Page 25789]]

BLS offices in Washington, DC and Chicago, IL.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A sample of the general population who were ages 14-21 on December 
31, 1978 (referred to as respondents), with over representation of 
blacks, Hispanics, economically disadvantaged whites, and persons 
serving in the military.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include, but are not limited to, name, social security 
number, control number, marital history, education, job history, 
unemployment history, military service, training history, family 
planning, child health history, alcohol use, drug use, reported police 
contacts, anti-social behavior, assets and income, school records, 
Government assistance program participation, childhood residence, child 
development outcomes, expectations, history of parent/child 
relationship, time use, time spent on child care and household chores, 
immigration history, and Armed Services Vocational Aptitude Battery 
scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    To serve a variety of policy-related research interests concerning 
the labor market problems of youth. Data are used for studies such as 
(but not limited to): Diffusion of useful information on labor, 
examination of employment and training programs, understanding labor 
markets, guiding military manpower and measuring the effect of military 
service, analysis of social indicators and measuring parental and child 
inputs and outcomes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    BLS may release records to a contractor to compile data which are 
not individually identifiable for use by the general public and federal 
agencies who are conducting labor force research. Under written 
agreement to protect the confidentiality and security of identifying 
information, BLS may provide potentially identifying geographic 
information to researchers to conduct specific research projects which 
further the mission and functions of BLS. The records also may be 
disclosed where required by law. Items 3, 4, 7, 8, 9, 10, and 11, 12, 
13, and 14 listed in the General Prefatory Statement to this document 
are not applicable to this system of records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    Files are stored electronically and/or on paper.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained permanently, in accordance with BLS Records 
Schedule N1-257-11-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, NLS Youth 1979 Cohort Study, Office of Employment 
and Unemployment Statistics, Room 4945, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
who have participated in the survey.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-14

SYSTEM NAMES:
    BLS Behavioral Science Research Laboratory Project Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual respondents who participate in studies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include respondent's name, name of study, biographic/
personal information on the respondent, and test results and 
observations.

AUTHORITY:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    Biographic/personal information is used by BLS to select 
participants for studies. Test results and observations are used by BLS 
to better understand the behavioral and psychological processes of 
individuals, as they reflect on the accuracy of BLS information 
collections.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document with the following limitations: 
The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the 
General Prefatory Statement to this document are not applicable to this 
system of records. The records also may be disclosed where required by 
law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by respondent's name, study title or 
participant identification number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for one to three years, in accordance with BLS 
Records Schedule N1-257-09-02.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Behavioral Sciences Research Center, Office of Survey 
Methods Research, Postal Square Building, 2 Massachusetts Ave. NE., 
Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

[[Page 25790]]

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from respondents.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-17

SYSTEM NAMES:
    National Longitudinal Survey of Youth 1997 (NLSY97) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Maintained at the offices of a Bureau of Labor Statistics (BLS) 
contractor and BLS offices in Washington, DC and Chicago, IL.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A sample of the general population who were ages 12-16 on December 
31, 1996 (referred to as respondents), with over representation of 
blacks, Hispanics, and disabled students.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include, but are not limited to, name, social security 
number, control number, marital history, education, job history, 
unemployment history, military service, training history, fertility/
family planning, child health history, alcohol use, drug use, reported 
police contacts, anti-social behavior, assets and income, school 
records, Government assistance program participation, childhood 
residence, child development outcomes, expectations, history of parent/
child relationship, time use, time spent on child care and household 
chores, immigration history, and Armed Services Vocational Aptitude 
Battery scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    To serve a variety of policy-related research interests concerning 
the school-to-work transition and the labor market problems of youth. 
Data are used for studies such as (but not limited to): diffusion of 
useful information on labor, examination of employment and training 
programs, understanding labor markets, analysis of social indicators, 
measuring parental and child input and outcomes, norming the Department 
of Defense Armed Services Vocational Aptitude Battery in its 
computerized adaptive form, and creation of norms for the Department of 
Defense Interest Measure.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    BLS may release records to a contractor to compile data which are 
not individually identifiable for use by the general public and federal 
agencies who are conducting labor force research. Under written 
agreement to protect the confidentiality and security of identifying 
information, BLS may provide potentially identifying geographic 
information to researchers to conduct specific research projects which 
further the mission and functions of BLS. The records also may be 
disclosed where required by law. Items 3, 4, 7, 8, 9, 10, 11, 12, 13, 
and 14 listed in the General Prefatory Statement to this document are 
not applicable to this system of records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or control number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data, and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained permanently, in accordance with BLS Records 
Schedule N1-257-11-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, NLS Youth 1997 Cohort Study, Office of Employment 
and Unemployment Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
who have participated in the survey.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-18

SYSTEM NAMES:
    Postal Square Building Parking Management Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics (BLS), Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals assigned or applying for assignment of parking 
privileges in the Postal Square Building, Washington, DC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes the following information on all individuals 
assigned or applying for parking privileges in the Postal Square 
Building: Name of driver and rider(s), office building and room number, 
office telephone number, employing agency home address including city, 
State and zip code, federal service computation date, handicap 
certification, automobile license numbers, make and year of car, permit 
number (if assigned parking privileges), category of assignments, 
estimated times of arrival and departure, and whether the applicant is 
in or out of the zone of special consideration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The information is used by the BLS in the administration of the 
Postal Square Building vehicle parking and car pool programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Disclosure of information may be made to other government agencies 
to compare names of car pool members. For verification and, as a 
service to car pool seekers, the name of each driver and rider, permit 
number office telephone number and address of the driver and rider, 
home address, will be

[[Page 25791]]

displayed within BLS facilities and on automated information systems 
including the Intranet. Information may be provided to other applicants 
or listed members of the carpool, or their supervisors in order to 
confirm information provided on the application.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name, permit number or other 
information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for three months, in accordance with the 
National Archives and Records Administration (NARA) General Records 
Schedule (GRS) 11, Item 4a [http://www.archives.gov/records-mgmt/grs/grs11.html].

