Privacy Act of 1974, as Amended; Revisions to Existing Systems of Records, 62059-62088 [2012-24966]

Download as PDF Vol. 77 Thursday, No. 197 October 11, 2012 Part V National Transportation Safety Board tkelley on DSK3SPTVN1PROD with NOTICES2 Privacy Act of 1974, as Amended; Revisions to Existing Systems of Records; Notice VerDate Mar<15>2010 18:44 Oct 10, 2012 Jkt 229001 PO 00000 Frm 00001 Fmt 4717 Sfmt 4717 E:\FR\FM\11OCN2.SGM 11OCN2 62060 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices NATIONAL TRANSPORTATION SAFETY BOARD Privacy Act of 1974, as Amended; Revisions to Existing Systems of Records National Transportation Safety Board (NTSB). ACTION: Notice of revised systems of records. AGENCY: The NTSB conducted a comprehensive review of previously published notices describing the systems of records it maintains pursuant to the Privacy Act of 1974. The NTSB is revising and republishing all its systems of records (systems) notices as a result of this review. The systems revisions are minor corrective and administrative changes that do not meet the threshold criteria established by the Office of Management and Budget (OMB) for either a new or altered system of records. DATES: This action will be effective without further notice 30 days from the date of publication in the Federal Register, unless the NTSB receives comments that result in a contrary determination. ADDRESSES: You may send written comments using any of the following methods: 1. Government-wide rulemaking Web site: Go to http://www.regulations.gov and follow the instructions for sending your comments electronically. 2. Mail: Mail comments concerning this notice to Melba D. Moye, CIO–40, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594–2000. 3. Fax: (202) 314–6132, Attention: Melba D. Moye 4. Hand Delivery: 6th Floor, National Transportation Safety Board, CIO–40, 490 L’Enfant Plaza, SW., Washington, DC, between 9 a.m. and 4:30 p.m., Monday through Friday, except Federal holidays. All comments received will be available for public inspection at the above address. FOR FURTHER INFORMATION CONTACT: Melba D. Moye, Office of Chief Information Officer, Records Management Division, (202) 314–6551. SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, as amended (codified at 5 U.S.C. 552a), the NTSB notes that each of the descriptions below includes a reference to the Chief of the NTSB’s Records Management Division. Individuals may request access to or amendment of records pertaining to themselves by tkelley on DSK3SPTVN1PROD with NOTICES2 SUMMARY: VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 contacting the Chief of the NTSB’s Records Management Division, or the Chief’s designee. Several descriptions also reference particular General Records Schedules; these Schedules are from the National Archives and Records Administration (NARA), and are available on the NARA Web site. Table of Contents: NTSB Systems of Records NTSB–1 (Revoked) NTSB–2 Official Personnel Folders NTSB–3 Personnel Security and Investigative Records NTSB–4 Employee Travel Records NTSB–5 Executive Branch Confidential Financial Disclosure Reports NTSB–6 Employee Payroll, Leave, and Attendance Records NTSB–7 Equal Employment Opportunity (EEO) Discrimination Complaint Records NTSB–8 FOIA and Privacy Act Request Records NTSB–9 (Revoked) NTSB–10 Employee Records of Disciplinary Action, Adverse Action, and Grievance and Appeal Files NTSB–11 Parking Permit Records NTSB–12 Employee Travel Card Records NTSB–13 Airman or Mariner Certificate Enforcement Actions NTSB–14 Information Request Database NTSB–15 Local Area Network Database NTSB–16 General Correspondence Database NTSB–17 Office of Transportation Disaster Assistance Family Member Database NTSB–18 Correspondence From Members of Congress NTSB–19 Training Center Student Registration Database NTSB–20 Public Affairs Phone Log NTSB–21 Respiratory Protection Program Records NTSB–22 Occupational Health and Safety Training Program NTSB–23 Transit Subsidy Program Records NTSB–24 Facility Security Access Control System NTSB–25 Employee Purchase Card Holders NTSB–26 Office of Workers’ Compensation Claim Records NTSB–27 Employee Performance Folders NTSB–28 Employee Medical Folders NTSB–29 Job Application and Merit Promotion Files NTSB–30 Training Records NTSB–31 Labor-Management Relations Records NTSB–32 Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records Appendix A: General Routine Uses Applicable to All Systems of Records Appendix B: Government-Wide Systems of Records Applicable to the NTSB NTSB–2 SYSTEM NAME: Official Personnel Folders. SYSTEM LOCATION: Records on current Federal employees are located within the employing PO 00000 Frm 00002 Fmt 4701 Sfmt 4703 agency. Records maintained in paper may also be located at OPM or with personnel officers, or at other designated offices of local installations of the department or agency that employs the individual. When agencies determine that duplicates of these records need to be located in a second office, e.g., an administrative office closer to where the employee actually works, such copies are covered by this system. Some agencies have employed the Enterprise Human Resource Integration (EHRI) data system to store their records electronically. Although stored in EHRI, agencies are still responsible for the maintenance of their records. Former Federal employees’ paper Official Personnel Folders (OPFs) are located at the National Personnel Records Center, National Archives and Records Administration (NARA), 111 Winnebago Street, St. Louis, Missouri 63118. Former Federal employees’ electronic Official Personnel Folders (eOPF) are located in the EHRI data system that is administered by NARA. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and certain former NTSB employees. CATEGORIES OF RECORDS IN THE SYSTEM: Records include employee’s name, Social Security number, date of birth, home address, home telephone number, and specialized education. Records reflect Federal service and work experience, including past and present positions held, grades, salaries, duty station locations, and notices of all personnel actions, such as appointments, promotions, reassignments, demotions, details, transfers, reductions-in-force, resignations, retirements, removal, and suspensions. Records also include information concerning election and/or waiver of Federal benefits, including employees’ designation of beneficiaries for these and other programs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301 et seq., 1302, 2951, 3301, 4118, 8347; 5 CFR part 293; Executive Order Nos. 9,397, 9,830, and 12,107. PURPOSE(S): The OPF, which may exist in various approved media, and other general personnel records files, is the official repository of the records, reports of personnel actions, and the documentation required in connection with these actions affected during an employee’s Federal service. The personnel action reports and other documents, some of which are filed in the OPF, give legal force and effect to E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices personnel transactions and establish employee rights and benefits under pertinent laws and regulations governing Federal employment. These files and records are maintained by OPM and agencies in accordance with OPM regulations and instructions. They provide the basic source of factual data about a person’s Federal employment while in the service and after his or her separation. Records in this system have various uses by agency personnel offices, including screening qualifications of employees; determining status, eligibility, and employee’s rights and benefits under pertinent laws and regulations governing Federal employment; computing length of service; and other information needed to provide personnel services. These records may also be used to locate individuals for personnel research. tkelley on DSK3SPTVN1PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: The OPF, which may exist in various approved media, and other general personnel records files, is the official repository of the records, reports of personnel actions, and the documentation required in connection with these actions affected during an employee’s Federal service. The personnel action reports and other documents, some of which are filed in the OPF, give legal force and effect to personnel transactions and establish employee rights and benefits under pertinent laws and regulations governing Federal employment. These files and records are maintained by OPM and agencies in accordance with OPM regulations and instructions. They provide the basic source of factual data about a person’s Federal employment while in the service and after his or her separation. Records in this system have various uses by agency personnel offices, including screening qualifications of employees; determining status, eligibility, and employee’s rights and benefits under pertinent laws and regulations governing Federal employment; computing length of service; and other information needed to provide personnel services. These records may also be used to locate individuals for personnel research. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: These records are maintained in file folders, on lists and forms, microfilm or microfiche, and in computer processable storage media such as personnel system databases, PDF forms and data warehouse systems. RETRIEVABILITY: These records are retrieved by the name, Social Security number, or date of birth of the individuals about whom they concern. SAFEGUARDS: Paper or microfiche/microfilmed records are located in locked metal file cabinets or in secured rooms with access limited to those personnel whose official duties require access. Access to computerized records is limited, through use of user logins and passwords, access codes, and entry logs, to those whose official duties require access. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. The NTSB maintains records within this system for the period of the employee’s service at the NTSB. When an employee leaves the NTSB to begin employment at another Federal agency, the NTSB transfers these records to the employee’s new Federal agency. When an employee retires, resigns, or dies, the NTSB forwards the employee’s record to the National Personnel Records Center for permanent storage, in accordance with General Records Schedule 1, item 1. a. SYSTEM MANAGER(S) AND ADDRESS: Manager, OCIO/RM, U.S. Office of Personnel Management, 1900 E Street NW., Washington, DC 20415. b. For current Federal employees, OPM has delegated to the employing Frm 00003 Fmt 4701 Sfmt 4703 agency the Privacy Act responsibilities concerning access, amendment, and disclosure of the records within this system notice. Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. a. Former Federal employees who want access to their Official Personnel Folders (OPF) should contact the National Personnel Records Center (Civilian), 111 Winnebago Street, St. Louis, Missouri 63118, regarding the records in this system. Individuals must furnish the following information for their records to be located and identified: a. Full name. b. Date of birth. c. Social security number. d. Last employing agency (including duty station) and approximate date(s) of the employment (for former Federal employees). e. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RETENTION AND DISPOSAL: PO 00000 62061 RECORD SOURCE CATEGORIES: Information in this system is obtained from the individual to whom the record pertains and NTSB officials responsible for pay, leave, and activity reporting requirements. RECORD SOURCE CATEGORIES: Information in this system of records is provided by: a. The individual on whom the record is maintained. b. Educational institutions. c. Agency officials and other individuals or entities. d. Other sources of information maintained in an employee’s OPF, in accordance with Code of Federal Regulations part 293, and OPM’s E:\FR\FM\11OCN2.SGM 11OCN2 62062 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices Operating Manual, ‘‘The Guide to Personnel Recordkeeping.’’ EXEMPTIONS CLAIMED FOR THIS SYSTEM: None. NTSB–3 SYSTEM NAME: Personnel Security and Investigative Records. SYSTEM LOCATION: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees, prospective employees, and potential contractors seeking access to sensitive materials or facilities. CATEGORIES OF RECORDS IN THE SYSTEM: Personnel security folders containing the results of name checks, inquiries, record checks, and investigations furnished by the Office of Personnel Management (OPM), the Federal Bureau of Investigation, or a private service provider. Information in these records may contain dates and places of birth, citizenship, marital status, military status, and Social Security records. In addition, these records may contain investigative information concerning an individual’s character, conduct, and behavior, as well as arrests, convictions, or judgments regarding any legal or regulatory violations. Records may also contain information from current and former supervisors, colleagues, associates, and educators; in addition, records may contain financial or medical records and any other information developed from the records listed above. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order No. 10,450. PURPOSE(S): tkelley on DSK3SPTVN1PROD with NOTICES2 The NTSB maintains this system to determine whether the employment of a job applicant, or retention of a current employee, is in the interest of the Government, as well as which persons may have access to classified or sensitive material and access to other facilities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to other Federal agencies when necessary to allow the individual to access classified or sensitive material that other Federal agencies maintain; 2. Disclosure to other Federal agencies or private organizations when necessary to allow the individual to visit a certain facility or site; and 3. Disclosure to OPM, when necessary for an investigation, personnel matter, or an assessment of agency compliance with Federal personnel security and suitability program requirements. once the records are obsolete or no longer warrant retention, such as at the conclusion of three years following the year that the employee departed from the NTSB. SYSTEM MANAGER(S) AND ADDRESS: Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION PROCEDURE: Records are stored on paper in file folders within the Human Resources Division or Office of Management at the NTSB, at the address above. Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. RETRIEVABILITY: RECORD ACCESS PROCEDURE: DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: These records are retrieved by either the name or Social Security number of the individuals about whom they concern. CONTESTING RECORD PROCEDURE: SAFEGUARDS: RECORD SOURCE CATEGORIES: Records are maintained in locked metal file cabinets that are restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. Information in this system is obtained from the individual to whom the record pertains, and may be obtained from NTSB officials, former employers, educational institutions, and individuals who are familiar with the individual, as well as officials from other Federal agencies. RETENTION AND DISPOSAL: The NTSB maintains records within this system in accordance with OPM directives and General Records Schedule 18, item 22. In general, the NTSB destroys records in this system PO 00000 Frm 00004 Fmt 4701 Sfmt 4703 Same as ‘‘Notification Procedure.’’ Same as ‘‘Notification Procedure.’’ EXEMPTIONS CLAIMED FOR THIS SYSTEM: None. NTSB—4 SYSTEM NAME: Employee Travel Records. SYSTEM LOCATION: National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. The National Business Center, which is a division of the Department of Interior, stores some information electronically off-site on behalf of the NTSB, at: National Business Center, DOI, Mail Stop D– 2600, 7301 West Mansfield Avenue, Lakewood, Colorado 80235–2230. As described below, the National Business Center transfers the records to the Federal Records Center after the expiration of one year following the date of the employee’s travel. E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and invitational travelers who have traveled pursuant to authorized official business of the NTSB. CATEGORIES OF RECORDS IN THE SYSTEM: Travel vouchers, which include receipts for various expenditures. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Travel Expense Amendments Act of 1975, Public Law 94–22, 89 Stat. 84 (codified at 5 U.S.C. 5701–5707). PURPOSE(S): The NTSB maintains this system to determine and verify amounts to be paid to an employee or invitational traveler for reimbursement of travel expenses for authorized, official travel performed on behalf of the NTSB. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: D Disclosure to other Federal agencies that need the information for an audit or investigation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: Records are system generated or scanned and saved in an electronic database. In addition, some copies of the records are stored on paper in file folders within the employee’s office at the NTSB, at the address above. and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: Pursuant to General Records Schedule 9, items 3 and 4, the NTSB maintains records relating to reimbursing individuals for six years after payment of the allowable travel expenses and maintains routine administrative records for two years. SYSTEM MANAGER(S) AND ADDRESS: Chief Financial Officer, National Transportation Safety Board, 490 L’Enfant Plaza, SW., Washington, DC 20594. NOTIFICATION PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: RETRIEVABILITY: Same as ‘‘Notification Procedure.’’ These records are indexed by name. tkelley on DSK3SPTVN1PROD with NOTICES2 SAFEGUARDS: RECORD SOURCE CATEGORIES: Paper records are maintained in lockable file cabinets that are restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in a secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date Information in this system is obtained from the individual to whom the record pertains. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 EXEMPTIONS CLAIMED FOR THIS SYSTEM: None. NTSB–5 SYSTEM NAME: Executive Branch Confidential Financial Disclosure Reports. PO 00000 Frm 00005 Fmt 4701 Sfmt 4703 62063 SYSTEM LOCATION: National Transportation Safety Board, Office of General Counsel, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former NTSB employees who must submit confidential financial disclosure reports under the requirements of the Ethics in Government Act of 1978 (hereinafter ‘‘Ethics Act’’), as amended, or to whom the Ethics Act otherwise applies. All such individuals are described in the categories listed in Government-wide system of records notice OGE/GOVT–2. The NTSB incorporates by reference the text of OGE/GOVT–2 into this Notice; as such, this Notice contains a summary of the information and provisions of OGE/ GOVT–2 and descriptions of how NTSB–5 is consistent with OGE/GOVT– 2, and identifies any differences between NTSB–5 and OGE/GOVT–2. OGE/GOVT–2 is available at 68 FR 3098 (Jan. 22, 2003), as updated at 68 FR 24744 (May 8, 2003). CATEGORIES OF RECORDS IN THE SYSTEM: This system contains information that is necessary for administration of all provisions of the Ethics Act and the Ethics Reform Act of 1989, as amended, and Executive Order 12,674, as modified. In particular, this system contains statements and amended statements of personal and family holdings and other interests in property; income; gifts and reimbursements; liabilities; agreements and arrangements; outside positions; and other information related to conflict-ofinterest determinations. These statements may consist of certifications of no new interests for the reporting period, and may be supplemental or alternative confidential report forms. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title I of the Ethics in Government Act of 1978, Public Law 95–521, 92 Stat. 1824 (codified as amended 5 U.S.C. 7301, 7351, 7353, and other scattered sections of 5 U.S.C.); 5 CFR part 2634; Executive Order 12,674 (as modified by Executive Order 12,731). PURPOSE(S): The NTSB collects the records in this system in order to comply with the Ethics Act, and implementing Office of Government Ethics (OGE) regulations and applicable Executive Orders. The collection of these records is necessary to assure compliance with statutory and regulatory requirements, to determine if an actual or apparent conflict of interest exists between the employment of E:\FR\FM\11OCN2.SGM 11OCN2 62064 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices individuals by the Federal Government and their outside employment and financial interests. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: The NTSB notes that, when the Director or other authorized officials of OGE requests that the NTSB furnish OGE with records from this system, such disclosure will be in response to OGE’s need for the records in the performance of their official duties under the Ethics Act, and other related statutes, regulations, and Executive Orders, pursuant to 5 U.S.C. 552a(b)(1). In addition to other disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: 1. Disclosure of information to any source when necessary to obtain information relevant to a conflict-ofinterest investigation or determination; and 2. Disclosure of the confidential financial disclosure report or certificate of no new interests and any accompanying documents to reviewing officials in a new office, department, or agency when an employee transfers or is detailed from a covered position in one office, department, or agency to a covered position in another office, department, or agency. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: The NTSB primarily maintains these records on paper in file folders. In addition, the Office of General Counsel maintains certain information about current and former employees in searchable electronic databases. RETENTION AND DISPOSAL: In accordance with General Records Schedule 25, the NTSB retains these records for a period of six years after filing, or for such other period of time as set forth in Schedule 25 for certain types of ethics records. The NTSB may retain records needed in an ongoing investigation for a period that exceeds six years, until the investigation no longer requires such records. At the expiration of the retention period, the NTSB destroys these records by shredding them. SYSTEM MANAGER(S) AND ADDRESS: Designated Agency Ethics Official, National Transportation Safety Board, 490 East L’Enfant Plaza SW., Washington, DC 20594. Individuals wishing to inquire about whether this system of records contains information about them may contact the Designated Agency Ethics Official at the following address: National Transportation Safety Board, 490 L’Enfant Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Dates of employment; and 3. Signature. Same as ‘‘Notification Procedure.’’ Records in this system are indexed alphabetically by name. CONTESTING RECORD PROCEDURES: Same as ‘‘Notification Procedure.’’ SAFEGUARDS: Paper records are maintained in locked file cabinets that are restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 RECORD SOURCE CATEGORIES: Current and former NTSB employees, or designated persons on behalf of such employees, such as trustees, attorneys, accountants, bankers, or relatives; Federal officials who review the records to make conflict-of-interest PO 00000 Frm 00006 Fmt 4701 Sfmt 4703 determinations; persons alleging conflicts of interest or violations of other ethics laws, and persons contacted during any investigation of the allegations. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–6 SYSTEM NAME: Employee Payroll, Leave, and Attendance Records. SYSTEM LOCATION: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. The National Business Center, which is a division of the Department of Interior, stores some information electronically off-site on behalf of the NTSB, at: National Business Center, DOI, Payroll Operations Division, Mail Stop D–2600, 7301 West Mansfield Avenue, Lakewood, Colorado 80235– 2230. In addition, the NTSB stores payroll records pertaining to individuals who have retired from the NTSB at the National Archives and Records Administration, National Personnel Records Center (Civilian Personnel Records Center), 111 Winnebago Street, St. Louis, Missouri 63118. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All current and former employees of the NTSB. CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE: RECORD ACCESS PROCEDURES: RETRIEVABILITY: tkelley on DSK3SPTVN1PROD with NOTICES2 Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: the Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. The agency’s system consists of four files. Official personnel files held by the NTSB are governed by the U.S. Office of Personnel Management (OPM)regulations, at 5 CFR parts 293 and 297. 1. Official personnel file: This file consists of the forms and documents that record employees’ Standard Form 50s, copies of benefits election forms, and applications used for qualification determinations. This is a paper file. 2. Security File: This file is described at NTSB–3, above. Duplicates of the security records described in NTSB–3 may also exist in this system, designated as NTSB–6. 3. Payroll file: This file consists of documents related to employees’ pay and related payroll deductions that are not filed in the official personnel file. These files may contain copies of income tax forms, savings bond elections, net deposits and allotments, union dues elections, benefits elections, and records regarding garnishments. This is a paper file. 4. Time and attendance reports: This system consists of credit hour records, E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices biweekly summaries of hours worked and leave taken, flextime records, leave applications, authorized premium pay, danger pay requests, and corrections. This information is maintained in an electronic system, and some records may exist on microfiche. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: 5 CFR Parts 293 and 297; Executive Order 12107. Official personnel files, security files, and payroll files and are kept in file folders, which the NTSB maintains within metal file cabinets in a locked office. Time and attendance reports are maintained in an electronic system, as described above. PURPOSE(S): The NTSB uses these records to establish and maintain employee qualifications, benefits and pay. RETRIEVABILITY: Official personnel files, payroll files, and time and attendance reports are indexed by name. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: tkelley on DSK3SPTVN1PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to the Treasury Department for payroll purposes or for the issuance of savings bonds; 2. Disclosure to the Office of Personnel Management for retirement, health and life insurance purposes, and to carry out the Government-wide personnel management functions of the NTSB; 3. Disclosure to the National Finance Center for the Thrift Savings Plan and Temporary Continuation of Coverage; 4. Disclosure to the Social Security Administration for compliance with the Federal Insurance Compensation Act; 5. Disclosure to the Internal Revenue Service for taxable earnings and withholding purposes, or for audit and inspection and investigation purposes; 6. Disclosure to the Combined Federal Campaign for charitable contribution purposes; 7. Disclosure to the American Federation of Government Employees for union dues; 8. Disclosure to state and local government tax entities for income tax purposes; 9. Disclosure to holders of judgment liens, for the purposes of garnishments; and 10. Disclosure to arbitrators pursuant to a negotiated labor agreement or to Equal Employment Opportunity investigators who hear or investigate employee grievances or complaints of discrimination. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 SAFEGUARDS: Records are maintained in locked file cabinets that are restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in a secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: Frm 00007 Fmt 4701 Sfmt 4703 separation, as described at NTSB–3, above; 3. The NTSB retains payroll records for three calendar years following the year in which the employee separates; and 4. The NTSB retains time and attendance reports for six years after the year of the employee’s separation. SYSTEM MANAGER AND ADDRESS: Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: Individuals about whom the records concern, individuals’ supervisors, and NTSB employees acting in their official capacities. EXEMPTIONS CLAIMED FOR THE SYSTEM: The NTSB retains and disposes of records within this system as follows: 1. The NTSB retains each employee’s official personnel file until the end of the first thirty days following the date of the individual’s separation from the NTSB if the individual is not thereafter employed by a Federal agency, pursuant to General Records Schedule 1, item 1. After expiration of the thirty-day period, the NTSB sends records to the National Archives and Records Administration, National Personnel Records Center, 111 Winnebago Street, St. Louis, Missouri. However, if following the separation from the NTSB, the individual is employed by another Federal agency, the NTSB maintains the records until that Federal agency requests the records from the NTSB; 2. Security records are kept for three years following an employee’s PO 00000 62065 None. NTSB–7 SYSTEM NAME: Equal Employment Opportunity (EEO) Discrimination Complaint Records. SYSTEM LOCATION: National Transportation Safety Board, Office of Equal Employment Opportunity Diversity and Inclusion, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals, classes of individuals, or organizations which have consulted an EEO Counselor regarding discrimination on the basis of race, color, religion, sex, national origin, physical disability, E:\FR\FM\11OCN2.SGM 11OCN2 62066 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices genetic information, or age because of a determination, or decision made by a Safety Board official or which have filed a formal allegation of discrimination. CATEGORIES OF RECORDS IN THE SYSTEM: This system of records contains information or documents concerning pre-complaint processing and formal allegations of discrimination. The records consist of counselors’ reports, the initial allegations, letters or notices to the individual or organization, materials placed into the record to support or refute the decision or determination, statements of witnesses, investigative reports, instructions about action to be taken to comply with decisions, and related correspondence, opinions, recommendations, and final administrative actions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order No. 11,478; 42 U.S.C. 2000e; 29 U.S.C. 633a; 29 CFR part 1614. PURPOSE(S): The NTSB uses these records to initiate, investigate, and resolve discrimination complaints within the NTSB. The NTSB may also use these records as a data source for management information for production of summary descriptive statistics and analytical studies in support of the function for which the NTSB collects and maintains the records, or for related personnel management functions or manpower studies. In addition, the NTSB may use these records to locate specific individuals for personnel research or other personnel management functions. tkelley on DSK3SPTVN1PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to the Office of Personnel Management, Merit Systems Protection Board (including its Office of the Special Counsel), Equal Employment Opportunity Commission, the Federal Labor Relations Authority (including the General Counsel of the Authority and the Federal Service Impasses Panel), the Federal Mediation and Conciliation Service, and to an arbitrator, in carrying out their functions; VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 2. Disclosure to other Federal or foreign agencies that need the information for an audit or investigation of a civil, criminal, or regulatory violation or potential violation; 3. A record from this system of records may be disclosed to a Federal, state or local agency maintaining civil, criminal or other relevant enforcement records or other pertinent records, such as current licenses, if necessary to obtain a record relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract or the issuance of a license, grant or other benefit; 4. Disclosure to a Federal agency, in response to its request, in connection with hiring or retaining an employee, issuing a security clearance, conducting a security or suitability investigation of an individual, or classifying jobs, to the extent that the information is relevant and necessary to the requesting agency’s decisions on the matter; 5. Disclosure in response to a subpoena to the NTSB where Federal agencies having the power to subpoena other Federal agencies’ records, such as the Internal Revenue Service or the Civil Rights Commission, have issued the subpoena; 6. Where a contract between an NTSB office and a labor organization recognized under Executive Order No. 11,491 or 5 U.S.C. Chapter 71 provides that the agency will disclose personal records relevant to the organization’s mission, the NTSB may disclose records in this system of records to such organization; 7. Disclosure to a private entity with which the NTSB maintains a contractual relationship for the purposes of investigating discrimination claims or collating, analyzing, aggregating or otherwise refining records in this system, where the private entity is subject to a non-disclosure agreement and understands that it must honor Privacy Act safeguards with respect to such records; 8. In the event of litigation where the defendant is (a) the NTSB, any component of the NTSB, or any employee of the NTSB in his or her official capacity; (b) the United States, where the NTSB determines that the claim, if successful, is likely to directly affect the operations of the NTSB or any of its components; or (c) any NTSB employee in his or her individual capacity where the Department of Justice has agreed to represent such employee, the NTSB may disclose such records as it deems desirable or necessary to the Department of Justice to enable the NTSB to present an effective PO 00000 Frm 00008 Fmt 4701 Sfmt 4703 defense, provided such disclosure is compatible with the purpose for which the records were collected; 9. Records may be disclosed to student volunteers, individuals working under a personal services contract, and other individuals performing functions for the NTSB but technically not having the status of NTSB employees, if they need access to the records to perform their assigned agency functions. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: These records are maintained in file folders, binders, and index cards. RETRIEVABILITY: These records are indexed by the names of the individuals or organizations concerning which the NTSB maintains them. SAFEGUARDS: Records are maintained in lockable file cabinets that are restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The records are retained for four years after final disposition of the EEO complaint. After the four-year period expires, the NTSB destroys the records, pursuant to General Records Schedule 1, item 25. SYSTEM MANAGER AND ADDRESS: Director, Office of Equal Employment Opportunity Diversity and Inclusion, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Freedom of Information Act, as amended, (codified at 5 U.S.C. 552); the Privacy Act of 1974, as amended (codified at 5 U.S.C. 552a). PURPOSE(S): The NTSB maintains these records to process requests made under the provisions of the Freedom of Information Act and Privacy Act of 1974. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURES: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURES: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: The NTSB obtains the records in this system from: The individual to whom the record pertains; the NTSB or other officials; NTSB employees or other witnesses; and the EEO director or other such persons or organizations who create or submit official documents relating to the counseling or formal allegation. EXEMPTIONS CLAIMED FOR THE SYSTEM: To the extent that any records in this system consist of attorney work product or attorney-client communications, 5 U.S.C. 552a(d)(5) may apply to preclude access to any information compiled in reasonable anticipation of a civil action or proceeding. In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to a court, or other deciding agency or official, when a requester has filed an appeal or court suit concerning a request; and 2. Disclosure to another Federal agency when consultation or referral is required to process a request. DISCLOSURE TO CONSUMER REPORTING AGENCIES: SYSTEM NAME: FOIA and Privacy Act Request Records. SYSTEM LOCATION: National Transportation Safety Board, Office of Chief Information Officer, Records Management Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER AND ADDRESS: NOTIFICATION AND PROCEDURE: Records of correspondence regarding a requester’s request or appeal are stored manually in file folders and electronically, in a database. Records within the scope of a requester’s request may be stored on audiotapes and/or videotapes, on computer disks, and electronically, in databases. Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Subject of FOIA request or Privacy Act record; 3. Date of FOIA or Privacy Act request; and 4. Signature. RETRIEVABILITY: CATEGORIES OF RECORDS IN THE SYSTEM: SAFEGUARDS: Copies of written or electronic requests from individuals or organizations made under the provisions of the FOIA or PA, NTSB Paper records are maintained in lockable file cabinets or shelving and computerized records are maintained in secure, password protected computer Jkt 229001 The NTSB retains the records in this system until disposition or destruction is authorized by title 44 of the United States Code or the National Archives and Records Administration’s General Records Schedule 14. The NTSB also disposes of records within this system in accordance with General Records Schedule 14. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: None. The NTSB retrieves records in this system by unique assigned number for each request, by the requester’s name, or by the investigation number, where the requester seeks information from a particular accident investigation. 18:42 Oct 10, 2012 RETENTION AND DISPOSAL: Freedom of Information Act Officer, National Transportation Safety Board, Attention: FOIA and Privacy Act Requester Service Center, CIO–40, 490 L’Enfant Plaza SW., Washington, DC 20594. Persons who submit requests for NTSB records under the Freedom of Information Act (FOIA) or the Privacy Act (PA), and administrative appeals based on responses to those requests. VerDate Mar<15>2010 system. Access to and use of these records is limited to those persons whose official duties require such access that is restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB—24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. STORAGE: NTSB—8 tkelley on DSK3SPTVN1PROD with NOTICES2 response letters, copies of requested records, and records concerning an administrative appeal of the response, where the requester has submitted such an appeal. 62067 PO 00000 Frm 00009 Fmt 4701 Sfmt 4703 RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ E:\FR\FM\11OCN2.SGM 11OCN2 62068 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: Individuals who submit requests and administrative appeals pursuant to FOIA and PA, agency records obtained in the process of responding to such requests and appeals and NTSB personnel who handle such requests and appeals. These requests are accepted by fax, public web, postal mail, and email. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. SYSTEM NAME: Employee Records of Disciplinary Action, Adverse Action, and Grievance and Appeal Files. SYSTEM LOCATION: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former National Transportation Safety Board Federal employees against whom such action has been proposed or taken in accordance with 5 CFR parts 315 (subparts H and I), 432, 752, or 754. CATEGORIES OF RECORDS IN THE SYSTEM: Current and former National Transportation Safety Board Federal employees against whom such action has been proposed or taken in accordance with 5 CFR parts 315 (subparts H and I), 432, 752, or 754, or who have filed grievances pursuant to 5 CFR part 771. CATEGORIES OF RECORDS IN THE SYSTEM: tkelley on DSK3SPTVN1PROD with NOTICES2 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3301, 3321, 4303, 4308, 5115, 5338, 7151, 7301, 7504, 7514, 7543, 7701, and 8347; 5 CFR part 771. PURPOSE(S): NTSB–10 This system contains records and documents concerning: (1) the processing of disciplinary and adverse actions, performance-based reduction in grade and removal actions, and grievances and appeals of such actions; (2) the termination of employees serving initial appointment probation and return to their former grade of employees serving supervisory or managerial probation; and (3) grievances raised by agency employees, except EEO complaints and grievances filed under negotiated grievance procedures in accordance with 5 U.S.C. 7121. The records include, as appropriate: Copies of the notice of proposed action; materials upon which the NTSB relied to support the reasons in the notice; replies by the employee; statements of VerDate Mar<15>2010 witnesses and affidavits; hearing notices; reports of investigations; agency decisions; and records of resolutions or settlement agreements, which may include reports of interviews and hearing examiners; findings and recommendations, copies of original decisions, related correspondence and exhibits, and records concerning reconsideration requests. 18:42 Oct 10, 2012 Jkt 229001 The NTSB maintains this system of records regarding the proposal, processing, and documentation of disciplinary and adverse employment actions in order to comply with 5 CFR parts 315 (subparts H and I), 432, 752, or 754; in addition, the NTSB maintains grievance information in accordance with 5 CFR part 771. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions; 2. Disclosure to other Federal or foreign agencies that need the information for an audit or investigation of a civil, criminal, or regulatory violation or potential violation; 3. Disclosure to any source from which the NTSB requests additional information for processing any of the covered actions or in regard to an appeal or administrative review procedure, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested; 4. Disclosure to a Federal agency, in response to its request, in connection with hiring or retaining an employee, issuing a security clearance, conducting a security or suitability investigation of an individual, or classifying jobs, to the extent that the information is relevant PO 00000 Frm 00010 Fmt 4701 Sfmt 4703 and necessary to the requesting agency’s decisions on the matter; 5. Disclosure to another Federal agency, to a court, or to a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or administrative proceeding; 6. Disclosure to other agencies or contractors for other agencies, when disclosure is necessary to locate individuals for personnel research or survey response and in producing summary descriptive statistics and analytical studies in support of the function for which the other organization seeks to collect the record, or for related workforce studies; the NTSB notes that, while published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; 7. Disclosure to a party engaged in litigation of information that is relevant to subject matter concerning a pending judicial or administrative proceeding, when such disclosure is subject to discovery or order from a court with competent jurisdiction; 8. Disclosure to the Merit System Protection Board in connection with appeals, special studies of the civil service and other merit systems, review of agency rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified in 5 U.S.C. 7503(c) and 5 U.S.C. 7513(e), or as may be authorized by any other applicable statute. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains these records on paper in file folders within a lectriever in a locked file room. RETRIEVABILITY: The NTSB retrieves records by name. SAFEGUARDS: The NTSB maintains paper records within this system in a locked file room that is restricted through electronic keycards to enter the room where records are located. Access to and use of these records is limited to those persons whose official duties require E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB destroys these records five years after the closing of the case. SYSTEM LOCATION: RETRIEVABILITY: National Transportation Safety Board, Office of Administration, 490 L’Enfant Plaza SW., Washington, DC 20594. The NTSB retrieves these records by searching either by the employee’s name or by the individual parking permit number. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: NTSB employees who apply for parking permits at the NTSB headquarters facility. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains parking applications, which include but are not limited to, the applicant’s name, address, telephone number, division, grade level, vehicle, carpool, handicap information, and justifications for the priority of parking permits. The NTSB collects parking applications from each applicant on a regular annual basis. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER AND ADDRESS: Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. 40 U.S.C. 121(c); 41 CFR 102–74.305; Executive Order No. 12,191, 45 FR 7,997 (Feb. 1, 1980). PURPOSE(S): NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: tkelley on DSK3SPTVN1PROD with NOTICES2 The NTSB obtains the records in this system from: NTSB employees and supervisors, NTSB Office of Administration; representatives of NTSB employees. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–11 The NTSB maintains this system of records in order to provide parking for qualified NTSB employees located at the NTSB headquarters facility in Washington, DC. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions; 2. Disclosure to other Federal or foreign agencies that need the information for an audit or investigation of a civil, criminal, or regulatory violation or potential violation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: SYSTEM NAME: The NTSB maintains these records on paper in file folders. Parking Permit Records. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 62069 PO 00000 Frm 00011 Fmt 4701 Sfmt 4703 SAFEGUARDS: The NTSB maintains paper records within this system in lockable file cabinets that are restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: As stated above, the NTSB collects parking applications on a regular annual basis. The NTSB retains applications for a period of 3 years, after which the NTSB destroys the applications, pursuant to General Records Schedule 9. SYSTEM MANAGER AND ADDRESS: Chief, Administrative Operations, Safety and Security Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Dates of employment; and 3. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ E:\FR\FM\11OCN2.SGM 11OCN2 62070 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices RECORD SOURCE CATEGORIES: NTSB employees and supervisors, NTSB Administrative Operations, Safety and Security Division. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–12 SYSTEM NAME: Employee Travel Card Records. SYSTEM LOCATION: National Transportation Safety Board, Office of Chief Financial Officer, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former NTSB employees. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains credit card applications, a list of terms and conditions for use of credit cards, credit card training documentation, monthly reports regarding accounts, credit data, and related documentation, all of which may include an individual’s name, Social Security number, and personal contact information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 5701; 31 U.S.C. 716, 1104, 3511–3512, 3701, 3711, 3717–3718, 3726; 41 CFR parts 301–304; Exec. Order No. 9,397, 8 FR 16,095 (Nov. 30, 1943); Consolidated Appropriations Act of 2005, Public Law 108–447, § 639, 118 Stat. 2809 (2004). PURPOSE(S): The NTSB collects information for this system in order to facilitate the process of obtaining travel cards for NTSB employees. Such travel cards are necessary for the provision of funds for employees’ official travel. tkelley on DSK3SPTVN1PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to the General Services Administration and the Office of Management and Budget for periodic reporting required by statute, regulation, and/or Executive Order; 2. Disclosure to the bank that issued the credit card, for necessary recordkeeping purposes; VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 3. Disclosure to the National Business Center of the Department of Interior, for facilitating collection of travel card delinquencies by employee salary offset; and 4. Disclosure to a consumer reporting agency, for the purpose of obtaining the credit reports necessary to provide the credit cards, and not for the purposes listed at 5 U.S.C. 552(b)(12) (referring to Debt Collection Act). DISCLOSURE TO CONSUMER REPORTING AGENCIES: None, except as described at 5 U.S.C. 552a(b)(12). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ The NTSB maintains the information in this system in file folders in an electronic database. CONTESTING RECORD PROCEDURE: RETRIEVABILITY: RECORD SOURCE CATEGORIES: Records in this system are indexed by name. The NTSB obtains information in this system from NTSB employees, the bank issuing the credit card, the consumer reporting agency, and outside vendors who have provided travel services or accommodations to an NTSB employee for the employee’s official travel. SAFEGUARDS: Computerized records are maintained in a secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB retains electronic records in this system until the NTSB no longer needs the records because the employee separates from Federal service and no pending claims on the employee’s credit card exists, or until the retention period for the records has expired, pursuant to General Records Schedule 9. SYSTEM MANAGER AND ADDRESS: Chief, Accounting Division, Office of Chief Financial Officer, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. PO 00000 Frm 00012 Fmt 4701 Sfmt 4703 Same as ‘‘Notification Procedure.’’ EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–13 SYSTEM NAME: Airman or Mariner Certificate Enforcement Actions. SYSTEM LOCATION: Primary system: Office of Administrative Law Judges, NTSB, 490 L’Enfant Plaza SW., Washington, DC 20594. Upon assignment of a case to an NTSB Administrative Law Judge (ALJ) located in Texas, the case file is maintained at 624 Six Flags Drive, Suite 150, Arlington, Texas 76011; upon assignment of a case to an NTSB ALJ in Colorado, the case file is maintained at 4760 Oakland Street, Suite 500, Denver, Colorado 80239. When a party appeals the decision of the NTSB ALJ, the Office of Administrative Law Judges transfers the case’s docket file to the NTSB Office of General Counsel, 490 L’Enfant Plaza SW., Washington, DC 20594, until the Safety Board has served a final ruling on the appeal, at which time the Office of General Counsel transfers the docket file back to the Office of Administrative Law Judges. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who hold airman certificates who have been subject to E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices Federal Aviation Administration (FAA) enforcement actions, or to whom the FAA has denied certification; and mariners who hold maritime licenses, certificates, documents, or registers who have been subject to U.S. Coast Guard enforcement actions or certificate denials. CATEGORIES OF RECORDS IN THE SYSTEM: The system includes, but is not limited to, the petition or appeal filed by an airman, pleadings from both parties in the case; motions and responses filed by the parties; relevant documents related to these actions (i.e., Orders of Revocation, Orders of Suspension, Orders of Assessment, Denials of applications for issuance of airman certificates); hearing notices, transcripts of hearings, exhibits introduced during hearings; and Administrative Law Judges’ decisions. For cases that a party appeals to the full five-member Board, records will include the following additional categories: Notice of Appeal for review of the Judge’s decision, and briefs in support of that appeal; the Board’s Opinion and Order resulting from the review; and other correspondence that is initiated by the Board, or parties pertaining to the case. Where a case arises out of a U.S. Coast Guard action, records will include: hearing notices, pleadings from both parties in the case; motions and responses filed by the parties; in addition, if a hearing occurred, records will include the transcript of testimony and exhibits from the hearing; the decision of the Administrative Law Judge, the U.S. Coast Guard order; the Notice of Appeal of the Commandant’s decision; parties’ appeal briefs; and the Commandant’s decision on appeal. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 44 U.S.C. 216B, 239–a–b; 49 U.S.C. 1133, 44106, 44703, 44709, 44710, and 46301. PURPOSE(S): tkelley on DSK3SPTVN1PROD with NOTICES2 The NTSB maintains this system in order to fulfill Congress’s statutory directive of deciding airman and mariner appeals, in accordance with 49 U.S.C. 1133; the NTSB manages the case load and tracks all documents related to cases in this system of records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure in response to discovery ordered by a court, in accordance with 49 U.S.C. 1153; and 2. Publicly available records within the system, which the Privacy Act does not preclude from disclosure (e.g., final decisions issued by ALJs and the Board), are available on the NTSB Web site, http://www.ntsb.gov. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are primarily maintained on paper in docket folders. In addition, the Office of Administrative Law Judges maintains certain information and documents regarding each case in a searchable electronic database. RETRIEVABILITY: The electronic database is indexed by names of the certificate holder who is the subject of the action and by docket numbers, which are assigned when individual cases are received and docketed. Paper docket files are indexed by the airman’s or mariner’s surname. 62071 disposition of the case. After the oneyear period has expired, the NTSB sends files to the Federal Records Center, National Archives and Records Administration, which destroys the files after 15 years in cases for which a hearing occurred, or after 6 years in cases in which no hearing occurred. SYSTEM MANAGER AND ADDRESS: Manager, ALJ Operations, National Transportation Safety Board, Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Certificate Number; and 3. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ SAFEGUARDS: RECORD SOURCE CATEGORIES: The NTSB maintains paper records within this system in locked file cabinets that are restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. The NTSB primarily obtains information in the records from the individual to whom a record pertains, authorized representatives for these individuals, from information supplied by the certificate holder, and attorneys and other representatives from the FAA and the U.S. Coast Guard. RETENTION AND DISPOSAL: This system contains the individual’s name, address, telephone number, email address, and a description of the The NTSB maintains paper docket files for one year following the PO 00000 Frm 00013 Fmt 4701 Sfmt 4703 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–14 SYSTEM NAME: Information Request Database SYSTEM LOCATION: National Transportation Safety Board, Office of Chief Information Officer, Records Management Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals seeking publicly available information from the NTSB. CATEGORIES OF RECORDS IN THE SYSTEM: E:\FR\FM\11OCN2.SGM 11OCN2 62072 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices requested records. The list may also include the requester’s title, occupation, and institutional affiliation. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 552(a)(2); 49 U.S.C. 1131(e). The NTSB maintains this system in order to provide individuals and organizations, at their request, with publicly available information that the NTSB produces. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: The NTSB may disclose information from this system of records in accordance with subsection (b) of the Privacy Act, and as described in Appendix A, below. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained on paper and electronically in databases. RETRIEVABILITY: The NTSB retrieves records in this system by individual name, company name, accident date, accident location, accident investigation number and mailing list title. SAFEGUARDS: tkelley on DSK3SPTVN1PROD with NOTICES2 The NTSB retains these records until the request has been fulfilled and the individual requests removal from the system. SYSTEM MANAGER AND ADDRESS: PURPOSE(S): The NTSB maintains paper records within this system in lockable file cabinets that are restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. VerDate Mar<15>2010 RETENTION AND DISPOSAL: 19:47 Oct 10, 2012 Jkt 229001 number(s); and a history of the individual’s previous employment positions and titles, including date ranges, contact information of the previous employer, and the individual’s managerial status in such positions. Records Management Officer, National Transportation Safety Board, Office of the Chief Information Officer, Records Management Division, 490 L’Enfant Plaza SW., Washington, DC 20594. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION AND PROCEDURE: PURPOSE(S): Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of correspondence; and 3. Signature. The NTSB uses the data in this system to control access to various NTSB applications that require a listing of employees by office and position. The NTSB also generates a listing of employees’ names and offices for an internal office telephone directory from this list. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: Individuals who provide their name and mailing address directly to the NTSB. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: D Disclosure to other Federal agencies that need the information for an audit or investigation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: NTSB Staff Database. STORAGE: SYSTEM LOCATION: National Transportation Safety Board, Office of Chief Information Officer, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals who have a domain account on the agency’s network. These individuals include: Former and current NTSB employees, consultants, contractors, interns, and employees from other Federal agencies who are temporarily assigned to work at the NTSB. CATEGORIES OF RECORDS IN THE SYSTEM: Records within this system include the individual’s name; photograph; personal or agency-issued cell phone Frm 00014 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: None. NTSB–15 PO 00000 Federal Information Security Management Act, enacted as Title III of E-Government Act of 2002, Public Law 107–347, 116 Stat. 2899 (codified at 44 U.S.C. 3541 et seq.) Fmt 4701 Sfmt 4703 The NTSB stores all records in this system electronically in a database. RETRIEVABILITY: Records are indexed by name and office identifier, and can be retrieved using the web-based graphical user interface. SAFEGUARDS: The NTSB maintains these computerized records in a secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the username, date and time of any additions or edits is logged. The Facility Security Access Control System (NTSB– 24) logs the date and time that each electronic keycard was used to enter the E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: the Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB maintains this data for the duration of the use of the applications for which the data supports. The NTSB marks inactive or former employees as such, but maintains the data for historical relevance and auditing purposes. SYSTEM MANAGER AND ADDRESS: Chief, Systems Support Division, Office of the Chief Information Officer, 490 L’Enfant Plaza SW., Washington, DC 20594. NTSB–16 RETRIEVABILITY: SYSTEM NAME: Correspondence, Notations, and Safety Recommendations. SYSTEM LOCATION: National Transportation Safety Board, Office of the Managing Director, Safety Recommendations and Quality Assurance Division, Executive Secretariat, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Members of the public, other government agencies, Members of Congress, the White House, and members of private industry seeking information from or about the NTSB. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains the individual’s name, address, and other contact information, as well as a description of the subject of the correspondence or request, and a copy of the incoming correspondence. The record may also include the requester’s title, occupation, and institutional affiliation. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 552(a)(2); 49 U.S.C. 1131(e). NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and 5. Signature. PURPOSE(S): RECORD ACCESS PROCEDURE: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: tkelley on DSK3SPTVN1PROD with NOTICES2 RECORD SOURCE CATEGORIES: The NTSB obtains the information for records within this system from the individual, after the individual has provided the information to the NTSB Office of Administration, Human Resources Division. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 The NTSB maintains this system in order to verify receipt, generate a response, and establish a record of correspondence addressed to the head of the agency or that requires the signature of the Chairman or an NTSB office director. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: The NTSB may disclose information in accordance with subsection (b) of the Privacy Act, and as described in Appendix A, below. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. STORAGE: Same as ‘‘Notification Procedure.’’ The NTSB office that drafts the response to the correspondence stores an electronic copy in this system on a secure, password-protected computer network server; the NTSB Office of the Managing Director stores some categories of information electronically in the system. The NTSB may transmit some records to other offices within the NTSB when a response to the correspondence requires input from another office. PO 00000 Frm 00015 62073 Fmt 4701 Sfmt 4703 Records are indexed by individual’s name, organization, date of correspondence, date of response, and subject matter. SAFEGUARDS: The NTSB maintains paper records within this system in a secure, password protected computer network server. Access to and use of these records is limited to authorized users of the system whose official duties require such access. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: the Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB permanently maintains records in the electronic system. The NTSB maintains corresponding paper records within this system until the expiration of 3 years following the final response to the correspondence, after which the NTSB destroys the records by shredding them. SYSTEM MANAGER AND ADDRESS: Executive Secretariat, Office of the Managing Director, Safety Recommendations and Quality Assurance Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date and subject of correspondence; and 3. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ E:\FR\FM\11OCN2.SGM 11OCN2 62074 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices RECORD SOURCE CATEGORIES: Victims’ Right and Restitution Act (42 U.S.C. 10607) and the Crime Victims’ Rights Act (18 U.S.C. 3771). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: EXEMPTIONS CLAIMED FOR THE SYSTEM: Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date, location, or NTSB investigation identifier pertaining to the accident investigation from which the NTSB created the record; and 3. Signature. STORAGE: Individuals who provide their name and mailing address directly to the NTSB in their correspondence. RECORD ACCESS PROCEDURE: DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. None. NTSB–17 SYSTEM NAME: Office of Transportation Disaster Assistance Family Member Database. The NTSB stores information electronically in a database. SYSTEM LOCATION: National Transportation Safety Board, Office of Transportation Disaster Assistance, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Family members of those fatally injured and survivors of transportation accidents that are or have been the subject of an NTSB investigation CATEGORIES OF RECORDS IN THE SYSTEM: Name and contact information of victims of transportation accidents, as well as the names and contact information for victims’ family members and legal next-of-kin. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 49 U.S.C. 1136 and 49 U.S.C. 1139. PURPOSE(S): The NTSB uses this system to maintain mailing and telephone contact information in order to provide services and information to survivors of transportation accidents, and/or fatally injured family members and next-of-kin. tkelley on DSK3SPTVN1PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: 1. Disclosure to other government agencies, when necessary to determine whether the victim and/or family member has received information or services in accordance with 49 U.S.C. 1136(c) and 49 U.S.C. 1139(c); and 2. Disclosure to state police or other agencies, when necessary for safety of Federal employees; 3. Disclosure to the FBI Office for Victim Assistance if the investigation becomes criminal in order to provide federal crime victim service under VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 The database containing information in this system is searchable by NTSB investigation number and date and location of transportation accident. SAFEGUARDS: The computerized records that compose this system of records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB– 24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB maintains the records in this system indefinitely, unless an individual requests removal from the system. SYSTEM MANAGER AND ADDRESS: Director, Office of Transportation Disaster Assistance, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Frm 00016 Fmt 4701 CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RETRIEVABILITY: PO 00000 Same as ‘‘Notification Procedure.’’ Sfmt 4703 RECORD SOURCE CATEGORIES: Individuals directly submit their own contact information for inclusion in the database; the NTSB may also obtain information from other Federal agencies who provide assistance to victims and victims’ family members, or from transportation operators who may have passenger lists. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–18 SYSTEM NAME: Correspondence from Members of Congress. SYSTEM LOCATION: National Transportation Safety Board, Office of Communications, Government Affairs Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Senators, Members of Congress, and congressional staff. CATEGORIES OF RECORDS IN THE SYSTEM: Requests and written correspondence from Senators, Members of Congress, and congressional staff, Safety Board responses to congressional correspondence, and records regarding the Safety Board’s preparation of responses to congressional inquiries and correspondence. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 552(a)(2); 49 U.S.C. 1101– 1155. PURPOSE(S): The NTSB utilizes this system to track and provide timely responses to inquiries and correspondence from Senators, Members of Congress, and congressional staff. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: D Disclosure to other government agencies, when necessary, to respond to congressional inquiries or correspondence from Members of Congress. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains these records in paper folders within file cabinets and in an electronic database. SYSTEM MANAGER AND ADDRESS: PURPOSE(S): Director, Office of Communications, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. The NTSB uses this system to register students, issue student transcripts and certificates of completion of training programs, and record associated tuition payment for training courses at the NTSB Training Center. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Subject of original correspondence; and 3. Signature. SYSTEM NAME: Training Center Student Registration Database DISCLOSURE TO CONSUMER REPORTING AGENCIES: RECORD ACCESS PROCEDURES: Same as ‘‘Notification Procedure.’’ Records are indexed by the surname of the Senator or Member of Congress. CONTESTING RECORD PROCEDURES: SAFEGUARDS: RECORD SOURCE CATEGORIES: The NTSB maintains paper records within this system in file cabinets that are restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in a secure, password-protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. Senators, Members of Congress, congressional staff, and employees of other Federal agencies. tkelley on DSK3SPTVN1PROD with NOTICES2 The NTSB maintains these documents until the Senator or Member of Congress is no longer serving in Congress, or until the NTSB determines that it no longer needs the record after the NTSB has responded to the request or inquiry. The NTSB destroys records by shredding them. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to the Department of Interior, National Business Center, for processing credit card or check payments for tuition, tuition refunds, or for collection of delinquencies; 2. Disclosure to the Department of State or an embassy for passports or visas, or for responding to request for disclosing international students and associated countries, and tuition collected; 3. Disclosure of limited information to an employer for verification of training completed; 4. Disclosure of limited information to a college or university as students requesting student transcripts; and 5. Disclosure to Congress for annual reporting requirements. RETRIEVABILITY: RETENTION AND DISPOSAL: 62075 Same as ‘‘Notification Procedure.’’ EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–19 None. SYSTEM LOCATION: NTSB Training Center, 45065 Riverside Parkway, Ashburn, Virginia 20147. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Students, members of the public, NTSB employees, and employees of state and Federal agencies who have registered to attend training course(s) at the NTSB Training Center. CATEGORIES OF RECORDS IN THE SYSTEM: These records consist of course applications and the revenue collected for all training courses that are offered to the public and to NTSB employees. The applications include, but are not limited to, the registrant’s name, address, telephone and fax number, email address, country, and payment information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: PO 00000 49 U.S.C. 1115 and 1118(c). Frm 00017 Fmt 4701 Sfmt 4703 The NTSB stores the electronic database in a system on a SQL server. The NTSB maintains some paper folders, which the NTSB keeps in a locked cabinet at the NTSB Training Center. RETRIEVABILITY: Records are indexed by registrant’s name or by student identification code assigned by the Office of the Assistant to the Associate Managing Director for the NTSB Training Center. SAFEGUARDS: The NTSB maintains paper records within this system in locked file cabinets that are restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in E:\FR\FM\11OCN2.SGM 11OCN2 62076 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. EXEMPTIONS CLAIMED FOR THE SYSTEM: RETENTION AND DISPOSAL: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Training Center maintains student records in the electronic system for 10 years and paper files for 7 years, in accordance with the budgeting and financial management policy. 49 U.S.C. 1101–1155; 49 CFR 800.2(b) and 831.13(a). SYSTEM MANAGER AND ADDRESS: Assistant to Associate Managing Director for NTSB Training Center, 45065 Riverside Parkway, Ashburn, Virginia 20147. Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Employer; 3. Description of course that the individual attended or applied to attend; 4. Student identification number; and 5. Signature. Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: tkelley on DSK3SPTVN1PROD with NOTICES2 SYSTEM NAME: Public Affairs Phone Log SYSTEM LOCATION: Office of Public Affairs, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: The NTSB obtains information for this system from course applications that persons seeking to register for a training course submit to the NTSB Training Center. Jkt 229001 Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RETENTION AND DISPOSAL: Journalists who contact the NTSB Public Affairs Office. The NTSB maintains the records in this system indefinitely. CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER AND ADDRESS: Name of caller, affiliation, phone number, email address, subject of the call, and additional relevant comments. Director, Office of Public Affairs, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. PURPOSE(S): The NTSB maintains this system to keep a log of telephone activity for the Office of Public Affairs as it pertains to news media representatives. The NTSB may disclose information in accordance with subsection (b) of the Privacy Act, and as described in Appendix A, below. DISCLOSURE TO CONSUMER REPORTING AGENCIES: NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Subject of original correspondence; and 3. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: STORAGE: The NTSB maintains records within this system in an electronic database. Journalists who contact the NTSB Office of Public Affairs via telephone. EXEMPTIONS CLAIMED FOR THE SYSTEM: RETRIEVABILITY: The database containing these records is searchable by name, affiliation, subject matter, or NTSB public affairs officer who handled the telephone call. SAFEGUARDS: RECORD ACCESS PROCEDURE: 18:42 Oct 10, 2012 NTSB–20 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: NOTIFICATION AND PROCEDURE: VerDate Mar<15>2010 None. The NTSB maintains the computerized records in this system of records in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable PO 00000 Frm 00018 Fmt 4701 Sfmt 4703 None. NTSB–21 SYSTEM NAME: Respiratory Protection Program Records. SYSTEM LOCATION: National Transportation Safety Board, Office of Administration, Administrative Operations, Safety and Security Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current employees who have received medical clearance and have been E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices trained to don a half-face negative pressure respirator. CATEGORIES OF RECORDS IN THE SYSTEM: Employee name, date of birth, office location, job title, date of last medical clearance, date of last physical exam, medical clearance expiration date, suggested activity level while donning a respirator, date of training, date of fit test and type of respirator issued. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 653, 655, and 657; 29 CFR 1910.134(m). PURPOSE(S): The NTSB uses this system to document employee medical qualifications and training for respirator usage pursuant to OSHA regulations, 29 CFR 1910.134(m). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to other Federal agencies, such as the Department of Labor or the Office of Personnel Management, that need the information for an audit; and 2. Disclosure to other Federal agencies when necessary for the investigation of a potential civil, criminal, or regulatory violation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains these records in an electronic database and in paper file folders within a lockable file cabinet. tkelley on DSK3SPTVN1PROD with NOTICES2 All records in this system are indexed by name. SAFEGUARDS: The NTSB maintains paper records within this system in a lockable file cabinet that is restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer 18:42 Oct 10, 2012 RETENTION AND DISPOSAL: The NTSB retains records within this system indefinitely, but will destroy the records when the NTSB determines it no longer needs the records. SYSTEM MANAGER AND ADDRESS: Occupational Safety and Health Specialist, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: RETRIEVABILITY: VerDate Mar<15>2010 system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. Jkt 229001 Same as ‘‘Notification Procedure.’’ 62077 NTSB—22 SYSTEM NAME: Occupational Safety and Health Training Program. SYSTEM LOCATION: National Transportation Safety Board, Office of Administration, Administrative Operations, Safety and Security Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All current NTSB employees, interns, volunteers, contractors, and employees from other Federal agencies who may be on assignment at the NTSB. In addition, this system may include records concerning former NTSB employees, depending upon when the employee separated from the NTSB, as described below. CATEGORIES OF RECORDS IN THE SYSTEM: Employee name, Social Security number, office location, job title, and indication of whether employee has completed necessary training under the NTSB Occupational Safety and Health Program. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 29 U.S.C. 668 and 673; 29 CFR 1960.59. PURPOSE(S): The NTSB maintains this system in order to document employee safety and health training, as required by 29 CFR 1960.59. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: The NTSB may disclose information from this system of records in accordance with subsection (b) of the Privacy Act, and described in Appendix A, below. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RECORD SOURCE CATEGORIES: STORAGE: Individuals to whom the records apply, the individual’s supervisor (if the individual was referred to the program by his or her supervisor), and the Occupational Safety and Health Specialist. The NTSB maintains these records in an electronic database and in paper file folders within a lockable file cabinet. EXEMPTIONS CLAIMED FOR THE SYSTEM: PO 00000 None. Frm 00019 Fmt 4701 Sfmt 4703 RETRIEVABILITY: All records in this system are indexed by name, training course(s) assigned, and scores of quizzes administered during the training. E:\FR\FM\11OCN2.SGM 11OCN2 62078 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices SAFEGUARDS: The NTSB maintains paper records within this system in a lockable file cabinet that is restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB retains electronic and paper records until the expiration of five years after the employee leaves the NTSB. SYSTEM MANAGER AND ADDRESS: Occupational Safety and Health Specialist, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security Number; 4. Dates of employment or NTSB service; and 5. Signature. tkelley on DSK3SPTVN1PROD with NOTICES2 RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: Individuals to whom the records apply, the individual’s supervisor (if the VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 individual was referred to the program by his or her supervisor), and the Manager of the Occupational Safety and Health Program. EXEMPTIONS CLAIMED FOR THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: NTSB–23 SYSTEM NAME: Transit Subsidy Program Records. SYSTEM LOCATION: National Transportation Safety Board, Office of Administration, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: NTSB employees who apply for transit subsidy benefits from the Federal government. CATEGORIES OF RECORDS IN THE SYSTEM: These records consist of Transit Subsidy applications which include, but are not limited to, the applicant’s name, address, telephone number, last four digits of Social Security number, office division, commuting costs, and employee certification. The NTSB collects these transit subsidy applications on a regular annual basis. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7905; 26 U.S.C. 132(f)(2); IRS Revenue Procedure 2004–71, section 132(f)(2)(A). PURPOSE(S): The NTSB maintains this system of records in order to provide transit subsidy benefits to eligible NTSB employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to the Department of Transportation, for administration of the transit subsidy program and distribution of benefits to eligible recipients; 2. Disclosure to officials of labor organizations under 5 U.S.C. chapter 71, when relevant and necessary to the organizations’ duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions; and 3. Disclosure to the Internal Revenue Service for taxable earnings and Frm 00020 DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. None. PO 00000 withholding purposes, or for audit and inspection and investigation purposes, when necessary. Fmt 4701 Sfmt 4703 STORAGE: The NTSB maintains records within this system in paper file folders within a lockable file cabinet and in an electronic database. RETRIEVABILITY: Records are indexed by employee’s name or last four digits of employee’s Social Security number. SAFEGUARDS: The NTSB maintains paper records within this system in a lockable file cabinet that is restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: As stated above, the NTSB collects transit subsidy applications on a regular annual basis. The NTSB retains applications for a period of 3 years, after which the NTSB destroys the applications, pursuant to General Records Schedule 9. SYSTEM MANAGER AND ADDRESS: Chief, Administrative Operations, Safety and Security Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Last four digits of Social Security Number; 3. Dates of employment or NTSB service; and 4. Signature. RECORD ACCESS PROCEDURE: 62079 PURPOSE(S): RETENTION AND DISPOSAL: The NTSB maintains this system to provide individuals with an electronic keycard to access secured office space and areas within the NTSB headquarters and regional office facilities. The NTSB retains information in this database for periods of up to six months. The database runs on a regular schedule with regard to deleting records within the database after the passage of approximately six months; deletion of records older than six months occurs on a rolling basis. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to property managers for building maintenance and/or security purposes; and 2. Disclosure to other Federal agencies that need the information for an audit or investigation. SYSTEM MANAGER AND ADDRESS: Chief, Administrative Operations, Safety and Security Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Dates of employment or NTSB service; and 3. Signature. SYSTEM NAME: STORAGE: Facility Security Access Control System. RECORD ACCESS PROCEDURE: The NTSB maintains this system in specialized electronic database. Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: Employees who apply for transit subsidy benefits, applicants’ supervisors, the NTSB Office of Administration, and the Department of Transportation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–24 SYSTEM LOCATION: National Transportation Safety Board, Office of Administration, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals and personnel that require access to NTSB Headquarters and regional office facilities. This includes NTSB employees, contractors, temporary employees, interns, property managers, volunteer workers, and any persons that the NTSB may permit to access NTSB facilities. tkelley on DSK3SPTVN1PROD with NOTICES2 CATEGORIES OF RECORDS IN THE SYSTEM: These records consist of electronic cardholder information, which includes, but is not limited to, the individual’s name, keycard number, personal identification number, access level, and cardholder history and transaction reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Information Security Management Act, enacted as Title III of E-Government Act of 2002, Public Law 107–347, 116 Stat. 2899 (codified at 44 U.S.C. 3541 et seq.) VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 RETRIEVABILITY: RECORD SOURCE CATEGORIES: Individuals who require access to NTSB headquarters and regional offices. EXEMPTIONS CLAIMED FOR THE SYSTEM: SAFEGUARDS: The NTSB maintains the computerized records within this system in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and this System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. Frm 00021 CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ Records within this system are indexed by individual’s name, keycard number, personal identification number, and access level. PO 00000 Same as ‘‘Notification Procedure.’’ Fmt 4701 Sfmt 4703 None. NTSB–25 SYSTEM NAME: Employee Purchase Card Holders. SYSTEM LOCATION: National Transportation Safety Board, Office of Administration, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: NTSB employees who apply for and use NTSB-assigned purchase cards. CATEGORIES OF RECORDS IN THE SYSTEM: This system includes personal information on individuals who apply for and use Federal charge cards, including individuals’ names, Social Security numbers, business addresses (including city, state, country, and zip code), title or position, business E:\FR\FM\11OCN2.SGM 11OCN2 62080 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices telephone, business fax number, and business email address. This system also includes account processing and management information, such as purchase authorizations and vouchers, charge card applications, charge card receipts, terms and conditions for card use, charge card transactions, contractor monthly reports showing charges to individual account numbers, account balances, and other data needed to authorize, account for, and pay authorized purchase card expenses. The NTSB also maintains in this system a master list of open accounts that includes: Cardholder names; transaction and card limits; cardholder business address and business telephone number; and the name of the official who has approved purchases using the purchase card(s). their respective missions, such as conducting an audit; 4. Disclosure to an expert, consultant, or contractor in the performance of a Federal duty to which the information is relevant, including issuance of purchase cards; and 5. Disclosure to the National Business Center of the Department of Interior, for facilitating collection of travel card delinquencies by employee salary offset. DISCLOSURE TO CONSUMER REPORTING AGENCIES: The NTSB may disclose records within this system to a consumer reporting agency when such disclosure is compliant with 5 U.S.C. 552a(b)(12). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: STORAGE: 40 U.S.C. 501–502; 41 U.S.C. chapter 4; Executive Order Nos. 9,397 and 12,931. The NTSB stores records within this system on paper in file folders, and stores certain information from the paper records in electronic media. PURPOSE(S): The NTSB uses this system to establish and maintain accurate records necessary for operating, controlling, and managing a purchase charge card program involving commercial purchases by authorized NTSB employees. tkelley on DSK3SPTVN1PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to a Federal, state, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where an agency becomes aware of a violation or potential violation of civil or criminal law or regulation; 2. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions; 3. Disclosure to the Government Accountability Office (GAO) or other Federal agencies when such agencies require the information to carry out VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 RETRIEVABILITY: Records are indexed by name, credit card number, credit limits and scores, and Social Security numbers. SAFEGUARDS: RETENTION AND DISPOSAL: The NTSB destroys these records after the expiration of 3 years subsequent to the NTSB’s final payment for the purchase, in accordance with subpart 4.805 of the Federal Acquisition Frm 00022 SYSTEM MANAGER AND ADDRESS: Chief, Acquisition & Lease Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ The NTSB maintains paper records within this system in a lockable file cabinet that is restricted through electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: the Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. PO 00000 Regulations and General Records Schedule 3, item 3a(1)(b). Fmt 4701 Sfmt 4703 RECORD SOURCE CATEGORIES: The NTSB obtains information in this system from individuals submitting Purchase Card applications, monthly contractor reports, purchase records, managers, other agencies, and nonFederal sources such as private firms. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–26 SYSTEM NAME: Office of Workers’ Compensation Claim Records. SYSTEM LOCATION: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. In addition, the NTSB may transfer records within this system to the Department of Labor, which maintains the records in accordance with DOL/GOVT–1. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former NTSB employees who report an occupational injury or illness. CATEGORIES OF RECORDS IN THE SYSTEM: This system of records contains information regarding the location and E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices descriptions of an employee’s injury or illness, treatment, and disposition of the claim, as well as copies of Office of Workers’ Compensation Program claim forms, adjudication decisions, and hearing transcripts. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 8101–8193. PURPOSE(S): The NTSB maintains this system in accordance with statutory requirements regarding the availability of workers’ compensation, and the handling of claims for workers’ compensation. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: D Disclosure to the Department of Labor in accordance with an authorized representative under Department of Labor regulations, and to prepare periodic statistical reports on employees’ health and injury status for transmission to and review by the Department of Labor (DOL). DISCLOSURE TO CONSUMER REPORTING AGENCIES: None, except as described at 5 U.S.C. 552a(b)(12). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains these records on paper within file folders. RETRIEVABILITY: tkelley on DSK3SPTVN1PROD with NOTICES2 Jkt 229001 RETENTION AND DISPOSAL: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: The NTSB destroys employee case files 5 years after the disposition of the worker’s compensation claim, in accordance with the National Archives and Records Administration’s General Records Schedule 1, item 34. Records regarding current NTSB employees are located at: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. Records regarding former NTSB employees who have not transferred to another Federal agency are located at the National Personnel Records Center, National Archives and Records Administration, 111 Winnebago Street, St. Louis, Missouri 63118. Current and former NTSB employees. CATEGORIES OF RECORDS IN THE SYSTEM: Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Records within this system reflect Federal employees’ annual performance appraisals, and documents in connection with incentive awards. All categories of records include identifying information, such as employee’s name, social security number, and date of birth. NOTIFICATION AND PROCEDURE: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER AND ADDRESS: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: The NTSB maintains paper records within this system in a locked file cabinet that is restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable 18:42 Oct 10, 2012 SYSTEM LOCATION: Same as ‘‘Notification Procedure.’’ SAFEGUARDS: VerDate Mar<15>2010 Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. CONTESTING RECORD PROCEDURE: The records within this system are indexed by employee name, organization, date of injury or illness, and assigned DOL claim number. 62081 The NTSB obtains information for records in this system from: Claimants; NTSB supervisors or employees whose official duties require the processing of such claims; and Occupational Safety and Health Administration, within the Department of Labor. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–27 SYSTEM NAME: PO 00000 Employee Performance Folders. Frm 00023 Fmt 4701 Sfmt 4703 5 U.S.C. chapter 43; 5 CFR part 293. PURPOSE(S): The NTSB maintains this system of records to keep reports of incentive award personnel actions and employee’s annual performance appraisals. This system of records is the repository of basic factual data about an employee’s performance while in the service for the Federal government. Records in this system have various uses by the agency Human Resources Division, including employee relations purposes and audit purposes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions; 2. Disclosure to other Federal or foreign agencies that need the information for an audit or investigation E:\FR\FM\11OCN2.SGM 11OCN2 tkelley on DSK3SPTVN1PROD with NOTICES2 62082 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices of a civil, criminal, or regulatory violation or potential violation; 3. Disclosure to any source from which the NTSB requests additional information for processing any of the covered actions or in regard to an appeal or administrative review procedure, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested; 4. Disclosure to a Federal agency, in response to its request, in connection with hiring or retaining an employee, issuing a security clearance, conducting a security or suitability investigation of an individual, or classifying jobs, to the extent that the information is relevant and necessary to the requesting agency’s decisions on the matter; 5. Disclosure to another Federal agency, to a court, or to a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or administrative proceeding; 6. Disclosure to other agencies or contractors for other agencies, when disclosure is necessary to locate individuals for personnel research or survey response and in producing summary descriptive statistics and analytical studies in support of the function for which the other organization seeks to collect the record, or for related workforce studies; the NTSB notes that, while published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; 7. Disclosure to a party engaged in litigation of information that is relevant to subject matter concerning a pending judicial or administrative proceeding, when such disclosure is subject to discovery or order from a court with competent jurisdiction; and 8. Disclosure to the Merit System Protection Board in connection with appeals, special studies of the civil service and other merit systems, review of agency rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other applicable statute. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: The NTSB maintains these records on paper within file folders. 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and 5. Signature. RETRIEVABILITY: RECORD ACCESS PROCEDURE: STORAGE: These records are indexed by name, date of birth, and Social Security number. SAFEGUARDS: The NTSB maintains paper records within this system in a locked file room that is restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB maintains each employee’s Employee Performance Folder for the period of the employee’s service in the agency. When an employee transfers to another Federal agency, the NTSB transmits these records to the new agency. When an employee retires, resigns or dies, the NTSB forwards the employee’s record to the National Personnel Records Center. SYSTEM MANAGER AND ADDRESS: Chief, Administrative Services Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: PO 00000 Frm 00024 Fmt 4701 Sfmt 4703 Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: NTSB employees, supervisors, officials with the NTSB Office of Administration and Human Resources Division, and management officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–28 SYSTEM NAME: Employee Medical Folders. SYSTEM LOCATION: Records regarding current NTSB employees are located at: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. Records regarding former NTSB employees who have not transferred to another Federal agency are located at the National Personnel Records Center, National Archives and Records Administration, 111 Winnebago Street, St. Louis, Missouri 63118. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former NTSB employees. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records reflecting Federal employees’ medical documentation and any documents pertaining to an employee’s medical condition(s), including medical reports, forms, and reports generated as a result of requests for work accommodations or benefits related to a medical condition. All categories of records may include identifying information, such as employee’s name, Social Security number, date of birth, and any medical condition. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302; 5 CFR 501–511. PURPOSE(S): This system of records is the official repository of employees’ medical records; the NTSB maintains the records in this system for employee relation purposes, for handling potential work performance issues, and for audit purposes. The NTSB also maintains the E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices records in this system in order to ensure that all relevant, necessary, accurate, and timely data are available to support any medical-related employment decisions affecting the subject of the records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions; 2. Disclosure to other agencies or contractors for other agencies, when disclosure is necessary to locate individuals for personnel research or survey response and in producing summary descriptive statistics and analytical studies in support of the function for which the other organization seeks to collect the record, or for related workforce studies; the NTSB notes that, while published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; and 3. Disclosure to the Merit System Protection Board in connection with appeals, special studies of the civil service and other merit systems, review of agency rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other applicable statute. tkelley on DSK3SPTVN1PROD with NOTICES2 DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains the records in this system on paper within file folders. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 RETRIEVABILITY: 5. Signature. These records are indexed by name, date of birth, and Social Security number. The NTSB maintains paper records within this system in a locked file room that is restricted through electronic keycards to enter the area where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: the Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The Employee Medical Folder is maintained for the period of the employee’s service in the agency. When an employee leaves the agency, these records are either transferred with the employee to the new agency or once an employees either retires, resigns or dies, the record is forwarded to the National Personnel Records Center for permanent storage, in accordance with General Records Schedule 1, item 21. SYSTEM MANAGER AND ADDRESS: Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Same as ‘‘Notification Procedure.’’ Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and Fmt 4701 Sfmt 4703 Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: NTSB employees, supervisors, officials with the NTSB Office of Administration and Human Resources Division, other Federal agencies, and management officials EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–29 SYSTEM NAME: Job Application and Merit Promotion Files. SYSTEM LOCATION: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former NTSB employees; applicants for NTSB employment. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records regarding current NTSB employees and applicants for NTSB employment and merit promotion within the NTSB, including Form OF–612, applicants’ names, Social Security numbers, home addresses, vacancy announcements, employment history, training and educational background, examination results, supervisors’ evaluations, and other records relevant to an individual’s application for a position or promotion at the NTSB. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 3301–3397, 5101–5115. PURPOSE(S): NOTIFICATION AND PROCEDURE: Frm 00025 RECORD ACCESS PROCEDURE: CONTESTING RECORD PROCEDURE: SAFEGUARDS: PO 00000 62083 The NTSB maintains this system of records in order to process and respond to applications for employment or promotion at the NTSB. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: E:\FR\FM\11OCN2.SGM 11OCN2 62084 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices 1. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions; 2. Disclosure to other agencies or contractors for other agencies, when disclosure is necessary to locate individuals for personnel research or survey response and in producing summary descriptive statistics and analytical studies in support of the function for which the other organization seeks to collect the record, or for related workforce studies; the NTSB notes that, while published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; 3. Disclosure to the Merit System Protection Board in connection with appeals, special studies of the civil service and other merit systems, review of agency rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other applicable statute; and 4. Disclosure to the Office of Federal Employees Life Insurance or to health insurance carriers to provide benefit information regarding NTSB employees. DISCLOSURE TO CONSUMER REPORTING AGENCIES: RETENTION AND DISPOSAL: The NTSB destroys records from this system concerning each vacancy or promotion under merit competition procedures after 2 years following either the date of the selection of a candidate for the position or the conclusion of an Office of Personnel Management audit, whichever is sooner, in accordance with General Records Schedule 1, item 32. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains the records in this system concerning merit promotions on paper within file folders. The NTSB maintains the records in this system concerning job applications in an electronic database. RETRIEVABILITY: Records concerning merit promotions are indexed by name, date of birth, and Social Security number; records concerning applications for employment are indexed by applicant’s name and by vacancy announcement number. Chief, Administrative Services Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment or NTSB service; and 5. Signature. RECORD ACCESS PROCEDURE: SAFEGUARDS: Same as ‘‘Notification Procedure.’’ The NTSB maintains paper records within this system in a locked file cabinet that is restricted through VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 RECORD SOURCE CATEGORIES: Applicants for NTSB positions, NTSB employees, supervisors, officials with the NTSB Office of Administration and Human Resources Division, other Federal agencies, and management officials EXEMPTIONS CLAIMED FOR THE SYSTEM: None. NTSB–30 SYSTEM NAME: Employee Training Records. SYSTEM LOCATION: NTSB Training Center, 45065 Riverside Parkway, Ashburn, Virginia 20147. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current NTSB employees. CATEGORIES OF RECORDS IN THE SYSTEM: Records include employee’s name and Social Security number, business and home address, and person to be notified in case of emergency. Records reflect career development plans, training courses that individuals seek to attend or have attended, and any related records concerning mentoring or career progression of employees. This system also includes employees’ Individual Development Plans. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER AND ADDRESS: NOTIFICATION AND PROCEDURE: None. tkelley on DSK3SPTVN1PROD with NOTICES2 electronic keycards to enter the facility where records are located. Computerized records are maintained in secure, password protected computer system. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ PO 00000 Frm 00026 Fmt 4701 Sfmt 4703 5 U.S.C. 301 et seq., 2951, 3301, 4101–4121, 4302; 5 CFR part 293. PURPOSE(S): The NTSB maintains this system in order to create and maintain a list of training needs for developing future training initiatives, and to assess individuals’ training in the interest of evaluating individuals’ skill levels. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to educational institutions on appointment of a recent graduate to a position in the Federal service; and 2. Disclosure to officials of labor organizations under 5 U.S.C. chapter 71, when relevant and necessary to the organizations’ duties of exclusive E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices representation concerning personnel policies, practices, and matters affecting working conditions. accordance with General Records Schedule 1, item 29b. SYSTEM MANAGER(S) AND ADDRESS: NTSB Training Officer, 45065 Riverside Parkway, Ashburn, Virginia 20147. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. NOTIFICATION AND PROCEDURE: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: Records are stored on paper in file folders at the NTSB Training Center, at the address above. The NTSB may scan all paper records into a learning management system, which will function as the master database of all training activities and records. RETRIEVABILITY: The records are indexed by name, within major topic categories. Once the NTSB begins using the aforementioned new database, records will be retrievable by name, office, keyword, class title, and date of training class. Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Social Security number; 3. Dates of employment; and 4. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ SAFEGUARDS: Records are maintained in locked file cabinets that are further secured in locked rooms that are restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. tkelley on DSK3SPTVN1PROD with NOTICES2 RETENTION AND DISPOSAL: The NTSB maintains records within this system for the period of the employee’s service at the NTSB. When an employee leaves the NTSB to begin employment at another Federal agency, the NTSB transfers these records to the employee’s new Federal agency. When an employee retires, resigns, or dies, the NTSB forwards the employee’s record to the National Personnel Records Center. The NTSB or National Personnel Records Center will destroy these records by shredding them once they are either obsolete or 5 years old, in VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ RECORD SOURCE CATEGORIES: The NTSB obtains information in this system from the individual to whom the record pertains and NTSB officials responsible for the individual’s career development and training. EXEMPTIONS CLAIMED FOR THIS SYSTEM: None. NTSB–31 SYSTEM NAME: Labor-Management Relations Records. SYSTEM LOCATION: National Transportation Safety Board, Human Resources Division, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former National Transportation Safety Board employees and union representatives. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains files on grievances and arbitrations filed pursuant to grievance procedures negotiated in accordance with 5 U.S.C. 7121, including reports of interviews, correspondence with arbitrators, hearing transcripts, arbitration awards, exceptions (i.e., appeals) to the Federal Labor Relations Authority, and related correspondence and exhibits. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: PO 00000 5 U.S.C. 7101–7135. Frm 00027 Fmt 4701 Sfmt 4703 62085 PURPOSE(S): The NTSB maintains this system of records in order to comply with 5 U.S.C. 7101–7135. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: In addition to the disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses: 1. Disclosure to labor organization officials to provide information defined under 5 U.S.C. chapter 71, when the information is relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions (but information covered by 5 U.S.C. 7114(b)(4)(c) need not be released to labor organizations); 2. Disclosure to other agencies or contractors for other agencies, when disclosure is necessary to locate individuals for personnel research or survey response and in producing summary descriptive statistics and analytical studies in support of the function for which the other organization seeks to collect the record, or for related workforce studies; the NTSB notes that, while published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; and 3. Disclosure to the Merit System Protection Board in connection with appeals, special studies of the civil service and other merit systems, review of agency rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other applicable statute. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: The NTSB maintains these records on paper in file folders within an automated file cabinet. E:\FR\FM\11OCN2.SGM 11OCN2 62086 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices RETRIEVABILITY: RECORD SOURCE CATEGORIES: The NTSB indexes these records by name. The NTSB obtains the records in this system from NTSB employees and supervisors, NTSB Office of Administration, representatives of NTSB employees, arbitrators, the Federal Labor Relations Authority, the Federal Service Impasse Panel, and the Federal Mediation and Conciliation Service. SAFEGUARDS: The NTSB maintains paper records within this system in a locked file room that is restricted through electronic keycards to enter the room where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: the Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the E-Government Act of 2002; and corresponding regulations implementing these statutes. RETENTION AND DISPOSAL: The NTSB destroys these records 5 years after the final resolution of the case to which they apply, in accordance with General Records Schedule 1, item 28b. SYSTEM MANAGER AND ADDRESS: Chief, Human Resources Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. tkelley on DSK3SPTVN1PROD with NOTICES2 NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Chief, Records Management Division, National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Date of birth; 3. Social Security number; 4. Dates of employment; and 5. Signature. RECORD ACCESS PROCEDURE: Same as ‘‘Notification Procedure.’’ CONTESTING RECORD PROCEDURE: Same as ‘‘Notification Procedure.’’ VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 EXEMPTIONS CLAIMED FOR THE SYSTEM: To the extent that any records in this system consist of attorney work product or attorney-client communications, 5 U.S.C. 552a(d)(5) may apply to preclude access to any information compiled in reasonable anticipation of a civil action or proceeding. NTSB–32 SYSTEM NAME: Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records. SYSTEM LOCATION: National Transportation Safety Board, Office of General Counsel, 490 L’Enfant Plaza SW., Washington, DC 20594. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former NTSB employees who have filed financial disclosure statements under the requirements of the Ethics in Government Act of 1978 (hereinafter ‘‘Ethics Act’’), as amended, or to whom the Ethics Act otherwise applies. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains information that is necessary for administration of all provisions of the Ethics Act and the Ethics Reform Act of 1989, as amended, and Executive Order 12,674, as modified. In particular, this system contains financial information, as well as information concerning: gifts received, certain liabilities, former employment, and assets placed in trust pending disposal. The NTSB incorporates by reference the text of OGE/GOVT–1 into this Notice; as such, this Notice contains a summary of the information and provisions of OGE/ GOVT–1 and descriptions of how NTSB–5 is consistent with OGE/GOVT– 1, and identifies any differences between NTSB–32 and OGE/GOVT–1. OGE/GOVT–1 is available at 68 FR 3098 (Jan. 22, 2003), as updated at 68 FR 24744 (May 8, 2003) and 76 FR 24489 (May 2, 2011). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title I of the Ethics in Government Act of 1978, Public Law 95–521, 92 Stat. PO 00000 Frm 00028 Fmt 4701 Sfmt 4703 1824 (codified as amended 5 U.S.C. 7301, 7351, 7353, and other scattered sections of 5 U.S.C.); 5 CFR part 2634; 31 U.S.C. 1353; Executive Order 12,674 (as modified by Executive Order 12,731). PURPOSE(S): The NTSB collects the records in this system in order to comply with the Ethics Act, and implementing Office of Government Ethics (OGE) regulations and applicable Executive Orders. The collection of these records is necessary to assure compliance with statutory and regulatory requirements, and to preserve and promote the integrity of public officials and institutions. These requirements also include the NTSB’s Designated Agency Ethics Official (DAEO) possession or maintenance of information that the DAEO researches or prepares for referral to an Inspector General or the Department of Justice, concerning employees or former employees of the Federal Government who are the subject of complaints of misconduct or alleged violations of ethics statutes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: The NTSB notes that, when the Director or other authorized officials of OGE requests that the NTSB furnish OGE with records from this system, such disclosure will be in response to OGE’s need for the records in the performance of their official duties under the Ethics Act, and other related statutes, regulations, and Executive Orders, pursuant to 5 U.S.C. 552a(b)(1). In addition to other disclosures permitted under subsection (b) of the Privacy Act, and described in Appendix A, below, the NTSB may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine use: 1. Disclosure of information furnished by the reporting official, in accordance with provisions of section 105 of the Ethics Act, as amended, to any requesting person; 2. Disclosure, in accordance with section 105 of the Ethics Act, as amended, and subject to the limitations contained in 18 U.S.C. 208(d)(1), of any determination granting an exemption pursuant to section 208(d)(1) or 18 U.S.C. 208(b)(3), to any requesting person; 3. Disclosure of information to any source when necessary to obtain E:\FR\FM\11OCN2.SGM 11OCN2 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices information relevant to a conflict-ofinterest investigation or determination; 4. Disclosure of public financial disclosure reports and any accompanying documents to reviewing officials in a new office, department, or agency when an employee transfers or is detailed from a covered position in one office, department, or agency to a covered position in another office, department, or agency. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: The NTSB primarily maintains these records on paper in file folders. In addition, the Office of General Counsel maintains certain information about current and former employees in searchable electronic databases. NTSB destroys these records by shredding them. SYSTEM MANAGER(S) AND ADDRESS: Designated Agency Ethics Official, National Transportation Safety Board, 490 East L’Enfant Plaza SW., Washington, DC 20594. NOTIFICATION AND PROCEDURE: Individuals wishing to inquire about whether this system of records contains information about them may contact the Designated Agency Ethics Official at the following address: National Transportation Safety Board, 490 L’Enfant Plaza SW., Washington, DC 20594. Individuals must comply with NTSB regulations regarding the Privacy Act, at 5 CFR part 802, and must furnish the following information for their records to be located and identified: 1. Full name(s); 2. Dates of employment; and 3. Signature. RECORD ACCESS PROCEDURES: RETRIEVABILITY: Same as ‘‘Notification Procedure.’’ Records in this system are indexed alphabetically by name. CONTESTING RECORD PROCEDURES: Same as ‘‘Notification Procedure.’’ SAFEGUARDS: Paper records are maintained in locked file cabinets that are restricted through electronic keycards to enter the facility where records are located. Access to and use of these records is limited to those persons whose official duties require such access, and the Facility Security Access Control System (NTSB–24) logs the date and time that each electronic keycard was used to enter the location. This system conforms to all applicable Federal laws and regulations, as well as NTSB policies and standards, as they relate to information security and data privacy. In this regard, the following laws and regulations may apply: The Privacy Act of 1974; the Federal Information Security Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health Insurance Portability and Accountability Act of 1996; the EGovernment Act of 2002; and corresponding regulations implementing these statutes. tkelley on DSK3SPTVN1PROD with NOTICES2 RETENTION AND DISPOSAL: In accordance with General Records Schedule 25, the NTSB retains these records for a period of six years after filing, or for such other period of time as set forth in Schedule 25 for certain types of ethics records. The NTSB may retain records needed in an ongoing investigation for a period that exceeds six years, until the investigation no longer requires such records. At the expiration of the retention period, the VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 RECORD SOURCE CATEGORIES: 62087 B. Disclosure Incident to Requesting Information Information may be disclosed to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and to identify the type of information requested), when necessary to obtain information relevant to an agency decision concerning retention of an employee or other personnel action (other than hiring), retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit. C. Disclosure to Requesting Agency Disclosure may be made to a Federal, State, local, foreign, or tribal or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action. Current and former NTSB employees, or designated persons on behalf of such employees, such as trustees, attorneys, accountants, bankers, or relatives; Federal officials who review the records to make conflict-of-interest determinations; persons alleging conflicts of interest or violations of other ethics laws, and persons contacted during any investigation of the allegations. D. Disclosure to Congressional Offices Information may be disclosed to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the written request of the individual about whom the record is maintained. The NTSB will not make such a disclosure until the congressional office has furnished appropriate documentation of the individual’s request, such as a copy of the individual’s written request. EXEMPTIONS CLAIMED FOR THE SYSTEM: E. Disclosure to Department of Justice Information may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the NTSB is authorized to appear, when: 1. The NTSB, or any component thereof; or 2. Any employee of the NTSB in his or her official capacity; or 3. Any employee of the NTSB in his or her individual capacity where the Department of Justice or the NTSB has agreed to represent the employee; or 4. The United States is a party to litigation or has an interest in such litigation, and the NTSB determines that the records are both relevant and necessary to the litigation and the use of such records is deemed by the NTSB to be for a purpose that is compatible with the purpose for which the records were collected. None. Appendix A: General Routine Uses Applicable to All Systems of Records The NTSB may make the following disclosures of information from the abovelisted systems of records. A. Disclosure for Law Enforcement Purposes When information indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity. PO 00000 Frm 00029 Fmt 4701 Sfmt 4703 F. Disclosure to the National Archives and General Services Administration Information may be disclosed to the National Archives and Records Administration or General Services Administration for records management E:\FR\FM\11OCN2.SGM 11OCN2 62088 Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices inspections conducted under 44 U.S.C. 2904 and 2906. G. Disclosure to Contractors, Grantees, Etc. Information may be disclosed to agency contractors, grantees, consultants, or volunteers who have been engaged to assist the agency in the performance of a contract, service, grant, cooperative agreement, job, or other activity for the NTSB related to this system of records and who need to have access to the records in order to perform the activity for the NTSB. This includes Federal agencies providing payroll, management, or administrative services to the NTSB. When appropriate, recipients shall be required to comply with the requirements of the Privacy Act of 1974 as provided at 5 U.S.C. 552a(m). H. Disclosures for Administrative Claims, Complaints and Appeals tkelley on DSK3SPTVN1PROD with NOTICES2 Information from this system of records may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee or former employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics. VerDate Mar<15>2010 18:42 Oct 10, 2012 Jkt 229001 I. Disclosure to the Office of Personnel Management Information from this system of records may be disclosed to the Office of Personnel Management pursuant to that agency’s responsibility for evaluation and oversight of Federal personnel management. J. Disclosure in Connection With Litigation Information from this system of records may be disclosed in connection with litigation or settlement discussions regarding claims by or against the NTSB, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, codified at 5 U.S.C. 552a(b)(11). K. Disclosure to Persons or Entities in Response to an Actual or Suspected Compromise or Breach of Personally Identifiable Information The NTSB may disclose information from any of the above-listed system of records to the appropriate agencies, entities, and/or persons when: (a) The NTSB suspects or has confirmed that the security or confidentiality of personally identifiable information in the system of records has been compromised; (b) the NTSB has determined that, as a result of the suspected or confirmed compromise, a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system exists; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the NTSB’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. PO 00000 Frm 00030 Fmt 4701 Sfmt 9990 Appendix B: General Routine Uses Applicable to All Systems of Records As described in the above notices, some NTSB records may be located in the Government-wide systems of records listed below: 1. EEOC/GOVT–1 Equal Employment Opportunity in the Federal Government Complaint and Appeal Records. 2. DOL/GOVT–1 Office of Workers’ Compensation Programs, Federal Employees’ Compensation Act File. 3. GSA/GOVT–3 Travel Charge Card Program. 4. MSPB/GOVT–1 Appeals and Case Records. 5. OGE/GOVT–1 Executive Branch Personnel Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records. 6. OGE/GOVT–2 Executive Branch Confidential Financial Disclosure Reports. 7. OPM/GOVT–1 General Personnel Records. 8. OPM/GOVT–2 Employee Performance File System Records. 9. OPM/GOVT–3 Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers. 10. OPM/GOVT–10 Employee Medical File System Records. Dated: October 4, 2012. Candi R. Bing, Federal Register Liaison Officer. [FR Doc. 2012–24966 Filed 10–10–12; 8:45 am] BILLING CODE 7533–01–P E:\FR\FM\11OCN2.SGM 11OCN2

