Notice of Availability of Funds and Solicitation for Grant Applications (SGA) to Fund Demonstration Projects, 27584-27599 [2010-11610]
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Center, and that this project will not
have a significant adverse impact on the
environment. In accordance with 29
CFR 11.11(d) and 40 CFR 1501.4(e)(2),
a preliminary Environmental
Assessment was presented through a
public meeting held on 5/4/2010 at the
Paul Simon Job Corps Center. No
comments were received regarding the
Environmental Assessment (EA). OSEC
has reviewed the conclusion of the EA,
and agrees with the finding of no
significant impact. This notice serves as
the Final Finding of No Significant
Impact (FONSI) for Small Vertical Wind
Turbine and Solar Installation at the
Paul Simon Job Corps Center located at
3348 South Kedzie Avenue, Chicago, IL
60623. The preliminary EA are adopted
in final with no change.
Dated: May 10, 2010.
Edna Primrose,
National Director of Job Corps.
[FR Doc. 2010–11662 Filed 5–14–10; 8:45 am]
BILLING CODE P
DEPARTMENT OF LABOR
Employment and Training
Administration
srobinson on DSKHWCL6B1PROD with NOTICES
Notice of Availability of Funds and
Solicitation for Grant Applications
(SGA) to Fund Demonstration Projects
AGENCY: Employment and Training
Administration, U.S. Department of
Labor.
Announcement Type: New, Notice of
Solicitation for Grant Applications
(SGA).
Funding Opportunity Number: SGA/
DFA PY 09–10.
Catalog of Federal Assistance
Number: 17.261.
SUMMARY: The U.S. Department of Labor
(DOL), Employment and Training
Administration (ETA), announces the
availability of $12.2 million from funds
made available through the FY 2010
DOL budget for Training and
Employment Services for grants to State
Workforce Agencies (SWA) to develop
the Workforce Data Quality Initiative
(WDQI). Grants awarded will provide
SWAs the opportunity to develop and
use State workforce longitudinal
administrative data systems. These State
longitudinal data systems will, at a
minimum, include information on
programs that provide training,
employment services, and
unemployment insurance and will be
linked longitudinally at the individual
level to allow for analysis which will
lead to enhanced opportunity for
program evaluation and lead to better
information for customers and
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stakeholders of the workforce system.
Where such longitudinal systems do not
exist or are incipient, WDQI grant
assistance may be used to design and
develop workforce data systems that are
longitudinal and which are designed to
link with relevant education data or
longitudinal education data systems.
WDQI grant assistance may also be used
to improve upon and more effectively
use existing State longitudinal systems.
This solicitation provides background
information on workforce longitudinal
database systems, describes the
application submission requirements,
outlines the process that eligible entities
must use to apply for funds covered by
this solicitation, and details how
grantees will be selected.
DATES: Key Dates: The closing date for
receipt of applications under this
announcement is August 16, 2010.
Applications must be received at the
address below no later than 4 p.m.
(Eastern Time). Application and
submission information is explained in
detail in Section IV of this SGA. A prerecorded Webinar for prospective
applicants will be online at: https://
www.workforce3one.org and available
for viewing on June 21, 2010, by 3 p.m.
ET, and accessible any time after that
date. Reviewing this Webinar is not
mandatory but applicants are
encouraged to take advantage of this
resource to get questions answered.
ADDRESSES: Mailed applications must be
addressed to the U.S. Department of
Labor, Employment and Training
Administration, Division of Federal
Assistance, Attention: Willie E. Harris,
Grant Officer, Reference SGA/DFA PY
09–10, 200 Constitution Avenue, NW.,
Room N4716, Washington, DC 20210.
Applications sent via facsimile (fax),
telegram or e-mail will not be accepted.
Information about applying online also
can be found in Section IV.C of this
document. Applicants are advised that
mail delivery in the Washington, DC
area may be delayed due to mail
decontamination procedures. Handdelivered proposals will be received at
the above address.
SUPPLEMENTARY INFORMATION:
A. Grant Purpose
The WDQI will provide funding to
selected SWAs to accomplish a
combination of the following objectives:
i. Develop or improve State workforce
longitudinal data systems. Workforce
data are already reported by localities,
States, and nationally so grantees will
not be creating entirely new data
collection systems. What will be new,
however, is coordinating, or expanding/
strengthening the coordination of these
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workforce data sources so individuallevel records can be matched to one
another across programs and over time.
ii. Enable workforce data to be
matched with education data, to
ultimately create longitudinal data
systems with individual-level
information from pre-kindergarten (preK) through post-secondary and into the
workforce system to build capacity to
measure outcomes while protecting
individual privacy. For many years DOL
has supported efforts to create
workforce longitudinal administrative
databases linked to data from other
programs, including education data. The
WDQI will greatly extend and expand
this effort and complement the
Statewide Longitudinal Data Systems
(SLDS) grant program administered by
the Department of Education (ED).
iii. Improve the quality and breadth of
the data in workforce longitudinal data
systems. It is important that data in the
longitudinal systems are complete and
accurate and include an array of
performance information in order to
enhance knowledge about the workforce
system and the impact of State
workforce development programs. Data
collection systems might also be
improved to strengthen data validity
and to minimize the reporting burden
on State agencies and training
providers.
iv. Use longitudinal data to provide
useful information about program
operations and analyze the performance
of education and training programs.
Policymakers and practitioners can use
this data analysis to make programmatic
adjustments that improve the workforce
system.
v. Provide user-friendly information
to consumers to help them select the
education and training programs that
best suit their needs. For example,
Washington State displays information
about training program outcomes at
https://www.careerbridge.wa.gov,
allowing consumers to compare the
performance of different training
providers.
The relative prominence of each
objective for a given State will primarily
be determined by the State’s ‘‘launchpoint’’ for developing a workforce
longitudinal data system that will
ultimately be linkable to education data
and will reflect high data quality
standards while protecting individual
privacy (see the Section I.A.5).
Additional details on the ‘‘launch point’’
for States can be found in the section of
this SGA in Section I.A.1.
B. Background
President Obama’s FY 2010 Budget
requested $15 million and the Congress
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appropriated over $12 million for the
development of workforce longitudinal
data systems. Single-state applicants can
qualify for up to $1 million in funding.
Multi-state consortium applicants are
eligible for a grant amount of up to $3
million (see Section III.A for more
information on funding eligibility).
These funds will be made available
through competitive WDQI grants
administered by DOL in support of a
parallel and much larger effort, the
SLDS grants. The American Recovery
and Reinvestment Act (Recovery Act)
appropriated $245 million to ED to
support statewide (or in some cases,
multi-State consortia) longitudinal
education data systems with data on
individuals participating in pre-K
through grade 12 as well as postsecondary education and the workforce.
The grant instructions for ED’s SLDS
program expressly include provisions to
capture the data on workforce
participation of students before and
after they leave education systems. A
request for applications was issued by
ED on July 24, 2009, and applications
were due December 4, 2009. The grants
are scheduled to be awarded in May
2010.
Some innovative States already have
shown the advantages of SWAs
partnering with education and other
entities to create comprehensive,
longitudinal data systems. The State of
Florida, for example, has developed a
comprehensive system that links
individuals’ demographic information,
high school transcripts, college
transcripts, quarterly unemployment
insurance (UI) wage data, and workforce
services data. Such data systems can
provide valuable information to
consumers, practitioners, policymakers,
and researchers about the performance
of education and workforce
development programs.
As with the above section and for the
remainder of this document, reference
to the databases being created under the
WDQI may be called ‘‘workforce
longitudinal administrative databases’’
or ‘‘workforce longitudinal databases’’
interchangeably.
C. Classification of Workforce System
Data
Workforce system administrative data
are collected as part of the operations of
a variety of programs administered at
the State and local level. These
programs provide employment and
training services, pay UI benefits to
unemployed workers, and collect
employer-paid UI payroll taxes that pay
for UI benefits. The employment and
training data come from a number of
large and small workforce programs that
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provide employment and/or training
services to employed and unemployed
workers. Information is available for
each service that is provided to each
worker by each program. Below are
examples of the most common types of
workforce data.
i. Wage Records: The UI
administrative data come from State UI
programs through regular employer
reporting on contributions to the UI
payroll tax system. An important source
of data on the employment and earnings
of American workers comes from these
UI wage record reports that are derived
from the tax forms on covered
establishments’ wage and salary
employment filed quarterly by
employers. UI wage record reports
include: The number of workers, worker
names, Social Security numbers,
earnings, and employers’ industry codes
and locations. UI wage records are
comprehensive, as over 90 percent of
wage and salary employment is in
covered establishments. Data are also
available for civilian and military
Federal employees, but not for the selfemployed.
ii. Employment and Training Services:
Each of the workforce system programs
provides employment and/or training
services to unemployed,
underemployed or employed
individuals. Some programs also
provide services to new entrants to the
labor market (with the exception of the
UI program). Data on types of
employment and training services
received, such as self-service and
informational activities, prevocational
services, and specific training services,
are available from a number of
workforce programs including those
authorized under the Workforce
Investment Act of 1998 (WIA), the
Wagner-Peyser Act, from the Trade
Adjustment Assistance program, the
Registered Apprenticeship program and
other workforce programs. Transaction
information is available for each service
(e.g., training receipt, job referral, job
search assistance) that is provided to
participants in each program, together
with their personal characteristics and
other demographic information. Not
only is information provided on
participation numbers for employment
services and training programs,
information includes employment
status, pre-program earnings,
occupation of employment, and
education participation or completion
levels of individuals.
iii. Unemployment Insurance
Benefits: The UI program also collects
data on applicants for and recipients of
UI benefits, including the number of
persons that apply for UI benefits, the
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number that collect benefits, and the
amount of benefits paid. Administrative
data collected in the UI benefit claims
process include worker demographic
information such as age, former
occupation and industry, in addition to
residency information (including the
street, city, State, and ZIP code).
iv. The Federal Employment Data
Exchange System (FEDES): This data
system provides States access to Federal
civilian and military employment and
earnings records maintained by the
Office of Personnel Management, the
Department of Defense and the U.S.
Postal Service.
Data for all of these programs can be
linked for any worker because all of
these programs collect the Social
Security Number of the participating
individual. Workforce data can
determine whether individuals have
been employed, what their earnings and
industry of employment are if they
work, whether they become
unemployed, whether they collect
unemployment insurance upon
unemployment, what employment
services they receive from SWAs, and
whether they use training services.
D. Workforce Longitudinal
Administrative Data Systems That Are
in Place or in Progress
From a recent survey conducted by
the National Association of State
Workforce Agencies (NASWA), DOL
received information about the current
extent of matching State education
agency data with SWA data. The
information was compiled from
responses from the SWA research
directors. Thirty-one responses were
received from the 53 jurisdictions that
have UI programs. These results are
supported by recent data gathered
through Carl D. Perkins Act
accountability reporting which found
that 31 States use UI wage records to
determine employment after leaving
post-secondary education.
DOL also has supplementary
information on the development of
workforce longitudinal databases from a
consortium of nine States that currently
maintain longitudinal administrative
data. ETA has had a longstanding
contractual relationship with this
consortium of States to conduct
workforce research, analysis, and
evaluations. This group is called the
Administrative Data Research and
Evaluation Project (ADARE) alliance,1
and the members are California, Florida,
Georgia, Illinois, Maryland, Missouri,
1 Administrative Data Research and Evaluation
(ADARE) Alliance Web site. 2009. https://
www2.ubalt.edu/jfi/adare/.
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Ohio, Texas, and Washington. DOL has
funded the ADARE project since 1998.2
However, recently funds have not been
available to support research and
analysis to make full use of the linkage
between longitudinal workforce and
education data. Nonetheless, the
ADARE partners have developed
working relationships with State
education or research entities (except
for the Florida ADARE partner which is
the State education agency).
These two sources of information (the
NASWA survey and the ADARE States)
indicate that the extent of data matching
and development of longitudinal data
systems varies:
i. About 20 States currently do not
have their State workforce data arranged
in longitudinal databases, nor do they
match their workforce data with
education data.
ii. Almost 20 States do conduct some
workforce data matching with State
educational data, but they do not have
State workforce data collected and
arranged longitudinally.
iii. About a dozen States have
substantial State workforce longitudinal
databases, and almost all of these
databases have been linked to available
State educational data (both
longitudinal and non-longitudinal data
sets). Most of these States are part of the
ADARE consortium.
The goal of the WDQI is to
substantially reduce this variation and
build stronger longitudinal data systems
through workforce data matching which
can link to education data.
E. Existing State Examples of Workforce
Longitudinal Data Systems
Altogether, about a dozen States
(including the nine ADARE States) have
developed substantial State workforce
longitudinal data systems. Most of these
States created these systems using State
funds for a variety of applications,
including tracking program
performance, analyzing program
activities and conducting research and
analysis. A small number of these States
have accumulated workforce and other
longitudinal data for several decades.
As of 2009, nine States continued to
participate in the ADARE alliance—
California, Florida, Georgia, Illinois,
Maryland, Missouri, Ohio, Texas and
Washington. All but two—Florida and
Washington—use a State research
university to assemble, house, and
analyze their data. In all cases,
cooperative arrangements through
2 Stevens, David W. 2004. Responsible Use of
Administrative Records for Performance
Accountability: Features of Successful Partnerships.
https://www.ubalt.edu/jfi/adare/reports/
ADAREcookbook504.pdf.
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memoranda of understanding and datasharing agreements have been
developed, to enable the State WIA,
Wagner-Peyser Act, and unemployment
insurance programs to share their
workforce data as input to the workforce
longitudinal administrative database.
In all cases, State agencies receive
analyses and reports derived from the
databases that can be used to
understand and improve workforce
programs. However, each State has
initiated and operated its workforce
longitudinal data system in a different
manner.
WDQI applicants may be able to learn
from the various approaches of the
ADARE States. These ADARE models
form a useful set of examples for any
SWA considering applying for a WDQI
grant. While innovation is encouraged,
applicants should make full use of the
existing knowledge and various models
for building workforce longitudinal
databases that have been developed in
this field. Provided below is a brief
description of four different State
approaches that highlight successful
workforce longitudinal databases
models and applications of the
information these databases provide.
1. University-led Partnership to
Manage Statewide Data-Sharing—
Maryland: In Maryland, the research
component of longitudinal data-sharing
was prioritized at the outset of the
partnership between the Jacob France
Institute of the University of MarylandBaltimore County and the Maryland
SWA, now the Maryland Department of
Labor, Licensing and Regulation (DLLR).
The Jacob France Institute has been
authorized through data-sharing
agreements with DLLR and various
other State agencies to hold primary
performance evaluation responsibilities
for Maryland’s WIA Title I–B (Adult,
Dislocated Worker and Youth
employment and training services), Title
II (Adult Education and Literacy) and
Title IV (Vocational Rehabilitation)
programs, TANF High Performance
Bonus Indicator Calculations, and core
indicators of the Carl D. Perkins Act
secondary and post-secondary adult
vocational education and training
services. As the steward of this
performance reporting system, the Jacob
France Institute has formed partnerships
with the Governor’s Workforce
Investment Board, the Maryland Higher
Education Commission, the Maryland
State Department of Education, the
Maryland Department of Business and
Economic Development, the Maryland
Department of Human Resources, the
University System of Maryland, and
locally with the Montgomery County
Public Schools, the Baltimore City
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Public Schools, the Empower Baltimore
Management Corporation, and
individual community colleges.
In addition to statewide data-sharing,
the Jacob France Institute has been
awarded grant funds to develop multistate longitudinal data-sharing systems
among Delaware, the District of
Columbia, New Jersey, Ohio,
Pennsylvania, Virginia and West
Virginia. This model of interstate datasharing captures workforce and
education data for individuals who are
mobile in their pursuit of employment,
training or education.
2. University-led Partnership With
Common Performance Management
System—Illinois: The longitudinal data
system developed in Illinois is an
example of a productive evolution of
data-sharing among State agencies and
educational institutions. In the mid1980s the Center for Governmental
Studies (Center) at Northern Illinois
University connected with the
Department of Commerce and
Community Affairs (DCCA) and the
Illinois Department of Employment
Security (IDES) to link UI wage records
to program participant records under
the Job Training Partnership Act (JTPA).
Less than a decade later, after having
established themselves as an authority
on linking administrative databases, the
Center was awarded a grant to fund a
project linking UI administrative data
from multiple States.
Beginning in 1994, the Center
undertook a project to develop and
implement a common performance
management framework which led to
the Illinois Common Performance
Management System (ICPMS) linking UI
wage records with client data from JTPA
workforce development programs, adult
education, primary and secondary
vocational education, and welfare-towork. With the implementation of WIA,
the Center began a project to expand its
administrative database longitudinally
to include historical archives of UI wage
records which were easily accessible.
The Center benefits from the
partnership by gaining access to data
which allows for in-depth research.
Likewise, the Illinois workforce
agencies benefit from being able to use
the database and related research to
improve system performance. The
partnership is based on transparency
and cooperation and has led to analysis
of longitudinal data that has influenced
frontline program management and
public policy.
3. Vendor Contracted Analysis of
Longitudinal Data—Washington: The
Washington State longitudinal
administrative database began as a DOL
project in the late 1970s and early
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1980s, but has been maintained and
expanded by Washington State since
that time. Today, Washington State
provides an alternative model for
developing statewide longitudinal
administrative databases of workforce
and education information. The State
workforce investment board (the
Washington State Workforce Training
and Education Coordinating Board or
WTECB) collects and maintains the
longitudinal State workforce data, but
has contracted with a private, non-profit
research organization, the Upjohn
Institute for Employment Research, to
conduct analysis of the longitudinal
administrative data.
