Privacy Act of 1974; Publication in Full of All Notices of Systems of Records, Including Several New Systems, Substantive Amendments to Existing Systems, Decommissioning of Obsolete Legacy Systems, and Publication of Proposed Routines Uses, 25765-25885 [2016-09510]

Agencies

• DEPARTMENT OF LABOR
• Office of the Secretary

[Federal Register Volume 81, Number 83 (Friday, April 29, 2016)]
[Notices]
[Pages 25765-25885]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-09510]



[[Page 25765]]

Vol. 81

Friday,

No. 83

April 29, 2016

Part II





Department of Labor





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Privacy Act of 1974; Publication in Full of All Notices of Systems of 
Records, Including Several New Systems, Substantive Amendments to 
Existing Systems, Decommissioning of Obsolete Legacy Systems, and 
Publication of Proposed Routines Uses; Notice

Federal Register / Vol. 81 , No. 83 / Friday, April 29, 2016 / 
Notices

[[Page 25766]]


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DEPARTMENT OF LABOR

Office of the Secretary


Privacy Act of 1974; Publication in Full of All Notices of 
Systems of Records, Including Several New Systems, Substantive 
Amendments to Existing Systems, Decommissioning of Obsolete Legacy 
Systems, and Publication of Proposed Routines Uses

AGENCY: Office of the Secretary, Labor.

ACTION: Notice: Publication In Full of All Notices of Systems of 
Records, including several new systems; substantive amendments to 
systems; decommissioning of obsolete legacy systems; and publication of 
new universal routine uses for all system of records.

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SUMMARY: This notice provides a complete publication of all Department 
of Labor Systems of Records. This notice proposes two new universal 
routine uses to the systems. This notice will update our last complete 
publication in full which appeared in the Federal Register on April 8, 
2002. In addition to the 21 new systems which are being published for 
the first time, the notice proposes substantive and nonsubstantive 
amendments to 108 other systems that have been previously published. 
The notice also deletes 43 systems. Changes to the systems are 
summarized in the introductory portion of the Supplementary Information 
section.

DATES: Persons wishing to comment on the changes set out in this notice 
may do so on or before June 8, 2016.
    Effective Date: Unless there is a further notice in the Federal 
Register, these proposed 21 new systems of records and 108 amended 
systems of records and decommissioned 43 existing systems of records, 
as well as the two new routine uses, will become effective on June 23, 
2016.

FOR FURTHER INFORMATION CONTACT: Written comments may be sent to Joseph 
J. Plick, Counsel for FOIA and Information Law, Office of the 
Solicitor, Department of Labor, 200 Constitution Avenue NW., Room N-
2420, Washington, DC 20210, telephone (202) 693-5527, or by email to 
plick.joseph@dol.gov.

SUPPLEMENTARY INFORMATION:

1. Background

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), 
hereinafter referred to as the Act, on April 8, 2002, in Volume 67 at 
Page 16816 of the Federal Register, the Department published a notice 
of 147 systems of records maintained under the Act. In February 2003, a 
new system of records was published on behalf of the Office of the 21st 
Century Workforce, entitled DOL/21st CENTURY-1, Correspondents with the 
Office of the 21st Century Workforce, which appeared at 68 FR 6185 
(February 6, 2003). Additionally, in September 2003, the Department 
amended two existing systems of records, which appear at 68 FR 54012 
(September 15, 2003).
    On January 11, 2012, the Department published five new and five 
amended systems of records, which appears at 77 FR 1728 (January 11, 
2012). In 2014 the Department published a notice of the addition of 
five new SORNs, amendment of nine existing SORNs and decommissioning of 
five SORNs, which appears at 79 FR 8489 (February 12, 2014). The Notice 
became effective on April 8, 2014. Finally on July 6, 2015 the 
Department published a SORN for DOL/VETS-5, Veterans' Data Exchange 
Initiative (VDEI). This system contains records related to Exiting 
Service Members (ESMs) participating in the United States Department of 
Defense (DOD) Pre-separation Counseling of the Transition Assistance 
Program. The Notice became effective on August 31, 2015.

2. The Current Action

    Pursuant to section three of the Privacy Act of 1974 (5 U.S.C. 
552a(e)(4), the Department hereby publishes an updated consolidated 
publication in full for all 129 systems of records, including 21 new 
systems; 108 amended systems; and 43 decommissioned systems. A chart 
listing all of the actions the Department has taken with regards to its 
systems of records is attached as Appendix A to this notice. This 
notice also proposes two new universal routine uses to be added to the 
Department's current list of 12 universal routine uses, making a total 
of 14 universal routine uses. These universal routine uses apply across 
the board to all of the Department's system of records.

A. New Universal Routine Uses

    1. The first proposed new Universal Routine Use to the General 
Prefatory Statement (new Universal Routine Use #13) permits the 
Department to disclose information to a State or local government that 
has legal authority to make decisions about the issuance, retention and 
revocation of licenses, certifications or registrations of law 
practitioners and health care professionals.
    2. The second proposed new Universal Routine Use to the General 
Prefatory Statement (new Universal Routine Use #14) permits the 
Department to disclose information to the United States Department of 
Justice (DOJ) and the Federal Bureau of Investigation (FBI) that will 
be included in the National Instant Criminal Background Check System 
(NICS).

B. Proposed Decommissioned Systems

    The Department proposes to decommission 43 legacy systems of 
records. The decommissioned systems are listed in the Notice of 
Decommissioned Systems of Records, Section E below. Notably, the 
Department proposes to decommission a group of legacy systems entitled 
Employment Standards Administration (ESA), because that agency no 
longer exists due to a Departmental reorganization. The ESA legacy 
systems will be renamed as a system that relates to each of the 
constituent parts of the former ESA agency namely, The Office of 
Workers' Compensation Programs (OWCP), The Wage and Hour Division 
(WHD), The Office of Federal Contract Compliance Programs (OFCCP), and 
The Office of Labor-Management Standards (OLMS). Additionally, the 
Department proses to decommission a second group of legacy systems 
entitled Pension and Welfare Benefits Administration (PWBA). Several of 
the former PWBA systems will be renamed as an Employee Benefits 
Security Administration (EBSA) system.

C. Proposed New Systems

    1. The first proposed new system is entitled DOL/CENTRAL-7, DOL 
Employee Conduct Investigation Files. This system contains information 
related to records of employee(s) misconduct or violations of law such 
as, investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave.
    2. The second proposed new system is entitled DOL/EBSA-1, The 
Employment Retirement Income Security Act of 1974 (ERISA), Filing and 
Acceptance System 2-One Participant Plans Filing a Form 5500SF. This 
system contains records related to information contained on all fields 
of the Form 5500SF form.
    3. The third proposed new system is entitled DOL/EBSA-11, ERISA 
Filing and Acceptance System Internet Registration Database (IREG). 
This system contains records of personally identifiable information of 
individual filers.
    4. The fourth proposed new system is entitled DOL/EBSA-12, 
Delinquent Filer Voluntary Compliance Program

[[Page 25767]]

(DFVC) Tracking System; Delinquent Filer Voluntary Compliance Program 
99. This system contains records of the plan name, plan administrator's 
name, service provider's name, and trustee's name involved in the DFVC 
programs, among other things.
    5. The fifth proposed new system is entitled DOL/EBSA-13, OCA Case 
Tracking System. This system contains paper and electronic records of 
individuals involved in investigations and enforcement actions.
    6. The sixth proposed new system is entitled DOL/EBSA-14, Office of 
Health Plans Standards and Compliance Assistance (OHPSCA) Case Tracking 
System. This system contains records of personally identifiable 
information of requestors.
    7. The seventh proposed new system is entitled DOL/EBSA-15, Fee 
Disclosure Failure Notice Database. This system contains records of 
plan name, fiduciary's name, and service provider's name relating to 
contracts and arrangements between plans and service providers.
    8. The eighth proposed new system is entitled DOL/ETA-30, DOL 
Employment and Training Administration (ETA) Evaluation, Research, 
Pilot or Demonstration Contractors' Project Files. This system contains 
records related to Workforce Investment Act and Workforce Innovation 
and Opportunities Act participants' personally identifiable 
information, characteristics of program participants, description of 
program activities, and services received by participants, among other 
things, obtained after the completion of the program.
    9. The ninth proposed new system is entitled DOL/ETA-31, The 
Enterprise Business Support System (EBSS). This system contains records 
related to initial requests under the Workforce Investment Act and its 
successor statutes, responses, and related documents.
    10. The tenth proposed new system is entitled DOL/ETA-32, Contract 
Officer Files. This system contains records of the names, job title, 
qualifications and other human resource information relating to 
contracting officers or other contracting personnel.
    11. The eleventh proposed new system is entitled DOL/OASAM-37, 
Personal Identity Verification Credential. This system contains records 
related to personally identifiable information such as names, birth 
date, and social security numbers of federal employees, contractors, 
students and other individuals who require ongoing access to Federal 
facilities, information technology systems of information classified in 
the interest of national security.
    12. The twelfth proposed new system is entitled DOL/OIG-6, Hotline 
and Complaints Analysis Files. This system contains records of 
complaints and allegations of waste, fraud, abuse and violations of the 
law or other authorities.
    13. The thirteenth proposed new system is entitled OIG-7, 
Correspondence Tracking System. This system contains records of 
correspondence to and from the OIG.
    14. The fourteenth proposed new system is entitled DOL/OIG-8, 
Office of Inspector General (OIG) Employee Credential System. This 
system contains personally identifiable information related to the 
credentials of all DOL personnel.
    15. The fifteenth proposed new system is entitled DOL/OIG-9, OIG 
Property Tracking Systems. This system contains records related to OIG 
owned and leased property, and the employees that are assigned such 
property.
    16. The sixteenth proposed new system is entitled DOL/OIG-10, 
Office of Inspector General (OIG) Pre-employment Checks and Inquiries 
(PECI) System. This system contains records related to pre-employment 
clearance forms and reports filed individuals, and federal and other 
law enforcement records related to background checks.
    17. The seventeenth proposed new system is entitled DOL/OIG-11, 
Investigative Files Case Tracking System, Case Development and 
Intelligence Records, USDOL/OIG. This system contains records related 
to individuals associated with OIG investigative operations and 
activities.
    18. The eighteenth proposed new system is entitled DOL/SOL-18, 
Matter Management System. This system contains records related to 
pending and active litigation, opinion and advice, and regulation 
review legal services provided to support DOL and its component 
agencies.
    19. The nineteenth proposed new system is entitled DOL/SOL-19, 
Evidence Management System. This system contains individuals, 
government or organizations records related to pleadings, court 
records, witness statements or other documents that may be filed with 
or obtained by DOL.
    20. The twentieth proposed new system is entitled DOL/VETS-5, 
Veterans' Data Exchange Initiative (VDEI). This system contains records 
related to Exiting Service Members (ESMs) participating in the United 
States Department of Defense (DOD) Pre-separation Counseling of the 
Transition Assistance Program.
    21. The twenty-first proposed new system is entitled DOL/VETS-6, 
Veterans' Case Management System (VCMS). This system contains records 
related to USERRA, VP, and the TAP Employment Workshop.

D. Proposed Amended Systems

    22. The first proposed amended system of records is entitled DOL/
GOVT-1, Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act File. The Department proposes to amend this system to 
update the System Location, Categories of Records in the System, and 
the Routine Uses of Records Maintained in the System.
    23. The second proposed amended system of records is entitled DOL/
GOVT-2, Job Corps Students Records. The Department proposes to amend 
this system to amend one routine use and to update the Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records, Notification Procedures, and Records Access, and several 
other categories.
    24. The third proposed amended system of records is entitled DOL/
CENTRAL-1, Correspondents with the Department of Labor. The Department 
proposes to amend this system to refine several of the categories.
    25. The fourth proposed amended system of records is entitled DOL/
CENTRAL-2, Registrants for Department of Labor Events and Activities. 
The Department proposes to amend this system to update the Retention 
and Disposal section, and several other categories.
    26. The fifth proposed amended system of records is entitled DOL/
CENTRAL-3, Internal Investigations of Harassing Conduct. The Department 
proposes to amend this system to update the System Name, Security 
Classification, Categories of Individuals Covered by the System, and 
several other categories.
    27. The sixth proposed amended system of records is entitled DOL/
CENTRAL-4, Department of Labor Advisory Committee Members Files. The 
Department proposes to amend this system to update the Notification 
Procedure, Record Access Procedure, Contesting Record Procedure, and 
several other categories.
    28. The seventh proposed amended system of records is DOL/CENTRAL-
5, Privacy Act/Freedom of Information Act Request Files. The Department 
proposes to amend this system to update the System Number, Routine Uses 
of

[[Page 25768]]

Records Maintained in the System, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, Notification 
Procedures, and several other categories.
    29. The eighth proposed amended system of records is DOL/CENTRAL-6, 
Supervisor's/Team Leader's Records of Employees. The Department 
proposes to amend this system to update the System Number, Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records, Notification Procedures, and several other categories.
    30. The ninth proposed amended system of records is entitled DOL/
ADJBDS-1, DOL Appeals Management System (AMS). The Department proposes 
to amend this system to update the Authority for Maintenance of the 
System section.
    31. The tenth proposed amended system of records is entitled DOL/
BLS-3, Staff Time Utilization System. The Department proposes to amend 
this system to update the System Name, System Location, Categories of 
Individuals Covered by the System, Purposes, and several other 
categories.
    32. The eleventh proposed amended system of records is entitled 
DOL/BLS-8, Automated Training Request Application (ATRA). The 
Department proposes to amend this system to update the Categories of 
Records in the System, Purposes, System Manager(s) and Address, and 
several other categories.
    33. The twelfth proposed amended system of records is entitled DOL/
BLS-9, Routine Administrative Files. The Department proposes to amend 
this system to update the Categories of Records in the System, 
Purposes, Policies and Practices for Storing, Retrieving, Accessing, 
Retaining, and Disposing, and several other categories.
    34. The thirteenth proposed amended system of records is entitled 
DOL/BLS-10, Commissioner's Correspondence Control System. The 
Department proposes to amend this system to update the System Location, 
Categories of Individuals Covered by the System, Authority for 
Maintenance of the System, and several other categories.
    35. The fourteenth proposed amended system of records is entitled 
DOL/BLS-11, Mainframe User ID Database. The Department proposes to 
amend this system to update the System Location, Purpose, and Policies 
and Practices for Storing, Retrieving, Accessing, Retaining, and 
Disposing of Records in the System, and several other categories.
    36. The fifteenth proposed amended system of records is entitled 
DOL/BLS-13, National Longitudinal Survey of Youth 1979 (NLSY79) 
Database. The Department proposes to amend this system to update the 
System Location, Categories of Individuals Covered by the System, 
Categories of Records in the System, and several other categories.
    37. The sixteenth proposed amended system of records is entitled 
DOL/BLS-14, BLS Behavioral Science Research Laboratory Project Files. 
The Department proposes to amend this system to update the System 
Location, Policies and Practices for Storing, Retrieving Accessing, 
Retaining, and Disposing of the Records in the System, and several 
other categories.
    38. The seventeenth proposed amended system of records is entitled 
DOL/BLS-17, National Longitudinal Survey of Youth 1997 (NLSY97) 
Database. The Department proposes to amend this system to update the 
System Location, Categories of Records in the System, Retention and 
Disposal and several other categories.
    39. The eighteenth proposed amended system of records is entitled 
DOL/BLS-18, Postal Square Building Parking Management Records. The 
Department proposes to amend this system to update the System Location, 
Purposes, Routine Uses of records in the System, and several other 
categories.
    40. The nineteenth proposed amended system of records is entitled 
DOL/BLS-19, Customer Information Files. The Department proposes to 
amend this system to update the Categories of Individuals Covered by 
the System, Purposes, and Policies and Practices for storing, 
Retrieving, Accessing, Retaining, and Disposing of Records in the 
System, along with several other categories.
    41. The twentieth proposed amended system of records is entitled 
DOL/BLS-20, Fellowship Applicants and Recipients Files. The Department 
proposes to amend this to update the Retrievability, Safeguards, 
Retention and Disposal, and several other categories.
    42. The twenty-first proposed amended system of records is entitled 
DOL/EBSA-2, EBSA Correspondence. The Department proposes to amend this 
to update the Authority for Maintenance of the System, Retention and 
Disposal, Notification Procedure, and several other categories.
    43. The twenty-second proposed amended system is entitled DOL/EBSA-
3, Technical Assistance and Inquiries System. The Department proposes 
to amend this to update the System Number, Authority for Maintenance of 
the System, Retention and Disposal, Notification Procedure, and several 
other categories.
    44. The twenty-third proposed amended system is entitled DOL/EBSA-
4, Public Disclosure Request Tracking System. The Department proposes 
to amend this to update the System Number, System Location, Authority 
for the Maintenance of the System, Purposes, and several other 
categories.
    45. The twenty-fourth proposed amended system is entitled DOL/EBSA-
5, EBSA Debt Management System. The Department proposes to amend this 
to update the System Number, Security Classification, System Location, 
and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records categories.
    46. The twenty-fifth proposed amended system is entitled DOL/EBSA-
6, EBSA Consolidated Training Record. The Department proposes to amend 
this to update the System Number, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, Notification 
Procedures category.
    47. The twenty-sixth proposed amended system is entitled DOL/EBSA-
7, Office of Enforcement Correspondence Tracking System DFO CTS. The 
Department proposes to amend this to update the System Number, 
Authority for the Maintenance of the System, Policies and Practices for 
Storing, Retrieving, Accessing, Retaining and Disposing of Records, 
Notification Procedures, and several other categories.
    48. The twenty-seventh proposed amended system is entitled DOL/
EBSA-8, EBSA Enforcement Management System (electronic); EBSA Civil 
Litigation Case Tracking System (paper); EBSA Criminal Case Information 
System (paper). The Department proposes to amend this to update the 
System Number, Security Classification, Authority for the Maintenance 
of the System, Policies and Practices for Storing, Retrieving, 
Accessing, Retaining and Disposing of Records, Routine Uses, 
Notification Procedures, and several other categories.
    49. The twenty-eighth proposed amended system is entitled DOL/EBSA-
9, Office of Exemption Determinations (OED) ERISA Section 502(1) Files; 
OED Case Tracking System. The Department proposes to amend this to 
update the System Number, Security Classification, Authority for the 
Maintenance of the System, and Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, and 
Notification Procedures categories.
    50. The twenty-ninth proposed amended system is entitled DOL/EBSA-
10, Form 5500EZ Filings. The Department proposes to amend this to

[[Page 25769]]

update the System Number, Authority for the Maintenance of the System, 
Purposes, and Policies and Practices for Storing, Retrieving, 
Accessing, Retaining and Disposing of Records, and Notification 
Procedures categories.
    51. The thirtieth proposed amended system of records is entitled 
DOL/EBSA-11, ERISA Filing and Acceptance System 2 Internet Registration 
Database (IREG). The Department proposes to amend this to update the 
System Number, Authority for the Maintenance of the System, Purposes, 
and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records, Routine Uses, Notification 
Procedures, and several other categories.
    52. The thirty-first proposed amended system of records is entitled 
DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program (DFVC) 
Tracking System; Delinquent Filer Voluntary Compliance Program 99. The 
Department proposes to amend this to update the Authority for 
Maintenance of the System, Retention and Disposal, Notification 
Procedure, and several other categories.
    53. The thirty-second proposed amended system of records is 
entitled DOL/EBSA-13, OCA Case Tracking System. The Department proposes 
to amend this to update the Authority for Maintenance of the System, 
Retention and Disposal, Notification Procedure, and several other 
categories.
    54. The thirty-third proposed amended system of records is entitled 
DOL/EBSA-14, Office of Health Plans Standards and Compliance Assistance 
(OHPSCA) Case Tracking System. The Department proposes to amend this to 
update the Authority for Maintenance of the System, Retention and 
Disposal, Notification Procedure, and several other categories.
    55. The thirty-fourth proposed amended system of records is 
entitled DOL/EBSA-15, Fee Disclosure Failure Notice Database. The 
Department proposes to amend this to update the Authority for 
Maintenance of the System, Retention and Disposal, Notification 
Procedure, and several other categories.
    56. The thirty-fifth proposed amended system of records is entitled 
DOL/OMBUDSMAN-1, Office of the Ombudsman for the Energy Employees 
Occupational Illness Compensation Program Act (EEOICPA) File. The 
Department proposes to amend this system to update the Routine Uses of 
Records Maintained in the System category.
    57. The thirty-sixth proposed amended system of records is entitled 
DOL/ETA-1, Office of Apprenticeship, Budget and Position Control Files. 
The Department proposes to amend this system to update the System Name, 
System Location, and several other categories.
    58. The thirty-seventh proposed amended system of records is 
entitled DOL/ETA-4, Registered Apprenticeship Partners Information Data 
System (RAPIDS). The Department proposes to amend this system to update 
the System Name, System Location, Routine Uses, and several other 
categories.
    59. The thirty-eighth proposed amended system of records is 
entitled DOL/ETA-7, Employer Labor Certification System and Employer 
Application Case Files. The Department proposes to amend this system to 
update the System Name, System Location, Categories of Individuals 
Covered by the System, Categories of Records in the System, Routine 
Uses, and several other categories.
    60. The thirty-ninth proposed amended system of records is entitled 
DOL/ETA-8, Job Corps Student Pay, Allotment and Management Information 
System (SPAMIS). The Department proposes to amend this system to update 
the System Location, Routine Uses, and several other categories.
    61. The fortieth proposed amended system of records is entitled 
DOL/ETA-16, Employment and Training Administration Investigation File. 
The Department proposes to amend this system to update the System 
Location, Categories of Individuals covered by the System, and several 
other categories.
    62. The forty-first proposed amended system of records is entitled 
DOL/ETA-20, Federal Bonding Program, Bondees Certification Files. The 
Department proposes to amend this system to update the System Location, 
Categories of Individuals Covered by the System, Authority for 
Maintenance of the System, and several other categories.
    63. The forty-second proposed amended system of records is entitled 
DOL/ETA-24, Grant Officer Files. The Department proposes to amend this 
system to update the System Name, System Location, Categories of 
Individuals Covered by the System, and several other categories.
    64. The forty-third proposed amended system of records is entitled 
DOL/ETA-29, National Agricultural Workers Survey (NAWS) Research Files. 
The Department proposes to amend this system to update the Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records, Notification Procedures, and several other categories.
    65. The forty-fourth proposed amended system of records is entitled 
DOL/MSHA-1, Mine Safety and Health Administration Standard Information 
System (MSIS). The Department proposes to amend this system by renaming 
the system and migrating eight other systems of records to this system. 
MSIS is an umbrella information system in which some but not all 
records are covered under the Privacy Act. MSIS provides centralized 
access to records already covered by nine current systems of records: 
DOL/MSHA-1, MSHA-3, MSHA-10, MSHA-13, MSHA-15, MSHA-18, MSHA-20, MSHA-
21, and MSHA-24. This notice consolidates these nine systems under a 
single SORN. This SORN describes the records within MSIS that are 
covered under the Privacy Act. The Department also proposes to amend 
this system notice to update the System Location and Categories of 
Records in the System, among other amendments specific to particular 
categories of MSIS records.
    66. The forty-fifth proposed amended system of records is entitled 
DOL/MSHA-22, Educational Policy and Development; National Mine Health 
and Safety Academy Permanent Record Card or Student Information System. 
The Department proposes to amend this system to update the System Name, 
Security Classification, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing Section, Notification 
Procedure, and several other categories.
    67. The forty-sixth proposed amended system of records is entitled 
DOL/MSHA-23, Educational Policy and Development Activity Reporting 
System. The Department proposes to amend this system to update the 
System Name, System Location, Categories of Records in the System, and 
several other categories.
    68. The forty-seventh proposed amended system of records is 
entitled DOL/OALJ-1, Office of Administrative Law Judges Case Tracking 
System. The Department proposes to amend this system to update the 
System Name, Authority for Maintenance of the System, and several other 
categories.
    69. The forty-eighth proposed amended system of records is entitled 
DOL/OALJ-2, Office of the Administrative Law Judges Case Files. The 
Department proposes to amend this system to update the Authority for 
Maintenance of the System, Retention and Disposal, and several other 
categories.
    70. The forty-ninth proposed amended system of records is entitled 
DOL/OASAM-4, Safety and Health Information Management System

[[Page 25770]]

(SHIMS). The Department proposes to amend this system to update the 
System Name, System Location, Categories of Individuals Covered by the 
System, Authority for Maintenance of the System, and several other 
categories.
    71. The fiftieth proposed amended system of records is entitled 
DOL/OASAM-5, Employee Assistance Program (EAP) Records. The Department 
proposes to amend this system to update the System Name, System 
Location, Categories of Records in the System, Authority for 
Maintenance of the System, and several other categories.
    72. The fifty-first proposed amended system of records is entitled 
DOL/OASAM-7, Employee Medical File System Records (Not Job Related). 
The Department proposes to amend this system to update the System Name 
and Routine Uses sections.
    73. The fifty-second proposed amended system of records entitled 
DOL/OASAM-12, Administrative Grievance Records. The Department proposes 
to amend this system to update the System Location and Categories of 
Individuals Covered by the System sections.
    74. The fifty-third proposed amended system of records entitled 
DOL/OASAM-19, Negotiated Grievance Procedure and Unfair Labor Practice 
Files. The Department proposes to amend this system to update the 
Categories of Individuals Covered by the System and Categories of 
Records in the System sections.
    75. The fifty-fourth proposed amended system of records is entitled 
DOL/OASAM-20, Personnel Investigation Records. The Department proposes 
to amend this system to update the System Location, Retrievability and 
Safeguards Sections, Disclosure to Consumer Reporting Agencies, and 
several other categories.
    76. The fifty-fifth proposed amended system of records is entitled 
DOL/OASAM-22, Civil Rights Center Discrimination Complaint Case Files. 
The Department proposes to amend this system to update the System Name, 
Categories of Individuals Covered by the System, Purpose(s), Routine 
Uses of Records Maintained in the System sections, Authority for 
Maintenance of the System, and several other categories.
    77. The fifty-sixth proposed amended system of records is entitled 
DOL/OASAM-25, Intergovernmental Personnel Act Assignment Records. The 
Department proposes to amend this system to update the Categories of 
Individuals Covered by the System, Disclosure to Consumer Reporting 
Agencies, Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, and several other 
categories.
    78. The fifty-seventh proposed amended system of records is 
entitled DOL/OASAM-26, Frances Perkins Building Parking Management 
System. The Department proposes to amend this system to update the 
Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System Section.
    79. The fifty-eighth proposed amended system of records is entitled 
DOL/OASAM-27, Employee/Contractor/Visitor Identification System. The 
Department proposes to amend this system to update the System Name, 
System Location, Categories of Individuals, Categories of Records in 
the System, the System Manager, and several other categories.
    80. The fifty-ninth proposed amended system of records is entitled 
DOL/OASAM-28, Incident Report/Restriction Notice. The Department 
proposes to amend this system to update the System Location, Categories 
of Individuals and Policies and Practices for Storing, Retrieving, 
Accessing, Retaining and Disposing of Records. In addition, the System 
Manager, and several other categories are proposed to be refined.
    81. The sixtieth proposed amended system of records is entitled 
DOL/OASAM-29, OASAM Employee Administrative Investigation File. The 
Department proposes to amend this system to update the System Location, 
Categories of Individuals, Policies and Practices for Storing, 
Retrieving, Accessing, Retaining and Disposing of Records, the System 
Manager, and several other categories.
    82. The sixty-first proposed amended system of records is entitled 
DOL/OASAM-30, Injury Compensation System (ICS). The Department proposes 
to amend this system to update the System Location, Authority for 
Maintenance of the System, and several other categories.
    83. The sixty-second proposed amended system of records is entitled 
DOL/OASAM-31, DOL Flexible Workplace Programs Evaluation and Files. The 
Department proposes to amend this system to update the System Name, 
Categories of Individuals Covered by the System.
    84. The sixty-third proposed amended system of records is entitled 
DOL/OASAM-32, Transit Subsidy Management System. The Department 
proposes to amend this system to update the Policies and Practices for 
Storing, Retrieving, Accessing, Retaining and Disposing of Records 
section.
    85. The sixty-fourth proposed amended system of records is entitled 
DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership Files. The 
Department proposes to amend this system to update the Policies and 
Practices for Storing, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, Notification Procedures, Record Access 
Procedure, and other categories.
    86. The sixty-fifth proposed amended system of records is entitled 
DOL/OASAM-35, DOL Childcare Subsidy Programs Records. The Department 
proposes to amend this system to update the System Manager's Name and 
Address, and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining and Disposing of Records sections.
    87. The sixty-sixth proposed amended system of records is entitled 
DOL/OCFO-2, New Core Financial Management System (NCFMS). The 
Department proposes to amend this system to update the Categories of 
Individuals Covered by the System, Categories of Records in the System, 
Authority for Maintenance of the System, and several other categories.
    88. The sixty-seventh proposed amended system of records is 
entitled DOL/OCFO-3, Travel and Transportation System. The Department 
proposes to amend this system to update Policies and Practices for 
Storing, Retrieving, Accessing, Retaining, and Disposing of Records in 
the System, Notification Procedure, Records Access Procedure, 
Contesting Record Procedure, and several other categories.
    89. The sixty-eighth proposed amended system of records is entitled 
DOL/ODEP-1, Job Accommodation Network (JAN) Files. The Department 
proposes to amend this system to update the Policies and Practices for 
Storing, Retrieving, Accessing, Retaining, and Disposing of Records in 
the System category.
    90. The sixty-ninth proposed amended system is entitled DOL/OFCCP-
1, Office of Federal Contract Compliance Programs, Executive Management 
Information System (OFCCP/EIS) which includes the Case Management 
System (CMS), and the Time Reporting Information System (TRIS). The 
Department proposes to amend this system to update the System Number, 
Security Classification, Categories of Individuals Covered by the 
System, and Policies and Practices for Storing, Retrieving, Accessing, 
Retaining, and Disposing of Records categories.

[[Page 25771]]

    91. The seventieth proposed amended system is entitled DOL/OFCCP-2, 
Office of Federal Contract Compliance Programs Complaint Case Files. 
The Department proposes to amend this system to update the System 
Number, Security Classification, Routine Uses of records Maintained in 
the System, and Policies and Practices for Storing, Retrieving, 
Accessing, Retaining, and Disposing of Records, and several other 
categories.
    92. The seventy-first proposed amended system of records is 
entitled DOL/OIG-2, Freedom of Information/Privacy Acts Records. The 
Department proposes to amend this system to update the System Number 
and refine several categories.
    93. The seventy-second proposed amended system of records is 
entitled DOL/OIG-5, Audit Information Reporting Team Tech Tracking 
Systems. The Department proposes to amend this system to update the 
System Number, Security Classification, and Policies and Practices for 
Storing, Retrieving, Accessing, Retaining, and Disposing of Records 
categories.
    94. The seventy-third proposed amended system is entitled DOL/OLMS-
1, Investigative Files of the Office of Labor-Management Standards. The 
Department proposes to amend this system to update the System Number, 
Routine Uses of Records Maintained in the System, Policies and 
Practices for Storing, Retrieving, Accessing, Retaining, and Disposing 
of Records, and several other categories.
    95. The seventy-fourth proposed amended system is entitled DOL/
OLMS-2, OLMS Public Disclosure Request Tracking System. The Department 
proposes to amend this system to update the System Number, System 
Location, Policies and Practices for Storing, Retrieving, Accessing, 
Retaining, and Disposing of Records, and several other categories.
    96. The seventy-fifth proposed amended system of records is 
entitled DOL/OSHA-1, Retaliation Complaint Files. The Department 
proposes to amend this system to update the System Name, Categories of 
Individuals Covered by the System, Authority for Maintenance of the 
System, System Location, and several other categories.
    97. The seventy-sixth proposed amended system of records is 
entitled DOL/OSHA-9, OSHA Compliance Safety and Health Officer Training 
Records. The Department proposes to amend this system to update the 
Policies and Practices for Storage, Retrieving, Accessing, Retaining 
and Disposing of Records in the System, System Manager, Notification 
Procedure, and several other categories.
    98. The seventy-seventh proposed amended system of records is 
entitled DOL/OSHA-10, OSHA Outreach Training Program. The Department 
proposes to amend this system to update the System Name, Categories of 
Records in the System, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, and 
several other categories.
    99. The seventy-eighth proposed amended system of records is 
entitled DOL/OSHA-14, Directorate of Training and Education Computer-
based Acquisition/Financial Records System. The Department proposes to 
amend this system to update the Retention and Disposal section.
    100. The seventy-ninth proposed amended system of records is 
entitled DOL/OSHA-15, Directorate of Training and Education Resource 
Center Loan Program. The Department proposes to amend this system to 
update the System Name, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System category.
    101. The eightieth proposed amended system is entitled DOL/OWCP-1, 
Office of Workers' Compensation Programs, Black Lung Antidiscrimination 
Files. The Department proposes to amend this system to update the 
System Number, Categories of Individuals in the System, Authority for 
Maintenance of the System, Routine Uses of Records Maintained in the 
System, and several other categories.
    102. The eighty-first proposed amended system is entitled DOL/OWCP-
2, Office of Workers' Compensation, Black Lung Benefits Claim Files. 
The Department proposes to amend this system to update the System 
Number, Security Classification, Authority for Maintenance of the 
System, Routine Uses of Records Maintained in the System, and several 
other categories.
    103. The eighty-second proposed amended system is entitled DOL/
OWCP-3, Office of Workers' Compensation, Longshore and Harbor Workers' 
Compensation Act Case File. The Department proposes to amend this 
system to update the System Number, Categories of Individuals Covered 
by the System, Categories of Records in the System, Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.
    104. The eighty-third proposed amended system is entitled DOL/OWCP-
4, Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Special Fund System. The Department proposes 
to amend this system to update the System Number, Categories of 
Individuals Covered by the System, Routine Uses of Records Maintained 
in the System, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, and 
several other categories.
    105. The eighty-fourth proposed amended system is entitled DOL/
OWCP-5, Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Investigation Files. The Department proposes 
to amend this system to update the System Number, Categories of 
Individuals Covered by the System, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    106. The eighty-fifth proposed amended system is entitled DOL/OWCP-
6, Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Claimant Representatives. The Department 
proposes to amend this system to update the System Number, Categories 
of Individuals Covered by the System, Policies and Practices for 
Storage, Retrieving, Accessing, Retaining and Disposing of Records in 
the System, and several other categories.
    107. The eighty-sixth proposed amended system is entitled DOL/OWCP-
7, Office of Workers' Compensation Programs, Physicians and Health Care 
Providers Excluded under the Longshore Act. The Department proposes to 
amend this system to update the System Number, Categories of 
Individuals Covered by the System, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    108. The eighty-seventh proposed amended system is entitled DOL/
OWCP-8, Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Federal Employees' Compensation Act. 
The Department proposes to amend this system to update the System 
Number and Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System.
    109. The eighty-eighth proposed new system is entitled DOL/OWCP-9, 
Office of Workers' Compensation Programs, Black Lung Automated Support

[[Page 25772]]

Package. The Department proposes to amend this system to update the 
System Number, Security Classification, Authority for Maintenance of 
the System, and several other categories.
    110. The eighty-ninth proposed amended system is entitled DOL/OWCP-
10, Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act (FEC) and Longshore and Harbor Workers' Compensation 
Act Rehabilitation Counselor Case Assignment, Contract Management and 
Performance Files and FEC Field Nurse. The Department proposes to amend 
this system to update the System Number, Categories of Individuals 
Covered By the System, Categories of records in the System, Authority 
for Maintenance of the System, and several other categories.
    111. The ninetieth proposed amended system is entitled DOL/OWCP-11, 
Office of Workers' Compensation Programs, Energy Employees Occupational 
Illness Compensation Program Act File. The Department proposes to amend 
this system to update the System Number, Categories of Individuals 
Covered by the System, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, and 
several other categories.
    112. The ninety-first proposed amended system is entitled DOL/OWCP-
12, Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Energy Employees Occupational Illness 
Compensation Program Act. The Department proposes to amend this system 
to update the System Number, System Location, Categories of Individuals 
Covered by the System, Routine Uses of Records Maintained in the 
System, and several other categories.
    113. The ninety-second proposed amended system of records is 
entitled DOL/SOL-3, Tort Claim Files. The Department proposes to amend 
this system to update the Security Classification, System Location, 
Authority for Maintenance of the System, and several other categories.
    114. The ninety-third proposed amended system of records is 
entitled DOL/SOL-5, Workforce Investment Act Tort Claim Files. The 
Department proposes to amend this system to update the Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.
    115. The ninety-fourth proposed amended system of records is 
entitled DOL/SOL-6, Military Personnel and Civilian Employees' Claims. 
The Department proposes to amend this system to update the Security 
Classification, Authority for Maintenance of the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.
    116. The ninety-fifth proposed amended system of records is 
entitled DOL/SOL-9, Freedom of Information Act Privacy Act Appeals 
Files. The Department proposes to amend this system to update the 
Policies and Practices for Storage, Retrieving, Accessing, Retaining 
and Disposing of Records in the System, Notification Procedure, 
Contesting Record Procedures, and several other categories.
    117. The ninety-sixth proposed amended system of records is 
entitled DOL/SOL-15, Solicitor's Office Litigation Files. The 
Department proposes to amend this system to update the Retention and 
Disposal section.
    118. The ninety-seventh proposed amended system of records is 
entitled DOL/VETS-1, Uniformed Services Employment and Re-employment 
Rights Act (USERRA) Complaint File. The Department proposes to amend 
this system to update the Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, Notification Procedure, and Contesting Record Procedures.
    119. The ninety-eighth proposed amended system of records is 
entitled DOL/VETS-2, Veterans' Preference Complaint File under the 
Veterans Equal Opportunities Act of 1998 (VEOA). The Department 
proposes to amend this system to update the Policies and Practices for 
Storage, Retrieving, Accessing, Retaining and Disposing of Records in 
the System, Notification Procedure, and Contesting Record Procedures.
    120.
    121. The ninety-ninth proposed amended system is entitled DOL/WHD-
1, ``Time Report'' Component of the Wage and Hour Investigative Support 
and Reporting Database (WHISARD). The Department proposes to amend this 
system to update the System Number, Categories of Records in the 
System, Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, Notification 
Procedure, and several other categories.
    122. The one hundredth proposed new system is entitled DOL/WHD-2, 
MSPA Civil Money Penalties in the Wage Hour Investigative Support and 
Report Database (WHISARD). The Department proposes to amend this system 
to update the System Number, Categories of Records in the System, 
Policies and Practices for Storage, Retrieving, Accessing, Retaining 
and Disposing of Records in the System, Notification Procedure, and 
several other categories.
    123. The one hundred and first proposed amended system is entitled 
DOL/WHD-3, MSPA Public Central Registry Records File. The Department 
proposes to amend this system to update the System Number, System 
Location, Routine Uses of Records Maintained in the System, Disclosure 
of Consumer Report Agencies, and several other categories.
    124. The one hundred and second proposed amended system is entitled 
DOL/WHD-4, Wage and Hour Clearance List--MSPA Registration. The 
Department proposes to amend this system to update the System Number, 
System Name, Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, and several other 
categories.
    125. The one hundred and third proposed amended system is entitled 
DOL/WHD-5, MPSA Certificate Action Record Files. The Department 
proposes to amend this system to update the System Number, Disclosure 
to Consumer Reporting Agencies, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    126. The one hundred and fourth proposed amended system is entitled 
DOL/WHD-6, Case Registration/Investigator Assignment Form; in the Wage 
and Hour Investigative Support and Reporting Database (WHISARD). The 
Department proposes to amend this system to update the System Number, 
System Name, Policies and Practices for Storage, Retrieving, Accessing, 
Retaining and Disposing of Records in the System, Notification 
Procedures, and several other categories.
    127. The one hundred and fifth proposed amended system is entitled 
DOL/WHD-7, Migrant and Seasonal Agricultural Worker Protection Act 
(MPSA) Ineligible Farm Labor Contractors. The Department proposes to 
amend this system to update the System Number, Security Classification, 
System Location, Policies and Practices for Storage, Retrieving, 
Accessing, Retaining and Disposing of Records in the System, Policies 
and Practices for Storage, Retrieving, Accessing, Retaining and 
Disposing of Records in the System, and several other categories.

[[Page 25773]]

    128. The one hundred and sixth proposed amended system is entitled 
DOL/WHD-8, ``Customer Service Component'' of the Wage and Hour 
Investigative Support and Reporting Database (WHISARD). The Department 
proposes to amend this system to update the System Number, Categories 
of Records in the System, Policies and Practices for Storage, 
Retrieving, Accessing, Retaining and Disposing of Records in the 
System, and several other categories.
    129. The hundred and seventh proposed amended system is entitled 
DOL/WHD-9, Farm Labor Contractor Registration File. The Department 
proposes to amend this system to update the System Number, Routine Uses 
of records Maintained in the System, Policies and Practices for 
Storage, Retrieving, Accessing, Retaining and Disposing of Records in 
the System, and several other categories.
    130. The hundred and eighth proposed amended system is entitled 
DOL/WHD-10, Farm Labor Contractor Employee Registration File. The 
Department proposes to amend this system to update the System Number, 
Routine Uses of Records Maintained in the System, Policies and 
Practices for Storage, Retrieving, Accessing, Retaining and Disposing 
of Records in the System, and several other categories.

    Signed at Washington, DC, this 13th day of January, 2016.
Thomas E. Perez,
Secretary of Labor.

Table of Contents

General Prefatory Statement

A. Universal Routine Uses of the Records
B. System Location-Flexiplace Programs
C. Government-Wide Records
D. Text of the Department of Labor's Systems of Records

Government-Wide Records

 DOL/GOVT-1, Office of Workers' Compensation Programs, 
Federal Employees' Compensation Act File
 DOL/GOVT-2, Job Corps Student Records

Central--DOL Central Systems of Records

 DOL/CENTRAL-1, Correspondents with the Department of Labor
 DOL/CENTRAL-2, Registrants for Department of Labor Events 
and Activities
 DOL/CENTRAL-3, Internal Investigations of Harassing Conduct
 DOL/CENTRAL-4, Department of Labor Advisory Committee 
Members Files
 DOL/CENTRAL-5, Privacy Act/Freedom of Information Act 
Request File System
 DOL/CENTRAL-6, Supervisor's/Team Leader's Records of 
Employees
 DOL/CENTRAL-7, DOL Employee Conduct Investigations

ADJBDS--DOL Adjudicatory Boards Systems of Records

 DOL/ABJBDS-1, DOL Appeals Management Systems (AMS)

BLS--DOL Bureau of Labor Statistics Systems of Records

 DOL/BLS-3, Staff Time Utilization System
 DOL/BLS-8, Automated Training Request Application (ATRA)
 DOL/BLS-9, Routine Administrative Files
 DOL/BLS-10, Commissioner's Correspondence Control System
 DOL/BLS-11, Mainframe User ID Database
 DOL/BLS-13, National Longitudinal Survey of Youth 1979 
(NLSY79) Database
 DOL/BLS-14, BLS Behavioral Science Research Laboratory 
Project Files
 DOL/BLS-17, National Longitudinal Survey of Youth 1997 
(NLSY97) Database
 DOL/BLS-18, Postal Square Building Parking Management 
Records
 DOL/BLS-19, Customer Information Files
 DOL/BLS-20, Fellowship Applicants and Recipients Files
 DOL/BLS-21, Data Sharing Agreements Database (DSA)

EBSA--DOL Employees Benefits Security Administration Systems of Records

 DOL/EBSA-1, The Employee Retirement Income Security Act of 
1974 (ERISA) Filing and Acceptance System 2--One Participant Plans 
Filing a Form 5500SF
 DOL/EBSA-2, EBSA Correspondence Files
 DOL/EBSA-3, Technical Assistance and Inquiries System
 DOL/EBSA-4, Public Disclosure Request Tracking System
 DOL/EBSA-5, EBSA Debt Management System
 DOL/EBSA-6, EBSA Consolidated Training Record
 DOL/EBSA-7, Office of Enforcement Correspondence Tracking 
System, DFO CTS
 DOL/EBSA-8, EBSA Enforcement Management System 
(electronic); EBSA Civil Litigation Case Tracking System (paper; 
EBSA Criminal Case Information System (paper)
 DOL/EBSA-9, Office of Exemption Determination (OED) ERISA 
Section 502(1) Files; OED Case Tracking System
 DOL/EBSA-10, Form 5500EZ Filings
 DOL/EBSA-11, ERISA Filing and Acceptance System 2 Internet 
Registration Database (IREG)
 DOL/EBSA-12, Delinquent Filer Voluntary Compliance Program 
(DFVC) Tracking System; Delinquent Filer Voluntary Compliance 
Program 99
 DOL/EBSA-13, OCA Case Tracking System
 DOL/EBSA-14, Office of Health Plans Standards and 
Compliance Assistance (OHPSCA) Case Tracking System
 DOL/EBSA-15, Fee Disclosure Failure Notice Database

EEOICP--DOL Ombudsman for the Energy Employees Occupational Illness 
Compensation Program Systems of Records

 DOL/OMBUDSMAN-1, Office of the Ombudsman for the Energy 
Employees Occupational Illness Compensation Program Act (EEOICPA) 
File

ETA--DOL Employment and Training Administration Systems of Records

 DOL/ETA-1, Office of Apprenticeship, Budget and Position 
Control File
 DOL/ETA-4, Registered Apprenticeship Partners Information 
Data System (RAPIDS)
 DOL/ETA-7, Foreign Labor Certification System and Employer 
Application Case Files
 DOL/ETA-8, Job Corps Student Pay, Allotment and Management 
Information System (SPAMIS)
 DOL/ETA-16, Employment and Training Administration 
Investigatory File
 DOL/ETA-20, Federal Bonding Program, Bondee Certification 
Files
 DOL/ETA-24, Grant Officer Files
 DOL/ETA-29, National Agricultural Workers Survey (NAWS) 
Research File
 DOL/ETA-30, DOL Employment and Training Administration 
(ETA) Evaluation, Research, Pilot or Demonstration Contractors' 
Project Files
 DOL/ETA-31, The Enterprise Business Support System (EBSS)
 DOL/ETA-32, Contract Files

MSHA--DOL Mine Safety and Health Administration Systems of Records

 DOL/MSHA-1, Mine Safety and Health Administration 
Standardized Information System (MSIS)
 DOL.MSHA-22, Educational Policy and Development; National 
Mine Health and Safety Academy Permanent Record Card or Student 
Information System
 DOL/MSHA-23, Educational Policy and Development Activity 
Reporting System

OALJ--DOL Office of Administrative Law Judges Systems of Records

 DOL/OALJ-1, Office of Administrative Law Judges Case 
Tracking System (CTS)
 DOL/OALJ-2, Office of Administrative Law Judges Case Files

OASAM--DOL Office of the Assistant Secretary for Administration and 
Management Systems of Records

 DOL/OASAM-4, Safety and Health Information Management 
System (SHIMS)
 DOL/OASAM-5, Employee Assistance Program (EAP) Records
 DOL/OASAM-7, Employee Medical File System Records (Not Job 
Related)
 DOL/OASAM-12, Administrative Grievance Records
 DOL/OASAM-17, Equal Employment Opportunity Complaint Files
 DOL/OASAM-19, Negotiated Grievance Procedure and Unfair 
Labor Practice Files
 DOL/OASAM-20, Personnel Investigation Records
 DOL/OASAM-22, Civil Rights Center Discrimination Complaint 
Case Files
 DOL/OASAM-25, Intergovernmental Personnel Act (IPA) 
Assignment Records
 DOL/OASAM-26, Francis Perkins Building Parking Management 
System
 DOL/OASAM-27, Employee/Contractor/Visitor Identification 
System
 DOL/OASAM-28, Incident Report/Restriction Notice
 DOL/OASAM-29, OASAM Employee Administrative Investigation 
File

[[Page 25774]]

 DOL/OASAM-30 Injury Compensation System (ICS)
 DOL/OASAM-31, DOL Flexible Workplace Programs Evaluation 
and Files
 DOL/OASAM-32, Transit Subsidy Management System
 DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership 
Files
 DOL/OASAM-35, DOL Child Care Subsidy Program Records
 DOL/OASAM-37, Personal Identity Verification Credential

OCFO--DOL Office of the Chief Financial Officer Systems of Records

 DOL/OCFO-2, New Core Financial Management System (NCFMS)
 DOL/OCFO-3, Travel and Transportation System

ODEP--DOL Office of Disability Employment Policy Systems of Records

 DOL/ODEP-1, Job Accommodation Network (JAN) Files
 DOL/ODEP-2, Workforce Recruitment Program for College 
Students with Disabilities (WRP) Database

OFCCP--DOL Office of Federal Contract Compliance Programs Systems of 
Records

 DOL/OFCCP-1, Office of Federal Contract Compliance 
Programs, Executive Management Information System (OFCCP/EIS) which 
includes the Case Management System (CMS), and Time Reporting 
Information System (TRIS)
 DOL/OFCCP-2, Office of Federal Contract Compliance 
Programs/Complaint Case Files

OIG--DOL Office of Inspector General Systems of Records

 DOL/OIG-2, Freedom of Information Act/Privacy Act Records
 DOL/OIG-5, Audit Information Reporting Team Tech Tracking 
System
 DOL/OIG-6, Hotline and Complaints Analysis Files
 DOL/OIG-7, Correspondence Tracking System
 DOL/OIG-8, Office of Inspector General (OIG) Employee 
Credential System
 DOL/OIG-9, OIG Property Tracking Systems
 DOL/OIG-10, Office of Inspector General (OIG) Pre-
employment Checks and Inquiries (PECI) System
 DOL/OIG-11, Investigative Case Files and Tracking System, 
Case Development and Intelligence Records, USDOL/OIG

OLMS--DOL Office of Labor-Management Standards Systems of Records

 DOL/OLMS-1, Investigative Files of the Office of Labor-
Management Standards
 DOL/OLMS-2, OLMS Public Disclosure Request Tracking System

OSHA--DOL Occupational Safety and Health Administration Systems of 
Records

 DOL/OSHA-1, Retaliation Complaint File
 DOL/OSHA-6, Program Activity File
 DOL/OSHA-9, OSHA Compliance Safety and Health Officer 
Training Records
 DOL/OSHA-10, OSHA Outreach Training Program
 DOL/OSHA-14, Directorate of Training and Education 
Computer-Based Acquisition/Financial Records System
 DOL/OSHA-15, Directorate of Training and Education Resource 
Center Loan Program

OWCP--DOL Office of Workers' Compensation Programs Systems of Records

 DOL/OWCP-1, Office of Workers' Compensation Programs, Black 
Lung Antidiscrimination Files
 DOL/OWCP-2, Office of Workers' Compensation, Black Lung 
Benefits Claim File
 DOL/OWCP-3, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Case Files
 DOL/OWCP-4, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Special Fund System
 DOL/OWCP-5, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Investigation Files
 DOL/OWCP-6, Office of Workers' Compensation Programs, 
Longshore and Harbor Workers' Compensation Act Claimant 
Representatives
 DOL/OWCP-7, Office of Workers' Compensation Programs, 
Physicians and Health Care Providers Excluded under the Longshore 
Act
 DOL/OWCP-8, Office of Workers' Compensation Programs, 
Physicians and Health Care Providers Excluded under the Federal 
Employees' Compensation Act
 DOL/OWCP-9, Office of Workers' Compensation Programs, Black 
Lung Automated Support Package
 DOL/OWCP-10, Office of Workers' Compensation Programs, 
Federal Employees' Compensation Act (FEC) and Longshore and Harbor 
Workers' Compensation Act Rehabilitation Counselor Case Assignment, 
Contract Management and Performance Files and FEC Field Nurses
 DOL/OWCP-11, Office of Workers' Compensation Programs, 
Energy Employees Occupational Illness Compensation Program Act File
 DOL/OWCP-12, Office of Workers' Compensation Programs, 
Physicians and Health Care Providers Excluded under the Energy 
Employees Occupational Illness Compensation Program Act

SOL--DOL Office of the Solicitor Systems of Records

 DOL/SOL-3, Tort Claims Files
 DOL/SOL-5, Workforce Investment Act Tort Claims Files
 DOL/SOL-6, Military Personnel and Civilian Employees' 
Claims
 DOL/SOL-9, Freedom of Information Act and Privacy Act 
Appeals Files
 DOL/SOL-15, Solicitor's Office Litigation Files
 DOL/SOL-18, Matter Management System (MMS)
 DOL/SOL-19, Evidence Management System (EMS)

VETS--DOL Veterans' Employment and Training Service Systems of Records

 DOL/VETS-1, Uniformed Services Employment and Reemployment 
Rights Act (USERRA) Complaint File
 DOL/VETS-2, Veterans' Preference Complaint File under the 
Veterans Equal Opportunities Act of 1998 (VEOA)
 DOL/VETS-3, Veterans' Transition Assistance Program (TAP) 
Registration System
 DOL/VETS-5, Veterans' Data Exchange Initiative (VDEI)
 DOL/VETS-6, Veterans'Case Management System (VCMS)

WHD--DOL Wage and Hour Division Systems of Records

 DOL/WHD-1, ``Time Report'' Component of the Wage and Hour 
Investigative Support and Reporting Database (WHISARD)
 DOL/WHD-2, MSPA Civil Money Penalties in the Wage Hour 
Investigative Support and Reporting Database (WHISARD)
 DOL/WHD-3, MSPA Public Central Registry Records File
 DOL/WHD-4, Wage and Hour Clearance List--MSPA Registration
 DOL/WHD-5, MSPA Certificate Action Record Files
 DOL/WHD-6, Case Registration/Investigator Assignment Form 
in the Wage and Hour Investigative Support and Reporting Database 
(WHISARD)
 DOL/WHD-7, Migrant and Seasonal Agricultural Worker 
Protection Act (MSPA) Ineligible Farm Labor Contractors
 DOL/WHD-8, ``Customer Service component'' of the Wage Hour 
Investigative Support and reporting Database (WHISARD)
 DOL/WHD-9, Farm Labor Contractor Registration File
 DOL/WHD-10, Farm Labor Contractor Employee Registration 
File

General Prefatory Statement

    In its April 8, 2002, publication, the Department gave notice of 12 
routine uses that apply to all of its systems of records, except for 
DOL/OASAM-5, DOL/OASAM-7, and DOL/CENTRAL-3. These 12 routine uses were 
presented in the General Prefatory Statement for that document, and 
appeared at Page 16825 of Volume 67 of the Federal Register. As a 
convenience to the reader of this document, we are republishing this 
General Prefatory Statement. This republication shall include the 
statement, also contained in the 2002 and 2011 publications, that 
pursuant to the Flexiplace Program (also known as ``telework'' 
consistent with the Telework Enhancement Act), the system location for 
all systems of records may be temporarily located at alternate 
worksites, including remote locations, employees' homes, or at 
geographically convenient satellite offices at some times.