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administrative Services, 2 Massachusetts Ave. 
NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
requesters' applications.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/BLS-19

SYSTEM NAME:
    Customer Information Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Bureau of Labor Statistics (BLS), Washington, DC and 
in each of the BLS Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals (customers) requesting BLS information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information necessary to satisfy customers' requests and enhance 
service to customers. Depending on the nature of the request, may 
include (but is not limited to) name, occupation, organization name, 
mailing address, telephone and fax numbers, information requested, 
electronic mail addresses, registration keys, and dates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To enhance customer service by improving the availability of BLS 
information on automated systems, to facilitate providing information 
about BLS and its data products to customers with corresponding 
interests, and to allow BLS staff to better understand who our 
customers are and what they're interested in. Maintaining the names, 
addresses, etc. of customers requesting BLS data/publications will 
enable BLS to streamline the process for handling subsequent customer 
inquiries and requests by eliminating duplicative gathering of mailing 
information. Maintaining electronic mail addresses and provided 
organization name allows BLS to proactively contact customer of 
problems with data requests such as `run away queries' ensuring fairer 
access to all BLS data customers. Another purpose is to inform 
customers of new features, changes to existing features or changes in 
the conditions of use of the files.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name, email address, telephone (including 
the telephone number from which the customer dials), or other 
identifying information in the System.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Email addresses remain on mailing lists until the customer requests 
removal from the list, or when the email bounces back. Other PII is 
deleted from the database 90 days after the customer's last date of 
inquiry. Registration keys expire after 366 days and associated records 
are deleted unless a customer registers again for another year.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner for Publications and Special Studies, Postal 
Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212.
    Associate Commissioner for Field Operations, Postal Square 
Building, 2 Massachusetts Ave. NE., Washington, DC 20212.
    Chief, Division of Enterprise Web Systems, Postal Square Building, 
2 Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Managers.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Managers.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Managers.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from subject of 
the record.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-20

SYSTEM NAME:
    Fellowship Applicants and Recipients Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Bureau of Labor Statistics (BLS) National Office.

[[Page 25792]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants and recipients of fellowship awards (e.g., Fellows in 
the American Statistical Association/National Science Foundation/BLS 
Fellowship Program), who are not Federal employees but are assigned to 
work with BLS staff and/or BLS non-public data files).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include the individual's name, school transcripts, work 
address and telephone number, home address and telephone number, and 
biographical information, applications, research proposals and related 
papers, test results, and other documents such as correspondence with 
the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assure that the appropriate records on fellowship awards are 
maintained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data, and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained on a permanent basis. Records are transferred 
to the Federal Records Center when five (5) years old. They are offered 
to National Archives and Records Administration in ten (10) year 
blocks, when the most recent record is twenty (20) years old. BLS 
Record schedule N1-257-09-02.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner for Survey Methods Research, Postal Square 
Building, 2 Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from applicants 
and award recipients, references, the Education Testing Service, 
educational institutions supplying transcripts, review records, and 
administrative data developed during the selection process and/or award 
tenure.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-21

SYSTEM NAME:
    Data Sharing Agreements Database (DSA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices of the Bureau of Labor Statistics (BLS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants and recipients of BLS data sharing agreements who are 
granted access to non-public BLS data files. Individuals may be federal 
employees or private individuals designated as ``agents'' under the 
Confidential Information Protection and Statistical Efficiency Act 
(CIPSEA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include individuals' names, addresses, telephone numbers, 
email addresses, organizational affiliation, project title, and project 
description. The records also include the name, addresses, telephone 
numbers, and email addresses of the signing official for the agreement 
at the individual's organization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assure that appropriate records on data sharing agreements are 
maintained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 5 years after agreement has become 
inactive (i.e. expired), in accordance with BLS Historical Records 
Schedule N1-257-88-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Data Sharing Agreement Coordinator, Division of Management Systems, 
Office of Administration, Bureau of Labor Statistics, Postal Square 
Building, 2 Massachusetts Avenue NE., Washington DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from applicants 
and recipients of BLS data sharing agreements who request and/or are 
granted access to non-public BLS data files.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 25793]]

EBSA--DOL Employees Benefits Security Administration Systems of Records

DOL/EBSA-1

SYSTEM NAME:
    The Employee Retirement Income Security Act of 1974 (ERISA) Filing 
and Acceptance System 2--One Participant Plans Filing a Form 5500SF.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration (EBSA), 200 
Constitution Avenue NW., Washington, DC 20210.
    The EFAST2 servers are located at the sites of contractors, who 
operate the system on behalf of the Department of Labor. Contractors 
own the system hardware and communications and the Department of Labor 
owns the custom software and data.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed a Form 5500SF and checked the one-
participant plan box in Part I item A of the form.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data includes all fields on the Form 5500SF and any included 
schedules or attachments.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1021 et seq.

PURPOSE(S):
    ERISA and provisions of the Internal Revenue Code require certain 
employee benefit plans to submit information annually to the Federal 
Government (EBSA, Internal Revenue Service (IRS), and Pension Benefit 
Guaranty Corporation (PBGC)) through the Form 5500 series. One-
participant plan filers are given the option to file Form 5500EZ on 
hard copy directly to the IRS or they may file electronically through 
EFAST2 using the Form 5500SF.
    Note: This system of records is maintained by the Department of 
Labor for the benefit of the Internal Revenue Service (IRS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, EFAST2 data is used for internal 
reporting by EBSA and furnished to three other Government Agencies: The 
Internal Revenue Service (IRS), the Social Security Administration 
(SSA), and PBGC.
    Consistent with DOL's information sharing mission, information 
stored in EFAST2 may be shared with other DOL components, as well as 
appropriate Federal, State, local, tribal, foreign, or international 
government agencies. This sharing will only take place after it is 
determined that the receiving component or agency has a need to know 
the information to carry out functions consistent with the routine uses 
set forth in this system of records notice. The IRS uses one-
participant Form 5500-SF data to administer requirements of I.R.C. 
6058(a) and 6059(a).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    EFAST2 Program Manager, Office of Technology and Information 
Services, Employee Benefits Security Administration, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from one 
participant filers who file a Form 5500SF electronically.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-2

SYSTEM NAME:
    EBSA Correspondence Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Exemption Determinations, Office of Regulations and 
Interpretations, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records includes letters requesting information, advisory opinions, 
FOIA requests, Privacy Act Requests, or submitting comments, the 
Department's replies thereto, and related internal memoranda, including 
notes pertaining to meetings and telephone calls. Medium sensitivity 
due to the possibility of SSN provided with correspondence, though not 
requested by this Agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C., 1134 and 1136.