The Upjohn Institute includes a
number of labor economists doing
applied research, frequently with large,
longitudinal data sets. They have
experience matching longitudinal data
among States (Indiana, Georgia,
Virginia, Washington and Ohio). By
using a research organization, WTECB
has been able to securely and effectively
manage its commitment to
accountability and performance
monitoring. Through the Upjohn
Institute, WTECB is able to track the
outcomes of individuals in terms of
achievement of workplace
competencies, placement in
employment, increases in levels of
earned income, increased productivity,
advancement out of services and overall
satisfaction with program services and
outcomes. In Washington State, there
has been a focus on evaluating the
returns on investment of the State
workforce system in recent years.
Aside from using a research
institution instead of a research
university, Washington State is also
unique because the SWA’s high level of
commitment to program evaluation
through longitudinal data analysis is
mirrored in the governor’s office.
4. State-led Education and Workforce
Longitudinal Data System—Florida: In
1971, State legislation designed to spur
improved accountability in education
resulted in creation of the Florida
Statewide Assessment Program. This
program was deliberately designed to
collect a broad array of data on
individuals moving through the
educational system (kindergarten
through post-secondary, undergraduate
levels) for the express purpose of
assessing student strengths and
weaknesses to assist with education
reform efforts. In the 1980s, the focus for
data collection expanded to include
career and technical education data 3,
3 Florida Case Study: Building a Student-Level
Longitudinal Data System. The Data Quality
Campaign, August 2006. https://
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particularly at the post-secondary level.
Since 1991, Florida State law has
required community colleges and State
universities to contribute their data to
this data collection system.
The breadth of this data system relies
upon a collaborative data collection and
retention commitment from both the
Office of Educational Accountability
and Information Services and the
Florida Agency for Workforce
Innovation (FAWI). In addition to
tracking student progress through career
or technical education, university or
community college, FAWI compiles
information from workforce and social
service programs that complements the
education data. This information
includes data from WIA programs, the
Temporary Assistance for Needy
Families (TANF) program, and the State
UI and Employment Service programs.
Not only is Florida’s longitudinal data
system a unique example, but it also
shows the diversity of partnerships
formed in the creation of this data
system. Through the Florida Education
and Training Placement Information
Program (FETPIP), agencies such as the
Florida Department of Corrections, the
Florida Department of Education, the
U.S. Department of Defense, the U.S.
Office of Personnel Management, the
U.S. Postal Service, the Florida
Department of Management Services,
the Florida Agency for Workforce
Innovation, Workforce Florida and
numerous others have benefitted from
information sharing or analysis of
available data. The analysis from the
Florida workforce longitudinal database
has resulted in a detailed performance
measurement system that goes far
beyond the measures required by DOL
or ED and has allowed for in-depth
evaluation of State labor and education
programs.
For more information about
longitudinal data systems in other
ADARE States, visit the Weblinks
available in the first and second
footnotes.
F. Selected Benefits and Uses of State
Longitudinal Data Systems
State workforce longitudinal data
systems can be used for a variety of
purposes. DOL has primarily used the
data to conduct evaluation and research.
Most States have used these systems for
measuring performance of workforce
and educational programs, and
generally to guide program operations
and program development. Localities
have been interested in how their school
www.dataqualitycampaign.org/files/State_SpecificFlorida_2006_Site_Visit.pdf.
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district or local One-Stop Career Centers
are performing.
• In recent years, DOL funded two
evaluations 4 of WIA programs to
determine the effectiveness of the
program and its components.
• In conjunction with welfare reform
in the United States, DOL began
administering grants for welfare-to-work
programs. The ADARE alliance
members came together to evaluate the
welfare-to-work programs in six urban
areas located in six of the ADARE
States.5
• Washington State had a number of
its State- and Federally-funded
workforce programs evaluated by an
outside research organization, by
awarding this organization a contract
and giving it access to their workforce
longitudinal administrative data.6
• Currently, Maryland makes use of
its longitudinal data system for a wide
variety of purposes. A recent study
followed the employment history of
graduates from high schools in a single
county, for seven years. It used UI wage
record data from Maryland and
surrounding States, as well as data on
Federal civilian and military employees
to conduct analysis.
• In 2008, a multi-state study 7
followed the flow of TANF leavers into
the labor force, measuring their
employment and earnings, determining
whether and when they became
unemployed and whether they collected
unemployment insurance. Further
research has extended the analysis to
examine whether they received
employment services and whether these
4 Heinrich Carolyn J., Peter R. Mueser and Ken
Troske. 2009. Workforce Investment Act NonExperimental Evaluation: Final Report. Washington
DC: U.S. Department of Labor. https://wdr.doleta.gov
/research/keyword.cfm?fuseaction=dsp_
resultDetails&pub_id=2419&mp=y. Hollenbeck,
Kevin, Daniel Schroeder, Christopher T. King, and
Wei-Jung Huang. 2008. Net Impact Estimates for
Services Provided Through the Workforce
Investment Act. Washington, DC: U.S. Department
of Labor. https://wdr.doleta.gov/research/keyword.
cfm?fuseaction=dsp_resultDetails&pub
_id=2367&mp=y.
5 King, Christopher T. and Peter R Mueser. 2005.
Welfare and Work: Experience in Six Cities.
Kalamazoo, MI: W. E. Upjohn Institute for
Employment Research. https://www.upjohninstitute.
org/publications/titles/waw.html.
6 Hollenbeck, Kevin M. 2003. Net Impact
Estimates of the Workforce Development System in
Washington State. Upjohn Institute Staff Working
Paper No. 03–92. https://wdr.doleta.gov/research/
keyword.cfm?fuseaction=dsp_resultDetails&
pub_id=2367.
7 O’Leary, Christopher J., and Kenneth J. Kline.
2008. UI as a Safety Net for Former TANF
Recipients. Washington, DC: Office of the Assistant
Secretary for Planning and Evaluation, U.S.
Department of Health and Human Services.
https://aspe.hhs.gov/hsp/08/UI-TANF/index.htm.
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services assisted these individuals in
returning to work.
• In Texas, the Student Futures
Project 8 has used their longitudinal
administrative database to create a
feedback system that has led to
improvements in the direct-to-college
enrollment rates from 54 percent to 62
percent between 2004 and 2009 in 10
participating local education districts.
The project makes use of a number of
secondary school administrative
procedures (e.g., encouraging
completion of student aid applications
in class, taking of SATs, increasing
assistance with post-secondary school
applications). It assesses progress using
an administrative database consisting of
local education and workforce data that
are collected and analyzed by the Ray
Marshall Center at the University of
Texas.
The examples above show some of
what can be done with State workforce
longitudinal data systems. Many other
uses are possible. For example, by
developing these statewide or multistate workforce longitudinal databases
and linking them to comparable
education databases, DOL, the States,
and localities could more effectively: (1)
Determine the employment outcomes
for students (for secondary and postsecondary students alike), (2) identify
education exit points that maximize
employment and earnings of former
students, (3) analyze the cost
effectiveness of training programs in
terms of increased earnings for
individuals, (4) relate employment
outcomes to training and education
program funding, (5) illustrate the cost
effectiveness of providing employment
services programs by demonstrating
whether there is a corresponding
reduction in payment of UI and TANF
benefits among individuals exiting the
WIA and Wagner-Peyser programs, and
(6) determine the impact of education
achieved on the incidence of
individuals participating in the UI
program or the TANF program.
In the future, DOL is likely to fund
projects focusing on program evaluation
made possible through the development
of these longitudinal workforce
databases similar to the work of the
ADARE States. As these databases are
built, therefore, grantees should be
prepared to address national research
queries.
8 King, Christopher T., Deanna Schexnayder, Greg
Cumpton and Chandler Stolp. 2009. Education and
Work After High School: Recent Findings from the
Central Texas Student Future Project. Bureau of
Business Research, IC2 Institute, the University of
Texas at Austin. https://centexstudentfutures.org/
pubs/TBRAUG09.pdf.
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In addition, SWAs (or their data
analysis partner) will be expected to use
outside data resources to improve the
breadth and depth of State or multi-state
workforce analysis. The following are
examples of potentially useful data sets
that can either be directly incorporated
into the workforce longitudinal data
system or used in conjunction with
findings generated through that data
system:
i. Local Area Unemployment
Statistics program (LAUS)—This is a
Federal-State joint program providing
monthly estimates of total employment
and unemployment for areas including,
census regions and divisions, States,
some metropolitan areas, small labor
market areas, counties and county
equivalents and cities and towns of
25,000 people or more.
ii. Quarterly Census of Employment
and Wages (QCEW) file—The Bureau of
Labor Statistics (BLS) collects data on
establishments reported by UI-covered
employers, including information on
industry, domain (public or private),
geographic location etc., which could
add information on the type of
employment held by individuals in
addition to wage levels and duration of
employment. The establishment level
information in the QCEW database is
protected by the Confidential
Information Protection and Statistical
Efficient Act (CIPSEA) and therefore
may not be shared outside the
cooperative statistical system. However,
States have the capability of generating
a version of this dataset that is not
protected by CIPSEA. Further, BLS
provides to the State cooperative
statistical agency the linkages of
establishments from quarter to quarter.
Depending on State law and policy, the
version of the establishment data not
protected by CIPSEA and the quarter-toquarter establishment linkages may be
provided for use in the State
longitudinal data system.
iii. Business Employment Dynamics
(BED)—Is a set of statistics generated
from the Quarterly Census of
Employment and Wages, or ES–202,
program. This data set is focused on
employer data at the establishment level
enabling BLS to track which firms are
changing hands, ceasing to exist or
acquiring additional resources. The BED
file is built on the UI tax reports of each
establishment which shows
employment changes when companies
form and fold. By showing quarterly
gross job losses and gains (from 1992
onward) these data can highlight the
dynamic changes occurring in the job
market at a very local level or aggregated
up to the State level.
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iv. Mass-Layoffs Statistics program
(MLS)—BLS uses the volume of
unemployment claims reported by each
establishment in the U.S. to determine
monthly mass layoff numbers. These
mass layoffs are charted by month and
by quarter for regions and industries
and can be an effective tool to show
major job losses affecting the local or
State workforce.
v. Longitudinal Employer-Household
Dynamics (LEHD)—The U.S. Census
Bureau uses modern statistical and
computing techniques to combine
Federal and State administrative data on
employers and employees with core
Census Bureau censuses and surveys
while protecting the confidentiality of
people and firms that provide the data.
The LEHD research program is centered
on the creation and empirical analysis
of confidential, longitudinally linked
employer-household micro-data for
Federal and State administrative
purposes as well as confidential Census
Bureau surveys and censuses. The
LEHD’s Local Employment Dynamics
(LED) is a voluntary partnership
between State labor market information
agencies and the U.S. Census Bureau.
LED uses State UI Quarterly Census of
Employment and Wage data micro-data
provided by States. In many of the 47
participating States, longitudinal data
reaches back nearly 20 years. The LED
Internet-based tools include GIS
mapping and localized workforce and
industry reports.
vi. Registered Apprenticeship (RA)
Program Data—An additional source of
data on individuals who may not be
represented in other workforce
programs or in the education system is
through the RA program. Applicants
which may include data from RA
programs should note that the DOL
Office of Apprenticeship is the
registration agency for RA programs in
25 States and the data for RA programs
in these States are maintained in DOL’s
Registered Apprenticeship Partners
Information Data System (RAPIDS). In
the other 25 States, the District of
Columbia, and U.S. Territories, the
registration agency is a State
Apprenticeship Agency (SAA)
recognized by DOL that has
responsibility for registering
apprenticeship programs and
maintaining apprenticeship data. In
cases where successful applicants
propose to include apprenticeship data
that are maintained in DOL’s RAPIDS, a
MOU, letter of intent, data-sharing
agreement, or other supporting materials
legally binding the use of RAPIDS, are
not required. DOL will work with these
grantees to provide access to
apprenticeship data. Applicants should
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visit the DOL Office of Apprenticeship’s
Web site (https://www.doleta.gov/oa/
stateoffices.cfm and https://
www.doleta.gov/oa/stateagencies.cfm)
to identify the Registration Agency
appropriate for their State.
I. Funding Opportunity Description
This initiative will support
development of these longitudinal
databases over a three-year grant period.
Applicants will be expected to clearly
demonstrate their plans to build or
expand these databases, store and use
the data in adherence to all applicable
confidentiality laws and to identify
what types of analysis they will conduct
with their data while protecting
individual privacy for all data collected.
A. Preparing to Apply for this
Solicitation: The following are
important considerations for the
development of State Workforce
Longitudinal Administrative Data
Systems (for more details, please see
Section V further in this SGA).
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1. Determining Capacity
In order for applicants for WDQI
grants to submit plans to develop and
fully implement workforce longitudinal
data systems, they will have to identify
their existing stage of development.
Expectations for grantees will differ
depending on their launch point, which
will fall into one of three categories:
i. States without workforce
longitudinal data systems are expected
to: (1) Develop and fully implement
their systems, (2) enable their new
workforce systems to be linked to
existing education longitudinal data
systems, and (3) begin conducting basic
analysis and research with their
completed systems within the three-year
grant period.
ii. States with partial systems are
expected to: (1) Fully implement their
systems, (2) enable linkages to existing
education longitudinal data systems,
and (3) conduct significant analysis and
research with their completed systems
that will be accessible to policymakers
and practitioners.
iii. States with comprehensive
workforce longitudinal systems are
expected to: (1) Expand and extend their
systems, (2) improve linkages with
educational systems, (3) complete and
publicize extensive longitudinal
analysis and research with their
systems, including developing
prototype models of analysis that can be
useful to other less advanced States, and
(4) develop user-friendly platforms to
show consumers performance data and
analytical reports about education and
workforce service providers.
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2. Collection of Longitudinal Workforce
Data
Applicants will be expected to
explain the scope of the longitudinal
data system which will be funded by
this grant. Applicants will be asked to
describe which programs will be
included in the data system. At a
minimum, the data systems should
include disaggregated individual record
data for the following programs: (1) WIA
Title I, (2) Wagner-Peyser Act, (3) Trade
Adjustment Assistance program data, (4)
UI wage record data, (5) UI benefit data
including demographic information
associated with UI benefit payments,
and (6) linkages to existing State
education agency longitudinal data.
Applicants are also encouraged to
include data from other workforce
programs such as Vocational
Rehabilitation or RA programs. States
will need to describe any State
legislative barriers that impede the
linking of data sources and address how
such impediments will be overcome. It
will also be incumbent upon SWA
applicants to determine the source of all
planned workforce data used to build
the workforce longitudinal databases.
This is particularly relevant in the case
of the RA program as DOL is the
registration agency and collects and
houses the data for many of the State’s
RA programs.
Applicants should specify the
planned data files—data records,
elements, and fields—that will be
contained in their workforce
longitudinal data systems. Applicants
should provide a detailed plan for
designing, developing, storing and using
the data as well as describe ongoing
data-sharing and data storage
procedures for both security and data
quality purposes.
Applicants must also describe what
procedures will be implemented to
assure high standards of data quality as
well as the protection of individual
privacy. WDQI grantees are expected to
be a focal point for data quality
assurance and must therefore indicate
what steps they will take to assure that
workforce data and data received from
partner agencies meets rigorous data
quality standards.
3. Partnerships Among Agencies Within
the State
Applicants will be expected to
indicate which organizations will
participate in the WDQI along with their
authority and willingness to provide
regular access to their data and to take
an active role. Workforce data may be
supplied by organizations within the
SWA as well as from outside
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organizations. For example, UI wage
records are kept by the State revenue
agency in some States. The WIA
program is also located outside the
SWAs in some States. At a minimum,
partnerships must be made with State
education agencies, but cooperation is
also encouraged with other State
agencies, such as Vocational
Rehabilitation or Apprenticeship
agencies (in applicable States).
Applicants should be prepared to
describe potential legal or other barriers
to data-sharing among partner agencies
along with the strategies to overcome
such barriers. Applicants should
provide information about the firmness
of the commitment of the partners in
their efforts to assemble data.
Commitments should be
demonstrated by submitting
descriptions or evidence of planned or
existing memoranda of understanding
(MOU), letters of intent from partners,
data-sharing agreements, or other
supporting materials including legally
binding agreements with partners.
4. Working With a Research Partner
The success of most ADARE States
and other States (e.g., Kentucky, New
Jersey and Wisconsin) which have
worked with a State research university
for building, maintaining and using
their workforce longitudinal data
systems offers an approach that States
may use. However, alternative
approaches that would maintain
confidentiality and result in highquality data systems will be considered
for funding as well.
Legislation in many States does not
support data-sharing between the State
workforce and education agencies. As a
result, for some SWAs, an alternative
data storing and/or data analysis
intermediary may be necessary. Private
and non-profit organizations with the
capacity to safely house and manipulate
large data sets in accordance with State
and Federal confidentiality provisions
could serve as partners. Many State
research universities have the capacity
to carry out the building of longitudinal
administrative databases and are
situated advantageously throughout the
country and partnerships with a State
research university are a proven model
(please refer to Section B. above for
further information).
