Office of Child Support Enforcement Privacy Act of 1974; System of Records, 560-569 [2010-33295]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration for Children and Families
• Children and Families Administration

[Federal Register Volume 76, Number 3 (Wednesday, January 5, 2011)]
[Notices]
[Pages 560-569]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-33295]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Office of Child Support Enforcement Privacy Act of 1974; System 
of Records

AGENCY: Office of Child Support Enforcement, ACF, HHS.

ACTION: Notice of the rescission, establishment, and amendment of 
systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, the Office of Child Support Enforcement 
(OCSE) is publishing notice that it will rescind a notice of a system 
of records entitled ``Location and Collection System,'' 09-90-0074, 
establish two new systems of records entitled ``OCSE National Directory 
of New Hires'' and ``OCSE Debtor File,'' and amend an existing system 
of records entitled ``OCSE Federal Case Registry of Child Support 
Orders.''

DATES: The Department of Health and Human Services (HHS) invites 
interested parties to submit written comments on the proposed 
rescission, establishment and amendment to its systems of records 
notices until February 4, 2011. As required by the Privacy Act (5 
U.S.C. 552a(r)), HHS on December 22, 2010 sent reports of the 
establishment of new systems of records (which included the proposed 
rescission of an existing system) and an amendment of a system of 
records to the Committee on Homeland Security and 22 Governmental 
Affairs of the Senate, the Committee on Oversight and Government Reform 
of the House of Representatives and the Office of Information and 
Regulatory Affairs of the Office of Management and Budget (OMB). The 
proposed rescission, establishment and amendment described in this 
notice is effective on February 4, 2011, unless HHS receives comments 
which result in a contrary determination.

ADDRESSES: Interested parties may submit written comment on this notice 
by writing to Linda Deimeke, Director, Division of Federal Systems, 
Office of Automation and Program Operations, Office of Child Support 
Enforcement, Administration for Children and Families, 370 L'Enfant 
Promenade, SW., 4th Floor East, Washington, DC 20447. Comments received 
will be available for public inspection at this address from 9 a.m. to 
5 p.m. ET, Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Linda Deimeke, Director, Division of 
Federal Systems, Office of Automation and Program Operations, Office of 
Child Support Enforcement, Administration for Children and Families, 
370 L'Enfant Promenade, SW., 4th Floor East, Washington, DC 20447, 
(202) 401-5439.

SUPPLEMENTARY INFORMATION: OCSE's system of records, Location and 
Collection System (LCS), 09-90-0074, last published at 72 FR 51446 
(September 7, 2007), currently maintains the records of the National 
Directory of New Hires database and the Offset File database. By this 
notice, OCSE proposes to rescind the notice of the LCS system of 
records and to separate the NDNH and Offset databases by establishing 
two new systems of records, the National Directory of New Hires (NDNH), 
No. 09-80-0381 and the Debtor File, No. 09-80-0383. The NDNH system of 
records will maintain records currently held in the LCS' NDNH database 
and the Debtor File will maintain records currently held in the LCS' 
Offset File database. The separation and redesignation of LCS records 
is intended to more accurately reflect the purposes for which the 
records in the system may be used. OCSE also proposes to amend the 
notice of its system of records, the Federal Case Registry of Child 
Support Orders (FCR), No. 09-80-0202, last published at 73 FR 20306 
(April 15, 2008). A Notice of Proposed Rulemaking to be published in 
the Federal Register for public comment

[[Page 561]]

will request an exemption for the FCR from the provisions of the 
Privacy Act based on section (k)(2) of the Privacy Act. (5 U.S.C. 
552a(k)(2)). The exemption for the FCR will be effective 30 days after 
publication of the final rule establishing the exemption.

    Dated: December 16, 2010.
Vicki Turetsky,
Commissioner, Office of Child Support Enforcement.

System number:
    09-80-0381. This system was formerly part of OCSE Location and 
Collection System HHS, OCSE (09-90-0074).

System name:
    OCSE National Directory of New Hires (NDNH) HHS/ACF/OCSE.

Security classification:
    None.

System location:
    National Computer Center, Social Security Administration, 
Baltimore, MD 21235.

Categories of individuals covered by the system:
    1. Individuals who are newly hired ``employees'' within the meaning 
of chapter 24 of the Internal Revenue Code of 1986, 26 U.S.C. 3401, 
whose employers have furnished specified information to a State 
Directory of New Hires which, in turn, has furnished such information 
to the National Directory of New Hires pursuant to 42 U.S.C. 
653a(g)(2)(A);
    2. Individuals who are Federal government employees whose employers 
have furnished specified information to the National Directory of New 
Hires pursuant to 42 U.S.C. 653(n). This category does not including 
individuals who are employees of a department, agency, or 
instrumentality performing intelligence or counterintelligence 
functions, if the head of such department, agency, or instrumentality 
has determined that filing such a report could endanger the safety of 
the employee or compromise an ongoing investigation or intelligence 
mission; and
    3. Individuals to whom unemployment compensation or wages have been 
paid and about whom the State Directory of New Hires has furnished such 
information to the National Directory of New Hires pursuant to 42 
U.S.C. 653a(g)(2)(B).

Categories of records in the system:
    1. Records pertaining to newly hired employees furnished by a State 
Directory of New Hires pursuant to 42 U.S.C. 653a(g)(2)(A). Records in 
the system are the name, address, and Social Security number (SSN) of 
the employee, the name, address and Federal identification number of 
the employer of such employee and, at the option of the State, the date 
of birth, date of hire or State of hire of the employee.
    2. Records pertaining to newly hired employees furnished by a 
Federal department, agency or instrumentality pursuant to 42 U.S.C. 
653a(b)(1)(C). Records in the system are the name, address and SSN of 
the employee and the name, address and the employer identification 
number of the employer.
    3. Records furnished by a State Directory of New Hires pertaining 
to wages and unemployment compensation paid to individuals pursuant to 
42 U.S.C. 653a(g)(2)(B).
    4. Records furnished by a Federal department, agency, or 
instrumentality pertaining to wages paid to individuals pursuant to 42 
U.S.C. 653(n).

Authority for maintenance of the system:
    42 U.S.C. 653(i).