PURPOSE(S):
    These records are maintained to take action on or to respond to a 
complaint, inquiry or comment concerning certain aspects of Title I of 
ERISA or to respond to requests under FOIA or Privacy Act and to track 
the progress of such correspondence through the office.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by an individual name or control number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used

[[Page 25794]]

for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:
    In accordance with the Record Schedule (N1-317-02-2), if there is 
litigation in the underlying matter, the file is retained for three 
years after the litigation is completed. Requests for advisory opinions 
and the replies thereto are retained indefinitely, requests for 
information are destroyed one year after completion of project. 
Electronic index is destroyed six years after date of last entry.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Exemption Determinations, Director, Office of 
Regulations and Interpretations Employee Benefits Security 
Administration, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondence from individuals and responses thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-3

SYSTEM NAME:
    Technical Assistance and Inquiries System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Electronic information is housed in Office of Technology and 
Information Services, U.S. Department of Labor, Employee Benefits 
Security Administration, 200 Constitution Avenue NW., Washington, DC 
20210. Ancillary hard copy records such as incoming/outgoing 
correspondence are housed in the regional or district office that 
handled the inquiry.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents and callers requesting information and assistance; 
Correspondents and callers requesting information from the EBSA Public 
Disclosure Room.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Written and telephone inquiries from employee benefit plan 
participants, plan professionals and congressional offices regarding 
all aspects of pension and welfare benefit plans and records which 
provide the status of individuals under these plans. System also 
contains referrals from the Department of Health and Human Services 
(HHS) and state agencies related to health care benefit plans. Medium 
sensitivity due to the possibility of the record containing social 
security numbers, personal financial data or personal medical 
information. Includes names, addresses and other contact information.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    These records are used to take action on or respond to inquiries 
from Members of Congress and private citizens or referrals from the HHS 
or state insurance agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, records in this system may be 
disclosed to the relevant employee benefit plan administrator, third 
party administrator, insurance carrier or other party as necessary to 
facilitate a resolution to the circumstance presented by the individual 
seeking assistance from the agency; or to the referring component 
within HHS or referring state agency in order to report on the status 
or final disposition of the referral. Information disclosed will be 
provided periodically via electronic reports.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of individual, telephone number, email 
address, company, Employer Identification Number, or HHS or state 
agency referral number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Manual records are maintained for one year after closing the file, 
then destroyed. Computer files are maintained for the same period as 
the manual records or are kept indefinitely in the database and deleted 
when no longer needed, whichever is later, pursuant to General Records 
Schedule 14 (Information Services).

SYSTEM MANAGER(S) AND ADDRESS:
    In the National office: Director, Office of Outreach, Education, 
and Assistance, Employee Benefits Security Administration, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. 
In the Regional offices: Regional Director. In the District Offices: 
District Supervisor.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individuals or Members of Congress seeking technical assistance, 
information, or referrals from HHS or state agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records or portions of records containing personally identifiable 
information for individuals other than the subject of the file shall be 
exempt from disclosure under the Privacy Act. Records or portions of 
records comprising information that is exempt from disclosure under 
Specific Exemption (k)(2) or Subsection (d)(5).
DOL/EBSA-4

SYSTEM NAME:
    Public Disclosure Request Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employee Benefits Security Administration 
(EBSA), Public Disclosure Room, U.S. Department of Labor, Washington, 
DC 20210.

[[Page 25795]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who request documents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data regarding the request for copies of plan filings made with the 
Department of Labor or the Internal Revenue Service. Data includes 
individual requester's name, street address, city, state, zip code, and 
telephone number, the Employer Identification Number and Plan Number of 
the plan for which information has been requested and the documents 
requested.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1021 et seq.

PURPOSE(S):
    These records are used by authorized EBSA disclosure personnel to 
process requests made to the Public Disclosure Room and by EBSA 
managers to compile statistical reports regarding such requests for 
management information purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual name, control number or EIN/PN of 
requested plan.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained in accordance with General Records Schedule 
14.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of Outreach, Education and Assistance, 
Employee Benefits Security Division, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

 RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
requesting documents from the Public Disclosure Room.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-5

SYSTEM NAME:
    EBSA Debt Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Program Planning, Evaluation and Management, and Office 
of Technology and Information Services, U.S. Department of Labor, 
Employee Benefits Security Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and/or companies who have been assessed fines or 
penalties under provisions of ERISA sections 502(c)(2), 502(i) and 
502(l).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing data regarding the assessment of fines/penalties 
under provisions of ERISA sections 502(c)(2), 502(i) and 502(l). Data 
includes individuals and/or companies name, street address, city, 
state, zip code, telephone number, taxpayer identification number or 
company EIN, and transaction information (e.g., correspondence, penalty 
amount, debt status, and payment records). Moderate sensitivity due to 
storage of company/personal identifiable data and financial 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1132, 31 U.S.C. 3711(a) and 29 CFR part 20.

PURPOSE(S):
    Records are used for maintaining an ongoing Debt Collection/
Management Program requiring tracking and accounting for assessed 
fines/penalties, determination of collection status and assignment of 
delinquent debts to Treasury and private collection agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Relevant records may be disclosed to Treasury or private collection 
agencies in order for them to collect debts subject to this program.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records may be disclosed for delinquent accounts.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Debt Collection/Management data is retrieved by the EBSA-assigned 
case number and cross-reference debtor taxpayer identification number 
or company EIN.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule N1-317-92-1, records are 
retained for two years after the case is closed or until expiration of 
applicable statute of limitations, whichever occurs earlier.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrative Officer, Employee Benefits Security Administration, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Investigators and auditors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 25796]]

DOL/EBSA-6

SYSTEM NAME:
    EBSA Consolidated Training Record.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Program Planning, Evaluation and Management, Employee 
Benefits Security Administration (EBSA), 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Employee Benefits Security Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records reflect educational attainment levels (to include areas of 
study), professional certifications, date of accession to EBSA, in-
house (EBSA) technical training courses, Federal Law Enforcement 
Training Center programs, and Office of Personnel Management classes 
completed by employees of the Employee Benefits Security 
Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are used to identify which employees have completed 
certain courses, and the number of employees awaiting training. This 
information, in the aggregate, helps project the number of courses to 
schedule for succeeding years. The prior formal education information 
is used to respond to Congressional and other inquiries regarding the 
educational attainment level of our workforce. Finally, a combination 
of the data elements is used to identify employees with specific 
educational backgrounds and current skill levels who may be considered 
as instructors for the several agency-sponsored courses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by individual employee name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 1, records are retained 
for 5 years or when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    EBSA Training Coordinator, Office of Program Planning, Evaluation 
and Management, EBSA, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individual employees, SF171s, or resume(s) submitted at time of 
accession to EBSA and individual training course records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-7