When working with a State research
university, applicants should investigate
the additional security measures that
may be expected by the Institutional
Review Board (IRB) of that university.
The IRB will have to give approval for
the State research institution’s
involvement in this partnership that is
based on its satisfaction that the plan for
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confidential transfer, storage and usage
of data is sound.
Alternative models will be considered
under the WDQI grant programs and it
will be critical that the following
considerations are incorporated into any
partnership model.
i. The research partner chosen by the
SWA must have demonstrable capacity
to assist in the collection and storage of
the longitudinal workforce data.
ii. This research partner entity must
be able to ensure that the data collected
will be stored in accordance to local,
State and Federal confidentiality
provisions.
iii. This research partner will be
responsible for processing data requests,
conducting in-depth data analysis,
preparing standard reports, responding
to requests for additional papers and
reporting on State and local workforce
and education issues and trends as
requested by external entities. It is
expected, therefore, that the institution
partnering with the SWA will have the
capacity to fulfill these responsibilities.
5. Confidentiality
Applicants must describe the methods
and procedures (e.g. through
demonstrating existence of or plans to
develop MOUs, letters of intent, and
data-sharing agreements) for assuring
the security and confidentiality of
collection, storage and use of all data
contained in the workforce longitudinal
data system. Methods must describe
how confidentiality in research,
evaluation and performance
management will be maintained. The
responsibilities of the SWA and its
partners should be enumerated and
explained. Procedures for ensuring
compliance with the State and Federal
privacy and confidentiality statutes and
regulations should be discussed,
especially regarding the actual
collection of data, data transmission,
and the maintenance of computerized
data files. Applicants should describe
confidentiality procedures that will be
used to protect personally identifiable
information, including requirements for
the reporting and publication of data.
Applicants should describe under what
circumstances the data will be made
available, to whom and to what level of
specificity in accordance with
confidentiality laws.
The applicant should also include
within their description of key types of
personnel (see Section V.A.5 further in
this SGA) reference to the level of
confidentiality or access to data to
which those employees will be held
based on their employment status. For
example, generally employees of State
research universities are State
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employees, are therefore agents of the
State workforce or education agencies
and are granted access to or restricted
from sensitive data based upon State
laws. In addition, they are expected to
observe rules set by the State
university’s IRB. It can be assumed, for
the purpose of this application, that all
proposed employees will be subject to
Federal laws governing data-sharing,
transfer of data and confidentiality.
6. Data-Sharing Agreements
It is to be expected that grantees in
this initiative will have partnership
agreements outlining the storage, use
and ongoing maintenance of the
longitudinal databases. These datasharing agreements must address: How
data will be exchanged between
partners, the purposes for which the
data will be used, how and when the
data will be disseminated, which entity
maintains control of the data, which
entity actually owns the data, the
intended methods of ensuring
confidential collection, use and storage
of the data, and which entities inside
and outside of the data-sharing
agreements will have access to the data.
Data-sharing agreements should contain
specific plans for secure data transfer
and storage.
It may also be advantageous for
grantees to develop data-sharing
agreements with DOL to obtain
individual level data for various
programs for which the DOL is the data
administrator. DOL encourages the
production of full or limited scope
public use data files that will be hosted
by the SWA or an agreed upon
designated host.
7. Integration of Efforts With State
Education Agencies
SWAs are expected to assemble (or
plan to assemble) and use longitudinal
administrative data beyond only
workforce data. It is important to
connect workforce and education data
to analyze individuals’ receipt of both
education and training services and to
determine ways to maximize the
outcomes of these services.
i. DOL encourages all SWAs which
apply for WDQI grants to take their
workforce longitudinal administrative
database in whatever stage it may be in,
develop it fully, and then enable the
data to be matched with similar
longitudinal education databases.
ii. SWAs with longitudinal
administrative databases are encouraged
to develop new approaches to link these
databases with education entities
collecting comparable education data as
well as with other State agencies.
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iii. SWAs which will be proposing to
have their State workforce longitudinal
data systems operated by a State
university should assure that the State
university staff will work closely with
the State education agency as well as
the SWA.
It is important to note that many of
the statewide educational data systems
supported by the ED are also in a State
of development. On the education side
there may be no longitudinal data
systems in place, in which case,
qualifying grantees would have to plan
to link to available non-longitudinal
education data, for example, individuallevel post-secondary education data. If a
State’s education agency has a partially
or fully developed statewide
longitudinal education data system, it
will be the responsibility of the
workforce grantee to work with that
agency to link the education and the
workforce data. This is one example of
the partnership that is expected between
State workforce and education agencies
in developing these linked longitudinal
data systems.
Applicants must provide a
description of the status of the
development of the statewide
longitudinal education data system in
their State (e.g., nothing in place,
statewide longitudinal data system
planned but not yet implemented,
longitudinal data system partially
developed or fully developed) but they
will not be penalized for planning to
incorporate education data which are
not yet gathered longitudinally.
For those States where the education
statewide longitudinal data system is
incipient or undeveloped, DOL
understands that it will take time to link
education data into the State workforce
longitudinal database in order to
contribute to longitudinal analysis. The
expectation is that these grantees will
use these education data for analysis as
soon as they have sufficient periods of
longitudinal education data matched to
the workforce data.
B. Multi-State Partnerships:
Collaborative approaches will result in
more complete data sets and efficient
use of resources. DOL encourages States
to partner in submitting applications
and work together on developing
workforce longitudinal databases.
Applicants should explain their role
relative to State partners in the ‘‘Plan
Outline’’ and ‘‘Description of
Partnership Strategies’’ sections of their
application. Collaborations among or
between States may take three forms:
i. Multi-state data systems: This is the
most collaborative approach and may be
the most efficient, because it allows
States to share technology and
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administrative resources. More than one
State would contribute raw data into a
merged matching system, maintained by
the lead administrative agent, creating a
multi-state workforce longitudinal data
system. DOL strongly encourages this
approach. The following points may be
helpful in considering how to structure
multi-state workforce longitudinal
administrative databases:
• Look to States in close proximity
whose educational capacity is robust
(particularly in the case of a major State
research university) in order to make
assessments on which entities will be
approached for a proposed partnership.
• Show figures on the interstate flow
of residents through education
pathways and beyond to demonstrate
the usefulness of developing multi-state
longitudinal databases.
• Outline the contribution of data and
resources of the grant-seeking State to
the multi-state longitudinal database
system as it is developing or its
contribution to a system already in
existence.
• Anticipate what the role of this
SWA will be in joining a collaborative
that is either already in progress or
getting underway.
ii. Individual State data systems
operated by a single entity: States may
not have the capacity to develop a
workforce longitudinal data system on
their own. They may lack appropriate
staff at the SWA, State universities or
other institutions to carry out this
complex process. These States can still
develop data systems through
partnerships with a State education
agency with sufficient capacity or with
workforce agencies and/or research
universities in other States. In such
cases, two or more States would develop
separate workforce longitudinal data
systems at one SWA or research entity.
iii. Coordinated data-sharing and
analysis: There are many urban labor
markets that span State lines, presenting
opportunities for innovative models in
this initiative. States may choose to
work alone in developing a longitudinal
database, and yet still partner with
agencies across State lines to share data
for expanded analysis. In this case,
applicants must demonstrate how they
will ensure that the confidentiality
provisions of each State will be adhered
to.
II. Award Information
A. Award Amount
Approximately $12.2 million is
available for awards under this
solicitation. DOL reserves the right to
award varying grant amounts depending
on the quality of the applications
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received, the scope of the proposed
activities, and the feasibility of the
budget projections contained in the
application; and also reserves the right
to award additional grants depending on
the availability of additional funds.
Grant awards may be up to $1 million
but must not exceed $1 million per
grant for any single-state grantee. Grant
awards may be up to $3 million per
grant under a multi-state consortium
model but are not to exceed $3 million.
Applications requesting funds
exceeding the amounts specified above
will be found non-responsive and will
not be considered.
B. Period of Performance
The period of grant performance will
be up to 36 months from the date of
execution of the grant documents. This
performance period includes all
necessary implementation and start-up
activities. Applicants should plan to
fully expend grant funds and submit all
reports during the period of
performance, while ensuring full
transparency and accountability for all
expenditures. Grants may be extended
at no additional cost to the government
with adequate justification and approval
by the grant officer.
III. Eligibility Information
A. Eligible Applicants
Eligible applicants are all SWAs.
These SWAs include those within the
50 States, the District of Columbia,
Puerto Rico and the U.S. Virgin Islands.
SWAs can apply for their individual
State or they can work cooperatively
with one or more SWAs in other States
in a multi-state consortium or through a
multi-state data-sharing agreement.
B. Cost Sharing
Cost sharing or matching funds are
not required as a condition for
application, but applicants should note
that their plan for WDQI sustainability
will be taken into account in the scoring
under Section V.A.2 further in this SGA.
IV. Application and Submission
Information
A. How to Obtain an Application
Package
This SGA contains all of the
information and links to forms needed
to apply for grant funding.
B. Content and Form of Application
Submission
The proposal will consist of three
separate and distinct parts—(I) a cost
proposal, (II) a technical proposal, and
(III) attachments to the technical
proposal. Applications that fail to
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adhere to the instructions in this section
will be considered non-responsive and
will not be considered. Please note that
it is the applicant’s responsibility to
ensure that the funding amount
requested is consistent across all parts
and sub-parts of the application.
Part I. The Cost Proposal. The Cost
Proposal must include the following
four items:
• The Standard Form (SF)–424,
‘‘Application for Federal Assistance’’
(available at https://www07.grants.gov/
agencies/forms_repository_
information.jsp and https://www.
doleta.gov/grants/find_grants.cfm). The
SF–424 must clearly identify the
applicant and be signed by an
individual with authority to enter into
a grant agreement. Upon confirmation of
an award, the individual signing the
SF–424 on behalf of the applicant shall
be considered the authorized
representative of the applicant.
• Applicants must supply their
D–U–N–S® Number on the SF–424. All
applicants for Federal grant and funding
opportunities are required to have a
Data Universal Numbering System
(D–U–N–S® Number). See Office of
Management and Budget (OMB) Notice
of Final Policy Issuance, 68 FR 38402,
Jun. 27, 2003. The D–U–N–S® Number
is a non-indicative, nine-digit number
assigned to each business location in the
Duns & Bradstreet database having a
unique, separate, and distinct operation,
and is maintained solely by D–U–N–S®
Number. The D–U–N–S® Number is
used by industries and organizations
around the world as a global standard
for business identification and tracking.
If you do not have a D–U–N–S®
Number, you can get one for free
through the Small Business Solutions
site: https://smallbusiness.dnb.com/
webapp/wcs/stores/servlet/Glossary
?fLink=glossary&footerflag=y
&storeId=10001&indicator=7.
• The SF–424A Budget Information
Form (available at https://www07.grants.
gov/agencies/forms_repository_
information.jsp and https://
www.doleta.gov/grants/
find_grants.cfm). In preparing the
Budget Information Form, the applicant
must provide a concise narrative
explanation to support the request,
explained in detail below.
• Budget Narrative: The budget
narrative must provide a description of
costs associated with each line item on
the SF–424A. It should also include
leveraged resources provided to support
grant activities. In addition, the
applicant should address precisely how
the administrative costs support the
project goals. The entire Federal grant
amount requested should be included
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on both the SF–424 and SF–424A (not
just one year). No leveraged resources
should be shown on the SF–424 and
SF–424A. Please note that applicants
that fail to provide a SF–424, SF–424A,
a D–U–N–S® Number, and a budget
narrative will be removed from
consideration prior to the technical
review process.
• Applicants are also encouraged, but
not required, to submit OMB Survey N.
1890–0014: Survey on Ensuring Equal
Opportunity for Applicants, which can
be found under the Grants.gov, Tips and
Resources From Grantors, Department of
Labor section at https://www07.grants.
gov/applicants/tips_resources_from_
grantors.jsp#13 (also referred to as Faith
Based EEO Survey PDF Form).
Part II. The Technical Proposal. The
applicant will present the State’s overall
strategy for building workforce
longitudinal databases with the capacity
to link to longitudinal education
databases and consists of six parts: (1)
Statement of Current Longitudinal
Database Capacity, (2) Plan Outline, (3)
Description of Partnership Strategies, (4)
Description of Database Design, Data
Quality Assurance and Proposed Uses,
(5) Staffing Capacity, and (6) Bonus
Points—Other Data Linkages.
Applicants will be evaluated on the
completeness and quality of their
submissions. A description of the
criteria that will be used to evaluate
each submission and points awarded are
outlined in Section V of this SGA.
The Technical Proposal is limited to
30 double-spaced single-sided pages
with 12 point text font and 1 inch
margins. Any materials beyond these
page limits will not be read. Applicants
should number the Technical Proposal
beginning with page number 1.
Applicants that do not provide Part II,
the Technical Proposal of the
application will be removed from
consideration prior to the technical
review process.
Part III. Attachments to the Technical
Proposal. In addition to the 30-page
Technical Proposal, the applicant must
submit an Abstract, not to exceed one
page, summarizing the proposed project
including applicant name, project title,
a description of the area to be served,
and the funding level requested.
Consortium applications must also
clearly specify the lead State, which is
the State serving as the fiscal agent and
as the administrative lead and identify
each State that is participating in the
project.
The applicant may supply evidence or
descriptions of planned or existing
MOUs, Letters of Intent or other
statements attesting to the formation of
data-sharing partnerships as
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attachments to the Technical Proposal.
Detailed descriptions/qualifications for
proposed staff positions to be included
in the development of these workforce
longitudinal databases may also be
included as an attachment. Attachments
may not exceed 35 pages Any materials
beyond this page limit will not be read.
C. Submission Process, Date, Times, and
Addresses
The closing date for receipt of
applications under this announcement
is August 16, 2010. Applications must
be received at the address below no later
than 4 p.m. (Eastern Time).
Applications sent by e-mail, telegram, or
facsimile (FAX) will not be accepted.
Applications that do not meet the
conditions set forth in this notice will
not be honored. No exceptions to the
mailing and delivery requirements set
forth in this notice will be granted.
Mailed applications must be addressed
to the U.S. Department of Labor,
Employment and Training
Administration, Division of Federal
Assistance, Attention: Willie E. Harris,
Grant Officer, Reference SGA/DFA, PY
09–10, 200 Constitution Avenue, NW.,
Room N4716, Washington, DC 20210.
Applicants are advised that mail
delivery in the Washington area may be
delayed due to mail decontamination
procedures. Hand-delivered proposals
will be received at the above address.
All professional overnight delivery
service will be considered to be handdelivered and must be received at the
designated place by the specified
closing date and time.
Applicants may apply online through
Grants.gov (https://www.grants.gov);
however, due to the expected increase
in system activity applicants are
encouraged to use an alternate method
to submit grant applications during this
heightened period of demand. While not
mandatory, DOL encourages the
submission of applications through
professional overnight delivery service.
Applications that are submitted
through Grants.gov must be successfully
submitted at https://www.grants.gov no
later than 4 p.m. (Eastern Time) on the
closing date, and then subsequently
validated by Grants.gov. The submission
and validation process is described in
more detail below. The process can be
complicated and time-consuming.
Applicants are strongly advised to
initiate the process as soon as possible
and to plan for time to resolve technical
problems if necessary.
It is strongly recommended that
before the applicant begins to write the
proposal, applicants should
immediately initiate and complete the
‘‘Get Registered’’ registration steps at
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https://www.grants.gov/applicants/get_
registered.jsp. These steps may take
multiple days or weeks to complete, and
this time should be factored into plans
for electronic submission in order to
avoid unexpected delays that could
result in the rejection of an application.
It is highly recommended that
applicants use the ‘‘Organization
Registration Checklist’’ at https://
www.grants.gov/assets/Organization_
Steps_Complete_Registration.pdf to
ensure the registration process is
complete.
Within two business days of
application submission, Grants.gov will
send the applicant two e-mail messages
to provide the status of application
progress through the system. The first
e-mail, almost immediate, will confirm
receipt of the application by Grants.gov.
The second e-mail will indicate whether
the application has been successfully
validated or has been rejected due to
errors. Only applications that have been
successfully submitted by the deadline
and subsequently successfully validated
will be considered. While it is not
required that an application be
successfully validated before the
deadline for submission, it is prudent to
reserve time before the deadline in case
it is necessary to resubmit an
application that has not been
successfully validated. Therefore,
sufficient time should be allotted for
submission (two business days), and if
applicable, subsequent time to address
errors and receive validation upon
resubmission (an additional two
business days for each ensuing
submission). It is important to note that
if sufficient time is not allotted and a
rejection notice is received after the due
date and time, the application will not
be considered.
To ensure consideration, the
components of the application must be
saved as either .doc, .xls or .pdf files. If
submitted in any other format, the
applicant bears the risk that
compatibility or other issues will
prevent us from considering the
application. DOL will attempt to open
the document but will not take any
additional measures in the event of
problems with opening. In such cases,
the non-conforming application will not
be considered for funding.
Applicants are strongly advised to use
the tools and documents, including
FAQs, available on the ‘‘Applicant
Resources’’ page at https://www.grants.
gov/applicants/app_help_reso.jsp#faqs.
To receive updated information about
critical issues, new tips for users and
other time sensitive updates as
information is available, applicants may
subscribe to Grants.gov Updates at:
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https://www.grants.gov/applicants/
email_subscription_signup.jsp.
