Applications, Reports, and Other Records for the 2010-2011 Award Year; Student Assistance General Provisions, Federal Supplemental Educational Opportunity Grant, Federal Work-Study, etc., 32961-32966 [2011-14016]
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Federal Register / Vol. 76, No. 109 / Tuesday, June 7, 2011 / Notices
BILLING CODE 5001–06–C
other records for the 2010–2011 award
year.
Overview Information
emcdonald on DSK2BSOYB1PROD with NOTICES
DEPARTMENT OF EDUCATION
Applications, Reports, and Other
Records for the 2010–2011 Award
Year; Student Assistance General
Provisions, Federal Supplemental
Educational Opportunity Grant,
Federal Work-Study, etc.
Department of Education.
Notice of deadline dates for
receipt of applications, reports, and
AGENCY:
ACTION:
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17:30 Jun 06, 2011
Jkt 223001
(CFDA Nos. 84.007, 84.033, 84.038, 84.063,
84.069, 84.268, 84.375, 84.376, 84.379, and
84.408)
Student Assistance General
Provisions, Federal Supplemental
Educational Opportunity Grant, Federal
Work-Study, Federal Perkins Loan,
Federal Pell Grant, Leveraging
Educational Assistance Partnership,
William D. Ford Federal Direct Loan,
Academic Competitiveness Grant,
National Science and Mathematics
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Access to Retain Talent Grant, Teacher
Education Assistance for College and
Higher Education Grant, and Iraq and
Afghanistan Service Grant programs.
The Secretary announces
deadline dates for the receipt of
documents and other information from
institutions and applicants for the
Federal student aid programs authorized
under Title IV of the Higher Education
Act of 1965, as amended, for the 2010–
2011 award year. The Federal student
aid programs include the Federal
Supplemental Educational Opportunity
Grant, Federal Work-Study, Federal
Perkins Loan, Federal Pell Grant,
SUMMARY:
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[FR Doc. 2011–13925 Filed 6–6–11; 8:45 am]
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Federal Register / Vol. 76, No. 109 / Tuesday, June 7, 2011 / Notices
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Leveraging Educational Assistance
Partnership, William D. Ford Federal
Direct Loan (Direct Loan), Academic
Competitiveness Grant (ACG), National
Science and Mathematics Access to
Retain Talent Grant (National SMART
Grant), Teacher Education Assistance
for College and Higher Education
(TEACH) Grant, and Iraq and
Afghanistan Service Grant programs.
These programs, administered by the
U.S. Department of Education
(Department), provide financial
assistance to students attending eligible
postsecondary educational institutions
to help them pay their educational
costs.
Deadline and Submission Dates: See
Tables A, B, and C at the end of this
notice.
Table A—Deadline Dates for
Application Processing and Receipt of
Institutional Student Information
Records (ISIRs) or Student Aid Reports
(SARs) by Institutions
Table A provides information and
deadline dates for application
processing, including receipt of the Free
Application for Federal Student Aid
(FAFSA) and corrections to and
signatures for the FAFSA, receipt of
ISIRs and SARs, and receipt of
verification documents.
The deadline date for the receipt of a
FAFSA by the Department’s Central
Processing System is June 30, 2011,
regardless of the method that the
applicant uses to submit the FAFSA.
The deadline date for the receipt of a
signature page for the FAFSA (if
required), corrections, changes of
addresses or schools, or requests for a
duplicate SAR is September 21, 2011.
Verification documents must be
received by the institution no later than
the earlier of 120 days after the student’s
last date of enrollment or September 28,
2011. As a reminder, verification is not
required for unsubsidized Direct
Stafford Loans and PLUS Loans, TEACH
Grants, and Iraq and Afghanistan
Service Grants.
For all Federal student aid programs
except Parent PLUS, an ISIR or SAR
with an official expected family
contribution must be received by the
institution no later than the earlier of
the student’s last date of enrollment for
the 2010–2011 award year or September
28, 2011. For purposes of only the
Federal Pell Grant, ACG, or National
SMART Grant programs, a valid ISIR or
a valid SAR for a student not meeting
the conditions for a late disbursement
must be received no later than the
earlier of the student’s last date of
enrollment or September 28, 2011. A
valid ISIR or valid SAR for a student
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meeting the conditions for a late
disbursement under the Federal Pell
Grant, ACG, or National SMART Grant
programs must be received according to
the deadline dates provided in Table A.
In accordance with the regulations in
34 CFR 668.164(g)(4)(i), an institution
may not make a late disbursement later
than 180 days after the date of the
institution’s determination that the
student withdrew, as provided in 34
CFR 668.22, or for a student who did
not withdraw, 180 days after the date
the student otherwise became ineligible.
Table A provides that an institution
must receive a valid ISIR or valid SAR
no later than 180 days after its
determination of a student’s withdrawal
or, for a student who did not withdraw,
180 days after the date the student
otherwise became ineligible, but not
later than September 28, 2011.
Table B—Federal Pell Grant, ACG, and
National SMART Grant Programs
Submission Dates for Disbursement
Information by Institutions and Table
C—Iraq and Afghanistan Service Grant
Program Submission Dates for
Disbursement Information by
Institutions
Tables B and C provide the earliest
submission and deadline dates for
institutions to submit Federal Pell
Grant, ACG, National SMART Grant,
and Iraq and Afghanistan Service Grant
disbursement records to the
Department’s Common Origination and
Disbursement (COD) System and
deadline dates for requests for
administrative relief if the institution
cannot meet the established deadline for
specified reasons.