SYSTEM NAME:
    Office of Enforcement Correspondence Tracking System, DFO CTS.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration, (EBSA), 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents, such as employee benefit plan professionals, and 
other individuals involved in investigations and enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information including plan name, plan administrator's name, service 
provider's name, trustee's name, and names of other individuals (such 
as the named defendants) involved in investigations and enforcement 
actions. Letters from the general public requesting information under 
the Freedom of Information Act or relating to all aspects of pension 
and welfare benefit plans covered by Title I of the Employee Retirement 
Income Security Act of 1974 (ERISA), the status of individuals under 
these plans, the Department's replies to the inquiries, and related 
internal memoranda, including notes pertaining to meetings and 
telephone calls.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    This system of records is used to track the progress of 
correspondence through the Office of Enforcement, including a record of 
action taken on or response to an inquiry received from the general 
public or others, and to access investigative information related to 
field office correspondence regarding investigations instituted by the 
Department of Labor (DOL) under the Title I of the Employee Retirement 
Security Act of 1974 (ERISA). The investigative files are used in the 
prosecution of violations of law, whether civil, criminal or regulatory 
in nature.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103(g) of Title 26 shall be made available 
only in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

[[Page 25797]]

RETRIEVABILITY:
    Files are retrieved by the name of the plan, service provider name, 
trustee name, the name of another individual (such as the named 
defendant) involved in the investigation or enforcement action, or the 
name of the correspondent. Files are also retrieved by case number and 
the plan's employer identification number (EIN).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with the Records Schedule, N9-317-00-02, records are 
retained for seven years. The electronic database files are deleted 
when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Enforcement, Employee Benefits Security Administration, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURES:
    Inquiries should be made to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be made to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Correspondence from individuals, individual complaints, witnesses, 
or interviews conducted during investigations or plan participant or 
beneficiary information obtained during investigations on cases opened 
in the Office of Enforcement or in any of the EBSA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3), and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H), (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-8

SYSTEM NAMES:
    EBSA Enforcement Management System (electronic); EBSA Civil 
Litigation Case Tracking System (paper); EBSA Criminal Case Information 
System (paper).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration, 200 Constitution 
Avenue NW., Washington, DC 20210; Office of Enforcement, EBSA, U.S. 
Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210, 
and all EBSA field offices as listed in the Appendix A to this 
document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Plan administrators, trustees, and those individuals who provide 
advice or services to employee benefit plans, and other individuals 
(such as the named defendants) involved in investigations and 
enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records tracked electronically includes fields such as plan name, 
plan administrator's name, service provider's name, trustee's name, and 
names of other individuals (such as the named defendants) involved in 
investigations and enforcement actions. Case notes are entered to 
document case activity during the investigative process.
    In addition to an electronic database, paper case files are 
generated for enforcement activities, both civil and criminal.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 29 U.S.C. 1136.

PURPOSE(S):
    This system of records is used to access information related to 
case files involving investigations instituted by the Department of 
Labor (DOL) under the Title I of the Employee Retirement Security Act 
of 1974 (ERISA). The investigative files are used in the prosecution of 
violations of law, whether civil or criminal in nature.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury. Consistent with DOL's enforcement mission, records of 
individuals debarred under 29 U.S.C. 1111 will be posted on EBSA's Web 
site.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved from the electronic database by the name of 
the plan, service provider name, trustee name, or the name of another 
individual (such as the named defendant) involved in the investigation 
or enforcement action. Records are also retrieved by case number, the 
plan's employer identification number (EIN) and plan number (if known), 
or service provider or trustee EIN.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with the Records Schedule, NCI-317-00-02, records are 
retained for one year after case completion by voluntary compliance or 
litigation, or related actions following voluntary compliance or 
litigation. After one year, the case files are transferred to the 
Federal Records Center for seven (7) years and then destroyed. The 
electronic database files are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    In the national office: Director of Enforcement, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210. In the Regional offices: The Regional 
Director (as listed in the Appendix to this document; in the District 
Offices:

[[Page 25798]]

The District Supervisor (as listed in the Appendix A to this document).

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
complaints, witnesses, or interviews conducted during investigations or 
plan participant or beneficiary information obtained during 
investigations on cases opened in the Office of Enforcement or in any 
of the EBSA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H) and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-9

SYSTEM NAME:
    Office of Exemption Determination (OED) ERISA Section 502(l) Files; 
OED Case Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Exemption Determinations and Office of Technology and 
Information Services, Employee Benefits Security Administration, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have petitioned the Secretary of Labor for relief 
from the monetary penalties imposed under ERISA Sec. 502(l).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters from individuals seeking relief from the 502(l) penalties, 
attachments supporting their petitions for relief, the Department's 
replies thereto, and related internal memoranda, including notes 
pertaining to meetings and telephone calls. Includes names and 
addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1108 and 29 U.S.C. 1135.

PURPOSE(S):
    These records are maintained to document the Department's response 
to petitioners' requests for relief from the section 502(l) penalties. 
Such penalties are imposed upon those who are found to have violated 
the fiduciary and prohibited transaction provisions of Part 4 of Title 
I of ERISA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of requestor and/or control number 
using a computerized index.

SAFEGUARDS:
    Access to these records is limited to authorized EBSA staff. 
Computer system is password protected and accessible only to personnel 
creating the database.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule Number N1-317-93-1, manual 
records are maintained in the Office of Exemption Determinations for up 
to two years after case closure, then transferred to the Federal 
Records Center for retention for an additional 23 years. Electronic 
records are destroyed on the same schedule as the manual files or when 
no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Exemption Determinations, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Suite 400, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
requesting a 502(l) exemption and the responses thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-10

SYSTEM NAME:
    Form 5500EZ Filings.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employee Benefits Security 
Administration, Attention: EFAST 3833 Greenway Drive, Lawrence, KS 
66046-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed a Form 5500EZ with the Department of 
Labor prior to January 1, 2010.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Forms 5500EZ filed with the Department of Labor prior to January 1, 
2010.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 6058(a); 29 U.S.C. 1134 and 1136.