Agencies

[Federal Register Volume 77, Number 197 (Thursday, October 11, 2012)]
[Notices]
[Pages 62059-62088]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-24966]



[[Page 62059]]

Vol. 77

Thursday,

No. 197

October 11, 2012

Part V





National Transportation Safety Board





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Privacy Act of 1974, as Amended; Revisions to Existing Systems of 
Records; Notice

Federal Register / Vol. 77 , No. 197 / Thursday, October 11, 2012 / 
Notices

[[Page 62060]]


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NATIONAL TRANSPORTATION SAFETY BOARD


Privacy Act of 1974, as Amended; Revisions to Existing Systems of 
Records

AGENCY: National Transportation Safety Board (NTSB).

ACTION: Notice of revised systems of records.

-----------------------------------------------------------------------

SUMMARY: The NTSB conducted a comprehensive review of previously 
published notices describing the systems of records it maintains 
pursuant to the Privacy Act of 1974. The NTSB is revising and 
republishing all its systems of records (systems) notices as a result 
of this review. The systems revisions are minor corrective and 
administrative changes that do not meet the threshold criteria 
established by the Office of Management and Budget (OMB) for either a 
new or altered system of records.

DATES: This action will be effective without further notice 30 days 
from the date of publication in the Federal Register, unless the NTSB 
receives comments that result in a contrary determination.

ADDRESSES: You may send written comments using any of the following 
methods:
    1. Government-wide rulemaking Web site: Go to http://www.regulations.gov and follow the instructions for sending your 
comments electronically.
    2. Mail: Mail comments concerning this notice to Melba D. Moye, 
CIO-40, National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594-2000.
    3. Fax: (202) 314-6132, Attention: Melba D. Moye
    4. Hand Delivery: 6th Floor, National Transportation Safety Board, 
CIO-40, 490 L'Enfant Plaza, SW., Washington, DC, between 9 a.m. and 
4:30 p.m., Monday through Friday, except Federal holidays.

All comments received will be available for public inspection at the 
above address.

FOR FURTHER INFORMATION CONTACT: Melba D. Moye, Office of Chief 
Information Officer, Records Management Division, (202) 314-6551.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
as amended (codified at 5 U.S.C. 552a), the NTSB notes that each of the 
descriptions below includes a reference to the Chief of the NTSB's 
Records Management Division. Individuals may request access to or 
amendment of records pertaining to themselves by contacting the Chief 
of the NTSB's Records Management Division, or the Chief's designee. 
Several descriptions also reference particular General Records 
Schedules; these Schedules are from the National Archives and Records 
Administration (NARA), and are available on the NARA Web site.

Table of Contents: NTSB Systems of Records

NTSB-1 (Revoked)
NTSB-2 Official Personnel Folders
NTSB-3 Personnel Security and Investigative Records
NTSB-4 Employee Travel Records
NTSB-5 Executive Branch Confidential Financial Disclosure Reports
NTSB-6 Employee Payroll, Leave, and Attendance Records
NTSB-7 Equal Employment Opportunity (EEO) Discrimination Complaint 
Records
NTSB-8 FOIA and Privacy Act Request Records
NTSB-9 (Revoked)
NTSB-10 Employee Records of Disciplinary Action, Adverse Action, and 
Grievance and Appeal Files
NTSB-11 Parking Permit Records
NTSB-12 Employee Travel Card Records
NTSB-13 Airman or Mariner Certificate Enforcement Actions
NTSB-14 Information Request Database
NTSB-15 Local Area Network Database
NTSB-16 General Correspondence Database
NTSB-17 Office of Transportation Disaster Assistance Family Member 
Database
NTSB-18 Correspondence From Members of Congress
NTSB-19 Training Center Student Registration Database
NTSB-20 Public Affairs Phone Log
NTSB-21 Respiratory Protection Program Records
NTSB-22 Occupational Health and Safety Training Program
NTSB-23 Transit Subsidy Program Records
NTSB-24 Facility Security Access Control System
NTSB-25 Employee Purchase Card Holders
NTSB-26 Office of Workers' Compensation Claim Records
NTSB-27 Employee Performance Folders
NTSB-28 Employee Medical Folders
NTSB-29 Job Application and Merit Promotion Files
NTSB-30 Training Records
NTSB-31 Labor-Management Relations Records
NTSB-32 Public Financial Disclosure Reports and Other Name-Retrieved 
Ethics Program Records
Appendix A: General Routine Uses Applicable to All Systems of 
Records
Appendix B: Government-Wide Systems of Records Applicable to the 
NTSB

NTSB-2

SYSTEM NAME:
    Official Personnel Folders.

SYSTEM LOCATION:
    Records on current Federal employees are located within the 
employing agency. Records maintained in paper may also be located at 
OPM or with personnel officers, or at other designated offices of local 
installations of the department or agency that employs the individual. 
When agencies determine that duplicates of these records need to be 
located in a second office, e.g., an administrative office closer to 
where the employee actually works, such copies are covered by this 
system. Some agencies have employed the Enterprise Human Resource 
Integration (EHRI) data system to store their records electronically. 
Although stored in EHRI, agencies are still responsible for the 
maintenance of their records. Former Federal employees' paper Official 
Personnel Folders (OPFs) are located at the National Personnel Records 
Center, National Archives and Records Administration (NARA), 111 
Winnebago Street, St. Louis, Missouri 63118. Former Federal employees' 
electronic Official Personnel Folders (eOPF) are located in the EHRI 
data system that is administered by NARA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and certain former NTSB employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include employee's name, Social Security number, date of 
birth, home address, home telephone number, and specialized education. 
Records reflect Federal service and work experience, including past and 
present positions held, grades, salaries, duty station locations, and 
notices of all personnel actions, such as appointments, promotions, 
reassignments, demotions, details, transfers, reductions-in-force, 
resignations, retirements, removal, and suspensions. Records also 
include information concerning election and/or waiver of Federal 
benefits, including employees' designation of beneficiaries for these 
and other programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 et seq., 1302, 2951, 3301, 4118, 8347; 5 CFR part 293; 
Executive Order Nos. 9,397, 9,830, and 12,107.

PURPOSE(S):
    The OPF, which may exist in various approved media, and other 
general personnel records files, is the official repository of the 
records, reports of personnel actions, and the documentation required 
in connection with these actions affected during an employee's Federal 
service. The personnel action reports and other documents, some of 
which are filed in the OPF, give legal force and effect to

[[Page 62061]]

personnel transactions and establish employee rights and benefits under 
pertinent laws and regulations governing Federal employment. These 
files and records are maintained by OPM and agencies in accordance with 
OPM regulations and instructions. They provide the basic source of 
factual data about a person's Federal employment while in the service 
and after his or her separation. Records in this system have various 
uses by agency personnel offices, including screening qualifications of 
employees; determining status, eligibility, and employee's rights and 
benefits under pertinent laws and regulations governing Federal 
employment; computing length of service; and other information needed 
to provide personnel services. These records may also be used to locate 
individuals for personnel research.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    The OPF, which may exist in various approved media, and other 
general personnel records files, is the official repository of the 
records, reports of personnel actions, and the documentation required 
in connection with these actions affected during an employee's Federal 
service. The personnel action reports and other documents, some of 
which are filed in the OPF, give legal force and effect to personnel 
transactions and establish employee rights and benefits under pertinent 
laws and regulations governing Federal employment. These files and 
records are maintained by OPM and agencies in accordance with OPM 
regulations and instructions. They provide the basic source of factual 
data about a person's Federal employment while in the service and after 
his or her separation. Records in this system have various uses by 
agency personnel offices, including screening qualifications of 
employees; determining status, eligibility, and employee's rights and 
benefits under pertinent laws and regulations governing Federal 
employment; computing length of service; and other information needed 
to provide personnel services. These records may also be used to locate 
individuals for personnel research.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    These records are maintained in file folders, on lists and forms, 
microfilm or microfiche, and in computer processable storage media such 
as personnel system databases, PDF forms and data warehouse systems.

RETRIEVABILITY:
    These records are retrieved by the name, Social Security number, or 
date of birth of the individuals about whom they concern.

SAFEGUARDS:
    Paper or microfiche/microfilmed records are located in locked metal 
file cabinets or in secured rooms with access limited to those 
personnel whose official duties require access. Access to computerized 
records is limited, through use of user logins and passwords, access 
codes, and entry logs, to those whose official duties require access. 
Access to and use of these records is limited to those persons whose 
official duties require such access, and the Facility Security Access 
Control System (NTSB-24) logs the date and time that each electronic 
keycard was used to enter the location.
    This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains records within this system for the period of the 
employee's service at the NTSB. When an employee leaves the NTSB to 
begin employment at another Federal agency, the NTSB transfers these 
records to the employee's new Federal agency. When an employee retires, 
resigns, or dies, the NTSB forwards the employee's record to the 
National Personnel Records Center for permanent storage, in accordance 
with General Records Schedule 1, item 1.
    a. SYSTEM MANAGER(S) AND ADDRESS: Manager, OCIO/RM, U.S. Office of 
Personnel Management, 1900 E Street NW., Washington, DC 20415.
    b. For current Federal employees, OPM has delegated to the 
employing agency the Privacy Act responsibilities concerning access, 
amendment, and disclosure of the records within this system notice. 
Chief, Human Resources Division, National Transportation Safety Board, 
490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.
    a. Former Federal employees who want access to their Official 
Personnel Folders (OPF) should contact the National Personnel Records 
Center (Civilian), 111 Winnebago Street, St. Louis, Missouri 63118, 
regarding the records in this system. Individuals must furnish the 
following information for their records to be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    d. Last employing agency (including duty station) and approximate 
date(s) of the employment (for former Federal employees).
    e. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
the record pertains and NTSB officials responsible for pay, leave, and 
activity reporting requirements.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
    b. Educational institutions.
    c. Agency officials and other individuals or entities.
    d. Other sources of information maintained in an employee's OPF, in 
accordance with Code of Federal Regulations part 293, and OPM's

[[Page 62062]]

Operating Manual, ``The Guide to Personnel Recordkeeping.''

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB-3

SYSTEM NAME:
    Personnel Security and Investigative Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, prospective employees, and potential contractors seeking 
access to sensitive materials or facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel security folders containing the results of name checks, 
inquiries, record checks, and investigations furnished by the Office of 
Personnel Management (OPM), the Federal Bureau of Investigation, or a 
private service provider. Information in these records may contain 
dates and places of birth, citizenship, marital status, military 
status, and Social Security records. In addition, these records may 
contain investigative information concerning an individual's character, 
conduct, and behavior, as well as arrests, convictions, or judgments 
regarding any legal or regulatory violations. Records may also contain 
information from current and former supervisors, colleagues, 
associates, and educators; in addition, records may contain financial 
or medical records and any other information developed from the records 
listed above.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order No. 10,450.

PURPOSE(S):
    The NTSB maintains this system to determine whether the employment 
of a job applicant, or retention of a current employee, is in the 
interest of the Government, as well as which persons may have access to 
classified or sensitive material and access to other facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to other Federal agencies when necessary to allow the 
individual to access classified or sensitive material that other 
Federal agencies maintain;
    2. Disclosure to other Federal agencies or private organizations 
when necessary to allow the individual to visit a certain facility or 
site; and
    3. Disclosure to OPM, when necessary for an investigation, 
personnel matter, or an assessment of agency compliance with Federal 
personnel security and suitability program requirements.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    Records are stored on paper in file folders within the Human 
Resources Division or Office of Management at the NTSB, at the address 
above.

RETRIEVABILITY:
    These records are retrieved by either the name or Social Security 
number of the individuals about whom they concern.

SAFEGUARDS:
    Records are maintained in locked metal file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Access to and use of these records is limited to 
those persons whose official duties require such access, and the 
Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains records within this system in accordance with 
OPM directives and General Records Schedule 18, item 22. In general, 
the NTSB destroys records in this system once the records are obsolete 
or no longer warrant retention, such as at the conclusion of three 
years following the year that the employee departed from the NTSB.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
the record pertains, and may be obtained from NTSB officials, former 
employers, educational institutions, and individuals who are familiar 
with the individual, as well as officials from other Federal agencies.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB--4

SYSTEM NAME:
    Employee Travel Records.

SYSTEM LOCATION:
    National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594. The National Business Center, which is a division 
of the Department of Interior, stores some information electronically 
off-site on behalf of the NTSB, at: National Business Center, DOI, Mail 
Stop D-2600, 7301 West Mansfield Avenue, Lakewood, Colorado 80235-2230. 
As described below, the National Business Center transfers the records 
to the Federal Records Center after the expiration of one year 
following the date of the employee's travel.

[[Page 62063]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and invitational travelers who have traveled pursuant to 
authorized official business of the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Travel vouchers, which include receipts for various expenditures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Travel Expense Amendments Act of 1975, Public Law 94-22, 89 Stat. 
84 (codified at 5 U.S.C. 5701-5707).

PURPOSE(S):
    The NTSB maintains this system to determine and verify amounts to 
be paid to an employee or invitational traveler for reimbursement of 
travel expenses for authorized, official travel performed on behalf of 
the NTSB.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine use:
    [ssquf] Disclosure to other Federal agencies that need the 
information for an audit or investigation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    Records are system generated or scanned and saved in an electronic 
database. In addition, some copies of the records are stored on paper 
in file folders within the employee's office at the NTSB, at the 
address above.

RETRIEVABILITY:
    These records are indexed by name.

SAFEGUARDS:
    Paper records are maintained in lockable file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Computerized records are maintained in a secure, 
password protected computer system. Access to and use of these records 
is limited to those persons whose official duties require such access, 
and the Facility Security Access Control System (NTSB-24) logs the date 
and time that each electronic keycard was used to enter the location. 
This system conforms to all applicable Federal laws and regulations, as 
well as NTSB policies and standards, as they relate to information 
security and data privacy. In this regard, the following laws and 
regulations may apply: The Privacy Act of 1974; the Federal Information 
Security Management Act of 2002; the Computer Fraud and Abuse Act of 
1986; the Health Insurance Portability and Accountability Act of 1996; 
the E-Government Act of 2002; and corresponding regulations 
implementing these statutes.

RETENTION AND DISPOSAL:
    Pursuant to General Records Schedule 9, items 3 and 4, the NTSB 
maintains records relating to reimbursing individuals for six years 
after payment of the allowable travel expenses and maintains routine 
administrative records for two years.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Financial Officer, National Transportation Safety Board, 490 
L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
the record pertains.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB-5

SYSTEM NAME:
    Executive Branch Confidential Financial Disclosure Reports.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of General Counsel, 
490 L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees who must submit confidential 
financial disclosure reports under the requirements of the Ethics in 
Government Act of 1978 (hereinafter ``Ethics Act''), as amended, or to 
whom the Ethics Act otherwise applies. All such individuals are 
described in the categories listed in Government-wide system of records 
notice OGE/GOVT-2. The NTSB incorporates by reference the text of OGE/
GOVT-2 into this Notice; as such, this Notice contains a summary of the 
information and provisions of OGE/GOVT-2 and descriptions of how NTSB-5 
is consistent with OGE/GOVT-2, and identifies any differences between 
NTSB-5 and OGE/GOVT-2. OGE/GOVT-2 is available at 68 FR 3098 (Jan. 22, 
2003), as updated at 68 FR 24744 (May 8, 2003).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information that is necessary for 
administration of all provisions of the Ethics Act and the Ethics 
Reform Act of 1989, as amended, and Executive Order 12,674, as 
modified. In particular, this system contains statements and amended 
statements of personal and family holdings and other interests in 
property; income; gifts and reimbursements; liabilities; agreements and 
arrangements; outside positions; and other information related to 
conflict-of-interest determinations. These statements may consist of 
certifications of no new interests for the reporting period, and may be 
supplemental or alternative confidential report forms.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title I of the Ethics in Government Act of 1978, Public Law 95-521, 
92 Stat. 1824 (codified as amended 5 U.S.C. 7301, 7351, 7353, and other 
scattered sections of 5 U.S.C.); 5 CFR part 2634; Executive Order 
12,674 (as modified by Executive Order 12,731).

PURPOSE(S):
    The NTSB collects the records in this system in order to comply 
with the Ethics Act, and implementing Office of Government Ethics (OGE) 
regulations and applicable Executive Orders. The collection of these 
records is necessary to assure compliance with statutory and regulatory 
requirements, to determine if an actual or apparent conflict of 
interest exists between the employment of

[[Page 62064]]

individuals by the Federal Government and their outside employment and 
financial interests.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    The NTSB notes that, when the Director or other authorized 
officials of OGE requests that the NTSB furnish OGE with records from 
this system, such disclosure will be in response to OGE's need for the 
records in the performance of their official duties under the Ethics 
Act, and other related statutes, regulations, and Executive Orders, 
pursuant to 5 U.S.C. 552a(b)(1). In addition to other disclosures 
permitted under subsection (b) of the Privacy Act, and described in 
Appendix A, below, the NTSB may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine use:
    1. Disclosure of information to any source when necessary to obtain 
information relevant to a conflict-of-interest investigation or 
determination; and
    2. Disclosure of the confidential financial disclosure report or 
certificate of no new interests and any accompanying documents to 
reviewing officials in a new office, department, or agency when an 
employee transfers or is detailed from a covered position in one 
office, department, or agency to a covered position in another office, 
department, or agency.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    The NTSB primarily maintains these records on paper in file 
folders. In addition, the Office of General Counsel maintains certain 
information about current and former employees in searchable electronic 
databases.

RETRIEVABILITY:
    Records in this system are indexed alphabetically by name.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Access to and use of these records is limited to 
those persons whose official duties require such access, and the 
Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: the Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 25, the NTSB retains 
these records for a period of six years after filing, or for such other 
period of time as set forth in Schedule 25 for certain types of ethics 
records. The NTSB may retain records needed in an ongoing investigation 
for a period that exceeds six years, until the investigation no longer 
requires such records. At the expiration of the retention period, the 
NTSB destroys these records by shredding them.

SYSTEM MANAGER(S) AND ADDRESS:
    Designated Agency Ethics Official, National Transportation Safety 
Board, 490 East L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Designated Agency 
Ethics Official at the following address: National Transportation 
Safety Board, 490 L'Enfant Plaza, SW., Washington, DC 20594. 
Individuals must comply with NTSB regulations regarding the Privacy 
Act, at 5 CFR part 802, and must furnish the following information for 
their records to be located and identified:
    1. Full name(s);
    2. Dates of employment; and
    3. Signature.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Current and former NTSB employees, or designated persons on behalf 
of such employees, such as trustees, attorneys, accountants, bankers, 
or relatives; Federal officials who review the records to make 
conflict-of-interest determinations; persons alleging conflicts of 
interest or violations of other ethics laws, and persons contacted 
during any investigation of the allegations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-6

SYSTEM NAME:
    Employee Payroll, Leave, and Attendance Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza SW., Washington, DC 20594. The National Business Center, 
which is a division of the Department of Interior, stores some 
information electronically off-site on behalf of the NTSB, at: National 
Business Center, DOI, Payroll Operations Division, Mail Stop D-2600, 
7301 West Mansfield Avenue, Lakewood, Colorado 80235-2230. In addition, 
the NTSB stores payroll records pertaining to individuals who have 
retired from the NTSB at the National Archives and Records 
Administration, National Personnel Records Center (Civilian Personnel 
Records Center), 111 Winnebago Street, St. Louis, Missouri 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All current and former employees of the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The agency's system consists of four files. Official personnel 
files held by the NTSB are governed by the U.S. Office of Personnel 
Management (OPM)regulations, at 5 CFR parts 293 and 297.
    1. Official personnel file: This file consists of the forms and 
documents that record employees' Standard Form 50s, copies of benefits 
election forms, and applications used for qualification determinations. 
This is a paper file.
    2. Security File: This file is described at NTSB-3, above. 
Duplicates of the security records described in NTSB-3 may also exist 
in this system, designated as NTSB-6.
    3. Payroll file: This file consists of documents related to 
employees' pay and related payroll deductions that are not filed in the 
official personnel file. These files may contain copies of income tax 
forms, savings bond elections, net deposits and allotments, union dues 
elections, benefits elections, and records regarding garnishments. This 
is a paper file.
    4. Time and attendance reports: This system consists of credit hour 
records,

[[Page 62065]]

biweekly summaries of hours worked and leave taken, flextime records, 
leave applications, authorized premium pay, danger pay requests, and 
corrections. This information is maintained in an electronic system, 
and some records may exist on microfiche.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR Parts 293 and 297; Executive Order 12107.

PURPOSE(S):
    The NTSB uses these records to establish and maintain employee 
qualifications, benefits and pay.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the Treasury Department for payroll purposes or 
for the issuance of savings bonds;
    2. Disclosure to the Office of Personnel Management for retirement, 
health and life insurance purposes, and to carry out the Government-
wide personnel management functions of the NTSB;
    3. Disclosure to the National Finance Center for the Thrift Savings 
Plan and Temporary Continuation of Coverage;
    4. Disclosure to the Social Security Administration for compliance 
with the Federal Insurance Compensation Act;
    5. Disclosure to the Internal Revenue Service for taxable earnings 
and withholding purposes, or for audit and inspection and investigation 
purposes;
    6. Disclosure to the Combined Federal Campaign for charitable 
contribution purposes;
    7. Disclosure to the American Federation of Government Employees 
for union dues;
    8. Disclosure to state and local government tax entities for income 
tax purposes;
    9. Disclosure to holders of judgment liens, for the purposes of 
garnishments; and
    10. Disclosure to arbitrators pursuant to a negotiated labor 
agreement or to Equal Employment Opportunity investigators who hear or 
investigate employee grievances or complaints of discrimination.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    Official personnel files, security files, and payroll files and are 
kept in file folders, which the NTSB maintains within metal file 
cabinets in a locked office. Time and attendance reports are maintained 
in an electronic system, as described above.

