Privacy Act of 1974, as Amended; System of Records Notices, 60475-60476 [2012-24312]

Agencies

• National Archives and Records Administration

[Federal Register Volume 77, Number 192 (Wednesday, October 3, 2012)]
[Notices]
[Pages 60475-60476]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-24312]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Privacy Act of 1974, as Amended; System of Records Notices

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of the establishment of new privacy system of record, 
NARA 44.

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SUMMARY: The National Archives and Records Administration (NARA) 
proposes to add a system of records to its existing inventory of 
systems subject to the Privacy Act of 1974, as amended (5 U.S.C. 
552(a)) (``Privacy Act''). In this notice, NARA publishes NARA 44, 
Reasonable Accommodation Request Records.

DATES: This new system of records, NARA 44, will become effective 
November 2, 2012 without further notice unless comments are received 
that result in further revision. NARA will publish a new notice if the 
effective date is delayed to review comments or if changes are made 
based on comments received. To be assured of consideration, comments 
should be received on or before the date above.

ADDRESSES: You may submit comments, identified by SORN number NARA 44, 
by one of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 301-837-0293.
     Mail: Kimberly Keravuori, Strategy Division (SP), Room 
4100, National

[[Page 60476]]

Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001.

FOR FURTHER INFORMATION CONTACT: Ismael Martinez, Equal Employment 
Office Director, National Archives and Records Administration, 8601 
Adelphi Road, College Park, MD 20740-6001. Telephone: 301-837-1849. 
Fax: 301-837-0869.

SUPPLEMENTARY INFORMATION: The notice for this system of records states 
the name and the location of the record system, the authority for and 
manner of its operation, the categories of individuals that it covers, 
the types of records that it contains, the sources of information in 
the records, and the proposed ``routine uses'' of the system of 
records. The notice also includes the business address of the NARA 
official who will inform interested persons of the procedures whereby 
they may gain access to, and correct, records pertaining to themselves.
    The Privacy Act provides certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to disseminate any record of identifiable personal information in a 
manner that assures that such action is for a necessary and lawful 
purpose, that the information is current and accurate for its intended 
use, and that adequate safeguards are provided to prevent misuse of 
such information. NARA intends to follow these principles in 
transferring information to another agency or individual as a ``routine 
use,'' including assurance that the information is relevant for the 
purposes for which it is transferred.

    Dated: September 25, 2012.
David S. Ferriero,
Archivist of the United States.
NARA Privacy Act Systems: NARA 44

SYSTEM NAME:
    Reasonable Accommodation Request Records.

SYSTEM LOCATION:
    The reasonable accommodation request files are maintained in the 
Office of Equal Employment at the National Archives in College Park. 
Address: 8601 Adelphi Road, Room 4417, College Park, MD 20740.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees and applicants who have requested accommodation pursuant to 
NARA policy for processing reasonable accommodation requests for 
employees and applicants with disabilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reasonable accommodation request records may contain some or all of 
the following records: requests for reasonable accommodation including 
medical records, notes or records made during consideration of 
requests, and decisions on requests. These records may contain: the 
employee or applicant's name, email address, mailing address, phone 
number, medical information, and any additional information provided by 
the employee related to the processing of the request. If an 
accommodation request is made by a family member, health professional, 
or representative of a NARA employee or applicant, the records may also 
contain the requestor's name, email address, mailing address, phone 
number, and any additional information provided by the requestor 
relating to the processing of the request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended.
    44 U.S.C. 2104(a), as amended.
    The Americans with Disabilities Act of 1990, as amended.
    29 U.S.C. 791.
    Executive Order 13164.
    29 CFR part 1614.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Diversity Program Manager (DPM) at NARA maintains the 
information relating to any reasonable accommodation request. Routine 
uses A, B, C, D, E, F, G, and H listed in Appendix A apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by the name of the 
employee or applicant, or request number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices 
or through a secure remote access network. After business hours, 
buildings have security guards and/or secured doors, and all entrances 
are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    NARA reasonable accommodation request records are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA Records Schedule supplement to FILES 203, the NARA Files 
Maintenance and Records Disposition Manual. Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER AND ADDRESS:
    For these case files, the system manager is Ismael Martinez, Equal 
Employment Office Director, National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1849. Fax: 301-837-0869.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the Privacy Act Office, Room 
3110, National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001.

RECORDS ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify 
the NARA Privacy Act Officer at the address listed above.

CONTESTING RECORDS PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORDS SOURCE CATEGORIES:
    Information in these reasonable accommodation files is obtained 
from NARA employees, applicants, and any family member, health 
professional, or representative of a NARA employee or applicant, who 
request such accommodation under the Rehabilitation Act.
[FR Doc. 2012-24312 Filed 10-2-12; 8:45 am]
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