Purposes:
    The Office of Child Support Enforcement (OCSE) uses the NDNH 
primarily to assist States administering programs that improve States' 
abilities to locate parents, establish paternity, and collect child 
support. The NDNH is also used to support other programs as specified 
in sections 453 and 463 of the Social Security Act (42 U.S.C. 653, 
663): Temporary Assistance for Needy Families; child and family 
services; foster care and adoption assistance; establishing or 
verifying eligibility of applicants for, or beneficiaries of benefit 
programs; recouping payments or delinquent debts under benefit 
programs; and for certain research purposes likely to contribute to 
achieving the purposes of the Temporary Assistance for Needy Families 
(TANF) or the Federal/State child support program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These routine uses specify circumstances under which ACF may 
disclose information from this system of records without the consent of 
the data subject. Each proposed disclosure of information under these 
routine uses will be evaluated to ensure that the disclosure is legally 
permissible, including but not limited to ensuring that the purpose of 
the disclosure is compatible with the purpose for which the information 
was collected.
    Any information defined as ``return'' or ``return information'' 
under 26 U.S.C. 6103 (Internal Revenue Code) will not be disclosed 
unless authorized by a statute, the Internal Revenue Service (IRS) or 
IRS regulations.
    1. Disclosure for Child Support Purposes
    Pursuant to 42 U.S.C. 653(a)(2), 653(b)(1)(A) and 653(c), 
information about the location of an individual or information that 
would facilitate the discovery of the location of an individual or 
identifying information about the individual may be disclosed, upon 
request filed in accordance with law, to an ``authorized person'' for 
the purpose of establishing parentage or establishing, setting the 
amount of, modifying or enforcing child support obligations. Other 
information that may be disclosed is information about an individual's 
wages (or other income) from, and benefits of, employment, and 
information on the type, status, location, and amount of any assets of, 
or debts owed by or to, the individual. An ``authorized person'' is 
defined under 42 U.S.C. 653(c) as follows: (1) Any agent or attorney of 
a State who has a duty or authority to seek or recover any amounts owed 
as child and spousal support or to seek to enforce orders providing 
child custody or visitation rights; (2) a court which has authority to 
issue an order against a noncustodial parent for support of a child, or 
to issue an order against a resident parent for child custody or 
visitation rights, or any agent of such court; (3) the resident parent, 
legal guardian, attorney, or agent of a child that is not receiving 
assistance under a State program funded under title IV-A of the Social 
Security Act (Temporary Assistance to for Needy Families); and (4) a 
State agency that is administering a program operated under title IV-B 
(child and family services programs) or IV-E (Foster Care and Adoption 
Assistance programs) of the Social Security Act.
    2. Disclosure for Purposes Related to the Unlawful Taking or 
Restraint of a Child or Child Custody or Visitation
    Pursuant to 42 U.S.C. 653(b)(1)(A), upon request of an ``authorized 
person,'' as defined in 42 U.S.C. 663(d)(2), information as to the most 
recent address and place of employment of a parent or child may be 
disclosed for the purpose of enforcing any State or Federal law with 
respect to the unlawful taking or restraint of a child or making or 
enforcing a child custody or visitation determination.
    3. Disclosure to Department of State under International Child 
Abduction Remedies Act

[[Page 562]]

    Pursuant to 42 U.S.C. 663(e), the most recent address and place of 
employment of a parent or child may be disclosed upon request to the 
Department of State, in its capacity as the Central Authority 
designated in accordance with section 7 of the International Child 
Abduction Remedies Act, 42 U.S.C. 11601 et seq., for the purpose of 
locating the parent or child on behalf of an applicant.
    4. Disclosure to a Foreign Reciprocating Country for Child Support 
Purposes
    Pursuant to 42 U.S.C. 659a(c)(2), information on the State of 
residence of an individual sought for support enforcement purposes in 
cases involving residents of the United States and residents of foreign 
countries that are the subject of a declaration may be disclosed to a 
foreign reciprocating country.
    5. Disclosure to the Treasury for Tax Administration Purposes
    Pursuant to 42 U.S.C. 653(i)(3), information may be disclosed to 
the Secretary of the Treasury for purposes of administering 26 U.S.C. 
32 (earned income tax credit), administering 26 U.S.C. 3507 (advance 
payment of earned income tax credit) or verifying a claim with respect 
to employment in a tax return.
    6. Disclosure to the Social Security Administration for 
Verification
    Pursuant to 42 U.S.C. 653(j)(1), the names, SSNs, and birth dates 
of individuals about whom information is maintained may be disclosed to 
the Social Security Administration to the extent necessary for 
verification of the information by the Social Security Administration.
    7. Disclosure for Locating an Individual for Paternity 
Establishment or in Connection with a Support Order
    Pursuant to 42 U.S.C. 653(j)(2), the results of a comparison 
between records in this system and the Federal Case Registry of Child 
Support Orders may be disclosed to the State IV-D child support 
enforcement agency responsible for the case for the purpose of locating 
an individual in a paternity establishment case or a case involving the 
establishment, modification or enforcement of a support order.
    8. Disclosure to State Agencies Operating Specified Programs
    Pursuant to 42 U.S.C. 653(j)(3), information may be disclosed to a 
State to the extent and with the frequency that the Secretary 
determines to be effective in assisting the State to carry out its 
responsibilities under child support programs operated under 42 U.S.C. 
651 through 669b (Title IV-D of the Social Security Act, Child Support 
and Establishment of Paternity), child and family services programs 
operated under 42 U.S.C. 621 through 639 (Title IV-B of the Social 
Security Act), Foster Care and Adoption Assistance programs operated 
under 42 U.S.C. 670 through 679A (Title IV-E of the Social Security 
Act) and assistance programs funded under 42 U.S.C. 601 through 619 
(Title IV-A of the Social Security Act, Temporary Assistance for Needy 
Families).
    9. Disclosure to the Commissioner of Social Security
    Pursuant to 42 U.S.C. 653(j)(4), information may be disclosed to 
the Commissioner of Social Security for the purpose of verifying 
eligibility for Social Security Administration programs and 
administering such programs.
    10. Disclosure for Authorized Research Purposes
    Pursuant to 42 U.S.C. 653(j)(5), data in the NDNH, including 
information reported by employers pursuant to 42 U.S.C. 653a(b), may be 
disclosed, without personal identifiers, for research purposes found by 
the Secretary to be likely to contribute to achieving the purposes of 
42 U.S.C. 651 through 669b (Title IV-D of the Social Security Act, 
Child Support and Establishment of Paternity) and 42 U.S.C. 601 through 
619 (Title IV-A of the Social Security Act, Temporary Assistance for 
Needy Families).
    11. Disclosure to Secretary of Education for Collection of 
Defaulted Student Loans
    Pursuant to 42 U.S.C. 653(j)(6), the results of a comparison of 
information in this system with information in the custody of the 
Secretary of Education may be disclosed to the Secretary of Education 
for the purpose of collection of debts owed on defaulted student loans, 
or refunds on overpayments of grants, made under title IV of the Higher 
Education Act of 1965 (20 U.S.C. 1070 et seq. and 42 U.S.C. 2751 et 
seq.) and, after removal of personal identifiers, for the purpose of 
conducting analyses of student loan defaults.
    12. Disclosure to Secretary of Housing and Urban Development for 
Verification Purposes
    Pursuant to 42 U.S.C. 653(j)(7), information regarding an 
individual participating in a housing assistance program (United States 
Housing Act of 1937 (42 U.S.C. 1437 et seq.); 12 U.S.C. 1701s, 1701q, 
1715l(d)(3), 1715l(d)(5), 1715z-1; or 42 U.S.C. 8013) may be disclosed 
to the Secretary of Housing and Urban Development for the purpose of 
verifying the employment and income of the individual and, after 
removal of personal identifiers, for the purpose of conducting analyses 
of the employment and income reporting of such individuals.
    13. Disclosure to State Unemployment Compensation Agency for 
Program Purposes
    Pursuant to 42 U.S.C. 653(j)(8), information on an individual for 
whom a State agency administering an unemployment compensation program 
under Federal or State law has furnished the name and Social Security 
number, and information on such individual's employer, may be disclosed 
to the State agency for the purposes of administering the unemployment 
compensation program.
    14. Disclosure to Secretary of the Treasury for Debt Collection 
Purposes
    Pursuant to 42 U.S.C. 653(j)(9), information pertaining to a person 
who owes the United States delinquent nontax debt and whose debt has 
been referred to the Secretary of the Treasury in accordance with 31 
U.S.C. 3711(g), may be disclosed to the Secretary of the Treasury for 
purposes of collecting the debt.
    15. Disclosure to State Agency for Food Stamp Program Purposes
    Pursuant to 42 U.S.C. 653(j)(10), information on an individual and 
the individual's employer may be disclosed to a State agency 
responsible for administering a supplemental nutrition assistance 
program under the Food and Nutrition Act of 2008 (7 U.S.C. 2011 et 
seq.) for the purposes of administering the program.
    16. Disclosure to the Secretary of Veterans Affairs for 
Verification Purposes
    Pursuant to 42 U.S.C. 653(j)(11), information about an individual 
applying for or receiving the following benefits, compensation or 
services may be disclosed to the Secretary of Veterans Affairs for the 
purpose of verifying the employment and income of the individual and, 
after removal of personal identifiers, to conduct analyses of the 
employment and income reporting of such individuals: (i) Needs-based 
pension benefits provided under 38 U.S.C. chapter 15, or under any 
other law administered by the Secretary of Veterans Affairs; (ii) 
parents' dependency and indemnity compensation provided under 38 U.S.C. 
1315; (iii) health care services furnished under subsections 38 U.S.C. 
1710(a)(2)(G), (a)(3), (b); or (iv) compensation paid under 38 U.S.C. 
chapter 11, at the 100 percent rate based solely on unemployability and 
without regard to the fact that the disability or disabilities are not 
rated as 100 percent disabling under the rating schedule.
    17. Disclosure for Law Enforcement Purpose

