Temporary Agricultural Employment of H-2A Aliens in the United States, 6884-6995 [2010-2731]
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Federal Register / Vol. 75, No. 29 / Friday, February 12, 2010 / Rules and Regulations
DEPARTMENT OF LABOR
I. Revisions to 20 CFR Part 655 Subpart
B
Employment and Training
Administration
A. Statutory and Regulatory Background
20 CFR Part 655
Wage and Hour Division
29 CFR Part 501
RIN 1205–AB55
Temporary Agricultural Employment of
H–2A Aliens in the United States
AGENCY: Employment and Training
Administration, and Wage and Hour
Division, Labor.
ACTION: Final rule.
SUMMARY: The Department of Labor (the
Department or DOL) is amending its
regulations governing the certification of
temporary employment of
nonimmigrant workers in temporary or
seasonal agricultural employment and
the enforcement of the contractual
obligations applicable to employers of
such nonimmigrant workers. The
Department is also amending the
regulations at 29 CFR part 501 to
provide for enhanced enforcement
under the H–2A program requirements
so that workers are appropriately
protected when employers fail to meet
their obligations under the H–2A
program.
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DATES: This Final Rule is effective
March 15, 2010.
FOR FURTHER INFORMATION CONTACT: For
further information on 20 CFR part 655,
contact William L. Carlson, Ph.D.,
Administrator, Office of Foreign Labor
Certification, Employment and Training
Administration, U.S. Department of
Labor, 200 Constitution Avenue, NW.,
Room C–4312, Washington, DC 20210;
Telephone (202) 693–3010 (this is not a
toll-free number). Individuals with
hearing or speech impairments may
access the telephone number above via
TTY by calling the toll-free Federal
Information Relay Service at 1–800–
877–8339.
For further information on 29 CFR
part 501 contact James Kessler, Farm
Labor Branch Chief, Wage and Hour
Division, U.S. Department of Labor, 200
Constitution Avenue, NW., Room S–
3510, Washington, DC 20210;
Telephone (202) 693–0070 (this is not a
toll-free number). Individuals with
hearing or speech impairments may
access the telephone number above via
TTY by calling the toll-free Federal
Information Relay Service at 1–800–
877–8339.
SUPPLEMENTARY INFORMATION:
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The H–2A nonimmigrant worker visa
program enables United States (U.S.)
agricultural employers to employ
foreign workers on a temporary basis to
perform agricultural labor or services.
Section 101(a)(15)(H)(ii)(a) of the
Immigration and Nationality Act (INA
or the Act), 8 U.S.C.
1101(a)(15)(H)(ii)(a); see also 8 U.S.C.
1184(c)(1) and 1188.1 The INA
authorizes the Secretary of the
Department of Homeland Security
(DHS) to permit employers to import
foreign workers to perform temporary
agricultural labor or services of a
temporary or seasonal nature if the
Secretary of the U.S. DOL (Secretary)
certifies that:
(A) There are not sufficient U.S. workers
who are able, willing, and qualified, and who
will be available at the time and place
needed to perform the labor or services
involved in the petition; and
(B) The employment of the alien in such
labor or services will not adversely affect the
wages and working conditions of workers in
the United States similarly employed.
8 U.S.C. 1188(a)(1). The Secretary has
delegated these responsibilities, through
the Assistant Secretary, Employment
and Training Administration (ETA), to
ETA’s Office of Foreign Labor
Certification (OFLC). The Secretary has
delegated responsibility for enforcement
of the worker protections to the
Administrator of the Wage and Hour
Division (WHD). The Department’s H–
2A regulations remained largely
unchanged from the 1987 Rule until
2008. In 2008, the Department
significantly revised these regulations at
73 FR 77110, Dec. 18, 2008 (the 2008
Final Rule). Over the past several
months, the Department undertook a
review of the policy decisions reflected
in the 2008 Final Rule, specifically
reviewing the worker protections
afforded under that rule. This review
resulted in a Notice of Proposed
Rulemaking (NPRM) published in
September 2009, 74 FR 45906, Sep. 4,
2009.
B. Overview of Comments Received
The Department received almost
7,000 comments on the proposed rule.
We have determined that 349 of these
comments were completely unique, 13
were considered duplicates, and 6,577
were considered a form letter or based
on a form letter.
1 For ease of reference, all subsequent sections of
the INA will be referred to by their corresponding
section in the United States Code (U.S.C.).
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Commenters represented a broad
range of constituencies for the H–2A
program, including individual farmers,
farm workers, farm associations, farm
worker advocate groups, agents, law
firms, farm labor bureaus, State
Workforce Agencies (SWAs), State
Government Officials, U.S. Congress
Members and Committees, and various
interested members of the public. The
Department received comments both in
support of and in opposition to the
proposed regulation, which are
discussed in greater detail below. These
comments raised a variety of concerns,
some general and some pertaining to
specific provisions or specific
proposals. After reviewing the
comments thoughtfully and
systematically, the Department has
modified several provisions and
retained others as originally proposed in
the NPRM. In addition, there were
several commenters that requested that
due to the timing of the regulation
falling during harvest time for many
farmers and based on the complexity of
the issues addressed, the Department
should provide additional time to
comment on the proposed rule. In
response to these comments, the
Department provided an additional 15
days for comments on the proposed
rule.
The Department received many
comments that were deemed to be
beyond the scope of the proposed rule.
Some of these issues included pending
legislation, the H–2B temporary
nonagricultural worker program,
comprehensive immigration reform, and
specific issues related to the control of
our nation’s borders. These are issues
that cannot be resolved or implemented
through this regulatory process or are
not within the purview of the
Department. Additionally, comments
submitted in a manner inconsistent with
the specific directions of the NPRM or
submitted after the comment period
closed were not considered.
The Department received many
comments challenging the Department’s
decision to engage in new rulemaking
for the H–2A program. The Department
has inherent authority to change its
regulations in accordance with the
Administrative Procedure Act (APA). In
this Final Rule we provide an
appropriate justification for all of the
changes that we are making to the H–
2A program.
The Department received requests by
several commenters that the proposed
rule be published in Spanish since the
workers who use the program
predominantly speak and write Spanish
as their first language. The APA at 5
U.S.C. 552(a)(1) requires agencies to
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publish regulations in the Federal
Register. The Department initiated
conversations with the Office of the
Federal Register on the subject of
publishing regulations in a language
other than English. However, the Office
of the Federal Register informed the
Department that based on its limited
resources and personnel it is unable to
publish any documents in a language
other than English.
C. Severability
To the extent that any portion of this
Final Rule is declared invalid by a
court, the Department intends for all
other parts of the Final Rule that are
capable of operating in the absence of
the specific portion that has been
invalidated to remain in effect. Thus,
even if a court decision invalidating a
portion of this Final Rule results in a
partial reversion to the current
regulations or to the statutory language
itself, the Department intends that the
rest of the Final Rule continue to
operate, if at all possible in tandem with
the reverted provisions.
II. Discussion of Comments Received
The Department has addressed those
areas in which it received comments.
With regard to specific provisions on
which the Department did not receive
comments, it has retained the provisions
as proposed, except where clarifying
edits have been made, which have been
explained below.
A. Section 655.103 Overview of This
Subpart and Definition of Terms
1. Section 655.103(a) Overview
The overview section in the proposed
rule was shortened from the 2008 Final
Rule to avoid any possibility that it may
contain mandates not contained in the
sections following it. The Department
received no comments on this change
and is leaving the section unchanged in
the Final Rule.
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2. Section 655.103(b) Definitions
For the purposes of this section, the
Department has included a discussion
of those definitions that received
comments. Any definitions that did not
receive comments have been retained as
proposed without further changes,
unless otherwise noted.
a. Agricultural Association
The NPRM proposed a slight change
to the definition of agricultural
association. The 2008 Final Rule
seemed to imply that an agricultural
association could be both an agent of its
employer members and an employer at
the same time. The NPRM clarified that
an agricultural association could either
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be an agent or an employer (whether a
sole employer or joint with its members)
but not both. The Department received
no comments on this change; therefore,
the Final Rule reflects the language
proposed in the NPRM without any
modification.
b. Area of Intended Employment
The NPRM made no significant
changes from the 2008 Final Rule in the
definition of area of intended
employment. The only changes were in
the elimination of the redundancies and
the use of etc. in the listing of examples
of the factual circumstances that could
constitute a normal commuting distance
or commuting area. One commenter
suggested that the Department add a
definite number of miles, such as 75
miles, within which all work locations
must be located. The commenter
suggested that because of the size of the
area of intended employment coupled
with the length of the certification
period, U.S. workers who only want to
do one kind of agricultural job may be
dissuaded from applying. Another
commenter suggested narrowing the
area of intended employment because
commuting distances within an area of
intended employment could be upwards
of 90 miles and it would be
unreasonable for the Department to
expect U.S. workers to commute such a
distance every day without being
provided housing.
The Department understands the
concerns of both commenters; however,
their concerns are misplaced. The term
area of intended employment is used in
conjunction with recruitment, which
should cast a net as wide as possible to
inform all potential U.S. workers of an
upcoming contract in their area. U.S.
workers are entitled to the same housing
as the H–2A workers if they are not
reasonably able to return to their
residence within the same day as
discussed under § 655.122(d)(1).
As for the commenter’s concern that
a worker who only wanted to do one
type of agricultural activity would be
precluded from applying, changing the
definition of an area of intended
employment would not alleviate such a
situation. The term is used primarily for
recruitment purposes to ensure that the
designated SWAs receive the job order
so that U.S. workers have the
opportunity to apply for the job.
Therefore, the Final Rule adopts the
definition as proposed in the NPRM,
with the exception of a minor editorial
change.
c. Corresponding Employment
In the definition of corresponding
employment, the Department proposed
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that all workers employed by H–2A
employers doing work performed by H–
2A workers be considered engaged in
corresponding employment. The
proposal returns to the requirements of
the 1987 Rule, with one difference
which is explained below. The Final
Rule adopts the language of the NPRM
as proposed.
The change from the 1987 Rule is the
addition of the phrase or in any
agricultural work performed by the H–
2A workers. This language was added to
address the adverse impact on U.S.
workers when an H–2A employer
engages H–2A workers in agricultural
work outside the scope of work found
in the approved job order, including
work impermissibly performed outside
the area of intended employment.
Domestic workers should not be
disadvantaged when an employer
violates the terms and conditions of the
H–2A job order. This does not require
that every worker on a farm be paid the
H–2A required wage. It does, however,
require that workers employed by an H–
2A employer who perform the same
agricultural work as the employer’s H–
2A workers be paid at least the H–2A
required wage for that work.
A number of commenters opposed the
proposal to return to the prior definition
of corresponding employment because
they agreed with the rationale offered
for the change in the 2008 Final Rule
(which limited the protections to newly
hired workers). These commenters
stated that we provided no basis for a
return to the prior definition, offered no
evidence to support the proposed
definition, and did not account for the
increased costs. A labor contractor
opposed the definition because it would
require the payment of the Adverse
Effect Wage Rate (AEWR) to non-H–2A
workers who performed incidental work
that was also performed by H–2A
workers.
A worker advocate favored the
proposal because it would ensure that
U.S. workers would not be adversely
affected by H–2A workers. Another
advocacy organization supported the
proposal because it would not penalize
local workers and would contribute to a
stable workforce.
The effect of the proposed definition
which would require U.S. workers to be
paid the same wages and conditions that
H–2A workers receive when performing
the same work is not new. Hearings
were held in 1962 to address the impact
on the wages and working conditions of
domestic workers due to the use of
temporary foreign workers to perform
agricultural work. The 1980 Senate
Judiciary Report on Temporary Worker
Programs discussing the 1962 hearings
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stated that U.S. employers were
required to offer domestic workers
wages equal to foreign workers as a
prerequisite for labor certification. See
Congressional Research Service: ‘‘Report
to the Senate Committee on the
Judiciary: Temporary Worker Programs:
Background and Issues, 53 (1980).’’ For
many years, the H–2 program has
required employers to pay wage rates to
domestic workers as determined by
DOL. See 32 FR 4571, Mar. 28, 1967.
The preamble to the 1979 H–2
rulemaking provided that employers
must offer and provide U.S. workers at
least the same level of wages, benefits,
and working conditions offered or
provided to foreign workers. See 43 FR
10308, Mar. 10, 1979. The 1987 Rule
continued the application of this
principle and introduced the term
corresponding employment, stating that
those regulations were applicable to the
employment of other workers hired by
employers of H–2A workers in the
occupations and for the period of time
set forth in the job order approved by
ETA as a condition for granting the H–
2A certification. The regulations made
specific reference to workers in
corresponding employment hired by H–
2A employers as well as to any other
worker employed in corresponding
employment. See 52 FR 20527–20528,
and 20531, Jun. 1, 1987.
Courts have consistently upheld the
Department’s interpretation that the
wages and benefits offered or provided
to the H–2A workers must also be
provided to domestic workers. See
Farmer v. Employment Security
Comm’n of N.C., 4 F.3d 1274, 1276, n.2,
3 (4th Cir. 1993) (H–2A employers must
make certain benefits available to all
temporary agricultural laborers); see
also Williams v. Usery, 531 F.2d 305,
306 (5th Cir. 1976) (the Secretary’s
authority is limited to making an
economic determination of what rate
must be paid all workers to neutralize
any adverse effect resulting from the
influx of temporary foreign workers),
and NAACP, Jefferson County v.
Donovan, 566 F.Supp. 1202, 1205
(D.D.C. 1983) (the AEWR is the rate at
which DOL requires growers to pay all
of their farm workers before the
Department will allow them to import
alien labor; the purpose of requiring
payment of the AEWR is to prevent
importation of nonimmigrant laborers
from having an adverse effect on the
prevailing wage rate).
The 2008 Final Rule stripped these
protections from longtime employees of
H–2A employers, applying H–2A
protections only to newly-hired workers
and the H–2A workers themselves. The
preamble to the 2008 Final Rule
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reasoned that longtime U.S. workers
paid below the AEWR were no worse off
for the hiring of H–2A workers at the
higher AEWR and therefore were not
adversely affected by the hiring of H–2A
workers. On further review, this
explanation fails to account for the role
of the AEWR in protecting against
possible wage depression from the
introduction of foreign workers. Further,
as one commenter observed, since
newly-hired employees are entitled to
the AEWR, a longtime employee may
quit his current employment and reapply for the same job with the same
employer to obtain the new higher
AEWR. This anomaly puts too high a
premium on longtime employees
knowing the AEWR, understanding
their rights under the regulations, and
having the security, rare in low-wage
agricultural employment, to quit a job
with the expectation of being
immediately rehired. Under this Final
Rule, longtime U.S. workers will be
entitled to the wage rates paid to H–2A
employees without having to quit their
jobs and be rehired.
One commenter noted that the
proposal ignores market-based
principles. Another asserted that
supervisors who occasionally did jobs
performed by H–2A workers would
have to be paid the AEWR. As explained
above, the AEWR is intended to
supplement wage rates that have been
depressed by the presence of H–2A and
other foreign workers. In that sense it is
not reflective of market forces.
Supervisors presumably would be paid
more than the AEWR and the Final Rule
does not require that their wages be
reduced. To the extent that is not the
case, the requirement to pay them the
AEWR would only apply for the period
of time they perform work done by H–
2A workers.
One commenter requested that the
definition of corresponding employment
be expanded to include joint
employment, and another requested that
U.S. workers of fixed-site employers be
included in the definition when their
employer contracts with an H–2A Labor
Contractor (H–2ALC) to provide H–2A
workers. We do not believe it is
necessary to include joint employment
in the definition of corresponding
employment, as the regulatory
definition of joint employment makes
clear that each employer in a joint
employment relationship bears all of the
obligations of an employer.
Accordingly, U.S. workers employed by
a joint employer of H–2A workers
would be in corresponding
employment, if performing the same
work. However, the INA limits the
Secretary’s enforcement authority to
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employers (or joint employers) of H–2A
workers. See 8 U.S.C. 1188(g)(2).
d. H–2A Labor Contractors (H–2ALCs)
The definition of an H–2ALC in the
Final Rule remains unchanged from the
NPRM. One commenter questioned
whether the Department should grant
certification to labor contractors to
participate in the program, noting that,
for growers, the H–2A program is a
means to obtain the labor needed to
meet their end, the production of a farm
commodity, whereas for the labor
contractor, the H–2A workers
themselves are the desired end. Some
commenters objected to the inclusion of
the activities of recruitment and
employment in the definition of an H–
2ALC, asserting that these activities are
only applicable to domestic migrant and
seasonal workers already covered by the
Migrant and Seasonal Agricultural
Worker Protection Act (MSPA). Because
the Department’s enforcement
experience shows agricultural labor
contractors have lower compliance rates
than fixed-site agricultural employers,
additional obligations are required for
them. This requires a definition that
distinguishes each type of employer.
The fact that some H–2ALCs engage in
activities covered by other statutes (such
as MSPA) does not mean that the
Department should ignore those
activities when they relate to H–2A
workers.
A representative of the sheep shearing
industry objected to the potential
classification of sheep shearing
contractors as H–2ALCs. The argument
presented by this commenter is that
Congress specifically exempted
employers in this industry from farm
labor contractor (FLC) licensing
requirements under MSPA; therefore,
they should be exempt from being
considered H–2ALCs.
The definition of an H–2ALC broadly
encompasses employers who seek to
participate in the H–2A program, but do
not fit the definition of a fixed-site
employer. The shearing contractor does
not have a fixed site where the
agricultural activities are performed;
therefore, it cannot be a fixed-site
employer and by default is an H–2ALC.
The fact that shearing contractors are
exempt from MSPA licensing
requirements does not affect their status
as H–2ALCs.
In addition, this commenter
mistakenly believes that the name and
location of each ranch where the
shearing will take place must be in the
advertisement. This was a requirement
in the 2008 Final Rule, but was
eliminated in the NPRM. The NPRM
proposed to require that advertisements
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contain the geographic area of intended
employment with enough specificity to
apprise applicants of any travel
requirements and where applicants will
likely have to reside to perform the
labor or services. Therefore, the
Department does not believe this to be
a significant burden warranting a
special definition of employer for the
shearing industry.
This commenter also asserted that
sheep shearing contractors will have to
file separate applications for each area
of intended employment and in some
cases may have to file two different
applications for one area of intended
employment, if the contractor must
return to the same area of intended
employment after moving to a different
area of intended employment. This
commenter points out that under the
1987 Rule and the 2008 Final Rule there
were special procedures for shearing
contractors that provided for itinerary
work and required only one application.
The NPRM did not remove the special
procedures at § 655.102. In addition, the
‘‘Special Procedures for Employers in
the Itinerant Animal Shearing Industry
Under the H–2A Program’’ found in
Training and Employment Guidance
Letter No. 17–06 are still in effect and
would permit a sheep shearing
employer to file an itinerary-based
application. Therefore, the Department
is not persuaded that this is a valid
reason to exempt shearing contractors
from the definition of an H–2ALC.
e. Job Opportunity
One commenter opined that the new
definition of job opportunity offered by
the NPRM was not as specific as the
1987 Rule because it does not include
the words job opening. The commenter
contended that a definition of job
opportunity without a reference to a job
opening is invalid. The Department
disagrees. There is no meaningful
distinction between the two concepts
and adding the phrase job opening
would be redundant.
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f. Job Order
The definition of job order has been
modified in this Final Rule to add the
word material for consistency with the
definitions of job offer and work
contract.
g. Master Application
The NPRM proposed to include a
definition of master application.
Although we did not receive comments
directly addressing the definition, based
on comments received on the treatment
of master applications in § 655.131(b),
we are clarifying several aspects
including that a master application may
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cover multiple areas of intended
employment within a single State but no
more than two contiguous States. These
clarifications are discussed in more
detail in the preamble for that section.
h. Positive Recruitment
The 2008 Final Rule definition
included the concept of interviewing
qualified and eligible individuals. The
NPRM added the language that positive
recruitment is performed under the
auspices and direction of the OFLC. The
Department received no comments on
the definition of this term; therefore, the
definition is unchanged in the Final
Rule.
i. Prevailing Practice
The 2008 Final Rule defined the term
prevailing whereas the NPRM defined
the term prevailing practice. We have
returned to the formulation used in the
1987 Rule which defines prevailing
practice. This definition applies to
certain terms of employment, e.g.,
family housing, which must be offered
by employers if they reflect prevailing
practice, i.e., are offered by a majority of
the employers employing a majority of
the workers in the area. Since the term
prevailing wage is otherwise defined,
there is no need for a definition of the
term prevailing.
j. Prevailing Wage
The NPRM defined prevailing wage as
the wage established under 20 CFR
653.501(d)(4). The Department received
no comments on this change. Therefore,
the Final Rule adopts the language of
the NPRM without change.
k. Successor in Interest
The NPRM proposed no substantive
changes to the definition of successor in
interest; however, it added one factor to
the circumstances that may be
considered in determining whether an
employer is a successor in interest. The
change clarified that whether the former
management or persons with an
ownership interest in the prior firm
retain a management interest in the
successor firm may be considered in the
successor determination. One
commenter opposed the proposed
clarification, but did not provide a
reason for its opposition. The definition
is adopted as proposed.
l. United States
The NPRM included in the definition
of United States language regarding the
transition program effective date of the
application of Federal immigration law
to the Commonwealth of the Northern
Mariana Islands (CNMI). That transition
program effective date having passed,
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we have accordingly deleted that
language as CNMI now is included
automatically in the definition of United
States under U.S. immigration law.
m. United States Worker
The NPRM included a definition of
U.S. workers that referenced, as did the
2008 Final Rule, the INA. Although no
comments were received on this
definition we have edited the definition
for clarity.
3. Section 655.103(c) Definition of
Agricultural Labor or Services
The NPRM proposed to modify the
definition of agricultural labor or
services in several ways. It proposed to
retain all three of the statutory
definitions set forth in the INA, which
include agricultural labor as defined in
sec. 3121(g) of the Internal Revenue
Code of 1986 (IRC), agriculture as
defined in sec. 3(f) of the Fair Labor
Standards Act (FLSA), and the pressing
of apples for cider on a farm, 8 U.S.C.
1188(a)(15)(H)(ii)(a). The NPRM
proposed to remove three provisions
from the definition. The first expressly
provided that an activity is agriculture,
even though it meets only one of the
statutory definitions. The second
allowed H–2A employees to engage in
certain activities that are not included
in the statutory definitions, provided
that H–2B workers were not performing
the same work in the same place. The
third allowed H–2A workers to perform
work that was not listed on the
Application for Temporary Employment
Certification (Application), so long as it
was less than 20 percent of the work
and incidental to the agricultural work
performed. The Final Rule retains the
first provision that had been proposed
for removal but removes the latter two
provisions. The NPRM also had
proposed to retain logging employment
in the definition and to add
reforestation and pine straw activities.
The Final Rule retains logging, but does
not add reforestation and pine straw
activities.
The IRC and FLSA definitions include
work performed by a farmer or on a farm
cultivating, raising, or harvesting crops
and raising livestock and other animals
and bees, including the operation and
maintenance of the farm. The IRC
definition also includes the packing and
processing of agricultural and
horticultural commodities so long as
more than half of the commodities are
produced by the farmer performing the
packing and processing.
The FLSA definition has been
interpreted to have a primary meaning
(e.g., production, cultivation, growing
and harvesting of any agricultural or
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horticultural commodities) as well as a
broader secondary meaning that
includes any practices performed by a
farmer or on a farm as an incident to or
in conjunction with such farming
operations, including preparation for
market, delivery to storage or to market,
and delivery to carriers for
transportation to market.
In 2008, changes to FLSA regulations
at 29 CFR part 780 and 29 CFR part 788
addressing Christmas tree production
were published simultaneously with the
H–2A regulations. These changes to
FLSA regulations did not change the
applicability of H–2A to Christmas tree
production. The H–2A definition of
agricultural labor or services includes
the IRC definition of this term. The IRC
recognizes as agricultural labor those
services performed in the employ of any
person in connection with the planting,
raising, cultivating, and harvesting of
Christmas trees when such services are
performed on a farm. Therefore, such
activities come within the scope of H–
2A.
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a. An Occupation Included in Either
Statutory Definition
The NPRM proposed the removal of a
clarifying sentence stating that an
occupation included in either the IRC or
the FLSA definition is considered
agricultural labor or services even
though the occupation does not appear
in both definitions. This means that if
the work is within the scope of either
the IRC or the FLSA definition of
agriculture, then the work is within the
scope of the H–2A program. Although
the Department believed that this
principle was clear and the provision
superfluous, several commenters found
it useful. The Final Rule reinstates the
deleted sentence, with slight editorial
modifications.
b. Removal of Handling, Packing,
Processing, and Other Non-Agricultural
Activities Where the Farmer Processed
Less Than 50 Percent of the Commodity
The NPRM also proposed the removal
of the definition of agricultural labor
and services that had been added in the
2008 Final Rule that permitted
handling, planting, drying, packing,
packaging, processing, freezing, grading,
storing, or delivering to storage or to
market or to a carrier for transportation
to market, in its unmanufactured state,
any agricultural or horticultural
commodity while in the employ of the
operator of a farm where no H–2B
workers are employed to perform the
same work at the same establishment.
This provision allowed activities
defined as nonagricultural work under
the FLSA and the IRC to be performed
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by H–2A workers, so long as no H–2B
workers were employed at the same
worksite doing the same work. The
Final Rule adopts the proposed
deletion, returning to the definition
used in the 1987 Rule.
A few commenters sought the
Department’s rationale for the removal
of this language. One commenter
expressed disappointment regarding the
proposed removal, asserting that it was
a major change that would impact
packing houses that might not be able to
obtain workers through the H–2B
program due to the annual cap on that
program. This commenter further
asserted that since such H–2B workers
often worked alongside H–2A workers
and their jobs are clearly in the stream
of agriculture, the language should be
re-inserted.
The 2008 Final Rule’s definition was
problematic because it allowed a farmer
to employ both H–2A workers and H–
2B workers to perform identical work,
so long as the H–2A workers and the H–
2B workers were employed in different
locations. Congress clearly intended to
create two separate programs: H–2A for
agricultural work and H–2B for other,
nonagricultural work. Compare 8 U.S.C.
1101(a)(15)(H)(ii)(a) and 8 U.S.C.
1101(a)(15)(H)(ii)(b). A regulation that
allows H–2A workers and H–2B workers
to perform the same activity is
inconsistent with this Congressional
intent. Furthermore, Congress has
already addressed the proper
classification of packing and processing
work by including the IRC definition,
which specifies that these activities are
considered agricultural labor only if
more than 50 percent of the commodity
on which the work is being performed
has been produced by the farmer. In
other words, work in a packing shed on
a farm, packing apples or peaches which
are grown on the same farm, falls within
the definition and thus within the H–2A
program. However, if more than 50
percent of the apples or peaches being
packed come from other farms, the work
is no longer considered agriculture.
The Department believes that this
statutory limitation is meaningful, and
that Congress intended it to apply to
different types of work. As a result, the
Department has determined that it is
appropriate to return to the definition of
agriculture as set forth in the 1987 Rule
and has deleted this provision.
c. Removal of Minor and Incidental
Activities
Further, the NPRM proposed the
removal of the phrase other work
typically performed on a farm that is not
specifically listed on the Application
and is minor (i.e., less than 20 percent
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of the total time worked) and incidental
to the agricultural labor or services for
which the H–2A worker was sought.
Several commenters objected to this
change, asserting that the removal of
this language would unfairly limit their
flexibility in assigning H–2A workers to
different kinds of work, and/or to work
which was not listed on the job order.
Commenters also expressed fears that
the removal of the 20 percent tolerance
for work that is not listed on the
Application would subject employers to
debarment if H–2A workers perform
work that is outside the scope of the job
order for even a small fraction of their
time.
The comments appear to reflect a
misunderstanding of the 2008 Final
Rule’s use of the terms minor and
incidental. For example, commenters
complained that they would no longer
be able to assign H–2A workers to such
nonagricultural work as directing traffic
at retail outlets (as opposed to roadside
stands selling agricultural goods
produced on the farm), and unloading
truckloads of purchased merchandise
(as opposed to farm products) to be
offered for sale to retail customers.
These activities are not incidental to the
agricultural activities performed by
H–2A workers, and they do not appear
to relate to agriculture in any way. In
light of these comments, it appears that
the language added to the definition of
agriculture led to confusion rather than
clarification.
On further review, the Department
believes that the proposed return to the
1987 Rule definition still provides
farmers adequate flexibility in the use of
H–2A workers, while respecting
congressional intent that the work be
agricultural in nature. These workers
can, for example: Work at a farmer’s
roadside retail stand; handle, package or
sell agricultural or horticultural goods
produced on the farm; or perform
maintenance work on farm buildings
and machinery. These activities are
performed by a farmer or on a farm and
are incidental to farming operations,
and therefore meet the FLSA definition
of agriculture. In addition, the IRC
definition of agricultural labor or
services encompasses a broad range of
activities, such as the management of
wildlife on a farm, the ginning of cotton,
or the handling, planting, drying,
packing, packaging, processing,
freezing, grading, storing, or delivering
to storage or to market, of any
agricultural or horticultural commodity,
as long as more than 50 percent of the
goods were produced by the farmeremployer. These definitions provide
considerable latitude to the employer as
to the type of work for which H–2A
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Federal Register / Vol. 75, No. 29 / Friday, February 12, 2010 / Rules and Regulations
workers may be used. They have been
used for decades and are well
understood.
Further, the INA is clear that in order
for the Secretary to certify a petition, an
applicant must demonstrate that there
are not sufficient workers to perform the
labor or services involved in the
petition. It is incongruous to claim that
such a broad degree of flexibility is
needed to encompass work that has not
yet been identified, while representing
in the Application for H–2A workers
that there are not enough U.S. workers
available to perform such work. To
approve an Application that would
allow a worker to perform a substantial
amount of work that was not included
in the Application would not be in
keeping with the plain statutory
language requiring the Department to
find that there are not enough workers
available to perform the work for which
H–2A workers are being sought. The
2008 Final Rule’s 20 percent tolerance
allowed H–2A workers to work a full
day a week, every week for the entire
job order, in work other than that listed
on the Application. This broad language
effectively allowed an employer to
apply for 10 workers although the
employer had only identified work for
which eight workers were needed. This
permitted an employer with a
substantial number of H–2A workers to
routinely assign them unadvertised
work that would have been sufficient to
support the hiring of additional U.S.
workers. Such a tolerance is not minor
and is inconsistent with the statutory
standard. Therefore, the Final Rule
deletes this provision from the
definition.
Finally, several commenters
expressed concerns that removing the
reference to incidental work from the
definition of agricultural labor or
services, coupled with proposed
changes in the provisions addressing
revocation and debarment, might lead to
an employer being debarred for having
assigned a worker outside the scope of
the job order for even a small fraction
of time. However, the Department does
not intend to debar an employer whose
H–2A workers perform an insubstantial
amount of agricultural work not listed
in the Application. In exercising our
enforcement discretion when an
employer has worked an H–2A worker
outside the scope of the activities listed
on the job order due to unplanned and
uncontrollable events (such as a freeze
that prevents planting or heavy rains
that prevent harvesting), the Department
will consider the employer’s
explanation, so long as the activities are
within the scope of H–2A agriculture,
have been occasional or sporadic, and
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the time spent in total is not substantial.
Moreover, the debarment regulations
require that the violation be substantial,
and that a number of factors must be
considered in making that
determination, including: An
employer’s previous history of
violations; the number of workers
affected; the gravity of the violation; the
employer’s explanation, if any; its good
faith; and its commitment to future
compliance. Under these criteria, the
good faith assignment of a worker to
work not listed in the Application for a
small amount of time would not result
in debarment. The Final Rule deletes
the provision providing a blanket 20
percent tolerance for work outside the
scope of the Application, as proposed.
d. Definition of Agricultural Labor or
Services—Inclusion of Reforestation and
Pine Straw Activities
The Department proposed that the
definition of agricultural labor or
services include reforestation activities,
defined as predominately manual
forestry work including but not limited
to tree planting, brush clearing, and precommercial tree thinning. It also
proposed to include pine straw
activities, defined as certain activities
predominately performed using hand
tools, including but not limited to
raking, gathering, baling, and loading of
pine straw, a product of pine trees that
are managed using agricultural or
horticultural/silvicultural techniques.
Currently, employers engaged in these
activities may use the H–2B program.
Reforestation, a sub-industry of forestry,
is commonly performed by migrant
crews who are overseen by labor
contractors and share the same
characteristics as traditional agricultural
crews. The same reasoning was used in
proposing to include pine straw
activities within the scope of the H–2A
program. Overwhelmingly, the
comments were opposed to adding
reforestation activities and pine straw
activities to the H–2A program. We are
convinced by these comments and
therefore the Final Rule does not
include reforestation and pine straw
activities.
A number of employer commenters
claimed that the way in which contracts
are awarded to reforestation companies
would preclude applicants from being
able to file H–2A applications in
realistic timeframes and would make it
difficult to comply with H–2A
provisions; they asserted that such
contracts are often for short duration,
making it particularly difficult to
provide documentation that housing,
typically hotels or motels, had been
secured far in advance. Some of the
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commenters projected their increased
costs and predicted the costs could put
them out of business or preclude them
from using the program to employ an
authorized workforce.
Employee advocates indicated they
were concerned about moving such
workers into the H–2A program, since
such a change would mean these
workers would lose the protections
afforded to them by the MSPA,
particularly the right to a Federal cause
of action to enforce these rights, replete
with statutory liquidated damages for
violations. Commenters indicated that
the loss of protections under MSPA
outweighed whatever additional
benefits or protections inclusion in the
H–2A program would offer. Several
commenters suggested that the better
course of action would be for the
Department to provide additional
protections to these workers through
changes in the regulations that govern
the H–2B program.
Only a few commenters supported the
proposed change. One stated that the
activities were agricultural and thus it
was unreasonable for forestry
contractors to have all the regulatory
responsibilities of agricultural
employers but be denied access to
agricultural labor under the H–2A visa
program. Others supported the change
based on the reasons the Department
had used in making the proposal. A
State agency supported the proposal but
cautioned there would be increased
efforts and costs for their agency to carry
out additional housing inspections and
prevailing wage and practices surveys.
We received only one comment that
specifically addressed the proposed
inclusion of pine straw activities, and it
supported the inclusion based on a
circuit court decision that found that
these activities fell within the definition
of agriculture under MSPA. We note
that the court in this decision did not
rely on the definitions of agriculture
used in either the FLSA or the IRC,
which are the statutory definitions
included in the H–2A program. See
Morante-Navarro v. T & Y Pine Straw,
Inc., 350 F.3d 1163 (11th Cir. 2003).
Taking into account the lack of
support from all sides to the proposed
inclusion of reforestation activities and
pine straw activities in the H–2A
program, the Department has decided
not to include these activities in the
definition of agricultural labor or
services in the Final Rule. We will
consider whether it is appropriate to
propose additional protections for these
workers in any future revision of the H–
2B program.
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e. Definition of Agricultural Labor or
Services—Logging
The NPRM proposed to keep logging
in the H–2A program; however, the
definition section of the NPRM
proposed a more detailed definition of
logging employment. The justification
for this decision to include logging in
the definition was contained in the
preamble to the 2008 Final Rule.
The Department received some
comments on the inclusion of logging in
general and the definition in particular.
One commenter indicated no opposition
to the inclusion of logging in the
definition of agricultural labor or
services but noted that the Department
offered no justification for inclusion of
logging in the NPRM. Another
commenter stated that the rationale for
including logging in the definition is
inconsistent with prior regulations and
principles of statutory interpretation.
This commenter asserted that the
statutory language of 8 U.S.C.
1101(a)(15)(H)(ii)(b) clearly
encompasses all temporary service or
labor other than agricultural labor or
services, and argued that the
Department arbitrarily used the phrase
agricultural labor or services (defined by
several statutory provisions) as
authority to expand the scope of the H–
2A program to cover virtually all work
with renewable natural resources. The
commenter argued that the division of 8
U.S.C. 1101(a)(15)(H)(ii) into (a) and (b)
(devolving into the H–2A and H–2B
programs) was not intended to grant the
Department unlimited discretion to
make legislative changes, as proposed in
§ 655.103(b).
The same commenter asserted that the
inclusion of logging in the definition as
in 2008 would constitute a substantial
change from past practice that does not
protect U.S. workers. This commenter
also contended that moving these
workers from a visa program with caps
to one without statutory caps would not
assist in protecting them from
exploitation by labor contractors.
Instead the commenter proposed that
the more stringent labor protections
applicable to H–2ALCs be incorporated
into the H–2B regulations for all
temporary foreign workers not working
at fixed locations.
The Department disagrees with this
commenter. Congress clearly gave the
Secretary authority to define
agricultural labor and services through
regulation. 8 U.S.C. 1101(a)(15)(H)(ii)(a).
As stated previously, the Department’s
rationale was discussed in detail in the
2008 Final Rule. Proposed changes to
the H–2B regulations are not a part of
this rulemaking.
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A reforestation contractor noted that
logging was included under the H–2A
program due to misconceptions about
the industry, namely that the companies
are mainly labor contractors who hire
and move migrant crews. This
commenter indicated that several
logging employers would be interested
in using temporary, seasonal foreign
workers to fill labor shortfalls if the
program allowed for working conditions
and benefits that are common to
prevailing logging employer practices.
The commenter did not specify the
prevailing logging practices being
referenced; however, we believe that
inclusion of logging activities in the
H–2A program appropriately balances
the interests of logging employers and
workers.
A State agency indicated that the
Department’s definition of logging
operations is consistent with the
definition used by the Occupational
Safety and Health Administration
(OSHA) and commended the
Department. However, the commenter
was concerned that the definition of
logging employment might encompass
certain positions such as logging
supervisors, mechanics, mechanics’
helpers, and operations engineers (who
cut and maintain roads for access). The
commenter stated that these positions
do not meet the standards for H–2A
agricultural employment and do not
constitute employment on an
agricultural employer’s farmstead. This
commenter requested that the
Department clarify that these positions
are not included in the H–2A program.
The NPRM definition identifies the
types of logging activities for which
labor certification may be granted. We
did not intend to change the scope of
logging activities adopted by the 2008
Final Rule and therefore employees who
were previously granted logging status
may continue to be certified under the
definition now contained in the H–2A
program. The Final Rule retains the
language from the NPRM.
4. Section 655.103(d)
Seasonal Nature
Temporary or
a. General Comments Regarding
Temporary or Seasonal Nature
The NPRM proposed to adopt the
definition of temporary or seasonal
nature currently used by DHS in its H–
2A regulations. The Department
received more than a dozen comments
on this proposed change in the
definition. All of them opposed the
change. Many found that there was no
rational basis for the change and stated
that the preamble explanation was
insufficient. Many said that the existing
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definition had worked effectively for
more than 20 years and should be
retained. Of those who explained why,
the primary reason stated was that the
DHS definition is meant to apply to the
worker, not the employer, and DOL is
tasked with determining the needs of
the employer rather than the worker;
therefore, the DHS definition used in
the NPRM is inappropriate. Many of the
commenters pointed out that the
existing definition is well-established
and is the subject of many years of
precedential court decisions. These
commenters asserted that departing
from this well-established definition
would be highly disruptive to the
program.
Other commenters believe that the
definition of temporary or seasonal
nature in the NPRM is too vague and
requires further delineation if it is to be
kept. Specifically, these commenters
point out that adding short to annual
growing cycle limits the timeframe, and
the requirement for labor levels far
above those necessary for ongoing
operations during that short timeframe
could exclude small farmers who might
only need one or two additional
employees during the peak of their
season.
The Department has decided to retain
the language of the NPRM which was
not intended to create any substantive
change in how the Department
administers the program. If additional
clarification is needed in the future, we
will provide such clarification through
the use of guidance memoranda,
bulletins, special procedures (as
applicable) and other guidance
documentation.
b. Treatment of the Dairy Industry
Under the Definition of Temporary or
Seasonal Nature
The Department received numerous
comments requesting the inclusion of
the dairy industry in the definition of
agricultural labor or services.
All of these commenters expressed a
critical need for foreign labor in the
dairy industry. Several commenters
referenced an internal survey of a
national organization of milk producers
that indicated that an estimated 62
percent of milk production on these
farms was attributed to immigrant labor.
One commenter asserted that domestic
workers do not want to fill the available
jobs in the dairy industry. Another
commenter stated that a shortage of
domestic labor is particularly acute in
this industry, in which employers
experience year-round employment
needs and must invest significant
resources into employee recruitment
and retention.
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Most of these commenters sought the
inclusion of dairy under H–2A special
procedures, likening the dairy industry
to sheepherders (and also loggers and
cider pressers) whose need is not
temporary, but who enjoy the benefits of
the program. One commenter argued
that the industry should be included on
an expanded temporary basis of 1 year
at a time. This commenter referred to
isolated, anecdotal evidence from before
the passage of the Immigration Reform
and Control Act of 1986 (IRCA) where
the Department permitted successive 1year certifications for an employer that
demonstrated a particular need.
The determination of whether a
particular dairy activity is eligible for an
H–2A certification rests on a finding
that the duration of the activity and the
need for that activity is temporary or
seasonal. The majority of activities
encompassed by the dairy industry, and
milk production in particular, are yearround activities and therefore cannot be
classified as temporary. The Department
has no legal authority, nor is there
legislative precedent, that would allow
for the inclusion of the entire dairy
industry in the H–2A program.
Sheepherders, which many of the
commenters cited as an example of an
exception to the definition of temporary,
owe their inclusion in the program to a
statutory provision dating back to the
1950s. That legislative inclusion was
implicitly ratified in IRCA. No such
legislative inclusion of the dairy
industry as a whole has yet to be
provided by Congress.
Prefiling Procedures
5. Section 655.120 Offered Wage Rate
In response to comments, the Final
Rule adds the agreed-upon collectively
bargained wage to the list of required
wage rates. The rationale for this change
is explained below, after the discussion
of the AEWR.
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a. The Department’s Execution of the
Offered Wage Rate
(i) The Provision of an AEWR in the H–
2A Program
The Department has decided to retain
the concept of an AEWR as part of the
H–2A program and that the basis for
computing the H–2A AEWR shall be the
annual average of combined crop and
livestock workers’ wages applicable for
each state as reported by the U.S.
Department of Agriculture’s (USDA)
Farm Labor Survey (FLS) reports. This
section discusses the Department’s
rationale for retaining the AEWR and
then discusses the Department’s
rationale for changing the methodology
used to calculate the AEWR.
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(ii) The Need for an AEWR
The admission of temporary foreign
workers under the H–2A program is
predicated on a certification by the
Secretary that
the employment of the alien in such labor or
services will not adversely affect the wages
and working conditions of workers in the
United States similarly employed.
(8 U.S.C. 1188(a)(1)(B)).
Accordingly, under § 655.120(a) of this
Final Rule, an employer must offer,
advertise in its recruitment, and pay a
wage that is the highest of the AEWR,
the prevailing hourly wage or piece rate,
the collectively bargained wage rate, or
the Federal or State minimum wage,
except where a special procedure is
approved.
This requirement reflects a
longstanding concern that there is a
potential for the entry of foreign workers
to depress the wages and working
conditions of domestic agricultural
workers. The AEWR is the minimum
wage rate that agricultural employers
seeking nonimmigrant foreign workers
must offer to and pay their U.S. and
foreign workers if the prevailing wage
rate, the collectively bargained wage
rate, and any Federal or State minimum
wage rates are below the AEWR. The
AEWR is designed to prevent the
potential wage-depressive impact of
foreign workers on the domestic
agricultural workforce. The AEWR is a
wage floor, and its existence does not
prevent the worker from seeking, or the
employer from paying, a higher wage.
From the outset of the Federal
Government’s involvement in the
admission of temporary foreign
agricultural workers, the Government
has sought to protect similarly
employed U.S. workers from the
potential adverse effect such
employment would have on their wages.
Since 1953, the Department has
computed and published AEWRs for the
temporary employment of
nonimmigrant foreign workers for
agricultural employment under various
admission programs. See H.N. Dellon,
‘‘Foreign Agricultural Workers and the
Prevention of Adverse Effect’’, 17 Labor
Law Journal 739 (1966) for a detailed
history of the early decades of
publication of AEWRs by the
Department. Mr. Dellon’s article notes
that, as far back as 1953, employers
seeking to employ foreign nationals to
work in various crop activities (in that
case, under the Bracero Program) were
required to pay not less than a wage
established by DOL. AEWRs began to be
set periodically on a statewide basis,
first for a subset of States based on
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applications for temporary foreign
workers and subsequently for all States
(except Alaska).
As time passed, the establishment of
AEWRs became more formalized, and
AEWRs were computed and set for the
H–2 program as well, after public notice
and comment. See, e.g., 29 FR 19101–
19102, Dec. 30, 1964; 32 FR 4569, 4571,
Mar. 28, 1967; and 35 FR 12394–12395,
Aug. 4, 1970.
Economic theory provides the initial
justification for the use of an AEWR.
Economic theory holds that, other
things being constant, any increase in
the supply of labor available in a labor
market segment would result in a
decrease in the equilibrium wage. This
theory-based observation of the effect of
increased labor supply is the basis for
the concern that currently employed, or
incumbent, farm workers would be
adversely affected by lowered wages as
a result of an influx of temporary foreign
farm workers.
Similarly, economic theory holds that,
under conditions of an emerging labor
shortage, the previously observed wage
(prevailing local wage) may not reflect
the equilibrium wage.2 Instead,
adjustments would occur over time 3
and the observed wage would increase
by an amount sufficient to attract more
workers until supply and demand were
met in equilibrium. Absent an increase
of workers under the H–2A program,
wages would rise above the currently
observed wage in order to dispel the
labor shortage until sufficient additional
domestic labor was attracted into the
market from neighboring geographic
areas or other occupations. By
computing an AEWR to approximate the
equilibrium wage that would result
absent an influx of temporary foreign
workers, the AEWR serves to put
incumbent farm workers in the position
they would have been in but for the H–
2A program. In this sense, the AEWR
avoids adverse effects on currently
employed workers by preventing wages
from stagnating at the local prevailing
2 The notion that a single point wage would be
observed for a market in equilibrium is a
simplification. In the abstract, an equilibrium wage
is the wage at which the quantity of labor supplied
by workers matches the quantity of labor demanded
by employers. In practical reality a range of
individual wage contract amounts may be observed
reflecting individual labor productivity differences,
relative bargaining strengths of contracting parties,
timing of employment contracts, imperfect
knowledge of market conditions by one or both
parties, location factors and a myriad of other
influences, but this array of individual wage
contract values yields a particular average as a
measure of the distribution’s central tendency, and
this average is conveniently referenced as the
equilibrium wage.
3 Including, given enough time, the possibility of
substitution of capital for labor.
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wage rate when they would have
otherwise risen to a higher equilibrium
level over time.
In practical application, there are a
number of obstacles and limitations that
hinder the market adjustment process to
an equilibrium wage as indicated by the
theoretical labor market analysis.
Foremost of these is the limitation
imposed by inefficiency in the
transmission of information about labor
market conditions (job openings, revised
wage offers, conditions of employment,
etc.) across both physical and social
distances. Information transmission
inefficiencies affect all labor markets.
Most jobs in the U.S. are filled through
informal information and referral
processes. It has been estimated that
fewer than 20 percent of job openings
are listed on public labor exchange
information systems or advertised in
public media.4
Farm workers are especially likely to
be disadvantaged in terms of access to
information about new or changing
labor market conditions or job
opportunities. The physical distances
and relative social isolation typical of
many rural environments slows the
transmission of information by word-ofmouth. Even though seasonal migrant
workers may move great distances from
one crop area to another over the course
of the planting, tending and harvesting
seasons, their knowledge is often
limited to a familiar circuit of
employment opportunities, and they
often lack rapid access to information
that would enable them to alter routine
migration patterns to take advantage of
new opportunities. The low educational
attainment of farm workers is a major
barrier to efficient access and rapid
response to changing labor market
conditions. Over 45 percent of U.S.
citizens who are employed as hired farm
workers do not have a high school
diploma, and 21 percent of U.S. citizens
employed as hired farm labor have less
4 See Bayer, Patrick, Ross, Stephen, and Topa,
Giorgio, ‘‘Place of Work and Place of Residence:
Informal Hiring Networks and Labor Market
Outcomes.’’ National Bureau of Economic Research
Working Paper No. 11019, 2005 for a review of
research regarding the impact of differences in
access to labor market information and social
networks in shaping the different wage and
employment outcomes of different groups of
workers. See Ozga, S.A., ‘‘Imperfect Markets
Through Lack of Information.’’ Quarterly Journal of
Economics, February 1960, 74(1), pp. 29–52, for a
theoretical discussion of the effects of imperfect
information flows on labor market dynamics. See
Holzer, Harry J., ‘‘Informal Job Search and Black
Youth Unemployment.’’ American Economic
Review, June 1987, 77(3), pp. 446–452 for a
discussion of how minorities, and especially youth,
are disadvantaged by the relative inefficiency of
their informal job search and labor market
information networks.
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than a 10th grade education.5 These
farm workers with low educational
attainment, numbering over 246,000
U.S. citizens, and many more if
permanent resident non-citizens are
included, often have limited reading
ability and limited access to newspapers
and other media in which job
opportunities and wage offers might be
advertised. They are also
disproportionately poor, and their
economic status may limit their
physical access to public labor market
information and assistance resources.
The resulting limitations in the flow
of labor market information hinder the
rapid adjustment of wages to a market
equilibrium level. This situation can
lead to localized short-run critical
shortages of farm labor and result in
spikes in farm labor wages that are
much greater in magnitude than would
be the case if information flowed more
readily and markets adjusted more
rapidly to a final equilibrium. Wide
fluctuations in local wages may create a
hardship for farmers who need to plan
financially for expected labor costs.
Unexpectedly large increases in labor
costs may reduce profits. Shortages of
labor at critical times may cause
tangible waste if crops cannot be
harvested at the appropriate time. It was
in part to alleviate such difficulties
facing farmers, as well as to discourage
the unauthorized employment of
workers, that Congress enacted
legislation to facilitate the temporary
importation of foreign labor to meet
short-term gaps in the domestic supply
of labor in critical locales. However,
Congress also recognized the need to
protect the wages and access to jobs of
citizens and other permanent residents
employed in the farm labor sector, and
Congress placed with the Secretary the
responsibility to ensure that the process
of importation of foreign labor to aid
farmers did not cause damage to the
economic condition of domestic farm
workers.
The apparent existence of a shortage
of domestic workers, at least
temporarily, is the basis on which
employers apply to import temporary
foreign H–2A workers. The requirement
that employers first attempt to recruit
domestic labor by listing job openings
and wage offers with SWAs which are
part of the public labor exchange system
and to advertise openings in appropriate
media is an essential part of the process
of protecting domestic workers.
5 Based on analysis of 2005–2009 data from the
Current Population Survey (CPS), Annual Social
and Economic Conditions Supplement. The
analysis of CPS data was restricted to U.S. citizens
because non-citizens in the sample could not be
identified as legally documented residents or not.
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However, as a result of the known
limitations faced by farm workers in
obtaining information from these
sources, there may not be enough time
for additional domestic workers to enter
the local farm labor market. In such
cases, because there is a long history of
temporary migrant work in the U.S. and
because the potential supply of foreign
low-wage agricultural workers is great,
the importation of foreign workers
might more expediently address the
labor shortage. However, because such
an influx of labor would imply that the
wages of incumbent domestic workers
would not adjust upward, the use of an
AEWR circumvents this adverse affect
on incumbent workers.
(iii) The Use of the Prevailing Wage
Does Not Provide Sufficient Protection
A farm association commented that
there is no valid economic justification
for a separate AEWR standard in
addition to the prevailing and statutory
minimum wage. Another comment
suggested that the concept of an AEWR
is an outdated notion. They stated that
the AEWR was created at a time when
there was no Federal minimum wage for
agricultural employees. The purpose of
the AEWR, therefore, was to create a
floor on the prevailing wage rate.
Subsequently, the Government has
established a Federal minimum wage for
agricultural employees. The commenter
asserted that once the agricultural
minimum wage was established, the
AEWR was retained simply as a matter
of economic theory. The commenter
further contended that keeping an
AEWR that is higher than the prevailing
wage actually has an adverse effect on
employment of U.S. workers because it
precludes access to jobs that would
otherwise be available if there were a
competitive wage. The commenter
stated that he has moved to less laborintensive farm practices as a direct
result of the higher than market wage
rate he has to pay based on the AEWR.
The commenter concluded that there
is no current reason to have an AEWR.
The commenter proposed that the
Department refrain from further efforts
to determine which of several flawed
surveys are appropriate for the AEWR.
Instead the Department should
eliminate the AEWR and use the
prevailing wage as the baseline for the
H–2A program.
An AEWR distinct from a prevailing
wage concept 6 is most relevant in cases
in which the local prevailing wage is
6 Under the 2008 Final Rule, which also retained
the concept of an AEWR, the methodology used to
calculate the AEWR was such that the AEWR was
essentially the same as the prevailing wage.
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lower than the wage considered over a
larger geographic area (within which
movement of domestic labor is feasible)
or over a broader occupation/crop/
activity definition (within which
reasonably ready transfer of skills is
feasible). In such cases, the introduction
of foreign workers paid at the local
prevailing wage fails to account for the
fact that the labor shortage would have
otherwise resulted in higher local
wages. The use of the observed local
prevailing wage would adversely affect
domestic workers by filling job
vacancies with foreign workers before
wages were allowed to adjust upward to
alleviate the labor shortage in the
imperfectly functioning labor market
information system.
Thus, to more fully protect domestic
workers from the adverse effects of
temporary foreign workers, it is
appropriate to compute wages based on
a broader geographic area or broader
occupation definition than the more
specific prevailing wage computation
when the local prevailing wage is below
the average found in the broader market
area. In this case, application of the
AEWR is an attempt to approximate the
equilibrium wage that would have
resulted but for the introduction of
foreign workers. The AEWR is, in
essence, a prevailing wage concept
defined over a broader geographic or
occupational field, recognizing the
relevant parameters over which wages
could have adjusted to an equilibrium
level in the absence of additional
temporary workers under the H–2A
program.
In cases in which the AEWR is not
higher than the prevailing wage,
minimum wage, or collectively
bargained wage, incumbent domestic
workers would be disadvantaged by the
use of the AEWR instead of the higher
alternative.7 In these cases, the local
shortage of labor exists despite a wage
rate prevailing at a local level (or a
mandated minimum wage or a
collectively bargained wage) that is
generally higher than wage average over
a broader area, suggesting that wages
have not fully adjusted to an
equilibrium level. Therefore, in these
cases, the AEWR is not binding on
employers because use of a higher
alternative wage would afford greater
protection to incumbent workers. The
difference between the local prevailing
wage (which would be paid to
temporary foreign workers) and the
7 Evidence suggests that the AEWR would be the
highest of the computed wage alternatives, and
therefore binding on employers, in the vast majority
of cases. In Fiscal Year (FY) 2009, the AEWR was
not applicable in only 10 percent of the cases
certified under the Rule before the 2008 Final Rule.
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lower wage in the broader geographic or
occupational definition area
(represented by the AEWR) provides an
incentive for domestic resident workers
to shift their labor supply into the
affected market and to benefit from
additional employment opportunities
and potentially higher wages than are
available to them elsewhere. Because
employers would otherwise be
compelled to pay the minimum wage
(by law), the collectively bargained
wage (by contract) or the prevailing
wage (by market forces), the Final Rule
only codifies what the employers would
otherwise do. The requirement that
imported foreign temporary workers be
paid no less than the highest of the
AEWR, the local prevailing wage, the
collectively bargained wage, or the
applicable legal minimum wage ensures
that domestic workers receive the
greatest potential protection from
adverse effects on their wages and
working conditions, including the
adverse effect of being denied access to
the opportunity to earn a higher
equilibrium wage that would have
resulted as the market (perhaps slowly)
adjusted in the absence of the guest
workers.