In general, an institution must submit
Federal Pell Grant, ACG, National
SMART Grant, or Iraq and Afghanistan
Service Grant disbursement records no
later than 30 days after making a Federal
Pell Grant, ACG, National SMART
Grant, or Iraq and Afghanistan Service
Grant disbursement or becoming aware
of the need to adjust a student’s
previously reported Federal Pell Grant,
ACG, National SMART Grant, or Iraq
and Afghanistan Service Grant
disbursement. In accordance with the
regulations in 34 CFR 668.164, we
consider that Federal Pell Grant, ACG,
National SMART Grant, and Iraq and
Afghanistan Service Grant funds are
disbursed on the date that the
institution: (a) Credits those funds to a
student’s account in the institution’s
general ledger or any subledger of the
general ledger, or (b) pays those funds
to a student directly. We consider that
Federal Pell Grant, ACG, National
SMART Grant, and Iraq and Afghanistan
Service Grant funds are disbursed even
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if an institution uses its own funds in
advance of receiving program funds
from the Department. An institution’s
failure to submit disbursement records
within the required 30-day timeframe
may result in an audit or program
review finding. In addition, the
Secretary may initiate an adverse action,
such as a fine or other penalty for such
failure.
Table C provides further guidance for
this first award year of the new Iraq and
Afghanistan Service Grant Program.
Previously, we provided the operational
guidance that an institution must follow
in the Electronic Announcements
posted on the Information for Financial
Aid Professionals Web site, including
the postings of November 6, 2009, May
13, 2010, June 24, 2010, July 30, 2010,
October 1, 2010, and November 19,
2010. Information about the Iraq and
Afghanistan Service Grant Program is
also provided in Volume II, Section 1 of
the 2010–2011 COD Technical
Reference.
Federal Pell Grant, ACG, and the
National SMART Grant Programs and
the 2011 Crossover Payment Period
The Department of Defense and FullYear Continuing Appropriations Act,
2011 (P.L. 112–10) rescinded the
provision that allowed a student to
receive more than one scheduled award
in an award year. Under 34 CFR 690.64,
an institution would be required to
assign a student’s 2011 crossover
payment period that occurs in the 2010–
2011 and 2011–2012 award years to the
award year in which the student would
receive a greater Federal Pell Grant
payment for the payment period.
However, since there will be no
opportunity for a student to receive a
second Scheduled Award during the
2011–2012 award year, Public Law 112–
10 included a provision that waives this
regulatory requirement for any 2011
crossover payment period. Thus, for a
2011 crossover payment period, an
institution may choose the award year
to which it assigns a student’s crossover
payment period for purposes of the
Federal Pell Grant Program.
It is important to note that the 2010–
2011 award year is the final year for the
ACG and National SMART Grant
programs. Therefore, an ACG or
National SMART Grant award for a 2011
crossover payment period must be
assigned to the 2010–2011 award year
for an otherwise eligible student to
receive payment, and the institution
must also assign the student’s 2011
crossover payment period for Federal
Pell Grant purposes to the 2010–2011
award year.
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Federal Register / Vol. 76, No. 109 / Tuesday, June 7, 2011 / Notices
Other Sources for Detailed Information
We publish a detailed discussion of
the Federal student aid application
process in the following publications:
• 2010–2011 Funding Education
Beyond High School.
• 2010–2011 Counselors and Mentors
Handbook.
• 2010–2011 ISIR Guide.
• 2010–2011 Federal Student Aid
Handbook.
Additional information on the
institutional reporting requirements for
the Federal Pell Grant, ACG, and
National SMART Grant programs is
contained in the 2010–2011 COD
Technical Reference.
You may access these publications by
selecting the ‘‘Publications’’ link at the
Information for Financial Aid
Professionals Web site at: https://
www.ifap.ed.gov.
Applicable Regulations: The
following regulations apply: (1) Student
Assistance General Provisions, 34 CFR
part 668,
(2) Federal Pell Grant Program, 34
CFR part 690, and
(3) Academic Competitiveness Grant
and National Science and Mathematics
Access to Retain Talent Grant Programs,
34 CFR part 691.
FOR FURTHER INFORMATION CONTACT:
Harold McCullough, U.S. Department of
Education, Federal Student Aid, 830
First Street, NE., Union Center Plaza,
room 113E1, Washington, DC 20202–
5345. Telephone: (202) 377–4030.
If you use a telecommunications
device for the deaf (TDD), call the
Federal Relay Service (FRS), toll free, at
1–800–877–8339.
Individuals with disabilities can
obtain this document in an accessible
format (e.g., braille, large print,
audiotape, or computer diskette) on
request to the program contact person
listed under FOR FURTHER INFORMATION
CONTACT.
Electronic Access to This Document:
The official version of this document is
the document published in the Federal
Register. Free Internet access to the
official edition of the Federal Register
and the Code of Federal Regulations is
32963
available via the Federal Digital System
at: https://www.gpo.gov/fdsys. At this
site you can view this document, as well
as all other documents of this
Department published in the Federal
Register, in text or Adobe Portable
Document Format (PDF). To use PDF
you must have Adobe Acrobat Reader,
which is available free at the site.
