Records Schedules; Availability and Request for Comments, 44694-44695 [2012-18482]

Agencies

• National Archives and Records Administration

[Federal Register Volume 77, Number 146 (Monday, July 30, 2012)]
[Notices]
[Pages 44694-44695]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-18482]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 29, 2012. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: request.schedule@nara.gov.
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: request.schedule@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service (N1-95-10-8, 32 items, 
31 temporary items). Records related to agency programs such as waste 
prevention, recycling, safety and health, and road maintenance. 
Proposed for permanent retention are case files pertaining to Native 
American claims.
    2. Department of Agriculture, Forest Service (N1-95-10-9, 84 items, 
63 temporary items). Records related to various programs throughout the 
agency, including general correspondence, reports, case files, plans, 
and studies. Proposed for permanent retention are law enforcement 
reports and plans; boundary modification case files; land transfer, 
title, and status files; significant controlled correspondence; planned 
technology reports; aerial photographs; remote sensing data and 
imagery; maps; and channel and dam project design case files.
    3. Department of the Army, Agency-wide (N1-AU-09-20, 1 item, 1 
temporary item). Master files of an electronic system used to track 
equal opportunity complaints.

[[Page 44695]]

    4. Department of the Army, Agency-wide (N1-AU-10-11, 1 item, 1 
temporary item). Master files of an electronic information system 
containing force management data, including personnel and equipment 
requirements and authorizations.
    5. Department of the Army, Agency-wide (N1-AU-10-38, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track real property planning criteria, including category codes, 
design criteria, and land use information.
    6. Department of Defense, Office of the Secretary of Defense (N1-
330-11-6, 44 items, 38 temporary items). Records relating to 
administrative functions of the Special Inspector General for Iraq 
Reconstruction, including office management files, record locators, 
reference publications, and routine budget and finance files. Proposed 
for permanent retention are publications, Congressional correspondence, 
policy files, organizational planning and structure files, press 
materials, budget justification files, legislative program files, and 
legal opinions.
    7. Department of Homeland Security, U.S. Coast Guard (N1-26-12-1, 2 
items, 1 temporary item). Routine search and rescue records which are 
not fully included in marine information tracking systems. Proposed for 
permanent retention are records of historically significant search and 
rescue case files.
    8. Department of Homeland Security, U.S. Coast Guard (N1-26-12-3, 5 
items, 5 temporary items). Records of the Coast Guard Exchange System 
scholarship committee, including files for accepted and rejected 
applicants and committee and conference files.
    9. Department of the Interior, Bureau of Land Management, (N1-49-
09-17, 5 items, 4 temporary items). Master files of an electronic 
information system used for wildfire management activities on public 
lands. Proposed for permanent retention are fire reports from the major 
Federal fire-fighting agencies.
    10. Department of the Interior, Office of the Secretary (DAA-0048-
2012-0002, 4 items, 1 permanent item). Records of the Office of 
Restoration and Damage Assessment, including administrative files, 
duplicate copies of consent decrees, and allocation records. Proposed 
for permanent retention are the designation records of the authorized 
official delegated to act on the behalf of the Secretary of the 
Interior, including official damage assessments, high level 
correspondence, final implementation orders of corrective actions, and 
all supporting documentation.
    11. Department of Justice, Criminal Division (DAA-0060-2012-0007, 1 
item, 1 temporary item). Master files of an electronic information 
system used to manage correspondence.
    12. Department of Justice, United States Attorneys' Offices (N1-
118-11-1, 6 items, 6 temporary items). Master files of electronic 
information systems providing administrative tracking of grand jury 
activity.
    13. Department of the Navy, Agency-wide (DAA-0343-2012-0001, 6 
items, 2 temporary items). Duplicate copies of engineering drawings and 
technical reports. Proposed for permanent retention are record copies 
of engineering drawings and technical reports.
    14. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-05-4, 18 items, 15 temporary items). Records of 
the Office of the Chief Counsel, including routine litigation files, 
confidentiality requests, and administrative files. Proposed for 
permanent retention are legislative rulemaking and review files and 
significant litigation case files.
    15. Department of the Treasury, Internal Revenue Service (N1-58-11-
12, 4 items, 4 temporary items). Master files and system documentation 
of an electronic information system used to rank and score tax returns 
and identify improperly filed returns and appropriate treatments.
    16. Department of the Treasury, Internal Revenue Service (N1-58-11-
13, 14 items, 14 temporary items). Collection activity reports used for 
tracking and reporting purposes.
    17. Department of the Treasury, Internal Revenue Service (N1-58-12-
7, 4 items, 4 temporary items). Master files, inputs, outputs, and 
system documentation of an electronic information system used to 
allocate, bill, and collect fees from pharmaceutical companies for the 
Medicare Part B Trust Fund.
    18. Department of the Treasury, Internal Revenue Service (N1-58-12-
8, 5 items, 5 temporary items). Master files and system documentation 
of electronic information systems used to analyze and monitor excise 
tax compliance.
    19. Department of the Treasury, Internal Revenue Service (N1-58-12-
9, 2 items, 2 temporary items). Records documenting privacy protections 
for information systems, Web sites, and other automated systems that 
collect personally identifiable information.
    20. Department of the Treasury, Internal Revenue Service (N1-58-12-
11, 3 items, 3 temporary items). Master files and system documentation 
of an electronic information system used to track and send 
correspondence regarding Supplemental Group Ruling Information to 
exempt organizations.
    21. Department of the Treasury, Internal Revenue Service (N1-58-12-
12, 2 items, 2 temporary items). Records relating to forms used for the 
New Markets Tax Credit program that document taxpayers' equity 
investments and events requiring recapture of tax credit.
    22. Department of the Treasury, Internal Revenue Service (N1-58-12-
13, 1 item, 1 temporary item). Records including forms and letters used 
to alert exempt organizations of inadequate record keeping practices 
and legal requirements.
    23. Department of the Treasury, Internal Revenue Service (N1-58-12-
14, 2 items, 2 temporary items). Master files and system documentation 
of an electronic information system used to support strategic planning, 
budgeting, and performance management processes.
    24. Department of the Treasury, Internal Revenue Service (N1-58-12-
15, 1 item, 1 temporary item). Records including reports used to 
identify and track debit vouchers and accounting issues.
    25. Consumer Financial Protection Bureau, Agency-wide (N1-587-12-2, 
1 item, 1 temporary item). Master files of an electronic information 
system containing interstate land registration records.
    26. Nuclear Regulatory Commission, Office of Nuclear Reactor 
Regulation (N1-431-09-2, 1 item, 1 temporary item). Master files of an 
electronic information system containing information on the structural 
integrity of reactor pressure vessels in licensed nuclear power plants.

    Dated: July 23, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-18482 Filed 7-27-12; 8:45 am]
BILLING CODE 7515-01-P