(iv) Evidence of Current Wage
Depression Is Not Needed
Citing various sources of evidence,
some comments have suggested that the
use of an AEWR is not justified because
there is no evidence of wage depression
in agriculture. One farm organization
noted that, in the proposed rule, the
Department justified the use of an
AEWR despite the fact that the
Department readily acknowledges that
evidence is not conclusive on the
existence of past adverse effect.
Similarly, another association of
agricultural employers asserted that
there is no longer a rationale for an
AEWR because wages in the agricultural
industry have increased over time.
First and foremost, regardless of any
past adverse effect that the use of lowskilled foreign labor may or may not
have had on the wages paid to
authorized agricultural workers, the
Department considers the forwardlooking need to protect U.S. workers
whose low skills make them particularly
vulnerable to even relatively mild—and
thus very difficult to capture
empirically—wage stagnation or
deflation that has the potential to result
from the hiring of immigrant labor. The
lack of evidence of wage depression at
present is not evidence that an AEWR
is unnecessary; rather, it may be
evidence that the imposition of the
AEWR heretofore has been successful in
shielding domestic farm workers from
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6893
the potentially wage depressing effects
of overly large numbers of temporary
foreign workers. The fact, discussed
below, that the localized wage adopted
as the AEWR in the 2008 Final Rule has
led to significant decreases in farm
worker wage in many cases suggests that
an AEWR linked to a wider geographic
area and a wider spectrum of
occupations has provided the protection
it was intended to provide.
Furthermore, the Department
recognizes that the empirical evidence
is inconclusive about the past impact of
immigration on wages and believes that
the provision of an AEWR in the face of
such uncertainty will serve to ensure
that wages and working conditions are
not adversely affected. The 2008 Final
Rule reviewed evidence on the
depressive effects of immigration on
wages and explicitly reiterated the
conclusion stated in the 1989 Rule that
evidence of wage depression in the
agricultural sector was inconclusive. 73
FR 77168, Dec. 18, 2008. In the 1989
Rule, the Department noted that some
studies had identified wage depression
in specific agricultural labor markets,
but labeled that evidence anecdotal. The
Department further noted that even this
anecdotal evidence of wage depression
was highly localized and concentrated
in specific areas and crop activities. 54
FR 28043, Jul. 5, 1989.
According to the 2008 Final Rule
preamble, evidence developed during
the 20 years after the 1989 Rule did not
provide additional clarity on the issue
of wage depression. The 2008 Final Rule
cited experts who continued to claim
that unauthorized workers cause wage
depression (e.g., Michael J. Wishnie,
‘‘Prohibiting the Employment of
Unauthorized Immigrants: The
Experiment Fails’’, 2007 U. Chic. Leg.
For. 193, 215 (2007) (asserting that
unauthorized workers certainly
contributed to the depression of wages
and working conditions for U.S.
workers). However, the rule also cited
experts who suggested that the evidence
was mixed. Thus, the 2008 Final Rule,
after considering the comments received
on the subject of wage depression, and
after reviewing relevant literature in an
attempt to identify empirical support for
the assertions made in those comments,
reaffirmed the Department’s conclusion
in the 1989 rulemaking that evidence of
wage depression in the agricultural
sector is inconclusive. Furthermore, the
2008 Final Rule also stated that: there is
no conclusive evidence one way or the
other regarding the existence of wage
depression in localized agricultural
labor markets. 73 FR 77168–77169, Dec.
18, 2008.
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Additional research not previously
considered suggests that any adverse
wage effects would be more likely to
affect lower-skill workers. See Pia M.
Orrenius, Michael Nicholson,
‘‘Immigrants in the U.S. Economy: A
Host-Country Perspective,’’ Journal of
Business Strategies, vol. 26, 2009, which
concludes that those who suffer the
most severe negative wage impacts are
prior immigrants, who are the most
substitutable for new immigrants. See
also Vernon M. Briggs Jr., ‘‘Illegal
Immigration: The Impact on Wages and
Employment of Black Workers,’’ U.S.
Civil Rights Commission, April 4, 2008,
Washington, DC, which suggests that
low skilled workers, many of whom are
black, have been more dramatically
affected by immigration over time.
Most contemporary research on the
economic impacts of immigration deals
with the effects of permanent
immigration (whether authorized or not)
on wages of incumbent workers across
the economy generally, and not
specifically in agriculture. To some
extent it is not surprising that the results
are unclear, because the effects of
increased labor supply in particular
labor markets from immigration are at
least partially (and perhaps more than)
offset in general economic equilibrium
terms by the increase in aggregate
demand from the formation of new
households. The specific labor market
impacts of permanent immigrants are
also attenuated by the fact that
immigrants are not limited by law to
particular industries, occupations or
places of residence. They may adapt to
current economic conditions and seek
opportunities in relatively fast growing
economic areas where their potentially
negative impact on wages is subsumed
under a strong upward trend.
For several reasons, temporary
authorized importation of foreign farm
labor may differ from permanent
immigration in its impact on labor
markets. The guest workers are by
definition admitted for only a temporary
time, and their shelter and sometimes
food are provided by the employer.
They do not bring family; they do not
set up permanent households; most of
their earnings return to their home
countries so that they add relatively
little to the domestic economy; and their
labor is not transferable to other
industries where wages and jobs may be
growing faster. The Department is
concerned that the potential adverse
impact on domestic workers of large
numbers of authorized temporary
foreign workers admitted under the H–
2A program may be greater than the
negative impact (if any) of similar
numbers of permanent immigrants who
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contribute positively to aggregate
economic demand through household
formation and whose impact on
agricultural wages may be reduced by
their potential mobility to move into
other industries.
Thus, in light of the uncertainty about
the wage effects of immigration and the
likelihood that any impact would be felt
more severely by low-skill workers, the
Department believes that the risk of
wage depression must be recognized
and therefore that there is a rational
basis for the use of an AEWR.
The Department also recognizes the
potential for the presence of
unauthorized workers to exert a
stagnating influence on agricultural
wages. Evidence from the National
Agricultural Workers Survey (NAWS)
suggests that about 60 percent of hired
farm workers may not have legal
authorization to work. This large
presence of unauthorized workers in the
agricultural workforce heightens the
concern about stagnating agricultural
wages for authorized workers.8
(v) The AEWR Is Unique to the H–2A
Program
One commenter focused on an
apparent inconsistency between the H–
2A program and other temporary worker
programs, none of which requires an
AEWR in addition to a prevailing wage,
suggesting that, because there is no
provision for an AEWR in other guest
worker programs, there is no
justification for providing for an AEWR
in the H–2A program.
For other programs, the Department
currently applies the assumption that
U.S. workers in the same occupation
will be adequately protected from
having their wages adversely affected by
the hiring of foreign workers so long as
the workers are paid prevailing wage
rates. Congress itself has applied this
assumption by statute with respect to
admitting foreign workers under the
H–1B program. 8 U.S.C. 1182(n)(1)(A),
1182(p).
However, the Department established
special adverse effect wage rates for the
H–2A program. The very existence of a
separate program for temporary guest
workers in agriculture demonstrates that
the agricultural industry is unique and
that temporary foreign agricultural
workers, and domestic resident
agricultural workers in general, may be
8 The ability of unauthorized workers to move
readily between agricultural jobs and jobs in other
industries such as construction may account for the
lack of evidence of wage depression. In contrast,
workers admitted under the H–2A program are
restricted to working only in the agricultural sector,
and therefore the wage-depressive effects of the
influx of such workers are concentrated.
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quite different than workers in other
industries subject to the H–1B and H–
2B programs. Workers in agricultural
labor or services often perform work in
remote locations for short periods of
time and therefore may have little or no
access to community or government
resources, decreasing their ability to
obtain information about alternative
employment opportunities that could
enable them to bargain more effectively.
In addition, the concentration of foreign
temporary workers in a single industry
sector amplifies the impact of the
employment of guest workers on
domestic workers. Therefore, the
Department believes that the fact that an
AEWR is not used in other programs is
not indicative of its appropriateness for
the H–2A program.
There is ample evidence that
agricultural workers are a particularly
vulnerable population. They are often
hired on a seasonal basis and are
required to move from place to place. In
part as a consequence of their low
educational attainment, low skills, low
rates of unionization and high rates of
unemployment, agricultural workers
have limited ability to negotiate wages
and working conditions with farm
operators or agricultural services
employers. The Department believes
that the limited bargaining power of
agricultural workers exacerbates the
problem of stagnating prevailing wages
and slow adjustment to higher
equilibrium wages in the face of labor
shortages, justifying the use of an AEWR
separate and distinct from local
prevailing wages.
The vulnerable condition of U.S.
agricultural workers is described in a
report by the USDA’s Economic
Research Service (ERS), available at
https://www.ers.usda.gov/Briefing/
LaborAndEducation/FarmLabor.htm.
The report found that in 2006 the
average annual unemployment rate for
hired farm workers (8.5 percent) was
nearly twice the unemployment rate for
U.S. workers across all occupations (4.5
percent). High unemployment is in part
attributable to the seasonality of farm
work. Total employment levels for hired
farm workers vary significantly
depending on the time of year. As an
example of seasonal employment
fluctuations, the ERS report pointed to
National Agricultural Statistics Service
(NASS) data in 2006 which indicated
that 1,195,000 hired farm workers were
employed in mid-July, compared with
only 796,000 in mid-January.
The ERS report also noted the
concentration of hired farm workers in
the Southwest. According to data from
the Current Population Survey (CPS),
roughly 40 percent of all hired farm
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workers live in the Southwest, and 20
percent live in each of the South and
Midwest regions. Almost half of all
hired farm workers live in just five
States: California, Texas, North
Carolina, Washington, and Oregon. The
geographic concentration of farm
workers suggests that exclusive reliance
on the traditional notion of the
prevailing wage (i.e., the wage paid for
that occupation in area of intended
employment) is inappropriate to the
unique circumstances of the H–2A
program. Moreover, many of the other
temporary foreign labor programs
administered by the Department are
subject to statutory visa caps.
Historically, those programs have never
involved the influx of large numbers of
foreign workers into a particular labor
market because the influx of workers is
spread throughout several industries. In
these other programs, it is realistic to
conclude that payment of a prevailing
wage to the foreign workers will have no
adverse effect on U.S. workers. This
assumption is not valid in the H–2A
context. The program is uncapped and
experience indicates that it can involve
large numbers of foreign workers
entering a specific labor market. Under
these circumstances, there is a
heightened risk that the employment of
foreign workers may produce wage
stagnation in the local labor market.
Access to an unlimited number of
foreign workers in a particular labor
market at the current prevailing wage
would inevitably keep the prevailing
wage lower than it would have been had
it adjusted to an equilibrium wage to
dispel the shortage through normal
market processes involving domestic
labor supply flows in response to
equilibrium wage changes. The most
effective way to remedy this adverse
effect on domestic agricultural workers
is to impose a wage floor that
approximates the equilibrium wage that
would have resulted, and the most
effective way to approximate such a
wage is to consider a broader geographic
area than the local area considered for
prevailing wages.9
One commenter suggested that the
current 66,000 visa cap on the H–2B
program would be sufficient to flood
any particular labor market anyway,
assuming all the positions in that labor
market were certified by the DOL.
Rather than arguing against the use of an
9 As mentioned previously, in cases in which the
AEWR is not the highest of the prevailing wage,
Federal or State minimum wage or collectively
bargained wage, use of the AEWR would be a
disadvantage to incumbent workers, and the highest
wage rate among the listed choices is a closer
approximation of the position the workers would
have been in, absent the H–2A program.
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AEWR to prevent localized wage
depression, this comment simply
suggests that localized wage depression
is theoretically possible under a
prevailing wage concept as provided for
under the H–2B program. The
Department has not found that entry of
workers using H–2B visas has adversely
affected local labor markets, because in
fact, these workers are employed in a
wide variety of industry sectors,
including landscaping, hospitality,
construction, reforestation, and retail
trade. Nevertheless, the Department has
noted the concentration of agricultural
workers in localized areas and therefore
the greater likelihood of adverse effects
on local agricultural labor markets.
Thus, the Department recognizes the
usefulness of an AEWR in the context of
the H–2A program.
The Department continues to consider
valid the justification cited in the 1989
Rule, stating that even though the
evidence is not conclusive on the
existence of past adverse effect, DOL
still believes that its statutory
responsibility to U.S. workers will be
discharged best by the adoption of an
AEWR in order to protect against the
possibility that the anticipated
expansion of the H–2A program will
itself create wage depression or
stagnation. See 54 FR 28037, July 5,
1989.
The Department continues to believe
that the use of an AEWR is necessary in
order to effectuate its statutory mandate
of protecting domestic agricultural
workers from the possibility of adverse
effects on their wages or working
conditions. In drawing this conclusion,
the Department follows the approach in
the 2008 Final Rule. The Department is
firmly committed to the principle that
the wage rates required by the H–2A
program should ensure that the wages of
U.S. workers will not be adversely
affected by the hiring of H–2A workers,
and therefore declines to jettison the
AEWR concept. 73 FR 77110, Dec. 18,
2008.
b. Determining the AEWR
The Department has chosen to
calculate the AEWR for each State
within a given region as the annual
average combined hourly wage for field
and livestock workers derived from the
USDA’s NASS quarterly FLS. Hourly
wage rates are calculated based on
employers’ reports of total wages paid
and total hours worked for all hired
workers during the survey reference
week each quarter.
The FLS is conducted each year in
January, April, July and October, and
results are published the following
month. Annual average estimates for the
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number of all hired workers, hours
worked by hired workers and wage rates
are included in the October FLS report,
which is published in November.
Information about the methodology of
the FLS is publicly available at: https://
usda.mannlib.cornell.edu/usda/current/
FarmLabo/FarmLabo-11–20–2009.pdf.
The FLS defines work as work done
on a farm or ranch in connection with
the production of agricultural products,
including nursery and greenhouse
products and animal specialties such as
fur farms or apiaries. It also includes
work done off the farm to handle farmrelated business, such as trips to buy
feed or deliver products to local
markets.
The FLS defines hired workers as
anyone, other than workers supplied by
a services contractor, who was paid for
at least 1 hour of agricultural work on
a farm or a ranch. Worker type is
determined by what the employee was
primarily hired to do, not necessarily
what work was done during the survey
week. The survey seeks data on four
types of hired workers: Field workers,
livestock workers, supervisors (hired
managers, range foremen, and crew
leaders) and other workers engaged in
agricultural work not included in the
other three categories.
The FLS report is based on farmers’
gross wages paid to workers grouped
into two broad categories: Field workers
and livestock workers. Wage rates are
not calculated and published for
supervisors or other workers, but are for
field workers, livestock workers, field
and livestock workers combined, and
total hired workers. Field workers
include employees engaged in planting,
tending and harvesting crops, including
operation of farm machinery on crop
farms. Livestock workers include
employees tending livestock, milking
cows or caring for poultry, including
operation of farm machinery on
livestock or poultry operations.10
The FLS also collects data on the
number of workers and wages of
workers performing agricultural services
on farms (i.e., workers supplied by
services contractors) in California and
Florida. California and Florida account
for the preponderance of agricultural
service contract labor provided to farms.
The target population for the
establishment portion of the FLS is all
farms that sell, or would normally sell,
at least $1,000 worth of agricultural
10 To the extent workers receive incentive pay,
the average wage rate would exceed the workers’
actual wage rate. Because the ratio of gross pay to
hours worked may be greater than a workers’ actual
wage rate, some statistics agencies refer to the ratio
as average hourly earnings, and not as hourly wages
or wage rate.
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products during the year. The target
population for the agricultural services
survey covering California and Florida
is all operations that provide
agricultural services to farmers.
The USDA survey is designed to
produce statistically reliable estimates
of overall hired labor use and costs for
California, Florida and Hawaii, and
provide data for other States except
Alaska under 15 multistate groupings.
For California, Florida and Hawaii, the
AEWR each year will be set as the
annual average of the previous calendar
year’s four quarterly FLS hourly wage
estimates for field and livestock workers
(combined) in each of these States. For
the other States the AEWR will be set as
the annual average of the previous
calendar year’s four quarterly FLS
hourly wage estimates for field and
livestock workers (combined) of the FLS
multistate crop region to which the
State belongs. Every State in the same
region will be assigned the same AEWR
amount. The State groupings are as
follows.
Northeast I .....
Northeast II ....
Appalachian I
Appalachian II
Southeast .......
Delta ...............
Cornbelt I .......
Cornbelt II ......
Lake ...............
Northern
Plains.
Southern
Plains.
Mountain I ......
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Mountain II .....
Mountain III ....
Pacific ............
Connecticut, Maine, Massachusetts, New Hampshire,
New York, Rhode Island
and Vermont.
Delaware, Maryland, New
Jersey and Pennsylvania.
Virginia and North Carolina.
Kentucky, Tennessee and
West Virginia.
Alabama, Georgia and South
Carolina.
Arkansas, Louisiana and
Mississippi.
Illinois, Indiana and Ohio.
Iowa and Missouri.
Michigan, Minnesota and
Wisconsin.
Kansas, Nebraska, North
Dakota and South Dakota.
Oklahoma and Texas.
Idaho, Montana and Wyoming.
Colorado, Utah and Nevada.
Arizona and New Mexico.
Oregon and Washington.
The selection of the Bureau of Labor
Statistics (BLS) Occupational
Employment Survey (OES) in the 2008
Final Rule was based on an
underestimation of its inadequacies.
The OES agricultural wage data has a
number of significant shortcomings with
respect to its accuracy as a measure of
the wages of hired farm labor suitable to
be used as the AEWR. Perhaps its most
substantial shortcoming in this context
is that the OES data do not include
wages paid by farm employers. Data is
not gathered directly from farmers but
from non-farm establishments whose
operations support farm production,
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15:29 Feb 11, 2010
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rather than engage in farm production.
Therefore, the OES results for the farm
workers and laborers, crop, nursery and
greenhouse occupation category reflects
only the subset of farm workers and
laborers employed by agricultural
support services employers—companies
that provide agricultural labor supply to
farmers on a contract basis. The survey
does not include data on farm workers
who are directly hired by farm operators
and represent the majority of hired farm
labor. According to the latest OES data,
the covered agricultural establishments
represent employment of 451,770 hired
agricultural workers of all types—about
one-third of the 1.2 million total number
of all hired farm workers of all types
identified by the USDA FLS. Given that
the employees of non-farm
establishments constitute a minority of
the overall agricultural labor force, the
Department has concluded that these
data are therefore not representative of
the farm labor supply and do not
provide an appropriately representative
sample for the labor engaged by H–2A
employers.
The adoption of the BLS OES
methodology in the 2008 Final Rule was
intended to simplify the wage
determination process for the H–2A
program while maintaining adverse
effect wage protection similar to that
previously provided by the FLS. It was
never the Department’s intention to
produce a substantial and across-theboard reduction in the level of wage
protection provided by the AEWR. The
2008 Final Rule explicitly stated that
the decision to adopt the OES method
for computing the AEWR does not
reflect any belief on the part of the
Department that all AEWRs are
currently artificially high and that they
therefore should all be lowered.
Nonetheless, average wage levels
certified under the H–2A program have
declined by over 10 percent nationwide:
On a State-by-State basis, only seven
States did not experience a decline (See
Table 1; Data based on the full set of H–
2A application records received in fiscal
years (FY) 2008 and 2009).
Several commenters representing
employers and grower associations
questioned the conclusion expressed in
the NPRM that the change in the AEWR
computation method had negatively
impacted wage floors set under the H–
2A program and asked for more specific
data. Accordingly, the Department has
analyzed the records for FY 2008 and
FY 2009 H–2A certifications. The FY
2008 certifications included records for
5,392 applications that were fully or
partially approved in the last full year
of AEWR computation under the
procedure specified in the 1989 Rule
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(relying on the NASS averages for crop
and livestock workers). The FY 2009
certifications included 4,857
applications that were fully or partially
approved, of which about 40 percent
were received before the January 2009
effective date of the 2008 Final Rule and
were processed under the 1989
computation method. The fact that in
FY 2009 some applications were
certified under different methods
provides a very useful basis for
comparison of the relative impact of the
computation method change from the
FLS data source to the OES data source.
The analysis focused on the
applications for hourly paid farm and
livestock workers for which the AEWR
is most likely to be the wage floor
determinant. The analysis excluded 906
applications in FY 2008 and 610
applications in FY 2009 that were
applications for custom combine and
other specialized equipment operators
or cattle or sheep range workers paid on
a monthly or weekly basis (the wages for
these jobs are determined
predominantly by local, crop or
livestock specific prevailing wage
surveys). The excluded applications had
de minimis effect on the comparative
averages for FY 2008 and FY 2009 wage
comparisons shown below since the
excluded observations included
approximately equal numbers of
applications involving relatively highpaid custom combine operators and
relatively low-paid sheepherders. Table
1 shows the National and State average
wage certifications for FY 2008, for the
applications certified under the 1989
Rule in FY 2009 and for the applications
certified under the 2008 Final Rule in
FY 2009.
The average wage amounts are the
average of the certified minimum wages
of the approved applications weighted
by the number of workers approved for
each application. The average wages
reflect the combined effects of the
AEWR, the applicable local prevailing
wage and the applicable legal Federal or
State minimum wage, whichever was
highest for each application. In some
cases the AEWR was the determining
parameter for the wage certified and in
other cases a local prevailing wage or a
legal minimum wage was the
determining parameter. The change in
the method of calculating the AEWR is
reflected in the changes in the share of
applications in which the applicable
prevailing wage or legal minimum wage
was higher than the applicable AEWR
and in the average certified wages for
applications processed before and after
the change.
The change to the OES method of
computing the AEWR resulted in the
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average certified wage for H–2A workers
decreasing nationwide to $8.02 per
hour, an 11.2 percent decrease
compared to the $9.04 per hour average
for FY 2009 applications that were
received before January 19, 2009 and
processed under the prior rules, and a
10.8 percent decrease compared to the
$9.00 per hour average wage rate for FY
2008 applications, for all of which the
wage determination was made under the
prior rule. The only States that did not
see a fall in the average H–2A wage
amount following the implementation of
the 2008 Final Rule were Alaska,
Delaware, Hawaii, Minnesota, Montana,
North Dakota, and South Dakota. These
States accounted for 1,252 H–2A
workers, less than 2.4 percent of the
52,420 total number of H–2A workers
certified under the 2008 Final Rule in
FY 2009. It is noteworthy that the
decline in average wage certification
amounts would have been greater were
it not for the significant increase
following the implementation of the
OES AEWR computation method in the
proportion of applications in which the
wage floor determination reflects a legal
minimum wage or a local prevailing
wage greater than the applicable AEWR
level. In FY 2009, for applications
processed under the 2008 Final Rule
(i.e., applications received after January
19, 2009), 60 percent of the applications
were approved at a wage higher than the
applicable AEWR because the
applicable prevailing or legal minimum
wage was higher. This is in contrast to
only 10 percent in which the AEWR was
not applicable among applications
processed in FY 2009 under the prior
rule.
TABLE 1—STATE AND NATIONAL AVERAGE CERTIFIED H–2A WAGE RATES FY 2008 AND FY 2009
FY 08 average
wage level
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State
AK ........................................................................................
AL .........................................................................................
AR ........................................................................................
AZ .........................................................................................
CA ........................................................................................
CO ........................................................................................
CT ........................................................................................
DE ........................................................................................
FL .........................................................................................
GA ........................................................................................
HI ..........................................................................................
IA ..........................................................................................
ID ..........................................................................................
IL ..........................................................................................
IN ..........................................................................................
KS ........................................................................................
KY ........................................................................................
LA .........................................................................................
MA ........................................................................................
MD ........................................................................................
ME ........................................................................................
MI .........................................................................................
MN ........................................................................................
MO .......................................................................................
MS ........................................................................................
MT ........................................................................................
NC ........................................................................................
ND ........................................................................................
NE ........................................................................................
NH ........................................................................................
NJ .........................................................................................
NM ........................................................................................
NV ........................................................................................
NY ........................................................................................
OH ........................................................................................
OK ........................................................................................
OR ........................................................................................
PA ........................................................................................
RI ..........................................................................................
SC ........................................................................................
SD ........................................................................................
TN ........................................................................................
TX .........................................................................................
UT ........................................................................................
VA ........................................................................................
VT .........................................................................................
WA .......................................................................................
WI .........................................................................................
WV .......................................................................................
WY .......................................................................................
Nationwide ...........................................................................
$8.00
8.52
8.25
8.55
9.44
8.93
9.63
12.67
8.62
8.52
10.83
10.42
8.76
10.09
9.90
9.64
8.87
8.19
9.66
9.42
9.68
9.90
9.85
10.14
8.16
8.78
8.91
9.66
9.66
9.67
9.34
8.59
9.28
9.64
9.92
9.06
9.93
9.49
9.63
8.51
9.68
8.89
8.83
9.04
8.95
9.66
9.93
9.78
8.65
8.73
9.00
Pre Jan. 19,
2009 wage
level
Post Jan. 19,
2009 wage
level
08–09 Change
(FY 2008 vs
post Jan. 19)
chg
09 Change
(pre Jan 19 vs
post Jan. 19)
$8.00
8.53
8.44
8.73
9.29
9.45
9.60
9.70
8.82
8.53
10.86
10.39
8.77
9.90
9.90
9.85
9.13
8.47
9.63
9.70
9.70
10.02
10.03
10.44
8.45
8.75
8.88
10.89
9.90
9.70
9.76
9.00
9.42
9.72
9.96
9.13
........................
9.70
10.00
8.53
9.94
9.10
9.03
9.45
8.87
........................
9.94
10.04
9.13
9.01
9.04
$8.25
7.39
7.42
8.09
8.65
8.15
9.22
13.78
7.45
7.31
10.90
7.46
7.95
7.76
8.53
9.78
7.38
8.14
8.30
9.07
9.48
8.24
10.03
9.56
7.51
9.29
7.40
11.61
9.54
8.39
8.48
8.74
8.98
9.13
9.26
8.94
9.89
8.72
........................
7.26
10.11
7.44
8.75
8.85
7.55
9.62
8.74
8.44
7.39
8.45
8.02
$0.25
¥1.12
¥0.83
¥0.46
¥0.80
¥0.78
¥0.40
1.11
¥1.17
¥1.22
0.08
¥2.96
¥0.81
¥2.33
¥1.37
0.14
¥1.49
¥0.05
¥1.36
¥0.34
¥0.20
¥1.66
0.18
¥0.58
¥0.64
0.51
¥1.51
1.96
¥0.11
¥1.28
¥0.86
0.15
¥0.30
¥0.51
¥0.66
¥0.12
¥0.04
¥0.77
........................
¥1.25
0.43
¥1.45
¥0.08
¥0.19
¥1.41
¥0.04
¥1.19
¥1.34
¥1.26
¥0.28
¥0.98
$0.25
¥1.13
¥1.03
¥0.64
¥0.64
¥1.30
¥0.38
4.08
¥1.37
¥1.23
0.04
¥2.93
¥0.83
¥2.14
¥1.37
¥0.07
¥1.75
¥0.33
¥1.33
¥0.63
¥0.22
¥1.78
0.00
¥0.89
¥0.94
0.54
¥1.48
0.73
¥0.36
¥1.31
¥1.28
¥0.26
¥0.44
¥0.59
¥0.70
¥0.19
........................
¥0.98
........................
¥1.27
0.17
¥1.65
¥0.28
¥0.60
¥1.32
........................
¥1.20
¥1.60
¥1.74
¥0.56
¥1.01
Note: Empty cells indicate no applications.
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Jkt 220001
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Because of the proportionate size of
the decrease and the widespread extent
of the decreases, the Department has
concluded that the continued use of the
OES method to calculate the H–2A
AEWR entails a significant risk that U.S.
workers may in the future experience
wage depression as a result of
unchecked expansion of the demand for
foreign workers.
Some employers and employer
association commenters suggested that
the AEWR computed on the basis of
OES data is a better reflection of actual
agricultural labor market conditions
than the average wage based on the FLS.
This view is incorrect and reflects a
misunderstanding of the role of the
AEWR. As already noted, the AEWR is
most relevant in cases in which the
local prevailing wage is lower than the
wage considered over a larger
geographic area or over a broader
definition of occupation, crop, and/or
activity. In this regard, the OES data are
inadequate. The OES data does not
include any survey observations of
wages paid to workers who are
employed directly by farm operators. It
only includes data from employers who
operate farm support operations,
including contract suppliers of
temporary farm labor. Workers in
agricultural crop and livestock
occupations who are employed by
support services establishments account
for about one-third of total hired
agricultural crop and livestock
employment. The predominant majority
are directly hired by farmers.
In the 2008 Final Rule, the
Department recognized this deficiency
in the OES data, but assumed that
earnings in the support services sector
reported in the OES data would be
equivalent to, and a reasonable proxy
for, wages paid by farm employers.
Subsequent analysis of empirical data
by the Department has shown that this
assumption was seriously flawed. The
agricultural occupations of workers
employed in the agricultural support
services sector (the only sector directly
represented in the OES survey results)
differ significantly from the vast
majority of the agricultural occupations
performed by workers who are
employed directly by farm
establishments. These differences range
across characteristics that significantly
affect potential productivity and
earnings. Based on data from the
Annual Social and Economic
Supplement (also known as the March
supplement) of the U.S. Census
Bureau’s CPS describing annual
earnings, weeks worked, and weekly
hours worked for persons with any work
experience during calendar years 2004
VerDate Nov<24>2008
15:29 Feb 11, 2010
Jkt 220001
through 2008, hired agricultural laborers
employed by agriculture support
services establishments were comprised
of 59 percent non-citizens and 41
percent U.S. citizens. In contrast, just 37
percent of similar workers directly
employed by farm establishments were
non-citizens and 63 percent were U.S.
citizens. While the legal status of noncitizen workers in the sample is
unknown, it has been generally
observed across a wide range of
industries and occupations that noncitizens tend to earn lower wages than
do U.S. citizens. For example, the CPS
data we analyzed showed that across all
occupations and industries, mean
hourly earnings of non-citizens in the
2004–2008 period were 28 percent less
than mean hourly earnings of citizens.
Educational attainment is also an
important determinant of earnings.
Hired agricultural workers tend to have
lower-than-average educational
attainment compared to the general
workforce, but the differences between
hired agricultural workers employed by
agriculture service sector establishments
compared to those employed directly by
farm establishments are striking and
reflect in part the higher share of noncitizens found in the agriculture service
establishment compared to the farm
establishments. For agriculture service
establishments, 60 percent of workers
had completed no more than the 9th
grade, compared to 41 percent of hired
agriculture workers employed directly
by farm establishments. Over 26 percent
of workers employed directly by farm
establishments had a high school
diploma, compared to 19 percent of
those employed by agriculture service
establishments, and 15 percent of hired
farm laborers employed directly by farm
establishments had some postsecondary education, compared to only
6 percent for employees of agriculture
support service establishments. These
differences in characteristics of hired
agricultural workers employed by
agricultural support service
establishments (the only category of
agriculture establishments reflected in
the OES wage data) compared to
workers employed directly by farm
establishments helps to explain the
large differences in wages between the
two sectors. On average over the 2004–
2008 period, persons who were
employed directly by farm
establishments earned on average
$10.87 per hour (median $8.33 per
hour), compared to a mean of $9.32 per
hour (median $7.15 per hour) for those
employed by support service
establishments. Whether in terms of
mean or median, workers employed in
PO 00000
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the support services sector earned 14
percent less. All data are in real 2009
dollar equivalent terms.
The Department’s error in the 2008
Final Rule of assuming that the OES
data for workers employed by
agricultural support services
establishments would be a reasonable
proxy for wages paid by farm
establishments was compounded by a
second erroneous assumption. In the
2008 Final Rule, the Department added
the option for applicants for H–2A
workers to specify a skill level for the
job opportunity. These skill levels
correspond to points on the percentile
distributions of wages below and above
the OES median for each occupation.
The Department assumed that
employers would seek a variety of skill
levels in occupations for which workers
were sought—some higher and some
lower than the occupational median, but
that the overall result would likely be
balanced and average to the median.
The FY 2009 implementation
experience revealed a significantly
different outcome: 73 percent of
applicants for H–2A workers specified
the lowest available skill level—
corresponding to the wage earned by the
lowest paid 16 percent of observations
in the OES data. Only 8 percent of
applicants specified a skill level that
translated into a wage above the OES
median. This bias toward low skill job
specifications compounded the
downward wage bias created by the
omission of farm establishment
observations from the OES data. Both
the shift to the OES data source and the
use of skill levels contributed to the
downward bias in the AEWR-based
wage determinations for the
applications in which the wage
determination was made using the rule
for applications received on or after
January 17, 2009.
The FLS is the only annually
available data source that actually uses
information sourced directly from
farmers. This is a strong advantage of
the FLS as the AEWR data source
compared to all other alternatives. The
OES data do not include observations of
wages paid by farm establishments.
Other potential data sources that do
include earnings information for hired
farm workers employed by farming
establishments include the annual CPS
work experience supplement (the
Annual Social and Economic
Conditions (ASEC) supplement), the
CPS monthly (outgoing rotation) earner
study supplement and the Census
Bureau’s American Community Survey
(ACS). However, the CPS data (both the
ASEC supplement and the monthly
earner supplement) contain too few
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observations for disaggregation of
estimates to State or significant
multistate regions; the analysis of CPS
work experience data for this
rulemaking entailed pooling of 5 years
of data to obtain sufficient observations.
The sample of the CPS is designed to
reliably produce total annual labor force
characteristics on a State-by-State basis.
State (and, to a greater extent, substate)
sub-samples of the CPS generally cannot
support reliable estimation on a
monthly basis for the relatively small
category of agricultural employment.
Because of a concern about the
statistical significance for tabulations
covering less than a full calendar year,
the BLS does not regard CPS statewide
tabulations covering less than a full
calendar year as fit for publication and
cannot account for seasonal fluctuations
in the sub-national monthly CPS
tabulations. Furthermore, the ACS data
entail an unacceptable time lag of over
a year and do not readily allow for
calculation of hourly earnings. On
balance, the USDA FLS is the best
source available.
Many comments by farm
organizations, individual farmers, and
elected officials expressed concerns that
wages vary across the U.S. by
geographic location, by specific
agricultural occupation, and by level of
skill. Therefore, these commenters
argued that an AEWR that does not take
into account these variables will
adversely affect U.S. workers.
Accordingly, a farm association
proposed that DOL continue using the
BLS data to determine the AEWR
because it gives a more accurate picture
of market-based wages actually being
paid for agricultural jobs being
performed at various skill levels.
The Department does not agree with
the assertion that the OES data provide
a more accurate picture of market-based
wages. In addition to the fact that the
FLS and not the OES includes data
about what farm establishments actually
pay for hired labor (as discussed
previously), the commenters’ focus on
localized labor market conditions
overlooks the important role of the
FLS’s broader geographic and
occupational coverage in protecting
domestic workers from wage depression
or stagnation resulting from an influx of
foreign workers into the context of
small, isolated geographic areas or niche
crop markets. The FLS sample is
distributed across the entire country,
with the geographic detail covering 15
multistate regions and 3 stand-alone
States. This broader geographic scope
makes the FLS more consistent with
both the nature of agricultural
employment and the statutory intent of
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15:29 Feb 11, 2010
Jkt 220001
the H–2A program. Because of the
seasonal nature of agricultural work,
much of the labor force continues to
follow a migratory pattern of
employment that often encompasses
large regions of the country. Congress
recognized this unique characteristic of
the agricultural labor market with its
statutory requirement that employers
recruit for labor in multistate regions as
part of their labor market before
receiving a labor certification for
employing H–2A workers.
A related consideration is the
potential inefficiency of labor market
information transmission systems. By
providing a prevailing wage defined
over a broader geographic area and over
a broader occupational span (all field
and livestock workers, rather than a
narrow crop or job description), use of
the FLS provides a check on the
expansion of foreign labor importation
to prevent undermining job
opportunities and wages for domestic
farm workers. Using the FLS average
wage derived from data across a
relatively broad geographic and
occupational span reflects the view that
farm labor is mobile across relatively
wide areas and farm laborers’ skills are
adaptable across a relatively wide range
of crop or livestock activities and
occupations. The use of the FLS wage
average as an AEWR appropriately
limits the importation of foreign labor to
cases where the value of the labor need
is more than marginal; the relatively
higher willingness to pay signaled by
farmers who do import foreign workers
temporarily under these circumstances
(because domestic labor was not
immediately forthcoming) may serve to
mobilize domestic farm labor in
neighboring counties and States to enter
the subject labor market over the longer
term and obviate the need to rely on
importation of foreign labor on an
ongoing basis. In this way, the AEWR
based on the FLS data source balances
the needs of both farmers and domestic
farm workers. The 2008 Final Rule did
not sufficiently account for these labor
market attributes and the Department
believes that, by returning to an AEWR
based on the FLS’ regionally-based
methodology, that inconsistency will be
remedied.
The employer and employer
association commenters that argued that
precise tailoring of H–2A wages to local
labor market conditions is critical to
preventing an adverse effect on wages of
U.S. workers may not fully understand
the dynamics of farm worker labor
markets and labor market information
flows described above. Furthermore,
those who argue that it is essential that
the AEWR have as great a degree of
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6899
geographic refinement as possible,
reflecting market conditions for each
locality across the country, miss the
essential point that the importation of
foreign labor should not serve as an
obstacle to normal market adjustment
processes and labor mobility in the
broader regional market perspective. We
have carefully considered the arguments
of some commenters that the
aggregation of a widely diverse national
agricultural landscape into just 15
regions (and 3 stand-alone States)
results in extremely broad
generalizations that fail to account for
specific market conditions at the local
level. After due consideration, we
conclude that a broadly-based AEWR
protects the long-term well-being of
domestic workers in terms of wages and
access to job opportunities and it also
benefits farmers in the long-run by
preserving market adjustment processes
that encourage efficient allocation of
resources, innovation, and adaptation to
changing competitive circumstances.
DOL consistently has set statewide
AEWRs rather than substate or cropspecific AEWRs because of the absence
of data from which to measure wage
depression at the local level. To the
extent that wage depression does exist
on a concentrated local basis, the
USDA’s aggregation of wage data at
broad regional levels immunizes the
survey from the effects of any localized
wage depression that might exist.
Many employer and association
commenters expressed concern that an
appropriate AEWR that reflects market
realities and labor costs should include
wage data relating to the specific
occupation and level of skill or
experience required for a position.
Several farm organizations and
individual farmers expressed concerns
that the FLS produces an artificially
high wage rate, in part because it
includes many occupations which are
not related to the jobs H–2A workers are
hired to perform. Commenters also
argued that the Department’s reliance on
USDA FLS data does not provide
refined data by skill level or experience,
occupations, or geographic locales of
workers typically sought by agricultural
employers in the H–2A program.
Commenters also pointed out that the
USDA FLS population includes not only
the lower-skilled crop field workers
typically sought by agricultural
employers who turn to the H–2A
program for labor, but also inspectors,
animal breeding technicians, and
trained animal handlers—all
occupations that provide a poor basis
for determining H–2A wages because
they are rarely, if ever, filled by H–2A
workers. In response to these comments,
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we examined the records of FY 2008
and FY 2009 H–2A applications and
found numerous examples of requests
for foreign workers to fill jobs as
inspectors, animal breeding technicians
(inseminators), and other specialized
occupations. For example, the FY 2009
applications included requests for 12
equine trainers and breeding specialists,
38 agricultural product inspectors and
graders, 5 non-equine animal trainers,
43 operating engineers, 312 beekeepers,
25 artificial inseminators, 23 logging
crane operators, 18 farm equipment
mechanics and 14 reptile specialists.
Therefore, this objection to the use of
FLS data is unfounded.
The OES occupational detail is a
unique feature of the survey. One State
agriculture department noted that this
approach allows local farmers and
ranchers to reimburse immigrant
workers with fair, market-based wages
specific to the location of employment.
It is also in part the reason that the
survey is used in other foreign worker
programs administered by the
Department, including the H–1B and H–
2B programs.
The Department believes that the BLS
OES wage survey suffers from higher
error rates than the USDA FLS, and is
a less reliable source of data about farm
workers’ wage rates. One study of OES
data found that employment in some of
the metro and non-metro areas is very
small, increasing relative standards
errors. For example, for the occupation
of farm workers and laborers, crop,
nursery, and greenhouse employment
numbers may be very small for some
States—see Kentucky (200) or West
Virginia (190) as compared to California
(146,220). As expected, the subsequent
relative standard errors for States with
few observations is relatively high—
meaning that the reliability of the wage
statistics is relatively low, which result
in data that are not precisely measured.
For example, the 90 percent confidence
interval for the $8.28 hourly mean wage
for California is from $8.20 to $8.36 as
compared to the 90 percent confidence
interval for the $11.52 hourly mean
wage for Montana which is from $10.24
to $12.80. Furthermore, a SWA noted
that the OES survey program used in the
2008 Final Rule is a complex, confusing
system resulting in multiple H–2A wage
rates for various geographical areas
within a State.
Several farmers pointed out that
another unique feature of OES is that it
offers the ability to establish four wage
level benchmarks commonly associated
with the concepts of experience, skill,
responsibility, and difficulty variations
within each occupation. The four skill
levels for each occupation afford the
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employer and the Department the
opportunity to more closely associate
the level of skill required for the job
opportunity to the relevant OES job
category and, in turn, the appropriate
AEWR.
The Department has carefully
considered these comments and does
not find the notion of meaningful skill
differences among most agricultural
workers to be generally credible. The
perception expressed by some
commenters that the OES data actually
differentiates workers by skill is simply
false. The OES wage levels are not
determined by surveying the actual skill
level of workers, but rather by applying
an arithmetic formula. These are
arbitrary percent cut-offs of the
distribution of earnings within the
occupations. Therefore, the associated
occupational skill levels are not well
defined, and H–2A wage differences do
not accurately reflect meaningful
differences in skills or job complexity.
Moreover, the Department finds that
the notion of meaningful skill
differences among agricultural workers
is unfounded. Most of the occupations
and activities relevant to the H–2A
program involve skills that are readily
learned in a very short time on the job,11
skills peak quickly, rather than
increasing with long-term experience,
and skills related to one crop or activity
are readily transferred to other crops or
activities.
The preamble to the 2008 Final Rule
states that the Department is statutorily
obligated to use the four-tier wage
system. Although the relevant statute is
not clear on its face, the Department has
now concluded that this statement is an
incorrect reading of the statute. The
legislation establishing the four-tier
system was part of the Consolidated
Appropriations Act 2005, Pub. L. 108–
447 and is contained in a section titled
the L–1 Visa and H–1B Visa Reform Act.
The specific part of that Act describing
the four-tier system, sec. 423, is titled
H–1B Prevailing Wage Level. In
addition, the legislation specifically
identifies the visa categories to which it
applies and H–2A visas are not included
in the list. While the Department had
the discretion to use the four-tier system
in the H–2A program if the facts
supported that outcome, it is simply
wrong to state that the Department is
statutorily required to use it. Moreover,
for the reasons stated above, the
Department has concluded that the OES
11 According to the Employment Projection
Program at BLS, for crop, nursery, and greenhouse
farm workers and laborers, the most significant
source of post-secondary education or training is
short-term on-the-job training. See https://
www.bls.gov/opub/mlr/2007/11/art5full.pdf.
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four-tier wage system is inappropriate
for use in the H–2A program.
(i) Survey Frequency and Data
Availability
The FLS and publication schedule
provide timely data for purposes of
calculating the relevant State AEWRs.
Specifically, the FLS is routinely
available and published within 1 month
of the survey date. The quarterly
gathering of data ensures that the annual
averages are more accurately reflective
of the fluctuations of farm labor
patterns, which are by definition
seasonal and thus more subject to
fluctuation than other occupations. The
scope and frequency of the survey
means that all crops and activities now
covered by the H–2A program will be
included in the survey data and that
peak work periods also will be covered.
This is in contrast to the OES data,
which are published 1 year after
collection of the most recent data panel.
Furthermore, OES data are only
collected in May and November, which
are not times of peak work for many
crops and activities covered by H–2A.
(ii) Accuracy of Data
The Department also weighed
concerns over the accuracy of AEWRs
based on the USDA FLS because the
FLS is not based on reported hourly
wage rates. Instead, the USDA’s FLS
asks employers to report total gross
wages and total hours worked for all
hired workers for the two reference
weeks of the survey. Based on this
information, the survey constructs
annual average earnings for the broad
general categories of field workers and
livestock workers as the ratio of gross
wages to hours worked. The hourly
AEWR thus is not based on reported
hourly wages, but rather on the basis of
the numerator (total gross wages for the
combined occupations) and
denominator (total hours for the
combined occupations) derived from the
information supplied by employers.
The USDA FLS asks employers about
their workers’ total earnings and total
hours worked to derive average hourly
rates. In OES, establishments report the
number of workers in a certain
occupation earning within each of 12
wage intervals. To calculate the mean
hourly wage of each occupation, total
weighted hourly wages are summed
across all wage intervals and divided by
the occupation’s weighted survey
employment. Furthermore, the mean
hourly wage rate for all workers in any
given wage interval is not computed
using grouped data collected by the OES
survey. Rather, the mean wage for each
interval is based on occupational wage
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data collected by the BLS Office of
Compensation and Working Conditions
for the National Compensation Survey
(NCS). Although smaller than the OES
in terms of sample size, the NCS
program, unlike OES, collects
individual wage data. However,
agriculture establishments are excluded
from the scope of the NCS. Farm worker
data is derived from workers employed
through companies listing themselves as
nonagricultural establishments.
Therefore, the Department believes that
the FLS is superior to the OES for
purposes of computing the H–2A
AEWR.
(iii) The Department’s Decision To
Return to the NASS FLS Methodology
Even if one accepted the argument
that the geography, occupational, and
other attributes of data available from
the OES are desirable features, the
Department finds that none of these
individually or together would offset the
disadvantage that the OES does not
gather data directly from farmers but
from non-farm establishments whose
operations support farmer production,
rather than engage in farm production.
For example, the OES results for the
farm workers and laborers, crop, nursery
and greenhouse occupation category
reflects only the subset of farm workers
and laborers employed by agricultural
support services employers—companies
who provide agricultural labor supply to
farmers on a contract basis. The survey
does not include data on the majority of
farm workers who are directly hired by
farm operators. Because the data
demonstrate that workers employed by
support services establishments are less
educated and less likely to be U.S.
citizens than employees of farm
establishments, and therefore typically
have substantially lower wage rates, the
OES survey is not an appropriate data
source for ensuring that the importation
of guest workers does not adversely
affect U.S. workers.
For this and all of the other reasons
discussed, the Department will return to
its 1987 Rule methodology for the
formulation of the AEWR. The
Department will annually publish for
each State within a given geographical
region the AEWR based on the average
combined hourly wage for field and
livestock workers for the four quarters of
the prior calendar year from the USDA’s
NASS FLS.
c. Collective Bargaining Wage
The Department did not propose
adding the term collective bargaining
wage in the provision regarding the
required wage to be offered. Several
commenters, however, suggested that
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the Department address the use of
collective bargaining wages in required
wages. Some commenters suggested that
the collective bargaining wage rate be
cited as the first wage to be imposed,
looking to the highest of the AEWR,
prevailing, or minimum wages only in
the absence of a collective bargaining
wage rate, in order to recognize that
wages paid under collective bargaining
agreements between a union and an
employer do not adversely affect the
wages of workers similarly employed.
Others suggested the Department
recognize wages set by collective
bargaining agreements as prevailing, in
the alternative or as an exception to the
AEWR.
After consideration, the Department
has decided to amend the provision to
add the term an agreed-upon collective
bargaining wage to the required wage
rate options for employers. This
amendment requires employers to use a
collective bargaining wage if it is the
highest wage, thus avoiding the
potential payment of a collective
bargaining wage that is less than the
other wages. At the same time, it
acknowledges the role of the
collectively bargained wage as a
potential legitimate wage.
d. Increase in Prevailing Wage During
the Contract Period
In the NPRM, the Department
proposed that if the prevailing wage rate
is adjusted during the work contract and
the new adjusted wage is higher than
the required wage at the time of
certification, the employer must pay
that higher wage upon notification by
the Department. We are retaining this
requirement with modifications based
on (a) above.
The Department received several
comments in favor of this proposal. One
commenter expressed support for the
proposed increase but suggested the
Department further amend the
requirement to include within the list of
applicable wages the hourly wage or
piece rate paid to the employer’s nonH–2A workers in the current or
immediately preceding season for
comparable employment. The
Department declines to adopt this
recommended change as not necessary
to fulfill the statutory requirement to
ensure that U.S. workers are not
adversely affected.
Some commenters opposed the
proposed adjustment, contending in one
case that the proposal is contrary to
current practice in other temporary
programs, and that the Department
provided inadequate justification for the
change. These commenters also
indicated that the application in mid-
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season of any increase would be
detrimental to employers who have
already budgeted for the season based
on wages in effect at the time of
recruitment.
Employers participating in the H–2A
program have historically been required
to offer and pay the highest of the
AEWR, the prevailing wage or the
Federal or State minimum wage at the
time the work is performed. The wage
adjustment under this provision is
intended to ensure that the workers in
the program are consistently receiving at
least the highest of the applicable
wages. As explained above, the wage
adjustment also ensures that the wages
reflect the wage in the area of intended
employment in those relatively rare
cases when that wage exceeds the
AEWR. Accordingly, this adjustment, as
stated in the Final Rule, will only affect
a limited number of employers whose
OFLC-approved offered wage rate falls
below the permissible floor once the
new wage rates are issued.
The Department recognizes that these
wage adjustments may alter employer
budgets for the season. However, the
change is intended to ensure workers
are paid throughout the life of their
contracts at an appropriate wage.
Therefore, employers are encouraged to
include into their contingency planning
certain flexibility to account for any
possible wage adjustments.
6. Section 655.121
Job Orders
a. Area of Intended Employment
(i). Submission of the Job Order to the
SWA
The Department proposed to continue
the longstanding practice of requiring
employers to submit job orders to the
SWA serving the area of intended
employment for intrastate clearance in
order to test the local labor market and
determine the availability of U.S.
workers before filing an Application.
The Department further proposed that if
the job opportunity is located in more
than one State within the same area of
intended employment, the employer
may submit a job order to any one of the
SWAs having jurisdiction over the
anticipated worksites to place the job
order. The Final Rule also requires that
the SWA must forward the job order to
the companion SWAs to have it placed
in all locations simultaneously.
The Department received several
comments on this proposal. A farm
worker advocacy association
commented that the filing of the job
order alone and the elimination of the
contemporaneous filing of the
Application inappropriately reduces the
oversight by the OFLC during the early
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stages of the H–2A process. This
commenter was concerned about the
sufficiency of OFLC oversight during
the pre-certification period when OFLC
staff previously used this period to
address serious deficiencies in the
Application that affected material terms
of employment and recruitment,
including job terms and conditions as
publicized to both U.S. and foreign
workers.
Several commenters supported the
Department’s proposed regulation. One
noted that it would reintroduce muchneeded checks and balances into the
process. Others indicated that the
submission of the job order and
initiation of recruitment prior to
certification would increase the
potential for hiring local workers. They
also suggested that recruitment of U.S.
workers may satisfy the need for
agricultural labor and eliminate the
need for a labor certification. As noted
in the NPRM, the INA requires
employers to engage in recruitment
through the job clearance system,
administered by the SWAs. See 8 U.S.C.
1188(b)(4); see also 29 U.S.C. 49 et seq.,
and 20 CFR part 653, subpart F.
Accordingly, the Final Rule retains the
language of the NPRM.
(ii). Submission 75–60 Days Prior to
Date of Need
The Department proposed to retain
the 2008 Final Rule requirement that the
employer submit the job order to the
SWA no more than 75 calendar days
and no fewer than 60 calendar days
before the date of need. The Department
received several comments about this
proposal. The Department received two
comments from State agencies
supporting the longer recruitment
timeframe, one noting that the
timeframe will permit the SWA to
review the proposed terms and
conditions, assure that the wages offered
meet the required wage, and commence
required recruitment by placing the job
order into intrastate clearance.
Most commenters, however, opposed
the 75 to 60 day recruitment period.
Many of them advocated a return to the
45-day posting of the job order,
reasoning that it provides a more
appropriate timeframe for employers to
assess the local job market as well as to
anticipate labor demands of the coming
crop. Other commenters explained that
growers, particularly small and midsized growers, must account for a
variety of factors in order to decide what
crops to plant and the amount of
acreage, and that they do not make those
decisions 75 to 60 days in advance.
These commenters also expressed the
concern that very few local agricultural
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workers commit to a job 75 to 60 days
in advance and many of those who do
commit often do not report for work on
the date of need. One of these
commenters expressed concern that the
longer recruitment period would
penalize employers because early hires
may no longer be available at the time
the work begins, leaving the employer
with a labor shortage.
A few commenters echoed the same
concerns and argued for a shorter
timeframe. These commenters criticized
the Department’s rationale for extending
the recruitment period. The same
commenters referenced the
Department’s statements in the NPRM
indicating that the use of the H–2A
program since the implementation of
the 2008 Final Rule has decreased,
arguing that there should be less need
for a longer timeframe due to fewer
demands on the Department’s resources.
Many commenters advocated for the
return to the 45-day timeframe because
the shorter recruitment period would be
counterbalanced by the 50 percent rule
that tends to provide longer exposure to
H–2A job opportunities for U.S.
workers. One commenter argued that
the longer recruitment period was more
acceptable when it was combined with
a shorter 30-day referral period. Another
commenter, a State farm bureau, also
opposed the proposal, noting that the 15
to 30 days’ increase in pre-employment
recruiting was initially implemented by
the Department in exchange for the
elimination of the 50 percent rule and
reduction in the referral period to 30
days after the start date.
One commenter noted that the
Department presented no evidence
indicating that referrals made further
from the date of need are more
numerous than those closer to the date
of need. Another referred to
Congressional testimony from a former
association executive asserting that in
his experience recruiting closer to the
date of need produces more applicants
and that prospective job applicants in
these industries do not look for work
120 or even 45 days in advance.
A law firm representing growers
urged the Department to allow growers
to file their proposed job orders on the
shortest, most administratively feasible
timeframe. It also noted that the
Department’s policies should be
designed to allow flexibility and
entrepreneurial expansion and
development of agricultural production
and work opportunities, and not restrict
the growth of job opportunities or
agricultural products.
Some commenters cited the statement
in the NPRM that the Department
approves most applications by the 27th
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to 29th day before the date of need as
evidence that the current system of
filing on the 45th day before the date of
need and certifying by the 30th day
before the date of need is working and
need not be changed. The Department is
bound by the statute to make a final
determination on each temporary
agricultural labor certification by the
30th day before the date of need. The
fact that the Department is generally
able to meet the statutory deadline does
not mean that the Department is able to
certify based on a robust record of the
employer’s recruitment efforts. As
discussed above, the extension of the
recruitment period will enable the
Department to make its certification
with better information on recruitment.
Based on its long program experience,
the Department believes that beginning
recruitment 45 days before the date of
need is insufficient because it provides
the Department with only 15 days to
assess the availability of U.S. workers in
the relevant job market and to permit
them sufficient time to seek and be
hired for these jobs. (In fact, since it
must first accept the Application and
authorize recruitment, the Department
has traditionally had only about a week
to review recruitment efforts.) The
Department has determined that the 75
to 60 day timeframe most adequately
balances the Department’s statutory
duty to ensure that U.S. workers have
access to meaningful employment
opportunities (and are not adversely
affected by the employment of foreign
workers), with the agricultural
employers’ legitimate need to meet labor
demands. In response to the
commenter’s argument that
unpredictable factors often affect an
employer’s labor needs, the Department
notes that its Final Rule retains a
provision that permits an employer to
amend its Application prior to
certification to increase the number of
workers needed. Giving growers the
ability to request additional workers is
intended to provide flexibility and
account for the contingencies affecting
agricultural production. Furthermore,
the Department recognizes that some
local job applicants who accept an offer
of employment in agriculture, as in all
other industries, on occasion fail to
report for work as agreed. Employers in
those circumstances must temporarily
re-distribute the workload while seeking
to hire a replacement. We reemphasize
that while the Final Rule permits the
submission of the job order as much as
75 days before the start date, employers
are only required to submit their job
orders 60 days prior to the start date.