If applicants encounter a problem
with Grants.gov and do not find an
answer in any of the other resources,
call 1–800–518–4726 to speak to a
Customer Support Representative or
e-mail support@grants.gov.
Late Applications: For applications
submitted on Grants.gov, only
applications that have been successfully
submitted no later than 4 p.m. (Eastern
Time) on the closing date and
subsequently successfully validated will
be considered.
Any application received after the
exact date and time specified for receipt
at the office designated in this notice
will not be considered, unless it is
received before awards are made, it was
properly addressed, and it was: (a) Sent
by U.S. Postal Service mail, postmarked
not later than the fifth calendar day
before the date specified for receipt of
applications (e.g., an application
required to be received by the 20th of
the month must be postmarked by the
15th of that month), or (b) sent by
professional overnight delivery service
to the addressee not later than one
working day before the date specified
for receipt of applications. Applicants
take a significant risk by waiting to the
last day to submit by grants.gov.
‘‘Postmarked’’ means a printed, stamped
or otherwise placed impression
(exclusive of a postage meter machine
impression) that is readily identifiable,
without further action, as having been
supplied or affixed on the date of
mailing by an employee of the U.S.
Postal Service. Therefore, applicants
should request the postal clerk to place
a legible hand cancellation ‘‘bull’s eye’’
postmark on both the receipt and the
package. Failure to adhere to the above
instructions will be a basis for a
determination of non-responsiveness.
Evidence of timely submission by a
professional overnight delivery service
must be demonstrated by equally
reliable evidence created by the
professional overnight delivery service
provider indicating the time and place
of receipt.
D. Intergovernmental Review
This funding opportunity is not
subject to Executive Order 12372,
‘‘Intergovernmental Review of Federal
Programs.’’
E. Funding Restrictions
Determinations of allowable costs will
be made in accordance with the
applicable Federal cost principles.
Disallowed costs are those charges to a
grant that the grantor agency or its
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representative determines not to be
allowed in accordance with the
applicable Federal cost principles or
other conditions contained in the grant.
Successful and unsuccessful applicants
will not be entitled to reimbursement of
pre-award costs.
1. Indirect Costs
As specified in OMB Circular Cost
Principles, indirect costs are those that
have been incurred for common or joint
objectives and cannot be readily
identified with a particular final cost
objective. In order to use grant funds for
indirect costs incurred, the applicant
must obtain an Indirect Cost Rate
Agreement with its Federal cognizant
agency either before or shortly after
grant award. State agencies should
already have such agreements in place.
2. Administrative Costs
Under this SGA, an entity that
receives a grant to carry out a project or
program may not use more than 10
percent of the amount of the grant to
pay administrative costs associated with
the program or project. Administrative
costs could be direct or indirect costs,
and are defined at 20 CFR 667.220.
Administrative costs do not need to be
identified separately from program costs
on the SF–424A Budget Information
Form. They should be discussed in the
budget narrative and tracked through
the grantee’s accounting system. To
claim any administrative costs that are
also indirect costs, the applicant must
obtain an Indirect Cost Rate agreement
from its Federal cognizant agency.
3. Salary and Bonus Limitations
Under Public Law 109–234, none of
the funds appropriated in Public Law
109–149, or prior Acts under the
heading ‘‘Employment and Training’’
that are available for expenditure on or
after June 15, 2006, may be used by a
recipient or sub-recipient of such funds
to pay the salary and bonuses of an
individual, either as direct costs or
indirect costs, at a rate in excess of
Executive Level II. Public Laws 111–8
and 111–117 contain the same
limitations with respect to funds
appropriated under each of those Laws.
These limitations also apply to grants
funded under this SGA. The salary and
bonus limitation does not apply to
vendors providing goods and services as
defined in OMB Circular A–133
(codified at 29 CFR parts 96 and 99). See
Training and Employment Guidance
Letter number 5–06 for further
clarification: https://wdr.doleta.gov/
directives/corr_doc.cfm?DCON=2262.
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4. Intellectual Property Rights
The Federal Government reserves a
paid-up, nonexclusive and irrevocable
license to reproduce, publish or
otherwise use, and to authorize others to
use for Federal purposes: (1) The
copyright in all products developed
under the grant, including a subgrant or
contract under the grant or subgrant;
and (2) any rights of copyright to which
the grantee, subgrantee or a contractor
purchases ownership under an award
(including but not limited to curricula,
training models, technical assistance
products, and any related materials).
Such uses include, but are not limited
to, the right to modify and distribute
such products worldwide by any means,
electronically or otherwise. Federal
funds may not be used to pay any
royalty or licensing fee associated with
such copyrighted material, although
they may be used to pay costs for
obtaining a copy which are limited to
the developer/seller costs of copying
and shipping. If revenues are generated
through selling products developed
with grant funds, including intellectual
property, these revenues are program
income. Program income is added to the
grant and must be expended for
allowable grant activities.
If applicable, the following statement
must be included on all products
developed in whole or in part with grant
funds:
‘‘This workforce solution was funded
by a grant awarded by the U.S.
Department of Labor’s Employment and
Training Administration. The solution
was created by the grantee and does not
necessarily reflect the official position
of the U.S. Department of Labor. The
Department of Labor makes no
guarantees, warranties, or assurances of
any kind, express or implied, with
respect to such information, including
any information on linked sites and
including, but not limited to, accuracy
of the information or its completeness,
timeliness, usefulness, adequacy,
continued availability, or ownership.
This solution is copyrighted by the
institution that created it. Internal use
by an organization and/or personal use
by an individual for non-commercial
purposes is permissible. All other uses
require the prior authorization of the
copyright owner.’’
F. Other Submission Requirements
Withdrawal of Applications:
Applications may be withdrawn by
written notice at any time before an
award is made.
V. Application Review Information
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Criterion
1.
2.
3.
4.
5.
6.
Points
Statement of Current Capacity ............................................................................................................................................................
Plan Outline .........................................................................................................................................................................................
Description of Partnership Strategies ..................................................................................................................................................
Description of Database Design, Data Quality Assurance and Proposed Uses ................................................................................
Staffing Capacity .................................................................................................................................................................................
Bonus Points—Other Data Linkages ..................................................................................................................................................
10
15
30
35
10
3
Total Possible Points ........................................................................................................................................................................
103
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A. Evaluation Criteria
This section identifies required
application elements that will be used
to evaluate proposals for the WDQI
grants. The application requirements
and maximum point values are
described below. Please refer back to
Section I.A of this SGA for more
information on the components of the
application requirements listed below.
Please keep in mind that the
Attachments to the Technical proposal
may serve as space to include additional
details on components such as the
planned or existing MOUs, data-sharing
agreements, letters of intent or job
descriptions of key staff positions,
however, a brief description of such
must be included in the relevant
sections below.
1. Statement of Current Capacity
(10 Points)
Applicants must submit a Statement
of Capacity (for more information,
please refer back to Section I.1) that
clearly outlines the applicant’s launch
point, which is the extent to which the
SWA (or the lead research/data-sharing
entity) has developed or plans to
develop data-sharing partnerships,
established or plans to establish
longitudinal linkages among the
different data sources, and produced or
plans to produce useful analysis based
on linked data. Proposals from
applicants with new or partially
developed data systems will be
evaluated based on the thoroughness of
their descriptions of the potential
capacity existing in their States to create
a longitudinal workforce data system
based on the factors below. Applicants
with planned or partially developed
workforce longitudinal databases are
encouraged to use this section to discuss
the opportunities that exist in their State
for formation of the longitudinal
database. Scoring for this criterion will
be based on the applicant’s ability to
clearly demonstrate the following:
i. The capacity for maintaining secure
data storage, including any partnerships
that have or will be established between
the SWA and another entity capable of
maintaining secure data storage, such as
a research entity (State university or
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otherwise). Partnerships are
demonstrable through MOUs, datasharing agreements or other legally
binding contracts. Descriptions of
existing agreements or plans to enter
into agreements may be submitted as an
attachment to the application, subject to
the page limitations stated in Section
IV.B of this SGA.
ii. Any planned or established
partnerships between the SWA and the
State education agency that are
demonstrable through planned or
existing MOUs, data-sharing agreements
or other legally binding contracts.
Descriptions of these may be submitted
as an attachment to the application,
subject to the page limitations stated in
Section IV.B of this SGA. Applicants
with new or partially developed
longitudinal workforce databases should
provide a detailed description of the
steps they plan to take to develop these
partnerships.
iii. Any existing or planned data
linkages for data sets such as (but not
limited to) wage record data,
employment and training services data,
UI benefits data, TANF data, WIA,
Wagner-Peyser and Trade Adjustment
Assistance program data.
iv. The extent to which the existing or
proposed data-sharing partnerships
have yielded or will yield statistical
analysis and/or reporting on the State
workforce system to inform stakeholders
such as employment services customers,
educators, policy makers, service
providers and elected officials.
Applicants with new or partially
developed longitudinal workforce
databases may also describe the need to
have such data available for research
and analysis.
v. Any partnerships with agencies in
neighboring States which have come
about through a commitment to share
data in an effort to gather information
on individuals traveling over State lines
in pursuit of education or employment.
Partnerships are demonstrable through
MOUs, data-sharing agreements, or
other legally binding contracts.
Applicants with new or partially
developed longitudinal workforce
databases should provide a detailed
description of the steps they plan to take
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to develop these partnerships.
Descriptions of these planned or
existing agreements may be submitted
as an attachment to the application,
subject to the page limitation stated in
Section IV.B of this SGA.
Responses to the criteria in this
section establish the baseline status of
each applicant. A thorough statement
will give the applicant as well as the
grant reviewers valuable insight into the
true scope of the project design.
2. Plan Outline (15 Points)
Once an assessment of capacity is
complete, it will be possible to make a
plan for expanding or improving
workforce longitudinal databases. It is
important that the applicant integrate
information about the current status of
any existing longitudinal workforce
database with the plan to proceed
forward under this grant opportunity.
For this section applicants should
provide a complete, but brief overview
since many of the same requirements
listed below will be expanded upon in
Sections V.A.3 through V.A.6. Scoring
of this section will be based on of the
ability of the applicant demonstrate a
sound structural plan. The plan outline
must:
i. Describe the State’s objectives for
creating or upgrading and using its
workforce longitudinal data system and
explain how the State plans to achieve
these objectives. The appropriateness of
the objectives and plans will be judged
relative to the State’s current data
system capacity. Depending on the
State’s launch point, objectives should
include a description of the plans for:
• Creating or expanding workforce
longitudinal databases.
• Improving the quality of workforce
data.
• Developing or expanding the
capacity to match workforce and
education data.
• Using data for analysis that will
help policymakers and practitioners
understand the performance of
workforce and education programs.
• For applicants with a partially or
fully developed workforce longitudinal
database, creating user-friendly portals
to publicize the data in ways that help
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consumers choose between different
education and training programs.
ii. Describe the status of the statewide
longitudinal education data system in
their State. Applicants will have to work
with the State education agency to
determine whether that State has begun
to plan for their SLDS, has a partially
developed or fully implemented SLDS
program. The application should
include a description of the SLDS plan
and which sets of education data are
part of the SLDS. If neither of these
exist, the applicant must be prepared to
indicate what education data sets
(consistent with the requirements of
Section V.A.4 in the SGA) they will
incorporate into their workforce
longitudinal data system until the State
education agency is able to generate
longitudinal education data to match
with. (For basic information on the
SLDS, see the following ED Web site:
https://nces.ed.gov/Programs/SLDS/ and
the following Data Quality Campaign
Web site: https://
www.dataqualitycampaign.org/.)
iii. Specify whether the State is
applying alone or as a member of a
multi-state consortium or whether it
plans to develop joint data-sharing or
cooperative data analysis agreements
with neighboring States.
• If applicants will be working with
another State(s) to develop their
workforce longitudinal database, the
application must include: (1) Which
States are part of the collaboration,
(2) which State will take the lead role
in developing the workforce
longitudinal databases and which
State(s) will be providing their
workforce data, (3) how confidentiality
will be protected in the case of multiple
States in accordance with each State’s
confidentiality regulations, and (4) brief
descriptions of any planned or existing
legally binding agreements (e.g., MOUs,
data-sharing agreements) between/
among the partner States which ensure
that each State is aware of its role and
the expectations of workload in the
event that a grant is awarded.
• If applicants will be planning on
sharing and/or using another State’s
longitudinal data to produce analysis on
a shared labor market, the following
must be included in the application:
(1) A list of the State(s) involved in the
data-sharing partnership, (2) a clear
outline of which State will be providing
data (in this case, both or all States may
provide data) and which will be
receiving data (again, both or all States
may receive data in this role),
(3) identification of which State will be
the lead fiscal agent and the lead
administrative agent, and (4) a brief
description of any planned or existing
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legally binding agreements (e.g. MOUs,
data-sharing agreements) between/
among partner States that outline the
expectations of the data-sharing and
explaining in detail how confidentiality
will be protected according to Federal
and State laws.
iv. Explain plans for sustaining these
workforce longitudinal databases
beyond the three-year grant period.
Applicants should consider how their
planned or existing MOUs and DataSharing Agreements will be renewed
with their partners to ensure continued
maintenance and analysis of the
longitudinal workforce data. Continued
Federal funding cannot be guaranteed,
so applicants are expected to research
viable alternative funding sources and
describe them in this section.
3. Description of Partnership Strategies
(30 Points)
Applicants must describe their
strategy to create, sustain, strengthen or
expand partnerships and maintain
working relationships within and
outside the State workforce system. In
each of these partner relationships, the
SWA applicants are expected to
document their proposed arrangements
with State education agencies, which
may include providing brief
descriptions of existing or proposed
MOUs, letters of support, and/or
detailed plans for working relationships
and shared responsibilities.
SWAs without the internal capacity to
operate the longitudinal data system
will need to partner with an external
entity (such as a research university or
a private or non-profit organization) to
develop, maintain and use the
longitudinal database, both
operationally and for research purposes.
Multi-state applicants must
demonstrate capacity to either establish
or improve upon established
partnerships that enable sharing
workforce data with other States. In the
case of a multi-state application, the
lead fiscal agent/State should be the
same as the lead administrative agent/
State and must be identified along with
a complete list of additional State
partners. Multi-state applicants must
also identify the partnerships among
agencies/entities within each of the
member States in response to the points
listed below.
In all cases partnerships must be
forged in gathering relevant workforce
and education data. The applicant must
clearly describe the existing or proposed
partnerships and briefly describe the
data that the partner will be providing
for the initiative (for more details,
please refer back to Section I.A of this
SGA).
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Note that States with a developed or
partially developed workforce
longitudinal database should focus on
describing maintenance and expansion
of partnerships, as a description of
existing partnerships should have
already been provided in the Statement
of Current Capacity.
Scoring under this section will be
based on the extent to which the
applicant demonstrates an effective plan
to execute or to expand the following:
i. Partnerships Within State Workforce
Systems
The applying SWA must demonstrate
capacity to either establish or improve
arrangements for sharing workforce
data.
ii. Partnerships With State Education
Agencies
The applicant must demonstrate
capacity to establish or maintain a
relationship with the State education
agency leading the SLDS initiative.
Partnerships must be established that
will create the capacity to link data
between education and workforce
databases to support longitudinal data
analyses and to provide performance
information from secondary and postsecondary training providers to the
workforce system and consumers.
iii. Partnerships With Research
Universities or Other Research Entities
If the applicant does not have internal
capacity to develop or operate a
longitudinal data system, it must
demonstrate the ability to establish or
further develop a relationship with the
research entity (State university or
otherwise) or other entities that will be/
are engaged in the development of
longitudinal data systems. Partnerships
must be established/expanded that will
ensure that the collection of
longitudinal workforce data adheres to
local, State and Federal confidentiality
laws. Further, these partnerships must
support the ongoing security and
confidentiality of these databases for as
long as they are in existence. This
research university or other entity will
be expected to conduct in-depth
analysis of this longitudinal data and to
produce standard reports and conduct
specialized research projects and
ongoing analysis.
iv. Partnerships With Additional State
Agencies
This includes (but is not restricted to)
agencies such as the State revenue
department, in such instances where UI,
WIA or other programs are administered
in full or in part in such an agency or
another agency outside of the SWA.
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Moreover, it may be advantageous for
SWAs to partner with State economic,
human services or other agencies in the
event that such a partnership may
provide an opportunity to match
individual level data to the workforce
longitudinal database.
4. Description of Database Design, Data
Quality Assurance and Proposed Uses
(35 Points)
Applicants must provide the details of
the existing or proposed database design
and explain how the design will help
achieve the applicant’s objectives. States
with a developed or partially developed
workforce longitudinal database should
describe the existing database design,
confidentiality measures and data
analysis, and provide a detailed
description of the intended design of or
expansions to data content and usage.
Applicants will be scored under this
section on the extent to which they are
able to demonstrate the actual or
intended use of the following elements:
i. Personal Identifier
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Applicants must explain how the
database will be developed or has been
developed using the Social Security
Number (SSN) as a unique personal
identifier for individuals entering into
the workforce system, in addition to
jobseekers and employees already in the
workforce system. The SSN is already in
use throughout the workforce system
and will allow States to gather this data
longitudinally in order to accurately
track movement into and out of
workforce and education systems.
