Records Schedules; Availability and Request for Comments, 26791-26792 [2012-10949]

Agencies

• National Archives and Records Administration

[Federal Register Volume 77, Number 88 (Monday, May 7, 2012)]
[Notices]
[Pages 26791-26792]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-10949]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 6, 2012. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, National 
Records Management Program (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: request.schedule@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (N1-258-08-9, 
2 items, 1 temporary item). Records of the Federal Crop Insurance 
Corporation Board of Directors, including background materials, working 
files, drafts, and notes. Proposed for permanent retention are official 
documentation records, such as bylaws, annual reports, budget 
presentations, and docket files.
    2. Department of Defense, Defense Finance and Accounting Service, 
(DAA-0507-2012-0001, 1 item, 1 temporary item). Notices from management 
identifying military pay transactions that require manual rather than 
electronic processing.
    3. Department of Defense, Defense Threat Reduction Agency (N1-374-
09-7, 1 item, 1 temporary item). Master files of an electronic 
information system containing information used to award grants, 
including solicitation materials, user registration data, submissions, 
award and post-award data, and related reports.
    4. Department of Energy, National Nuclear Security Administration 
(N1-434-12-1, 1 item, 1 temporary item). Records and inventories of 
medicine maintained at medical facilities.
    5. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2012-0006, 1 item, 1 temporary item). 
Master files of an electronic information system used to document 
training received by contractors responsible for surveying and 
certifying health facilities.
    6. Department of the Interior, Office of the Secretary (DAA-0048-
2011-0001, 10 items, 10 temporary items). Records relating to the 
administrative operation of the headquarters museum. Included are 
collection management records, exhibit records, annual inventory 
reports, research requests, reproduction requests, sign-in logs, 
monitoring records, evaluation files, and brochures.
    7. Department of Justice, Civil Division (DAA-0060-2012-0001, 2 
items, 2 temporary items). Master files and outputs of an electronic 
information system used to track the status of requests for collection 
of evidence in the United States made by foreign countries.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
11-17, 1 item, 1 temporary item). Records

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relating to the administration of the foreign language program.
    9. Department of the Navy, Chief of Naval Operations (DAA-0428-
2011-0001, 1 temporary item). Copies of records relating to Privacy 
Impact Assessments and System of Records Notices, including forms, 
instructions, copies of replies to original requests, and copies of 
final work product.
    10. Department of State, Bureau of East Asian and Pacific Affairs 
(N1-59-10-15, 5 items, 5 temporary items). Records of the Executive 
Office, including general administrative and management files of the 
Executive Director, as well as staff budget records and subject files 
for post management.
    11. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-11-1, 7 items, 7 temporary items). Master and 
other files of electronic information systems used to store insurance-
related documents, track inspection of hazardous material packaging, 
and provide for a repository of hazardous materials transportation 
routes.
    12. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-11-3, 4 items, 4 temporary items). Master and 
other files of electronic information systems used to track data 
quality in Federal and non-Federal transportation information systems. 
Included are data and web files.
    13. Department of the Treasury, Internal Revenue Service (N1-58-11-
23, 1 item, 1 temporary item). Records consist of a form used by tax 
payers to acknowledge receipt and responsibility of their personal 
identification number.
    14. Department of the Treasury, Internal Revenue Service (N1-58-11-
24, 3 items, 3 temporary items). Master files, outputs, and system 
documentation of an electronic information system used to control 
incoming submissions and correspondence.
    15. Department of the Treasury, Internal Revenue Service (N1-58-11-
25, 2 items, 2 temporary items). Master files and system documentation 
of an electronic information system used to maintain applications and 
registration records of professional tax preparers.
    16. Department of the Treasury, Office of the Deputy Assistant 
Secretary for Human Resources and Chief Human Capital Officer (N1-56-
11-2, 2 items, 2 temporary items). Records of the Office of Civil 
Rights and Diversity, including discrimination complaint review files 
and statistical data monitoring compliance.
    17. Social Security Administration, Deputy Commissioner of 
Operations (DAA-0047-2011-0003, 4 items, 3 temporary items). Records of 
the Office of Public Service and Operations Support related to the 
implementation of requirements set in the Coal Act of 1992. Includes 
administrative materials related to the assignment of miners to the 
appropriate employer for benefits, as well as copies of Statement of 
Earnings forms. Proposed for permanent retention are records related to 
origins of the legislation and its implementation, including indexes, 
correspondence, and background files.

    Dated: April 23, 2012.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2012-10949 Filed 5-4-12; 8:45 am]
BILLING CODE 7515-01-P