[[Page 563]]

    Records may be disclosed to the appropriate Federal, State, local, 
tribal, or foreign agency responsible for identifying, investigating, 
prosecuting, enforcing or implementing a statute, rule, regulation or 
order, if the information is relevant to a violation or potential 
violation of civil or criminal law or regulation within the 
jurisdiction of the receiving entity.
    18. Disclosure to Department of Justice
    Records may be disclosed to support the Department of Justice when: 
(1) HHS, or any component thereof; or (2) any employee of HHS in his or 
her official capacity; or (3) any employee of HHS in his or her 
individual capacity where the Department of Justice or HHS has agreed 
to represent the employee; or (4) the United States is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by HHS to be relevant 
and necessary to the litigation; provided, however, that in each case 
it has been determined that the disclosure is compatible with the 
purpose for which the records were collected.
    19. Disclosure to Court or Adjudicative Body
    Records may be disclosed to a court or adjudicative body when: (1) 
HHS, or any component thereof; or (2) any employee of HHS in his or her 
official capacity; or (3) any employee of HHS in his or her individual 
capacity where the Department of Justice or HHS has agreed to represent 
the employee; or (4) the United States is a party to litigation or has 
an interest in such litigation, and the use of such records is deemed 
by HHS to be relevant and necessary to the litigation; provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.
    20. Disclosure to Contractor to Perform Duties
    Records may be disclosed to a contractor performing or working on a 
contract for HHS and who has a need to have access to the information 
in the performance of its duties or activities for HHS in accordance 
with law and with the contract.
    21. Disclosure in the Event of a Security Breach
    Records may be disclosed to appropriate Federal agencies and 
Department contractors that have a need to know the information for the 
purpose of assisting the Department's efforts to respond to a suspected 
or confirmed breach of the security or confidentiality of information 
maintained in this system of records and the information disclosed is 
relevant and necessary for that assistance.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records in the NDNH are stored electronically at the Social 
Security Administration's National Computer Center. Historical logs and 
system backups are stored off-site at an alternate location.

Retrievability:
    Records maintained in the NDNH are retrieved by the SSN of the 
individual to whom the record pertains.

Safeguards:
    Specific administrative, technical and physical controls are in 
place to ensure that the records collected and maintained in the NDNH 
are secure from unauthorized access.
    Access to the records is restricted to authorized personnel who are 
advised of the confidentiality of the records and the civil and 
criminal penalties for misuse and who sign a nondisclosure oath to that 
effect. Personnel are provided privacy and security training before 
being granted access to the records and annually thereafter.
    Logical access controls are in place to limit access to the records 
to authorized personnel and to prevent browsing. The records are 
processed and stored in a secure environment.
    All records are stored in an area that is physically safe from 
access by unauthorized persons at all times.
    Safeguards conform to the HHS Information Security Program, https://www.hhs.gov/ocio/securityprivacy/.

Retention and disposal:
    Records maintained in the NDNH are retained for 24 months after the 
date of entry and then deleted from the database pursuant to 42 U.S.C. 
653(i)(2)(A). In accordance with 42 U.S.C. 653(i)(2)(B), OCSE shall not 
have access for child support enforcement purposes to quarterly wage 
and unemployment insurance information in the NDNH if 12 months have 
elapsed since the information is provided by a State Directory of New 
Hires pursuant to 42 U.S.C. 653A(g)(2)(B) and there has not been a 
match resulting from the use of such information in any information 
comparison. Notwithstanding these retention and disposal requirements, 
OCSE may retain such samples of data entered into the NDNH as OCSE may 
find necessary to assist in carrying out its responsibility to provide 
access to data in the NDNH for research purposes found by OCSE to be 
likely to contribute to achieving the purposes of Part A or Part D of 
Title IV of the Act, but without personal identifiers, pursuant to 42 
U.S.C. 653(i)(2)(C), (j)(5). Samples are retained only so long as 
necessary to complete such research.