You may also access documents of the
Department published in the Federal
Register by using the article search
feature at: https://
www.federalregister.gov.
Specifically, through the advanced
search feature at this site, you can limit
your search to documents published by
the Department.
Program Authority: 20 U.S.C. 1070a,
1070a–1, 1070b–1070b–4, 1070c–1070c–4,
1070g, 1070h, 1087a–1087j, and 1087aa–
1087ii; 42 U.S.C. 2751–2756b.
Dated: June 2, 2011.
William J. Taggart,
Chief Operating Officer, Federal Student Aid.
TABLE A—DEADLINE DATES FOR APPLICATION PROCESSING AND RECEIPT OF INSTITUTIONAL STUDENT INFORMATION
RECORDS (ISIRS) OR STUDENT AID REPORTS (SARS) BY INSTITUTIONS FOR THE 2010–2011 AWARD YEAR
What is the deadline date
for receipt?
Who submits?
What is submitted?
Where is it submitted?
Student .............................
Free Application for Federal Student
Aid (FAFSA)—‘‘FAFSA on the
Web’’ (original or renewal).
Signature Page (if required) ..............
Electronically to the Department’s
Central Processing System (CPS).
June 30, 2011.1
To the address printed on the signature page.
Electronically to the Department’s
CPS.
To the address printed on the
FAFSA or envelope provided with
the form.
Electronically to the Department’s
CPS.
To the address printed on the signature page.
Electronically to the Department’s
CPS.
To the address printed on the SAR ..
September 21, 2011.
Student through an Institution.
Student .............................
An electronic FAFSA (original or renewal).
A paper original FAFSA ....................
Student .............................
Electronic corrections to the FAFSA
using ‘‘Corrections on the Web’’.
Signature Page (if required) ..............
Student through an Institution.
Student .............................
Student .............................
Student .............................
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Student through CPS .......
Student .............................
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Electronic corrections to the FAFSA
Paper corrections to the FAFSA
using a SAR, including change of
mailing and e-mail addresses or
institutions.
Change of mailing and e-mail addresses, change of institutions, or
requests for a duplicate SAR.
SAR with an official expected family
contribution (EFC) calculated by
the Department’s CPS (except for
Parent PLUS).
ISIR with an official EFC calculated
by the Department’s CPS (except
for Parent PLUS).
Valid SAR (Pell, ACG, and National
SMART Grant Only).
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To the Federal Student Aid Information Center by calling 1–800–433–
3243.
To the institution ................................
To the institution from the Department’s CPS.
To the institution ................................
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June 30, 2011.1
June 30, 2011.
September 21, 2011.1
September 21, 2011.
September 21, 2011.1
September 21, 2011.
September 21, 2011.
The earlier of:
—the student’s last date of enrollment; or
—September 28, 2011.2
The earlier of:
—the student’s last date of enrollment; or
—September 28, 2011.2
Except for a student meeting the
conditions for a late disbursement
under 34 CFR 668.164(g), the earlier of: the student’s last date of
enrollment; or September 28,
2011.2
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TABLE A—DEADLINE DATES FOR APPLICATION PROCESSING AND RECEIPT OF INSTITUTIONAL STUDENT INFORMATION
RECORDS (ISIRS) OR STUDENT AID REPORTS (SARS) BY INSTITUTIONS FOR THE 2010–2011 AWARD YEAR—Continued
Who submits?
What is submitted?
Where is it submitted?
What is the deadline date
for receipt?
Student through CPS .......
Valid ISIR (Pell, ACG, and National
SMART Grant Only).
To the institution from the Department’s CPS.
Student .............................
Verification documents ......................
To the institution ................................
For a student receiving a late disbursement
under
34
CFR
668.164(g)(4)(i), the earlier of:
—180 days after the date of the institution’s determination that the
student withdrew or otherwise became ineligible; or
—September 28, 2011.2
The earlier of: 3
—120 days after the student’s last
date of enrollment; or
—September 28, 2011.2
1 The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions must be completed and accepted
before 12:00 midnight to meet the deadline. If transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight,
those transmissions do not meet the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected may
not be reprocessed because the deadline will have passed by the time the user gets the information notifying him/her of the rejection.
2 The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received the ISIR or SAR regardless of
whether the institution has downloaded the ISIR from its SAIG mailbox or when the student submits the SAR to the institution.
3 Although the Secretary has set this deadline date for the submission of verification documents, if corrections are required, deadline dates for
submission of paper or electronic corrections and, for a Federal Pell Grant, ACG, and National SMART Grant, the submission of a valid SAR or
valid ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission of verification documents for purposes of the campus-based programs, the FFEL Program, and the Federal Direct Loan Program. Students completing verification and submitting
a valid SAR or valid ISIR while no longer enrolled will be paid based on the higher of the two EFCs.
TABLE B—FEDERAL PELL GRANT, ACG, AND NATIONAL SMART GRANT PROGRAMS SUBMISSION DATES FOR
DISBURSEMENT INFORMATION BY INSTITUTIONS FOR THE 2010–2011 AWARD YEAR
Who submits?
What is submitted?
Where is it submitted?
What are the earliest disbursement,
submission, and deadline dates for receipt?