RETRIEVABILITY:
    Official personnel files, payroll files, and time and attendance 
reports are indexed by name.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are restricted 
through electronic keycards to enter the facility where records are 
located. Computerized records are maintained in a secure, password 
protected computer system. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains and disposes of records within this system as 
follows:
    1. The NTSB retains each employee's official personnel file until 
the end of the first thirty days following the date of the individual's 
separation from the NTSB if the individual is not thereafter employed 
by a Federal agency, pursuant to General Records Schedule 1, item 1. 
After expiration of the thirty-day period, the NTSB sends records to 
the National Archives and Records Administration, National Personnel 
Records Center, 111 Winnebago Street, St. Louis, Missouri. However, if 
following the separation from the NTSB, the individual is employed by 
another Federal agency, the NTSB maintains the records until that 
Federal agency requests the records from the NTSB;
    2. Security records are kept for three years following an 
employee's separation, as described at NTSB-3, above;
    3. The NTSB retains payroll records for three calendar years 
following the year in which the employee separates; and
    4. The NTSB retains time and attendance reports for six years after 
the year of the employee's separation.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals about whom the records concern, individuals' 
supervisors, and NTSB employees acting in their official capacities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-7

SYSTEM NAME:
    Equal Employment Opportunity (EEO) Discrimination Complaint 
Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Equal Employment 
Opportunity Diversity and Inclusion, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals, or organizations which have 
consulted an EEO Counselor regarding discrimination on the basis of 
race, color, religion, sex, national origin, physical disability,

[[Page 62066]]

genetic information, or age because of a determination, or decision 
made by a Safety Board official or which have filed a formal allegation 
of discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents concerning 
pre-complaint processing and formal allegations of discrimination. The 
records consist of counselors' reports, the initial allegations, 
letters or notices to the individual or organization, materials placed 
into the record to support or refute the decision or determination, 
statements of witnesses, investigative reports, instructions about 
action to be taken to comply with decisions, and related 
correspondence, opinions, recommendations, and final administrative 
actions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order No. 11,478; 42 U.S.C. 2000e; 29 U.S.C. 633a; 29 CFR 
part 1614.

PURPOSE(S):
    The NTSB uses these records to initiate, investigate, and resolve 
discrimination complaints within the NTSB. The NTSB may also use these 
records as a data source for management information for production of 
summary descriptive statistics and analytical studies in support of the 
function for which the NTSB collects and maintains the records, or for 
related personnel management functions or manpower studies. In 
addition, the NTSB may use these records to locate specific individuals 
for personnel research or other personnel management functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the Office of Personnel Management, Merit Systems 
Protection Board (including its Office of the Special Counsel), Equal 
Employment Opportunity Commission, the Federal Labor Relations 
Authority (including the General Counsel of the Authority and the 
Federal Service Impasses Panel), the Federal Mediation and Conciliation 
Service, and to an arbitrator, in carrying out their functions;
    2. Disclosure to other Federal or foreign agencies that need the 
information for an audit or investigation of a civil, criminal, or 
regulatory violation or potential violation;
    3. A record from this system of records may be disclosed to a 
Federal, state or local agency maintaining civil, criminal or other 
relevant enforcement records or other pertinent records, such as 
current licenses, if necessary to obtain a record relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant or other benefit;
    4. Disclosure to a Federal agency, in response to its request, in 
connection with hiring or retaining an employee, issuing a security 
clearance, conducting a security or suitability investigation of an 
individual, or classifying jobs, to the extent that the information is 
relevant and necessary to the requesting agency's decisions on the 
matter;
    5. Disclosure in response to a subpoena to the NTSB where Federal 
agencies having the power to subpoena other Federal agencies' records, 
such as the Internal Revenue Service or the Civil Rights Commission, 
have issued the subpoena;
    6. Where a contract between an NTSB office and a labor organization 
recognized under Executive Order No. 11,491 or 5 U.S.C. Chapter 71 
provides that the agency will disclose personal records relevant to the 
organization's mission, the NTSB may disclose records in this system of 
records to such organization;
    7. Disclosure to a private entity with which the NTSB maintains a 
contractual relationship for the purposes of investigating 
discrimination claims or collating, analyzing, aggregating or otherwise 
refining records in this system, where the private entity is subject to 
a non-disclosure agreement and understands that it must honor Privacy 
Act safeguards with respect to such records;
    8. In the event of litigation where the defendant is (a) the NTSB, 
any component of the NTSB, or any employee of the NTSB in his or her 
official capacity; (b) the United States, where the NTSB determines 
that the claim, if successful, is likely to directly affect the 
operations of the NTSB or any of its components; or (c) any NTSB 
employee in his or her individual capacity where the Department of 
Justice has agreed to represent such employee, the NTSB may disclose 
such records as it deems desirable or necessary to the Department of 
Justice to enable the NTSB to present an effective defense, provided 
such disclosure is compatible with the purpose for which the records 
were collected;
    9. Records may be disclosed to student volunteers, individuals 
working under a personal services contract, and other individuals 
performing functions for the NTSB but technically not having the status 
of NTSB employees, if they need access to the records to perform their 
assigned agency functions.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    These records are maintained in file folders, binders, and index 
cards.

RETRIEVABILITY:
    These records are indexed by the names of the individuals or 
organizations concerning which the NTSB maintains them.

SAFEGUARDS:
    Records are maintained in lockable file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Access to and use of these records is limited to 
those persons whose official duties require such access, and the 
Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The records are retained for four years after final disposition of 
the EEO complaint. After the four-year period expires, the NTSB 
destroys the records, pursuant to General Records Schedule 1, item 25.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Equal Employment Opportunity Diversity and 
Inclusion, National Transportation Safety Board, 490 L'Enfant Plaza 
SW., Washington, DC 20594.

[[Page 62067]]

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains the records in this system from: The individual to 
whom the record pertains; the NTSB or other officials; NTSB employees 
or other witnesses; and the EEO director or other such persons or 
organizations who create or submit official documents relating to the 
counseling or formal allegation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    To the extent that any records in this system consist of attorney 
work product or attorney-client communications, 5 U.S.C. 552a(d)(5) may 
apply to preclude access to any information compiled in reasonable 
anticipation of a civil action or proceeding.
NTSB--8

SYSTEM NAME:
    FOIA and Privacy Act Request Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Chief Information 
Officer, Records Management Division, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who submit requests for NTSB records under the Freedom of 
Information Act (FOIA) or the Privacy Act (PA), and administrative 
appeals based on responses to those requests.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of written or electronic requests from individuals or 
organizations made under the provisions of the FOIA or PA, NTSB 
response letters, copies of requested records, and records concerning 
an administrative appeal of the response, where the requester has 
submitted such an appeal.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Freedom of Information Act, as amended, (codified at 5 U.S.C. 
552); the Privacy Act of 1974, as amended (codified at 5 U.S.C. 552a).

PURPOSE(S):
    The NTSB maintains these records to process requests made under the 
provisions of the Freedom of Information Act and Privacy Act of 1974.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to a court, or other deciding agency or official, 
when a requester has filed an appeal or court suit concerning a 
request; and
    2. Disclosure to another Federal agency when consultation or 
referral is required to process a request.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records of correspondence regarding a requester's request or appeal 
are stored manually in file folders and electronically, in a database. 
Records within the scope of a requester's request may be stored on 
audiotapes and/or videotapes, on computer disks, and electronically, in 
databases.

RETRIEVABILITY:
    The NTSB retrieves records in this system by unique assigned number 
for each request, by the requester's name, or by the investigation 
number, where the requester seeks information from a particular 
accident investigation.

SAFEGUARDS:
    Paper records are maintained in lockable file cabinets or shelving 
and computerized records are maintained in secure, password protected 
computer system. Access to and use of these records is limited to those 
persons whose official duties require such access that is restricted 
through electronic keycards to enter the facility where records are 
located. Access to and use of these records is limited to those persons 
whose official duties require such access, and the Facility Security 
Access Control System (NTSB--24) logs the date and time that each 
electronic keycard was used to enter the location. This system conforms 
to all applicable Federal laws and regulations, as well as NTSB 
policies and standards, as they relate to information security and data 
privacy. In this regard, the following laws and regulations may apply: 
The Privacy Act of 1974; the Federal Information Security Management 
Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health 
Insurance Portability and Accountability Act of 1996; the E-Government 
Act of 2002; and corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains the records in this system until disposition or 
destruction is authorized by title 44 of the United States Code or the 
National Archives and Records Administration's General Records Schedule 
14. The NTSB also disposes of records within this system in accordance 
with General Records Schedule 14.

SYSTEM MANAGER AND ADDRESS:
    Freedom of Information Act Officer, National Transportation Safety 
Board, Attention: FOIA and Privacy Act Requester Service Center, CIO-
40, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Subject of FOIA request or Privacy Act record;
    3. Date of FOIA or Privacy Act request; and
    4. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

[[Page 62068]]

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals who submit requests and administrative appeals pursuant 
to FOIA and PA, agency records obtained in the process of responding to 
such requests and appeals and NTSB personnel who handle such requests 
and appeals. These requests are accepted by fax, public web, postal 
mail, and email.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-10

SYSTEM NAME:
    Employee Records of Disciplinary Action, Adverse Action, and 
Grievance and Appeal Files.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former National Transportation Safety Board Federal 
employees against whom such action has been proposed or taken in 
accordance with 5 CFR parts 315 (subparts H and I), 432, 752, or 754.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Current and former National Transportation Safety Board Federal 
employees against whom such action has been proposed or taken in 
accordance with 5 CFR parts 315 (subparts H and I), 432, 752, or 754, 
or who have filed grievances pursuant to 5 CFR part 771.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records and documents concerning: (1) the 
processing of disciplinary and adverse actions, performance-based 
reduction in grade and removal actions, and grievances and appeals of 
such actions; (2) the termination of employees serving initial 
appointment probation and return to their former grade of employees 
serving supervisory or managerial probation; and (3) grievances raised 
by agency employees, except EEO complaints and grievances filed under 
negotiated grievance procedures in accordance with 5 U.S.C. 7121. The 
records include, as appropriate: Copies of the notice of proposed 
action; materials upon which the NTSB relied to support the reasons in 
the notice; replies by the employee; statements of witnesses and 
affidavits; hearing notices; reports of investigations; agency 
decisions; and records of resolutions or settlement agreements, which 
may include reports of interviews and hearing examiners; findings and 
recommendations, copies of original decisions, related correspondence 
and exhibits, and records concerning reconsideration requests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3321, 4303, 4308, 5115, 5338, 7151, 7301, 
7504, 7514, 7543, 7701, and 8347; 5 CFR part 771.

PURPOSE(S):
    The NTSB maintains this system of records regarding the proposal, 
processing, and documentation of disciplinary and adverse employment 
actions in order to comply with 5 CFR parts 315 (subparts H and I), 
432, 752, or 754; in addition, the NTSB maintains grievance information 
in accordance with 5 CFR part 771.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting working 
conditions;
    2. Disclosure to other Federal or foreign agencies that need the 
information for an audit or investigation of a civil, criminal, or 
regulatory violation or potential violation;
    3. Disclosure to any source from which the NTSB requests additional 
information for processing any of the covered actions or in regard to 
an appeal or administrative review procedure, to the extent necessary 
to identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested;
    4. Disclosure to a Federal agency, in response to its request, in 
connection with hiring or retaining an employee, issuing a security 
clearance, conducting a security or suitability investigation of an 
individual, or classifying jobs, to the extent that the information is 
relevant and necessary to the requesting agency's decisions on the 
matter;
    5. Disclosure to another Federal agency, to a court, or to a party 
in litigation before a court or in an administrative proceeding being 
conducted by a Federal agency, when the Government is a party to the 
judicial or administrative proceeding;
    6. Disclosure to other agencies or contractors for other agencies, 
when disclosure is necessary to locate individuals for personnel 
research or survey response and in producing summary descriptive 
statistics and analytical studies in support of the function for which 
the other organization seeks to collect the record, or for related 
workforce studies; the NTSB notes that, while published statistics and 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference;
    7. Disclosure to a party engaged in litigation of information that 
is relevant to subject matter concerning a pending judicial or 
administrative proceeding, when such disclosure is subject to discovery 
or order from a court with competent jurisdiction;
    8. Disclosure to the Merit System Protection Board in connection 
with appeals, special studies of the civil service and other merit 
systems, review of agency rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified 
in 5 U.S.C. 7503(c) and 5 U.S.C. 7513(e), or as may be authorized by 
any other applicable statute.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper in file folders within a 
lectriever in a locked file room.

RETRIEVABILITY:
    The NTSB retrieves records by name.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file room that is restricted through electronic keycards to enter the 
room where records are located. Access to and use of these records is 
limited to those persons whose official duties require

[[Page 62069]]

such access, and the Facility Security Access Control System (NTSB-24) 
logs the date and time that each electronic keycard was used to enter 
the location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB destroys these records five years after the closing of the 
case.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains the records in this system from: NTSB employees 
and supervisors, NTSB Office of Administration; representatives of NTSB 
employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-11

SYSTEM NAME:
    Parking Permit Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NTSB employees who apply for parking permits at the NTSB 
headquarters facility.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains parking applications, which include but are 
not limited to, the applicant's name, address, telephone number, 
division, grade level, vehicle, carpool, handicap information, and 
justifications for the priority of parking permits. The NTSB collects 
parking applications from each applicant on a regular annual basis.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 121(c); 41 CFR 102-74.305; Executive Order No. 12,191, 45 
FR 7,997 (Feb. 1, 1980).

PURPOSE(S):
    The NTSB maintains this system of records in order to provide 
parking for qualified NTSB employees located at the NTSB headquarters 
facility in Washington, DC.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions;
    2. Disclosure to other Federal or foreign agencies that need the 
information for an audit or investigation of a civil, criminal, or 
regulatory violation or potential violation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper in file folders.

RETRIEVABILITY:
    The NTSB retrieves these records by searching either by the 
employee's name or by the individual parking permit number.

SAFEGUARDS:
    The NTSB maintains paper records within this system in lockable 
file cabinets that are restricted through electronic keycards to enter 
the facility where records are located. Access to and use of these 
records is limited to those persons whose official duties require such 
access, and the Facility Security Access Control System (NTSB-24) logs 
the date and time that each electronic keycard was used to enter the 
location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    As stated above, the NTSB collects parking applications on a 
regular annual basis. The NTSB retains applications for a period of 3 
years, after which the NTSB destroys the applications, pursuant to 
General Records Schedule 9.

SYSTEM MANAGER AND ADDRESS:
    Chief, Administrative Operations, Safety and Security Division, 
National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Dates of employment; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

[[Page 62070]]

RECORD SOURCE CATEGORIES:
    NTSB employees and supervisors, NTSB Administrative Operations, 
Safety and Security Division.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-12

SYSTEM NAME:
    Employee Travel Card Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Chief Financial 
Officer, 490 L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains credit card applications, a list of terms and 
conditions for use of credit cards, credit card training documentation, 
monthly reports regarding accounts, credit data, and related 
documentation, all of which may include an individual's name, Social 
Security number, and personal contact information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 5701; 31 U.S.C. 716, 1104, 3511-3512, 3701, 3711, 3717-
3718, 3726; 41 CFR parts 301-304; Exec. Order No. 9,397, 8 FR 16,095 
(Nov. 30, 1943); Consolidated Appropriations Act of 2005, Public Law 
108-447, Sec.  639, 118 Stat. 2809 (2004).

PURPOSE(S):
    The NTSB collects information for this system in order to 
facilitate the process of obtaining travel cards for NTSB employees. 
Such travel cards are necessary for the provision of funds for 
employees' official travel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the General Services Administration and the Office 
of Management and Budget for periodic reporting required by statute, 
regulation, and/or Executive Order;
    2. Disclosure to the bank that issued the credit card, for 
necessary record-keeping purposes;
    3. Disclosure to the National Business Center of the Department of 
Interior, for facilitating collection of travel card delinquencies by 
employee salary offset; and
    4. Disclosure to a consumer reporting agency, for the purpose of 
obtaining the credit reports necessary to provide the credit cards, and 
not for the purposes listed at 5 U.S.C. 552(b)(12) (referring to Debt 
Collection Act).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None, except as described at 5 U.S.C. 552a(b)(12).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains the information in this system in file folders 
in an electronic database.

RETRIEVABILITY:
    Records in this system are indexed by name.

SAFEGUARDS:
    Computerized records are maintained in a secure, password protected 
computer system. Access to and use of these records is limited to those 
persons whose official duties require such access, and the Facility 
Security Access Control System (NTSB-24) logs the date and time that 
each electronic keycard was used to enter the location. This system 
conforms to all applicable Federal laws and regulations, as well as 
NTSB policies and standards, as they relate to information security and 
data privacy. In this regard, the following laws and regulations may 
apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains electronic records in this system until the NTSB 
no longer needs the records because the employee separates from Federal 
service and no pending claims on the employee's credit card exists, or 
until the retention period for the records has expired, pursuant to 
General Records Schedule 9.

SYSTEM MANAGER AND ADDRESS:
    Chief, Accounting Division, Office of Chief Financial Officer, 
National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains information in this system from NTSB employees, 
the bank issuing the credit card, the consumer reporting agency, and 
outside vendors who have provided travel services or accommodations to 
an NTSB employee for the employee's official travel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-13

SYSTEM NAME:
    Airman or Mariner Certificate Enforcement Actions.

SYSTEM LOCATION:
    Primary system: Office of Administrative Law Judges, NTSB, 490 
L'Enfant Plaza SW., Washington, DC 20594. Upon assignment of a case to 
an NTSB Administrative Law Judge (ALJ) located in Texas, the case file 
is maintained at 624 Six Flags Drive, Suite 150, Arlington, Texas 
76011; upon assignment of a case to an NTSB ALJ in Colorado, the case 
file is maintained at 4760 Oakland Street, Suite 500, Denver, Colorado 
80239. When a party appeals the decision of the NTSB ALJ, the Office of 
Administrative Law Judges transfers the case's docket file to the NTSB 
Office of General Counsel, 490 L'Enfant Plaza SW., Washington, DC 
20594, until the Safety Board has served a final ruling on the appeal, 
at which time the Office of General Counsel transfers the docket file 
back to the Office of Administrative Law Judges.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who hold airman certificates who have been subject to

[[Page 62071]]

Federal Aviation Administration (FAA) enforcement actions, or to whom 
the FAA has denied certification; and mariners who hold maritime 
licenses, certificates, documents, or registers who have been subject 
to U.S. Coast Guard enforcement actions or certificate denials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system includes, but is not limited to, the petition or appeal 
filed by an airman, pleadings from both parties in the case; motions 
and responses filed by the parties; relevant documents related to these 
actions (i.e., Orders of Revocation, Orders of Suspension, Orders of 
Assessment, Denials of applications for issuance of airman 
certificates); hearing notices, transcripts of hearings, exhibits 
introduced during hearings; and Administrative Law Judges' decisions. 
For cases that a party appeals to the full five-member Board, records 
will include the following additional categories: Notice of Appeal for 
review of the Judge's decision, and briefs in support of that appeal; 
the Board's Opinion and Order resulting from the review; and other 
correspondence that is initiated by the Board, or parties pertaining to 
the case. Where a case arises out of a U.S. Coast Guard action, records 
will include: hearing notices, pleadings from both parties in the case; 
motions and responses filed by the parties; in addition, if a hearing 
occurred, records will include the transcript of testimony and exhibits 
from the hearing; the decision of the Administrative Law Judge, the 
U.S. Coast Guard order; the Notice of Appeal of the Commandant's 
decision; parties' appeal briefs; and the Commandant's decision on 
appeal.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 216B, 239-a-b; 49 U.S.C. 1133, 44106, 44703, 44709, 
44710, and 46301.

PURPOSE(S):
    The NTSB maintains this system in order to fulfill Congress's 
statutory directive of deciding airman and mariner appeals, in 
accordance with 49 U.S.C. 1133; the NTSB manages the case load and 
tracks all documents related to cases in this system of records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure in response to discovery ordered by a court, in 
accordance with 49 U.S.C. 1153; and
    2. Publicly available records within the system, which the Privacy 
Act does not preclude from disclosure (e.g., final decisions issued by 
ALJs and the Board), are available on the NTSB Web site, http://www.ntsb.gov.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are primarily maintained on paper in docket folders. In 
addition, the Office of Administrative Law Judges maintains certain 
information and documents regarding each case in a searchable 
electronic database.

RETRIEVABILITY:
    The electronic database is indexed by names of the certificate 
holder who is the subject of the action and by docket numbers, which 
are assigned when individual cases are received and docketed. Paper 
docket files are indexed by the airman's or mariner's surname.

SAFEGUARDS:
    The NTSB maintains paper records within this system in locked file 
cabinets that are restricted through electronic keycards to enter the 
facility where records are located. Computerized records are maintained 
in secure, password protected computer system. Access to and use of 
these records is limited to those persons whose official duties require 
such access, and the Facility Security Access Control System (NTSB-24) 
logs the date and time that each electronic keycard was used to enter 
the location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains paper docket files for one year following the 
disposition of the case. After the one-year period has expired, the 
NTSB sends files to the Federal Records Center, National Archives and 
Records Administration, which destroys the files after 15 years in 
cases for which a hearing occurred, or after 6 years in cases in which 
no hearing occurred.

SYSTEM MANAGER AND ADDRESS:
    Manager, ALJ Operations, National Transportation Safety Board, 
Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Certificate Number; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB primarily obtains information in the records from the 
individual to whom a record pertains, authorized representatives for 
these individuals, from information supplied by the certificate holder, 
and attorneys and other representatives from the FAA and the U.S. Coast 
Guard.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-14

SYSTEM NAME:
    Information Request Database

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Chief Information 
Officer, Records Management Division, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals seeking publicly available information from the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains the individual's name, address, telephone 
number, email address, and a description of the

[[Page 62072]]

requested records. The list may also include the requester's title, 
occupation, and institutional affiliation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552(a)(2); 49 U.S.C. 1131(e).

PURPOSE(S):
    The NTSB maintains this system in order to provide individuals and 
organizations, at their request, with publicly available information 
that the NTSB produces.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    The NTSB may disclose information from this system of records in 
accordance with subsection (b) of the Privacy Act, and as described in 
Appendix A, below.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper and electronically in databases.

RETRIEVABILITY:
    The NTSB retrieves records in this system by individual name, 
company name, accident date, accident location, accident investigation 
number and mailing list title.

SAFEGUARDS:
    The NTSB maintains paper records within this system in lockable 
file cabinets that are restricted through electronic keycards to enter 
the facility where records are located. Computerized records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains these records until the request has been fulfilled 
and the individual requests removal from the system.

SYSTEM MANAGER AND ADDRESS:
    Records Management Officer, National Transportation Safety Board, 
Office of the Chief Information Officer, Records Management Division, 
490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of correspondence; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals who provide their name and mailing address directly to 
the NTSB.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-15

SYSTEM NAME:
    NTSB Staff Database.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Chief Information 
Officer, 490 L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who have a domain account on the agency's network. 
These individuals include: Former and current NTSB employees, 
consultants, contractors, interns, and employees from other Federal 
agencies who are temporarily assigned to work at the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records within this system include the individual's name; 
photograph; personal or agency-issued cell phone number(s); and a 
history of the individual's previous employment positions and titles, 
including date ranges, contact information of the previous employer, 
and the individual's managerial status in such positions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Information Security Management Act, enacted as Title III 
of E-Government Act of 2002, Public Law 107-347, 116 Stat. 2899 
(codified at 44 U.S.C. 3541 et seq.)