System manager and address:
    Director, Division of Federal Systems, Office of Automation and 
Program Operations, Office of Child Support Enforcement, Administration 
for Children and Families, 370 L'Enfant Promenade, 4th Floor East, SW., 
Washington, DC 20447.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, SSN, and address of the individual, and 
the request must be signed by the individual to whom such information 
pertains. The requester's letter must provide sufficient particulars to 
enable the System Manager to distinguish between records on subject 
individuals with the same name. Verification of identity as described 
in HHS's Privacy Act regulations may be required. 45 CFR 5b.5.

Record access procedures:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, SSN, and address of the individual, and should be signed 
by the individual to whom such information pertains. The requester's 
letter must provide sufficient particulars to enable the System Manager 
to distinguish between records on subject individuals with the same 
name. Verification of identity as described in HHS's Privacy Act 
regulations may be required. 45 CFR 5b.5.

Contesting record procedures:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) Include the name, telephone 
number and/or email address, SSN, and address of the individual, and 
should be signed; (2) identify the system of records that the 
individual believes includes his or her records or otherwise

[[Page 564]]

provide enough information to enable the identification of the 
individual's record; (3) identify the information that the individual 
believes is not accurate, relevant, timely, or complete; (4) indicate 
what corrective action is sought; and (5) include supporting 
justification or documentation for the requested amendment. 
Verification of identity as described in HHS's Privacy Act regulations 
may be required. 45 CFR 5b.5.

Record source categories:
    Information is obtained from departments, agencies, or 
instrumentalities of the United States or any State.

Exemptions claimed for the system:
    None.

System number:
    09-80-0383. This system was formerly part of OCSE Location and 
Collection System HHS, OCSE (09-90-0074).

System name:
    OCSE Debtor File HHS/ACF/OCSE.

Security classification:
    None.

System location:
    National Computer Center, Social Security Administration, 
Baltimore, MD 21235.

Categories of individuals covered by the system:
    Individuals owing past-due child support, as reported by a State 
agency administering a child support enforcement program pursuant to 42 
U.S.C. 651 through 669b (Title IV, Part D, of the Social Security Act).

Categories of records in the system:
    1. Records pertaining to individuals owing past-due child support, 
as indicated by a State agency administering a child support 
enforcement program. Categories of records in the system are the name 
and Social Security number (SSN) of such individual, the amount of 
past-due child support owed by the individual, adjustments to such 
amount, information on each enforcement remedy applicable to the 
individual to whom the record pertains, as indicated by a State IV-D 
child support agency; the amount of past-due support collected as a 
result of each such remedy; and a history of updates by the State 
agency to the records.
    2. Records of the results of a comparison between records in the 
Debtor File pertaining to individuals owing past-due child support and 
information maintained by the Secretary of the Treasury concerning the 
following amounts payable to such individuals: refunds of Federal 
taxes; salary, wage and retirement benefits; vendor payments and 
expense reimbursement payments and travel payments;
    3. Records of the results of a comparison between records in the 
Debtor File pertaining to individuals owing past-due child support and 
information provided by financial institutions doing business in two or 
more States, including the name, record address, SSN, or other 
identifying number of each such individual and information about any 
account held by the individual and maintained at such institution; and
    4. Records of the results of a comparison between records in the 
Debtor File pertaining to individuals owing past-due child support and 
information maintained by insurers (or their agents) concerning 
insurance claims, settlements, awards, and payments to collect past-due 
child support from those sources.

Authority for maintenance of the system:
    42 U.S.C. 652, 653 and 664.

Purposes:
    The primary purpose of the Debtor File is to improve States' 
abilities to collect past-due child support by identifying sources of 
income and assets of individuals owing past-due child support. The 
Debtor File facilitates OCSE's execution of its responsibility to 
perform the following duties: assisting the Department of State with 
respect to denial, revocation or limitation of passports of individuals 
owing arrearages of child support in an amount exceeding $2,500 
pursuant to 42 U.S.C. 652(k)(1); through the Federal Parent Locator 
Service (FPLS), to aid State IV-D agencies and financial institutions 
doing business in two or more States to identify sources of income at 
financial institutions for individuals owing past-due child support 
pursuant to 42 U.S.C. 652(l). (See also 42 U.S.C. 666(a)(17)(A)(i)); 
through the FPLS, to compare information regarding individuals owing 
past-due support with specified information maintained by insurers (or 
their agents) and furnish information resulting from the data matches 
to the State agencies responsible for collecting child support from the 
individuals pursuant to 42 U.S.C. 652(l) (to be redesignated 652(m)); 
to assist the Secretary of the Treasury in withholding from refunds of 
Federal taxes paid an amount owed by an individual owing past-due child 
support pursuant to 42 U.S.C. 664; and to assist State IV-D child 
support enforcement agencies in the collection of past-due child 
support through the administrative offset of certain Federal payments 
pursuant to the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134), Executive Order 13019, and 31 CFR 285. OCSE operates the FPLS 
pursuant to 42 U.S.C. 652(a)(9), and 42 U.S.C. 653(a)(1).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These routine uses specify circumstances under which ACF may 
disclose information from this system of records without the consent of 
the data subject. Each proposed disclosure of information under these 
routine uses will be evaluated to ensure that the disclosure is legally 
permissible, including but not limited to ensuring that the purpose of 
the disclosure is compatible with the purpose for which the information 
was collected.
    Any information defined as ``return'' or ``return information'' 
under 26 U.S.C. 6103 (Internal Revenue Code) will not be disclosed 
unless authorized by a statute, the Internal Revenue Service (IRS) or 
IRS regulations.
    1. Disclosure to the Treasury to Withhold Past-Due Support
    Pursuant to 42 U.S.C. 664 and the Debt Collection Improvement Act 
of 1996 (Pub. L. 104-134), information pertaining to an individual 
owing past-due child support may be disclosed to the Secretary of the 
Treasury for the purpose of withholding the past-due support from 
amounts payable as refunds of Federal taxes; salary, wage and 
retirement payments; vendor payments; and expense reimbursement 
payments and travel payments.
    2. Disclosure to State Department for Passport Purposes
    Pursuant to 42 U.S.C. 652(k), information pertaining to an 
individual owing past-due child support in a specified amount, as 
certified by a State child support enforcement agency, may be disclosed 
to the Secretary of State for the purpose of revoking, restricting, 
limiting, or denying a passport to the individual.
    3. Disclosure to Financial Institution to Collect Past-Due Support
    Pursuant to 42 U.S.C. 652(l), information pertaining to an 
individual owing past-due child support may be disclosed to a financial 
institution doing business in two or more States to identify an 
individual who maintains an account at the institution for the purpose 
of collecting past-due support.