PURPOSE(S):
    To satisfy the reporting and disclosure requirements mandated by 
the Employee Retirement Income Security Act of 1974, as amended, and 
the Internal Revenue Code.
    Note: This system of records is maintained by the Department of 
Labor for the benefit of the Internal Revenue Service (IRS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

[[Page 25799]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved using any Form 5500-EZ field, including plan 
administrator name, employer identification number, plan number; and 
plan year.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    EFAST2 Program Manager, Office of Technology and Information 
Services, Employee Benefits Security Administration, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
filing Form 5500EZ filings.
DOL/EBSA-11

SYSTEM NAME:
    ERISA Filing and Acceptance System 2 Internet Registration Database 
(IREG).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration (EBSA), 200 
Constitution Avenue NW., Washington, DC 20210.
    EFAST2 is located at the site of contractors, who operate the 
system on behalf of the Department of Labor. Contractors own the system 
hardware and communications and the Department of Labor owns the custom 
software and data.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who file/sign Form 5500 and Form 5500-SF 
electronically, third party software developers, and certain Government 
staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records includes the individual filer's name, street address, city, 
state, zip code, telephone number, fax number, email address, company 
name, password, user type, security challenge questions and answers, 
User ID, and PIN.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1021 et seq., 29 U.S.C. 1135.

PURPOSE(S):
    The Internet registration (IREG) application allows the public to 
electronically register on the EFAST2 Web site and obtain electronic 
filing credentials (User ID and PIN). These credentials are required 
for accessing restricted portions of the EFAST2 Web site, signing the 
Form 5500 or Form 5500-SF, and issuing authenticated web service 
requests to the EFAST2 system. EFAST2 will use the registration 
database to restrict Web site access, authenticate web service 
requests, validate filing signatures upon receipt of each filing, and 
to facilitate official correspondence and compliance assistance 
outreach. The IREG Database stores the electronic filing participant 
credentials. The IREG Database is populated by the IREG application.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Filing credentials are used by the public to electronically file 
Form 5500 and/or Form 5500-SF through the EFAST2 Web Portal. Filing 
credentials are also used as electronic signatures on Form 5500 and/or 
Form 5500-SF filings. Filing credentials are tied to the registration 
data to provide the Government with contact information (i.e., name, 
address and phone number) for EFAST2 users. In addition to those 
universal routine uses listed in the General Prefatory Statement to 
this document, the Government may use the IREG information to contact 
signers/transmitters of EFAST2 filings, issue official correspondence, 
and to provide registrants with information from EBSA's compliance 
assistance programs. DOL may also share the contact information with 
other federal agencies, if it determines by careful review that the 
records or information are both relevant and necessary to any 
enforcement, regulatory, investigative or prosecutive responsibility of 
the receiving entity, and that the use of such records or information 
is for a purpose that is compatible with the purposes for which the 
agency collected the records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by searching IREG Database by UserID, an 
individual's registration information (i.e., name, address, phone 
number, etc.) can be retrieved.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    EFAST2 Program Manager, Office of Technology and Information 
Services, Employee Benefits Security Administration, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

[[Page 25800]]

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
filers, third party software developers, and certain government staff 
who register electronic filing credentials through the EFAST2 Web site.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-12

SYSTEM NAME:
    Delinquent Filer Voluntary Compliance Program (DFVC) Tracking 
System; Delinquent Filer Voluntary Compliance Program 99.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiduciaries who failed to comply with plan administrator fiduciary 
responsibilities; non-filers, stop filers and late filers of ERISA 
annual reports who voluntarily seek relief of reporting penalties after 
filing appropriate annual report(s).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information including plan name, plan administrator's name, service 
provider's name, trustee's name, addresses and names of other 
individuals involved in the DFVC program. Information about individuals 
may contain Personally Identifiable Information (PII).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    The Office of the Chief Accountant (OCA) uses the application to 
track records of participants of the EBSA Delinquent Filer Voluntary 
Compliance Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, records of plans that participate 
in the DFVC program help to avoid opening investigations by the OCA for 
violations that would otherwise be subject to more strict penalties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files are retrieved using a relational database and Form 5500 plan 
identifiers such as plan name, plan number, city, state and unique case 
ID.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguard 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule N1-317-92-1, manual records are 
maintained in the Office of the Chief Accountant for up to two years 
after case closure, then transferred to the Federal Records Center for 
retention for an additional six years. Electronic records are destroyed 
on the same schedule as the manual files or when no longer needed, 
whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of the Chief Accountant, U.S. Department of Labor, 
Employee Benefits Security Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this System is obtained from submissions 
of filings by Plan Administrators and Plan Sponsors under the EBSA DFVC 
Program.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections I(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.b.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsection (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H), and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-13

SYSTEM NAME:
    OCA Case Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiduciaries who fail to comply with plan administrator fiduciary 
responsibilities, or those fiduciaries who are engaged in activities 
prohibited by ERISA; non-filers, stop filers, late filers, and 
deficient filers of ERISA annual reports.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include paper files which may contain Personally 
Identifiable Information (PII) and electronic files which may contain 
PII. The electronic files contain only plan administrator information. 
Information stored includes plan name, plan administrator's name, 
service provider's name, trustee's name, addresses and names of other 
individuals involved in investigations and enforcement actions. There 
are also case notes to document case activity during the investigative 
process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    The Office of the Chief Accountant (OCA) uses the OCATS application 
to monitor enforcement actions against fiduciaries who fail to comply 
with plan administrator fiduciary responsibilities, or those 
fiduciaries who are engaged in activities prohibited by ERISA. On 
average 3500 to 5000 cases per year are generated requiring OCA 
intervention.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory

[[Page 25801]]