[[Page 25775]]

    At this time, the Department proposes two new routine uses that 
will apply to all of its systems of records. The first proposed routine 
use governs the Department's ability to disclose information to a State 
or local government agency in charge of issuing licenses to attorneys 
and health care professionals. The second proposed routine use governs 
the Department's ability to disclose information to the United States 
Department of Justice and/or the Federal Bureau of Investigation that 
will be included in the National Instant Criminal Background Check 
System (NICS). The new routine uses are described in paragraphs 13 and 
14 below.

A. Universal Routine Uses of the Records

    The following routine uses of the records apply to and are 
incorporated by reference into each system of records published below 
unless the text of a particular notice of a system of records indicates 
otherwise. These routine uses do not apply to DOL/OASAM-5, 
Rehabilitation and Counseling File; DOL/OASAM-7, Employee Medical 
Records, and DOL/CENTRAL-3, Internal Investigations of Harassing 
Conduct.
    1. To disclose the records to the Department of Justice when: (a) 
The agency or any component thereof; or (b) any employee of the agency 
in his or her official capacity; or (c) the United States Government, 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation, and the use of such records 
by the Department of Justice is for a purpose that is compatible with 
the purpose for which the agency collected the records.
    2. To disclose the records in a proceeding before a court or 
adjudicative body, when: (a) The agency or any component thereof; or 
(b) any employee of the agency in his or her official capacity; or (c) 
any employee of the agency in his or her individual capacity; or (d) 
the United States Government, is a party to litigation or has an 
interest in such litigation, and by careful review, the agency 
determines that the records are both relevant and necessary to the 
litigation, and that the use of such records is for a purpose that is 
compatible with the purpose for which the agency collected the records.
    3. When a record on its face, or in conjunction with other 
information, indicates a violation or potential violation of law, 
whether civil, criminal or regulatory in nature, and whether arising by 
general statute or particular program statute, or by regulation, rule, 
or order issued pursuant thereto, disclosure may be made to the 
appropriate agency, whether Federal, foreign, State, local, or tribal, 
or other public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto, if 
the agency determines by careful review that the records or information 
are both relevant and necessary to any enforcement, regulatory, 
investigative or prosecutive responsibility of the receiving entity, 
and that the use of such records or information is for a purpose that 
is compatible with the purposes for which the agency collected the 
records.
    4. To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    5. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted pursuant to 44 U.S.C. 2904 and 2906.
    6. To disclose to contractors, employees of contractors, 
consultants, grantees, and volunteers who have been engaged to assist 
the agency in the performance of or working on a contract, service, 
grant, cooperative agreement or other activity or service for the 
Federal Government.
    Note: Recipients shall be required to comply with the requirements 
of the Privacy Act of 1974, as amended, 5 U.S.C. 552a; see also 5 
U.S.C. 552a(m).
    7. To the parent locator service of the Department of Health and 
Human Services or to other authorized persons defined by Public Law 93-
647 (42 U.S.C. 653(c)) the name and current address of an individual 
for the purpose of locating a parent who is not paying required child 
support.
    8. To any source from which information is requested in the course 
of a law enforcement or grievance investigation, or in the course of an 
investigation concerning retention of an employee or other personnel 
action, the retention of a security clearance, the letting of a 
contract, the retention of a grant, or the retention of any other 
benefit, to the extent necessary to identify the individual, inform the 
source of the purpose(s) of the request, and identify the type of 
information requested.
    9. To a Federal, State, local, foreign, tribal, or other public 
authority of the fact that this system of records contains information 
relevant to the hiring or retention of an employee, the granting or 
retention of a security clearance, the letting of a contract, a 
suspension or debarment determination or the issuance or retention of a 
license, grant, or other benefit.
    10. To the Office of Management and Budget during the coordination 
and clearance process in connection with legislative matters.
    11. To the Department of the Treasury, and a debt collection agency 
with which the United States has contracted for collection services, to 
recover debts owed to the United States.
    12. To the news media and the public when (1) the matter under 
investigation has become public knowledge, (2) the Solicitor of Labor 
determines that disclosure is necessary to preserve confidence in the 
integrity of the Department or is necessary to demonstrate the 
accountability of the Department's officers, employees, or individuals 
covered by this system, or (3) the Solicitor of Labor determines that 
there exists a legitimate public interest in the disclosure of the 
information, provided the Solicitor of Labor determines in any of these 
situations that the public interest in disclosure of specific 
information in the context of a particular case outweighs the resulting 
invasion of personal privacy.
    13. To disclose information to a State or local government entity 
which has the legal authority to make decisions concerning the 
issuance, retention or revocation of licenses, certifications or 
registrations required to practice law or a health care profession, 
when requested in writing by an investigator or supervisory official of 
the licensing entity for the purpose of making a decision concerning 
the issuance, retention or revocation of the license, certification or 
registration of a named attorney or health care professional.
    14. To disclose information to the United States Department of 
Justice and/or the Federal Bureau of Investigation for inclusion in the 
National Instant Criminal Background Check System (NICS), pursuant to 
the reporting requirements of the Brady Handgun Violence Prevention 
Act, as amended by the NICS Improvement Amendments Act of 2007.

B. System Location--Flexiplace Programs

    The following paragraph applies to and is incorporated by reference 
into all of the Department's systems of records under the Privacy Act, 
within the category entitled, SYSTEM LOCATION:
    Pursuant to the Department of Labor's Flexiplace Programs (also 
known as

[[Page 25776]]

``telework'' pursuant to the Telework Enhancement Act), copies of 
records may be temporarily located at alternative worksites, including 
employees' homes or at geographically convenient satellite offices for 
periods of time. All appropriate safeguards will be taken at these 
sites.

C. Government-Wide Records

    Two systems of records are reported by the Department of Labor for 
all federal agencies since this Department has overall responsibility 
for the administration of the programs in connection with which these 
systems of records have been compiled. It is presumed that most, if not 
all, federal agencies maintain systems of records comprising a portion 
of the government-wide systems of records. In order to avoid 
duplication in reporting, the Department is reporting these systems on 
behalf of all agencies. The Department has control over these systems 
to the same extent as the Office of Personnel Management has control 
over systems of records containing federal employee personnel records.
    1. Federal Employees' Compensation Act Files--DOL/GOVT-1: All 
records relating to injury or death of civilian employees or other 
persons entitled to benefits under the Federal Employees' Compensation 
Act are the records of the Office of Workers' Compensation Programs 
(OWCP of the Department of Labor). OWCP asserts control of these 
records under the provisions of 5 U.S.C. 8149 and Department 
regulations at 20 CFR 10.10. This system applies to copies of claim 
forms and other documents relating to a compensation claim maintained 
by the employing agency. This system, however, does not apply to other 
medical or related files not created pursuant to the Federal Employees' 
Compensation Act which may be in the possession of an agency. This 
system is entitled DOL/GOVT-1, Office of Workers' Compensation 
Programs, Federal Employees' Compensation File.
    Initial determinations on requests for access, amendment or 
correction of records maintained in this system of records shall be 
made by the OWCP district office having jurisdiction over the 
particular claim. In addition, requests for access to copies of records 
maintained by the employing agency may be directed to that agency. 
Administrative appeals from initial determinations denying access, 
amendment or correction, shall be addressed to the Solicitor of Labor, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210, as required by 20 CFR 10.12.
    2. Job Corps Student Records--DOL/GOVT-2: All records which contain 
information about students during their stay in Job Corps, from 
entrance to placement and/or termination, are records which must be 
maintained by the Job Corps Center at which the student is enrolled. 
The Employment and Training Administration asserts control of these 
records under 29 U.S.C. 2881 et seq. This system is entitled DOL/GOVT-
2, Job Corps Student Records.
    Initial determinations concerning access, amendment or correction 
of this government-wide system of records shall be made by screening 
contractors, Job Corps Center Directors, Job Corps National or Regional 
Offices. Administrative appeals shall be referred to the Solicitor of 
Labor, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.
    In addition, the following government agencies also have 
Government-wide Systems of Records:
Government-Wide Systems
EEOC/GOVT-1--Equal Employment Opportunity Complaint Records and Appeal 
Records
FEMA/GOVT-1--National Defense Executive Reserve System
GSA/GOVT-2--Employment Under Commercial Activities Contracts
GSA/GOVT-3--Travel Charge Card Program
GSA/GOVT-4--Contracted Travel Services Programs
MSPB/GOVT-1--Appeal and Case Records
OGE/GOVT-1--Executive Branch Public Financial Disclosure Reports and 
Other Ethics Program Records
OGE/GOVT-2--Confidential Statements of Employment and Financial 
Interests
OPM/GOVT-1--General Personnel Records
OPM/GOVT-2--Employee Performance File System Records
OPM/GOVT-3--Adverse Actions and Actions Based on Unacceptable 
Performance
OPM/GOVT-4--[Reserved]
OPM/GOVT-5--Recruiting, Examining and Placement Records
OPM/GOVT-6--Personnel Research and Test Validation Records
OPM/GOVT-7--Applicant--Race, Sex, National Origin and Disability Status 
Records
OPM/GOVT-8--[Reserved]
OPM/GOVT-9--Position Classification Appeals, Job Grading Appeals, and 
Retained Grade or Pay
OPM/GOVT-10--Employee Medical File System Records

D. Text of the Department of Labor's System of Records Government-Wide 
Systems by the U.S. Department of Labor

DOL/GOVT-1

SYSTEM NAME:
    Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act File.

SECURITY CLASSIFICATION:
    Most files and data are unclassified. Files and data in certain 
cases have Top Secret classification, but the rules concerning their 
maintenance and disclosure are determined by the agency that has given 
the information the security classification of Top Secret.

SYSTEM LOCATION:
    The central database for DOL/GOVT-1 is located at the DOL National 
office and the offices of OWCP's contractor. Paper claim files are 
located at the various OWCP district offices; claim files of employees 
of the Central Intelligence Agency are located at that agency. Copies 
of claim forms and other documents arising out of a job-related injury 
that resulted in the filing of a claim under the Federal Employees' 
Compensation Act (FECA) may also be maintained by the employing agency 
(and where the forms were transmitted to OWCP electronically, the 
original forms are maintained by the employing agency). In addition, 
records relating to third-party claims of FECA beneficiaries are 
maintained in the Division of Federal Employees' and Energy Workers' 
Compensation, Office of the Solicitor, United States Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and/or their survivors who file claims seeking benefits 
under FECA by reason of injuries sustained while in the performance of 
duty. FECA applies to all civilian Federal employees, including various 
classes of persons who provide or have provided personal service to the 
Government of the United States, and to other persons as defined by law 
such as State or local law enforcement officers, and their survivors, 
who were injured or killed while assisting in the enforcement of 
Federal law. In addition, FECA covers employees of the Civil Air 
Patrol, Peace Corps Volunteers, Job Corps students, Volunteers in 
Service to America, members of the National Teacher Corps, certain 
student employees, members of the Reserve Officers Training Corps, 
certain former prisoners of war, and

[[Page 25777]]

employees of particular commissions and other agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: Reports of 
injury by the employee and/or employing agency; claim forms filed by or 
on behalf of injured Federal employees or their survivors seeking 
benefits under FECA; forms authorizing medical care and treatment; 
other medical records and reports; bills and other payment records; 
compensation payment records; formal orders for or against the payment 
of benefits; transcripts of hearings conducted; and any other medical, 
employment, or personal information submitted or gathered in connection 
with the claim. The system may also contain information relating to 
dates of birth, marriage, divorce, and death; notes of telephone 
conversations conducted in connection with the claim; information 
relating to vocational and/or medical rehabilitation plans and progress 
reports; records relating to court proceedings, insurance, banking and 
employment; articles from newspapers and other publications; 
information relating to other benefits (financial and otherwise) the 
claimant may be entitled to; and information received from various 
investigative agencies concerning possible violations of Federal civil 
or criminal law. The system may also contain information relating to 
certain claims under the War Hazards Compensation Act (WHCA).
    The system may also contain consumer credit reports on individuals 
indebted to the United States, information relating to the debtor's 
assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, information relating 
to the location of the debtor, and other records and reports relating 
to the implementation of the Federal Claims Collection Act (as 
amended), including investigative reports or administrative review 
matters. Individual records listed here are included in a claim file 
only insofar as they may be pertinent or applicable to the employee or 
beneficiary.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101 et seq., 20 CFR 1.1 et seq.

PURPOSE(S):
    FECA establishes the system for processing and adjudicating claims 
that Federal employees and other covered individuals file with the 
Department's OWCP seeking monetary, medical and similar benefits for 
injuries or deaths sustained while in the performance of duty. The 
records maintained in this system are created as a result of and are 
necessary to this process. The records provide information and 
verification about the individual's employment-related injury and the 
resulting disabilities and/or impairments, if any, on which decisions 
awarding or denying benefits provided under the FECA must be based.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those Department-wide routine uses set forth in the 
General Prefatory Statement to this document, disclosure of information 
from this system of records may be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is both relevant and necessary and is compatible with the purpose for 
which the information was collected:
    a. To any attorney or other representative of a FECA beneficiary 
for the purpose of assisting in a claim or litigation against a third 
party or parties potentially liable to pay damages as a result of the 
FECA beneficiary's FECA-covered injury and for the purpose of 
administering the provisions of Sections 8131-8132 of FECA. Any such 
third party, or a representative acting on that third party's behalf, 
may be provided information or documents concerning the existence of a 
record and the amount and nature of compensation paid to or on behalf 
of the FECA beneficiary for the purpose of assisting in the resolution 
of the claim or litigation against that party or administering the 
provisions of Sections 8131-8132 of FECA.
    b. To Federal agencies that employed the claimant at the time of 
the occurrence or recurrence of the injury or occupational illness in 
order to verify billing, to assist in administering FECA, to answer 
questions about the status of the claim, to consider rehire, retention 
or other actions the agency may be required to take with regard to the 
claim or to permit the agency to evaluate its safety and health 
program. Disclosure to Federal agencies, including the Department of 
Justice, may be made where OWCP determines that such disclosure is 
relevant and necessary for the purpose of providing assistance in 
regard to asserting a defense based upon FECA's exclusive remedy 
provision to an administrative claim or to litigation filed under the 
Federal Tort Claims Act.
    c. To other Federal agencies, other Government or private entities 
and to private-sector employers as part of rehabilitation and other 
return-to-work programs and services available through OWCP, where the 
entity is considering hiring the claimant or where otherwise necessary 
as part of that return-to-work effort.
    d. To Federal, State or private rehabilitation agencies and 
individuals to whom the claimant has been referred for evaluation of 
rehabilitation and possible reemployment.
    e. To physicians, pharmacies, and other health care providers for 
their use in treating the claimant, in conducting an examination or 
preparing an evaluation on behalf of OWCP and for other purposes 
relating to the medical management of the claim, including evaluation 
of and payment for charges for medical and related services and 
supplies.
    f. To medical insurance or health and welfare plans (or their 
designees) that cover the claimant in instances where OWCP has paid for 
treatment of a medical condition that is not compensable under FECA, or 
where a medical insurance plan or health and welfare plan has paid for 
treatment of a medical condition that may be compensable under FECA, 
for the purpose of resolving the appropriate source of payment in such 
circumstances.
    g. To labor unions and other voluntary employee associations from 
whom the claimant has requested assistance for the purpose of providing 
such assistance to the claimant.
    h. To a Federal, State or local agency for the purpose of obtaining 
information relevant to a determination concerning initial or 
continuing eligibility for FECA benefits, and for a determination 
concerning whether benefits have been or are being properly paid, 
including whether dual benefits that are prohibited under any 
applicable Federal or State statute are being paid; and for the purpose 
of utilizing salary offset and debt collection procedures, including 
those actions required by the Debt Collection Act of 1982, to collect 
debts arising as a result of overpayments of FECA compensation and 
debts otherwise related to the payment of FECA benefits.
    i. To the Internal Revenue Service (IRS) for the purpose of 
obtaining taxpayer mailing addresses for the purposes of locating a 
taxpayer to collect, compromise, or write-off a Federal claim against 
such taxpayer; and informing the IRS of the discharge of a debt owed by 
an individual. Records from this system of records may be disclosed to 
the IRS for the purpose of offsetting a Federal claim from any

[[Page 25778]]

income tax refund that may be due to the debtor.
    j. To the Occupational Safety and Health Administration (OSHA) for 
purpose of using injury reports filed by Federal agencies pursuant to 
FECA to fulfill agency injury reporting requirements. Information in 
this system of records may be disclosed to OSHA by employing agencies 
as part of any Management Information System established under OSHA 
regulations to monitor health and safety.
    k. To contractors providing services to the Department or any other 
Federal agency or any other individual or entity specified in any of 
these routine uses or in the Department's General Prefatory Statement 
who require the data to perform the services that they have contracted 
to perform, provided that those services are consistent with the 
routine use for which the information was disclosed to the contracting 
entity. Should such a disclosure be made to the contractor, the 
individual or entity making such disclosure shall ensure that the 
contractor complies fully with all Privacy Act provisions, including 
those prohibiting unlawful disclosure of such information.
    l. To the Defense Manpower Data Center--Department of Defense and 
the United States Postal Service to conduct computer matching programs 
for the purpose of identifying and locating individuals who are 
receiving Federal salaries or benefit payments and are delinquent in 
their repayment of debts owed to the United States under programs 
administered by the Department in order to collect the debts under the 
provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by 
voluntary repayment, or by salary or administrative offset procedures.
    m. To a credit bureau for the purpose of obtaining consumer credit 
reports identifying the assets, liabilities, expenses, and income of a 
debtor in order to ascertain the debtor's ability to repay a debt 
incurred under FECA, to collect the debt, or to establish a payment 
schedule.
    n. To consumer reporting agencies as defined by Sec. 603(f) of the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with 
Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as 
amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt, the amount, status and history of overdue 
debts, the name and address, taxpayer identification (SSN), and other 
information necessary to establish the identity of a debtor, the agency 
and program under which the claim arose, may be disclosed pursuant to 5 
U.S.C. 552a(b)(12).
    o. To a Member of Congress or to a Congressional staff member in 
response to an inquiry made by an individual seeking assistance who is 
the subject of the record being disclosed for the purpose of providing 
such assistance.
    p. To individuals, and their attorneys and other representatives, 
and Government agencies, seeking to enforce a legal obligation on 
behalf of such individual or agency, to pay alimony and/or child 
support for the purpose of enforcing such an obligation, pursuant to an 
order of a State or local court of competent jurisdiction, including 
Indian tribal courts, within any State, territory or possession of the 
United States, or the District of Columbia or to an order of a State 
agency authorized to issue income withholding notices pursuant to State 
or local law or pursuant to the requirements of Sec. 666(b) of title 
42, U.S.C., or for the purpose of denying the existence of funds 
subject to such legal obligation.
    q. To the National Institute for Occupational Safety and Health 
(NIOSH), for the purpose of performing statistical analyses of injury 
and illness patterns to identify patterns and locations of high 
incidence, help devise safety and return-to-work interventions, and 
guide worker safety and health research. The statistical analyses 
performed by NIOSH will assist OWCP and OSHA in their efforts to reduce 
the occurrence of employment injuries, assist employees in achieving a 
smooth transition and return to work following employment injuries, and 
improve Federal employee safety and health.
    r. To the General Services Administration (GSA), for the purpose of 
permitting GSA and its investigators to evaluate information about 
potential exposures to hazardous substances to non-GSA federal 
employees in buildings or complexes managed by GSA.
    s. To investigators in employing agency Offices of Inspector 
General, for the purpose of assisting in the investigation of potential 
fraud by recipients of compensation benefits under the FECA for their 
agencies, and for the purpose of assisting in evaluation of compliance 
by employing agencies with timely filing requirements under the FECA 
and its implementing regulations as well as for audits related to the 
employing agencies' handling of their portion of the FECA claims 
process.
    t. To a Federal, State or local agency charged with the 
responsibility for investigating compliance with laws relating to 
health and safety, for the purpose of assisting such agency in 
fulfilling its statutory or regulatory responsibilities.
    u. For claims arising under 42 U.S.C. Sections 1701 and 1704 of the 
WHCA, to insurance carriers or self-insured employers and their 
attorneys, for the purpose of assisting in administering the claim, and 
for the purpose of verifying eligibility for payments to claimants and 
reimbursements of amounts already paid.
    Note: Disclosure of information contained in this system of records 
to the subject of the record, a person who is duly authorized to act on 
his or her behalf, or to others to whom disclosure is authorized by 
these routine uses, may be made over the telephone or by electronic 
means. Disclosure over the telephone or by electronic means will only 
be done where the requestor provides appropriate identifying 
information. Telephonic or electronic disclosure of information is 
essential to permit efficient administration and adjudication of claims 
under FECA. Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records may be disclosed to members and staff of the 
Employees' Compensation Appeals Board, the Office of Administrative Law 
Judges, the Office of the Solicitor and other components of the 
Department that have a need for the record in the performance of their 
duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor, the agency and program under 
which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by Sec. 603(f) of 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with Sec. 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 
as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files and automated data are retrieved after identification by 
coded file number and/or Social Security Number which is cross-
referenced to employee by name, employing establishment, and date and

[[Page 25779]]

nature of injury. Since the electronic case management files were 
created in 1975, these electronic files are located in District Offices 
that have jurisdiction over the claim, and (as noted above under 
``System Location''), a complete central data base is maintained at the 
location of the contractor. Prior to 1975, a paper index file was 
maintained; these records were transferred to microfiche and are 
located in the national office.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files. Only personnel having an appropriate security clearance may 
handle or process security files.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to a claim are 
destroyed 15 years after the case file has become inactive. Case files 
that have been scanned to create electronic copies are destroyed after 
the copies are verified. Electronic data is retained in its most 
current form only, and as information is updated, outdated information 
is deleted. Some related financial records are retained only in 
electronic form, and destroyed six years and three months after 
creation or receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Federal Employees' Compensation, Office of Workers' 
Compensation Programs, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write or telephone the OWCP 
district office that services the state in which the individual resided 
or worked at the time he or she believes a claim was filed. In order 
for the record to be located, the individual must provide his or her 
full name, OWCP claim number (if known), date of injury (if known), and 
date of birth.

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
case in which he/she is a party in interest may write or telephone the 
OWCP district office where the case is located, or the systems manager, 
and arrangements will be made to provide review of the file. Access to 
copies of documents maintained by the employing agency may be secured 
by contacting that agency's designated disclosure officials.

CONTESTING RECORD PROCEDURES:
    Specific materials in this system have been exempted from certain 
Privacy Act provisions regarding the amendment of records. The section 
of this notice entitled ``Systems exempted from certain provisions of 
the Act,'' indicates the kind of materials exempted, and the reasons 
for exempting them. Any individual requesting amendment of non-exempt 
records should contact the appropriate OWCP district office, or the 
system manager. Individuals requesting amendment of records must comply 
with the Department's Privacy Act regulations at 29 CFR 71.1 and 71.9, 
and with the regulations found at 20 CFR 10.12.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from injured 
employees; beneficiaries; employing Federal agencies; other Federal 
agencies; physicians; hospitals; clinics; suppliers of health care 
products and services and their agents and representatives; educational 
institutions; attorneys; Members of Congress; OWCP field 
investigations; State governments; consumer credit reports; agency 
investigative reports; correspondence with the debtor including 
personal financial statements; records relating to hearings on the 
debt; and other Department systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/GOVT-2

SYSTEM NAME:
    Job Corps Student Records.

SECURITY CLASSIFICATIONS:
    None.

SYSTEM LOCATION:
    Screening contractors; Job Corps centers and operators (which 
includes contract and agency centers); Job Corps National Office; Job 
Corps Regional Offices; Federal Records Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job Corps applicants, students, and terminees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information kept on the students, such as separate 
running accounts of the students' general biographical data; 
educational training, vocational training; counseling; recreational 
activities; dormitory logs; health (dental, medical, mental health, and 
drug testing records); administrative records covering data pertaining 
to enrollment allowances and allotments; leave records; Student Profile 
(ETA-640); and Center Standards Officer's disciplinary records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitle C of Title I of the Workforce Investment Act of 1998, 29 
U.S.C. 2881 et seq.

PURPOSE(S):
    These records are maintained to ensure that all appropriate 
documents of the student's stay in Job Corps (covering application to 
placement and/or termination) are retained and are available to those 
officials who have a legitimate need for the information in performing 
their duties and to serve the interests and needs of the students in 
accordance with 29 U.S.C. 2881 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF THE SUCH USES:
    These records and information in these records may be used when 
relevant, necessary, and appropriate:
    a. To disclose photographs and student identities, with appropriate 
consent, to the news media, for the purpose of promoting the merits of 
the program.
    b. To disclose information, giving the summary of a student's 
academic and vocational achievement and general biographical 
information, to placement and welfare agencies, prospective employers, 
school or training institutions to assist in the employment of a 
student.
    c. To disclose information to State and Federal law enforcement 
agencies or other government investigators to assist them in locating a 
student and/or his or her family.
    d. To disclose information to appropriate Federal, State, and local

[[Page 25780]]

agencies which have law enforcement jurisdiction over students (which 
includes probation or parole officers) and/or the property on which the 
center is located, if the agency determines by careful review that the 
records or information are both relevant and necessary to any 
enforcement, regulatory, investigative or prosecutive responsibility of 
the receiving entity, and that the use of such records or information 
is for a purpose that is compatible with the purposes for which the 
agency collected the records.
    e. To disclose all or any information to parents/guardians 
regarding students under the age of 18 for performance of parental 
rights and responsibilities.
    f. To disclose information to Job Corps health consultants; Job 
Corps Center Review Board members (in appropriate disciplinary cases); 
State, county, and local health services personnel; family planning 
agencies; and physicians (public or private) to whom a student is 
referred for diagnosis or to receive treatment to assure continuance of 
proper health care, or notification and contact tracking for 
communicable disease control.
    g. To disclose to state and local health departments all cases of 
infection or disease that are required to be reported to them in 
accordance with state and local laws. This disclosure shall be made by 
the Center Director.
    Note: Center physicians shall deal with all cases of communicable 
diseases in accordance with Job Corps directives based on current 
recommendations of the Center for Disease Control of the Department of 
Health and Human Services.
    h. To disclose information to State and local health departments 
regarding infected persons who are unwilling to notify their contacts 
at the center for the purpose of enabling the counseling of contacts.
    i. To disclose information to medical laboratories necessary in 
identifying specimens for the purpose of testing.
    j. To disclose information to social service agencies in cases of a 
student's termination in order to provide services such as Medicaid, 
housing, finance, and placement.
    k. To disclose information to the Army Finance Center, Fort 
Benjamin Harrison, Indiana, to pay student allowances and maintain and 
dispose of their pay records.
    l. To disclose information to Federal, State, and local agencies 
and to community-based organizations for the operation of experimental, 
research, demonstration, evaluation and pilot projects authorized under 
sections 156 or 169 of the Workforce Innovation and Opportunity Act, 29 
U.S.C. 3206 or 3224, except that in the case of a research project, the 
researcher shall guarantee to protect the anonymity of all staff and 
students involved in any presentation of the results of such study.
    m. To disclose information to contractors and agencies that operate 
centers or have Outreach Admissions and Placement (OAandP) issues which 
demonstrate a legitimate need for the information to enable them to 
properly administer their responsibilities in the Job Corps program.
    n. To disclose to the Selective Service system names, social 
security number, date of birth, and address of students, to ensure 
registration compliance for eligible applicants applying for Job Corps 
training benefits.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name, social security number, and date of 
student entry.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Job Corps centers will maintain records of terminated students for 
a period of 3 years unless custodianship is extended or terminated, for 
administrative reasons, by the regional office. Counseling records are 
retained on the Job Corps center for 6 months after student's 
termination, after which they are destroyed. After termination, a 
summary or copy of the counseling record is placed in the health 
record.
    After 3 years, centers will retire the records to the appropriate 
Federal Records center. Students' records are subject to destruction 75 
years from the birth date of the youngest student's record contained in 
a GSA records retirement box, with the disposal authority being NC 369-
76-2, item 59. [Note: Centers will send a copy of the SF 135-135 A 
(transmittal and receipt form) to the appropriate Job Corps regional 
office, after they have received the accession number from the 
appropriate Federal Records Center. In the event of a student's death, 
the student's entire personnel record shall be sent to the U.S. 
Department of Labor Job Corps National Health Office within 10 days of 
date of student's death.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Job Corps, U.S. DOL/ETA, Frances Perkins 
Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from outreach/
screening and placement contractors; Job Corps centers; Job Corps 
students; employment services; parole officers; State and local law 
enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
CENTRAL--DOL Central Systems of Records

DOL/CENTRAL-1

SYSTEM NAME:
    Correspondents with the Department of Labor.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    At the offices of each component agency within the U.S. Department 
of Labor, including national, regional, and contractor offices, and at 
the offices of call centers serving the Department including the 
Department's national call center currently located at the contractor's 
site in Chantilly, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual correspondents with the various components of the 
Department who contact, by telephone, U.S. Mail or other mail/delivery 
service, online, email, or phone bank, components within the Department 
for various reasons such as, but not limited to, requests for 
information, brochures, requests for compliance assistance, requests to 
subscribe to message boards, and/or to use Web site based programs. It 
includes callers to the Department's

[[Page 25781]]

call center and contractors providing mail and public information 
services to the Department.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains comments by, or requests from, individuals and 
information necessary to satisfy requests for information or brochures, 
requests for compliance assistance, requests to subscribe to message 
boards, or email management systems, and/or to use Web site based 
programs. It includes information received from callers to the 
Department's call centers. Depending on the nature of the request, the 
file may include (but is not limited to) the following information 
regarding individuals who have contacted the Department: name, title, 
mailing address, telephone and fax number, email address, area of 
interest, and other information necessary to respond to a request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To enhance information exchange by improving the availability of 
Departmental component information on automated systems; to facilitate 
sending information on compliance assistance to correspondents; to use 
Web site based programs; to provide usage statistics associated with 
the Department's public access Internet site; and to provide a 
framework from which to select an unbiased sample of individuals for 
surveys. Among other things, maintaining the names, addresses, etc. of 
individuals requesting data/publications will streamline the process 
for handling subsequent inquiries and requests by eliminating 
duplicative gathering of mailing information, data, and material on 
individuals who correspond with the Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name, telephone or fax number (including the 
telephone number from which the individual dials), email address or 
other identifying information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 14 item 1., current 
correspondent information files are updated as necessary and are 
destroyed after three months.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, 
DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondents with the relevant component agency within the 
Department.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/CENTRAL-2

SYSTEM NAME:
    Registrants for Department of Labor Events and Activities.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    At the offices of each component agency within the Department of 
Labor, including national, regional and contractor offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual correspondents with the various components of the 
Department who contact, by telephone, fax, U.S. Mail or other mail/
delivery services, on-line, or email, components within the Department 
to register for conferences, events, activities, seminars, special 
interest Web sites, and programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information necessary to satisfy requests by 
individuals to register for Department conferences, events, activities, 
seminars, programs and special interest Web sites, including their 
requests for special accommodations and items such as meal preferences. 
Depending on the nature of the request, the file may include (but is 
not limited to) the following information on the individuals who have 
contacted the Department: name, title, mailing address, telephone and 
fax number, and email address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To permit persons to register, by mail, telephone, fax, email and 
on-line, for Departmental conferences, events, activities, seminars, 
special interest Web sites, and programs; to enhance information 
exchange by improving the availability of Departmental component 
information on automated systems; to provide a framework from which to 
select an unbiased sample of individuals for surveys; and to maintain 
the names, addresses, etc. of individuals who register for conferences 
and seminars.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, a record from this system of 
records may be disclosed to private entities and/or State or other 
Federal agencies that co-sponsor or have a statutory interest in the 
subject of a particular conference or Web site. A record from this 
system may be disclosed to hotels, conference centers, caterers, 
interpreters and other entities that provide services for the purpose 
of holding the conferences and seminars, including services to persons 
with disabilities. The names and business addresses of attendees may be 
disclosed to conference attendees and/or the public, where appropriate. 
Records also may be disclosed where required by law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 25782]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    By name, telephone or fax number (including the telephone number 
from which the individual dials), email address or other identifying 
information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 14, Item 1, current 
correspondent information files are updated as necessary and are 
destroyed three months after the conclusion of event related 
activities.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, 
DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Correspondents with the relevant component agency within the 
Department.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/CENTRAL-3

SYSTEM NAME:
    Internal Investigations of Harassing Conduct.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records on covered individuals are located at the Department of 
Labor, Office of the Assistant Secretary for Administration and 
Management and with respective agency Equal Employment Opportunity 
(EEO) Managers in the national office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former Department employees, Department interns, or 
other such agents of the Department, nationwide, who have filed a 
complaint or report of harassment, or have been accused of harassing 
conduct under the Department's Policy to Prevent Harassing Conduct in 
the Workplace (the Policy).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains all documents related to a complaint or report 
of harassment, which may include the complaint, statements of 
witnesses, reports of interviews, investigators and agency EEO 
manager's findings and recommendations, final decisions and corrective 
action taken, and related correspondence and exhibits.
    Note: Records compiled by the Office of Inspector General in its 
investigations of harassing conduct are covered by its own system of 
records, entitled DOL/OIG-1, and are not part of this system of 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 44 U.S.C. 3101.

PURPOSE(S):
    These records are maintained for the purpose of conducting internal 
investigations into allegations of harassment brought against 
Department employees and for taking appropriate action in accordance 
with the Department's Policy.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses contained in the 
General Prefatory Statement to this document, disclosure of information 
from this system of records regarding the status of any investigation 
that may have been conducted may be made to the party who was subject 
to the harassment and to the alleged harasser when the purpose of the 
disclosure is both relevant and necessary and is compatible with the 
purpose for which the information was collected.
    Note: Records compiled under the Policy which subsequently become 
part of the investigation record in an EEO complaint may be disclosed 
to the complainant if the Civil Rights Center (CRC) determines that the 
records are relevant and necessary with respect to adjudicating the EEO 
complaint, when such disclosure is compatible with the purpose for 
which the information was collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    These records are indexed by the name of the alleged victim(s) and/
or the name of the individual accused of harassing conduct.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    These records are maintained for four years from the date that the 
investigation is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Respective agencies' EEO managers, U.S. Department of Labor, 200 
Constitution Ave. NW., Suite N-4123, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individual complainants; agency EEO Managers; supervisors; 
management officials; employee relations staff; witness statements; 
Solicitor's Office staff; CRC staff, and summary reports on harassing 
conduct complaints.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the

[[Page 25783]]

disclosure of the material would reveal the identity of a source who 
furnished information to the Government with an express promise that 
the identity of the source would be held in confidence.
DOL/CENTRAL-4

SYSTEM NAME:
    Department of Labor Advisory Committees Members Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in various components within the U.S. Department of Labor, 
at the Frances Perkins Building, 200 Constitution Avenue NW., 
Washington, DC 20210, or other Department offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former members of advisory committees established by 
the Department, and candidates for a position on an advisory committee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contained in this system are biographical information of 
individuals who are or have been members, or are being considered for 
membership on the committees. The records also include the biographical 
information regarding individuals who have been nominated for 
membership on advisory committees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are used to ensure that all appropriate personal 
records of advisory committee members, and nominees, are retained and 
are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, information in these records may 
be disclosed to the General Services Administration when necessary to 
comply with the Federal Advisory Committee Act.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by member name, nominee name, committee name, 
or via identification number if electronically maintained.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    After a committee term ends, its records are transferred to the 
National Archives and Records Administration for permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system relates to individual members 
of the committee and those persons making nominations to the committee.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/CENTRAL-5

SYSTEM NAMES:
    Privacy Act/Freedom of Information Act Requests File System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Departmental Offices in Washington, DC;
    b. Regional offices of the Department.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have submitted Privacy Act and Freedom of 
Information Act requests under (5 U.S.C. 552a and 552).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains initial requests under the Acts, responses, 
and related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Privacy Act of 1974 (5 U.S.C. 552a); the Freedom of Information 
Act (5 U.S.C. 552); and 5 U.S.C. 301).

PURPOSE(S):
    This system of records is maintained for various reasons as 
follows:
    a. To process individuals' requests made under the Privacy Act and 
Freedom of Information Act.
    b. To provide a record of communications between the requester and 
the agency.
    c. To ensure that all relevant, necessary and accurate data are 
available to support any process for appeal.
    d. To provide a legal document to support any process for appeal.
    e. To prepare the annual reports to OMB and Congress as required by 
the Privacy and Freedom of Information Acts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records, and information in these records, may be used to 
disclose:
    a. Information to the Office of Management and Budget at any stage 
in the legislative coordination and clearance process in connection 
with private relief legislation as set forth in OMB Circular No. A-19.
    b. Information to Federal agencies (e.g., Department of Justice or 
the Office of Government Information Services) in order to obtain 
advice and recommendation concerning matters on which the agency has 
specialized experience or particular competence, for use in making 
required determinations under the Freedom of Information Act or the 
Privacy Act of 1974.
    c. Information to any source from which additional information is 
requested (to the extent necessary to identify the individual, inform 
the source of the purpose of the request, and to identify the type of 
information requested), where necessary to obtain information relevant 
to a decision concerning a Privacy Act or Freedom of Information Act 
request.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

[[Page 25784]]

RETRIEVABILITY:
    Files are retrieved by name of individual making request and by 
date of request.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for two years after response date if no denial 
was involved, and five years after response date if denial of records 
was involved. If there is an appeal to the Solicitor of Labor, the 
records are destroyed six years after final agency determination or 3 
years after final court adjudication, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Head of agencies or component units within the Department who have 
custody of the records. See the appropriate Agency Official in the 
listing in the Appendix to this document.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system of records is obtained from 
individual requester, official documents, agency officials, and other 
Federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Department of Labor has claimed exemptions from several of its 
other systems of records under 5 U.S.C. 552a(k) (1), (2), (3), (5), and 
(6). During the course of a PA/FOIA action, exempt materials from those 
other systems may become part of the case record in this system. To the 
extent that copies of exempt records from those other systems are 
entered into these PA/FOIA case records, the Department has claimed the 
same exemptions for the records as they have in the original primary 
system of records of which they are a part.
DOL/CENTRAL-6

SYSTEMS NAME:
    Supervisor's/Team Leader's Records of Employees.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records of membership in professional licensing organizations such 
as those for attorneys, accountants and physicians will be maintained 
in the supervisor's offices and in the national and regional Human 
Resources Offices. Emergency addressee information may be kept at the 
residence of or upon the supervisor's person when appropriate.
    Note: Requests for a reasonable accommodation are made to 
supervisors. The Civil Rights Center may temporarily maintain a copy of 
such requests and of the medical documents submitted by the employee 
when the Public Health Service (PHS) physician completes his or her 
review of the request.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees, employees who have retired or left the office 
within the last 12 months, and employees who have been separated from 
the office or Department for more than 12 months for whom the former 
supervisor/team leader has retained records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to individuals while employed by the Department and 
which contain such information as: Record of employee/supervisor 
discussions, supervisor(s)/team leader(s) observations, supervisory 
copies of officially recommended actions, reports of Federal 
Telecommunications System telephone usage containing call detail 
information, awards, disciplinary actions, emergency addressee 
information, flexiplace records, reports of on-the-job accidents, 
injuries, or illnesses, correspondence from physicians or other health 
care providers, training requests, requests for regular leave, advanced 
leave, family and medical leave, and records of membership in 
professional licensing organizations such as those for attorneys, 
accountants and physicians. The system also contains records relating 
to requests for reasonable accommodation and/or leave, including 
medical documents submitted by employees, as well as reports and 
records by the PHS physicians who have reviewed the accommodation 
requests. The system also contains labor relations materials such as 
performance improvement plans, reprimands, suspensions of less than 14 
days, leave restrictions and related materials.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 1302, 2951, 4118, Reorganization Plan 6 of 1950, and 
the Civil Service Reform Act of 1978. The Rehabilitation Act and the 
Americans with Disabilities Act.

PURPOSES(S):
    To maintain a file for the use of supervisor(s)/team leader(s) in 
performing their responsibilities and to support specific personnel 
actions regarding employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the following routine uses apply 
to this system of records:
    a. Selected information may be disclosed at appropriate stages of 
investigation and adjudication to the Department's Civil Rights Center, 
Merit Systems Protection Board, Office of Special Counsel, Federal 
Labor Relations Authority, Equal Employment Opportunity Commission, 
arbitrators, or the courts for the purposes of satisfying requirements 
related to investigation of or litigation related to alleged 
discrimination, prohibited personnel practices, and unfair labor 
practices.
    b. Records relating to a request for a reasonable accommodation may 
be referred to PHS or other physicians for their review and evaluation 
of the request.
    c. Data may be disclosed to medical providers for the purpose of 
evaluating sick leave absences based upon illness or injury.
    d. Information may be disclosed to professional licensing 
organizations such as those for attorneys, accountants, and physicians 
for the purpose of confirming the membership status of the employee.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic and/or paper files.

RETRIEVABILITY:
    Files are retrieved by name of employee or other identifying 
information.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used

[[Page 25785]]

for electronically stored data, and locked locations for paper files.

RETENTION AND DISPOSAL:
    Records are maintained on current employees. Review annually and 
destroy superseded or obsolete documents, or destroy file relating to 
an employee within 1 year after separation or transfer in accordance 
with General Records Schedule 1 Item 18a.

SYSTEM MANAGER(S) AND ADDRESS:
    All supervisor(s)/team leader(s) having responsibility for 
performance management plans, performance standards, or ratings.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the applicable System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the applicable System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendments should be mailed to the applicable System 
Manager

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
individual, supervisor(s)/team leader(s), agency officials, medical 
providers, co-workers, and professional licensing organizations such as 
those for attorneys, accountants and physicians.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/CENTRAL-7

SYSTEM NAME:
    DOL Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The offices of each component agency within the U.S. Department of 
Labor, including the National and Regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employee(s) against whom any allegations of misconduct or 
violations of law have been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave, notifications of personnel actions, travel vouchers, performance 
appraisals, interviews and other data gathered from involved parties 
and organizations which are associated with the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSES(S):
    To investigate allegations of misconduct or violations of law.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or case file number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are maintained on current employees. Review annually and 
destroy superseded or obsolete documents, or destroy file relating to 
an employee within 1 year after separation or transfer in accordance 
with General Records Schedule 1 Item 18a.

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Ave. NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be sent to the applicable System Manger.

RECORD ACCESS PROCEDURES:
    A request for access shall be mailed to the applicable System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the applicable System 
Manager.

RECORD SOURCE CATEGORIES:
    Incident reports submitted by employees or members of the general 
public; statements by subject and fellow employees; and other 
investigative reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
ADJ--DOL Adjudicatory Boards Systems of Records

DOL/ADJBDS-1

SYSTEM NAMES:
    DOL Appeals Management System (AMS)

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Boards and their Information Technology (IT) service 
provider(s).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Parties involved in appeals proceedings before the Administrative 
Review Board (ARB), Benefits Review Board (BRB), and Employees' 
Compensations Appeals Board (ECAB), collectively referred to as the 
Boards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information assembled in case files pertaining to 
appeals to the Boards with respect to claims of employees for benefits 
under various statutes and programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; The Privacy Act of 1974 (5 U.S.C. 552a); 30 U.S.C. 
901-62 (1982); 33 U.S.C. 901-50 (1982); 42 U.S.C. 1651-54 (1982); 36 DC 
Code 501-04 (1973); 5 U.S.C. 8171-73 (1982); 42 U.S.C. 1701-17 (1982); 
Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR part 
1978; Energy Reorganization Act of 1974, as amended, 42 U.S.C. 5851 
(1988); Clean Air Act, 42 U.S.C. 7622 (1988); Water Pollution Control 
Act, 33 U.S.C. 1367 (1988); Solid Waste Disposal Act, 42 U.S.C. 6971(a) 
(1988); Safe Drinking Water Act, 42 U.S.C. 300j-9(1988); Toxic 
Substances Control Act, 15 U.S.C. 2622 (1988); Comprehensive 
Environmental Response Compensation and Liability Act, 42 U.S.C. 9610 
(1988); Comprehensive Employment and Training Act, as amended, 29 
U.S.C. 801(Supp. V 1981); 20 CFR part 627; Workforce Innovation and 
Opportunity Act, 29 U.S.C. 3101 et seq.; The Workforce Investment Act 
of 1998, 29 U.S.C. 2801 et seq., Davis-Bacon Act, 40 U.S.C. 276a 
(1994); McNamara-O'Hara Service Contract Act of 1965, as amended; 
Migrant and Seasonal

[[Page 25786]]

Agricultural Worker Protection Act, 29 U.S.C. 1813(b), 1853(b) (1988); 
Longshore and Harbor Workers' Compensation Act, 33 U.S.C. 907(j) 
(1988); Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 41 
CFR part 50-203; Age Discrimination Act of 1975, 42 U.S.C. 6101-6107 
(1988); Title VI of the Civil Rights Act of 1964; Contract Work Hours 
and Safety Standards Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Title 
IX of the Education Amendments of 1972, 20 U.S.C. 1681-1686 (1988); 
Employee Polygraph Protection Act of 1988, 29 U.S.C. 2001-2009 (1988); 
Equal Access to Justice Act, 5 U.S.C. 504 (1988); Executive Order No. 
11,246, as amended, 3 CFR 339 (1964-1965 Comp.) reprinted in 42 U.S.C. 
2000e app.; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 
203(m) and (t), 211(d), 214(c) (1988); Federal Unemployment Tax Act, 26 
U.S.C. 3304; Immigration Reform and Control Act of 1986, 8 U.S.C. 
1101(a)(15)(H)(ii)(a), 1184(c), 1188 (1988); National Apprenticeship 
Act, 29 U.S.C. 50 (1988); Program Fraud Civil Remedies Act of 1986, 31 
U.S.C. 3801-3812 (1988); Sections 503 and 504 of the Rehabilitation Act 
of 1973, as amended, 29 U.S.C. 793, 794 (1988); Social Security Act, 42 
U.S.C. 503 (Supp. V 1987); Single Audit Act of 1984, 31 U.S.C. 7501-
7507 (1988); Trade Act of 1974, as amended, 26 U.S.C. 3302; Vietnam Era 
Veterans Readjustment Assistance Act, as amended, 38 U.S.C. 4212 
(1988); and any laws enacted after May 3,1996, which by statute, law or 
regulation provide for final decisions by the Secretary of Labor upon 
appeal or review of decisions or recommended decisions of ALJs; 5 
U.S.C. 8101 et seq.

PURPOSE:
    Records are maintained for use in adjudication of appeals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure outside the Department of Labor may be made to federal 
courts. The Boards decisions are sent to commercial publishing 
companies for publication, and are also placed on the respective 
Board's Internet Web site.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the Boards' docket number, Office of 
Administrative Law Judges (OALJ) number, Office of Workers' 
Compensation Programs (OWCP) number and claimant's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The Board retains the case file until it renders a decision on the 
appeal. The case file is then returned to the appropriate lower, 
adjudicatory entity (e.g., the OWCP or OALJ). Copies of the appeal 
decision are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Clerk of the Board, Benefits Review Board, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals requesting information pertaining to them should send a 
written and signed request to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access may be addressed to the System Manager. The 
request must be in writing and be signed by the requester.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in the system include information submitted by claimants, 
employers, carriers, and other persons involved in appeals proceedings, 
as well as by the Government.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
BLS--DOL Bureau of Labor Statistics Systems of Records

DOL/BLS-3

SYSTEM NAMES:
    Staff Time Utilization System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Regional Office (R.O.) BLS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, pay period, hours worked, units accomplished 
by PAS code for functions such as data collection, quality assurance, 
training, and other activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    STU data is used in the development of cost models for Bureau 
survey work. Codes define program and sub-program areas, work 
activities, and work locations. The data is used to track productivity 
and time usage.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by a data field, such as name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Records are retained by fiscal year, in accordance with BLS Records 
Schedule N1-257-86-4.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Business Operations, Office of Field Operations, 
Postal Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager. Provide the name 
and dates of employment.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Employee information contained in this system is obtained from the

[[Page 25787]]

Department of Labor Human Resources system (HR Connect). Regional 
Office employees self-report, electronically entering time worked into 
the ``Staff Time and Utilization System'' each pay period.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-8

SYSTEM NAMES:
    Automated Training Request Application (ATRA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees who take training.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, employee organization, course taken, course start 
date, course end date, total hours for course, course completion date, 
and course fee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are maintained to enable BLS to allocate costs of 
training to appropriate organization within BLS and managers and 
employees to track courses taken by employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by course title, course number, name of 
employee attending course, or other identifying codes.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files. Network passwords are necessary to access records. Access levels 
are created within automated systems to restrict unauthorized access to 
system utilities.

RETENTION AND DISPOSAL:
    Records are retained for 5 years or when superseded or obsolete, 
whichever is sooner, in accordance with BLS Records Schedule N1-257-88-
1.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Workforce Development and Training Branch, Division of Human 
Resources and Organization Management, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from applications 
for employees, training forms such as SF-182, certificates of course 
completion, BLS routine administrative files, or other application 
forms BLS may designate.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-9

SYSTEM NAMES:
    Routine Administrative Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE., Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees, BLS contractors, and visitors to the Postal Square 
Building.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Several groups of records exist: ID card records, employee location 
records, separations database records, Postal Square Building Visitor 
system records, Postal Square Building Phone system records, facility 
service requests records, transit subsidy records, government credit 
card records, cardkey security records, print and duplication records, 
and emergency contact records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To record and track routine administrative data, maintain security, 
manage the facility, plan expenditures, maintain an employee locator 
system, and maintain emergency contact information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name, Social Security Number, 
or other information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained one to four years, in accordance with BLS 
Records Schedule N1-257-88-1, BLS Records Schedule N1-257-06-2, and the 
National Archives and Records Administration (NARA) General Records 
Schedule (GRS) 1-4, 6, 9, 11-13, 18, and 20.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administrative Services, Postal Square Building, 
2 Massachusetts Ave. NE., Washington, DC 20212.
    Chief, Division of Information Services, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

[[Page 25788]]

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
individual requester, official documents, agency officials, and other 
federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-10

SYSTEM NAMES:
    Commissioner's Correspondence Control System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom correspondence is received in the 
Commissioner's Office of the Bureau of Labor Statistics.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information about correspondence and the originators including the 
name of the sender, subject of the correspondence, name of the 
individual, office instructed to prepare a response, control number, 
dates, and related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To record the receipt of correspondence, monitor the handling of 
correspondence, and facilitate a timely response to correspondence.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name, control number, office assigned 
response, dates.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years, in accordance with BLS Records 
Schedule N1-257-88-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Information Systems, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondence received in the Commissioner's Office.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-11

SYSTEM NAMES:
    Mainframe User ID Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices of the Bureau of Labor Statistics (BLS) in Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees, BLS contractors, state agencies employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, ID to access system, office address and phone 
number, and account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assign and maintain ID numbers, mainframe computer uses, locate 
mainframe users, and run an accounting program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by any of the fields listed in the Categories 
of Records in the System Section.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are reviewed at the beginning of each fiscal year, and 
inactive IDs from the previous year are deleted.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Technology Measurement and Strategic 
Initiatives, Postal Square Building, 2 Massachusetts Ave. NE., 
Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from BLS mainframe 
users.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-13

SYSTEM NAMES:
    National Longitudinal Survey of Youth 1979 (NLSY79) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Maintained at the offices of a Bureau of Labor Statistics (BLS) 
contractor and

[[Page 25789]]

BLS offices in Washington, DC and Chicago, IL.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A sample of the general population who were ages 14-21 on December 
31, 1978 (referred to as respondents), with over representation of 
blacks, Hispanics, economically disadvantaged whites, and persons 
serving in the military.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include, but are not limited to, name, social security 
number, control number, marital history, education, job history, 
unemployment history, military service, training history, family 
planning, child health history, alcohol use, drug use, reported police 
contacts, anti-social behavior, assets and income, school records, 
Government assistance program participation, childhood residence, child 
development outcomes, expectations, history of parent/child 
relationship, time use, time spent on child care and household chores, 
immigration history, and Armed Services Vocational Aptitude Battery 
scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    To serve a variety of policy-related research interests concerning 
the labor market problems of youth. Data are used for studies such as 
(but not limited to): Diffusion of useful information on labor, 
examination of employment and training programs, understanding labor 
markets, guiding military manpower and measuring the effect of military 
service, analysis of social indicators and measuring parental and child 
inputs and outcomes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    BLS may release records to a contractor to compile data which are 
not individually identifiable for use by the general public and federal 
agencies who are conducting labor force research. Under written 
agreement to protect the confidentiality and security of identifying 
information, BLS may provide potentially identifying geographic 
information to researchers to conduct specific research projects which 
further the mission and functions of BLS. The records also may be 
disclosed where required by law. Items 3, 4, 7, 8, 9, 10, and 11, 12, 
13, and 14 listed in the General Prefatory Statement to this document 
are not applicable to this system of records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    Files are stored electronically and/or on paper.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained permanently, in accordance with BLS Records 
Schedule N1-257-11-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, NLS Youth 1979 Cohort Study, Office of Employment 
and Unemployment Statistics, Room 4945, Postal Square Building, 2 
Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
who have participated in the survey.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-14

SYSTEM NAMES:
    BLS Behavioral Science Research Laboratory Project Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual respondents who participate in studies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include respondent's name, name of study, biographic/
personal information on the respondent, and test results and 
observations.