[[Page 565]]

    4. Disclosure to Insurer To Collect Past-Due Support
    Pursuant to 42 U.S.C. 652(l) (to be redesignated (m)), information 
pertaining to an individual owing past-due child support may be 
disclosed to an insurer (or its agent) to identify an individual with 
an insurance claim, settlement, award or payment for the purpose of 
collecting past-due support.
    5. Disclosure to State Child Support Enforcement Agency of 
Comparison Information for Assistance in Collecting Past-Due Support
    Pursuant to 42 U.S.C. 664 and the Debt Collection Improvement Act 
1996 (Pub. L. 104-134), the results of a comparison of information 
pertaining to an individual owing past-due child support and 
information maintained by the Secretary of Treasury pertaining to 
amounts payable to the individual for refunds of Federal taxes; salary, 
wage and retirement benefits; vendor payments; expense reimbursement 
payments; or travel payments may be disclosed to a State IV-D child 
support agency for the purpose of assisting State agencies in 
collecting past-due support.
    5. Disclosure to Multistate Financial Institution for Assistance in 
Collecting Past-Due Support
    Pursuant to 42 U.S.C. 652(l), the results of a comparison between 
information pertaining to an individual owing past-due child support 
and information on account holders provided by multistate financial 
institutions may be disclosed to a State child support agency for the 
purpose of assisting State agencies in collecting past-due support.
    7. Disclosure of Insurance Information to State Child Support 
Enforcement Agency for Assistance in Collecting Past-Due Support
    Pursuant to 42 U.S.C. 652(l) (to be redesignated subsection(m)), 
the results of a comparison between information pertaining to an 
individual owing past-due child support and information maintained by 
an insurer (or its agent) concerning insurance claims, settlements, 
awards, and payments may be disclosed to a State IV-D child support 
agency for the purpose of assisting State agencies in collecting past-
due support.
    8. Disclosure for Law Enforcement Purpose
    Records may be disclosed to the appropriate Federal, State, local, 
tribal, or foreign agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, if 
the information is relevant to a violation or potential violation of 
civil or criminal law or regulation within the jurisdiction of the 
receiving entity.
    9. Disclosure to Department of Justice
    Records may be disclosed to support the Department of Justice when: 
(1) HHS, or any component thereof; or (2) any employee of HHS in his or 
her official capacity; or (3) any employee of HHS in his or her 
individual capacity where the Department of Justice or HHS has agreed 
to represent the employee; or (4) the United States is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by HHS to be relevant 
and necessary to the litigation; provided, however, that in each case 
it has been determined that the disclosure is compatible with the 
purpose for which the records were collected.
    10. Disclosure to Court or Adjudicative Body
    Records may be disclosed to a court or adjudicative body when: (1) 
HHS, or any component thereof; or (2) any employee of HHS in his or her 
official capacity; or (3) any employee of HHS in his or her individual 
capacity where the Department of Justice or HHS has agreed to represent 
the employee; or (4) the United States is a party to litigation or has 
an interest in such litigation, and the use of such records deemed by 
HHS to be relevant and necessary to the litigation; provided, however, 
that in each case it has been determined that the disclosure is 
compatible with the purpose for which the records were collected.
    11. Disclosure to Contractor to Perform Duties
    Records may be disclosed to a contractor performing or working on a 
contract for HHS and who has a need to have access to the information 
in the performance of their duties or activities for HHS in accordance 
with law and with the contract.
    12. Disclosure in the Event of a Security Breach
    Records may be disclosed to appropriate Federal agencies and 
Department contractors that have a need to know the information for the 
purpose of assisting the Department's efforts to respond to a suspected 
or confirmed breach of the security or confidentiality of information 
maintained in this system of records and the information disclosed is 
relevant and necessary for that assistance.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records in the Debtor File are stored electronically at the Social 
Security Administration's National Computer Center. Historical logs and 
system backups are stored off-site at an alternate location.

Retrievability:
    Records maintained in the Debtor File are retrieved by the SSN of 
the individual to whom the record pertains; provided, however, that for 
the purpose of comparing information in the Debtor File with 
information maintained by insurers (or their agents) concerning 
insurance claims, settlements, awards and payments, records in the 
Debtor File may be retrieved by the name of the individual and either 
the date of birth or the address of the individual.

Safeguards:
    Specific administrative, technical, and physical controls are in 
place to ensure that the records collected and maintained in the Debtor 
File are secure from unauthorized access.
    Access to the records is restricted to authorized personnel who are 
advised of the confidentiality of the records and the civil and 
criminal penalties for misuse and who sign a nondisclosure oath to that 
effect. Personnel are provided privacy and security training before 
being granted access to the records and annually thereafter.
    Logical access controls are in place to limit access to the records 
to authorized personnel and to prevent browsing. The records are 
processed and stored in a secure environment.
    All records are stored in an area that is physically safe from 
access by unauthorized persons at all times.
    Safeguards conform to the HHS Information Security Program, https://www.hhs.gov/ocio/securityprivacy/.

Retention and disposal:
    Records maintained in the Debtor File are retained until the IV-D 
child support case is in deleted status and there has been no activity 
on the case for seven years and are then deleted. Records resulting 
from a comparison between the Debtor File and both records maintained 
by a financial institution doing business in two or more States and 
records maintained by an insurer (or its agent) concerning insurance 
claims, settlements, awards and payments, are retained for one year and 
are then deleted; provided, however, that after removal of personal

[[Page 566]]

identifiers, the results of a comparison may be retained for such 
period necessary to conduct analyses for the purpose of estimating 
potential collections of past-due support by State child support 
agencies and are then deleted. If an extract from the Debtor File is 
disclosed for a routine use to an authorized user, including the 
Secretary of the Treasury for the purpose of withholding past-due 
support from amounts payable as refunds of Federal taxes or specified 
payments, a copy of the extract is retained for one year and is then 
deleted.