Collection of the client’s SSN is not
required throughout the workforce
system and may not be required as a
condition of receiving workforce
development services, and though it is
nearly uniformly collected on a
voluntary basis, DOL recognizes that the
workforce longitudinal databases will be
restricted to those individuals having
supplied their SSN and will therefore
not represent a complete database of all
persons receiving workforce
development services. These
longitudinal databases should also
include the capacity to link to unique
identifiers developed by the ED
statewide longitudinal data systems.
ii. Data Quality Measures
The applicant must provide a
description of development or
improvement of data validation
measures and other quality assurance
measures used to promote the quality,
completeness, validity, and reliability of
the data collected.
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iii. Scope of the Longitudinal Data
Applicants must describe which
programs are or will be included in the
data system and the extent to which the
following data will or can be matched
through their longitudinal data system:
• Workforce Investment Act (WIA),
Title I.
• Wagner-Peyser Act.
• Trade Adjustment Assistance and
Trade Readjustment Allowances
program data.
• UI wage record information from
quarter to quarter measuring
employment and income earning gains.
• UI benefit claims and demographic
data.
• FEDES data.
• Existing State education agency
data (including early childhood, K–12,
and post-secondary education student
demographic data, test scores, teachers,
graduation rates, and transcripts).
Applicants must also include a
description of the types of analysis and
research projects that will be conducted
with the workforce longitudinal
database to improve program
performance and enhance customer
choice. For examples of effective uses of
workforce longitudinal databases, please
refer above to ‘‘Selected Benefits and
Uses of State Longitudinal Data
Systems’’ in the ‘‘Background’’ section of
this SGA.
iv. Security Measures
Applicants must specify the plans
they will develop or improve to protect
the confidentiality of these records. The
method for storing, transferring,
analyzing and sharing data must be
detailed in accordance with State and
Federal confidentiality provisions.
Applicants should also specify the
planned data files—data records,
elements, and fields—that will be
contained in their workforce
longitudinal data systems. Applicants
should describe who will be designing,
developing, storing, protecting and
using the data.
v. Planned Reports/Deliverables
Applicants creating the longitudinal
database must include in this section of
the application their plans to produce
reports that provide information about
statewide performance of the workforce
system. Applicants with partially or
fully developed workforce longitudinal
databases must describe the extensive
research and analysis products that will
be generated beyond the regular
reporting and analysis requirements.
Applicants must address how data from
each partner will be incorporated into
these reports, and how stakeholders can
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use the reports to improve the workforce
system. Applicants should also describe
their plan for disseminating reports and
materials to the general public. These
deliverables are for statewide or multistate use and though DOL reserves the
right to request access to these planned
reports, submission of these deliverables
to DOL is not required. (Required
reports on performance in development
of the workforce longitudinal databases
to be submitted to DOL are outlined in
Section VI.C below)
5. Staffing Capacity (10 Points)
Applicants must describe the
proposed or existing staffing structure
for this project, including project
manager(s) and support staffing needs.
Applicants will be scored on this
section based on the thoroughness of
their description of the following:
i. The workforce longitudinal
database must be overseen by a Database
Manager who is qualified to work with
large and complex administrative
longitudinal databases. The applicant
must clearly list the duties and
responsibilities of this position. The
applicant must also describe the kinds
of prior experience that the Database
Manager (or other key managerial staff
member) must possess in order to fulfill
these duties and responsibilities.
ii. The duties and responsibilities of
a data analyst(s).
iii. The identification and
qualifications of proposed staff
positions including knowledge, skills
and abilities as well as examples of the
kinds of previous experience that make
a candidate for the position highly
qualified to assist with planning,
implementing and conducting analysis
with these longitudinal databases.
Detailed position descriptions may be
included in the ‘‘Attachments to the
Technical Proposal’’ within the page
limits.
iv. How each staff member will be
expected to facilitate or contribute to the
various data-sharing partnerships. Be
sure to include a brief discussion of how
the applicant will ensure that any staff
of this project will comply with State
and Federal confidentiality laws. Please
verify that State employees (with the
workforce agency, other agencies or a
State research institution for example)
are already subject to State and
institutional laws, regulations or
procedures governing confidential datasharing and/or transfer (please refer
back to Section I.A.5 for more details)
and be sure to include this in your
description of such staff under this
section.
v. What entity is to be the actual
employer of each proposed staff
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member. For those who are not direct
employees of the SWA, discuss how
these individuals will contribute to the
project and describe what their
compensation levels will be.
6. Bonus Points—Other Data Linkages (3
Points)
Up to three additional points may be
awarded to applicants based on the
extent to which they demonstrate
concrete and feasible plans to include
additional sources of data in their
proposed longitudinal data system.
These additional data sources may
include Vocational Rehabilitation
program information, Registered
Apprenticeship program data, TANF
records, Supplemental Nutrition
Assistance Program (Food Stamps)
records, and data from other similar
programs which may yield workforcerelated outcomes. These points will be
awarded based on the ability of
applicants to demonstrate their ability
and their intentions to incorporate
additional data sets and also on the
number of additional data sets they
intend to include into their proposed or
existing longitudinal databases.
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B. Review and Selection Process
Applications for grants under this
solicitation will be accepted after the
publication of this announcement and
until the closing date. A technical
review panel will make a careful
evaluation of applications against the
criteria. These criteria are based on the
policy goals, priorities, and emphases
set forth in this SGA. Up to 103 points
may be awarded to an application,
depending on the quality of the
responses to the required information
described in Section V.A above. The
ranked scores will serve as the primary
basis for selection of applications for
funding, in conjunction with other
factors such as geographical balance; the
availability of funds; and which
proposals are most advantageous to the
government. The panel results are
advisory in nature and not binding on
the Grant Officer, and the Grant Officer
may consider any information that
comes to his/her attention. The
government may elect to award the
grant(s) with or without discussions
with the applicants. Should a grant be
awarded without discussions, the award
will be based on the applicant’s
signature on the SF–424, which
constitutes a binding offer by the
applicant including electronic signature
via E-Authentication on https://
www.grants.gov.
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Part VI. Award Administration
Information
A. Award Notices
All award notifications will be posted
on the ETA Homepage (https://
www.doleta.gov). Applicants selected
for award will be contacted directly
before the grant’s execution and nonselected applicants will be notified by
mail. Selection of an organization as a
grantee does not constitute approval of
the grant application as submitted.
Before the actual grant is awarded, the
Department may enter into negotiations
about such items as program
components, staffing and funding levels,
and administrative systems in place to
support grant implementation. If the
negotiations do not result in a mutually
acceptable submission, the Grant Officer
reserves the right to terminate the
negotiation and decline to fund the
application.
B. Administrative and National Policy
Requirements
1. Administrative Program
Requirements
All grantees will be subject to all
applicable Federal laws, regulations,
and the applicable OMB Circulars. The
grant(s) awarded under this SGA will be
subject to the following administrative
standards and provisions:
i. Non-Profit Organizations—OMB
Circulars A–122 (Cost Principles) and
29 CFR part 95 (Administrative
Requirements).
ii. Educational Institutions—OMB
Circulars A–21 (Cost Principles) and 29
CFR part 95 (Administrative
Requirements).
iii. State and Local Governments—
OMB Circulars A–87 (Cost Principles)
and 29 CFR part 97 (Administrative
Requirements).
iv. Profit Making Commercial Firms—
Federal Acquisition Regulation (FAR)—
48 CFR part 31 (Cost Principles), and 29
CFR Part 95 (Administrative
Requirements).
v. All entities must comply with 29
CFR Parts 93 and 98, and, where
applicable, 29 CFR parts 96 and 99.
vi. 29 CFR part 2, subpart D—Equal
Treatment in Department of Labor
Programs for Religious Organizations,
Protection of Religious Liberty of
Department of Labor Social Service
Providers and Beneficiaries.
vii. 29 CFR part 31—
Nondiscrimination in Federally
Assisted Programs of the Department of
Labor—Effectuation of Title VI of the
Civil Rights Act of 1964.
viii. 29 CFR part 32—
Nondiscrimination on the Basis of
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27597
Handicap in Programs and Activities
Receiving or Benefiting from Federal
Financial Assistance.
iv. 29 CFR part 33—Enforcement of
Nondiscrimination on the Basis of
Handicap in Programs or Activities
Conducted by the Department of Labor.
x. 29 CFR part 35—
Nondiscrimination on the Basis of Age
in Programs or Activities Receiving
Federal Financial Assistance from the
Department of Labor.
xi. 29 CFR part 36—
Nondiscrimination on the Basis of Sex
in Education Programs or Activities
Receiving Federal Financial Assistance.
The following administrative
standards and provisions may be
applicable:
i. The Workforce Investment Act of
1998, Public Law 105–220, 112 Stat. 939
(codified as amended at 29 U.S.C. 2801
et seq.) and 20 CFR part 667 (General
Fiscal and Administrative Rules).
ii. 29 CFR part 29 and 30—
Apprenticeship and Equal Employment
Opportunity in Apprenticeship and
Training; and
iii. 29 CFR Part 37—Implementation
of the Nondiscrimination and Equal
Opportunity Provisions of the
Workforce Investment Act of 1998.
The Department notes that the
Religious Freedom Restoration Act
(RFRA), 42 U.S.C. sec. 2000bb, applies
to all Federal law and its
implementation. If your organization is
a faith-based organization that makes
hiring decisions on the basis of religious
belief, it may be entitled to receive
Federal financial assistance under Title
I of the Workforce Investment Act and
maintain that hiring practice even
though section 188 of the Workforce
Investment Act contains a general ban
on religious discrimination in
employment. If you are awarded a grant,
you will be provided with information
on how to request such an exemption.
iv. Under WIA section 181(a)(4),
health and safety standards established
under Federal and State law otherwise
applicable to working conditions of
employees are equally applicable to
working conditions of participants
engaged in training and other activities.
Applicants that are awarded grants
through this SGA are reminded that
these health and safety standards apply
to participants in these grants.
In accordance with section 18 of the
Lobbying Disclosure Act of 1995 (Pub.
L. 104–65) (2 U.S.C. 1611) non-profit
entities incorporated under Internal
Revenue Service Code section 501(c) (4)
that engage in lobbying activities are not
eligible to receive Federal funds and
grants.
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Federal Register / Vol. 75, No. 94 / Monday, May 17, 2010 / Notices
Except as specifically provided in this
SGA, DOL’s acceptance of a proposal
and an award of Federal funds to
sponsor any programs(s) does not
provide a waiver of any grant
requirements and/or procedures. For
example, the OMB Circulars require that
an entity’s procurement procedures
must ensure that all procurement
transactions are conducted, as much as
practical, to provide open and free
competition. If a proposal identifies a
specific entity to provide services,
DOL’s award does not provide the
justification or basis to sole source the
procurement, i.e., avoid competition,
unless the activity is regarded as the
primary work of an official partner to
the application.
2. Special Program Requirements
DOL will require that the program or
project participate in a formal
evaluation of overall grant performance.
DOL will provide both a technical
assistance and evaluation provider to
assist grantees in developing and
implementing each State’s WDQI to
ensure smooth implementation and
execution. To measure the success of
the grant program, DOL will conduct an
independent evaluation of the outcomes
and benefits of the grants. Grantees must
agree to work with DOL’s designated
evaluation and technical assistance
providers and to provide access to
program operating and technical
personnel, as specified by the
evaluator(s) under the direction of DOL,
including after the expiration date of the
grant.
srobinson on DSKHWCL6B1PROD with NOTICES
C. Reporting
The grantee must submit quarterly
financial reports, quarterly progress
reports, and Management Information
System (MIS) data electronically. The
grantee is required to provide the
regular reports and documents listed
below:
1. Quarterly Financial Reports
A Quarterly Financial Status Report
(ETA 9130) is required until such time
as all funds have been expended or the
grant period has expired. Quarterly
reports are due 45 days after the end of
each calendar year quarter. Grantees
must use DOL’s On-Line Electronic
Reporting System and information and
instructions will be provided to
grantees.
2. Quarterly Progress Reports
The grantee must submit a quarterly
progress report within 45 days after the
end of each calendar year quarter. In the
quarterly progress reports, grantees will
be expected to address the status of
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developing MOUs with their intended
partners as outlined in their grant
application in addition to other
partnerships they foster. Grantees
should also take this opportunity to
share the progress they are making with
obtaining access to longitudinal
workforce data (please see Section
V.4.A.4 above of this SGA for a list of
the data elements required). If the
grantee is working with a developed or
partially developed workforce
longitudinal database, it must briefly
describe the capacity of its database,
and how it is being securely maintained
and then explain in much greater depth
the status of its plans to expand upon
its present capacity.
3. Design Plan
The first report to be furnished on this
project will be a detailed design plan
which will expand upon and
operationalize the activities proposed in
this grant application as outlined in Part
V of this SGA. This report must include
a timeline which incorporates all project
stages, milestones, targets and proposed
schedule of deliverables stemming from
the analysis of State workforce data for
statewide dissemination. The grantee
must submit a budget allotting the
expenditure of this grant over the three
year period including, but not limited
to, considerations for equipment,
personnel, fees and fixed costs. This
report will be due to DOL 60 days after
execution of final grant award.
4. Final Report
A draft final report must be submitted
no later than 60 days before the
expiration date of the grant. This report
must summarize project activities,
outcomes, and related results of the
project, and should thoroughly
document approaches. After responding
to DOL questions and comments on the
draft report, an original and two copies
of the final report must be submitted no
later than the grant expiration date.
Grantees must agree to use a designated
format specified by DOL for preparing
the final report.
This information must be presented in
narrative form and must include
description of: Activities within the
quarter being reported on, how
problems or barriers from the previous
quarter, if any, were addressed, any
problems or challenges in the current
quarter, how milestones or activities
were successfully completed in the
current quarter and plans for the next
quarter. Also, reports should include
updates on expected products or
deliverables both for statewide
dissemination and those to be submitted
to DOL. Reports should include lessons
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learned in the areas of project
administration and management, project
implementation, partnership
relationships, and other related
information. DOL will provide grantees
with guidance and tools to help develop
the quarterly reports once the grants are
awarded. Grantees must agree to meet
DOL reporting requirements.
5. Record Retention
Applicants should be aware of
Federal guidelines on record retention,
which require grantees to maintain all
records pertaining to grant activities for
a period of not less than three years
from the time of final grant close-out.
VII. Agency Contacts
For further information regarding this
SGA, please contact Willie E. Harris,
Grant Officer, Division of Federal
Assistance, at (202) 693–3344 (this is
not a toll-free number). Applicants
should e-mail all technical questions to
harris.willie@dol.gov and must
specifically reference SGA/DFA PY 09–
10, and along with question(s), include
a contact name, fax and phone number.
This announcement is being made
available on the ETA Web site at
https://www.doleta.gov/grants and at
https://www.grants.gov.
VIII. Additional Resources of Interest to
Applicants
A. Resources for the Applicant
OMB Information Collection No.
1225–0086.
Expires November 30, 2012.
According to the Paperwork
Reduction Act of 1995, no persons are
required to respond to a collection of
information unless such collection
displays a valid OMB control number.
Public reporting burden for this
collection of information is estimated to
average 20 hours per response,
including time for reviewing
instructions, searching existing data
sources, gathering and maintaining the
data needed, and completing and
reviewing the collection of information.
Send comments regarding the burden
estimated or any other aspect of this
collection of information, including
suggestions for reducing this burden, to
the U.S. Department of Labor, to the
attention of Darrin A. King,
Departmental Clearance Officer, 200
Constitution Avenue NW., Room N1301,
Washington, DC 20210. Comments may
also be e-mailed to
DOL_PRA_PUBLIC@dol.gov. Please do
not return the completed applications to
this address. Send it to the sponsoring
agency as specified in this solicitation.
This information is being collected for
the purpose of awarding a grant. The
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Federal Register / Vol. 75, No. 94 / Monday, May 17, 2010 / Notices
information collected through this SGA
will be used by DOL to ensure that
grants are awarded to the applicant best
suited to perform the functions of the
grant. Submission of this information is
required in order for the applicant to be
considered for award of this grant.
Unless otherwise specifically noted in
this announcement, information
submitted in the respondent’s
application is not considered to be
confidential.
Willie E. Harris is the grant officer
overseeing this SGA.
Signed at Washington, DC this 11th day of
May, 2010.
Eric Luetkenhaus,
Grant Officer.
[FR Doc. 2010–11610 Filed 5–14–10; 8:45 am]
BILLING CODE 4510–FN–P
NUCLEAR REGULATORY
COMMISSION
[NRC–2009–0492]
Notice of Issuance of Regulatory Guide
AGENCY: Nuclear Regulatory
Commission.
ACTION: Notice of issuance and
availability of Regulatory Guide 6.7,
Revision 2, ‘‘Preparation of an
Environmental Report To Support a
Rulemaking Petition Seeking an
Exemption for a RadionuclideContaining Product.’’
FOR FURTHER INFORMATION CONTACT:
Catherine R. Mattsen, U.S. Nuclear
Regulatory Commission, Washington,
DC 20555–0001, telephone (301) 415–
6264 or e-mail
Catherine.Mattsen@nrc.gov.
SUPPLEMENTARY INFORMATION:
Sunshine Act; Notice of Agency
Meeting
srobinson on DSKHWCL6B1PROD with NOTICES
NATIONAL CREDIT UNION
ADMINISTRATION
The U.S. Nuclear Regulatory
Commission (NRC) is issuing a revision
to an existing guide in the agency’s
‘‘Regulatory Guide’’ series. This series
was developed to describe and make
available to the public information such
as methods that are acceptable to the
NRC staff for implementing specific
parts of the agency’s regulations,
techniques that the staff uses in
evaluating specific problems or
postulated accidents, and data that the
staff needs in its review of applications
for permits and licenses.