AUTHORITY:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    Biographic/personal information is used by BLS to select 
participants for studies. Test results and observations are used by BLS 
to better understand the behavioral and psychological processes of 
individuals, as they reflect on the accuracy of BLS information 
collections.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document with the following limitations: 
The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the 
General Prefatory Statement to this document are not applicable to this 
system of records. The records also may be disclosed where required by 
law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by respondent's name, study title or 
participant identification number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for one to three years, in accordance with BLS 
Records Schedule N1-257-09-02.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Behavioral Sciences Research Center, Office of Survey 
Methods Research, Postal Square Building, 2 Massachusetts Ave. NE., 
Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

[[Page 25790]]

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from respondents.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-17

SYSTEM NAMES:
    National Longitudinal Survey of Youth 1997 (NLSY97) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Maintained at the offices of a Bureau of Labor Statistics (BLS) 
contractor and BLS offices in Washington, DC and Chicago, IL.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A sample of the general population who were ages 12-16 on December 
31, 1996 (referred to as respondents), with over representation of 
blacks, Hispanics, and disabled students.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include, but are not limited to, name, social security 
number, control number, marital history, education, job history, 
unemployment history, military service, training history, fertility/
family planning, child health history, alcohol use, drug use, reported 
police contacts, anti-social behavior, assets and income, school 
records, Government assistance program participation, childhood 
residence, child development outcomes, expectations, history of parent/
child relationship, time use, time spent on child care and household 
chores, immigration history, and Armed Services Vocational Aptitude 
Battery scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    To serve a variety of policy-related research interests concerning 
the school-to-work transition and the labor market problems of youth. 
Data are used for studies such as (but not limited to): diffusion of 
useful information on labor, examination of employment and training 
programs, understanding labor markets, analysis of social indicators, 
measuring parental and child input and outcomes, norming the Department 
of Defense Armed Services Vocational Aptitude Battery in its 
computerized adaptive form, and creation of norms for the Department of 
Defense Interest Measure.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    BLS may release records to a contractor to compile data which are 
not individually identifiable for use by the general public and federal 
agencies who are conducting labor force research. Under written 
agreement to protect the confidentiality and security of identifying 
information, BLS may provide potentially identifying geographic 
information to researchers to conduct specific research projects which 
further the mission and functions of BLS. The records also may be 
disclosed where required by law. Items 3, 4, 7, 8, 9, 10, 11, 12, 13, 
and 14 listed in the General Prefatory Statement to this document are 
not applicable to this system of records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or control number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data, and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained permanently, in accordance with BLS Records 
Schedule N1-257-11-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, NLS Youth 1997 Cohort Study, Office of Employment 
and Unemployment Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
who have participated in the survey.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-18

SYSTEM NAMES:
    Postal Square Building Parking Management Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics (BLS), Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals assigned or applying for assignment of parking 
privileges in the Postal Square Building, Washington, DC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes the following information on all individuals 
assigned or applying for parking privileges in the Postal Square 
Building: Name of driver and rider(s), office building and room number, 
office telephone number, employing agency home address including city, 
State and zip code, federal service computation date, handicap 
certification, automobile license numbers, make and year of car, permit 
number (if assigned parking privileges), category of assignments, 
estimated times of arrival and departure, and whether the applicant is 
in or out of the zone of special consideration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The information is used by the BLS in the administration of the 
Postal Square Building vehicle parking and car pool programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Disclosure of information may be made to other government agencies 
to compare names of car pool members. For verification and, as a 
service to car pool seekers, the name of each driver and rider, permit 
number office telephone number and address of the driver and rider, 
home address, will be

[[Page 25791]]

displayed within BLS facilities and on automated information systems 
including the Intranet. Information may be provided to other applicants 
or listed members of the carpool, or their supervisors in order to 
confirm information provided on the application.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name, permit number or other 
information in the system.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for three months, in accordance with the 
National Archives and Records Administration (NARA) General Records 
Schedule (GRS) 11, Item 4a [https://www.archives.gov/records-mgmt/grs/grs11.html].

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administrative Services, 2 Massachusetts Ave. 
NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
requesters' applications.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/BLS-19

SYSTEM NAME:
    Customer Information Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Bureau of Labor Statistics (BLS), Washington, DC and 
in each of the BLS Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals (customers) requesting BLS information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information necessary to satisfy customers' requests and enhance 
service to customers. Depending on the nature of the request, may 
include (but is not limited to) name, occupation, organization name, 
mailing address, telephone and fax numbers, information requested, 
electronic mail addresses, registration keys, and dates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To enhance customer service by improving the availability of BLS 
information on automated systems, to facilitate providing information 
about BLS and its data products to customers with corresponding 
interests, and to allow BLS staff to better understand who our 
customers are and what they're interested in. Maintaining the names, 
addresses, etc. of customers requesting BLS data/publications will 
enable BLS to streamline the process for handling subsequent customer 
inquiries and requests by eliminating duplicative gathering of mailing 
information. Maintaining electronic mail addresses and provided 
organization name allows BLS to proactively contact customer of 
problems with data requests such as `run away queries' ensuring fairer 
access to all BLS data customers. Another purpose is to inform 
customers of new features, changes to existing features or changes in 
the conditions of use of the files.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name, email address, telephone (including 
the telephone number from which the customer dials), or other 
identifying information in the System.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Email addresses remain on mailing lists until the customer requests 
removal from the list, or when the email bounces back. Other PII is 
deleted from the database 90 days after the customer's last date of 
inquiry. Registration keys expire after 366 days and associated records 
are deleted unless a customer registers again for another year.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner for Publications and Special Studies, Postal 
Square Building, 2 Massachusetts Ave. NE., Washington, DC 20212.
    Associate Commissioner for Field Operations, Postal Square 
Building, 2 Massachusetts Ave. NE., Washington, DC 20212.
    Chief, Division of Enterprise Web Systems, Postal Square Building, 
2 Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Managers.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Managers.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Managers.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from subject of 
the record.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-20

SYSTEM NAME:
    Fellowship Applicants and Recipients Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Bureau of Labor Statistics (BLS) National Office.

[[Page 25792]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants and recipients of fellowship awards (e.g., Fellows in 
the American Statistical Association/National Science Foundation/BLS 
Fellowship Program), who are not Federal employees but are assigned to 
work with BLS staff and/or BLS non-public data files).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include the individual's name, school transcripts, work 
address and telephone number, home address and telephone number, and 
biographical information, applications, research proposals and related 
papers, test results, and other documents such as correspondence with 
the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assure that the appropriate records on fellowship awards are 
maintained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data, and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained on a permanent basis. Records are transferred 
to the Federal Records Center when five (5) years old. They are offered 
to National Archives and Records Administration in ten (10) year 
blocks, when the most recent record is twenty (20) years old. BLS 
Record schedule N1-257-09-02.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner for Survey Methods Research, Postal Square 
Building, 2 Massachusetts Ave. NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from applicants 
and award recipients, references, the Education Testing Service, 
educational institutions supplying transcripts, review records, and 
administrative data developed during the selection process and/or award 
tenure.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-21

SYSTEM NAME:
    Data Sharing Agreements Database (DSA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices of the Bureau of Labor Statistics (BLS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants and recipients of BLS data sharing agreements who are 
granted access to non-public BLS data files. Individuals may be federal 
employees or private individuals designated as ``agents'' under the 
Confidential Information Protection and Statistical Efficiency Act 
(CIPSEA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include individuals' names, addresses, telephone numbers, 
email addresses, organizational affiliation, project title, and project 
description. The records also include the name, addresses, telephone 
numbers, and email addresses of the signing official for the agreement 
at the individual's organization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assure that appropriate records on data sharing agreements are 
maintained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 5 years after agreement has become 
inactive (i.e. expired), in accordance with BLS Historical Records 
Schedule N1-257-88-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Data Sharing Agreement Coordinator, Division of Management Systems, 
Office of Administration, Bureau of Labor Statistics, Postal Square 
Building, 2 Massachusetts Avenue NE., Washington DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from applicants 
and recipients of BLS data sharing agreements who request and/or are 
granted access to non-public BLS data files.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 25793]]

EBSA--DOL Employees Benefits Security Administration Systems of Records

DOL/EBSA-1

SYSTEM NAME:
    The Employee Retirement Income Security Act of 1974 (ERISA) Filing 
and Acceptance System 2--One Participant Plans Filing a Form 5500SF.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration (EBSA), 200 
Constitution Avenue NW., Washington, DC 20210.
    The EFAST2 servers are located at the sites of contractors, who 
operate the system on behalf of the Department of Labor. Contractors 
own the system hardware and communications and the Department of Labor 
owns the custom software and data.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed a Form 5500SF and checked the one-
participant plan box in Part I item A of the form.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data includes all fields on the Form 5500SF and any included 
schedules or attachments.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1021 et seq.

PURPOSE(S):
    ERISA and provisions of the Internal Revenue Code require certain 
employee benefit plans to submit information annually to the Federal 
Government (EBSA, Internal Revenue Service (IRS), and Pension Benefit 
Guaranty Corporation (PBGC)) through the Form 5500 series. One-
participant plan filers are given the option to file Form 5500EZ on 
hard copy directly to the IRS or they may file electronically through 
EFAST2 using the Form 5500SF.
    Note: This system of records is maintained by the Department of 
Labor for the benefit of the Internal Revenue Service (IRS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, EFAST2 data is used for internal 
reporting by EBSA and furnished to three other Government Agencies: The 
Internal Revenue Service (IRS), the Social Security Administration 
(SSA), and PBGC.
    Consistent with DOL's information sharing mission, information 
stored in EFAST2 may be shared with other DOL components, as well as 
appropriate Federal, State, local, tribal, foreign, or international 
government agencies. This sharing will only take place after it is 
determined that the receiving component or agency has a need to know 
the information to carry out functions consistent with the routine uses 
set forth in this system of records notice. The IRS uses one-
participant Form 5500-SF data to administer requirements of I.R.C. 
6058(a) and 6059(a).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    EFAST2 Program Manager, Office of Technology and Information 
Services, Employee Benefits Security Administration, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from one 
participant filers who file a Form 5500SF electronically.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-2

SYSTEM NAME:
    EBSA Correspondence Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Exemption Determinations, Office of Regulations and 
Interpretations, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records includes letters requesting information, advisory opinions, 
FOIA requests, Privacy Act Requests, or submitting comments, the 
Department's replies thereto, and related internal memoranda, including 
notes pertaining to meetings and telephone calls. Medium sensitivity 
due to the possibility of SSN provided with correspondence, though not 
requested by this Agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C., 1134 and 1136.

PURPOSE(S):
    These records are maintained to take action on or to respond to a 
complaint, inquiry or comment concerning certain aspects of Title I of 
ERISA or to respond to requests under FOIA or Privacy Act and to track 
the progress of such correspondence through the office.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by an individual name or control number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used

[[Page 25794]]

for electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:
    In accordance with the Record Schedule (N1-317-02-2), if there is 
litigation in the underlying matter, the file is retained for three 
years after the litigation is completed. Requests for advisory opinions 
and the replies thereto are retained indefinitely, requests for 
information are destroyed one year after completion of project. 
Electronic index is destroyed six years after date of last entry.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Exemption Determinations, Director, Office of 
Regulations and Interpretations Employee Benefits Security 
Administration, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondence from individuals and responses thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-3

SYSTEM NAME:
    Technical Assistance and Inquiries System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Electronic information is housed in Office of Technology and 
Information Services, U.S. Department of Labor, Employee Benefits 
Security Administration, 200 Constitution Avenue NW., Washington, DC 
20210. Ancillary hard copy records such as incoming/outgoing 
correspondence are housed in the regional or district office that 
handled the inquiry.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents and callers requesting information and assistance; 
Correspondents and callers requesting information from the EBSA Public 
Disclosure Room.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Written and telephone inquiries from employee benefit plan 
participants, plan professionals and congressional offices regarding 
all aspects of pension and welfare benefit plans and records which 
provide the status of individuals under these plans. System also 
contains referrals from the Department of Health and Human Services 
(HHS) and state agencies related to health care benefit plans. Medium 
sensitivity due to the possibility of the record containing social 
security numbers, personal financial data or personal medical 
information. Includes names, addresses and other contact information.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    These records are used to take action on or respond to inquiries 
from Members of Congress and private citizens or referrals from the HHS 
or state insurance agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, records in this system may be 
disclosed to the relevant employee benefit plan administrator, third 
party administrator, insurance carrier or other party as necessary to 
facilitate a resolution to the circumstance presented by the individual 
seeking assistance from the agency; or to the referring component 
within HHS or referring state agency in order to report on the status 
or final disposition of the referral. Information disclosed will be 
provided periodically via electronic reports.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of individual, telephone number, email 
address, company, Employer Identification Number, or HHS or state 
agency referral number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Manual records are maintained for one year after closing the file, 
then destroyed. Computer files are maintained for the same period as 
the manual records or are kept indefinitely in the database and deleted 
when no longer needed, whichever is later, pursuant to General Records 
Schedule 14 (Information Services).

SYSTEM MANAGER(S) AND ADDRESS:
    In the National office: Director, Office of Outreach, Education, 
and Assistance, Employee Benefits Security Administration, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210. 
In the Regional offices: Regional Director. In the District Offices: 
District Supervisor.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individuals or Members of Congress seeking technical assistance, 
information, or referrals from HHS or state agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records or portions of records containing personally identifiable 
information for individuals other than the subject of the file shall be 
exempt from disclosure under the Privacy Act. Records or portions of 
records comprising information that is exempt from disclosure under 
Specific Exemption (k)(2) or Subsection (d)(5).
DOL/EBSA-4

SYSTEM NAME:
    Public Disclosure Request Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employee Benefits Security Administration 
(EBSA), Public Disclosure Room, U.S. Department of Labor, Washington, 
DC 20210.

[[Page 25795]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who request documents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data regarding the request for copies of plan filings made with the 
Department of Labor or the Internal Revenue Service. Data includes 
individual requester's name, street address, city, state, zip code, and 
telephone number, the Employer Identification Number and Plan Number of 
the plan for which information has been requested and the documents 
requested.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1021 et seq.

PURPOSE(S):
    These records are used by authorized EBSA disclosure personnel to 
process requests made to the Public Disclosure Room and by EBSA 
managers to compile statistical reports regarding such requests for 
management information purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual name, control number or EIN/PN of 
requested plan.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained in accordance with General Records Schedule 
14.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of Outreach, Education and Assistance, 
Employee Benefits Security Division, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

 RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
requesting documents from the Public Disclosure Room.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-5

SYSTEM NAME:
    EBSA Debt Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Program Planning, Evaluation and Management, and Office 
of Technology and Information Services, U.S. Department of Labor, 
Employee Benefits Security Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and/or companies who have been assessed fines or 
penalties under provisions of ERISA sections 502(c)(2), 502(i) and 
502(l).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing data regarding the assessment of fines/penalties 
under provisions of ERISA sections 502(c)(2), 502(i) and 502(l). Data 
includes individuals and/or companies name, street address, city, 
state, zip code, telephone number, taxpayer identification number or 
company EIN, and transaction information (e.g., correspondence, penalty 
amount, debt status, and payment records). Moderate sensitivity due to 
storage of company/personal identifiable data and financial 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1132, 31 U.S.C. 3711(a) and 29 CFR part 20.

PURPOSE(S):
    Records are used for maintaining an ongoing Debt Collection/
Management Program requiring tracking and accounting for assessed 
fines/penalties, determination of collection status and assignment of 
delinquent debts to Treasury and private collection agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Relevant records may be disclosed to Treasury or private collection 
agencies in order for them to collect debts subject to this program.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records may be disclosed for delinquent accounts.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Debt Collection/Management data is retrieved by the EBSA-assigned 
case number and cross-reference debtor taxpayer identification number 
or company EIN.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule N1-317-92-1, records are 
retained for two years after the case is closed or until expiration of 
applicable statute of limitations, whichever occurs earlier.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrative Officer, Employee Benefits Security Administration, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Investigators and auditors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 25796]]

DOL/EBSA-6

SYSTEM NAME:
    EBSA Consolidated Training Record.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Program Planning, Evaluation and Management, Employee 
Benefits Security Administration (EBSA), 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Employee Benefits Security Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records reflect educational attainment levels (to include areas of 
study), professional certifications, date of accession to EBSA, in-
house (EBSA) technical training courses, Federal Law Enforcement 
Training Center programs, and Office of Personnel Management classes 
completed by employees of the Employee Benefits Security 
Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are used to identify which employees have completed 
certain courses, and the number of employees awaiting training. This 
information, in the aggregate, helps project the number of courses to 
schedule for succeeding years. The prior formal education information 
is used to respond to Congressional and other inquiries regarding the 
educational attainment level of our workforce. Finally, a combination 
of the data elements is used to identify employees with specific 
educational backgrounds and current skill levels who may be considered 
as instructors for the several agency-sponsored courses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by individual employee name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 1, records are retained 
for 5 years or when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    EBSA Training Coordinator, Office of Program Planning, Evaluation 
and Management, EBSA, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individual employees, SF171s, or resume(s) submitted at time of 
accession to EBSA and individual training course records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-7

SYSTEM NAME:
    Office of Enforcement Correspondence Tracking System, DFO CTS.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration, (EBSA), 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents, such as employee benefit plan professionals, and 
other individuals involved in investigations and enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information including plan name, plan administrator's name, service 
provider's name, trustee's name, and names of other individuals (such 
as the named defendants) involved in investigations and enforcement 
actions. Letters from the general public requesting information under 
the Freedom of Information Act or relating to all aspects of pension 
and welfare benefit plans covered by Title I of the Employee Retirement 
Income Security Act of 1974 (ERISA), the status of individuals under 
these plans, the Department's replies to the inquiries, and related 
internal memoranda, including notes pertaining to meetings and 
telephone calls.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    This system of records is used to track the progress of 
correspondence through the Office of Enforcement, including a record of 
action taken on or response to an inquiry received from the general 
public or others, and to access investigative information related to 
field office correspondence regarding investigations instituted by the 
Department of Labor (DOL) under the Title I of the Employee Retirement 
Security Act of 1974 (ERISA). The investigative files are used in the 
prosecution of violations of law, whether civil, criminal or regulatory 
in nature.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103(g) of Title 26 shall be made available 
only in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

[[Page 25797]]

RETRIEVABILITY:
    Files are retrieved by the name of the plan, service provider name, 
trustee name, the name of another individual (such as the named 
defendant) involved in the investigation or enforcement action, or the 
name of the correspondent. Files are also retrieved by case number and 
the plan's employer identification number (EIN).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with the Records Schedule, N9-317-00-02, records are 
retained for seven years. The electronic database files are deleted 
when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Enforcement, Employee Benefits Security Administration, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURES:
    Inquiries should be made to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be made to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Correspondence from individuals, individual complaints, witnesses, 
or interviews conducted during investigations or plan participant or 
beneficiary information obtained during investigations on cases opened 
in the Office of Enforcement or in any of the EBSA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3), and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H), (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-8

SYSTEM NAMES:
    EBSA Enforcement Management System (electronic); EBSA Civil 
Litigation Case Tracking System (paper); EBSA Criminal Case Information 
System (paper).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration, 200 Constitution 
Avenue NW., Washington, DC 20210; Office of Enforcement, EBSA, U.S. 
Department of Labor, 200 Constitution Ave. NW., Washington, DC 20210, 
and all EBSA field offices as listed in the Appendix A to this 
document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Plan administrators, trustees, and those individuals who provide 
advice or services to employee benefit plans, and other individuals 
(such as the named defendants) involved in investigations and 
enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records tracked electronically includes fields such as plan name, 
plan administrator's name, service provider's name, trustee's name, and 
names of other individuals (such as the named defendants) involved in 
investigations and enforcement actions. Case notes are entered to 
document case activity during the investigative process.
    In addition to an electronic database, paper case files are 
generated for enforcement activities, both civil and criminal.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 29 U.S.C. 1136.

PURPOSE(S):
    This system of records is used to access information related to 
case files involving investigations instituted by the Department of 
Labor (DOL) under the Title I of the Employee Retirement Security Act 
of 1974 (ERISA). The investigative files are used in the prosecution of 
violations of law, whether civil or criminal in nature.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury. Consistent with DOL's enforcement mission, records of 
individuals debarred under 29 U.S.C. 1111 will be posted on EBSA's Web 
site.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved from the electronic database by the name of 
the plan, service provider name, trustee name, or the name of another 
individual (such as the named defendant) involved in the investigation 
or enforcement action. Records are also retrieved by case number, the 
plan's employer identification number (EIN) and plan number (if known), 
or service provider or trustee EIN.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with the Records Schedule, NCI-317-00-02, records are 
retained for one year after case completion by voluntary compliance or 
litigation, or related actions following voluntary compliance or 
litigation. After one year, the case files are transferred to the 
Federal Records Center for seven (7) years and then destroyed. The 
electronic database files are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    In the national office: Director of Enforcement, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210. In the Regional offices: The Regional 
Director (as listed in the Appendix to this document; in the District 
Offices:

[[Page 25798]]

The District Supervisor (as listed in the Appendix A to this document).

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
complaints, witnesses, or interviews conducted during investigations or 
plan participant or beneficiary information obtained during 
investigations on cases opened in the Office of Enforcement or in any 
of the EBSA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H) and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-9

SYSTEM NAME:
    Office of Exemption Determination (OED) ERISA Section 502(l) Files; 
OED Case Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Exemption Determinations and Office of Technology and 
Information Services, Employee Benefits Security Administration, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have petitioned the Secretary of Labor for relief 
from the monetary penalties imposed under ERISA Sec. 502(l).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters from individuals seeking relief from the 502(l) penalties, 
attachments supporting their petitions for relief, the Department's 
replies thereto, and related internal memoranda, including notes 
pertaining to meetings and telephone calls. Includes names and 
addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1108 and 29 U.S.C. 1135.

PURPOSE(S):
    These records are maintained to document the Department's response 
to petitioners' requests for relief from the section 502(l) penalties. 
Such penalties are imposed upon those who are found to have violated 
the fiduciary and prohibited transaction provisions of Part 4 of Title 
I of ERISA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of requestor and/or control number 
using a computerized index.

SAFEGUARDS:
    Access to these records is limited to authorized EBSA staff. 
Computer system is password protected and accessible only to personnel 
creating the database.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule Number N1-317-93-1, manual 
records are maintained in the Office of Exemption Determinations for up 
to two years after case closure, then transferred to the Federal 
Records Center for retention for an additional 23 years. Electronic 
records are destroyed on the same schedule as the manual files or when 
no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Exemption Determinations, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Suite 400, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
requesting a 502(l) exemption and the responses thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-10

SYSTEM NAME:
    Form 5500EZ Filings.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employee Benefits Security 
Administration, Attention: EFAST 3833 Greenway Drive, Lawrence, KS 
66046-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed a Form 5500EZ with the Department of 
Labor prior to January 1, 2010.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Forms 5500EZ filed with the Department of Labor prior to January 1, 
2010.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 6058(a); 29 U.S.C. 1134 and 1136.

PURPOSE(S):
    To satisfy the reporting and disclosure requirements mandated by 
the Employee Retirement Income Security Act of 1974, as amended, and 
the Internal Revenue Code.
    Note: This system of records is maintained by the Department of 
Labor for the benefit of the Internal Revenue Service (IRS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

[[Page 25799]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved using any Form 5500-EZ field, including plan 
administrator name, employer identification number, plan number; and 
plan year.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    EFAST2 Program Manager, Office of Technology and Information 
Services, Employee Benefits Security Administration, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
filing Form 5500EZ filings.
DOL/EBSA-11

SYSTEM NAME:
    ERISA Filing and Acceptance System 2 Internet Registration Database 
(IREG).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, U.S. Department of 
Labor, Employee Benefits Security Administration (EBSA), 200 
Constitution Avenue NW., Washington, DC 20210.
    EFAST2 is located at the site of contractors, who operate the 
system on behalf of the Department of Labor. Contractors own the system 
hardware and communications and the Department of Labor owns the custom 
software and data.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who file/sign Form 5500 and Form 5500-SF 
electronically, third party software developers, and certain Government 
staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records includes the individual filer's name, street address, city, 
state, zip code, telephone number, fax number, email address, company 
name, password, user type, security challenge questions and answers, 
User ID, and PIN.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1021 et seq., 29 U.S.C. 1135.

PURPOSE(S):
    The Internet registration (IREG) application allows the public to 
electronically register on the EFAST2 Web site and obtain electronic 
filing credentials (User ID and PIN). These credentials are required 
for accessing restricted portions of the EFAST2 Web site, signing the 
Form 5500 or Form 5500-SF, and issuing authenticated web service 
requests to the EFAST2 system. EFAST2 will use the registration 
database to restrict Web site access, authenticate web service 
requests, validate filing signatures upon receipt of each filing, and 
to facilitate official correspondence and compliance assistance 
outreach. The IREG Database stores the electronic filing participant 
credentials. The IREG Database is populated by the IREG application.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Filing credentials are used by the public to electronically file 
Form 5500 and/or Form 5500-SF through the EFAST2 Web Portal. Filing 
credentials are also used as electronic signatures on Form 5500 and/or 
Form 5500-SF filings. Filing credentials are tied to the registration 
data to provide the Government with contact information (i.e., name, 
address and phone number) for EFAST2 users. In addition to those 
universal routine uses listed in the General Prefatory Statement to 
this document, the Government may use the IREG information to contact 
signers/transmitters of EFAST2 filings, issue official correspondence, 
and to provide registrants with information from EBSA's compliance 
assistance programs. DOL may also share the contact information with 
other federal agencies, if it determines by careful review that the 
records or information are both relevant and necessary to any 
enforcement, regulatory, investigative or prosecutive responsibility of 
the receiving entity, and that the use of such records or information 
is for a purpose that is compatible with the purposes for which the 
agency collected the records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by searching IREG Database by UserID, an 
individual's registration information (i.e., name, address, phone 
number, etc.) can be retrieved.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    The EFAST2 Record Schedule (N1-317-11-1) was approved by National 
Archives and Records Administration on May 10, 2011. All records will 
be maintained in accordance with the approved schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    EFAST2 Program Manager, Office of Technology and Information 
Services, Employee Benefits Security Administration, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

[[Page 25800]]

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
filers, third party software developers, and certain government staff 
who register electronic filing credentials through the EFAST2 Web site.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/EBSA-12

SYSTEM NAME:
    Delinquent Filer Voluntary Compliance Program (DFVC) Tracking 
System; Delinquent Filer Voluntary Compliance Program 99.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiduciaries who failed to comply with plan administrator fiduciary 
responsibilities; non-filers, stop filers and late filers of ERISA 
annual reports who voluntarily seek relief of reporting penalties after 
filing appropriate annual report(s).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information including plan name, plan administrator's name, service 
provider's name, trustee's name, addresses and names of other 
individuals involved in the DFVC program. Information about individuals 
may contain Personally Identifiable Information (PII).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    The Office of the Chief Accountant (OCA) uses the application to 
track records of participants of the EBSA Delinquent Filer Voluntary 
Compliance Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, records of plans that participate 
in the DFVC program help to avoid opening investigations by the OCA for 
violations that would otherwise be subject to more strict penalties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files are retrieved using a relational database and Form 5500 plan 
identifiers such as plan name, plan number, city, state and unique case 
ID.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguard 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule N1-317-92-1, manual records are 
maintained in the Office of the Chief Accountant for up to two years 
after case closure, then transferred to the Federal Records Center for 
retention for an additional six years. Electronic records are destroyed 
on the same schedule as the manual files or when no longer needed, 
whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of the Chief Accountant, U.S. Department of Labor, 
Employee Benefits Security Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this System is obtained from submissions 
of filings by Plan Administrators and Plan Sponsors under the EBSA DFVC 
Program.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections I(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.b.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsection (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H), and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-13

SYSTEM NAME:
    OCA Case Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiduciaries who fail to comply with plan administrator fiduciary 
responsibilities, or those fiduciaries who are engaged in activities 
prohibited by ERISA; non-filers, stop filers, late filers, and 
deficient filers of ERISA annual reports.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include paper files which may contain Personally 
Identifiable Information (PII) and electronic files which may contain 
PII. The electronic files contain only plan administrator information. 
Information stored includes plan name, plan administrator's name, 
service provider's name, trustee's name, addresses and names of other 
individuals involved in investigations and enforcement actions. There 
are also case notes to document case activity during the investigative 
process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 1136.

PURPOSE(S):
    The Office of the Chief Accountant (OCA) uses the OCATS application 
to monitor enforcement actions against fiduciaries who fail to comply 
with plan administrator fiduciary responsibilities, or those 
fiduciaries who are engaged in activities prohibited by ERISA. On 
average 3500 to 5000 cases per year are generated requiring OCA 
intervention.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory

[[Page 25801]]

Statement to this document, pursuant to 29 U.S.C. 1134, a record from 
this system of records may be disclosed, subject to the restrictions 
imposed by various statutes and rules, such as the Privacy Act, to a 
department or agency of the United States, or to any person actually 
affected by any matter which may be the subject of the investigation; 
except that any information obtained by the Secretary of Labor pursuant 
to section 6103 of Title 26 shall be made available only in accordance 
with regulations prescribed by the Secretary of the Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by using a relational database and Form 5500 
plan identifiers such as plan name, plan number, city, state and unique 
case ID.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule N1-317-92-1, manual records are 
maintained in the Office of the Chief Accountant for up to two years 
after case closure, then electronically imaged to the OCATs database 
for retention for an additional six years. Electronic records are 
destroyed on the same schedule as the manual files or when no longer 
needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of the Chief Accountant, U.S. Department of Labor, 
Employee Benefits Security Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Investigations and computer targeting searches of previous Forms 
5500 filings performed by the OCA of existing plan filings to determine 
status of non-filers, deficient filers, late and stop filers of 
required information returns for employee benefit plans. Ancillary 
sources within the EBSA include investigations by the Office of 
Enforcement and EBSA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G) 
and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-14

SYSTEM NAME:
    Office of Health Plans Standards and Compliance Assistance (OHPSCA) 
Case Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Technology and Information Services, Employee Benefits 
Security Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Health benefits plan administrators, sponsors and health plan 
participants who request information and assistance on HIPAA, ERISA and 
other laws affecting group health plans, as well as enforcement of 
HIPAA and ERISA with respect to group health plans and multi-employer 
welfare arrangements.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include requestor's name, address, telephone number, as 
well as plan administrator contact information and associated case 
notes encompassing compliance assistance requests as well as 
enforcement activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134 and 29 U.S.C. 1136.

PURPOSE(S):
    The system tracks inquiries from participants and group health 
plans for compliance assistance and technical assistance on HIPAA, 
ERISA and other laws and regulations. The system also tracks 
enforcement cases against group health plans and multi-employer welfare 
arrangements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved via a relational database, using the fields 
listed under categories of records that are captured from inquiries 
made and correspondence issued to the Agency.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule Number N1-317-93-1, manual 
records are maintained in the Office of Health Plan Standards and 
Compliance Assistance for up to two years after case closure, then 
transferred to the Federal Records Center for retention for an 
additional 23 years. Electronic records are destroyed on the same 
schedule as the manual files or when no longer needed, whichever is 
later.

[[Page 25802]]

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Health Plan Standards and Compliance 
Assistance, U.S. Department of Labor, Employee Benefits Security 
Administration, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access to records should be mailed to the System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from plan 
participants, group health plan administrators and state insurance 
commissioners.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in EBSA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), 
(e)(4)(G),(H), and (I), and (f) of 5 U.S.C. 552a.
DOL/EBSA-15

SYSTEM NAME:
    Fee Disclosure Failure Notice Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Enforcement, EBSA, U.S. Department of Labor, 200 
Constitution Ave. NW., Washington, DC 20210, and all EBSA field offices 
as listed in Appendix A to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Responsible plan fiduciaries and covered service providers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include plan name, fiduciary's name, and service provider's 
name, relating to contracts and arrangements between plans and service 
providers.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1104, 29 U.S.C. 1108, and 29 U.S.C. 1134-1136.

PURPOSE(S):
    This system of records maintains information related to the notice 
responsible plan fiduciaries submit, as a condition of the class 
exemption under 29 U.S.C. 2550.408b-2(c)(1)(ix), regarding service 
providers who have failed to make disclosures as required under 29 
U.S.C. 2550.408b-2(c). The Office of Enforcement and EBSA field offices 
will use the information to carry out their enforcement 
responsibilities under Title I of the Employee Retirement Income 
Security Act of 1974 (ERISA), including the fee and expense disclosure 
requirements of 29 U.S.C. 2550.408b-2(c) and 29 U.S.C. 2550.404a-5.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, records in this system may be 
disclosed, subject to the restrictions imposed by various statutes or 
rules, such as the Privacy Act, to any department or agency of the 
United States; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files are retrieved from the electronic database by the name of the 
plan, name of the responsible plan fiduciary, service provider name, or 
the name of a contact person for the plan or service provider. Records 
are also retrieved by the plan number, the plan sponsor's employer 
identification number (EIN), or the covered service provider's EIN.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In accordance with Records Schedule Number N1-317-92-1, records are 
retained by the Office of Enforcement for one year after receipt or 
completion by voluntary compliance or litigation or subsequent related 
actions, whichever is later, and then transferred to the Federal 
Records Center and kept for seven (7) years and then destroyed. 
Electronic database files are retained for the same period as manual 
files.

SYSTEM MANAGER(S) AND ADDRESS:
    In the National Office: The Director of Enforcement, Employee 
Benefits Security Administration, US Department of Labor, 1200 
Constitution Avenue NW., Washington, DC 20210.
    In the Regional offices: The Regional Director.
    In the District offices: The District Supervisor.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

 RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from plan 
fiduciaries, investigators, and other appropriate Office of Enforcement 
or EBSA field office staff.

SYSTEMS EXEMPTED FROM CERTAIN CATEGORIES:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in this system of 
records is exempt from subsections (c)(3) and (4), (d), (e)(1), (2), 
and (3), (e)(4) (G), (H), and (I), (e)(5) and (8), (f), and (g) of 5 
U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), and (e)(1) and 
(4)(G), (H), and (I) and (f) of 5 U.S.C. 552a.

[[Page 25803]]

EEOICP--DOL Ombudsman for the Energy Employees Occupational Illness 
Compensation Program Systems of Records

DOL/OMBUDSMAN-1

SYSTEM NAME:
    Office of the Ombudsman for the Energy Employees Occupational 
Illness Compensation Program Act (EEOICPA) File.

SECURITY CLASSIFICATION:
    Most files and data are unclassified. Files and data in certain 
cases may have Top Secret classification and the rules concerning their 
maintenance and disclosure are determined by the agency that has given 
the information the security classification of Top Secret.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Ombudsman for the Energy 
Employees Occupational Illness Compensation Program Act, Frances 
Perkins Building, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or their survivors who are seeking benefits under the 
Energy Employees Occupational Illness Compensation Program Act 
(EEOICPA). These individuals include, but are not limited to, employees 
or survivors of employees of Department of Energy contractors and 
subcontractors, and certain uranium workers or survivors of those 
workers as described under Section 5 of the Radiation Employees 
Compensation Act (RECA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: 
Correspondence between the Office of the Ombudsman and claimants, 
potential claimants, and/or survivors of such individuals or 
correspondence between the Office of the Ombudsman and the program 
agency regarding those individuals' EEOICPA claims; logs recording and 
detailing communications between claimants, potential claimants, and/or 
survivors of such individuals and the Office of the Ombudsman; claim 
forms filed by or on behalf of injured individuals or their survivors 
seeking benefits under the EEOICPA; reports by the employee and/or the 
United States Department of Energy; employment records; exposure 
records; safety records or other incident reports; dose reconstruction 
records; workers' or family members' contemporaneous diaries, journals, 
or other notes; forms authorizing medical care and treatment; other 
medical records and reports; bills and other payment records; 
compensation payment records; formal orders for or against the payment 
of benefits; transcripts of hearings conducted; and any other medical, 
employment, or personal information submitted or gathered in connection 
with the claim or complaint.
    The system may also contain information relating to dates of birth, 
marriage, divorce, and death; notes (written or typed in email or other 
correspondence) of telephone conversations conducted in connection with 
the claim or complaint; information relating to vocational and/or 
medical rehabilitation plans and progress reports; records relating to 
court proceedings, insurance, banking and employment; articles from 
newspapers and other publications; information relating to other 
benefits (financial and otherwise) that the employee and/or survivor 
may be entitled to, including previously filed claims; and information 
received from various investigative agencies concerning possible 
violations of civil or criminal laws.
    The system may also contain consumer credit reports on individuals 
indebted to the United States including information relating to the 
debtor's assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, and information 
relating to the location of the debtor. In addition, the system may 
contain other records and reports relating to the implementation of the 
Federal Claims Collection Act (as amended), including investigative 
reports or administrative review matters. Individual records listed 
here are included in a claim file only insofar as they may be pertinent 
or applicable to the individual claiming benefits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Energy Employees Occupational Illness Compensation Program Act of 
2000, Title XXXVI of Public Law 106-398, as amended by Public Law 108-
375, 3161 (October 28, 2004), 42 U.S.C. 7385s-15.

PURPOSE(S):
    To fulfill the duties of the Ombudsman under the EEOICPA as 
specified by Congress. The EEOICPA establishes a program for 
compensating certain individuals for covered illnesses related to 
exposure to toxic substances. These records are necessary to provide 
information to the public regarding the benefits available under the 
EEOICPA and the procedures attendant to those benefits, as well as to 
prepare the Congressionally-mandated Report to Congress detailing the 
complaints and concerns received in the Office of the Ombudsman 
concerning that program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the Ombudsman may disclose 
relevant and necessary information to the Department of Labor's Office 
of Workers' Compensation Program (OWCP); the Department of Health and 
Human Services' National Institute for Occupational Safety and Health 
(NIOSH); and/or the Department of Energy's Office of Health and Safety 
in order for the Ombudsman to respond to inquiries made by claimants, 
potential claimants, and/or survivors of such individuals regarding 
those individuals' EEOICPA claims, to the extent necessary to identify 
the individual and inform the source of the purpose(s) of the request.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts; the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor; and the agency and program under 
which the claim arose may be disclosed pursuant to 5 U.S.C. 552a(b)(12) 
to consumer reporting agencies as defined by section 603(f) of the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with section 
3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended 
(31 U.S.C. 3711(f)) for the purpose of encouraging the repayment of an 
overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    By name, employer, contractor, date, or nature of injury.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to a claim are 
destroyed 15 years after the case file has become inactive. Paper 
records that have been scanned to create electronic records are

[[Page 25804]]

destroyed after the electronic records are verified. Automated data is 
retained in its most current form only, and as information is updated, 
outdated information is deleted. Electronic records are destroyed six 
years and three months after creation or receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    Ombudsman, Energy Employees Occupational Illness Compensation 
Program Act, 200 Constitution Avenue NW., Suite N-2454, Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them may write or telephone the Office of 
the Ombudsman. In order for the record to be located, the individual 
must provide his or her full name, claim number (if known), and date of 
injury (if known).

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
claim in which he/she is a party in interest may write or telephone the 
Office of the Ombudsman.

CONTESTING RECORD PROCEDURES:
    Any individual requesting amendment of non-exempt records should 
contact the Office of the Ombudsman. Individuals requesting amendment 
of records must comply with the Department's Privacy Act regulations at 
29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Claimants who are the subject of the record and their family 
members; employers; current and former Federal contractors and 
subcontractors and their family members; State governments, State 
agencies, and other Federal agencies; State and Federal workers' 
compensation offices; physicians and other medical professionals; 
hospitals; clinics; medical laboratories; suppliers of health care 
products and services and their agents and representatives; educational 
institutions; attorneys; Members of Congress; EEOICPA investigations; 
consumer credit reports; investigative reports; correspondence with the 
debtor including personal financial statements; records relating to 
hearings on the debt; and other Department systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
ETA--DOL Employment and Training Administration Systems of Records

DOL/ETA-1

SYSTEM NAME:
    Office of Apprenticeship, Budget and Position Control File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of 
Apprenticeship, Room N-5311, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees currently employed by OA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal records concerning grades and salaries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEMS:
    5 U.S.C. 301.

PURPOSE(S):
    For ready access in preparing management reports as required by 
ETA, and controlling OA FTE Ceiling (Full Time Equivalent) employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files are retrieved by region, budget position number, and name of 
employee.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained indefinitely for employment reference requests 
on former employees.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Apprenticeship, Room N-5311, Employment 
and Training Administration, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from personal 
records, including SF-Form 50.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-4

SYSTEM NAME:
    Registered Apprenticeship Partners Information Data System 
(RAPIDS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of 
Apprenticeship, Room N-5311, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Apprentices/Trainees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records include the following identifying 
information on apprentices/trainees: Social Security number, program 
number, State Code, O*NET/RAPIDS Occupation Code, Job Title, name, 
birth date, sex, ethnic code,

[[Page 25805]]

Veteran code, registration date, previous experience date, and expected 
completion date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Apprenticeship Act, also referred to as the Fitzgerald 
Act, 29 U.S.C. 50.

PURPOSE(S):
    Records of individual apprentice/trainee and apprenticeship/trainee 
program sponsors are used for the operation and management of the 
apprenticeship system of training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Statistical records may be disclosed to Joint Apprenticeship 
Committees and Nonjoint Apprenticeship Committees, and other 
apprenticeship sponsors to determine an assessment of skill needs and 
provide program information; to provide program information for State 
Apprenticeship Agencies (SAAs) and other State/Federal agencies 
concerned with apprenticeship/training needs; to research and community 
organizations such as the Urban League to utilize apprenticeship 
information in research.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the social security number of the 
apprentice/trainee by program type. However, data files are provided to 
researchers that have been cleaned of PII.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Paper files retain for five years and then destroy. Inactive 
programs are stored indefinitely using routine IT protocols. Inactive 
and completed apprentices are stored indefinitely using routine IT 
protocols.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Apprenticeship, Room N-5311, Employment 
and Training Administration, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Apprentice/trainee and also Program Sponsor.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-7

SYSTEM NAME:
    Foreign Labor Certification System and Employer Application Case 
Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of Foreign 
Labor Certifications, Frances Perkins Building, 200 Constitution Avenue 
NW., Washington, DC 20210; National Processing Centers in Atlanta, 
Georgia; Chicago, Illinois; and National Prevailing Wage Center in 
Washington, DC, and contractor offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employers who file labor certification applications, or labor 
condition applications for permanent or temporary employment of foreign 
workers; employers who file requests for prevailing wage determinations 
that may support an application for temporary and permanent labor 
certification; agents and foreign labor recruiters whom employers may 
engage in the recruitment of prospective H-2B workers with regard to 
labor certification applications filed in the H-2B temporary employment 
program and all persons or entities hired by or working for such 
recruiters or agents and any agents or employees of those persons or 
entities. The foreign worker is identified on Applications for 
Permanent Employment Certification, they are not identified nor listed 
on Applications for Temporary Employment Certification, Prevailing Wage 
Determination, nor Labor Condition Applications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employers' names, addresses, type and size of businesses to include 
annual gross revenue and proof of insurance coverage, production data, 
number of workers needed in certain cases, offer of employment terms to 
known or unknown aliens, and background and qualifications of certain 
aliens, along with resumes and applications of U.S. workers, employer 
provided source wage documents and surveys, names of agents and 
recruiters whom employers may engage in the recruitment of prospective 
H-2B workers, as well as the identity and location of all persons or 
entities hired by or working for such recruiters or agents, and any of 
the agents or employees of those persons and entities, engaged in 
recruitment of prospective workers for the H-2B job opportunities 
offered by the employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Immigration and Nationality Act, as amended, 8 U.S.C. 
1101(a)(15)(H)(i), and (ii), 1184(c), 1182(m) and (n), 1182(a)(5)(a), 
1188, and 1288. Section 122 of Public Law 101-649. 8 CFR 214.2(h). 20 
CFR 655 Subpart A. 20 CFR 655.9.

PURPOSE(S):
    To maintain a record of applicants and actions taken by ETA on 
requests to employ foreign workers and requests for prevailing wage 
determinations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Case files developed in processing labor certification 
applications, labor condition applications, and prevailing wage 
determination, are released to the employers which filed such 
applications and their representatives; to review ETA actions in 
connection with appeals of denials or other wage-related final 
determinations before the Office of Administrative Law Judges (OALJ) or 
Federal Courts; to participating agencies such as the DOL Office of 
Inspector General, DOL Wage and Hour Division, Department of Homeland 
Security, United States Citizenship and Immigration Services, and 
Department of State in connection with administering and enforcing 
related immigration laws and regulations. Records may also be released 
to named alien beneficiaries or their representatives, and third party 
requests under the under the Freedom of Information Act.
    2. The Department will maintain a publicly available list of agents 
and recruiters whom employers have reported to the Department that they 
engage or plan to engage in the recruitment of prospective H-2B 
workers, as well as the identity and

[[Page 25806]]

location of all persons or entities hired by or working for such 
recruiters or agents, and any of the agents or employees of those 
persons and entities, including the locations in which these entities 
operate as they engage in recruitment of prospective workers for H-2B 
job opportunities offered by the employer. This list will be maintained 
online, and will be used for the same purposes as stated in #1 above 
and may also be used by the public, including current or prospective H-
2B workers or their representatives, to assist in the effective use of 
the H-2B temporary labor certification program.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by case number and employer name and in limited 
instances by the named beneficiary. In the case of labor certification 
applications in the H-2B program, files may be retrieved by name, 
including the name of the employer, agent, recruiter, or other entity 
involved in the recruitment of prospective H-2B workers as provided to 
the Department by the employer; and by country where recruitment 
activity may occur.

SAFEGUARDS:
    Access by authorized personnel. Computer security safeguards are 
used for electronically stored data and scanned images; and paper files 
are maintained in secured locations.

RETENTION AND DISPOSAL:
    FLC Case Files are retained for a period of 5 years after close in 
accordance with Records Schedule Number DAA-0369-2013-0002. Paper files 
are retained on-site at national processing centers for six months from 
the date of final determination. OFLC will continuously scan or convert 
paper records into OFLC Archive and Scan database(s). Paper copies of 
employer applications that are scanned will be destroyed once converted 
to an electronic medium and verified, or when no longer needed for 
legal or audit purposes in accordance with the records schedule. Paper 
copies of case files that are not scanned are retained on-site for six 
months after close, then transferred to Federal Records Center for 
duration of 5 year retention period.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Foreign Labor Certifications, ETA, 200 
Constitution Avenue NW., Room C-4312, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from labor 
certification applications, labor condition applications, and 
prevailing wage determination requests completed by employers. Certain 
information is furnished by named alien beneficiaries of permanent 
labor certification applications, State Workforce Agencies, and the 
resumes and applications of U.S. workers. Additional information is 
obtained from employer provided surveys.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-8

SYSTEM NAME:
    Job Corps Student Pay, Allotment and Management Information System 
(SPAMIS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Job Corps Data Center (JCDC), 1627 Woodland Avenue, Austin, Texas 
78741 (and Job Corps Centers).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job Corps students and Job Corps terminees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal information about the student: Pre-enrollment status, 
number of months enrolled in school, home address, family status and 
income; characteristics, such as age, race/ethnic group, sex; 
summarization of basic education and vocational training received in 
Job Corps; and initial Placement status (entry into employment, school, 
military service, or other status) after separation from the Program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitle C of Title I of the Workforce Investment Act of 1998, 29 
U.S.C. 2882 et seq.; Subtitle C of Title I of the Workforce Innovation 
and Opportunity Act, 29 U.S.C. 3191 et seq.

PURPOSE(S):
    These records are maintained to pay students and track student 
academic and vocational outcomes and achievements. This information is 
used for reporting center/contractor performance that includes 
enrollment information, performance outcomes while enrolled and 
placement information after separation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used when 
relevant, necessary and appropriate:
    a. To disclose photographs and student identities to the news media 
for the purpose of promoting the merits of the program.
    b. To disclose information of a student's academic and vocational 
achievement and general biographical information, to placement and 
welfare agencies, respective employers, school or training institutions 
to assist in the employment of a student.
    Categories of users:
    a. Job Corps Center staff and operators/contractors;
    b. Outreach, Admissions and Placement staff and contractors;
    c. Support Contractors;
    d. Federal staff at the regional and national levels.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by social Security number or name and center 
enrolled.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for at least three (3) but no more than four 
(4) years after termination. After this, the records are retired to the 
Regional Federal Records

[[Page 25807]]

Center where they are kept 75 years in accordance with Records Schedule 
NC-369-76-2.

SYSTEM MANAGER(S) AND ADDRESS:
    National Director, Office of Job Corps U.S. Department of Labor, 
Employment and Training Administration, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Job Corps students, Outreach, Admissions and Placement Contractors; 
Support Contractors, and Job Corps Centers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-16

SYSTEM NAME:
    Employment and Training Administration Investigatory File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration, OMAS/OGM, Division of 
Policy, Review and Resolution, Frances Perkins Building, 200 
Constitution Ave. NW., Washington, DC 20210, and each of the Employment 
and Training Administration Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants, contractors, subcontractors, grantees, members of the 
general public, ETA employees, who are alleged violators of ETA, and 
federal laws and regulations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports of alleged and confirmed problems, abuses or deficiencies 
relative to the administration of programs and operations of the 
agency, and of possible violations of Federal law whether civil or 
criminal; reports on resolution of criminal or conduct violations, and 
information relating to investigations and possible violations of ETA 
administered programs and projects; incident reports, hotline 
complaints, and investigative memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Workforce Investment Act, 29 U.S.C. 2801 et seq.; 
Workforce Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.

PURPOSE(S):
    To ensure that all appropriate records of problems, abuses or 
deficiencies relative to the administration of programs and operations 
of the agency are retained and are available to agency, Departmental, 
or other Federal officials having a need for the information to support 
actions taken based on the records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records and information in this system that are relevant and 
necessary may be used to disclose pertinent information to states, 
Workforce Development Boards, and other DOL-funded grantees as 
necessary to enforce ETA rules and regulations; and other uses noted in 
the prefatory statement.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by OIG case number along with case name and 
subject in excel spreadsheet in OGM S (shared drive).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Non-investigatory records are retained for 5 years after the case 
is closed. Records containing information or allegations that do result 
in a specific investigation are placed in an inactive file when the 
case is closed and destroyed, by shredding, after 10 years.

SYSTEM MANAGER(S) NAME AND ADDRESS(ES):
    Administrator, Office of Financial and Administrative Management, 
200 Constitution Ave. NW., Washington, DC 20210; and each Regional 
Administrator or Associate Regional Administrator of the ETA in the 
regional offices.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals, 
program sponsors, contractors, grantees, complainants, witnesses, 
Office of the Inspector General and other Federal, State and local 
government records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ETA-20

SYSTEM NAME:
    Federal Bonding Program, Bondee Certification Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Frances Perkins Building, 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any at-risk job applicant is eligible for bonding services, 
including: Ex-offender, recovering substance abusers (alcohol or 
drugs), welfare recipients and other persons having poor financial 
credit, economically disadvantaged youth and adults who lack a work 
history, individuals dishonorably discharged from the military, and

[[Page 25808]]

anyone who cannot secure employment without bonding, and State 
Employment Service applicants who are eligible.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal (name, SSN, employer name), employment data (DOT and SIC 
codes), employer data (address, city, State, ZIP code), amount of bond 
(expressed in $500 units), cost of bond (expressed in units), effective 
date of bond, and termination date of bond.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Workforce Investment Act of 1998 (WIA) (29 U.S.C. 2801 et seq.); 
Workforce Innovation and Opportunity Act (WIOA) (29 U.S.C. 3101 et 
seq.).

PURPOSE(S):
    The purpose of these records is to provide information to the DOL 
project officer on the activities of the contracted project--the 
Federal Bonding Program. These records are used solely for statistical 
information and not used in any way for making any determination about 
an identifiable individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper.

RETRIEVABILITY:
    Files retrieved by assigned bond number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    States and regions dispose of data 3 years and older; The Punch 
Card Processing Co. keeps master DOS of all bondees prior to 1980.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Workforce Investment, Frances Perkins 
Building, 200 Constitution Ave. NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from State Job 
Service files, applicants for the bond and bonded employee's employer.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-24

SYSTEM NAME:
    Grant Officer Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration, Office of Office of 
Management and Administrative Services, Office of Grants Management, 
200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former grant officers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number, job title and grade, qualifications, 
training and experience, request for appointment as Grant Officer, 
Certification of Appointment, copy of Certificate of Appointment, and 
other correspondence and documents relating to the individual's 
qualifications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 486; Department of Labor Acquisition Regulations 2901.6; 
Department of Labor Manual Series 2-800.

PURPOSE(S):
    To ascertain an individual's qualifications to be appointed as a 
grant officer; to determine if limitations on procurement authority are 
appropriate; to complete Certificate of Appointment.

ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSES OF SUCH USES:
    Disclosure to Office of Government Ethics: A record from a system 
of records may be disclosed, as a routine use, to the Office of 
Government Ethics for any purposes consistent with that office's 
mission, including the compilation of statistical data.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    Files are retrieved by Grant Officer name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Records relating to and reflecting the designation of Grant 
Officers and terminations of such designations, are retained until 
destroyed 6 years after termination of appointment in accordance with 
Records Schedule Number NI-369-00-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Workforce System Federal Assistance, U.S. 
Department of Labor, ETA, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the grant 
officer's Certification of Appointment and background information on 
education, SF-171, and specific information on procurement authorities 
delegated.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-29

SYSTEM NAMES:
    National Agricultural Workers Survey (NAWS) Research File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATIONS:
    The NAWS Sponsor, Employment and Training Administration (ETA), 
Office of Policy Development and

[[Page 25809]]

Research, U.S. Department of Labor, 200 Constitution Avenue NW., Room 
N-5641, Washington, DC, 20210; the office of the System Manager, 
currently JBS International, Inc., Aguirre Division (JBS), 555 Airport 
Blvd., Suite 400, Burlingame, CA 94010; and in two locations of the 
NAWS Co-Sponsor, the National Institute for Occupational Safety and 
Health (NIOSH): (1) The Division of Surveillance, Hazard Evaluations, 
and Field Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226; 
and (2) The Division of Safety Research, NIOSH, 1095 Willowdale Road,--
mail stop 180-p, Morgantown, West Virginia 26505.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NAWS respondents. These are randomly selected individuals who are 
engaged in crop and nursery activities. Between 1,500 and 4,000 
individuals will be included in the file each year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system will contain records of the employment and migration 
history of crop workers and their families. It will also contain 
information about the wages, working conditions and recruitment 
procedures, and the health and occupational injury experience of crop 
workers. The records stored at JBS International, and only at JBS 
international, will also contain the names, and addresses of the 
respondents in the NAWS. All of this data will have been obtained in a 
personal interview with the respondents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To gather and analyze data on the demographic, employment, and 
health characteristics of hired crop and nursery farm workers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document with the following limitations: 
The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the 
General Prefatory Statement to this document are not applicable to this 
system of records. The records also may be disclosed where required by 
law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of individual making request.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Files are retained for four years after the collection of the data.

SYSTEM MANAGER(S) AND ADDRESSES:
    The NAWS Sponsor, Employment and Training Administration, Office of 
Policy Development and Research, U.S. Department of Labor, 200 
Constitution Avenue NW, Washington, DC 20210; the System Manager, 
currently JBS, 555 Airport Blvd., Suite 400, Burlingame, CA 94010; and 
the NAWS Co-Sponsor, the National Institute for Occupational Safety and 
Health (NIOSH): (1) The Division of Surveillance, Hazard Evaluations, 
and Field Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226, 
and (2) The Division of Safety Research, NIOSH, 1095 Willowdale Road,--
mail stop 180-p, Morgantown, West Virginia 26505.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the appropriate System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the appropriate System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the appropriate System 
Manager.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the NAWS respondents.

SYSTEMS EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    None.
DOL/ETA-30

SYSTEM NAMES:
    DOL Employment and Training Administration (ETA) Evaluation, 
Research, Pilot or Demonstration Contractors' Project Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Individual contractors' and subcontractors' project worksites 
Department Offices in Washington DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Participants in programs of the Workforce Investment Act (WIA) and 
Workforce Innovation and Opportunity Act (WIOA), Job Corps, Trade 
Adjustment Assistance, Registered Apprenticeship, and employers or 
employees covered under a State unemployment compensation law; or other 
research, pilot or demonstration projects.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system(s) may include personally identifiable 
information, characteristics of program participants, description of 
program activities, services received by participants, program outcomes 
and participant follow-up information; or Claimant (Employee) records, 
Employer contribution records, and Employee wage records obtained after 
the completion of the program for the purposes of the research/
evaluation project(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Workforce Investment Act of 1998, Secs. 156, 171, and 172; 
Workforce Innovation and Opportunity Act, Secs. 156 and 169; Social 
Security Act, Secs. 441 and 908. (29 U.S.C. 1731-1735; 29 U.S.C. 2856, 
2916, and 2917; and 42 U.S.C. 841 and 1108; respectively; and Social 
Security Act, Sections 303(a)(l), 303(a)(6), and 906, (42 U.S.C. 
503(a)(l), 503(a)(6), 902, ll06); 5 U.S.C. 8506(b).

PURPOSE(S):
    The purpose of this system is to provide necessary information for 
statutorily-required and other evaluations of ETA programs, evaluations 
of ETA-sponsored pilot and demonstration programs, and other 
statistical and research studies of employment and training program and 
policy issues. These records are used solely for statistical research 
or evaluation and are not used in any way for making any determination 
about an identifiable individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Contractors or grantees of particular projects may disclose records 
without personal identifiable information to other Federal, State and 
local government agencies in order to facilitate the collection of 
additional

[[Page 25810]]

data necessary for statistical and evaluation purposes.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by name or social security number, and by a 
variety of other unique identifiers that have been created for a 
specific study.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

 RETENTION AND DISPOSAL:
    Records are retained by the contractors for one to five years, then 
the identifiers are destroyed. After the conclusion of the studies the 
records are retired to the Federal Records Center and are destroyed 
after being retained by the Records Center for 20 years.

 SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Policy and Research, Employment and 
Training Administration, Frances Perkins Building, 200 Constitution 
Ave. NW., Washington, DC 20210.

 NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

 RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

 CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

 RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
participants, and Federal, State, and local Government agencies.

 SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-31

SYSTEM NAMES:
    The Enterprise Business Support System (EBSS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Departmental of Labor, 200 Constitution Avenue, Washington, 
DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    a. Workforce Investment Act Standardized Record Data (WIASRD)--a 
system which manages file submissions and serves as a repository for 
annually submitted files of individual records on all participants who 
exit the Workforce Investment Act (WIA) programs.
    b. WIOA Participant Individual Record Layout (PIRL)--a system which 
manages file submissions and serves as a repository for annually 
submitted files of individual records on all participants who exit the 
Workforce Innovation and Opportunity Act (WIOA) programs.
    c. Registered Apprenticeship Partners Information Data Systems 
(RAPIDS)--is a web-based apprenticeship training program management and 
reporting system. It is composed of two major components: The RAPIDS 
system and the E-Registration. The RAPIDS system allows RAPIDS users 
(Apprenticeship Training Employer and Labor Services management, 
regional and state directors and Apprenticeship Training 
Representatives) to register, process, manage, and report 
apprenticeship programs and apprentices registered in these programs. 
E-Registration allows apprenticeship sponsors to register and manage 
apprentices in programs they sponsor.
    d. Common Reporting Interchange System (CRIS)--CRIS uses state and 
Federal Employment Data Exchange System (FEDES) and Wage Record 
Interchange System (WRIS) in generating reports. CRIS provides common 
performance measures for the grant programs, which do not have the 
ability to collect the common measure outcomes i.e. Entered Employment 
Rate, Retention Rate, and Average Earnings etc. on their own.
    e. The Reintegration of Ex-Offenders--Adult Program (RExO), 
formerly known as the Prisoner Reentry Initiative (PRI), is designed to 
strengthen urban communities through an employment-centered program 
that incorporates mentoring, job training, and other comprehensive 
transitional services. Participants enrolled in RExO--Adult grants and 
the affiliated random assignment evaluation.
    f. Youth Build--a case management and grantee performance reporting 
system. The system collects participant level data and manages the 
program lifecycle at the participant level. The system also provides 
grantees with quarterly reporting capability and tools to manage sub-
grantees.
    g. Enhanced Transitional Jobs Demonstration (ETJD)--These 
evaluations will inform the Federal government about the effectiveness 
of subsidized and transitional employment programs in helping 
vulnerable populations secure unsubsidized jobs in the labor market and 
achieve self-sufficiency.
    h. Senior Community Service Employment Program (SCSEP) Performance 
and Results Quarterly Performance Results (QPR) System (SPARQ)--
Participants in the SCSEP funded under the Older Americans Act 
Amendments of 2006 (OAA Amendments), Public Law 109-365.
    i. Indian and Native American Program (INAP)--Participants who have 
exited from the Workforce Investment Act (WIA), Section 166 program and 
the Workforce Innovation and Opportunity Act, Section 166 programs.
    j. Bene-Choice (formerly Youth Offenders)--a case management and 
grantee performance reporting system. The system collects participant 
level data and manages the program lifecycle at the participant level. 
The system also provides grantees with quarterly reporting capability 
and tools to manage sub-grantees.
    k. Trade Act Participant Records (TAPR)--an application which 
collects and maintains program performance and participant outcomes for 
TAA and NAFTA Transitional Adjustment Assistance (NAFTA-TAA) programs.
    l. High Growth and Community Based Job Training and Performance 
Reporting (HGJTP)--a web-enabled application that collects performance 
results from High Growth and Community Based grant programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    WISARD: This system contains initial requests under the Workforce 
Investment Act, responses, and related documents.
    WIOA (PIRL): This system contains WIOA participant personally 
identifiable information such as social security numbers and 
birthdates.
    RAPIDS: Include the following identifying information on 
apprentices/trainees: Social Security number, ATR Code, program number, 
State Code, DOT Code, Job Title, name, birth date, sex, ethnic code, 
race code, Veteran code, accession date, previous experience date, 
expected completion date, exit wage, and apprenticeship school link.
    CRIS: This system contains initial requests under the Workforce 
Investment Act and Workforce Innovation and Opportunity Act, responses, 
and related documents.
    RExO: This system contains participant contact and demographic 
data, as well as services provided and performance outcomes obtained.

[[Page 25811]]

    YOUTH BUILD: This system contains participant contact and 
demographic data, as well as services provided and performance outcomes 
obtained.
    ETJD: This system contains participant contact and demographic 
data, as well as services provided and performance outcomes obtained.
    SCSEP: Records in the system include personal characteristics of 
each SCSEP participant; the description of training, community service 
assignments, and unsubsidized employment placements the participants 
received; wages and supportive services received; and program outcome 
and participant follow-up information obtained after completion of the 
program.
    INAP: Records in the system include (scrambled) Social Security 
number and various characteristics of each participant, the description 
of program activities and services they received, and program outcome 
and participant follow-up information obtained after completion of the 
program.
    BeneChoice (formerly Youth Offenders): Case managers enter the data 
provided by the participants.
    TAPR: Standardized set of data elements, definitions, and 
specifications that describe the characteristics, activities, and 
outcomes of TAA participants.
    HGJTP: Electronic file of individual records on all participants 
who exit from the program during the reporting quarter. These 
individual records follow a comma-delimited format and contain the 
minimal amount of information needed in order for ETA to collect 
employment-related outcomes data using wage records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Workforce Investment Act of 1998, Public Law 105-220, 29 U.S.C. 
2871, Section 136; Workforce Innovation and Opportunity Act, Public Law 
113-128, Section 116, 29 U.S.C. 3141.

PURPOSE(S):
    This system of records is maintained to:
    a. Generate statistical reports that will present detailed 
information on the characteristics of program participants, program 
activities, and outcomes.
    b. Provide information for evaluation purposes.
    c. Provide a suitable national database to enable the Department to 
provide technical guidance to local programs in establishing 
performance goals for their service providers.
    d. Provide grantees with a case management system to record 
individual participant outcomes.
    e. Provide access to real-time data to grantees for data tracking 
and program improvement.
    f. Provide access to real-time data to Federal office staff in 
response to requests for information from Congress, GAO, OMB and other 
sources, as requested.
    g. Provide access to necessary demographic and outcome information 
necessary for the affiliated random assignment evaluation of the 
programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records, and information in these records, may be used to:
    a. Report performance outcomes on individual grants and aggregated 
grant performance.
    b. Share performance information to the workforce system via the 
Quarterly Workforce System Results.
    c. Share demographic and service counts as requested by Congress, 
OCIA, OMB, GAO or other requesters.
    d. Track case management and performance by grantees to improve 
outcomes and meet performance measure goals.
    e. Disclose information to researchers and public interest groups 
those records that are relevant and necessary to evaluate the 
effectiveness of the overall programs and its various training 
components in serving different subgroups of the eligible population.
    f. Disclose information to Federal, state, and local agencies and 
community-based organizations to facilitate statistical research, 
audit, and evaluation activities necessary to ensure the success, 
integrity, and improvement of the employment and training programs.
    g. Disclose information to placement and welfare agencies, 
prospective employers, school, or training institutions to assist in 
participant employment.
    h. Disclose statistical information to the news media or members of 
the general public for the purpose of promoting the merits of the 
programs.
    i. Disclose to Native American organizations receiving WIA, section 
166 and WIOA, section 166 funding to provide relevant and necessary 
information to allow for comparative self-analysis of their programs' 
performance.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by the grant, recipient's grant number and 
unique identification assigned to individuals. Records can also be 
retrieved by social security number but only by individuals that have 
access to the database and the encryption methodology.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Records are retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Information Systems and Technology, Employment 
and Training Administration (ETA).

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Owner.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Owner.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be addressed to the System Owner.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual 
requester, official documents, agency officials, and other Federal 
agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Department of Labor has claimed exemptions from several of its 
other systems of records under 5 U.S.C. 552a(k) (1), (2), (3), (5), and 
(6). During the course of a PA/FOIA action, exempt materials from those 
other systems may become part of the case record in this system. To the 
extent that copies of exempt records from those other systems are 
entered into these PA/FOIA case records, the Department has claimed the 
same exemptions for the records as they have in the original primary 
system of records of which they are a part.
DOL/ETA-32

SYSTEM NAME:
    Contract Files.

SECURITY CLASSIFICATION:
    None.

[[Page 25812]]

SYSTEM LOCATION:
    Employment and Training Administration, Office of Contracts 
Management, 200 Constitution Avenue NW., Suite N-4643, Washington, DC 
20210, Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former contracting officers, contract specialists, and 
contracting officer representatives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, job title, qualifications, training and experience, request 
for appointment as Contracting Officer, Contracting Officer 
Representative, Contracting Officer Representative Letter of 
Appointment, and other correspondence and documents relating to the 
individual's qualifications therefor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    48 CFR Subpart 4.8; Department of Labor Acquisition Regulations 
2901.6; Department of Labor Manual Series 2-800, and Section 830.

PURPOSE(S):
    a. To ascertain an individual's qualifications to be appointed as a 
contracting officer;
    b. To determine if limitations on procurement authority are 
appropriate;
    c. To complete Certificate of Appointment;
    d. To provide a record of communications between the requester and 
the agency;
    e. To ensure that all relevant, necessary and accurate data are 
available to support any process for appeal; and
    f. To provide a legal document to support any process for appeal.

ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSES OF SUCH USES:
    A. Disclosure to Office of Government Ethics: A record from a 
systems of record may be disclosed, as a routine use, to the Office of 
Government Ethics for any purposes consistent with that office's 
mission, including the compilation of statistical data.
    B. Disclosure to a Board of Contract Appeals, GAO or any other 
entity hearing a contractor's protest or dispute: A record from a 
system of record may be disclosed, as a routine use, to the United 
States General Accountability Office, to a Board of Contract Appeals, 
or the Claims Court in bid protest cases or contract dispute cases 
involving procurement.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or paper. Paper records in file 
folders.

RETRIEVABILITY:
    Files are retrieved by Contract Number and Name.

SAFEGUARDS:
    Records are maintained in a secured, locked file room, accessible 
to the authorized personnel having need for the information in the 
performance of their duties. Computer security safeguards are used for 
electronically stored data and locked locations for paper files.

RETENTION AND DISPOSAL:
    Records are retained for 6 years after termination of appointment 
in accordance with Records Schedule Number GRS-03-02.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Contract Services, Policy and Administration, 
U.S. Department of Labor, ETA, 200 Constitution Avenue NW., Suite N-
4643, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
requesters, official documents, agency officials, and other federal 
agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
MSHA--DOL Mine Safety and Health Administration Systems of Records

DOL/MSHA-1

SYSTEM NAME:
    Mine Safety and Health Administration Standardized Information 
System (MSIS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Mine Safety and Health Administration (MSHA)--Program Evaluation 
and Information Resources (PEIR), U.S. Department of Labor, Denver, 
Colorado. Some records in paper form are located at:
    MSHA--Educational Development and Policy (EPD), U.S. Department of 
Labor, Denver, Colorado (Health safety training and examination, 
qualification and certification records);
    MSHA--Coal Mine Safety and Health, U.S. Department of Labor, 
Arlington, Virginia and district and field offices (Coal respirable 
dust and other enforcement records);
    MSHA--Metal and Nonmetal Mine Safety and Health, U.S. Department of 
Labor, Arlington, Virginia and district and field offices (Exposure and 
other enforcement records; Radon daughter exposure records);
    MSHA--Office of Assessments, Accountability, Special Enforcement 
and Investigations, U.S. Department of Labor, Arlington, Virginia 
(Discrimination investigations and civil/criminal investigations) and 
Wilkes-Barre, Pennsylvania (Penalty assessments).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    MSHA enforcement personnel who conduct inspection or investigation 
activities at mines; individuals for whom personal dust samples have 
been submitted for analysis; individuals with evidence of the 
development of coal workers' pneumoconiosis (black lung disease) as 
defined under 30 CFR part 90; individuals who MSHA has certified or 
qualified to complete certain mining tasks or has approved to provide 
training; individuals who are indebted to the United States in the form 
of a civil penalty; individuals with ownership interests in mines and 
individuals listed as responsible for health and safety at mines; 
individuals involved in accidents, occupational injuries, or 
occupational illnesses; individuals for whom mine operators are 
required to calculate and record radon daughter exposure in each 
calendar year; individuals who have been allegedly discriminated 
against in violation of the Federal Mine Safety and Health Act of 1977, 
as amended (Mine Act); individuals who are alleged to have knowingly or 
willfully committed violations of the Mine Act; and individuals who are 
criminally prosecuted or who are assessed a monetary civil penalty for 
violations of the Mine Act.

[[Page 25813]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records for the mine identification number and legal identity 
report contain information which includes: Mine (including mill) name, 
company name, ownership information, Taxpayer Identification Number 
(TIN), mine location, operating status, and individuals listed as 
responsible for health and safety at mines. Records for mine inspection 
personnel time and activity, inspections, citations and orders issued 
to operators; sampling data on personal exposure of non-identified 
miners and MSHA personnel to radiation, dust, noise, and other 
contaminants; and comprehensive health surveys at mines.
    Since 2008, MSHA requires certain individuals to submit their 
Taxpayer Identification Numbers (which includes Social Security 
Numbers), to receive their unique MSHA Individual Identification 
Numbers (MIIN). The MIIN is substituted for the Social Security Number 
(SSN), eliminating the need for miners and other individuals to provide 
their SSNs on certain documents submitted to MSHA.
    Coal Respirable Dust records contain information such as the mine 
and company name, mine identification number, designated areas in the 
mine and designated occupations where samples were taken, occupations 
and SSNs of individuals sampled (before 1981) and of 30 CFR part 90 
miners (after 1980), date sampled, concentration of respirable dust 
measured in the miners' work environment, tons of material produced 
during sampling shift, sampling time, and SSN of the certified person 
taking the sample. Since 2008, MIINs replaced SSNs for identifying Part 
90 miners sampled and the certified person taking the samples. 
Consequently, SSNs are no longer collected on sample records.
    Qualification and Certification records contain mine identification 
number, MSHA identification number, training course codes, instructor's 
name and SSN, date of training, name and SSN of persons who have taken 
training and examinations to become qualified or certified for certain 
mine tasks or approved instructors, and the results of any monitoring 
of an instructor. Since 2008, MIINs replaced SSNs for persons trained 
and for the instructors of the courses. Consequently, SSNs are no 
longer collected in Qualification and Certification records.
    Penalty Assessment records contain proposed civil penalty 
assessments, civil penalty payment information, bankruptcy information, 
delinquent debt referrals to Treasury for collection, and civil penalty 
final orders of the Federal Mine Safety and Health Review Commission on 
individuals.
    Accident, injury, and occupational illness records include the mine 
name and identification number; date, time, and place of occurrence; 
type and description of accident; and name and partial SSN for the 
individual injured or reporting an occupational illness. For 1978 and 
subsequent years, only the last four digits of the SSN are collected.
    Radon Daughter Exposure records contain the mine identification 
number, mine name, section, township, range, county, and state of mine 
location, operator, time period, miner's name, current year's radon 
daughter exposure, and cumulative radon daughter exposure in working 
level months (WLM). Prior to 2008, SSNs were collected for miners 
exposed to radon daughters; MSHA no longer collects SSNs. A ``Miner's 
Identification Number'' is now used for these records.
    Discrimination investigation records include the name, address, 
telephone number, social security number, occupation, place of 
employment, other identifying data, and allegation information from 
complainants, mine operators, miners, and other individuals. This 
material includes interview statements and other data gathered by the 
investigator.
    Civil and criminal investigation records include the name, address, 
telephone number, social security number, occupation, place of 
employment, and other identifying data concerning individuals who are 
the focus of civil or criminal investigations along with allegation 
information from miners, mine operators, and other individuals. This 
material includes interview statements and other information gathered 
by the investigator.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557a, 668; 30 U.S.C. 811, 813, 814 (Coal and Metal and 
Nonmetal Enforcement records including health records); 30 U.S.C. 
813(a), 842 (Coal Respirable Dust records); 30 U.S.C. 825, 877(i), 952 
(Qualification and Certification records); 31 U.S.C. 3701, 3711-12, 
3716-19, 3720A-E, 7701 (MIIN and Legal identity records); 30 U.S.C. 815 
and 820 (Penalty Assessments records); 30 U.S.C. 811 (Radon Daughter 
Exposure); 30 U.S.C. 815(c) (Discrimination investigation records); 30 
U.S.C. 820 (Civil and criminal investigation records).

PURPOSE(S):
    Records in MSIS are used by authorized personnel to:
    a. Maintain information on individuals with ownership interests in 
mines and individuals listed as responsible for health and safety at 
mines;
    b. maintain information on mine inspection personnel time and 
activity, inspections, citations and orders (to include terminating 
conditions or practices) issued to operators to determine workload, 
work scheduling, and performance;
    c. maintain sampling data on exposure levels of individuals and 
MSHA personnel to radiation, dust, noise and other contaminants, and 
comprehensive health surveys at mines to determine compliance with 
standards;
    d. maintain records of training and examination of individuals, who 
have taken MSHA-approved training courses to attain certain skills;
    e. issue qualification or certification cards to individuals who 
MSHA has certified or qualified to complete certain mining tasks or has 
approved to provide training;
    f. monitor approved instructors;
    g. provide information on individuals who are indebted to MSHA for 
the purpose of assessing penalties and take appropriate actions to 
collect or otherwise resolve the debts;
    h. provide MSHA with timely statistical information for making 
decisions on improving safety and health programs, improving education 
and training efforts, and establishing priorities in technical 
assistance activities in the mining industry in order to reduce 
accidents and occupational injuries and illnesses;
    i. determine probable cause of accidents, injuries, and illnesses;
    j. determine validity and gravity of discrimination allegations, 
the amount of any civil penalty assessment, and the nature of other 
appropriate remedies; and
    k. determine validity and gravity of allegations under Mine Act 
Sec. Sec.  110(c)-(h), the amount of any civil penalty assessment, and 
the propriety of referrals for possible criminal prosecution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those routine universal uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
compatible with the purpose for which the information was collected:

[[Page 25814]]

    a. Disclosures of inspection and investigation and accident, 
injury, and occupational illness information may be made: (1) To the 
U.S. Department of Health and Human Service, Centers for Disease 
Control and Prevention, National Institute for Occupational Safety and 
Health (NIOSH) and the Environmental Protection Agency to determine 
radiation, dust, noise and other contaminant exposure levels; (2) to 
NIOSH for research on mine safety and health; (3) to appropriate 
Federal, State, local or foreign agencies for research purposes, for 
enforcing or implementing a statute, rule, regulation, order or license 
and to determine contaminant exposure levels; (4) to mine operators to 
determine contaminant exposure levels and to furnish accident, injury, 
and occupational illness as the information relates to their mines; (5) 
to labor, industry, and academic organizations to monitor dust 
concentration and compliance trends; and (6) to individuals requesting 
information on sampling data for contaminant exposure levels and 
comprehensive health surveys at mines.
    b. Disclosures of Qualification and Certification records may be 
made: (1) To mine operators and labor organizations requesting 
information to verify that MSHA has certified or qualified individuals 
to perform certain mining tasks or approved to provide training; (2) to 
appropriate Federal, State, local or foreign agencies for enforcing or 
implementing a statute, rule, regulation, order or license; and (3) to 
individuals requesting information on their certifications or 
qualifications to perform certain mining tasks or their approval to 
provide training.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The Department of Treasury discloses delinquent debtor information 
that MSHA transmits to them to credit bureaus.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically, on paper, or both.

RETRIEVABILITY:
    The Coal and Metal and Nonmetal records are indexed and retrieved 
by mine identification number for the operator and certain mine 
officials; and by authorized representative or right of entry number, 
the MSHA organization office code, inspection event number, and 
citation number for MSHA enforcement personnel.
    The Coal Respirable Dust records are indexed and retrieved by mine 
identification number and MIIN for all 30 CFR part 90 miners. 
Historical records are indexed and retrieved by mine identification 
number and SSN.
    The Qualification and Certification records are indexed and 
retrieved by name, MIIN, MSIS document number, mine identification 
number and MSHA identification number. Microfilm records are retrieved 
on basis of cycle number, mine identification number, date, and course 
examination.
    For MIINs, MSHA indexes records by the name and taxpayer 
identification number (including SSN). These taxpayer identification 
numbers (includes SSNs) are not accessible to the public in a secure 
internal location that is not viewable by the public or the MSIS user 
community.
    The Penalty Assessment records are indexed and retrieved by mine 
identification number, TIN (including SSN), name, or MSHA assessment 
case number.
    Accident, injury, and occupational illness records are indexed and 
retrieved by mine identification number, MSHA identification number, 
date of accident, date of birth, last name and last four digits of SSN 
for the individual injured or reporting an occupational illness.
    Radon Daughter Exposure records are indexed and retrieved by year 
and by mine name. For paper records, the records are indexed and 
retrieved by year, mine name, mine operator, and individual's name.
    Discrimination investigation records are indexed and retrieved by 
case number, complainant's name, company name, mine name, or mine 
identification number.
    Civil and criminal investigation records are indexed and retrieved 
by case number; individual's name; company name; mine name, or mine 
identification number.

SAFEGUARDS:
    Access is by authorized personnel only. Computer security 
safeguards are used for electronically stored data and locked locations 
for paper files.

RETENTION AND DISPOSAL:
    MSIS, which includes data repositories, are updated from source 
documents generally daily and weekly. The records associated with the 
decommissioned systems and computer systems reside in MSIS. Paper 
records generally are included, except for the radon daughter exposure 
records. Historical, migrated data is retained indefinitely on disk 
within MSIS and on magnetic tape.
    Inspection reports and related documents included in the Coal and 
Metal and Nonmetal Enforcement records are permanent records and are 
retired to National Archives and Record Administration (NARA) in 10-
year blocks; temporary reports are destroyed after 10 years. (NC1-433-
81-1, Item 6) Legal identity reports are retained as long as the mine 
is in operation, once mine closes the reports are sent to NARA and 
destroyed when 10 years old. (NC1-433-81-1, Item 19) Activity reports 
for Coal enforcement personnel are transferred to NARA after three 
years and destroyed when 10 years old. (NC1-433-81-1, Item 23) Activity 
reports including health surveys at mines for Metal and Nonmetal 
enforcement personnel are permanent records which are retained for 24 
months and then transferred to an historical database for transfer to 
NARA annually. (NC1-433-85-1, Item 10) Sampling data and results on 
personal exposure of non-identified miners and MSHA personnel to 
radiation, dust, noise, and other contaminants at mines are transferred 
to NARA after three years and destroyed when 10 years old. (NC1-433-81-
1, Item 24) Summary monthly and annual mine inspection activity reports 
that breakdown inspections, violations, notices issued, and orders of 
withdrawal including results of dust and noise sampling are retained as 
necessary and then destroyed because they are copies of other source 
documents. (NC1-433-81-1, Item 29)
    Dust data cards and results submitted by MSHA enforcement personnel 
are transferred to the NARA when three years old and destroyed when 10 
years old. (NC1-433-81-1, Item 25) Dust data cards submitted by mine 
operators are retained for one year and transferred to NARA and 
destroyed when five years old. (NC1-433-85-1, Item 11)
    Qualification and Certification (training) documents are destroyed 
when three years old and microfilm is destroyed when 50 years old. 
(NC1-433-81-1, Items 32 and 33) Penalty assessment source documents are 
retained until cases are closed, retired to NARA for 10 years, and then 
destroyed. (NC1-433-81-1, Item 12)
    MSHA Form 7000-1, Mine Accident, Injury, and Illness Report on 
paper are source documents and are retained for six years after year of 
record and then destroyed. Electronic copies of these documents are 
retained by MSHA permanently. Records in electronic media are 
transferred to NARA as

[[Page 25815]]

permanent records immediately after each annual close-out. (NC1-433-85-
1, Item 9)
    Radon Daughter Exposure records are permanent records and MSHA 
retains them until all individuals identified in the records become 75 
years old or until 10 years after their known death. (30 CFR 57.5040, 
American National Standard Institute, ANSI N13.8-1073 Paragraph 9.7 and 
9.8) Since the beginning of 2014, all paper forms are temporary forms 
and will be destroyed after converted to electronic format. (NC1-433-
85-1, Item 10)
    Discrimination investigation records are retained for one year 
after the case is closed, then are transferred to a Federal Records 
Center where they are retained until they are 15 years old; they are 
then destroyed. (N1-433-94-2, Item 1)
    Civil and criminal investigation records are retained for one year 
after the case is closed, then are transferred to a Federal Records 
Center where they are retained until they are 15 years old; they are 
then destroyed. (N1-433-94-2, Item No. 1)

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Office of Standards, Regulations, and Variances, 
Arlington, VA.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from MSHA 
personnel who submit inspection time utilization, violation, sampling, 
and other enforcement information. In addition, information is received 
from mine operators including independent contractors concerning 
contaminant and radon sampling, legal identity, and mine accidents, 
injuries, and occupational illnesses at their mines. Training and other 
information for qualifications and certifications are received from 
individuals, instructors, States, mining industry, and MSHA personnel. 
Civil penalty and special enforcement information is obtained from MSHA 
personnel, miners, mine operators, civil penalty assessment and special 
investigation case files, payment installment plans, bankruptcy case 
files, Treasury cross-servicing (debt-collection) files, and Treasury 
offset files. Discrimination investigation information is obtained from 
individuals alleging discrimination, mine operators, witnesses, and 
third-party sources. Civil and criminal investigation information is 
obtained from miners, mine operators, MSHA investigators and personnel, 
and other individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d)(1), (d)(2), (d)(3), (d)(4); (e)(1); 
(e)(4)(G) and (I); and (f) of 5 U.S.C. 552a, provided however, that if 
any individual is denied any right, privilege, or benefit that he or 
she would otherwise be entitled to by Federal law, or for which he or 
she would otherwise be eligible, as a result of the maintenance of such 
material, such material shall be provided to the individual, except to 
the extent that the disclosure of such material would reveal the 
identity of a source who furnished information to the Government under 
an express promise that the identity of the source would be held in 
confidence.
    The Department of Labor has claimed exemptions from several of its 
other systems of records under 5 U.S.C. 552a(j)(2) and (c)(3) and 
(c)(4); (d), (e)(1)-(3); (e)(4)(G), (H), and (I); (e)(5) and (8); (f) 
and (g). During the course of an investigation, exempt materials from 
those other systems may become part of the case record in this system. 
To the extent that copies of exempt records from those other systems 
are entered into these records, the Department has claimed the same 
exemptions for the records as they have in the original primary system 
of records of which they are a part.
DOL/MSHA-22

SYSTEM NAME:
    Educational Policy and Development; National Mine Health and Safety 
Academy Permanent Record Card or Student Information System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Mine Safety and Health Administration (MSHA)--Directorate of 
Educational Policy and Development, National Mine Health and Safety 
Academy, U.S. Department of Labor, Beaver, West Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    MSHA personnel and other individuals who receive training through 
MSHA, including training offered through the National Mine Health and 
Safety Academy (Academy).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes records of training authorized under sections 
502, 503(f), or 505 of the Federal Mine Safety and Health Act of 1977 
(Mine Act), as amended by the Mine Improvement and New Emergency 
Response Act of 2006 (MINER Act). Records include instructor's grade 
sheets and student transcripts, reflecting courses and grades received. 
Starting in Fiscal Year 2003, MSHA started to store the records 
electronically.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557a; 30 U.S.C. 952, 953(f), 954.

PURPOSE(S):
    To maintain records on Mine Safety and Health inspectors and others 
to assure that proper training is received under the Mine Act. Records 
are used by individuals, inspectors, and supervisors to track training 
and grades.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement, disclosures may be made to: (1) Appropriate 
Federal, State, local agencies when individuals transfer from one 
agency to another; (2) colleges that accept training received at the 
Academy for transferable credit hours; or (3) supervisors of 
individuals who request transcripts on employees to assure that proper 
training has been received or completed.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored electronically, on paper, or both.

RETRIEVABILITY:
    Records are indexed and retrieved by name of the student only.

SAFEGUARDS:
    Access is by authorized personnel only. Computer security 
safeguards are used for electronically stored data and locked locations 
for paper files.

[[Page 25816]]

RETENTION AND DISPOSAL:
    Instructor grade sheets are destroyed after 3 years. Academy 
Permanent Records Cards (Transcripts) and other documentation are 
retained for 50 years and then destroyed. NC1-433-81-1, Item 33.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Office of Standards, Regulations, and Variances, 
Arlington, VA.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from Educational 
Policy and Development, National Mine Health and Safety instructors and 
individuals who receive training through MSHA.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-23

SYSTEM NAME:
    Educational Policy and Development Activity Reporting System

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Mine Safety and Health Administration (MSHA) Directorate of 
Educational Policy and Development; U.S. Department of Labor, Beaver, 
WV.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Educational Policy and Development (EPD), Education and Training 
specialists.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in this system include the mine identification number, 
mine name, name and MSHA Individual Identification Number (MIIN) of an 
instructor, and the education and training personnel tracking 
information such as training specialist's name, types of activities 
conducted, and time spent on activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557a.

PURPOSE(S):
    Records in this system are used by authorized personnel to: (1) 
Determine the workload, work scheduling, and performance of EPD 
personnel; and (2) assist in budgeting and staffing of education and 
training specialists.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are indexed and retrieved by mine identification number, 
EPD employee's name, and district code.

SAFEGUARDS:
    Access is by authorized personnel only. Computer security 
safeguards are used for electronically stored data and locked locations 
for paper files.

RETENTION AND DISPOSAL:
    Records are retained for 3 years. (NC1-433-81-1, Item 34).

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Office of Standards, Regulations, and Variances, 
Arlington, VA.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from Educational 
Policy and Development's Education and Training Specialists.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OALJ--DOL Office of Administrative Law Judges Systems of Records

DOL/OALJ-1

SYSTEM NAMES:
    Office of Administrative Law Judges Case Tracking System (CTS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Administrative Law Judges 
(OALJ), 800 K St. NW., Washington, DC 20001.

CATEGORY OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants, complainants, respondents, and other party litigants in 
cases before the OALJ for hearing and decision.

CATEGORY OF RECORDS IN THE SYSTEM:
    Records include information and pertinent data gathered from case 
files and court filings, necessary to hear and decide cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et 
seq.; Age Discrimination Act of 1975, 42 U.S.C. 6103; 29 CFR part 34; 
Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq.; 29 
CFR part 34; Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d-
1; 29 CFR part 31; Clean Air Act, 42 U.S.C. 7622; 29 CFR part 24; 
Comprehensive Employment and Training Act, 29 U.S.C. 801-999 (Supp. V 
1981); 20 CFR part 676 (1990); Comprehensive Environmental Response, 
Compensation and Liability Act of 1980, 42 U.S.C. 9610; 29 CFR part 24; 
Consumer Product Safety Improvement Act of 2008, 15 U.S.C. 2087; 29 CFR 
part 1983; Contract Disputes Act, 41 U.S.C. 601 et seq.; 41 CFR part 
29-60; 48 CFR 2933.203.70; Contract Work Hours and Safety Standards 
Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Copeland Act, 40 U.S.C. 
276c; 29 CFR part 6; Corporate and Criminal Fraud Accountability Act, 
Title VIII of the Sarbanes Oxley Act, 18 U.S.C. 1514A; 29 CFR part 
1980; Davis-Bacon Act, as amended, 40 U.S.C. 276a-276a-7; 29 CFR part 
6; Debt Collection Act of 1982, 31 U.S.C. 3711(f); 29 CFR part 20; 
Dodd-Frank Wall Street Reform and Consumer Protection Act, 12 U.S.C. 
5567; 29 CFR part 1985; Title IX of the Education Amendments of 1972, 
20 U.S.C. 1682; 29 CFR part 34; Employee Polygraph Protection Act of 
1988, 29 U.S.C. 2005; 29 CFR part 801, subpart E; Employee Retirement 
Income Security Act of 1974, 29 U.S.C. 1132 and 1135; 29 CFR parts 2560 
and 2570; Energy

[[Page 25817]]

Reorganization Act of 1974, as amended, 42 U.S.C. 5851; 29 CFR part 24; 
Equal Access to Justice Act, 5 U.S.C. 504; 29 CFR part 16; E.O. No. 
11,246, as amended, 3 CFR 339 (1964-1965 Comp.) reprinted in 42 U.S.C. 
2000e app.; 41 CFR parts 60-1 and 60-30; Fair Labor Standards Act of 
1938, as amended, 29 U.S.C. 211(d); 29 CFR part 530, subpart E; Fair 
Labor Standards Act of 1938, as amended, 29 U.S.C. 214(c); 29 CFR part 
525; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 216(e); 29 
CFR part 580; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 
218(C), as added by Affordable Care Act of 2010, P.L. 111-148, 1558; 
Title IV of the Federal Mine Safety and Health Act of 1977, as amended, 
33 U.S.C. 901 et seq.; 20 CFR parts 410, 718, 725 and 727; Federal 
Railroad Safety Act, 49 U.S.C. 20109; 29 CFR part 1982; Federal 
Unemployment Tax Act, 26 U.S.C. 3303(b)(3), 3304(c); Federal 
Unemployment Tax Act (addressing agreements under the Trade Act of 
1974, as amended), 26 U.S.C. 3302(c)(3); 20 CFR part 617; Federal Water 
Pollution Control Act, 33 U.S.C. 1367; 29 CFR part 24; FDA Food Safety 
Modernization Act, 21 U.S.C. 399d; 29 CFR part 1987; Immigration and 
Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1184 and 1186; 29 
CFR part 501, subpart C; Immigration and Nationality Act, as amended, 8 
U.S.C. 1101(a)(15)(H), 1182, 1184, 1188, 1288(c); 20 CFR part 655; 
Immigration and Nationality Act, as amended, 8 U.S.C. 1182(a)(5)(A); 20 
CFR part 656; Labor-Management Reporting and Disclosure Act of 1959, 5 
U.S.C. 7120; 29 CFR part 458; Longshore and Harbor Workers' 
Compensation Act, 33 U.S.C. 901 et seq. (and its extensions--the 
Defense Base Act, Outer Continental Shelf Lands Act, District of 
Columbia Workmen's Compensation Act, 36 DC Code 501 et seq., and Non-
appropriated Fund Instrumentalities Act); 20 CFR parts 701, 702 and 
704; McNamara-O'Hara Service Contract Act, as amended, 41 U.S.C. 351 et 
seq.; 29 CFR part 6; Migrant and Seasonal Agricultural Worker 
Protection Act, 29 U.S.C. 1813, 1853; 29 CFR part 500, subpart F; 
Moving Ahead for Progress in the 21st Century Act, 49 U.S.C. 30171; 
National Apprenticeship Act, 29 U.S.C. 50; 29 CFR parts 29 and 30; 
National Transit Systems Security Act of 2007, 6 U.S.C. 1142; 29 CFR 
part 1982; Pipeline Safety Improvement Act of 2002, 49 U.S.C. 60129; 29 
CFR part 1981; Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 
3803; 29 CFR part 22; Section 503 of the Rehabilitation Act of 1973, as 
amended, 29 U.S.C. 793; 41 CFR part 60-741, subpart B; 504 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; 29 CFR part 32; 
Reorganization Plan No. 14 of 1950; and 29 CFR part 6; Rules of 
Practice and Procedure for Administrative Hearings Before the Office of 
Administrative Law Judges, 29 CFR part 18; Safe Drinking Water Act, 42 
U.S.C. 300j-9(i); 29 CFR part 24; Single Audit Act of 1984, 31 U.S.C. 
7505; OMB Circular Nos. A-128 and A-110; 29 CFR part 96, subpart 96.6; 
Seaman's Protection Act, 46 U.S.C. 2114; 29 CFR part 1986; Social 
Security Act, 42 U.S.C. 503; 20 CFR part 601; Solid Waste Disposal Act, 
42 U.S.C. 6971; 29 CFR part 24; Surface Transportation Assistance Act, 
49 U.S.C. 31105; 29 CFR part 1978; Toxic Substances Control Act, 15 
U.S.C. 2622; 29 CFR part 24; Vietnam Era Veterans Readjustment 
Assistance Act, as amended, 38 U.S.C. 4211, 4212; 41 CFR part 60-250, 
subpart B; Wagner-Peyser Act, as amended, 29 U.S.C. 49 et seq.; 20 CFR 
part 658; Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 
41 CFR part 50-203; Wendell H. Ford Aviation Investment and Reform Act 
for the 21st Century, 49 U.S.C. 42121; 29 CFR part 1979; Workforce 
Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.; Workforce 
Investment Act of 1998, 29 U.S.C. 2801 et seq.; 20 CFR parts 652, 660 
through 670; 29 CFR part 37; other statutes, executive orders and 
regulations providing for an ALJ hearing as they may become applicable 
in the future.

PURPOSE(S):
    To maintain the court docket for administrative law judge 
adjudications. The records and information in the case tracking system 
are used as the court docket system in administrative law judge 
hearings conducted pursuant to 5 U.S.C. 552, 553, 554, 556 and 557 and/
or a variety of particular statutes and Executive Orders. The purpose 
of the system is to facilitate the processing of cases and 
determination of issues in hearings and appeals proceedings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, information may be disclosed to 
contractors and other Federal agencies, as necessary, for the purpose 
of assisting this agency in further development and continuing 
maintenance of the system, or hearing-related functions.
    Since the proceedings conducted by the Office of Administrative Law 
Judges are public, court docket records are available for public 
inspection.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored electronically.

RETRIEVABILITY:
    Files are retrievable by case number and other searchable fields 
such as name of the party.

SAFEGUARDS:
    Access is by authorized personnel only. Computer security 
safeguards are used for electronically stored data Printed extracts are 
destroyed when the report is no longer needed.

RETENTION AND DISPOSAL:
    Records are retained for 50 years, in accordance with Records 
Schedule Number N1-074-09-02.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Program Operations, U.S. Department of Labor, Office of 
Administrative Law Judges (OALJ), 800 K St. NW., Washington, DC 20001.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in the system is obtained from the Office of 
Administrative Law Judge case files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/OALJ-2

SYSTEM NAME:
    Office of Administrative Law Judges Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Unassigned case files are maintained by the Chief Administrative 
Law Judge or a District Chief Administrative Law Judge. Assigned case 
files are maintained by the Presiding Administrative Law Judge. Files 
may be located in the National Office, U.S. Department of Labor, Office 
of

[[Page 25818]]

Administrative Law Judges (OALJ), 800 K St. NW., Washington, DC 20001, 
or in district offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants, complainants, respondents, and other party litigants in 
cases referred to the OALJ for hearing and decision.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records may contain claim files; determinations and referral 
letters from the agency with initial claim development or investigatory 
responsibility; documents proffered as evidence; pleadings, motions, 
and other submissions by litigants; Administrative Law Judge (ALJ) 
orders, decisions, and orders; hearing transcripts; and other documents 
and information necessary to hear and decide cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et 
seq.; Age Discrimination Act of 1975, 42 U.S.C. 6103; 29 CFR part 34; 
Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq.; 29 
CFR part 34; Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d-
1; 29 CFR part 31; Clean Air Act, 42 U.S.C. 7622; 29 CFR part 24; 
Comprehensive Employment and Training Act, 29 U.S.C. 801-999 (Supp. V 
1981); 20 CFR part 676 (1990); Comprehensive Environmental Response, 
Compensation and Liability Act of 1980, 42 U.S.C. 9610; 29 CFR part 24; 
Consumer Product Safety Improvement Act of 2008, 15 U.S.C. 2087; 29 CFR 
part 1983; Contract Disputes Act, 41 U.S.C. 601 et seq.; 41 CFR part 
29-60; 48 CFR 2933.203.70; Contract Work Hours and Safety Standards 
Act, 40 U.S.C. 327 et seq.; 29 CFR part 6; Copeland Act, 40 U.S.C. 
276c; 29 CFR part 6; Corporate and Criminal Fraud Accountability Act, 
Title VIII of the Sarbanes Oxley Act, 18 U.S.C. 1514A; 29 CFR part 
1980; Davis-Bacon Act, as amended, 40 U.S.C. 276a-276a-7; 29 CFR part 
6; Debt Collection Act of 1982, 31 U.S.C. 3711(f); 29 CFR part 20; 
Dodd-Frank Wall Street Reform and Consumer Protection Act, 12 U.S.C. 
5567; 29 CFR part 1985; Title IX of the Education Amendments of 1972, 
20 U.S.C. 1682; 29 CFR part 34; Employee Polygraph Protection Act of 
1988, 29 U.S.C. 2005; 29 CFR part 801, subpart E; Employee Retirement 
Income Security Act of 1974, 29 U.S.C. 1132 and 1135; 29 CFR parts 2560 
and 2570; Energy Reorganization Act of 1974, as amended, 42 U.S.C. 
5851; 29 CFR part 24; Equal Access to Justice Act, 5 U.S.C. 504; 29 CFR 
part 16; E.O. No. 11,246, as amended, 3 CFR 339 (1964-1965 Comp.) 
reprinted in 42 U.S.C. 2000e app.; 41 CFR parts 60-1 and 60-30; Fair 
Labor Standards Act of 1938, as amended, 29 U.S.C. 211(d); 29 CFR part 
530, subpart E; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 
214(c); 29 CFR part 525; Fair Labor Standards Act of 1938, as amended, 
29 U.S.C. 216(e); 29 CFR part 580; Fair Labor Standards Act of 1938, as 
amended, 29 U.S.C. 218(C), as added by Affordable Care Act of 2010, 
P.L. 111-148, 1558; Title IV of the Federal Mine Safety and Health Act 
of 1977, as amended, 33 U.S.C. 901 et seq.; 20 CFR parts 410, 718, 725 
and 727; Federal Railroad Safety Act, 49 U.S.C. 20109; 29 CFR part 
1982; Federal Unemployment Tax Act, 26 U.S.C. 3303(b)(3), 3304(c); 
Federal Unemployment Tax Act (addressing agreements under the Trade Act 
of 1974, as amended), 26 U.S.C. 3302(c)(3); 20 CFR part 617; Federal 
Water Pollution Control Act, 33 U.S.C. 1367; 29 CFR part 24; FDA Food 
Safety Modernization Act, 21 U.S.C. 399d; 29 CFR part 1987; Immigration 
and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1184 and 
1186; 29 CFR part 501, subpart C; Immigration and Nationality Act, as 
amended, 8 U.S.C. 1101(a)(15)(H), 1182, 1184, 1188, 1288(c); 20 CFR 
part 655; Immigration and Nationality Act, as amended, 8 U.S.C. 
1182(a)(5)(A); 20 CFR part 656; Labor-Management Reporting and 
Disclosure Act of 1959, 5 U.S.C. 7120; 29 CFR part 458; Longshore and 
Harbor Workers' Compensation Act, 33 U.S.C. 901 et seq. (and its 
extensions--the Defense Base Act, Outer Continental Shelf Lands Act, 
District of Columbia Workmen's Compensation Act, 36 D.C. Code 501 et 
seq, and Non-appropriated Fund Instrumentalities Act); 20 CFR parts 
701, 702 and 704; McNamara-O'Hara Service Contract Act, as amended, 41 
U.S.C. 351 et seq.; 29 CFR part 6; Migrant and Seasonal Agricultural 
Worker Protection Act, 29 U.S.C. 1813, 1853; 29 CFR part 500, subpart 
F; National Apprenticeship Act, 29 U.S.C. 50; 29 CFR parts 29 and 30; 
National Transit Systems Security Act of 2007, 6 U.S.C. 1142; 29 CFR 
part 1982; Pipeline Safety Improvement Act of 2002, 49 U.S.C. 60129; 29 
CFR part 1981; Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 
3803; 29 CFR part 22; Section 503 of the Rehabilitation Act of 1973, as 
amended, 29 U.S.C. 793; 41 CFR part 60-741, subpart B; 504 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; 29 CFR part 32; 
Reorganization Plan No. 14 of 1950; and 29 CFR part 6; Rules of 
Practice and Procedure for Administrative Hearings Before the Office of 
Administrative Law Judges, 29 CFR part 18; Safe Drinking Water Act, 42 
U.S.C. 300j-9(i); 29 CFR part 24; Single Audit Act of 1984, 31 U.S.C. 
7505; OMB Circular Nos. A-128 and A-110; 29 CFR part 96, subpart 96.6; 
Seaman's Protection Act, 46 U.S.C. 2114; 29 CFR part 1986; Social 
Security Act, 42 U.S.C. 503; 20 CFR part 601; Solid Waste Disposal Act, 
42 U.S.C. 6971; 29 CFR part 24; Surface Transportation Assistance Act, 
49 U.S.C. 31105; 29 CFR part 1978; Toxic Substances Control Act, 15 
U.S.C. 2622; 29 CFR part 24; Vietnam Era Veterans Readjustment 
Assistance Act, as amended, 38 U.S.C. 4211, 4212; 41 CFR part 60-250, 
subpart B; Wagner-Peyser Act, as amended, 29 U.S.C. 49 et seq.; 20 CFR 
part 658; Walsh-Healey Public Contracts Act, as amended, 41 U.S.C. 38; 
41 CFR part 50-203; Wendell H. Ford Aviation Investment and Reform Act 
for the 21st Century, 49 U.S.C. 42121; 29 CFR part 1979; Workforce 
Innovation and Opportunity Act, 29 U.S.C. 3101 et seq.; Workforce 
Investment Act of 1998, 29 U.S.C. 2801 et seq.; 20 CFR parts 652, 660 
through 670; 29 CFR part 37; other statutes, executive orders and 
regulations providing for an ALJ hearing as they may become applicable 
in the future.

PURPOSE(S):
    To maintain the court records for public administrative-
adjudicative hearings. These records and information in these records 
are used as the court record in ALJ hearings conducted pursuant to 5 
U.S.C. 552, 553, 554, 556, and 557 and/or a variety of particular 
statutes and executive orders. The purpose of the system is the 
adjudication of cases and determination of issues in hearings and 
appeals proceedings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the Department may disclose 
relevant and necessary data as follows:
    Official case records, including final decisions and orders, may be 
disclosed to the Federal courts and boards that are charged with 
reviewing decisions on appeal.
    Information from the official record may be disclosed to the 
parties or their attorneys or their non-attorney representatives in 
matters pending before the OALJ. Information from case files may also 
be disclosed pursuant to the Freedom of Information Act (FOIA), 5 
U.S.C. 552.

[[Page 25819]]

    ALJ decisions and orders and other selected orders are public 
agency records and are released to the public, for the purpose of 
creating a body of legal precedent which serves to guide the public 
regarding the statutes over which the OALJ exercises jurisdiction. 
Final decisions and orders and other selected orders are available on 
the agency's internet Web site at www.oalj.dol.gov and may be sent to 
commercial publishing companies for publication in paper form and over 
the internet. They are also available for public inspection at the 
OALJ's reading room.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Retrieved by case number or name of party.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    In cases where the OALJ is the official custodian, inactive case 
files are retained for three years before being sent to a Federal 
Records Center. The Federal Records Center retains the files for an 
additional 15 years before they are authorized for destruction, except 
for certain cases designated as precedent setting, which become 
permanent records. In cases where OALJ is not the official custodian, 
for example matters relating to Black Lung and Longshore (and 
extensions) cases, the official file is transferred to the appropriate 
federal custodial agency. When a case is appealed, the case file is 
forwarded to the appropriate administrative appellate agency, such as 
the Benefits Review Board, or the Administrative Review Board.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Program Operations, U.S. Department of Labor, Office of 
Administrative Law Judges, 800 K St. NW., Washington, DC 20001.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be in the form 
of a written, signed request to the System Manager at the above 
address.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their records should send 
a written, signed request to the System Manager.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to petition for an amendment to their records 
should send a written, signed request to the System Manager.

RECORD SOURCE CATEGORIES:
    Records may include information submitted by the agency with 
initial claims development or investigatory responsibility, claimants, 
complainants, respondents, and other parties to the case, amicus 
curiae, ALJs involved in a case, the court reporter, and in the case of 
remanded cases, the administrative-appellate body or Federal court.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OASAM--DOL Office of the Assistant Secretary for Administration and 
Management Systems of Records

DOL/OASAM-4

SYSTEM NAME:
    Safety and Health Information Management System (SHIMS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Office of Worker Safety and Health, OASAM, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210;
    b. DOL regional offices;
    c. A copy of the modified CA-1/CA-2 Form used by the Office of 
Workers' Compensation Programs (OWCP) and the Form 301 used by the 
Occupational Safety and Health Administration (OSHA) may be reproduced 
and retained in the office of the supervisor who files the form.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees, Job Corps students and Contractors involved in 
occupationally related accidents, injuries and illnesses. (SHIMS host 
other Federal agencies, and their employees would be included in 
coverage as well.)

