Privacy Act of 1974; Notice of Republication and Alteration of Systems of Records Notices (SORNs), 77255-77288 [2013-30311]

Agencies

• National Archives and Records Administration

[Federal Register Volume 78, Number 245 (Friday, December 20, 2013)]
[Notices]
[Pages 77255-77288]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-30311]



[[Page 77255]]

Vol. 78

Friday,

No. 245

December 20, 2013

Part III





National Archives and Records Administration





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Privacy Act of 1974; Notice of Republication and Alteration of Systems 
of Records Notices (SORNs); Notice

Federal Register / Vol. 78 , No. 245 / Friday, December 20, 2013 / 
Notices

[[Page 77256]]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2014-008]


Privacy Act of 1974; Notice of Republication and Alteration of 
Systems of Records Notices (SORNs)

AGENCY: National Archives and Records Administration (NARA).

ACTION: Republication of Systems of Records Notices (SORNs).

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SUMMARY: The National Archives and Records Administration (NARA) has 
reviewed its systems of records and its SORNs, in compliance with the 
provisions of the Privacy Act of 1974, as amended (5 U.S.C. 
552(a)(e)(4)), and OMB Circular A-130, Appendix I. NARA is publishing 
this notice of proposed changes to its SORNs, and republishing the 41 
SORNs in its existing inventory. NARA proposes corrective and 
administrative changes to reflect a recent agency reorganization. NARA 
is also removing two SORNs, NARA 29, State Historical Records Advisory 
Board Members Files, and NARA 38, Project Management Records, for 
systems that no longer contain Privacy Act-protected information; NARA 
10 was deleted during an earlier SORN review and remains reserved.

DATES: Comments on the proposed SORNs must be received by January 21, 
2014. The proposed changes and republication will become effective 
without further notice on February 3, 2014, unless a superseding notice 
to the contrary is published before then.

ADDRESSES: You may submit written comments, identified by ``NARA-2014-
008,'' by any of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: Regulation_comments@nara.gov. Include ``NARA-2014-
008'' in the subject line of the message.
     Fax: 301-837-0319, Attn: Kimberly Keravuori.
     Mail: Attn: Kimberly Keravuori; Strategy Division (SP), 
Room 4100, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001.
    All submissions must include ``NARA-2014-008.'' All comments may be 
posted online without change, including any personal information 
provided. Before including your address, phone number, email address, 
or other personal identifying information in your comment, you should 
be aware that your entire comment--including your personal identifying 
information--may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

FOR FURTHER INFORMATION CONTACT: Joe Scanlon, NARA Privacy Act Officer, 
Room 3110, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001.

SUPPLEMENTARY INFORMATION: One of the purposes of the Privacy Act, as 
stated in section 2(b)(4) of the Act, is to provide people with certain 
safeguards against an invasion of privacy when personal information is 
collected, stored, and used by the Federal government. As a result, the 
Act requires Federal agencies to ensure that any record of identifiable 
personal information is current and accurate for its intended use, that 
adequate safeguards are provided to prevent misuse of such information, 
and that the information is not shared unless such action is for a 
necessary and lawful purpose. NARA follows these principles in 
transferring information to another agency or individual as a ``routine 
use,'' including ensuring that the information is relevant for the 
purposes for which it is transferred.
    NARA has 41 systems of records subject to the Privacy Act. This 
action republishes all of NARA's active SORNs in one location, 
including the proposed changes, to provide a current, easily-accessible 
set in one place. All of these SORNs have previously been published in 
the Federal Register individually. They are available electronically on 
the Internet at https://www.archives.gov/foia/privacy-program/inventory.html or through a Federal Register search, and on paper from 
the Privacy Act Officer, Office of General Counsel (NGC), Room 3110, 
National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001.
    The notice for each system of records states the name and location 
of the system, the authority for and manner of its operation, the 
categories of people it covers, the types of records it contains, the 
sources of information in these records, and the uses of the 
information. Each notice also states the location and system manager of 
the records covered by the system. Appendix A describes common routine 
uses for information covered by the SORNs. Appendix B sets out the 
address of the NARA Privacy Act Officer, to whom requests for access to 
records should be made, and the locations of the system managers. 
Appendices A and B apply to all the SORNs.
    The NARA SORNs, inventory of routine uses, and contact information 
(appendices A and B), as amended, are published at the end of this 
notice.
    In accordance with 5 U.S.C. 552a(r), NARA has provided a report of 
these systems of records to the Office of Management and Budget and to 
Congress.

    Dated: December 17, 2013.
David S. Ferriero,
Archivist of the United States.
NARA 1

SYSTEM NAME:
    Researcher Application Files.

SYSTEM LOCATION:
    Researcher application files are maintained in the following 
locations:
    (1) Office of Research Services;
    (2) Individual Presidential libraries;
    (3) Presidential Materials Division; and
    (4) The Center for Legislative Archives.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who apply to use 
archival materials for research in NARA facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Researcher application files may include: researcher applications; 
related correspondence; and electronic records. These files may contain 
the following information about an individual: Name; address; telephone 
number; proposed research topic(s); occupation; name, email address, 
and mailing address of employer/institutional affiliation; educational 
level and major field of study; expected result(s) of research; photo; 
researcher card number; type of records used; and other information 
furnished by the individual. Electronic systems may also contain 
additional information related to the application process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, and 2203(f)(1).

PURPOSE(S):
    The information in this system is used to register researchers who 
wish to gain access to archival materials; to assist NARA in 
maintaining intellectual control over archival holdings and to refer 
related information to the Office of Inspector General if archival 
materials are determined to be missing or mutilated; to disseminate 
information related to events and programs of interest to NARA's 
researchers as

[[Page 77257]]

appropriate; to facilitate access to wireless internet in NARA 
facilities; and to measure customer satisfaction with NARA services. 
Aggregate information from this system may be used for the purposes of 
review, analysis, planning, and policy formulation related to customer 
service staffing and facility needs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains researcher application files on people to: Register 
people who apply to use archival materials for research at a NARA 
facility; register people for wireless internet access; record initial 
research interests of researchers; determine which archival materials 
researchers may want to use; contact researchers if additional 
information related to their research interest is found or if problems 
with the requested archival materials are discovered; and prepare 
mailing lists for sending notices of events and programs of interest to 
researchers (including the fundraising and related activities of NARA-
associated foundations and invitations to participate in voluntary 
customer satisfaction surveys), unless individuals elect that their 
application information not be used for this purpose. The electronic 
databases serve as finding aids to the applications. Information in the 
system is also used by NARA staff to compile statistical and other 
aggregate reports regarding researcher use of records. The routine use 
statements A, C, E, F, G, and H, described in Appendix A, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the individual's 
name, researcher card number, or any of the fields in the researcher 
registration database.

SAFEGUARDS:
    During normal hours of operation, paper records are maintained in 
areas accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After hours, 
buildings have security guards and/or secured doors, and all entrances 
are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Researcher application files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer (at the 
address listed in Appendix B).

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for researcher application files are:
    1. For researchers who apply to use records or archival materials 
in a Presidential library: The director of the individual Presidential 
library;
    2. For researchers who apply to use records or archival materials 
in the Presidential Materials Division: Director, Presidential 
Materials Division;
    3. For researchers who apply to use records or archival materials 
in the Center for Legislative Archives: Director, Center for 
Legislative Archives; and
    4. For researchers who apply to use records or archival materials 
in any other facility: Executive for Research Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in researcher application files is obtained from 
researchers and from NARA employees who maintain the files.
NARA 2

SYSTEM NAME:
    Reference Request Files.

SYSTEM LOCATION:
    Reference request files are maintained in the following locations:
    (1) Office of Research Services;
    (2) Individual Presidential libraries;
    (3) Presidential Materials Division; and
    (4) Center for Legislative Archives.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who request 
information from, or access to, records or archival materials in 
archival custodial units.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reference request files may include: Reference service slips; 
reference service databases; correspondence control registers and 
databases; and correspondence, including administrative forms used for 
routine inquiries and replies, between NARA staff and researchers. 
These files may contain some or all of the following information about 
an individual: Name; address; telephone number; email address; position 
title; name of employer/institutional affiliation; educational 
background; research topic(s); field(s) of interest; identification of 
requested records; credit card or purchase order information; and other 
information furnished by the researcher.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, 2203(f)(2), and 2907.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains reference request files on individuals to: Maintain 
control of records and archival materials being used in a research 
room; establish researcher accountability for records and archival 
materials; prepare replies to researchers' reference questions; record 
the status of researchers' requests and NARA replies to those requests; 
enable future contact with researchers, if necessary; and facilitate 
the preparation of statistical and other aggregate reports on 
researcher use of records.
    The routine use statements A, C, E, F, G, and H, described in 
Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in reference request files may be retrieved by: The 
individual's name; the request date; the record group number; 
collection/series title; or the

[[Page 77258]]

name, social security number, or military service number of the former 
civilian employee/veteran whose record was the subject of the request.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Reference request files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for reference request files are:
    1. For files located in a Presidential library: Director of the 
individual Presidential library;
    2. For files located in the Presidential Materials Division: 
Director of the Presidential Materials Division;
    3. For files located in the Center for Legislative Archives: 
Director of the Center for Legislative Archives;
    4. For files located in the National Historical Publications and 
Records Commission: Executive Director, National Historical 
Publications and Records Commission; and
    5. For all other reference request files: Executive for Research 
Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in reference request files is obtained from researchers 
and from NARA employees who maintain the files.
NARA 3

SYSTEM NAME:
    Donors of Historical Materials Files.

SYSTEM LOCATION:
    Donors of historical materials files are maintained in the 
following locations:
    (1) Office of Research Services;
    (2) Individual Presidential libraries;
    (3) Presidential Materials Division;
    (4) Center for Legislative Archives; and
    (5) Office of Strategy and Communications (NARA Historian).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include donors and potential 
donors of historical materials and oral history interviews to the 
National Archives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records in this system may include: Correspondence; 
deeds of gift; deposit agreements; accession files; accession cards; 
accession logs; inventories of museum objects; and oral history use 
agreements, all of which are related to the solicitation and 
preservation of donations and oral history interviews. These files may 
contain the following information about an individual: Name; address; 
telephone number; occupation; and other biographical data as it relates 
to the solicitation and donation of historical materials and oral 
history interviews.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2111 and 2112.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains donors of historical materials files on people to: 
Record deeds of gift and oral history use agreements; administer the 
solicitation of, accessioning of, and access to, historical materials; 
maintain control over the accessions program; and facilitate future 
solicitations of gifts. NARA may disclose these records to other 
Federal agencies and former presidents and their agents as NARA 
administers the access provisions of a deed of gift. The routine use 
statements A, F, G, and H, described in Appendix A, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in donors of historical materials files may be 
retrieved by the individual's name or by the accession number assigned 
to the donation, or the database containing this information may 
searched via keyword or on any of the fields mentioned above.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Some donor and historical materials files are permanent records and 
are transferred to the National Archives of the United States in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Other files have temporary dispositions and are 
destroyed in accordance with the instructions in the NARA Records 
Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for donors of historical materials files are:
    1. For files located in organizational units in the Office of 
Research Services: Executive for Research Services;
    2. For files located in a Presidential library: The director of the 
individual library;
    3. For files located in the Presidential Materials Division: 
Director, Presidential Materials Division;
    4. For files located in the Center for Legislative Archives: 
Director of the Center for Legislative Archives; and
    5. For files located in the NARA Historian's office: Chief Strategy 
and Communications Officer.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA

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Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in donors of historical materials files may be obtained 
from: Donors; potential donors; NARA employees who maintain the files 
and handle solicitations, donations of historical materials, and oral 
history interviews; associates and family members of donors; associates 
of former presidents; and published sources.
NARA 4

SYSTEM NAME:
    Committee and Foundation Member Files.

SYSTEM LOCATION:
    Committee and foundation member files are maintained in the 
following locations:
    (1) Strategy and Communications Office;
    (2) Individual Presidential libraries;
    (3) Center for Legislative Archives;
    (4) Office of Research Services;
    (5) Office of Agency Services; and
    (6) Committee member files may be maintained in NARA organizational 
units that provide administrative support to, or oversight of, internal 
and inter-agency committees, external standards-setting and 
professional organizations, and NARA's Federal advisory committees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees who serve 
on committees and current and prospective members of NARA's Federal 
advisory committees, the National Archives Foundation, and foundations 
associated with the Presidential libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Committee and foundation member files may include: Correspondence; 
resumes; biographical statements; mailing lists; and travel documents. 
These files may contain the following information about an individual: 
Name; address; telephone number; NARA correspondence symbol; 
educational background; employment history; list of professional 
accomplishments and awards, titles of publications; and other 
information furnished by the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains committee member files to: Review professional 
qualifications of prospective committee members; document committee 
members' travel activities related to committee business; record the 
participation of committee members in committee activities; and contact 
members about future meetings and events. NARA maintains foundation 
member files in order to contact members about meetings, conferences, 
and special events. The routine use statements A, F, G, and H described 
in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in committee and foundation member files may be 
retrieved by the individual's name or by the committee or foundation's 
name.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Some committee member files are permanent records and are 
transferred to the National Archives of the United States in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Other committee and foundation member files have temporary 
dispositions and are destroyed in accordance with the instructions in 
the NARA Records Schedule. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for committee and foundation member files are:
    1. For Advisory Committee on Presidential Library-Foundation 
Partnerships member files: Director of the Office of Presidential 
Libraries;
    2. For Advisory Committee on the Records of Congress member files: 
Director of the Center for Legislative Archives;
    3. For Founding Fathers Advisory Committee member files: Executive 
Director of National Historic Publications and Records Commission 
(NHPRC);
    4. For National Industrial Security Program Policy Advisory 
Committee member files and State, Local, Tribal, and Private Sector 
Policy Advisory Committee member files: Executive for Agency Services;
    5. For Foundation for the National Archives member files and for 
other committee member files: Chief Strategy and Communications 
Officer; and
    6. For working group member files: Executive for Research Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in committee, working group, and foundation member 
files is obtained from NARA employees, current and prospective members 
of Federal advisory committees, working groups, foundations, and 
references furnished by such people.
NARA 5

SYSTEM NAME:
    Conference, Workshop, and Training Course Files.

