Records Schedules; Availability and Request for Comments, 49509-49510 [2011-20410]

Agencies

• National Archives and Records Administration

[Federal Register Volume 76, Number 154 (Wednesday, August 10, 2011)]
[Notices]
[Pages 49509-49510]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-20410]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 9, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-12, 8 items, 8 temporary items). 
Records of the Departmental Initiatives and International Affairs 
division, including records created in investigating international 
complaints and data and material created to contribute to larger 
government- or department-wide initiatives, external collaborative 
projects, and outreach programs.
    2. Department of Agriculture, Risk Management Agency (N1-258-09-3, 
1 item, 1 temporary item). Good Farming Practice Documentation, 
including producer documentation, request letters, company claims 
files, and expert opinions used to allow producers to seek 
reconsideration of adverse good farming practice determinations.
    3. Department of Agriculture, Risk Management Agency (N1-258-09-4, 
1 item, 1 temporary item). Records of large claims reviews including 
claims review request letters, company claim files, and expert 
opinions.
    4. Department of the Army, Agency-wide (N1-AU-10-50,1 item, 1 
temporary item). Master files of an electronic information system used 
to track information on Equal Employment Opportunity discrimination 
complaint cases.
    5. Department of Commerce, Bureau of Economic Analysis (N1-375-10-
5, 14 items, 12 temporary items). Records related to economic 
statistics including general correspondence, methodologies, 
intermediary economic data, initial estimates of Federal expenditures, 
state and local government financial and labor data, and supporting 
documents including drafts and reference material used to generate 
final products. Proposed for permanent retention are official 
publications, speeches, and final reports.
    6. Department of Commerce, International Trade Administration (N1-
489-10-1, 22 items, 19 temporary items). Records relating to the chief 
information office, including web site content records, transaction 
files, background files, non-case specific briefing materials, 
legislation files, negotiation files, review files, unfair trade 
practices files, and administrative files. Proposed for permanent 
retention are eGov Official Managing Partner

[[Page 49510]]

records, President's Export Council Program files, and President's 
Export Council Official Recommendations and Reports.
    7. Department of Health and Human Services, Administration for 
Children and Families (N1-292-10-3, 10 items, 10 temporary items). 
Master files and outputs of electronic information systems used to 
provide employment and location information to state and Federal 
officials for use in child support enforcement activities.
    8. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-10, 5 items, 3 temporary items). Master 
files of electronic information systems containing information on 
Medicare and Medicaid program enrollment and utilization data for 
beneficiaries enrolled in hospital insurance or medical insurance. Also 
included are surveys and financial expenditure reports. Proposed for 
permanent retention are a sampling of standard analytical files created 
annually for claims closed that fiscal year.
    9. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-11-1, 2 items, 2 temporary items). Master 
files of an electronic information system containing reports to 
headquarters on significant security incidents such as violations of 
laws or regulations including loss, theft, or damage to government 
property or information and disruptions such as fire alarms, loss of 
utilities, and evacuations.
    10. Department of Homeland Security, Secret Service (N1-87-11-6, 1 
item, 1 temporary item). Master files of an electronic information 
system containing digital photographs used for inspecting the 
undercarriages of vehicles.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
10-24, 7 items, 6 temporary items). Records relating to security risk 
assessments, including case files for individuals and entities and 
related tracking systems. Proposed for permanent retention are 
assessment policy files.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
11-22, 4 items, 2 temporary items). Miscellaneous non-subversive 
administrative records and routine case files. Proposed for permanent 
retention are policy files and significant case files.
    13. Department of State, Bureau of Diplomatic Security (N1-59-11-
14, 5 items, 5 temporary items). Records of the Office of the Chief 
Financial Officer, including routine budget correspondence, 
apportionments, allotments, reimbursements, and miscellaneous 
obligations files.
    14. Department of the Treasury, Internal Revenue Service (N1-58-09-
80, 3 items, 3 temporary items). Master files and system documentation 
of an electronic information system used to share reference information 
related to criminal investigations.
    15. Department of the Treasury, Internal Revenue Service (N1-58-09-
84, 13 items, 13 temporary items). Master files, outputs, and system 
documentation of an electronic information system used to access 
taxpayer information for tax processing.
    16. Department of the Treasury, Internal Revenue Service (N1-58-10-
6, 7 items, 7 temporary items). Master files, inputs, and system 
documentation of an electronic information system used to track the 
status of criminal investigations.
    17. Department of the Treasury, Internal Revenue Service (N1-58-10-
8, 35 items, 35 temporary items). Records of the Taxpayer Advocate 
Division including non-significant case files, customer satisfaction 
survey reports, grant case files, trip files, and administrative files.
    18. Architectural and Transportation Barriers Compliance Board, 
also known as the Access Board, Agency-wide (N1-588-11-1, 18 items, 9 
temporary items). Background materials to rulemaking files, directives, 
and other substantive agency issuances; compliance and complaints case 
files; web site records including content maintained in other 
recordkeeping files; and other facilitative records. Proposed for 
permanent retention are official board records, rulemaking files, and 
other substantive records documenting basic program management 
functions.
    19. Environmental Protection Agency, Gulf Coast Ecosystem 
Restoration Task Force (N1-220-11-1, 5 items, 4 temporary items). Files 
relating to Task Force activities not containing unique information of 
historical value; web site records, including electronic versions of 
web sites, web site design, management, and technical operation 
records; and electronic versions of content records duplicated in paper 
Task Force records. Proposed for permanent retention are files 
documenting the Task Force's establishment, membership, policy, 
organization, deliberations, findings, and recommendations.
    20. Farm Credit Administration, Agency-wide (N1-103-11-1, 19 items, 
12 temporary items). Records include general correspondence, non-
substantive drafts and background materials, administrative program 
operation records, and guidance and office records. Proposed for 
permanent retention are program records documenting mission-related 
activities including decisions made by the agency board, public and 
congressional communications, financial data, public rulemaking files, 
charters and by-laws, legal opinions, and litigation records.
    21. Office of the Director of National Intelligence, Office of 
Policy, Plans, and Requirements (N1-576-09-5, 28 items, 9 temporary 
items). Records relating to policy development, strategic planning, and 
security requirements for the intelligence community, including 
internal briefings, staff level committees, web records, non-
substantive working papers and drafts, and reference files. Proposed 
for permanent retention are senior level correspondence, program and 
policy files, security standards reports, emergency planning records, 
strategic planning records, external briefings, and substantive working 
papers and drafts.
    22. United States Patent and Trademark Office, Office of the Chief 
Information Officer (N1-241-10-1, 26 items, 24 temporary items). 
Records related to patent granting and maintenance including abandoned 
patent applications, preliminary examination working files, records 
related to foreign patent application granting, quality review files, 
legal records including correspondence and policy comments, patent 
examiner training records, and other administrative records that 
support the patent granting process. Proposed for permanent retention 
are patent program and policy subject files that document procedures, 
projects, and management decisions and the granted patent case files.

    Dated: August 3, 2011.
Julie H. Reaves,
Acting Chief Records Officer for the U.S. Government.
[FR Doc. 2011-20410 Filed 8-9-11; 8:45 am]
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