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports of on-the-job accidents, injuries, and illnesses generated 
as a result of filing forms CA-1, CA-2, and OSHA Form 301.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 651 et seq., 29 CFR part 1960, 5 U.S.C. 7902, the 
Occupational Safety and Health Act of 1970 (PL 91-596), Executive Order 
12196; Federal Employees' Compensation Act, as amended (codified in 5 
U.S.C. 8101 et seq.), and to related regulations in Title 20, Code of 
Federal Regulations (CFR), Part 10; DOL Secretary's Order 5-2009.

PURPOSE(S):
    This system is used (a) to provide an information source for 
compliance with the Occupational Safety and Health Act; (b) to provide 
a documented record of job related accidents, injuries, and illnesses 
for the purpose of measuring safety and health programs' effectiveness; 
(c) to provide summary data of accident, injury and illness information 
to Departmental agencies in a number of formats for analytical purposes 
in establishing programs to reduce or eliminate loss producing hazards 
or conditions; (d) to provide summary listings of individual cases to 
Departmental agencies to ensure that all work-related injury/illness 
cases are reported through the SHIMS; and (e) to use as a reference 
when adjudicating tort and employee claims.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by claimant's last name, social security 
number, and employee category (DOL employee or Job Corps student) and 
SHIMS Incident Claim Number (ICN).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    All workers' compensation records contained in SHIMS should be 
disposed of in accordance with applicable records schedules under 
General Records Schedule (GRS) 1.31. All OSHA 301 records contained in 
SHIMS should be disposed of in accordance with applicable records 
schedules under GRS 1.34.

[[Page 25820]]

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Worker Safety and Health, OASAM, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from:
    a. The employee (or someone acting on his/her behalf);
    b. Witness (if any);
    c. Employing agency (supervisor or comp specialist);
    d. CA-1 and CA-2, forms used by OWCP; and/or
    e. Form 301 used by OSHA.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/OASAM-5

SYSTEM NAME:
    Employee Assistance Program (EAP) Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Employee Assistance Program (EAP), headquartered in the Human 
Resources Center, Office of the Assistant Secretary for Administration 
and Management (OASAM), U.S. Department of Labor (DOL), 200 
Constitution Avenue NW., Washington, DC 20210, and offices of 
designated EAP service providers located elsewhere in the Washington 
metropolitan area and Department's regions.
    Note: DOL may elect to use, under an interagency agreement or other 
contractual arrangement, the counseling staff of another Federal, 
state, or local government, or private or community organization. This 
system does not cover EAP records of DOL employees (current or former) 
or their family members that are maintained by other Federal agencies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees or their family members, who have been assessed, 
referred for treatment/rehabilitation or otherwise counseled regarding 
alcohol or drug abuse or other emotional health issues by an EAP 
counselor responsible for providing services to DOL employees or their 
family members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include documentation of visits to 
counselors designated by the agency to provide EAP services (regardless 
of whether the counselors are employed by the Federal, state, or local 
government, or by a private sector or community organization); problem 
assessments; counseling; recommendations and/or referrals for treatment 
and/or rehabilitation; client cooperation with those recommendation 
and/or referrals; progress; and other notes or records of discussions 
held with the client made by the counselor. Additionally, records in 
this system may include documentation of the therapeutic or 
rehabilitative work performed by a private therapist or a therapist at 
a Federal, State, local government, or private organization. If the 
client was referred to the EAP by a supervisor due to work performance 
or conduct problems, the record may also contain information regarding 
such matters. When the client was referred to the EAP because of a 
positive drug test, required by DOL's drug-free workplace plan, the 
record will also contain information about substance abuse assessment, 
treatment, aftercare, and substance use monitoring results.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7361, 7362, 7901, 7904; 44 U.S.C. 3101.

PURPOSE(S):
    These records are used to document the nature and extent of the 
client's problem; the short-term problem solving/counseling, 
recommendations and/or referrals for treatment and/or rehabilitation 
made by the EAP; and the extent of the client s participation in, and 
the results of treatment or rehabilitation in community or private 
sector programs; and any follow-up necessary.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. DOL may elect to enter into interagency agreements or other 
contractual arrangements with other Federal agencies, private 
organizations or individuals for the purpose of providing EAP services 
for DOL employees and their family members. Relevant client records 
will be disclosed to these providers.
    b. Except where the records are covered by the Confidentiality of 
Alcohol and Drug Abuse Patient Records regulation, 42 CFR part 2, 
records and information in these records may be:
    i. Disclosed to the Department of Justice when: (A) DOL or any 
component thereof; or (B) any employee of the agency in his or her 
official capacity; or (C) the United States Government, is a party to 
litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation, and the use of such records by the 
Department of Justice is for a purpose that is compatible with the 
purpose for which the agency collected the records.
    ii. Disclosed in a proceeding before a court or adjudicative body, 
when: (A) DOL or any component thereof; or (B) any employee of the 
agency in his or her official capacity; or (C) any employee of the 
agency in his or her individual capacity; or (D) the United States 
Government, is a party to litigation or has an interest in such 
litigation, and by careful review, the agency determines that the 
records are both relevant and necessary to the litigation, and that the 
use of such records is a purpose that is compatible with the purpose 
for which the agency collected the records.
    c. Where the records are covered by the Confidentiality of Alcohol 
and Drug Abuse Patient Records regulation, 42 CFR part 2, records and 
information in these records may be used:
    i. To disclose, in accordance with 42 CFR 2.51(a), patient 
identifying information to medical personnel who have a need for the 
information about a patient for the purpose of treating a condition 
which poses an immediate threat to health of any person and which 
requires immediate medical intervention.
    ii. To disclose patient identifying information to medical 
personnel of the Food and Drug Administration (FDA) who assert a reason 
to believe that the health of any individual may be threatened by an 
error in the manufacture, labeling, or sale of a product under FDA 
jurisdiction, and that the information will be used for the exclusive 
purpose of notifying patients or their physicians of potential dangers. 
(See 42 CFR 2.51(b)).
    iii. To disclose patient information when authorized by an order of 
a court of competent jurisdiction in accordance with 42 CFR 2.61;
    iv. To disclose information to a Federal, State or local law 
enforcement authority that is directly related to a patient's 
commission of a crime

[[Page 25821]]

committed on the premises of the program or against any program 
personnel or to a threat to commit such a crime. (See 42 CFR 
2.12(a)(5));
    v. To disclose information to State or local law enforcement 
authorities on incidents of suspected child abuse or neglect. (See 42 
CFR 2.12(c)(6);
    vi. To disclose the fact of a minor's application for treatment to 
the minor's parent or guardian where State law requires parental 
consent. (See 42 CFR 2.14(c));
    vii. To disclose to a minor's parent or guardian, facts relevant to 
reducing a threat to the life or physical wellbeing of any individual, 
if the minor lacks capacity for rational choice (See 42 CFR 2.14(d); 
Note: I've never seen these items in a SORN;
    viii. To disclose to a Qualified Service Organization (QSO), in 
accordance with 42 CFR 2.12(c)(4), that information needed by the QSO 
to provide services to the program;
    ix. To disclose patient identifying information for the purpose of 
conducting scientific research under the circumstances set forth in 42 
CFR 2.52;
    x. To disclose patient identifying information for audit and 
evaluation purposes under the circumstance set forth in 42 CFR 2.53.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by a case code number, unique to the client 
utilizing the program. These numbers are cross-indexed by name.

SAFEGUARDS:
    a. Authorized Users: Access to these records is limited to EAP 
Administrators who work directly with clients of the program and their 
immediate staffs (including counselors, secretaries, and contract or 
consortia administrators, counselors or secretaries). OASAM EAP 
Administrators as well as EAP Administrators and Coordinators from 
other Federal agencies who contract with OASAM, whether or not they 
directly provide clinical services, may have access to the records for 
the purposes of program evaluation, destroying records at the end of 
the period of maintenance, and transferring records from one EAP 
contractor to another. OASAM may also contract with either a private 
organization or other Federal agency to destroy these records. The 
personnel of these record destruction organizations or agencies may 
have access to the records at the end of their period of maintenance 
for the purpose of transferring records from the EAP location to a 
destruction site and subsequently destroying the records.
    b. Physical Safeguards: All paper records are stored in metal 
filing cabinets equipped with at least combination locks and preferably 
locking crash bars. These file cabinets are in secured areas, 
accessible only to the EAP staff outlined above, and are locked when 
not in use. These records are always maintained separate from other 
systems of record. Computers containing records are discrete from other 
computer systems and/or are password protected. Computers are also 
stored in secured areas, accessible only to the EAP staff outlined 
above.
    c. Procedural Safeguards: All persons having access to these 
records shall already have been trained in the proper handling of 
records covered by the Privacy Act and 42 CFR part 2 (Confidentiality 
of Alcohol and Drug Abuse Patient Records). These acts restrict 
disclosures to unique situations, such as threats of physical harm, 
medical emergencies, and suspected child abuse, except where the client 
has consented in writing to such disclosure. Clients of the EAP will be 
informed in writing of the confidentiality provisions. Secondary 
disclosure of released information is prohibited without client 
consent.

RETENTION AND DISPOSAL:
    Records are retained for three (3) years after the client's last 
contact with the EAP, or until any relevant litigation is resolved, or 
any periodic evaluation reports required by the U.S. Office of 
Personnel Management, DOL, or other authorities are completed, in 
accordance with https://www.archives.gov/records-mgmt/grs/grs01.html 
(item #26). Some OASAM EAPs provide substance abuse evaluations as part 
of Federal Drug-Free Workplace Program. These records will be retained 
for five years after contact with the program has ceased or any 
litigation is completed. Individual states may require longer 
retention. The rules in this system notice should not be construed to 
authorize any violation of such state laws that have greater 
restrictions.

SYSTEM MANAGER(S) AND ADDRESS:
    The Employee Assistance Program Administrator, Safety and Health 
Center, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORDS SOURCE CATEGORIES:
    Information contained in this system of records comes from the 
individual to whom it applies, the supervisor of the individual if the 
individual was referred to the EAP by a supervisor, the staff of the 
EAP, other therapists or organizations providing treatment and/or 
rehabilitation, and other sources whom the EAP believes may have 
information relevant to treatment of the individual.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-7

SYSTEM NAME:
    Employee Medical File System Records (Not Job Related).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    For current employees, records are located in a health unit or 
dispensary of the Federal Occupational Health (FOH), U.S. Public Health 
Service, Department of Health and Human Services, or in a health unit 
or dispensary of another Federal or private sector entity which 
provides health services, under an interagency agreement or other 
contractual arrangement, to DOL employees. Medical records maintained 
by one of the latter entities may be considered the property of the 
entity providing care to the DOL employee; however, records maintained 
by FOH are considered the property of DOL.
    For former employees, most records will be located in an Employee 
Medical Folder (EMF) stored at the National Personnel Records Center 
operated by the National Archives and Records Administration (NARA). 
Agencies may retain some records on former employees for a limited 
time.

[[Page 25822]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered are those of the following who have received 
voluntary employee health services provided by the agency under the 
authority of 5 U.S.C. 7901:
    a. Current and former DOL employees as defined in 5 U.S.C. 2105;
    b. DOL contract employees and other visitors (including minors and 
employees of other Federal agencies) who may have received emergency 
care from the health unit or dispensary.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system is comprised of records developed as a result of the 
provision of voluntary employee health services offered by the agency 
under the authority of 5 U.S.C. 7901. These records contain the 
following information:
    a. Medical history and other biographical data on those employees 
requesting voluntary periodic health examinations;
    b. Test reports and medical diagnoses based on voluntary periodic 
health examinations or voluntary health screening program tests (tests 
for single medical conditions or diseases);
    c. History of complaint, diagnosis, and treatment of injuries and 
illnesses cared for by the health unit or dispensary;
    d. Vaccination records.
    Note: Listed below are other types of medical records which are not 
covered by this system of records. Rather, they are covered by a 
government-wide system of records (OPM/GOVT-10), which is managed by 
the U.S. Office of Personnel Management (OPM), even though the records 
are not in OPM's physical custody. The routine uses of such records are 
defined in the Privacy Act Notice for OPM/GOVT-10. Such records 
include:
    a. Medical records, forms, and reports completed or obtained when 
an individual applies for a Federal job and is subsequently employed;
    b. Medical records, forms and reports completed during employment 
as a condition of employment, either by the employing agency or by 
another State or local government entity, or a private sector entity 
under contract to the employing agency;
    c. Records pertaining to and resulting from the testing of the 
employee for use of illegal drugs under Executive Order 12564. Such 
records may be retained by the agency (e.g., by the agency Medical 
Review Official) or by a contractor laboratory. This includes records 
of negative results, confirmed or unconfirmed positive test results, 
and documents related to the reasons for testing or other aspects of 
test results;
    d. Reports of on-the-job injuries and medical records, forms, and 
reports generated as a result of the filing of a claim for Workers 
Compensation, whether the claim is accepted or not. (The official 
compensation claim file is not covered by the OPM system; rather, it is 
part of DOL s Office of Workers Compensation Program (OWCP) system of 
records);
    e. All other medical records, forms, and reports created on an 
employee during his/her period of employment, including any retained on 
a temporary basis and those designated for long-term retention (i.e., 
those retained for the entire duration of Federal service and for some 
period of time after), except that, records maintained by an agency 
dispensary are included in this system of records only when they are 
the result of a condition of employment or related to an on-the-job 
occurrence including, for example, records of the specialized health 
services made available to investigative personnel of the Wage-Hour 
Division, under interagency agreement between PHS and DOL s Employment 
Standards Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901 et seq., 5 CFR 293, and 5 CFR 297.

PURPOSE(S):
    These records document the utilization and provision of voluntary 
employee health services authorized by 5 U.S.C. 7901.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records and information in this system of records may be used 
as follows:
    a. Disclosed to the Department of Justice when: (1) DOL or any 
component thereof; or (2) any employee of the agency in his or her 
official capacity; or (3) the United States Government, is a party to 
litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation, and the use of such records by the 
Department of Justice is for a purpose that is compatible with the 
purpose for which the agency collected the records.
    b. Disclosed in a proceeding before a court or adjudicative body, 
when: (1) DOL or any component thereof; or (2) any employee of the 
agency in his or her official capacity; or (3) any employee of the 
agency in his or her individual capacity; or (4) the United States 
Government, is a party to litigation or has an interest in such 
litigation, and by careful review, the agency determines that the 
records are both relevant and necessary to the litigation, and that the 
use of such records is a purpose that is compatible with the purpose 
for which the agency collected the records.
    c. Used to refer information required by applicable law to be 
disclosed to a Federal, State, or local public health service agency, 
concerning individuals who have contracted certain communicable 
diseases or conditions. Such information is used to prevent further 
outbreak of the disease or condition.
    d. Disclosed to the appropriate Federal, State, or local agency 
responsible for investigation of an accident, communicable disease, 
medical condition, or injury as required by pertinent legal authority.
    e. Disclosed to the OWCP information in connection with a claim for 
benefits filed by an employee.
    f. Disclosed to contractors providing medical or health counseling 
services to Department of Labor employees when such contractors have a 
need for the information in connection with their services. This would 
include medical or health personnel and employee assistance program 
(EAP) counselors.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files. Records are retained for six (6) years after the date of last 
entry in accordance with OPM/GOVT-10.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Safety and Health Center, Office of the Assistant 
Secretary for Administration and Management (OASAM), U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    A request for access should be mailed to the System Manager.

[[Page 25823]]

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from:
    a. The individual to whom the information pertains;
    b. Laboratory reports and test results;
    c. Medical staff working in the health unit or dispensary who have 
examined, tested, or treated the individual;
    d. The individual's co-workers or supervisors;
    e. The individual's personal physician; and/or
    f. Other Federal employee health units.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-12

SYSTEM NAME:
    Administrative Grievance Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Human Resources Center, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210; and National and 
Regional Human Resources Offices;
    b. Office of the Solicitor, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210; and regional offices of 
the Solicitor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former Department employees who have filed grievances 
under the Department's administrative grievance procedures in 
accordance with 5 CFR part 771 and Departmental Personnel Regulation 
771.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records relating to grievances filed by 
Department employees under administrative grievance procedures and in 
accordance with 5 CFR part 771 and Departmental Personnel Regulation 
771. These case files contain all documents related to interviews and 
hearings, fact-finder's findings and recommendations, a copy of the 
original decision, and related correspondence and exhibits, including 
settlement agreements. This system does not include files and/or 
records of any grievance filed under negotiated procedures with 
recognized labor organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR part 771.

PURPOSE(S):
    The records are used to process grievances submitted by employees 
for personal relief in a matter of concern or dissatisfaction which is 
subject to the control of agency management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the Department may disclose 
relevant and necessary data as follows:
    a. To disclose information to any source from which additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested.
    b. To disclose information to officials of the Merit System 
Protection Board or the Office of Special Counsel, when requested in 
connection with appeals, special studies of the civil service and other 
merit systems, review of Department rules and regulations, 
investigations of alleged or possible prohibited personnel practices, 
and such other functions as may be authorized by law.
    c. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices or examination of 
affirmative employment programs.
    d. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETRIEVING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the names of the individuals on whom they 
are maintained.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are destroyed no sooner than four (4) years but no later 
than 7 years after case is closed. (N1 GRS 92-1 item 30a).

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Human Resources Policy and Accountability, 
Human Resources Center, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals submitting grievances should already be provided with a 
copy of the record under the grievance process. They may, however, 
contact the personnel office where the action was processed, regarding 
the existence of such records about them. Such individuals must furnish 
the following information for their records to be located and 
identified:
    a. Name;
    b. Approximate date of closing of the case and kind of action 
taken; and
    c. Organizational component involved.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by the following:
    a. The individual on whom the records are maintained;
    b. Testimony of witnesses;
    c. Investigative and other employment records;
    d. Decisions by agency officials.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM--17

SYSTEM NAME:
    Equal Employment Opportunity Complaint Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Civil Rights Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210;

[[Page 25824]]

    b. Office of the Solicitor, Washington, DC; and regional offices of 
the Solicitor;
    c. Agency Equal Employment Opportunity (EEO) Managers, Washington, 
DC and regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals, or representatives designated 
to act on behalf of Department employees, former employees, or 
applicants for employment who have consulted with an Equal Employment 
Opportunity (EEO) counselor and/or who have filed a formal complaint 
alleging discrimination on the basis of race, color, religion, sex 
(including gender identity and pregnancy), national origin, disability, 
age, genetic information, sexual orientation, parental status and/or 
any basis covered by Executive Order 11478, because of a determination, 
decision, action, or non-action administered against them by a 
departmental official, as well as individuals alleging reprisal for 
having previously participated in EEO activity.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include information and/or documents pertaining to pre-
complaint processing, informal resolutions, formal complaints, and 
investigations of complaints. These records contain complainants' 
names; addresses; job titles and descriptions, and dates of employment; 
agencies involved; counselors' reports; initial and supplemental 
allegations; letters and notices to individuals and organizations 
involved in the processing of the complaint; materials placed into the 
record to support or refute the alleged decisions; determination or 
actions taken; statements of witnesses; related correspondence; 
investigative reports; instructions on actions to be taken in order to 
comply with the provisions of a decision; opinions; recommendations; 
settlement agreements; and proposed and final decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Secretary's Order 1-2004; Title VII of the Civil Rights Act of 
1964, as amended; the Equal Pay Act; the Lilly Ledbetter Fair Pay Act 
of 2009; the Age Discrimination in Employment Act of 1967, as amended; 
the Rehabilitation Act of 1973, as amended; the Americans with 
Disabilities Act Amendments Act of 2008; the Genetic Information 
Nondiscrimination Act of 2008; the Civil Service Reform Act of 1978; 
the Civil Rights Act of 1991; the No FEAR Act; Executive Order 11478, 
as amended; Executive Order 11375, as amended; Executive Order 13163; 
Executive Order 13164; Executive Order 13145; 29 CFR 1614; and the 
Equal Employment Opportunity Commission's (EEOC) Management Directives 
110 (Complaint Processing) and 715 (Effective Affirmative Programs).

PURPOSE(S):
    These records are used to process, investigate and resolve Equal 
Employment Opportunity complaints within the Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records in the complaint file are classified into three 
categories: Correspondence, investigative, and transcripts. In addition 
to the universal routine uses listed in the General Prefatory Statement 
to this document, records that are relevant and necessary may be 
disclosed as follows:
    a. To responding officials (ROs) or other witnesses consistent with 
the instructions in the Equal Employment Opportunity Commission's 
(EEOC's) Complaint Processing Manual which provides that during the 
investigative process witnesses may be given access to information and 
documents in the correspondence files and the investigative file where 
the investigator determines that the disclosure of information or 
documents is necessary to obtain information from the witness. If the 
Department issues a final decision on the complaint rejecting the 
complainant's allegations, ROs or other witnesses may not have access 
to the complaint file. If the Department takes or proposes adverse 
action against an RO or other witness, only the records upon which the 
decision is based, without deletions, must be made available for his or 
her review.
    b. To Federal agencies with jurisdiction over a complaint, 
including the EEOC, the Office of Personnel Management, the Merit 
Systems Protection Board, the Office of Special Counsel, and the 
Federal Labor Relations Authority, for investigatory, conciliation or 
enforcement purposes.
    c. To a physician or medical official for the purpose of evaluating 
medical documents in complaints of discrimination on the basis of 
disability.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Paper files are indexed by complainant's name and by the office 
case number. Electronic files are retrieved by: Office case number; 
complainant's name; fiscal year; current status of complaint; region 
code; issue code; basis code; agency code; class action; relief code; 
EOS identification; investigator identification.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are destroyed 4 years after resolution of case. (N1 GRS 80 
9 item 1)

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Civil Rights Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains non-exempt information about him/her should contact the System 
Manager. Individuals must furnish in writing the following information 
for their records to be located and identified: As appropriate, their 
full name, the name of the employing agency and/or the agency in which 
the situation arose if different than the employing agency, approximate 
date of filing complaint, region of complaint, complaint case number, 
and the kind(s) of action(s) taken.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their records should 
contact the System Manager as indicated in the Notification Procedure 
section above.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of Department's Privacy Act regulations 
at 29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    An individual to whom the record pertains; official documents 
relating to the processing of a complaint, including the informal and 
formal allegations, and appeals of departmental decisions; and 
respondent agency officials, employees, and other witnesses.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Under the specific exemption provided by 5 U.S.C. 552a(k)(2), this 
system of records is exempted from the following provisions of the 
Privacy Act: (c)(3), (d), (e)(l), (e)(4)(G), (H), and (I),

[[Page 25825]]

and (f). Release of information from the complaint file to the 
complainant may be denied in anticipation of a civil action or 
proceeding, in instances where premature release of documents could 
hamper the decision-making process, where the release of personal 
information may result in an invasion of personal privacy, and where 
release of confidential statements could lead to intimidation or 
harassment of witnesses and impair future investigations by making it 
more difficult to collect similar information.
DOL/OASAM-19

SYSTEM NAME:
    Negotiated Grievance Procedure and Unfair Labor Practice Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Human Resources Center, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210; and National and 
Regional personnel offices.
    b. Office of the Solicitor, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210; and Regional offices of 
the Solicitor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department employees who have filed grievances under negotiated 
grievance procedures, and Department employees or Union/Union 
representatives (AFGE Local 12, NULI and NCFLL) who have filed unfair 
labor practices charges against the Department.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include information relating to employee grievances filed 
under procedures established by labor-management negotiations in the 
collective bargaining agreements between DOL and its three (3) Unions: 
The NCFLL, AFGE Local 12 and NULI, and unfair labor practice charges 
filed under the Federal Service Labor-Management Relations Act. The 
records may include information such as: Employee's name, grade, job 
title, employment history, arbitrator's decision or report, record of 
appeal to the Federal Labor Relations Authority, and a variety of 
employment and personnel records associated with a grievance or charge.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7121 for grievances, 5 U.S. 7116 for unfair labor 
practices, Federal Service Labor-Management Relations Act and related 
amendments of 5 U.S.C. 5596(b) for back pay.

PURPOSE(S):
    To process an employee's grievance filed under a negotiated 
grievance procedure, or an unfair labor practice charge filed by an 
employee or union.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, records that are relevant and 
necessary may be disclosed to:
    a. Officials of the Merit System Protection Board or the Office of 
Special Counsel, when requested in connection with appeals, special 
studies of the civil service and other merit systems, review of 
Department rules and regulations, investigations or alleged or possible 
prohibited personnel practices, and such other functions as may be 
authorized by law.
    b. The Equal Employment Opportunity Commission when requested in 
connection with investigations into alleged or possible discrimination 
practices or examination of affirmative employment programs.
    c. The Federal Labor Relations Authority or its General Counsel 
when requested in connection with investigations of allegations of 
unfair labor practices or matters before the Federal Service Impasses 
Panel.
    d. The union when requested in connection with the union's 
representation of the Department employee who has filed the grievance 
or unfair labor practice.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    Records are retrieved by name and/or case file number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are destroyed 5 years after expiration of agreement. (NC1-
64-77-10 item 29a1)

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Employee and Labor Management Relations, Human 
Resources Center, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
employees who have filed grievances and charges, employee/supervisor 
interviews, investigative and employment records, and findings of 
arbitrators and other tribunals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Under the specific exemption provided by 5 U.S.C. 552a(k)(2), this 
system of records is exempted from the following provisions of the 
Privacy Act: (c)(3), (d), (e)(l), (e)(4)(G), (H), and (I), and (f). 
Release of information from the complaint file to the complainant may 
be denied in anticipation of a civil action or proceeding, in instances 
where premature release of documents could hamper the decision-making 
process, where the release of personal information may result in an 
invasion of personal privacy, and where release of confidential 
statements could lead to intimidation or harassment of witnesses and 
impair future investigations by making it more difficult to collect 
similar information.
DOL/OASAM-20

SYSTEM NAMES:
    Personnel Investigation Records

SECURITY CLASSIFICATION:
    None, except items or records within the system may have national 
defense/foreign policy classifications up through secret.

SYSTEM LOCATION:
    Director, Security Center (OASAM), U.S. Department of Labor, 200 
Constitution Avenue NW, Washington, DC, 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    a. Current and former employees or applicants for employment in the 
Department.
    b. Individuals considered for access to classified information or 
restricted areas

[[Page 25826]]

and/or security determinations as contractors, experts, instructors, 
and consultants to Departmental programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative files and investigative index card files which 
pertain to clearance investigations for Federal employment. These 
records contain investigative information regarding an individual's 
character, conduct, and behavior in the community where he or she lives 
or lived; arrests and convictions for violations against the law; 
reports of interviews with present and former supervisors, coworkers, 
associates, educators, etc; reports about the qualifications of an 
individual for a specific position and files and index cards relating 
to adjudication matters; reports of inquiries with law enforcement 
agencies, employers, educational institutions attended; reports or 
action after OPM or FBI Section 8(d) Full Field Investigation; Notices 
of Security Investigation; and other information developed from above.

    NOTE: This system does not apply to records of a personnel 
investigative nature that are part of the Office of Personnel 
Management's (OPM) Privacy Act System OPM/CENTRAL-9, Personnel 
Investigation Records. Access to or amendment of such records must 
be obtained from OPM.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10450.

PURPOSE(S):
    The purposes of this system are:
    a. To provide investigatory information for determination 
concerning compliance with Federal personnel regulations and for 
individual personnel determinations including suitability and fitness 
for Federal employment, access and security clearances, evaluations of 
qualifications, loyalty to the U.S. and evaluations of qualifications 
and suitability for performance of contractual services for the U. S. 
Government.
    b. To document such determinations;
    c. To provide information necessary for the scheduling and conduct 
of the required investigations;
    d. To otherwise comply with mandates and Executive Order; and
    These records may also be used to locate individuals for personnel 
research.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used in 
disclosing relevant and necessary information:
    a. To designated officers and employees of agencies, offices, and 
other establishments in the executive, legislative, and judicial 
branches of the Federal Government, and the District of Columbia 
Government, when such agency, office, or establishment conducts an 
investigation of the individual for the purpose of granting a security 
clearance, or for the purpose of making a determination of 
qualifications, suitability, or loyalty to the United States 
Government, or access to classified information or restricted areas.
    b. To designated officers and employees of agencies, offices, and 
other establishments in the executive, legislative, and judicial 
branches of the Federal Government, and the District of Columbia 
Government, having the responsibility to grant clearances to make a 
determination regarding access to classified information or restricted 
areas, or to evaluate qualifications, suitability, or loyalty to the 
United States Government, in connection with performance of a service 
to the Federal Government under a contract or other agreement.
    c. To the intelligence agencies of the Department of Defense, the 
National Security Agency, the Central Intelligence Agency, the 
Department of Homeland Security, and the Federal Bureau of 
Investigation for use in intelligence activities.
    d. To Federal agencies as a data source for management information 
through the production of summary descriptive statistics and analytical 
studies in support of the functions for maintained or for related 
studies.
    e. To disclose information to officials of the Merit Systems 
Protection Board, including the Office of the Special Counsel, when 
requested in connection with appeals, special studies of the civil 
service and other merit systems, review of office rules and 
regulations, investigations of alleged or possible prohibited personnel 
practices, and such other functions, e.g., as promulgated in 5 U.S.C. 
1205 and 1206, or as may be authorized by law.
    f. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices in the Federal sector, 
examination of Federal affirmative employment programs, compliance by 
Federal agencies with the Uniform Guideline Employee Selection 
Procedures, or other functions vested in the Commission by the 
President's Reorganization Plan No. 1 of 1978.
    g. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ASSESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained as follows:
    a. Reports of action after OPM or FBI section 8(d) background 
investigation are retained for the life of the investigative file.
    b. Notices of Security Investigations are retained for 20 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system was obtained from the 
following categories of sources:
    a. Applications and other personnel and security forms furnished by 
the individual;
    b. Investigative and other record material furnished by Federal 
agencies;
    c. Notices of personnel actions furnished by Federal agencies;
    d. By personal investigation or written inquiry from sources such 
as employers, educational institutions, references, neighbors, 
associates, police

[[Page 25827]]

departments, courts, credit bureaus, medical records, probation 
officials, prison officials, newspapers, magazines, periodicals, and 
other publications.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system may contain the following types of information:
    a. Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment. The Privacy Act, at 5 U.S.C. 552a(k)(5), permits 
an agency to exempt such material from certain provisions of the Act. 
Materials may be exempted to the extent that release of the material to 
the individual whom the information is about would:
    i. Reveal the identity of a source who furnished information to the 
Government under an express promise (granted on or after September 27, 
1975) that the identity of the source would be in confidence; or
    ii. Reveal the identity of a source who, prior to September 27, 
1975, furnished information to the Government under an implied promise 
that the identity of the source would be held in confidence.
    b. For all the above reasons the Department hereby exempts this 
system from the following provisions of the Privacy Act: 5 U.S.C. 552a 
(c)(3),(d), (e)(1),(e)(4)(G), (H) and (I) and (f).
DOL/OASAM-22

SYSTEM NAME:
    Civil Rights Center Discrimination Complaint Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Civil Rights Center, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.
    b. Office of the Solicitor, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210; and regional offices of 
the Solicitor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals, or representatives designated 
to act on behalf of individuals, who file complaints against recipients 
of financial assistance under Title I of either the Workforce 
Investment Act (WIA) or the Workforce Innovation and Opportunity Act 
(WIOA); One-Stop Center partners listed in Section 121(b) of either WIA 
or WIOA that offer programs or activities through the American Job 
Center system; any other recipients of financial assistance from the 
Department itself; Department conducted programs; or components of 
State or local governments that exercise responsibilities, regulate, or 
administer services, programs, or activities (including regulatory 
activities) relating to labor and the workforce.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Complainants' statements of alleged discrimination; respondents' 
statements; witnesses' statements; names and addresses of complainants 
and respondents; personal, employment, or program participation 
information; medical records; conciliation and settlement agreements; 
related correspondence; initial and final determinations; other records 
related to investigations of discrimination complaints.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 
2000d to 2000d-4; Section 504 of the Rehabilitation Act of 1973, as 
amended, 29 U.S.C. 794; Title IX of the Education Amendments of 1972, 
as amended, 20 U.S.C. 1681-1688; the Age Discrimination Act of 1975, as 
amended, 42 U.S.C. 6101 et seq.; Section 188 of the Workforce 
Investment Act of 1998, 29 U.S.C. 2938; Section 188 of the Workforce 
Innovation and Opportunity Act, 29 U.S.C. 3248; Title II, Subpart A, of 
the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. 
12131 et seq.; Executive Orders 13160 and 13166; Secretary's Order 4-
2000; 29 CFR parts 31, 32, 33, 35, 36 37, and 38; and 28 CFR part 35.

PURPOSE(S):
    These records are used to process, investigate and resolve 
discrimination complaints filed with the Department against (a) 
recipients of financial assistance from the Department, and, in the 
circumstances described in ``CATEGORIES OF INDIVIDUALS COVERED BY THE 
SYSTEM'' above, from other Federal departments and agencies; (b) 
Department conducted programs or activities; and (c) components of 
State and local governments that exercise responsibilities, regulate, 
or administer services, programs, or activities in all programs, 
services, and regulatory activities relating to labor and the 
workforce.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, records that are relevant and 
necessary may be disclosed as follows:
    a. To the Equal Employment Opportunity Commission, Department of 
Justice, Federal Mediation and Conciliation Service, and other Federal 
departments and agencies, when relevant to matters within the 
jurisdiction of those agencies over a complaint, for investigatory, 
conciliation, enforcement, or litigation purposes.
    b. To organizations (and their employees) which are subject to CRC 
jurisdiction under the circumstances described above, and against whom 
complaints in an administrative or judicial proceeding are filed to the 
extent necessary to effectively represent themselves, provided that the 
privacy of persons not a party to the dispute is protected.
    c. To relevant witnesses so that they may be given access to 
information and documents in the correspondence files and the 
investigative file where the investigator determines that the 
disclosure of information or documents is necessary to obtain 
information from the witness.
    d. To the Equal Employment Opportunity Commission, the Department 
of Justice, the Department of Health and Human Services, and other 
Federal entities having responsibility for coordinating civil rights 
activities and/or preparing reports to Congress under authorities 
indicated in this particular notice.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    These records are retrieved by various combinations of office case 
numbers, complainant's name, fiscal year, current status of complaint, 
State, basis code, and program code.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records in this system are destroyed after one to four years. (N1 
GRS 92 3 item 25c2).

[[Page 25828]]

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Civil Rights Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individual complainants; respondent officials, employees, and 
witnesses; interrogatories; recipient files and records; and 
physicians' and other medical service providers' records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(l); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government with an express promise 
that the identity of the source would be held in confidence.
DOL/OASAM-25

SYSTEM NAMES:
    Intergovernmental Personnel Act (IPA) Assignment Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. In Washington, DC: OASAM, Human Resources Center
    b. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former State or local government agency or educational 
institution employees, employees of Indian tribal governments or 
employees of other organizations who have completed or are presently on 
an assignment in a DOL agency under the provisions of IPA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of a copy of the individual's IPA agreement 
between a DOL agency and a State or local government, educational 
institution, Indian tribal government, or other organization; 
biographical and background information about the assignees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Intergovernmental Personnel Act of 1970. (5 U.S.C. 3371 through 
3376).

PURPOSE(S):
    These records are maintained to document and track mobility 
assignments under IPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the individual.

SAFEGUARDS:
    Accessed by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked for paper files.

RETENTION:
    Records are retained for a period of three years following the 
completion of the assignment in accordance with the applicable Records 
Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resource Services Center, U.S. Department of Labor, 
200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORDS SOURCE CATEGORIES:
    Information contained in this system is obtained from the assignee 
and officials in DOL agencies, State and local governments, educational 
institutions, Indian tribal governments and other organizations where 
the assignee is employed.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-26

SYSTEM NAMES:
    Frances Perkins Building Parking Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Facilities Management, Frances Perkins Building, 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals assigned or applying for assignment of parking 
privileges in the Frances Perkins Building, Washington, DC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes: name, office building and room number, office 
telephone number, employing agency, home address, federal service 
computation date, handicap certification, automobile license number, 
make and year of car, permit numbers (if assigned parking privileges), 
category of assignment, and office location in/out of zone of special 
consideration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To maintain records on individuals who are assigned or applying for 
assignment of parking privileges in the Frances Perkins Building.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of information may be made to other government agencies 
to compare names of car pool members. [For verification, the names of 
car pool members, their office telephone number and permit numbers will 
be displayed within the Frances Perkins Building.] Applications for 
disabled parking shall be disclosed to the PHS for medical review and 
approval. The names of car pool members, permit number, agency

[[Page 25829]]

and office telephone numbers will be provided to the management 
contractor for the sale of permits.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or permit number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained while the assignments are current and are 
destroyed after the completion of each parking reallocation cycle.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Facilities Management, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORDS PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORDS SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
individuals to whom the information pertains and other government 
agencies that provide information to the Department.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-27

SYSTEM NAMES:
    Employee/Contractor/Visitor Identification System

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), Security Center (SC), 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS:
    DOL employees and employees of contractors doing business with DOL 
and individuals requiring access to the DOL.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include individual identifiers plus a photographic image of 
DOL employees, DOL contractors and individuals requiring access to the 
department.

AUTHORITY OF MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301

PURPOSE(S):
    To maintain records on the identification of persons to be 
rightfully admitted to DOL facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the employee's or contractor's last name or 
social security number and agency.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained indefinitely, in accordance with Records 
Schedule 174 (https://www.archives.gov/records-mgmt/grs/grs11.pdf).

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this System is obtained from DOL 
employees, employees of contractors doing business with DOL and 
individuals requiring access to the DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-28

SYSTEM NAMES:
    Incident Report/Restriction Notice.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), Security Center, 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS:
    Complainants, and Suspects (Subjects of the investigations?).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain information on incidents that occurred in the 
Frances Perkins Building. Information includes name, agency and date of 
incident.

AUTHORITY OF MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide a means of identifying security problems thereby making 
it possible to better utilize security resources.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Files are stored electronically and/or on paper.

[[Page 25830]]

RETRIEVABILITY:
    Files are retrieved by names.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for two years, in accordance with General 
Schedule Number 18.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Center, U.S. Department of Labor, OASAM/SC, 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals, 
DOL records, Federal investigatory agencies, e.g. Federal Protective 
Services, U.S. Secret Service, and Federal Bureau of Investigations 
records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-29

SYSTEM NAMES:
    OASAM Employee Administrative Investigation File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices within the Office of the Assistant Secretary for 
Administration and Management (OASAM) at the National Office and in 
each of the Regional Offices in addition to all OASAM client agencies 
in the National Office and in the regions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    OASAM employees and OASAM client agency personnel against whom 
allegations of misconduct have been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave, notifications of personnel actions, travel vouchers, SF-171's, 
certificates of eligible, performance appraisals, interviews and other 
data gathered from involved parties and organizations which are 
associated with the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To maintain records on investigations of allegations of misconduct.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or case file number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for four (4) years following the date either 
case is: (a) Referred to the Office of Inspector General (OIG); (b) 
transferred to the Office of Personnel (OPM/GOVT-3) Records of Adverse 
Actions and Actions Based on Unacceptable Performance; or (c) it is 
determined that the allegation was without sufficient merit to warrant 
further action.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Center, 200 Constitution Avenue NW., 
Washington, DC 20210, and appropriate Regional Human Resources 
Officers.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access shall be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from hotline 
complaints received through the OIG or General Accounting Office; 
incident reports submitted by employees or members of the general 
public; statements by subject and fellow employees; and other 
investigative reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and 5 
U.S.C. 552a (f), provided however, that if any individual is denied any 
right, privilege, or benefit that he or she would otherwise be entitled 
to by Federal law, or for which he or she would otherwise be eligible, 
as a result of the maintenance of these records, such material shall be 
provided to the individual, except to the extent that the disclosure of 
such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence, or prior to January 
1, 1975, under an implied promise that the identity of the source would 
be held in confidence.
DOL/OASAM-30

SYSTEM NAMES:
    Injury Compensation System (ICS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. Offices in Washington, DC: Office of Worker Safety and Health, 
OASAM, and
    b. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current/former employees of the Department of Labor and current/
former Job Corps Center students who file, or who have filed on their 
behalf, workers' compensation claims for traumatic injury, occupational 
disease, recurrence of disability, and death.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information relating to a DOL employee's/Job 
Corps Center student's claim for compensation filed under procedures 
established by the Office of Worker's Compensation Programs.

[[Page 25831]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees' Compensation Act, as amended (codified in 5 
U.S.C. 8101 et seq.), and to related regulations in Title 20, Code of 
Federal Regulations (CFR), Part 10; DOL Secretary's Order 5-2009.

PURPOSE:
    The records are used as a reference, by agency officials, to track 
and monitor DOL employees and/or Job Corps Center students who receive 
continuation of pay and/or FECA compensation benefits.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Paper files are indexed by agency/region. Electronic files are 
retrieved by: agency/region code, case number, claimant's name, fiscal 
year.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    All records contained in the Injury Compensation System should be 
disposed of in accordance with applicable records schedules under 
General Records Schedule (GRS) 1.31.

SYSTEM MANAGER(S) NAME AND ADDRESS:
    Director, Office of Worker Safety and Health, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in this system contain information extracted from OWCP/
payroll data files/tapes and the Safety and Health Information 
Management System (SHIMS).

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-31

SYSTEM NAMES:
    DOL Flexible Workplace Programs Evaluation and Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    DOL/OASAM/Office of Human Resources, Office of Human Resource 
Systems and with each employee's supervisor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL participants in Flexible Workplace Programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include program participants, position title 
and grade, office location, and address of alternate work site. Records 
also include survey information obtained during the individual's 
participation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are used for statistical reporting and evaluation of 
the DOL Flexible Workplace Program, and are not used in any way for 
making any determination about an identifiable individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual(s) name(s).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for no longer than one year after the end of 
the employee's participation in the program. (N1 GRS 92-1 item 42.)

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management, Office of Human Resources, Office of 
Human Resource Systems, Frances Perkins Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
participants and their supervisors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-32

SYSTEM NAMES:
    Transit Subsidy Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), Human Resources Center (HRC), 
Office of HR Works Systems (OHRWS), 200 Constitution Avenue NW., Room 
S-3308, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All DOL employees who apply for Transit Subsidy benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include information on DOL employees, such as name, grade, 
organization (code), office location, and home/work addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S. C. 301.

[[Page 25832]]

PURPOSES(S):
    To maintain records on the Transit Subsidy Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by employee's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for three years and then destroyed in 
accordance with OASAM Record Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of HR Works Systems, HRC, OASAM, U.S. Department 
of Labor, 200 Constitution Avenue NW., Room S-3308, Washington DC, 
20210

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES
    A request for access should be mailed to System Manager.

CONTESTING RECORDS PROCEDURES:
    A petition for amendments should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    The information contained in this system is obtained from the 
applicant and manually verified against DOL's Human Resources System.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-34

SYSTEM NAMES:
    DOL Fitness Association (DOLFA) Membership Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Fitness Center, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOLFA members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information on members, such as name, medical 
information required with a membership application, and attendance 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSES(S):
    Records are used to determine eligibility for membership, emergency 
contact numbers, and statistical utilization of the Fitness Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    Non-medical information collected from applicants for DOLFA 
membership shall be subject to those universal routine uses listed in 
the General Prefatory Statement to this document. In addition, relevant 
and necessary non-medical information may be disclosed to the current 
members of the DOLFA Board of Directors, and to the professional 
fitness specialists employed by DOLFA in the performance of their 
responsibilities. Medical information collected from applicants for 
DOLFA membership may be disclosed to the professional fitness 
specialists employed by DOLFA in the performance of their 
responsibilities.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years after a member terminates 
membership in DOLFA in accordance with the applicable Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Team Leader, Health and Fitness Team, Safety and Health Center, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington DC 
20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORDS PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from members.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-35

SYSTEM NAMES:
    DOL Child Care Subsidy Program Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    DOL/OASAM/Worklife Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Department of Labor who apply for child care 
subsidies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include application forms for the child care subsidy 
containing personal information, including employee (parent) name, 
grade, home and work addresses, telephone numbers, total family income, 
sources and amounts of State/County/Local subsidies, names of children 
on whose behalf the parent is applying for the child care subsidy, 
children's Social Security Numbers, children's dates of birth; 
information on child care providers used, including name, address, 
provider license number and State where issued, tuition cost, and 
provider tax identification number; and copies of earnings and leave 
statements and IRS Form 1040 and 1040A for verification purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 106-58, section 643 and E.O. 9397.

PURPOSE(S):
    To establish and verify DOL employees' eligibility for child care 
subsidies in order for DOL to provide monetary assistance to its 
employees.

[[Page 25833]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses set forth in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual's name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for three years in accordance with OASAM 
Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management, Human Resources Center, Office of 
Worklife, Leave, and Benefits Policy and Programs, Frances Perkins 
Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in the system is obtained from DOL employees 
who apply for the child care subsidy program.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-37

SYSTEM NAME:
    Personal Identity Verification Credential

SECURITY CLASSIFICATION:
    Most personnel identity verification records are not classified, 
however, in some cases, records of certain individuals, or portions of 
some records, may be classified in the interest of national security.

SYSTEM LOCATION:
    At national and regional offices of the Department of Labor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who require regular, ongoing access to Federal 
facilities, information technology systems, or information classified 
in the interest of national security, including applicants for 
employment or contracts, Federal employees, contractors, students, 
interns, volunteers, affiliates, individuals authorized to perform or 
use services provided in Department facilities (e.g., Credit Union, 
Fitness Center, etc.), and individuals formerly in any of these 
positions.
    Note: This system notice does not apply to occasional visitors or 
short-term guests to whom the Department issues temporary 
identification cards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    a. Name, former names, birth date, birth place, Social Security 
Number, signature, home address, email address, phone numbers, 
residential history, citizenship, fingerprints, results of suitability 
decisions, date of issuance of security clearance.
    b. Copies of personal identity verification (PIV) Application forms 
as supplied by individuals covered by the system.
    c. Records maintained on individuals issued credentials by the 
Department include the following data fields: full name; Social 
Security Number; date of birth; image (photograph); fingerprints; hair 
color; eye color; height; weight; home address; work address; email 
address; agency affiliation (i.e., employee, contractor, volunteer, 
etc.); telephone numbers; PIV card issue and expiration dates; personal 
identification number (PIN); results of background investigation; PIV 
request form; emergency responder designation; copies of ``I-9'' 
documents (e.g., driver's license, passport, birth certificate, etc.) 
used to verify identification or information derived from those 
documents such as document titled, document issuing authority, document 
number, or document expiration date; user access and permission rights, 
authentication certificates; and digital signature information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Sec.  301; E.O. 10450, 10865, 12333, and 12356; Sec. Sec.  
3301 and 9101 of title 5, U.S. Code; Sec. Sec.  2165 and 2201 of title 
42, U.S.C.; Sec. Sec.  781-887 of title 50, U.S.C.; parts 5, 732, and 
736 of title 5, Code of Federal Regulation; and Homeland Security 
Presidential Directive (HSPD) 12, Policy for a Common Identification 
Standard for Federal Employees and Contractors, August 27, 2004.

PURPOSE(S):
    The records are used to document and verify the identity of 
personnel requiring routine access to a DOL facility or network.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The universal routine uses listed at paragraphs 1, 2, 3 (except as 
noted on forms SF 85, 85-P, and 86), 4, 5, 6, 8, 9, 10, and 12 in the 
General Prefatory Statement to this document apply to this system of 
records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name of employee, Social Security Number, 
other ID number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are destroyed upon notification of death or not later than 
five years after separation or transfer of employee to another agency 
or department, whichever is applicable in accordance with GRS 18 item 
22a.
    Additionally, in accordance with HSPD-12, PIV Cards are deactivated 
within 18 hours of notification regarding cardholder separation, loss 
of card, or expiration. The information on PIV Cards is maintained in 
accordance with General Records Schedule 11, Item 4. PIV Cards are 
destroyed by cross-cut shredding no later than 90 days after 
deactivation.

[[Page 25834]]

SYSTEM MANAGER(S) AND ADDRESS:
    The relevant agency head for the applicable component agency within 
the U.S. Department of Labor, 200 Constitution Avenue NW., Washington, 
DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.
OCFO--DOL Office of the Chief Financial Officer Systems of Records

DOL/OCFO-2

SYSTEM NAME:
    New Core Financial Management System (NCFMS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The information is accessed from the following locations:
    a. All Departmental component offices in Washington DC;
    b. All Departmental component offices in the Regions and the Areas.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons who receive a payment(s) from an agency/regional 
finance office, as well as persons who are indebted to DOL. Persons 
receiving payments include but are not limited to employees, vendors, 
travelers on official business, grantees, contractors, and consultants. 
Persons indebted to DOL include but are not limited to persons who have 
been overpaid, erroneously and/or improperly paid, as well as persons 
who have received from DOL goods or services for which there is a 
charge or fee (e.g., Freedom of Information Act requesters).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, identification number (Taxpayer Identification Number or 
other identifying number), address, phone number, email address, 
financial account information, purpose of payment, accounting 
classification, amount to be paid, date and amount paid.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are an integral part of the accounting system at the 
principal operating location, agency regional offices, and specific 
area locations. The system uses these records to keep track of all 
commitments, obligations, and payments to individuals, exclusive of 
salaries and wages. When an individual is to repay funds advanced, the 
records could be used to establish a receivable record and to track 
repayment status. In the event of an overpayment to an individual, the 
record is used to establish a receivable record for recovery of the 
amount claimed. The records are also used internally to develop reports 
to the U. S. Department of Treasury and applicable state and local 
taxing officials of taxable income. This is a Department-wide notice of 
payment and collection activities at all locations listed under System 
Locations above.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Transmittal of the records to the U.S. Treasury to effect 
issuance of payments to payees.
    b. Pursuant to section 13 of the Debt Collection Act of 1982, the 
name, address(es), telephone number(s), identification number (Taxpayer 
Identification Number or other identifying number), as well as nature, 
amount and history of debts of an individual may be disclosed to 
private debt collection agencies for the purpose of collecting or 
compromising a debt existing in this system.
    c. Information may be forwarded to the Department of Justice as 
prescribed in the Joint Federal Claims Collection Standards (4 CFR 
Chapter II) for the purpose of determining the feasibility of enforced 
collection, by referring the cases to the Department of Justice for 
litigation.
    d. Pursuant to sections 5 and 10 of the Debt Collection Act of 
1982, information relating to the implementation of the Debt Collection 
Act of 1982 may be disclosed to other Federal Agencies to effect salary 
or administrative offsets.
    e. Information contained in the system of records may be disclosed 
to the Internal Revenue Service to obtain taxpayer mailing addresses 
for the purpose of locating such taxpayer to collect, compromise, or 
write off a Federal claim against the taxpayer.
    f. Information may be disclosed to the Internal Revenue Service 
concerning the discharge of an indebtedness owed by an individual.
    g. Information will be disclosed:
    i. To credit card companies for billing purposes;
    ii. To other Federal agencies for travel management purposes;
    iii. To airlines, hotels, car rental companies and other travel 
related companies for the purpose of serving the traveler. This 
information will generally include the name, phone number, address, 
charge card information and itineraries; and/or
    iv. To state and local taxing officials informing them of taxable 
income.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status, and history of overdue debts; the name and 
address, identification number (Taxpayer Identification Number or other 
identifying number), and other information necessary to establish the 
identity of a debtor; and the agency and program under which the claim 
arose are disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer 
reporting agencies as defined by section 603(f) of the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (Check cite)), in accordance with 
section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966, as 
amended (31 U.S.C. 3711(f) (check cite)) for the purpose of encouraging 
the repayment of an overdue debt.