System manager and address:
    Director, Division of Federal Systems, Office of Automation and 
Program Operations, Office of Child Support Enforcement, Administration 
for Children and Families, Department of Health and Human Services, 370 
L'Enfant Promenade, 4th Floor East, SW., Washington, DC 20447.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, SSN, and address of the individual, and 
the request must be signed by the individual to whom such information 
pertains. The requester's letter must provide sufficient particulars to 
enable the System Manager to distinguish between records on subject 
individuals with the same name. Verification of identity as described 
in HHS's Privacy Act regulations may be required. 45 CFR 5b.5.

Record access procedures:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, SSN, and address of the individual, and should be signed 
by the individual to whom such information pertains. The requester's 
letter must provide sufficient particulars to enable the System Manager 
to distinguish between records on subject individuals with the same 
name. Verification of identity as described in HHS's Privacy Act 
regulations may be required. 45 CFR 5b.5.

Contesting record procedures:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) include the name, telephone 
number and/or e-mail address, SSN, and address of the individual, and 
should be signed; (2) identify the system of records that the 
individual believes includes his or her records or otherwise provide 
enough information to enable the identification of the individual's 
record; (3) identify the information that the individual believes in 
not accurate, relevant, timely, or complete; (4) indicate what 
corrective action is sought; and (5) include supporting justification 
or documentation for the requested amendment. Verification of identity 
as described in HHS's Privacy Act regulations may be required. 45 CFR 
5b.5.

Record source categories:
    Information is obtained from departments, agencies, or 
instrumentalities of the United States or any State and from multistate 
financial institutions and insurers (or their agents).

Exemptions claimed for the system:
    None.

System Number:
    09-80-0202.

System Name:
    OCSE Federal Case Registry of Child Support Orders (FCR) HHS/ACF/
OCSE.

Security Classification:
    None.

System Location:
    National Computer Center, Social Security Administration, 
Baltimore, Maryland 21235.

Categories of Individuals Covered by the System:
    Individuals involved in child support cases in which services are 
being provided by the State IV-D child support agencies, and/or 
individuals who are subject to child support orders established or 
modified on or after October 1, 1998, and the children of such 
individuals.

Categories of Records in the System:
    The FCR collects and maintains records provided by State child 
support registries. These records include abstracts of support orders 
and information from child support cases. The records may include the 
following information: name, Social Security number (SSN), State case 
identification number, State Federal Information Processing Standard 
(FIPS) code, county code, case type (cases in which services are being 
provided by the State child support agencies under Title IV-D of the 
Social Security Act and those cases in which services are not being 
provided by the State child support agencies), sex, date of birth, 
mother's maiden name, father's name, participant type (custodial party, 
noncustodial parent, putative father, child), family violence indicator 
(domestic violence or child abuse), indication of whether a child 
support or paternity order is in effect, purpose of request, source of 
location information. These records are maintained within the FCR and 
are regularly compared (matched) to the National Directory of New Hires 
(NDNH) and other Federal agencies' databases to locate information for 
the State child support agencies or other authorized persons.
    The records disseminated, depending upon the requestor's specific 
authority, may include information retrieved from the FCR, from the 
NDNH, or from other Federal agencies. Records from the NDNH and other 
agencies disseminated through the FCR may include categories of 
information such as name, SSN, address, phone number, employer, 
employment status and wages, retirement status and pay, assets, 
military status and pay, Federal benefits status and amount, 
representative payees, unemployment status and amount, children's 
health insurance, incarceration status, financial institution accounts, 
assets, and date of death. The FCR also contains information related to 
those categories of records; for example, the date of receipt of 
Federal benefits.
    The FCR also maintains: (1) Records (logs) of transactions 
involving the receipt of locate requests and the dissemination of 
requested information; (2) copies of the disseminated information for 
audit purposes; and (3) copies of certain disseminated locate 
information for the purpose of electronically filtering and suppressing 
the transmission of redundant locate information.

Authority for Maintenance of the System:
    42 U.S.C. 653(h), 652(a)(9), 653(a)(1).

Purposes:
    The Office of Child Support Enforcement (OCSE) uses the FCR 
primarily to assist States in administering programs under 42 U.S.C. 
651 to 669b (Title IV-D of the Social Security Act, Child Support and 
Establishment of Paternity) to improve States' abilities to locate 
parents and collect child support. OCSE is required to compare records 
transmitted to or maintained within the FCR to records maintained 
within the NDNH and other Federal agencies' databases and

[[Page 567]]