Institutions ..........
At least one acceptable disbursement
record must be submitted for each
Federal Pell Grant recipient, ACG recipient, and National SMART Grant
recipient at the institution.
To the Common Origination and Disbursement (COD) System using either:
—the
COD
Web
site
at:
www.cod.ed.gov; or.
—the Student Aid Internet Gateway
(SAIG).
Earliest Disbursement Date: January
13, 2010.
Earliest Submission Dates:
An institution may submit anticipated
disbursement information as early as
March 27, 2010.
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An institution may submit actual disbursement information as early as
May 26, 2010, but no earlier than:
(a) 7 calendar days prior to the disbursement date under the advance
payment method;
(b) 7 calendar days prior to the disbursement date under the Cash Monitoring #1 payment method; or
(c) The date of disbursement under the
Reimbursement or Cash Monitoring
#2 payment methods.
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Federal Register / Vol. 76, No. 109 / Tuesday, June 7, 2011 / Notices
32965
TABLE B—FEDERAL PELL GRANT, ACG, AND NATIONAL SMART GRANT PROGRAMS SUBMISSION DATES FOR
DISBURSEMENT INFORMATION BY INSTITUTIONS FOR THE 2010–2011 AWARD YEAR—Continued
Who submits?
What is submitted?
Where is it submitted?
Institutions ..........
Request for administrative relief based
on a natural disaster or other unusual
circumstances, or an administrative
error made by the Department.
Via COD Web site at: www.cod.ed.gov
Institutions ..........
Request for administrative relief if a student reenters the institution within
180 days after initially withdrawing
and the institution is reporting a disbursement for the student within 30
days of the student’s reenrollment but
after September 30, 2011 2.
Via COD Web site at: www.cod.ed.gov
What are the earliest disbursement,
submission, and deadline dates for receipt?
Deadline Submission Dates:
Except as provided below, an institution
is required to submit disbursement information no later than the earlier of:
(a) 30 calendar days after the institution
makes a disbursement or becomes
aware of the need to make an adjustment to previously reported disbursement data; or
(b) September 30, 2011.1
An institution may submit disbursement
information after September 30, 2011,
only:
(a) for a downward adjustment of a previously reported award or disbursement;
(b) based upon a program review or initial audit finding per 34 CFR 690.83
or 691.83;
(c) for reporting a late disbursement
under 34 CFR 668.164(g); or
(d) for reporting disbursements previously blocked as a result of another
institution failing to post a downward
adjustment.
The earlier of:
—a date designated by the Secretary
after consultation with the institution;
or
—February 1, 2012.
The earlier of:
—30 days after the student reenrolls; or
—May 3, 2012.
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1 The deadline for electronic transactions is 11:59 p.m. (Eastern Time) on September 30, 2011. Transmissions must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected
may not be reprocessed because the deadline will have passed by the time the user gets the information notifying him/her of the rejection.
2 Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
NOTE: The COD System must accept origination data for a student from an institution before it accepts disbursement information from the institution for that student. Institutions may submit origination and disbursement data for a student in the same transmission. However, if the origination data is rejected, the disbursement data is rejected.
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Federal Register / Vol. 76, No. 109 / Tuesday, June 7, 2011 / Notices
TABLE C—IRAQ AND AFGHANISTAN SERVICE GRANT PROGRAM SUBMISSION DATES FOR DISBURSEMENT INFORMATION BY
INSTITUTIONS FOR THE 2010–2011 AWARD YEAR
Who submits?
What is submitted?
Where is it submitted?
Institutions ..........
At least one acceptable disbursement
record must be submitted for each
Iraq and Afghanistan Service Grant
recipient at the institution.
To the Common Origination and Disbursement (COD) System by:
—prior to October 9, 2010, calling the
COD School Relations Center at
(800) 474–7268; or.
—on or after October 9, 2010, using the
COD Web site at: www.cod.ed.gov.
Institutions ..........
Request for administrative relief based
on a natural disaster or other unusual
circumstances, or an administrative
error made by the Department.
Via COD Web site at: www.cod.ed.gov
Institutions ..........
Request for administrative relief if a student reenters the institution within
180 days after initially withdrawing
and the institution is reporting a disbursement for the student within 30
days of the student’s reenrollment but
after September 30, 2011.2
Via COD Web site at: www.cod.ed.gov
What are the earliest disbursement,
submission, and deadline dates for receipt?
Earliest Disbursement Date: July 1,
2010.
An institution may submit disbursement
information no earlier than:
(a) 7 calendar days prior to the disbursement date under the advance
payment method;
(b) 7 calendar days prior to the disbursement date under the Cash Monitoring #1 payment method; or
(c) The date of disbursement under the
Reimbursement or Cash Monitoring
#2 payment methods.
Deadline Submission Dates:
Except as provided below, an institution
is required to submit disbursement information no later than the earlier of:
(a) 30 calendar days after the institution
makes a disbursement or becomes
aware of the need to make an adjustment to previously reported disbursement data; or
(b) September 30, 2011.1
An institution may submit disbursement
information after September 30, 2011,
only:
(a) for a downward adjustment of a previously reported award or disbursement;
(b) based upon a program review or initial audit finding per 34 CFR 690.83
or 691.83;
(c) for reporting a late disbursement
under 34 CFR 668.164(g); or
(d) for reporting disbursements previously blocked as a result of another
institution failing to post a downward
adjustment.