The Department believes that this
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timeframe enhances the ability of
domestic workers to access these
employment opportunities.
As discussed throughout this Final
Rule, the Department’s primary concern
with respect to its statutory mandate is
restoring necessary protections to U.S.
and foreign workers while maintaining
a fair and reliable process for addressing
legitimate employer needs. As adopted,
the 75 to 60 day timeframe is necessary
to ensure the orderly and timely
administration of the program and
provides the necessary flexibility for the
Department, the SWAs and employers
to meet the program’s statutory
requirements and objectives. The
demand on Departmental resources,
although relevant, is not a decisive
factor in implementing a workable
timeframe.
The Department has determined that
in addition to providing U.S. workers
with longer exposure to H–2A job
opportunities through the reinstatement
of the 50 percent rule, the longer prefiling timeframe will ensure that the job
order meets all applicable programmatic
requirements. The Department has
determined that both a longer
recruitment period and a longer referral
period are necessary to meet the
statutory and policy objectives of the H–
2A program. While there had been some
discussion about balancing the
initiation of recruitment with the
termination of the employer’s obligation
to hire domestic applicants, the two
issues are unrelated and deal with
different aspects of recruitment. The
need to start the recruitment process
slightly earlier will also assist the
Department to more effectively meet our
obligation to make a certification
decision 30 days before the start date.
This is unrelated to the need to ensure
the continued availability of these
positions to U.S. workers through postcertification hiring requirements. We
have discussed above why recruitment
needs to start at least 60 days before the
start date. We discuss later in this
preamble why the Department has
determined that the post-certification
hiring is best met through the 50 percent
rule.
Having considered the issues raised
by commenters, the Department has
decided to keep the provision in the
Final Rule. Therefore, the Department
has determined that the 75 to 60 day
timeframe provides adequate time to
resolve any pre-filing issues in a way
that will not negatively impact the
employer’s ability to timely meet its
labor needs.
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b. SWA Review
In the NPRM the Department
proposed that SWAs review the
contents of the job order and address
any noted deficiencies. As noted above,
it also provided for the involvement of
the Certifying Officer (CO) to resolve
any issues regarding the placement of
job orders in the intrastate clearance
system. The Department received a
number of comments addressing this
provision. Many of the commenters
expressed concern over the broad
discretion granted to the SWAs to
determine the sufficiency of the job
order, and the lack of CO involvement
to resolve outstanding issues prior to the
filing of the Application. These
commenters proposed to limit the SWA
review to a specified timeframe.
A few expressed support for the
retention by the OFLC of ultimate
decision-making authority regarding the
sufficiency of job orders but expressed
concern over what they deemed an
inordinate level of decision-making
authority in the hands of the SWAs.
These commenters were primarily
concerned with the resulting lack of
uniformity in adjudication and
enforcement due to differences between
the SWAs in rule interpretation and the
likelihood that disparate adjudications
will result in confusion for both
employers and workers.
One commenter stated that having
multiple points of acceptance will cause
confusion and disruption in program
use for large and small growers because
States may differ from one another in
their interpretations of the statutory and
regulatory requirements and some are
not even consistent internally. In
addition, the commenter was concerned
about the potential for inconsistency
between what the SWA accepts at the
pre-filing stage and the later
determination by the CO regarding the
sufficiency of the job order.
Another commenter indicated support
for the reduced role of the SWAs in the
H–2A labor certification process under
the 2008 Final Rule. This commenter
contended that most of the delay in
processing of H–2A visas has been
caused by SWA staff, who it asserted
have been slow to perform their duties
under the program. This commenter
proposed that the Department limit the
role of the SWAs to the inspection of
worker housing and workplace
conditions after approval.
A large growers’ association expressed
dissatisfaction with the process for
placing job orders with the SWA. It
asserted that since the filing of the
Application is predicated on the
acceptance by the SWA, the Department
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failed to provide a meaningful relief
mechanism for employers to address
issues with the SWAs imposing
unwarranted requirements.
The Department expressed above its
belief that SWAs remain, as they have
always been, the arbiters of the
acceptability of job orders. The
Department also recognizes the need for
employers to have an acceptable and
timely process by which orders are fully
evaluated and issues addressed with
each SWA. Therefore, the Department
has decided to amend its procedures for
SWA acceptance of the H–2A job order
to allow for a timely process of the
acceptance or rejection of job orders.
Under the INA, the Department has
the ultimate responsibility for all labor
certification determinations. The Final
Rule does not abrogate that authority.
However, the Department has
determined that the involvement of the
SWAs at the outset of mandatory
recruitment will benefit the process
because, as discussed above, SWAs have
unique expertise in assisting employers
in preparing job orders and making
initial determinations regarding their
sufficiency. In addition, SWAs are
experienced in providing services to
farm workers and helping them navigate
the employment process. In order to
balance our obligations under the INA
with involvement of the SWAs in the
process, the Final Rule creates a process
so that disagreements between the
employer and the SWA about the
contents of the job order can be
expeditiously resolved. This provision
also ensures uniformity of
determinations and places the ultimate
decision regarding the sufficiency of a
job order with the CO.
The Department’s Final Rule therefore
adopts a process in which the SWA
must either accept or reject the job
order. After considering comments
advocating that the Final Rule include
a timeline, the Department has
determined that 7 calendar days, rather
than the 5 days proposed by some
commenters, provides the SWA with
adequate time to make a determination
on even the most substantial job orders.
In the event the SWA and the employer
cannot reach a mutually agreeable
solution regarding the job order in the
timeframe outlined in the revised
regulation, the SWA must reject the job
order by written notice specifying the
reasons for rejection, i.e. the
deficiencies in the job order, to the
employer, and the employer must
respond. The Final Rule adds the
requirement that once the employer
responds to the SWA notification of
deficiencies, the SWA must respond to
the employer’s response within 3
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calendar days. If the job order
deficiencies still remain unresolved, the
Department’s regulations permit the
employer to use the emergency filing
procedures to file its Application (and
the job order) directly with the National
Processing Center (NPC); such
circumstances will constitute the good
cause contemplated by that provision.
The CO will then follow the procedures
for accepting or rejecting the job order
as outlined in this revised provision.
The Department’s regulations provide
for the involvement of the CO in
instances where issues with the job
order are not resolved between the
employer and the SWA. As explained
above, the Department’s Final Rule
adopts a timeframe under which the
SWA must either accept or reject the job
order within 7 calendar days and
respond within 3 calendar days where
the employer responds to the
notification of deficiencies. If the
deficiencies remain unresolved, the
Final Rule provides for the filing of
Applications on an emergency basis
where the employer and the SWA
cannot reach a timely resolution
regarding the placement of the job order.
The Department does not anticipate
significant discrepancies between SWA
determinations in various States. In our
experience, differences in SWA
processing of job orders are often
attributable to the differences in
experience with the local industries and
labor markets, and the resulting
distinctions in treatment are legitimate
outgrowths of those differences. The
Department is relying on the SWAs to
apply their broad, historical experience
in administering our nation’s public
workforce system and understanding of
the practical application of program
requirements to the process of clearing
job orders. SWAs process job orders as
part of their essential functions and
have processed H–2 and H–2A job
orders since the inception of the
program. Employers are encouraged to
work with the SWAs early in the
process, including on crafting the
requirements of job orders, to ensure
that their job orders meet all
requirements, and are timely accepted
for intrastate clearance. In addition, the
Department anticipates that CO
determinations about job orders will in
most instances agree with those of the
SWA. The Department will provide
training and on-going guidance for the
SWAs and program users, in order to
foster a clear understanding of program
and other regulatory requirements and
ensure uniformity in determinations.
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c. Intrastate Clearance
The Department proposed to continue
the requirement of having the employer
whose job opportunity is in more than
one State file with only one SWA
serving the area of intended
employment.
A commenter suggested that each
work site be evaluated to determine
whether there is more than one area of
intended employment for a particular
job opportunity. This commenter
proposed a change to require that the
employer simultaneously submit a job
order to each SWA serving an area of
intended employment where the job
opportunity is located in more than one
State.
An individual commenter proposed
that the SWA placing the job order in
intrastate clearance share the listing
with other SWAs in States bordering the
State containing the area of intended
employment. This commenter argued
that State lines should not stand in the
way of recruitment of local residents
where the area of commuting distance
encompasses more than one State. This
commenter further argued that
permitting the forwarding of job orders
to neighboring States would save the
employer the costs of applying for an H–
2A labor certification if the employer is
able to fill the job openings with local
workers.
The Department agrees with the intent
of these comments and has modified the
rule to require the SWA to forward the
job order to the other SWAs having
jurisdiction over the area of intended
employment. However, we believe the
requirement for filing with multiple
States would be confusing to employers
and place an undue burden on them.
Since SWAs have existing mechanisms
to accomplish this task, this is a more
appropriate activity for the SWA, rather
than the employer, to undertake.
d. Duration of Job Order Posting
The Department is clarifying that
Form ETA–790, the Agricultural and
Food Processing Clearance Order, is to
be used for the submission of the job
order to the SWA. The Department
received one comment opposing
duplication in filing and processing
arguing that the most substantive and
voluminous portion of an application is
the Form ETA–790. The Form ETA–790
must be used by all employers seeking
to recruit agricultural labor in the U.S.,
pursuant to the Wagner-Peyser
regulations at 20 CFR 653.401. Those
regulations were not part of this
rulemaking so this comment was not
considered.
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e. Modifications to the Job Order
The Department proposed a process
for the modification of job orders.
Several commenters expressed concern
regarding the proposed provision
permitting the CO to direct modification
of a job order after SWA acceptance and
before the issuance of a labor
certification. Some of the commenters
argued that there should be finality in
the process, including one point of
acceptance for a job order. Some
commenters further argued that since
the employer is held to the terms and
conditions offered in the job order, the
SWA and the CO should be bound by
the acceptance of those terms and
conditions. A couple of commenters
expressed concern that corrections to
the job order after SWA acceptance and
placement in intrastate clearance may
result in different groups of potential
workers being recruited under differing
terms, and noted that workers recruited
under a particular job order need to be
able to rely on the terms and conditions
offered. One of these commenters
proposed that the Department limit all
modifications after acceptance to
significant emergency situations such as
Acts of God. Another commenter
opposed the provision permitting the
CO to direct an employer to modify the
job order after a finding that the
previously accepted terms and
conditions fail to fully comply with
program requirements. This commenter
indicated that this provision violates 8
U.S.C. 1188(c)(2), which requires DOL
to state any deficiencies that it finds in
a labor certification application within 7
days.
The INA requires the Department to
note any deficiencies in the employer’s
Application within 7 days from receipt.
We do not interpret the provision
requiring the Department to accept or
reject an Application within 7 days to
limit the Department from requiring
modifications after acceptance. The INA
cannot mean that the SWA’s acceptance
of the Application forces the CO to
overlook any apparent violations. To
interpret the statute in that way would
require the Department to either accept
Applications which contain apparent
violations or to reject the Applications
without giving the employer the
opportunity to correct the apparent
violation of program requirements. With
respect to concerns about worker
reliance on a job order that subsequently
has been modified, employers will now
be required to notify all workers
recruited pursuant to that job order of
any material change in the terms and
conditions of employment, particularly
to the extent that the terms of the job
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order constitute part of the work
contract as described in § 655.122(q).
Another commenter argued that the
Final Rule needs to address changes by
employers when changes are necessary
because of unforeseen business
necessities that arise during the time
between the beginning of the
recruitment period and certification.
The Final Rule retains a provision
from the NPRM permitting the employer
to request modification of a job order
before filing the Application. As
discussed above, many commenters
noted that at this point, 45 days from
the date of need, most employers would
have a better idea regarding their plans
for the season, including their labor
needs. Therefore, the Department’s
Final Rule retains the limitation on
employer modification of job orders.
f. Elimination of Requirement That
SWAs Must Verify Employment
Eligibility (Form I–9, E-Verify)
As explained in the NPRM, the
Department proposed to eliminate the
requirement that SWAs must complete
the employment eligibility verification
process (Form I–9 or Form I–9 plus EVerify) for all workers referred to the
employer by the SWA under a job order.
The Final Rule follows the NPRM and
no longer requires SWAs to verify
employment eligibility. This approach
is logical and consistent with
employers’ discretion and duties
concerning all new hires—including the
checking of references, qualifications,
etc. Nothing in the INA or these
regulations precludes the States from
performing employment verification
voluntarily or pursuant to State law, nor
do they prevent the employer from
relying on verification performed by the
SWA so long as it meets certain
verification standards as set out in
applicable DHS regulations.
In their traditional role, the SWAs are
only required to refer candidates whose
qualifications match the terms and
conditions of the job order to an
employer’s job opportunity. Requiring
one small subset of applicants who
apply for H–2A positions to be subject
to employment eligibility verification
raises the possibility of disparate
impact.
A SWA referral does not in itself
constitute an offer of employment
because the referred individual may be
rejected for lawful, employment-related
reasons. In addition, the Department
believes that SWA resources are most
effectively directed to the core functions
of the public workforce system, such as
clearing job orders. For all the reasons
discussed above, the Department has
retained the language from the NPRM
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and eliminated the requirement that
SWAs verify employment eligibility of
potential employees referred in
connection with an H–2A job order.
The Department received comments
both for and against the elimination of
employment eligibility verification by
the SWAs. Several commenters
expressed support for the Department’s
decision to return to the previous
practice of permitting the SWAs to
determine for themselves the method by
which they would ensure workers were
eligible for referral.
Several commenters offered strong
support for the Department’s proposal to
remove the requirement that the SWA
verify the employment eligibility of job
seekers before referral. Most of these
commenters explained that placing the
burden of verification on the SWAs in
the 2008 Final Rule was inappropriate
and that it required States to impose a
greater barrier for people seeking H–2A
job openings than on others, resulting in
disparate treatment of protected classes.
One SWA further indicated that people
not authorized to work in the U.S. are
unlikely to seek work through
government-run One-Stop Career
Centers. Another SWA noted that the
Department simply lacks statutory
authority to require SWAs to conduct
employment eligibility verification
because 8 U.S.C. 1324a permits, but
does not require, SWAs to complete I–
9 forms with regard to individuals they
refer to jobs. One of these SWAs also
noted that it will continue to refer
eligible job seekers using its current
right-to-work verification process,
codified in its State law. Another SWA
voiced support for the elimination of the
requirement and pointed out that States
are not funded to provide I–9
verification. Another commenter
indicated that freeing the SWAs of
verification responsibilities was a
positive development given that the
proposed regulations call for greater
SWA involvement in recruitment.
A few employer organizations
objected to the elimination of the
verification requirement on the grounds
that employers are required to hire
referred workers and that the SWAs
should not refer workers who are not
eligible to be employed.
Other commenters discussed what
they characterized as an impermissible
shifting of the financial and
administrative burden of employment
verification back to employers who are
already facing difficult times and rising
production costs. One commenter, a
farm bureau, noted that the resource
issue for SWAs is no different than the
resource issues that family farmers
regularly face but who verify
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employment eligibility nonetheless.
Another farm bureau described the
proposal of reverting to employer
verification as contrary to the
Administration’s commitment to
eliminating illegal immigration.
Other commenters opposed the
change in the requirement, noting that
the elimination of the requirement
would burden the employers whose
Applications were only partially
certified based on the number of
referred local workers who later turn out
to be ineligible for employment.
Another commenter contended that, in
the absence of SWA verification, the
Department should not count the SWA
referrals against the number of workers
requested by an employer on an
Application.
Other commenters accused the
Department of compromising its
obligation to protect the jobs of
domestic workers by eliminating the
employment eligibility verification
requirement. One of these commenters
further asserted that the Department
should take responsibility for the
referral activities of its State partners
and that the elimination of the
employment eligibility verification
signifies that the Department condones
the employment of illegal aliens, which
contributes to low wages, inadequate
housing and a shortage of viable job
opportunities for U.S. workers. Another
commenter noted that the elimination of
the verification requirement undercuts
the role of the SWA to determine the
availability of U.S. workers for
employment before the filing of an
Application. This commenter asserted
that the SWA’s inability to determine
the work authorization of workers
recruited and referred under the job
order fails to meet the SWA’s legal
obligation to determine that sufficient
able, willing, and qualified U.S. workers
are available.
Several commenters expressed
concerns that without SWA verification,
at least 75 percent of referred workers
will later prove ineligible for
employment, with one commenter
citing examples from its experience.
Most of these commenters further
argued that the referral of ineligible
workers will place a burden on
employers either to continue to employ
ineligible workers and run the risk of
employer sanctions, or dismiss these
workers and find replacement workers
in time.
Several commenters opposed the
change in the requirement, pointing to
the 2008 Final Rule’s interpretation that
8 U.S.C. 1324a and DHS regulations at
8 CFR 274a.2 and 274a.6 require the
SWA to verify employment eligibility
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before referring applicants to the
employer. Another commenter
challenged the Department’s distinction
between a referral and an offer of
employment, asserting that the
distinction is meaningless since the
employer has no option to refuse to hire
the worker referred by the SWA if that
person is willing, able, and qualified for
employment. Another commenter
argued that the SWA is statutorily
required to verify employment
eligibility of referrals because 8 U.S.C.
1188(c)(3) lists as one condition for
certification a requirement that the
employer does not actually have or has
not been provided with referrals of
qualified, eligible individuals, and 8
U.S.C. 1188(i) defines an eligible
individual as being one who with
respect to employment, is not an
unauthorized alien, as defined in 8
U.S.C. 1324a(h)(3). This commenter
further argued that the Department or
the SWA must determine if applicants
from the pool of local workers are
authorized to work in the U.S. because,
without this determination, DOL cannot
deny any application for labor
certification on the basis of there being
qualified, eligible individuals.
Another commenter challenged the
Department’s rationale regarding the
disparate impact of employment
verification on workers, referring to the
2008 Final Rule rationale that the
requirement to verify employment
eligibility does not violate constitutional
prohibitions against disparate impact.
As explained further below, the
Department believes that this position
in its 2008 Final Rule was erroneous,
and that disparate impact can result
from the segregation of H–2A referrals to
comply with the verification
requirement.
After thorough consideration of these
comments, the Department has
concluded that it will retain the
language of the NPRM. The Department
believes that its mandate to protect job
opportunities for U.S. workers and
ensure that they are not adversely
affected by the employment of foreign
workers will be best served by a
requirement that reflects the intent of
Congress that the employer, and not the
SWA, is responsible for the ultimate
verification that its labor force is
comprised of workers legally present
and authorized to work in the U.S.
Employers are the group that is charged
with this function under the statutory
verification process and have been since
the imposition of employment
verification. The previous rule did not
in any way relieve employers of
ensuring the employment eligibility of
their workforce. Similarly, removing the
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employment eligibility verification
requirement from SWAs also does not
relieve employers of that duty.
The statute makes the plain statement
that the employer may not hire an
unauthorized worker. 8 U.S.C.
1324a(a)(1). The same statute enables
employers to rely upon a referral by a
State agency with the proper
employment verification
documentation, but imposes no burden
on States to actually do so, in contrast
to the burden it affirmatively imposes
on employers. 8 U.S.C. 1324a(a)(5).
The SWAs must administer a number
of programs and functions, including
those related to foreign labor
certification. Certain SWA job service
functions are funded by formula under
the Wagner-Peyser Act and the
Workforce Investment Act. Other
funding is received directly from the
OFLC for services the SWAs provide in
connection with the Department’s labor
certification programs. The Department
has decided that imposing the
additional requirement of employment
eligibility verification of H–2A referrals
denies the SWA the flexibility to decide
how best to allocate its resources.
Additionally, the Department
continues to believe that requiring the
SWAs to conduct employment
verification of applicants for H–2A job
opportunities prior to referral creates
the potential for complaints of disparate
impact. By requiring this verification of
referrals only in job orders in which
employers are seeking nonimmigrant
workers, some referrals to job orders
that are identical with the sole
exception of the H–2A component are
treated differently. The Department’s
concern that this could in turn lead to
differential treatment of H–2A job
orders generally and of referrals to those
job orders specifically, provides further
cause for concern about continuing the
obligation on SWAs.
The suggestion by the commenters
that this return to the pre-2008
requirements is unduly burdensome
ignores the statutory requirement, with
which they have presumably always
comported, to undertake verification.
The return to employer verification
returns H–2A employers to the same
position as virtually all employers,
including non-H–2A agricultural
employers. Thus, H–2A employers are
subjected to no greater burden than any
other employers, with respect to
employment verification.
Traditionally employers are not
required to hire each person referred by
the SWA, because they may reject
potential hires for any lawful, jobrelated reason. Furthermore, each
employer has an obligation to terminate
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any worker who upon acceptance of the
job offer proves ineligible to work in the
U.S.; such grounds are, moreover, a
legitimate basis for rejecting the worker
for purposes of the recruitment report.
The Department declines to accept the
commenters’ interpretation of the
SWAs’ obligations with respect to the
verification of SWA referrals. Because
SWAs do not perform any activities that
would classify them as subject to 8
U.S.C. 1324a(a)(1)(B), the INA does not
require SWAs to engage in employment
eligibility verification. In addition, 8
U.S.C. 1188(3)(A) does not identify the
referring entity that would provide
employers with eligible individuals
within the meaning of 8 U.S.C. 1188(i).
The role of the SWA in the referral of
U.S. workers under the H–2A program
is solely governed by the Department’s
regulations, as 8 U.S.C. 1188 does not
define the methodology for the
recruitment of U.S. workers, nor does it
include any references to the SWAs or
other State actors. Section 655.155 of
this Final Rule directs the SWA to refer
to employers only those applicants who
have been apprised of all material terms
and conditions of employment and have
agreed that they are able, willing,
qualified, and available by agreeing to
be referred to the job opportunity. This
provision makes it clear that the SWA
is only required to perform its
traditional job service functions
uniformly across all classes of
applicants and employers.
7. Section 655.122
Offers
Contents of Job
The job offer sets out the terms and
conditions of employment contained
within the job order. The employer can
give this information to the workers by
providing a copy of the job order or a
separate work contract. A written job
offer is critical to inform potential
workers of the material terms and
conditions of employment and to
demonstrate compliance with all of the
obligations of the H–2A program. For
H–2A program purposes, the job offer
must contain, at a minimum, all of the
worker protections that apply to both
domestic and foreign workers pursuant
to these regulations. The Department
considers the job offer essential for
providing the workers sufficient
information to make informed
employment decisions. The work
contract, or where there is no written
work contract, the job order, which is
the document representing the material
terms and conditions of the job offer,
must be provided with its pertinent
terms in a language the worker
understands.
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The Department proposed to retain
much of the 2008 Final Rule
requirements on job offers with some
minor clarifications. The Department’s
responses to comments are discussed in
more detail below.
a. Prohibition Against Preferential
Treatment
The NPRM proposed to return to the
language in the 1987 Rule about the
requirement for the minimum wages
and working conditions that must be
offered to foreign and U.S. workers.
One commenter proposed that the
Department permit employers to require
experience for U.S. workers applying for
H–2A job openings, to increase the
chance that the worker will complete
the contract after being reimbursed for
transportation and any other allowable
costs incurred in the course of
recruitment. This commenter justified
the proposed revision by stating that no
similar mechanism is necessary to keep
the H–2A workers tied to the contract as
their very status depends on their
continued performance under the work
contract.
Another commenter noted its
experience with employers who prefer
an H–2A workforce and therefore
subject U.S. workers to conditions
intended to displace them, such as
coercion, in-person interviews, and
production standards that they do not
impose on their foreign workers. This
commenter indicated that strong
protections are needed to protect
agricultural job opportunities for the
domestic workforce, including
regulations that prevent different
standards from being applied to foreign
and domestic applicants. Furthermore,
this commenter urged the Department
not to allow an experience requirement
proposed by other commenters unless
the same requirement applies to foreign
workers. Another commenter noted that
many employers pay higher wages and
provide better benefits to year-round or
long-term employees but that those
benefits should not result in the
preferential treatment of U.S. workers.
Another commenter, an H–2A agent,
asserted that this proposed provision
may have the opposite of the intended
effect, particularly with respect to
wages, due to a requirement to offer H–
2A workers the same minimum level of
benefits, wages, and working conditions
being offered to U.S. workers.
While the regulatory text did not
prohibit employers from paying U.S.
workers more than H–2A workers,
inartful preamble language caused
confusion as to whether U.S. workers
can be provided benefits and/or wages
exceeding those offered and provided to
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H–2A workers. The requirement is that
the employer’s job offer to U.S. workers
be no less than what the employer is
offering, intends to offer, or will provide
to the employer’s H–2A workers.
Further, the contents of any job offer
under H–2A must contain—at a
minimum—the wages and working
conditions found in this Final Rule. If
a job offer to H–2A workers offers or
provides a wage or benefit greater than
what is required, then the same must be
offered and provided to U.S. workers.
Similarly, if the job offer imposes a
restriction or obligation (e.g., a
productivity standard or experience
requirement), then that restriction or
obligation is applicable to all workers—
both U.S. and H–2A—and no additional
or further restriction can be placed on
only U.S. workers. (Any such restriction
or obligation must be stated in the job
offer for it to be applicable to any
worker, whether U.S. or H–2A.) This
does not, however, preclude an
employer from providing additional
wages and benefits to U.S. workers that
are not being provided to H–2A
workers. There is no intention, for
example, to require an employer to
lower the wages of a long-term or yearround U.S. employee to an H–2Arequired wage simply because such U.S.
worker is engaged in corresponding
employment. Additionally, these
regulations are not intended to require
an employer to raise the wage rate of all
H–2A workers—and then by extension,
all other workers in corresponding
employment—if a long-term U.S. worker
being paid a higher wage is engaged in
corresponding employment. The
Department, therefore, retains the
proposal with clarifying edits.
b. Job Qualifications and Requirements
The Department proposed in the
NPRM to retain the same requirements
with respect to the job qualifications
and requirements as in the 2008 Final
Rule. In addition, the Department made
explicit that the CO or the SWA has the
discretion to require that the employer
submit documentation to justify the
qualifications specified in the job order.
Having considered the comments
received in response to this proposal,
the Department has decided to retain
the provision, as proposed.
The Department received several
comments in response to this provision.
One commenter, a farm worker
advocacy association, referred to reports
of persistent violations by employers
who recruit foreign workers under
qualifications and job requirements that
are inconsistent with the Application
and job order. This organization
proposed a revision to require
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6907
qualifications and requirements
comparable with the employer’s non-H–
2A workers in the current or
immediately preceding season for
similar employment.
Several commenters opposed the
requirement that the SWA or the CO
may require the employer to provide
documentation justifying job
qualifications or requirements. One
asserted that the qualifications or
requirements of a job opening are within
the purview of the employer’s business
purposes and that neither the CO nor
the SWA have an understanding
regarding what is or is not a reasonable
qualification. Another commenter
indicated that the job requirements and
qualifications or other factors making a
particular Application unique must be
acceptable if they are justified by
business necessity. According to this
commenter, nothing in the INA requires
an employer to perform any job in the
same manner as another employer in
order to obtain a labor certification.
Another employer opposed the
imposition of the requirement, arguing
that the provision is vague and
unjustified and that it contains no
guidance on what types of
documentation the SWA or the CO
would find sufficient, nor does it
provide for an appeal process for the
employer. Further, the commenter
argued, the Department is giving no
assurance that the requirement would
be applied in a consistent or objective
manner.
The Department appreciates the
proposal to require qualifications from
previous seasons but after careful
consideration has determined that it
would be difficult to enforce this
requirement on both employers who did
and those who did not participate in the
program during a prior season.
Additionally, this requirement would
unduly intrude on the employer’s
discretion to make business decisions,
while not enhancing worker protections.
With respect to comments opposing
the documentation requirement, 8
U.S.C. 1188(c)(3) provides that in
determining questions of whether a
specific qualification is appropriate in a
job offer, the Secretary shall apply the
normal and accepted qualifications
required by non-H–2A employers in the
same or comparable occupations and
crops. For decades, the Department’s
regulations have applied this principle
to both job requirements and job
qualifications. The Final Rule continues
that approach.
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c. Minimum Benefits, Wages, Working
Conditions
The NPRM proposed this section as
an introduction to the section on the
contents of the job offer. The
Department received comments
expressing support for these provisions
that strengthen labor protections for
temporary foreign agricultural workers,
such as wages, housing, and employerprovided transportation.
The regulatory text has been edited to
correct an inadvertent error in
paragraph designations and to make a
minor editorial clarification.
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d. Housing
Because the employer’s obligation to
provide housing is intertwined with the
requirement for housing inspections,
issues related to the employer’s
obligation to provide housing are
addressed in this section. Under the
NPRM, an employer seeking to use the
H–2A program would be required to
submit a job order to the SWA in the
area of intended employment for
intrastate clearance. Concurrent with
the filing of the job order, the employer
must request a housing inspection and,
consistent with the Wagner-Peyser Act
regulations, the housing inspection
must be completed before issuance of
the H–2A certification. This proposal
marked a change from the 2008 Final
Rule which allowed the NPC, under
certain circumstances, to make a
certification determination on an
Application 30 days before the
employer’s date of need, even if the
housing referenced in the Application
had not yet been physically inspected
by the SWA
In addition, the NPRM proposed to
clarify that the employer’s obligation to
provide housing extends both to H–2A
workers and to workers in
corresponding employment who are not
reasonably able to return to their
residence within the same day. The
Department proposed minor
modification to the provision on
certified housing that becomes
unavailable. While most of the 2008
Final Rule provision remains, the
Department proposed that the SWA be
required to promptly notify the
employer of its obligation to correct
deficiencies if the substituted housing is
or becomes out of compliance with
applicable safety and health standards
after inspection. The Department also
sought to clarify available remedies for
housing safety and health violations to
include denial of a pending Application
or revocation of a future Application.
No changes were proposed to the 2008
Final Rule provisions concerning
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housing safety and health standards,
rental or public accommodations, open
range housing, deposit charges, charges
for public housing, and provision of
family housing. After full consideration
of the comments, the Department is
adopting all the housing-related
provisions as set out in the proposed
rule, with minor editorial modifications.
The Department received a number of
comments on this proposal from
employers, grower associations, SWAs
and worker advocates. One employer
association commented that the return
to the 1987 Rule housing inspection
rules would cause delays in
certifications, and as evidence of this
statement provided certification
statistics from 2008 for its members.
This commenter asserted that between
December 15, 2007 and April 20, 2008,
89 certifications were issued for its
members, of which 40 certifications
were issued and received within 4 days
of due date (40 percent); 37 were
received between the 5th day and the
10th day (37 percent); another eight
were received between the 11th and
15th days (8 percent); and the rest were
received between the 16th and 24th
days (13 percent). According to this
commenter, the certifications issued in
2008 under the 1987 Rule were on
average late by 8.27 days. This
commenter also took issue with the
Department’s assumptions for the time
associated with processing and receipt
of petition approval from United States
Citizenship and Immigration Services
(USCIS), the worker obtaining a visa
from the Consulate, and transportation
from Mexico to the area of intended
employment. It concluded that the
proposed change to the timing of the
housing inspections would have a very
significant impact on the association’s
members. Another employer association
similarly stated that its members had
seen improvements in processing times
as a result of the 2008 Final Rule and
predicted certification delays as a result
of this provision. The association also
criticized the Department for ignoring
its own detailed rationale in the
preamble of the 2008 Final Rule
explaining why it was inappropriate to
delay certification determinations
because of the SWA’s delay in
completing housing inspections.
Other employers noted that the
proposed change would result in less
time to make necessary repairs and
improvements to housing, which in one
grower’s view would ultimately work to
the detriment of the workers housed
there. Other employers commented that
requiring that the housing inspection be
completed before worker occupancy
creates unnecessary financial burdens
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by essentially requiring employers to
ensure housing is available prior to the
actual need. An agricultural employer
and H–2A program user stated that
inspecting occupied housing can be
very difficult for the inspector and has
the potential to add huge liabilities for
employers; it asked whether the WHD
intends to train SWA staff on
differentiating between compliance
issues connected with occupied housing
and those connected with unoccupied
housing. This commenter further
suggested that employers be given a
specific and reasonable time period to
correct violations found in inspections
of occupied housing, and that penalties
only be assessed if the employer fails to
correct the violations. Similarly, an
association commented that SWAs are
not allowed to inspect occupied
housing, which creates difficulties if the
employer is seeking to augment his or
her existing workforce or another
grower is utilizing the housing during
the H–2A employer’s off-season. This
commenter also remarked that the
Department does not mandate preoccupancy inspections of farm worker
housing outside of the H–2A program
and suggested that this is an indication
that temporary housing is not a priority
for the Department except in the H–2A
program.
Several commenters representing
employers and employer interests
offered that the cost and availability of
housing is one of the most serious
impediments to the use and expansion
of the H–2A program, and many
suggested implementation of a system
where employers could provide workers
a housing voucher instead of the
employer directly providing housing.
These commenters also noted that the
H–2A program is the only employmentbased immigrant or nonimmigrant
worker program that requires the
employer to provide free housing to its
workforce and suggested that imposing
the housing requirement only on
agricultural employers is unwarranted.
One employer association stated that
until Congress eliminates this
requirement on employers, the
Department should limit the practice
and not expand employers’
responsibility to serve as unpaid
landlords to their workforce.
In contrast to comments from
employers and employer associations,
comments received from SWAs and
employee advocates were generally
supportive of the proposed change.
State agencies commenting in favor of
the provision represented States in
which a significant number of H–2A
workers are employed and/or States
where agriculture contributes
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substantially to the State’s economy.
One SWA agreed with the proposed
change on the basis that it would protect
growers by helping them fulfill their
housing obligations and ensure
protections for workers. Another SWA
commented that requiring housing
inspections to be completed prior to H–
2A certification will confirm that
adequate housing is being provided to
the temporary foreign workers. Another
State agency found the provision
consistent with its goal of assuring safe
and healthy living for migrant farm
workers and stated that one way they
accomplish this is through their housing
inspection program, stating that
eliminating the attestation process and
requiring that farm worker housing be
inspected prior to occupancy is
consistent with their Department of
Health’s licensing and inspection
program.
An employee advocate organization
commented that while the proposed
provision is an important step in
assuring compliance with housing
requirements, the proposed regulations
still do not adequately address the
problem of ghosthousing, wherein
employers list housing that is never
actually intended to be used to house
workers. This commenter explained that
when there is no post-certification
inspection requirement, the potential
exists for abuse by unscrupulous
employers who would purposefully
arrange for the inspection of housing
they have no intention of using. It
suggested adding a post-certification
inspection requirement for the SWA to
inspect housing midway through the
certification period. In this commenter’s
view, such a requirement would
discourage the practice of an employer
listing housing that either does not
exist, or exists but is not used. This
commenter also suggested the
strengthening of the protections
afforded to workers with respect to
housing, including an additional
requirement for inspection of substitute
housing during occupancy; the
elimination of references in the
regulations to conditional access to the
interstate clearance system based on the
employer’s assurance that housing will
be in compliance by a specified date;
and the clarification that the strictest
standard applies to housing subject to
multiple housing standards (e.g., local,
State and Federal).
The Department also received a few
comments not directly related to its
proposed housing provisions. One
commenter, a worker-led nonprofit
organization that recruits, trains and
places H–2A workers, explained that in
the border region (e.g., Yuma County,
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AZ), many H–2A workers have the
option of returning to their homes and
families at night, and many prefer to do
so rather than stay in employerprovided housing. This commenter
suggested establishment of a
commission to develop an alternative
border-based housing policy for the H–
2A program. Although no changes were
proposed to the provision of range
housing or the standards applicable to
range housing, comments from an
association representing the sheep and
livestock industries and a Federal Lands
Council urged the Department to
continue to provide special procedures
for housing provided to sheepherders
and workers engaged in the range
production of livestock. A SWA and an
employee advocate provided comment
on the employer’s obligation to provide
family housing to workers with families
who request family housing when it is
the prevailing practice in the area of
intended employment and occupation
(§ 655.122(d)(5)). Both commenters
requested that the Department clarify
that if a State statute or court decision
applicable to the jurisdiction requires an
employer to provide family housing,
then the State statute or court decision
is to be considered the prevailing
practice with respect to the provision of
family housing.
The INA requires employers to
provide housing in accordance with
regulations issued by the Secretary. The
employer may meet this obligation by
providing housing meeting the
applicable regulations. The Department
recognizes that this requirement is
unique to the H–2A program, but
statutory requirements prohibit the
Department from providing the
flexibility suggested by some employers
to authorize a housing voucher in lieu
of employer-furnished housing, to limit
the practice of H–2A employers
providing housing to their workers, or to
relieve employers in border regions
from this requirement. Likewise, the
Department is statutorily prohibited
from requiring compliance with the
stricter of applicable local, State or
Federal standards if multiple standards
apply to rental and/or public
accommodations or other substantially
similar class of habitation.
Instead, the Department is returning
to its position contained in the 1987
Rule that employers must provide
housing to their H–2A workers and to
their workers in corresponding
employment who are not reasonably
able to return to their residence within
the same day. As explained in the
section discussing the definition of
corresponding employment, the
requirement on employers to provide
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housing to workers in corresponding
employment helps ensure that those
workers receive the same level of wages,
benefits, and working conditions as the
H–2A workers, and therefore that the
employment of the H–2A workers does
not adversely affect the employment of
workers similarly employed.
With regard to the timing of housing
inspections, from the 1987 Rule until
January 2009, ETA’s regulations
required that employer-furnished
housing be inspected and certified as
meeting applicable standards as a
condition of the Secretary granting H–
2A certification to the employer. This
requirement was based on the
Department’s reading that the INA
requires that the Secretary make a
certification determination no later than
30 days before the date of need (8 U.S.C.
1188(c)(3)(A)) and that the
determination of whether housing
furnished by the employer meets the
applicable safety and health standards
be made no later than the date by which
the Secretary is required to make the
certification determination (8 U.S.C.
1188(c)(4)). For more than 20 years, the
Department read these two provisions in
concert and concluded that the
certification determination could not be
made unless the employer-furnished
housing had been inspected and found
to meet applicable safety and health
standards. The 2008 Final Rule changed
the regulation to eliminate the
requirement that housing be inspected
and approved before certification in all
cases.
The INA establishes both the date by
which the Secretary must make the
certification determination and the date
by which the determination of whether
employer-furnished housing meets
applicable standards must be made. The
Department believes the 1987 Rule
reading, which is also implemented in
this Final Rule, is the more appropriate
reading of these statutory requirements
and, notwithstanding the Department’s
earlier statements, is more consistent
with congressional intent to ensure that
U.S. workers are not adversely affected
by the employment of H–2A workers.
Reinstatement of this process also
benefits employers by reconciling the
Department’s H–2A certification process
with applicable State laws requiring
pre-occupancy inspection and
certification of worker housing.
Contrary to the suggestion of one
commenter, the fact that the Department
does not require pre-occupancy
inspection of housing provided to farm
workers outside of the H–2A program is
not a reflection of the Department’s
priorities, but a function of the
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underlying statutory requirements and
Departmental resources.
The Department also notes that
reinstating the provision at
§ 655.122(d)(1) concerning conditional
access to the interstate clearance system
under the Wagner-Peyser regulations
obviates the need for the conditional
certification determinations included in
the 2008 Final Rule. Employers whose
housing has not yet been inspected may
request conditional access to the
interstate clearance system under the
procedures set forth in 20 CFR 654.403.
Likewise, employers whose housing has
been inspected and found not to meet
the required standards may seek
conditional access to the interstate
clearance system, thereby allowing the
employer an opportunity to make the
necessary repairs or improvements
without penalizing the employer
through denial of access to the interstate
clearance system. In either situation, if
the employer seeks and is granted
conditional access to the interstate
clearance system, the continued review
and processing of its H–2A Application
need not be held up. The Department
believes this process appropriately
balances the requirement that workers
are provided safe and healthy housing
while not unduly delaying H–2A
certification determinations. In response
to the suggestion that the Department
eliminate all references to conditional
access to the interstate clearance system,
this provision exists in the Department’s
regulations implementing the WagnerPeyser Act with respect to farm workers,
which the Department has not proposed
amending at this time.
The Department understands that any
delay in H–2A certification
determinations is of concern; however,
based on the Department’s examination
of program activity for FY 2007 and
2008, we do not anticipate the
inordinate delays assumed by
employers and associations. As
explained in the proposed rule,
certification determinations for FY 2007
and 2008 were made, on average,
approximately 27 calendar days before
the employer’s certified start date of
need. That analysis does not reveal the
reason for the delay in certification
determinations—whether the delay was
the result of a delayed housing
inspection, the failure of an employer to
provide information requested by OFLC
and necessary for OFLC to make the
certification determination, or for some
other reason. See discussion at 74 FR
45932, Sep. 4, 2009. The Department
appreciates that an individual H–2A
program user or association may have
experienced certification determinations
made closer to their date of need than
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the average cited by the Department, but
believes that requiring that the housing
be certified as meeting applicable safety
and health standards as a prerequisite to
making the certification determination
is both required by the most reasonable
reading of the statute and is proper
given the Department’s responsibility to
protect U.S. and H–2A workers. As
noted in the proposed rule, the
Department is not responsible for any
downstream delays in processing at
either USCIS or the U.S. Consulate.
The Department recognizes that there
are situations beyond an employer’s
control which impact the availability of
certified housing the employer intended
to use for housing workers and therefore
has retained the provision in
§ 655.122(d)(6) for the substitution of
rental or public accommodation housing
with a clarification that substitute
housing must meet applicable
standards. Concerns raised by
employers that SWA staff may not be
authorized to conduct, or may not be
sufficiently trained in the conduct of,
inspections of occupied housing will be
addressed through the Department’s
current process for providing guidance
to SWAs on implementation of
Departmental programs. As explained in
the discussion of 29 CFR part 501 in this
preamble, the Department will continue
to exercise its discretion with respect to
allowing employers a reasonable
opportunity to correct housing safety
and health violations before imposition
of sanctions, such as revocation and
debarment.
Comments suggesting that the
Department impose a requirement for
post-occupancy inspection of housing
midway through the certification period
and post-occupancy inspection of
substitute housing are outside the scope
of this rulemaking. However, the WHD
does conduct inspections of occupied
housing during all H–2A investigations
and during agricultural investigations
outside of the H–2A program when
housing is owned or controlled by the
employer. Post-certification audits also
provide the Department with a tool for
ensuring H–2A employers provide
housing meeting applicable standards to
their workers.
The Department will continue to
provide guidance to the SWAs with
respect to determining whether the
prevailing practice in the area of
intended employment and occupation
includes the provision of family
housing. The Department agrees with
commenters that where agricultural
employers are required by State statute
or applicable court decisions to provide
family housing to workers with families,
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the prevailing practice is to provide
family housing.
The Department does not believe that
requiring completion of the housing
inspection before the certification
determination is made will result in
negative economic consequences for
employers. Some agricultural employers
commented that their financial burdens
would increase under this provision;
however, these commenters provided no
evidence of increased financial burden
for the Department’s consideration.
e. Workers’ Compensation
The Department proposed to retain
the 2008 Final Rule requirements
regarding an employer’s statutory
obligation to provide workers’
compensation insurance coverage in
compliance with (or equivalent to) State
law. However, the Department also
proposed to return to requiring
employers to provide the CO with proof
of workers’ compensation insurance
coverage, including the name of the
insurance carrier, the insurance policy
number, and proof that the coverage is
in effect during the dates of need. The
Final Rule adopts this requirement as
proposed.
Several commenters supported the
proposed change, while others asserted
that the change was unnecessary. They
contended that the Department should
simply accept the employer’s attestation
that it had obtained adequate insurance
coverage, without any proof. The
Department disagrees with that position.
In an industry as dangerous as farming,
the availability of workers’
compensation coverage is absolutely
critical. It is essential that the
Department be satisfied that the
appropriate coverage is in place.
Requiring employers to prove the
existence of such coverage creates no
meaningful additional burden for
employers since they would have to
retain that documentation in any event.
f. Employer-Provided Items
The NPRM proposed to amend the
2008 Final Rule by requiring employers
to provide to the worker, without
charge, all tools, supplies and
equipment necessary to complete the
job. The Final Rule adopts this
provision without change.
The Department received few specific
comments addressing this provision.
One commenter expressed general
support for the provision. Another
commenter suggested the addition of
language providing that if any of these
items are provided by the worker, the
employer will reimburse the worker for
the cost of the items. It is not necessary
to adopt the additional language
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suggested by the commenter, because
the rule plainly and unequivocally
states that the employer must provide
these items without charge. Moreover,
as discussed in more detail in the
section regarding deductions,
employees must receive the required
wage rate free and clear. Therefore,
unless specifically authorized by these
regulations, employees may not provide
or have their pay docked for any item
that is an employer business expense
where doing so would reduce their
wages below the required wage rate.
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g. Meals
The Department proposed a meals
provision identical to the 2008 Final
Rule requiring the employer to provide
three meals a day (which the employer
may provide for a charge in accordance
with § 655.173) or free and convenient
kitchen facilities to the workers
enabling them to prepare their own
meals. The Department decided to
retain this provision without change in
the Final Rule.
A few commenters addressed the
proposed provision governing meals.
One commenter supported the
mandatory provision of meals and other
benefits provided to workers. This
commenter noted that entitlements,
such as meals, protect U.S. workers by
creating a disincentive to use foreign
temporary labor solely because of lower
cost.
Another commenter suggested that
workers should be provided with food
preparation expenses if kitchens are not
available. The Department notes that the
Final Rule requires that the employer
either provide workers with meals or
furnish free and convenient cooking
facilities and that this is adequate to
secure the benefit that was intended by
Congress.
h. Transportation; Daily Subsistence
The NPRM proposed to require an
employer to pay the worker for the
reasonable costs incurred for
transportation and subsistence from the
place from which the worker has come
to the place of employment if the
worker completes 50 percent of the
work contract period and the employer
has not previously advanced or
provided transportation to the place of
employment and subsistence costs. If it
is the prevailing practice of non-H–2A
agricultural employers to advance such
costs, or if the employer extends such
benefits to similarly situated H–2A
workers, the employer must advance or
provide such costs to workers in
corresponding employment who are
traveling to the worksite. The
transportation reimbursement must be
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no less than the most economical and
reasonable common carrier
transportation charges, and the daily
subsistence payment must be at least
what the employer would charge the
worker for providing three meals a day
(if applicable), but no less than the
amount permitted under § 655.173(a).
The NPRM, thus, proposed to return to
the language of the 1987 Rule that the
transportation reimbursement be for the
cost from the place from which the
worker has departed. The NPRM also
proposed to remind employers that the
FLSA applies independently of the H–
2A requirements.
Section 655.122(h)(2) of the NPRM
proposed to require employers to
provide or pay for the worker’s
transportation and daily subsistence
from the place of employment to the
place from which the worker,
disregarding intervening employment,
departed to work for the employer, if the
worker completes the work contract
period or is terminated without cause
(deleting the 2008 Final Rule’s
definition of the U.S. consulate or port
of entry as the place from which the
worker departed). Consistent with the
1987 Rule, the NPRM proposed that if
the worker has subsequent H–2A
employment, the current employer must
pay for transportation to that worksite
unless the subsequent employer has
agreed in the work contract to pay for
transportation and daily subsistence.
The NPRM added that an employer is
not relieved of its obligation if an H–2A
worker is displaced as a result of the
employer’s compliance with the
requirement to hire U.S. workers who
are referred within the first 50 percent
of the contract period.
Section 655.122(h)(3) of the NPRM
proposed to continue to require
employers to provide transportation
between the workers’ employerprovided housing and the employer’s
worksite at no cost to the workers.
Finally, § 655.122(h)(4) of the NPRM
also proposed to require that all
employer-provided transportation
comply with all applicable laws and
provide, at a minimum, the same
transportation safety standards, driver
licensure, and vehicle insurance as
required under 29 U.S.C. 1841, 29 CFR
500.105, and 29 CFR 500.120 to
500.128. The NPRM thus proposed to
extend the 2008 Final Rule’s similar
requirements, which were applicable
only to transportation between the
living quarters and the worksite,
because such safety requirements
already exist elsewhere in other Federal,
State or local transportation laws.
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The Final Rule adopts § 655.122(h) of
the NPRM as proposed, with a technical
correction to an internal cross reference.
The vast majority of the comments
pertained to § 655.122(h)(1). Numerous
employers and their representatives
objected to the proposed change
regarding the requirement to pay for
transportation from the place from
which the worker has come, rather than
transportation from the consulate or
port of entry. They stated that it makes
more sense to pay for transportation
from the consulate, because that allows
an employer to know in advance or to
estimate more precisely what its costs
will be. Some commenters expressed
concern about how an employer will
know with certainty where a worker’s
home is and how much the
transportation from there to the
consulate costs, and they wondered
whether they would be liable for
whatever an employee claims his travel
costs were. Others stated that their first
contact with the worker is at the
consulate, where the workers must go
through government screening to ensure
that they meet the requirements for
entry into the U.S., and that there is not
an employer-employee relationship
until an H–2A visa is issued at the
consular office because that establishes
the worker’s entitlement to enter the
country. Several other employer
representatives emphasized that their
disagreement was not with the proposed
regulation, but with the NPRM’s
inconsistent preamble language, which
described the requirement as to pay for
the cost to and from the worker’s home.
These commenters gave an example of
an employee whose home is in Hawaii,
but who was recruited in New Haven,
CT by the Connecticut SWA, and they
emphasized that it would be
unreasonable to require a Connecticut
employer to return the worker to
Hawaii. These commenters noted that
historically the requirement was to pay
for transportation to and from the point
of recruitment, which may or may not
be the worker’s home. They suggested
that the Final Rule should eliminate the
inconsistency by clarifying that the
requirement is the same as it was in the
1987 Rule, which would eliminate the
confusion caused by the preamble and
bring the costs within the control of the
eventual employer. Finally, as discussed
in much more detail with regard to
§ 655.122(p), a number of employers
encouraged the Department to follow
the FLSA interpretation that had been
set forth in the preamble to the 2008
Final Rule, which repudiated the
decision in Arriaga v. Florida Pacific
Farms, 305 F.3d 1228 (11th Cir. 2002).
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These commenters objected to any
requirement to reimburse an employee’s
transportation costs in the first
workweek, rather than when the worker
has completed 50 percent of the work
contract period. They emphasized that
the employee benefits from getting a job
in the U.S., and so the employer should
not be viewed as the primary
beneficiary of the transportation.
In contrast, employee representatives
approved of the proposed change back
to the requirements of the 1987 Rule.
Employee commenters noted that
employees have suffered economically
from the reduced reimbursement only
for costs from the consulate and,
therefore, welcomed the return to the
prior rule. They also stated that U.S.
workers will no longer be at a
competitive disadvantage regarding this
benefit. Other employee representatives
stated that the reinstatement of the
former requirement is appropriate
because the transportation costs impose
an undue burden on workers when the
expense benefits employers, and they
emphasized that employers should be
required to bear the full cost of their
decision to import foreign workers in
order to ensure that they do not prefer
H–2A workers over U.S. workers. One
employee advocate specifically
emphasized that it is important to make
clear that the FLSA applies
independently of the H–2A
requirements with regard to
transportation.
The Final Rule adopts § 655.122(h)(1)
as proposed. The Department believes
that it is appropriate to return to the
language of the 1987 Rule requiring
employers to reimburse employees for
their inbound transportation from the
place from which the worker has come
to work for the employer. The
Department did not intend for the
inartful language in the preamble to the
NPRM, referring to the worker’s home,
to indicate a different standard that
would be problematic for employers to
implement. The Department believes
that employers will not have difficulty
returning to the standard that they used
for more than 20 years. As a number of
employer representatives
acknowledged, whether with regard to
workers in the U.S. or workers recruited
in a foreign country, employers will
know where they recruited the workers
and, thus, can predict and control their
ultimate transportation costs. Finally,
with regard to the reference to the
FLSA, an issue discussed in detail with
regard to § 655.122(p), the Department
believes that it is important to remind
employers of their obligations under
other statutes to enable them to ensure
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that they are in compliance with all
applicable laws.
In addition, a few employers or their
representatives commented on the
proposal to incorporate the standards
used under the MSPA governing vehicle
safety, licensure and insurance
requirements for all employer-provided
transportation, rather than just for
transportation between the living
quarters and the worksite (as did the
2008 Final Rule). They objected to this
requirement, stating that it was
inappropriate to apply MSPA standards
to H–2A workers, who are statutorily
excluded from MSPA. However, the
transportation of H–2A workers is an
essential part of the H–2A program.
Transportation safety standards have
been set for H–2A workers in the
Department’s regulations from the
outset of the program, through the
incorporation of existing standards. The
1987 Rule, for example, incorporated
existing Federal, State, and local
transportation laws and regulations. As
noted in the preamble to the 2008 Final
Rule, the Department does not seek to
apply MSPA to H–2A workers and has
no authority to do so. Rather, the
regulation simply adopts these
established safety standards under the
Department’s H–2A regulatory
authority, in order to better assure the
safety of H–2A workers.
Finally, one employee representative
stated that the current subsistence
allowance does not allow workers to
purchase nutritionally adequate meals
during their journey to the workplace or
their return home. The commenter
stated that the Department should
determine an appropriate dollar figure,
such as by surveying meal prices in the
types of establishments frequented by
charter bus companies and readily
available to passengers on common
carriers or some other method, and then
indexing the amount for inflation. The
Department did not propose any
changes to the subsistence amount or
the methodology for setting it; therefore,
it believes that it would be outside the
scope of this rulemaking to adopt the
suggested change. However, the
Department notes that it does update the
subsistence amount each year to
account for inflation, based on the CPI.
i. Three-Fourths Guarantee
The NPRM proposed to retain the
three-fourths guarantee from the 2008
Final Rule, which had clarified that the
guarantee must offer the worker
employment for a total number of work
hours equal to at least three-fourths of
the workdays of the contract period,
beginning with the first workday after
the worker arrives at the place of
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employment. The NPRM clarified the
three-fourths guarantee requirement to
ensure that the guarantee will not have
been met if the employer merely offered
some work to employees on threefourths of the days in the contract, if the
workday did not consist of the full
number of work hours disclosed in the
job order (e.g., hours offered on a day in
which fewer than the full number of
hours stated in the job order have been
offered). The Department also proposed
to retain the provision addressing
displaced H–2A workers, with a
clarification that the provision now
refers to the reinstated 50 percent
requirement. The Final Rule generally
adopts the proposal, with a minor
clarifying edit.
The Department received several
comments on the proposed three-fourths
guarantee requirement. Some
commenters opposed the requirement
by stating that the three-fourths
guarantee only benefits workers and is
therefore one-sided. Several
commenters, including members of
Congress, supported the continuation of
the three-fourths guarantee. A few
commenters noted that the three-fourths
guarantee, as proposed in the NPRM,
does not go far enough to protect
workers, and they offered suggestions to
make the requirement more meaningful.
