Records Schedules; Availability and Request for Comments, 43354-43355 [2011-18411]

Agencies

• National Archives and Records Administration

[Federal Register Volume 76, Number 139 (Wednesday, July 20, 2011)]
[Notices]
[Pages 43354-43355]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-18411]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 19, 2011. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-21, 6 items, 5 temporary items). 
Records of the Legislative and Legal division, including correspondence 
files, cooperative and reimbursable agreements, and docket 
administrative files. Proposed for permanent retention are official 
docket files relating to the development of laws and regulations.
    2. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-08-22, 18 items, 15 temporary items). 
Records of the Technical Services Division, including general 
inquiries, administrative work tracking records, raw laboratory data 
and analysis, research agreements, records created in developing 
calibrations and quality control, and interim and draft documents for 
program records. Proposed for permanent retention are policies, final 
research products, and market needs analyses.
    3. Department of Agriculture, Risk Management Agency (N1-258-09-5, 
7 items, 7 temporary items). Actuarial records including county field 
notes, requests, inspections, insurance files, and determined yield 
documentation used to calculate risk, create actuarial logarithms, and 
provide insurance offers.
    4. Department of Agriculture, Risk Management Agency (N1-258-09-6, 
5 items, 5 temporary items). Records of the Insurance Program including 
correspondence, assessments, information, and reports documenting 
internal program activity and meetings or events with outside entities.
    5. Department of Agriculture, Risk Management Agency (N1-258-09-10, 
1 item, 1 temporary item). Compliance case files including insurance 
applications, acreage reports, and correspondence used to assess 
compliance in the crop insurance program.

[[Page 43355]]

    6. Department of the Army, Agency-wide (N1-AU-10-15, 1 item, 1 
temporary item). Master files of an electronic information system 
containing network security information such as lists of common 
vulnerabilities, exploitation and threats, intrusion events, and 
remediation methods.
    7. Department of Defense, Office of the Secretary of Defense (N1-
330-11-2, 1 item, 1 temporary item). Master files of an electronic 
information system containing medical inventories, quality assurance 
records, and medical technology and readiness information used for 
managing logistics of treatment facilities.
    8. Department of Defense, Office of the Secretary of Defense (N1-
330-11-3, 4 items, 4 temporary items). Master files of electronic 
information systems containing physician credentialing and 
qualifications records, and adverse actions and malpractice data; 
medical and dental expense, personnel, and workload data; patient 
movement management records; and Individuals with Disabilities 
Education Act implementation records.
    9. Department of Defense, Office of the Secretary of Defense (N1-
330-11-4, 1 item, 1 temporary item). Master files of an electronic 
information system containing voter registration information for U.S. 
citizens overseas, including personal identifiers, contact information, 
and party affiliation data.
    10. Department of Defense, Office of the Secretary of Defense (N1-
330-11-5, 1 item, 1 temporary item). Master file of an electronic 
information system containing testing data on individuals seeking 
entrance into the Military Services, including personal identifiers, 
educational experience, and test scores.
    11. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-5, 2 items, 2 temporary items). Master files of 
an electronic information system containing status information on 
agreements with state and local law enforcement agencies and vetting of 
state and local law enforcement officers to receive agency credentials.
    12. Department of Homeland Security, U.S. Immigration and Customs 
Enforcement (N1-567-11-13, 4 items, 4 temporary items). Master files of 
an electronic information system containing approved and denied 
requests for court orders for recordings of oral, wire, and electronic 
communications, and queries on previous court order requests.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
11-2, 2 items, 2 temporary items). Master files and audit report logs 
of an electronic information system used to share law enforcement data 
in the law enforcement community.
    14. Department of Justice, Federal Bureau of Investigation (N1-65-
11-4, 2 items, 2 temporary items). Records maintained as part of an 
electronic information system that records activity associated with 
subjects of interest within a separate and broader electronic law 
enforcement activity tracking system.
    15. Department of Justice, Federal Bureau of Investigation (N1-65-
11-28, 175 items, 151 temporary items). Administrative files for 
selected classifications through October 15, 1995, consisting of 
administrative and logistical records, citizen correspondence, and 
routine requests for information.
    16. Department of Justice, Tax Division (N1-60-09-46, 3 items, 3 
temporary items). Internal Web site records including Web content, 
management, and operations records.
    17. Department of Labor, Women's Bureau (N1-86-10-1, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track contact information, publications, events, meetings, and 
exhibits related to current Bureau initiatives.
    18. Department of State, Bureau of Diplomatic Security (N1-59-11-
14, 5 items, 5 temporary items). Records of the Office of the Chief 
Financial Officer, including routine budget correspondence, 
apportionments, allotments, reimbursements, and miscellaneous 
obligations files.
    19. Department of State, Bureau of Diplomatic Security (DAA-0059-
2011-0002, 4 items, 4 temporary items). Records of the Office of the 
Chief Technology Officer, including program management records, 
correspondence, and copies of intra-agency agreements.
    20. Department of Transportation, Federal Transit Administration 
(N1-408-11-1, 1 item, 1 temporary item). Law and legal records, 
including correspondence and reports relating to the development and 
accomplishment of policies and programs.
    21. Department of Transportation, Federal Transit Administration 
(N1-408-11-2, 2 items, 2 temporary items). Records relating to legal 
procurement and contract appeals.
    22. Department of Transportation, Federal Transit Administration 
(N1-408-11-3, 2 items, 2 temporary items). Case and reference files 
relating to legislation involving the agency and its grantees.
    23. Department of Transportation, Federal Transit Administration 
(N1-408-11-4, 2 items, 1 temporary item). Litigation records consisting 
of correspondence, pleadings, dispositions, transcripts pertaining to 
court actions, and non-significant case files. Proposed for permanent 
retention are case files of historical or legal significance.
    24. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-3, 1 item, 1 temporary item). External Web site 
content records consisting of general information about the Bureau.
    25. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-6, 1 item, 1 temporary item). Master files of an 
electronic information system used to track processing and results for 
alcohol sample formulation and ingredients.
    26. Federal Deposit Insurance Corporation, Agency-wide (N1-34-11-1, 
4 items, 4 temporary item). Reduction of retention period for records 
previously approved as temporary, including records relating to bank 
transaction authorizations and insurance assessment and appeal files.
    27. Office of the Director of National Intelligence, Office of 
Legislative Affairs (N1-576-11-5, 8 items, 4 temporary items). Includes 
copies of Congressional materials received from other agencies, non-
substantive drafts and working papers, and reference files. Proposed 
for permanent retention are program records, Congressional materials 
and communications, and substantive working papers.

    Dated: July 12, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-18411 Filed 7-19-11; 8:45 am]
BILLING CODE 7515-01-P