SYSTEM LOCATION:
    Conference, workshop, and training course files may be maintained 
in the following locations:
    (1) Office of Human Capital;

[[Page 77260]]

    (2) Office of Research Services;
    (3) Office of Strategy and Communications;
    (4) Office of Agency Services;
    (5) Office of Business Support Services;
    (6) Individual Presidential libraries; and
    (7) Center for Legislative Archives, Exhibits Division, and 
Education and Public Programs Division.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include attendees and speakers 
at NARA-sponsored conferences, workshops, and training courses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Conference, workshop, and training course files maintained on 
attendees may include: Standard Form 182, Request, Authorization, 
Agreement, and Certification of Training; application/registration 
forms; evaluations; other administrative forms; and copies of payment 
records. Files maintained on speakers may include correspondence; 
biographical statements; and resumes. These files may contain some or 
all of the following information about an individual: Name; home 
address; business address; home and/or business email address; home 
telephone number; business telephone number; social security number; 
birth date; position title; name of employer/organization; employment 
history; professional awards; areas of expertise; research interests; 
reason(s) for attendance; titles of publications; and other information 
furnished by the attendee or speaker.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2109, and 2904

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains files on attendees and speakers to: Register 
attendees for conferences, workshops, training courses, and other 
events; contact attendees for follow-up discussions; plan, publicize, 
and document interest in current and future NARA-sponsored conferences, 
workshops, training courses, and special events; and prepare mailing 
lists in order to disseminate information on future events and 
publications of related interest. Information in the records is also 
used to prepare statistical and other reports on conferences, 
workshops, training courses, and other events sponsored by NARA.
    NARA may disclose information on individuals in the files to other 
attendees, to the public, and to outside organizations that co-sponsor 
conferences, workshops, training courses, and other events for purposes 
of administering the course or event, providing attendance lists, and 
contacting individuals after the event. NARA may disclose information 
on an individual to the organization or agency that funded the 
individual's attendance. The routine use statements F and H, described 
in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in paper records may be retrieved by either the title 
or the date of the conference, workshop, training course, or event, and 
in some cases, by the individual's name. Information in electronic 
records may be retrieved by the individual's name, date of the event, 
or by searching other categories of the information provided.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Some of the conference, workshop, and training course files are 
permanent records and are transferred to the National Archives of the 
United States in accordance with the disposition instructions in the 
NARA Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Other files have temporary dispositions 
and are destroyed in accordance with the instructions in the NARA 
Records Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for conference, workshop, and training course 
files are:
    1. For files located in the Office of Research Services: Executive 
for Research Services;
    2. For files located in the Office of Agency Services: Executive 
for Agency Services;
    3. For files located in the Strategy and Communications Office: 
Chief Strategy and Communications Officer;
    4. For files maintained in NARA's electronic Learning Management 
System: Chief Human Capital Officer;
    5. For files located in the Office of Business Support Services: 
Executive for Business Support Services;
    6. For files located in a Presidential library: Director of the 
individual Presidential library; and
    7. For files located in the Center for Legislative Archives, 
Exhibits Division, and Education and Public Programs Division: 
Executive for Legislative Archives, Presidential Libraries, and Museum 
Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in the files may be obtained from speakers, attendees, 
and potential speakers and attendees at NARA-sponsored conferences, 
workshops, and training courses, and from references provided by those 
individuals.
NARA 6

SYSTEM NAME:
    Mailing List Files.

SYSTEM LOCATION:
    Mailing list files may be maintained in the following NARA 
locations:
    (1) National Historical Publications and Records Commission;
    (2) Office of Human Capital;
    (3) Office of Business Support Services;
    (4) Office of Legislative Archives, Presidential Libraries, and 
Museum Services;
    (5) Individual Presidential libraries;
    (6) Center for Legislative Archives;
    (7) Office of Research Services;
    (8) Office of Agency Services; and
    (9) Office of the Federal Register.

[[Page 77261]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include: Members of the 
media; members of Congress; members of the National Historical 
Publications and Records Commission; members of the Foundation for the 
National Archives; members of a Federal advisory committee or advisory 
board; members of a private local support foundation for a Presidential 
library; volunteers; local, political, and other dignitaries; 
researchers and records managers; historians, archivists, librarians, 
documentary editors, and other professionals in related fields; 
educators; authors; subscribers to free and fee publications and 
newsletters; buyers of NARA products; vendors; and other persons with 
an interest in National Archives programs, exhibits, conferences, 
training courses, and other events.

CATEGORIES OF RECORDS IN THE SYSTEM:
    In addition to names and addresses, mailing lists may include any 
of the following information about an individual: home/business 
telephone number; Home/business email address; position title; name of 
employer; organization; and/or institutional affiliation; events 
attended; and subscription information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2307 and 2904(c).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains mailing lists to: disseminate electronic and regular 
mailings of NARA publications, newsletters, press releases, and 
announcements of meetings, conferences, workshops, training courses, 
public and educational programs, special events, and procurements; send 
invitations for exhibit openings, lectures, and other special events; 
and send customers updated information about NARA holdings and about 
methods of requesting copies of accessioned and non-current records. 
The routine use statements F and H, described in Appendix A, also apply 
to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records from which paper records may be printed.

RETRIEVABILITY:
    Information about individuals maintained in mailing lists may be 
retrieved by: The individual's name; an employer or institutional/
organizational affiliation name; the individuals/organizations category 
on mailing lists; the city or zip code; or by any other of the other 
categories of information that the individual provided.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    When maintained for programs and functions for which the records 
have been scheduled, mailing lists are categorized as temporary records 
and are destroyed in accordance with the instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Organizational units update these lists 
and purge outdated information as needed for the purposes previously 
cited. For those programs and functions for which mailing lists and all 
other records have not yet been scheduled, NARA is in the process of 
identifying and scheduling these records. Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for mailing list files are:
    (1) For files located at the National Historical Publications and 
Records Commission: Executive Director, National Historical 
Publications and Records Commission;
    (2) For files located in the Human Capital Office: Chief Human 
Capital Officer;
    (3) For files located in the Office of Business Support Services: 
Executive for Business Support Services;
    (4) For files located in the Office of Legislative Archives, 
Presidential Libraries, and Museum Services: Executive for Legislative 
Archives, Presidential Libraries, and Museum Services;
    (5) For files located at a Presidential library: director of the 
individual library;
    (6) For files located at the Center for Legislative Archives: 
Director of the Center for Legislative Archives;
    (7) For files located in the Office of Research Services: Executive 
for Research Services;
    (8) For files located in the Office of Agency Services: Executive 
for Agency Services; and
    (9) For files located at the Office of the Federal Register: 
Director of the Federal Register.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in mailing lists is obtained from individuals whose 
names are recorded on mailing lists for the purposes previously cited 
or from NARA employees who maintain the lists.
NARA 7

SYSTEM NAME:
    Freedom of Information Act (FOIA) and Mandatory Review of 
Classified Documents Request Files.

SYSTEM LOCATION:
    Freedom of Information Act (FOIA) and mandatory review request 
files are maintained in the following locations:
    (1) Office of the Federal Register;
    (2) Office of the Inspector General;
    (3) Office of General Counsel;
    (4) Office of Research Services;
    (5) Office of Agency Services;
    (6) Individual Presidential libraries;
    (7) Presidential Materials Division; and
    (8) Center for Legislative Archives.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who cite the FOIA 
to request access to records and people who request the mandatory 
review of security-classified materials under Executive Order 13526 or 
predecessor orders.

[[Page 77262]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files for requests made under the FOIA and the mandatory review 
provisions of Executive Order 13526 (or predecessor orders) may 
include: correspondence control registers, logs, and databases; 
requests for access or mandatory review; appeal letters from 
requestors; NARA replies to original requests and appeals, and 
supporting documents; Certificates of Citizenship; and other 
administrative forms used in the process. These files may also contain 
information or determinations furnished by, and correspondence with, 
other Federal agencies. FOIA and mandatory review request files may 
contain some or all of the following information about an individual: 
name; address; telephone number; position title; name of employer/
institutional affiliation; marital status; birthplace; birth date; 
citizenship; research interests; other information provided by the 
requestor; and copies of documents furnished to the requestor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 13526 and its predecessor and successor orders 
governing access to national security classified information; and 5 
U.S.C. 552, as amended

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains FOIA and mandatory review request files on 
individuals to record: requests for records under the FOIA; requests 
for access to security-classified materials under the mandatory review 
provisions of Executive Order 13526, as amended, and predecessor 
orders, and appeals of denials of access; actions taken on requests and 
appeals; and the status of requests and appeals in logs and databases. 
The records are also used to facilitate the preparation of statistical 
and other reports regarding use of the FOIA and the mandatory review 
provisions of Executive Order 13526.
    NARA may disclose information in request files to agencies that 
have equity in the requested records in order for those agencies to 
review records for possible declassification and release or in response 
to a request for information. The routine use statements A, E, F, G, 
and H, described in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in FOIA and mandatory review request files may be 
retrieved by one or more of the following data elements: the 
individual's name; an alphanumeric case file number; a project number 
assigned to the request; the record group number; collection/series 
title, the type of request (FOIA or mandatory review); or the name, 
social security number, or military service number of the former 
civilian employee/veteran whose record was the subject of the request 
at the National Personnel Records Center.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via identity authentication at workstations located in 
attended offices or through a secure remote access network. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Some of the FOIA and mandatory review of classified documents 
request files are permanent records and are transferred to NARA in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Other files have temporary dispositions and are 
destroyed in accordance with the instructions in the NARA Records 
Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For FOIA and mandatory review request files, the system managers 
are:
    (1) For FOIA request files maintained by the Office of Federal 
Register: Director of the Federal Register;
    (2) For FOIA request files maintained by the Office of the 
Inspector General: Inspector General;
    (3) For FOIA request files for NARA's operational records: General 
Counsel;
    (4) For FOIA and mandatory review request files maintained by 
organizational units within the Office of Research Services: Executive 
for Research Services;
    (5) For FOIA request files pertaining to non-accessioned military 
and civilian personnel records located at the National Personnel 
Records Center (within the Office of Agency Services) records: Director 
of the National Personnel Records Center;
    (6) For FOIA request files pertaining to accessioned military 
personnel records located at the National Archives at St. Louis (within 
the Office of Research Services): Access Coordinator, National Archives 
at St, Louis;
    (7) For FOIA and mandatory review request files maintained by 
individual Presidential libraries: director of the individual library;
    (8) For FOIA and mandatory review request files maintained by the 
Presidential Materials Division: Director of the Presidential Materials 
Division; and
    (9) For FOIA and mandatory review request files maintained by the 
Center for Legislative Archives: Director of the Center for Legislative 
Archives.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in FOIA and mandatory review request files is obtained 
from people who cite the FOIA to request access to records; researchers 
who request mandatory review of security-classified records; NARA 
employees who maintain the files and handle FOIA and mandatory review 
requests and appeals; and other agencies that have reviewed the 
requested records.
NARA 8

SYSTEM NAME:
    Restricted and Classified Records Access Authorization Files.

SYSTEM LOCATION:
    Restricted and classified records access authorization files are 
maintained in the following locations:
    (1) Office of Business Support Services (Security Management 
Division);
    (2) Office of Research Services;
    (3) Individual Presidential libraries;
    (4) Presidential Materials Division;
    (5) Center for Legislative Archives; and
    (6) Office of General Counsel.

[[Page 77263]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include people who ask to use 
agency-restricted, donor-restricted, and security-classified records or 
materials in the custody of organizational units located in the 
Washington, DC, area, Presidential libraries, and archival custodial 
units located in the field. This includes records requested for the 
purpose of conducting statistical, social science, or biomedical 
research in accordance with 36 CFR 1256.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Access authorization files include: applications for access to 
restricted and classified records; letters of authorization from 
sponsoring agencies; other documentation related to security clearance 
levels; and information in an electronic database. These files may 
include some or all of the following information about an individual: 
name; address; telephone number; birth date; birthplace; citizenship; 
Social Security number; occupation; name of employer/institutional 
affiliation; security clearance level; basis of clearance; name of 
sponsoring agency; field(s) of interest; intention to publish; type of 
publication; subject(s) of restricted or classified records to be 
reviewed; the expiration date for authorization to review the records; 
and other information furnished by the requestor, including reference 
letters that may contain identifying information concerning a third 
party.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108 and 2204

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains restricted and classified records access 
authorization files on individuals to: maintain a record of requests 
for access to restricted and classified records; authorize and control 
access to restricted and classified records and materials; and 
facilitate preparation of statistical and other reports.
    NARA may disclose information in these access authorization files 
to other agencies that have equity in the restricted or classified 
records in order for agency officials to review access authorization 
requests. The routine use statements A, F, G, and H, described in 
Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in restricted and classified records access 
authorization files may be retrieved by some or all of the following: 
the individual's name; the sponsoring agency's names; record group 
number; or collection title.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Restricted and classified records access authorization files are 
temporary records and are destroyed in accordance with the disposition 
instructions in the NARA Records Schedule (a supplement to the NARA 
Files Maintenance and Records Disposition Manual). Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For restricted and classified records access authorization files 
the system managers are:
    (1) For files maintained by the Security Management Division: 
Executive for Business Support Services;
    (2) For files maintained by organizational units within the Office 
of Research Services: Executive for Research Services;
    (3) For files maintained by a Presidential library: director of the 
individual library;
    (4) For files maintained by the Presidential Materials Division: 
Director of the Presidential Materials Division;
    (5) For files maintained by the Center for Legislative Archives: 
Director of the Center for Legislative Archives; and
    (6) For files located in the Office of General Counsel: General 
Counsel.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in these files is obtained from people who request to 
use restricted and classified records; NARA employees who maintain the 
files; employers of requestors; and sponsoring agency officials.
NARA 9

SYSTEM NAME:
    Authors' Files.