    Note: Debts incurred by use of the official travel charge card 
are personal and the charge card company may report account 
information to credit collection and reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Retrievability varies according to the particular operating 
accounting system within the Operating Division, Agency, and Regional 
Office. Computer records may be retrieved by accounting classification, 
identification number, voucher number, or on any field in the record.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    All records in NCFMS are stored and retained for the life of the 
system and a minimum of six years and three months.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Deputy CFO of Financial Systems, Office of the Chief 
Financial Officer, Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

[[Page 25835]]

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individuals, employees, other DOL systems, other Federal agencies, 
credit card companies, government contractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OCFO-3

SYSTEM NAME:
    Travel and Transportation System

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    a. All component offices in Washington, DC;
    b. Regional and area offices of the components.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who travel in an official capacity for the 
Department of Labor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Various records are created and maintained in support of official 
travel. The forms or succeeding forms may include the following:

DL 1-33 Travel Authorization
SF 1038 Advance of Funds Application and Account
SF 1012 Travel Voucher
DL 1-2024 Request and Authorization for Exception From Standard 
Contract Terms for City-Pair Service
DL 1-289 Request for Approval of GSA Vehicle Option or Exemption
DL 1-473 Employment Agreement for Transfers Within the Continental 
U.S.
DL 1-474 Employment Agreement for Persons Assigned to Posts Outside 
the Continental U.S.
DL-1-2030 Estimated PCS Travel and Transportation Data for Travel 
Authorization
DL-1-2031 Claim Form for Payment of Relocation Income Tax Allowance
DL-1-2032 Covered Taxable Reimbursements
DL-1-2033R Withholding Tax Allowance, Summary of Transactions, 
Withholding of Taxes, and W-2 Reporting
DL 1-472 Employee Application for Reimbursement of Expenses Incurred 
in Sale or Purchase (or both) of Residence Upon Change of Official 
Station
SF 1164 Claim for Reimbursement for Expenditures on Official 
Business
DL 1-101 Training Authorization and Evaluation Form
DL 1-478 Administrative Exception to Travel Claim
DL 1-423 Expense Record for Temporary Quarters
SF 1169 Government Transportation Request (will be phased out within 
next 5 years)

    Telephone charge cards.
    As a result of travel, individuals may become indebted to the 
Government. Records used to cure these claims include: Consumer credit 
reports, information or records relating to the debtor's current 
whereabouts, assets, liabilities, income and expenses, debtor's 
personal financial statements, and other information such as the 
nature, amount and history of the debt, and other records and reports 
relating to the implementation of the Debt Collection Act of 1982, 
including any investigative reports or administrative review matters.
    Individuals expecting to travel at least two times per year are 
required to have charge cards provided by Government contract. Besides 
the application for such cards, records created include transaction, 
payment and account status data.
    Travel arrangement services are also available by Government 
contract. Records include traveler's profile containing name of 
individual, social security number, home and office telephones, 
agency's name, address, and telephone number, air travel preference, 
rental car identification number and preference of car, hotel 
preference, current passport and/or visa number, personal credit card 
numbers, and additional information; travel authorization; and monthly 
reports from travel agent(s) showing charges to individuals, balances, 
and other types of account analyses. Permanent change of station travel 
arrangements may include information about real estate and movement of 
household goods. To provide more efficient processing of travel 
documents, travel document processing software will be used by 
employees to record travel planning information, expenses incurred, 
traveler/employer identification information (SSN, and other 
identifying information used in conjunction with the purposes of the 
software), user ID's, passwords, electronic signatures, routing lists 
and other information used by the system to track and process travel 
documentation.
    Vendors and contractors provide to the Department itemized 
statements of invoices, and reports of transactions including refunds 
and adjustments to enable audits of charges to the Government.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    41 CFR part 101-7 (check cite) (Federal Travel Regulations); 
interpret or apply 31 U.S.C. 3511, 3512, and 3523; 31 U.S.C. 3711 et 
seq. (Debt Collection Act of 1982); section 206 of Executive Order 
11222 (May 8, 1965); 5 CFR 735.207 (check cite) (Office of Personnel 
Management Regulations).

PURPOSE(S):
    To facilitate performance of official Government travel by 
documenting the authorization of travel; payment of advances; payment 
of claims, invoices, vouchers, judgments; debts created by advance 
payments and overpayments; provision and use of government contractor-
issued charge cards; and to make travel arrangements.
    Data received from a charge card company under government contract 
will be used to perform responsibilities under section 206 of Executive 
Order 11222 (May 8, 1965) and 5 CFR 735.207 (Check the cite) (Office of 
Personnel Management Regulations) concerning requirements for employees 
to pay their just financial obligations in a proper and timely manner. 
Reports will also be monitored to ensure that the charge cards are used 
only in the course of official travel as required by the contract. Data 
will also be analyzed to permit more efficient and cost effective 
travel planning and management, including negotiated costs of 
transportation, lodging, subsistence and related services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Transmittal of data to the U.S. Treasury to effect issuance of 
checks and Electronic Funds Transfer (EFT) payments to payees.
    b. Information may be forwarded to the Department of Justice as 
prescribed in the Joint Federal Claims Collection Standards (4 CFR 
Chapter II). When debtors fail to make payment through normal 
collection routines, the files are analyzed to determine the 
feasibility of enforced collection by referring the cases to the 
Department of Justice for litigation.
    c. Pursuant to sections 5 and 10 of the Debt Collection Act of 
1982, information relating to the implementation of the Debt Collection 
Act of 1982 may be disclosed to other Federal Agencies to effect salary 
or administrative offsets, or for other purposes connected with the

[[Page 25836]]

collection of debts owed to the United States.
    d. Information contained in the system of records may be disclosed 
to the Internal Revenue Service to obtain taxpayer mailing addresses 
for the purpose of locating such taxpayer to collect, compromise, or 
write off a Federal claim against the taxpayer.
    e. Information may be disclosed to the Internal Revenue Service 
concerning the discharge of an indebtedness owed by an individual, or 
other taxable benefits received by the employee.
    f. Information will be disclosed:
    i. To credit card companies for billing purposes;
    ii. To Departmental and other Federal agencies such as GSA for 
travel management purposes;
    iii. To airlines, hotels, car rental companies, travel management 
centers and other travel related companies for the purpose of serving 
the traveler. This information will generally include the name, phone 
number, addresses, charge card information and itineraries.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status, and history of overdue debts; the name and 
address, taxpayer identification number (SSN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966, as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.
    Note: Debts incurred by use of the official travel charge card are 
personal and the charge card company may report account information to 
credit collection and reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name and/or social security number of 
traveler or by travel document number at each location.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 6 years or 3 months.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of the Chief Financial Officer, Travel Management Division, 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individuals, employees, other Federal agencies, consumer reporting 
agencies, credit card companies, government contractors, state and 
local law enforcement.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
ODEP--DOL Office of Disability Employment Policy Systems of Records

DOL/ODEP-1

SYSTEM NAME:
    Job Accommodation Network (JAN) Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Job Accommodation Network, West Virginia University, P.O. Box 6080, 
Morgantown, West Virginia, 26505-6080.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals with disabilities, employers and the general public who 
request information through the JAN system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Caller's name, address, telephone number, type of disability, 
functional limitations caused by the disability, accommodations 
discussed, type of firm or organization for whom the caller works, and 
anecdotal information recorded by the human factors consultant.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The Job Accommodation Network (JAN) provides free expert and 
confidential one-on-one technical assistance to the general public via 
phone, email and Web chat. JAN also provides online resources and 
publications, as well as in-person and Web-based trainings to private 
and federal sector employers; people with disabilities, including 
disabled veterans; employment service providers; and educational 
institutions regarding individualized job accommodations and workplace 
strategies for job applicants and employees with disabilities. JAN 
offers guidance on the Americans with Disabilities Act (ADA) and other 
disability-related legislation and self-employment and entrepreneurship 
options for people with disabilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant information may be 
disclosed to employers for the purpose of hiring individuals with 
disabilities and/or for enabling the employers to accommodate employees 
with disabilities.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by caller's name, state, date, and case file 
identifying number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Records are retained permanently on the file server with access by 
program personnel only.

SYSTEM MANAGER(S) AND ADDRESS:
    The Systems Manager is the Project Director of the Job 
Accommodation Network, West Virginia University, P.O. Box 6080, 
Morgantown, WV 26506-6080.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the Office of Disability Employment 
Policy, 200 Constitution Ave. NW., Washington, DC 20210 or to the 
Freedom of Information Act/Privacy Act Coordinator, at U.S. Department 
of

[[Page 25837]]

Labor/Office of Disability Employment Policy, 200 Constitution Avenue 
NW., Washington, DC 20210.

RECORDS ACCESS PROCEDURES:
    A request for access should be mailed to Assistant Secretary for 
Disability Employment Policy at the above addresses.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
participants in the JAN system.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ODEP-2

SYSTEM NAME:
    Workforce Recruitment Program for College Students with 
Disabilities (WRP) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Disability Employment Policy, U.S. Department of Labor, 
200 Constitution Ave. NW., Room S-1303, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    College students and recent graduates with disabilities who have 
interviewed with a WRP recruiter on or through a college campus.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Student's name, address, telephone number, email address, college, 
major, minor, credits earned, degree sought, graduation date, Grade 
Point Average, job preference categories, appointment type, job 
location preference, type of disability, job accommodation information, 
resume, transcripts, recruiter's summary of student's interview and 
ratings, veteran status, Schedule A eligibility, security clearance 
status and type, age, gender, and race/ethnicity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide federal and private sector employers a database resource 
of college students and recent graduates with disabilities from which 
to identify qualified temporary and permanent employees in a variety of 
fields.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant information concerning 
student interviewees may be disclosed to interested federal and private 
sector employers. Accommodation information concerning interviewees is 
disclosed to interested federal employers but not to private sector 
employers.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by candidate's name, system generated unique 
identification number, school attended, academic major keyword, 
graduation date, veteran status, interview notes and resume keyword, 
location preference, appointment type, degree program, and job 
preference category.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The application materials are retained in a secure, online database 
for one year from date of the interview through December of the next 
year.

SYSTEM MANAGER(S) AND ADDRESS:
    The System Manager is the WRP Project Manager, Office of Disability 
Employment Policy, U.S. Department of Labor, 200 Constitution Ave. NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented in writing to the System 
Manager at the address listed above.

RECORDS ACCESS PROCEDURES:
    Individuals wishing to gain access shall write to the Office of 
Disability Employment Policy at the above address or to request access 
to the database can register at www.wrp.gov.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    College students and recent graduates with disabilities who have 
participated in an interview with a WRP recruiter.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OFCCP--DOL Office of Federal Contract Compliance Programs Systems of 
Records

OFCCP-1

SYSTEM NAME:
    Office of Federal Contract Compliance Programs, Executive 
Management Information System (OFCCP/EIS) which includes the Case 
Management System (CMS), and Time Reporting Information System (TRIS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    OFCCP, Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210; Six Regional Offices, see the Appendix to this 
document for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing complaints with OFCCP of employment 
discrimination by Federal Contractors and Compliance Officers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Listing of hours utilized to perform OFCCP program 
responsibilities. Listing of complaints filed by individuals alleging 
employment and listing of hours utilized to perform OFCCP program 
responsibilities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 11246, as amended; the Vietnam Era Veterans' 
Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212; 
section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 
793.

PURPOSE(S):
    The Case Management System is the data entry portion of OFCCP's 
core case management and management information system. OFCCP Executive 
Information System (OFEIS) makes up the reporting side of the total 
system. The Office of Contract Compliance Programs Case Management 
System (OFCMS) provides the umbrella under which numerous applications 
can be accessed. The purposes of the systems are: To track and monitor, 
by means of an automated database, complaint investigations of 
employment

[[Page 25838]]

discrimination by Federal contractors. To provide OFCCP Managers with a 
viable means of tracking the number of hours used in performing OFCCP 
program responsibilities. To track the number of hours utilized by 
compliance officers in performing their assigned program duties and 
responsibilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the complainant, OFCCP control 
number, contractor establishment name and number. By identification 
numbers assigned to each compliance officer.

SAFEGUARDS:
    Computer security safeguards are used for electronically stored 
data and locked locations for paper files.

RETENTION AND DISPOSAL:
    All data in the OFCCP Information System is a permanent record. In 
accordance with the agency records schedule, data is to be transferred 
to NARA every five calendar years in a format acceptable to NARA at the 
time of transfer [OFCCP Records Schedule N1-448-01-02, Item 9(a)].

SYSTEM MANAGER(S) AND ADDRESS:
    Director, OFCCP, Room C-3325, 200 Constitution Avenue NW., 
Washington, DC 20210; Regional Directors for OFCCP, see Appendix I to 
this document for Addresses.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from OFCCP 
personnel working in district and regional offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of the source 
would be held in confidence.
OFCCP-2

SYSTEM NAME:
    Office of Federal Contract Compliance Programs Complaint Case 
Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Federal Contract Compliance Programs (OFFCP), 200 
Constitution Avenue NW., Washington, DC 20210, and OFCCP Regional and 
District Offices (see the Appendix to this document for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals or representatives authorized 
to act on behalf of individuals or classes of individuals who have 
filed complaints of discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Medical records, investigative reports and materials, complaints, 
contract coverage information, employment applications, time and 
attendance records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 11246, as amended; the Vietnam Era Veterans' 
Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, 
section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 
793.

PURPOSE(S):
    To maintain information that is used to investigate and to resolve 
complaints of discrimination filed by individuals under Executive Order 
11246, as amended; the Veteran Era Veterans' Readjustment Assistance 
Act of 1974, amended, 38 U.S.C. 4212; and section 503 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 793.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OR USERS AND THE PURPOSES OF SUCH USES:
    Files may be disclosed to:
    a. The Equal Employment Opportunity Commission, Department of 
Justice, or other Federal, State or local agencies with jurisdiction 
over a complaint, when relevant and necessary for investigatory, 
conciliation or enforcement purposes;
    b. Federal contractors and subcontractors against whom a complaint 
is filed, including providing a copy of the complaint or a summary for 
purposes of notice;
    c. A physician or medical provider records or information for the 
purpose of evaluating the complaint or medical records in cases 
involving complaints of discrimination on the basis of disability.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name or OFCCP control number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    a. Copies of complaints referred to EEOC and other agencies for 
disposition under Title VII of the Civil Rights Act of 1964--Maintain 
in the office and destroy one calendar year after referral [OFCCP 
Records Schedule N1-448-01-02, Item 32(b)].
    b. Records of complaints determined to be within the jurisdiction 
of OFCCP and investigated of OFCCP--Retain in active files until case 
is resolved. Retire to inactive files for a period of four calendar 
years in case of an appeal of findings in the case. Maintain in the 
office and destroy four calendar years after case is resolved [OFCCP 
Records Schedule N1-448-01-02, Item 32(c)].
    c. All cases that are recommended for administrative enforcement 
under the jurisdiction of Executive Order 11246, as amended, the 
Rehabilitation Act of 1973, as amended, and Vietnam Era Veterans' 
Readjustment Assistance Act of 1974 or the Civil Rights Act of 1964--
Retain in active files until case is resolved. Retire to inactive files 
for a

[[Page 25839]]

period of four calendar years in case of an appeal of findings in the 
case. Maintain in the office and destroy four calendar years after case 
is resolved [OFCCP Records Schedule N1-448-01-02, Item 32(d)].

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Federal Contract Compliance, 200 Constitution Avenue 
NW., Washington, DC 20210; Regional Directors for OFCCP, see The 
Appendix to this document for addresses.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
and class action complainants, employers, co-workers, witnesses, State 
rehabilitation agencies, physicians, and other health care providers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system contains complaints and investigative files compiled 
during the course of complaint investigations and compliance reviews. 
In accordance with paragraph (k)(2) of the Privacy Act, 5 U.S.C. 
552a(k)(2), these files have been exempted from subsections (c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Act. The disclosure 
of information contained in these files may in some circumstances 
discourage non-management persons who have knowledge of facts and 
circumstances pertinent to charges from giving statements or 
cooperating in investigations.
OIG--DOL Office of Inspector General Systems of Records

DOL/OIG-2

SYSTEM NAME:
    Freedom of Information Act/Privacy Act Records.

SECURITY CLASSIFICATION:
    None but sensitive information used for law enforcement purposes.

SYSTEM LOCATION:
    Freedom of Information Act/Privacy Act Disclosure Office, Office of 
Inspector General, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who request access to, and copies of, records pursuant to 
the Freedom of Information Act (FOIA); persons who request access to, 
copies of, or correction of records pertaining to themselves pursuant 
to the Privacy Act; where applicable, persons about whom records have 
been requested or about whom information is contained in requested 
records; and persons representing those individuals identified above.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains (a) copies of all correspondence, memoranda, 
and other documents related to FOIA and Privacy Act requests, and 
related records necessary to the processing of such requests; (b) 
copies of all documents relevant to appeals and other litigation under 
the FOIA and the Privacy Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3; Freedom 
of Information Act, 5 U.S.C. 552; Privacy Act, 5 U.S.C. 552a, and; 29 
CFR parts 70 and 71.

PURPOSE(S):
    This system of records is maintained in order to reflect the 
identity of requesters, the substance of each request, the responses 
made by the Office of Inspector General (OIG), and compliance with the 
disclosure and reporting requirements of the FOIA and the Privacy Act. 
Materials within this system also reflect the reasons for the 
disclosure and/or denial of requests, or portions of requests, and any 
further action on requests which may be appealed and/or litigated.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to a contractor, grantee, or other direct or indirect 
recipient of federal funds. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects inadequacies with respect to a 
recipient's activities, organization, or personnel, and disclosure of 
the record is made to permit the recipient to take corrective action 
beneficial to the Government.
    e. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    f. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    g. Disclosure to an entity hearing a contract protest or dispute. A 
record from a system of records may be disclosed, as a routine use, to 
the United States Government Accountability Office, a Board of Contract 
Appeals, the

[[Page 25840]]

Court of Federal Claims, or other court or tribunal, in connection with 
bid protest cases or contract dispute cases.
    h. Disclosure to Office of Management and Budget (OMB) or 
Department of Justice (DOJ) regarding Freedom of Information Act and 
Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to OMB or DOJ in order to obtain advice 
regarding statutory and other requirements under the FOIA or Privacy 
Act.
    i. Disclosure to the Department of the Treasury (Treasury) and DOJ 
in pursuance of an ex parte court order to obtain taxpayer information 
from the IRS. A record from a system of records may be disclosed, as a 
routine use, to Treasury and DOJ when the OIG seeks an ex parte court 
order to obtain taxpayer information from the Internal Revenue Service.
    j. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, or other matters related to the responsibilities of 
the OIG.
    k. Disclosure in accordance with computer matching laws, 
regulations, and/or guidelines. A record may be disclosed to a federal, 
state, or local agency for use in computer matching programs to prevent 
and detect fraud and abuse in benefit programs administered by those 
agencies, to support civil and criminal law enforcement activities of 
those agencies and their components, and to collect debts and 
overpayments owed to the agencies and their components. This routine 
use does not provide unrestricted access to records for such law 
enforcement and related anti-fraud activities; each request for 
disclosure will be considered in light of the applicable legal and 
administrative requirements of a computer matching program or 
procedure.
    l. Disclosure to any law enforcement agency for inclusion in a 
database, system, or process. A record from a system of records may be 
disclosed, as a routine use, to any law enforcement agency for 
inclusion in a database, system, or process designed to generate 
investigative leads and information to be used for law enforcement 
purposes. This routine use also permits the disclosure of such records 
to any law enforcement agency with responsibility for investigating any 
investigative leads or information generated by the database, system, 
or other process in which the records were included.
    m. Disclosure to any inspector general, receiver, trustee, or other 
overseer of any entity with respect to matters within the investigative 
jurisdiction of the United States Department of Labor (DOL) or the DOL 
OIG. A record from this system of records may be disclosed to any 
individual or entity with responsibility for oversight or management of 
any entity with respect to matters within the investigative 
jurisdiction of the DOL or the DOL OIG. This would include, but not be 
limited to, any receiver, trustee, or established inspector general, 
whether court appointed or otherwise, that has been duly granted 
authority for oversight of an entity with respect to matters within the 
investigative authority of the DOL or the DOL OIG.
    n. Information may be disclosed to complainants and victims to the 
extent necessary to provide them with information concerning the 
process or results of the investigation or case arising from the matter 
about which they complained or were the victim.
    o. Information may be disclosed to other Federal Offices of 
Inspector General and/or to the Council of the Inspectors General on 
Integrity and Efficiency for purposes of conducting the external review 
process required by the Homeland Security Act.
    p. Disclosure to appropriate agencies, entities and persons when: 
(1) It is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by DOL or 
another agency or entity) that rely upon the compromised information, 
and; (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DOL's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records from this system are not disclosed to consumer reporting 
agencies for credit rating or related purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper. The records in 
this system are maintained in an electronic system and paper file 
system in a locked office.

RETRIEVABILITY:
    Files are retrieved by the name of the individual or by the case 
file numbers.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Disclosure Officer, Office of Inspector General, U.S. Department of 
Labor, Room S1303, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the persons 
or entities making requests, from the systems of records searched to 
respond to requests, and from other agencies referring requests for 
access or correction of records originating in the Office of Inspector 
General.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records obtained and stored in this system may originate from other 
systems of records which have been exempted under the provisions of 
FOIA and the Privacy Act, and these records are exempt under this 
system to the same extent as the systems of records from which they 
were obtained.
DOL/OIG-5

SYSTEM NAME:
    Audit Information Reporting Team Tech TEX Tracking System, within 
the Workpaper Tracking System.

[[Page 25841]]

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATIONS:
    Office of Inspector General, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington DC 20210; OIG regional and field 
offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Office of Inspector General (OIG) Office of Audit staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records or information contained in the system include: Employee 
name, position, projects assigned to employee, work and leave hours, 
workflow, case tracking data, and statistical data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    This system is maintained in order to track and monitor the audit 
projects and other matters assigned to OIG audit staff, to document 
auditors' work and leave hours and travel expenses, and to run 
statistical reports.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to a contractor, grantee, or other direct or indirect 
recipient of federal funds. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects inadequacies with respect to a 
recipient's activities, organization, or personnel, and disclosure of 
the record is made to permit the recipient to take corrective action 
beneficial to the Government.
    e. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    f. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    g. Disclosure to an entity hearing a contract protest or dispute. A 
record from a system of records may be disclosed, as a routine use, to 
the United States Government Accountability Office, a Board of Contract 
Appeals, the Court of Federal Claims, or other court or tribunal, in 
connection with bid protest cases or contract dispute cases.
    h. Information may be disclosed to other Federal Offices of 
Inspector General and/or the Council of Inspectors General on Integrity 
and Efficiency (CIGIE) for purposes of conducting the external review 
process required by the Homeland Security Act.
    j. Disclosure to appropriate agencies, entities and persons when: 
(1) It is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information, and; (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records from this system are not disclosed to consumer reporting 
agencies for credit rating or related purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual name(s) or project/case name/case 
number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA).

SYSTEM MANAGERS AND ADDRESS:
    Assistant Inspector General for Audit, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this System is obtained from activity 
supervisors, and audit personnel assigned to directly

[[Page 25842]]

input work hours and leave associated with audit project activity.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OIG-6

SYSTEM NAME:
    Hotline and Complaints Analysis Files.

SECURITY CLASSIFICATION:
    Unclassified but sensitive information used for law enforcement 
purposes.

SYSTEM LOCATION:
    Office of Inspector General, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Complainants, federal and other public employees, contractors and 
subcontractors, grantees and sub-grantees, benefits claimants, alleged 
violators of federal, state, and local laws, regulations and policies, 
union officers, trustees of benefit plans, and employers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records of complaints and allegations of waste, 
fraud, abuse, and violations of laws, regulations, and policies; 
complaint letters; referrals to federal, state, and local agencies; 
tracking information regarding referrals; summary information for 
indexing and cross referencing; reports and associated materials filed 
with the Department of Labor (DOL) or other government agencies from 
medical providers, grantees, contractors, employers, insurance 
companies, and other sources; other evidence and background material 
relating to complaints existing in any form.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    This system is established and maintained to fulfill the purposes 
of the Inspector General Act of 1978, as amended, and to fulfill the 
responsibilities assigned by that Act concerning receipt of complaints 
and other information from which audits, investigations, inspections, 
and evaluations may develop. The OIG initiates investigations, audits, 
inspections, and evaluations of individuals, entities and programs. 
This system is the repository of complaint information documented and 
reviewed for investigative merit, referral for investigation, referral 
for auditing, referral to DOL program agencies or other public 
agencies, or no action.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to a contractor, grantee, or other direct or indirect 
recipient of federal funds. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects inadequacies with respect to a 
recipient's activities, organization, or personnel, and disclosure of 
the record is made to permit the recipient to take corrective action 
beneficial to the Government.
    e. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the Office of 
Inspector General (OIG). A record from a system of records may be 
disclosed, as a routine use, to any source, either private or 
governmental, to the extent necessary to secure from such source 
information relevant to and sought in furtherance of an investigation 
or other matters related to the responsibilities of the OIG.
    f. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    g. Disclosure to an entity hearing a contract protest or dispute. A 
record from a system of records may be disclosed, as a routine use, to 
the United States Government Accountability Office, a Board of Contract 
Appeals, the Court of Federal Claims, or other court or tribunal, in 
connection with bid protest cases or contract dispute cases.
    h. Disclosure to the Office of Management and Budget (OMB) or 
Department of Justice (DOJ) regarding Freedom of Information Act (FOIA) 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to OMB or DOJ in order to obtain advice 
regarding statutory and other requirements under the FOIA or Privacy 
Act.
    i. Disclosure to the Department of the Treasury (Treasury) and DOJ 
in pursuance of an ex parte court order to obtain taxpayer information 
from the IRS. A record from a system of records may be disclosed, as a 
routine use, to Treasury and DOJ when the OIG seeks an ex parte court 
order to obtain taxpayer information from the Internal Revenue Service.
    j. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, or other matters related to the responsibilities of 
the OIG.
    k. Disclosure in accordance with computer matching laws, 
regulations, and/or guidelines. A record may be disclosed to a federal, 
state, or local

[[Page 25843]]

agency for use in computer matching programs to prevent and detect 
fraud and abuse in benefit programs administered by those agencies, to 
support civil and criminal law enforcement activities of those agencies 
and their components, and to collect debts and overpayments owed to the 
agencies and their components. This routine use does not provide 
unrestricted access to records for such law enforcement and related 
anti-fraud activities; each request for disclosure will be considered 
in light of the applicable legal and administrative requirements of a 
computer matching program or procedure.
    l. Disclosure to any law enforcement agency for inclusion in a 
database, system, or process. A record from a system of records may be 
disclosed, as a routine use, to any law enforcement agency for 
inclusion in a database, system, or process designed to generate 
investigative leads and information to be used for law enforcement 
purposes. This routine use also permits the disclosure of such records 
to any law enforcement agency with responsibility for investigating any 
investigative leads or information generated by the database, system, 
or other process in which the records were included.
    m. Disclosure to any inspector general, receiver, trustee, or other 
overseer of any entity with respect to matters within the investigative 
jurisdiction of DOL or the DOL OIG. A record from this system of 
records may be disclosed to any individual or entity with 
responsibility for oversight or management of any entity with respect 
to matters within the investigative jurisdiction of DOL or the DOL OIG. 
This would include, but not be limited to, any receiver, trustee, or 
established inspector general, whether court appointed or otherwise, 
that has been duly granted authority for oversight of an entity with 
respect to matters within the investigative authority of DOL or the DOL 
OIG.
    n. Information may be disclosed to complainants and victims to the 
extent necessary to provide them with information concerning the 
process or results of the investigation or case arising from the matter 
about which they complained or were the victim.
    o. Information may be disclosed to other Federal Offices of 
Inspector General and/or to the President's Council of the Inspectors 
General on Integrity and Efficiency for purposes of conducting the 
external review process required by the Homeland Security Act.
    p. Disclosure to appropriate agencies, entities and persons when: 
(1) It is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information, and; (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with DOL's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records from this system are not disclosed to consumer reporting 
agencies for credit rating or related purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Paper files are retrieved by case number. Electronic files are 
retrieved by case number, case name, subject, cross referenced item, or 
batch retrieval applications.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Counsel to the Inspector General, Office of Legal Services, Office 
of Inspector General, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
complainants and other individuals possessing relevant information, 
Federal, state and local government records, individual and company 
records, court records, publicly available articles, Web sites, 
financial data, corporate information, and other sources that may 
arise.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Secretary of Labor has promulgated regulations which exempt 
information contained in this system of records from various provisions 
of the Privacy Act depending upon the purpose for which the information 
was gathered and for which it will be used. The various law enforcement 
purposes and the reasons for the exemptions are as follows:
    a. Criminal Law Enforcement: In accordance with 5 U.S.C. 
552a(j)(2), information compiled for this purpose is exempt from all of 
the provisions of the Privacy Act except the following sections: (b), 
(c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and 
(11), and (i). This material is exempt because the disclosure and other 
requirements of the Privacy Act would substantially compromise the 
efficacy and integrity of OIG operations in a number of ways. The 
disclosure of even the existence of these files would be problematic. 
Disclosure could enable suspects to take action to prevent detection of 
criminal activities, conceal evidence, or escape prosecution. Required 
disclosure of information contained in this system could lead to the 
intimidation of, or harm to, informants, witnesses and their respective 
families or OIG personnel and their families. Disclosure could invade 
the privacy of individuals other than subjects and disclose their 
identity when confidentially was promised or impliedly promised to 
them. Disclosure could interfere with the integrity of information 
which would otherwise be privileged (see, e.g., 5 U.S.C. 552(b)(5)), 
and which could interfere with the integrity of other important law 
enforcement concerns: (see, e.g., 5 U.S.C. 552(b)(7)).
    The requirement that only relevant and necessary information be 
included in a criminal investigative file is contrary to investigative 
practice which requires a full and complete inquiry and exhaustion of 
all potential sources of information. See, 5 U.S.C. 552a(e)(1).
    Similarly, maintaining only those records which are accurate, 
relevant, timely and complete and which assure fairness in a 
determination is contrary to

[[Page 25844]]

established investigative techniques. See, 5 U.S.C. 552a(e)(5). 
Requiring investigators to obtain information to the greatest extent 
practicable directly from the subject individual also would be counter-
productive to the thorough performance of clandestine criminal 
investigations. See, 5 U.S.C. 552a(e)(2). Finally, providing notice to 
an individual interviewed of the authority of the interviewer, the 
purpose which the information provided may be used, the routine uses of 
that information, and the effect upon the individual should he/she 
choose not to provide the information sought, could discourage the free 
flow of information in a criminal law enforcement inquiry. 5 U.S.C. 
552a(e)(3).
    b. Other law enforcement: In accordance with 5 U.S.C. 552a(k)(2), 
investigatory material compiled for law enforcement purposes (to the 
extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted 
from the following provisions of the Privacy Act: (c)(3), (d), (e)(1), 
(e)(4)(G), (H) and (I), and (f). This material is exempt because the 
disclosure and other requirements of the Act could substantially 
compromise the efficacy and integrity of OIG operations. Disclosure 
could invade the privacy of other individuals and disclose their 
identity when they were expressly promised confidentiality. Disclosure 
could interfere with the integrity of information which would otherwise 
be subject to privileges, see e.g., 5 U.S.C. 552(b)(5) and which could 
interfere with other important law enforcement concerns. See, e.g., 5 
U.S.C. 552(b)(7).
    c. Contract Investigations: In accordance with 5 U.S.C. 552a(k)(5), 
investigatory material compiled solely for the purpose of determining 
integrity, suitability, eligibility, qualifications, or employment 
under a DOL contract is exempt from the following sections of the 
Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This 
exemption was obtained in order to protect from disclosure the identity 
of confidential sources when an express promise of confidentiality has 
been given in order to obtain information from sources that would 
otherwise be unwilling to provide necessary information.
DOL/OIG-7

SYSTEM NAME:
    Correspondence Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Inspector General, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of Congress and Congressional staff members; individuals 
who correspond with, or otherwise contact, the Office of Inspector 
General (OIG), and OIG staff assigned to process and handle such 
correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records of correspondence to and from the OIG, 
via letter, email, fax, or other media, and any associated records or 
attachments provided by the correspondent or included with the response 
provided by the OIG.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    This system is established and maintained to fulfill the purposes 
of the Inspector General Act of 1978, as amended, regarding audits, 
investigations, inspections, evaluations, and other oversight of 
Department of Labor (DOL) programs and operations, and to report to and 
be responsive to inquiries and other input from the public and from 
Congressional Committees and Members. This system is the repository of 
correspondence to and from the OIG, the public, and Congressional 
Committees and Members, and includes complaints and referrals reviewed 
for response by the OIG, which may include full investigation, referral 
for auditing, referral for DOL program agency action, or no action. The 
system files maintain information from the time the correspondence has 
been received until the correspondence file has been closed.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to a contractor, grantee, or other direct or indirect 
recipient of federal funds. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects inadequacies with respect to a 
recipient's activities, organization, or personnel, and disclosure of 
the record is made to permit the recipient to take corrective action 
beneficial to the Government.
    e. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    f. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.

[[Page 25845]]

    g. Disclosure to an entity hearing a contract protest or dispute. A 
record from a system of records may be disclosed, as a routine use, to 
the United States Government Accountability Office, a Board of Contract 
Appeals, the Court of Federal Claims, or other court or tribunal, in 
connection with bid protest cases or contract dispute cases.
    h. Disclosure to the Office of Management and Budget (OMB) or 
Department of Justice (DOJ) regarding Freedom of Information Act (FOIA) 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to the OMB or DOJ in order to obtain 
advice regarding statutory and other requirements under the FOIA or 
Privacy Act.
    i. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, or other matters related to the responsibilities of 
the OIG.
    j. Disclosure in accordance with computer matching laws, 
regulations, and/or guidelines. A record may be disclosed to a federal, 
state, or local agency for use in computer matching programs to prevent 
and detect fraud and abuse in benefit programs administered by those 
agencies, to support civil and criminal law enforcement activities of 
those agencies and their components, and to collect debts and 
overpayments owed to the agencies and their components. This routine 
use does not provide unrestricted access to records for such law 
enforcement and related anti-fraud activities; each request for 
disclosure will be considered in light of the applicable legal and 
administrative requirements of a computer matching program or 
procedure.
    k. Disclosure to any inspector general, receiver, trustee, or other 
overseer of any entity with respect to matters within the investigative 
jurisdiction of the DOL or the DOL OIG. A record from this system of 
records may be disclosed to any individual or entity with 
responsibility for oversight or management of any entity with respect 
to matters within the investigative jurisdiction of DOL or the DOL OIG. 
This would include, but not be limited to, any receiver, trustee, or 
established inspector general, whether court appointed or otherwise, 
that has been duly granted authority for oversight of an entity with 
respect to matters within the investigative authority of DOL or the DOL 
OIG.
    l. Information may be disclosed to complainants and victims to the 
extent necessary to provide them with information concerning the 
process or results of the investigation or case arising from the matter 
about which they complained or were the victim.
    m. Disclosure to appropriate agencies, entities and persons when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by DOL or 
another agency or entity) that rely upon the compromised information, 
and; (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DOL's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records from this system are not disclosed to consumer reporting 
agencies for credit rating or related purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name and case number, and are retrieved by 
case number, correspondent's name, subject, or cross referenced item.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Management and Policy, Office of 
Inspector General, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
correspondence received from Congressional offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Secretary of Labor has promulgated regulations which exempt 
information contained in this system of records from various provisions 
of the Privacy Act depending upon the purpose for which the information 
was gathered and for which it will be used. The various law enforcement 
purposes and the reasons for the exemptions are as follows:
    a. Criminal Law Enforcement: In accordance with 5 U.S.C. 
552a(j)(2), information compiled for this purpose is exempt from all of 
the provisions of the Privacy Act except the following sections: (b), 
(c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and 
(11), and (i). This material is exempt because the disclosure and other 
requirements of the Privacy Act would substantially compromise the 
efficacy and integrity of OIG operations in a number of ways. The 
disclosure of even the existence of these files would be problematic. 
Disclosure could enable suspects to take action to prevent detection of 
criminal activities, conceal evidence, or escape prosecution. Required 
disclosure of information contained in this system could lead to the 
intimidation of, or harm to, informants, witnesses and their respective 
families or OIG personnel and their families. Disclosure could invade 
the privacy of individuals other than subjects and disclose their 
identity when confidentially was promised or impliedly promised to 
them. Disclosure could interfere with the integrity of information 
which would otherwise be privileged (see, e.g., 5 U.S.C. 552(b)(5)), 
and which could interfere with the integrity of other important law 
enforcement concerns. (see, e.g., 5 U.S.C. 552(b)(7)).
    The requirement that only relevant and necessary information be 
included in a criminal investigative file is contrary to investigative 
practice which requires a full and complete inquiry and exhaustion of 
all potential sources of information. See, 5 U.S.C. 552a(e)(1).

[[Page 25846]]

    Similarly, maintaining only those records which are accurate, 
relevant, timely and complete and which assure fairness in a 
determination is contrary to established investigative techniques. See, 
5 U.S.C. 552a(e)(5). Requiring investigators to obtain information to 
the greatest extent practicable directly from the subject individual 
also would be counter-productive to the thorough performance of 
clandestine criminal investigations. See, 5 U.S.C. 552a(e)(2). Finally, 
providing notice to an individual interviewed of the authority of the 
interviewer, the purpose which the information provided may be used, 
the routine uses of that information, and the effect upon the 
individual should he/she choose not to provide the information sought, 
could discourage the free flow of information in a criminal law 
enforcement inquiry. 5 U.S.C. 552a(e)(3).
    b. Other law enforcement: In accordance with 5 U.S.C. 552a(k)(2), 
investigatory material compiled for law enforcement purposes (to the 
extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted 
from the following provisions of the Privacy Act: (c)(3), (d), (e)(1), 
(e)(4)(G), (H) and (I), and (f). This material is exempt because the 
disclosure and other requirements of the Act could substantially 
compromise the efficacy and integrity of OIG operations. Disclosure 
could invade the privacy of other individuals and disclose their 
identity when they were expressly promised confidentiality. Disclosure 
could interfere with the integrity of information which would otherwise 
be subject to privileges, see e.g., 5 U.S.C. 552(b)(5) and which could 
interfere with other important law enforcement concerns. See, e.g., 5 
U.S.C. 552(b)(7).
    c. Contract Investigations: In accordance with 5 U.S.C. 552a(k)(5), 
investigatory material compiled solely for the purpose of determining 
integrity, suitability, eligibility, qualifications, or employment 
under a DOL contract is exempt from the following sections of the 
Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This 
exemption was obtained in order to protect from disclosure the identity 
of confidential sources when an express promise of confidentiality has 
been given in order to obtain information from sources that would 
otherwise be unwilling to provide necessary information.
DOL/OIG-8

SYSTEM NAME:
    Office of Inspector General (OIG) Employee Credential System

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Human Resources Division, Office of Inspector General, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Office of Inspector General.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contained in a personnel database system established to 
control issuance of credentials to United States Department of Labor 
(DOL) Office of Inspector General (OIG) personnel. The system contains 
photographs of all employees and other materials reflecting employees' 
names, titles, duty locations, credential numbers, and dates of 
issuance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    The credentials file system assists in the issuance and control of 
official credentials issued to OIG personnel for identification 
purposes to establish official identification and authority when 
interacting with the general public, or with other agencies in the 
performance of official duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    e. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    f. Disclosure to appropriate agencies, entities and persons when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information, and; (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 25847]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by employee name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA) https://www.archives.gov/records-mgmt/grs/index.pdf.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Management and Policy, Office of 
Inspector General, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from OIG employees 
who are issued official credentials.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OIG-9

SYSTEM NAME:
    OIG Property Tracking Systems.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Inspector General, U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals that are assigned custody of the Office of Inspector 
General (OIG) owned or leased property such as computers, cell phones, 
vehicles, radios, investigative equiment, firearms, and ammunition.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The systems contain records related to OIG owned or leased 
property, and related to the employees that are assigned such property.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3; Title 
41, Federal Management Regulations.

PURPOSE(S):
    To identify, monitor, and track all OIG owned or leased property 
and equipment, its assigned location, the individual assigned custody 
of the property, and to account for the acquisition and disposal of 
such property and equipment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    e. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    f. Information may be disclosed to other Federal Offices of 
Inspector General and/or to the President's Council of the Inspectors 
General on Integrity and Efficiency for purposes of conducting the 
external review process required by the Homeland Security Act.
    g. Disclosure to appropriate agencies, entities and persons when: 
(1) It is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the DOL or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records from this system are not disclosed to consumer reporting 
agencies for credit rating or related purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

[[Page 25848]]

RETRIEVABILITY:
    Files are retrieved by employee name and/or assigned property 
number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Management and Policy, and 
Assistant Inspector General for Labor Racketeering and Fraud 
Investigations, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from OIG program 
managers and employees possessing OIG owned and leased property, or 
employees who are responsible for monitoring such property.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OIG-10

SYSTEM NAME:
    Office of Inspector General (OIG) Pre-employment Checks and 
Inquiries (PECI) System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Human Resources Division, Office of Inspector General, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the U.S. Department of Labor, 
Office of Inspector General; applicants for employment in the U.S. 
Department of Labor (DOL), Office of Inspector General (OIG); and 
individuals considered for access to restricted areas and information, 
such as contractors hired by the OIG, and contractor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Pre-employment clearance forms and reports filed by individuals, 
and documents related to federal and other law enforcement checks, 
prior employer checks/references, credit checks, and any other records 
gathered during the course of the pre-employment process. A paper file 
is maintained for PECIs that are filed under each individual's name.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.; 
Executive Order 10450.

PURPOSE(S):
    The PECI file system is a repository for documentation related to 
individual personnel determinations for suitability and fitness for 
Federal employment. The system also documents findings of law 
enforcement, employment, and credit inquiries, and personnel 
suitability determinations made by the OIG as a result of official pre-
employment inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant to 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    e. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    f. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, or other matters related to the responsibilities of 
the OIG.
    g. Disclosure to any law enforcement agency for inclusion in a 
database, system, or process. A record from a system of records may be 
disclosed, as a routine use, to any law enforcement agency for 
inclusion in a database, system, or process designed to generate 
investigative leads and information to be used for law enforcement 
purposes. This routine use also permits the disclosure of such records 
to any law enforcement agency with responsibility for investigating any 
investigative leads or information generated by the database, system, 
or other process in which the records were included.
    h. Information may be disclosed to other Federal Offices of 
Inspector General and/or to the President's

[[Page 25849]]

Council of the Inspectors General on Integrity and Efficiency for 
purposes of conducting the external review process required by the 
Homeland Security Act.
    i. Disclosure to appropriate agencies, entities and persons when: 
(1) It is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA) https://www.archives.gov/records-mgmt/grs/index.pdf.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Management and Policy, Office of 
Inspector General, U.S. Department of Labor, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from: applications 
and other personnel and security forms furnished by individuals; 
investigative and other information furnished by Federal agencies, and; 
from sources such as employers, educational institutions, and credit 
bureaus.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OIG-11

SYSTEM NAME:
    Investigative Case Files and Tracking System, Case Development and 
Intelligence Records, USDOL/OIG.

SECURITY CLASSIFICATION:
    Unclassified but sensitive information used for law enforcement 
purposes.

SYSTEM LOCATIONS:
    Office of Inspector General (OIG), U.S. Department of Labor, 200 
Constitution Avenue NW., Washington, DC 20210; OIG regional and field 
offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals associated with OIG investigative operations and 
activities, including but not limited to: OIG employees, DOL employees, 
applicants for employment, contractors, subcontractors, grantees, sub-
grantees, complainants, individuals threatening the Secretary of Labor 
or other DOL employees, alleged or suspected violators of federal laws 
and regulations, union officers, trustees of employee benefit plans, 
employers, witnesses, individuals filing claims for entitlements or 
benefits under laws administered by the Department of Labor, and 
individuals providing medical and other services for the Office of 
Workers Compensation Programs (OWCP) or for OWCP claimants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records related to administrative, civil, and 
criminal investigations, complaints, and case workflow information, 
including but not limited to: Statements and other information from 
subjects, targets, witnesses, and complainants; materials obtained from 
federal, state, local, or international law enforcement or other 
organizations; intelligence information obtained from various sources; 
information relating to criminal, civil, or administrative referrals 
and/or results of investigations or audits; investigative notes and 
investigative reports; summary information for indexing and cross 
referencing; reports and associated materials filed with DOL or other 
government agencies from medical providers, grantees, contractors, 
employers, insurance companies, or other entities; documents obtained 
by subpoena, search warrant, or any other means; other evidence and 
background material.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):
    This system is established and maintained to fulfill the purposes 
of the Inspector General Act of 1978, as amended, and to fulfill the 
responsibilities assigned by that Act concerning investigative 
operations and activities. The OIG initiates investigations of 
individuals, entities, and programs, and this system is the repository 
of all investigative information developed prior to and during the 
course of such investigations. This system includes: (1) Records 
created as a result of external and internal investigations conducted 
by the OIG; (2) documents relating to targeting, surveys, and other 
projects related to the development of cases; (3) intelligence 
information concerning individuals identified as potential violators of 
federal laws and regulations, and other individuals associated with 
them; (4) records of complaints which are reviewed for investigative 
merit; and (5) case agent assignment and work allocation data.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative, and whether arising 
from general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state, or local agency or 
professional organization, charged with responsibility for 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation, or order.
    b. Introduction to a grand jury. A record from a system of records 
may be

[[Page 25850]]

disclosed, as a routine use, to a grand jury agent pursuant to either a 
federal or state grand jury subpoena or to a prosecution request that 
such record be released for the purpose of its introduction to a grand 
jury.
    c. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional, or licensing authority 
when such record relates to qualifications, including moral, 
educational or vocational qualifications, of an individual seeking to 
be licensed or to maintain a license.
    d. Disclosure to a contractor, grantee, or other direct or indirect 
recipient of federal funds. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects inadequacies with respect to a 
recipient's activities, organization, or personnel, and disclosure of 
the record is made to permit the recipient to take corrective action 
beneficial to the Government.
    e. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation 
or other matters related to the responsibilities of the OIG. A record 
from a system of records may be disclosed, as a routine use, to any 
source, either private or governmental, to the extent necessary to 
secure from such source information relevant to and sought in 
furtherance of an investigation or other matters related to the 
responsibilities of the OIG.
    f. Disclosure for personnel or other action. A record from a system 
of records may be disclosed, as a routine use, to a federal, state, 
local, foreign, or international agency, for their use in connection 
with the assignment, hiring, or retention of an individual, issuance of 
a security clearance, letting of a contract, or issuance of a license, 
grant or other benefit, to the extent that the information is relevant 
and necessary to such agency's decision on the matter, or to solicit 
information from the federal, state, local, foreign, or international 
agency, for the OIG's use in connection with the assignment, hiring, or 
retention of an individual, issuance of a security clearance, letting 
of a contract, or issuance of a license, grant or other benefit.
    g. Disclosure to an entity hearing a contract protest or dispute. A 
record from a system of records may be disclosed, as a routine use, to 
the United States Government Accountability Office, a Board of Contract 
Appeals, the Court of Federal Claims, or other court or tribunal, in 
connection with bid protest cases or contract dispute cases.
    h. Disclosure to OMB or DOJ regarding Freedom of Information Act 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to the Office of Management and Budget, or 
the Department of Justice, in order to obtain advice regarding 
statutory and other requirements under the Freedom of Information Act 
or Privacy Act.
    i. Disclosure to Treasury and DOJ in pursuance of an ex parte court 
order to obtain taxpayer information from the IRS. A record from a 
system of records may be disclosed, as a routine use, to the Department 
of Treasury and the Department of Justice when the OIG seeks an ex 
parte court order to obtain taxpayer information from the Internal 
Revenue Service.
    j. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, or other matters related to the responsibilities of 
the OIG.
    k. Disclosure in accordance with computer matching laws, 
regulations, and/or guidelines. A record may be disclosed to a federal, 
state, or local agency for use in computer matching programs to prevent 
and detect fraud and abuse in benefit programs administered by those 
agencies, to support civil and criminal law enforcement activities of 
those agencies and their components, and to collect debts and 
overpayments owed to the agencies and their components. This routine 
use does not provide unrestricted access to records for such law 
enforcement and related anti-fraud activities; each request for 
disclosure will be considered in light of the applicable legal and 
administrative requirements of a computer matching program or 
procedure.
    l. Disclosure to any law enforcement agency for inclusion in a 
database, system, or process. A record from a system of records may be 
disclosed, as a routine use, to any law enforcement agency for 
inclusion in a database, system, or process designed to generate 
investigative leads and information to be used for law enforcement 
purposes. This routine use also permits the disclosure of such records 
to any law enforcement agency with responsibility for investigating any 
investigative leads or information generated by the database, system, 
or other process in which the records were included.
    m. Disclosure to any inspector general, receiver, trustee, or other 
overseer of any entity with respect to matters within the investigative 
jurisdiction of the United States Department of Labor (DOL) or the DOL 
OIG. A record from this system of records may be disclosed to any 
individual or entity with responsibility for oversight or management of 
any entity with respect to matters within the investigative 
jurisdiction of the United States Department of Labor or the DOL OIG. 
This would include, but not be limited to, any receiver, trustee, or 
established inspector general, whether court appointed or otherwise, 
that has been duly granted authority for oversight of an entity with 
respect to matters within the investigative authority of the United 
States Department of Labor or the DOL OIG.
    n. Information may be disclosed to complainants and victims to the 
extent necessary to provide them with information concerning the 
process or results of the investigation or case arising from the matter 
about which they complained or were the victim.
    o. Information may be disclosed to other Federal Offices of 
Inspector General and/or to the President's Council of the Inspectors 
General on Integrity and Efficiency for purposes of conducting the 
external review process required by the Homeland Security Act.
    p. Disclosure to appropriate agencies, entities and persons when: 
(1) It is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) it 
has been determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy any harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records from this system are not disclosed to consumer reporting 
agencies for credit rating or related purposes.

[[Page 25851]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    The written case records are retrieved by case number. Electronic 
records are retrieved by case number, case name, subject, cross 
referenced item or, batch retrieval applications. Case agent work 
assignment information is retrieved by agent name, case name number, or 
OIG office.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
schedules approved by the National Archives and Records Administration 
(NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Labor Racketeering and Fraud 
Investigations, and Assistant Inspector General for Inspections and 
Special Investigations, Office of Inspector General, U.S. Department of 
Labor, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to: Disclosure Officer, Office of 
Inspector General, U.S. Department of Labor, 200 Constitution Ave NW., 
Washington, DC 20210.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
complaints and complainants, witnesses, interviews conducted during 
investigations, Federal, state and local government records, individual 
and company records, claim and payment files, employer medical records, 
insurance records, court records, articles from publications, published 
financial data, corporate information, bank information, telephone 
data, service providers, other law enforcement organizations, grantees 
and sub-grantees, contractors and subcontractors, and other sources 
that may arise during the course of an investigation.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Secretary of Labor has promulgated regulations which exempt 
information contained in this system of records from various provisions 
of the Privacy Act depending upon the purpose for which the information 
was gathered and for which it will be used. The various law enforcement 
purposes and the reasons for the exemptions are as follows:
    a. Criminal Law Enforcement: In accordance with 5 U.S.C. 
552a(j)(2), information compiled for this purpose is exempt from all of 
the provisions of the Privacy Act except the following sections: (b), 
(c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and 
(11), and (i). This material is exempt because the disclosure and other 
requirements of the Privacy Act would substantially compromise the 
efficacy and integrity of OIG operations in a number of ways. The 
disclosure of even the existence of these files would be problematic. 
Disclosure could enable suspects to take action to prevent detection of 
criminal activities, conceal evidence, or escape prosecution. Required 
disclosure of information contained in this system could lead to the 
intimidation of, or harm to, informants, witnesses and their respective 
families or OIG personnel and their families. Disclosure could invade 
the privacy of individuals other than subjects and disclose their 
identity when confidentially was promised or impliedly promised to 
them. Disclosure could interfere with the integrity of information 
which would otherwise be privileged (see, e.g., 5 U.S.C. 552(b)(5)), 
and which could interfere with the integrity of other important law 
enforcement concerns: (see, e.g., 5 U.S.C. 552 (b)(7)).
    The requirement that only relevant and necessary information be 
included in a criminal investigative file is contrary to investigative 
practice which requires a full and complete inquiry and exhaustion of 
all potential sources of information. See, 5 U.S.C. 552 a(e)(1).
    Similarly, maintaining only those records which are accurate, 
relevant, timely and complete and which assure fairness in a 
determination is contrary to established investigative techniques. See, 
5 U.S.C. 552a(e)(5). Requiring investigators to obtain information to 
the greatest extent practicable directly from the subject individual 
also would be counter-productive to the thorough performance of 
clandestine criminal investigations. See, 5 U.S.C. 552a(e)(2). Finally, 
providing notice to an individual interviewed of the authority of the 
interviewer, the purpose which the information provided may be used, 
the routine uses of that information, and the effect upon the 
individual should he/she choose not to provide the information sought, 
could discourage the free flow of information in a criminal law 
enforcement inquiry. 5 U.S.C. 552a(e)(3).
    b. Other law enforcement: In accordance with 5 U.S.C. 552a(k)(2), 
investigatory material compiled for law enforcement purposes (to the 
extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted 
from the following provisions of the Privacy Act: (c)(3), (d), (e)(1), 
(e)(4)(G), (H) and (I), and (f). This material is exempt because the 
disclosure and other requirements of the Act could substantially 
compromise the efficacy and integrity of OIG operations. Disclosure 
could invade the privacy of other individuals and disclose their 
identity when they were expressly promised confidentiality. Disclosure 
could interfere with the integrity of information which would otherwise 
be subject to privileges, see e.g., 5 U.S.C. 552(b)(5) and which could 
interfere with other important law enforcement concerns. See, e.g., 5 
U.S.C. 552(b)(7).
    c. Contract Investigations: In accordance with 5 U.S.C. 552a(k)(5), 
investigatory material compiled solely for the purpose of determining 
integrity, suitability, eligibility, qualifications, or employment 
under a DOL contract is exempt from the following sections of the 
Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This 
exemption was obtained in order to protect from disclosure the identity 
of confidential sources when an express promise of confidentiality has 
been given in order to obtain information from sources who would 
otherwise be unwilling to provide necessary information.
OLMS--DOL Office of Labor-Management Standards Systems of Records

DOL/OLMS-1

SYSTEM NAME:
    Investigative Files of the Office of Labor-Management Standards.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The field offices of the Office of Labor-Management Standards.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Union officials and other individuals investigated or interviewed 
in

[[Page 25852]]

connection with investigations carried out pursuant to the Labor-
Management Reporting and Disclosure Act, 29 U.S.C. 401 et seq.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records compiled in connection with investigations conducted under 
the Labor-Management Reporting and Disclosure Act of 1959, as amended 
(LMRDA), and under the standards of conduct provisions of the Civil 
Service Reform Act of 1978 (CSRA) and Foreign Service Act of 1980 
(FSA), and the Congressional Accountability Act of 1995 (CAA) and the 
implementing regulations at 29 CFR part 458.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 401 et seq., 5 U.S.C. 7120, 22 U.S.C. 4117, 2 U.S.C. 
1351(a)(1), 29 CFR part 458.