PURPOSE(S):
    The NTSB uses the data in this system to control access to various 
NTSB applications that require a listing of employees by office and 
position. The NTSB also generates a listing of employees' names and 
offices for an internal office telephone directory from this list.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine use:
    [ssquf] Disclosure to other Federal agencies that need the 
information for an audit or investigation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB stores all records in this system electronically in a 
database.

RETRIEVABILITY:
    Records are indexed by name and office identifier, and can be 
retrieved using the web-based graphical user interface.

SAFEGUARDS:
    The NTSB maintains these computerized records in a secure, password 
protected computer system. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the username, date and time of any additions or edits is logged. The 
Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the

[[Page 62073]]

location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: the Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains this data for the duration of the use of the 
applications for which the data supports. The NTSB marks inactive or 
former employees as such, but maintains the data for historical 
relevance and auditing purposes.

SYSTEM MANAGER AND ADDRESS:
    Chief, Systems Support Division, Office of the Chief Information 
Officer, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains the information for records within this system 
from the individual, after the individual has provided the information 
to the NTSB Office of Administration, Human Resources Division.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-16

SYSTEM NAME:
    Correspondence, Notations, and Safety Recommendations.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of the Managing 
Director, Safety Recommendations and Quality Assurance Division, 
Executive Secretariat, 490 L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public, other government agencies, Members of 
Congress, the White House, and members of private industry seeking 
information from or about the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains the individual's name, address, and other 
contact information, as well as a description of the subject of the 
correspondence or request, and a copy of the incoming correspondence. 
The record may also include the requester's title, occupation, and 
institutional affiliation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552(a)(2); 49 U.S.C. 1131(e).

PURPOSE(S):
    The NTSB maintains this system in order to verify receipt, generate 
a response, and establish a record of correspondence addressed to the 
head of the agency or that requires the signature of the Chairman or an 
NTSB office director.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    The NTSB may disclose information in accordance with subsection (b) 
of the Privacy Act, and as described in Appendix A, below.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB office that drafts the response to the correspondence 
stores an electronic copy in this system on a secure, password-
protected computer network server; the NTSB Office of the Managing 
Director stores some categories of information electronically in the 
system. The NTSB may transmit some records to other offices within the 
NTSB when a response to the correspondence requires input from another 
office.

RETRIEVABILITY:
    Records are indexed by individual's name, organization, date of 
correspondence, date of response, and subject matter.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a secure, 
password protected computer network server. Access to and use of these 
records is limited to authorized users of the system whose official 
duties require such access. This system conforms to all applicable 
Federal laws and regulations, as well as NTSB policies and standards, 
as they relate to information security and data privacy. In this 
regard, the following laws and regulations may apply: the Privacy Act 
of 1974; the Federal Information Security Management Act of 2002; the 
Computer Fraud and Abuse Act of 1986; the Health Insurance Portability 
and Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB permanently maintains records in the electronic system. 
The NTSB maintains corresponding paper records within this system until 
the expiration of 3 years following the final response to the 
correspondence, after which the NTSB destroys the records by shredding 
them.

SYSTEM MANAGER AND ADDRESS:
    Executive Secretariat, Office of the Managing Director, Safety 
Recommendations and Quality Assurance Division, National Transportation 
Safety Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date and subject of correspondence; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

[[Page 62074]]

RECORD SOURCE CATEGORIES:
    Individuals who provide their name and mailing address directly to 
the NTSB in their correspondence.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-17

SYSTEM NAME:
    Office of Transportation Disaster Assistance Family Member 
Database.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Transportation 
Disaster Assistance, 490 L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Family members of those fatally injured and survivors of 
transportation accidents that are or have been the subject of an NTSB 
investigation

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and contact information of victims of transportation 
accidents, as well as the names and contact information for victims' 
family members and legal next-of-kin.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    49 U.S.C. 1136 and 49 U.S.C. 1139.

PURPOSE(S):
    The NTSB uses this system to maintain mailing and telephone contact 
information in order to provide services and information to survivors 
of transportation accidents, and/or fatally injured family members and 
next-of-kin.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine use:
    1. Disclosure to other government agencies, when necessary to 
determine whether the victim and/or family member has received 
information or services in accordance with 49 U.S.C. 1136(c) and 49 
U.S.C. 1139(c); and
    2. Disclosure to state police or other agencies, when necessary for 
safety of Federal employees;
    3. Disclosure to the FBI Office for Victim Assistance if the 
investigation becomes criminal in order to provide federal crime victim 
service under Victims' Right and Restitution Act (42 U.S.C. 10607) and 
the Crime Victims' Rights Act (18 U.S.C. 3771).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB stores information electronically in a database.

RETRIEVABILITY:
    The database containing information in this system is searchable by 
NTSB investigation number and date and location of transportation 
accident.

SAFEGUARDS:
    The computerized records that compose this system of records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains the records in this system indefinitely, unless 
an individual requests removal from the system.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Transportation Disaster Assistance, National 
Transportation Safety Board, 490 L'Enfant Plaza SW., Washington, DC 
20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date, location, or NTSB investigation identifier pertaining to 
the accident investigation from which the NTSB created the record; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals directly submit their own contact information for 
inclusion in the database; the NTSB may also obtain information from 
other Federal agencies who provide assistance to victims and victims' 
family members, or from transportation operators who may have passenger 
lists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-18

SYSTEM NAME:
    Correspondence from Members of Congress.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Communications, 
Government Affairs Division, 490 L'Enfant Plaza SW., Washington, DC 
20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Senators, Members of Congress, and congressional staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Requests and written correspondence from Senators, Members of 
Congress, and congressional staff, Safety Board responses to 
congressional correspondence, and records regarding the Safety Board's 
preparation of responses to congressional inquiries and correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552(a)(2); 49 U.S.C. 1101-1155.

PURPOSE(S):
    The NTSB utilizes this system to track and provide timely responses 
to inquiries and correspondence from Senators, Members of Congress, and 
congressional staff.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the

[[Page 62075]]

Privacy Act, and described in Appendix A, below, the NTSB may disclose 
information contained in this system of records without the consent of 
the subject individual if the disclosure is compatible with the purpose 
for which the record was collected under the following routine use:
    [ssquf] Disclosure to other government agencies, when necessary, to 
respond to congressional inquiries or correspondence from Members of 
Congress.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records in paper folders within file 
cabinets and in an electronic database.

RETRIEVABILITY:
    Records are indexed by the surname of the Senator or Member of 
Congress.

SAFEGUARDS:
    The NTSB maintains paper records within this system in file 
cabinets that are restricted through electronic keycards to enter the 
facility where records are located. Computerized records are maintained 
in a secure, password-protected computer system. Access to and use of 
these records is limited to those persons whose official duties require 
such access, and the Facility Security Access Control System (NTSB-24) 
logs the date and time that each electronic keycard was used to enter 
the location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains these documents until the Senator or Member of 
Congress is no longer serving in Congress, or until the NTSB determines 
that it no longer needs the record after the NTSB has responded to the 
request or inquiry. The NTSB destroys records by shredding them.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Communications, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Subject of original correspondence; and
    3. Signature.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Senators, Members of Congress, congressional staff, and employees 
of other Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-19

SYSTEM NAME:
    Training Center Student Registration Database

SYSTEM LOCATION:
    NTSB Training Center, 45065 Riverside Parkway, Ashburn, Virginia 
20147.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Students, members of the public, NTSB employees, and employees of 
state and Federal agencies who have registered to attend training 
course(s) at the NTSB Training Center.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of course applications and the revenue 
collected for all training courses that are offered to the public and 
to NTSB employees. The applications include, but are not limited to, 
the registrant's name, address, telephone and fax number, email 
address, country, and payment information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    49 U.S.C. 1115 and 1118(c).

PURPOSE(S):
    The NTSB uses this system to register students, issue student 
transcripts and certificates of completion of training programs, and 
record associated tuition payment for training courses at the NTSB 
Training Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the Department of Interior, National Business 
Center, for processing credit card or check payments for tuition, 
tuition refunds, or for collection of delinquencies;
    2. Disclosure to the Department of State or an embassy for 
passports or visas, or for responding to request for disclosing 
international students and associated countries, and tuition collected;
    3. Disclosure of limited information to an employer for 
verification of training completed;
    4. Disclosure of limited information to a college or university as 
students requesting student transcripts; and
    5. Disclosure to Congress for annual reporting requirements.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB stores the electronic database in a system on a SQL 
server. The NTSB maintains some paper folders, which the NTSB keeps in 
a locked cabinet at the NTSB Training Center.

RETRIEVABILITY:
    Records are indexed by registrant's name or by student 
identification code assigned by the Office of the Assistant to the 
Associate Managing Director for the NTSB Training Center.

SAFEGUARDS:
    The NTSB maintains paper records within this system in locked file 
cabinets that are restricted through electronic keycards to enter the 
facility where records are located. Computerized records are maintained 
in

[[Page 62076]]

secure, password protected computer system. Access to and use of these 
records is limited to those persons whose official duties require such 
access, and the Facility Security Access Control System (NTSB-24) logs 
the date and time that each electronic keycard was used to enter the 
location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The Training Center maintains student records in the electronic 
system for 10 years and paper files for 7 years, in accordance with the 
budgeting and financial management policy.

SYSTEM MANAGER AND ADDRESS:
    Assistant to Associate Managing Director for NTSB Training Center, 
45065 Riverside Parkway, Ashburn, Virginia 20147.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Employer;
    3. Description of course that the individual attended or applied to 
attend;
    4. Student identification number; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains information for this system from course 
applications that persons seeking to register for a training course 
submit to the NTSB Training Center.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-20

SYSTEM NAME:
    Public Affairs Phone Log

SYSTEM LOCATION:
    Office of Public Affairs, National Transportation Safety Board, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Journalists who contact the NTSB Public Affairs Office.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of caller, affiliation, phone number, email address, subject 
of the call, and additional relevant comments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    49 U.S.C. 1101-1155; 49 CFR 800.2(b) and 831.13(a).

PURPOSE(S):
    The NTSB maintains this system to keep a log of telephone activity 
for the Office of Public Affairs as it pertains to news media 
representatives.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    The NTSB may disclose information in accordance with subsection (b) 
of the Privacy Act, and as described in Appendix A, below.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains records within this system in an electronic 
database.

RETRIEVABILITY:
    The database containing these records is searchable by name, 
affiliation, subject matter, or NTSB public affairs officer who handled 
the telephone call.

SAFEGUARDS:
    The NTSB maintains the computerized records in this system of 
records in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains the records in this system indefinitely.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Public Affairs, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Subject of original correspondence; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Journalists who contact the NTSB Office of Public Affairs via 
telephone.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-21

SYSTEM NAME:
    Respiratory Protection Program Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 
Administrative Operations, Safety and Security Division, 490 L'Enfant 
Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees who have received medical clearance and have been

[[Page 62077]]

trained to don a half-face negative pressure respirator.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, date of birth, office location, job title, date of 
last medical clearance, date of last physical exam, medical clearance 
expiration date, suggested activity level while donning a respirator, 
date of training, date of fit test and type of respirator issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 653, 655, and 657; 29 CFR 1910.134(m).

PURPOSE(S):
    The NTSB uses this system to document employee medical 
qualifications and training for respirator usage pursuant to OSHA 
regulations, 29 CFR 1910.134(m).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to other Federal agencies, such as the Department of 
Labor or the Office of Personnel Management, that need the information 
for an audit; and
    2. Disclosure to other Federal agencies when necessary for the 
investigation of a potential civil, criminal, or regulatory violation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records in an electronic database and in 
paper file folders within a lockable file cabinet.

RETRIEVABILITY:
    All records in this system are indexed by name.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a lockable 
file cabinet that is restricted through electronic keycards to enter 
the facility where records are located. Computerized records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains records within this system indefinitely, but will 
destroy the records when the NTSB determines it no longer needs the 
records.

SYSTEM MANAGER AND ADDRESS:
    Occupational Safety and Health Specialist, National Transportation 
Safety Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals to whom the records apply, the individual's supervisor 
(if the individual was referred to the program by his or her 
supervisor), and the Occupational Safety and Health Specialist.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB--22

SYSTEM NAME:
    Occupational Safety and Health Training Program.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 
Administrative Operations, Safety and Security Division, 490 L'Enfant 
Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All current NTSB employees, interns, volunteers, contractors, and 
employees from other Federal agencies who may be on assignment at the 
NTSB. In addition, this system may include records concerning former 
NTSB employees, depending upon when the employee separated from the 
NTSB, as described below.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, Social Security number, office location, job title, 
and indication of whether employee has completed necessary training 
under the NTSB Occupational Safety and Health Program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 668 and 673; 29 CFR 1960.59.

PURPOSE(S):
    The NTSB maintains this system in order to document employee safety 
and health training, as required by 29 CFR 1960.59.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    The NTSB may disclose information from this system of records in 
accordance with subsection (b) of the Privacy Act, and described in 
Appendix A, below.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records in an electronic database and in 
paper file folders within a lockable file cabinet.

RETRIEVABILITY:
    All records in this system are indexed by name, training course(s) 
assigned, and scores of quizzes administered during the training.

[[Page 62078]]

SAFEGUARDS:
    The NTSB maintains paper records within this system in a lockable 
file cabinet that is restricted through electronic keycards to enter 
the facility where records are located. Computerized records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains electronic and paper records until the expiration 
of five years after the employee leaves the NTSB.

SYSTEM MANAGER AND ADDRESS:
    Occupational Safety and Health Specialist, National Transportation 
Safety Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals to whom the records apply, the individual's supervisor 
(if the individual was referred to the program by his or her 
supervisor), and the Manager of the Occupational Safety and Health 
Program.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-23

SYSTEM NAME:
    Transit Subsidy Program Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NTSB employees who apply for transit subsidy benefits from the 
Federal government.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of Transit Subsidy applications which 
include, but are not limited to, the applicant's name, address, 
telephone number, last four digits of Social Security number, office 
division, commuting costs, and employee certification. The NTSB 
collects these transit subsidy applications on a regular annual basis.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7905; 26 U.S.C. 132(f)(2); IRS Revenue Procedure 2004-71, 
section 132(f)(2)(A).

PURPOSE(S):
    The NTSB maintains this system of records in order to provide 
transit subsidy benefits to eligible NTSB employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the Department of Transportation, for 
administration of the transit subsidy program and distribution of 
benefits to eligible recipients;
    2. Disclosure to officials of labor organizations under 5 U.S.C. 
chapter 71, when relevant and necessary to the organizations' duties of 
exclusive representation concerning personnel policies, practices, and 
matters affecting working conditions; and
    3. Disclosure to the Internal Revenue Service for taxable earnings 
and withholding purposes, or for audit and inspection and investigation 
purposes, when necessary.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains records within this system in paper file folders 
within a lockable file cabinet and in an electronic database.

RETRIEVABILITY:
    Records are indexed by employee's name or last four digits of 
employee's Social Security number.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a lockable 
file cabinet that is restricted through electronic keycards to enter 
the facility where records are located. Computerized records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    As stated above, the NTSB collects transit subsidy applications on 
a regular annual basis. The NTSB retains applications for a period of 3 
years, after which the NTSB destroys the applications, pursuant to 
General Records Schedule 9.

SYSTEM MANAGER AND ADDRESS:
    Chief, Administrative Operations, Safety and Security Division, 
National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains

[[Page 62079]]

information about them may contact the Chief, Records Management 
Division, National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594. Individuals must comply with NTSB regulations 
regarding the Privacy Act, at 5 CFR part 802, and must furnish the 
following information for their records to be located and identified:
    1. Full name(s);
    2. Last four digits of Social Security Number;
    3. Dates of employment or NTSB service; and
    4. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Employees who apply for transit subsidy benefits, applicants' 
supervisors, the NTSB Office of Administration, and the Department of 
Transportation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-24

SYSTEM NAME:
    Facility Security Access Control System.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals and personnel that require access to NTSB 
Headquarters and regional office facilities. This includes NTSB 
employees, contractors, temporary employees, interns, property 
managers, volunteer workers, and any persons that the NTSB may permit 
to access NTSB facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of electronic cardholder information, which 
includes, but is not limited to, the individual's name, keycard number, 
personal identification number, access level, and cardholder history 
and transaction reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Information Security Management Act, enacted as Title III 
of E-Government Act of 2002, Public Law 107-347, 116 Stat. 2899 
(codified at 44 U.S.C. 3541 et seq.)

PURPOSE(S):
    The NTSB maintains this system to provide individuals with an 
electronic keycard to access secured office space and areas within the 
NTSB headquarters and regional office facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to property managers for building maintenance and/or 
security purposes; and
    2. Disclosure to other Federal agencies that need the information 
for an audit or investigation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains this system in specialized electronic database.

RETRIEVABILITY:
    Records within this system are indexed by individual's name, 
keycard number, personal identification number, and access level.

SAFEGUARDS:
    The NTSB maintains the computerized records within this system in 
secure, password protected computer system. Access to and use of these 
records is limited to those persons whose official duties require such 
access, and this System (NTSB-24) logs the date and time that each 
electronic keycard was used to enter the location. This system conforms 
to all applicable Federal laws and regulations, as well as NTSB 
policies and standards, as they relate to information security and data 
privacy. In this regard, the following laws and regulations may apply: 
The Privacy Act of 1974; the Federal Information Security Management 
Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health 
Insurance Portability and Accountability Act of 1996; the E-Government 
Act of 2002; and corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains information in this database for periods of up to 
six months. The database runs on a regular schedule with regard to 
deleting records within the database after the passage of approximately 
six months; deletion of records older than six months occurs on a 
rolling basis.

SYSTEM MANAGER AND ADDRESS:
    Chief, Administrative Operations, Safety and Security Division, 
National Transportation Safety Board, 490 L'Enfant Plaza SW., 
Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Dates of employment or NTSB service; and
    3. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals who require access to NTSB headquarters and regional 
offices.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-25

SYSTEM NAME:
    Employee Purchase Card Holders.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NTSB employees who apply for and use NTSB-assigned purchase cards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes personal information on individuals who apply 
for and use Federal charge cards, including individuals' names, Social 
Security numbers, business addresses (including city, state, country, 
and zip code), title or position, business

[[Page 62080]]

telephone, business fax number, and business email address. This system 
also includes account processing and management information, such as 
purchase authorizations and vouchers, charge card applications, charge 
card receipts, terms and conditions for card use, charge card 
transactions, contractor monthly reports showing charges to individual 
account numbers, account balances, and other data needed to authorize, 
account for, and pay authorized purchase card expenses. The NTSB also 
maintains in this system a master list of open accounts that includes: 
Cardholder names; transaction and card limits; cardholder business 
address and business telephone number; and the name of the official who 
has approved purchases using the purchase card(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 501-502; 41 U.S.C. chapter 4; Executive Order Nos. 9,397 
and 12,931.

PURPOSE(S):
    The NTSB uses this system to establish and maintain accurate 
records necessary for operating, controlling, and managing a purchase 
charge card program involving commercial purchases by authorized NTSB 
employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to a Federal, state, local, or foreign agency 
responsible for investigating, prosecuting, enforcing, or carrying out 
a statute, rule, regulation, or order, where an agency becomes aware of 
a violation or potential violation of civil or criminal law or 
regulation;
    2. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions;
    3. Disclosure to the Government Accountability Office (GAO) or 
other Federal agencies when such agencies require the information to 
carry out their respective missions, such as conducting an audit;
    4. Disclosure to an expert, consultant, or contractor in the 
performance of a Federal duty to which the information is relevant, 
including issuance of purchase cards; and
    5. Disclosure to the National Business Center of the Department of 
Interior, for facilitating collection of travel card delinquencies by 
employee salary offset.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The NTSB may disclose records within this system to a consumer 
reporting agency when such disclosure is compliant with 5 U.S.C. 
552a(b)(12).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB stores records within this system on paper in file 
folders, and stores certain information from the paper records in 
electronic media.

RETRIEVABILITY:
    Records are indexed by name, credit card number, credit limits and 
scores, and Social Security numbers.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a lockable 
file cabinet that is restricted through electronic keycards to enter 
the facility where records are located. Computerized records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: the Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB destroys these records after the expiration of 3 years 
subsequent to the NTSB's final payment for the purchase, in accordance 
with subpart 4.805 of the Federal Acquisition Regulations and General 
Records Schedule 3, item 3a(1)(b).

SYSTEM MANAGER AND ADDRESS:
    Chief, Acquisition & Lease Management Division, National 
Transportation Safety Board, 490 L'Enfant Plaza SW., Washington, DC 
20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains information in this system from individuals 
submitting Purchase Card applications, monthly contractor reports, 
purchase records, managers, other agencies, and non-Federal sources 
such as private firms.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-26

SYSTEM NAME:
    Office of Workers' Compensation Claim Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza SW., Washington, DC 20594. In addition, the NTSB may 
transfer records within this system to the Department of Labor, which 
maintains the records in accordance with DOL/GOVT-1.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former NTSB employees who report an occupational injury 
or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information regarding the location 
and

[[Page 62081]]

descriptions of an employee's injury or illness, treatment, and 
disposition of the claim, as well as copies of Office of Workers' 
Compensation Program claim forms, adjudication decisions, and hearing 
transcripts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101-8193.

PURPOSE(S):
    The NTSB maintains this system in accordance with statutory 
requirements regarding the availability of workers' compensation, and 
the handling of claims for workers' compensation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine use:
    [ssquf] Disclosure to the Department of Labor in accordance with an 
authorized representative under Department of Labor regulations, and to 
prepare periodic statistical reports on employees' health and injury 
status for transmission to and review by the Department of Labor (DOL).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None, except as described at 5 U.S.C. 552a(b)(12).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper within file folders.

RETRIEVABILITY:
    The records within this system are indexed by employee name, 
organization, date of injury or illness, and assigned DOL claim number.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file cabinet that is restricted through electronic keycards to enter 
the facility where records are located. Access to and use of these 
records is limited to those persons whose official duties require such 
access, and the Facility Security Access Control System (NTSB-24) logs 
the date and time that each electronic keycard was used to enter the 
location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB destroys employee case files 5 years after the disposition 
of the worker's compensation claim, in accordance with the National 
Archives and Records Administration's General Records Schedule 1, item 
34.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains information for records in this system from: 
Claimants; NTSB supervisors or employees whose official duties require 
the processing of such claims; and Occupational Safety and Health 
Administration, within the Department of Labor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-27

SYSTEM NAME:
    Employee Performance Folders.

SYSTEM LOCATION:
    Records regarding current NTSB employees are located at: National 
Transportation Safety Board, Human Resources Division, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Records regarding former NTSB 
employees who have not transferred to another Federal agency are 
located at the National Personnel Records Center, National Archives and 
Records Administration, 111 Winnebago Street, St. Louis, Missouri 
63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records within this system reflect Federal employees' annual 
performance appraisals, and documents in connection with incentive 
awards. All categories of records include identifying information, such 
as employee's name, social security number, and date of birth.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. chapter 43; 5 CFR part 293.