SYSTEM LOCATION:
    Authors' files are maintained in the Office of Strategy and 
Communications (Communications and Marketing Division).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include authors who have 
submitted manuscripts for publication in Prologue: Quarterly of the 
National Archives or in other NARA publications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files on authors may include: correspondence; resumes; biographical 
statements; and manuscript copies of articles. These records may 
contain some or all of the following information about an individual: 
name; address; telephone number; educational background; professional 
experience and awards; research interests; and titles of previous 
publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2307

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains files on individual authors in order to: select 
authors' manuscripts for publishing in Prologue: Quarterly of the 
National Archives or in other NARA publications; maintain a record of 
authors' manuscripts; contact authors concerning re-publication of 
manuscripts; and other related issues. The routine use statement F and 
H, described in Appendix A, also apply to this system of records.

[[Page 77264]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in authors' files may be retrieved by the publication's 
issue date and then by the individual's name.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Authors' files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief Strategy and Communications 
Officer. The business address for this system manager is listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in authors' files is obtained from authors or their 
agents.
NARA 10 [RESERVED]

NARA 11

SYSTEM NAME:
    Credentials and Passes.

SYSTEM LOCATION:
    Records related to credentials and passes are maintained at the 
following locations:
    (1) Office of Business Support Services (Security Management 
Division and Field Support Management Division);
    (2) Office of the Federal Register;
    (3) Individual Presidential libraries;
    (4) Washington National Records Center;
    (5) National Personnel Records Center; and
    (6) NARA Continuity Facility.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include: NARA employees, 
volunteers, and contractors at all NARA facilities; and employees or 
contractors of other federal agencies temporarily stationed at NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Credentials and passes may include: copies of official passport 
records; copies of identification badges; and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards and to issue room and stack area 
keys and parking space permits. Credentials and passes may contain some 
or all of the following information about an individual:
    1. Official passport records: copies of passport application 
records which include: name; photograph; name of agency (NARA); 
address; telephone number; Social Security number; position title; 
grade; birth date; height; weight; color of hair and eyes; passport 
number; passport issue and expiration dates;
    2. Copies of identification badges and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards: name; photograph; NARA 
correspondence symbol; office telephone number; Social Security number; 
position title; grade; name of agency or firm (contractors only); birth 
date; height; weight; color of hair and eyes; identification/access 
card number; card issue and expiration dates; building locations, time 
zones, and reasons for required access; signatures of the individual 
and authorized officials; and dates of signatures;
    3. Administrative forms and information in electronic databases 
used to issue room and stack area keys: name; NARA correspondence 
symbol; office telephone number; building room number/stack area; type 
of key issued (single door or stack master); key tag number; signatures 
of the individual and authorized official; and dates of signatures; and
    4. Administrative forms and electronic database used to control 
parking locations: name; address; office telephone number; name of 
agency; make, year, and license number of vehicle; signatures of 
carpool members; and dates of signatures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains records on individuals to facilitate issuing and 
controlling Government passports, NARA identification badges, access 
cards, room and stack area keys, and parking space permits. At the 
National Archives at College Park, information in an electronic 
database is used to generate single badges that identify individuals 
and electronically allow individuals to enter and exit secured and non-
secured areas of the building. Routine use statements A, B, C, D, E, F, 
G, and H, described in Appendix A, also apply to this system of 
records.

STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in credentials and passes may be retrieved by the 
individual's name, identification card number, and/or social security 
number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Credentials and passes are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for the following types of credentials and 
passes are:

[[Page 77265]]

    1. For official passport records: Executive for Business Support 
Services;
    2. For records used for NARA employee and volunteer identification 
badges and access cards in the Washington, DC, area, and for records 
used for contractor identification badges and access cards, key 
issuance, and parking control at the National Archives Building and the 
National Archives at College Park: Executive for Business Support 
Services;
    3. For records used for NARA contractor identification badges and 
access cards, key issuance, and parking control at the Washington 
National Records Center: Director, Washington National Records Center;
    4. For records used for key issuance and parking control at the 
Office of the Federal Register: Director of the Federal Register;
    5. For records used for NARA identification badges and access 
cards, key issuance, and parking control at the National Personnel 
Records Center: Director of the National Personnel Records Center;
    6. For records used for NARA identification badges and access 
cards, key issuance, and parking control at a Presidential library: 
director of individual library;
    7. For records used for NARA identification badges and access 
cards, key issuance, and parking control at the NARA Continuity 
Facility: Executive for Business Support Services; and
    8. For records used for NARA identification badges and access 
cards, key issuance, and parking control at all other NARA facilities: 
Executive for Business Support Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in credentials and passes is obtained from individuals 
being issued credentials and passes from authorized issuing officials.
NARA 12

SYSTEM NAME:
    Emergency Notification Files and Employee Contact Information.

SYSTEM LOCATION:
    Records related to emergency notification and employee contact 
information files are maintained at the following locations:
    (1) Emergency notification lists and NARA field operations 
emergency facility contact lists are maintained in the Office of 
Business Support Services (Security Management Division) at the 
National Archives at College Park;
    (2) Local emergency notification files are maintained in all NARA 
facilities nationwide; and
    (3) Other personal contact information for employees may be 
maintained by supervisors at all NARA facilities and in NARA's employee 
locator database.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees who have 
provided personal contact information to NARA to enable continuity of 
operations planning, to access systems remotely, or to receive updates 
from the agency in the event of an unexpected closure.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Emergency notification files include: lists of names of NARA 
officials; cover memoranda; and administrative forms. These files may 
contain some or all of the following information about an individual: 
name; correspondence symbol or organization code; home address; 
business, home, and cellular telephone numbers; business and personal 
email addresses; position title; and emergency assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains current directory information on designated NARA 
employees to contact outside of business hours in case of emergencies 
involving NARA facilities, including records storage areas, and to 
notify these employees of emergencies that would result in the closing 
of government offices. The routine use statements A, D, F, and H, 
described in Appendix A, also apply to this system of records.
    NARA also maintains this information to allow employees to more 
easily access NARA's information management and technology systems 
remotely by having a one-time use PIN number sent to them at a phone or 
email address they have provided.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records maintained in NARA's employee locator, 
identity management systems, and by supervisors within the agency.

RETRIEVABILITY:
    Information in emergency notification files may be retrieved by the 
individual's name, facility, or office.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment. 
Authorized individuals may maintain copies in additional locations.

RETENTION AND DISPOSAL:
    Emergency notification files are unscheduled records and, 
therefore, are retained until the Archivist of the United States 
approves dispositions. NARA is in the process of scheduling emergency 
notification records.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for emergency notification and employee contact 
information files are:
    1. For NARA-wide and Washington, DC,-area emergency or after-hours 
notification lists: Executive for Business Support Services;
    2. For local emergency notification and other employee personal 
contact information files: all executives and staff directors, 
supervisors, and field support officers in all NARA facilities; and
    3. For remote access information for NARA's information management 
and technology systems: Executive for Information Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

[[Page 77266]]

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in emergency notification files is obtained from the 
NARA employees whose names appear on emergency notification lists and 
forms.
NARA 13

SYSTEM NAME:
    Records of Defunct Agencies.

SYSTEM LOCATION:
    Records of defunct agencies may be located in the Washington, DC 
area or at Federal Records Centers nationwide.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include employees of a defunct 
agency and those people who may have had dealings with the agency prior 
to the agency's termination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes those records of an agency whose existence has 
been terminated with no successor in function. This system also 
contains those records that were maintained by a defunct agency in an 
internal Privacy Act system of records. Categories of personal 
information maintained on individuals in these records are described in 
the Privacy Act system notices previously published by the originating 
agency. Records of defunct agencies that are located in Federal Records 
Centers may be temporary records or permanent records that have not yet 
been transferred to the custody of the Archivist of the United States.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2107, 2108, 2907, 2908, and 3104

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    If records of a defunct agency are unscheduled, NARA may review the 
records during the appraisal process in order to determine the 
disposition of the records. NARA may disclose the records, while 
providing reference service on the records, in accordance with the 
routine uses in the Privacy Act notices previously published by the 
defunct agency. The routine use statements A, F, G, and H, described in 
Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DIS-POSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, electronic, and microfilm records.

RETRIEVABILITY:
    Information in records of a defunct agency may be retrieved by the 
name of the individual or by other identifier established by the 
defunct agency when the records were maintained by that agency.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Records of a defunct agency that are appraised as temporary are 
destroyed in accordance with the records disposition instructions 
approved by the Archivist of the United States. Records of a defunct 
agency that are appraised as permanent are transferred to the National 
Archives of the United States.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for records of defunct agencies is the Chief 
Records Officer. The business address for this system manager is listed 
in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Upon termination of an agency with no successor in function, the 
agency transfers its records to NARA's custody. Prior to termination, 
the agency has described record source categories in its Privacy Act 
system notices for that agency's records.
NARA 14

SYSTEM NAME:
    Payroll, Attendance, Leave, Retirement, Benefits, and Electronic 
Reporting System Records.

SYSTEM LOCATION:
    1. Payroll, attendance, leave, retirement, benefits, and electronic 
reporting system records for current employees are located in the 
Office of Human Capital (Labor Employee Relations Benefit Branch) and 
NARA organizational units nationwide that employ timekeepers;
    2. The Interior Business Center (IBC) maintains an electronic 
record-keeping system for NARA in Denver, CO; and
    3. Retired personnel files are located at NARA's National Personnel 
Records Center (NPRC) in St. Louis, MO.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Payroll, attendance, leave, retirement, benefits, and electronic 
reporting system files may include: Office of Personnel Management 
(OPM) Form 71, Request for Leave or Approved Absence; GSA Form 873, 
Annual Attendance Record; NA Form 3004, Intermittent Employees 
Attendance Record; NA Form 3032A or B, Time and Attendance Log; leave 
restriction documents; medical and other documentation for Family and 
Medical Leave Act and voluntary leave transfer program applications; 
teleworking agreements and supporting documentation; prior government 
service records and ``buy-back'' documents; retirement documents; 
student loan repayment program documents; direct deposit information; 
other benefits information; various summary materials received in 
computer printout form; awards information; recruitment, relocation, or 
retention bonuses; training information; and the electronic system. 
These paper and electronic records may contain some or all of the 
following information about an individual: Name; address; 
correspondence symbol; telephone number; social security number; birth 
date; position title; grade; hours and location of duty; salary, 
payroll, related information (e.g., withholding status, voluntary 
deductions, allotments,

[[Page 77267]]

financial institution, union dues, taxes, charities, wage garnishments, 
Flexible Spending Account, Long Term Care Insurance, Thrift Savings 
Plan, and other benefit information), attendance information, medical 
diagnoses, treatments, and limitations, payment receipts, government 
service record verification, and other information provided by the 
employee. This system does not include the official personnel records 
maintained by NARA, which are described in the system notices published 
by the Office of Personnel Management (OPM/GOVT-1 and OPM/GOVT-2).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 2101 through 8901 is the authority for the overall system. 
Executive Order 9397, 26 CFR 31.6011(b)2, and 26 CFR 31.6109-1 contain 
specific authority for use of social security numbers. Additional 
authorities: 4 U.S.C. Ch. 63, 5 U.S.C. 83-84, 5 CFR Part 630, and 29 
CFR Part 825.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA and IBC maintain payroll, attendance, leave, retirement, 
benefits, and electronic reporting system records on individual NARA 
employees to conduct NARA's fiscal operations for payroll, time and 
attendance, leave, insurance, tax, retirement, qualifications, and 
benefits; to prepare related reports to other Federal agencies; and to 
carry out labor/employee relations and benefits functions.
    To the extent necessary, NARA and IBC may disclose information in 
these records to outside entities as part of grievance proceedings, EEO 
complaints, adverse actions, and mediation counseling sessions. NARA, 
IBC, and other NARA agents may disclose information in the files to 
state unemployment offices in connection with unemployment compensation 
claims filed by NARA employees, to the Department of Labor for worker's 
compensation cases; to any Federal, state, or local government entity 
compiling tax withholding, retirement contributions, or allotments to 
charities, labor unions, wage garnishments, and other authorized 
recipients; to the Office of Child Support Enforcement, Administration 
for Children and Families, Department of Health and Human Services, the 
Federal Parent Locator System and the Federal Tax Offset System to (a) 
locate individuals, (b) identify income sources, (c) establish 
paternity, (d) verify social security numbers or employment, (e) issue, 
modify, or enforce orders of support, or (f) administer the Federal 
Earned Income Tax Credit Program; and to a commercial contractor in 
connection with benefit programs administered by the contractor on 
NARA's behalf, including, but not limited to, supplemental health, 
dental, disability, life and other benefit programs. NARA and IBC may 
disclose information in this system of records to the Office of 
Management and Budget in connection with the review of private relief 
legislation. NARA and IBC may disclose information in these records to 
the Office of Personnel Management for its production of summary 
descriptive statistics or for related work studies; while published 
statistics and studies do not contain individual identifiers, the 
selection of elements of data included in studies may be structured in 
a way that makes individuals identifiable by inference. The routine use 
statements A, B, C, D, E, F, G, and H described in Appendix A, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, microfiche, and electronic records.

RETRIEVABILITY:
    Information in payroll, attendance, leave, retirement, benefits, 
and electronic reporting system records may be retrieved by the name of 
the individual, office, supervisor, or by social security number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized personnel. Electronic records are accessible 
via password-protected workstations located in attended offices or 
through a secure remote access network. After business hours, buildings 
have security guards and/or secured doors, and all entrances are 
monitored by electronic surveillance equipment. Records maintained by 
IBC are managed in accordance with government-wide security rules.