Statement to this document, pursuant to 29 U.S.C. 1134, a record from 
this system of records may be disclosed, subject to the restrictions 
imposed by various statutes and rules, such as the Privacy Act, to a 
department or agency of the United States, or to any person actually 
affected by any matter which may be the subject of the investigation; 
except that any information obtained by the Secretary of Labor pursuant 
to section 6103 of Title 26 shall be made available only in accordance 
with regulations prescribed by the Secretary of the Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by using a relational database and Form 5500 
plan identifiers such as plan name, plan number, city, state and unique 
case ID.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule N1-317-92-1, manual records are 
maintained in the Office of the Chief Accountant for up to two years 
after case closure, then electronically imaged to the OCATs database 
for retention for an additional six years. Electronic records are 
destroyed on the same schedule as the manual files or when no longer 
needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of the Chief Accountant, U.S. Department of Labor, 
Employee Benefits Security Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Investigations and computer targeting searches of previous Forms 
5500 filings performed by the OCA of existing plan filings to determine 
status of non-filers, deficient filers, late and stop filers of 
required information returns for employee benefit plans. Ancillary 
sources within the EBSA include investigations by the Office of 
Enforcement and EBSA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G) 
and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-14

SYSTEM NAME:
    Office of Health Plans Standards and Compliance Assistance (OHPSCA) 
Case Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Health benefits plan administrators, sponsors and health plan 
participants who request information and assistance on HIPAA, ERISA and 
other laws affecting group health plans, as well as enforcement of 
HIPAA and ERISA with respect to group health plans and multi-employer 
welfare arrangements.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include requestor's name, address, telephone number, as 
well as plan administrator contact information and associated case 
notes encompassing compliance assistance requests as well as 
enforcement activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 29 U.S.C. 1136.

PURPOSE(S):
    The system tracks inquiries from participants and group health 
plans for compliance assistance and technical assistance on HIPAA, 
ERISA and other laws and regulations. The system also tracks 
enforcement cases against group health plans and multi-employer welfare 
arrangements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved via a relational database, using the fields 
listed under categories of records that are captured from inquiries 
made and correspondence issued to the Agency.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule Number N1-317-93-1, manual 
records are maintained in the Office of Health Plan Standards and 
Compliance Assistance for up to two years after case closure, then 
transferred to the Federal Records Center for retention for an 
additional 23 years. Electronic records are destroyed on the same 
schedule as the manual files or when no longer needed, whichever is 
later.

[[Page 25802]]

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Health Plan Standards and Compliance 
Assistance, U.S. Department of Labor, Employee Benefits Security 
Administration, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access to records should be mailed to the System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from plan 
participants, group health plan administrators and state insurance 
commissioners.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), 
(e)(4)(G),(H), and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-15

SYSTEM NAME:
    Fee Disclosure Failure Notice Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Enforcement, EBSA, U.S. Department of Labor, 200 
Constitution Ave. NW., Washington, DC 20210, and all EBSA field offices 
as listed in Appendix A to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Responsible plan fiduciaries and covered service providers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include plan name, fiduciary's name, and service provider's 
name, relating to contracts and arrangements between plans and service 
providers.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1104, 29 U.S.C. 1108, and 29 U.S.C. 1134-1136.

PURPOSE(S):
    This system of records maintains information related to the notice 
responsible plan fiduciaries submit, as a condition of the class 
exemption under 29 U.S.C. 2550.408b-2(c)(1)(ix), regarding service 
providers who have failed to make disclosures as required under 29 
U.S.C. 2550.408b-2(c). The Office of Enforcement and EBSA field offices 
will use the information to carry out their enforcement 
responsibilities under Title I of the Employee Retirement Income 
Security Act of 1974 (ERISA), including the fee and expense disclosure 
requirements of 29 U.S.C. 2550.408b-2(c) and 29 U.S.C. 2550.404a-5.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, records in this system may be 
disclosed, subject to the restrictions imposed by various statutes or 
rules, such as the Privacy Act, to any department or agency of the 
United States; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files are retrieved from the electronic database by the name of the 
plan, name of the responsible plan fiduciary, service provider name, or 
the name of a contact person for the plan or service provider. Records 
are also retrieved by the plan number, the plan sponsor's employer 
identification number (EIN), or the covered service provider's EIN.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule Number N1-317-92-1, records are 
retained by the Office of Enforcement for one year after receipt or 
completion by voluntary compliance or litigation or subsequent related 
actions, whichever is later, and then transferred to the Federal 
Records Center and kept for seven (7) years and then destroyed. 
Electronic database files are retained for the same period as manual 
files.

SYSTEM MANAGER(S) AND ADDRESS:
    In the National Office: The Director of Enforcement, Employee 
Benefits Security Administration, US Department of Labor, 1200 
Constitution Avenue NW., Washington, DC 20210.
    In the Regional offices: The Regional Director.
    In the District offices: The District Supervisor.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

 RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from plan 
fiduciaries, investigators, and other appropriate Office of Enforcement 
or EBSA field office staff.

SYSTEMS EXEMPTED FROM CERTAIN CATEGORIES:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in this system of 
records is exempt from subsections (c)(3) and (4), (d), (e)(1), (2), 
and (3), (e)(4) (G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 
U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), and (e)(1) and 
(4)(G), (H), and (I) and (f) of 5 U.S.C. 552a.

[[Page 25803]]

EEOICP--DOL Ombudsman for the Energy Employees Occupational Illness 
Compensation Program Systems of Records

DOL/OMBUDSMAN-1

SYSTEM NAME:
    Office of the Ombudsman for the Energy Employees Occupational 
Illness Compensation Program Act (EEOICPA) File.