Several commenters asserted that
some employers manipulate the period
of employment and number of promised
work hours in an attempt to minimize
the amount of the three-fourths
guarantee. One commenter stated its
belief that employers purposefully
evade the requirement by overstating
the hours of work in the job order and
artificially prolonging the season
beyond the end of available work so that
idle workers voluntarily depart before
the end of the stated contract period and
are no longer entitled to the threefourths guarantee protection, provided
that the employer made the proper
required notifications. The commenter
suggested that the Department impose
on H–2A employment contracts the first
week guarantee already available to U.S.
workers under the interstate clearance
order regulations (20 CFR
653.501(d)(2)(v)(A)), as well as an
analogous last week guarantee. As an
alternative, this commenter suggested
that the three-fourths guarantee be
applied to each successive 4-week
period rather than once to the entire
contract period. Another commenter
suggested that if it became clear that the
three-fourths guarantee could not be
met, the workers should have the option
of demanding their three-fourths
guarantee and returning home at the
expense of the employer. This
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commenter also asserted that because
job orders that include multiple crops
and/or multiple locations often do not
have consecutive work periods, workers
experience days and sometimes weeks
of down time with no way of knowing
whether they will be offered enough
work to earn the three-fourths
guarantee. To address this uncertainty,
the commenter suggested that the
monetary amount of the minimum
three-fourths guarantee be stated in the
job order and job offer. The commenter
urged that if a job order exceeds a
3-month period and includes work to be
performed for consecutive periods in
more than one type of crop or for more
than one fixed-site agricultural business,
the three-fourths guarantee should be
calculated for the work period
corresponding to each crop and each
area of intended employment. Lastly,
this commenter suggested that the
proposed three-fourths guarantee
requirement be included in each
contract for which an H–2ALC is
providing workers and that anticipated
delays between jobs be disclosed so that
potential employees, both U.S. and
foreign, have a clear idea of the amount
of work that will actually be offered.
Several commenters advocated
requiring that all offered days of work
be at least 8 hours. Another commenter
agreed, stating that the three-fourths
guarantee could be made a meaningful
protection for farm workers by requiring
employers to guarantee each worker at
least 8 hours of work per day over the
course of the season. The commenter
asserted that such a requirement would
prevent employers from overestimating
the number of workers needed to
perform the job. This commenter also
suggested that the Department reinforce
that job orders must accurately reflect
the applicant’s true labor needs and that
the requirement for full-time
employment means that the employer
must offer at least 35 hours per week to
all workers under the job order
throughout the entire contract period.
Additionally, several employer
commenters noted that the inclusion of
a 35-hour full-time employment
requirement in the proposed definition
of job offer would have an impact on the
amount of hours required to meet the
three-fourths guarantee.
The Department is aware that certain
circumstances or events beyond the
control of the employer may make the
fulfillment of the contract impossible,
and the Final Rule includes a provision
that, upon a finding of contract
impossibility by the CO, the employer is
relieved of the full three-fourths
guarantee obligation and is instead
permitted to reduce the guarantee to the
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time period from the start of the work
until the time of the contract’s
termination. The Department has
determined that the contract
impossibility provision strikes an
appropriate balance between ensuring
fairness to workers and flexibility to
employers.
Although many of these suggestions
would further strengthen the threefourths guarantee requirement, the
Department believes that it would be
inappropriate to implement such
significant changes to a fundamental
and longstanding requirement of the
program, without affording the
regulated community the opportunity to
formally comment on such proposals.
Nevertheless, WHD will continue to
carefully evaluate the facts when it
conducts investigations to evaluate
whether there has been any fraud with
regard to dates of need specified in the
job order and will pay close attention to
evidence of fraud or other issues that
may emerge over time. Moreover, the
WHD plans to do increased outreach to
workers to ensure that they understand
their rights with regard to the threefourths guarantee. Therefore, the
Department retains the requirement as
proposed with a minor editorial
clarification.
j. Earnings Records
The NPRM proposed to require
employers to retain payroll records for
not less than 5 years. Numerous
comments objected to this extension of
the 2008 Final Rule’s 3-year record
retention requirement. The Department
has decided to return to the 3-year
requirement. Discussion of the
comments can be found in the preamble
section regarding document retention
requirements at § 655.167.
k. Hours and Earnings Statements
Employers are required to provide
earnings statements to workers each pay
period. The Department proposed that
these statements include the beginning
and ending dates of the pay period, and
the employer’s name, address and
Federal Employment Identification
Number. The Final Rule retains these
requirements as proposed. Several
commenters objected to this addition,
stating that it would apply the
requirements of the MSPA to H–2A
workers. The commenters noted that
MSPA does not include H–2A workers
within its protections. See 29 U.S.C.
1802(8)(B)(ii) and (10)(B)(iii). The
Department has determined that this
information, which is easily
ascertainable by the employer, and may
be added to the existing earnings
statement, is essential to the employee’s
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understanding as to whether he or she
has been paid correctly, as well as the
identity of the employer. Employees
will also need this information if they
are to report violations of the H–2A
provisions to the Department.
Accordingly, this information is
important to assuring that the wages and
working conditions of H–2A workers do
not adversely affect U.S. workers. While
it is true that this information is also
required by MSPA regulations, that
requirement is not a reason to exclude
it from earnings statements where it is
necessary to fulfill the H–2A statutory
purpose.
l. Rates of Pay
The Department proposed to return to
the approach taken in the 1987 Rule
with respect to employer productivity
standards. This Final Rule retains the
proposed language although the
provision has been modified to reflect
the additional agreed-upon collective
bargaining wage rate factor discussed
above. Under that provision employers
must apply the productivity standard
that was normally required the year they
first used H–2A workers unless they
entered the system prior to 1977. For
those employers who entered the system
before that time, the 1977 standard
applies. In either case, the OFLC
Administrator may approve a higher
minimum. A number of employer
associations objected to the proposal on
a number of grounds including
questioning the need for any regulation
of productivity standards, expressing
concerns about the use of a 1977
baseline and noting the need to consider
how technological changes might
impact productivity. We have carefully
evaluated these comments and believe
that they do not reflect an appreciation
of the history surrounding this
requirement or acknowledge the
flexibility built into the proposal.
The Department’s regulations have
reflected a concern about productivity
standards for more than 30 years. 43 FR
10313, Mar. 10, 1978. The concerns
arose from program experience in which
employers that paid on a piece rate basis
when facing rising hourly guarantees
would increase productivity standards
rather than raise piece rates. Initial
efforts to address this issue by
regulating piece rates were
unsatisfactory and the 1987 Rule took
the alternative approach of simply
freezing productivity standards, subject
to the employer making a showing that
technological developments justify
higher standards. That approach served
the program well for 20 years and the
comments offer no compelling reasons
to adopt a different approach. Nothing
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negates our historic concern that rising
hourly guarantees will encourage
employers to raise productivity
standards rather than piece rates.
Likewise, the regulation has proven
flexible enough to address legitimate
productivity increases. For example,
apple growers were allowed to raise
productivity standards to reflect the
introduction of dwarf trees.
In addition, the Final Rule adds
references to a collectively bargained
wage as one of the potential highest
required wage rates, for the reasons
discussed above.
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m. Frequency of Pay
The Department proposed to return to
the 1987 Rule with regard to the
frequency of pay. The Final Rule
provides that workers shall be paid at
least twice monthly or according to the
prevailing practice in the area of
intended employment, whichever is
more frequent. In addition to stating the
frequency of pay in the job order, the
rule adds a clarification that employees
must actually be paid at the time
specified in the job order (i.e., when
wages are due).
Commenters objected to the
requirement that employees be paid
when the wages are due, stating that this
is an MSPA requirement, and therefore
inapplicable to H–2A workers. The idea
that an employer must pay its workers
based on its statement in the job order
is not novel. Courts have recognized
that a prompt payment requirement is
inherent in the FLSA, and that
employers must pay employees their
wages on the day their paycheck is
ordinarily due. See, e.g., Biggs v.
Wilson, 1 F.3d 1537 (9th Cir. 1993), cert.
denied, 510 U.S. 1081 (1994). The
promise to pay a required wage is worth
little if there is no requirement as to
when the wage should be paid.
n. Abandonment of Employment or
Termination for Cause
The Department proposed to retain
the requirements of the 2008 Final Rule
on the abandonment of employment or
termination for cause. The Department
has decided to adopt this provision as
proposed, with clarifying edits. Under
the Final Rule, a worker is deemed to
have abandoned employment after he or
she fails to report for work for 5
consecutive working days.
The Department received a few
comments addressing this provision.
One commenter argued that this
provision is one-sided because it
permits the employer, but not the
employee, to be relieved of the contract
requirements in case of a material
breach. The commenter proposed a
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revision to the regulations to exclude
circumstances where the worker
abandons employment because of the
employer’s material breach of a term or
condition of the contract.
The Department has decided against
including this suggested revision. The
issue of an abandonment based on a
material breach by the employer is a
fact-based scenario that is subject to
inconsistent interpretation and one over
whose consequences (status of the H–2A
worker) the Department has no control.
The issue of workers who justifiably
abandon employment can be best
addressed through normal Department
enforcement processes against the
offending employer. WHD and/or ETA
will address matters within each
agency’s purview, and make appropriate
referrals to other agencies, including
DHS.
A few commenters argued that the
requirement to report to DOL and DHS
within 2 days after discovering that a
worker has abandoned employment is
not reasonable. The commenter
proposed a change in the requirement to
permit the employer to wait until 2 days
after the end of the pay period during
which the worker failed to report for
work for 5 consecutive working days.
The Department is not making this
recommended change because the
Department believes it is important for
its regulations to mirror the DHS
regulations on this point.
The NPRM clarified that notice for
both H–2A workers and workers in
corresponding employment needs to be
made to the NPC and notice concerning
an H–2A worker needs to be made to
DHS. We note that the regulatory
language is specific to a worker
voluntarily having abandoned
employment or having been terminated
for cause. The factual basis underlying
any notification provided is subject to
review during an audit or investigation.
If an audit or investigation finds that
fraud, misrepresentation or other
violations were present, the employer
would not be relieved from the threefourths guarantee requirement nor from
the obligation to provide outbound
transportation.
The Department also made minor
clarifications in the Final Rule to reflect
that the notification requirement
relieving the employer of its obligation
for the three-fourths guarantee and
outbound transportation applies to both
H–2A workers and workers in
corresponding employment as it had in
previous rules.
o. Contract Impossibility
In the NPRM, the Department
proposed to retain the 2008 Final Rule
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requirements regarding contract
impossibility and included an
additional obligation from the 1987 Rule
that requires employers to make efforts
to transfer the worker to other
comparable employment acceptable to
the worker in the event the employer is
prevented from fulfilling the
requirements of the work contract. One
commenter stated that it believed that
any transfer of a worker to other
comparable employment due to contract
impossibility should be mutually
acceptable to the employer and the
worker since both have a vital interest
in the worker’s future employment and
neither should be allowed unreasonably
to impede the other from future
employment opportunities. The
Department believes, however, that if it
were to require that such transfers be
mutually acceptable, the employer
could object to any comparable
employment opportunity. The purpose
of this section is to protect the worker
and maximize the worker’s employment
opportunities—and not to create a
means for an employer to protect its
labor supply for future seasons.
Accordingly, the Department has
retained the same requirement in the
Final Rule as proposed in the NPRM.
In addition, the Department has
edited the section to eliminate the
requirement that the employer receive
documentation of the new assignment
from the worker. This was removed to
clarify that the first employer is not the
arbiter of the worker’s status beyond
employment with the first employer.
p. Deductions
Section 655.122(p) of the NPRM
proposed to require employers to make
all deductions required by law and to
specify all other deductions in the job
offer. Further, it proposed that if an
employer paid the employee’s
transportation and daily subsistence
expenses to the place of employment,
the employer could deduct those
expenses from the worker’s paycheck,
but the job offer had to state that the
worker would be reimbursed the full
amount of the deduction upon the
worker’s completion of 50 percent of the
work contract period. Additionally, an
employer subject to the FLSA may not
make deductions that would violate the
FLSA. The Final Rule generally adopts
the rule as proposed, with a new
paragraph to more fully describe what is
meant by the term reasonable.
A large number of commenters
addressed this provision. Numerous
employee advocates emphasized that
farm workers’ wages have been reduced
by inappropriate wage deductions.
Some employee advocates and
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Congressional representatives suggested
that the Department should do more to
protect employees’ wages from
deductions for employer business
expenses, and to ensure that workers
receive the full required wage rate, by
forbidding all deductions not required
by law. Other employee advocates
stated that the regulation should clearly
delineate which deductions are
permissible and which are not, rather
than just requiring that deductions be
reasonable. Some also suggested that the
Department should strengthen the
regulation by adding language
incorporating the free and clear
principle found in the FLSA and
Service Contract Act regulations,
thereby prohibiting any deductions or
de facto deductions for expenses that
primarily benefit the employer if the
deductions would bring the employees’
wages below the required wage. These
commenters noted that the higher wage
rates guaranteed by the requirements of
the H–2A program can be subverted by
unreasonable or unauthorized
deductions, just as the FLSA minimum
wage can be subverted. One farm worker
advocacy organization specifically
emphasized that H–2A workers are
among the poorest and most vulnerable
workers and should not be required to
wait until they have completed 50
percent of the contract period to be
reimbursed for their transportation and
transit meal expenses. Others stated that
the regulations should expressly forbid
employers from recouping these
expenses in any later workweek.
In contrast, numerous employers and
their representatives stated that the
requirement to reimburse employees for
their inbound transportation and
subsistence at the 50 percent point is
appropriate, asserting that these costs
are not for the primary benefit of the
employer. They commented that
employers, therefore, should not be
required to reimburse these expenses in
the first workweek under the FLSA.
Specifically, several employer
associations stated that the Department
should return to the FLSA interpretation
set forth in the preamble to the 2008
Final Rule, repudiate the decision in
Arriaga v. Florida Pacific Farms, 305
F.3d 1228 (11th Cir. 2002), and
conclude that transportation and
subsistence are not for the primary
benefit of the employer. Under that
analysis, refusing to reimburse such
costs would not be a de facto deduction
from the first week’s wages that could
constitute a minimum wage violation
under the FLSA. These commenters
emphasized that employers should not
have to reimburse such costs in the first
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workweek under the FLSA, since the H–
2A regulations provide that they must
be reimbursed after the employee
completes 50 percent of the job period.
They also commented that the balance
struck by requiring reimbursement at
the 50 percent point works well,
because both parties have an investment
in the employment. A few of these
commenters predicted that the rate at
which workers leave their H–2A
employment and stay in the U.S. out of
visa status will increase if the FLSA
requires reimbursement in the first
workweek. One employer representative
stated that while there may be some
concern that withholding
reimbursement until the middle of the
contract period may go to the other
extreme, the Department’s final policy
choice should reflect the mutual
benefits to both the employer and the
employee.
The Department concludes that the
Final Rule should mirror the proposed
rule, with additional clarifying
language. The Department believes that,
in order to avoid confusion, it is
important for this regulation to continue
to remind both employers and
employees that, where an employer is
covered by the FLSA, the requirements
of that statute also will apply. As the
WHD explained in Field Assistance
Bulletin 2009–2 (Aug. 21, 2009), which
addressed the application of the FLSA
to employers utilizing the H–2B visa
program, employers that are covered by
more than one law must always
determine their wage requirements
under each applicable statute and then
apply the highest requirement in order
to satisfy all laws. See Powell v. United
States Cartridge Co., 399 U.S. 497, 519
(1950). That Bulletin noted that an
employer may participate in the H–2B
visa program only when it demonstrates
both that there are not sufficient U.S.
workers available and that the
employment of foreign workers will not
adversely affect the wages and working
conditions of similarly employed U.S.
workers. Employers who want to bring
in H–2B guestworkers must first comply
with numerous requirements related to
the recruitment of U.S. workers in order
to satisfy the Department that there are
not sufficient U.S. workers available.
Any foreign workers who ultimately are
brought in under the program are
permitted to work only on a temporary
basis, with no possibility of the job
becoming permanent no matter how
well the employees perform or what
skills they acquire. Moreover, the
employees may work only for the
employer who received the labor
certification for the H–2B visa program.
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At the conclusion of the specified work
period, the workers must leave the
country and they are not permitted to
seek subsequent work from another U.S.
employer, unless that subsequent
employer also is certified under the H–
2B program. In that context, the WHD
concluded in the Bulletin that, under
the FLSA, the transportation expenses
and visa fees of H–2B employees are for
the primary benefit of the H–2B
employers.
As the Bulletin noted, the H–2A visa
program is similar to the H–2B program,
because it also provides for the
temporary employment of
nonimmigrants only when there are not
sufficient U.S. workers available for the
jobs and the employment of foreign
workers will not adversely affect the
wages and working conditions of
similarly employed U.S. workers. The
H–2A program also involves special
recruiting requirements directed at
locating any available U.S. workers, and
the H–2A workers who enter the
country are similarly limited to
temporary employment for the
qualifying employer, and must leave the
country at the end of the work contract
period unless they go to another
qualifying employer. Because of the
similar statutory requirements and
similar structure of the H–2A and H–2B
programs, the same FLSA analysis
applies to the H–2A program as was set
forth in the Field Assistance Bulletin.
Therefore, an H–2A employer covered
by the FLSA is responsible for paying
inbound transportation costs in the first
workweek of employment to the extent
that shifting such costs to employees
(either directly or indirectly) would
effectively bring their wages below the
FLSA minimum wage.
The Bulletin also noted that, under
the FLSA, there is no legal difference
between deducting a cost from a
worker’s wages and shifting a cost to the
employee to bear directly. Thus,
employers may not make deductions
from employees’ wages for employer
expenses or require employees to pay
for such costs out of pocket, if that
would bring them below the minimum
wage, because the minimum wage is
received only when wages are paid free
and clear. The Department concludes
that it is appropriate to continue to
remind employers and employees in the
H–2A regulations of the simultaneous
applicability of the FLSA; otherwise, the
H–2A requirement that an employer
reimburse transportation only after the
employee completes 50 percent of the
contract period could result in
confusion regarding the FLSA
requirement to ensure payment of at
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least the minimum wage in the first
workweek.
Furthermore, in order to provide
additional clarity, the Final Rule
describes what is meant by the
statement that deductions must be
reasonable. The Department’s
regulations implementing the FLSA
provide that the reasonable cost of an
item may not include a profit to the
employer or any affiliated person, 29
CFR 531.3(b), and that the cost of
furnishing any facility found to be
primarily for the benefit or convenience
of the employer is not reasonable and
cannot be counted in computing wages.
See 29 CFR 531.3(d)(1). This is so even
if the employer asserts that the
employee has voluntarily agreed to bear
such costs. Moreover, wages cannot be
considered to have been received unless
they are paid finally and
unconditionally or free and clear,
without any kickback, directly or
indirectly. See 29 CFR 531.35. Thus, for
example, if an employee must purchase
a uniform with the employer’s logo,
there would be a violation of the FLSA
in any workweek when the cost of such
a uniform purchased by the employee
cuts into the required minimum or
overtime wages. The same principles
also apply under the SCA. See 29 CFR
4.168. The Department believes that the
same principles also must apply to the
H–2A required wage rate, in order to
ensure that the employee receives the
legally required wage free and clear
without any inappropriate,
unauthorized deductions. Therefore, the
Final Rule adds language similar to that
found in the FLSA and SCA regulations,
with a cross-reference to the FLSA
regulations.
However, the FLSA regulations
recognize that an employer may make a
deduction from wages where the
employee has voluntarily assigned a
sum to another, such as a creditor,
donee, or other third party (e.g., for
insurance, union dues, or charitable
donations), provided that neither the
employer nor any person acting in his
behalf or interest derives any benefit or
profit from the transaction. See 29 CFR
531.40. Therefore, the Final Rule does
not prohibit all deductions or identify
the specific deductions that are
permissible. Of course, § 655.122(f) of
this Final Rule requires employers to
provide all tools, supplies and
equipment required to perform the job,
without charge to the worker, so no
deductions for those items are
permitted.
Finally, because the NPRM proposed
to allow an employer to deduct any
inbound transportation and subsistence
costs that the employer paid directly,
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and to retain the longstanding
requirement that an employer must
reimburse an employee for such
expenses only when the employee has
completed 50 percent of the work
contract period, the Final Rule does not
require an employer to reimburse an
employee in the first workweek up to
the level of the H–2A required wage.
The Department does not believe that
requiring reimbursement of inbound
transportation and subsistence expenses
up to the H–2A required wage in the
first workweek would be appropriate,
because the NPRM did not propose to
modify the longstanding requirement to
reimburse these expenses only after an
employee completes 50 percent of the
work contract period. Rather, the Final
Rule provides with regard to inbound
transportation and subsistence expenses
that employers must comply with the
FLSA, where applicable, which means
that their reimbursement obligation in
the first workweek for these expenses is
limited to the FLSA minimum wage
level. However, all other deductions
must be reasonable, as discussed above,
and other deductions are tested against
the required H–2A wage rate, not just
the FLSA minimum wage. The
requirement that all deductions must be
disclosed is retained as proposed;
therefore, deductions that are not
disclosed are not permissible. The
Department understands the concerns
expressed by the commenters regarding
the requirements of this regulation and
will carefully monitor the experiences
of workers and growers under the new
rule to determine whether it is
appropriate to revisit this issue in the
future.
q. Disclosure of Work Contract
The 2008 Final Rule and earlier rules
have required that a copy of the work
contract be provided to the worker and
that the copy be provided no later than
on the day work commences. The
NPRM proposed that this disclosure be
made, as necessary and reasonable, in a
language understood by the worker.
This provision has been retained. Some
comments asserted that this requirement
would require translations into regional
and village-specific dialects. The
Department intends for employers to
make translations into major languages,
and not every dialect. The Department
believes that employers should provide
the terms and conditions of employment
to a prospective worker in a manner that
permits the worker to understand the
nature of the employment being offered,
as well as the worker’s commitment and
rights under that employment.
In addition, we received comments
that suggested that the copy of the work
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contract be provided on the day the
worker’s visa is issued or at the time of
recruitment. These comments stated
that it is unfair to allow a worker to
travel hundreds or thousands of miles
before learning the terms and conditions
of employment, and that far too often
workers are not accurately apprised of
the terms of the work contract until they
are in the U.S. The Department agrees.
Accordingly, the Final Rule requires
that a written copy of the work contract
be provided to an H–2A worker no later
than the time at which the H–2A worker
applies for the visa in a language
understood by the worker (as discussed
above). The written copy can be
provided at any point in the hiring
process prior to this point to ensure that
the H–2A worker has written notice of
the terms and conditions of employment
prior to departing the worker’s home
country. A written copy of the contract
need not be provided to each foreign
worker who is a potential candidate for
employment during the process of
recruiting or soliciting. However, when
the employer and the worker have
reached a stage in discussing
employment that has gone beyond the
recruiting or solicitation stage and an
offer of employment has been made, a
copy of the work contract has to be
provided. For a worker in corresponding
employment, a copy needs to be
provided no later than the day on which
work begins, although employers may
be obligated to provide written
disclosure sooner to migrant or seasonal
agricultural workers covered by MSPA.
Recognizing that some H–2A workers
may move to subsequent approved H–
2A employment, the regulations provide
in such situations that the copy be
provided no later than the time an offer
of employment is made by the
subsequent H–2A employer. Finally, the
requirement to provide a copy of the
work contract was already contained in
the proposal, and this change only
modifies when the copy is to be
provided. Therefore, any additional
costs would be negligible.
As discussed above, the Final Rule
clarifies that employers who have an
approved modification of a job order
must provide the revised job order to
the workers in the language understood
by the workers. If the modification of
the job order is approved after the
workers receive the original job order or
contract, disclosure of the revised terms
and conditions must occur as soon as
practicable.
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Application Filing Procedures
8. Section 655.130
Requirements
Application Filing
a. What To File
The Department proposed to require
employers to file an Application with a
copy of Form ETA–790. The Department
received no comments in response to
this proposal; therefore, the Final Rule
adopts the language of the NPRM with
minor clarifying edits.
b. Timeliness
The Department proposed to accept
Applications no less than 45 days from
the date of need in order to assure
compliance with its statutory mandate
to certify all applications within 30 days
from the date of need. The Department
received no comments in response to
this proposal; therefore, the Final Rule
adopts the language of the NPRM.
c. Location and Method of Filing
The Department proposed to accept
Applications by U.S. mail or private
mail courier to the NPC. The
Department received no comments in
response to this proposal; therefore, the
Final Rule adopts the language of the
NPRM.
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d. Signatures
The Department proposed, consistent
with the 2008 Final Rule, to require
applicants to submit original forms and
signatures. However, the NPRM
clarified that this requirement also
applies to associations filing as agents
for their members, and requires them to
obtain signatures of all their employermembers before submitting the
Application to the Department. The
Department clarified the existing
requirement to ensure that all employermembers are on notice of the obligations
each is assuming and must adhere to
under the Application. The Department
is retaining this requirement.
The Department received comments
opposing the signature requirement and
indicating that it would be both time
consuming and burdensome for
associations. The commenters also
objected to an alleged lack of
justification offered by the Department
for imposing the requirement.
In order to foster fair play and full
disclosure, the Department has
determined that it must require
individual signatures of all employers
applying for a temporary labor
certification. The Department expects
that this practice will result in better
compliance and more individual
involvement by employers to assure that
program requirements are met and that
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both U.S. and foreign workers are
treated fairly.
e. Other Comments on Application
Filing Requirements
One commenter proposed that all
documents filed with the SWA and
OFLC be made readily available to U.S.
workers and their representatives
through the Freedom of Information Act
(FOIA) or an electronic means through
a publicly accessible Web site. This
comment was addressed under the
section dealing with the electronic job
registry, on which the Department
intends to post, when the system is
available, all open and pending job
orders.
9. Section 655.131 Association Filing
Requirements
The Department proposed to continue
allowing associations to file on behalf of
their members. The NPRM clarified the
role of associations as filers (sole
employer, joint employer or agent), in
order to assist the association and
employer-members in understanding
the obligations each party is
undertaking with respect to the
Application. As in the past, an
association will be required to identify
in what capacity it is filing, so there is
no doubt as to whether the association
is subject to the obligations of an agent
or an employer (whether individual or
joint). This requirement is a
continuation from both the 1987 Rule
and 2008 Final Rule that required an
association of agricultural producers to
identify whether the association is the
sole employer, a joint employer with its
employer-members, or the agent of its
employer-members. The Department is
retaining this provision with a change
related to the filing of master
applications, as discussed more fully
below.
One commenter generally opposed
the provision indicating that it should
be dropped because it requires
associations, agents and FLCs to provide
to DOL confidential and/or proprietary
business information. The Department
notes that neither the NPRM nor the
Final Rule requires that program users
submit information that is confidential
or constitutes proprietary business
information. The Final Rule simply
requires that the association retain
documentation substantiating the
employer or agency status of the
association and be prepared to submit
such documentation in response to a
Notice of Deficiency from the CO prior
to issuing a Final Determination or
audit. While we do not believe that
information submitted in response to a
Notice of Deficiency or an audit request
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6917
would be confidential business
information, we want to reassure
employers and associations that
information identified as confidential
will be protected consistent with
Departmental regulations.
a. Individual Applications
As discussed above, the Department
proposed to continue permitting
associations to file as individuals and is
retaining this provision in the Final
Rule. The Department received no
comments on this proposal.
b. Master Applications
As explained in the NPRM, master
applications filed by associations are
clearly contemplated by the INA, and
the Department has permitted master
applications as a matter of practice. In
the 2008 Final Rule, the Department
recognized their use. The NPRM
proposed to continue the use of master
applications but in a more limited
fashion. The Department is retaining the
NPRM provision addressing master
applications with several changes. In
response to many comments received on
this issue, the Department has
reconsidered the one-State limitation
and has expanded the area of intended
employment for associations filing
master applications to at most two
contiguous States. In addition, the
Department is clarifying that a master
application may cover the same
occupations or comparable agricultural
employment.
The Department received a number of
comments in response to its proposed
regulations governing master
applications. One commenter expressed
full support for the proposed changes
indicating that they will allow for better
accountability in the advertising and
referral process.
Numerous commenters asserted that
the proposed changes to the provision
governing the use of master applications
will prove more difficult for employers,
without sufficient justification by the
Department for the changes. Many of
these commenters noted that there is no
reason to limit the use of the master
applications to only one State, some
noting that many farms cross over State
lines.
Similarly, many asserted that a
limitation to a single occupation and
comparable work is not justified
because many farmers perform different
types of work on their farms, and
forcing them to duplicate the
Application process for each type of job
would greatly increase the cost of
meeting their labor needs, and in some
cases negatively offset the cost sharing
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among the employers covered by a
master application.
Several commenters opposed the
single-State, single-occupation and
comparable work limitations, asserting
they will incur greater financial and
administrative burdens due to a sudden
increase in the number of master
applications they will be required to
prepare and file to cover all employers,
workers and job occupations that would
have been covered by the same master
application under the 2008 Final Rule.
These commenters proposed that the
Department permit the bundling of job
orders and master applications to reach
across State lines so long as the jobs are
similar and the wages are the same. The
same commenters opposed the
increased paperwork burden.
Many commenters claimed that the
changes appear unjustified and that the
Department failed to offer a justification
based on instances of violations or data
indicating that master applications are
being abused in a way that would be
addressed by proposed changes. Some
commenters asserted that this change,
along with other changes in
requirements, will increase the cost of
compliance and force some employers
out of the program.
One commenter indicated that
narrowing the scope of master
applications that are essential for many
H–2A employers will particularly affect
smaller employers or those with shorter
seasonal needs. According to this
commenter, the one-State limitation
fails to account for weather patterns and
climate that govern the seasons and
therefore drive most agricultural
activities. Further, it is reasonable to
permit employers and workers in
regions where similar activities take
place at the same time to increase
efficiency and effectiveness by working
together through the use of master
applications.
Another of these commenters noted
that both labor and management
understand that multi-employer
Applications offer a benefit to farm
workers by providing job opportunities.
The same commenter contended that
the Department should provide
employers with additional flexibility
rather than impose restrictive
requirements. In addition, it asserted
that an additional benefit of the
expanded availability of master
applications would result in greater
work opportunities for workers, lower
costs for employer participation, and a
higher level of compliance among the
participating farmers.
The Department agrees with the
commenters regarding the benefits of
master applications and has therefore
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retained their use, as intended in the
INA. The Department’s changes to the
regulatory requirements are not
intended to discourage employers from
utilizing master applications but are
rather designed to preserve program
integrity and foremost, aim at greater
protections for U.S. and foreign workers.
In addition, the Final Rule continues to
require a single date of need as a basic
element for a master application, as well
as a longstanding requirement that
master applications may only be filed by
an association acting as a joint employer
with its members. The Department
highlights joint responsibility of the
association and its employer-members
by requiring that the association identify
all employer-members that will employ
H–2A workers. The Application must
demonstrate that each employer has
agreed to the conditions of H–2A labor
certification.
The Department has modified the
provision governing master applications
to expand the area of intended
employment. The modification strikes a
balance between the programmatic goals
of protecting job opportunities for U.S.
workers and ensuring uniform
enforcement of the terms and conditions
and the need to provide flexibility for
employer associations. Monitoring
program compliance becomes more
difficult and the potential for violations
increases when workers under a single
application are dispersed across several
States. Limiting the area of intended
employment to two contiguous States
will make it more likely that employers
under the same application will learn of
and have the ability to correct potential
problems and avoid liability.
The Department has determined that
limiting the master applications to a
single occupation or comparable work
provides necessary protections for both
U.S. and foreign workers by providing a
disincentive to employers to
overestimate job opportunities or
timeframes. Such limits also provide
greater incentives to the domestic U.S.
workforce. Recruiting workers under a
master application, with many different
job openings that may be located at
different sites and subject to different
terms and conditions, may discourage
some U.S. workers from responding.
This may also make the recruitment and
retention of U.S. workers more difficult
because some workers may not want to
perform diverse activities. This
requirement will also assist employers
in working together to ensure that terms
and conditions are met with respect to
each set of workers employed under a
specific master application. The
Department expects that the nature of
the job opportunities that can be
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included in a master application will
largely mirror how master applications
were treated under the 1987 Rule. We
further note that the regulatory text has
been changed to substitute the word or
for the word and in the phrase ‘‘single
occupation and comparable work.’’
Although associations may be
required to prepare greater numbers of
applications, the requirement is
intended to make it easier for them to
track compliance with the terms and
conditions. As applications become
more specialized, the associations may
find that the number of their
participating members increases for
each application, therefore preserving
the cost-sharing benefits. Similarly, the
need for efficiency in processing
applications is far outweighed by the
anticipated improvement in the process,
and the increased protections for both
U.S. and foreign workers that will
result.
The Department is supportive of the
use of master applications by employers
(large and small) as a means to meet
seasonal needs and believes that the
commenters’ concerns regarding the
impact of limitations are exaggerated.
The Final Rule returns to the traditional
use of master applications as operated
between 1987 and 2009. The Final Rule,
with its expansion of the use of master
applications beyond a single State,
preserves the flexibility inherent in the
use of master applications while
ensuring that they are not vehicles for
abuse or a way to skirt program
requirements. Nothing in the Final Rule
impacts employers with shorter
seasonal needs.
10. Section 655.132 H–2A Labor
Contractor (H–2ALC) Filing
Requirements
The NPRM revised the provision by
providing an introductory paragraph
that explained what other provisions of
the regulations H–2ALCs are subject to
and deleted the redundant sections in
the H–2ALC section. The Final Rule
adopts these changes as proposed, with
minor editorial clarifications.
The Department received many
comments addressing the need for the
regulation of H–2ALCs. Most
commenters agreed with the proposal
that specific obligations for H–2ALCs
are necessary. However, a majority felt
that the Department did not go far
enough to regulate H–2ALCs, asserting
that H–2ALCs are the most egregious
violators of the H–2A program. They
pointed out that some H–2ALCs recruit
workers when they do not have actual
jobs to offer; therefore, these
commenters were pleased that the
Department is now requiring additional
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documentation about their contracts and
that the WHD has more enforcement
authority. One commenter contended
that H–2ALCs exaggerate their labor
needs in order to maximize their profits
by creating something close to a Ponzi
scheme in which foreign workers pay
exorbitant recruiting fees abroad. This
commenter suggested that the
Department create a form for the
contract between an H–2ALC and fixedsite employer in order to ensure that all
necessary information is provided to the
Department such as the legal name of
the farm, its address, number of workers
needed, dates of need, tasks to be
performed, and the remuneration that
the fixed-site employer intends to pay
an H–2ALC. One commenter requested
that the Department explicitly
acknowledge State and Federal
protections provided to all workers
during recruitment and employment
including those related to
discrimination and retaliation. This
same commenter requested that we
require an H–2ALC to provide a
recruitment plan. Additionally, a
commenter recommended the creation
of a Federal H–2ALC licensing and
continuing education requirement.
The Department believes that the
proposed regulations provide sufficient
protections to address these
commenters’ concerns, and no
additional restrictions or forms or
licensing requirements are necessary at
this time. The proposed protections,
including the requirements to submit
proof of the H–2ALCs’ work contracts,
will help eliminate these egregious
abuses and therefore were retained.
a. Scope of H–2ALC Applications
As stated previously, the NPRM
proposed to eliminate multiple areas of
intended employment in one
Application and substituted a
requirement that each Application be
limited to worksites in only one area of
intended employment. The Department
received several substantive comments
on this particular provision.
A legal aid organization commended
the Department for forbidding multiple
areas of employment in a single
application. The commenter claimed
that U.S. workers are harmed because
positive recruitment takes place only at
the initial area of intended employment
and by the time the itinerary reaches
some of the later areas of intended
employment, the 50 percent rule has
lapsed and the U.S. workers lack access
to the work opportunities. The
commenter also asserted that the H–2A
workers incur unnecessary expense
because there may be weeks of
downtime between areas of intended
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employment so they travel back home to
Mexico at their own expense. The
commenter stated that this would not be
the case if the job order accurately
reflected the actual work activities.
The Department believes that the
enhanced restrictions on H–2ALCs serve
to address this issue and retains the
provision as proposed in the NPRM.
b. Required Information
(i) Identify Name and Location of FixedSite Employers and Crop Activities
The requirement to list the name and
location of each fixed-site employer to
which an H–2ALC expects to provide
H–2A workers, including the beginning
and ending dates of when the workers
are needed and a description of the
activities the workers are expected to
perform and crops upon which they will
work, is the same in both the 2008 Final
Rule and the NPRM. The Department
received several comments, all in
support of this provision. One farm
worker advocacy group suggested that
the Department add an additional
requirement to include the monetary
value of the three-fourths guarantee for
the applicable work performed at each
fixed site. The three-fourths guarantee is
not calculated by each fixed-site
employer; therefore, the Department
cannot implement this suggestion.
(ii) Required Information and
Submissions
The Department did not receive any
comments on this section of the
proposed rule. Therefore, the
Department is adopting the provision as
proposed with minor editorial changes.
(iii) H–2A Labor Contractor (H–2ALC)
Bond Requirements
The Department proposed to continue
to require that an H–2ALC obtain a bond
to demonstrate its ability to meet its
financial obligations to its employees.
This permits the Department to ensure
that labor contractors can meet their
payroll and other obligations contained
in the terms of the job order and the H–
2A program obligations. The Final Rule
requires that an H–2ALC submit the
original surety bond (and any
extensions thereof) to the Department
with the Application. This change is not
expected to place any additional burden
on an H–2ALC applicant since such
applicants were previously required to
submit fundamental information from
the bond that most applicants
accomplished by providing a copy of
the bond. This requirement to provide
the bond itself will ensure that the
Department has legal recourse to make
a claim to the surety against the bond
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6919
following a final order finding
violations.
Several farm worker advocates
suggested that H–2ALCs should have
the option of joint employment with
each fixed-site employer in lieu of the
bond requirement. They noted that in
that situation, fixed-site employers
would be held jointly responsible for
the treatment of the farm workers. The
Department believes that the increased
surety bond amounts provide better
protections.
(iv) Provide Copies of Work Contracts
The NPRM proposed to add a
provision requiring H–2ALCs to provide
copies of their work contracts. The
comments were generally in favor of
this requirement. One commenter
requested that additional language be
added to this provision, specifically,
that each contract disclose the fact that
an H–2ALC intends to employ H–2A
workers in connection with the contract
and that workers employed at the same
site at the same time in any work
included in the job order are employed
in corresponding employment. One
commenter opined that we are requiring
H–2ALCs to provide too much
confidential and proprietary business
information and that those provisions
should be dropped.
The Department has determined that
the requirement to include proof of
work contracts is appropriate for
protecting agricultural workers, and
does not believe additional language is
necessary. Additionally, as stated above,
the Department intends to protect any
material identified as confidential in
accordance with Departmental
regulations.
(v) Housing/Transportation
The NPRM required housing and
transportation to comply with the
standards in § 655.122, and relevant
comments are addressed in the
preamble for that section. The Final
Rule adopts the NPRM as proposed.
11. Section 655.133
Agents
Requirements for
The NPRM proposed to require agents
to provide, as a part of the Application,
copies of agreements demonstrating
representation—in the form of a
contract, agency agreement, or other
proof of the relationship and the
authority of the agent to represent the
employer. In addition, the Department
proposed to require agents who are
required to register as FLCs under
MSPA to provide proof of registration.
The Department is retaining this
provision as proposed.
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The Department received several
comments discussing the enhanced
requirements for agents. One commenter
objected to the changed requirements
arguing that agents, associations and
labor contractors should not be required
to provide confidential/proprietary
business information.
Some commenters opposed the
requirement arguing that the current
Form ETA–9142 Application for
Temporary Employment Certification
(Form ETA–9142) already contains a
section where the employer may
authorize another to act as an agent on
its behalf and that providing the agency
agreement creates a redundancy in the
application process. One of these
commenters indicated that both the
employer and agent are required by law
to personally attest with original
signatures to the accuracy of all
representations made in the Form ETA–
9142, and knowingly misrepresenting
constitutes a felony criminal offense
punishable by $250,000 fines and up to
5 years in jail. In light of such severe
penalties, this commenter did not see
the necessity for additional information
ascertaining the validity of the
representation.
One commenter claimed that
employers hire agents simply to assist
them with the paperwork and asserted
that the scope of such representation in
most cases never involves activities that
would require the agent to register as a
FLC. In addition, the commenter posited
that enhanced requirements are
unnecessary because the Department
already imposes separate requirements
on H–2ALCs and FLCs.
An association of employers opposed
the enhanced requirements for agents
arguing that the proposed changes are
punitive and the Department did not
provide justification for the new
restrictions and did not explain how
they will correct or prevent any program
abuses. This commenter specifically
opposed the requirement to submit
agency agreements and noted that this
requirement will simply result in more
paperwork and cost for employers. The
commenter further asserted that the
Department has no need for private
contract information and should be
solely concerned with employer
compliance with program requirements.
One commenter expressed concern
about the possibility that its proprietary
information may be subject to public
release under FOIA.
One commenter offered support for
the enhanced requirements for agents,
including that agents obtain a bond and
licensure.
The Final Rule adopts the provision
as proposed. The Department is
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requiring agents to supply copies of the
agreements defining the scope of the
agency relationship in addition to
completing all relevant portions of the
Application to ensure that there is a
bona fide agency relationship to ensure
program integrity. The requirement,
however, in no way obligates either the
agent or the employer to disclose any
trade secrets, or other proprietary
business information. For example, the
Department has no interest in or need to
know the amount of the fee that the
agent is charging the employer. The
Final Rule only requires the agent to
provide sufficient documentation to
clearly demonstrate the scope of the
agency.
Preserving program integrity requires
the Department to ascertain the validity
and scope of the agency relationship.
The current application procedures
require both the employer and the agent
to attest under penalty of perjury that all
information provided on the Form ETA–
9142 is true and correct. It further
includes a declaration by the agent or
employee of the employer that it is
authorized to act on its behalf in
connection with the Application. This
attestation, however, simply evidences
an existing relationship; unlike the
actual agency agreement, it does not
define the scope of the agency
relationship and consequently the scope
of employer’s or agent’s liability. For
these reasons, the Department is
retaining the provision as proposed.
In addition, the Department wishes to
assure all commenters and stakeholders
that it will continue to follow all
applicable legal and internal procedures
for complying with FOIA requests that
ensure the protection of private data.
The Department agrees with the
commenter supporting the need for
enhanced requirements for agents. The
Department, however, does not feel that
it is appropriate at this time to impose
a bonding requirement on agents unless
the Department determines on a case by
case basis that they are more
appropriately classified as H–2ALCs.
12. Section 655.134
Situations
Emergency
The Department proposed to retain
the criteria for accepting and processing
Applications filed less than 45 days
before the date of need on an emergency
basis. The Department received no
comments on this proposal and retains
it in the Final Rule, with minor editorial
clarifications.
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13. Section 655.135 Assurances and
Obligations of H–2A Employers
a. Non-Discriminatory Hiring Practices
The Department proposed to require
employers to make certain assurances as
a condition for certification. The first of
these assurances was that the job
opportunity remain open to any
qualified U.S. worker regardless of race,
color, national origin, age, sex, religion,
handicap, or citizenship, and that
rejections of U.S. workers must be only
for lawful, job-related reasons.
The Department received a few
comments on this provision. The
Department received a comment that
this provision is not necessary and
should be deleted because the employer
is already required to comply with all
applicable laws. Another commenter
suggested adding the phrase and as
otherwise provided by State law to the
end of the first sentence.
The Department does not agree with
suggested deletion. The provision is
intended to be specific to the hiring
practices of H–2A employers, such that
the jobs, even those filled by H–2A
workers prior to the end of the
recruitment period, remain available to
U.S. workers. The Department declines
to add the suggested phrase here
because this concept is addressed
elsewhere in the regulation. Therefore,
the Final Rule contains the language
proposed in the NPRM, with an edit
clarifying that the employer’s
obligations continue through the 50
percent point of the work contract.
b. No Strike or Lockout
The NPRM proposed that employers
be required to assure the Department
that there was no strike or lockout in the
course of a labor dispute at the worksite.
The Department received several
comments from various groups who
requested that the Department return to
the language of the 1987 Rule and the
2008 Final Rule which limited such
assurance to strikes or lockouts
involving the specific job opportunity
sought to be filled. These commenters
claimed that the proposed wording can
leave too much room for mischief
among those who would seek to block
the hiring of H–2A workers. They
expressed concern that the proposed
language was broad and would allow
one or two workers to claim that they
walked off the job over a labor dispute
and in such a situation the employer’s
Application would be denied. They also
pointed out that the National Labor
Relations Act does not cover
agricultural employment, which means
that there is no official process for
determining the existence of a labor
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dispute. These commenters state that
the 1987 Rule language was carefully
crafted to make it clear that if a worker
walks off the job claiming a labor
dispute, only the job opportunity
vacated by that worker, and not the
entire Application, is barred from
certification. One of the commenters
pointed out that the Department
provided no justification for the
proposed change. Several of the
commenters opined that the proposed
definition of strike in the definition
section does not alleviate this problem
because concerted stoppage of work by
employees as a result of a labor dispute
still allows two employees to act in
concert to prevent an Application from
being certified.
The Department is concerned that
narrowing the provision as
recommended by the commenters
would unjustifiably limit the freedom of
agricultural workers to engage in
concerted activity during a labor
dispute. This would be inconsistent
with Congress’ broad prohibition against
granting labor certifications where there
is a strike or lockout in the course of a
labor dispute. The Department believes
that revising the language based on
these comments would result in H–2A
workers performing not only the jobs
identified in the certification, but also
the jobs performed by those workers
engaged in the labor dispute. Therefore,
the Final Rule retains the language as
proposed.
c. Recruitment Requirements
The Department proposed to require
an assurance from the employer that it
had and would continue to cooperate
with the SWA by accepting referrals of
all eligible U.S. workers who apply, or
on whose behalf an application is made,
for a job through 50 percent of the
contract period including all extensions,
and would conduct recruitment
activities as set forth in the regulation.
The Department received no comments
on the section dealing with the
assurance. Therefore the Final Rule
generally adopts the NPRM provision as
proposed with minor clarifying edits.
This includes the deletion of the
‘‘whichever occurs first’’ language
regarding the end date of the positive
recruitment. We have modified this
language to impose clarity that one date,
if known, will overrule the other. For a
full discussion of this provision refer to
the preamble discussion under
§ 655.158.
d. Fifty Percent Rule
The Department proposed
reinstatement of the 50 percent rule,
which requires employers to hire U.S.
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workers through 50 percent of the
contract period, as outlined in 8 U.S.C.
1188(c)(3)(B)(i). We received many
comments for and against this proposal,
and for the reasons discussed below, the
Department is retaining the provision as
published in the NPRM.
Several Congressional commenters
supporting the rule noted that the 50
percent rule played a crucial role in the
reservation of these jobs for U.S.
workers. Another commenter noted that
the 50 percent rule was not only an
essential protection for U.S. workers,
but a significant inducement for
employers to make serious attempts to
recruit U.S. workers as a condition of
H–2A certification. Several commenters
cited the role that the rule plays in the
continued opportunities for U.S.
workers for the jobs, close to and even
beyond the start date of the contract.
Other commenters who supported a
return to the 50 percent rule noted that
the longer referral period provides
essential access to U.S. workers with
respect to H–2A jobs. Even some
employer commenters opposed to the
reinstatement of the 50 percent rule
recognized the Department’s statutory
need to strike a balance between the
priority given to U.S. workers and the
right of an employer, when it has met
its legal obligations, to employ H–2A
workers.
Several employer commenters
opposed to the rule focused on the
complications the H–2A employer faces
in hiring an H–2A worker, only to have
the pattern of employment potentially
disrupted by a domestic worker. Other
commenters asserted that U.S. workers
are not well served by the 50 percent
rule when the employer does not want
to hire them because the foreign workers
have arrived. A number of commenters
stated that there was not sufficient
evidence that the rule worked as
intended. Many commenters referred to
the alternative 30-day rule imposed in
the 2008 Final Rule as a preferred
alternative.
Many commenters focused on the
unreliability of the domestic workforce
referred during the 50 percent period.
They noted that referred workers were
unlikely to even show up for interviews,
and that many of those who are hired
last for no more than a few days. Others
noted that most employers receiving
referrals during the 50 percent period
choose not to release the H–2A worker
but retain that worker, either in a
superfluous position or as the potential
replacement worker for when the U.S.
worker either does not show up for
work or quits employment. One
commenter noted that, in its State,
referrals more than doubled in 2009 yet
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very few actually showed up for
interviews and ultimately they saw no
increase in domestic workers accepting
job offers.
Some commenters objected to the cost
of interviewing U.S. workers,
particularly for small farmers. One
commenter questioned the return to the
50 percent rule, noting what this
commenter considered to be the small
number of workers (11,000) referred by
One-Stop Career Centers nationwide.
A commenter stated there is no
evidence that the adoption of the 30-day
rule in the 2008 Final Rule (as opposed
to the 50 percent rule) has adversely
impacted U.S. workers. Another asked
whether the Department had come
across new or different information
regarding the effectiveness of the 50
percent rule to merit its reinstatement.
The 50 percent rule predates the H–
2A program; it was originally created as
part of the predecessor H–2 agricultural
worker program in 1978. See
§ 655.203(e); 43 FR 10316, Mar. 10,
1978. In 1986, IRCA added the 50
percent rule to the INA as a temporary
3-year statutory requirement, pending
the findings of a study that the
Department was required to conduct
and review other relevant materials,
including evidence of benefits to U.S.
workers and costs to employers,
addressing the advisability of
continuing a policy which requires an
employer as a condition for certification
to continue to accept qualified, eligible
U.S. workers for employment after the
date the H–2A workers depart for work
with the employer. 8 U.S.C
1188(c)(3)(B)(i). In the absence of the
enactment of Federal legislation prior to
the end of the 3-year period, Congress
instructed the Secretary to publish the
findings immediately and promulgate
an interim or final regulation based on
the findings.
The study conducted during that time
period included the two States
determined to have had the highest
number of U.S. workers who responded
to referrals during the 50 percent period;
it sought only to determine the costs to
employers that hired workers referred
under the 50 percent rule and the
concomitant benefits to the U.S. workers
hired under the rule. Accordingly, in
1990, pursuant to what is now 8 U.S.C.
1188(c)(3)(B)(iii), ETA published an
Interim Final Rule to continue the 50
percent requirement. 55 FR 29356, Jul.
19, 1990. The perceived shortcomings of
the study were cited by the Department
in calling for comments regarding the 50
percent rule in 2008, and in conducting
another study that attempted to secure
additional information regarding the
effectiveness of the 50 percent rule. That
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study, however, also was focused to
meet the needs of the 2008 Final
Rulemaking process.12 It selected only 9
participants from each of three
stakeholder groups—farm employers,
SWAs, and farm worker advocates.
Despite the protests of at least one
commenter that this study plainly
demonstrates the ineffectiveness of the
provision, the study did not constitute
a comprehensive analysis of the
effectiveness of the rule.
The Department had a clear statutory
obligation to determine if there was a
need to require employers to continue
the longstanding practice of accepting
referrals from the time of departure of
the H–2A workforce until 50 percent of
the contract period has elapsed. The
Department’s obligation continues and
must be implemented in furtherance of
the Congressional policy that aliens not
be admitted under this section unless
there are not sufficient workers in the
U.S. who are able, willing, and qualified
to perform the labor or service needed
and that the employment of the alien in
such labor or services will not adversely
affect the wages and working conditions
of workers in the U.S. similarly
employed. 8 U.S.C. 1188(c)(3)(B)(iii).
The Department’s promulgation of a
different timeframe in 2008 Final Rule
as an alternative to the 50 percent rule
was not in accordance with the
Department’s Congressional mandate to
ensure that foreign workers are not
admitted unless sufficient U.S. workers
are unavailable and their wages and
working conditions will not be
adversely affected.
We have considered the commenters’
anecdotal concerns about the
unreliability of the domestic workforce
referred during the 50 percent period.
However, the potential costs that may be
incurred as a result of U.S. workers
leaving shortly after they are hired are
outweighed by the benefit to U.S.
workers and the Department’s statutory
responsibilities to ensure that U.S.
workers continue to have access to these
jobs.
The Department believes the
opportunity provided U.S. workers by
the 50 percent rule is not insignificant
and notes that SWAs have a duty
through the labor exchange system to
refer qualified individuals. The States
have within their grasp a variety of ways
to ensure referrals are coordinated and
integrated to make sure that those most
in need of and desiring access to these
opportunities are given the required
12 See ‘‘Findings from Survey of Key Stakeholders
on the H–2A 50 Percent Rule,’’ HeiTech Services,
Inc. Contract Number: DOU069A20380, April 11,
2008.
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access through the 50 percent period.
States are reminded of their
responsibility to use these tools to the
fullest extent. Staff-assisted referrals are
one significant mechanism by which
SWAs can ensure that those seeking
these particularized positions have
access to them. The Department notes
that over the 20 years during which the
50 percent rule was in operation
employers did not raise significant
concerns with regard to this policy.
With regard to the comment
concerning new or different information
about the effectiveness of the 50 percent
rule, the Department does not rely on
new information as the basis for the
reinstatement of the 50 percent rule.
The information that is available
through these comments is in conflict.
While employers argue that this rule
presents obstacles to their effective
operation, worker advocates and some
SWAs contend with equal vigor that the
existence of the 50 percent rule is
essential to ensuring that agricultural
job opportunities are available to
domestic workers. The 2008 study,
which was based on employers that
employed only 12 percent of the H–2A
workers, was an inadequate basis upon
which to change the Department’s
longstanding rule. The Department finds
the lack of definitive data to be the very
reason to protect the vulnerable
domestic workforce, rather than deny it
access to these jobs.
The Department has accordingly
determined it must protect the needs of
the U.S. worker population, even if
there is potential uncertainty for the
employer in terms of managing labor
supply and labor costs during the life of
the contract. Moreover, we note that this
benefit, if employers’ comments are
correct, is one very few U.S. workers
avail themselves of—thus making the
cost to employers negligible.
With regard to comments that SWAs
refer a small number of workers under
this rule, the Department does not
believe that 11,000 job opportunities for
U.S. workers are inconsequential,
particularly when compared to the
approximately 70,000 H–2A workers
admitted. Moreover, with respect to
small farmers specifically mentioned as
being unduly burdened in this process,
Congress provided the option of noncompliance with the 50 percent rule in
what is now 8 U.S.C. 1188(c)(3)(B)(ii), as
implemented in the Final Rule.
i. Small Farm Exemption
The Department proposed a return to
the 1987 Rule’s small farm exemption
from the 50 percent rule. Most of those
supporting the proposal to reinstate this
exemption further requested that the
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Department eliminate the provisions
limiting its application to those small
farms that are not members of an
association filing a master application
(or otherwise associated with other
employers). The Department cannot
accommodate this request. This
limitation was not regulatory, but
statutory. See 8 U.S.C. 1188(c)(3)(B)(ii).
In that provision, Congress specifically
excluded small employers who are
members of associations from the smallemployer exemption to the 50 percent
rule. The association, however, can
assign any workers referred under the
50 percent rule to employers who need
additional workers or who can more
easily accommodate the referred
workers, thus minimizing or eliminating
the burden on small farmers.
ii. Other Comments on the 50 Percent
Rule
Another commenter asked whether
the Department would reinstate policy
guidance addressing the referral of U.S.
workers to an H–2A employer after the
arrival of the H–2A workers. The
Department issued guidance in 1993
and 2007 instructing SWAs to refer U.S.
workers to an H–2A employer whose H–
2A workers have already arrived only if
there is no suitable alternative
employment available or if the worker
expresses a preference for an H–2A
employer’s job opening. The
Department does not believe it is
appropriate to include such guidance in
the context of the regulation.
e. Compliance With Applicable Laws
In the NPRM, the Department
proposed to require employers to
comply with all applicable Federal,
State and local laws and regulations,
including health and safety laws, during
the period of employment that is the
subject of the labor certification. This
proposal expanded the scope of the
prior guarantees which, under both the
1987 Rule and the 2008 Final Rule,
limited the required compliance to
employment-related laws. In addition,
the proposed regulations made explicit
that H–2A employers may be subject to
the provisions of the FLSA. The
Department has decided to retain the
enhanced requirement in order to
emphasize and ensure that both H–2A
and U.S. workers are provided all of the
protections to which they are entitled.
One commenter supported the
expanded proposal, asserting that the
new assurance would assist State and
local governments in curbing illegal
immigration and exploitation of foreign
agricultural workers, and it would also
grant more uniform protections to all
workers. Another commenter supported
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the enhanced provision but suggested a
change to expand the protections to the
period of recruitment, as well as the
duration of the work contract.