The earlier of:
—a date designated by the Secretary
after consultation with the institution;
or
—February 1, 2012.
The earlier of:
—30 days after the student reenrolls; or
—May 3, 2012.
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1The deadline for electronic transactions is 11:59 p.m. (Eastern Time) on September 30, 2011. Transmissions must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected
may not be reprocessed because the deadline will have passed by the time the user gets the information notifying him/her of the rejection.
2 Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
NOTE: The COD System must accept origination data for a student from an institution before it accepts disbursement information from the institution for that student. Institutions may submit origination and disbursement data for a student in the same transmission. However, if the origination data is rejected, the disbursement data is rejected.
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]]>Agencies
[Federal Register Volume 76, Number 109 (Tuesday, June 7, 2011)]
[Notices]
[Pages 32961-32966]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-14016]
=======================================================================
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DEPARTMENT OF EDUCATION
Applications, Reports, and Other Records for the 2010-2011 Award
Year; Student Assistance General Provisions, Federal Supplemental
Educational Opportunity Grant, Federal Work-Study, etc.
AGENCY: Department of Education.
ACTION: Notice of deadline dates for receipt of applications, reports,
and other records for the 2010-2011 award year.
-----------------------------------------------------------------------
Overview Information
(CFDA Nos. 84.007, 84.033, 84.038, 84.063, 84.069, 84.268, 84.375,
84.376, 84.379, and 84.408)
Student Assistance General Provisions, Federal Supplemental
Educational Opportunity Grant, Federal Work-Study, Federal Perkins
Loan, Federal Pell Grant, Leveraging Educational Assistance
Partnership, William D. Ford Federal Direct Loan, Academic
Competitiveness Grant, National Science and Mathematics Access to
Retain Talent Grant, Teacher Education Assistance for College and
Higher Education Grant, and Iraq and Afghanistan Service Grant
programs.
SUMMARY: The Secretary announces deadline dates for the receipt of
documents and other information from institutions and applicants for
the Federal student aid programs authorized under Title IV of the
Higher Education Act of 1965, as amended, for the 2010-2011 award year.
The Federal student aid programs include the Federal Supplemental
Educational Opportunity Grant, Federal Work-Study, Federal Perkins
Loan, Federal Pell Grant,
[[Page 32962]]
Leveraging Educational Assistance Partnership, William D. Ford Federal
Direct Loan (Direct Loan), Academic Competitiveness Grant (ACG),
National Science and Mathematics Access to Retain Talent Grant
(National SMART Grant), Teacher Education Assistance for College and
Higher Education (TEACH) Grant, and Iraq and Afghanistan Service Grant
programs.
These programs, administered by the U.S. Department of Education
(Department), provide financial assistance to students attending
eligible postsecondary educational institutions to help them pay their
educational costs.
Deadline and Submission Dates: See Tables A, B, and C at the end of
this notice.
Table A--Deadline Dates for Application Processing and Receipt of
Institutional Student Information Records (ISIRs) or Student Aid
Reports (SARs) by Institutions
Table A provides information and deadline dates for application
processing, including receipt of the Free Application for Federal
Student Aid (FAFSA) and corrections to and signatures for the FAFSA,
receipt of ISIRs and SARs, and receipt of verification documents.
The deadline date for the receipt of a FAFSA by the Department's
Central Processing System is June 30, 2011, regardless of the method
that the applicant uses to submit the FAFSA. The deadline date for the
receipt of a signature page for the FAFSA (if required), corrections,
changes of addresses or schools, or requests for a duplicate SAR is
September 21, 2011. Verification documents must be received by the
institution no later than the earlier of 120 days after the student's
last date of enrollment or September 28, 2011. As a reminder,
verification is not required for unsubsidized Direct Stafford Loans and
PLUS Loans, TEACH Grants, and Iraq and Afghanistan Service Grants.
For all Federal student aid programs except Parent PLUS, an ISIR or
SAR with an official expected family contribution must be received by
the institution no later than the earlier of the student's last date of
enrollment for the 2010-2011 award year or September 28, 2011. For
purposes of only the Federal Pell Grant, ACG, or National SMART Grant
programs, a valid ISIR or a valid SAR for a student not meeting the
conditions for a late disbursement must be received no later than the
earlier of the student's last date of enrollment or September 28, 2011.
A valid ISIR or valid SAR for a student meeting the conditions for a
late disbursement under the Federal Pell Grant, ACG, or National SMART
Grant programs must be received according to the deadline dates
provided in Table A.
In accordance with the regulations in 34 CFR 668.164(g)(4)(i), an
institution may not make a late disbursement later than 180 days after
the date of the institution's determination that the student withdrew,
as provided in 34 CFR 668.22, or for a student who did not withdraw,
180 days after the date the student otherwise became ineligible. Table
A provides that an institution must receive a valid ISIR or valid SAR
no later than 180 days after its determination of a student's
withdrawal or, for a student who did not withdraw, 180 days after the
date the student otherwise became ineligible, but not later than
September 28, 2011.