PURPOSE(S):
    Records are compiled in connection with enforcement of the LMRDA 
and the standards of conduct provisions of the CSRA and FSA and CAA and 
the implementing regulations at 29 CFR part 458.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the routine uses listed in the General Prefatory 
Statement to this document, records may be disclosed to interested 
persons or officials as provided for in section 601(a) of the Labor-
Management Reporting and Disclosure Act, 29 U.S.C. 521(a).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of union, union officials, 
individuals investigated, business organizations, labor relations 
consultants, and other individuals and organizations deemed 
significant.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records pertaining to open investigations are retained in the OLMS 
field offices. Closed files are retained two years after which they are 
retired to Federal Records Centers. FRC will destroy files after eight 
calendar years of storage (ten years after closure of case) in 
accordance with OLMS Records Schedule Number N1-317-02-03/5B.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Field Operations, Office of Labor-Management 
Standards, U.S. Department of Labor, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORDS ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from labor unions, 
union members, union officials and employees, employers, labor 
relations consultants, and other individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    To the extent this system of records is maintained for criminal law 
enforcement purposes, it is exempt pursuant to 5 U.S.C. 552a(j)(2) from 
all provisions of the Privacy Act except the following: 5 U.S.C. 
552a(b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), and 
(11), and (i). In accordance with 5 U.S.C. 552a(k)(2), investigatory 
material in this system of records compiled for civil law enforcement 
purposes is exempt for subsections (c)(3), (d), (e)(1), (e)(4), (G), 
(H), and (I); and (f) of 5 U.S.C. 552a, provided however, that if any 
individual is denied any right, privilege, or benefit that he or she 
would otherwise be entitled to by Federal law, or for which he or she 
would otherwise be eligible, as a result of the maintenance of these 
records, such material shall be provided to the individuals, except to 
the extent that the disclosure of such material would reveal the 
identity of a source who furnished information to the Government under 
an express promise that the identity of the source would be held in 
confidence, or prior to January 1, 1975, under an implied promise that 
the identity of the source would be held in confidence. Exemption under 
5 U.S.C. 552a(j)(2) and (k)(2) of information within this system of 
records is necessary to undertake the investigative and enforcement 
responsibilities of OLMS, to prevent individuals from frustrating the 
investigatory process, to prevent subjects of investigation from 
escaping prosecution or avoiding civil enforcement, to prevent 
disclosure of investigative techniques, to protect the confidentiality 
of witnesses and informants, and to protect the safety and well-being 
of witnesses, informants, and law enforcement personnel, and their 
families.
DOL/OLMS-2

SYSTEM NAME:
    OLMS Public Disclosure Request Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Labor-Management Standards 
Division of Reports, Disclosure and Audits U.S. Department of Labor, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who request documents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data regarding the request for copies of annual financial reports, 
information reports, trusteeship reports, and constitution and bylaws 
filed with the Department of Labor by labor unions, as well as any 
other reports filed by labor union officers and employees, employers, 
labor relations consultants, and surety companies, in accordance with 
the public disclosure provisions of the Labor-Management Reporting and 
Disclosure Act of 1959, as amended (LMRDA). Data includes individual 
requester's name, title (optional), organization (optional), street 
address, city, state, zip code, telephone number (optional), fax number 
(optional), email address (optional), user name, and password; type of 
request (walk-in, telephone, mail, Internet, or fax); date of request; 
copying and certification charges; name and amount on requester's 
check; the name and LM Number of the labor union for which information 
has been requested; and the documents requested.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 435.

PURPOSE(S):
    These records are used by authorized OLMS disclosure personnel to 
process requests made to the OLMS Public Disclosure Room, prepare 
requests for payments, and process payments.

[[Page 25853]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by individual name, organization name, address, 
control number, or request date.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for one year or until no longer needed, in 
accordance with General Records Schedule Number 23, N1-GRS-23-8.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Reports, Disclosure and Audits Office of Labor-
Management Standards, 200 Constitution Avenue NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
requesting documents from the OLMS Public Disclosure Room, and OLMS 
employees processing the request.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OSHA--DOL Occupational Safety and Health Administration Systems of 
Records

DOL/OSHA-1

SYSTEM NAME:
    Retaliation Complaint File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    At offices of the Occupational Safety and Health Administration 
(OSHA) including National, regional, and area offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed complaints alleging retaliation against 
them by their employers, or by others, for engaging in activities 
protected under the various statutes set forth below, popularly 
referenced as whistleblower protection statutes. Complainants may file 
such claims with OSHA pursuant to 22 statutes: The Occupational Safety 
and Health Act (29 U.S.C. 660(c)); the Surface Transportation 
Assistance Act (49 U.S.C. 31105); the Asbestos Hazard Emergency 
Response Act (15 U.S.C. 2651); the International Safe Container Act (46 
U.S.C. 80507); the Safe Drinking Water Act (42 U.S.C. 300j-9(i)); the 
Federal Water Pollution Control Act (33 U.S.C. 1367); the Toxic 
Substances Control Act (15 U.S.C. 2622); the Wendell H. Ford Aviation 
Investment and Reform Act for the 21st Century (49 U.S.C. 42121); the 
Solid Waste Disposal Act (42 U.S.C. 6971); the Clean Air Act (42 U.S.C. 
7622); the Comprehensive Environmental Response, Compensation and 
Liability Act of 1980 (42 U.S.C. 9610); the Energy Reorganization Act 
of 1978 (42 U.S.C. 5851); the Pipeline Safety Improvement Act of 2002 
(49 U.S.C. 60129); the Corporate and Criminal Fraud Accountability Act 
of 2002, Title VIII of the Sarbanes-Oxley Act of 2002 (18 U.S.C. 
1514A); the Federal Railroad Safety Act (49 U.S.C. 20109); the National 
Transit Systems Security Act (6 U.S.C. 1142); the Consumer Product 
Safety Improvement Act (15 U.S.C. 2087); the Affordable Care Act (29 
U.S.C. 218C) the Consumer Financial Protection Act of 2010 (12 U.S.C. 
5567); the Seaman's Protection Act (46 U.S.C. 2114); the FDA Food 
Safety Modernization Act (21 U.S.C. 399d); and the Moving Ahead for 
Progress in the 21st Century Act (49 U.S.C. 30171).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Complainant's name, address, telephone numbers, occupation, place 
of employment, and other identifying data along with the allegation, 
OSHA forms, and evidence offered in the allegation's proof. 
Respondent's name, address, telephone numbers, response to notification 
of the complaint, statements, and any other evidence or background 
material submitted as evidence. This material includes records of 
interviews and other data gathered by the investigator.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    a. The Occupational Safety and Health Act (29 U.S.C. 660(c));
    b. The Surface Transportation Assistance Act (49 U.S.C. 31105);
    c. The Asbestos Hazard Emergency Response Act (15 U.S.C. 2651);
    d. The International Safe Container Act (46 U.S.C. 1506);
    e. The Safe Drinking Water Act (42 U.S.C. 300j-9(i));
    f. The Federal Water Pollution Control Act (33 U.S.C. 1367);
    g. The Toxic Substances Control Act (15 U.S.C. 2622);
    h. The Wendell H. Ford Aviation Investment and Reform Act for the 
21st Century (49 U.S.C. 42121);
    i. The Solid Waste Disposal Act (42 U.S.C. 6971);
    j. The Clean Air Act (42 U.S.C. 7622);
    k. The Comprehensive Environmental Response, Compensation and 
Liability Act of 1980 (42 U.S.C. 9610);
    l. The Energy Reorganization Act of 1978 (42 U.S.C. 5851);
    m. The Pipeline Safety Improvement Act of 2002 (49 U.S.C. 60129);
    n. The Corporate and Criminal Fraud Accountability Act of 2002, 
Title VIII of the Sarbanes-Oxley Act of 2002 (18 U.S.C. 1514A);
    o. The Federal Rail Safety Act (49 U.S.C. 20109);
    p. The National Transit Security Systems Act (6 U.S.C. 1142);
    q. The Consumer Product Safety Improvement Act (15 U.S.C. 2087);
    r. The Affordable Care Act (29 U.S.C. 218C));
    s. The Consumer Financial Protection Act of 2010 (12 U.S.C. 5567);
    t. The Seaman's Protection Act (46 U.S.C. 2114);
    u. The FDA Food Safety Modernization Act (21 U.S.C. 399); and
    v. The Moving Ahead for Progress in the 21st Century Act (49 U.S.C. 
30171).

PURPOSE(S):
    The records are used to support a determination by OSHA on the 
merits of a complaint alleging violation of the employee protection 
provisions of one or more of the statutes listed under ``Authority.'' 
The records also are used as the basis of statistical reports on such 
activity by the system manager, national office administrators, 
regional administrators, investigators, and their supervisors in OSHA, 
which reports may be released to the public.

[[Page 25854]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, a record from this system of 
records may be disclosed as follows:
    a. With respect to the statutes listed under the ``Authority'' 
category, disclosure of the complaint, as well as the identity of the 
complainant, and any interviews, statements, or other information 
provided by the complainant, or information about the complainant given 
to OSHA, may be made to the respondent, so that the complaint can 
proceed to a resolution.
    Note: Personal information about other employees that is contained 
in the complainant's file, such as statements taken by OSHA or 
information for use as comparative data, such as wages, bonuses, the 
substance of promotion recommendations, supervisory assessments of 
professional conduct and ability, or disciplinary actions, generally 
may be withheld from the respondent when it could violate those 
persons' privacy rights, cause intimidation or harassment to those 
persons, or impair future investigations by making it more difficult to 
collect similar information from others.
    b. With respect to the statutes listed under the ``Authority'' 
category, disclosure of the respondent's responses to the complaint and 
any other evidence it submits may be shared with the complainant so 
that the complaint can proceed to a resolution.
    c. With respect to the statutes listed under the ``Authority'' 
category, disclosure of appropriate, relevant, necessary, and 
compatible investigative records may be made to other Federal agencies 
responsible for investigating, prosecuting, enforcing, or implementing 
the underlying provisions of those statutes where OSHA deems such 
disclosure is compatible with the purpose for which the records were 
collected.
    d. With respect to the statutes listed under the ``Authority'' 
category, disclosure of appropriate, relevant, necessary, and 
compatible investigative records may be made to another agency or 
instrumentality of any governmental jurisdiction within or under the 
control of the United States, for a civil or criminal law enforcement 
activity, if the activity is authorized by law, and if that agency or 
instrumentality has made a written request to OSHA, specifying the 
particular portion desired and the law enforcement activity for which 
the record is sought.
    e. With respect to the statutes listed under the ``Authority'' 
category, disclosure may be made to the media, researchers, or other 
interested parties of statistical reports containing aggregated results 
of program activities and outcomes. Disclosure may be in response to 
requests made by telephone, email, fax, or letter, by a mutually 
convenient method. Statistical data may also be posted by the system 
manager on the OSHA Web page.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by complainant's name, respondent's name, case 
identification number, or other identifying information.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are destroyed five years after case is closed, in 
accordance with Records Schedule NC 174-76-1.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Directorate of Whistleblower Protection Programs in 
the National Office, OSHA. 200 Constitution Avenue NW., Room N-4618, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the System Manager.

RECORD ACCESS PROCEDURE:
    Inquiries should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individual 
complainants who filed allegation(s) of retaliation by employer(s) 
against employee(s) or persons who have engaged in protected 
activities, also employers, employees and witnesses.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or, prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OSHA-6

SYSTEM NAME:
    Program Activity File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Electronic files are kept at National Information Technology 
Center. Paper files are kept at the Occupational Safety and Health 
Administration's (OSHA's) regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Compliance Safety and Health Officers, State Program, Cooperative 
Program and Compliance Assistance Staff, and Safety and Health 
Consultants of the Occupational Safety and Health Administration and 
its grantees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Covering current and future program activities and program support 
activities conducted by safety and health compliance officers, 
consultants, and state program, cooperative program and compliance 
assistance staff. Examples of program activities include inspections, 
complaint investigations, time tracking, compliance assistance 
activities, consultations, state program tracking, Voluntary Protection 
Programs (VPP), Partnership and Alliance activities. Program support 
activities includes training, administrative duties, and general 
program work that is not associated with a discrete program activity.

[[Page 25855]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE:
    These records are maintained to manage, process and document OSHA 
program actions and program related activities that support the 
programs (inspection, complaint investigation, time tracking, 
compliance assistance, consultation, state program tracking, voluntary 
protection, partnership and alliance). The data compiled from these 
records are used to manage day-to-day program operations and to analyze 
program effectiveness, efficiency and resource utilization in the 
various program areas and on activities within those program areas. The 
data are used by agency officials for performance management, planning 
and policy purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Individual records are retrievable by employee identifying number 
or by activity number for information related to a discrete activity. A 
system of permissions by job title and organization level will control 
access to individual records. Aggregate or summary data are retrievable 
based on a variety of selection criteria, including office, program 
area, activity type, employee category, etc.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Data files are maintained in accordance with National Archives and 
Records Administration Records Disposition Schedule.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Management Data Systems, Occupational Safety 
and Health Administration, U.S. Department of Labor, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the System Manager at 
the address listed above.

RECORD ACCESS PROCEDURE:
    Individuals wishing to gain access to records should contact the 
System Manager at the address listed above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any record should 
contact the System Manager at the address listed above.

RECORD SOURCE CATEGORIES:
    Data records for program areas including inspection, complaint 
investigation, time tracking, compliance assistance, consultation, 
state program tracking, voluntary protection, partnership and alliance, 
completed by safety and health compliance officers, consultants, and 
state program, cooperative program and compliance assistance staff.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSHA-9

SYSTEM NAME:
    OSHA Compliance Safety and Health Officer Training Record.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Regional offices of the Occupational Safety and Health 
Administration; see the Appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Compliance Safety and Health Officers of the Occupational Safety 
and Health Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records reflecting training courses and programs completed by 
Compliance Safety and Health Officers of the Occupational Safety and 
Health Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):
    To determine which Compliance Safety and Health Officers have 
completed required training and which need added training. They are 
used to analyze individual training needs and to assess overall needs 
for training in upcoming periods; used by Regional Administrators for 
planning and budgetary purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of individual Compliance Safety and 
Health Officer.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 20 years in accordance with the applicable 
Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Directorate of Training and Education, 2020 South 
Arlington Heights Road, Arlington Heights, IL 60005.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from official 
personnel folders, training rosters, sign-in sheets, and bio sheets/
profile.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 25856]]

DOL/OSHA-10

SYSTEM NAME:
    OSHA Outreach Training Program.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Directorate of Training and Education, Occupational Safety and 
Health Administration.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Authorized OSHA Outreach Training Program trainers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain the following information: Trainer's name, ID 
number, most recent trainer course dates, trainer expiration date, 
authorizing training organization, trainer address, company name, 
address, telephone number, and email. Files also contain the course 
conducted, course emphasis, training site address, type of training 
site, course duration, course dates, and sponsoring organization, 
topics covered, the names of the students taught, and a copy of the 
letter sent to the trainer for that class.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678); 5 
U.S.C. 501.

PURPOSE(S):
    To maintain, efficiently and accurately, information on OSHA 
authorized outreach trainers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored on paper.

RETRIEVABILITY:
    Files are retrieved by the date that the training class was held 
and by the name of the authorized OSHA outreach trainer.

SAFEGUARDS:
    Access by authorized personnel only. Locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years in accordance with Record 
Schedule NC 174-76-1, Item 16.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Training and Educational Programs, Directorate 
of Training and Education, Occupational Safety and Health 
Administration.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from OSHA Outreach 
Training Program trainers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSHA-14

SYSTEM NAME:
    Directorate of Training and Education Computer-Based Acquisition/
Financial Records System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Directorate of Training and Education, Occupational Safety and 
Health Administration, U.S. Department of Labor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Staff of the Directorate of Training and Education, including the 
Training Institute. Individuals doing business with the Directorate of 
Training and Education that involve the payment or receipt of funds.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include necessary data to prepare a procurement requisition 
including: The requisition number; the name of the bureau making the 
procurement request; the specific page number of the requisition; the 
date of the requisition; the accounting code; the delivery requirement 
address; the official's name, title, and phone number for information 
concerning the procurement; an identification if the procurement is for 
instructional services, or for other supplies/services, if for 
instructional services-the course number and location of the course; a 
specific ordering item number and/or stock number; a narrative 
description of the item or service; the quantity requested; the unit 
price; the unit issue; the total dollar amount; the narrative 
justification for making the request; the name, address, and phone 
number of the suggested vendor; the Office division making the request; 
and the initials of the staff person(s) making the request. This system 
of records also contains the necessary data for maintaining a general 
ledger of accounts. Information will be taken from obligating 
documents. Records also include necessary data to track the receipt of 
all receivables.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):
    To provide an acquisition and financial management system which 
will improve the acquisition process; and provide an efficient means 
for the accurate recording, tracking, reporting, and control of 
Directorate funds and receivables.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of vendor, by name of staff person 
making a procurement request, by individual travel authorization 
number, by individual last name, and by any of the data elements 
identified in the Categories of Records in the System category.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 6 years 3 months, in accordance with N1-
GRS-95-4, Item 3a1a.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Administration and Training Information, 
Directorate of Training and Education, Occupational Safety and Health 
Administration.

[[Page 25857]]

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
administrative and procurement files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSHA-15

SYSTEM NAME:
    Directorate of Training and Education Resource Center Loan Program.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Directorate of Training and Education, Occupational Safety and 
Health Administration.

CATEGORIES OF INDIVIDUAL COVERED BY THE SYSTEM:
    Individual borrowers who have become qualified to borrow from the 
Resource Center Collection of occupational safety and health materials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain borrower name, company name and address, company 
telephone numbers, fax number, company email address, application form 
number, application date, borrower category, audiovisual program title 
and accession number, audiovisual copyright date, transaction 
identification number, and transaction date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678) and 
5 U.S.C. 301.

PURPOSE(S):
    These records are maintained to facilitate the performance of the 
Resource Center Loan Program which loans occupational safety and health 
materials to qualified borrowers, for verification of borrower status 
and authorization to borrow, to track borrower requests for materials 
through processing and disposition, to maintain material ability and 
usage information, to track status and history of overdue materials, to 
maintain records on lost and damaged materials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of borrower for signed borrower 
agreement forms (manual), by any of the data elements in Categories of 
Records in the System section (ADP).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 5 years in accordance with NC 174-76-1, 
Item 16.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Training and Educational Programs, Directorate 
of Training and Education, Occupational Safety and Health 
Administration.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
and information pertaining to Resource Center materials is taken from 
Resource Center files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OWCP--DOL Office of Workers' Compensation Programs Systems of Records

OWCP-1

SYSTEM NAME:
    Office of Workers' Compensation Programs, Black Lung 
Antidiscrimination Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Workers' Compensation Programs, Division of Coal Mine 
Workers' Compensation, Department of Labor. Building, 200 Constitution 
Avenue NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing complaints against employers on account of 
discharge or other acts of discrimination by reason of pneumoconiosis.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual correspondence, investigative records, employment 
records, payroll records, medical reports, any other documents or 
reports pertaining to an individual's work history, education, medical 
condition or hiring practices of the employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 938.

PURPOSE(S):
    To maintain records that are used to process complaints against 
employers who discharge or otherwise discriminate against individuals 
because they suffer from pneumoconiosis.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of file content may be made to any party in interest to 
the complaint, including the coal company, the coal company's insurer, 
the claimant, medical providers, and legal representatives of any party 
for purposes related to the complaint.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by coal miner's name and social security 
number.

[[Page 25858]]

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 10 years after case is closed in 
accordance with the applicable Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Coal Mine Workers' Compensation, Department 
of Labor Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this System is obtained from individuals, 
employers, medical providers and investigators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OWCP-2

SYSTEM NAME:
    Office of Workers' Compensation, Black Lung Benefits Claim File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Workers' Compensation Programs, Division of Coal Mine 
Workers' Compensation, Department of Labor Building, 200 Constitution 
Avenue NW., Washington, DC 20210, and district offices (see addresses 
in the Appendix to this document).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for black lung (pneumoconiosis) benefits 
under the provisions of Black Lung Benefits Act, as amended, including 
miners, and their surviving spouses, children, dependent parents and 
siblings.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal (name, date of birth, social security number, claim type, 
miner's date of death), medical, and financial. Information gathered in 
connection with investigations concerning possible violations of 
Federal law, whether civil or criminal, under the authorizing 
legislation and related Acts. This record also contains investigative 
records and the work product of the Department of Labor and other 
governmental personnel and consultants involved in the investigations. 
If the individual has received benefits to which he or she is not 
entitled, the system may contain consumer credit reports correspondence 
to and from the debtor, information or records relating to the debtor's 
current whereabouts, assets, liabilities, income and expenses, debtor's 
personal financial statements, and other information such as the 
nature, amount and history of a claim filed by an individual covered by 
this system, and other records and reports relating to the 
implementation of the Debt Collection Act of 1982 including any 
investigative records or administrative review matters. The individual 
records listed herein are included only as pertinent to the individual 
claimant.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 901 et seq., 20 CFR 725.1 et seq.

PURPOSE(S):
    To maintain records that are used to process all aspects of claims 
for black lung (pneumoconiosis) benefits under the provisions of the 
Black Lung Benefits Act, as amended, including claims filed by miners 
and their surviving spouses, children, dependent parents and siblings. 
These records are also used to process the recoupment of overpayments 
under the Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement of this document, disclosure of relevant and 
necessary information may be made to the following:
    a. Mine operators (and/or any party providing the operator with 
benefits insurance) who have been determined potentially liable for the 
claim at any time after the filing of a claim for Black Lung Benefits 
for the purpose of determining liability for payment.
    b. State workers' compensation agencies and the Social Security 
Administration for the purpose of determining offsets as specified 
under the Act.
    c. Doctors and medical services providers for the purpose of 
obtaining medical evaluations, physical rehabilitation or other 
services.
    d. Other Federal agencies conducting scientific research concerning 
the incidence and prevention of black lung disease.
    e. Representatives of the claimant for the purpose of processing 
the claim, responsible operator and program representation on contested 
issues.
    f. Labor unions and other voluntary employee associations of which 
the claimant is a member for the purpose of assisting the member.
    g. Contractors providing automated data processing services to the 
Department of Labor, or to any agency or entity to which release is 
authorized, where the contractor is providing a service relating to the 
purpose for which the information can be released.
    h. Federal, state or local agencies if necessary to obtain 
information relevant to a Departmental determination of initial or 
continuing eligibility for program benefits, including whether benefits 
have been or are being paid improperly; whether dual benefits 
prohibited under any federal or state law are being paid; and including 
salary offset and debt collection procedures, including any action 
required by the Debt Collection Act of 1982.
    i. Debt collection agency that DOL has contracted for collection 
services to recover indebtedness owed to the United States.
    j. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate such taxpayers to collect, 
compromise, or write-off a Federal claim against the taxpayer; 
discharging an indebtedness owed by an individual.
    k. Credit Bureaus for the purpose of receiving consumer credit 
reports identifying the assets, liabilities, income and expenses of a 
debtor to ascertain the debtor's ability to pay a debt and to establish 
a payment schedule.
    Note: Disclosure of information contained in the file to a claimant 
or a person who is duly authorized to act on the claimant's or 
beneficiary's behalf may be made over the telephone. Disclosure over 
the telephone will only be done where the requestor provides 
appropriate identifying information to OWCP personnel. Telephonic 
disclosure of information is essential to allow OWCP to efficiently 
perform its functions in adjudicating and servicing claims.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts; the name and 
address, taxpayer identification (SSAN), and other information 
necessary to establish the identity of a debtor, the agency and

[[Page 25859]]

program under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f), or in accordance with the 
Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(e) for 
the purpose of encouraging the repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by coal miner's name, social security number, 
and claimant's social security number different from miner's.

SAFEGUARDS:
    Accessed by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for 10 years after death of last beneficiary. 
Denied claims are retained for 30 years after final denial in 
accordance with the appropriate Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Coal Mine Workers' Compensation, Department 
of Labor Building, Room C-3520, 200 Constitution Avenue NW., 
Washington, DC 20210, and district office directors (see ADDRESSES in 
the Appendix to this document).

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals, 
organizations, and investigators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OWCP-3

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees injured or killed while working in private industry who 
are covered by the provisions of the Longshore and Harbor Workers' 
Compensation Act, the Non-Appropriated Fund Instrumentalities Act, the 
Defense Base Act, the War Hazards Act, the Outer Continental Shelf 
Lands Act, and the DC Workers' Compensation Act, referred to 
collectively herein as the Longshore and Harbor Workers' Compensation 
Act (LHWCA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: Reports of 
injury by the employee and/or employer; claim forms filed by or on 
behalf of injured employees covered under the LHWCA or their survivors 
seeking benefits under the LHWCA; forms authorizing medical care and 
treatment; other medical records and reports; bills and other payments 
records; compensation payments records (including section 8(f) payment 
records); section 8(f) applications filed by the employer; compensation 
orders for or against the payment of benefits; transcripts of hearings 
and depositions conducted; and any other medical employer or personal 
information submitted or gathered in connection with the claim. The 
system may also contain information relating to dates of birth, 
marriage, divorce, and death, notes of telephone conversations 
conducted in connection with the claim; emails; information relating to 
vocational and/or medical rehabilitation plans and progress reports 
including communication with rehabilitation counselors, potential 
employers, physicians and others who have been contacted as part of the 
rehabilitation process, notes created by the rehabilitation specialist 
and the rehabilitation counselor concerning the rehabilitation process, 
vocational testing, and other records pertaining to the vocational 
rehabilitation process; records relating to court proceedings, 
insurance, banking, and employment; articles from newspapers and other 
publications; information relating to other benefits (financial and 
otherwise) the claimant or employer may be entitled to; and information 
received from various investigative agencies concerning possible 
violations of Federal civil or criminal law.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et 
seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et 
seq.

PURPOSE(S):
    To maintain records on the actions of insurance carriers, 
employers, and injured workers with respect to injuries reported under 
the Longshore and Harbor Workers' Compensation Act and related Acts, to 
ensure that eligible claimants receive appropriate benefits as provided 
by the Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may also be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is compatible with the purpose for which the information was collected:
    a. The employer or its representatives, including third-party 
administrators, and/or any party providing the employer with workers' 
compensation

[[Page 25860]]

insurance coverage since the employer and insurance carrier are 
parties-in-interest to all actions on a case, for the purpose of 
assisting in the litigation of the claim, at any time after report of 
the injury or report of the onset of the occupational illness, or the 
filing of a notice of injury or claim related to such injury or 
occupational illness.
    b. Doctors, pharmacies, and other health care providers for the 
purpose of treating the claimant, conducting medical examinations, 
physical rehabilitation or other services or obtaining medical 
evaluations.
    c. Public or private rehabilitation agencies to which the injured 
worker has been referred for vocational rehabilitation services so that 
they may properly evaluate the injured worker's experience, physical 
limitations and future employment capabilities.
    d. Federal, state and local agencies conducting similar or related 
investigations to verify whether prohibited dual benefits were 
provided, whether benefits have been or are being paid properly, 
including whether dual benefits prohibited by federal law are being 
paid; salary offset and debt collection procedures including those 
actions required by the Debt Collection Act of 1982.
    e. Labor unions and other voluntary associations from which the 
claimant has requested assistance in connection with the processing of 
the LHWCA claim.
    f. Attorneys or other persons authorized to represent the interests 
of the LHWCA claimant in connection with a claim for benefits under the 
LHWCA, and/or a LHWCA beneficiary in connection with a claim for 
damages filed against a third party.
    g. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate a taxpayer to collect, compromise, 
or write-off a Federal claim against such taxpayer; discharging an 
indebtedness owed by an individual.
    h. Trust funds that have demonstrated to the OWCP a right to a lien 
under 33 U.S.C. 917, for the purpose of permitting the trust funds to 
identify potential entitlement to payments upon which the trust funds 
may execute the lien.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.
    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system 
of records is disclosed to members and staff of the Office of 
Administrative Law Judges, the Benefits Review Board, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved after identification by coded file number, 
which is cross-referenced to injured worker by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    The length of time that records are retained varies by type of 
case. Lost-time disability cases are retained for 20 years after the 
case is closed. Other cases where the last possible beneficiary has 
died are retained for 6 years and 3 months after the death of such 
beneficiary. ``No Lost Time'' cases are retained for three years after 
the end of the fiscal year during which the related report was 
received.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; 
and District Directors at the district offices set forth in the 
Appendix.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from injured 
employees, their qualified dependents, employers, insurance carriers, 
physicians, medical facilities, educational institutions, attorneys, 
and State, Federal, and private vocational rehabilitation agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OWCP-4

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Special Fund System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons receiving compensation and related benefits under the 
Longshore and Harbor Workers' Compensation Act, the Non-Appropriated 
Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, 
the Outer Continental Shelf Lands Act, and the DC Workers' Compensation 
Act, referred to collectively herein as the Longshore and Harbor 
Workers' Compensation Act (LHWCA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Medical and vocational rehabilitation reports, bills, vouchers and 
records of payment for compensation and related benefits, statements of 
employment status, and orders for payment of compensation, and U.S. 
Treasury Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et 
seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et 
seq.

PURPOSE(S):
    This system provides a record of payments to claimants, their 
qualified dependents, or providers of services to claimants from the 
Special Fund established pursuant to Section 44 of the Act.

[[Page 25861]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may also be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is compatible with the purpose for which the information was collected:
    a. The employer or employer's representatives, including third-
party administrators, and/or any party providing the employer with 
workers' compensation insurance coverage since the employer and 
insurance carrier are parties-in-interest to all actions on a case, for 
the purpose of assisting in the litigation of the claim, at any time 
after report of the injury or report of the onset of the occupational 
illness, or the filing of a notice of injury or claim related to such 
injury or occupational illness.
    b. Doctors, pharmacies, and other health care providers for the 
purpose of treating the claimant, conducting medical examinations, 
physical rehabilitation or other services or obtaining medical 
evaluations.
    c. Public or private rehabilitation agencies to which the injured 
worker has been referred for vocational rehabilitation services so that 
they may properly evaluate the injured worker's experience, physical 
limitations and future employment capabilities.
    d. Federal, state and local agencies conducting similar or related 
investigations to verify whether prohibited dual benefits were 
provided, whether benefits have been or are being paid properly, 
including whether dual benefits prohibited by federal law are being 
paid; salary offset and debt collection procedures including those 
actions required by the Debt Collection Act of 1982.
    e. Labor unions and other voluntary associations from which the 
claimant has requested assistance with the processing of the LHWCA 
claim.
    f. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate such taxpayer to collect, 
compromise, or write-off a Federal claim against the taxpayer; 
discharging an indebtedness owed by an individual.
    g. Trust funds that have demonstrated to the OWCP a right to a lien 
under 33 U.S.C. 917, for the purpose of permitting the trust funds to 
identify potential entitlement to payments upon which the trust funds 
may execute the lien.
    h. To individuals, and their attorneys and other representatives, 
and government agencies, seeking to enforce a legal obligation on 
behalf of such individual, to pay alimony and/or child support, for the 
purpose of enforcing such an obligation, pursuant to an order of a 
state or local court of competent jurisdiction, including Indian tribal 
courts, within any State, territory or possession of the United States, 
or the District of Columbia or to an order of a State agency authorized 
to issue income withholding notices pursuant to State or local law or 
pursuant to the requirements of section 666(b) of title 42, United 
States Code, or for the purpose of denying the existence of funds 
subject to such legal obligation.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.
    Note: Information from this system of records is disclosed to 
members and staff of the Office of Administrative Law Judges, the 
Benefits Review Board, the Office of the Solicitor and other components 
of the Department who have a need for the record in the performance of 
their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by social security number, which is cross-
referenced to injured worker by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for seven years after last payment is made.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from injured 
employees, their qualified dependents, employers, insurance carriers, 
physicians, medical facilities, educational institutions, attorneys, 
and State, Federal, and private vocational rehabilitation agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
OWCP-5

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Investigation Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for workers' compensation benefits under 
the Longshore and Harbor Workers' Compensation Act, the Non-
Appropriated Fund Instrumentalities Act, the Defense Base Act, the War 
Hazards Act, the Outer Continental Shelf Lands Act, and the DC Workers' 
Compensation Act, referred to collectively herein as the Longshore and 
Harbor Workers' Compensation Act (LHWCA); individuals providing medical 
and other services to the Division; employees of insurance companies 
and of medical and other services providers to claimants; and other 
persons suspected of violations of law under the Act, including related 
civil and criminal provisions.

[[Page 25862]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain information gathered in connection with 
investigations concerning possible violations of Federal law, whether 
civil or criminal, under the LHWCA. This system also contains the work 
product of the Department of Labor and other government personnel and 
consultants involved in the investigations.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et 
seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et 
seq.

PURPOSE(S):
    To maintain records for the purpose of assisting in determinations 
of possible violations of Federal law, whether civil or criminal, in 
connection with reported injuries under the LHWCA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of relevant and 
necessary information from this system of records may also be made to 
the following individuals and entities for the purposes noted when the 
purpose of the disclosure is compatible with the purpose for which the 
information was collected: Internal Revenue Service, for the purpose of 
obtaining taxpayer mailing addresses in order to locate a taxpayer to 
collect, compromise, or write-off a Federal claim against such 
taxpayer; discharging an indebtedness owed by an individual.
    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system 
of records is disclosed to members and staff of the Office of 
Administrative Law Judges, the Benefits Review Board, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of individual being investigated.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Retention time varies by type of compensation case and/or 
investigative file. For example, if the investigative file is about a 
lost-time case, it is transferred to the Federal Records Center two 
years after the related compensation case is closed, and destroyed 
twenty years after the case is closed. If the investigative file is 
about a death case, it is retained in the office as long as there are 
qualified dependents, and destroyed six years, three months after final 
closing. ``No Lost Time'' cases are destroyed three years after the end 
of the fiscal year during which the related report was received.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210, and District Directors in the district offices of 
the Office of Workers' Compensation Programs set forth in the Appendix 
to this document.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from Division 
claim and payment files and from employees, insurers, service 
providers; and information received from parties leading to the opening 
of an investigation, or from interviews held during the course of an 
investigation.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
OWCP-6

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Claimant Representatives.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals alleged to have violated the provisions of the 
Longshore and Harbor Workers' Compensation Act, the Non-Appropriated 
Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, 
the Outer Continental Shelf Lands Act, and the DC Workers' Compensation 
Act, referred to collectively herein as the Longshore and Harbor 
Workers' Compensation Act (LHWCA) and the LHWCA's implementing 
regulations relating to representation of claimants/beneficiaries 
before the Department of Labor, including the Office of Administrative 
Law Judges and the Benefits Review Board, those found to have committed 
such violations and who have been disqualified, and those who are 
investigated but not disqualified. This system would also cover those 
persons who have been reinstated as qualified claimant representatives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system will consist of information such as the 
representative's name and address, the names and addresses of affected 
claimants/beneficiaries, copies of relevant

[[Page 25863]]

documents obtained from claimant/beneficiary files relating to the 
issue of representation; all documents received or created as a result 
of the investigation of and/or hearing on the alleged violation of the 
Longshore Act and/or its regulations relating to representation, 
including investigations conducted by the DOL Office of Inspector 
General or other agency; and copies of documents notifying the 
representative and other interested persons of the disqualification.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Longshore and Harbor Workers' Compensation Act, 33 U.S.C. 
931(b)(2)(B).

PURPOSE(S):
    These records contain information on activities--including 
billing--relating to representation of claimants/beneficiaries, 
including documents relating to the debarment of representatives under 
other Federal or state programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of relevant and 
necessary information from this system of records may also be made to 
the following individuals and entities for the purposes noted when the 
purpose of the disclosure is compatible with the purpose for which the 
information was collected:
    a. A claimant/beneficiary for the purpose of informing him/her that 
his/her representative has been disqualified from further 
representation under the Longshore Act.
    b. Employers, insurance carriers, state bar disciplinary 
authorities, and the general public, for the purpose of providing 
information concerning the qualification of person(s) to act as a 
claimant representative under the Act.
    c. Federal, state or local agency maintaining pertinent records, if 
necessary to obtain information relevant to a Departmental decision 
relating to debarment actions.
    Note: Disclosure of information contained in the file of the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.
    Pursuant to 5 U.S.C. 552a(b)(1), information from this system of 
records is disclosed to members and staff of the Office of 
Administrative Law Judges, the Benefits Review Board, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the representative.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained in the office for three years after the 
debarment action is final and then transferred to the Federal Records 
Center, and destroyed thirty years after the debarment action is final. 
Where the period of exclusion is defined as a set period of time, the 
file will be retained two years after the period of exclusion expires 
(or the individual is otherwise reinstated), then transferred to the 
Federal Records Center, and destroyed thirty years after the debarment 
action is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation Act, Office 
of Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210, and District Directors in district offices set 
forth in the Appendix.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from employees, 
employers, insurance carriers, members of the public, agency 
investigative reports, and from other DOL systems of records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
OWCP-7

SYSTEM NAME:
    Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Longshore Act.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers of medical goods and services, including physicians, 
hospitals, and providers of medical support services or supplies 
excluded or considered for exclusion from payment under the Longshore 
Act and Harbor Workers' Compensation Act, the Non-Appropriated Fund 
Instrumentalities Act, the Defense Base Act, the War Hazards Act, the 
Outer Continental Shelf Lands Act, and the DC Workers' Compensation 
Act, referred to collectively herein as the Longshore and Harbor 
Workers' Compensation Act (LHWCA).

[[Page 25864]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of letters, lists, and documents from Federal and state 
agencies concerning the administrative debarment of providers from 
participation in programs providing benefits similar to those of the 
Longshore and Harbor Workers' Compensation Act and their reinstatement; 
materials concerning possible fraud or abuse which could lead to 
exclusion of a provider; documents relative to reinstatement of 
providers; materials concerning the conviction of providers for 
fraudulent activities in connection with any Federal or state program 
for which payments are made to providers for similar medical services; 
all letters, memoranda, and other documents regarding the consideration 
of a provider's exclusion, the actual exclusion, or reinstatement under 
the provisions of 20 CFR 702.431 et seq.; copies of all documents in a 
claimant's file relating to medical care and/or treatment, including 
bills for such services; as well as letters, memoranda, emails, and 
other documents obtained during investigations, hearings, and other 
administrative proceedings concerning exclusion for fraud or abuse, as 
well as reinstatement, and recommendations and decisions; lists of 
excluded providers released by the OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Longshore and Harbor Workers' Compensation Act, 33 U.S.C. 907(c).

PURPOSE(S):
    To maintain records to determine the propriety of instituting 
debarment actions under the Longshore Act. These records also provide 
information on treatment, billing and other aspects of a medical 
provider's actions, and/or documentation relating to the debarment of 
the medical care provider under another Federal or state program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
compatible with the purpose for which the information is collected:
    a. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of identifying an excluded or reinstated provider, to ensure 
that authorization is not issued nor payment made to an excluded 
provider, and for the purpose of providing notice that a formerly 
excluded provider has been reinstated.
    b. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of obtaining information necessary to ensure that the list of 
excluded providers is correct, useful, and updated, as appropriate, and 
for the purpose of obtaining information relevant to a Departmental 
decision regarding a debarment action. This routine use encompasses the 
disclosure of such information which will enable the Department to 
properly verify the identity of a provider, to identify the nature of a 
violation, and the penalty imposed for such violation.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.
    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system 
of records is disclosed to members and staff of the Benefits Review 
Board, the Office of Administrative Law Judges, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the provider.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Files are retained for three years after the debarment action is 
final and then transferred to the Federal Records Center, and destroyed 
thirty years after the debarment action is final. Where the period of 
exclusion is defined as a set period of time, the file will be retained 
two years after the period of exclusion expires (or the individual is 
otherwise reinstated), then transferred to the Federal Records Center, 
and destroyed thirty years after the debarment action is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation Act, Office 
of Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210, and District Directors in the district offices 
set forth in the Appendix to this document.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from Federal, 
state or local government agencies, state licensing boards, 
professional organizations, claimants, patients, employers, insurance 
companies, any other entities or individuals, public documents, and 
newspapers, as well as from other Department of Labor systems of 
records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal

[[Page 25865]]

the identity of a source who furnished information to the Government 
under an express promise that the identity of the source would be held 
in confidence, or prior to January 1, 1975, under an implied promise 
that the identity of the source would be held in confidence.
DOL/OWCP-8

SYSTEM NAME:
    Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Federal Employees' Compensation Act.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Division of Federal Employees' Compensation, Office of Workers' 
Compensation Programs, Washington, DC 20210, and district offices of 
the Office of Workers' Compensation Programs set forth in the Appendix 
to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers of medical goods and services, including physicians, 
hospitals, and providers of medical support services or supplies 
excluded or considered for exclusion from payment under the Federal 
Employees' Compensation Act for fraud or abuse (20 CFR 10.815-826).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of letters, lists and documents from Federal and state 
agencies concerning the administrative debarment of providers from 
participation in programs providing benefits similar to those of the 
Federal Employees' Compensation Act and their reinstatement; materials 
concerning possible fraud or abuse which could lead to exclusion of a 
provider; documents relative to reinstatement of providers, materials 
concerning the conviction of providers for fraudulent activities in 
connection with any Federal or state program for which payments are 
made to providers for similar medical services; all letters, memoranda, 
and other documents regarding the consideration of a provider's 
exclusion, the actual exclusion, or reinstatement under the provisions 
of 20 CFR 10.815-826; copies of all documents in a claim file relating 
to medical care and/or treatment including bills for such services, as 
well as letters, memoranda, and other documents obtained during 
investigations, hearings and other administrative proceedings 
concerning exclusion for fraud or abuse, as well as reinstatement, 
along with recommendations and decisions; lists of excluded providers 
released by the OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees' Compensation Act (5 U.S.C. 8101 et seq.), and 
Title 20 CFR part 10.

PURPOSE(S):
    To maintain records to determine the propriety of instituting 
debarment actions under the Federal Employees' Compensation Act. These 
records also provide information on treatment, billing and other 
aspects of a medical provider's actions, and/or documentation relating 
to the debarment of the medical care provider under another Federal or 
state program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
compatible with the purpose for which the information is collected:
    a. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of identifying an excluded or reinstated provider, to ensure 
that authorization is not issued nor payment made to an excluded 
provider, and for the purpose of providing notice that a formerly 
excluded provider has been reinstated.
    b. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of obtaining information necessary to ensure that the list of 
excluded providers is correct, useful, and updated, as appropriate, and 
for the purpose of obtaining information relevant to a Departmental 
decision regarding a debarment action. This routine use encompasses the 
disclosure of such information that will enable the Department to 
properly verify the identity of a provider, to identify the nature of a 
violation, and the penalty imposed for such violation.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.
    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system 
of records is disclosed to members and staff of the Employees' 
Compensation Appeals Board, the Office of Administrative Law Judges, 
the Office of the Solicitor and other components of the Department who 
have a need for the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the provider, a case citation, 
or date of release.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Files are retained for three years after the debarment action is 
final and then transferred to the Federal Records Center, and destroyed 
thirty years after the debarment action is final. Where the period of 
exclusion is defined as a set period of time, the file will be retained 
two years after the period of exclusion expires (or the individual is 
otherwise reinstated), then transferred to the Federal Records Center, 
and destroyed thirty years after the debarment action is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Federal Employees' Compensation, Office of Workers' 
Compensation Programs, 200 Constitution Avenue NW., Washington, DC 
20210, and the District Directors of the district offices set forth in 
the Appendix to this document.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager. In order for the 
record to be located, the individual must provide his or her full name, 
date of birth, and signature.

[[Page 25866]]

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager. In 
order for the record to be located, the individual must provide his or 
her full name, date of birth, and signature.

CONTESTING RECORD PROCEDURE:
    Specific materials in this system have been exempted from certain 
Privacy Act provisions regarding the amendment of records. The section 
of this notice Entitled ``Systems Exempted from Certain Provisions of 
the Act'' indicates the kind of materials exempted, and the reasons for 
exempting them. Any individual requesting amendment of non-exempt 
records should contact the appropriate the system manager. Individuals 
requesting amendment of records must comply with the Department's 
Privacy Act regulations at 29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from Federal, 
state or local government agencies, state licensing boards, 
professional organizations, claimants, patients, employers, insurance 
companies, any other entities or individuals, public documents, and 
newspapers, as well as from other Department of Labor systems of 
records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material 
compiled for law enforcement purposes which is maintained in the 
investigation files of the Office of Workers' Compensation Programs, is 
exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), 
and (f) of 5 U.S.C. 552a. The disclosure of information contained in 
civil investigative files, including the names of persons and agencies 
to which the information has been transmitted, would substantially 
compromise the effectiveness of the investigation. Knowledge of such 
investigations would enable subjects to take such action as is 
necessary to prevent detection of illegal activities, conceal evidence 
or otherwise escape civil enforcement action. Disclosure of this 
information could lead to the intimidation of, or harm to, informants 
and witnesses, and their respective families, and the wellbeing of 
investigative personnel and their families.
OWCP-9

SYSTEM NAME:
    Office of Workers' Compensation Programs, Black Lung Automated 
Support Package.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Workers' Compensation Programs, Division of Coal Mine 
Workers' Compensation, U.S. Department of Labor Building, 200 
Constitution Ave. NW., Washington, DC 20210, and district offices (see 
addresses in the Appendix to this document).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for black lung benefits; claimants 
receiving benefits; dependents of claimants and beneficiaries; medical 
providers; attorneys representing claimants; coal mine operators; 
workers' compensation insurance carriers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records included are personal (name, date of birth, SSN, claim 
type, miner's date of death); demographic (state, county, city, 
congressional district, zip code); mine employment history; medical 
records; initial determination; conference results; hearing results; 
medical and disability payment history; accounting information 
including data on debts owed to the United States; Social Security 
Administration black lung benefits data; state workers' compensation 
claim and benefits data; coal mine operator names, addresses, states of 
operation and histories of insurance coverage; and medical service 
providers' names, addresses, license numbers, medical specialties, tax 
identifications and payment histories.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 901 et seq., 20 CFR 725.1 et seq.

PURPOSE(S):
    To maintain data on claimants, beneficiaries and their dependents; 
attorneys representing claimants; medical service providers; coal mine 
operators and insurance carriers. Provide means of automated payment of 
medical and disability benefits. Maintain a history of medical bills 
submitted by beneficiaries and medical service providers. Maintain a 
history of disability benefit payments made to beneficiaries and 
medical benefit payments made to beneficiaries and medical service 
providers. Maintain program accounting information including 
information on debts owed to the United States. Provide a means for the 
automatic recoupment of overpayments made to beneficiaries and medical 
service providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of relevant and 
necessary information may be made to the following:
    a. Mine operators (and/or any party providing the operator with 
workers' compensation insurance) who have been determined potentially 
liable for the claim at any time after the filing of a notice of injury 
or claim related to such injury or occupational illness, for the 
purpose of determining liability for payment.
    b. State workers' compensation agencies and the Social Security 
Administration for the purpose of determining offsets as specified 
under the Act.
    c. Doctors and medical services providers for the purpose of 
obtaining medical evaluations, physical rehabilitation or other 
services.
    d. Other Federal agencies conducting scientific research concerning 
the incidence and prevention of black lung disease.
    e. Legal representatives, or person authorized to act on behalf of 
the claimant, responsible operator and program representation on 
contested issues.
    f. Labor unions and other voluntary employee associations of which 
the claimant is a member for the purpose of exercising an interest in 
claims of members as part of their service to the members.
    g. Contractors providing automated data processing services to the 
Department of Labor, or to any agency or entity to whom release is 
authorized, where the contractor is providing a service relating to the 
purpose for which the information can be released.
    h. Federal, state or local agencies if necessary to obtain 
information relevant to a determination of initial or continuing 
eligibility for program benefits, whether benefits have been or are 
being paid improperly, including whether dual benefits prohibited under 
any federal or state law are being paid; and salary offset and debt 
collection procedures, including any action required by the Debt 
Collection Act of 1982, 31 U.S.C. 3711.
    i. Debt collection agency that DOL has contracted for collection 
services to recover indebtedness owed to the United States.
    j. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate taxpayers to collect, compromise, 
or write-off a Federal claim against the taxpayer;

[[Page 25867]]

discharging an indebtedness owed by an individual.
    k. Credit Bureaus for the purpose of receiving consumer credit 
reports identifying the assets, liabilities, income and expenses of a 
debtor to ascertain the debtor's ability to pay a debt and to establish 
a payment schedule.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts; the name and 
address, taxpayer identification (SSAN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f); or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by coal miner's name and social security 
number; medical provider number; coal mine operator number; insurance 
carrier number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Electronic file data has permanent retention. Claimant and benefit 
master file data will be transferred to magnetic tape and transmitted 
to NARA every ten years. This data (which includes both open and closed 
cases) will not be made available to the public until ninty years after 
transfer to NARA due to Privacy Act restrictions.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Coal Mine Workers' Compensation, U.S. 
Department of Labor, Room C-3520, 200 Constitution Ave. NW., 
Washington, DC 20210, and district office director (see addresses in 
The Appendix to this document).

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from individuals 
and organizations.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Investigatory portion of system exempted from certain provisions of 
the Act: In accordance with paragraph 3(k)(2) of the Privacy Act, 
investigatory material compiled for civil law enforcement purposes, 
which is maintained in this system's files of the Office of Workers' 
Compensation Programs of the Employment Standards Administration, is 
exempt from paragraphs (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), 
and paragraph (f) of 5 U.S.C. 552a. The disclosure of civil 
investigatory information, if any, contained in this system's files, 
including the names of persons and agencies to whom the information has 
been transmitted, would substantially compromise the effectiveness of 
investigations. Knowledge of such investigations would enable subjects 
to take such action as is necessary to prevent detection of illegal 
activities, conceal evidence, or otherwise escape civil enforcement 
action. Disclosure of this information could lead to the intimidation 
of, or harm to informants, witnesses, and their respective families, 
and in addition, could jeopardize the safety and well-being of 
investigative personnel and their families.
DOL/OWCP-10

SYSTEM NAME:
    Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act (FEC) and Longshore and Harbor Workers' Compensation 
Act Rehabilitation Counselor Case Assignment, Contract Management and 
Performance Files and FEC Field Nurses.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Files concerning rehabilitation counselors are located in the 
Federal Employees' Compensation (FEC) and Longshore and Harbor Workers' 
Compensation (Longshore) District Offices where the counselor is 
certified. Files for FEC field nurses are found in FEC district 
offices. See the Appendix to this document for District Office 
addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The rehabilitation counselor/nurse files cover individuals who have 
entered into a contract with the Office of Workers' Compensation 
Programs to provide rehabilitation counselor or nursing services under 
the Federal Employees' Compensation Act (FECA) and/or the Longshore and 
Harbor Workers' Compensation Act (LHWCA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses and information on qualifications of 
rehabilitation counselors/nurses certified by and under contract with 
OWCP to provide rehabilitation services to injured workers under the 
FECA and LHWCA or field nurse services under FECA. In addition there 
are records compiled and maintained by the rehabilitation specialist or 
the OWCP staff nurse, concerning the assignment of rehabilitation/field 
nurse cases to the counselor/nurse and the performance of the 
counselor/nurse in fulfilling the duties under the contract with OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    33 U.S.C. 939(c)(2); 5 U.S.C. 8101 et seq.

PURPOSE(S):
    These records are maintained to provide information about the 
rehabilitation counselor or field nurse, including the name, address, 
telephone number, counselor/nurse status, skill codes, number of 
referrals, status of referrals and notes. These notes can include 
evaluation of performance and other matters concerning performance of 
the contract.

[[Page 25868]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.
    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this system 
of records may be disclosed to members and staff of the Benefits Review 
Board, the Employees' Compensation Appeals Board, the Office of 
Administrative Law Judges, the Office of the Solicitor and other 
components of the Department who have a need for the record in the 
performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the counselor/nurse through the 
database and/or files maintained in the appropriate OWCP district 
office.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for two years after the rehabilitation 
counselor or field nurse have stopped providing services to OWCP.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, U.S. 
Department of Labor, 200 Constitution Avenue NW., Washington, DC 20210; 
and District Directors at the FECA district offices set forth in the 
Appendix.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager or submitted in 
such other manner as directed by OWCP.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager or 
submitted in such other manner as directed by OWCP.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from 
rehabilitation counselors, field nurses, other individuals, 
correspondence, investigative reports, Federal and state agency 
records, any other record or document pertaining to a contract.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OWCP-11

SYSTEM NAME:
    Office of Workers' Compensation Programs, Energy Employees 
Occupational Illness Compensation Program Act File.

SECURITY CLASSIFICATION:
    Most files and data are unclassified. Files and data in certain 
cases have Top Secret classification, but the rules concerning their 
maintenance and disclosure are determined by the agency that has 
classified the information.