The Department agrees that emphasis
on compliance with all applicable laws
and regulations is intended to bolster
protections for both U.S. and foreign
workers. The provision puts employers
on notice that they must comply with
all applicable laws specifically as a
condition of program participation. In
addition it provides State and local
agencies with an incentive to work
together with the Department to identify
violators and address issues related to
the employment of temporary foreign
agricultural workers.
As to the comment suggesting an
expansion of the protection to the
period of recruitment as well as the
duration of the work contract, we
believe that the prohibition against
discrimination during the period of
recruitment provides adequate
protection. Additionally, several
commenters requested that the
Department prohibit employers from
holding or confiscating workers’
passports, visas, or other immigration
documents. The Department recognizes
the worker’s right not to relinquish
possession of his or her passport to the
employer. Therefore, the Department is
adding a provision to this section to
require employers to comply with
existing Federal law that prohibits
confiscation of such documents
(William Wilberforce Trafficking
Victims Protection Reauthorization Act
of 2008, 18 U.S.C. 1592(a)).
f. Job Opportunity is Full-Time
The NPRM proposed to require
employers to offer only full-time
temporary employment of at least 35
hours per work week, an increase from
the 30 hours per week in the 2008 Final
Rule. The Department made this change
on the basis that that a 35-hour work
week more accurately reflects
agricultural work patterns and also
strikes a more appropriate balance
between the employers’ needs and the
employment and income needs of both
U.S. and foreign workers.
The Department received a number of
comments on this requirement. Some of
these comments addressed the increased
requirement in the context of the threefourths guarantee which is also
discussed elsewhere in this preamble.
One commenter offered unqualified
support for the proposed 35-hour per
week proposal. Another commenter, a
legal aid organization, proposed changes
to the provision that would define a
full-time job opportunity as constituting
8 hours per day and no less than 40
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hours per week. Another commenter
suggested that the Department adopt a
37-hour per week requirement instead,
because it would more accurately reflect
the reality in the field. As part of its
justification, this commenter argued that
an increase in the hours would bolster
the three-fourths guarantee and ensure
that workers are actually employed for
the duration of the contract.
Several commenters opposed the new
definition of full-time employment.
Some commenters asserted that the
increased hourly requirement increases
the obligation of the employer to meet
the minimum hour requirement and
thus increases the number of hours for
purposes of the three-fourths guarantee.
Another commenter indicated that this
would drive up costs for H–2A
employers. Other commenters asserted
that the proposed change in the
requirement would drive labor costs up
16 percent because the requirement and
the three-fourths guarantee are now
applicable not only to H–2A workers
but also to U.S. workers in
corresponding employment. One
commenter also argued that this change
is compounded by the change in the
AEWR methodology resulting in
prohibitive costs for employers.
Some commenters suggested the
Department retain the 30-hour per week
requirement because it provides farmers
with more flexibility in meeting the
three-fourths guarantee when they are
faced with unforeseen circumstances
such as inclement weather, etc. Several
commenters argued that the Department
offers no justification for increasing the
requirement or statistical data indicating
that 35 hours, instead of 30, strikes a
more appropriate balance between
employers’ needs and the needs of U.S.
and foreign workers. One of these
commenters argued that farmers do not
have the flexibility to set the sale prices
in order to absorb costs associated with
the new proposal, which will result in
many family farms going out of business
and loss of employment for U.S.
workers.
The Department’s experience in
program administration and
enforcement has shown that the 30-hour
requirement does not adequately reflect
the reality of agricultural production
and that most employers over the course
of the season offer well in excess of that
number of hours. Although the
Department believes that agricultural
employers need some flexibility to
account for the unpredictable factors
affecting agriculture, the Department’s
primary responsibility is to ensure the
availability and viability of job
opportunities for U.S. workers. The
Department has determined that
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requiring employers to use 35 hours as
the minimum threshold for full-time
employment will strike a more
appropriate balance between the reality
in the field, the workers’ needs for
meaningful hours and wages, and the
farmers’ need for flexibility. The
Department is therefore retaining the 35hour work week, as proposed.
g. No Recent or Future Layoffs
The Department proposed to require
an employer to assure that it has not
laid off and will not lay off any similarly
employed U.S. worker in the occupation
in which the employer is seeking to hire
H–2A workers within 60 days of the
date of need. The Department has
modified the provision in response to
comments and has clarified the
circumstances under which a layoff
would not be improper.
The Department received a number of
comments addressing the proposal. One
commenter expressed concern that the
layoff provision could create confusion
and complications for certain employers
with long seasons; coupled with the
longer recruitment provisions, the
employer may be required to begin
recruitment of U.S. workers (and the
application process for H–2A workers)
before or at the time that it is dismissing
workers associated with the prior work
contract/prior season. This commenter
further argued that offering to re-hire
these workers may not remedy the
situation because many of them may not
commit to a job opportunity until a later
date. This commenter recommended
that the Department adopt a shorter
recruitment period, and/or a shorter
layoff protection period and/or require
employers to attest to their intent to
rehire all qualified U.S. workers who
have been laid off due to the season
ending. Another commenter argued that
it and other employers in the industry
regularly dismiss their year-round
employees between December and
February. This commenter proposed
that the Department change the
provision so it does not bar such
employers from using the program.
One commenter proposed changes to
the provision to impose the requirement
on both the employer and the fixed-site
business (to the extent they are not one
and the same). In addition, this
commenter proposed additional
language to prohibit the employer or
fixed-site business from causing the
layoff in addition to actually laying off
the workers.
In response to the concerns of
employers with long seasons or who
dismiss their employees between
December and February that they would
be barred from the program the Final
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Rule clarifies that layoffs are
permissible when H–2A workers are
laid off before any U.S. workers in
corresponding employment are laid off.
We have previously made this point in
29 CFR 501.19(e) and have moved it to
this provision. Moreover, we note that
the employer is required to offer
employment to all U.S. workers
employed in the prior season. The
Department continues to believe that
offering the maximum job opportunities
to U.S. workers is critical to the
Department’s responsibilities under the
H–2A program.
The Final Rule does not extend the
concept of joint employment to H–
2ALCs and fixed-site employers at the
same location for purposes of the no
layoff provision, where the fixed-site
employer does not qualify as a joint
employer. Only an employer may lay off
its own employees and therefore each
employer is individually responsible for
ensuring that it does so only for lawful,
job-related reasons. Adding the
proposed language to the provision
would create confusion regarding joint
employment and the ultimate
responsibility for the workers under the
program.
h. No Unfair Treatment
The Department proposed to prohibit
employers from intimidating,
threatening, coercing, blacklisting,
discharging or in any manner
discriminating against workers or
former workers who file a complaint
against the employer, or who institute
any proceeding against the employer, or
testify in any proceeding against the
employer, or consult with an employee
of a legal assistance program or an
attorney on matters related to a
proceeding against the employer, or
exercise or assert any right or protection
under the H–2A program. This
provision supplements existing
provisions in these regulations requiring
compliance with Federal, State and
local laws, and provisions which
prohibit unfair treatment. The
Department is retaining the provision as
proposed.
Some commenters expressed
unqualified support for the provision.
Other commenters proposed to add into
this provision new language that would
include protections for workers who file
complaints with the SWA or assert
rights or institute actions based on State
employment or housing law or
regulations. A Congressional commenter
proposed that the Department consider
additional protections, including visa
extensions, to prevent retaliation against
foreign workers who file complaints
alleging unlawful conduct.
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The Department believes that its
provision requiring compliance with all
applicable Federal, State and local laws
already provides for the additional
State-related protections proposed by
one of the commenters.
The Department supports providing
protections to workers so that they may
complain of violations without fear of
retaliation. However, the Department
does not have the authority to provide
for an extension of status or stay for a
foreign worker; this authority rests
exclusively with DHS and the
Department can take no action with
respect to extending the status of any
individual worker.
i. Notify Workers of Duty To Leave
United States
The NPRM proposed to continue to
require an employer to inform H–2A
workers that they are required to depart
the U.S. at the end of the certified work
period, or if they become separated from
the employer before the end of that
period. The requirement that the
workers depart applies to all H–2A
workers who do not have a subsequent
offer of employment, approved by
USCIS in a subsequent nonimmigrant
worker petition, from another H–2A
employer. This continues a requirement
in the program which parallels DHS
regulations. The Department received
no comments addressing this provision,
and is retaining this provision as
modified.
j. Comply With the Prohibition Against
Employees Paying Fees
The NPRM proposed to prohibit the
employer or its agent from seeking or
receiving payment of any kind
(including, but not limited to, monetary
payments, wage concessions, kickbacks,
etc.) from an employee for any activity
related to obtaining the H–2A labor
certification, including payment of the
employer’s attorneys’ fees, application
fees, or recruitment costs, but not costs
that are the responsibility of the
workers, such as passport fees. The
proposed rule deleted the reference in
the 2008 Final Rule to visa fees as a cost
that is the responsibility of the workers.
The preamble to the NPRM explained
that visa fees, border inspection fees,
and other government-mandated fees
are directly related to the employer’s
need for the workers to enter the U.S.
to work for the employer. The Final
Rule generally adopts the language as
proposed, with the removal of the
reference to the FLSA as unnecessary.
Employee advocates generally
endorsed the proposed prohibitions on
cost shifting. For example, one
employee advocate stated that
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exorbitant recruitment fees imposed on
H–2A workers, including transportation
fees, passport and visa expenses, require
workers to bankrupt themselves and
their families just to enter the U.S. This
commenter suggested, as did others, that
the Department should further clarify
that fees are the responsibility of the
employer and, because they primarily
benefit the employer, may not be
recouped in a later workweek. Another
employee advocate suggested that the
Department should go further to
eliminate employers’ incentive to prefer
H–2A to U.S. workers and prevent
employers from shifting to others the
costs of importing H–2A by expressly
requiring the reimbursement of passport
fees, hotel costs while waiting in the
consular city to interview for and
receive the work visa, and visa
processing fees.
A number of employers and their
representatives objected to the
requirement that employers pay the
workers’ visa fees. For example, some
commenters emphasized that consulate,
border crossing and visa fees should
remain the responsibility of the workers,
stating that workers also benefit from
the employment relationship and
should have some investment in the
relationship. They predicted that there
would be increased absconding from the
job upon arrival if employees did not
have a financial stake in their decision
to enter the country. Other employers
and their representatives similarly
commented that visa fees should remain
the responsibility of the worker, both in
order to control employers’ costs, and
because they are a natural cost of the
decision to go to another country for a
job, from which the employee also
benefits. Others emphasized that
facilitation of the visa application
process by foreign agents, compensated
by the foreign beneficiaries, is a
longstanding practice, which eases the
process at the consulate; they stated that
using such facilitators is not a condition
of employment, but a voluntary choice
by the workers. Moreover, they stated
that some applicants will require such
assistance because they are not literate
in English, do not have access to a
computer, or lack the ability to navigate
the various Department of State (DOS)
forms, yet all of this assistance is
outside the control and knowledge of
the employer. Another employer
representative expressed concern that if
it fronted the worker money for the visa
appointment fee, the visa application
fee and the visa printing fee, its costs
would be higher and the worker could
simply take the money and disappear.
On the other hand, another employer
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association acknowledged that many
employers already advance these costs
or reimburse them in the first workweek
as a result of the decision in Arriaga v.
Florida Pacific Farms, L.L.C., 305 F.3d
1228 (11th Cir. 2002), which held that
such visa-related costs are an employer
business expense. Moreover, several
employer associations stated that they
strongly supported the prohibition on
collecting fees from workers, stating that
it was an essential protection for foreign
workers, who are often subject to
exploitation in their home countries. A
farm bureau similarly supported the
concept that workers should not be
required to pay these fees, but it
expressed concern about liability for
cross-border payments that it had no
knowledge of and therefore suggested
deleting words like kickback, bribe, and
tribute.
The Final Rule generally adopts the
provision as proposed. Governmentmandated fees such as visa application,
border crossing and visa fees (including
those imposed by the DOS or other
government contractors) are integral to
the employer’s choice to use the H–2A
program to bring foreign workers into
the country. Such expenses provide no
benefit to the employee other than for
that particular limited employment
situation. As the Department recognized
in the preamble to the 2008 Final Rule,
requiring employers to bear the full cost
of their decision to import foreign
workers is a necessary step toward
preventing the exploitation of foreign
workers, with its concomitant adverse
effect on U.S. workers. Moreover, as one
employer association acknowledged,
many employers already are advancing
or reimbursing these costs in the first
workweek.
As to employer concerns that some
unscrupulous individuals may take
money that the employer advances and
never report for work, the Department
notes that employers are not obligated to
advance such fees to employees.
Employers may wait and reimburse
such fees in the employee’s first
paycheck. Furthermore, the Department
is not adopting the suggestion of one
employee advocate to require employers
to reimburse employees for their
passport costs, because employees may
use their passport for personal purposes
unrelated to their H–2A employment
with a particular employer. See Wage
and Hour Division Field Assistance
Bulletin 2009–2, https://www.dol.gov/
whd/FieldBulletins/
FieldAssistanceBulletin2009_2.pdf.
Finally, as noted in the preamble to the
2008 Final Rule, employers are not
responsible for an employee’s voluntary
choice to use the services of an
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independent facilitator, such as to assist
the employee in obtaining access to the
internet and in dealing with the DOS, so
long as such fees are not made a
condition of access to the job
opportunity. However, as was also
noted in that preamble, the Department
will monitor such activities to attempt
to ensure that any such charges are not
de facto recruitment fees charged for
access to the H–2A program.
The Department does not believe it is
appropriate to identify the border
crossing, visa, and other governmentmandated fees that must be paid by the
employer with more specificity, as those
fees may change over time. Moreover,
there is no need to repeat that such fees
may not be recouped in a later
workweek, as the discussion of
deductions under § 655.122(p) makes
clear that deductions for such employer
business expenses may not be made if
they bring the worker below the
required H–2A wage rate.
k. Contracts With Third Parties Comply
With Prohibitions
The NPRM proposed to require an
employer to assure that it has
contractually forbidden any foreign
labor contractor or recruiter that the
employer engages in the international
recruitment of H–2A workers to seek or
receive payments or other compensation
from prospective employees, except as
allowed under the DHS regulation at 8
CFR 214.2(h)(5)(xi)(A). The proposal
clarified that the contractual prohibition
must extend to any agent of the foreign
labor contractor or recruiter, and that
the employer must make the
documentation available upon request.
The Final Rule adopts this provision as
proposed, with minor clarifying
corrections.
Employee representatives favored the
proposed provision. For example, one
employee advocate applauded the
proposal, which carries forward the
current rule’s prohibition on shifting
recruitment costs, noting that
recruitment fees are a burden on foreign
H–2A workers and their families.
Another employee representative
similarly expressed approval of the
prohibition against employers and their
agents seeking or receiving payments
from prospective employees. Several
unions commented that farm workers
often come to the U.S. as the indentured
servants of the recruiters and
middlemen to whom they have
promised to pay thousands of dollars.
Other commenters stated that more
must be done to protect vulnerable H–
2A workers during recruitment abroad,
with the ultimate employers being made
responsible for the recruiters they use.
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One commenter suggested that the
Department should require employers to
compensate their recruiters to eliminate
the incentive for them to charge fees to
H–2A workers.
Some farmers expressed concern that
they might be required to reimburse
employees who claim that they were
forced to pay a foreign recruiter a fee,
even though the farmer’s agent
prohibited fees, and they wanted the
rule to be clear on what the farmer must
do to comply. Others similarly
wondered how the Department would
investigate workers’ claims of alleged
payments abroad to verify whether they
were paid, and they wanted a clearer
explanation of how the provision would
be enforced, with objective standards for
compliance and a safe harbor if the
required contractual terms were in
place. One employer representative
emphasized that the Arriaga decision
did not require an employer to pay
recruiter fees if the employer is not in
a position to know of or exercise control
over such payments. And one foreign
recruiter stated that it wanted to be able
to charge employees a fee, because
farmers are not willing to pay recruiters
until the employees have worked for
some time. Another labor recruiter
stated that the prohibition against
charging workers for recruiter fees was
a respectable decision by the
Department. However, it wanted some
assurance that the Department would
enforce the prohibition, so that
responsible employers are not
disadvantaged if unscrupulous parties
continue to charge workers fees.
As the preamble to the 2008 Final
Rule emphasized, the Department is
adamant that recruitment of the foreign
worker is an expense to be borne by the
employer and not by the foreign worker.
Examples of exploitation of foreign
workers, who in some instances have
been required to give recruiters
thousands of dollars to secure a job,
have been widely reported. The
Department is concerned that workers
who have heavily indebted themselves
to secure a place in the H–2A program
may be subject to exploitation in ways
that would adversely affect the wages
and working conditions of U.S. workers
by creating conditions akin to
indentured servitude, driving down
wages and working conditions for all
workers, foreign and domestic.
For the same reasons, the Department
continues to believe that employers
should be required to assure that they
have contractually forbidden their
foreign labor contractors or recruiters
from seeking or receiving payment from
prospective employees, and that the
prohibition should extend to their
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agents. Contrary to the concerns
expressed by some employer
commenters, as the 2008 Final Rule
preamble recognized, the rule does not
require farmers to pay all costs that
employees may claim that they paid to
recruiters abroad. Rather, the employer
must contractually prohibit its foreign
labor recruiters and their agents from
charging or receiving such fees. In other
words, paying such fees cannot be made
a condition of access to the job. In
response to a recruiter’s concern that the
Department enforce this requirement to
ensure that responsible employers are
not disadvantaged while unscrupulous
agencies continue to charge workers fees
so they can provide workers more
cheaply, the Department emphasizes
that it will monitor these activities to
the extent possible to ensure that the
required contractual terms are bona fide.
While the Department’s power to
enforce regulations across international
borders is constrained, it will attempt to
ensure the bona fides of such contracts
and will work together with DHS,
whose regulations also preclude the
approval of an H–2A petition and
provide for potential revocation if the
employer knows or has reason to know
that the worker has paid, or has agreed
to pay, fees to a recruiter or facilitator
as a condition of gaining access to the
H–2A program. As the 2008 preamble
stated, when employers use recruiters,
they must make it abundantly clear that
the recruiter and its agents are not to
receive remuneration from the alien
recruited in exchange for access to a job
opportunity. For example, evidence
showing that the employer paid the
recruiter no fee or an extraordinarily
low fee, or continued to use a recruiter
about whom the employer had received
numerous credible complaints, could be
an indication that the contractual
prohibition was not bona fide. Finally,
we have deleted language referring to
the DHS regulations since those
regulations defer to DOL regulations to
the extent that such costs and fees
relating to transportation and certain
government mandated fees are
prohibited by DOL.
l. Notice of Worker Rights
The Department proposed for the first
time to require employers to post and
maintain in conspicuous locations at the
worksite a poster provided by the
Department describing the rights and
protections for workers employed
pursuant to the INA. The posting is
required to be in English and, to the
extent necessary, in any language
common to a significant portion of the
workers if they are not fluent in English.
A number of commenters stated that
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while they thought that having to
provide a written job contract or a copy
of the job order was already adequate,
they did not object to the requirement
to display a poster as long as any
necessary translations were provided by
DOL. We note that the posting of this
notice will provide information not only
to H–2A workers but will also provide
information to U.S. workers, including
workers who otherwise may not know
that they may be engaged in
corresponding employment and be
entitled to the terms and conditions of
H–2A employment.
Providing such notification of their
rights to workers through a worksite
poster of their rights is consistent with
other programs administered and
enforced by the Department. It ensures
that both U.S. and H–2A workers are
aware of their rights and are provided
with resources (in the form of phone
numbers or contact information) which
they may use to notify the Department
of any issues at the worksite or report
employers who fail to meet their
obligations under the program. The
Department is retaining this
requirement, with clarification that the
poster be in any language common to a
significant portion of workers, as made
available by DOL.
One commenter expressed opposition
to this requirement, indicating that farm
operations have limited available space
for posting information and that posting
may become nonproductive based on
the quantity of information posted.
One commenter proposed that the
Department adopt a notification
requirement whereby the H–2A
employer would have to notify the SWA
within 2 work days that the H–2A
workers have arrived. This commenter
argued that this requirement would
facilitate outreach by SWAs to H–2A
workers and facilitate an understanding
by both H–2A and U.S. workers of the
work contract terms. It would also give
the H–2A workers notice of available
resources should any challenges arise.
The commenter noted that State
resources will also be better used if
SWAs are not left to guess or conduct
various trips to see whether or not the
H–2A workers have arrived.
The Department has determined that
requiring the posting of rights specific to
workers in the H–2A program is
necessary to ensure worker protections
and program integrity. Although
workers may have access to other
information or recourse for violations,
directly providing them with knowledge
about their rights under the program is
intended to ensure timely reporting of
violations. It further provides employers
with an additional incentive to fully
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comply with the assurances and
obligations under the program.
Several commenters requested that
the Department prohibit employers from
holding or confiscating workers’
passports, visas, or other immigration
documents. Some of these commenters
noted that this practice deters workers
from leaving abusive situations or
challenging unfair employer conduct,
and that employers use this practice to
control and exploit workers.
As required by the Trafficking Victims
Protection Reauthorization Act, the
Department recognizes the need to
inform a foreign worker of his or her
right not to relinquish possession of his/
her passport to the employer. Although
the regulations already incorporate this
protection under the provision that
requires employers to comply with all
applicable laws, the Department is
adding a provision under the
Assurances section expressly to require
employers to comply. The Department
anticipates that adding explicit
references in these provisions to these
requirements will provide the necessary
additional worker protections.
The Department declines to adopt the
requirement that an employer notify the
SWA within 2 working days that the H–
2A workers have arrived. The role of the
SWAs under these regulations consists
of various activities involving the
employer related to the recruitment of
H–2A workers, including placement of
job orders and referring U.S. workers to
employers for the designated time
period, and conducing housing
inspections. Arrival of the H–2A
workers is not a key event in these
activities.
Processing of Applications for
Temporary Employment Certification
14. Sections 655.140–655.145
The Department received no specific
comments on the application review
process (§ 655.140), the Notice of
Acceptance process (§ 655.141), the
Notice of Deficiency process (§ 655.143),
and submission of modified
applications (§ 655.144). However, the
Department did receive a comment from
a law firm that made it clear to the
Department that the organization of this
section created confusion. The
commenter thought that the Notice of
Deficiency would be sent out after the
Notice of Acceptance. In reviewing this
comment, the Department decided that
it would be best to reorganize the order
of the sections, delete a misplaced
section, and make minor word changes
to facilitate a better understanding of the
process. Thus, the Notice of Deficiency
section will be renumbered and become
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§ 655.141 and the first sentence will
begin with if the CO determines the
Application is incomplete instead of
when the CO determines the
Application is incomplete. The
submission of modified applications
will be renumbered and become
§ 655.142 because only Applications
that were returned to the employer with
a Notice of Deficiency need to be
modified; therefore, it is logical that it
must follow the Notice of Deficiency
section. The Notice of Acceptance will
become § 655.143 and the electronic job
registry, which is used only after any
deficiencies have been cured and a
Notice of Acceptance has been issued,
will become § 655.144.
In addition, § 655.141(c)(5) has been
changed to state that the employer must
seek administrative review within 5
business days or submit a modified
application pursuant to § 655.142. The
language in the NPRM which required
that an application be denied unless the
modified application was received
within 5 days would have negated the
purpose of § 655.142.
15. Section 655.142 (now § 655.144)
Electronic Job Registry
The NPRM proposed for the first time
the creation of an electronic job registry.
The comments received were almost
equally divided between those who
supported it and those who opposed it.
The major concern of those who were
against creating a new registry was that
the Department did not explain the
concept in detail and it was hard for
them to understand why it would be
any different from America’s Job Bank.
Several growers’ associations and a U.S.
Senator declared that this proposal is a
waste of taxpayer dollars because the
information is already available through
the SWAs. They believe that the only
justification for such a new database
would be the elimination of all the other
recruitment requirements. Several of the
commenters thought the registry raises
privacy issues. They feared that
confidential business information
would be available on the Internet and
would allow advocacy litigators to
harass the employers or simply subject
the employers to random non-legitimate
referrals from across the country, which
require the employer to expend time
and money responding to such inquiries
and referrals.
The NPRM proposed to create this
registry for two reasons. One was for
public disclosure and transparency. The
other was to have an additional tool
through which U.S. workers can be
matched with employers. A few of the
commenters, including SWAs, who
agreed with the concept of the registry
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applauded the Department for more
open public disclosure of the
information and admitted that the
current systems are not uniform and
that it will be easier for them to track
H–2A job orders and enhance the efforts
to match workers with jobs. One of the
SWAs thought the public disclosure
would help relieve the SWA from the
time currently spent responding to
inquiries from the media and interest
groups. The Department’s experience
has been that SWA information is not
uniform, and that the creation of the job
registry will greatly assist the
dissemination of this information to the
public; that it will save tax dollars
through the elimination of numerous
requests through the FOIA rather than
cost them for what the Department
believes is not a redundant system.
A legal aid bureau commended the
Department for proposing the registry
because it will alleviate the current
frustrations experienced by the public
and stakeholders who must wait for
responses to FOIA requests. The
Department also aims to reduce the
substantial number of the FOIA requests
it receives each year by publishing the
job orders online.
Most of the other commenters who
agreed with the registry also
acknowledged their hope that this
Federal registry would become the only
electronic registry of H–2A job
opportunities and be used in lieu of
either the newspaper advertisement or
the SWA posting. Some SWAs thought
the idea was good in principle, but
thought that the Department should use
an existing registry such as JobCentral.
JobCentral is a partnership between the
National Association of State Workforce
Agencies and Direct Employers
Association. SWAs can use the system
at no cost. The Department examined
the option of using an existing registry
but found that the costs would impose
an additional burden on employers.
Therefore, the Department has decided
not to adopt this proposal.
The NPRM did not provide a great
deal of detail on how the registry would
operate. Those details are provided
here. The Department will announce
through a notice in the Federal Register
when the registry is operational. After
creating the infrastructure for the
registry, the Department plans to scan
the Form ETA–790 after redacting
confidential information, as it would for
a FOIA request. The redacted image of
the Form ETA–790 will be posted on the
registry. This should alleviate
commenters’ concerns about the public
dissemination on the Internet of
confidential business information. The
same search functions that are available
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to currently search PDF files will be
available to search the postings on the
registry. The Department believes this
will be an effective mechanism to make
this information available to workers,
employers and advocates.
Post-Acceptance Requirements
16. Sections 655.150–655.158
The NPRM proposed both pre- and
post-filing recruitment. The SWA
would, as always, be responsible for
placing the job order. If the initial test
of the labor market did not yield enough
U.S. workers, the employer would file
an Application with the Department.
Once the CO accepted the Application,
the CO would direct the SWA to place
the job order in its interstate clearance
system and send the job order to any
States designated by the CO to be
traditional supply States. The employer
would be directed to place the
newspaper advertisements where the
CO determines appropriate. As in both
the 1987 Rule and the 2008 Final Rule,
the NPRM requires that newspaper
advertisements direct applicants to
report or apply for the job opportunity
at the nearest office of the local SWA
where the ad appears.
The 1987 Rule contained very specific
additional recruitment requirements
that an employer had to perform in
order to comply with the positive
recruitment requirements of the
regulations, such as radio advertising,
contacting FLCs, migrant workers and
other potential workers by letter and/or
telephone, or contacting such entities as
schools, business and labor
organizations, or fraternal and veterans’
organization. The 2008 Final Rule
changed the additional recruitment
requirements by eliminating many of
these steps and by requiring employers
to contact former U.S. employees. The
NPRM proposed a hybrid of the two
earlier rules. The NPRM kept the 2008
Final Rule requirement to contact
former employees but proposed to give
the CO discretion to order additional
recruitment as determined necessary,
which could include newspaper or
radio advertising, contacting local
unions or FLCs or any other method
used by non-H–2A employers,
depending on the prevailing practice in
the area of intended employment.
The requirement to recruit in
traditional or expected labor supply
States is a statutory requirement in 8
U.S.C. 1188(b)(4). The 1987 Rule
required the OFLC Administrator to
ascertain the normal recruitment
practices of non-H–2A agricultural
employers in the area to determine what
recruitment efforts, if any, should be
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required of the employers in other
traditional or expected labor supply
States. The 2008 Final Rule mandates
that the Secretary publish a Federal
Register notice each year that specifies
which States are considered traditional
or expected supply States and which
newspapers in those States are to be
used for advertising. The NPRM
eliminated the Federal Register notice
requirement and put the burden of
determining the places and methods of
recruitment on the CO at the NPC. The
NPRM did not mention mandated
newspaper advertising in the traditional
or expected supply States.
17. Section 655.150 Interstate
Clearance of Job Order
One commenter misunderstood the
proposed role of the SWA, thinking that
the NPRM proposed to return
recruitment oversight to the SWA. In
fact, under the NPRM the NPC would
take on that role. Another commenter
misunderstood the role of the SWA
under the 2008 Final Rule by saying that
it does not require the SWA to place
interstate job orders, when in fact it
does. Other commenters were against
maintaining the requirement for placing
job orders through the interstate
clearance system. These commenters
thought the interstate clearance system
was an antiquated process that does not
produce enough U.S. workers. An
association of growers provided
anecdotal evidence about how few
referrals are received by the growers in
the commenter’s State from the
interstate clearance system. This
commenter contended that because the
number of referrals added up to less
than 3 percent of the total number of
workers needed by its grower members,
the system is a failure. The Department
recognizes that growers cannot, in all
cases, meet their labor needs through
the domestic labor force. However, the
Department’s objective is to make sure
that every U.S. worker who wants a job
in agriculture is made aware of the
opportunity. Use of the interstate
clearance system is also required by
statute at 8 U.S.C. 1188(b)(4). Congress
specifically directed the Department to
make sure that employers’ job orders are
circulated in the interstate employment
service system. Therefore, the
Department is not able to eliminate this
provision, and it is retained in the Final
Rule with minor editorial modifications.
18. Sections 655.151–655.152
Newspaper Advertisements/Advertising
Requirements
The Department proposed to require
employers to engage in newspaper
advertisement as part of their positive
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recruitment efforts. The Department
removed proposed § 655.151(b) because
it was inconsistent with the
requirements of the CO to direct
recruitment, but has otherwise adopted
the proposed provision with clarifying
modifications.
The Department received several
comments, with only one in favor of the
newspaper advertising requirement. The
vast majority requested that the
Department abolish this form of
recruitment because it is both too costly
and ineffective. Several commenters,
including one U.S. Senator, requested
that the Department justify the
requirement for newspaper advertising
with statistical evidence of its efficacy.
The 2008 Final Rule eliminated a
number of recruitment steps whose
value was questionable, difficult to
monitor and burdensome on the
employer, such as mandatory contact
with FLCs, schools, fraternal and
veterans’ organizations, and nonprofit
organizations. As commenters pointed
out during the comment period in this
rulemaking and in the rulemaking for
the 2008 Final Rule, agricultural
workers usually find out about
agricultural jobs by word of mouth. The
Department agrees but, as pointed out in
the 2008 Final Rule, it is almost
impossible to mandate and enforce such
a recruitment step. What the
Department has found over more than
20 years of H–2A program experience is
that even though the agricultural
workers themselves may not frequently
buy and read the newspapers, their
friends and relatives often do, as do job
placement agencies and those who
advocate on behalf of, and provide
services to, such workers. None of the
commenters presented the Department
with a viable alternative for getting
notice of job opportunities to interested
constituencies. Therefore, the
Department declines to remove this
requirement.
Some commenters specifically
objected to the Sunday edition
requirement because it is more
expensive to place the ad in the Sunday
edition and because that edition is more
expensive to buy. Commenters also
pointed out that newspapers are going
out of business because of all of the new
electronic media available. The
Department does not disagree with the
commenters on these points. However,
newspapers are still the best medium in
which to advertise low-skilled jobs, and
Sunday is still the most popular day for
job listings. Therefore, the Department
declines to eliminate this requirement.
One comment requested that the
Department allow associations of
agricultural producers acting as agents
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for their members and filing master
applications to advertise their master
applications in lieu of an individual
advertisement for each member, and
allow the association to name itself in
the advertisement instead of requiring it
to list every individual employer
associated with the Application. The
NPRM did not change the master
application concept. Master
applications can only be filed by
associations who will be joint
employers with their members. The
association only needs to place one
advertisement on behalf of itself and its
members. Each member does not need
to place an individual ad. Likewise, the
NPRM did not propose to require
associations filing master applications
to list all of the members in the
advertisement. Quite the contrary, the
language in § 655.152(a) requires only a
statement that the names and locations
of its members can be obtained at the
local SWA in the State where the
advertisement appeared. However, if the
association wishes to file an Application
as an agent, it may do so only on an
individual basis for each of its members
separately, and the advertisements
would need to be run by each
individual member. The wording of the
regulation in this particular instance is
very clear, and we decline to make any
changes in the Final Rule.
The Department received numerous
comments on the new requirement that
advertisements should direct applicants
to report or apply at their local SWA.
The NPRM included a provision
requiring that where the worksite is
remote relative to the population most
likely to apply for the job opportunity,
an accessible alternative location for any
required interviews must be provided
by the employer.
One commenter, a SWA, agreed with
this requirement. All of the other SWAs
that commented on the issue were
against this provision, because they
thought it was an added cost burden
that would require farmers to rent and
staff offices. Some of the commenters
did point out that a SWA would
probably have space available for
interviewing, but that it still would
force the farmer to lose valuable time on
the farm to travel to the interview site.
Several asked why the Government is
requiring farmers to have face-to-face
interviews when the virtual office now
exists allowing so many people in other
professions to conduct such interviews
over the phone or other virtual means,
the Government is requiring farmers to
conduct face-to-face interviews.
The Department agrees with these
comments. The provision was proposed
because of the practice of some
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employers to demand face-to-face
interviews in remote places that cost the
worker not only transportation costs to
arrive at the location, but even an
entrance fee to get on the property, such
as a National Forest.
However, several farmers stated that if
the workers cannot even find their way
to the worksite for an interview, then it
is likely that they will be unable to get
themselves to the job site each day to
report to work or it is an indication that
they are not interested. The Department
categorically disagrees with this
assessment. The statute requires that the
job be advertised in other States and
territories of the U.S. where U.S.
workers are willing to travel once
offered the job, such as to a remote job
site.
After considering all of the comments,
the Department has decided to amend
its regulation to resolve the problem
identified by the commenters. In-person
interviews cannot play a significant role
in the H–2A process since numbers of
domestic applicants, and all of the
prospective H–2A workers, are hired at
locations distant from the area of
intended employment. Domestic
applicants generally are interviewed, if
at all, by telephone. Potential H–2A
workers are interviewed, if at all, by an
employer’s representative overseas. The
Final Rule reflects these realities by
requiring that employers who conduct
interviews must do so by telephone or
establish a means by which applicants
may be interviewed in the location in
which they are applying. We have also
continued the prohibition on employers
requiring employees to pay fees to apply
for the job for which they are sought and
on other fees such as testing fees. The
Department views entrance fees or
access fees to property where the
interview is to be conducted as
indicating a lack of good faith in the
recruitment of such workers. The
interview process must be one that
represents little or no cost to the worker.
Some of the commenters claimed that
the Department did not account in our
cost-benefit analysis for the cost to the
employer of having access to a place in
which to conduct interviews. However,
because we are not and never have
required in-person interviews of
workers, and because we also assumed
employers who wanted face-to-face
interviews would use the free services
of the One-Stop Career Centers, we need
not factor in any costs. Employers who
wish to require more costly interview
methods do so by their own choice, not
from any requirement of these
regulations.
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19. Section 655.153 Contact With
Former U.S. Employees
The 2008 Final Rule listed specific
methods for contacting former
employees and methods of recording
responses. The NPRM proposed to
simplify the procedures for contacting
these former employees. A few
commenters opined that the new, less
specific language meant that the
employer now had to send all
correspondence to former U.S.
employees by certified mail. The NPRM
allowed employers to continue to use
the methods described in the 2008 Final
Rule, such as maintaining copies of
correspondence signed and dated by the
employer or maintaining dated logs
demonstrating that each worker was
contacted, including the phone number,
e-mail address, or other means used to
make contact. However, if it is easier for
the employer to print out a list of
previous employees and attach a
telephone bill that shows calls placed to
all of the employees, then the
Department will not require that
employer to rewrite the entire contact
list into a formal log. The 2008 Final
Rule also specifically required the
employer to enter the data a second time
into the recruitment report. The
recruitment report requirements are
clear in § 655.156, and do not need to
be repeated in this section. All workers
who apply or respond to solicitations
must be listed in the recruitment report.
A worker advocate group commended
the Department on keeping the
requirement to contact former
employees; however, it pointed out that
this provision has been very poorly
enforced because many former
employees report being refused re-hire
by companies using H–2A workers. The
Department believes the text of the rule
provides clear and appropriate
requirements with which employers
should be able to comply; therefore the
Final Rule adopts the NPRM language
with minor editorial changes.
20. Section 655.154 Additional
Positive Recruitment
The requirements for positive
recruitment and for recruitment in
traditional or expected labor supply
States are mandated by statute.
Specifically, the statute requires that
positive recruitment efforts be made
within a multistate region of traditional
or expected labor supply where the
Secretary finds that there are a
significant number of qualified U.S.
workers who, if recruited, would be
willing to make themselves available for
work at the time and place needed.
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The NPRM cited the statute and gave
the CO discretion to determine if any
additional recruitment is necessary in
such States. The CO would order
recruitment efforts that are normal for
similar and smaller employers in the
area of intended employment.
Some commenters opined that the
2008 Final Rule was more specific on
how the traditional or expected labor
supply States will be determined than
was the NPRM. The majority of
commenters did not think that giving
the CO discretion to determine what the
additional recruitment should be and
where was a good idea. These
commenters asserted that the NPRM
lacks any objective and transparent
standards, which means that employers
will be subject to inconsistent, arbitrary,
or contradictory directions from COs.
Another commenter felt that the
Department did not have the right to
delegate the Secretary’s statutory
obligations to COs. Several commenters
opined that the Department did not
explain how the States would be
identified or how many would be
required.
One commenter went into great detail
about the lack of rationale in the NPRM
for changing to a discretionary model
from a specific model. According to this
commenter, the 2008 Final Rule
contained an extensive analysis of the
rationale behind the requirements in the
section in its preamble and the
Department failed to justify its reasons
for departing from the rationale. This
commenter stated that the Department
failed to explain the basis for changing
course and has provided so little
description of what the employers might
expect that the Department failed to
provide the necessary notice and
opportunity for comment to the
employers. This commenter requested
that the Department return to the 2008
Final Rule language.
An agricultural service provider
concurred with many of the comments
mentioned above, citing its experience
with current processing procedures and
noting the cost and futility of the
advertising currently required by the
CO. Another commenter contended that
employers must be advised of the
requirements and costs they will incur
before they decide to enter the program.
We acknowledge this concern and have
accordingly sought to limit the expense
to employers while still satisfying the
Department’s statutory obligation to
ensure recruitment of U.S. workers in
traditional labor supply States.
A U.S. Senator was concerned that
there was no set limit on the number of
traditional or expected labor supply
States that could be designated whereas
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before the Department had promised
that there would never be more than
three States designated. The Department
did not plan to designate more than
three but, in light of all the comments,
has added that explicit provision to the
regulatory text. The Senator also opined
that if the Secretary believes that
sufficient workers can be found in other
States, then the Secretary should
expend the time and resources
necessary to find them instead of the
employers having to do so.
One commenter believed that the
Department was going to require
advertising in ethnic newspapers in the
traditional or expected labor supply
States. The NPRM does not contain such
a requirement. The NPRM mentions
ethnic newspapers only in the
document retention requirements,
simply stating that if advertisements
were run in an ethnic newspaper, the
employer must maintain proof of
publication along with the other
documents listed in that section.
The Department has determined to
retain the proposed requirement with
one modification that clarifies that the
employer will not be required to
conduct positive recruitment in more
than three States for each area of
intended employment.
First, commenters who suggested that
the Department is affirmatively
obligated to locate domestic workers
before a certification can be denied are
incorrect. Under 8 U.S.C. 1188(b)(4),
employers seeking to use H–2A workers
must conduct positive recruitment
outside the local area.
In the NPRM, the Department moved
from the rigid model imposed by the
2008 Final Rule to one in which the CO
has more discretion in order to allow
the Department more flexibility in
gathering information to determine
where available workers may be found,
even within a single growing season.
Since many farm workers migrate over
the course of the year and since the time
it takes to perform various farm work
activities varies from year to year, the
more flexible model proposed in the
NPRM gives the CO the opportunity to
use current information to determine
the States to which to refer an employer
to conduct positive recruitment. The
designation model of the 2008 Final
Rule required the Secretary make such
designations on an annual basis by
formally soliciting and then reviewing
information supplied from States,
employers, and worker organizations.
The annual designation process was an
ambitious and unnecessarily formalized
process of collecting information from a
wide range of sources, and then making
a decision for each State which three
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other States, if any, would be designated
as States in which positive recruitment
must be conducted. This process ties the
CO’s hands and prevents the CO from
using later information which may show
that workers are available in a State
different from one of the pre-designated
States or from using information that
shows that workers are not available in
one of the pre-designated States. The
Department believes it can accomplish
the same collection of information
through less formal means, and use that
information more effectively by
allowing the CO some discretion in the
selection of the methods and areas in
which they are employed based on the
best and most recent information
available. The NPC already receives
information on the availability of
workers from SWAs and will welcome,
although not require, information on
labor supply from those same entities
identified previously to assist in its
decisions on the best sources of labor to
be required of employers.
The types of recruitment used in the
program have not varied tremendously
through the decades. The Department
intends to continue to rely on
newspaper advertising. While not as
important a recruitment tool as it may
have been in the past, we believe it
remains valuable and imposes no
additional costs over what has been
required since the 1987 Rule.
Finally, the Department did not plan
to designate more than three States but,
in light of the comments, has added an
explicit provision to the regulatory text
limiting to three the number of States in
which an employer will be required to
conduct positive recruitment.
21. Section 655.155 Referrals of U.S.
Workers
The NPRM proposed to eliminate the
requirement that SWAs verify
employment eligibility and return to the
standard of the 1987 Rule requiring
applicants to indicate that they are
qualified. The Department received
numerous comments on this proposal,
which are discussed above.
22. Section 655.156 Recruitment
Report
The NPRM proposed to have the
employer submit the recruitment report
only once on a date certain as specified
by the NPC in its letter of acceptance.
The NPRM preamble inadvertently
included two submissions of the
recruitment report to the CO. The
Department received comments noting
that submitting the report twice was an
unnecessary burden. The Department
agrees and because the regulatory text
only required one submission, the
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Department clarifies its intent to require
only one submission of the recruitment
report in this preamble and does not
make any changes to the Final Rule.
One commenter requested that the
Department eliminate the need to
continue updating the recruitment
report throughout the 50 percent rule
period because the employer’s
obligation to recruit ends when the H–
2A worker leaves to come to the U.S.
While the employer’s positive
recruitment obligation ends when the
H–2A workers depart for the job site, the
obligation to continue to accept referrals
or to process potential gate hires
continues throughout the period of the
50 percent rule. The Department needs
to be able to determine whether the
employer has met its obligations. Thus,
the employer must continue to log those
referrals into the recruitment report and
explain whether or not they were hired
and if not, what the lawful job-related
reason was. Therefore, the Department
declines to change the requirement to
update the recruitment report and has
made one minor editorial change to this
section.
23. Section 655.157 Withholding of
U.S. Workers Prohibited
The statute prohibits the willful
withholding of U.S. workers until the
beginning of the contract period in order
to force the employer to send the H–2A
workers home under the 50 percent
rule. One commenter expressed support
for the Department’s inclusion of these
provisions in the proposed regulation.
Another commenter requested that the
Department make a minor change to the
section by inserting the words ‘‘if
possible’’ after the requirement that the
employer clearly identify the person or
entity that withheld the workers. This
commenter asserts that it is sometimes
difficult for the employer to know who
the actual person or entity is. The
Department declines to make this
change and retains the proposed
language, because without identifying
the actual person or entity allegedly
withholding U.S. workers the
Department has no facts upon which to
investigate the complaint. Additionally,
the Department corrected a
typographical error in this provision.
24. Section 655.158 Duration of
Positive Recruitment
The NPRM proposed, consistent with
the INA, that positive recruitment end
on the date H–2A workers depart for the
employer’s place of business.
One commenter claimed that the
Department provided no rationale for
requiring recruitment up to and
including the day the H–2A workers
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depart for the employer’s place of
business and requests that the
Department remove this requirement.
The same commenter also requested
that the Department adopt the
additional provision from the 2008
Final Rule of stopping the recruitment
3 days before the first date of need. The
Final Rule clarifies that unless the SWA
is informed in writing of a different
date, the date that is the third day
preceding the employer’s first date of
need will be determined to be the date
the H–2A workers departed for the
employer’s place of business.
Labor Certification Determinations
25. Sections 655.160–655.167
The Department did not receive any
comments that were within scope for
§§ 655.160–.162. One commenter did
suggest that we add requirements for
training new crew leaders and field
supervisors to § 655.160, which only
deals with the 30-day requirement for
the Department to adjudicate an
Application. The Department does not
believe this suggestion is appropriate for
this section and training of employees of
an H–2A employer, particularly in the
H–2ALC context, is dealt with more
specifically in the H–2ALC section. The
Department has also made minor
editorial changes to §§ 655.164–.165,
deleting language believed to be
unnecessary.
26. Section 655.163
Certification Fee
The NPRM did not propose to change
the certification fee and received one
comment agreeing with the fee
structure. The Department is adopting
the provision as proposed.
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27. Section 655.166 Appeal
Procedures (Now Determinations Based
on Unavailability)
The Final Rule simplifies the
regulatory text by centralizing the
information about appeals in § 655.171.
A commenter identified one type of
determination for which appeal rights
did not appear to be included in the
provision. Specifically, the commenter
was referring to the right to appeal a
denial or partial denial, where U.S.
workers were found to be available, but
later became unavailable. The INA
requires that this particular right to
appeal must be adjudicated within 72
hours, while § 655.171 only provides for
5-day turnarounds. Therefore, the
Department has added procedures
similar to those in the 2008 Final Rule
that provided the process for requesting
such redeterminations.
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28. Section 655.167 Document
Retention Requirements
The NPRM proposed a document
retention requirement of 5 years. A
number of comments opposed the
proposed increase to 5 years, from the
3-year requirement in the 2008 Final
Rule. The reasons varied from simply
that the requirement being too
burdensome on employers to the need
for consistency with other less onerous
statutory document retention
requirements such as the FLSA and
MSPA. In light of all the comments, the
Department has reconsidered its
position on this issue and changed the
Final Rule to reflect a 3-year retention
requirement.
Post-Certification Activities
29. Sections 655.170–655.174
The Department proposed certain
post-certification activities. These
included the allowance and process for
short-term extension requests; appeals
of denial of submitted Applications;
employers’ obligations in the event of
withdrawal of a job order; the setting of
(and process for appealing) meal
charges; and the creation of public
disclosure data of H–2A applicants. The
Department received comments on most
of these provisions.
30. Section 655.170
Extensions
The Department received one
comment noting that the Department
eliminated the right to appeal denials of
extension requests. The commenter
pointed out that the Department did not
cite any relevant statistics about
extension requests, number of denials,
number of appeals, and number of
unsuccessful appeals, nor did it provide
any justification for removing the right
to appeal in the NPRM. The Department
agrees and has provided for appeal
rights in these cases. Additionally, the
Department has included a requirement
that employers provide a copy of the
approved extension to workers in
accordance with the disclosure
requirements.
31. Section 655.171
Appeals
The Department has modified the
provision concerning de novo hearings
to require that such hearings be held in
5 business days after the Administrative
Law Judge (ALJ) receipt of the
administrative file. While no comments
were received on this provision, our
administrative experience has shown
that the 5 calendar day provision was
not workable.
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32. Section 655.172 Withdrawal of Job
Orders and Application for Temporary
Employment Certification
The Department received no
comments on this proposed section. It is
accordingly adopted as proposed.
33. Section 655.173 Setting Meal
Charges, Petition for Higher Meal
Charges
The NPRM did not propose any
changes to the section addressing meal
charges for workers. The Department
received a comment from a farm worker
advocacy group that requested we
include a statement that the maximum
meal charge set by these regulations is
subject to applicable State law and an
employer may deduct only the lesser of
the two. This same commenter also
wanted us to amend this section to
prohibit employers from deducting for
days that the employers offered the
workers no work or less than 8 hours.
This commenter contends that some
employers combine several crops into
one job order and have such lengthy
down times as to cause workers’ wages
for a week to have a zero balance once
the meal charges are deducted.
With respect to meals, the employer
must either provide three meals a day
(with an allowable charge) or must
furnish free and convenient cooking and
kitchen facilities that will enable the
workers to prepare their own meals
during the entire contract period. The
commenter’s suggested language that an
employer should be prohibited from
charging employees for meals consumed
on days where no work was provided
was not proposed in the NPRM and it
would not be appropriate to make this
change without the opportunity for
public notice and comment. With regard
to meal charges and State law, the
regulations elsewhere specifically
require the employer to comply with
applicable State laws. Therefore, the
Department declines to make any
changes to this provision.
34. Section 655.174
Public Disclosure
The 2008 Final Rule did not discuss
public disclosure. The Department has
been providing publicly accessible
information about users of the H–2A
program on its Web site for several years
now at https://www.flcdatacenter.com/.
The NPRM proposed to codify a
longstanding practice of disclosing this
information.
The Department received several
comments on this proposal. Several
thought it was duplicative of the
electronic job registry proposed in
§ 655.142; however, it is not. The
electronic job registry will be a
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temporary posting of scanned copies of
the job order and other pertinent
documents for the duration of the
recruitment and 50 percent referral
periods. Then those documents will be
removed. The public disclosure data
will continue, as it is now, to be in a
spreadsheet format with only the most
basic information, such as the name of
the employer, attorney, and agent,
address of the employer, case number,
decision and date, contract period
certified, number of workers requested
and number certified, occupation of
certified workers, number of work hours
a week, wage rate, and the State where
the foreign workers will perform the
work. This disclosure data will remain
on the OFLC Web site for at least 3
years.
Some commenters requested that the
Department add language to this section
to clarify and reiterate that States must
disclose all information such as housing
inspection reports, and other pertinent
documents when requested to do so
under a FOIA. These commenters state
that the States are refusing to provide
information under the guise of
protecting privacy. However, States are
not subject to FOIA, which governs
Federal agencies. Therefore, the
Department declines to add any text to
the regulatory language.
One farm worker advocacy group
requested that we mandate employers to
contract with non-profit groups to
provide ‘‘Know Your Rights’’ training to
all first-time H–2A workers during paid
work hours. This request is beyond the
scope of the NPRM. The cost associated
with such a requirement was not
accounted for in the cost-benefit
analysis and employers did not have a
chance to comment on such a
requirement. The Department believes
that the new requirement that was
proposed in the NPRM and is in the
Final Rule requiring employers to post
a Department-provided worker’s rights
poster will be sufficient to apprise
foreign workers of their rights.
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Integrity Measures
35. Section 655.180 Audits
The Department proposed to make
minor changes to the audit process
established in the 2008 Final Rule. The
proposed section retains the
Department’s discretion to choose
which labor certifications requests it
will audit. The Department is retaining
the proposed provision with additional
minor changes.
One commenter proposed a change to
the language of the provision
substituting the word will for the word
may in order to clarify that the
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Department has the discretion to audit
a particular Application, not that it will
necessarily audit each Application. The
Department agrees and made the
requested change.
A few commenters contended that the
audit procedure is a duplicative process
since both WHD and OFLC have
concurrent enforcement authority
enabling each to separately audit an
Application. These commenters asserted
that only WHD should have the
enforcement authority under the final
regulations governing the H–2A
program, because duplicative
enforcement will unnecessarily expend
government resources and create
confusion and a burden for employers.
Several commenters contended that
the 2008 Final Rule more justifiably
included the audit procedure because of
its reliance on self-attestations by
employers, and that the NPRM proposed
a full-adjudication model, therefore
eliminating the justification for using
the audit process. This commenter
further argued that after certification,
the Department should have only one
investigative process—WHD
investigations—and suggested that the
Department eliminate the audit
procedures.
One commenter argued that should
the proposed Audit procedures be
included in the final regulations, the
Department should extend to 30 days
the minimum time for a response to a
Department audit request.
Two commenters, a national farm
bureau and a grower’s association,
opposed the requirement that the CO
refer any findings of discrimination to
the Department of Justice (DOJ), arguing
that such a finding may or may not have
merit considering the relative
complexity of discrimination law. These
commenters argued that the
Department’s proposed regulations
attempt to deputize COs to make
findings about violations of law for
which they have no mandate or
expertise.
The Department disagrees with the
commenters. The Department’s audit
responsibilities rest solely with OFLC.
These responsibilities are distinct from
its revocation and debarment authorities
and therefore are not duplicative.
OFLC’s authority to conduct audits is an
integral part of ensuring that both U.S.
and foreign workers are provided the
full scope of protections available under
the H–2A program. The audit gives
OFLC an opportunity to assess
compliance and instruct the employer to
make changes or adjustments in its
compliance with the regulations and
program requirements. OFLC focuses on
the issuance and denial of labor
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certifications, while WHD focuses on
whether employers have complied with
the obligations to U.S. and H–2A
workers. While audits may lead to
revocation and/or debarment, they also
allow OFLC to determine whether the
certifications it has granted have been
correctly adjudicated so that it can
adjust its processes to more accurately
adjudicate Applications.
The Department disagrees with those
commenters who called for a longer
response period. The Final Rule
provides for a timeframe of no more
than 30 days for an employer to respond
to an audit letter. The Department has
concluded that the proposed timeframe
strikes a balance between the
employer’s need for sufficient time to
prepare its audit response and the
Department’s need to ascertain the level
of compliance in time to address any
potential violations affecting U.S. and
H–2A workers.
Both the 2008 Final Rule and this
Final Rule include the provision
requiring the CO to refer findings that
an employer discouraged an eligible
U.S. worker from applying, or failed to
hire, discharged, or otherwise
discriminated against an eligible U.S.
worker, to the Department of Justice,
Civil Rights Division, Office of Special
Counsel for Unfair Immigration Related
Employment Practices. The Department
wishes to clarify that it is not
undertaking a new or separate mandate
to conduct audits for the purpose of
identifying employers engaging in
alleged discriminatory hiring practices.
Rather, the Final Rule documents an
existing practice under which the
Department assists the Office of the
Special Counsel to carry out its
responsibilities under 8 U.S.C. 1324B
prohibiting unfair immigration-related
employment practices. Under the Final
Rule, employers are placed on notice
that engaging in a practice to discourage
U.S. workers from applying for H–2A
job opportunities or similar
discriminatory practices may lead to
additional liability under the INA and
the DOJ regulations at 28 CFR part 44.
36. Section 655.181 Revocation
The NPRM proposed to expand the
grounds upon which the Department
may revoke an approved labor
certification. It also proposed to change
the revocation procedure so that the
Department no longer sends a Notice of
Intent to Revoke. We received a number
of comments on these proposals. The
Department has retained the provision
with some modifications. One edit
clarifies throughout that it is the OFLC
Administrator, rather than the CO, who
exercises the revocation authority. The
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Final Rule also amends the basis for
revocation proposed at § 655.181(a)(1) of
the NPRM.
Several commenters generally
objected to the expansion of the
Department’s power of revocation
authority. These commenters opposed
the NPRM’s elimination of the many
restrictions that the 2008 Final Rule
puts on the Department’s authority to
revoke. For example, the standard
proposed in the NPRM would allow
revocation for any failure to cooperate
with a DOL investigation, rather than for
only significant failures to cooperate as
in the 2008 Final Rule, and the
proposed standard would allow
revocation for any substantial violation
of a material term or condition of the
certification without requiring that the
violation be willful or that the employer
be given an opportunity to cure the
violation.