RETENTION AND DISPOSAL:
    Payroll, attendance, leave, retirement, and benefit paper records 
are temporary records and are destroyed in accordance with the 
disposition instructions in the NARA Records Schedule (a supplement to 
the NARA Files Maintenance and Records Disposition Manual). Electronic 
records are temporary records whose disposition is governed by the 
General Records Schedules. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for payroll, attendance, leave, retirement, 
benefits, and electronic reporting system records are:
    1. For Washington, DC,-area employees: executives and staff 
directors of individual offices and staffs;
    2. For Presidential library employees: director of the individual 
library;
    3. For Federal Records Center employees and Research Services 
employees outside the Washington, DC, area, and for unemployment 
compensation records: Executive for Business Support Services;
    4. For Office of the Chief Records Officer employees outside the 
Washington, DC, area: Chief Records Officer; and
    5. For records located in the Office of Human Capital (Labor/
Employee Relations and Benefit Branch): Chief Human Capital Officer.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in payroll and time and attendance reporting system 
records is obtained from: current and former NARA employees themselves, 
timekeepers, supervisors of employees, payroll specialists, and other 
Federal agencies for which the individual worked.
NARA 15

SYSTEM NAME:
    Freelance Editor/Indexer Files.

SYSTEM LOCATION:
    Freelance editor/indexer files are located in the Office of 
Strategy and Communications (Publications and Creative Development 
staffs).

[[Page 77268]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include freelance editors and 
indexers with whom NARA has contracted for editing and indexing 
services or who have expressed an interest in performing such services 
for NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Freelance editor/indexer files may include: correspondence; 
resumes; biographical statements; evaluations; examples of previous 
work; invoices; and certifications for payment. These records may 
contain some or all of the following information about an individual: 
Name; address; email address; telephone number; educational background; 
professional experience and awards; research interests; titles of 
publications; and other information furnished by the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2109, and 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains freelance editor/indexer files on individuals to: 
Review professional qualifications of editors and indexers; provide 
referral to NARA offices when freelancers are needed to handle their 
service projects; make assignments and indicate assignment completion 
dates; evaluate the quality of work performed during assignments; and 
document editing and indexing expenditures for budgetary purposes. The 
routine use statements A, F, G, and H, described in Appendix A, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and electronic records.

RETRIEVABILITY:
    Information in freelance editor/indexer files may be retrieved by 
the individual's name.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Freelance editor/indexer files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief Strategy and Communications 
Officer. The business address for this system manager is listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in freelance editor/indexer files may be obtained from: 
Freelance editors and indexers with whom NARA has contracted to perform 
editing and indexing services; freelance editors and indexers who have 
expressed an interest in performing services for NARA; NARA employees 
who maintain the files; and references furnished by freelance editors 
and indexers.
NARA 16

SYSTEM NAME:
    Library Circulation Files.

SYSTEM LOCATION:
    Library circulation files are located at the National Archives 
Library in Washington, DC, College Park, MD, and at individual 
Presidential libraries.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include all NARA employees and 
researchers who have borrowed books and other materials from the 
National Archives Library and/or the Presidential libraries 
collections.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Library circulation files contain the following information about 
an individual: Name; correspondence symbol or address; telephone 
number; email address; titles and call numbers of items borrowed; and 
dates that the items were borrowed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains library circulation files on individuals in order to 
control the circulation of library books, periodicals, and other 
materials in NARA's library collections. The routine use statements A 
F, G, and H, described in Appendix A, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in library circulation files may be retrieved by the 
individual's name, by the title of the item charged out, or by the call 
number for the item.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Library circulation files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for library circulation files are:
    1. For files in the Washington, DC, area: Executive for Research 
Services; and
    2. For files in a Presidential library: director of the individual 
library.
    The business addresses for these system managers are listed in 
Appendix B.

[[Page 77269]]

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in library circulation files is obtained from NARA 
employees and researchers who borrow books and other materials from the 
library collections of the National Archives Library and/or the 
Presidential libraries.
NARA 17

SYSTEM NAME:
    Grievance Records.

SYSTEM LOCATION:
    Grievance records are maintained in the Office of Human Capital 
(Labor/Employee Relations and Benefits Branch locations at the National 
Archives at College Park, MD, and St. Louis, MO).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees who have submitted grievances to NARA in accordance with 
Office of Personnel Management (OPM) regulations (5 CFR Part 771) or in 
accordance with internal negotiated grievance procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grievance records may include: statements of witnesses; reports of 
interviews and hearings; findings and recommendations of examiners; 
copies of the original and final decisions; and related correspondence 
and exhibits. These files may contain some or all of the following 
information about an individual: Name; address; social security number; 
correspondence symbol; telephone number; occupation; grade; salary 
information; educational background; employment history; medical 
information; and names of supervisors and witnesses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3302, and 7121; Executive Order 10577 (3 CFR 
1954 through 1958); and Executive Order 10987 (3 CFR 1959 through 
1963).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains grievance records on individuals in order to process 
grievances submitted by or on behalf of NARA employees in accordance 
with OPM regulations or internal negotiated grievance procedures.
    NARA may disclose only enough information in grievance records to 
any source from which additional information is requested in the course 
of processing a grievance to: identify the source to the extent 
necessary; inform the source of the purpose(s) of the request; and 
identify the type of information requested from the source. NARA may 
also disclose information in grievance files to officials of labor 
organizations recognized under the Civil Service Reform Act when the 
information is relevant to the officials' duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting work conditions. The routine use statements A, D, E, F, G, 
and H, described in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in grievance records may be retrieved by the 
individual's name.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Grievance files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief Human Capital Officer. The business 
address for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    Review of requests from individuals seeking amendment of their 
records that have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determine if the record accurately 
documents the action of the NARA ruling on the case and will not 
include a review of the merits of the action, determination, or 
finding. NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in grievance records may be obtained from: individuals 
on whom records are maintained; witnesses; NARA officials; and NARA 
payroll and personnel specialists.
NARA 18

SYSTEM NAME:
    General Law Files.

SYSTEM LOCATION:
    Records are located in the Office of the General Counsel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: Current and former NARA 
employees; other Federal agency employees; individual members of the 
public; witnesses in litigation; people who have requested records 
under the Freedom of Information Act (FOIA) and/or the Privacy Act; 
people about whom requests under the FOIA and/or the Privacy Act have 
been made; and people involved in administrative actions or litigation 
to which NARA is a party or to which NARA has relevant records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: Name; social security number; position 
description; grade; salary; work history; complaint; credit ratings; 
medical diagnoses and prognoses; and doctor's bills. The system may 
also contain other records such as: Case history files; copies of

[[Page 77270]]

applicable law(s); working papers of attorneys; testimony of witnesses; 
background investigation materials; correspondence; damage reports; 
contracts; accident reports; pleadings; affidavits; estimates of repair 
costs; invoices; litigation reports; financial data; contact 
information for individuals related to the litigation or matter; and 
other data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C., Part II; 5 U.S.C., Chapter 
33; 5 U.S.C. 5108, 5314-5316 and 42 U.S.C. 20003, et seq.; 5 U.S.C. 
7151-7154; 5 U.S.C. 7301; 5 U.S.C. 7501, note (adverse actions); 5 
U.S.C., Chapter 77; 5 U.S.C. App.; 28 U.S.C. 1291, 1346(b)(c), 1402(b), 
1504, 2110; 31 U.S.C. 3701, 3711, 3713, 3717, 3718, 3721.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to: give general legal advice, as requested, 
throughout NARA; prepare attorneys for hearings and trials; reference 
past actions; and maintain internal statistics. Information may be 
disclosed to the Department of Justice in review, settlement, defense, 
and prosecution of claims, complaints, and lawsuits involving 
contracts, torts, debts, bankruptcy, personnel adverse action, EEO, 
unit determination, unfair labor practices, and Freedom of Information 
and Privacy Act requests. Information may be disclosed to the Office of 
Government Ethics (OGE) to obtain OGE advice on an ethics issue, to 
refer possible ethics violations to OGE, or during an OGE evaluation of 
NARA's Ethics Program. The routine use statements A, B, C, D, E, F, G, 
and H, described in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information may be obtained by the individual's name or by a case 
number assigned by the court or agency hearing the complaint or appeal, 
or other key words within the file.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Most files are temporary records and are destroyed in accordance 
with disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Significant litigation files are permanent records that are 
eventually transferred to the National Archives of the United States. 
Individuals may request a copy of the disposition instructions from the 
NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the General Counsel. The business address for 
this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from one or more of the 
following sources: Federal employees and private parties involved in 
torts and employee claims, contracts, personnel actions, unfair labor 
practices, and debts concerning the Federal government; witnesses; and 
doctors and other health professionals.
NARA 19

SYSTEM NAME:
    Workers' Compensation Case Files.

SYSTEM LOCATION:
    Workers' compensation case files are located in the Office of Human 
Capital, and in the administrative offices of facilities nationwide.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees and 
former employees who have reported work-related injuries or other 
occupational health problems on forms CA-1 or CA-2, or the equivalent.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Workers' compensation case files may include: accident reports, 
including CA-1 & 2, Federal Employees Notice of Injury or Occupational 
Disease, CA-4, Claims For Compensation for Injury or Occupation 
Disease, and CA-8, Claims for Continuance of Compensation on Account of 
Disability; time and attendance reports; and medical reports from 
physicians and other health care professionals. These files may contain 
some or all of the following information about an individual: Name; 
address; email address; correspondence symbol; telephone number; 
occupation; birth date; names of supervisors and witnesses; and medical 
information related to work-related accidents or other occupational 
health problems.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7902 and Chapter 81.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains workers' compensation case files on individuals in 
order to identify and record information about those NARA employees who 
have sustained injuries or reported other occupational health problems, 
and to facilitate the preparation of statistical and other reports 
regarding work-related injuries or other occupational health problems. 
NARA may disclose to a Federal, state, or local public health service 
agency information in the files that concerns individuals who have 
contracted certain communicable diseases or conditions. NARA may 
disclose information in the files to the Department of Labor for 
purposes of administering the workers' compensation program. NARA may 
disclose information in the files to the Occupational Safety and Health 
Administration for the purpose of monitoring workplace health and 
safety issues. The routine use statements A, B, C, D, E, F, G, and H, 
described in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in workers' compensation case files may be retrieved by 
the individual's name or by other information contained within the 
file.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to

[[Page 77271]]

authorized NARA personnel. Electronic records are accessible via 
password-protected workstations located in attended offices or through 
a secure remote access network. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Workers' compensation case files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief Human Capital Officer. The business 
address for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in workers' compensation case files may be obtained 
from: Individuals to whom the records pertain; NARA supervisors; NARA 
personnel specialists; physicians; others providing health care 
services; and the Department of Labor.
NARA 20

SYSTEM NAME:
    Reviewer/Consultant Files.

SYSTEM LOCATION:
    Reviewer/consultant files are located at the National Historical 
Publications and Records Commission.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include people who have expressed 
an interest in, or have served as reviewers or consultants for, the 
NHPRC records or publications grant programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reviewer/consultant files may include: Resumes; biographical 
statements; correspondence; and lists containing some or all of the 
following information about an individual: Name; address; email 
address; telephone number; educational background; professional 
experience and awards; and titles of publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2501-2506.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NHPRC maintains reviewer/consultant files on individuals in order 
to select reviewers who will evaluate proposals received for the 
records and publications grant programs, and to recommend archival 
consultants for those state and non-state organizations that have 
received grants for records and publications projects. NARA may 
disclose to grant recipients the lists of names of potential 
consultants in order for the recipients to contact individuals who have 
expressed an interest in serving as consultants on grant projects. The 
routine use statements F and H, described in Appendix A, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in reviewer/consultant files may be retrieved by the 
individual's name or the proposal evaluated by the reviewer.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Reviewer/consultant files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for reviewer/consultant files is the Executive 
Director, National Historical Publications and Records Commission. The 
business address for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in reviewer/consultant files may be obtained from 
reviewers and consultants and from references furnished by them.
NARA 21

SYSTEM NAME:
    National Historical Publication and Records Commission Grant, 
Fellowship, and Editing Institute Application Files.

SYSTEM LOCATION:
    Grant, Fellowship, and Editing Institute application files are 
located at the National Historical Publications and Records Commission.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include applicants for NHPRC 
grants, fellowships in archival administration, and advanced historical 
editing, and individuals who applied for the annual Institute for the 
Editing of Historical Documents prior to 2011.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grant, fellowship, and Editing Institute application files may 
include: application forms; correspondence; resumes; college 
transcripts; and evaluations. These records may contain some or all of 
the following information about an individual: Name; address; email 
address; telephone number; educational background; professional 
experience and awards; archival and historical records experience; 
project proposals; titles of publications; and

[[Page 77272]]

other information provided in letters of reference furnished by 
applicants and in evaluations completed by fellowship institutions and 
documentary editing projects. Grant application information is 
submitted to NHPRC through an online grants application system for 
Federal agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2504 and 2506.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NHPRC maintains grant, fellowship, and Editing Institute 
application files on individuals in order to: Evaluate the preliminary 
eligibility of applicants for grants and fellowships; jointly select, 
with the director of the Editing Institute, applicants to attend the 
Institute for the Editing of Historical Documents; and oversee grant-
making and grant administration programs. NHPRC discloses copies of 
individuals' grant and fellowship application files to officials of 
fellowship institutions and documentary editing projects for the 
purposes of selecting fellows and administering fellowships in archival 
administration and advanced historical editing. NHPRC discloses copies 
of individuals' Editing Institute applications to the director of the 
Editing Institute to select applicants to attend the annual Institute 
and to determine the most useful areas of instruction for successful 
applicants. The routine use statements A, F, and H, described in 
Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in grant, fellowship, and Editing Institute application 
files may be retrieved by the individual's name and by other 
information the applicant provided.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Nearly all grant and fellowship application files, and all Editing 
Institute application files, are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). As of 2011, NARA is no longer collecting new 
Editing Institute applications. However, on occasion, files for 
accepted fellowship applications may be selected by the Executive 
Director for inclusion in grant case files that have met established 
criteria for permanent retention in the National Archives of the United 
States. Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Executive Director, National Historical 
Publications and Records Commission. The business address for this 
system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in grant, fellowship, and Editing Institute application 
files may be obtained from: Applicants for fellowships in archival 
administration or advanced historical editing under the NHPRC grant 
program; applicants for the Institute for the Editing of Historical 
Documents; references furnished by applicants; and officials of 
fellowship institutions, documentary editing projects, and the 
Institute for the Editing of Historical Documents.
NARA 22

SYSTEM NAME:
    Employee-Related Files.