SECURITY CLASSIFICATION:
    Most files and data are unclassified. Files and data in certain 
cases may have Top Secret classification and the rules concerning their 
maintenance and disclosure are determined by the agency that has given 
the information the security classification of Top Secret.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Ombudsman for the Energy 
Employees Occupational Illness Compensation Program Act, Frances 
Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or their survivors who are seeking benefits under the 
Energy Employees Occupational Illness Compensation Program Act 
(EEOICPA). These individuals include, but are not limited to, employees 
or survivors of employees of Department of Energy contractors and 
subcontractors, and certain uranium workers or survivors of those 
workers as described under Section 5 of the Radiation Employees 
Compensation Act (RECA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: 
Correspondence between the Office of the Ombudsman and claimants, 
potential claimants, and/or survivors of such individuals or 
correspondence between the Office of the Ombudsman and the program 
agency regarding those individuals' EEOICPA claims; logs recording and 
detailing communications between claimants, potential claimants, and/or 
survivors of such individuals and the Office of the Ombudsman; claim 
forms filed by or on behalf of injured individuals or their survivors 
seeking benefits under the EEOICPA; reports by the employee and/or the 
United States Department of Energy; employment records; exposure 
records; safety records or other incident reports; dose reconstruction 
records; workers' or family members' contemporaneous diaries, journals, 
or other notes; forms authorizing medical care and treatment; other 
medical records and reports; bills and other payment records; 
compensation payment records; formal orders for or against the payment 
of benefits; transcripts of hearings conducted; and any other medical, 
employment, or personal information submitted or gathered in connection 
with the claim or complaint.
    The system may also contain information relating to dates of birth, 
marriage, divorce, and death; notes (written or typed in email or other 
correspondence) of telephone conversations conducted in connection with 
the claim or complaint; information relating to vocational and/or 
medical rehabilitation plans and progress reports; records relating to 
court proceedings, insurance, banking and employment; articles from 
newspapers and other publications; information relating to other 
benefits (financial and otherwise) that the employee and/or survivor 
may be entitled to, including previously filed claims; and information 
received from various investigative agencies concerning possible 
violations of civil or criminal laws.
    The system may also contain consumer credit reports on individuals 
indebted to the United States including information relating to the 
debtor's assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, and information 
relating to the location of the debtor. In addition, the system may 
contain other records and reports relating to the implementation of the 
Federal Claims Collection Act (as amended), including investigative 
reports or administrative review matters. Individual records listed 
here are included in a claim file only insofar as they may be pertinent 
or applicable to the individual claiming benefits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Energy Employees Occupational Illness Compensation Program Act of 
2000, Title XXXVI of Public Law 106-398, as amended by Public Law 108-
375, 3161 (October 28, 2004), 42 U.S.C. 7385s-15.

PURPOSE(S):
    To fulfill the duties of the Ombudsman under the EEOICPA as 
specified by Congress. The EEOICPA establishes a program for 
compensating certain individuals for covered illnesses related to 
exposure to toxic substances. These records are necessary to provide 
information to the public regarding the benefits available under the 
EEOICPA and the procedures attendant to those benefits, as well as to 
prepare the Congressionally-mandated Report to Congress detailing the 
complaints and concerns received in the Office of the Ombudsman 
concerning that program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the Ombudsman may disclose 
relevant and necessary information to the Department of Labor's Office 
of Workers' Compensation Program (OWCP); the Department of Health and 
Human Services' National Institute for Occupational Safety and Health 
(NIOSH); and/or the Department of Energy's Office of Health and Safety 
in order for the Ombudsman to respond to inquiries made by claimants, 
potential claimants, and/or survivors of such individuals regarding 
those individuals' EEOICPA claims, to the extent necessary to identify 
the individual and inform the source of the purpose(s) of the request.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts; the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor; and the agency and program under 
which the claim arose may be disclosed pursuant to 5 U.S.C. 552a(b)(12) 
to consumer reporting agencies as defined by section 603(f) of the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with section 
3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended 
(31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an 
overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    By name, employer, contractor, date, or nature of injury.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to a claim are 
destroyed 15 years after the case file has become inactive. Paper 
records that have been scanned to create electronic records are

[[Page 25804]]

destroyed after the electronic records are verified. Automated data is 
retained in its most current form only, and as information is updated, 
outdated information is deleted. Electronic records are destroyed six 
years and three months after creation or receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    Ombudsman, Energy Employees Occupational Illness Compensation 
Program Act, 200 Constitution Avenue NW., Suite N-2454, Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them may write or telephone the Office of 
the Ombudsman. In order for the record to be located, the individual 
must provide his or her full name, claim number (if known), and date of 
injury (if known).

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
claim in which he/she is a party in interest may write or telephone the 
Office of the Ombudsman.

CONTESTING RECORD PROCEDURES:
    Any individual requesting amendment of non-exempt records should 
contact the Office of the Ombudsman. Individuals requesting amendment 
of records must comply with the Department's Privacy Act regulations at 
29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Claimants who are the subject of the record and their family 
members; employers; current and former Federal contractors and 
subcontractors and their family members; State governments, State 
agencies, and other Federal agencies; State and Federal workers' 
compensation offices; physicians and other medical professionals; 
hospitals; clinics; medical laboratories; suppliers of health care 
products and services and their agents and representatives; educational 
institutions; attorneys; Members of Congress; EEOICPA investigations; 
consumer credit reports; investigative reports; correspondence with the 
debtor including personal financial statements; records relating to 
hearings on the debt; and other Department systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
ETA--DOL Employment and Training Administration Systems of Records

DOL/ETA-1

SYSTEM NAME:
    Office of Apprenticeship, Budget and Position Control File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of 
Apprenticeship, Room N-5311, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees currently employed by OA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal records concerning grades and salaries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEMS:
    5 U.S.C. 301.

PURPOSE(S):
    For ready access in preparing management reports as required by 
ETA, and controlling OA FTE Ceiling (Full Time Equivalent) employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files are retrieved by region, budget position number, and name of 
employee.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained indefinitely for employment reference requests 
on former employees.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Apprenticeship, Room N-5311, Employment 
and Training Administration, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from personal 
records, including SF-Form 50.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-4

SYSTEM NAME:
    Registered Apprenticeship Partners Information Data System 
(RAPIDS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of 
Apprenticeship, Room N-5311, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Apprentices/Trainees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records include the following identifying 
information on apprentices/trainees: Social Security number, program 
number, State Code, O*NET/RAPIDS Occupation Code, Job Title, name, 
birth date, sex, ethnic code,

[[Page 25805]]

Veteran code, registration date, previous experience date, and expected 
completion date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Apprenticeship Act, also referred to as the Fitzgerald 
Act, 29 U.S.C. 50.