Table B--Federal Pell Grant, ACG, and National SMART Grant Programs
Submission Dates for Disbursement Information by Institutions and Table
C--Iraq and Afghanistan Service Grant Program Submission Dates for
Disbursement Information by Institutions
Tables B and C provide the earliest submission and deadline dates
for institutions to submit Federal Pell Grant, ACG, National SMART
Grant, and Iraq and Afghanistan Service Grant disbursement records to
the Department's Common Origination and Disbursement (COD) System and
deadline dates for requests for administrative relief if the
institution cannot meet the established deadline for specified reasons.
In general, an institution must submit Federal Pell Grant, ACG,
National SMART Grant, or Iraq and Afghanistan Service Grant
disbursement records no later than 30 days after making a Federal Pell
Grant, ACG, National SMART Grant, or Iraq and Afghanistan Service Grant
disbursement or becoming aware of the need to adjust a student's
previously reported Federal Pell Grant, ACG, National SMART Grant, or
Iraq and Afghanistan Service Grant disbursement. In accordance with the
regulations in 34 CFR 668.164, we consider that Federal Pell Grant,
ACG, National SMART Grant, and Iraq and Afghanistan Service Grant funds
are disbursed on the date that the institution: (a) Credits those funds
to a student's account in the institution's general ledger or any
subledger of the general ledger, or (b) pays those funds to a student
directly. We consider that Federal Pell Grant, ACG, National SMART
Grant, and Iraq and Afghanistan Service Grant funds are disbursed even
if an institution uses its own funds in advance of receiving program
funds from the Department. An institution's failure to submit
disbursement records within the required 30-day timeframe may result in
an audit or program review finding. In addition, the Secretary may
initiate an adverse action, such as a fine or other penalty for such
failure.
Table C provides further guidance for this first award year of the
new Iraq and Afghanistan Service Grant Program. Previously, we provided
the operational guidance that an institution must follow in the
Electronic Announcements posted on the Information for Financial Aid
Professionals Web site, including the postings of November 6, 2009, May
13, 2010, June 24, 2010, July 30, 2010, October 1, 2010, and November
19, 2010. Information about the Iraq and Afghanistan Service Grant
Program is also provided in Volume II, Section 1 of the 2010-2011 COD
Technical Reference.
Federal Pell Grant, ACG, and the National SMART Grant Programs and the
2011 Crossover Payment Period
The Department of Defense and Full-Year Continuing Appropriations
Act, 2011 (P.L. 112-10) rescinded the provision that allowed a student
to receive more than one scheduled award in an award year. Under 34 CFR
690.64, an institution would be required to assign a student's 2011
crossover payment period that occurs in the 2010-2011 and 2011-2012
award years to the award year in which the student would receive a
greater Federal Pell Grant payment for the payment period. However,
since there will be no opportunity for a student to receive a second
Scheduled Award during the 2011-2012 award year, Public Law 112-10
included a provision that waives this regulatory requirement for any
2011 crossover payment period. Thus, for a 2011 crossover payment
period, an institution may choose the award year to which it assigns a
student's crossover payment period for purposes of the Federal Pell
Grant Program.
It is important to note that the 2010-2011 award year is the final
year for the ACG and National SMART Grant programs. Therefore, an ACG
or National SMART Grant award for a 2011 crossover payment period must
be assigned to the 2010-2011 award year for an otherwise eligible
student to receive payment, and the institution must also assign the
student's 2011 crossover payment period for Federal Pell Grant purposes
to the 2010-2011 award year.
[[Page 32963]]
Other Sources for Detailed Information
We publish a detailed discussion of the Federal student aid
application process in the following publications:
2010-2011 Funding Education Beyond High School.
2010-2011 Counselors and Mentors Handbook.
2010-2011 ISIR Guide.
2010-2011 Federal Student Aid Handbook.
Additional information on the institutional reporting requirements
for the Federal Pell Grant, ACG, and National SMART Grant programs is
contained in the 2010-2011 COD Technical Reference.
You may access these publications by selecting the ``Publications''
link at the Information for Financial Aid Professionals Web site at:
https://www.ifap.ed.gov.
Applicable Regulations: The following regulations apply: (1)
Student Assistance General Provisions, 34 CFR part 668,
(2) Federal Pell Grant Program, 34 CFR part 690, and
(3) Academic Competitiveness Grant and National Science and
Mathematics Access to Retain Talent Grant Programs, 34 CFR part 691.
FOR FURTHER INFORMATION CONTACT: Harold McCullough, U.S. Department of
Education, Federal Student Aid, 830 First Street, NE., Union Center
Plaza, room 113E1, Washington, DC 20202-5345. Telephone: (202) 377-
4030.
If you use a telecommunications device for the deaf (TDD), call the
Federal Relay Service (FRS), toll free, at 1-800-877-8339.
Individuals with disabilities can obtain this document in an
accessible format (e.g., braille, large print, audiotape, or computer
diskette) on request to the program contact person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. Free
Internet access to the official edition of the Federal Register and the
Code of Federal Regulations is available via the Federal Digital System
at: https://www.gpo.gov/fdsys. At this site you can view this document,
as well as all other documents of this Department published in the
Federal Register, in text or Adobe Portable Document Format (PDF). To
use PDF you must have Adobe Acrobat Reader, which is available free at
the site.
You may also access documents of the Department published in the
Federal Register by using the article search feature at: https://www.federalregister.gov.
Specifically, through the advanced search feature at this site, you
can limit your search to documents published by the Department.
Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4,
1070c-1070c-4, 1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42
U.S.C. 2751-2756b.
Dated: June 2, 2011.
William J. Taggart,
Chief Operating Officer, Federal Student Aid.
Table A--Deadline Dates for Application Processing and Receipt of Institutional Student Information Records
(ISIRs) or Student Aid Reports (SARs) by Institutions for the 2010-2011 Award Year
----------------------------------------------------------------------------------------------------------------
What is the deadline
Who submits? What is submitted? Where is it submitted? date for receipt?
----------------------------------------------------------------------------------------------------------------
Student.............................. Free Application for Electronically to the June 30, 2011.\1\
Federal Student Aid Department's Central
(FAFSA)--``FAFSA on Processing System
the Web'' (original or (CPS).
renewal).
Signature Page (if To the address printed September 21, 2011.
required). on the signature page.
Student through an Institution....... An electronic FAFSA Electronically to the June 30, 2011.\1\
(original or renewal). Department's CPS.
Student.............................. A paper original FAFSA. To the address printed June 30, 2011.
on the FAFSA or
envelope provided with
the form.
Student.............................. Electronic corrections Electronically to the September 21, 2011.\1\
to the FAFSA using Department's CPS.
``Corrections on the
Web''.
Signature Page (if To the address printed September 21, 2011.
required). on the signature page.
Student through an Institution....... Electronic corrections Electronically to the September 21, 2011.\1\
to the FAFSA. Department's CPS.
Student.............................. Paper corrections to To the address printed September 21, 2011.
the FAFSA using a SAR, on the SAR.
including change of
mailing and e-mail
addresses or
institutions.
Student.............................. Change of mailing and e- To the Federal Student September 21, 2011.
mail addresses, change Aid Information Center
of institutions, or by calling 1-800-433-
requests for a 3243.
duplicate SAR.
Student.............................. SAR with an official To the institution..... The earlier of:
expected family --the student's last
contribution (EFC) date of enrollment; or
calculated by the --September 28,
Department's CPS 2011.\2\
(except for Parent
PLUS).
Student through CPS.................. ISIR with an official To the institution from The earlier of:
EFC calculated by the the Department's CPS. --the student's last
Department's CPS date of enrollment; or
(except for Parent --September 28,
PLUS). 2011.\2\
Student.............................. Valid SAR (Pell, ACG, To the institution..... Except for a student
and National SMART meeting the conditions
Grant Only). for a late
disbursement under 34
CFR 668.164(g), the
earlier of: the
student's last date of
enrollment; or
September 28, 2011.\2\
[[Page 32964]]
Student through CPS.................. Valid ISIR (Pell, ACG, To the institution from For a student receiving
and National SMART the Department's CPS. a late disbursement
Grant Only). under 34 CFR
668.164(g)(4)(i), the
earlier of:
--180 days after the
date of the
institution's
determination that the
student withdrew or
otherwise became
ineligible; or
--September 28,
2011.\2\
Student.............................. Verification documents. To the institution..... The earlier of: \3\
--120 days after the
student's last date of
enrollment; or
--September 28,
2011.\2\
----------------------------------------------------------------------------------------------------------------
\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
reprocessed because the deadline will have passed by the time the user gets the information notifying him/her
of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox or when
the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
corrections are required, deadline dates for submission of paper or electronic corrections and, for a Federal
Pell Grant, ACG, and National SMART Grant, the submission of a valid SAR or valid ISIR to the institution must
still be met. An institution may establish an earlier deadline for the submission of verification documents
for purposes of the campus-based programs, the FFEL Program, and the Federal Direct Loan Program. Students
completing verification and submitting a valid SAR or valid ISIR while no longer enrolled will be paid based
on the higher of the two EFCs.
Table B--Federal Pell Grant, ACG, and National SMART Grant Programs
Submission Dates for Disbursement Information by Institutions for the
2010-2011 Award Year
------------------------------------------------------------------------
What are the
earliest
What is Where is it disbursement,
Who submits? submitted? submitted? submission, and
deadline dates
for receipt?
------------------------------------------------------------------------
Institutions......... At least one To the Common Earliest
acceptable Origination Disbursement
disbursement and Date: January
record must be Disbursement 13, 2010.
submitted for (COD) System Earliest
each Federal using either: Submission
Pell Grant --the COD Web Dates:
recipient, ACG site at: An institution
recipient, and www.cod.ed.gov may submit
National SMART ; or. anticipated
Grant --the Student disbursement
recipient at Aid Internet information as
the Gateway (SAIG). early as March
institution. 27, 2010.
An institution
may submit
actual
disbursement
information as
early as May
26, 2010, but
no earlier
than:
(a) 7 calendar
days prior to
the
disbursement
date under the
advance
payment
method;
(b) 7 calendar
days prior to
the
disbursement
date under the
Cash
Monitoring
1
payment
method; or
(c) The date of
disbursement
under the
Reimbursement
or Cash
Monitoring
2
payment
methods.