discloses information about the individuals within the records to State 
child support agencies or other authorized persons. The information 
assists State child support agencies or other authorized persons by 
locating individuals and their employment and asset information who are 
involved in child support cases. The FCR also conducts FCR to FCR 
comparisons to locate information about individuals who are involved in 
child support cases in more than one State and provides the information 
to those States. Additional purposes of the FCR are specified in 
sections 453 and 463 of the Social Security Act (42 U.S.C. 653, 663 and 
include assisting States in administering programs under 42 U.S.C. 601 
to 619 (Title IV-A of the Social Security Act, Temporary Assistance for 
Needy Families); assisting States in carrying out their 
responsibilities under child and family services programs operated 
under 42 U.S.C. 621 through 639 (Title IV-B of the Social Security 
Act), Foster Care and Adoption Assistance programs operated under 42 
U.S.C. 670 through 679A (Title IV-E of the Social Security Act); 
providing locate information (State of residence) pertaining to 
individuals sought pursuant to the Convention on the Civil Aspects of 
International Child Abduction to authorized persons in a Central 
Authority; to assist the Attorney General of the United States in 
locating any parent or child for the purpose of enforcing State or 
Federal law with respect to the unlawful taking or restraint of a 
child, or making or enforcing a child custody or visitation 
determination; and to assist the Secretary of the Treasury in 
administering the sections of the Internal Revenue Code of 1986 which 
grant tax benefits based on support or residence of children. FCR 
records may also be disclosed for research purposes likely to 
contribute to achieving the purposes of the Temporary Assistance for 
Needy Families (TANF) or the Federal/State child support program.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    These routine uses specify circumstances under which ACF may 
disclose information from this system of records without the consent of 
the data subject. Each proposed disclosure of information under these 
routine uses will be evaluated to ensure that the disclosure is legally 
permissible, including but not limited to ensuring that the purpose of 
the disclosure is compatible with the purpose for which the information 
was collected.
    If any record contains a ``family violence indicator'' associated 
to the record by State child support agencies if there is reasonable 
evidence of domestic violence or child abuse, and that disclosure could 
be harmful to the party or the child, the record may only be disclosed 
as determined by a court as provided in 42 U.S.C. 653(b)(2).
    Any information defined as ``return'' or ``return information'' 
under 26 U.S.C. 6103 (Internal Revenue Code) will not be disclosed 
unless authorized by a statute, the Internal Revenue Service (IRS) or 
IRS regulations.
    1. Disclosure for Child Support Purposes
    Pursuant to 42 U.S.C. 653(a)(2), 653(b)(1)(A), and 653 (c), 
information about the location of an individual or information that 
would facilitate the discovery of the location of an individual may be 
disclosed, upon request filed in accordance with law, to an 
``authorized person'' for the purpose of establishing parentage or 
establishing, setting the amount of, modifying or enforcing child 
support obligations. Information disclosed may include information 
about an individual's wages (or other income) from, and benefits of, 
employment, and information on the type, status, location, and amount 
of any assets of, or debts owed by or to, the individual. An 
``authorized person'' is defined under 42 U.S.C. 653(c) as follows: (1) 
Any agent or attorney of a State who has a duty or authority to seek or 
recover any amounts owed as child and spousal support or to seek to 
enforce orders providing child custody or visitation rights; (2) a 
court which has authority to issue an order against a noncustodial 
parent for support of a child, or to issue an order against a resident 
parent for child custody or visitation rights, or any agent of such 
court; (3) the resident parent, legal guardian, attorney, or agent of a 
child that is not receiving assistance under a State program funded 
under title IV-A of the Social Security Act (Temporary Assistance to/
for Needy Families); and (4) a State agency that is administering a 
program operated under title IV-B (child and family services programs) 
or IV-E (Foster Care and Adoption Assistance programs) of the Social 
Security Act.
    2. Disclosure to any Department, Agency, or Instrumentality of the 
United States or of any State to Locate an Individual or Information 
Pertaining to an Individual
    Pursuant to 42 U.S.C. 653(e)(1), information from the FCR (names 
and SSNs) may be disclosed to any department, agency, or 
instrumentality of the United States or of any State in order to obtain 
information for an ``authorized person'' as defined in 42 U.S.C. 653(c) 
which pertains to an individual's location, wages (or other income) 
from, and benefits of, employment (including rights to or enrollment in 
group health care coverage); on the type, status, location, and amount 
of any assets of, or debts owed by or to, the individual. An 
``authorized person'' is defined under 42 U.S.C. 653(c) as follows: (1) 
Any agent or attorney of a State who has a duty or authority to seek or 
recover any amounts owed as child and spousal support or to seek to 
enforce orders providing child custody or visitation rights; (2) a 
court which has authority to issue an order against a noncustodial 
parent for support of a child, or to issue an order against a resident 
parent for child custody or visitation rights, or any agent of such 
court; (3) the resident parent, legal guardian, attorney, or agent of a 
child that is not receiving assistance under a State program funded 
under title IV-A of the Social Security Act (Temporary Assistance to 
for Needy Families); and (4) a State agency that is administering a 
program operated under title IV-B (child and family services programs) 
or IV-E (Foster Care and Adoption Assistance programs) of the Social 
Security Act.
    3. Disclosure for Purposes Related to the Unlawful Taking or 
Restraint of a Child or Child Custody or Visitation
    Pursuant to 42 U.S.C. 653(b)(1)(A), upon request of an ``authorized 
person,'' as defined in 42 U.S.C. 663(d)(2), or upon request of the 
Department of Justice, Office of Juvenile Justice and Delinquency 
Prevention, pursuant to 42 U.S.C. 663(f), information as to the most 
recent address and place of employment of a parent or child may be 
disclosed for the purpose of enforcing any State or Federal law with 
respect to the unlawful taking or restraint of a child or making or 
enforcing a child custody or visitation determination. ``Authorized 
person'' is defined in 42 U.S.C. 663(d)(2) as (A) any agent or attorney 
of any State having an agreement under this section, who has the duty 
or authority under the law of such State to enforce a child custody or 
visitation determination; (B) any court having jurisdiction to make or 
enforce such a child custody or visitation determination, or any agent 
of such court; and (C) any agent or attorney of the United States, or 
of a State having an agreement under this section, who has the duty or 
authority to investigate, enforce, or bring a prosecution with respect 
to the unlawful taking or restraint of a child.
    4. Disclosure to the Social Security Administration for 
Verification

[[Page 568]]