PURPOSE(S):
    The NTSB maintains this system of records to keep reports of 
incentive award personnel actions and employee's annual performance 
appraisals. This system of records is the repository of basic factual 
data about an employee's performance while in the service for the 
Federal government. Records in this system have various uses by the 
agency Human Resources Division, including employee relations purposes 
and audit purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions;
    2. Disclosure to other Federal or foreign agencies that need the 
information for an audit or investigation

[[Page 62082]]

of a civil, criminal, or regulatory violation or potential violation;
    3. Disclosure to any source from which the NTSB requests additional 
information for processing any of the covered actions or in regard to 
an appeal or administrative review procedure, to the extent necessary 
to identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested;
    4. Disclosure to a Federal agency, in response to its request, in 
connection with hiring or retaining an employee, issuing a security 
clearance, conducting a security or suitability investigation of an 
individual, or classifying jobs, to the extent that the information is 
relevant and necessary to the requesting agency's decisions on the 
matter;
    5. Disclosure to another Federal agency, to a court, or to a party 
in litigation before a court or in an administrative proceeding being 
conducted by a Federal agency, when the Government is a party to the 
judicial or administrative proceeding;
    6. Disclosure to other agencies or contractors for other agencies, 
when disclosure is necessary to locate individuals for personnel 
research or survey response and in producing summary descriptive 
statistics and analytical studies in support of the function for which 
the other organization seeks to collect the record, or for related 
workforce studies; the NTSB notes that, while published statistics and 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference;
    7. Disclosure to a party engaged in litigation of information that 
is relevant to subject matter concerning a pending judicial or 
administrative proceeding, when such disclosure is subject to discovery 
or order from a court with competent jurisdiction; and
    8. Disclosure to the Merit System Protection Board in connection 
with appeals, special studies of the civil service and other merit 
systems, review of agency rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified 
in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other 
applicable statute.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper within file folders.

RETRIEVABILITY:
    These records are indexed by name, date of birth, and Social 
Security number.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file room that is restricted through electronic keycards to enter the 
facility where records are located. Access to and use of these records 
is limited to those persons whose official duties require such access, 
and the Facility Security Access Control System (NTSB-24) logs the date 
and time that each electronic keycard was used to enter location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains each employee's Employee Performance Folder for 
the period of the employee's service in the agency. When an employee 
transfers to another Federal agency, the NTSB transmits these records 
to the new agency. When an employee retires, resigns or dies, the NTSB 
forwards the employee's record to the National Personnel Records 
Center.

SYSTEM MANAGER AND ADDRESS:
    Chief, Administrative Services Division, National Transportation 
Safety Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    NTSB employees, supervisors, officials with the NTSB Office of 
Administration and Human Resources Division, and management officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-28

SYSTEM NAME:
    Employee Medical Folders.

SYSTEM LOCATION:
    Records regarding current NTSB employees are located at: National 
Transportation Safety Board, Human Resources Division, 490 L'Enfant 
Plaza SW., Washington, DC 20594.
    Records regarding former NTSB employees who have not transferred to 
another Federal agency are located at the National Personnel Records 
Center, National Archives and Records Administration, 111 Winnebago 
Street, St. Louis, Missouri 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records reflecting Federal employees' medical 
documentation and any documents pertaining to an employee's medical 
condition(s), including medical reports, forms, and reports generated 
as a result of requests for work accommodations or benefits related to 
a medical condition. All categories of records may include identifying 
information, such as employee's name, Social Security number, date of 
birth, and any medical condition.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302; 5 CFR 501-511.

PURPOSE(S):
    This system of records is the official repository of employees' 
medical records; the NTSB maintains the records in this system for 
employee relation purposes, for handling potential work performance 
issues, and for audit purposes. The NTSB also maintains the

[[Page 62083]]

records in this system in order to ensure that all relevant, necessary, 
accurate, and timely data are available to support any medical-related 
employment decisions affecting the subject of the records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions;
    2. Disclosure to other agencies or contractors for other agencies, 
when disclosure is necessary to locate individuals for personnel 
research or survey response and in producing summary descriptive 
statistics and analytical studies in support of the function for which 
the other organization seeks to collect the record, or for related 
workforce studies; the NTSB notes that, while published statistics and 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference; and
    3. Disclosure to the Merit System Protection Board in connection 
with appeals, special studies of the civil service and other merit 
systems, review of agency rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified 
in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other 
applicable statute.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains the records in this system on paper within file 
folders.

RETRIEVABILITY:
    These records are indexed by name, date of birth, and Social 
Security number.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file room that is restricted through electronic keycards to enter the 
area where records are located. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: the Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The Employee Medical Folder is maintained for the period of the 
employee's service in the agency. When an employee leaves the agency, 
these records are either transferred with the employee to the new 
agency or once an employees either retires, resigns or dies, the record 
is forwarded to the National Personnel Records Center for permanent 
storage, in accordance with General Records Schedule 1, item 21.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    NTSB employees, supervisors, officials with the NTSB Office of 
Administration and Human Resources Division, other Federal agencies, 
and management officials

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-29

SYSTEM NAME:
    Job Application and Merit Promotion Files.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees; applicants for NTSB employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records regarding current NTSB employees and 
applicants for NTSB employment and merit promotion within the NTSB, 
including Form OF-612, applicants' names, Social Security numbers, home 
addresses, vacancy announcements, employment history, training and 
educational background, examination results, supervisors' evaluations, 
and other records relevant to an individual's application for a 
position or promotion at the NTSB.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3301-3397, 5101-5115.

PURPOSE(S):
    The NTSB maintains this system of records in order to process and 
respond to applications for employment or promotion at the NTSB.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:

[[Page 62084]]

    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions;
    2. Disclosure to other agencies or contractors for other agencies, 
when disclosure is necessary to locate individuals for personnel 
research or survey response and in producing summary descriptive 
statistics and analytical studies in support of the function for which 
the other organization seeks to collect the record, or for related 
workforce studies; the NTSB notes that, while published statistics and 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference;
    3. Disclosure to the Merit System Protection Board in connection 
with appeals, special studies of the civil service and other merit 
systems, review of agency rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified 
in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other 
applicable statute; and
    4. Disclosure to the Office of Federal Employees Life Insurance or 
to health insurance carriers to provide benefit information regarding 
NTSB employees.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains the records in this system concerning merit 
promotions on paper within file folders. The NTSB maintains the records 
in this system concerning job applications in an electronic database.

RETRIEVABILITY:
    Records concerning merit promotions are indexed by name, date of 
birth, and Social Security number; records concerning applications for 
employment are indexed by applicant's name and by vacancy announcement 
number.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file cabinet that is restricted through electronic keycards to enter 
the facility where records are located. Computerized records are 
maintained in secure, password protected computer system. Access to and 
use of these records is limited to those persons whose official duties 
require such access, and the Facility Security Access Control System 
(NTSB-24) logs the date and time that each electronic keycard was used 
to enter the location. This system conforms to all applicable Federal 
laws and regulations, as well as NTSB policies and standards, as they 
relate to information security and data privacy. In this regard, the 
following laws and regulations may apply: The Privacy Act of 1974; the 
Federal Information Security Management Act of 2002; the Computer Fraud 
and Abuse Act of 1986; the Health Insurance Portability and 
Accountability Act of 1996; the E-Government Act of 2002; and 
corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB destroys records from this system concerning each vacancy 
or promotion under merit competition procedures after 2 years following 
either the date of the selection of a candidate for the position or the 
conclusion of an Office of Personnel Management audit, whichever is 
sooner, in accordance with General Records Schedule 1, item 32.

SYSTEM MANAGER AND ADDRESS:
    Chief, Administrative Services Division, National Transportation 
Safety Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment or NTSB service; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Applicants for NTSB positions, NTSB employees, supervisors, 
officials with the NTSB Office of Administration and Human Resources 
Division, other Federal agencies, and management officials

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-30

SYSTEM NAME:
    Employee Training Records.

SYSTEM LOCATION:
    NTSB Training Center, 45065 Riverside Parkway, Ashburn, Virginia 
20147.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current NTSB employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include employee's name and Social Security number, 
business and home address, and person to be notified in case of 
emergency. Records reflect career development plans, training courses 
that individuals seek to attend or have attended, and any related 
records concerning mentoring or career progression of employees. This 
system also includes employees' Individual Development Plans.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 et seq., 2951, 3301, 4101-4121, 4302; 5 CFR part 293.

PURPOSE(S):
    The NTSB maintains this system in order to create and maintain a 
list of training needs for developing future training initiatives, and 
to assess individuals' training in the interest of evaluating 
individuals' skill levels.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to educational institutions on appointment of a 
recent graduate to a position in the Federal service; and
    2. Disclosure to officials of labor organizations under 5 U.S.C. 
chapter 71, when relevant and necessary to the organizations' duties of 
exclusive

[[Page 62085]]

representation concerning personnel policies, practices, and matters 
affecting working conditions.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    Records are stored on paper in file folders at the NTSB Training 
Center, at the address above. The NTSB may scan all paper records into 
a learning management system, which will function as the master 
database of all training activities and records.

RETRIEVABILITY:
    The records are indexed by name, within major topic categories. 
Once the NTSB begins using the aforementioned new database, records 
will be retrievable by name, office, keyword, class title, and date of 
training class.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are further 
secured in locked rooms that are restricted through electronic keycards 
to enter the facility where records are located. Access to and use of 
these records is limited to those persons whose official duties require 
such access, and the Facility Security Access Control System (NTSB-24) 
logs the date and time that each electronic keycard was used to enter 
the location. This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains records within this system for the period of the 
employee's service at the NTSB. When an employee leaves the NTSB to 
begin employment at another Federal agency, the NTSB transfers these 
records to the employee's new Federal agency. When an employee retires, 
resigns, or dies, the NTSB forwards the employee's record to the 
National Personnel Records Center. The NTSB or National Personnel 
Records Center will destroy these records by shredding them once they 
are either obsolete or 5 years old, in accordance with General Records 
Schedule 1, item 29b.

SYSTEM MANAGER(S) AND ADDRESS:
    NTSB Training Officer, 45065 Riverside Parkway, Ashburn, Virginia 
20147.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Social Security number;
    3. Dates of employment; and
    4. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains information in this system from the individual to 
whom the record pertains and NTSB officials responsible for the 
individual's career development and training.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB-31

SYSTEM NAME:
    Labor-Management Relations Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former National Transportation Safety Board employees 
and union representatives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains files on grievances and arbitrations filed 
pursuant to grievance procedures negotiated in accordance with 5 U.S.C. 
7121, including reports of interviews, correspondence with arbitrators, 
hearing transcripts, arbitration awards, exceptions (i.e., appeals) to 
the Federal Labor Relations Authority, and related correspondence and 
exhibits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7101-7135.

PURPOSE(S):
    The NTSB maintains this system of records in order to comply with 5 
U.S.C. 7101-7135.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting working 
conditions (but information covered by 5 U.S.C. 7114(b)(4)(c) need not 
be released to labor organizations);
    2. Disclosure to other agencies or contractors for other agencies, 
when disclosure is necessary to locate individuals for personnel 
research or survey response and in producing summary descriptive 
statistics and analytical studies in support of the function for which 
the other organization seeks to collect the record, or for related 
workforce studies; the NTSB notes that, while published statistics and 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference; and
    3. Disclosure to the Merit System Protection Board in connection 
with appeals, special studies of the civil service and other merit 
systems, review of agency rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified 
in 5 U.S.C. 7503(c) and 7513(e), or as may be authorized by any other 
applicable statute.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper in file folders within an 
automated file cabinet.

[[Page 62086]]

RETRIEVABILITY:
    The NTSB indexes these records by name.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file room that is restricted through electronic keycards to enter the 
room where records are located. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: the Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB destroys these records 5 years after the final resolution 
of the case to which they apply, in accordance with General Records 
Schedule 1, item 28b.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains the records in this system from NTSB employees and 
supervisors, NTSB Office of Administration, representatives of NTSB 
employees, arbitrators, the Federal Labor Relations Authority, the 
Federal Service Impasse Panel, and the Federal Mediation and 
Conciliation Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    To the extent that any records in this system consist of attorney 
work product or attorney-client communications, 5 U.S.C. 552a(d)(5) may 
apply to preclude access to any information compiled in reasonable 
anticipation of a civil action or proceeding.
NTSB-32

SYSTEM NAME:
    Public Financial Disclosure Reports and Other Name-Retrieved Ethics 
Program Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of General Counsel, 
490 L'Enfant Plaza SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees who have filed financial 
disclosure statements under the requirements of the Ethics in 
Government Act of 1978 (hereinafter ``Ethics Act''), as amended, or to 
whom the Ethics Act otherwise applies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information that is necessary for 
administration of all provisions of the Ethics Act and the Ethics 
Reform Act of 1989, as amended, and Executive Order 12,674, as 
modified. In particular, this system contains financial information, as 
well as information concerning: gifts received, certain liabilities, 
former employment, and assets placed in trust pending disposal. The 
NTSB incorporates by reference the text of OGE/GOVT-1 into this Notice; 
as such, this Notice contains a summary of the information and 
provisions of OGE/GOVT-1 and descriptions of how NTSB-5 is consistent 
with OGE/GOVT-1, and identifies any differences between NTSB-32 and 
OGE/GOVT-1. OGE/GOVT-1 is available at 68 FR 3098 (Jan. 22, 2003), as 
updated at 68 FR 24744 (May 8, 2003) and 76 FR 24489 (May 2, 2011).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title I of the Ethics in Government Act of 1978, Public Law 95-521, 
92 Stat. 1824 (codified as amended 5 U.S.C. 7301, 7351, 7353, and other 
scattered sections of 5 U.S.C.); 5 CFR part 2634; 31 U.S.C. 1353; 
Executive Order 12,674 (as modified by Executive Order 12,731).

PURPOSE(S):
    The NTSB collects the records in this system in order to comply 
with the Ethics Act, and implementing Office of Government Ethics (OGE) 
regulations and applicable Executive Orders. The collection of these 
records is necessary to assure compliance with statutory and regulatory 
requirements, and to preserve and promote the integrity of public 
officials and institutions. These requirements also include the NTSB's 
Designated Agency Ethics Official (DAEO) possession or maintenance of 
information that the DAEO researches or prepares for referral to an 
Inspector General or the Department of Justice, concerning employees or 
former employees of the Federal Government who are the subject of 
complaints of misconduct or alleged violations of ethics statutes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    The NTSB notes that, when the Director or other authorized 
officials of OGE requests that the NTSB furnish OGE with records from 
this system, such disclosure will be in response to OGE's need for the 
records in the performance of their official duties under the Ethics 
Act, and other related statutes, regulations, and Executive Orders, 
pursuant to 5 U.S.C. 552a(b)(1). In addition to other disclosures 
permitted under subsection (b) of the Privacy Act, and described in 
Appendix A, below, the NTSB may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine use:
    1. Disclosure of information furnished by the reporting official, 
in accordance with provisions of section 105 of the Ethics Act, as 
amended, to any requesting person;
    2. Disclosure, in accordance with section 105 of the Ethics Act, as 
amended, and subject to the limitations contained in 18 U.S.C. 
208(d)(1), of any determination granting an exemption pursuant to 
section 208(d)(1) or 18 U.S.C. 208(b)(3), to any requesting person;
    3. Disclosure of information to any source when necessary to obtain

[[Page 62087]]

information relevant to a conflict-of-interest investigation or 
determination;
    4. Disclosure of public financial disclosure reports and any 
accompanying documents to reviewing officials in a new office, 
department, or agency when an employee transfers or is detailed from a 
covered position in one office, department, or agency to a covered 
position in another office, department, or agency.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    The NTSB primarily maintains these records on paper in file 
folders. In addition, the Office of General Counsel maintains certain 
information about current and former employees in searchable electronic 
databases.

RETRIEVABILITY:
    Records in this system are indexed alphabetically by name.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Access to and use of these records is limited to 
those persons whose official duties require such access, and the 
Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 25, the NTSB retains 
these records for a period of six years after filing, or for such other 
period of time as set forth in Schedule 25 for certain types of ethics 
records. The NTSB may retain records needed in an ongoing investigation 
for a period that exceeds six years, until the investigation no longer 
requires such records. At the expiration of the retention period, the 
NTSB destroys these records by shredding them.

SYSTEM MANAGER(S) AND ADDRESS:
    Designated Agency Ethics Official, National Transportation Safety 
Board, 490 East L'Enfant Plaza SW., Washington, DC 20594.

NOTIFICATION AND PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Designated Agency 
Ethics Official at the following address: National Transportation 
Safety Board, 490 L'Enfant Plaza SW., Washington, DC 20594. Individuals 
must comply with NTSB regulations regarding the Privacy Act, at 5 CFR 
part 802, and must furnish the following information for their records 
to be located and identified:
    1. Full name(s);
    2. Dates of employment; and
    3. Signature.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Current and former NTSB employees, or designated persons on behalf 
of such employees, such as trustees, attorneys, accountants, bankers, 
or relatives; Federal officials who review the records to make 
conflict-of-interest determinations; persons alleging conflicts of 
interest or violations of other ethics laws, and persons contacted 
during any investigation of the allegations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Appendix A: General Routine Uses Applicable to All Systems of Records

    The NTSB may make the following disclosures of information from 
the above-listed systems of records.

A. Disclosure for Law Enforcement Purposes

    When information indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto, disclosure may 
be made to the appropriate agency, whether Federal, foreign, State, 
local, or tribal, or other public authority responsible for 
enforcing, investigating or prosecuting such violation or charged 
with enforcing or implementing the statute, rule, regulation, or 
order issued pursuant thereto, if the information disclosed is 
relevant to any enforcement, regulatory, investigative or 
prosecutive responsibility of the receiving entity.

B. Disclosure Incident to Requesting Information

    Information may be disclosed to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and 
to identify the type of information requested), when necessary to 
obtain information relevant to an agency decision concerning 
retention of an employee or other personnel action (other than 
hiring), retention of a security clearance, the letting of a 
contract, or the issuance or retention of a grant, or other benefit.

C. Disclosure to Requesting Agency

    Disclosure may be made to a Federal, State, local, foreign, or 
tribal or other public authority of the fact that this system of 
records contains information relevant to the retention of an 
employee, the retention of a security clearance, the letting of a 
contract, or the issuance or retention of a license, grant, or other 
benefit. The other agency or licensing organization may then make a 
request supported by the written consent of the individual for the 
entire record if it so chooses. No disclosure will be made unless 
the information has been determined to be sufficiently reliable to 
support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action.

D. Disclosure to Congressional Offices

    Information may be disclosed to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the written request of the individual 
about whom the record is maintained. The NTSB will not make such a 
disclosure until the congressional office has furnished appropriate 
documentation of the individual's request, such as a copy of the 
individual's written request.

E. Disclosure to Department of Justice

    Information may be disclosed to the Department of Justice, or in 
a proceeding before a court, adjudicative body, or other 
administrative body before which the NTSB is authorized to appear, 
when:
    1. The NTSB, or any component thereof; or
    2. Any employee of the NTSB in his or her official capacity; or
    3. Any employee of the NTSB in his or her individual capacity 
where the Department of Justice or the NTSB has agreed to represent 
the employee; or
    4. The United States is a party to litigation or has an interest 
in such litigation, and the NTSB determines that the records are 
both relevant and necessary to the litigation and the use of such 
records is deemed by the NTSB to be for a purpose that is compatible 
with the purpose for which the records were collected.

F. Disclosure to the National Archives and General Services 
Administration

    Information may be disclosed to the National Archives and 
Records Administration or General Services Administration for 
records management

[[Page 62088]]

inspections conducted under 44 U.S.C. 2904 and 2906.

G. Disclosure to Contractors, Grantees, Etc.

    Information may be disclosed to agency contractors, grantees, 
consultants, or volunteers who have been engaged to assist the 
agency in the performance of a contract, service, grant, cooperative 
agreement, job, or other activity for the NTSB related to this 
system of records and who need to have access to the records in 
order to perform the activity for the NTSB. This includes Federal 
agencies providing payroll, management, or administrative services 
to the NTSB. When appropriate, recipients shall be required to 
comply with the requirements of the Privacy Act of 1974 as provided 
at 5 U.S.C. 552a(m).

H. Disclosures for Administrative Claims, Complaints and Appeals

    Information from this system of records may be disclosed to an 
authorized appeal grievance examiner, formal complaints examiner, 
equal employment opportunity investigator, arbitrator or other 
person properly engaged in investigation or settlement of an 
administrative grievance, complaint, claim, or appeal filed by an 
employee or former employee, but only to the extent that the 
information is relevant and necessary to the proceeding. Agencies 
that may obtain information under this routine use include, but are 
not limited to, the Office of Personnel Management, Office of 
Special Counsel, Merit Systems Protection Board, Federal Labor 
Relations Authority, Equal Employment Opportunity Commission, and 
Office of Government Ethics.

I. Disclosure to the Office of Personnel Management

    Information from this system of records may be disclosed to the 
Office of Personnel Management pursuant to that agency's 
responsibility for evaluation and oversight of Federal personnel 
management.

J. Disclosure in Connection With Litigation

    Information from this system of records may be disclosed in 
connection with litigation or settlement discussions regarding 
claims by or against the NTSB, including public filing with a court, 
to the extent that disclosure of the information is relevant and 
necessary to the litigation or discussions and except where court 
orders are otherwise required under section (b)(11) of the Privacy 
Act of 1974, codified at 5 U.S.C. 552a(b)(11).

K. Disclosure to Persons or Entities in Response to an Actual or 
Suspected Compromise or Breach of Personally Identifiable Information

    The NTSB may disclose information from any of the above-listed 
system of records to the appropriate agencies, entities, and/or 
persons when: (a) The NTSB suspects or has confirmed that the 
security or confidentiality of personally identifiable information 
in the system of records has been compromised; (b) the NTSB has 
determined that, as a result of the suspected or confirmed 
compromise, a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of 
this system exists; and (c) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in 
connection with the NTSB's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Appendix B: General Routine Uses Applicable to All Systems of Records

    As described in the above notices, some NTSB records may be 
located in the Government-wide systems of records listed below:
    1. EEOC/GOVT-1 Equal Employment Opportunity in the Federal 
Government Complaint and Appeal Records.
    2. DOL/GOVT-1 Office of Workers' Compensation Programs, Federal 
Employees' Compensation Act File.
    3. GSA/GOVT-3 Travel Charge Card Program.
    4. MSPB/GOVT-1 Appeals and Case Records.
    5. OGE/GOVT-1 Executive Branch Personnel Public Financial 
Disclosure Reports and Other Name-Retrieved Ethics Program Records.
    6. OGE/GOVT-2 Executive Branch Confidential Financial Disclosure 
Reports.
    7. OPM/GOVT-1 General Personnel Records.
    8. OPM/GOVT-2 Employee Performance File System Records.
    9. OPM/GOVT-3 Records of Adverse Actions, Performance Based 
Reduction in Grade and Removal Actions, and Termination of 
Probationers.
    10. OPM/GOVT-10 Employee Medical File System Records.


    Dated: October 4, 2012.
Candi R. Bing,
Federal Register Liaison Officer.
[FR Doc. 2012-24966 Filed 10-10-12; 8:45 am]
BILLING CODE 7533-01-P