One commenter stated that the
proposed changes would allow
revocation if an employer submits
documents in response to an audit just
1 day late, even if the tardiness is due
to an emergency or weather that delays
the mail. The same commenter also
contended that the proposed changes
would allow the CO to revoke for one
instance of an H–2A ranch worker
acting outside the area of intended
employment, even if his actions are to
retrieve an animal that has wandered
away from the herd in order to comply
with a State law that prohibits
sheepherders from abandoning sheep.
Other commenters worried that
expansion of the grounds for revocation
would allow the Department to revoke
certifications of well-intentioned
employers making minor errors.
Several employer associations stated
that revocation is an extremely harsh
penalty. Because a revocation can have
such a damaging effect on the
employer’s business, these commenters
believe that revocation is appropriate
only for employers who willfully
commit substantial violations. They
argued that the restrictions built in to
the 2008 Final Rule’s revocation
standards ensure that the Department
does not apply such a severe penalty
erroneously. Some of these associations
argued that revocation was too harsh a
penalty for anything other than fraud or
willful misrepresentation and that the
Department’s other enforcement
methods (including audits, debarment,
and civil money penalties) were
sufficient to address most violations.
One employer association argued that
the Department does not have the
statutory authority to revoke
certification on the expanded grounds
proposed in the NPRM. The same
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commenter acknowledged that some
revocation authority may be inferred
when fraud has occurred, but the statute
does not give authority to revoke
because DOL has decided to revisit the
merits of the Application. The
commenter stated that Congress was
specific about the power to revoke
previously approved labor certifications:
it gave DOL the power to notify DHS
when revocation should be imposed,
but gave no authority for DOL to revoke
a previously approved petition. The
commenter stated that the statute does
not give the Department the broad
powers of authority asserted in the
NPRM, such as revoking because an H–
2A worker performed an incidental
activity that is not specifically listed in
the job order.
The same commenter argued that the
Department has no legal authority to
revoke labor certifications according to
the standards proposed in the NPRM,
because those standards are destructive
to the H–2A program. The commenter
contends that this would constitute an
illegal taking under the Fifth
Amendment.
Some employer associations objected
to the proposal because the Department
did not support the necessity of
expanding the revocation power with
any data. These commenters stated that
the revocation standards in the 2008
Final Rule are sufficient to enable the
Department to address substantial
violations, and that the Department has
not presented data to justify departing
from the 2008 Final Rule’s recent
rejection of expanding the revocation
authority. Several employers argued
generally that the heightened
enforcement powers contained in the
2008 Final Rule were an appropriate
trade-off to the Department’s switch to
an attestation-based model. These
commenters believe that it is only fair
for the Department to relax the
enforcement standards if we are going to
return to a certification model.
Worker advocacy organizations were
generally in favor of the NPRM’s
expansion of the grounds for revocation,
calling it an important improvement to
the H–2A regulations. One organization
proposed that the Department add that
failure to cooperate in an investigation
performed by State or other officials
enforcing employment or housing laws
would be grounds for revocation. One
Member of Congress generally urged
more enforcement. The Department
believes its revocation authority extends
only to substantial violations of the H–
2A program requirements.
Congress explicitly endorsed the
Department’s revocation authority as a
means of validating the integrity of the
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program. The INA, codified at 8 U.S.C.
1188(e)(1), specifically refers to a
revocation of certification when
discussing determinations made by the
Secretary. The section does not indicate
any limitations on the bases for which
the Secretary may determine that the
certification should be revoked.
Therefore, we interpret the statute as
acknowledging that the Secretary has
the authority to revoke a labor
certification and as providing no
limitations on that authority.
The Department understands the
concerns of the commenters and we are
aware of the severe effects revocation
may have on an employer, especially a
small employer. The Department
believes its revocation authority extends
only to substantial violations of the H–
2A program requirements. However, the
Final Rule retains the text of the NPRM,
with some modifications. The removal
of the 2008 Final Rule’s restrictions on
our ability to revoke certifications will
ensure that we are able to act
appropriately against employers whose
grievous actions undermine the integrity
of the H–2A program and must be
remedied immediately, midcertification. The Department intends to
use its authority to revoke only when an
employer’s actions warrant such severe
consequences. We do not intend to
revoke certification if an employer
commits minor mistakes or in
circumstances that are beyond an
employer’s control. The changes are
meant to ensure that when revocation is
appropriate, we have the ability to act.
The Department views our revocation
authority as a tool generally to be used
to address an employer’s flagrant
violations. Therefore, we have changed
the first ground for revocation to clarify
that the Department may revoke if the
temporary labor certification was
unjustified due to fraud or
misrepresentation in the application
process.
We view revocation as a remedy to be
used in situations that require
immediate action. Several commenters
expressed their concern that the
Department would revoke certification
mid-season because we discovered that
the employer had committed a
substantial violation during a previous
certification. This would not fit our
conception of our revocation authority,
and we regret that the NPRM caused
some employer associations to believe
we would engage in such revocations
for past wrongs. The Department may
revoke an employer’s certification to
remedy actions described in
§ 655.181(a)(1–4) taken during that same
potentially revocable certification.
Debarment is the appropriate remedy for
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substantial violations committed during
a certification that has already ended;
the Department’s opportunity to revoke
the certification has expired.
The Department has many years of
experience enforcing the H–2A program.
Over those many years, the constraints
imposed by prior regulatory language
have made it difficult for us to take
action in response to flagrant violations.
As explained above, we do not intend
to revoke certification for any and every
violation. We believe that revocation is
an essential tool for protecting the
integrity of the H–2A program and for
addressing violations that must be
remedied immediately. The expansion
of the revocation power is simply meant
to ensure that we are able to use this
valuable tool when appropriate.
The commenter’s argument that
revocation constitutes a taking is
premised on the view that the
Department is going to use its expanded
revocation power to destroy the H–2A
program. The Department has no
intention of destroying the H–2A
program. On the contrary, as we have
explained, the Final Rule’s changes to
the revocation authority are meant to
ensure that the Department can use the
revocation power to protect the integrity
of the H–2A program.
A few commenters stated that the
proposed revocation standards are
vague and ambiguous. Some
commenters also criticized the proposed
regulations because they mention but do
not define ‘‘material term,’’ ‘‘failure to
cooperate,’’ or ‘‘failed to comply.’’
We disagree that the standards are
vague. The Final Rule states that an
employer’s substantial violation of a
material term of the labor certification is
grounds for revocation. We believe that
the list of violations in § 655.182(d)
paired with the list of factors used to
determine whether those violations are
substantial, listed in § 655.182(e),
communicate to employers the conduct
that is unacceptable in the H–2A
program. These two subsections are
referenced in the text of the regulation
stating grounds for revocation under
§ 655.181(a)(2). The words ‘‘material
term or condition’’ of a labor
certification were added by the 2008
Final Rule to communicate that
revocation is not to be used for just any
violation of any term of the certification.
The standards ‘‘failure to cooperate
with a DOL investigation’’ and ‘‘failure
to comply’’ are self-evident. We reiterate
that we do not intend to use our
revocation authority to remedy minor
errors or violations.
A few employer associations
commented on the proposed changes to
the revocation procedure. One claimed
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that the elimination of the Notice of
Intent to Revoke, replaced with a Notice
to Revoke that will be given immediate
effect if the employer does not respond
within 14 days, would not constitute a
fair right of appeal. However, the Notice
of Intent to Revoke given under the 2008
Final Rule also took immediate effect
after 14 days if the employer did not
respond by sending rebuttal evidence.
The 14-day time period sufficiently
balances the employer’s right to appeal
against the reality that circumstances
warranting revocation require
immediate action. The Department
would not issue a Notice of Revocation
if the reason for doing so did not
seriously jeopardize the integrity of the
H–2A labor certification process.
Accordingly, it is imperative for the
Department to be able to act quickly,
especially if the safety of the workers is
at stake.
Some employer associations
commented on the proposed revision to
the revocation procedure of the NPRM.
Section 655.181(b)(1) states that after
reviewing any rebuttal evidence
submitted by an employer, if the CO
determines that certification should be
revoked, the CO will inform the
employer. This is a change from the
language in the 2008 Final Rule which
stated that if, after reviewing the
employer’s timely filed rebuttal
evidence, the CO finds that the
employer more likely than not meets
one or more of the bases for revocation,
then the CO will inform the employer.
Some employer associations noted the
proposed removal of the words more
likely than not and characterized this as
diminishing DOL’s burden of proof in
support of revocation.
The Final Rule does not contain the
words ‘‘more likely than not’’. The
Department does not intend this to be a
substantive change from the 2008 Final
Rule; the language was changed merely
for clarity. The Department notes that it
has no burden of proof at this stage of
the revocation procedure, and that the
only purpose of reviewing rebuttal
evidence is to determine whether the
circumstances reasonably appear to
warrant revocation. We would not issue
a Notice of Revocation if we did not
believe that the reason for doing so
seriously jeopardized the integrity of the
H–2A labor certification process.
One commenter stated that the NPRM
eliminated the requirement that the CO
consult with the OFLC Administrator
when determining whether to revoke
certification. What the commenter
intended is unclear. The only time the
2008 Final Rule refers to the CO
consulting with the OFLC Administrator
is at the very beginning of the section
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describing revocation. This language
was not changed in the NPRM. In the
Final Rule, we clarify that the OFLC
Administrator exercises revocation
authority, rather than the CO.
A worker advocacy organization
proposed that the Department change
the revocation procedure to state that
the Department shall commence an
investigation to determine whether to
revoke certification if information is
provided to the OFLC by WHD, a SWA,
an employee, or any other person
alleging that an H–2A employer or an
H–2ALC has engaged in activity
constituting the basis for revocation.
The organization also proposed that any
person who provided information that
resulted in a revocation be provided
copies of the notices issued in the
proceeding. The Final Rule does not
mandate that the Department commence
an investigation in response to every
allegation, nor does it mandate that the
Department share the results of a
revocation investigation with every
person who provided useful information
over the course of an investigation. Such
a system would be unwieldy and an
inefficient use of resources.
37. Section 655.182 Debarment
The NPRM proposed to expand the
Department’s debarment authority. It
also proposed that the WHD have
concurrent authority with the OFLC,
and it proposed changes to the
debarment procedure so that the two
offices’ procedures would be parallel.
The Final Rule adopts these provisions
with minor changes.
a. Expansion of the Debarment
Authority
Many employer associations asserted
that the proposed rule’s expansion of
the Department’s debarment authority
would discourage participation in the
H–2A program and lead to the
program’s eventual demise. Some
commenters stated that the expansion of
the debarment grounds in the 2008
Final Rule was sufficient to address any
enforcement problems the Department
may have had in the past. These
commenters advocated that the
Department maintain the debarment
authority as provided in the 2008 Final
Rule. One stated that we should return
to the debarment provisions of the 1987
Rule. On the other hand, farm worker
advocacy organizations and a Member
of Congress generally supported the
proposed expansion of the debarment
grounds.
We have considered these comments
and we believe that the resulting
debarment provision enables us to use
our authority to uphold the integrity of
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the H–2A labor certification program
without unfairly punishing employers
who use the program or discouraging
their future use of the program. The
allegations that the Department is trying
to destroy the H–2A program are
unfounded. This Final Rule is intended
to improve the H–2A program, by taking
the best aspects of the 2008 Final Rule
and of previous rules to create a
program that both protects workers and
enables agricultural employers to access
an available labor supply.
b. Elimination of the Pattern or Practice
Requirement
Several farm worker advocacy
organizations and a Member of Congress
commented that they supported the
proposal that the Department may debar
if a party commits one or more acts of
commission or omission that constitute
a substantial violation, rather than
requiring a pattern or practice of such
actions, as in both the 1987 Rule and the
2008 Final Rule.
Many employer associations
commented that they disagreed with the
proposed deletion of the pattern or
practice requirement. Many of these
commenters are concerned that the
change would make it too easy for the
Department to engage in debarment
proceedings and that the Department is
looking to debar employers for innocent
mistakes or oversight—that the
Department may seek to punish a wellintentioned, honest employer who
commits minor mistakes or errors while
attempting to follow the rules of the
program. These commenters
characterize the H–2A program as
extremely complex, and one where
unintentional mistakes are easily made.
Some stated that debarment should be
reserved for the truly bad actors in the
program. The commenters also stated
that the Department provided no data to
support the elimination of the pattern or
practice requirement.
The Department has considered these
comments, and we have decided to
retain the NPRM’s language deleting the
pattern or practice requirement in the
Final Rule. We believe that by defining
a substantial violation as one or more
acts of commission or omission, we will
be able to more effectively use our
debarment authority to enforce
compliance with the rules of the H–2A
program. In the past, the requirement
that the Department show a pattern or
practice of violations has obstructed us
from using our debarment authority. As
one farm worker advocate recounted,
these include instances of flagrant
violations, such as an employer who
physically assaulted a worker whom he
believed had filed an OSHA complaint
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concerning working conditions on the
farm. The commenter stated that even
though the employer was found guilty
of the charge in criminal court, he
continued to be certified and that since
the employer had limited the physical
assault to a single worker, there was no
pattern of substantial violations. By
eliminating the requirement that we
show a pattern or practice of violations,
the Final Rule will enable the
Department to remove an employer like
this from the H–2A program. This will
allow us to better fulfill our statutory
duty to protect the integrity of the H–2A
program and to debar employers who
commit substantial violations.
The Department appreciates the
concern of employer associations that
by eliminating the pattern or practice
requirement, the Department will be
able to use its debarment authority more
easily. The Department does not intend
to debar employers who make minor,
unintentional mistakes in complying
with the program. The factors listed in
§ 655.182(e) of the NPRM have also been
retained in the Final Rule. These factors
are intended to give employers guidance
as to what factors the Department will
consider in determining whether a
violation constitutes a substantial
violation to warrant debarment. The
elimination of the pattern or practice
requirement was intended to ensure that
the Department is able to use debarment
in circumstances that warrant the
penalty, not to punish well-intentioned
employers that inadvertently commit
minor errors.
c. Specific Proposed Grounds for
Debarment
i. Elimination of the Requirement That
a Substantial Violation Be Willful
Several employer associations
objected that the NPRM eliminated the
many qualifiers in the 2008 Final Rule
which required that actions be willful or
significant to be considered substantial
violations. These comments protested
that the change would enable the
Department to debar employers who
commit minor, unintentional mistakes
when using the H–2A program. One
commenter argued that the term
substantial was too broadly defined,
given no real qualitative measurement
other than the proposed factors. That
commenter stated that this contrasted
with the 2008 Final Rule, which
provided a detailed list of acts and
omissions that meet the definition of a
substantial violation.
The Final Rule retains the language of
the NPRM. As explained above, the
Department does not intend to debar
well-intentioned employers that commit
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inadvertent or minor mistakes. The
Final Rule includes the list of acts or
omissions that meet the definition of a
substantial violation as proposed. The
Department believes this description of
the factors the OFLC Administrator may
consider when determining whether
debarment is appropriate in a particular
circumstance will provide clearer
guidance and make the Department’s
determinations more transparent to the
regulated community. Additionally, the
term willful restricted the Department’s
ability to use its debarment authority
when appropriate, due to the strict legal
definitions given the term in other
unrelated areas of the law. The language
of the Final Rule is intended to ensure
that the Department is able to use its
debarment authority when appropriate.
ii. The Elimination of the Definition of
Incidental Activities and Its Effect on
Debarment
Both the 2008 Final Rule and the
NPRM permit debarment of employers
who use H–2A workers for activities
outside the job order. The 2008 Final
Rule, however, contains a qualifier
providing that such deviations will not
result in debarment where they involve
an activity or activities minor and
incidental to the activity/activities listed
in the job order. The NPRM did not
contain this qualification and a number
of commenters were concerned that this
signaled intent on the part of the
Department to debar employers who
were only guilty of minor or good faith
deviations from the job order. This was
not the Department’s objective, although
the Department does not condone the
use of H–2A workers for activities not
authorized by the statute.
Several farm worker advocacy
organizations and a Member of Congress
expressed support of the NPRM’s
expansion of the grounds for debarment
to include employment of an H–2A
worker outside the area of intended
employment. This remains grounds for
debarment in the Final Rule.
The removal of the minor and
incidental language from the definition
of agricultural labor and services is
discussed above in the definitions
section.
iii. Debarment for Improper
Displacement of U.S. Workers and
Workers in Corresponding Employment
The NPRM proposed to add the
improper layoff or displacement of U.S.
workers or workers in corresponding
employment as an additional ground for
debarment. Some farm worker advocacy
organizations and a Member of Congress
commented that they support the
proposed expansion of the grounds for
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debarment to include the improper
displacement of U.S. workers.
Several employer associations
objected to the added ground for
debarment. These commenters were
concerned that the breadth of the
concepts of displacement and
corresponding employment would
allow a significant expansion of the
debarment authority.
The Final Rule includes this added
ground for debarment. An employer’s
improper displacement or layoff of U.S.
workers frustrates the very purpose of
many of the protections for American
workers imposed by the INA itself—the
primary goal of the H–2A program is to
allow agricultural employers access to
the labor force they need while
protecting the employment
opportunities for U.S. workers.
Improper displacement of U.S. workers
clearly subverts a fundamental purpose
of the H–2A program. Additionally, the
Department does not believe that
improper displacement needs to be
more clearly defined—improper
displacement is any displacement
caused by an employer’s failure to
comply with the H–2A rules.
iv. Added Grounds of Debarment for
Violations of the Anti-Fee Shifting
Provisions and the Anti-Discrimination
Provisions
Several commenters objected to the
proposed additional grounds that would
allow debarment of employers that
violate the anti-fee shifting provisions or
anti-discrimination provisions of the
proposed rule. The commenters
generally objected that these added
grounds were an unwarranted
expansion of the Department’s
debarment authority.
The Final Rule retains the proposed
added grounds for debarment. Strict
enforcement of the anti-fee shifting
provisions and anti-discrimination
provisions is essential to providing
needed protections to H–2A workers
and to workers in corresponding
employment. Additionally, strict
enforcement of the anti-discrimination
provisions is essential to maintaining
program integrity and compliance,
because intimidation of farm workers
who file complaints or otherwise
participate in the enforcement process
impairs the Department’s ability to
effectively enforce the requirements of
the H–2A program.
v. Failure To Pay Certification Fees in
a Timely Manner
The NPRM proposed to define a
substantial violation to include an
employer’s failure to pay a necessary fee
in a timely manner. The Final Rule
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adopts this proposed change but
clarifies that the ‘‘necessary fee’’ to
which the NPRM refers is the
certification fee, described in § 655.163.
One commenter contended that this
ground for debarment is overly harsh.
The commenter stated that because the
proposed rule has eliminated the
requirement of showing a pattern or
practice of violations, this means that
the Department may debar an employer
if a fee payment arrives one day late in
the mail. The commenter points out that
most employers who use the H–2A
system live in rural areas where mail
delivery is not efficient, and the
employers often live a far distance from
a post office. He points out that many
agricultural employers are small, familyrun businesses that may not have
enough time to spare a person to go to
the post office in times of bad weather.
Finally, the commenter argues that this
proposed provision departs from other
immigration programs run by the
Department, where one late payment
could never cause the harsh result that
the employer could not participate in
the program for years to come.
The Department is very aware of the
severe consequences that debarment has
for an employer’s business, especially
for a small business. Again, the
Department’s objective in expanding the
definition of ‘‘substantial violation’’ is
not to debar employers for minor errors
or circumstances beyond the employer’s
control. We expanded the definition to
ensure that we will be able to institute
debarment proceedings when
circumstances warrant it, and to ensure
that we are not obstructed by our own
regulatory language. The Department
must take very seriously the failure to
pay the required certification fees in a
timely manner simply because we do
not believe that it is an effective use of
our limited resources to track down
employers who fail to pay fees. By
defining the late payment of
certification fees as a substantial
violation in the Final Rule, we intend to
impress upon employers that the timely
payment of such fees is their
responsibility which we expect them to
fulfill if they choose to participate in the
H–2A program.
vi. Failure To Pay Wages
The NPRM did not propose changes
to this requirement. One farm worker
advocacy organization commented that
the Final Rule should include an
explicit statement that multiple reports
of unpaid wages will result in
debarment. The same commenter stated
that there should also be a streamlined
system for filing wage complaints and
immediate investigations upon
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receiving the complaints. We believe
that the explicit statement is
unnecessary; the Final Rule includes as
grounds for debarment the failure to pay
or provide the required wages to H–2A
workers or workers in corresponding
employment. That provision would
allow the Department to debar an
employer if the employer is found to
have failed to pay the required wages,
especially if it failed to do so multiple
times. As for the streamlined system, we
believe that this is available through the
Job Service Complaint System.
d. Grounds for Debarring Joint Employer
Associations
Several employer associations
commented on the NPRM’s expansion
of the standard for debarment of
members of joint employer associations
to any member that has reason to know
of the association’s debarrable violation.
These commenters stated that the
standard is too expansive and unduly
harsh, and that the 2008 Final Rule’s
participation or knowledge standard
should be retained. Some commenters
also objected that the Department had
not provided any data supporting the
need for this change.
The Final Rule retains the language
proposed in the NPRM. The
Department’s change to the debarment
standard for members of joint employer
associations is consistent with the
statutory language in 8 U.S.C.
1188(d)(3)(B)(1), which states that an
individual producer-member of a joint
employer association will not be
debarred if the association commits a
substantial violation unless the member
participated in, had knowledge of, or
reason to know of the violation.
e. Debarment of Agents/Attorneys
The NPRM proposed to authorize the
Department to debar agents and
attorneys. One commenter stated that
the INA only gives the Department
authority to debar employers, and
therefore the Department has no
authority to debar agents or attorneys.
As explained in the 2008 Final Rule’s
preamble, we believe that acts
committed by agents and attorneys of
employers may constitute substantial
violations and, accordingly, that agents
and attorneys of employers should be
debarrable parties.
The commenter’s argument that the
statute does not give the Department the
power to debar agents or attorneys
seems to be premised on the argument
that by naming one thing in the statute,
Congress meant to exclude all others, a
legal maxim of statutory construction
referred to as expressio unius est
exclusio alterius. However, this maxim
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is limited in application. In order for it
to apply, the necessary implication is
that Congress considered the unnamed
possibility (such as debarring agents or
attorneys) and meant to exclude it, as
opposed to excluding the term
inadvertently or simply deciding not to
address it. Barnhart v. Peabody Coal
Co., 537 U.S. 149, 168 (2003) (citing
United Dominion Industries, Inc. v.
United States, 532 U.S. 822, 836 (2001)).
The application of the maxim can also
be limited where the exclusion would
result in inconsistency or injustice or
would undermine the general purpose
of the statute. See Ford v. United States,
273 U.S. 593, 612 (1927), and Herman
& MacLean v. Huddleston, 459 U.S. 375,
387 n.23 (1983).
The INA makes no reference to the
role of agents or attorneys in its labor
certification provisions. The
involvement of two parties in the H–2A
certification process is strictly a
construct of the regulations. Therefore,
it would be difficult to believe that
Congress actually considered acts
committed by agents and attorneys,
much less deliberately excluded them
when it drafted the debarment
provision. Additionally, if the
Department were not able to debar
agents or attorneys, the integrity and
effectiveness of the H–2A program
potentially would be at risk, which
would seem to undermine the
Department’s ability to carry out its
responsibilities under the statute.
Criminal cases under other immigration
programs are strong evidence that agents
and attorneys can commit flagrant
violations of the INA, sometimes
without the knowledge of their clients.
Additionally, the Department has
inherent authority to regulate the
conduct of attorneys and agents who
practice before it. The Department has
invoked this authority to debar agents
and attorneys under the PERM and H–
1B immigration programs. As discussed
in the preamble to the PERM fraud rule,
there is extensive case law establishing
that Federal agencies have the authority
to determine who can practice and
participate in administrative
proceedings before them. The general
authority of an agency to prescribe its
own rules of procedure is sufficient
authority for an agency to determine
who may practice and participate in
administrative proceedings before it,
even in the absence of an express
statutory provision authorizing that
agency to prescribe the qualifications of
those individuals or entities. Koden v.
United States Department of Justice, 546
F.2d 228, 232–233 (7th Cir. 1977) (citing
Goldsmith v. United States Board of Tax
Appeals, 270 U.S. 117 (1926)). See also
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Schwebel v. Orrick, 153 F. Supp. 701,
704 (D.D.C. 1957) (The Securities and
Exchange Commission has implied
authority under its general statutory
power to make rules and regulations
necessary for the execution of its
functions to establish qualifications for
the attorneys practicing before it and to
take disciplinary action against
attorneys found guilty of unethical or
improper professional conduct). In
addition, an agency with the power to
determine who may practice before it
also has the authority to debar or
discipline such individuals for
unprofessional conduct. See Koden, 564
F.2d at 233. Further, as the Department
has the authority to prescribe
regulations for the performance of its
business (as is the case with all
executive departments under 5 U.S.C.
301), it likewise has the authority to
determine who may practice or
participate in administrative
proceedings before it and may debar or
discipline those individuals engaging in
unprofessional conduct. The
Department has exercised such
authority in the past in prescribing the
qualifications and procedures for
denying the appearance of attorneys and
other representatives before the
Department’s Office of Administrative
Law Judges under 29 CFR 18.34(g). See
also Smiley v. Director, Office of
Workers’ Compensation Programs, 984
F.2d 278, 283 (9th Cir. 1993).
Accordingly, the Department has the
authority to debar agents and attorneys.
We have decided to assert this authority
to maintain the integrity of the H–2A
program and to be consistent with other
immigration programs.
The same commenter argued that the
Department’s assertion of its authority
to debar attorneys will have severe
implications on attorney-client
privilege, impairing an attorney’s ability
to give advice about these regulations to
his or her clients, lest a client’s question
cause the attorney to know or have
reason to know about a client’s
substantial violation. The Department
acknowledges this concern. However, as
explained in the preamble to the 2008
Final Rule, the Department does not
intend to make attorneys (or agents)
strictly liable for debarrable offenses
committed by their employer clients.
The Department does not intend to
debar attorneys who obtain privileged
information during the course of
representation regarding their client’s
violations. We asserted authority to
debar attorneys, like the authority to
debar agents, to ensure that we are able
to address substantial violations
committed by the attorneys or agents
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themselves, or committed in concert
with the employers. The Department is
not seeking to debar attorneys who,
while working to assist their clients in
complying with the H–2A program,
make an error. Nor are we seeking to
debar attorneys whose clients disregard
their legal advice and commit
substantial violations; the appropriate
party to be debarred in that situation
would be the employer-client. However,
the Department is asserting its authority
to debar attorneys who work in
collusion with their employer-clients to
commit substantial violations.
Therefore, in response to the comments,
we have modified the Final Rule to
allow for the debarment of attorneys
only if the OFLC Administrator finds
that the attorney has participated in a
substantial violation.
f. Statute of Limitations for Initiating
Debarment Proceedings
The NPRM did not propose any
changes to the statute of limitations for
debarment proceedings. One commenter
suggested that the Department change
the time limitation to issue a Notice of
Debarment. The commenter suggested
that rather than stating the notice must
be issued no later than 2 years after the
occurrence of the violation, the
regulations should require a Notice of
Debarment be issued no later than 2
years from the time the debarring
authority learns of the debarrable
activities.
However, the restriction to 2 years is
mandated by the INA. Accordingly it is
maintained in the Final Rule.
g. Debarment Procedure
i. Concurrent Authority With WHD
The NPRM proposed and the Final
Rule provides WHD the authority to
debar employers, agents, and attorneys
who commit substantial violations, in
addition to OFLC’s authority to debar. A
number of commenters supported this
change from the 2008 Final Rule,
because they believe that it will
strengthen and improve the efficiency of
enforcement of the H–2A regulations.
Conversely, many employer associations
opposed concurrent debarment
authority, predicting inconsistencies in
the two agencies’ interpretation of the
regulations. These comments are
discussed in the sections that discuss
the debarment authority of the WHD.
The Final Rule states that the OFLC
and the WHD will coordinate their
activities so that only one debarment
proceeding is imposed for the same
substantial violation. The Department
notes that the two agencies have been
concurrently involved in debarment
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proceedings from the beginning of the
H–2A program, with WHD performing
the investigations and OFLC conducting
the actual debarment proceedings on
WHD’s recommendations. This
experience the two agencies have in
coordinating their actions will help
minimize any inconsistencies that may
exist between the agencies’
interpretations of the program
requirements. Furthermore, the two
agencies’ debarment proceedings are the
same, which is intended to eliminate
any inconsistencies between the
agencies’ interpretations. Three grounds
for debarment are listed in
§ 655.182(d)(2–4) that are not present in
the regulations governing WHD’s
involvement in the H–2A program,
because these grounds concern the
processing of an employer’s Application
for H–2A labor certification, which is
solely within the jurisdiction of the
OFLC. The Department believes that
conferring concurrent debarment
authority on both agencies will improve
the quality of H–2A enforcement and
increase efficiency.
ii. Changes to the Debarment Procedure
of OFLC
The NPRM proposed to extend
concurrent debarment authority to the
WHD, and made changes to the OFLC
debarment procedure so that it would
parallel the debarment procedure of the
WHD. This included eliminating the
step wherein the OFLC sends the
employer a Notice of Intent to Debar,
and eliminating the employer’s
opportunity to submit rebuttal evidence
to the OFLC Administrator upon
receiving that Notice of Intent. Instead,
the proposed rule gave the employer an
immediate right to a hearing before the
ALJ, and then the right to request review
before the Administrative Review Board
(ARB). The Final Rule adopts many of
the proposed changes, but it amends the
proposed elimination of an employer’s
chance to submit rebuttal evidenced.
The Final Rule also clarifies that the
OFLC Administrator rather than the CO
will exercise debarment authority, and
the Final Rule makes minor changes
relating to service so as not to preclude,
for example, electronic service.
Additionally, the Final Rule makes a
minor change to the provision in
§ 655.182(f)(3) of the NPRM that stated
the ALJ’s decision after a debarment
hearing will be provided to the
employer, OFLC Administrator, DHS,
and DOS by means normally assuring
next-day delivery. The Final Rule states
that the ALJ’s decision will be
immediately provided to the parties to
the debarment hearing by means
normally assuring next-day delivery.
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This change was made so the language
would include an attorney or agent if
that person (rather than the employer)
was the party subject to the debarment
hearing. Additionally, the reference to
DHS and DOS was eliminated here
because it is redundant; § 655.182(g)
states that final debarment decisions
will be forwarded to DHS promptly.
Many employer associations objected
to the changes proposed to the OFLC
debarment procedures. A number of
commenters objected to the elimination
of debarred parties’ opportunity to
submit rebuttal evidence providing
them with only one option to respond
to a Notice of Debarment, namely to
request a hearing before the ALJ. Many
commenters stated that this would deny
the parties due process.
The Department considered these
comments and is restoring the right to
submit rebuttal evidence. The Final
Rule adopts a hybrid approach. The
procedure for a debarment proceeding
that is initiated by WHD will still follow
the procedure as proposed. A regulatory
provision for submission of rebuttal
evidence by an employer in a debarment
proceeding conducted by the WHD is
unnecessary—a WHD debarment
proceeding will be predicated on a
WHD investigation that involves
numerous opportunities for
communication between the WHD and
the party that is subject to the
investigation. However, the procedure
for a debarment proceeding initiated by
the OFLC will include a provision
allowing the party who receives a
Notice of Debarment to choose first to
submit rebuttal evidence to the OFLC
Administrator before requesting a
hearing before the ALJ. This procedure
for OFLC debarments is better suited to
the method of OFLC investigations,
which consist mainly of an OFLC audit
and written exchanges between the
OFLC and the party subject to
debarment. This procedure for OFLC
debarment is also more closely parallel
to the OFLC procedure for revocation.
However, the OFLC debarment
procedure will still parallel WHD’s
debarment procedure after the
potentially debarred party’s opportunity
to submit rebuttal evidence, including a
party’s opportunity to request a hearing
before an ALJ and then on appeal to the
ARB. This procedure will ensure that
employers have ample opportunity to be
heard during debarment proceedings
initiated by the OFLC while also
maintaining the ARB as the single
highest authority for all debarments
from the H–2A program, whether
initiated by the WHD or the OFLC. This
will ensure consistency in the
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application of debarment standards by
both agencies.
Other employer associations
commented that there should also be a
process by which an H–2A employer
can appeal a Notice of Debarment. The
intended meaning of this comment is
unclear since there is provision for an
appeal.
Finally, as in its comments regarding
the revocation section, one farm worker
advocacy organization proposed that the
regulations state that the Department
shall commence a debarment
investigation if it receives any
information provided from a SWA, an
employee, or other person alleging
activity that may constitute grounds for
debarment. The organization also
proposed that any person who provided
information that resulted in a debarment
be provided copies of the notices issued
in the proceeding. The Final Rule does
not adopt such an inflexible system for
the same reasons mentioned under the
revocation section—it is inefficient and
hinders the Department’s discretion in
enforcing its regulations.
38. Section 655.183 Less Than
Substantial Violations
The NPRM proposed to require an
employer to follow special requirements
during its recruitment process if the
Department believes that past actions on
the part of the employer (or agent or
attorney) may have had and may
continue to have a chilling or otherwise
negative effect on the recruitment,
employment, and retention of U.S.
workers if the Department determined
that the employer was guilty of a less
than substantial violation of the terms of
its labor certification. It also proposed
an appeals process the employer may
pursue if it disagrees with the
Department’s determination. The Final
Rule retains this provision as proposed.
A few employer associations opposed
this section. Generally, they stated that
the provision is ill-defined, costly, and
overly harsh. One predicts that due to
the Final Rule’s expansion of the
definition of a substantial violation,
virtually every employer who uses the
H–2A program will be subject to the
special procedures referred to in this
section. The commenters also stated that
the provision does not confer sufficient
due process to contest the imposition of
these special procedures, and that the
Department fails to cite any evidence
showing the need for this provision.
This provision was included in the
H–2A regulations from the 1987 Rule
until the provision was removed, with
no explanation, by the 2008 Final Rule.
The Department is restoring the
provision to this Final Rule because it
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allows added flexibility in enforcing the
H–2A regulations. It also gives the
Department a mechanism to address
employers’ less severe violations
without pursuing the more serious
remedies of revocation or debarment.
The Department believes that this added
flexibility will suit its enforcement goals
while acknowledging employers’
concerns about the harshness of
revocation or debarment.
39. Section 655.184 Applications
Involving Fraud or Willful
Misrepresentation
The Department proposed a process
for the referral of applications involving
potential fraud or misrepresentation to
the DHS and the Department’s Office of
the Inspector General for investigation
and action. The Department received no
comments in response to this proposal;
therefore, the Final Rule adopts the
language of the NPRM.
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40. Section 655.185 Job Service
Complaint System; Enforcement of
Work Contracts
The NPRM proposed to continue the
requirements for the filing of complaints
arising under this subpart through the
Job Service Complaint System and the
referral of complaints alleging
discrimination against eligible U.S.
workers to the U.S. Department of
Justice, Civil Rights Division, Office of
Special Counsel for Unfair Immigration
Related Employment Practices. These
requirements were also included in the
2008 Final Rule. The proposed rule
additionally requires the SWA to refer
complaints alleging fraud or
misrepresentation to the attention of the
CO who will commence the audit
process to determine whether the
allegations are valid and warrant
imposing employer sanctions or
penalties. The Department is retaining
the provision as proposed in the NPRM.
One commenter misunderstood the
proposed requirement for complaint
referral to the CO and stated that the
filing with the CO may be challenging
for migrant and seasonal workers who
rely on the SWA to prepare and file
their complaints. Another commenter
who opposed this requirement asserted
that the CO does not have the ability to
determine whether or not a complaint
alleging fraud is valid. Two employer
organizations also opposed the
requirement, contending that the NPRM
did not include safeguards to prevent
third parties from abusing the system to
harass employers. Another commenter
proposed that the Department
implement user-friendly complaint
procedures.
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An association of growers proposed
that the Department disallow
anonymous complaints so that
employers can face their accusers. This
commenter also requested that the
Department limit the application of its
integrity measures to only those cases in
which it has additional corroborative
evidence, beyond the initial Job Service
Complaint System complaint.
Furthermore, it proposed that the
Department require that Job Service
Complaint System complaints consist of
detailed written statements signed
under penalty of perjury.
Another commenter called for
improved oversight of complaint
processing by the SWAs. This
commenter also proposed a change to
the regulations to mandate the exchange
of certain information (such as
outcomes of investigation or
administrative proceedings conducted
by the SWA or any Federal agency)
between the WHD and the OFLC and
the Office of Special Counsel for Unfair
Immigration-Related Employment
Practices at DOJ and the OFLC.
The Job Service Complaint System is
part of the State agencies’ mandate
under the Wagner-Peyser Act. See
Wagner-Peyser Act of 1933, as amended,
29 U.S.C. 49 et seq.; 38 U.S.C. chapters
41 and 42; 5 U.S.C. 301 et seq.; 20 CFR.
658.410, 658.411 and 658.413 also
issued under 44 U.S.C. 3501 et seq.
These regulations apply to State
agencies and require them to establish
and administer the Job Service
Complaint System in order to accept
complaints from migrant and seasonal
farm workers. This enables workers who
may already have a relationship with
the SWA as a result of referral to go back
to the SWA for assistance. The NPRM
did not propose to amend the
regulations governing the operation of
the Job Service Complaint System found
in 20 CFR part 658, subpart E.
Therefore, the Department is unable to
respond to the many suggestions
discussed above that would require
changes to these regulations.
The Department agrees that the SWAs
play an essential role in accepting and
evaluating complaints from workers.
The requirement that the SWAs refer
certain complaints to the CO is intended
to bolster program integrity by ensuring
that the Department most effectively
directs its enforcement resources to curb
and address program abuses. In
response to a commenter’s assertion of
potential abuse of the Job Service
Complaint System by third parties, the
Department does not anticipate that the
Job Service Complaint System will be
used as a widespread tool to harass
employers. Furthermore, under the
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Final Rule, the COs will receive any
complaints alleging fraud or
misrepresentation and will use their
longstanding and extensive
programmatic knowledge and
understanding of the user community to
distinguish between frivolous
complaints and those asserting real and
supported claims. No entity will be
subject to penalties or sanctions when
the CO ascertains that the employer is
in compliance. Finally, closer
cooperation with its State partners in
the area of enforcement will enable the
Department to ensure program integrity
and increase protections for both U.S.
and foreign workers participating in the
program.
In response to one commenter’s
suggestion that the regulations mandate
information sharing between different
agencies, the Department has
determined that the part of that
suggestion that is specific to
amendments to the Job Service
Complaint System falls outside the
scope of this rulemaking as the process
of the system is regulated by 20 CFR
658. However, this is not to say that
information is not shared with our sister
agency. As explained further above and
below, the Deparment affirmatively
shares information with DHS and other
agencies, within defined limits, to
enable those agencies to take action.
Therefore, the Department is retaining
this provision as proposed.
III. Revisions to 29 CFR Part 501
The Final Rule amends the
Department’s regulations at 29 CFR part
501, which set forth the responsibilities
of the WHD to enforce the legal,
contractual and regulatory obligations of
employers under the H–2A program so
that WHD can carry out its statutory
mandate to protect temporary H–2A
workers and U.S. workers. These
amendments are adopted concurrent
with and in order to complement the
changes ETA is making in its
certification procedures.
Since this Final Rule makes changes
to several of the existing regulations in
29 CFR part 501, we have included the
entire text of the final regulations and
not just the sections which have been
amended.
a. Subpart A General Provisions
1. Sections 501.0 and 501.1
Introduction and Purpose and Scope
Consistent with its statutory mandate,
the Department proposed to amend its
regulations in order to enhance its
enforcement program and better protect
workers—including U.S. workers, H–2A
workers, and/or workers employed in
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corresponding employment—from
adverse effects and from potential abuse
by employers who fail to meet the
requirements of the H–2A program or
violate its provisions. Modifications
were proposed to §§ 501.0 and 501.1 to
more clearly outline the differing
authority and responsibilities of ETA
and WHD, to identify the various groups
of workers who are entitled to
protections under the program, and to
state the effective date of the Final Rule.
The Department is adopting the
provisions as proposed, with
clarifications and the following change:
since the NPRM was issued, the
Department has eliminated the
Employment Standards Administration
(ESA), which was the former umbrella
organization of the WHD. Therefore, the
Final Rule deletes the reference to ESA
in § 501.1(c).
Many commenters representing
workers, farm worker advocacy
organizations, unions, SWAs, Congress,
and individuals generally supported the
proposed changes to 29 CFR part 501,
and they advocated stronger
enforcement of program requirements
across the board. Several of these
commenters noted the long history of
abuses under guest farm worker
programs, dating back to the Bracero
program of the 1940’s. They noted that
these workers are particularly
vulnerable. Since their work visas are
tied to a single employer they are
reluctant to complain for fear of losing
their jobs and being deported, and they
often have limited English skills and
limited access to social services or legal
representation. These commenters
welcomed the reversal of many aspects
of the 2008 Final Rule, and they
endorsed more active enforcement by
WHD.
Most commenters representing
employers generally opposed the
enhanced enforcement proposals. Many
employers complained that the proposal
is not balanced, since it reinstates the
labor certification requirements of the
1987 Rule yet retains the elevated
penalties which were added by the 2008
Final Rule. They argued that the
elevated penalties were a trade-off for
the streamlined attestation procedures
in the 2008 Final Rule, suggesting that
one cannot be retained without the
other. One commenter asserted that the
NPRM retains the most burdensome
and, in its view, punitive provisions of
the 1987 Rule and 2008 Final Rule,
while adding new and onerous
requirements. A commenter asserted
that the proposed enforcement changes
exceed the Department’s underlying
statutory authority, that the NPRM
failed to include any citations or legal
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analysis supporting the changes, and
that the Department generally ignored
its own analysis in the 2008 Final Rule.
The Department disagrees. The
proposed changes are clearly authorized
by the INA, which authorizes the
Secretary to deny certifications and to
take such other actions, including
imposing appropriate penalties and
seeking appropriate injunctive relief and
specific performance of contractual
obligations, as may be necessary to
ensure compliance with the terms and
conditions of employment. The
Department believes that these
enhanced enforcement regulations are
necessary to properly carry out its
statutory obligations to protect workers.
As explained both in the NPRM and
in the foregoing preamble sections, the
Department has now determined that
the 2008 Final Rule did not effectively
carry out the Department’s statutory
mandate to protect workers and failed to
allow for robust and meaningful
enforcement of the terms of the
approved job orders and other
regulatory requirements. While most
employers of temporary H–2A workers
are law-abiding, some are not. The
Department has carefully crafted its
enhanced enforcement tools so as to
continue allowing law-abiding
employers to use the program to recruit
U.S. workers and/or guest workers to
meet their seasonal employment needs.
At the same time, it seeks to target those
employers who fail to meet their legal
obligations to recruit and hire U.S.
workers, and/or to offer required wages
and benefits to workers. We believe that
the Final Rule achieves the proper
balance between meeting the seasonal
labor needs of farmers and protecting
the rights of farm workers.
2. Section 501.2 Coordination Between
Federal Agencies
The Department also proposed to
expand § 501.2 to allow broader
information sharing and coordination
between agencies both within and
outside of DOL, and to grant WHD and
OFLC express authority to share
information for enforcement purposes
and, where appropriate, with other
agencies such as DHS and DOS which
play a role in immigration enforcement.
In addition, because the Department
proposed that ETA and WHD have
concurrent debarment authority, the
Department also proposed to limit its
enforcement to only one debarment
proceeding (by either OFLC or WHD,
but not both) resulting from a single set
of operative facts, and proposed that
OFLC and the WHD would coordinate
their activities to accomplish this result.
It also proposed that copies of any final
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debarment decisions be forwarded by
DOL to DHS so that it can take
appropriate action.
No comments were received on this
proposed section. Therefore, the
Department is adopting the provision
generally as proposed, with slight
wording changes.
3. Section 501.3 Definitions
As in the 2008 Final Rule, the NPRM
proposed to incorporate the definitions
listed in 20 CFR part 655, subpart B that
pertain to 29 CFR part 501. The
discussion of changes to the definitions
can be found in the preamble for 20 CFR
part 655, subpart B above.
4. Section 501.4 Discrimination
Prohibited
The Department proposed to move
this provision from § 501.3 to § 501.4,
and to add a reference to debarment as
a potential remedy for employers or
others who engage in prohibited
discrimination, along with other minor
editorial changes. The Final Rule adopts
the provisions as proposed without
change.
Worker advocacy organizations
supported the proposal requiring
workers’ compensation coverage and the
submission of proof of coverage. They
also requested that the Final Rule
include a provision making
discrimination against workers who file
a workers’ compensation claim a
violation of these regulations. This
protection is already provided. The
regulation at 20 CFR 655.122(e), like the
statutory provision it implements,
provides a right to workers’
compensation coverage under State law
or, where the employee is not covered
by State law, private insurance. The
right to workers’ compensation coverage
would be meaningless if it did not
include the right to file a claim under
that coverage without risking retaliation.
Accordingly, the right to file a claim is
provided under the INA, as well as
these regulations. Section 501.4(a)(5)
states that discrimination against any
person asserting a right or protection
afforded by the INA or these regulations
is prohibited. Therefore, persons filing
workers’ compensation claims under a
workers’ compensation policy mandated
by the statute are protected from
discrimination. In addition, as a
condition of H–2A certification,
employers must agree to comply with
Federal, State and local laws and
regulations during the period of
employment. Where State laws prohibit
discrimination against employees
making workers’ compensation claims, a
violation of those laws would also be a
violation of these regulations.
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5. Section 501.5
Prohibited
8. Section 501.8 Accuracy of
Information, Statements, Data
Waiver of Rights
The Department proposed to
renumber § 501.5 (Waiver of rights
prohibited), which was previously
§ 501.4, and to expand the provision to
cover U.S. workers who were
improperly rejected for employment or
improperly laid off or displaced. The
Final Rule adopts the proposed
amendment.
A legal services organization
suggested expanding this provision to
also prohibit waivers of the FLSA,
applicable State employment laws, and
State employee housing laws. The
Department notes that the FLSA may
not be waived and that State laws may
or may not be waivable. The regulations
require employers to certify their
compliance with all applicable State
and local laws and regulations,
including health and safety laws.
Therefore, the Department does not
believe that such additional references
need to be included in the no-waiver
provision.
6. Section 501.6 Investigation
Authority of the Secretary
The Department proposed to
renumber, substantially shorten and
revise this section to clarify and to
eliminate duplication. The Department
is adopting the provisions as proposed
without change.
Employee advocacy groups
commented that this provision should
be expanded to require WHD to notify
workers (in their language), as well as
advocates and local agencies whenever
WHD conducts an investigation, and
that it notify workers and others of the
outcome of investigations. As a matter
of enforcement policy, WHD already
notifies complainants of the status of
their complaint(s), and makes every
effort to do so in languages
understandable to the worker. Notifying
all employees, advocates and local
agencies in every case is impracticable.
However, WHD is committed to doing
outreach to advocates, workers, and
affected communities, and intends to
work more closely with interested
parties in appropriate cases.
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7. Section 501.7 Cooperation With
Federal Officials
The NPRM proposed to require
cooperation with any Federal official
investigating, inspecting, or enforcing
compliance with the statute or
regulations. No comments were received
addressing this section. Therefore, the
Final Rule adopts the provision as
proposed.
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The NPRM also proposed to renumber
§ 501.8, which was previously § 501.7,
but did not otherwise change the
provision. No comments were received
addressing this section. Therefore, the
Final Rule adopts the changes as
proposed.
9. Section 501.9
Surety Bond
In order to assure compliance with
the H–2A labor provisions and to ensure
the safety and economic security of
covered employees of H–2ALCs under
the H–2A program, the NPRM proposed
to continue the requirement that
H–2ALCs obtain and maintain a surety
bond based on the number of workers to
be employed under the labor
certification, throughout the period it is
in effect, including any extensions. The
proposed rule also retained the
provision that enables the WHD to
require, after notice and the opportunity
for a hearing, that an H–2ALC obtain a
surety bond with a face amount greater
than the amounts specified in the
proposed regulation. The Department
also proposed to enhance the level of
protection for workers by introducing
new bond amount tiers that are more
closely and appropriately tied to the
number of job opportunities for which
certification is sought. The Final Rule
adopts the NPRM with one change and
minor clarifying edits. The Final Rule
requires H–2ALCs to provide the
original surety bond with their
application, rather than just a copy.
In the 2008 Final Rule, surety bond
amounts were set at $5,000 for H–2ALCs
seeking certification to employ fewer
than 25 employees, $10,000 for those
seeking certification to employ 25 to 49
employees, and $20,000 for H–2ALCs
wanting to hire 50 or more employees.
However, assuming that an H–2ALC
with 50 employees pays approximately
the same for a $20,000 bond as an
H–2ALC with 300 employees, the 2008
Final Rule framework
disproportionately advantages larger
H–2ALCs while providing diminishing
levels of protection for the employees of
such contractors.
Under the proposed rule, the first two
bond amount tiers remained unchanged
($5,000 for H–2ALCs who apply for
certification to employ fewer than 25
employees and $10,000 for those
H–2ALCs who are applying for
certification to employ 25 to 49
workers). The NPRM proposed to
require H–2ALCs seeking certification to
employ from 50 to 74 workers to obtain
a bond of $20,000. In addition, we
proposed to require H–2ALCs seeking
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certification to employ from 75 to 99
workers to obtain a surety bond of
$50,000, and those seeking certification
to employ 100 or more workers to obtain
a bond of $75,000.
In the proposed rule, the Department
specifically requested comments
addressing the implications for
H–2ALCs who may be subject to this
requirement. A number of commenters
opposed the adoption of the proposed
surety bond requirements as being too
costly and indicated these increased
costs will discourage participation in
the H–2A program while not
significantly improving worker
protections.
A number of commenters supported
the surety bond requirements. However,
these commenters also expressed the
view that the proposed requirements do
not go far enough to protect covered
farm workers, and they offered
suggestions to further strengthen the
requirements. These suggestions fall
into three general categories: (a) either
increase the face amount of the required
bond to $1,000 per worker or index the
amount of the bond to a percentage of
the value of the offered contract; (b)
require that the bond be payable to both
the DOL and the affected workers; and
(c) in lieu of a surety bond, allow
H–2ALCs and the fixed-site employers
to enter into a written contract in which
the fixed-site employer agrees to be
responsible for compliance with respect
to the H–2ALC’s employees as if the
employees were jointly employed by
both an H–2ALC and the fixed-site
employer.
Only those H–2A program applicants
who meet the definition of an H–2ALC
will be required to obtain a surety bond.
The Department is not aware that any
H–2ALC has been unable to obtain a
surety bond as required under the 2008
Final Rule because it was too costly.
The Department’s enforcement
experience has found that agricultural
labor contractors are more often in
violation of applicable labor standards
than fixed-site employers. They are also
less likely to meet their obligations to
their workers than fixed-site employers.
Regarding the comment that the
Department does not have the authority
to institute a surety bond requirement,
the Department notes that 8 U.S.C. 1188
gives the Secretary the authority to take
such actions as may be necessary to
assure employer compliance with the
terms and conditions of employment.
Requiring a bond of H–2ALCs is within
the scope of that authority to better
ensure compliance with H–2A
obligations and to protect the safety and
security of covered workers employed
by H–2ALCs. The Department believes
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that the increased bond amounts are
appropriate and will better allow the
Department to ensure that adequate
funds are available to remedy violations
that result in lost wages for workers.
The Department has also determined
to retain the surety bond levels as
proposed in the NPRM. With regard to
the suggestions that the bond amount be
set at $1,000 per worker, we do not
believe this to be necessary as the
proposal gives the WHD Administrator
the authority to adjust the amounts on
an individual basis, as may be
warranted in the future. For the
alternative suggestion that the amount
be indexed to a percentage of the value
of the offered contract, it is unclear how
bond underwriters would be able to
accomplish this.
Other commenters suggested a further
amendment to the language to make the
bonds payable to both the Administrator
of the Wage and Hour Division and to
affected employees of the H–2ALCs. The
suggestions did not state how to
implement such a change since the
bond needs to be secured and provided
as part of the Application approval
process. Moreover, the Department
believes that it is most appropriate for
the Administrator to be the party named
in the bond because the Administrator
is responsible for the enforcement of the
terms and conditions of the labor
certification and will act on behalf of all
employees if a violation is found.
Therefore, the Department has
determined to retain the requirement
that the bond be payable to the
Administrator of the Wage and Hour
Division as proposed.
Certain commenters suggested that
the Department adopt, as an alternative
to the requirement to obtain a bond, a
provision that allows an H–2ALC to
forgo obtaining a bond if the fixed-site
employer to whom an H–2ALC
furnishes workers contractually
obligates itself (in writing) to be jointly
responsible as a joint employer with an
H–2ALC for compliance with all of the
provisions of the job offer/contract. To
adopt such a provision would
necessitate that an H–2ALC enter into a
separate contractual agreement with
each and every fixed-site employer to
whom he or she intends to furnish
workers throughout the period for
which certification is sought; it is
unclear if this is feasible and, further, it
would require that each such
contractual agreement be scrutinized for
legal sufficiency prior to certification,
which would impact the finite resources
available for processing applications.
Therefore, the Department has not
adopted this suggestion.
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No comments were received on the
proposal to change the requirement that
H–2ALCs provide written notice to the
WHD Administrator of cancellation or
termination of the surety bonds from a
30-day to a 45-day notice period, and
that the bond must remain in effect for
at least 2 years after the expiration of the
labor certification (unless the WHD has
commenced an enforcement proceeding,
in which case the bond must remain in
effect until the conclusion of the
proceeding and any appeals). Therefore,
the Department adopts the proposal in
the NPRM.
Finally, the proposed rule required
that documentation from the issuer
must be provided with the Application
identifying the name, address, phone
number, and contact person for the
surety, and providing the amount of the
bond (as calculated in this section), date
of its issuance and expiration and any
identifying designation used by the
surety for the bond. In the Final Rule,
the Department is requiring that the
original of the bond be submitted with
the Application. The Department
believes this change will not present
any additional costs for applicants since
such applicants are already required to
provide fundamental information from
the bond which most applicants
accomplish by providing a copy of the
bond. The requirement to provide the
original bond is intended to ensure that
the Department has legal recourse to
make a claim to the surety against the
bond following a final order finding
violations.
10. Section 501.15 Enforcement
The Department proposed no changes
and received no comment on this
section. The Department is adopting
these provisions as proposed without
change.
11. Section 501.16 Sanctions and
Remedies—General
The Department proposed to provide
WHD with express authority to pursue
reinstatement and make whole relief in
addition to back wages in cases of
discrimination, or in cases in which
U.S. workers have been improperly
rejected, laid off, or displaced. As
explained in the proposal, this was
intended to clarify WHD’s authority to
pursue recovery of improper
deductions, such as recruiter fees or
other costs improperly deducted or paid
in violation of the required assurances
under the Application, which forbid
such deductions and payments. The
Final Rule adopts the provisions as
proposed.
Many commenters representing farm
workers, farm worker advocacy
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organizations, unions, SWA, Congress,
and individuals generally endorsed the
enhanced enforcement provisions.
Employee advocacy groups commented
that this provision should be expanded
to require WHD to notify workers (in
their language) and invite them to
participate whenever it files an
administrative proceeding, and serve
them with notices of all hearings,
settlements, decisions and orders in
each case; they also suggested
improving outreach and follow-up
communications with State and County
staff after complaints are filed.
Many other commenters representing
employers, recruiters and employer
associations complained that the
proposed enhanced penalties and
remedies would punish innocent
employers and deter them from using
the program. Specific comments are
addressed below.
Several commenters representing
employers expressed concerns about the
breadth and potential severity of the
proposed new remedies, in particular
make whole relief, which they feared
could potentially include compensatory
damages for non-economic injuries such
as pain and suffering, or other civil
damages of the type available in Federal
or State courts. Another commenter
questioned how WHD would exercise
its new authority, asserting that the
provisions were vague and would leave
employers vulnerable to endless
litigation and harassment based on the
flimsiest of allegations.