PURPOSE(S):
    Records of individual apprentice/trainee and apprenticeship/trainee 
program sponsors are used for the operation and management of the 
apprenticeship system of training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Statistical records may be disclosed to Joint Apprenticeship 
Committees and Nonjoint Apprenticeship Committees, and other 
apprenticeship sponsors to determine an assessment of skill needs and 
provide program information; to provide program information for State 
Apprenticeship Agencies (SAAs) and other State/Federal agencies 
concerned with apprenticeship/training needs; to research and community 
organizations such as the Urban League to utilize apprenticeship 
information in research.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the social security number of the 
apprentice/trainee by program type. However, data files are provided to 
researchers that have been cleaned of PII.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Paper files retain for five years and then destroy. Inactive 
programs are stored indefinitely using routine IT protocols. Inactive 
and completed apprentices are stored indefinitely using routine IT 
protocols.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Apprenticeship, Room N-5311, Employment 
and Training Administration, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Apprentice/trainee and also Program Sponsor.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-7

SYSTEM NAME:
    Foreign Labor Certification System and Employer Application Case 
Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of Foreign 
Labor Certifications, Frances Perkins Building, 200 Constitution Avenue 
NW., Washington, DC 20210; National Processing Centers in Atlanta, 
Georgia; Chicago, Illinois; and National Prevailing Wage Center in 
Washington, DC, and contractor offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employers who file labor certification applications, or labor 
condition applications for permanent or temporary employment of foreign 
workers; employers who file requests for prevailing wage determinations 
that may support an application for temporary and permanent labor 
certification; agents and foreign labor recruiters whom employers may 
engage in the recruitment of prospective H-2B workers with regard to 
labor certification applications filed in the H-2B temporary employment 
program and all persons or entities hired by or working for such 
recruiters or agents and any agents or employees of those persons or 
entities. The foreign worker is identified on Applications for 
Permanent Employment Certification, they are not identified nor listed 
on Applications for Temporary Employment Certification, Prevailing Wage 
Determination, nor Labor Condition Applications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employers' names, addresses, type and size of businesses to include 
annual gross revenue and proof of insurance coverage, production data, 
number of workers needed in certain cases, offer of employment terms to 
known or unknown aliens, and background and qualifications of certain 
aliens, along with resumes and applications of U.S. workers, employer 
provided source wage documents and surveys, names of agents and 
recruiters whom employers may engage in the recruitment of prospective 
H-2B workers, as well as the identity and location of all persons or 
entities hired by or working for such recruiters or agents, and any of 
the agents or employees of those persons and entities, engaged in 
recruitment of prospective workers for the H-2B job opportunities 
offered by the employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Immigration and Nationality Act, as amended, 8 U.S.C. 
1101(a)(15)(H)(i), and (ii), 1184(c), 1182(m) and (n), 1182(a)(5)(a), 
1188, and 1288. Section 122 of Public Law 101-649. 8 CFR 214.2(h). 20 
CFR 655 Subpart A. 20 CFR 655.9.

PURPOSE(S):
    To maintain a record of applicants and actions taken by ETA on 
requests to employ foreign workers and requests for prevailing wage 
determinations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Case files developed in processing labor certification 
applications, labor condition applications, and prevailing wage 
determination, are released to the employers which filed such 
applications and their representatives; to review ETA actions in 
connection with appeals of denials or other wage-related final 
determinations before the Office of Administrative Law Judges (OALJ) or 
Federal Courts; to participating agencies such as the DOL Office of 
Inspector General, DOL Wage and Hour Division, Department of Homeland 
Security, United States Citizenship and Immigration Services, and 
Department of State in connection with administering and enforcing 
related immigration laws and regulations. Records may also be released 
to named alien beneficiaries or their representatives, and third party 
requests under the under the Freedom of Information Act.
    2. The Department will maintain a publicly available list of agents 
and recruiters whom employers have reported to the Department that they 
engage or plan to engage in the recruitment of prospective H-2B 
workers, as well as the identity and

[[Page 25806]]

location of all persons or entities hired by or working for such 
recruiters or agents, and any of the agents or employees of those 
persons and entities, including the locations in which these entities 
operate as they engage in recruitment of prospective workers for H-2B 
job opportunities offered by the employer. This list will be maintained 
online, and will be used for the same purposes as stated in #1 above 
and may also be used by the public, including current or prospective H-
2B workers or their representatives, to assist in the effective use of 
the H-2B temporary labor certification program.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by case number and employer name and in limited 
instances by the named beneficiary. In the case of labor certification 
applications in the H-2B program, files may be retrieved by name, 
including the name of the employer, agent, recruiter, or other entity 
involved in the recruitment of prospective H-2B workers as provided to 
the Department by the employer; and by country where recruitment 
activity may occur.

SAFEGUARDS:
    Access by authorized personnel. Computer security safeguards are 
used for electronically stored data and scanned images; and paper files 
are maintained in secured locations.

RETENTION AND DISPOSAL:
    FLC Case Files are retained for a period of 5 years after close in 
accordance with Records Schedule Number DAA-0369-2013-0002. Paper files 
are retained on-site at national processing centers for six months from 
the date of final determination. OFLC will continuously scan or convert 
paper records into OFLC Archive and Scan database(s). Paper copies of 
employer applications that are scanned will be destroyed once converted 
to an electronic medium and verified, or when no longer needed for 
legal or audit purposes in accordance with the records schedule. Paper 
copies of case files that are not scanned are retained on-site for six 
months after close, then transferred to Federal Records Center for 
duration of 5 year retention period.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Foreign Labor Certifications, ETA, 200 
Constitution Avenue NW., Room C-4312, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from labor 
certification applications, labor condition applications, and 
prevailing wage determination requests completed by employers. Certain 
information is furnished by named alien beneficiaries of permanent 
labor certification applications, State Workforce Agencies, and the 
resumes and applications of U.S. workers. Additional information is 
obtained from employer provided surveys.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-8

SYSTEM NAME:
    Job Corps Student Pay, Allotment and Management Information System 
(SPAMIS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Job Corps Data Center (JCDC), 1627 Woodland Avenue, Austin, Texas 
78741 (and Job Corps Centers).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job Corps students and Job Corps terminees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal information about the student: Pre-enrollment status, 
number of months enrolled in school, home address, family status and 
income; characteristics, such as age, race/ethnic group, sex; 
summarization of basic education and vocational training received in 
Job Corps; and initial Placement status (entry into employment, school, 
military service, or other status) after separation from the Program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitle C of Title I of the Workforce Investment Act of 1998, 29 
U.S.C. 2882 et seq.; Subtitle C of Title I of the Workforce Innovation 
and Opportunity Act, 29 U.S.C. 3191 et seq.

PURPOSE(S):
    These records are maintained to pay students