Revision 2 of Regulatory Guide 6.7
was issued with a temporary
identification as Draft Regulatory Guide,
DG–6008. This guide provides general
procedures for the preparation of
environmental reports (ERs), that are
submitted to support a rulemaking
petition for an exemption for a
radionuclide-containing product, and it
replaces Revision 1 of Regulatory Guide
6.7, issued June 1976. Use of this
regulatory guide will help to ensure the
completeness of the information
provided in the ER, assist the staff of the
NRC and others in locating pertinent
information, and facilitate the
environmental review process.
However, the NRC does not require
conformance with the procedures in the
regulatory guide, which are provided for
guidance only.
I. Introduction
TIME AND DATE: 10 a.m., Thursday, May
20, 2010.
PLACE: Board Room, 7th Floor, Room
7047, 1775 Duke Street, Alexandria, VA
22314–3428.
STATUS: Open.
MATTERS TO BE CONSIDERED:
1. Briefing on Final Rule—Parts 741
and 761 of NCUA’s Rules and
Regulations, Implementation of the
Secure and Fair Enforcement for
Mortgage Licensing Act of 2008
(S.A.F.E. Act).
2. Extension of the Temporary
Corporate Credit Union Liquidity
Guarantee Program.
3. Insurance Fund Report.
RECESS: 11 a.m.
TIME AND DATE: 11:15 a.m., Thursday,
May 20, 2010.
PLACE: Board Room, 7th Floor, Room
7047, 1775 Duke Street, Alexandria, VA
22314–3428.
STATUS: Closed.
MATTERS TO BE CONSIDERED:
1. Member Business Loan Waiver
Appeal. Closed pursuant to Exemption
(8).
2. Consideration of Supervisory
Activities (2). Closed pursuant to some
or all of the following exemptions: (8),
(9)(A)(ii) and 9(B).
FOR FURTHER INFORMATION CONTACT:
Mary Rupp, Secretary of the Board,
Telephone: 703–518–6304.
Mary Rupp,
Board Secretary.
[FR Doc. 2010–11879 Filed 5–13–10; 4:15 pm]
BILLING CODE 7535–01–P
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II. Further Information
In November 2009, DG–6008 was
published with a public comment
period of 60 days from the issuance of
the guide. No comments were received
and the public comment period closed
on January 8, 2010. Electronic copies of
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27599
Regulatory Guide 6.7, Revision 2 are
available through the NRC’s public Web
site under ‘‘Regulatory Guides’’ at https://
www.nrc.gov/reading-rm/doccollections/.
In addition, regulatory guides are
available for inspection at the NRC’s
Public Document Room (PDR) located at
Room O–1F21, One White Flint North,
11555 Rockville Pike, Rockville,
Maryland 20852–2738. The PDR’s
mailing address is USNRC PDR,
Washington, DC 20555–0001. The PDR
can also be reached by telephone at
(301) 415–4737 or (800) 397–4209, by
fax at (301) 415–3548, and by e-mail to
pdr.resource@nrc.gov.
Regulatory guides are not
copyrighted, and NRC approval is not
required to reproduce them.
Dated at Rockville, Maryland, this 10th day
of May, 2010.
For the Nuclear Regulatory Commission.
/RA/
Andrea D. Valentin,
Chief, Regulatory Guide Development Branch,
Division of Engineering, Office of Nuclear
Regulatory Research.
[FR Doc. 2010–11676 Filed 5–14–10; 8:45 am]
BILLING CODE 7590–01–P
SECURITIES AND EXCHANGE
COMMISSION
Proposed Collection; Comment
Request
Upon Written Request, Copies Available
From: Securities and Exchange
Commission, Office of Investor
Education and Advocacy,
Washington, DC 20549–0213.
Extension:
Rule 19b–5 and Form PILOT; SEC File No.
270–448; OMB Control No. 3235–0507.
Notice is hereby given that, pursuant
to the Paperwork Reduction Act of 1995
(44 U.S.C. 3501 et seq.), the Securities
and Exchange Commission
(‘‘Commission’’) is soliciting comments
on the existing collection of information
provided for in Rule 19b–5 (17 CFR
240.19b–5) and Form PILOT (17 CFR
249.821) under the Securities Exchange
Act of 1934, as amended (‘‘Act’’) (15
U.S.C. 78a et seq.). The Commission
plans to submit this existing collection
of information to the Office of
Management and Budget for extension
and approval.
Rule 19b–5 provides a temporary
exemption from the rule-filing
requirements of Section 19(b) of the Act
(15 U.S.C. 78s(b)) to self-regulatory
organizations (‘‘SROs’’) wishing to
establish and operate pilot trading
systems. Rule 19b–5 permits an SRO to
E:\FR\FM\17MYN1.SGM
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Agencies
[Federal Register Volume 75, Number 94 (Monday, May 17, 2010)]
[Notices]
[Pages 27584-27599]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-11610]
-----------------------------------------------------------------------
DEPARTMENT OF LABOR
Employment and Training Administration
Notice of Availability of Funds and Solicitation for Grant
Applications (SGA) to Fund Demonstration Projects
Agency: Employment and Training Administration, U.S. Department of
Labor.
Announcement Type: New, Notice of Solicitation for Grant
Applications (SGA).
Funding Opportunity Number: SGA/DFA PY 09-10.
Catalog of Federal Assistance Number: 17.261.
Summary: The U.S. Department of Labor (DOL), Employment and Training
Administration (ETA), announces the availability of $12.2 million from
funds made available through the FY 2010 DOL budget for Training and
Employment Services for grants to State Workforce Agencies (SWA) to
develop the Workforce Data Quality Initiative (WDQI). Grants awarded
will provide SWAs the opportunity to develop and use State workforce
longitudinal administrative data systems. These State longitudinal data
systems will, at a minimum, include information on programs that
provide training, employment services, and unemployment insurance and
will be linked longitudinally at the individual level to allow for
analysis which will lead to enhanced opportunity for program evaluation
and lead to better information for customers and stakeholders of the
workforce system. Where such longitudinal systems do not exist or are
incipient, WDQI grant assistance may be used to design and develop
workforce data systems that are longitudinal and which are designed to
link with relevant education data or longitudinal education data
systems. WDQI grant assistance may also be used to improve upon and
more effectively use existing State longitudinal systems.
This solicitation provides background information on workforce
longitudinal database systems, describes the application submission
requirements, outlines the process that eligible entities must use to
apply for funds covered by this solicitation, and details how grantees
will be selected.
DATES: Key Dates: The closing date for receipt of applications under
this announcement is August 16, 2010. Applications must be received at
the address below no later than 4 p.m. (Eastern Time). Application and
submission information is explained in detail in Section IV of this
SGA. A pre-recorded Webinar for prospective applicants will be online
at: https://www.workforce3one.org and available for viewing on June 21,
2010, by 3 p.m. ET, and accessible any time after that date. Reviewing
this Webinar is not mandatory but applicants are encouraged to take
advantage of this resource to get questions answered.
ADDRESSES: Mailed applications must be addressed to the U.S. Department
of Labor, Employment and Training Administration, Division of Federal
Assistance, Attention: Willie E. Harris, Grant Officer, Reference SGA/
DFA PY 09-10, 200 Constitution Avenue, NW., Room N4716, Washington, DC
20210. Applications sent via facsimile (fax), telegram or e-mail will
not be accepted. Information about applying online also can be found in
Section IV.C of this document. Applicants are advised that mail
delivery in the Washington, DC area may be delayed due to mail
decontamination procedures. Hand-delivered proposals will be received
at the above address.
SUPPLEMENTARY INFORMATION:
A. Grant Purpose
The WDQI will provide funding to selected SWAs to accomplish a
combination of the following objectives:
i. Develop or improve State workforce longitudinal data systems.
Workforce data are already reported by localities, States, and
nationally so grantees will not be creating entirely new data
collection systems. What will be new, however, is coordinating, or
expanding/strengthening the coordination of these workforce data
sources so individual-level records can be matched to one another
across programs and over time.
ii. Enable workforce data to be matched with education data, to
ultimately create longitudinal data systems with individual-level
information from pre-kindergarten (pre-K) through post-secondary and
into the workforce system to build capacity to measure outcomes while
protecting individual privacy. For many years DOL has supported efforts
to create workforce longitudinal administrative databases linked to
data from other programs, including education data. The WDQI will
greatly extend and expand this effort and complement the Statewide
Longitudinal Data Systems (SLDS) grant program administered by the
Department of Education (ED).
iii. Improve the quality and breadth of the data in workforce
longitudinal data systems. It is important that data in the
longitudinal systems are complete and accurate and include an array of
performance information in order to enhance knowledge about the
workforce system and the impact of State workforce development
programs. Data collection systems might also be improved to strengthen
data validity and to minimize the reporting burden on State agencies
and training providers.
iv. Use longitudinal data to provide useful information about
program operations and analyze the performance of education and
training programs. Policymakers and practitioners can use this data
analysis to make programmatic adjustments that improve the workforce
system.
v. Provide user-friendly information to consumers to help them
select the education and training programs that best suit their needs.
For example, Washington State displays information about training
program outcomes at https://www.careerbridge.wa.gov, allowing consumers
to compare the performance of different training providers.
The relative prominence of each objective for a given State will
primarily be determined by the State's ``launch-point'' for developing
a workforce longitudinal data system that will ultimately be linkable
to education data and will reflect high data quality standards while
protecting individual privacy (see the Section I.A.5). Additional
details on the ``launch point'' for States can be found in the section
of this SGA in Section I.A.1.
B. Background
President Obama's FY 2010 Budget requested $15 million and the
Congress
[[Page 27585]]
appropriated over $12 million for the development of workforce
longitudinal data systems. Single-state applicants can qualify for up
to $1 million in funding. Multi-state consortium applicants are
eligible for a grant amount of up to $3 million (see Section III.A for
more information on funding eligibility).
These funds will be made available through competitive WDQI grants
administered by DOL in support of a parallel and much larger effort,
the SLDS grants. The American Recovery and Reinvestment Act (Recovery
Act) appropriated $245 million to ED to support statewide (or in some
cases, multi-State consortia) longitudinal education data systems with
data on individuals participating in pre-K through grade 12 as well as
post-secondary education and the workforce. The grant instructions for
ED's SLDS program expressly include provisions to capture the data on
workforce participation of students before and after they leave
education systems. A request for applications was issued by ED on July
24, 2009, and applications were due December 4, 2009. The grants are
scheduled to be awarded in May 2010.
Some innovative States already have shown the advantages of SWAs
partnering with education and other entities to create comprehensive,
longitudinal data systems. The State of Florida, for example, has
developed a comprehensive system that links individuals' demographic
information, high school transcripts, college transcripts, quarterly
unemployment insurance (UI) wage data, and workforce services data.
Such data systems can provide valuable information to consumers,
practitioners, policymakers, and researchers about the performance of
education and workforce development programs.
As with the above section and for the remainder of this document,
reference to the databases being created under the WDQI may be called
``workforce longitudinal administrative databases'' or ``workforce
longitudinal databases'' interchangeably.
C. Classification of Workforce System Data
Workforce system administrative data are collected as part of the
operations of a variety of programs administered at the State and local
level. These programs provide employment and training services, pay UI
benefits to unemployed workers, and collect employer-paid UI payroll
taxes that pay for UI benefits. The employment and training data come
from a number of large and small workforce programs that provide
employment and/or training services to employed and unemployed workers.
Information is available for each service that is provided to each
worker by each program. Below are examples of the most common types of
workforce data.
i. Wage Records: The UI administrative data come from State UI
programs through regular employer reporting on contributions to the UI
payroll tax system. An important source of data on the employment and
earnings of American workers comes from these UI wage record reports
that are derived from the tax forms on covered establishments' wage and
salary employment filed quarterly by employers. UI wage record reports
include: The number of workers, worker names, Social Security numbers,
earnings, and employers' industry codes and locations. UI wage records
are comprehensive, as over 90 percent of wage and salary employment is
in covered establishments. Data are also available for civilian and
military Federal employees, but not for the self-employed.
ii. Employment and Training Services: Each of the workforce system
programs provides employment and/or training services to unemployed,
underemployed or employed individuals. Some programs also provide
services to new entrants to the labor market (with the exception of the
UI program). Data on types of employment and training services
received, such as self-service and informational activities,
prevocational services, and specific training services, are available
from a number of workforce programs including those authorized under
the Workforce Investment Act of 1998 (WIA), the Wagner-Peyser Act, from
the Trade Adjustment Assistance program, the Registered Apprenticeship
program and other workforce programs. Transaction information is
available for each service (e.g., training receipt, job referral, job
search assistance) that is provided to participants in each program,
together with their personal characteristics and other demographic
information. Not only is information provided on participation numbers
for employment services and training programs, information includes
employment status, pre-program earnings, occupation of employment, and
education participation or completion levels of individuals.
iii. Unemployment Insurance Benefits: The UI program also collects
data on applicants for and recipients of UI benefits, including the
number of persons that apply for UI benefits, the number that collect
benefits, and the amount of benefits paid. Administrative data
collected in the UI benefit claims process include worker demographic
information such as age, former occupation and industry, in addition to
residency information (including the street, city, State, and ZIP
code).
iv. The Federal Employment Data Exchange System (FEDES): This data
system provides States access to Federal civilian and military
employment and earnings records maintained by the Office of Personnel
Management, the Department of Defense and the U.S. Postal Service.
Data for all of these programs can be linked for any worker because
all of these programs collect the Social Security Number of the
participating individual. Workforce data can determine whether
individuals have been employed, what their earnings and industry of
employment are if they work, whether they become unemployed, whether
they collect unemployment insurance upon unemployment, what employment
services they receive from SWAs, and whether they use training
services.
D. Workforce Longitudinal Administrative Data Systems That Are in Place
or in Progress
From a recent survey conducted by the National Association of State
Workforce Agencies (NASWA), DOL received information about the current
extent of matching State education agency data with SWA data. The
information was compiled from responses from the SWA research
directors. Thirty-one responses were received from the 53 jurisdictions
that have UI programs. These results are supported by recent data
gathered through Carl D. Perkins Act accountability reporting which
found that 31 States use UI wage records to determine employment after
leaving post-secondary education.
DOL also has supplementary information on the development of
workforce longitudinal databases from a consortium of nine States that
currently maintain longitudinal administrative data. ETA has had a
longstanding contractual relationship with this consortium of States to
conduct workforce research, analysis, and evaluations. This group is
called the Administrative Data Research and Evaluation Project (ADARE)
alliance,\1\ and the members are California, Florida, Georgia,
Illinois, Maryland, Missouri,
[[Page 27586]]
Ohio, Texas, and Washington. DOL has funded the ADARE project since
1998.\2\ However, recently funds have not been available to support
research and analysis to make full use of the linkage between
longitudinal workforce and education data. Nonetheless, the ADARE
partners have developed working relationships with State education or
research entities (except for the Florida ADARE partner which is the
State education agency).
---------------------------------------------------------------------------
\1\ Administrative Data Research and Evaluation (ADARE) Alliance
Web site. 2009. https://www2.ubalt.edu/jfi/adare/.
\2\ Stevens, David W. 2004. Responsible Use of Administrative
Records for Performance Accountability: Features of Successful
Partnerships. https://www.ubalt.edu/jfi/adare/reports/ADAREcookbook504.pdf.
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These two sources of information (the NASWA survey and the ADARE
States) indicate that the extent of data matching and development of
longitudinal data systems varies:
i. About 20 States currently do not have their State workforce data
arranged in longitudinal databases, nor do they match their workforce
data with education data.
ii. Almost 20 States do conduct some workforce data matching with
State educational data, but they do not have State workforce data
collected and arranged longitudinally.
iii. About a dozen States have substantial State workforce
longitudinal databases, and almost all of these databases have been
linked to available State educational data (both longitudinal and non-
longitudinal data sets). Most of these States are part of the ADARE
consortium.
The goal of the WDQI is to substantially reduce this variation and
build stronger longitudinal data systems through workforce data
matching which can link to education data.
E. Existing State Examples of Workforce Longitudinal Data Systems
Altogether, about a dozen States (including the nine ADARE States)
have developed substantial State workforce longitudinal data systems.
Most of these States created these systems using State funds for a
variety of applications, including tracking program performance,
analyzing program activities and conducting research and analysis. A
small number of these States have accumulated workforce and other
longitudinal data for several decades.
As of 2009, nine States continued to participate in the ADARE
alliance--California, Florida, Georgia, Illinois, Maryland, Missouri,
Ohio, Texas and Washington. All but two--Florida and Washington--use a
State research university to assemble, house, and analyze their data.
In all cases, cooperative arrangements through memoranda of
understanding and data-sharing agreements have been developed, to
enable the State WIA, Wagner-Peyser Act, and unemployment insurance
programs to share their workforce data as input to the workforce
longitudinal administrative database.
In all cases, State agencies receive analyses and reports derived
from the databases that can be used to understand and improve workforce
programs. However, each State has initiated and operated its workforce
longitudinal data system in a different manner.