These concerns are unfounded. The
Department intended make whole relief
to be limited to its traditional meaning,
such as, reinstatement, hiring,
reimbursement of monies illegally
demanded or withheld, or the provision
of specific relief such as the cash value
of insurance benefits, housing,
transportation or subsistence payments
which the employer was required to, but
failed to provide, in addition to the
recovery of back wages where
appropriate. Nothing in the regulations
allows for the recovery of pain and
suffering or other civil or punitive
damages on behalf of workers in
addition to actual damages and
equitable relief. Moreover, the
Department has been enforcing H–2A
regulations for many years. It intends to
continue to use its traditional
enforcement discretion to review cases
based on their facts, and to select for
prosecution only those which an
investigation has shown the case to be
well-founded.
Other commenters suggested that,
where an employer has restricted its
agents by contract arrangement from
receiving recruitment fees or kickbacks
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from workers, yet a worker complains
that he or she was forced to pay a
prohibited fee, the employer should be
shielded from liability. The Final Rule
requires that H–2A employers
contractually prohibit their recruiters
and agents from seeking or receiving
such payments, directly or indirectly.
As in every enforcement case, WHD will
examine the evidence and will seek to
enforce appropriate remedies against the
proper parties. Therefore, if an
employer’s recruiter or agent has
violated this provision, but the
employer can show that it had a bona
fide contractual provision preventing or
barring the violative action by its agent,
the employer has not violated the
regulation.
12. Section 501.17 Concurrent Actions
The Department proposed to grant
concurrent debarment authority to
OFLC and WHD, while recognizing the
differing roles and responsibilities of
each agency under the program. Under
the proposed revisions, debarment
authority for violations arising out of the
application process remained with
OFLC, but the WHD Administrator
gained debarment authority for issues
arising from WHD investigations. The
proposal also included safeguards
requiring coordination between the
agencies to ensure streamlined
adjudications and that an employer
would not face two debarment
proceedings for violations arising from
the same facts. The Department is
adopting the provisions as proposed
without change.
Several employers and employer
associations disagreed with the
Department’s proposal to grant
debarment authority to WHD. They
noted that the Department had rejected
this approach in the 2008 Final Rule. As
in 2008, they expressed concerns about
conflicting regulatory interpretations by
OFLC and WHD, and contended that
allowing both agencies to exercise
debarment authority would be
inefficient and confusing, and result in
twice as much bureaucracy for
employers.
Worker advocates and others who
commented in favor of the proposed
change agreed that WHD should have
the power to debar employers who
violate program requirements. They
cited examples where unscrupulous
FLCs failed to provide any work, failed
to pay their workers, demanded
kickbacks, engaged in Ponzi schemes,
lied to, assaulted, and abused workers,
committed fraud, engaged in human
trafficking, and even pled guilty to
criminal conduct (assaulting a worker
for filing a complaint with OSHA), yet
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were permitted to continue operating as
H–2ALCs. These commenters welcomed
additional enforcement and debarment
authority by WHD.
In 2008 the Department considered
extending debarment authority to WHD,
yet decided not to do so, fearing that
such authority could result in
unnecessary confusion. However, upon
further reflection, the Department has
concluded that this fear is unfounded.
Providing WHD with the ability to order
debarment, along with or in lieu of other
remedies, will streamline and simplify
the administrative process, and
eliminate unnecessary bureaucracy by
removing extra steps. Under the 2008
Final Rule, WHD conducts
investigations of H–2A employers, and
may assess back wages, civil money
penalties, and other remedies, which
the employer has the right to challenge
administratively. However, under the
2008 Final Rule, WHD cannot order
debarment, no matter how egregious the
violations, and instead must take the
extra step of recommending that OFLC
issue a Notice of Debarment based on
the exact same facts, which then has to
be litigated again. Contrary to the
commenters’ assertions, allowing WHD
to impose debarment along with the
other remedies it can already impose in
a single proceeding will simplify and
speed up this duplicative enforcement
process, and result in less bureaucracy
for employer-violators. Instead,
administrative hearings and appeals of
back wage and civil money penalties,
which the WHD already handles, will
now be consolidated with challenges to
debarment actions based on the same
facts, so that an employer need only
litigate one case and file one appeal
rather than two. This means that both
matters can be resolved more
expeditiously.
Furthermore, this change is consistent
with recommendations made as far back
as 1997 in a General Accounting Office
(GAO) report to Congress, in which
GAO proposed that WHD be given
authority to suspend employers with
serious labor standard or H–2A contract
violations. See U.S. Gen. Accounting
Office: ‘‘Report to Congressional
Committees: H–2A Agricultural
Guestworker Program, Changes Could
Improve Services to Employers and
Better Protect Workers,’’ 68, 70 (1997).
Moreover, WHD has extensive
debarment experience under regulations
implementing other programs, such as
H–1B and the Service Contract Act. See,
e.g. 29 CFR 5.12, 5.1
Nevertheless, the Department is
sensitive to the perception of some
employers that OFLC and WHD may
interpret certain rules differently, and
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6943
that employers should not be faced with
double jeopardy for a single violation.
Therefore, it has included several
safeguards on this new authority. First,
each agency must coordinate their
activities when considering debarment.
Second, the proposal also expressly
identifies which violations will be
pursued by which agency. For example,
OFLC will continue to institute its own
debarment proceedings regarding issues
that arise during the application or
recruitment process, or from an OFLC
audit, while WHD may order debarment
as a result of different violations which
it discovers during its investigations.
Third, the standards for debarment to be
applied by both OFLC and WHD have
been revised to ensure that they are
identical and to ensure consistency in
application. Finally, the Final Rule also
provides that debarment for any
violation arising out of the same facts
will be addressed only by a single
agency. This will allow for more
expeditious proceedings and more
efficient enforcement, without any
negative impact on law-abiding
employers.
13. Section 501.18 Representation of
the Secretary
The NPRM proposed to modify this
provision to conform to the statute,
which provides for administrative
appeals, but does not grant the Secretary
independent litigating authority in civil
litigation. No comments were received
addressing this section. Therefore, the
Final Rule adopts the changes as
proposed.
14. Section 501.19 Civil Money
Penalty Assessment
The Department proposed to amend
this section in several ways. It proposed
to increase the maximum civil money
penalty (CMP) amount from $1,000 to
$1,500 for each violation in most cases,
noting that this amount had not been
adjusted since 1987. It proposed to
increase the penalty amount for a failure
to meet a condition of the work contract
that results in displacing a U.S. worker
to up to $15,000, and added a new
penalty of up to $15,000 for improperly
rejecting a U.S. worker who has made
application for employment. It also
proposed to increase the potential
penalty in cases where a violation of an
applicable housing or transportation
safety and health provision of the work
contract causes the death or serious
injury of any worker to up to $50,000
per worker, and to double the maximum
penalty to up to $100,000 per worker
where the violation of safety or health
provisions causing the death or serious
injury was repeated or willful; it
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eliminated the separate provision in the
2008 Final Rule which had previously
increased the maximum penalty to
$100,000 in cases where the employer
failed, after notification, to cure a
specific violation. The Department is
adopting the provisions as proposed
without change, with the exception of
moving language regarding layoffs from
§ 501.19(e) to 20 CFR 655.135(g).
Several employer associations and
employers commented that the
proposed increases in the penalty
structure are too severe, are
unsupported by data or by examples of
violators, and seem designed to
discourage use of or even to destroy the
program. Overall, most of these
commenters argued that the proposed
rules are the worst of both worlds for
program users, since they abandon the
simplified attestation model of the 2008
Final Rule, but retain the elevated
penalties contained in that rule. They
contended that the return to supervised
recruitment requirements makes the
enhanced penalties unnecessary.
Other employer associations
expressed concern about the potential
multiplier effect of the proposed
penalties, and wondered whether a
separate penalty could be assessed for
each incorrect paycheck, resulting in
astronomical penalties. These
commenters also questioned the
changes to the repeat violation
definition, worrying that multiple
violations in one incident could be
deemed repeat violations, even where
the employer has promptly corrected
the violations. Other commenters
criticized the assessment of a penalty for
unintentional violations, for each
violation or for each failure to pay a
worker, which they characterized as a
new provision.
Commenters representing workers
applauded the proposal to increase the
proposed penalties and enforcement in
general. They stated that abuse of H–2A
workers by unscrupulous employers is
rampant, that enforcement has
historically been very weak, and that
many workers do not complain for fear
of retaliation. They asserted that the
lack of enforcement and the occasional
fines or sanctions levied by WHD in the
past have led to an environment where
crew leaders and employers believe that
they have immunity from the law, and
where financial gains from lawbreaking
exceed the costs. One advocacy group
claimed that the vast majority of H–2A
workers in the U.S. are victims of wage
theft for which they have no effective
recourse. These groups uniformly
supported more consistent, thorough
and timely enforcement to serve as a
deterrent to worker abuse.
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The Department agrees with the
commenters who assert that stronger
penalties are necessary to adequately
protect workers. Increasing the
proposed penalties for violators who
disregard their obligations will provide
the Department with more effective
tools to discourage potential abuse of
the program and will have little if any
impact on law-abiding employers. Such
penalties are intended to deter
violations, discrimination, and
interference with investigations, and
strengthen worker protections. These
penalties will be especially useful to
deter repeat violators, who have
committed violations knowing that
many H–2A workers are unlikely to file
complaints or seek legal assistance to
enforce their rights.
The increases in the proposed
penalties for violations of applicable
safety and health provisions, especially
those which cause serious injury or
death, and those for repeat violations,
are intended to encourage participants
to ensure that housing and/or
transportation provided to their workers
meets all applicable safety and health
requirements, and that housing and/or
vehicles used in connection with
employment do not place workers in
danger. The higher penalties are
consistent with the increased penalties
recently authorized by Congress for
child labor violations which cause death
or serious injury to a worker (see the
Genetic Information Nondiscrimination
Act Section 302 (2008), codified at 29
U.S.C. 216(e)). They are also lower than
those that can be imposed by the Mine
Safety and Health Administration as a
result of the MINER Act of 2006,
codified at 30 U.S.C. 820 (2006), which
increased the penalty for flagrant
violations up to $220,000, and the
penalty for failure to notify the agency
of a death or injury to up to $60,000. See
72 FR 13592, Mar. 22, 2007. The
Department believes that the increases
for H–2A violations are in line with
these other recent increases in penalties
in other programs administered by the
Department.
Contrary to the assumptions of some
commenters, the assessment of a
particular penalty (or of an enhanced
penalty for a repeat or willful violation)
is not mandatory, but guided by
consideration of the seven factors listed
in paragraph (b), the facts of each
individual case, and by common sense.
For example, before assessing any
penalty, the WHD Administrator must
consider the type of violation, its
gravity, the number of workers affected,
and several mitigating and/or
aggravating factors including, but not
limited to, the explanation offered by
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the employer (if any), its good faith or
lack thereof, any previous history of
violations, and any financial loss, gain
or injury as a result of the violation.
These safeguards are intended to ensure
that inadvertent errors and/or minor
violations are not unfairly penalized.
Finally, the assessment of a penalty
for each violation is not a new
provision, but has been included in the
regulations since at least the 1987 Rule,
including the 2008 Final Rule. Compare
52 FR 20531, Jun. 1, 1987 and 73 FR
77235, Dec. 18, 2008. Indeed, in the
2008 Final Rule the provision was
clarified to reflect the then-existing
practice that a CMP could be assessed
for each violation committed (with each
failure to pay a worker properly or to
honor the terms or conditions of a
worker’s employment constituting a
separate violation). The only change
made by the Final Rule is to move this
explanatory language up from
§ 501.19(c) into the general provision at
§ 501.19(a). However, it is not new, and
there is no reason to fear that it will be
applied in an unfair or arbitrary manner.
The provision is written so as to protect
smaller employers and first-time
unintentional violators while
appropriately targeting repeat and
willful violators and those who abuse or
exploit large numbers of workers with
the largest penalties.
15. Other Comments Pertaining to
Enforcement and Sanctions
An employer association commented
that DOL should have retained the
portion of the 2008 Final Rule preamble
warning workers that they are not
permitted to aid or abet trespassing on
an employer’s private property,
although consulting with legal aid
lawyers and other representatives is
protected activity under 20 CFR
655.105(k)(4). DOL believes that such
language is not necessary. Trespassing is
a matter of state law, and is not enforced
by the WHD.
16. Section 501.20 Debarment and
Revocation
The Department proposed this section
to grant concurrent debarment authority
to WHD. Under the proposal, OFLC
would retain the authority to debar an
employer based on violations occurring
during the application, recruitment and
certification process, while WHD would
gain new authority to debar employers,
agents or attorneys based on evidence
discovered during WHD investigations.
The proposal noted that the two
agencies would apply identical
standards, and would coordinate their
activities in this area. It also proposed
conforming changes to other sections to
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reflect this new debarment authority,
with minor clarifying changes.
The Department received many
comments regarding these standards.
These comments and the Department’s
responses are explained above in the
section of this preamble discussing
OFLC’s debarment authority. In
addition, the reference to res judicata in
this provision has been deleted because
the Department believed it was
unnecessary. Otherwise, the Department
retains the WHD debarment authority as
proposed.
17. Section 501.21 Failure To
Cooperate With Investigations
The NPRM proposed to expand this
section to include remedies for failure to
cooperate with a WHD investigation,
and to add debarment to the list of
potential remedies for such failure. No
comments were received addressing this
section. Therefore, the Final Rule adopts
the changes as proposed.
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18. Section 501.22 Civil Money
Penalties—payment and collection
No comments were received on this
provision, however; the Final Rule
contains several clarifying edits.
19. Sections 501.30–501.47
The NPRM proposed few changes to
the administrative proceedings set forth
in §§ 501.30–.47 of the 2008 Final Rule.
Because the NPRM proposed to
authorize the WHD to pursue debarment
proceedings, the NPRM added
references to debarment in §§ 501.30,
501.31, 501.32(a), and 501.41(d). These
sections of the proposal also specified
that these procedures will govern any
hearing on an increase in the amount of
a surety bond. They also replaced the
term unpaid wages with the term
monetary relief to reflect the fact that
WHD may seek to recover other types of
relief, such as if an employer fails to
provide housing or meet the threefourths guarantee.
The Department proposed to modify
§ 501.33 to permit hearing requests to be
filed by overnight delivery, as well as by
certified mail, and to reiterate that
surety bonds must remain in force
throughout any stay pending appeal.
The Department also proposed to add a
new § 501.34(b), in order to conform H–
2A procedures to those used in the H–
1B program. The new provision
provides discretion to an ALJ to ensure
the production of relevant and probative
evidence while excluding evidence that
is immaterial, irrelevant or unduly
repetitive without resort to the formal
strictures of the Federal Rules of
Evidence. Other than very minor
editorial changes or corrections of
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typographical errors, the NPRM
proposed no other changes to §§ 501.30–
501.47. The Final Rule adopts the
provisions as proposed, with minor
changes relating to service so as not to
preclude, for example, electronic
service.
As noted above, several commenters
representing employers generally
objected to the breadth of the proposed
new remedies, seeking reassurance that
the Department would not seek
compensatory damages for noneconomic injuries such as pain and
suffering, or other civil damages of the
type available in Federal or State courts.
These concerns are unfounded. The
Department intended that the term
monetary relief as used in this section
be limited to its traditional meaning: for
example, reimbursement of monies
illegally demanded or withheld, or
reimbursement of the cash value of
insurance benefits, housing,
transportation, subsistence or other
payments which the employer was
required to provide (but failed to do so),
in addition to the recovery of back
wages where appropriate. Nothing in
the regulations allows for the recovery
of pain and suffering or other civil or
punitive damages for individual
workers in addition to actual damages
and equitable relief.
IV. Administrative Information
A. Executive Order 12866
Under Executive Order (E.O.) 12866,
the Department must determine whether
a regulatory action is significant and
therefore subject to the requirements of
the E.O. and to review by the Office of
Management and Budget (OMB).
Section 3(f) of the E.O. defines an
economically significant regulatory
action as an action that is likely to result
in a rule that: (1) Has an annual effect
on the economy of $100 million or
more, or adversely and materially affects
a sector of the economy, productivity,
competition, jobs, the environment,
public health or safety, or State, local or
tribal governments or communities (also
referred to as economically significant);
(2) creates serious inconsistency or
otherwise interferes with an action
taken or planned by another agency; (3)
materially alters the budgetary impacts
of entitlement grants, user fees, or loan
programs or the rights and obligations of
recipients thereof; or (4) raises novel
legal or policy issues arising out of legal
mandates, the President’s priorities, or
the principles set forth in the E.O.
The Department has determined that
this Final Rule is significant, but not an
economically significant regulatory
action under sec. 3(f)(1) of E.O. 12866.
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The timeframes and procedures for
fixed-site agricultural employers, H–
2ALCs, or associations of agricultural
producer-members to file a job offer and
application, prepare supporting
documentation, and satisfy the required
assurances and obligations under the H–
2A visa category under this regulation
are substantially similar to those under
the 2008 Final Rule and would not have
an annual economic impact of $100
million or more. This regulation would
not adversely affect the economy or any
sector thereof, productivity,
competition, jobs, the environment, or
public health or safety in a material
way. In fact, this Final Rule is intended
to provide agricultural employers with
clear and consistent guidance on the
requirements for participation in the H–
2A temporary agricultural worker
program. The Department, however, has
determined that this Final Rule is a
significant regulatory action under sec.
3(f)(4) of the E.O. and, accordingly,
OMB has reviewed this Final Rule.
1. Need for Regulation
The Department has significant
concerns with the 2008 Final Rule that
necessitate new rulemaking. First, the
Department has determined that there
were insufficient worker protections in
the attestation-based model of the 2008
Final Rule in which employers do not
actually demonstrate that they have
performed an adequate test of the U.S.
labor market. It has come to the
Department’s attention that some
employers, due to a lack of
understanding or for other reasons, were
attesting to compliance with program
obligations with which they had not
complied. The Department is
accordingly concerned about the use of
attestations to demonstrate program
compliance.
The Department is amending its
regulations through the changes
discussed in the sections below with the
primary purpose of adequately
protecting U.S. and foreign H–2A
workers. The Department took into
account both the regulations
promulgated in 1987, as well as the
substantive re-working of the
regulations in the 2008 Final Rule to
arrive at a Final Rule that balances the
worker protections of the 1987 Rule and
the program integrity measures of the
2008 Final Rule.
Much of the 2008 Final Rule has been
retained in format, as it presents an
understandable regulatory roadmap; it
has been used when its provisions do
not conflict with the policies in this
Final Rule. To the extent the 2008 Final
Rule presents a conflict with the
policies underpinning this Final Rule, it
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has been rewritten or the provisions of
the 1987 Rule have been adopted. To
the extent the 1987 Rule advances the
policies underlying this Final Rule,
those provisions have been retained.
These changes are pointed out above.
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2. Alternatives
The Department has considered three
alternatives: (1) to make the policy
changes contained in this Final Rule; (2)
to take no action, that is, to leave the
2008 Final Rule intact; and (3) to revert
to the 1987 Rule. The Department
believes that the first alternative—the
policies contained in this Final Rule—
represents retention of the best features
of both the 1987 Rule and 2008 Final
Rule. The Department has chosen not to
retain the 2008 Final Rule for the
reasons mentioned above. It has also
rejected reversion to the 1987 Rule as
inefficient and ineffective, given societal
and economic changes that have
occurred since its promulgation.
3. Economic Analysis
The economic analysis presented
below covers the following industry
sectors: Crop production; animal
production; activities for agriculture;
logging; and fishing, hunting, and
trapping. Many commenters indicated
that because of their uniqueness,
reforestation and pine straw activities
should not be added to the H–2A
Program. The Department has agreed
with these concerns and is not
including these activities in this Final
Rule. Reforestation and pine straw
activities remain a part of the H–2B
Program.
In 2007, there were over 2.2 million
farms, of which 78 percent had annual
sales of less than $50,000, 17 percent
had annual sales of $50,000 to $499,999,
and the remaining 5 percent had annual
sales in excess of $500,000.13
The Department derives its estimates
by comparing the baseline, that is, the
program benefits and costs under the
2008 Final Rule, against the benefits and
costs associated with implementation of
provisions contained in this Final Rule.
The benefits and costs of the provisions
of this Final Rule are estimated with
respect to the baseline. Thus, costs and
benefits that are statutory or that exist
as a result of the 2008 Final Rule are not
considered as costs and benefits of this
Final Rule. We explain how the
required actions of workers, employers,
government agencies, and other related
entities are linked to the expected
benefits and costs of this Final Rule.14
13 Source: 2007 Census of Agriculture, United
States Department of Agriculture.
14 In response to comments, the Department
includes the calculations used in the estimates of
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The Department has quantified and
monetized the benefits and costs of this
Final Rule where feasible. Where we
were unable to quantify benefits and
costs—for example, due to data
limitations—we describe them
qualitatively. The analysis covers 10
years (2009 through 2018) to ensure it
captures all major benefits and costs.15
In addition, the Department provides
a qualitative assessment of transfer
payments associated with the increased
wages and protections of U.S. workers.
Transfer payments, as defined by OMB
Circular A–4, are payments from one
group to another that do not affect total
resources available to society. Transfer
payments are associated with a
distributional effect but do not result in
additional costs or benefits to society.
When summarizing the benefits or costs
of specific provisions of this Final Rule,
we present the 10-year averages to
estimate the typical annual effect or 10year discounted totals to estimate the
present value of the overall effects.
The Department reviewed the public
comments submitted in response to the
NPRM and made revisions where
feasible in the economic analysis of this
Final Rule. The Department used
projected H–2A participant values in
the NPRM because FY 2009 was not yet
complete. The economic analysis of this
Final Rule, however, uses the actual
participant values for the full FY 2009.
The Department also removed
reforestation and pine straw employers
and workers from the analysis. For
many of the impacts included, these
modifications caused a relative decrease
in magnitude from the NPRM to this
Final Rule.
Additional revisions to this Final Rule
relative to the NPRM are the inclusion
of costs to employers for paying visa
and border crossing fees for H–2A
workers, costs related to the new
requirement that employers disclose the
terms and conditions of the employment
no later than the time an H–2A worker
applies for a visa, and costs related to
the requirement that employers provide
a copy of revised contracts to affected
workers where the employer applies for
an extension of the certification. The
Department also made several changes
to impacts already included in the
NPRM, including revising the
documentation retention requirement
and the assumption related to the time
required by employers to review the
new rule. Finally, the Department
costs and benefits in order to increase the
transparency of the analysis. The total cost and
benefit estimates presented in this analysis are
subject to rounding errors.
15 For the purposes of the cost-benefit analysis,
the 10-year period starts on October 1, 2009.
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includes transfer estimates related to the
larger bonding requirement for large H–
2ALCs.
4. Subject-by-Subject Analysis
The Department’s analysis below
considers the expected impacts of the
following provisions of this Final Rule
against the baseline (i.e., the 2008 Final
Rule): the new methodology for
estimating the AEWR, an enhanced U.S.
worker referral period for employers
after certification, the increased costs to
the Department for developing and
maintaining an electronic job registry,
changes in administrative burdens
placed on SWAs by increased
timeframes for recruitment, changes in
administrative benefits resulting from
eliminating employment verification
requirements, enhanced worker
protections resulting from compliance
certification, enhanced coverage of
expenses for transportation to and from
the place from which the worker
departed to work for the employer,
coverage of visa/border crossing
expenses, changes in the requirements
for contract revisions and the disclosure
of terms and conditions, and changes in
the requirement for housing inspections.
For each of these subjects, the relevant
costs and benefits are discussed, as well
as transfer payments that may apply.16
The Department’s analysis below does
not consider impacts associated with
activities not required by this Final Rule
or provisions that are not changing
between the 2008 Final Rule and this
Final Rule. For instance, several
commenters expressed concern about
the value of the requirement in the
NPRM that H–2A employers retain the
recruitment report and supporting
documentation and other records for 5
years rather than 3 years. The
Department concurs with this concern.
This Final Rule, similar to the 2008
Final Rule, requires that employers
maintain a complete recruitment report
and all supporting documentation for 3
years. Because this requirement is not a
change from the 2008 Final Rule, there
is no additional cost associated with the
provision, and the Department does not
consider it in this analysis.17
a. New Methodology for Estimating the
AEWR
The Department has determined that
the wages of agricultural workers have
been adversely impacted to a far greater
16 For the purpose of this analysis, H–2A workers
are considered temporary residents of the U.S.
17 The NPRM included the assumption that
employers require 1 hour to review the new rule.
The Department, in response to public comments,
increased the estimate for this requirement to 2
hours.
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extent than anticipated by the 2008
Final Rule. As discussed further below,
the change in the calculation of the
AEWR from the method used under the
1987 Rule to a method based on local
prevailing wages under the 2008 Final
Rule resulted in a reduction of farm
worker wages in many labor categories
and an increase in only a few others.
The 2008 Final Rule based the
estimation of the AEWR on data from
the OES Wage Survey collected by BLS.
This Final Rule changes the
methodology for estimating the AEWR,
basing it instead on data from the USDA
survey. The change to the OES method
of computing the AEWR resulted in a
decline in the average certified wage for
H–2A workers to $8.02 per hour. This
wage calculated under the 2008 Final
Rule was 11.2 percent lower than the
$9.04 average wage for FY 2009
applications received before January 19,
2009 and processed under the 1987
Rule, and it was 10.8 percent lower than
the $9.00 average wage rate for FY 2008
applications, all processed under the
1987 Rule.
The 2008 Final Rule based the
estimation of the AEWR on the OES
Wage Survey collected by BLS, whereas
the basis for the AEWR under the 1987
Rule was data compiled by the USDA
NASS. This Final Rule changes the
methodology for estimating the AEWR
to the USDA survey. As explained
above, the wage survey methodology in
this Final Rule is associated with a
nationwide average wage rate that is
$1.02 higher than that under the 2008
Final Rule. That is, a nationwide
average H–2A wage rate of $9.04 as
opposed to $8.02.
i. Transfers
The principal transfers of the higher
wages are from H–2A workers to U.S.
citizens and from U.S. employers to
both H–2A workers and U.S. citizens.
A transfer from H–2A workers to U.S.
citizens arises because, as labor market
research indicates, as agricultural wages
for U.S. workers increase, a larger
number of U.S. workers may be
attracted to work in the agricultural
labor force. While some of these workers
may be drawn from work in other
industries, some of these workers would
otherwise remain unemployed or out of
the labor force entirely, earning no
salary. The increase in labor supply
resulting from higher wages is captured
by the so-called wage elasticity of the
U.S. agricultural labor supply. A recent
study found that this elasticity is 0.43;
for each 1 percent increase in wages,
there is a 0.43 percent increase in the
labor supply of U.S. agricultural
workers. Another study estimated a
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labor supply elasticity of 0.36.18
Although the increase in wages for
documented workers in agriculture will
lead to complex labor market dynamics
which involve both labor supply and
demand and which are difficult to
quantify, the Department believes that
the net effect of the expected increase in
wages as a result of this Final Rule will
be more U.S. workers employed in
agriculture.
The higher wages for workers
associated with the new methodology
for estimating the AEWR is beneficial to
U.S. workers, improving their ability to
meet costs of living and to spend money
in their local communities.19 These are
important concerns to the current
Administration and a key aspect of the
Department’s mandate to ensure that the
wages and working conditions of
similarly employed U.S. workers are not
adversely affected. The increase in the
wage rates for some workers represents
a transfer from agricultural employers to
their workers, both H–2A and
corresponding U.S. workers.
The Department received comments
focusing on the spending patterns with
respect to the transfers, noting that since
the money received by H–2A workers
eventually leaves the U.S., it results in
a transfer from the U.S. economy to
foreign economies. The ultimate
destination of the funds, which cannot
be assessed with any certainty, is not
relevant to this analysis. E.O. 12866
does not require that consumption
patterns of recipients of transfers be
considered in the cost analysis.
There may be a transfer of costs from
government entities to employers as a
result of lower expenditures on
unemployment insurance benefit
claims. Previously unemployed
individuals who were not willing to
accept a job at the lower wage may now
be willing to accept the job and would
not need to seek new or continued
unemployment insurance benefits. The
Department, however, is not able to
quantify these transfer payments with
precision. Difficulty in calculating these
transfer payment arises from uncertainty
about the actual entries of H–2A
18 See Julie L. Hotchkiss and Myriam QuispeAgnoli, ‘‘Employer Monopsony Power in the Labor
Market for Undocumented Workers,’’ Federal
Reserve Bank of Atlanta, Working Paper 2009–14a,
June 2009, and Duffield, J.A. and R. Coltrane, 1992,
‘‘Testing for Disequilibrium in the Hired Farm Labor
Market,’’ American Journal of Agricultural
Economics, 74: 412–20. The Department includes
these elasticity estimates for reference. They are not
used in the analysis.
19 An additional transfer noted by a commenter is
increased remittances to the worker’s home
country. Due to data limitations, however, the
Department does not address this issue
quantitatively.
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workers, the quantity of corresponding
U.S. workers, the types of occupations
to be included in future filings, the
ranges of wages in the areas of actual
employment, and the point at which
any occupation in any given area is
subject to the prevailing wage (hourly or
piece rate) or Federal or State minimum
wage or collectively bargained wages,
rather than the application of the OES
or USDA FLS to the calculation of the
AEWR.
Several commenters noted that, in
rare instances, the prevailing wage rate
increases above the AEWR mid-season
due to market forces. In the
Department’s experience, prevailing
wage increases occur rarely. In FY 2009,
for instance, the AEWR was not
applicable in only 10 percent of the
cases certified before the
implementation of the 2008 Final Rule.
In addition, some states do not perform
prevailing wage surveys, so the
Department cannot determine the
magnitude of the difference between the
prevailing wage and the AEWR for those
States. Due to these data limitations, the
Department is not able to estimate the
frequency that the prevailing wage
increases beyond the AEWR, the
duration for which the difference exists,
or the magnitude of the difference and,
thus, the Department does not quantify
the transfer resulting from such
increases.
Other commenters noted that in some
instances, the presence of Collective
Bargaining Agreements (CBAs) is
associated with wages above the AEWR.
Agricultural employers who are parties
to a CBA would be required by the CBA
to pay the collectively-bargained wage
rate (unless it was lower than one of the
alternative wage rates). The requirement
in this Final Rule that employers pay
the collectively bargained wage rate
when it is the highest alternative only
codifies what the Department
understands to be required by the labor
contract. Therefore, this provision does
not in itself represent an additional
burden to employers.
ii. Costs
In standard economic models of labor
supply and demand, an increase in the
wage rate is an increased production
cost to employers, and it will lead to a
reduction in the demand for agricultural
labor. Because production costs increase
with an increase in the wage rate, there
is a resulting loss in profits for
agricultural employers. In addition,
workers who would have been hired at
a lower wage rate are not hired at the
higher wage rate, resulting in forgone
earnings for workers. The loss in profits
for agricultural employers and the
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forgone earnings combine to form what
is known as ‘‘deadweight loss’’ because
it is lost to society. In order to estimate
this lost benefit, we would need to
calculate the estimated reduction in
employment, assuming an elastic labor
demand. The elasticity of labor demand
measures the extent to which employers
respond to an increase in wages by
lowering employment. Using standard
estimates of the elasticity of labor
demand, the deadweight loss is not
projected to be large.20
b. Coverage of Visa/Border Crossing
Expenses
Under this Final Rule, the employer
must pay the visa and border crossing
fees of the H–2A workers they employ.
As the Department recognized in the
preamble to the 2008 Final Rule,
requiring employers to bear the full cost
of their decision to import foreign
workers is a necessary step toward
preventing the exploitation of foreign
workers, with its concomitant adverse
effect on U.S. workers. Governmentmandated fees such as visa application,
border crossing, and visa fees are
integral to the employer’s choice to use
the H–2A program to bring temporary
foreign workers in the country.
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Transfers
The reimbursement of visa
application and border crossing fees by
employers is a transfer from employers
to H–2A workers. Each H–2A worker
must pay a visa application fee of
$131.00 and a reciprocity fee based on
their country of origin. To be
conservative in its estimate of costs to
U.S. employers, the Department used
the maximum reciprocity fee of
$100,000 to obtain a total cost per H–2A
worker of $231.00 ($131.00 + $100.00).
c. Enhanced U.S. Worker Referral Period
Although the recruitment
requirements of employers will not
change substantively, this Final Rule
increases the amount of time that
employers must accept referrals for
temporary agricultural opportunities
from qualified U.S. workers.
Specifically, this Final Rule requires
that SWAs extend their job advertising
efforts on behalf of employers so as to
keep the job order on active status
through 50 percent of the period of
employment, as opposed to 30 calendar
days after the date of need under the
current regulation.
20 Many commenters on the NPRM mentioned the
effect of the proposed rule on food prices. The effect
on food prices is incorporated in this calculation
through the demand curve which fully summarizes
the employer’s optimization problem—including
prices in the product market.
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i. Costs
The extension of the referral period in
this Final Rule will result in increased
SWA staff time required to maintain job
orders for the new U.S. worker referrals.
SWAs will need to maintain additional
job orders for the new applicants to the
H–2A program in the States in which
temporary workers are expected to
perform work and for all applicants to
the H–2A program in the States
designated as States of traditional or
expected labor supply. The Department
estimates the average annual cost
associated with this activity to be $0.4
million.21
The Department recognizes that the
requirement that employers accept
referrals for a longer time will likely
lead to additional referrals and,
therefore, additional costs to employers.
However, the Department does not have
sufficient data on the number of average
additional referrals (and the ensuing
additional cost in terms of contractual
obligations to a greater number of
workers) to accurately monetize such a
cost to employers.
The expansion of DOL oversight of
the H–2A program will result in
increased time dedicated by the
Department to review applications. We
estimate this cost by multiplying the
total number of new applications by the
time required for Department staff to
review each application, and then by
the average hourly compensation of this
staff. The Department estimates the
average annual cost associated with this
activity to be $0.5 million.22
21 Between July 1, 2007 and June 30, 2008, there
were 70,722 U.S. migrant seasonal farm worker
referrals, or 194 (70,722/365) referrals per day. The
Department scales up this value by the growth of
the total number of H–2A applications across the
analysis period to estimate the number of referrals
per day in each year. The Department multiplies the
number of referrals per day (194) by the extension
of the recruitment period (86 days) to obtain a total
of 16,566 (194 × 86) extra referrals in 2009. We
assume that a State employee with a job title of
‘‘Compensation, Benefits, and Job Analysis
Specialists’’ conducts this activity. The median
hourly wage for this occupation is $21.69, which
we scaled up by a factor of 1.52 to account for
employee benefits (source: Bureau of Labor
Statistics), resulting in a total hourly labor cost of
$32.97 ($21.69 × 1.52). The Department then
multiplies the total number of extra referrals by the
SWA staff time to place a job order, and the hourly
compensation of an SWA staff member. The
Department assumes that it takes SWA staff 30
additional minutes (0.5 hours) per application to
maintain a job order. These assumptions result in
a total cost of $273,087 (16,566 × 0.5 × $32.97) in
2009. The Department then repeats this calculation
for each year of the analysis period and then
averages the costs to obtain an average annual cost
of $351,096.
22 The Department assumes that Department staff
(GS–12, step 5) spend one additional hour to review
each application. The hourly salary for a GS–12,
step 5 staff ($31.34) was multiplied by an index of
1.69 to account for Federal government employee
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ii. Transfers
As more U.S. workers are hired as a
result of this Final Rule, those workers
who were previously unemployed will
no longer make claims for new or
continued unemployment insurance
benefits.23 Other things constant, we
expect the States to experience a
reduction in unemployment insurance
expenditures as a consequence of U.S.
workers being hired. However, the
Department is not able to quantify these
transfer payments due to a lack of
adequate data.
d. New Electronic Job Registry
Under this Final Rule, the Department
will create and maintain an electronic
job registry. The Department will post
and maintain employers’ H–2A job
orders, including modifications
approved by the CO, in a national and
publicly accessible electronic job
registry. The job registry will serve as a
public repository of H–2A job orders for
the duration of the enhanced U.S.
worker referral period: 50 percent of the
certified period of employment. The job
orders will be posted in the registry by
a CO upon the acceptance of each
submission. The posting of the job
orders will not require any additional
effort on the part of the SWAs or H–2A
employers.
i. Benefits
The job registry will improve the
visibility of agricultural jobs to U.S.
workers. Thus, the job registry
represents a benefit to society by
expanding the period during which
agricultural jobs are available to U.S.
workers and, therefore, improving their
employment opportunities. In addition,
the establishment of a job registry will
provide greater transparency with
respect to the Department’s
administration of the H–2A program to
the public, members of Congress, and
other stakeholders. Transferring these
agricultural job orders (Form ETA–790
and attachments) into electronic records
for the job registry will eliminate
benefits and proportional operating costs, resulting
in an hourly rate of $52.96. The 1.69 index is
derived by using the Bureau of Labor Statistics’
index for salary and benefits plus the Department’s
analysis of overhead costs averaged over all
employees of the Department’s OFLC. The
Department multiplies this hourly labor cost by the
cumulative number of new applications received in
2009 (2,717) to obtain a total cost of $143,887
($52.96 × 1 × 2,717) in 2009. The Department
repeats this calculation in each year of the analysis,
using the number of new applications projected to
be received in each year, and averages the results
to obtain an average annual cost of $469,737.
23 Similarly, when U.S. workers shift from other
industries to fill agricultural jobs, additional
workers from the pool of the unemployed will
inevitably fill the vacant positions.
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e. Reduced SWA Administrative Burden
By Eliminating Employment
Verification
Under this Final Rule, SWAs will no
longer be responsible for conducting
employment eligibility verification
activities. These activities include the
completion of the Form I–9 and the
vetting of application documents by
SWA personnel. However, there will be
additional costs to employers as they
resume the function of their own
employment eligibility verification.
ii. Costs
The establishment of an electronic job
registry in this Final Rule imposes
several costs directly on the
Department: The increased costs for
developing business requirements and
design documentation outlining the
functional components of the job
registry; increased costs for application
programming, testing, and
implementation of the electronic job
registry into a production environment;
increased costs to maintain and
continuously improve the electronic job
registry; and additional staff time to
maintain job orders placed on the
registry. The Department expects that
the majority of costs to develop and
implement the new electronic job
registry will occur within the first 12
months of implementing the regulation.
Out-year costs will include maintenance
and additional staff time to maintain job
orders on the registry. The Department
estimates average annual costs of
maintaining an electronic job registry to
be approximately $0.5 million.24
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unnecessary paper records currently
maintained by the CO and result in a
better and more complete record of H–
2A labor certification petitions. Finally,
because Form ETA–790 and
attachments are among the documents
most commonly requested by members
of the public, Congress, and other
stakeholders, the Department
anticipates some reduction in FOIA
requests for these agricultural job
orders, thereby saving staff time and
resources.
i. Benefits
Under the 2008 Final Rule, SWAs are
required to complete Form I–9 for
agricultural job orders and inspect and
verify the employment eligibility
documents furnished by the
applicants.25 Under this Final Rule,
SWAs will no longer be required to
complete this process, resulting in cost
savings. To estimate the avoided costs of
employment eligibility verification
activities, the Department multiplies the
estimated number of U.S. farm workers
that are referred to H–2A jobs through
One-Stop Career Centers by the cost per
application.26 The Department estimates
average annual avoided costs of
employment eligibility verification
activities to be $ 0.03 million.
Under the 2008 Final Rule, after the
adjudication of employment eligibility,
SWAs issue certifications for eligible
workers. Under this Final Rule, SWAs
will no longer be required to issue such
certifications. The avoided costs include
the value of staff time to prepare and
print the certification form, as well as
24 The Department assumes first-year
development, testing, and implementation staff
time and labor categories as follows: Project
Manager II, 1,253 hours; Computer Systems Analyst
II, 1,253 hours; Computer Systems Analyst III, 2,037
hours; Computer Programmer III, 3,995 hours;
Computer Programmer IV, 3,995 hours. For out-year
maintenance costs, the Department assumes that
376 hours will be required for the following labor
categories: Program Manager, Computer Systems
Analyst II & III, Computer Programmer III & IV,
Computer Programmer Manager, Data Architect,
Web Designer, Database Analyst, Technical Writer
II, Help Desk Support Analyst, and Production
Support Manager. Finally, the Department uses the
following loaded rates based on an Independent
Government Cost Estimate (ICGE) produced by
OFLC and inclusive of direct labor and overhead
costs for each labor category: Program Manager,
$138.34; Project Manager II, $106.90; Computer
Systems Analyst II, $92.14; Computer Systems
Analyst III, $109.84; Computer Programmer III,
$89.63; Computer Programmer IV, $107.72;
Computer Programmer Manager, $123.88; Data
Architect, $104.99; Web Designer, $124.76;
Database Analyst, $77.80; Technical Writer II,
$84.81; Help Desk Support Analyst, $55.28;
Production Support Manager—$125.76. The
Department multiplies the assumed number of
hours by the appropriate labor rates to obtain a firstyear cost of $1,261,554 and a cost in subsequent
years of $464,341. The Department averages the
costs over the 10-year analysis period to obtain an
average annual cost of $544,063.
25 The cost estimate assumes the use of the Form
I–9 rather than the E-Verify system. The most recent
count indicates that relatively few SWAs are using
E-Verify.
26 To estimate the cost per application, the
Department sums the time for the SWA staff to
complete the Form I–9, the time required to review
employment eligibility documents, and the time to
file the completed form in a systematic manner, to
obtain a total of 13 minutes of labor per application.
The Department then divides this result by 60 to
approximate the fraction of an hour (0.22) required
to process each application. The Department
assumes this work would be done by a SWA
Compensation, Benefits, and Job Analysis Specialist
at an hourly rate of $32.97 ($21.69 multiplied by
1.52 to account for employee benefits). For 2009,
the Department then takes the total number of U.S.
migrant seasonal farm worker (MSFW) referrals
between July 1, 2007 and June 30, 2008 (70,722)
and multiplies this total by the percentage of
MSFWs that did not refer themselves (10 percent)
and by the percentage of MSFW referrals that were
H–2A jobs (67 percent) to obtain an annual total of
4,715 referrals (70,722 × 0.10 × 0.67). The
Department then multiplies this annual number of
referrals by the fraction of an hour required to
process each application and by the hourly wage
rate to obtain a total avoided cost in 2009 of $33,679
(4,715 × 0.22 × $32.97). The Department then
repeats this calculation for each year of the analysis
period and averages the results to obtain an average
annual avoided cost of $33,679.
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the costs of paper, envelopes, and
postage. The Department estimates
annual avoided costs of certification
issuance to be $0.02 million.27
SWAs are also required to retain
records for the employment eligibility
decisions. Under this Final Rule, SWAs
will no longer be required to retain the
records. The avoided costs include the
value of staff time to copy, organize, and
store all relevant documents, as well as
the material costs of paper and
photocopy machine use. The
Department estimates average annual
avoided costs equal to approximately
$0.02 million.28
The employment eligibility
verification activities currently in place
require the training of SWA to properly
complete the process. Under this Final
Rule, SWAs will no longer incur the
costs of this training. These costs
include the value of staff time to attend
training courses, the staff time to teach
training courses, and the material costs
of producing training manuals. The
Department estimates average annual
avoided costs of SWA staff training
equal to approximately $0.4 million.29
27 The Department estimates the cost of staff time
by multiplying the number of U.S. farm workers
who are referred to H–2A jobs through One-Stop
Career Centers (4,715 in 2009, as calculated above)
by the time required to print the form (5 minutes
or 0.08 hours) and the hourly labor compensation
of an SWA Compensation, Benefits, and Job
Analysis Specialist ($21.69) scaled by 1.52 to
account for employee benefits ($32.97). This results
in total labor costs of $12,954 (4,715 × 0.08 ×
$32.97) in 2009. The Department then adds to this
cost the materials cost per application assuming
that the cost of a sheet of paper, cost of an envelope,
and cost of postage per envelope are $0.02, $0.04,
and $0.44, respectively. This calculation results in
total materials cost of $2,358 (4,715 × ($0.02 + $0.04
+ $0.44). Summing the labor and materials costs
results in a total avoided cost of $15,311 for 2009.
The Department repeats this calculation for each
year of the analysis period to obtain an average
annual avoided cost of $15,311.
28 The Department estimates the cost of staff time
by multiplying the total number of H–2A workers
requested (4,715 in 2009, as calculated above) by
the time required to copy, organize, and store all
relevant documents (5 minutes or 0.08 hours) and
the hourly labor compensation of an SWA
Compensation, Benefits, and Job Analysis Specialist
($21.69) scaled by 1.52 to account for employee
benefits (for a total hourly labor cost of $32.97).
This results in a total labor cost for 2009 of $12,954
(4,715 × 0.08 × $32.97). The Department then adds
to this labor cost the materials cost per record by
multiplying the total number of H–2A workers
requested (4,715) by the cost per record, assuming
the number of sheets photocopied is 5 and cost per
photocopy is $0.12. This calculation results in total
materials cost of $2,829 (4,715 × (5 × $0.12)).
Summing the labor and materials costs results in a
total avoided cost of $15,782 for 2009. The
Department repeated this calculation for each year
of the analysis period to obtain an average annual
avoided cost of $15,782.
29 The Department estimates the avoided costs of
attending training courses by multiplying the
number of One-Stop Career Centers (1,794) by the
number of workers trained per center (2), the length
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ii. Costs
Costs associated with retention of
documentation and application fees
exist as a result of the 2008 Final Rule
and, therefore, are not considered in this
analysis. The Department acknowledges
that employers will experience
increased costs related to employment
eligibility verification for referred
employees who will no longer need to
be verified by SWAs under this Final
Rule. The cost to employers is, however,
not equivalent to the cost representing
the benefit to SWAs, as employers are
not required to also complete the
certification required of SWAs.
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f. Enhancing Worker Protections
Through Compliance Certification
The 2008 Final Rule used an
attestation-based model: Employers
conducted the required recruitment in
advance of application filing and, based
upon the results of that effort, applied
for certification from the Department for
a number of foreign workers to fill
openings. That is, under the 2008 Final
Rule, employers attested that they had
undertaken the necessary activities and
made the required assurances to
workers. In contrast, under the 1987
Rule, such actual efforts or
documentation were reviewed by a
Federal or State official to ensure
compliance. The Department has
determined that there are insufficient
worker protections in the attestationbased model in which employers merely
confirm, and do not actually
demonstrate, that they have performed
an adequate test of the U.S. labor
market. As a result, this Final Rule
mandates a fully-supervised labor
market test and requires the submission
of documentation, such as workers’
compensation, housing certification
of training (3 hours), and the hourly labor
compensation of an SWA Compensation, Benefits,
and Job Analysis Specialist ($32.97 as calculated
above). This calculation results in a total avoided
cost of training courses of $354,876 in 2009 (1,794
× 2 × 3 × $32.97). The Department estimates the
avoided costs of trainer workload by multiplying
the number of trainers (1 per 5 One-Stop Career
Centers, or 359 trainers (1,794/5)) by the length of
training (3 hours) and the hourly labor
compensation of an SWA Compensation, Benefits,
and Job Analysis Specialist ($32.97). This
calculation results in a total avoided cost of trainer
workload of $35,488 in 2009 (359 × 3 × $32.97). The
Department estimates the avoided cost of producing
training manuals by multiplying the number of
One-Stop Career Centers (1,794) by the number of
workers trained per center (2), the pages per
training manual (30) and the cost per photocopy
($0.12). This calculation results in a total avoided
cost of producing training manuals of $12,917 in
2009 (1,794 × 2 × 30 × $0.12). The Department sums
these costs to obtain a total avoided training cost
of $403,281 ($354,876 + $35,488 + $12,917) in 2009.
The Department repeated this calculation for each
year of the analysis period to obtain a total average
avoided cost of $403,281.
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issued by the SWA, and proof of
registration and surety bond for H–
2ALCs.
i. Costs
The certification of compliance will
impose some costs on employers
because they will need to submit copies
of recruitment activities, details of job
offers, workers’ compensation
documentation, and for H–2ALCs,
registration, surety bond, and work
contracts, rather than attesting that they
have complied with the required
elements of the H–2A program.
Employers are already required by the
2008 Final Rule to obtain and retain
these documents, and this Final Rule
simply requires the submission of those
documents, particularly workers’
compensation and housing inspections,
to the Department in order to satisfy the
underlying statutory assurances. The
Department estimates the cost of this
requirement by multiplying the total
number of applications by the difference
in time to prepare the new H–2A
application as compared to that under
the 2008 Final Rule. We then multiply
this product by the average
compensation of a human resources
manager at an agricultural business.
Because the H–2A application in this
Final Rule requires more to be
submitted than the application under
the 2008 Final Rule, we add the
incremental costs of photocopying the
additional pages and the postage
required to ship them to DOL.30 This
calculation yields an average annual
cost to employers of $0.6 million.31
30 The Department received 8,150 applications in
2009 and projects the annual number of
applications to increase to 22,601 by 2018. To
estimate the materials cost, the Department
estimates that 150 additional pages will need to be
photocopied at a cost of $0.12 per photocopy. These
assumptions result in a cost of $146,700 in 2009
(8,150 × 150 × $0.12) for photocopying. The
additional pages weigh approximately 17.6 ounces
and require $0.80 in postage per application. This
cost estimate is based on mailing the additional 150
pages via Priority Mail (2-day delivery) from
Topeka, Kansas to the NPC in Chicago (source:
https://postcalc.usps.gov). These assumptions result
in a cost of $6,520 (8,150 × $0.80) for mailing
applications in 2009. Summing the photocopying
and mailing costs results in a total materials cost
of $153,220 in 2009.
31 The Department received 8,150 applications in
2009 and projects the annual number of
applications to increase to 22,601 by 2018, of which
approximately 2,717 and 2,421 of the applications
submitted in 2009 and 2018, respectively, would
not have been previously submitted. The
Department estimates that this work would be
performed by a human resources manager at an
agricultural firm at an hourly rate of $42.15 (as
published by the Department’s OES Survey, O*Net
Online), which we multiplied by 1.43 to account for
employee benefits (source: BLS) to obtain a total
hourly wage rate of $60.27. For applications that
would not have been previously submitted, the
Department assumes that preparing an application
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ii. Transfers
The Department maintains its
requirement that an H–2ALC post a
surety bond to demonstrate its ability to
meet its financial obligations to its
employees.32 In addition to the bond
amounts specified in the 2008 Final
Rule, the Department is adding larger
bonding requirements applicable to H–
2ALCs with larger crews. Under the
2008 Final Rule, H–2ALCs seeking to
employ 50 or more workers are required
to obtain a surety bond of $20,000.
Under this Final Rule, H–2ALCs seeking
to employ 75 to 99 workers will be
required to obtain a surety bond in the
amount of $50,000, and H–2ALCs
seeking to employ 100 or more workers
are required to obtain a surety bond in
the amount of $75,000. The Department
estimates average annual transfers due
to increased surety bond requirements
to be approximately $0.03 million.33
using the certification application process, as
compared to the attestation process, will result in
increased agricultural employer staff time of 30
minutes (0.5 hours) per application. These
assumptions result in a total labor cost of $81,873
in 2009 (2,717 × 0.05 × $60.27) for applications that
would not have been previously submitted. For
applications that would have been previously
submitted under the H–2A program, the
Department assumes there will be a 20-minute (0.33
hours) increase in staff time using the certification
application process. The Department determined
the number of applications that would have been
previously submitted (5,433) by subtracting the
number of new applications that would not have
been previously submitted (2,717) from the total
number of applications received in 2009 (8,150).
These assumptions result in a total labor cost of
$109,164 in 2009 (5,433 × 0.33 × $60.27) for
applications that would not have been previously
submitted. Summing the labor and materials costs
for 2009 results in a total cost of $344,257 ($81,873
+ 109,164 + 153,220). Using the projected number
of applications, the Department repeats this
calculation for each year of the analysis period to
obtain an average annual cost of $573,481.
32 Some States (e.g., California) already have
existing surety bond requirements for FLCs.
33 The Department assumes that 4 percent and 2
percent of H–2ALCs hire 75–99 workers and 100 or
more workers, respectively. The Department also
assumes that the surety bond premium is
approximately 1.5 percent of the total bond amount.
To calculate the increased cost to H–2ALCs that
hire 75–99 workers, the Department multiplies the
number of FLCs participating in the H–2A program
(594) by the percent of H–2ALCs that hire 75–99
workers (4 percent), the increase in bond size
required ($30,000), and the bond premium as a
percent of the total bond value (1.5) to obtain a total
of $10,699 in 2009. To calculate the increased cost
to H–2ALCs that hire 100 or more workers, the
Department multiplies the number of FLCs
participating in the H–2A program (594) by the
percent of H–2ALCs that hire 100 or more workers
(2 percent), the increase in bond size required
($55,000), and the bond premium as a percent of
the total bond value (1.5 percent) to obtain a total
of $9,807 in 2009. The Department then sums these
two values to obtain a total value of the transfer of
$20,506 ($10,699 + $9,807) in 2009. The
Department repeats this calculation for each year of
the analysis to obtain an average value of the
transfer of $26,338.
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g. Contract Revisions and the Disclosure
of Terms and Conditions
This Final Rule requires that
employers disclose the terms and
conditions of the employment no later
than the time an H–2A worker applies
for a visa in the foreign country rather
than by the first day of employment.
This modification to the 2008 Final Rule
requires that employers mail the terms
and conditions document to workers
instead of delivering the document to
workers by hand once they arrive at the
work site. The Department estimates
average annual costs of mailing terms
and conditions disclosures to be
approximately $0.2 million.34
This Final Rule requires employers to
provide a copy of a revised contract to
affected workers when the employer
applies for an extension of the H–2A
certification. This occurs in situations in
which employers are required to adjust
their labor schedules due to unforeseen
events, such as bad weather. The
Department estimates average annual
costs of contract revisions to be
approximately $0.02 million.35
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h. Changes in the Requirement for
Housing Inspections
This Final Rule retains most of the
2008 Final Rule provisions governing
housing inspections. The employer’s
obligations with respect to housing
standards, rental or public
accommodations, open range housing,
deposit charges, charges for public
34 The Department assumes that 50 percent of
employers use foreign recruiters, which means that
terms and conditions for all recruited workers can
be sent directly to the recruiter who then
disseminates the terms and conditions to workers.
To estimate the cost for this population in 2009, the
Department divides the total number of H–2A
workers certified in 2009 (99,472) by the average
number of workers per employer application (12)
and then multiplies this value by 50 percent to
obtain a total of 4,145 packages send to recruiters.
This value is then multiplied by the cost of
shipping a package to Mexico via the U.S. Postal
Service ($9.60) to obtain a total cost of $39,789 for
mailing terms and conditions to foreign recruiters.
To estimate this cost for employers that do not use
foreign recruiters in 2009, the Department
multiplies the total number of H–2A workers
certified in 2009 (99,472) by the percent of
employers who do not use foreign recruiters (50
percent) and the cost of shipping a mailer to Mexico
via the U.S. Postal Service ($1.59) for a total cost
in 2009 of $79,080. The Department then sums
these two costs to obtain a total cost in 2009 of
$118,869 ($39,789 + $79,080). The Department then
repeats this calculation for each year of the analysis
period, using the projected number of H–2A
workers certified each year, to obtain an average
annual cost of $172,200.
35 To estimate the cost of photocopying the
revised ETA–790 for each worker in 2009, the
Department multiples the total number of H–2A
workers certified (99,472), the number of pages in
the ETA–790 (1 page), and the cost per photocopy
($0.12) to obtain a total cost in 2009 of $11,937. The
Department repeats this calculation each year to
obtain an average annual cost of $17,292.
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housing, and family housing under the
regulations remain the same as under
the 2008 Final Rule. One notable
difference, however, is the timeframe in
which an inspection of the employer’s
housing must occur.