    Pursuant to 42 U.S.C. 653(j)(1), the names, SSNs, and birth dates 
of individuals about whom information is maintained may be disclosed to 
the Social Security Administration to the extent necessary for 
verification of the information by the Social Security Administration.
    5. Disclosure for Locating an Individual for Paternity 
Establishment or in Connection with a Support Order
    Pursuant to 42 U.S.C. 653(j)(2)(B), the results of a comparison 
between records in this system and the National Directory of New Hires 
may be disclosed to the State IV-D child support enforcement agency 
responsible for the case for the purpose of locating an individual in a 
paternity establishment case or a case involving the establishment, 
modification, or enforcement of a support order.
    6. Disclosure to State Agencies Operating Specified Programs
    Pursuant to 42 U.S.C. 653(j)(3), information may be disclosed to a 
State to the extent and with the frequency that the Secretary 
determines to be effective in assisting the State to carry out its 
responsibilities under child support programs operated under 42 U.S.C. 
651 through 669b (Title IV-D of the Social Security Act, Child Support 
and Establishment of Paternity), child and family services programs 
operated under 42 U.S.C. 621 through 639 (Title IV-B of the Social 
Security Act), Foster Care and Adoption Assistance programs operated 
under 42 U.S.C. 670 through 679A (Title IV-E of the Social Security 
Act) and assistance programs funded under 42 U.S.C. 601 through 619 
(Title IV-A of the Social Security Act, Temporary Assistance for Needy 
Families).
    7. Disclosure to Department of State under International Child 
Abduction Remedies Act
    Pursuant to 42 U.S.C. 663(e), the most recent address and place of 
employment of a parent or child may be disclosed upon request to the 
Department of State, in its capacity as the Central Authority 
designated in accordance with Section 7 of the International Child 
Abduction Remedies Act, 42 U.S.C. 11601 et seq., for the purpose of 
locating the parent or child on behalf of an applicant.
    8. Disclosure to Secretary of the Treasury for Certain Tax Purposes
    Pursuant to 42 U.S.C. 653(h)(3), information may be disclosed to 
the Secretary of Treasury for the purpose of administering sections of 
the Internal Revenue Code which grant tax benefits based on support or 
residence of children.
    9. Disclosure for Authorized Research Purposes
    Pursuant to 42 U.S.C. 653(j)(5), data in the FCR may be disclosed, 
without personal identifiers, for research purposes found by the 
Secretary to be likely to contribute to achieving the purposes of 42 
U.S.C. 651 through 669b (Title IV-D of the Social Security Act, Child 
Support and Establishment of Paternity) and 42 U.S.C. 601 through 619 
(Title IV-A of the Social Security Act, Temporary Assistance for Needy 
Families).
    10. Disclosure to a Foreign Reciprocating Country for Child Support 
Purposes
    Pursuant to 42 U.S.C. 659a(c)(2), information on the State of 
residence of an individual sought for support enforcement purposes in 
cases involving residents of the United States and residents of foreign 
countries that are the subject of a declaration may be disclosed to a 
foreign reciprocating country.
    11. Disclosure for Law Enforcement Purpose
    Records may be disclosed to the appropriate Federal, State, local, 
tribal, or foreign agency responsible for identifying, investigating, 
prosecuting, enforcing or implementing a statute, rule, regulation or 
order, if the information is relevant to a violation or potential 
violation of civil or criminal law or regulation within the 
jurisdiction of the receiving entity.
    12. Disclosure to Department of Justice
    Records may be disclosed to support the Department of Justice when: 
(1) HHS, or any component thereof; or (2) any employee of HHS in his or 
her official capacity; or (3) any employee of HHS in his or her 
individual capacity where the Department of Justice or HHS has agreed 
to represent the employee; or (4) the United States is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by HHS to be relevant 
and necessary to the litigation; provided, however, that in each case 
it has been determined that the disclosure is compatible with the 
purpose for which the records were collected.
    13. Disclosure to Court or Adjudicative Body
    Records may be disclosed to a court or adjudicative body when: (1) 
HHS, or any component thereof; or (2) any employee of HHS in his or her 
official capacity; or (3) any employee of HHS in his or her individual 
capacity where the Department of Justice or HHS has agreed to represent 
the employee; or (4) the United States is a party to litigation or has 
an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by HHS to be relevant and necessary to 
the litigation; provided, however, that in each case it has been 
determined that the disclosure is compatible with the purpose for which 
the records were collected.
    14. Disclosure to Contractor to Perform Duties
    Records may be disclosed to a contractor performing or working on a 
contract for HHS and who has a need to have access to the information 
in the performance of its duties or activities for HHS in accordance 
with law and with the contract.
    15. Disclosure in the Event of a Security Breach
    Records may be disclosed to appropriate Federal agencies and 
Department contractors that have a need to know the information for the 
purpose of assisting the Department's efforts to respond to a suspected 
or confirmed breach of the security or confidentiality of information 
maintained in this system of records and the information disclosed is 
relevant and necessary for that assistance.

Disclosures to Consumer Reporting Agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored electronically at the Social Security 
Administration's National Computer Center. Historical logs and system 
backups are stored off-site at an alternate location.

Retrievability:
    Records can be retrieved by an identification number assigned to a 
child support case by the State child support agency or an SSN of an 
individual.

Safeguards:
    Specific administrative, technical and physical controls are in 
place to ensure that the records collected and maintained in the FCR 
are secure from unauthorized access. Access to the records is 
restricted to authorized personnel who are advised of the 
confidentiality of the records and the civil and criminal penalties for 
misuse and who sign a nondisclosure oath to that effect. Personnel are 
provided privacy and security training before being granted access to 
the records and annually thereafter.
    Logical access controls are in place to limit access to the records 
to authorized personnel and to prevent browsing. The

[[Page 569]]

records are processed and stored in a secure environment.
    All records are stored in an area that is physically safe from 
access by unauthorized persons at all times.
    Safeguards conform to the HHS Information Security Program, https://www.hhs.gov/ocio/securityprivacy/.

Retention and Disposal:
    (1) Records provided from State child support agencies. (a) 
Electronic records furnished by the State child support agency 
containing child support case and order information (input files) are 
retained for 60 days and then deleted. (b) State agency records (as 
posted to the FCR) remain within the FCR until removed, upon 
notification by the State agency that the case is closed and notifies 
OCSE to remove it from the FCR, provided that, upon request, a sample 
may be retained for research purposes found by OCSE to be likely to 
contribute to achieving the purposes of child support programs or the 
TANF program, but without personal identifiers. (c) Records pertaining 
to closed cases are archived on the fiscal year basis and retained for 
two years. Family violence indicators are removed from the individual's 
record, upon request by the State that initiated the indicator. (2) 
Locate requests and match results. (a) Locate requests submitted by 
State child support agencies and other authorized persons are retained 
for 60 days and are then deleted. (b) Audit trail records of locate 
requests and disclosures of match results pursuant to those requests, 
which include indications of which Federal agencies were contacted for 
locate information, whether information was located, and the type(s) of 
information returned to the requesting entity are archived once a year 
based on the fiscal year. The records are retained for two completed 
fiscal years and then destroyed. These records indicate the type of 
information located for the authorized user, not the information 
itself. (c) Records containing information from the NDNH or from other 
agencies obtained pursuant to locate requests are provided to 
authorized persons through the FCR. Copies of records provided are then 
retained within the FCR for the purpose of electronically filtering and 
suppressing redundant information from being provided. NDNH information 
is retained within the FCR for one year and information from other 
agencies is retained for up to three years. Thereafter such information 
is deleted. (3) Match results generated as a result of FCR to FCR 
comparisons which locate individuals who are participants in child 
support cases or orders in more than one State are transmitted to the 
relevant States. Copies of FCR to FCR match results are retained for 60 
days and then deleted. (4) Any record relating or potentially relating 
to a fraud or abuse investigation or a pending or ongoing legal action 
including a class action, is retained until conclusion of the 
investigation or legal action. (5) Copies of the FCR records 
transmitted annually to the IRS for the purpose of administering the 
earned income tax credit (routine use 12) are retained for one year and 
then deleted.

System manager(s) and address:
    Director, Division of Federal Systems, Office of Automation and 
Program Operations, Office of Child Support Enforcement, Administration 
for Children and Families, Department of Health and Human Services, 370 
L'Enfant Promenade, SW., 4th Floor East, Washington, DC 20447.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, SSN, and address of the individual, and 
the request must be signed by the individual to whom such information 
pertains. The requester's letter must provide sufficient particulars to 
enable the System Manager to distinguish between records on subject 
individuals with the same name. Verification of identity as described 
in HHS's Privacy Act regulations may be required. 45 CFR 5b.5.

Record access proc