WDQI applicants may be able to learn from the various approaches of
the ADARE States. These ADARE models form a useful set of examples for
any SWA considering applying for a WDQI grant. While innovation is
encouraged, applicants should make full use of the existing knowledge
and various models for building workforce longitudinal databases that
have been developed in this field. Provided below is a brief
description of four different State approaches that highlight
successful workforce longitudinal databases models and applications of
the information these databases provide.
1. University-led Partnership to Manage Statewide Data-Sharing--
Maryland: In Maryland, the research component of longitudinal data-
sharing was prioritized at the outset of the partnership between the
Jacob France Institute of the University of Maryland-Baltimore County
and the Maryland SWA, now the Maryland Department of Labor, Licensing
and Regulation (DLLR). The Jacob France Institute has been authorized
through data-sharing agreements with DLLR and various other State
agencies to hold primary performance evaluation responsibilities for
Maryland's WIA Title I-B (Adult, Dislocated Worker and Youth employment
and training services), Title II (Adult Education and Literacy) and
Title IV (Vocational Rehabilitation) programs, TANF High Performance
Bonus Indicator Calculations, and core indicators of the Carl D.
Perkins Act secondary and post-secondary adult vocational education and
training services. As the steward of this performance reporting system,
the Jacob France Institute has formed partnerships with the Governor's
Workforce Investment Board, the Maryland Higher Education Commission,
the Maryland State Department of Education, the Maryland Department of
Business and Economic Development, the Maryland Department of Human
Resources, the University System of Maryland, and locally with the
Montgomery County Public Schools, the Baltimore City Public Schools,
the Empower Baltimore Management Corporation, and individual community
colleges.
In addition to statewide data-sharing, the Jacob France Institute
has been awarded grant funds to develop multi-state longitudinal data-
sharing systems among Delaware, the District of Columbia, New Jersey,
Ohio, Pennsylvania, Virginia and West Virginia. This model of
interstate data-sharing captures workforce and education data for
individuals who are mobile in their pursuit of employment, training or
education.
2. University-led Partnership With Common Performance Management
System--Illinois: The longitudinal data system developed in Illinois is
an example of a productive evolution of data-sharing among State
agencies and educational institutions. In the mid-1980s the Center for
Governmental Studies (Center) at Northern Illinois University connected
with the Department of Commerce and Community Affairs (DCCA) and the
Illinois Department of Employment Security (IDES) to link UI wage
records to program participant records under the Job Training
Partnership Act (JTPA). Less than a decade later, after having
established themselves as an authority on linking administrative
databases, the Center was awarded a grant to fund a project linking UI
administrative data from multiple States.
Beginning in 1994, the Center undertook a project to develop and
implement a common performance management framework which led to the
Illinois Common Performance Management System (ICPMS) linking UI wage
records with client data from JTPA workforce development programs,
adult education, primary and secondary vocational education, and
welfare-to-work. With the implementation of WIA, the Center began a
project to expand its administrative database longitudinally to include
historical archives of UI wage records which were easily accessible.
The Center benefits from the partnership by gaining access to data
which allows for in-depth research. Likewise, the Illinois workforce
agencies benefit from being able to use the database and related
research to improve system performance. The partnership is based on
transparency and cooperation and has led to analysis of longitudinal
data that has influenced frontline program management and public
policy.
3. Vendor Contracted Analysis of Longitudinal Data--Washington: The
Washington State longitudinal administrative database began as a DOL
project in the late 1970s and early
[[Page 27587]]
1980s, but has been maintained and expanded by Washington State since
that time. Today, Washington State provides an alternative model for
developing statewide longitudinal administrative databases of workforce
and education information. The State workforce investment board (the
Washington State Workforce Training and Education Coordinating Board or
WTECB) collects and maintains the longitudinal State workforce data,
but has contracted with a private, non-profit research organization,
the Upjohn Institute for Employment Research, to conduct analysis of
the longitudinal administrative data.
The Upjohn Institute includes a number of labor economists doing
applied research, frequently with large, longitudinal data sets. They
have experience matching longitudinal data among States (Indiana,
Georgia, Virginia, Washington and Ohio). By using a research
organization, WTECB has been able to securely and effectively manage
its commitment to accountability and performance monitoring. Through
the Upjohn Institute, WTECB is able to track the outcomes of
individuals in terms of achievement of workplace competencies,
placement in employment, increases in levels of earned income,
increased productivity, advancement out of services and overall
satisfaction with program services and outcomes. In Washington State,
there has been a focus on evaluating the returns on investment of the
State workforce system in recent years.
Aside from using a research institution instead of a research
university, Washington State is also unique because the SWA's high
level of commitment to program evaluation through longitudinal data
analysis is mirrored in the governor's office.
4. State-led Education and Workforce Longitudinal Data System--
Florida: In 1971, State legislation designed to spur improved
accountability in education resulted in creation of the Florida
Statewide Assessment Program. This program was deliberately designed to
collect a broad array of data on individuals moving through the
educational system (kindergarten through post-secondary, undergraduate
levels) for the express purpose of assessing student strengths and
weaknesses to assist with education reform efforts. In the 1980s, the
focus for data collection expanded to include career and technical
education data \3\, particularly at the post-secondary level. Since
1991, Florida State law has required community colleges and State
universities to contribute their data to this data collection system.
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\3\ Florida Case Study: Building a Student-Level Longitudinal
Data System. The Data Quality Campaign, August 2006. https://www.dataqualitycampaign.org/files/State_Specific-Florida_2006_Site_Visit.pdf.
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The breadth of this data system relies upon a collaborative data
collection and retention commitment from both the Office of Educational
Accountability and Information Services and the Florida Agency for
Workforce Innovation (FAWI). In addition to tracking student progress
through career or technical education, university or community college,
FAWI compiles information from workforce and social service programs
that complements the education data. This information includes data
from WIA programs, the Temporary Assistance for Needy Families (TANF)
program, and the State UI and Employment Service programs.
Not only is Florida's longitudinal data system a unique example,
but it also shows the diversity of partnerships formed in the creation
of this data system. Through the Florida Education and Training
Placement Information Program (FETPIP), agencies such as the Florida
Department of Corrections, the Florida Department of Education, the
U.S. Department of Defense, the U.S. Office of Personnel Management,
the U.S. Postal Service, the Florida Department of Management Services,
the Florida Agency for Workforce Innovation, Workforce Florida and
numerous others have benefitted from information sharing or analysis of
available data. The analysis from the Florida workforce longitudinal
database has resulted in a detailed performance measurement system that
goes far beyond the measures required by DOL or ED and has allowed for
in-depth evaluation of State labor and education programs.
For more information about longitudinal data systems in other ADARE
States, visit the Weblinks available in the first and second footnotes.
F. Selected Benefits and Uses of State Longitudinal Data Systems
State workforce longitudinal data systems can be used for a variety
of purposes. DOL has primarily used the data to conduct evaluation and
research. Most States have used these systems for measuring performance
of workforce and educational programs, and generally to guide program
operations and program development. Localities have been interested in
how their school district or local One-Stop Career Centers are
performing.
In recent years, DOL funded two evaluations \4\ of WIA
programs to determine the effectiveness of the program and its
components.
---------------------------------------------------------------------------
\4\ Heinrich Carolyn J., Peter R. Mueser and Ken Troske. 2009.
Workforce Investment Act Non-Experimental Evaluation: Final Report.
Washington DC: U.S. Department of Labor. https://wdr.doleta.gov/research/keyword.cfm?fuseaction=dsp_resultDetails&pub_id=2419&mp=y.\\ Hollenbeck, Kevin, Daniel Schroeder, Christopher T.
King, and Wei-Jung Huang. 2008. Net Impact Estimates for Services
Provided Through the Workforce Investment Act. Washington, DC: U.S.
Department of Labor. https://wdr.doleta.gov/research/keyword.cfm?fuseaction=dsp_resultDetails&pub_id=2367&mp=y.
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In conjunction with welfare reform in the United States,
DOL began administering grants for welfare-to-work programs. The ADARE
alliance members came together to evaluate the welfare-to-work programs
in six urban areas located in six of the ADARE States.\5\
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\5\ King, Christopher T. and Peter R Mueser. 2005. Welfare and
Work: Experience in Six Cities. Kalamazoo, MI: W. E. Upjohn
Institute for Employment Research. https://www.upjohninstitute.org/publications/titles/waw.html.
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Washington State had a number of its State- and Federally-
funded workforce programs evaluated by an outside research
organization, by awarding this organization a contract and giving it
access to their workforce longitudinal administrative data.\6\
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\6\ Hollenbeck, Kevin M. 2003. Net Impact Estimates of the
Workforce Development System in Washington State. Upjohn Institute
Staff Working Paper No. 03-92. https://wdr.doleta.gov/research/keyword.cfm?fuseaction=dsp_resultDetails&pub_id=2367.
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Currently, Maryland makes use of its longitudinal data
system for a wide variety of purposes. A recent study followed the
employment history of graduates from high schools in a single county,
for seven years. It used UI wage record data from Maryland and
surrounding States, as well as data on Federal civilian and military
employees to conduct analysis.
In 2008, a multi-state study \7\ followed the flow of TANF
leavers into the labor force, measuring their employment and earnings,
determining whether and when they became unemployed and whether they
collected unemployment insurance. Further research has extended the
analysis to examine whether they received employment services and
whether these
[[Page 27588]]
services assisted these individuals in returning to work.
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\7\ O'Leary, Christopher J., and Kenneth J. Kline. 2008. UI as a
Safety Net for Former TANF Recipients. Washington, DC: Office of the
Assistant Secretary for Planning and Evaluation, U.S. Department of
Health and Human Services. https://aspe.hhs.gov/hsp/08/UI-TANF/index.htm.
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In Texas, the Student Futures Project \8\ has used their
longitudinal administrative database to create a feedback system that
has led to improvements in the direct-to-college enrollment rates from
54 percent to 62 percent between 2004 and 2009 in 10 participating
local education districts. The project makes use of a number of
secondary school administrative procedures (e.g., encouraging
completion of student aid applications in class, taking of SATs,
increasing assistance with post-secondary school applications). It
assesses progress using an administrative database consisting of local
education and workforce data that are collected and analyzed by the Ray
Marshall Center at the University of Texas.
---------------------------------------------------------------------------
\8\ King, Christopher T., Deanna Schexnayder, Greg Cumpton and
Chandler Stolp. 2009. Education and Work After High School: Recent
Findings from the Central Texas Student Future Project. Bureau of
Business Research, IC2 Institute, the University of Texas at Austin.
https://centexstudentfutures.org/pubs/TBRAUG09.pdf.
---------------------------------------------------------------------------
The examples above show some of what can be done with State
workforce longitudinal data systems. Many other uses are possible. For
example, by developing these statewide or multi-state workforce
longitudinal databases and linking them to comparable education
databases, DOL, the States, and localities could more effectively: (1)
Determine the employment outcomes for students (for secondary and post-
secondary students alike), (2) identify education exit points that
maximize employment and earnings of former students, (3) analyze the
cost effectiveness of training programs in terms of increased earnings
for individuals, (4) relate employment outcomes to training and
education program funding, (5) illustrate the cost effectiveness of
providing employment services programs by demonstrating whether there
is a corresponding reduction in payment of UI and TANF benefits among
individuals exiting the WIA and Wagner-Peyser programs, and (6)
determine the impact of education achieved on the incidence of
individuals participating in the UI program or the TANF program.
In the future, DOL is likely to fund projects focusing on program
evaluation made possible through the development of these longitudinal
workforce databases similar to the work of the ADARE States. As these
databases are built, therefore, grantees should be prepared to address
national research queries.
In addition, SWAs (or their data analysis partner) will be expected
to use outside data resources to improve the breadth and depth of State
or multi-state workforce analysis. The following are examples of
potentially useful data sets that can either be directly incorporated
into the workforce longitudinal data system or used in conjunction with
findings generated through that data system:
i. Local Area Unemployment Statistics program (LAUS)--This is a
Federal-State joint program providing monthly estimates of total
employment and unemployment for areas including, census regions and
divisions, States, some metropolitan areas, small labor market areas,
counties and county equivalents and cities and towns of 25,000 people
or more.
ii. Quarterly Census of Employment and Wages (QCEW) file--The
Bureau of Labor Statistics (BLS) collects data on establishments
reported by UI-covered employers, including information on industry,
domain (public or private), geographic location etc., which could add
information on the type of employment held by individuals in addition
to wage levels and duration of employment. The establishment level
information in the QCEW database is protected by the Confidential
Information Protection and Statistical Efficient Act (CIPSEA) and
therefore may not be shared outside the cooperative statistical system.
However, States have the capability of generating a version of this
dataset that is not protected by CIPSEA. Further, BLS provides to the
State cooperative statistical agency the linkages of establishments
from quarter to quarter. Depending on State law and policy, the version
of the establishment data not protected by CIPSEA and the quarter-to-
quarter establishment linkages may be provided for use in the State
longitudinal data system.
iii. Business Employment Dynamics (BED)--Is a set of statistics
generated from the Quarterly Census of Employment and Wages, or ES-202,
program. This data set is focused on employer data at the establishment
level enabling BLS to track which firms are changing hands, ceasing to
exist or acquiring additional resources. The BED file is built on the
UI tax reports of each establishment which shows employment changes
when companies form and fold. By showing quarterly gross job losses and
gains (from 1992 onward) these data can highlight the dynamic changes
occurring in the job market at a very local level or aggregated up to
the State level.
iv. Mass-Layoffs Statistics program (MLS)--BLS uses the volume of
unemployment claims reported by each establishment in the U.S. to
determine monthly mass layoff numbers. These mass layoffs are charted
by month and by quarter for regions and industries and can be an
effective tool to show major job losses affecting the local or State
workforce.
v. Longitudinal Employer-Household Dynamics (LEHD)--The U.S. Census
Bureau uses modern statistical and computing techniques to combine
Federal and State administrative data on employers and employees with
core Census Bureau censuses and surveys while protecting the
confidentiality of people and firms that provide the data. The LEHD
research program is centered on the creation and empirical analysis of
confidential, longitudinally linked employer-household micro-data for
Federal and State administrative purposes as well as confidential
Census Bureau surveys and censuses. The LEHD's Local Employment
Dynamics (LED) is a voluntary partnership between State labor market
information agencies and the U.S. Census Bureau. LED uses State UI
Quarterly Census of Employment and Wage data micro-data provided by
States. In many of the 47 participating States, longitudinal data
reaches back nearly 20 years. The LED Internet-based tools include GIS
mapping and localized workforce and industry reports.
vi. Registered Apprenticeship (RA) Program Data--An additional
source of data on individuals who may not be represented in other
workforce programs or in the education system is through the RA
program. Applicants which may include data from RA programs should note
that the DOL Office of Apprenticeship is the registration agency for RA
programs in 25 States and the data for RA programs in these States are
maintained in DOL's Registered Apprenticeship Partners Information Data
System (RAPIDS). In the other 25 States, the District of Columbia, and
U.S. Territories, the registration agency is a State Apprenticeship
Agency (SAA) recognized by DOL that has responsibility for registering
apprenticeship programs and maintaining apprenticeship data. In cases
where successful applicants propose to include apprenticeship data that
are maintained in DOL's RAPIDS, a MOU, letter of intent, data-sharing
agreement, or other supporting materials legally binding the use of
RAPIDS, are not required. DOL will work with these grantees to provide
access to apprenticeship data. Applicants should
[[Page 27589]]
visit the DOL Office of Apprenticeship's Web site (https://www.doleta.gov/oa/stateoffices.cfm and https://www.doleta.gov/oa/stateagencies.cfm) to identify the Registration Agency appropriate for
their State.
I. Funding Opportunity Description
This initiative will support development of these longitudinal
databases over a three-year grant period. Applicants will be expected
to clearly demonstrate their plans to build or expand these databases,
store and use the data in adherence to all applicable confidentiality
laws and to identify what types of analysis they will conduct with
their data while protecting individual privacy for all data collected.
A. Preparing to Apply for this Solicitation: The following are
important considerations for the development of State Workforce
Longitudinal Administrative Data Systems (for more details, please see
Section V further in this SGA).
1. Determining Capacity
In order for applicants for WDQI grants to submit plans to develop
and fully implement workforce longitudinal data systems, they will have
to identify their existing stage of development. Expectations for
grantees will differ depending on their launch point, which will fall
into one of three categories:
i. States without workforce longitudinal data systems are expected
to: (1) Develop and fully implement their systems, (2) enable their new
workforce systems to be linked to existing education longitudinal data
systems, and (3) begin conducting basic analysis and research with
their completed systems within the three-year grant period.
ii. States with partial systems are expected to: (1) Fully
implement their systems, (2) enable linkages to existing education
longitudinal data systems, and (3) conduct significant analysis and
research with their completed systems that will be accessible to
policymakers and practitioners.
iii. States with comprehensive workforce longitudinal systems are
expected to: (1) Expand and extend their systems, (2) improve linkages
with educational systems, (3) complete and publicize extensive
longitudinal analysis and research with their systems, including
developing prototype models of analysis that can be useful to other
less advanced States, and (4) develop user-friendly platforms to show
consumers performance data and analytical reports about education and
workforce service providers.