SYSTEM LOCATION:
    Employee-related files may be maintained in supervisory or 
administrative offices at all NARA facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include former and current NARA 
employees and relatives of employees of the National Personnel Records 
Center (NPRC).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee-related files consist of a variety of employee-related 
records maintained for the purpose of administering personnel matters. 
These files may contain some or all of the following information about 
an individual: Name; email address, home and emergency addresses and 
telephone numbers; social security number; birth date; professional 
qualifications, training, awards, and other recognition; employment 
history; and information about congressional employee relief bills, 
conduct, and work assignments. Employee-related records may also 
include data on the existence of military service records of employees 
of the NPRC and their relatives (captured using NA Form 13108, Military 
Service Data of Employee and Relatives). The form is maintained within 
NPRC employee personnel files to ensure records security and integrity 
at the Center. Employee-related files do not include official personnel 
files, which are covered by Office of Personnel Management systems of 
records OPM/GOVT-1 through 10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. generally, and 31 U.S.C. generally.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains employee-related files on individuals in order to 
document NARA employee travel and outside employment activities, and to 
carry out personnel management responsibilities in general. The routine 
use statements A, B, C, D, E, F, G, and H, described in Appendix A, 
also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in employee related files may be retrieved primarily by 
the individual's name, but also by the other categories of information 
provided, and may, where electronically stored, be full-text 
searchable.

[[Page 77273]]

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via identity authentication at workstations located in 
attended offices or through a secure remote access network. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Employee-related files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for employee-related files are:
    1. For files on Washington, DC,-area employees: executive or staff 
director of the employee's respective office or staff;
    2. For files on employees outside the Washington, DC,-area: 
executive of the employee's respective office; and
    3. For files on employees in the Presidential libraries: directors 
of the individual libraries.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in employee-related files may be obtained from NARA 
employees and supervisors, and personnel and administrative records.
NARA 23

SYSTEM NAME:
    Office of Inspector General Investigative Case Files.

SECURITY CLASSIFICATION:
    Some of the material contained in this system of records has been 
classified in the interests of national security pursuant to Executive 
Orders 12958, as amended, and 13142.

SYSTEM LOCATION:
    Investigative case files are located in the Office of Inspector 
General, and are held for long-term storage at Federal Records Centers.

CATEGORIES OF INDIVIDUALS IN THE SYSTEM:
    Individuals covered by this system of records may include: People 
who have been the source of a complaint or an allegation that has been 
brought to the OIG, witnesses having information or evidence concerning 
an investigation, and suspects in criminal, administrative, civil, or 
other actions. Current and former NARA employees, NARA contract 
employees, members of NARA's Federal advisory committees, contractors, 
and members of the public are covered under this system of records when 
they become subjects of, witnesses to, or are otherwise involved in 
authorized investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative case files may include: Statements of alleged 
administrative, ethical, or criminal wrongdoing; reports; related 
correspondence; exhibits; copies of forms and decisions; summaries of 
hearings and meetings; notes; attachments; and other working papers. 
These records may contain some or all of the following information 
about an individual: name; address; correspondence symbol; telephone 
number; birth date; birthplace; citizenship; educational background; 
employment history; medical history; identifying numbers such as social 
security and driver's license numbers; insurance information; and other 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. App. 3.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Pursuant to the Inspector General Act of 1978, Public Law 95-452, 
and Inspector General Reform Act of 2008, Public Law 110-409, (codified 
as amended at 5 U.S.C. App. 3), NARA maintains investigative case files 
on individuals to: Examine allegations and/or complaints of fraud, 
waste, abuse, and irregularities and violations of laws and 
regulations; make determinations resulting from these authorized 
investigations; and facilitate the preparation of statistical and other 
reports by the Office of Inspector General (OIG). As described in 
Appendix A, the routine use statements A, B, C, D, E, G, and H also 
apply to this system of records.
    In addition to the disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974 and the specified routine uses 
described in Appendix A, information in this system may be disclosed 
pursuant to 5 U.S.C. 552a(b)(3) according to following the routine 
uses:
    1. To qualified individuals or organizations, including, but not 
limited to, the Council of the Inspectors General on Integrity and 
Efficiency, authorized Department of Justice officials, and the Federal 
Bureau of Investigation, performing peer reviews, qualitative 
assessment reviews, other studies of internal safeguards and management 
procedures employed in the operation of the OIG, or investigations of 
actions taken by the OIG.
    2. To a court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses, in the course of civil discovery, litigation, or settlement 
negotiations, in connection with criminal law proceedings, or in 
response to a subpoena where arguably relevant to a proceeding.
    3. To the Department of Justice for the purpose of litigating an 
action or seeking legal advice, or for the purpose of obtaining its 
advice on Freedom of Information Act matters.
    4. To third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.
    5. To a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains; or in accordance 
with the OIG's duties described in the Inspector General Act of 1978, 
as amended.
    6. To an individual or individuals who are in danger in situations 
involving imminent danger of death or physical injury.
    7. To independent auditors or other private firms or individuals 
with which the OIG has contracted to carry out an independent audit, or 
to provide support for audits, reviews, investigations, or other 
inquiries. These contractors will be required to maintain Privacy Act 
safeguards with respect to such records.
    8. To inform complainants, victims, and witnesses of the results of 
an investigation or inquiry.
    9. To a Federal agency responsible for considering debarment or 
suspension

[[Page 77274]]

action if the record would be relevant to such action.
    10. To the Office of Management and Budget for the purpose of 
obtaining its advice on Privacy Act matters.
    11. To the Office of Government Ethics to comply with agency 
reporting requirements established by the Office of Government Ethics 
in 5 CFR part 2638, subpart F.
    12. To the White House, Office of Management and Budget, and other 
organizations in the Executive Office of the President regarding 
matters inquired of.
    13. To a contractor, subcontractor, or grantee firm or institution, 
to the extent that the disclosure is in NARA's interest and is relevant 
and necessary in order that the contractor, subcontractor, or grantee 
is able to take administrative or corrective action.
    14. To the news media and general public, unless the Inspector 
General determines disclosure to constitute an unwarranted invasion of 
personal privacy, if:
    a. The matter under investigation has become public knowledge;
    b. The Inspector General determines that such disclosure is 
necessary to preserve confidence in the integrity of the OIG 
investigative process or demonstrate the accountability of NARA 
officers, employees, or other individuals covered by this system; or
    c. A legitimate public interest exists (e.g., to provide 
information on events in the criminal process, to assist in the 
location of fugitives, or where necessary for protection from imminent 
threat of life or property).
    15. To individuals performing functions for the OIG while not 
technically having the status of agency employees, including, but not 
limited to, student volunteers or individuals working under a personal 
services contract, if they need access to the records in order to 
perform their assigned agency functions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and networked electronic media system with removable 
media.

RETRIEVABILITY:
    Information in investigative case files may be retrieved by the 
primary investigator's name, case title (which may or may not include 
the subject's or other individuals' names), or case file number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Nearly all investigative case files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. However, the retention and disposal of 
significant investigative case files, such as those that result in 
national media attention, congressional investigation, and/or 
substantive changes in agency policy or procedure, are determined on a 
case-by-case basis. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Inspector General. The business address 
for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in investigative case files may be obtained from any 
source, such as current and former NARA employees, NARA contract 
employees, members of NARA's Federal advisory committees, researchers, 
law enforcement agencies, other Government agencies, informants, 
educational institutions, the public, and from individuals' employers, 
references, co-workers, and neighbors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(j)(2), this system of records, to 
the extent it pertains to the enforcement of criminal laws, is exempted 
from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a, except 
subsections (b), (c)(1) and (c)(2), (e)(4)(A) through (F), (e)(6), (7), 
(9), (10), and (11), and (i). This exemption applies to those records 
and information contained in the system of records pertaining to the 
enforcement of criminal laws.
    In accordance with 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), this 
system of records is exempt from subsections (c)(3); (d); (e)(1); 
(e)(4)(G) and (H); and (f) of the Privacy Act of 1974 if the system of 
records is:
    (1) Subject to the provisions of Sec.  552(b)(1) of this title;
    (2) Investigatory material compiled for law enforcement purposes; 
however, if any individual is denied any right, privilege, or benefit 
to which the individual would otherwise be entitled by Federal law or 
otherwise eligible as a result of the maintenance of such material, the 
material will be provided to that individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the government under an express promise 
that the identity of the source would be held in confidence, or, prior 
to the effective date of the Act, under an implied promise that the 
identity of the source would be held in confidence; or
    (3) Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, military service, Federal contracts, or access to 
classified material, but only to the extent that the disclosure of such 
material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence, or, prior to the 
effective date of the Act, under an implied promise that the identity 
of the source would be held in confidence.
NARA 24

SYSTEM NAME:
    Personnel Security Files.

SECURITY CLASSIFICATION:
    Some of the material contained in this system of records has been 
classified in the interests of national security pursuant to Executive 
Orders 12958, as amended, and 13142.

SYSTEM LOCATION:
    Personnel security records are located in the Office of Business 
Support Services (Security Management Division).

[[Page 77275]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include: current and former NARA 
employees; applicants for employment with NARA; contract employees 
performing services under NARA jurisdiction; and private and Federal 
agency researchers, experts, and consultants who request access to 
security-classified records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel security files may include questionnaires, 
correspondence, summaries of reports, and electronic logs of 
individuals' security clearance status. These records may contain the 
following information about an individual: Name, current address, 
telephone number, birth date, birthplace, Social Security number, 
educational background, employment and residential history, background 
investigative material, and security clearance data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10450; Executive Order 12958, as amended; Executive 
Order 12968; Executive Order 13142; and 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains personnel security records on individuals to make 
suitability determinations for Federal or contractual employment and to 
issue and decertify security clearances. Routine use statements A, C, 
D, F, G, and H, described in Appendix A, apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the individual's 
name or social security number.

SAFEGUARDS:
    During business hours, paper records are maintained in locked rooms 
and/or in three-way combination dial safes with access limited to 
authorized employees. Electronic records are accessible via password-
protected workstations located in secured offices. Information is 
released to officials on a need-to-know basis only. After hours, 
buildings have security guards and/or doors are secured, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Personnel security files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Executive for Business Support Services. 
The business address for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in personnel security files may be obtained from: NARA 
employees; applicants for employment; contractor employees; private and 
Federal agency researchers, experts, and consultants; law enforcement 
agencies; other government agencies; intelligence sources; informants; 
educational institutions; and individuals' employers, references, co-
workers, and neighbors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the 
personnel security case files in this system of records are exempt from 
subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 
the Privacy Act of 1974, as amended. The system is exempt:
    a. To the extent that the system consists of investigatory material 
compiled for law enforcement purposes; however, if any individual is 
denied any right, privilege, or benefit to which the individual would 
otherwise be eligible as a result of the maintenance of such material, 
the material will be provided to that individual, except to the extent 
that the disclosure of the material would reveal the identity of a 
person who furnished information to the government under an express 
promise that the identity of the person would be held in confidence, 
or, prior to the effective date of the Act, under an implied promise 
that the identity of the person would be held in confidence; and
    b. To the extent that the system consists of investigatory material 
compiled solely for the purpose of determining suitability, 
eligibility, or qualifications for Federal civilian employment, 
military service, Federal contracts, or access to classified material, 
but only to the extent that the disclosure of such material would 
reveal the identity of a person who furnished information to the 
government under an express promise that the identity of the person 
would be held in confidence, or, prior to the effective date of the 
Act, under an implied promise that the identity of the person would be 
held in confidence. This system has been exempted to maintain the 
efficacy and integrity of lawful investigations conducted pursuant to 
NARA's responsibilities in the areas of Federal employment, government 
contracts, and access to security-classified information.
NARA 25

SYSTEM NAME:
    Order Fulfillment and Accounting System (OFAS) Records.

SYSTEM LOCATION:
    Order Fulfillment and Accounting System (OFAS) records are 
maintained in the following locations:
    (1) Office of Research Services;
    (2) Office of Legislative Archives, Presidential Libraries, and 
Museum Services;
    (3) Office of the Federal Register; and
    (4) Office of Business Support Services (Office of the Chief 
Financial Officer, National Archives Trust Fund Branch).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: Researchers who order 
records reproductions at Washington, DC-area facilities, Presidential 
libraries, and archival custodial units nationwide or online via the 
archives.gov Web site; and customers who order NARA inventory items, 
such as microform and printed publications, mementos, and other 
specialty products from NARA catalogues and other marketing 
publications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    OFAS records may include: Ordering forms; correspondence; copies of 
checks, money orders, credit card

[[Page 77276]]

citations, and other remittances; invoices; and order and accounting 
information in the electronic system. These records may contain some or 
all of the following information about an individual: Name, address, 
telephone number, record(s) or item(s) ordered, and credit card or 
purchase order information. OFAS records also include user profile 
data, reproduction order form data, transaction data, and credit card 
payment data transmitted from NARA Online Ordering System, NARA 37, via 
an automated XML (Extensible Markup Language) interface that operates 
within NARA's secure internal network.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2116(c) and 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains OFAS records on individuals to: Receive, maintain 
control of, and process orders for Point of Sale and other fee items; 
bill customers for orders; maintain payment records for orders; process 
refunds; and provide individuals with information on other NARA 
products. Customer order information may be initially disclosed to a 
NARA agent, a bank that collects and deposits payments in a lockbox 
specifically used for crediting order payments to the National Archives 
Trust Fund. NARA may also disclose information in OFAS records to 
process customer refunds to the Bureau of Public Debt (BPD), which 
provides NARA's financial and accounting system under a cross-servicing 
agreement. The routine use statements A, E, F, and H, described in 
Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in OFAS records may be retrieved by the individual's 
name or the OFAS transaction number. Information in electronic records 
may also be retrieved by the invoice number or zip code.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices. Credit card information is compartmentalized so that it is 
available only to those NARA employees responsible for posting and 
billing credit card transactions. After hours, buildings have security 
guards and/or doors are secured and all entrances are monitored by 
electronic surveillance equipment.