[[Page 32965]]
Deadline
Submission
Dates:
Except as
provided
below, an
institution is
required to
submit
disbursement
information no
later than the
earlier of:
(a) 30 calendar
days after the
institution
makes a
disbursement
or becomes
aware of the
need to make
an adjustment
to previously
reported
disbursement
data; or
(b) September
30, 2011.\1\
An institution
may submit
disbursement
information
after
September 30,
2011, only:
(a) for a
downward
adjustment of
a previously
reported award
or
disbursement;
(b) based upon
a program
review or
initial audit
finding per 34
CFR 690.83 or
691.83;
(c) for
reporting a
late
disbursement
under 34 CFR
668.164(g); or
(d) for
reporting
disbursements
previously
blocked as a
result of
another
institution
failing to
post a
downward
adjustment.
Institutions......... Request for Via COD Web The earlier of:
administrative site at: --a date
relief based www.cod.ed.gov. designated by
on a natural the Secretary
disaster or after
other unusual consultation
circumstances, with the
or an institution;
administrative or
error made by --February 1,
the Department. 2012.
Institutions......... Request for Via COD Web The earlier of:
administrative site at: --30 days after
relief if a www.cod.ed.gov. the student
student reenrolls; or
reenters the --May 3, 2012.
institution
within 180
days after
initially
withdrawing
and the
institution is
reporting a
disbursement
for the
student within
30 days of the
student's
reenrollment
but after
September 30,
2011 \2\.
------------------------------------------------------------------------
\1\ The deadline for electronic transactions is 11:59 p.m. (Eastern
Time) on September 30, 2011. Transmissions must be completed and
accepted before 12:00 midnight to meet the deadline. If transmissions
are started before 12:00 midnight but are not completed until after
12:00 midnight, those transmissions will not meet the deadline. In
addition, any transmission submitted on or just prior to the deadline
date that is rejected may not be reprocessed because the deadline will
have passed by the time the user gets the information notifying him/
her of the rejection.
\2\ Applies only to students enrolled in clock-hour and nonterm credit-
hour educational programs.
NOTE: The COD System must accept origination data for a student from an
institution before it accepts disbursement information from the
institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if
the origination data is rejected, the disbursement data is rejected.
[[Page 32966]]
Table C--Iraq and Afghanistan Service Grant Program Submission Dates for
Disbursement Information by Institutions for the 2010-2011 Award Year
------------------------------------------------------------------------
What are the
earliest
What is Where is it disbursement,
Who submits? submitted? submitted? submission, and
deadline dates
for receipt?
------------------------------------------------------------------------
Institutions......... At least one To the Common Earliest
acceptable Origination Disbursement
disbursement and Date: July 1,
record must be Disbursement 2010.
submitted for (COD) System An institution
each Iraq and by: may submit
Afghanistan --prior to disbursement
Service Grant October 9, information no
recipient at 2010, calling earlier than:
the the COD School (a) 7 calendar
institution. Relations days prior to
Center at the
(800) 474- disbursement
7268; or. date under the
--on or after advance
October 9, payment
2010, using method;
the COD Web (b) 7 calendar
site at: days prior to
www.cod.ed.gov. the
disbursement
date under the
Cash
Monitoring
1
payment
method; or
(c) The date of
disbursement
under the
Reimbursement
or Cash
Monitoring
2
payment
methods.
Deadline
Submission
Dates:
Except as
provided
below, an
institution is
required to
submit
disbursement
information no
later than the
earlier of:
(a) 30 calendar
days after the
institution
makes a
disbursement
or becomes
aware of the
need to make
an adjustment
to previously
reported
disbursement
data; or
(b) September
30, 2011.\1\
An institution
may submit
disbursement
information
after
September 30,
2011, only:
(a) for a
downward
adjustment of
a previously
reported award
or
disbursement;
(b) based upon
a program
review or
initial audit
finding per 34
CFR 690.83 or
691.83;
(c) for
reporting a
late
disbursement
under 34 CFR
668.164(g); or
(d) for
reporting
disbursements
previously
blocked as a
result of
another
institution
failing to
post a
downward
adjustment.
Institutions......... Request for Via COD Web The earlier of:
administrative site at: --a date
relief based www.cod.ed.gov designated by
on a natural the Secretary
disaster or after
other unusual consultation
circumstances, with the
or an institution;
administrative or
error made by --February 1,
the Department. 2012.
Institutions......... Request for Via COD Web The earlier of:
administrative site at: --30 days after
relief if a www.cod.ed.gov the student
student reenrolls; or
reenters the --May 3, 2012.
institution
within 180
days after
initially
withdrawing
and the
institution is
reporting a
disbursement
for the
student within
30 days of the
student's
reenrollment
but after
September 30,
2011.\2\
------------------------------------------------------------------------
\1\The deadline for electronic transactions is 11:59 p.m. (Eastern Time)
on September 30, 2011. Transmissions must be completed and accepted
before 12:00 midnight to meet the deadline. If transmissions are
started before 12:00 midnight but are not completed until after 12:00
midnight, those transmissions will not meet the deadline. In addition,
any transmission submitted on or just prior to the deadline date that
is rejected may not be reprocessed because the deadline will have
passed by the time the user gets the information notifying him/her of
the rejection.
\2\ Applies only to students enrolled in clock-hour and nonterm credit-
hour educational programs.
NOTE: The COD System must accept origination data for a student from an
institution before it accepts disbursement information from the
institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if
the origination data is rejected, the disbursement data is rejected.
[FR Doc. 2011-14016 Filed 6-6-11; 8:45 am]
BILLING CODE 4000-01-P