2. Collection of Longitudinal Workforce Data
Applicants will be expected to explain the scope of the
longitudinal data system which will be funded by this grant. Applicants
will be asked to describe which programs will be included in the data
system. At a minimum, the data systems should include disaggregated
individual record data for the following programs: (1) WIA Title I, (2)
Wagner-Peyser Act, (3) Trade Adjustment Assistance program data, (4) UI
wage record data, (5) UI benefit data including demographic information
associated with UI benefit payments, and (6) linkages to existing State
education agency longitudinal data. Applicants are also encouraged to
include data from other workforce programs such as Vocational
Rehabilitation or RA programs. States will need to describe any State
legislative barriers that impede the linking of data sources and
address how such impediments will be overcome. It will also be
incumbent upon SWA applicants to determine the source of all planned
workforce data used to build the workforce longitudinal databases. This
is particularly relevant in the case of the RA program as DOL is the
registration agency and collects and houses the data for many of the
State's RA programs.
Applicants should specify the planned data files--data records,
elements, and fields--that will be contained in their workforce
longitudinal data systems. Applicants should provide a detailed plan
for designing, developing, storing and using the data as well as
describe ongoing data-sharing and data storage procedures for both
security and data quality purposes.
Applicants must also describe what procedures will be implemented
to assure high standards of data quality as well as the protection of
individual privacy. WDQI grantees are expected to be a focal point for
data quality assurance and must therefore indicate what steps they will
take to assure that workforce data and data received from partner
agencies meets rigorous data quality standards.
3. Partnerships Among Agencies Within the State
Applicants will be expected to indicate which organizations will
participate in the WDQI along with their authority and willingness to
provide regular access to their data and to take an active role.
Workforce data may be supplied by organizations within the SWA as well
as from outside organizations. For example, UI wage records are kept by
the State revenue agency in some States. The WIA program is also
located outside the SWAs in some States. At a minimum, partnerships
must be made with State education agencies, but cooperation is also
encouraged with other State agencies, such as Vocational Rehabilitation
or Apprenticeship agencies (in applicable States). Applicants should be
prepared to describe potential legal or other barriers to data-sharing
among partner agencies along with the strategies to overcome such
barriers. Applicants should provide information about the firmness of
the commitment of the partners in their efforts to assemble data.
Commitments should be demonstrated by submitting descriptions or
evidence of planned or existing memoranda of understanding (MOU),
letters of intent from partners, data-sharing agreements, or other
supporting materials including legally binding agreements with
partners.
4. Working With a Research Partner
The success of most ADARE States and other States (e.g., Kentucky,
New Jersey and Wisconsin) which have worked with a State research
university for building, maintaining and using their workforce
longitudinal data systems offers an approach that States may use.
However, alternative approaches that would maintain confidentiality and
result in high-quality data systems will be considered for funding as
well.
Legislation in many States does not support data-sharing between
the State workforce and education agencies. As a result, for some SWAs,
an alternative data storing and/or data analysis intermediary may be
necessary. Private and non-profit organizations with the capacity to
safely house and manipulate large data sets in accordance with State
and Federal confidentiality provisions could serve as partners. Many
State research universities have the capacity to carry out the building
of longitudinal administrative databases and are situated
advantageously throughout the country and partnerships with a State
research university are a proven model (please refer to Section B.
above for further information).
When working with a State research university, applicants should
investigate the additional security measures that may be expected by
the Institutional Review Board (IRB) of that university. The IRB will
have to give approval for the State research institution's involvement
in this partnership that is based on its satisfaction that the plan for
[[Page 27590]]
confidential transfer, storage and usage of data is sound.
Alternative models will be considered under the WDQI grant programs
and it will be critical that the following considerations are
incorporated into any partnership model.
i. The research partner chosen by the SWA must have demonstrable
capacity to assist in the collection and storage of the longitudinal
workforce data.
ii. This research partner entity must be able to ensure that the
data collected will be stored in accordance to local, State and Federal
confidentiality provisions.
iii. This research partner will be responsible for processing data
requests, conducting in-depth data analysis, preparing standard
reports, responding to requests for additional papers and reporting on
State and local workforce and education issues and trends as requested
by external entities. It is expected, therefore, that the institution
partnering with the SWA will have the capacity to fulfill these
responsibilities.
5. Confidentiality
Applicants must describe the methods and procedures (e.g. through
demonstrating existence of or plans to develop MOUs, letters of intent,
and data-sharing agreements) for assuring the security and
confidentiality of collection, storage and use of all data contained in
the workforce longitudinal data system. Methods must describe how
confidentiality in research, evaluation and performance management will
be maintained. The responsibilities of the SWA and its partners should
be enumerated and explained. Procedures for ensuring compliance with
the State and Federal privacy and confidentiality statutes and
regulations should be discussed, especially regarding the actual
collection of data, data transmission, and the maintenance of
computerized data files. Applicants should describe confidentiality
procedures that will be used to protect personally identifiable
information, including requirements for the reporting and publication
of data. Applicants should describe under what circumstances the data
will be made available, to whom and to what level of specificity in
accordance with confidentiality laws.
The applicant should also include within their description of key
types of personnel (see Section V.A.5 further in this SGA) reference to
the level of confidentiality or access to data to which those employees
will be held based on their employment status. For example, generally
employees of State research universities are State employees, are
therefore agents of the State workforce or education agencies and are
granted access to or restricted from sensitive data based upon State
laws. In addition, they are expected to observe rules set by the State
university's IRB. It can be assumed, for the purpose of this
application, that all proposed employees will be subject to Federal
laws governing data-sharing, transfer of data and confidentiality.
6. Data-Sharing Agreements
It is to be expected that grantees in this initiative will have
partnership agreements outlining the storage, use and ongoing
maintenance of the longitudinal databases. These data-sharing
agreements must address: How data will be exchanged between partners,
the purposes for which the data will be used, how and when the data
will be disseminated, which entity maintains control of the data, which
entity actually owns the data, the intended methods of ensuring
confidential collection, use and storage of the data, and which
entities inside and outside of the data-sharing agreements will have
access to the data. Data-sharing agreements should contain specific
plans for secure data transfer and storage.
It may also be advantageous for grantees to develop data-sharing
agreements with DOL to obtain individual level data for various
programs for which the DOL is the data administrator. DOL encourages
the production of full or limited scope public use data files that will
be hosted by the SWA or an agreed upon designated host.
7. Integration of Efforts With State Education Agencies
SWAs are expected to assemble (or plan to assemble) and use
longitudinal administrative data beyond only workforce data. It is
important to connect workforce and education data to analyze
individuals' receipt of both education and training services and to
determine ways to maximize the outcomes of these services.
i. DOL encourages all SWAs which apply for WDQI grants to take
their workforce longitudinal administrative database in whatever stage
it may be in, develop it fully, and then enable the data to be matched
with similar longitudinal education databases.
ii. SWAs with longitudinal administrative databases are encouraged
to develop new approaches to link these databases with education
entities collecting comparable education data as well as with other
State agencies.
iii. SWAs which will be proposing to have their State workforce
longitudinal data systems operated by a State university should assure
that the State university staff will work closely with the State
education agency as well as the SWA.
It is important to note that many of the statewide educational data
systems supported by the ED are also in a State of development. On the
education side there may be no longitudinal data systems in place, in
which case, qualifying grantees would have to plan to link to available
non-longitudinal education data, for example, individual-level post-
secondary education data. If a State's education agency has a partially
or fully developed statewide longitudinal education data system, it
will be the responsibility of the workforce grantee to work with that
agency to link the education and the workforce data. This is one
example of the partnership that is expected between State workforce and
education agencies in developing these linked longitudinal data
systems.
Applicants must provide a description of the status of the
development of the statewide longitudinal education data system in
their State (e.g., nothing in place, statewide longitudinal data system
planned but not yet implemented, longitudinal data system partially
developed or fully developed) but they will not be penalized for
planning to incorporate education data which are not yet gathered
longitudinally.
For those States where the education statewide longitudinal data
system is incipient or undeveloped, DOL understands that it will take
time to link education data into the State workforce longitudinal
database in order to contribute to longitudinal analysis. The
expectation is that these grantees will use these education data for
analysis as soon as they have sufficient periods of longitudinal
education data matched to the workforce data.
B. Multi-State Partnerships: Collaborative approaches will result
in more complete data sets and efficient use of resources. DOL
encourages States to partner in submitting applications and work
together on developing workforce longitudinal databases. Applicants
should explain their role relative to State partners in the ``Plan
Outline'' and ``Description of Partnership Strategies'' sections of
their application. Collaborations among or between States may take
three forms:
i. Multi-state data systems: This is the most collaborative
approach and may be the most efficient, because it allows States to
share technology and
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administrative resources. More than one State would contribute raw data
into a merged matching system, maintained by the lead administrative
agent, creating a multi-state workforce longitudinal data system. DOL
strongly encourages this approach. The following points may be helpful
in considering how to structure multi-state workforce longitudinal
administrative databases:
Look to States in close proximity whose educational
capacity is robust (particularly in the case of a major State research
university) in order to make assessments on which entities will be
approached for a proposed partnership.
Show figures on the interstate flow of residents through
education pathways and beyond to demonstrate the usefulness of
developing multi-state longitudinal databases.
Outline the contribution of data and resources of the
grant-seeking State to the multi-state longitudinal database system as
it is developing or its contribution to a system already in existence.
Anticipate what the role of this SWA will be in joining a
collaborative that is either already in progress or getting underway.
ii. Individual State data systems operated by a single entity:
States may not have the capacity to develop a workforce longitudinal
data system on their own. They may lack appropriate staff at the SWA,
State universities or other institutions to carry out this complex
process. These States can still develop data systems through
partnerships with a State education agency with sufficient capacity or
with workforce agencies and/or research universities in other States.
In such cases, two or more States would develop separate workforce
longitudinal data systems at one SWA or research entity.
iii. Coordinated data-sharing and analysis: There are many urban
labor markets that span State lines, presenting opportunities for
innovative models in this initiative. States may choose to work alone
in developing a longitudinal database, and yet still partner with
agencies across State lines to share data for expanded analysis. In
this case, applicants must demonstrate how they will ensure that the
confidentiality provisions of each State will be adhered to.
II. Award Information
A. Award Amount
Approximately $12.2 million is available for awards under this
solicitation. DOL reserves the right to award varying grant amounts
depending on the quality of the applications received, the scope of the
proposed activities, and the feasibility of the budget projections
contained in the application; and also reserves the right to award
additional grants depending on the availability of additional funds.
Grant awards may be up to $1 million but must not exceed $1 million per
grant for any single-state grantee. Grant awards may be up to $3
million per grant under a multi-state consortium model but are not to
exceed $3 million. Applications requesting funds exceeding the amounts
specified above will be found non-responsive and will not be
considered.
B. Period of Performance
The period of grant performance will be up to 36 months from the
date of execution of the grant documents. This performance period
includes all necessary implementation and start-up activities.
Applicants should plan to fully expend grant funds and submit all
reports during the period of performance, while ensuring full
transparency and accountability for all expenditures. Grants may be
extended at no additional cost to the government with adequate
justification and approval by the grant officer.
III. Eligibility Information
A. Eligible Applicants
Eligible applicants are all SWAs. These SWAs include those within
the 50 States, the District of Columbia, Puerto Rico and the U.S.
Virgin Islands. SWAs can apply for their individual State or they can
work cooperatively with one or more SWAs in other States in a multi-
state consortium or through a multi-state data-sharing agreement.
B. Cost Sharing
Cost sharing or matching funds are not required as a condition for
application, but applicants should note that their plan for WDQI
sustainability will be taken into account in the scoring under Section
V.A.2 further in this SGA.
IV. Application and Submission Information
A. How to Obtain an Application Package
This SGA contains all of the information and links to forms needed
to apply for grant funding.
B. Content and Form of Application Submission
The proposal will consist of three separate and distinct parts--(I)
a cost proposal, (II) a technical proposal, and (III) attachments to
the technical proposal. Applications that fail to adhere to the
instructions in this section will be considered non-responsive and will
not be considered. Please note that it is the applicant's
responsibility to ensure that the funding amount requested is
consistent across all parts and sub-parts of the application.
Part I. The Cost Proposal. The Cost Proposal must include the
following four items:
The Standard Form (SF)-424, ``Application for Federal
Assistance'' (available at https://www07.grants.gov/agencies/forms_repository_information.jsp and https://www.doleta.gov/grants/find_grants.cfm). The SF-424 must clearly identify the applicant and be
signed by an individual with authority to enter into a grant agreement.
Upon confirmation of an award, the individual signing the SF-424 on
behalf of the applicant shall be considered the authorized
representative of the applicant.
Applicants must supply their D-U-N-S[supreg] Number on the
SF-424. All applicants for Federal grant and funding opportunities are
required to have a Data Universal Numbering System (D-U-N-S[supreg]
Number). See Office of Management and Budget (OMB) Notice of Final
Policy Issuance, 68 FR 38402, Jun. 27, 2003. The D-U-N-S[supreg] Number
is a non-indicative, nine-digit number assigned to each business
location in the Duns & Bradstreet database having a unique, separate,
and distinct operation, and is maintained solely by D-U-N-S[supreg]
Number. The D-U-N-S[supreg] Number is used by industries and
organizations around the world as a global standard for business
identification and tracking. If you do not have a D-U-N-S[supreg]
Number, you can get one for free through the Small Business Solutions
site: https://smallbusiness.dnb.com/webapp/wcs/stores/servlet/Glossary?fLink=glossary&footerflag=y&storeId=10001&indicator=7.
The SF-424A Budget Information Form (available at https://www07.grants.gov/agencies/forms_repository_information.jsp and https://www.doleta.gov/grants/find_grants.cfm). In preparing the Budget
Information Form, the applicant must provide a concise narrative
explanation to support the request, explained in detail below.
Budget Narrative: The budget narrative must provide a
description of costs associated with each line item on the SF-424A. It
should also include leveraged resources provided to support grant
activities. In addition, the applicant should address precisely how the
administrative costs support the project goals. The entire Federal
grant amount requested should be included
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on both the SF-424 and SF-424A (not just one year). No leveraged
resources should be shown on the SF-424 and SF-424A. Please note that
applicants that fail to provide a SF-424, SF-424A, a D-U-N-S[supreg]
Number, and a budget narrative will be removed from consideration prior
to the technical review process.
Applicants are also encouraged, but not required, to
submit OMB Survey N. 1890-0014: Survey on Ensuring Equal Opportunity
for Applicants, which can be found under the Grants.gov, Tips and
Resources From Grantors, Department of Labor section at https://www07.grants.gov/applicants/tips_resources_from_grantors.jsp#13
(also referred to as Faith Based EEO Survey PDF Form).
Part II. The Technical Proposal. The applicant will present the
State's overall strategy for building workforce longitudinal databases
with the capacity to link to longitudinal education databases and
consists of six parts: (1) Statement of Current Longitudinal Database
Capacity, (2) Plan Outline, (3) Description of Partnership Strategies,
(4) Description of Database Design, Data Quality Assurance and Proposed
Uses, (5) Staffing Capacity, and (6) Bonus Points--Other Data Linkages.
Applicants will be evaluated on the completeness and quality of their
submissions. A description of the criteria that will be used to
evaluate each submission and points awarded are outlined in Section V
of this SGA.
The Technical Proposal is limited to 30 double-spaced single-sided
pages with 12 point text font and 1 inch margins. Any materials beyond
these page limits will not be read. Applicants should number the
Technical Proposal beginning with page number 1. Applicants that do not
provide Part II, the Technical Proposal of the application will be
removed from consideration prior to the technical review process.
Part III. Attachments to the Technical Proposal. In addition to the
30-page Technical Proposal, the applicant must submit an Abstract, not
to exceed one page, summarizing the proposed project including
applicant name, project title, a description of the area to be served,
and the funding level requested. Consortium applications must also
clearly specify the lead State, which is the State serving as the
fiscal agent and as the administrative lead and identify each State
that is participating in the project.
The applicant may supply evidence or descriptions of planned or
existing MOUs, Letters of Intent or other statements attesting to the
formation of data-sharing partnerships as attachments to the Technical
Proposal. Detailed descriptions/qualifications for proposed staff
positions to be included in the development of these workforce
longitudinal databases may also be included as an attachment.
Attachments may not exceed 35 pages Any materials beyond this page
limit will not be read.
C. Submission Process, Date, Times, and Addresses
The closing date for receipt of applications under this
announcement is August 16, 2010. Applications must be received at the
address below no later than 4 p.m. (Eastern Time). Applications sent by
e-mail, telegram, or facsimile (FAX) will not be accepted. Applications
that do not meet the conditions set forth in this notice will not be
honored. No exceptions to the mailing and delivery requirements set
forth in this notice will be granted. Mailed applications must be
addressed to the U.S. Department of Labor, Employment and Training
Administration, Division of Federal Assistance, Attention: Willie E.
Harris, Grant Officer, Reference SGA/DFA, PY 09-10, 200 Constitution
Avenue, NW., Room N4716, Washington, DC 20210. Applicants are advised
that mail delivery in the Washington area may be delayed due to mail
decontamination procedures. Hand-delivered proposals will be received
at the above address. All professional overnight delivery service will
be considered to be hand-delivered and must be received at the
designated place by the specified closing date and time.
Applicants may apply online through Grants.gov (https://www.grants.gov); however, due to the expected increase in system
activity applicants are encouraged to use an alternate method to submit
grant applications during this heightened period of demand. While not
mandatory, DOL encourages the submission of applications through
professional overnight delivery service.
Applications that are submitted through Grants.gov must be
successfully submitted at