RETENTION AND DISPOSAL:
    OFAS records are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For OFAS records: Executive for Business Support Services.
    The business address for this system manager is listed in Appendix 
B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in OFAS records is obtained from customers, NARA 
employees or agents who are involved in the order process, and BPD 
employees who process refunds.
NARA 26

SYSTEM NAME:
    Volunteer and Unpaid Student Intern Files.

SYSTEM LOCATION:
    Volunteer and unpaid student intern files may be maintained in 
supervisory or administrative offices at all NARA facilities that use 
volunteer or student workers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who have applied 
to be NARA volunteers or unpaid student interns.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Volunteer or unpaid student intern files consist of a variety of 
records maintained by operating officials to administer personnel 
matters affecting volunteers and unpaid student interns. Records may 
include: applications for volunteer/unpaid intern service and for 
building passes, registration forms, other administrative forms, 
correspondence, resumes, letters of recommendation, college transcripts 
and forms, performance assessments, and copies of timesheets. 
Volunteer/unpaid student intern files may include some or all of the 
following information about an individual: Name; email address; home 
and emergency addresses and telephone numbers; Social Security number; 
birth date; professional qualifications, training, awards, and other 
recognition; employment history; information about injuries, conduct, 
attendance, years of service; forms related to the volunteer code of 
conduct; and work assignments. This system of records does not include 
official personnel files, which are covered by Office of Personnel 
Management systems of records OPM/GOVT-1 through 10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2105(d); and generally, 5 and 31 U.S.C.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains volunteer/unpaid student intern files on individuals 
to: evaluate individuals who apply to serve as volunteers, docents, 
interns, and work study students at NARA facilities; assign work and 
monitor performance; and carry out personnel management 
responsibilities that affect those volunteers. NARA may disclose 
volunteer information to volunteer associations or NARA support 
foundations that support and help organize volunteers. NARA may 
disclose attendance and performance information on interns and work 
study students to colleges and universities that oversee those 
individuals in student internships and work study programs. The routine 
use statements A, B, C, D, F, G, and H, described in Appendix A, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in volunteer/unpaid student intern files may be 
retrieved primarily by the individual's name.

[[Page 77277]]

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Volunteer/unpaid student intern files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for volunteer and unpaid student intern files 
are:
    1. For files located in a Presidential library: director of the 
individual library;
    2. For files on Washington, DC,-area volunteers/unpaid student 
interns: executive or staff director of the volunteer/intern's 
respective office or staff; and
    3. For files on volunteers/unpaid student interns outside the 
Washington, DC,-area: executive of the volunteer/intern's respective 
office.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in volunteer files is obtained from the volunteers 
themselves, NARA supervisors, people listed as references in 
applications submitted by volunteers, and educational institutions.
NARA 27

SYSTEM NAME:
    Contracting Officer and Contracting Officer's Representative (COR) 
Designation Files.

SYSTEM LOCATION:
    Contracting officer and contracting officer's representative (COR) 
designation files are maintained in the Office of Business Support 
Services (Office of the Chief Financial Officer, Acquisitions Services 
Branch).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees who have been appointed as NARA contracting officers, 
government credit card holders, and CORs in accordance with Federal 
Acquisition Regulations (FAR) and internal procurement procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contracting officer and COR designation files may include: Standard 
Forms 1402, Letter of Appointment; correspondence; copies of training 
course certificates; copies of training forms; and lists. These files 
may contain some or all of the following information about an 
individual: Name, address, NARA correspondence symbol, telephone 
number, position title, grade, procurement authorities, and information 
about procurement training and government credit cards issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104; and 48 CFR 1.603 generally.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains contracting officer and COR designation files in 
order to administer procurement certification and training programs for 
NARA contracting officers, credit card holders, and CORs in accordance 
with the FAR and internal procurement procedures. The routine use 
statements A, F, and H, described in Appendix A, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in contracting officer and COR designation files may be 
retrieved by the Individual's name or by NARA correspondence symbol.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
to authorized NARA personnel. Electronic records are accessible via 
password-protected workstations located in attended offices. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Contracting officer and COR designation files are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA Records Schedule (a supplement to the NARA Files Maintenance 
and Records Disposition Manual). Electronic files are periodically 
updated and purged of outdated information. Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for contracting officer and COR designation 
files is the Executive for Business Support Services. The business 
address for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in contracting officer and COR designation files may be 
obtained from the individuals on whom records are maintained, NARA 
supervisors, and organizations that provide procurement training or 
issue government credit cards.
NARA 28

SYSTEM NAME:
    Tort and Employee Claim Files.

SYSTEM LOCATION:
    Records are located in the Office of General Counsel.

[[Page 77278]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: current and former NARA 
employees, other Federal agency employees, and individual members of 
the public who have filed a legal claim (e.g., tort claim or a 
personnel claim) against NARA or are the subject of a case file.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: Name, Social Security number, position 
description, grade, salary, work history, complaint, credit ratings, 
medical diagnoses and prognoses, and doctor's bills. The system may 
also contain other records such as: case history files, copies of 
applicable law(s), attorney working papers, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, financial data, and other data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C., Part II; and 28 U.S.C. 1291, 
1346(b)(c), 1402(b), 1504, 2110, 2401(b), 2402, 2411(b), 2412(c), 2671-
2680.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to make determinations on tort and employee claims 
and for internal statistical reports. Information may be disclosed to: 
another Federal agency to process payments for approved claims; and the 
Department of Justice for review, settlement, defense, and prosecution 
of claims and law suits arising from those claims. The routine use 
statements A, B, C, E, F, and G, described in Appendix A, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information may be retrieved by the individual's name or, when 
stored electronically, may be full-text searched and retrieved through 
relevant search results.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or a through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Tort and employee claim files are temporary records and are 
destroyed in accordance with disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the General Counsel. The business address for 
this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from one or more of the 
following sources: Federal employees and private parties involved in 
torts and employee claims, witnesses, and doctors and other health 
professionals.
NARA 29 [DELETED & RESERVED]

NARA 30

SYSTEM NAME:
    Garnishment Files.

SYSTEM LOCATION:
    Records are located in the Office of General Counsel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees against whom a garnishment order has been filed.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: Name, Social Security number, address 
or other contact information, position title and NARA unit, salary, 
debts, and creditors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Part II; 42 U.S.C. 659; 11 U.S.C. 1325; and 5 U.S.C. 15512 
to 5514, 5517, 5520.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to process garnishment orders. Information is 
disclosed to the National Business Center, acting as NARA's payroll 
agent, to process withholdings for garnishments. The routine use 
statements E, F, and H, described in Appendix A, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information may be retrieved by the individual's name or, when 
stored electronically, may be full-text searched and retrieved through 
relevant search results.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Garnishment files are temporary records and are destroyed in 
accordance with disposition instructions in the NARA Records Schedule 
(a supplement to the NARA Files Maintenance and Records Disposition 
Manual). Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the General Counsel. The business address for 
this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

[[Page 77279]]

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from courts that have 
issued a garnishment order and NARA personnel records.
NARA 31

SYSTEM NAME:
    Ride Share Locator Database.

SYSTEM LOCATION:
    The ride share locator database is maintained by the Office of 
Business Support Services (Facility and Property Management Division).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees whose 
duty station is or may become College Park, MD, and who have expressed 
an interest in the NARA Ride Share Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The ride share locator database contains the following information 
about an individual: Name; city, county, state, and zip code of 
residence; NARA unit; and NARA work phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the ride share locator database to provide employees 
with the names and residential information of other employees who have 
expressed an interest in sharing rides for daily commuting to the 
National Archives at College Park, MD. The routine use statements F and 
H, described in Appendix A, also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records and paper records.

RETRIEVABILITY:
    Information in the ride share locator database may be retrieved by 
the individual's name, city, state, and/or zip code.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Records in the ride share locator database are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA Records Schedule (a supplement to the NARA Files Maintenance 
and Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the ride share locator database is the 
Executive for Business Support Services. The business address for this 
system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in the ride share locator database is obtained from 
individuals who have furnished information to the NARA Ride Share 
Program.
NARA 32

SYSTEM NAME:
    Alternate Dispute Resolution Files.

SYSTEM LOCATION:
    Alternate Dispute Resolution (ADR) files are maintained by the 
Office of General Counsel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA staff and former 
staff who participate in the ADR process, the agency's Dispute 
Resolution Specialist and Deputy Dispute Resolution Specialist, the 
agency's RESOLVE contact, members of the ADR panel (representatives 
from the equal employment opportunity office, the diversity program, 
the Human Capital Office, and the local American Federation of 
Government Employees (AFGE) union and contractor personnel used as 
mediators in the ADR process.

CATEGORIES OF RECORDS IN THE SYSTEM:
    ADR files may include: Written and electronic (sometimes sensitive) 
communication between the employee or former employee, participant 
representative(s), Dispute Resolution Specialist and Deputy Dispute 
Resolution Specialist, the agency's RESOLVE contact, members of the ADR 
panel, and the contracted mediator; procurement data; invoices for 
services; and ADR case files. The system may contain the following 
information about an individual: Name, home and office addresses, 
telephone number, social security number, dollar value of services 
rendered by the contractor, previous employment disputes, and the 
contractor's education and employment experience.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Laws 101-552 and 104-320, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains ADR files in order to facilitate the Alternative 
Dispute Resolution program at the agency. These records may be used by 
an employee or former employee in the course of resolving a dispute, by 
members of the dispute resolution staff facilitating dispute resolution 
and payment of contractors, and by the contract mediators performing 
services and invoicing for an ADR case. The routine use statements A, 
F, and H, described in Appendix A, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by: The individual's 
name; the work site location; a numeric case file number; or the type 
of request.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to

[[Page 77280]]

authorized NARA personnel. Electronic records are accessible via 
password-protected workstations located in attended offices or through 
a secure remote access network. After hours, buildings have security 
guards and/or doors are secured and all entrances are monitored by 
electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Agency Alternate Dispute Resolution files are temporary records and 
are destroyed in accordance with the disposition instructions in the 
NARA Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for ADR program files is the General Counsel. 
The business address for this system manager is listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in the agency Alternate Dispute Resolution program 
files is obtained from NARA staff and former staff, participant 
representative(s), the dispute resolution staff, the ADR panel, and the 
contracted mediators.
NARA 33

SYSTEM NAME:
    Development and Donor Files.

SYSTEM LOCATION:
    The agency's development and donor files are maintained by the 
Office of Strategy and Communications (Development Staff), and the 
Office of Business Support Services (Office of Chief Financial Officer, 
National Archives Trust Fund Division).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who donate money 
or other gifts to NARA, the Foundation for the National Archives, and 
prospective donors and other people contacted by the development staff, 
the Archivist of the United States, and other NARA officials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Development and donor files may include: Individual's and 
organization's contact, biographical, and demographic information; 
donor background information, interests, affiliations, and giving 
history, including their relationship and participation with the agency 
and its stakeholders; prospect management data such as interests, 
affiliations, cultivation and solicitation of gifts, strategy reports, 
and talking points; information on gifts and pledges and miscellaneous 
information about each gift; and record of acknowledgment packages and 
solicitation letters, including membership cards, receipts, reminders, 
renewal notices, program notices, and invitations and attendance at 
special events.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2112(g)(1) and 2305.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains development and donor files in order to facilitate 
the Archivist of the United State's gift solicitation and receipt 
authority on behalf of NARA. The information in these files may be 
shared, but not for redistribution, with the member (must be personal 
to the member, not shared between members) and staff, Foundation Board 
directors, and contractors of the Foundation for the National Archives, 
which is a non-governmental, 501(c)(3) organization that supports NARA 
programs and activities by soliciting, receiving, expending, and 
otherwise utilizing monetary donations and other gifts on behalf of 
NARA programs. The routine use statements A, E, F, G, and H described 
in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the individual's 
name or the organization, interest, project, or gift level with which 
the individual is associated.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After hours, 
buildings have security guards and/or doors are secured and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Development and donor files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for development and donor files are:
    1. For files relating to the activities of the Foundation for the 
National Archives: Chief Strategy and Communications Officer; and
    2. For files relating to the activities of the National Archives 
Trust Fund Board: Executive for Business Support Services.
    The business addresses for these system managers are listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in the development and donor files is obtained from the 
Foundation for the National Archives and by the Center for the National 
Archives Experience in its daily business activities, including 
communications with, and cultivation and solicitation of, prospective 
donors and members and publicly-available NARA sources.

[[Page 77281]]

NARA 34

SYSTEM NAME:
    Agency Ethics Program Files.

SYSTEM LOCATION:
    The agency's ethics program files are maintained by the Office of 
General Counsel (Designated Agency Ethics Official).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees and 
former employees who request ethics guidance from the agency's ethics 
staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Ethics program files may include: Employee memoranda and 
correspondence, notes taken by the ethics staff, memoranda summarizing 
oral advice, information about outside employment, and electronic 
records. These files may contain the following information about an 
individual: Name, address, email address, position, job duties, 
supervisor information, telephone number, and other information 
collected by NGC from the employee in the course of providing ethics 
advice or answering employee questions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Orders 12674 and 12731; and 5 CFR Parts 2638 and 7601.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains ethics program files on employees to document advice 
and opinions provided by NGC on ethics matters, and to maintain a 
historical record of ethics opinions that may be used in future ethics 
cases. Routine use statements A, D, E, G, and H, described in Appendix 
A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in agency ethics program files may be retrieved by the 
employee's name or date.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Agency ethics program files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for ethics program files is the Designated 
Agency Ethics Official. The business address for this system manager is 
listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in ethics program files is obtained from NARA 
employees, former employees, and the agency's ethics staff.
NARA 35

SYSTEM NAME:
    Case Management and Reporting System (CMRS).