SYSTEM LOCATION:
    At component agency national, district, and contractor offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or their survivors who claim benefits under the Energy 
Employees Occupational Illness Compensation Program Act (EEOICPA). 
These individuals include, but are not limited to, Federal employees or 
survivors of Federal employees; and employees or survivors of employees 
of the United States Department of Energy, its predecessor agencies, 
and their contractors and subcontractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: Claim forms 
filed by or on behalf of individuals with illnesses or their survivors 
seeking benefits under the EEOICPA; reports by the employee and/or the 
United States Department of Energy; employment records; exposure 
records; safety records or other incident reports; dose reconstruction 
records; workers' or family members' contemporaneous diaries, journals, 
or other notes; forms authorizing medical care and treatment; other 
medical records and reports; bills and other payment records; 
compensation payment records; formal orders for or against the payment 
of benefits; transcripts of hearings conducted; and any other medical, 
employment, or personal information submitted or gathered in connection 
with a claim. The system may also contain information relating to dates 
of birth, marriage, divorce, and death; notes of telephone 
conversations conducted in connection with a claim; information 
relating to medical rehabilitation plans and progress reports; records 
relating to court proceedings, insurance, banking and employment; 
articles from newspapers and other publications; information relating 
to other benefits (financial and otherwise) that an employee and/or 
survivor may be entitled to, including previously filed claims; and 
information received from various investigative agencies concerning 
possible violations of Federal civil or criminal law.
    The system may also contain consumer credit reports on individuals 
indebted to the United States, information relating to the debtor's 
assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, information relating 
to the location of the debtor, and other records an reports relating to 
the implementation of the Federal Claims Collection Act (as amended), 
including investigative reports or administrative review matters. 
Individual records listed here are included in a claim file only 
insofar as they may be pertinent or applicable to the individual 
claiming benefits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Energy Employees Occupational Illness Compensation Program Act of 
2000, Title XXXVI of Public Law 106-398, October 30, 2000, 114 Stat. 
1654, and as amended.

PURPOSE(S):
    To maintain records on individuals who file claims with the 
Department under EEOICPA, which establishes a program for compensating 
certain individuals for covered illnesses related to exposure to 
beryllium, radiation, silica, and other toxic substances. These records 
provide information and verification about individual claimants' 
covered illnesses that may be used to

[[Page 25869]]

determine entitlement to medical treatment, compensation, and 
survivors' benefits under EEOICPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
both relevant and necessary and is compatible with the purpose for 
which the information was collected:
    a. To any attorney or other representative of an EEOICPA 
beneficiary for the purpose of assisting in a claim or litigation 
against a third party or parties potentially liable to pay damages as a 
result of the beneficiary's compensable condition, and for the purpose 
of administering the provisions of Sec. Sec.  3641-3642 of the EEOICPA. 
Any such third party, or a representative acting on that third party's 
behalf, may be provided with information or documents concerning the 
existence of a record and the amount and nature of compensation paid to 
or on behalf of the beneficiary for the purpose of assisting in the 
resolution of the claim or litigation against that party or 
administering the provisions of Sec. Sec.  3641-3642 of the EEOICPA.
    b. To the United States Department of Energy, its contractors and 
subcontractors, and the Federal agency that employed the employee at 
the time of the alleged exposure, as well as to other entities that may 
possess relevant information, to assist in administering the EEOICPA, 
to answer questions about the status of the claim, to consider other 
actions the agency or entity may be required to take with regard to the 
claim, or to permit the agency or entity to evaluate its safety and 
health program. Disclosure to other Federal agencies, including the 
Department of Justice, may be made when OWCP determines that such 
disclosure is relevant and necessary for the purpose of providing 
assistance in regard to asserting a defense based upon the EEOICPA's 
exclusive remedy provision to an administrative claim or to litigation 
filed under the Federal Tort Claims Act.
    c. To the personnel, contractors, grantees, and cooperative 
agreement holders of the Department of Energy, the Department of Health 
and Human Services, the Department of Justice, and other Federal 
agencies designated by the President to implement the Federal 
compensation program established by the EEOICPA, for the purpose of 
assisting in the adjudication or processing of a claim under that Act.
    d. To physicians, pharmacies, and other health care providers for 
their use in treating the claimant, conducting an examination, 
preparing an evaluation on behalf of OWCP, and for other purposes 
relating to the medical management of the claim including evaluation of 
a payment for charges of medical and related services and supplies.
    e. To medical insurance or health and welfare plans (or their 
designees) that cover the claimant in instances where OWCP had paid for 
treatment of a medical condition that is not compensable under the 
EEOICPA, or where a medical insurance plan or health and welfare plan 
has paid for treatment of a medical condition that may be compensable 
under the EEOICPA, for the purpose of resolving the appropriate source 
of payment in such circumstances.
    f. To a Federal, State or local agency for the purpose of obtaining 
information relevant to a determination concerning initial or 
continuing eligibility for EEOICPA benefits, and for a determination 
concerning whether benefits have been or are being properly paid, 
including whether dual benefits that are prohibited under any 
applicable Federal or State statute are being paid. In addition, for 
the purpose of utilizing salary offset and debt collection procedures, 
including those actions required by the Debt Collection Act of 1982, to 
collect debts arising as a result of overpayments of EEOICPA 
compensation and debts otherwise related to the payment of EEOICPA 
benefits.
    g. To the Internal Revenue Service (IRS) in order to obtain 
taxpayer mailing addresses for the purposes of locating a taxpayer to 
collect, compromise, or write-off a Federal claim against such 
taxpayer; and informing the IRS of the discharge of a debt owed by an 
individual. Records from this system of records may also be disclosed 
to the IRS for the purpose of offsetting a Federal claim from any 
income tax refund that may be due to the debtor.
    h. Where an investigation, settlement of claims, or the preparation 
and conduct of litigation is undertaken, a record may be disclosed to 
(1.) a person representing the United States or the Department in the 
investigation, settlement or litigation, and to individuals assisting 
in such representation; (2.) others involved in the investigation, 
settlement, and litigation, and their representatives and assistants; 
and (3.) a witness, potential witness, or their representatives and 
assistants, and to any other person who possesses information 
pertaining to the matter, when such disclosure is necessary for the 
conduct of the investigation, settlement, or litigation, or is 
necessary to obtain information or testimony relevant to the matter.
    i. To the Defense Manpower Data Center--Department of Defense and 
the United States Postal Service to conduct computer matching programs 
for the purpose of identifying and locating individuals who are 
receiving Federal salaries or benefit payments and are delinquent in 
their repayment of debts owed to the United States under programs 
administered by the Department in order to collect the debts under the 
provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by 
voluntary repayment, or by salary or administrative offset procedures.
    j. To a credit bureau for the purpose of obtaining consumer credit 
reports identifying the assets, liabilities, expenses, and income of a 
debtor in order to ascertain the debtor's ability to repay a debt 
incurred under EEOICPA, to collect the debt, or to establish a payment 
schedule.
    k. The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor, the agency and program under 
which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.
    l. To individuals, and their attorneys and other representatives, 
and government agencies, seeking to enforce a legal obligation on 
behalf of such individual or agency, to pay alimony and/or child 
support for the purpose of enforcing such an obligation, pursuant to an 
order of a state or local court of competent jurisdiction, including 
Indian tribal courts, within any State, territory, or possession of the 
United States, or the District of Columbia or to an order of a State 
agency authorized to issue income withholding notices pursuant to State 
or local law or pursuant to the requirements of Sec.  666(b) of title 
42, U.S.C., or for the purpose of denying the existence of funds 
subject to such legal obligation.
    m. To the spouse, children, parents, grandchildren, or grandparents 
of deceased employees who may be

[[Page 25870]]

covered under the EEOICPA to enable them to assess their eligibility 
for benefits under the EEOICPA, and to inform them of decisions 
regarding benefit eligibility, so that they have the opportunity to 
take action to protect any rights they may have as potentially eligible 
beneficiaries.
    n. To a Member of Congress or to a Congressional Staff Member in 
response to an inquiry made by an individual seeking assistance who is 
the subject of the record being disclosed for the purpose of providing 
such assistance.
    Note: Disclosure of information contained in this system of records 
to the subject of the record, a person who is duly authorized to act on 
his or her behalf, or to others to whom disclosure is authorized by 
these routine uses, may be made over the telephone or by electronic 
means. Disclosure over the telephone or by electronic means will only 
be done where the requestor provides appropriate identifying 
information. Telephonic or electronic disclosure of information is 
essential to permit efficient administration and adjudication of claims 
under EEOICPA.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor, the agency and program under 
which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in electronic and/or paper form.

RETRIEVABILITY:
    Files, electronic records, and automated data are retrieved after 
identification by coded file number and/or Social Security Number which 
is cross-referenced to employee by name, employer and/or contractor, 
and nature of the illness.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Case files are considered closed when no activity has taken place 
for two years (after date of final action). The closed files are to be 
held in the district offices for three years, then transferred to 
Federal Records Center and destroyed twenty years after the date of the 
final decision. Electronic records and reports are to be destroyed when 
the information is no longer needed. Output, master file and 
documentation pertaining to the master file are replaced or destroyed 
when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Energy Employees Occupational Illness Compensation, 
Office of Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write or telephone the OWCP 
district office that services the State in which the individual resided 
or worked at the time he or she believes a claim was filed. In order 
for the record to be located, the individual must provide his or her 
full name, OWCP claim number (if known), and date of birth.

RECORD ACCESS PROCEDURE:
    Any individual seeking access to non-exempt information about a 
case in which he/she is a party in interest may write or telephone the 
OWCP district office where the case is located, or may contact the 
systems manager.

CONTESTING RECORD PROCEDURES:
    Any individual requesting amendment of non-exempt records should 
contact the appropriate OWCP district office, or the system manager. 
Individuals requesting amendment of records must comply with the 
Department's Privacy Act regulations at 29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Employees who are the subject of the record and their family 
members; employing Federal agencies; current and former Federal 
contractors and subcontractors and their family members; State 
governments, State agencies, and other Federal agencies; State and 
Federal workers' compensation offices; physicians and other medical 
professionals; hospitals; clinics; medical laboratories; suppliers of 
health care products and services and their agents and representatives; 
educational institutions; attorneys; Members of Congress; OWCP field 
investigations; consumer credit reports; investigative reports; 
correspondence with the debtor including personal financial statements; 
records relating to hearings on the debt; and other Department systems 
of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of those records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OWCP-12

SYSTEM NAME:
    Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Energy Employees Occupational Illness 
Compensation Program Act.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    At component agency national, district, and contractor offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers of medical goods and services, including physicians, 
hospitals, and providers of medical support services or supplies 
excluded or considered for exclusion from payment under the Energy 
Employees Occupational Illness Compensation Program Act (EEOICPA) for 
fraud or abuse (20 CFR 30.715-30.726, or as updated).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of letters, lists and documents from Federal and State 
agencies concerning the administrative debarment of providers from 
participation in programs providing benefits similar to those of the 
EEOICPA and their reinstatement; material concerning possible fraud or 
abuse

[[Page 25871]]

which could lead to exclusion of a provider; documents relative to 
reinstatement of providers, materials concerning the conviction of 
providers for fraudulent activities in connection with any Federal or 
State program for which payments are made to providers for similar 
medical services; all letters, memoranda, and other documents regarding 
the consideration of a provider's exclusion, the actual exclusion, or 
reinstatement under the provisions of 20 CFR 30.715-30.726 (or as 
updated); copies of all documents in a claim file relating to medical 
care and/or treatment including bills for such services, as well as 
letters, memoranda, and other documents obtained during investigations, 
hearings and other administrative proceedings concerning exclusion for 
fraud or abuse, as well as reinstatement, along with recommendations 
and decisions; lists of excluded providers released by OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Energy Employees Occupational Illness Compensation Program Act of 
2000, Title XXXVI of Public Law 106-398, October 30, 2000, 114 Stat. 
1654, and as amended.

PURPOSE(S):
    To maintain records in order to determine the propriety of 
instituting debarment actions under EEOICPA. These records also provide 
information regarding treatment, billing and other aspects of a medical 
provider's actions, and/or documentation relating to the debarment of 
the medical care provider under another Federal or State program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the universal routine uses listed in the General 
Prefatory Statement to this document, the disclosure of information 
from this system of records may be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is compatible with the purpose for which the information is collected:
    a. Federal, State or local government agencies, State licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of identifying an excluded or reinstated provider to ensure 
that authorization is not issued nor payment made to an excluded 
provider, and for the purpose of providing notice that a formerly 
excluded provider has been reinstated.
    b. Federal, State or local government agencies, State licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of obtaining information necessary to ensure that the list of 
excluded providers is correct, useful, and updated, as appropriate, and 
for the purpose of obtaining information relevant to a Departmental 
decision regarding a debarment action. This routine use encompasses the 
disclosure of such information that will enable the Department to 
properly verify the identity of a provider, to identify the nature of a 
violation, and the penalty imposed for such violation.
    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, or 
to others to whom disclosure is authorized by these routine uses, may 
be made over the telephone. Disclosure over the telephone will only be 
done where the requestor provides appropriate identifying information. 
Telephonic disclosure of information is essential to permit efficient 
administration and adjudication of claims.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or in paper form.

RETRIEVABILITY:
    Files are retrieved either by the name of the provider, case 
citation, or date of release.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Specific electronic data tables received from the Department of 
Health and Human Services (HHS) should be deleted from the server when 
HHS advises that the period of exclusion has expired due to 
reinstatement. The Master file is maintained in a separate file on the 
National Office server and they are to be destroyed when they are no 
longer needed. Hard copies of reports are to be destroyed when new 
reports are generated. In-house exclusions and correspondence files are 
retained until debarment action is finalized and then transferred to 
the Federal Records Center at the end of the fiscal/annual year, and 
destroyed 30 years after the date of final debarment action. 
Documentation relating to a master file, database and other electronic 
records are destroyed or deleted upon authorized deletion of the 
related electronic records or upon the destruction of the output of the 
system if the output is needed to protect legal rights, whichever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Energy Employees Occupational Illness Compensation, 
Office of Workers' Compensation Programs, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write to the system manager at 
the address above. In order for the record to be located, the 
individual must provide his or her full name, date of birth, and 
signature.

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
record within this system of records may write the system manager, and 
arrangements will be made to provide review of the file. In order for 
the record to be located, the individual must provide his or her full 
name, date of birth, and signature.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from Federal, State or local 
government agencies, state licensing boards, professional 
organizations, claimants, patients, employers, insurance companies, any 
other entities or individuals, public documents, and newspapers, as 
well as from other Department systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material 
compiled for law enforcement purposes which is maintained in the 
investigation files of OWCP, is exempt from subsections (c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f) of 5 U.S.C. 552a. The 
disclosure of information contained in civil investigative files, 
including the names of persons and agencies to which the information 
has been transmitted, would substantially compromise the effectiveness 
of the investigation. Knowledge of such investigations would enable 
subjects to take such action as is necessary to prevent detection of 
illegal

[[Page 25872]]

activities, conceal evidence or otherwise escape civil enforcement 
action. Disclosure of this information could lead to the intimidation 
of, or harm to, informants and witnesses, and their respective 
families, and the wellbeing of investigative personnel and their 
families.
SOL--DOL Office of the Solicitor Systems of Records

DOL/SOL-3

SYSTEM NAME:
    Tort Claim Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Solicitor, Division of Federal Employees' and Energy 
Workers' Compensation, 200 Constitution Avenue NW., Washington, DC 
20210-0002; Offices of the Regional Solicitors and Associate Regional 
Solicitors at various field locations set forth in the Appendix.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for damages under the Federal Tort Claims 
Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Federal Tort Claim Act files, including claims forms and supporting 
documents filed by claimants, agency records, administrative reports 
and supporting documents prepared by the agency involved, internal 
memoranda, legal pleadings, decisions, and other documents received in 
connection with Federal Tort Claims Act administrative claims and 
litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    28 U.S.C. 2671 et seq.; 29 CFR part 15.

PURPOSE(S):
    To maintain records necessary for adjudication of claims and 
defense of litigation filed under the Federal Tort Claims Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses contained in the 
General Prefatory Statement to this document, where an administrative 
claim or litigation under the Federal Tort Claims Act is filed with or 
involves allegations concerning more than one federal agency, relevant 
information in this system of records, including documents submitted in 
support of the administrative claim, may be disclosed to the relevant 
agency or agencies for their input and independent adjudication of the 
claim.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of claimant.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for as long as a case file remains open. Upon 
conclusion of the matter, files are retained for two years then 
transferred to the Federal Records Center for two years and, 
thereafter, destroyed, in accordance with DOL/SOL Records Schedule 
Number DAA-0174-0006.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Solicitor for Federal Employees' and Energy Workers' 
Compensation in Washington, DC, and Regional Solicitors and Associate 
Regional Solicitors in various locations in the field.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the appropriate System Managers.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the appropriate System 
Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the appropriate System 
Manager.

RECORDS SOURCE CATEGORIES:
    Information contained in this system is obtained from claimants, 
current and former employers, witnesses, physicians and/or medical 
providers, insurance companies, attorneys, police, hospitals, and other 
persons.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-5

SYSTEM NAME:
    Workforce Investment Act Tort Claim Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices of the Regional Solicitors, U.S. Department of Labor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Tort claims, including negligence, medical, personnel and legal 
reports, summaries, correspondence, and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1501 et seq. and the Workforce Investment Act, 29 U.S.C. 
2801 et seq.; the Workforce Innovation and Opportunity Act, 29 U.S.C. 
3101 et seq.; 29 CFR part 15.

PURPOSE(S):
    To allow adjudication of claims filed under the Workforce 
Investment Act and Workforce Innovation and Opportunity Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses contained in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of claimant.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained until completion of a case. Thereafter, the 
files are retained in the Office of the Solicitor for two years, then 
retired to the appropriate Federal Records Center for three years and 
then destroyed in accordance with DOL/SOL Records Schedule Number DAA-
0174-0006.

SYSTEM MANAGER(S) AND ADDRESS:
    Regional Solicitors and Associate Regional Solicitors, U.S. 
Department of Labor. See the Appendix of this document for the regional 
addresses.

[[Page 25873]]

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the appropriate System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from claimants, 
current and former employers, witnesses, physicians, insurance 
companies, attorneys, police, hospitals, and other individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-6

SYSTEM NAME:
    Military Personnel and Civilian Employees' Claims.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Solicitor, Division of Federal Employees' and Energy 
Workers' Compensation, 200 Constitution Avenue NW., Washington, DC 
20210-0002; Offices of the Regional Solicitors and Associate Regional 
Solicitors at various regional locations set forth in the Appendix to 
this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former employees of the Department of Labor filing 
claims under the Military Personnel and Civilian Employees' Claims Act 
to recover for the loss of or damage to personal property incident to 
their service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Claim files, including claim forms, accident, investigative, 
medical or personnel reports, witness statements, summaries, 
correspondence and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3721; 29 CFR part 15.

PURPOSE(S):
    To maintain records necessary for adjudication of claims filed 
under the Military Personnel and Civilian Employees' Claims Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses contained in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of claimant.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for as long as the case is open in the office 
handling the claim. Upon conclusion of the matter, files are retained 
for two years and then transferred to the Federal Records Center for 
three years and then destroyed in accordance with DOL/SOL Records 
Schedule Number DAA-0174-0006.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Solicitor for Federal Employees' and Energy Workers' 
Compensation in Washington, DC, and Regional Solicitors and Associate 
Regional Solicitors at various regional locations set forth in the 
Appendix to this document.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the appropriate System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the appropriate System 
Manager.

CONTESTING RECORD PROCEDURE:
    A petition for amendment should be mailed to the appropriate System 
Manger.

RECORDS SOURCE CATEGORIES:
    Information contained in this system is obtained from claimants, 
current and former employers, witnesses, physicians and/or medical 
providers, insurance companies, attorneys, police, hospitals, and other 
persons.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-9

SYSTEM NAME:
    Freedom of Information Act and Privacy Act Appeal Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Solicitor, Division of Legislation and Legal Counsel, 
U.S. Department of Labor, 200 Constitution Avenue NW., Washington, DC 
20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system encompasses all individuals who submit administrative 
appeals under the Freedom of Information and Privacy Acts.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each file generally contains the appeal letter, the initial 
request, the initial agency determination, and other records necessary 
to make a determination on the appeal, including copies of unsanitized 
records responsive to the request. When a determination is made on the 
appeal, the determination letter is added to the file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Freedom of Information Act (5 U.S.C. 552); the Privacy Act of 
1974 (5 U.S.C. 552a); and 5 U.S.C. 301.

PURPOSE(S):
    These records are maintained to process an individual's 
administrative appeal made under the provisions of the Freedom of 
Information and the Privacy Acts. The records are also used to prepare 
the Department's annual reports to OMB and Congress required by the 
Privacy and the Freedom of Information Acts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records, and information in these records, that is relevant 
and necessary may be used:
    a. To disclose information to Federal agencies (e.g., Department of 
Justice) in order to obtain advice and recommendations concerning 
matters on which the agency has specialized experience or competence, 
for use by the Office of the Solicitor in making required appeal 
determinations and related dispositions under the Freedom of 
Information Act or the Privacy Act of 1974.
    b. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the

[[Page 25874]]

appeal, and to identify the type of information involved in an appeal), 
where necessary to obtain information relative to a decision concerning 
a Freedom of Information or Privacy Act appeal.
    c. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the individual making the 
appeal. Electronic records are retrieved by the name of the appellant, 
the appellant's law firm, the original requester, the subject, the 
denying officer, the disposition date, and the case number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for six years until after final agency 
determination or three years after final court adjudication, whichever 
is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Solicitor of Labor, U.S. Department of Labor, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from:
    a. The individual who is the subject of the records;
    b. Official personnel documents of the agency, including records 
from any other agency system or records included in this notice;
    c. Agency officials who responded initially to the Freedom of 
Information and Privacy Act requests;
    d. Other sources whom the agency believes have information 
pertinent to an agency decision on a Freedom of Information or Privacy 
Act appeal.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Department of Labor has claimed exemptions for several of its 
other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and 
(6). During the course of processing a Freedom of Information or 
Privacy Act appeal, exempt materials from those other systems may 
become part of the case record in this system. To the extent that 
copies of exempt records from those other systems are entered into 
these Freedom of Information and Privacy Act appeals files, the 
Department has claimed the same exemptions for the records as they have 
in the original primary system or records of which they are a part.
DOL/SOL-15

SYSTEM NAME:
    Solicitor's Office Litigation Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    National and regional locations of the Office of the Solicitor; and 
offices of the Department of Labor's Human Resources Center and 
personnel offices in Washington, DC, and regional locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Plaintiffs, defendants, respondents, witnesses and other 
individuals who may have provided information relating to, or who may 
have been involved in matters that are part of litigation in which the 
Department is involved.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records, including settlement agreements, 
gathered by the various Offices of the Solicitor. The records may be 
derived from materials filed with the Department, court records, 
pleadings, statements of witnesses, information received from Federal, 
State, local and foreign regulatory organizations and from other 
sources. The system also contains records that incorporate the work 
product of the various Solicitor offices and other privileged 
documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are maintained for the purpose of prosecuting 
violations of labor laws, for defending lawsuits and claims brought 
against the Department, and for otherwise representing the Department 
in litigation matters.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Retention and disposal of the records will be governed in 
accordance with the applicable disposition instruction in the DOL/SOL 
Records Schedule DAA-0174-0006.

SYSTEM MANAGER(S) AND ADDRESS:
    The appropriate Associate Solicitor, Regional Solicitor, or 
Associate Regional Solicitor, Office of the Solicitor, U.S. Department 
of Labor, 200 Constitution Avenue NW., Washington, DC 20210 and 
regional offices.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the appropriate System 
Manager at the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the System Manager at 
the address listed above.

CONTESTING RECORD PROCEDURES:
    A petition for amendments shall be addressed to the appropriate 
System Manager and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Component agency investigative files; investigators; other law 
enforcement personnel; attorneys; witnesses; informants; other 
individuals; Federal, State and local agencies; opinion files; 
miscellaneous files.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Under the specific exemption authority provided by 5 U.S.C.

[[Page 25875]]

552a(k)(2), this system is exempt from the following provisions of the 
Privacy Act: 5 U.S.C. 552a(c)(3), (d), (e)(l), (e)(4)(G), (H), (I), and 
(f) of the Act. Disclosure of the information contained in this system 
to the subject of the record could enable the subject of the record to 
take action to escape prosecution and could avail the subject greater 
access to information than that already provided under rules of 
discovery. In addition, disclosure of information might lead to 
intimidation of witnesses, informants, or their families, and impair 
future investigations by making it more difficult to collect similar 
information.
DOL/SOL-18

SYSTEM NAME:
    Matter Management System (MMS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Silver Spring Data Center, 12401 Prosperity Drive, Silver Spring, 
MD 20904.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Attorneys and paralegal specialists, individuals and/or parties 
involved in pending and active litigation, opinion and advice, and 
regulation review legal services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which identify pending and active litigation, opinion and 
advice, and regulation review legal services provided to support DOL 
and its component agencies and the time spent by attorneys providing 
legal services.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 5 U.S.C. 552; and 5 U.S.C. 552a.

PURPOSE(S):
    To provide information to manage resources, monitor operational 
performance and support budget activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, SECURING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of the attorney, paralegal specialist, 
and matter name which includes the name of individuals and/or parties 
involved in cases and other legal matters.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Retention and disposal of the records will be governed in 
accordance with the applicable disposition instruction in the DOL/SOL 
Records Schedule DAA-0174-0006.

SYSTEM MANAGER(S) AND ADDRESS:
    Department of Labor, Associate Solicitor, Office of Management and 
Administrative Legal Services, Office of the Solicitor, 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from litigation 
case files, opinion and advice files, and regulation review files.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    The Department of Labor has claimed exemptions for several of its 
other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and 
(6). During the course of processing a Freedom of Information or 
Privacy Act appeal, exempt materials from those other systems may 
become part of the case record in this system. To the extent that 
copies of exempt records from those other systems are entered into the 
Freedom of Information and Privacy Act appeals files, the Department 
has claimed the same exemptions for the records as they have in the 
original primary system or records of which they are a part.
DOL/SOL-19

SYSTEM NAME:
    Evidence Management System (EMS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Contractor-based Data Centers, including one presently located at 
13640 Briarwick Drive, Austin, Texas 78729, and the Data Center 
maintained by the U.S. Department of Labor, 200 Constitution Ave. NW., 
Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Attorneys and paralegal specialists; contractors and other staff 
employed or retained by SOL; individuals, entities and/or parties 
involved in pending and active litigation, investigation or facilitated 
resolution matters.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains documents and records received from individuals 
and private parties as well as federal, state, local and foreign 
governments and organizations, as well as additional analysis derived 
from these documents. These materials also include documents filed with 
or obtained by the Department of Labor, such as court records, 
pleadings, and witness statements. The system also contains records 
that incorporate the work product of the various SOL offices and other 
privileged documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 5 U.S.C. 552, and 5 U.S.C. 552a.

PURPOSE(S):
    These records are maintained for the purpose of investigating and/
or initiating enforcement actions involving alleged violations of 
federal labor laws, developing administrative regulations, and 
defending law suits and claims brought against the Department of Labor.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 25876]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, SECURING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically; source materials from which 
electronic files are derived may originate in hardcopy form.

RETRIEVABILITY:
    Files are retrieved by plaintiff's name, defendant's name, case 
identification number, or other identifying information of individuals, 
entities and/or parties involved in pending and active litigation, 
investigation or facilitated resolution matters.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for 
associated paper files.

RETENTION AND DISPOSAL:
    Retention and disposal of the records will be governed in 
accordance with the applicable disposition instruction in the DOL/SOL 
Records Schedule DAA-0174-0006.

SYSTEM MANAGER(S) AND ADDRESS:
    Department of Labor, Associate Solicitor, Office of Management and 
Administrative Legal Services, Office of the Solicitor, 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from DOL 
employees, individuals, entities and other private parties as well as 
federal, state, local and foreign governments and organizations 
involved in pending and active litigation, investigation, oversight, or 
facilitated resolution matters.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    The Department of Labor has claimed exemptions for several of its 
other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and 
(6). During the course of processing a Freedom of Information or 
Privacy Act appeal, exempt materials from those other systems may 
become part of the case record in this system. To the extent that 
copies of exempt records from those other systems are entered into the 
Freedom of Information and Privacy Act appeals files, the Department 
has claimed the same exemptions for the records as they have in the 
original primary system or records of which they are a part.
    Under the specific exemption authority provided by 5 U.S.C. 
552a(k)(2), this system is exempt from the following provisions of the 
Privacy Act: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and 
(f) of the Act. Disclosure of information could enable the subject of 
the record to take action to escape prosecution and could avail the 
subject greater access to information than that already provided under 
rules of discovery. In addition, disclosure of information might lead 
to intimidation of witnesses, informants, or their families, and impair 
future investigations by making it more difficult to collect similar 
information.

VETS--DOL Veterans' Employment and Training Service Systems of Records

DOL/VETS-1

SYSTEM NAME:
    Uniformed Services Employment and Reemployment Rights Act (USERRA) 
Complaint File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Veterans' Employment and Training Service (VETS') State Offices, 
Regional Offices, and National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Complainants who are veterans, enlistees, examinees, reservists or 
members of the National Guard of the U.S. Armed Forces on active or 
reserve service or training duty, and other complainants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system of records contains data related to civil investigations 
which include: Initial investigative complaint form, background, 
investigators' fact finding records, witness statements, supporting 
documents provided by claimants and employers, other information 
relevant to a determination of veterans reemployment rights.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    38 U.S.C. 4301 et seq.

PURPOSE:
    Records are maintained for enforcement of federal laws pertaining 
to rights of veterans, reservists and members of the National Guard 
upon their return to pre-military civilian employment following periods 
of active and inactive military duty and related to non-discrimination 
based on such service or periods of duty.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement, relevant records and information may be disclosed 
to the employer against whom a complaint has been made so that the 
complaint can proceed to a resolution. Disclosure may also be made when 
relevant and necessary to the Department of Veterans Affairs, to the 
Department of Defense, to the Department of Justice, and to the Office 
of Special Counsel when complaints have proceeded to an advanced stage.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of complainant, name of employer, or 
assigned case number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained until litigation is completed, then 
transferred to Federal Records Center two years after cutoff. Records 
are destroyed when they are ten years old, except in case files 
involving pensions in which the claimant was not in retired status from 
his/her civilian employer at the time of cutoff; these will be retained 
for fifty years after cutoff (N1-174-88-1) and Veterans' Employment and 
Training Service Director's Memorandum 1-01 (Change-1). Limited 
electronic information is retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Investigations and Compliance, United States Department of 
Labor, Veterans' Employment and Training Service, 200 Constitution 
Avenue NW., Washington, DC 20210.

[[Page 25877]]

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the Systems Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Veterans, Reserve and National Guard members, employees, employers, 
former employees, Departments of Defense, Department of Veterans 
Affairs, physicians, union officers and maybe the public.

SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/VETS-2

SYSTEM NAME:
    Veterans' Preference Complaint File under the Veterans Equal 
Opportunities Act of 1998 (VEOA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Veterans' Employment and Training Service (VETS') State Offices, 
Regional Offices, and National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Veterans of the U.S. Armed Forces who believe that they have been 
denied veterans preference or other special considerations provided by 
law(s).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system of records contains materials related to civil 
investigations which include: Initial investigative complaint form, 
background, investigators' fact finding records, witness statements, 
supporting documents provided by claimants and employers, other 
information relevant to a determination of veterans preference 
consideration related to employment with Federal agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3330a.

PURPOSE:
    Records are maintained for investigation of possible violations of 
federal laws pertaining to veterans' preference and other special 
consideration related to employment with Federal agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    In addition to those universal routine uses listed in the General 
Prefatory Statement, records and information may be disclosed to the 
Federal employing agency against whom a complaint has been made so that 
the complaint can proceed to a conclusion. Disclosure of information 
that is relevant and necessary may also be made to the Office of 
Personnel Management and to the Merit Systems Protection Board.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by name of complainant or name of Federal 
agency.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained until the litigation is completed. The files 
are then transferred to Federal Records Center two years after cutoff. 
Records are destroyed when they are ten years old. [N1-174-88-1]. 
Limited electronic information is retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Investigations and Compliance, United States Department of 
Labor, Veterans' Employment and Training Service, 200 Constitution 
Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the Systems Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Veterans, Federal employment applicants or employing Federal 
agencies, former agency employees, Department of Defense, Department of 
Veterans Affairs, Office of Personnel Management, union officers and 
members of the public.

SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/VETS-5

SYSTEM NAME:
    Veterans' Data Exchange Initiative (VDEI)

SYSTEM CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The VDEI servers are located at the ByteGrid Data Center 12401 
Prosperity Drive, Silver Spring Maryland, 20904.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Exiting Service Members (ESMs) participating in the United States 
Department of Defense (DOD) Pre-separation Counseling of the Transition 
Assistance Program (TAP) who complete documentation.

[[Page 25878]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in the system are for ESMs who participated in this 
program. Records contain the following personally identifiable 
information (PII) data for ESMs:

1. Branch
2. Name
3. Rank
4. SSN
5. Gender
6. Race
7. Basic Active Service Date
8. Expiration Service Date
9. Level of Education
10. Guard/Reserve Status
11. Date of Birth
12. Military Occupational Specialty
13. Type of Discharge
14. EDIPI (DOD Electronic Data Interchange Person Identifier)
15. Marital Status
16. Home of Record State Code
17. Home of Record Country Code
18. Citizenship
19. Email Address
20. Mailing Address Street Address
21. Mailing Address City
22. Mailing Address State Code
23. Mailing Address Zip Code
24. Date Began the Department of Labor Employment Workshop (DOL EW) 
During TAP
25. Date End DOL EW During TAP
26. Location DOL EW During TAP
27. Number of Dependents Under Eighteen
28. Armed Services Vocational Aptitude Battery (ASVAB)/Armed Forces 
Qualification Test (AFQT) Score
29. Medical Discharge.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    DMDC 01, Defense Manpower Data Center Data Base, November 23, 2011, 
76 FR 72391; 38 U.S.C. 4102, Job Counseling, Training, and Placement 
Service for Veterans; and 10 U.S.C. 1142, Pre-separation Counselling; 
E.O. 9397.

PURPOSE(S):
    To provide services to ESMs in areas of employment and training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The record is utilized by Department of Labor (DOL). DOL Veterans' 
Employment and Training Services (VETS) will be establishing an 
electronic connection to the TAP Data Retrieval Web Service (TDRWS) for 
the purposes of analyzing and evaluating veterans' data for gaining 
greater insight to facilitate a more comprehensive understanding of the 
veteran population; analyze and evaluate veterans' data (both aggregate 
and individual veterans' data) to enhance decision making within DOL on 
veteran programs and initiatives while also enhancing DOL's 
recommendations on veteran related issues; and to provide information 
that can support future DOL initiatives related to veterans, including 
enhanced outreach.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

RETRIEVABILITY:
    Files are retrieved by:
    a. Branch, Race, Level of Education, Length of Service, Military 
Occupational Specialty (MOS), Length of Service (Basic Active Service 
Date and Expiration Service Date), Marital Status, Gender, Medical 
Discharge, Number of Dependents Under 18 and Type of Discharge; or
    b. EDIPI, Rank, Mailing Address Street Address, Mailing Address 
City, Mailing Address State Code, Mailing Address Zip Code, Mailing 
Address, Home of Record State Code, Home of Record Country Code, Length 
of TAP (Date Begun DOL EW TAP and Date End DOL EW TAP), Location of the 
DOL EW during TAP, Citizenship, Guard/Reserve status, and ASVAB score/
AFQT score.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.

RETENTION AND DISPOSAL:
    Records are retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Agency Management and Budget United States 
Department of Labor Veterans' Employment and Training Service 200 
Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURE:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained within this system is obtained from the DOD/
DMDC.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/VETS-6

SYSTEM NAME:
    Veterans' Case Management System (VCMS)

SYSTEM CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The VCMS servers will be located at the ByteGrid Data Center 12401 
Prosperity Drive, Silver Spring Maryland, 20904.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Public users initiating a USERRA or Veterans' Preference claim, 
VETS grantees, Federal staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Will maintain USERRA and Veterans' Preference investigations, 
Transition Assistant Program--Employment Workshop contract information 
and course participation and evaluation information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
PURPOSE:
    Records are maintained for investigation of possible violations of 
federal laws pertaining to veterans' preference, USERRA, and other 
special consideration related to employment with Federal agencies. 
Records are also maintained for analysis and reporting of the TAP 
Employment Workshop.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    In addition to those universal routine uses listed in the General 
Prefatory Statement, records and information may be disclosed to the 
Federal or private employing agency against whom a complaint has been 
made so that the complaint can proceed to a conclusion. Disclosure of 
information that is relevant and necessary may also be made to the 
Office of Personnel Management and to the Merit Systems Protection 
Board. The TAP Employment Workshop records will be used for analysis 
and reporting.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically.

[[Page 25879]]

RETRIEVABILITY:
    Files are retrieved by name of complainant or name of private or 
Federal agency. For TAP Employment Workshop documents, the files will 
be retrieved via workshop site.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data.
WHD--DOL Wage and Hour Division Systems of Records

DOL/WHD-1

SYSTEM NAME:
    ``Time Report'' Component of the Wage and Hour Investigative 
Support and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO), and 
District Offices (DO). See the Appendix to this document for the 
addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Wage and Hour Division Investigators, Assistants, and Supervisors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include listing of hours worked distributed among the 
various programs Activities; leave records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide Wage and Hour District Directors a method of monitoring 
the activities of Investigators by providing a daily record of 
Investigator activities including expenditure of hours by case, Act, 
non-case activity, and a record of leave taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name of the investigator, assistant, and 
supervisor.

SAFEGUARDS:
    Accessed by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Printed forms generated by the WHISARD system will be retained by 
Wage and Hour in accordance with records disposal schedule N1-155-11-
0003, Item 3. Database information will be deleted 12 years after final 
action.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue NW., Washington, DC 20210; Regional 
Administrators Wage and Hour Division.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records contained in this system include investigators, assistants 
and supervisors working in District Offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/WHD-2

SYSTEM NAME:
    MSPA Civil Money Penalties in the Wage Hour Investigative Support 
and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see The Appendix of this document for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons investigated and assessed civil money penalties (CMPs) 
under the Migrant and Seasonal Agricultural Worker Protection Act 
(MSPA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contained in this system include names, addresses, Social 
Security numbers, complaint information, employer information, 
employer/employee interviews, payroll information, housing and/or 
vehicle inspection reports, outcome of investigation, notification of 
determination to assess a CMP, hearing requests and/or subsequent legal 
documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain records on persons assessed MSPA CMPs and all actions 
connected therewith.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by employer name, Employer Identification 
Number, case file number or Act violated.

SAFEGUARDS:
    Accessed by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records in this system are retained for 12 years, and then disposed 
of in accordance with Records Schedule N1-155-11-003, Item 3.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Room S-3502, Frances Perkins 
Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in this system include information regarding the subject of 
the

[[Page 25880]]

investigation, employer(s), employee(s) (present and/or former), 
insurance companies, other government agencies, court documents, and 
previous investigations (if applicable).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a provided however, that if any individual is denied any 
right, privilege, or benefit that he or she would otherwise be entitled 
to by Federal law, or for which he or she would otherwise be eligible, 
as a result of the maintenance of these records, such material shall be 
provided to the individual, except to the extent that the disclosure of 
such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence.
DOL/WHD-3

SYSTEM NAME:
    MSPA Public Central Registry Records File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see the Appendix for addresses. This system is 
also available online at https://www.dol.gov/whd/regs/statutes/FLCList.htm.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Holders of Farm Labor Contractor and Farm Labor Contractor Employee 
Certificates of Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain the name, address, certificate of 
registration number, authorization to transport, house, or drive (if 
any), and effective and expiration dates of holders of Farm Labor 
Contractor and Farm Labor Contractor Employee Certificates of 
Registration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain a record of holders of Farm Labor Contractor and Farm 
Labor Contractor Employee Certificates of Registration.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the routine uses listed in the General Prefatory 
Statement to this document, a public central registry of all persons 
issued certificates of registration is maintained by name and address 
which is available to anyone, upon request, as required by the Migrant 
and Seasonal Agricultural Worker Protection Act (MSPA), as amended 
(Section 402). This registry is also electronically available through 
the Wage and Hour public Web site. Alternatively, section 500.170 of 29 
CFR part 500 provides that requests for registry information may be 
made by telephone by calling a toll-free number (listed). This registry 
is the source for providing that information.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name, Social Security Number (or Employer 
Identification Number), or Farm Labor Contractor Registration Number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years from the date of the last 
certificate action (approval, denial, or revocation) in accordance with 
Records Schedule N1-155-11-003, Item 2a.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records contained in this system include farm labor contractor and 
farm labor contractor employee applications and required documentation, 
certificates of registration, and determination letters.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/WHD-4

SYSTEM NAME:
    Wage and Hour Clearance List--MSPA Registration.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see the Appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Farm labor contractors and farm labor contractor employees who may 
not currently meet eligibility requirements, as stated in the Migrant 
and Seasonal Agricultural Worker Protection Act (MSPA) for issuance of 
a certificate of registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing names, addresses, and social security numbers, 
outstanding unpaid CMPs under MSPA, injunctions, convictions, 
deportations, and previous actions to deny or revoke a certificate of 
registration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To provide a list of persons who may not meet eligibility 
requirements for issuance of a farm labor contractor or farm labor 
contractor employee Certificate of Registration to be used as a 
reference document for screening incoming applications by Wage and Hour 
Regional Offices and to provide historical and current compliance 
information to Wage and Hour National, Regional, and District Offices.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

[[Page 25881]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name or Social Security number (or 
Employer Identification Number).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years from the date of the last 
certificate action (approval, denial, or revocation) in accordance with 
Records Schedule N1-155-11-003, Item 2.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records contained in this system include insurance companies, FBI, 
court and police records, previous actions to deny or revoke 
certificates of registration, and from investigations conducted by DOL 
and subsequent legal documents following such investigations.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/WHD-5

SYSTEM NAME:
    MSPA Certificate Action Record Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office and Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for and holders of Farm Labor Contractor/Farm Labor 
Contractor Employee Certificates of Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses, Social Security numbers, fingerprints, FBI 
records, insurance records, court and police records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE:
    To maintain a record of persons whose applications for or 
previously issued Farm Labor Contractor/Farm Labor Contractor Employee 
Certificates of Registration have been denied or revoked and all 
subsequent actions connected therewith.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None except for these routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the name of the applicant/holder.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years from the date of the last 
certificate action (approval, denial, or revocation) in accordance with 
Records Schedule N1-155-11-003, Item 2.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records contained in this system include applicants, individuals, 
insurance companies, FBI, court and police records, and from 
investigations conducted by DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a provided however, that if any individual is denied any 
right, privilege, or benefit that he or she would otherwise be entitled 
to by Federal law, or for which he or she would otherwise be eligible, 
as a result of the maintenance of these records, such material shall be 
provided to the individual, except to the extent that the disclosure of 
such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence.
DOL/WHD-6

SYSTEM NAME:
    Case Registration/Investigator Assignment Form in the Wage and Hour 
Investigative Support and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO), and 
District Offices (DO); see the Appendix of this document for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Wage and Hour Investigators.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing name and address, case investigation number, 
investigation program, investigating office, prior history of 
investigations, and investigating officer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide Wage and Hour DOs with a record of employers currently 
undergoing investigation by Wage and Hour within the jurisdiction of 
that particular DO. Used to record the initial

[[Page 25882]]

scheduling of an investigation, assignment to an Investigator and 
subsequent actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name of employer, by North American 
Industrial Code (NAIC) and/or Employer Identification Number (EIN).

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Printed forms generated by the WHISARD system will be retained by 
Wage and Hour in accordance with records disposal schedule N1-155-11-
0003, Item 3. Database information will be deleted 12 years after final 
action.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Room S-3502, Frances Perkins 
Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in this system are obtained from complainants, employers, 
and Wage and Hour personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a provided however, that if any individual is denied any 
right, privilege, or benefit that he or she would otherwise be entitled 
to by Federal law, or for which he or she would otherwise be eligible, 
as a result of the maintenance of these records, such material shall be 
provided to the individual, except to the extent that the disclosure of 
such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence.
DOL/WHD-7

SYSTEM NAME:
    Migrant and Seasonal Agricultural Worker Protection Act (MSPA) 
Ineligible Farm Labor Contractors.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    This list is available online to the public at https://www.dol.gov/whd/regs/statutes/mspa_debar.htm. It is also available at the Wage and 
Hour National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons whose Farm Labor Contractor or Farm Labor Contractor 
Employee Certificate of Registration has been revoked or whose 
application for such certificate has been denied and such action has 
become a final and un-appealable Order of the Secretary of Labor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the names and addresses of persons whose 
certificates of registration have been revoked or application for a 
certificate of registration have been denied in which the complete 
administrative process has become final.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Migrant and Seasonal Agricultural Worker Protection Act, as amended 
(MSPA), 29 U.S.C. 1801 et seq.

PURPOSE:
    To provide a written listing of individuals who may not legally 
engage in any activity as a farm labor contractor or farm labor 
contractor employee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Information contained in this system is available to the public on 
the DOL.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years from the date of the last 
certificate action (approval, denial, or revocation) in accordance with 
Records Schedule N1-155-11-003, Item 2a.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue NW., 
Washington, DC 20210, and Regional Administrator for Wage and Hour of 
relevant Regional Offices.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in the system include information furnished by the 
applicant.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/WHD-8

SYSTEM NAME:
    Customer Service Component of the Wage Hour Investigative Support 
and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see The Appendix of this document for addresses.

[[Page 25883]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who contact the Wage and Hour Division for technical 
assistance or to file a complaint.

CATEGORIES OF RECORDS IN THE SYSTEM:
    ``Browse Customer List'' records containing last name, first name, 
phone number, address, city, complaint status, case identification 
number, WH employee name, and contact priority.
    ``Employee Contact Information'' records containing home address, 
phone numbers, fax number, email address and certain information about 
the individual's complaint.
    ``Employee Work Information'' records containing certain employment 
and payroll information about the individual's complaint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 29 U.S.C. 201 et seq.

PURPOSE(S):
    To provide Wage and Hour NO, ROS and DOs with an index of 
individuals who contact the Wage and Hour Division. This information 
may be used to provide assistance or facilitate the processing of a 
complaint.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the routine uses listed in the General Prefatory 
Statement to this document, relevant information may be provided to 
other government agencies for law enforcement purposes.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Records are retrieved by the name of the individual.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Printed forms generated by the WHISARD system will be retained by 
Wage and Hour in accordance with records disposal schedule N1-155-11-
0003, Item 3. Database information will be deleted 12 years after final 
action.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Room S-3502, Frances Perkins 
Building, 200 Constitution Avenue NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
contact the system manager, or the regional office servicing the state 
where they are employed (see list of the regional office addresses in 
the Appendix of this document).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to these records should 
contact the appropriate office listed in the Appendix.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend any records should direct 
their request to the appropriate system manager. In addition, the 
request should state clearly and concisely what information is being 
contested, the reason for contesting it, and the proposed amendment 
sought for the information.

RECORD SOURCE CATEGORIES:
    Complainants, employers, and Wage and Hour personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/WHD-9

SYSTEM NAME:
    Farm Labor Contractor Registration File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    All Wage and Hour Regional Offices and the Florida Department of 
Labor andand Employment Security, Agricultural Programs Section located 
in Tallahassee, Florida.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for and holders of Farm Labor Contractor Certificates of 
Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records, which contain personal identification, fingerprints, FBI 
records, insurance records, court and police records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE:
    To maintain a record of applicants for and holders of Farm Labor 
Contractor Certificates of Registration. Records are used to determine 
eligibility for issuance of a certificate of registration and for 
determining compliance with MSPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant and necessary 
information may be disclosed to the Wage and Hour National Office, 
Regional Offices, and District Offices for determining compliance with 
MSPA, and to the system manager of DOL/WHD-3, MSPA Public Central 
Register Records File, for the purpose of preparing its list.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the applicant/holder.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years, and then disposed of in 
accordance with Records Schedule N1-155-11-003, Item 2a.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue NW., 
Washington, DC 20210, and Regional Administrator for Wage and Hour of 
relevant Regional Offices.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

[[Page 25884]]

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
applicant, insurance companies, FBI, court and police records, and from 
investigations conducted by DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/WHD-10

SYSTEM NAME:
    Farm Labor Contractor Employee Registration File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    All Wage and Hour Regional Offices and the Florida Department of 
Labor and Employment Security, Agricultural Programs Section located in 
Tallahassee, Florida.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for and holders of Farm Labor Contractor Employee 
Certificates of Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain personal identification, fingerprints, FBI 
records, insurance records, court and police records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE:
    To maintain a record of applicants for and holders of Farm Labor 
Contractor Employee Certificates of Registration. Records are used to 
determine eligibility for issuance of a certificate of registration and 
for determining compliance with MSPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant and necessary 
information may be disclosed to the Wage and Hour National Office, 
Regional Offices, and District Offices for determining compliance with 
MSPA, and to the system manager of DOL/WHD-3, MSPA Public Central 
Register Records File, for the purpose of preparing its list.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    Files are retrieved by the name of the applicant/holder.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked location for paper 
files.

RETENTION AND DISPOSAL:
    Records are retained for five years, and then disposed of in 
accordance with Records Schedule N1-155-11-003, Item 2a.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue NW., 
Washington, DC 20210, and Regional Administrator for Wage and Hour of 
relevant Regional Offices.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to the System Manager.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed to the System Manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed to the System Manager.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
applicant, insurance companies, FBI, court and police records, and from 
investigations conducted by DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

E. The Department of Labor's Decommissioned System of Records

    The systems of records listed in the chart below are obsolete and, 
thus are being decommissioned.

------------------------------------------------------------------------
 
------------------------------------------------------------------------
DOL/BLS-6.........................  Applicant Race and National Origin
                                     (ARNO) System, Form E 618.
DOL/BLS-7.........................  BLS Employee Conduct Investigation.
DOL/BLS-12........................  Employee Acknowledgement Letter
                                     Control System.
DOL/ESA-32........................  Employee Conduct Investigation.
DOL/ESA-39........................  State Employment Service Clearance
                                     List--MSPA Registration.
DOL/ESA-40........................  MSPA Tracer List.
DOL/ESA-43........................  Office of Workers' Compensation
                                     Programs, Federal Employees
                                     Compensation Act and Longshore and
                                     Harbor Workers' Compensation Act
                                     Rehabilitation Files.
DOL/ESA-47........................  Youth Peddler Bulletin Board.
DOL/ESA-52........................  Wage-Hour Financial Accounting
                                     System (WFAS).
DOL/ETA-15........................  DOL/ETA Evaluation, Research Pilot
                                     or Demonstration Contractors'
                                     Project Files.
DOL/ETA-22........................  ETA Employee Conduct Investigations.
DOL/ETA-25........................  DOL/ETA Evaluation, Research Project
                                     of the Unemployment Compensation
                                     System.
DOL/ETA-26........................  Standardized Program Information
                                     Report (SPIR).
DOL/ETA-27........................  Youth Opportunity Grant Program
                                     Information Files.
DOL/ETA-28........................  Senior Community Service Employment
                                     Program Information Files.
DOL/MSHA-3........................  Metal and Nonmetal Mine Safety and
                                     Health Management Information
                                     System.
DOL/MSHA-10.......................  Discrimination Investigations.
DOL/MSHA-13.......................  Coal Mine Respirable Dust Program.
DOL/MSHA-15.......................  Health and Safety Training and
                                     Examination Records.
DOL/MSHA-18.......................  Coal Mine Safety and Health
                                     Management Information System.
DOL/MSHA-19.......................  Employee Conduct Investigations.
DOL/MSHA-20.......................  Civil/Criminal Investigations.
DOL/MSHA-21.......................  Assessment and Civil Penalty Debt
                                     Collection Activity and Reporting
                                     System.
DOL/MSHA-24.......................  Radon Daughter Exposure.
DOL/OALJ-3........................  Contract List.
DOL/OALJ-4........................  Notification List.
DOL/OASAM-23......................  Travel Management Center.

[[Page 25885]]

 
DOL/OASAM-24......................  Privacy Act/Freedom of Information
                                     Act Requests File System.
DOL/OASAM-33......................  Entity Database.
DOL/OASAM-36......................  People Power.
DOL/OCFO-1........................  Attendance, Leave, and Payroll File.
DOL/OIG-1.........................  Investigative Files, Case Tracking
                                     System, Analysis, Complaints and
                                     Evaluation Files, USDOL/OIG.
DOL/OIG-2.........................  Investigative Case Files, Case
                                     Development and Intelligence
                                     Records.
DOL/OIG-3.........................  Investigative Case Files, Case
                                     Development and Intelligence
                                     Records.
DOL/OSBP-1........................  Office of Small Business Programs,
                                     Small Entity Inquiry and Complaint
                                     Tracking System.
DOL/OSBP-2........................  Department of Labor Advisory
                                     Committee Members File.
DOL/OSHA-12.......................  OSHA Employee Conduct
                                     Investigations.
DOL/OSHA-13.......................  OSHA Office of Training and
                                     Education Automated Registration
                                     System.
DOL/PWBA-2........................  PWBA Investigation Management Files.
DOL/PWBA-7........................  Employee Conduct Investigations.
DOL/PWBA-10.......................  PWBA Civil Litigation Case
                                     Information System.
DOL/PWBA-11.......................  PWBA Criminal Case Information
                                     System.
DOL/PWBA-12.......................  Publication Hotline Requests.
DOL/PWBA-14.......................  Investment Advisor Registration
                                     Database.
DOL/PWBA-15.......................  PWBA Inventory Management Database.
DOL/SOL-7.........................  Solicitor's Legal Activity
                                     Recordkeeping System.
DOL/SOL-13........................  Employee Conduct Investigations.
DOL/SOL-17........................  Solicitor's Office Equipment Files.
DOL/VETS-4........................  VETS Employee Conduct
                                     Investigations.
DOL/VETS-3........................  Transition Assistance Program.
------------------------------------------------------------------------


    Editorial Note:  The Federal Register received this notice on 
April 20, 2016.

[FR Doc. 2016-09510 Filed 4-28-16; 8:45 am]
 BILLING CODE 4510-HL-P