SYSTEM LOCATION:
    This automated system includes data hosted on a dedicated server 
located at the National Archives in College Park, MD. Its users are 
located in the National Personnel Records Center (NPRC) and the 
National Archives at St. Louis in St. Louis, MO.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include those who request 
information from, or access to, inactive military personnel, medical, 
and organizational records in the NPRC (Military Personnel Records 
Division) and the National Archives at St. Louis' physical custody. 
People who are the subjects of these inactive records are also covered. 
In addition, this system covers current and former Federal civilian 
employees whose paper personnel records have been transferred to the 
NPRC (Civilian Personnel Records Division) for scanning, transmission 
to OPM's electronic personnel (eOPF) system, and/or storage at the NPRC 
(Civilian Personnel Records Division) or the National Archives at St. 
Louis.

CATEGORIES OF RECORDS IN THE SYSTEM:
    CMRS files may include: Correspondence, including administrative 
forms used for routine inquiries and replies, between NARA staff and 
requesters; stored copies of frequently requested documents from 
individual official military personnel files (OMPFs); production and 
response time data used for internal reporting purposes; and databases 
used to respond to requests. These files may contain some or all of the 
following information about an individual: Name, address, telephone 
number, position title, name of employer, institutional affiliation, 
requested records' identification numbers, Social Security number/
service number, previous military assignments, and other information 
furnished by the requester. CMRS files may also include the name and 
social security number of the subject of the Federal civilian employee 
personnel file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2110, and 2907.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains CMRS files to: Maintain control of records being 
requested for either internal or external use, establish employee and 
requester accountability for records, prepare replies to requesters' 
reference questions, record the status of requesters' requests and NARA 
replies to those requests, and facilitate the preparation of 
statistical and other aggregate reports on employee performance and 
requester satisfaction. The routine use statements A, C, D, E, F, G, 
and H, described in Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in CMRS files may be retrieved by the subject of the 
record's

[[Page 77282]]

name, or social security/military service number. By use of a querying 
capability, information may also be retrieved by a system-assigned 
request number, by a veteran's name and date of birth, and by 
requester-supplied information, such as name and address, phone number, 
or email address.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible to authorized NARA personnel via password-protected 
workstations located in attended offices. After business hours, 
buildings have security guards and/or secured doors, and all entrances 
are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    CMRS system records are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The CMRS system manager is the Director, National Personnel Records 
Center. The business address for this system manager is listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    CMRS file information is obtained from requesters, NARA employees 
who maintain the file, the military service or department in which the 
subject of the record served, and from the Federal agency with which 
the subject of the record was/is employed.
NARA 36

SYSTEM NAME:
    Public Transit Subsidy Program (PTSP) Files

SYSTEM LOCATION:
    The transit subsidy program files are maintained in the Office of 
Business Support Services (Facility and Property Management Division).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All NARA employees who have enrolled in the PTSP are covered by 
this system, including: Full-time employees; part-time employees; 
intermittent employees; temporary employees; and students.

CATEGORIES OF RECORDS IN THE SYSTEM:
    PTSP files contain information on NARA employees that is used to 
document the distribution of transportation subsidies. These files 
contain information submitted by both current and non-current 
participants on NA Form 6041, Application--Public Transit Subsidy 
Program, and NA Form 6041a, Expense Worksheet. They include: Name; 
email address; home address; last four digits of Social Security 
number; NARA unit; and NARA work phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104; and Executive Order 13150.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains PTSP files on individuals in order to: Provide the 
Department of Transportation with the names, last four digits of Social 
Security numbers, and addresses of NARA employees who have enrolled in 
the PTSP or are members of qualified vanpools; and to verify employee 
compliance with the rules of the program. The routine use statements A, 
F, and H, described in Appendix B, also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper forms (NA 6041, Application--Public Transit Subsidy Program) 
and electronic records.

RETRIEVABILITY:
    Information in PTSP files may be retrieved by the individual's 
name.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible to authorized personnel via password-protected workstations 
located in attended offices or through a secure remote access network. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Records in the PTSP files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for PTSP files is the Executive for Business 
Support Services. The business address for this system manager is 
listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    PTSP file information is obtained from individuals who have 
furnished information to the NARA PTSP.
NARA 37

SYSTEM NAME:
    Order Online! (NARA Online Ordering System).

SYSTEM LOCATION:
    Order Online! is an automated application hosted in NARA's data 
center in College Park, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include researchers who order 
reproductions of NARA archival materials at www.archives.gov.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Order Online! records may include: User login data (i.e., user ID 
and password; user profile data (e.g., name, address, phone number); 
credit card payment data (e.g., card type, card number, expiration 
date); reproduction order form data (e.g., detailed

[[Page 77283]]

information describing the requested archival record); and transaction 
data (e.g., system-generated order identification information such as 
order number, order date, order type).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2116(c), 2307, and 3504.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records maintained in the system are used only for order entry, 
order validation, order processing, payment processing, and order 
fulfillment. The public may use the Order Online! system to complete 
and submit a reproduction order to NARA. Each night, Order Online! 
submissions are sent to NARA's Order Fulfillment and Accounting System 
(OFAS--NARA 25) via an automated XML (extensible markup language) 
interface that operates within NARA's secure internal network. Order 
Online! maintains profile data (e.g., name, address, phone number) for 
researchers who initiate reproduction orders. The profile data is used 
to automatically complete the payment and/or shipping address sections 
of the order form so that customers do not have to manually re-enter 
the information. Neither NARA nor its agents use Order Online! customer 
profile data for other purposes. The routine use statements A, E, and 
F, described in Appendix A, apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in the Order Online! records may be retrieved by the 
NARA customer using his or her user ID and password. Also, summary 
order data (order number, master number [OFAS order number]), status 
(e.g., received, processing, shipped, cancelled) and submission date) 
may be retrieved by the customer or the NARA customer service agent 
using the order number.

SAFEGUARDS:
    Access to the data center that houses the Order Online! system is 
restricted to approved systems administrators and, with the exception 
of a limited number of operations staff, is limited to normal business 
hours. Electronic records are accessible only on a ``need to know 
basis'' using controlled logins and passwords from terminals located in 
attended offices. Credit card information is compartmentalized so that 
it is available only to those NARA employees responsible for posting 
and billing credit card transactions. The National Archives at College 
Park has 24-hour security guards, controlled entrances, and electronic 
surveillance.

RETENTION AND DISPOSAL:
    Order Online! records are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for Order Online! records is the Executive for 
Research Services. The business address for this system manager is 
listed in Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in Order Online! records is obtained from NARA 
customers, employees, or agents who are involved in the order process, 
and General Services Administration (GSA) employees who process 
refunds.
NARA 38 [DELETED & RESERVED]

NARA 39

SYSTEM NAME:
    Visitor Ticketing Application (VISTA) Files.

SYSTEM LOCATION:
    Visitor Ticketing Application Files are maintained at individual 
Presidential libraries.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who purchase 
tickets to Presidential libraries, serve as points of contact for 
groups visiting the Presidential libraries, and are invited guests to 
special events at the libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    VISTA files may include the following information on an individual: 
Name, mailing address, telephone number, email address, and credit card 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, and 2203(f)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the VISTA files on individuals to: Store information 
on groups that interact with the library; conduct outreach with the 
points of contact in these groups in order to maintain visitor levels 
and improve service; study visitor data over time; and store 
information on those attending special events. The information may be 
disclosed to support foundations of the Presidential libraries. The 
routine use statements A, C, E, F, G, and H, described in Appendix A, 
also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the individual's 
name or any of the other categories of information in the database.

SAFEGUARDS:
    Electronic records are accessible via password-protected 
workstations located in attended offices or through a secure remote 
access network. After business hours, buildings have security guards 
and/or secured doors, and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    The majority of VISTA files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Credit card data files and museum admission and 
facility rental payment records are unscheduled records and therefore 
are retained until the Archivist of the United States approves 
dispositions.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for the VISTA files are the directors of the 
individual Presidential libraries. The business addresses for these 
system managers are listed in Appendix B.

[[Page 77284]]

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in the VISTA files is obtained from visitors and from 
NARA employees who maintain the files.
NARA 40

SYSTEM NAME:
    The Office of Government Information Services (OGIS) Case Files.

SYSTEM LOCATION:
    The OGIS case files are maintained in the Office of Agency Services 
(Office of Government Information Services).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who request OGIS 
assistance in connection with filing a Freedom of Information Act 
(FOIA) or Privacy Act request or appeal to any Federal department or 
agency.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The OGIS case files include: Correspondence, case notes, FOIA and 
Privacy Act request letters, appeal letters, agency replies to original 
requests and appeals, supporting documents, research, and other 
administrative forms used in the process. These files may also contain 
information or determinations furnished by, and correspondence with, 
other Federal agencies. OGIS case files may contain some or all of the 
following information about an individual: Name, address, telephone 
number, email address, Federal inmate register number, research 
interests, other information provided by the requester and by other 
agencies, and copies of documents furnished to the requester.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    OGIS maintains case files on individuals to record: Requests for 
assistance, actions taken on cases, and the status of cases in logs and 
databases.
    In addition, OGIS also serves as the FOIA Ombudsman in connection 
with its mission to review agency compliance with the FOIA. In this 
role, OGIS captures and addresses systematic problems in FOIA 
administration. In facilitation of this role, individual case problems 
may serve as one of the bases to establish current systematic trends in 
the process. For this function, OGIS removes personal information and 
uses the remaining information anonymously for statistical purposes.
    OGIS may disclose information in case files to agencies that have 
an equity in the subject FOIA or Privacy Act request or appeal in order 
for those agencies to participate in informal or formal mediation 
efforts. The routine use statements A, E, F, G and H, described in 
Appendix A, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in OGIS case files may be retrieved by the individual's 
name or an alphanumeric case file number.

SAFEGUARDS:
    OGIS case files are at all times maintained in buildings with 
security guards or secured doors, and all entrances are monitored by 
electronic surveillance equipment. During business hours, paper records 
are accessible only by authorized NARA personnel. Electronic records 
are accessible via password-protected terminals located in attended 
offices or via a secure remote access system. After business hours, or 
when OGIS personnel are not present in the offices, the OGIS offices 
are secured in addition to building security.

RETENTION AND DISPOSAL:
    OGIS case files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For OGIS case files, the system manager is the Executive for Agency 
Services. The business address for this system manager is listed at 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in OGIS case files is obtained from people who request 
assistance in connection with the submission of a FOIA or Privacy Act 
request or appeal to a Federal agency, and from agencies that have 
acted on the request or appeal.
NARA 41

SYSTEM NAME:
    Use of Space in Presidential Libraries and Grounds Case Files.

SYSTEM LOCATION:
    Use of space case files are maintained at the individual 
Presidential library that received the request for use.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who request 
permission to use Presidential libraries and grounds and people 
sponsoring, promoting, conducting, or supervising activities associated 
with such requests.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Use of space case files include: Applications, correspondence, 
supporting documents, research, and other administrative forms used in 
the process. Case files may contain some or all of the following 
information about individuals: Names, addresses, telephone numbers, 
email addresses, credit card information, copies of documents furnished 
to the requester, and any additional information provided by the 
requester.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended; and 44 U.S.C. 2104(a), as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the application forms and related information 
concerning applicants and other

[[Page 77285]]

involved people, actions taken on requests, and schedules and status 
information concerning approved events.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by the event's 
name or date.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    NARA case files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule supplement to FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For these case files, the system managers are the directors of the 
individual Presidential libraries.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix Bat the 
address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in these case files is obtained from people who request 
use of the Presidential libraries and grounds and people sponsoring, 
promoting, conducting, or supervising activities associated with such 
requests.
NARA 42

SYSTEM NAME:
    Contestant Application Files.

SYSTEM LOCATION:
    The contestant application files are maintained in the regional 
archives, Presidential library, or NARA headquarters facility that 
organized the competition, contest, or challenge. Contestant 
application information may also be maintained electronically on the 
Web site through which the contest was conducted, such as 
www.challenge.gov.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who entered 
contests conducted by NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contestant applications files may contain some or all of the 
following information: The user name under which the entry was 
submitted, name, email address, mailing address, phone number, 
contestant submission, prize information if one was awarded, parental 
or legal guardian information in the event the applicant was a minor, 
grant of license to use intellectual property associated with the 
contest submission, and any additional information provided by the 
contestant related to the administration of the competition.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended, 42 U.S.C. 1861, as amended, and 44 
U.S.C. 2104(a)

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains contest applicant information and related 
information to conduct contests, competitions, and challenges. Routine 
uses A, B, C, D, E, F, G, and H listed in Appendix A apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by the 
contestant's user name or location, contest information, or other field 
provided by the electronic platform on which the contest is hosted.

SAFEGUARDS:
    The case files are at all times maintained in buildings with 
secured doors. During business hours records are accessible by 
authorized NARA personnel. Electronic records are accessible via secure 
user names and passwords. After business hours, or when NARA personnel 
are not present in the offices, the paper records are secured in locked 
filing cabinets.

RETENTION AND DISPOSAL:
    NARA contestant application files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule supplement to FILES 203, the NARA Files Maintenance 
and Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For these case files, the system manager is Chief Innovation 
Officer. The business address for this system manager is listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORDS ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORDS SOURCE CATEGORIES:
    Information in these contestant application files is obtained from 
people who participate in contests organized by NARA.
NARA 43

SYSTEM NAME:
    Internal Collaboration Network (ICN).

SYSTEM LOCATION:
    ICN files are maintained electronically on servers under the 
control of the National Technical Information Center as part of the 
Department of Commerce. NTIS servers are located in Alexandria, 
Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include all ICN users, who are 
solely National Archives employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    ICN files may include any of the following information about users 
in the

[[Page 77286]]

user profile: Name, title, department, home address, work address, home 
phone, work phone, mobile phone, hire date, biography, expertise, 
personal email, and official duty station. Users are not required to 
share information other than name and work email. Users may collaborate 
on the network to create other files including: discussion threads, 
interest groups, project plans, tasks, ideas, and documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended, and 44 U.S.C. 2104(a), as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains ICN files for the benefit and use of all ICN users 
to enhance communication and collaboration among all users and to 
facilitate the work flow among all NARA locations and offices. The 
routine use statements A, B, C, D, E, F, G, and H described in Appendix 
A apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by keyword or the 
individual's name. All content is fully searchable and indexed.

SAFEGUARDS:
    The files are at all times maintained in a secure network 
environment, in compliance with the Federal Information Management and 
Security Act system security requirements at a moderate-impact system 
level.

RETENTION AND DISPOSAL:
    NARA ICN files are unscheduled at this time.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief Innovation Officer. The business 
address for this system manager is listed in Appendix B

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORDS SOURCE CATEGORIES:
    Information in the ICN is obtained directly from the ICN users, 
except in cases of name and work email address, which is populated 
automatically by the system.
NARA 44

SYSTEM NAME:
    Reasonable Accommodation Request Records.

SYSTEM LOCATION:
    Reasonable accommodation request files are maintained in the Office 
of Equal Employment Opportunity. Files may also be maintained in the 
Office of Human Capital (Labor/Employee Relations and Benefit Branch).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees and applicants who request reasonable accommodation under the 
Rehabilitation Act, and any family member, health professional, or 
other person making such a request as a representative of a NARA 
employee or applicant.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reasonable accommodation request records may contain some or all of 
the following records: Requests for reasonable accommodation, including 
medical records, notes, or records made during consideration of 
requests; and decisions on requests. These records may contain: The 
employee or applicant's name, email address, mailing address, phone 
number, medical information, and any additional information provided by 
the employee related to processing the request. If an accommodation 
request is made by a family member, health professional, or other 
representative of a NARA employee or applicant, the records may also 
contain the requestor's name, email address, mailing address, phone 
number, and any additional information provided by the requestor 
related to processing the request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended, 29 U.S.C. 791, 44 U.S.C. 2104(a), 
as amended, the Americans with Disabilities Act of 1990, as amended, 
Executive Order 13164, and 29 CFR Part 1614.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Routine uses A, B, C, D, E, F, G, and H listed in Appendix A apply 
to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by the employee or 
applicant's name, or request number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via password-protected workstations located in attended 
offices or through a secure remote access network. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    NARA reasonable accommodation request records are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA Records Schedule supplement to FILES 203, the NARA Files 
Maintenance and Records Disposition Manual. Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER AND ADDRESS:
    1. For reasonable accommodation files located in the EEO office: 
Director, Office of Equal Employment Opportunity; and
    2. For reasonable accommodation files located in the Labor and 
Employee Relations Branch: Chief Human Capital Officer.
    The business address for these system managers are listed at 
Appendix B.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the Privacy Act Office, Room 
3110, National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001.

NOTIFICATION PROCEDURE:
    People interested in inquiring about their records should notify 
the NARA Privacy Act Officer at the address listed in Appendix B.

[[Page 77287]]

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents of a person's records and 
appealing initial determinations are found in 36 CFR Part 1202.

RECORDS SOURCE CATEGORIES:
    Information in these reasonable accommodation files is obtained 
from NARA employees and applicants who request reasonable accommodation 
under the Rehabilitation Act, any family member, health professional, 
or other person making such a request as a representative of a NARA 
employee or applicant, and any health professional or other person 
providing information on behalf of a NARA employee or applicant.
Appendix A
    The following routine use statements will apply to National 
Archives and Records Administration notices where indicated:
    A. Routine Use--Law Enforcement: In the event that a system of 
records maintained by this agency to carry out its functions 
indicates a violation or potential violation of law, whether civil, 
criminal or regulatory in nature, and whether arising by general 
statute or particular program statute, or by regulation, rule or 
order issued pursuant thereto, the relevant records in the system of 
records, may be referred, as a routine use, to the appropriate 
agency, whether Federal, State, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, or rule, 
regulation or order issued pursuant thereto.
    B. Routine Use--Disclosure When Requesting Information: A record 
from this system of records may be disclosed as a routine use to a 
Federal, State, or local agency maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, 
such as current licenses, if necessary, to obtain information 
relevant to an agency decision concerning the hiring or retention of 
an employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit.
    C. Routine Use--Disclosure of Requested Information: A record 
from this system of records may be disclosed to a Federal agency, in 
response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, conducting a 
security or suitability investigation, classifying a job, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    D. Routine Use--Grievance, Complaint, Appeal: A record from this 
system of records may be disclosed to an authorized appeal or 
grievance examiner, formal complaints examiner, equal employment 
opportunity investigator, arbitrator, or other duly authorized 
official engaged in investigation or settlement of a grievance, 
complaint, or appeal filed by an employee. A record from this system 
of records may be disclosed to the United States Office of Personnel 
Management, the Merit Systems Protection Board, Federal Labor 
Relations Authority, or the Equal Employment Opportunity Commission 
when requested in the performance of their authorized duties. To the 
extent that official personnel records in the custody of NARA are 
covered within the system of records published by the Office of 
Personnel Management as Government wide records, those records will 
be considered as a part of that Government wide system. Other 
records covered by notices published by NARA and considered to be 
separate systems of records may be transferred to the Office of 
Personnel Management in accordance with official personnel programs 
and activities as a routine use.
    E. Routine Use--Congressional Inquiries: A record from this 
system of records may be disclosed as a routine use to a Member of 
Congress or to a Congressional staff member in response to an 
inquiry of the Congressional office made at the request of the 
individual about whom the record is maintained.
    F. Routine Use--NARA Agents: A record from this system of 
records may be disclosed as a routine use to an expert, consultant, 
agent, or a contractor of NARA to the extent necessary for them to 
assist NARA in the performance of its duties. Agents include, but 
are not limited to, GSA or other entities supporting NARA's payroll, 
finance, and personnel responsibilities.
    G. Routine Use--Department of Justice/Courts: A record from this 
system of records may be disclosed to the Department of Justice or 
in a proceeding before a court or adjudicative body before which 
NARA is authorized to appear, when: (a) NARA, or any component 
thereof; or, (b) any employee of NARA in his or her official 
capacity; or, (c) any employee of NARA in his or her individual 
capacity where the Department of Justice or NARA has agreed to 
represent the employee; or (d) the United States, where NARA 
determines that litigation is likely to affect the agency or any of 
its components, is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice 
or by NARA before a court or adjudicative body is deemed by NARA to 
be relevant and necessary to the litigation, provided, however, that 
in each case, NARA determines that disclosure of the records is a 
use of the information contained in the records that is compatible 
with the purpose for which the records were collected.
    H. Routine Use--Data breach: A record from this system of 
records may be disclosed to appropriate agencies, entities, and 
persons when (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) NARA has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to 
the security or integrity of this system or other systems or 
programs (whether maintained by NARA of another agency or entity) 
that rely upon the compromised information; and (3) the disclosure 
is made to such agencies, entities, and persons who are reasonably 
necessary to assist in connection with NARA's efforts to respond to 
the suspected or confirmed compromise and prevent, minimize, or 
remedy such harm.
Appendix B

Records inquiries and requests:

    To inquire about your records or to gain access to your records, 
you should submit your request in writing to: NARA Privacy Act 
Officer; Office of the General Counsel (NGC); National Archives and 
Records Administration; 8601 Adelphi Road, Room 3110; College Park, 
MD 20740-6001.

System managers:

    If the system manager is the Chief Human Capital Officer, the 
business address is: Office of Human Capital; National Archives and 
Records Administration; 8601 Adelphi Road, Room 1200; College Park, 
MD 20740-6001.
    If the system manager is the Chief Information Officer, the 
business address is: Office of Information Services; National 
Archives and Records Administration; 8601 Adelphi Road, Room 4400; 
College Park, MD 20740-6001.
    If the system manager is the Chief Innovation Officer, the 
business address is: Office of Innovation; National Archives and 
Records Administration; 8601 Adelphi Road, Room 3200; College Park, 
MD 20740-6001.
    If the system manager is the Chief Records Officer, the business 
address is: Office of the Chief Records Officer; National Archives 
and Records Administration; 8601 Adelphi Road, Room 2100; College 
Park, MD 20740.
    If the system manager is the Chief Strategy and Communications 
Officer, the business address is: Office of Strategy and 
Communications; National Archives and Records Administration; 8601 
Adelphi Road, Room 4100; College Park, MD 20740-6001.
    If the system manager is the Designated Agency Ethics Official, 
the business address is: Office of the General Counsel; National 
Archives and Records Administration; 8601 Adelphi Road, Room 3110; 
College Park, MD 20740-6001.
    If the system manager is the Director, National Personnel 
Records Center, the business address is: National Personnel Records 
Center, 1 Archives Drive, St. Louis, MO 63138.
    If the system manager is the director of an individual 
Presidential library, the business address is the relevant 
Presidential library:
    George H.W. Bush Library, 1000 George Bush Drive West, College 
Station, TX 77845.
    George W. Bush Library, 2943 SMU Boulevard, Dallas, TX 75205.
    Jimmy Carter Library, 441 Freedom Parkway, Atlanta, GA 30307-
1498.

[[Page 77288]]

    William J. Clinton Library, 1200 President Clinton Avenue, 
Little Rock, AR 72201.
    Dwight D. Eisenhower Library, 200 SE 4th Street, Abilene, KS 
67410-2900.
    Gerald R. Ford Library, 1000 Beal Avenue, Ann Arbor, MI 48109-
2114.
    Herbert Hoover Library, 210 Parkside Drive, P.O. Box 488, West 
Branch, IA 52358-0488.
    Lyndon B. Johnson Library, 2313 Red River Street, Austin, TX 
78705-5702.
    John F. Kennedy Library, Columbia Point, Boston, MA 02125-3398.
    Richard Nixon Library, 1800 Yorba Linda Boulevard, Yorba Linda, 
CA 92886.
    Ronald Reagan Library, 40 Presidential Drive, Simi Valley, CA 
93065-0600.
    Franklin D. Roosevelt Library, 4079 Albany Post Road, Hyde Park, 
NY 12538-1999.
    Harry S. Truman Library, 500 West U.S. Highway 24, Independence, 
MO 64050-1798.
    If the system manager is the Director, Office of Equal 
Employment Opportunity, the business address is: Office of Equal 
Employment Opportunity, National Archives and Records 
Administration, 8601 Adelphi Road, Room 3310, College Park, MD 
20740-6001.
    If the system manager is the Director of the Center for 
Legislative Archives, the business address is: The Center for 
Legislative Archives, National Archives and Records Administration, 
700 Pennsylvania Ave. NW., Washington, DC 20408-0001.
    If the system manager is the Director of the Federal Register, 
the business address is: Office of the Federal Register, National 
Archives and Records Administration, 800 North Capitol Street NW., 
Washington, DC 20002.
    If the system manager is the Director of the Office of 
Presidential Libraries, the business address is the Office of 
Presidential Libraries, National Archives and Records 
Administration, 8601 Adelphi Road, Room 2200, College Park, MD 
20740-6001.
    If the system manager is the Director of the Presidential 
Materials Division, the business address is: Presidential Materials 
Division, National Archives and Records Administration, 700 
Pennsylvania Ave. NW., Room 104, Washington, DC 20408-0001.
    If the system manager is the Director of the Washington National 
Records Center, the records are located at the following address: 
Washington National Records Center, National Archives and Records 
Administration, 4205 Suitland Road, Suitland, MD 20746-8001.
    If the system manager is the Executive Director of the National 
Historical Publications and Records Commission, the business address 
is: National Historical Publications and Records Commission, 
National Archives and Records Administration, 700 Pennsylvania 
Avenue NW., Room 114, Washington, DC 20408-0001.
    If the system manager is the Executive for Agency Services, the 
business address is: Office of Agency Services, National Archives 
and Records Administration, 8601 Adelphi Road, Room 3600, College 
Park, MD 20740-6001.
    If the system manager is the Executive for Business Support 
Services, the business address is: Office of Business Support 
Services, National Archives and Records Administration, 8601 Adelphi 
Road, Room 5100, College Park, MD 20740-6001.
    If the system manager is the Executive for Information Services, 
the business address is: Office of Information Services, National 
Archives and Records Administration, 8601 Adelphi Road, Room 4400, 
College Park, MD 20740-6001.
    If the system manager is the Executive for Legislative Archives, 
Presidential Libraries, and Museum Services, the business address is 
the Office of Legislative Archives, Presidential Libraries, and 
Museum Services, National Archives and Records Administration, 700 
Pennsylvania Avenue NW., Room 104, Washington, DC 20408-0001.
    If the system manager is the Executive for Research Services, 
the business address is: Office of Research Services, National 
Archives and Records Administration, 8601 Adelphi Road, Room 3400, 
College Park, MD 20740-6001.
    If the system manager is the General Counsel, the business 
address is: Office of the General Counsel, National Archives and 
Records Administration, 8601 Adelphi Road, Room 3110, College Park, 
MD 20740-6001.
    If the system manager is the Inspector General, the business 
address is: Office of the Inspector General, National Archives and 
Records Administration, 8601 Adelphi Road, Room 1300, College Park, 
MD 20740-6001.

[FR Doc. 2013-30311 Filed 12-19-13; 8:45 am]
BILLING CODE 7515-01-P