In this Final Rule, when an employer
places a Form ETA–790 with the SWA
serving the area of intended
employment 60 to 75 days before the
date of need, the employer is required
to disclose the location and type of
housing to be provided to domestic and
H–2A workers. Upon receipt of the
Form ETA–790, the SWA will schedule
and conduct an inspection of the
employer’s housing. Unlike the 2008
Final Rule, this Final Rule requires that
the pre-occupancy inspection of the
employer’s housing be completed prior
to the issuance of a temporary labor
certification, which is 30 days before the
date of need.36
The Department expects that this
change in timing will have a minimal
economic impact on employers. Because
employers are required to place the job
order with the SWA between 60 and 75
days prior to the date of need, the SWA
will have between 30 and 55 days to
schedule and conduct a timely
inspection of the housing. The
Department believes that this enhanced
recruitment timeframe will also provide
a sufficient amount of time for SWAs to
conduct the required pre-occupancy
housing inspection. Prior to the 2008
Final Rule, the Department’s experience
is that most employers who routinely
use the H–2A program prepare their
housing in advance of inspection and/
or communicate with SWA staff with
respect to changes in the location(s) or
type(s) of housing before application
filing occurred at 45 days prior to the
date of need. This past practice was
necessary, particularly among large
grower associations, to allow SWAs to
schedule and conduct pre-occupancy
housing inspections in a timely manner
and to minimize disruptions to the
process of obtaining labor certification,
petitioning for workers at USCIS,
obtaining visas through the U.S.
consulate, and bringing foreign workers
to the worksite by the certified date of
need.
The Department examined program
activity data for FY 2007 and FY 2008
to determine if this Final Rule’s
36 The Department notes that such inspection is
mandated by other regulations governing the
agricultural clearance process. Pursuant to 20 CFR
654.400, SWAs must deny intrastate and interstate
recruitment services unless, among other things, a
preoccupancy inspection has been conducted (with
conditional access permitted for H–2A employers
for a limited time period). These regulations govern
all migrant seasonal worker housing inspections.
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requirement of completion of a preoccupancy housing inspection prior to
temporary certification would have a
significant negative impact on
employers. For employer applications
certified in FY 2007 and FY 2008, the
Department issued determinations an
average of 27 calendar days before the
employer’s certified start date of need;
the median in both years was 29
calendar days before the employer’s
certified start date of need. This
processing timeframe provided
employers with sufficient time to
petition USCIS and obtain visas from
the U.S. consulate in order to bring
foreign workers from their place of
residence to the worksite by the
certified start date of need. Any
downstream delays in processing at
either USCIS or the U.S. consulate, such
as scheduling and conducting
interviews for foreign workers, cannot
be attributed to the Department’s
processing of the temporary labor
certification.
The Department also examined the
percentage of H–2A labor certifications
that were issued during FY 2007 and FY
2008 beyond the statutory 30 days
timeframe such that the issuance of the
determination would have negatively
affected the employer’s ability to obtain
foreign workers by the certified start
date of need. To do this, the Department
assumed that, following issuance of the
temporary labor certification, generally
employers would receive the labor
certification within 2 days, file an I–129
petition for non-premium processing
and receive approval from USCIS within
5 business days, file appropriate
applications with DOS and obtain visas
within 5 days, and transport foreign
workers to the worksite in the U.S. over
the course of 3 days. Using these
assumptions, the Department
determined that any labor certification
issued later than 15 business days
before the employer’s certified start date
of need would have negatively impacted
the employer’s ability to obtain foreign
workers.
For FY 2007, of the H–2A labor
certification applications approved
between October 1, 2006 and September
30, 2007 (273 out of 4,526 certifications)
for employers and associations of
employer producers, approximately 6
percent were issued by the Department
less than 15 days before the certified
start date of need, thus having a
potential adverse impact. For FY 2008,
of the H–2A labor certification
applications approved between October
1, 2007 and September 30, 2008 (271
out of 5,014 certifications) for employers
and associations of employer producers,
approximately 5.4 percent were issued
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by the Department less than 15 days
before the certified start date of need.
Some proportion of these resulted from
delays in the housing inspection, but
the Department cannot identify how
many were delayed for this reason alone
apart from those delayed for other
reasons (for example, a failure of the
employer to provide the Department
with evidence of the coverage of
workers by workers’ compensation). The
Department’s program experience has
demonstrated that the new requirement
for a pre-occupancy housing inspection
prior to temporary labor certification
has not and will not have a significant
impact on employers’ ability to obtain
foreign workers by the certified start
date of need.
Because of data limitations, we were
not able to monetize the costs and
benefits associated with this provision.
The Department believes such costs will
be minimal.
i. Enhanced Coverage of Transportation
Expenses
Under the 2008 Final Rule, the
employer provides for travel expenses
and subsistence for foreign workers only
to and from the place of recruitment,
defined as the appropriate U.S.
consulate or port of entry. Under this
Final Rule, the Department no longer
limits the definition of the place of
recruitment to the appropriate U.S.
consulate or port of entry but rather
reverts to the standard in place under
the 1987 Rule. The employer is required
to pay the costs of transportation from
the worker’s place of recruitment to and
from the place of employment. The
Department estimates average annual
costs of these additional transportation
expenditures to be approximately $9.1
million.37
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j. Other
During the first year that this Final
Rule would be in effect, all employers
would need to learn about the new
application process and how
compliance will be judged. We estimate
the cost of this process by multiplying
the number of applications submitted by
employers by the time required to read
37 The Department estimates the cost of this
requirement in 2009 by multiplying the total
number of H–2A workers certified in 2009 (99,472)
by the cost of bus fare from the worker’s place of
recruitment to the consulate and back. The
Department multiplies by two the one-way cost of
bus fare of $31.50 (based on the cost of a bus trip
from Oaxaca to Mexico City, source: https://
www.ticketbus.com.mx). These assumptions result
in a total cost for this requirement in 2009 of
$6,266,736 (99,472 × $31.50 × 2). The Department
repeats this calculation, using the projected number
of H–2A workers, for each year of the analysis
period to obtain an average annual cost of
$9,078,346 for this requirement.
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the new Final Rule and any educational
and outreach materials that explain the
H–2A application process under this
Final Rule by the average compensation
of a human resources manager at an
agricultural business. The Department
estimates this one-time cost to
employers at $1.0 million.38
This Final Rule requires that contracts
be translated into the languages of
employees who do not speak English.
Employers are already required to
provide contract translation for Spanishspeaking workers. The Department
multiplies the percent of H–2A workers
who do not speak English or Spanish by
the total number of H–2A applications
to estimate the number of contract
translations required.39 The Department
then multiplies the resulting value by
the average number of pages per
contract and the cost per page for
translation.40 The Department estimates
average annual costs of contract
translation at $0.08 million.
This Final Rule also requires that H–
2ALCs submit photocopies of contracts
with fixed agricultural sites as well as
the original surety bonds. To estimate
the number of H–2ALCs that will be
subject to this requirement, the
Department multiplies the total number
of H–2A applications by the percent of
H–2A employers who are foreign labor
contractors. To estimate the cost of
submitting photocopies of contracts, the
Department multiplies the resulting
value by the average number of pages
per employer contract and the cost per
photocopy, resulting in average annual
costs of contract submission of $0.006
38 The Department estimates that employers will
spend 2 hours to read the new rule and outreach
and educational materials explaining the program.
The Department assumes that this labor will be
performed by a human resources manager at an
agricultural firm at an hourly wage rate of $60.27,
as calculated above. The Department multiplies this
hourly wage rate by 2 and by the total number of
H–2A applications received in 2009 (8,150) to
obtain a total cost for this requirement of $982,474
in 2009.
39 Approximately 0.6 percent of H–2A workers do
not speak English or Spanish (source: https://
www.dhs.gov/xlibrary/assets/statistics/yearbook/
2008/table32d.xls). The Department multiplies this
percentage by the total number of H–2A
applications certified in 2009 (7,665) to obtain a
total of 47 contracts needing to be translated in
2009.
40 The Department assumes that the average
number of pages per contract is 50, and the cost per
page for translation is $19.50 (source: https://
www.languagescape.com). The Department
multiplies the number of contracts needing to be
translated in 2009 (47) by the average number of
pages per contract (50) and the cost per page for
translation to obtain a total cost of $45,720 in 2009.
The Department repeats this calculation for each
year of the analysis period using the projected
number of H–2A applications certified to obtain an
average annual cost of $80,233 for this requirement.
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million.41 To estimate the cost of
providing the surety bond, the
Department multiplies the number of
H–2ALCs that will be subject to this
requirement by the average number of
pages per surety bond and the cost per
photocopy, resulting in average annual
costs of surety bond documentation of
$0.001 million.42
To inform the public about this Final
Rule, the Department will produce and
deliver outreach and education
materials to employers in order to
explain the new application process and
how compliance will be judged. We
estimate this cost by multiplying the
hours required to develop, maintain,
and distribute such materials by the
average compensation of Department
staff and find average annual cost to the
Department equal to $0.1 million.43
Several commenters noted that H–2A
employers would incur additional costs
associated with off-site interviews and
41 The Department estimates that approximately 7
percent of H–2A employers are foreign labor
contractors. The Department multiplies this
percentage by the total number of H–2A
applications requested in 2009 (8,150) by the
average number of pages in a contract (50) and the
cost per page for photocopying ($0.12) to obtain a
total cost in 2009 of $3,566. The Department
repeated this calculation for each year using the
projected number of H–2A applications requested
to obtain an average annual cost of $6,258 for this
requirement.
42 The Department estimates that the average
number of pages per surety bond is 5, and the cost
per photocopy is $0.12. Using these assumptions
and the same assumptions as above for the number
of applications results in a total cost for this
requirement of $357 (0.07 × 8,150 × 5 × $0.12) in
2009. The Department repeats this calculation for
each year using the projected number of H–2A
applications requested to obtain an average annual
cost of $626 for this requirement.
43 The Department estimates that Department staff
(GS–12 step 5) will spend 160 hours during the first
year of the program to develop educational and
outreach materials. For every subsequent year, the
Department estimates that staff will spend 40 hour
to review and update educational materials, as
appropriate. The hourly salary for Department staff
($31.34) was multiplied by an index of 1.69 to
account for employee benefits and proportional
operating costs, resulting in an hourly rate of $52.96
for a GS–12, step 5. These assumptions result in a
total labor cost of $8,474 ($52.96 × 160) for 2009
and $2,119 ($52.96 × 40) in subsequent years. To
estimate the materials cost of this requirement in
2009, the Department used the total number of H–
2A applications requested in 2009 (8,150) and
multiplied it by the assumed percentage of
applicants that are small farms (98 percent) to
obtain a total of 7,987 compliance guides needed.
The Department then determines the cost for
photocopying by multiplying the average page
length of a compliance guide (100 pages) by the cost
of $0.12 per page. The Department then includes
the cost of a clasp for a heavyweight envelope
($0.12) and a cost of $4.95 per compliance guide for
postage. Multiplying these costs together results in
a total materials cost of $56,468 for this requirement
in 2009. Summing the labor and materials costs
together results in a total cost of $64,942 ($8,747 +
$56,468) for this requirement in 2009. The
Department repeats this calculation for each year to
obtain an average annual cost of $101,849.
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courier (overnight mail) services. The
use of private off-site interview space
and courier services is not required by
this Final Rule. Therefore, any costs
associated with such activities are not
considered in this analysis.
5. Summary of Cost-Benefit Analysis
Exhibit 1 presents a summary of the
cost-benefit analysis of this Final Rule.
The monetized costs and benefits
displayed are the yearly summations of
the calculations described above. In
some cases, the totals for 1 year are less
than the totals of the annual averages
described above. For example, the
annual average cost of enhanced
transportation expenses—the largest
cost component of this Final Rule—is
$9.1 million across the 10-year time
horizon, but the individual yearly
values range from $6.3 million in 2009
to $12.5 million in 2018. This increase
in yearly costs is due to the changes in
program participation across the time
horizon of the cost-benefit analysis. The
monetized costs exceed the monetized
benefits both at a 7 percent and a 3
percent discount rate. The size of the
net benefits, the absolute difference
between the projected benefits and
costs, is negative.
EXHIBIT 1—SUMMARY OF MONETIZED
BENEFITS AND COSTS
Monetized
benefits
($millions/
year)
Year
1. 2009 ..............
2. 2010 ..............
3. 2011 ..............
4. 2012 ..............
5. 2013 ..............
6. 2014 ..............
7. 2015 ..............
8. 2016 ..............
9. 2017 ..............
10. 2018 ............
0.47
0.47
0.47
0.47
0.47
0.47
0.47
0.47
0.47
0.47
Monetized
costs
($millions/
year)
9.52
8.34
9.03
9.77
10.58
11.46
12.41
13.45
14.58
15.80
The Department has concluded that
after consideration of both the
quantitative and qualitative impacts of
this Final Rule, the societal benefits of
the rule justify the societal costs.
B. Regulatory Flexibility Analysis
The Regulatory Flexibility Act (RFA)
at 5 U.S.C. 603 requires agencies to
prepare a regulatory flexibility analysis
to determine whether a regulation will
have a significant economic impact on
a substantial number of small entities.
Section 605 of the RFA allows an
agency to certify a rule in lieu of
preparing an analysis if the regulation is
not expected to have a significant
economic impact on a substantial
number of small entities. Further, under
the Small Business Regulatory
Enforcement Fairness Act of 1996, 5
U.S.C. 801 (SBREFA), an agency is
required to produce a compliance
guidance for small entities if the rule
has a significant economic impact. The
Assistant Secretary of ETA has notified
the Chief Counsel for Advocacy, Small
Business Administration (SBA), under
the RFA at 5 U.S.C. 605(b), and certified
that this rule will not have a significant
economic impact on a substantial
number of small entities.
1. Definition of a Small Business
A small entity is one that is
independently owned and operated and
which is not dominant in its field of
operation. The definition of small
business varies from industry to
industry to the extent necessary to
properly reflect industry size
differences. An agency must either use
the SBA definition for a small entity, or,
establish an alternative definition for
the agricultural industry. The
Department has adopted the SBA
definition, which is an establishment
with annual revenues of less than $0.75
million.
2. Impact on Small Businesses
The Department has estimated the
4.68
114.93
incremental costs for small businesses
Total with 7 Perfrom the 2008 Final Rule (the baseline)
cent disto this rule. We have estimated the costs
counting .........
3.29
77.70 of the increased wages paid to H–2A
workers, reading and reviewing the new
Total with 3 Perapplication and compliance processes,
cent discounting .........
3.99
96.41 the enhanced coverage of transportation
expenses, coverage of visa and border
Totals may not add because of rounding.
crossing expenses, the enhanced worker
protections through compliance
Due to lack of adequate data, the
certification, the changes in the
Department is not able to provide
monetary estimates of several important requirement for housing inspections, the
enhanced U.S. worker referral period,
benefits to society, including the
increased employment opportunities for the changes in the requirements for
contract revisions, and the disclosure of
U.S. workers and the enhancement of
terms and conditions. This analysis
worker protections for U.S. and H–2A
includes the incremental cost of this
workers.
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Undiscounted
total ...............
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rule as it adds to the requirements in the
2008 Final Rule. This analysis does not
include the baseline costs of the 2008
Final Rule, such as the associated
application fees and costs for record
keeping, because none of these
requirements have changed from the
2008 Final Rule.
Approximately 98 percent of U.S.
farms have revenues of less than $0.75
million and, therefore, fall within the
SBA’s definition of small entity. The
Department estimates that by 2018 there
will be approximately 22,601
applications (not necessarily applicants)
to the H–2A program. Even if all 22,601
applications are filed by unique small
farms, the percentage of small farms
applying for temporary agricultural
worker certification will be only 1.2
percent of the total number of small U.S.
farms.44 Because the rule will impact
less than 10 percent of the total number
of small U.S. farms, the rule will not
have an impact on a substantial number
of small entities as described by the
RFA.
To examine the impact of this rule on
small entities, the Department evaluates
the impact of the incremental costs on
the average small entity, which is
assumed to apply for 12 temporary
workers. The Department estimates that
these farms have annual revenues of
about $367,000.45
a. Increased Wages Paid to H–2A
Workers
As discussed earlier, the use of the
USDA survey for the determination of
wages as opposed to the BLS OES Wage
Survey, which was used in the 2008
Final Rule, results in an increase of
$1.02 in hourly wages paid to H–2A
workers. The Department multiplies this
hourly wage increase by 8 hours to
obtain a daily cost of the increase in
wages of $8.16 ($1.02 × 8). The
44 Based on the number of farms in 2007 and
assuming that the number of farms will decline at
the same average annual rate as it has in the past
10 years, the Department estimates that in 2018
there will be approximately 1,878,971 farms.
45 Based on the average duration of temporary
agricultural workers’ stay, the Department estimates
that these workers work, on average, 198 days. As
already discussed, temporary agricultural workers
will be paid, on average, $9.36 per hour. Given this
hourly rate and 1,584 working hours per year, a
small entity hiring 12 temporary workers incurs
hired farm labor costs of $177,915 ($9.36 × 1,584
× 12). Based on the 2002 Census of Agriculture,
hired farm labor costs account, on average, for 41.2
percent of total farm costs while total costs
represent, on average, 86.3 percent of total
revenues. Applying these rates to the estimated
hired labor costs, we estimate that a small farm
employing 12 temporary agricultural workers
would have total production expenses of $316,777,
revenues of $366,936, and net farm income (i.e.,
revenues minus production expenses) of $50,159
per year.
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Department then multiplies this daily
labor cost by 198, which is the average
number of days worked by H–2A
workers. This results in a total cost of
$1,615.68 ($8.16 × 198) per H–2A
worker per year and an average annual
cost of $1,615.68 over the 10-year
analysis period due to the increase in
wages. For employers hiring the average
number (12) of H–2A workers, this
results in a total cost of $19,388.16
($1,615.68 × 12) per year due to the
increase in wages, or an average annual
cost of $19,388.16 over the 10-year
analysis period.
b. Reading and Reviewing the New
Application and Compliance Processes
During the first year that this rule
would be in effect, employers would
need to learn about the new application
process and how compliance will be
determined. We estimate this cost by
multiplying the time required to read
the new rule and any educational and
outreach materials that explain the H–
2A application process under this rule
by the average compensation of a
human resources manager at an
agricultural business. In the first year of
the rule, the Department estimates that
the average small farm will spend
approximately 2 hours of staff time to
read and review the new application
and compliance processes, which
amounts to approximately $120.55
($60.27 × 2) in labor costs in the first
year and an average annual cost of
$12.06 ($120.55/10) over the 10-year
analysis period.46
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c. Enhanced Coverage of Transportation
Expenses
Under the 2008 Final Rule, the
employer provides for travel expenses
and subsistence for foreign workers only
to and from the appropriate U.S.
consulate or port of entry. Under this
Final Rule, the employer is required to
pay the costs of transportation from the
worker’s place of recruitment to and
from the place of employment. The
Department estimates that the average
small farm would incur costs of $63.00
($31.50 × 2) per worker per year related
to the enhanced coverage of
transportation expenses, or an average
annual cost of $63.00 per worker.47 For
46 The Department estimates that employers will
spend 2 hours to read the new rule and outreach
and educational materials explaining the program.
In addition, the Department estimates that the
median hourly wage for a human resources manager
is $42.15 (as published by the Department’s OES
survey, O*Net Online), which we increased by 1.43
to account for private-sector employee benefits
(source: BLS for an hourly wage rate of $60.27.
47 The Department estimates these costs by
multiplying the total number of H–2A workers
certified by the cost of bus fare from the worker’s
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employers hiring the average number of
workers (12), this requirement results in
an average annual cost of $756.00
($63.00 × 12).
d. Coverage of Visa/Border Crossing
Expenses
Under this Final Rule, the employer
must pay the visa and border crossing
fees of the H–2A workers they employ.
Although this cost is a transfer from
U.S. employers to H–2A workers, this
requirement represents an increase in
the cost of U.S. employers. Each H–2A
worker must pay a visa application fee
of $131.00 and a reciprocity fee based
on their country of origin.48 To estimate
the cost of the reciprocity fee to
employers, the Department researched
the reciprocity fee for the five top
countries supplying H–2A workers. The
reciprocity fees for these countries
ranged from $0 to $100.00, which is the
reciprocity fee for Mexico, the top
source of H–2A workers.49 To be
conservative in its estimate of costs to
U.S. employers, the Department used
the maximum reciprocity fee of $100.00
to obtain a total cost per worker of
$231.00 ($131.00 + $100.00). For
employers hiring the average number of
workers (12), this requirement results in
an average annual cost of $2,772.00
($231.00 × 12).
e. Enhancing Worker Protections
Through Compliance Certification
The certification of compliance will
represent minimal costs to employers
because they will need to submit copies
of recruitment activities, details of job
offers, workers’ compensation
documentation, and for H–2ALCs,
registration, surety bond, and work
contracts, rather than attesting that they
have complied with the required
elements of the H–2A program. Under
the 2008 Final Rule, employers are
already required to obtain and retain
these documents and this rule simply
requires the submission of those
existing documents, particularly
workers’ compensation and housing
inspections, to the Department in order
to satisfy the program’s underlying
statutory assurances. The Department
estimates this cost by multiplying the
difference in time to prepare the new H–
2A application as compared to that
under the 2008 Final Rule for both new
H–2A applicants and previous
applicants. We then multiply these
products by the average compensation
home to the consulate and back. The Department
assumes one-way cost of bus fare of $31.50.
48 Source: https://travel.state.gov/visa/temp/types/
types_1263.html#temp.
49 Source: https://travel.state.gov/visa/frvi/
reciprocity/reciprocity_3272.html.
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of a human resources manager at an
agricultural business ($60.27 per hour,
as calculated above).
For small employers applying to the
program for the first time, the
Department estimates that the
application will take approximately
one-half hour (0.5 hours) more to
complete. This results in additional
labor costs equal to $30.14 ($60.27 ×
0.5). For applicants familiar with the
process, the Department estimates that
the application will require
approximately 20 additional minutes
(0.33 hours) to complete. The result is
additional labor costs of $20.09 ($60.27
× 0.33) for applicants familiar with the
program. Because the application will
be longer, the Department adds the costs
of photocopying additional pages and
additional postage required to the labor
costs above.50 In total, the Department
estimates that the average small farm
that is a new H–2A applicant would
incur an average annual cost of $48.94
($30.14 + $18.80), and the average small
farm that is a previous H–2A applicant
would incur an average annual cost of
$38.89 ($20.09 + $18.80).
This rule also requires that contracts
be translated into the languages of
employees who do not speak English.
Employers are already required to
provide contract translations for
employees who speak Spanish. We
multiply the percent of H–2A workers
who do not speak English or Spanish by
the average number of pages per
contract and the cost per page for
translation.51 The Department estimates
the average small farm would incur
average annual costs of contract
translation of $5.96 (0.6 percent × 50 ×
$19.50).
f. Changes in the Requirement for
Housing Inspections
This Final Rule retains most of the
2008 Final Rule provisions governing
housing inspections. The employer’s
obligations with respect to housing
standards, rental or public
accommodations, open range housing,
deposit charges, charges for public
housing, and family housing under this
50 The Department estimates that an average of
150 additional pages will need to be photocopied
at a cost of $0.12 per photocopy. The additional
pages weigh approximately 17.6 ounces and require
$0.80 in postage per application. These
assumptions result in a total materials cost of this
requirement of $18.80 ((150 × $0.12) + 0.80).
51 Approximately 0.6 percent of H–2A workers do
not speak English or Spanish (source: https://
www.dhs.gov/xlibrary/assets/statistics/yearbook/
2008/table32d.xls). The Department assumes that
the average number of pages per contract is 50, and
the cost per page for translation is $19.50 (source:
https://www.languagescape.com).
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rule have remained the same as under
the 2008 Final Rule.
One notable difference, however, is
the timeframe in which an inspection of
the employer’s housing must occur.
Unlike the 2008 Final Rule, this rule
requires that the pre-occupancy
inspection of the employer’s housing be
completed prior to the issuance of a
temporary labor certification, which is
30 days before the date of need for the
workers.
The Department expects that this
change in timing will have a minimal
economic impact on employers. Prior to
the effective date of the 2008 Final Rule,
the Department’s experience was that
the majority of employers who routinely
used the H–2A program prepared their
housing in advance of inspection and/
or communicated with SWA staff with
respect to changes in the location(s) or
type(s) of housing before application
filing occurred at 45 days prior to the
date of need. Because of data
limitations, we were not able to
monetize the costs and benefits
associated with this provision.
g. Contract Revisions and the Disclosure
of Terms and Conditions
This rule requires that employers
disclose the terms and conditions of the
employment no later than the time an
H–2A worker applies for a visa in the
foreign country rather than by the first
day of employment. As discussed above,
this requires that employers mail the
terms and conditions documents to
workers instead of delivering the
document to workers by hand once they
arrive at the work site. To estimate the
cost of this requirement to a small
entity, the Department uses the cost of
shipping a package to Mexico via the
United States Postal Service ($9.60) for
entities required to mail packages for
the average number (12) of H–2A
workers. For the smallest of entities
employing only one H–2A worker, the
Department assumed the cost of this
requirement was equal to the cost of
shipping a mailer to Mexico via the
United States Postal Service ($1.59). The
average annual cost of this requirement
is thus $9.60 for entities employing the
average number of H–2A workers, and
$1.59 for the smallest of entities
employing only one H–2A worker.
As discussed previously, this rule
requires employers to provide a copy of
a revised contract to affected workers
when the employer applies for an
extension of the H–2A certification. To
determine the cost to small entities, the
Department multiplied the number of
pages in the Form ETA–790 (one page)
and the cost per page for photocopying
($0.12) to obtain a total cost per affected
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entity of $0.12 ($0.12 × 1) for Form
ETA–790 revision. The average annual
cost of this requirement is thus $1.44
($0.12 × 12) for entities employing the
average number (12) of H–2A workers
and $0.12 for the smallest of entities
employing only one H–2A worker.
h. Additional Costs for Small Employers
Who Are H–2ALCs
Employers who are H–2ALCs will
incur additional costs related to the
submission of contracts and the
provision of the surety bond. For both
categories, we estimate the cost by
multiplying the additional photocopies
required by the cost per photocopy. The
Department estimates that the average
small H–2ALC will incur average
annual costs of $6.00 for the submission
of contract photocopies (50 × $0.12) and
$0.60 (5 × $0.12) for the provision of the
surety bond.52
i. Other Issues
The Department does not anticipate
that the increased SWA activity under
this rule will result in significant
processing delays, as the Department
continues to operate under the statutory
mandate to make a determination of
whether or not the application meets the
threshold requirements for certification
within 7 days of filing. The
Department’s analysis pursuant to E.O.
12866, above, contains an analysis of
potential delays for all employers,
including small employers, incurred for
all reasons, not just for the reason of
delays that may happen as a result of
increased SWA activity. The conclusion
that the Department has drawn from this
analysis is that the increased SWA
activity, which the Department believes
is required by statute, will not result in
increased delays to employers.
Several commenters on the proposed
rule noted that H–2A employers would
incur additional costs associated with
off-site interviews and courier services.
As discussed above, the use of private
off-site interview space and courier
services are not required by this Final
Rule and, therefore, do not constitute a
cost to small entities.
3. Total Cost Burden for Small Entities
The Department’s calculations
indicate that the total average annual
cost of this rule is $22,994 for the
average small entity applying to the
program for the first time and $22,984
for the average small entity that has
previous program familiarity.53
52 We assume that the average number of pages
per contract is 50, the number of pages per surety
bond is 5, and the cost per photocopy is $0.12.
53 For illustration, the total cost of $22,994 for the
average small entity applying to the program for the
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6955
For small entities that apply for 1
worker instead of 12 (representing the
smallest of the small farms that hire
workers), the Department estimates that
the total average annual cost of the rule
ranges from $1,968 for those that have
previous program familiarity to $1,978
for small entities new to the program.54
For employers that are H–2ALCs, the
Department estimates that the total
average annual cost of this rule is an
additional $85 for the average small
entity applying to the program for the
first time and an additional $75 for the
average small entity that has previous
program familiarity.55
For the smallest H–2ALCs that would
apply for only one worker instead of the
average of 12 workers, the Department
estimates that the total annual average
cost of the rule ranges from an
additional $65 for those that have
previous program familiarity and an
additional $75 for small entities new to
the program.56
Due primarily to the increase in wages
paid to H–2A workers, the rule is
expected to have a significant impact on
affected small entities. The affected
small entities, however, represent
approximately 1.2 percent of all small
U.S. farms. Therefore, the Department
believes that this Final Rule is expected
to have a net direct cost impact on a
very limited number of small
agricultural employers, above and
beyond the baseline of the current costs
required by the program as it is
currently implemented under the 2008
Final Rule.
4. Alternatives Considered as Options
for Small Businesses
While we have concluded that this
regulation will not have a significant
economic impact on a substantial
number of small entities, we have
recognized the concerns expressed by
small businesses and have made every
first time results from summing the totals for the
various rule requirements described above as
follows: $22,998 = $19,388.16 + $12.06 + $756.00
+ $2,772.00 + $48.94 + $5.96 + $9.60 + $1.44.
54 For illustration, the total cost of $1,968 for
small entities with previous program familiarity
and employing only one worker results from
summing the totals for the various rule
requirements described above as follows: $1,968 =
$1,615.68 + $12.06 + $63.00 + $231.00 + $38.89 +
$5.96 + $0.12 + $1.59.
55 For illustration, the total cost of $85 for the
average small H–2ALC applying to the program for
the first time results from summing the totals for the
various rule requirements described above as
follows: $85 = $12.06 + $48.94 + $5.96 + $1.44 +
$9.60 + $6.00 + $0.60.
56 For illustration, the total cost of $65 for small
H–2ALCs with previous program familiarity and
employing only one worker results from summing
the totals for the various rule requirements
described above as follows: $65 = $12.06 + $38.89
+ $5.96 + $0.12 + $1.59 + $6.00 + $0.60.
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effort to minimize the burden on all
users. The Department’s responsibilities
under the INA, however, severely
constrain our ability to make any
adjustments to program requirements in
an effort to address concerns unique to
small business. The Department’s
mandate under the H–2A program is to
set requirements for employers who
wish to import foreign agricultural
workers. Those standards are designed
to both ensure that foreign worker are
imported only if qualified domestic
workers are not available and that the
importation of H–2A workers will not
adversely effect the wages and working
conditions of similarly employed
domestic workers. These regulations set
those minimum standards. To create
different and likely lower standards for
one class of employers, e.g., small
business, would essentially sanction the
very adverse effect that the Department
is compelled to prevent. The need for
parity among all employers is
illuminated by the fact that Congress
within the INA carved out a specific
dispensation for small businesses in a
specific area of the statute. Section 218
(c)(3)(B)(ii) of the INA (8 U.S.C.
1188(c)(3)(B)(ii) exempts certain small
businesses from the application of the
50 percent rule. The suggestion from the
small business community that small
farmers who file master applications
with other small farmers not lose their
50 percent exemption is specifically
precluded by Congress at 8 U.S.C.
1188(c)(3)(B)(ii)(II) & (III). Where
Congress has so clearly demonstrated its
ability to modify H–2A program
requirements to accommodate small
businesses, it would be inappropriate,
and outside of the Secretary’s authority,
for the Department to carve out
additional exceptions.
Commenters asked the Department to
waive the surety bond requirement for
H–2ALCs without violations for 3–5
years. In the 2008 Final Rule, surety
bond amounts were set at $5,000 for H–
2ALCs seeking certification to employ
fewer than 25 employees, $10,000 for
those seeking certification to employ 25
to 49 employees, and $20,000 for H–
2ALCs wanting to hire 50 or more
employees. However, assuming that an
H–2ALC with 50 employees pays
approximately the same for a $20,000
bond as an H–2ALC with 300
employees, the 2008 Final Rule
framework disproportionately
advantages larger H–2ALCs while
providing diminishing levels of
protection for the employees of such
contractors. Under the proposed rule,
the first two bond amount tiers for the
smaller H–2ALCs remained unchanged
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($5,000 for H–2ALCs who apply for
certification to employ fewer than 25
employees and $10,000 for those H–
2ALCs who are applying for
certification to employ 25 to 49
workers). The NPRM proposed to
require H–2ALCs seeking certification to
employ from 50 to 74 workers to obtain
a bond of $20,000. In addition, we
proposed to require H–2ALCs seeking
certification to employ from 75 to 99
workers to obtain a surety bond of
$50,000, and those seeking certification
to employ 100 or more workers to obtain
a bond of $75,000. The Department
determined to retain the surety bond
levels as proposed in the NPRM. Waiver
of the bond requirements is not feasible
and is inconsistent with the policy
objective of the bonding requirement—
to reduce the potential for H–2ALCs
with insufficient capital to meet
program obligations from receiving H–
2A certifications. A past pattern of
performance with respect to payment of
wages does not equal the continuation
of future funding to do so, and the point
of the bond is to ensure that H–2ALCs
can each year meet wage obligations.
Several small business commenters
asked the Department to exempt small
businesses who apply through a master
job order from the multistate
recruitment requirement. Commenters
from the small business community also
recommended that the Final Rule
exempt all small businesses from
multistate recruitment requirement.
After deliberation on the statutory
limitations imposed on and operational
challenges of such a distinction, the
Department has determined that such
exemptions are not statutorily permitted
and would, moreover, undermine our
statutory obligation to ensure access of
U.S. workers to the jobs. We were;
therefore, unable to include the
proposed exemptions.
The Department proposed a return to
the small farm exemption from the 50
percent rule, as implemented in the
1987 Rule. The regulation as proposed,
and this Final Rule, reflects that
statute’s exemption for small business
applicants. This exemption applies to
small farms as defined in the FLSA
which are not members of an
association or which have not
petitioned for foreign workers under a
master application. This exemption is
not applicable in the case of an
association filing a master application
because the association can assign any
workers referred under the 50 percent
rule to member-employers who need
additional workers or who can more
easily accommodate the referred
workers, thus minimizing or eliminating
the burden on small farmers. Most of the
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commenters further requested that the
Department eliminate the provisions
limiting the application of the small
farm exemption to those small farms as
described above. The Department
cannot accommodate this request. The
exemption and its limitations are
statutory, not regulatory. See 8 U.S.C.
1188(c)(3)(B)(ii). In that provision,
Congress specifically excluded small
employers who are members of
associations from the small-employer
exemption to the 50 percent rule, on the
basis that associations have the ability
to apportion referred workers among
employers where they may be needed.
Therefore, the statute prevents the
Department from implementing this
alternative.
Relatedly, a small business
commenter recommended that the
Department expand the small farm
exemption from the 50 percent rule to
businesses meeting the SBA small
business test rather than only those
meeting the FLSA definition of small
farm. Again, we are prevented by statute
from making the requested expansion as
the INA specifically uses the FLSA
small farm definition and not the SBA
small business definition. (8 U.S.C.
1188(c)(3)(B)(ii)).
Several small employers asked us to
change the definitions of incidental
employment and corresponding
employment to exempt small business
from their application. Commenters
were concerned that the removal of
incidental activities from the definition
of agricultural labor or services would
limit employers’ flexibility in assigning
tasks to workers not specifically
included in the job order. Commenters
were apprehensive that this proposed
change, coupled with the Department’s
proposed change in the definition of
corresponding employment, could
subject employers to penalties,
including revocation or debarment, if
H–2A workers perform work that is
outside the scope of the job order for
even a small fraction of their time. In
response, we have made changes to the
incidental employment definition to
address several of the concerns raised
during the comment period. As
discussed more fully elsewhere in this
preamble, the Department does not
intend to debar an employer whose H–
2A workers perform an insubstantial
amount of agricultural work not listed
in the Application, and will exercise our
enforcement discretion when an
employer has worked an H–2A worker
outside the scope of activities listed in
the job order due to unplanned and
uncontrollable events. The regulations
concerning revocation and debarment
require that the violation be substantial
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and a number of factors must be
considered in making that
determination. The good faith
assignment of a worker to work not
listed in the Application for a small
amount of time would not result in
debarment. We are unable to make
further amendments, as our statutory
obligation is to protect U.S. workers
from adverse affect and ensure U.S.
workers access to these agricultural jobs,
without regard to the size of the
employer offering those jobs.
Several commenters from the
reforestation industry recommended
that the Department not implement the
proposal to add reforestation and pine
straw activities to the definition of
agricultural labor or services, as
proposed in the NPRM. Currently,
employers engaged in these activities
may use the H–2B program.
Reforestation, a sub-industry of forestry,
is commonly performed by migrant
crews who are overseen by labor
contractors and share the same
characteristics as traditional agricultural
crews. The same reasoning was used in
proposing to include pine straw
activities within the scope of H–2A. A
number of employer commenters
claimed that the way in which contracts
are awarded to reforestation companies
would preclude applicants from being
able to file H–2A applications in
realistic timeframes and would make it
difficult to comply with H–2A
provisions; they asserted that such
contracts are often for short duration,
making it particularly difficult to
provide documentation that housing,
typically hotels or motels, had been
secured far in advance. Some of the
commenters projected their increased
costs and predicted the costs could put
them out of business or preclude them
from using the program to employ an
authorized workforce. The Department
considered these comments and
concerns of the industry, as discussed in
more detail above, and we decided
against including reforestation and pine
straw activities in the Final Rule.
One small business commenter
suggested that the Department exempt
small employers with marginal net
revenues from the requirement to house
or hire local workers. After
consideration, the Department
determined that we are unable to do so,
as our statutory obligation is to protect
U.S. workers from adverse affect and
ensure U.S. workers access to the jobs,
without regard to the size or economics
of the employer who is participating in
the program.
A few commenters suggested that
small businesses in particular would be
adversely affected by the remote
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interview requirements in the proposed
rule. The Department has clarified in
the Final Rule that no interviews are
required, but that if interviews are to
take place that they do so in a manner
to ensure that the referred worker is not
adversely impacted. The ability to
conduct telephone interviews, to meet
at a mutual site (such as a One-Stop
Career Center, will limit the potential
for adverse monetary impact on all
businesses, including small businesses.
C. Unfunded Mandates Reform Act of
1995
Title II of the Unfunded Mandates
Reform Act of 1995 (2 U.S.C. 1531)
directs agencies to assess the effects of
Federal regulatory actions on State,
local, and tribal governments, and the
private sector. This Final Rule has no
‘‘Federal mandate,’’ which is defined in
2 U.S.C. 658(6) to include either a
‘‘Federal intergovernmental mandate’’ or
a ‘‘Federal private sector mandate.’’ A
Federal mandate is any provision in a
regulation that imposes an enforceable
duty upon State, local, or tribal
governments, or imposes a duty upon
the private sector which is not
voluntary. A decision by a private entity
to obtain an H–2A worker is purely
voluntary and is; therefore, excluded
from any reporting requirement under
the Act.
SWA activities under the H–2A
program are currently funded by the
Department through grants provided
under the Wagner-Peyser Act. 29 U.S.C.
49 et seq. The Department anticipates
continuing funding under the WagnerPeyser Act. As a result of this Final
Rule, the Department will analyze the
amounts of such grants made available
to each State to fund the activities of the
SWAs. The Department did not receive
any comments related to this section.
D. Small Business Regulatory
Enforcement Fairness Act of 1996
The Department has determined that
this rulemaking will not impose a
significant impact on a substantial
number of small entities under the RFA,
therefore, the Department is not
required to produce any Compliance
Guides for Small Entities as mandated
by the Small Business Regulatory
Enforcement Fairness Act of 1996 (5
U.S.C. 801) (SBREFA). The Department
does, however, intend to produce
compliance guides for all businesses, in
order to provide users with more
effective participation in the program.
The Department has similarly
concluded that this Final Rule is not a
major rule requiring review by the
Congress under the SBREFA because it
will not likely result in: (1) An annual
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6957
effect on the economy of $100 million
or more; (2) a major increase in costs or
prices for consumers, individual
industries, Federal, State or local
Government agencies, or geographic
regions; or (3) significant adverse effects
on competition, employment,
investment, productivity, innovation, or
on the ability of U.S.-based enterprises
to compete with foreign-based
enterprises in domestic or export
markets. The Department did not
receive any comments related to this
section.
E. Executive Order 13132—Federalism
The Department has reviewed this
Final Rule in accordance with E.O.
13132 regarding federalism and has
determined that it does not have
federalism implications. The Final Rule
does not have substantial direct effects
on States, on the relationship between
the States, or on the distribution of
power and responsibilities among the
various levels of Government as
described by E.O. 13132. Therefore, the
Department has determined that this
Final Rule will not have a sufficient
federalism implication to warrant the
preparation of a summary impact
statement. The Department did not
receive any comments related to this
section.
F. Executive Order 13175—Indian
Tribal Governments
This Final Rule was reviewed under
the terms of E.O. 13175 and determined
not to have tribal implications. The rule
does not have substantial direct effects
on one or more Indian tribes, on the
relationship between the Federal
Government and Indian tribes, or on the
distribution of power and
responsibilities between the Federal
Government and Indian tribes. As a
result, no tribal summary impact
statement has been prepared. The
Department did not receive any
comments related to this section.
G. Assessment of Federal Regulations
and Policies on Families
Section 654 of the Treasury and
General Government Appropriations
Act, enacted as part of the Omnibus
Consolidated and Emergency
Supplemental Appropriations Act of
1999 (Pub.L. 105–277, 112 Stat. 2681)
requires the Department to assess the
impact of this Final Rule on family wellbeing. A rule that is determined to have
a negative effect on families must be
supported with an adequate rationale.
The Department has assessed this
Final Rule and determines that it will
not have a negative effect on families.
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The Department did not receive any
comments related to this section.
H. Executive Order 12630—Government
Actions and Interference With
Constitutionally Protected Property
Rights
This Final Rule is not subject to E.O.
12630, Governmental Actions and
Interference with Constitutionally
Protected Property Rights, because it
does not involve implementation of a
policy with takings implications. The
Department did not receive any
comments related to this section.
I. Executive Order 12988—Civil Justice
This Final Rule has been drafted and
reviewed in accordance with E.O.
12988, Civil Justice Reform, and will not
unduly burden the Federal court
system. The regulation has been written
to minimize litigation and provide a
clear legal standard for affected conduct,
and has been reviewed carefully to
eliminate drafting errors and
ambiguities. The Department did not
receive any comments related to this
section.
J. Plain Language
The Department drafted this Final
Rule in plain language. The Department
did not receive any comments related to
this section.
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K. Executive Order 13211, Energy
Supply
This Final Rule is not subject to E.O.
13211. It will not have a significant
adverse effect on the supply,
distribution, or use of energy. The
Department did not receive any
comments related to this section.
L. Paperwork Reduction Act
As part of its continuing effort to
reduce paperwork and respondent
burden, DOL conducts a preclearance
consultation program to provide the
general public and Federal agencies
with an opportunity to comment on
proposed and continuing collections of
information in accordance with the
Paperwork Reduction Act of 1995 (PRA)
(44 U.S.C. 3506(c)(2)(A)). This helps to
ensure that the public understands the
Department’s collection instructions;
respondents can provide the requested
data in the desired format, reporting
burden (time and financial resources) is
minimized, collection instruments are
clearly understood, and the Department
can properly assess the impact of
collection requirements on respondents.
Persons are not required to respond to
a collection of information unless it
displays a currently valid OMB control
number as required in 5 CFR 1320.11(l).
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The information collected is mandated
in this Final Rule at Title 20 CFR
655.122, 655.130, 655.131, 655.132,
655.133, 655.134, 655.135, 655.144,
655.145, 655.150, 655.151, 655.152,
655.153, 655.154, 655.156, 655.157,
655.167, 655.170, 655.171, 655.172,
655.173, 655.180, 655.181, 655, 182,
655.185, and Title 29 CFR 501.2, 501.4,
and 501.6.
In accordance with the PRA (44
U.S.C. 3501) information collection
requirements, which must be
implemented as a result of this
regulation, a clearance package
containing proposed changes to the
already approved collection was
submitted to OMB on September 4,
2009, along with the proposed rule to
reform the H–2A agricultural foreign
labor certification program.
The public was given 60 days to
comment on this information collection.
The Department did not receive any
comments specifically related to this
section. The Department did receive one
general comment simply stating that the
paperwork is becoming repetitious and
excessive. However, without more
specificity, the Department cannot
address this commenter’s concerns. The
forms used to comply with this Final
Rule are the same as those required
under the 2008 Final Rule, except that
Form ETA–9142 was modified slightly
to reflect the assurances and obligations
of the H–2A employer as required under
the non-attestation based system created
by the NPRM and this Final Rule. The
Department used a chart format to list
all of the information collection
requirements in the NPRM, which
perhaps gave the impression of being
excessive. However, the hourly or cost
burden on the public actually decreased
from the 2008 Final Rule burden
because Appendix A.1 was eliminated
by this Final Rule. Therefore, the
Department made no changes based on
this comment to the Information
Collection submitted to OMB.
The Department has made changes to
this Final Rule after receiving comments
to the proposed rule and has made
changes to the forms for clarity.
However, these changes do not impact
the overall annual burden hours for the
H–2A program information collection.
The total costs associated with the form,
as defined by the PRA, is a maximum
of $1,100 per employer for the Form
ETA–9142.
The majority of the information
collection requirements for the current
H–2A program are approved under two
OMB control numbers—OMB Control
Number 1205–0466 (which includes
Form ETA–9142) and OMB Control
Number 1205–0134 (which includes
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Form ETA–790). This Final Rule
implements the use of the new
information collection, which OMB first
approved on November 21, 2008 under
OMB control number 1205–0466. The
Expiration Date is November 30, 2011.
OMB pre-approved the minor changes
the Department proposed to the Form
ETA–9142 as part of this rulemaking on
November 17, 2009 and extended the
expiration date to November 30, 2012.
The changes recently approved by OMB
to the Form ETA–9142 and Appendix
A.2 become effective upon the effective
date of this Final Rule. The Form ETA–
9142 has a public reporting burden
estimated to average 1 hour for Form
ETA–9142 and Appendix A.2 per
response or application filed. (Appendix
A.1 will no longer be used in the H–2A
program under this Final Rule.) Under
this Final Rule, and the implementation
schedule it establishes, employers
applying to the H–2A program will
continue to use the Form ETA–790 to
submit a job order. The information
collection for the Form ETA–790 (OMB
control number 1205–0134) was
recently approved by OMB on
November 9, 2009 and it extended
permission to use the form until
November 30, 2012.
For an additional explanation of how
the Department calculated the burden
hours and related costs, the PRA
packages for these information
collections may be obtained from the
RegInfo.gov Web site at https://
www.reginfo.gov/public/do/ PRAMain
or by contacting the Department at:
Office of Policy Development and
Research, Department of Labor, 200
Constitution Ave., NW., Washington,
DC 20210 or by phone request to 202–
693–3700 (this is not a toll-free number)
or by e-mail at
DOL_PRA_PUBLIC@dol.gov.
List of Subjects
20 CFR Part 655
Administrative practice and
procedure, Foreign workers,
Employment, Employment and training,
Enforcement, Forest and forest products,
Fraud, Health professions, Immigration,
Labor, Passports and visas, Penalties,
Reporting and recordkeeping
requirements, Unemployment, Wages,
Working conditions.
29 CFR Part 501
Administrative practice and
procedure, Agriculture, Aliens,
Employment, Housing, Housing
standards, Immigration, Labor, Migrant
labor, Penalties, Transportation, Wages.
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■
For the reasons stated in the preamble,
the Department of Labor amends 20 CFR
part 655 and 29 CFR part 501 as follows:
655.102 Special procedures.
655.103 Overview of this subpart and
definition of terms.
Title 20—Employees’ Benefits
Prefiling Procedures
655.120
655.121
655.122
PART 655—TEMPORARY
EMPLOYMENT OF FOREIGN
WORKERS IN THE UNITED STATES
1. Revise the authority citation for part
655 to read as follows:
■
Authority: Section 655.0 issued under 8
U.S.C. 1101(a)(15)(E)(iii), 1101(a)(15)(H)(i)
and (ii), 1182(m), (n) and (t), 1184(c), (g), and
(j), 1188, and 1288(c) and (d); sec. 3(c)(1),
Pub. L. 101–238, 103 Stat. 2099, 2102 (8
U.S.C. 1182 note); sec. 221(a), Pub. L. 101–
649, 104 Stat. 4978, 5027 (8 U.S.C. 1184
note); sec. 303(a)(8), Pub. L. 102–232, 105
Stat. 1733, 1748 (8 U.S.C. 1101 note); sec.
323(c), Pub. L. 103–206, 107 Stat. 2428; sec.
412(e), Pub. L. 105–277, 112 Stat. 2681 (8
U.S.C. 1182 note); sec. 2(d), Pub. L. 106–95,
113 Stat. 1312, 1316 (8 U.S.C. 1182 note);
Pub. L. 109–423, 120 Stat. 2900; and 8 CFR
214.2(h)(4)(i).
Section 655.00 issued under 8 U.S.C.
1101(a)(15)(H)(ii), 1184(c), and 1188; and 8
CFR 214.2(h).
Subparts A and C issued under 8 CFR
214.2(h).
Subpart B issued under 8 U.S.C.
1101(a)(15)(H)(ii)(a), 1184(c), and 1188; and 8
CFR 214.2(h).
Subparts D and E authority repealed.
Subparts F and G issued under 8 U.S.C.
1288(c) and (d); and sec. 323(c), Pub. L. 103–
206, 107 Stat. 2428.
Subparts H and I issued under 8 U.S.C.
1101(a)(15)(H)(i)(b) and (b)(1), 1182(n) and
(t), and 1184(g) and (j); sec. 303(a)(8), Pub. L.
102–232, 105 Stat. 1733, 1748 (8 U.S.C. 1101
note); sec. 412(e), Pub. L. 105–277, 112 Stat.
2681; and 8 CFR 214.2(h).
Subparts J and K authority repealed.
Subparts L and M issued under 8 U.S.C.
1101(a)(15)(H)(i)(c) and 1182(m); sec. 2(d),
Pub. L. 106–95, 113 Stat. 1312, 1316 (8 U.S.C.
1182 note); Pub. L. 109–423, 120 Stat. 2900;
and 8 CFR 214.2(h).
Offered wage rate.
Job orders.
Contents of job offers.
655.130 Application filing requirements.
655.131 Association filing requirements.
655.132 H–2A labor contractor (H–2ALC)
filing requirements.
655.133 Requirements for agents.
655.134 Emergency situations.
655.135 Assurances and obligations of H–
2A employers.
Processing of Application for Temporary
Employment Certification
655.140 Review of applications.
655.141 Notice of deficiency.
655.142 Submission of modified
applications.
655.143 Notice of acceptance.
655.144 Electronic job registry.
655.145 Amendments to applications for
temporary employment certification.
Post-Acceptance Requirements
655.150 Interstate clearance of job order.
655.151 Newspaper advertisements.
655.152 Advertising requirements.
655.153 Contact with former U.S.
employees.
655.154 Additional positive recruitment.
655.155 Referrals of U.S. workers.
655.156 Recruitment report.
655.157 Withholding of U.S. workers
prohibited.
655.158 Duration of positive recruitment.
Labor Certification Determinations
2. Revise the heading of part 655 to
read as set forth above.
■ 3. Revise § 655.1 to read as follows:
655.160 Determinations.
655.161 Criteria for certification.
655.162 Approved certification.
655.163 Certification fee.
655.164 Denied certification.
655.165 Partial certification.
655.166 Requests for determinations based
on nonavailability of U.S. workers.
655.167 Document retention requirements.
§ 655.1
Post Certification
■
Purpose and scope of subpart A.
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This subpart sets forth the procedures
governing the labor certification process
for the temporary employment of
nonimmigrant foreign workers in the
United States (U.S.) in occupations
other than agriculture or registered
nursing.
■ 4. Revise subpart B to read as follows:
655.170 Extensions.
655.171 Appeals.
655.172 Withdrawal of job order and
application for temporary employment
certification.
655.173 Setting meal charges; petition for
higher meal charges.
655.174 Public disclosure.
Subpart B—Labor Certification
Process for Temporary Agricultural
Employment in the United States (H–
2A Workers)
Integrity Measures
Sec.
655.100 Scope and purpose of subpart B.
655.101 Authority of the Office of Foreign
Labor Certification (OFLC) administrator.
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655.180 Audit.
655.181 Revocation.
655.182 Debarment.
655.183 Less than substantial violations.
655.184 Applications involving fraud or
willful misrepresentation.
655.185 Job service complaint system;
enforcement of work contracts.
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Subpart B—Labor Certification
Process for Temporary Agricultural
Employment in the United States (H–
2A Workers)
§ 655.100
B.
Application for Temporary Employment
Certification Filing Procedures
6959
Scope and purpose of subpart
This subpart sets out the procedures
established by the Secretary of the
United States Department of Labor (the
Secretary) under the authority given in
8 U.S.C. 1188 to acquire information
sufficient to make factual
determinations of:
(a) Whether there are sufficient able,
willing, and qualified United States
(U.S.) workers available to perform the
temporary and seasonal agricultural
employment for which an employer
desires to import nonimmigrant foreign
workers (H–2A workers); and
(b) Whether the employment of H–2A
workers will adversely affect the wages
and working conditions of workers in
the U.S. similarly employed.
§ 655.101 Authority of the Office of
Foreign Labor Certification (OFLC)
Administrator.
The Secretary has delegated her
authority to make determinations under
8 U.S.C. 1188 to the Assistant Secretary
for the Employment and Training
Administration (ETA), who in turn has
delegated that authority to the Office of
Foreign Labor Certification (OFLC). The
determinations are made by the OFLC
Administrator who, in turn, may
delegate this responsibility to
designated staff members; e.g., a
Certifying Officer (CO).
§ 655.102
Special procedures.
To provide for a limited degree of
flexibility in carrying out the Secretary’s
responsibilities under the Immigration
and Nationality Act (INA), while not
deviating from statutory requirements,
the OFLC Administrator has the
authority to establish, continue, revise,
or revoke special procedures for
processing certain H–2A applications.
Employers must demonstrate upon
written application to the OFLC
Administrator that special procedures
are necessary. These include special
procedures currently in effect for the
handling of applications for
sheepherders in the Western States (and
adaptation of such procedures to
occupations in the range production of
other livestock), and for custom
combine harvesting crews. Similarly, for
work in occupations characterized by
other than a reasonably regular workday
or workweek, such as the range
production of sheep or other livestock,
the OFLC Administrator has the
authority to establish monthly, weekly,
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or semi-monthly adverse effect wage
rates (AEWR) for those occupations for
a statewide or other geographical area.
Prior to making determinations under
this section, the OFLC Administrator
may consult with affected employer and
worker representatives. Special
Procedures in place on the effective date
of this regulation will remain in force
until modified by the Administrator.
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§ 655.103 Overview of this subpart and
definition of terms.
(a) Overview. In order to bring
nonimmigrant workers to the U.S. to
perform agricultural work, an employer
must first demonstrate to the Secretary
that there are not sufficient U.S. workers
able, willing, and qualified to perform
the work in the area of intended
employment at the time needed and that
the employment of foreign workers will
not adversely affect the wages and
working conditions of U.S. workers
similarly employed. This rule describes
a process by which the Department of
Labor (Department or DOL) makes such
a determination and certifies its
determination to the Department of
Homeland Security (DHS).
(b) Definitions. For the purposes of
this subpart:
Administrative Law Judge (ALJ). A
person within the Department’s Office
of Administrative Law Judges appointed
pursuant to 5 U.S.C. 3105.
Adverse effect wage rate (AEWR). The
annual weighted average hourly wage
for field and livestock workers
(combined) in the States or regions as
published annually by the U.S.
Department of Agriculture (USDA)
based on its quarterly wage survey.
Agent. A legal entity or person, such
as an association of agricultural
employers, or an attorney for an
association, that:
(1) Is authorized to act on behalf of
the employer for temporary agricultural
labor certification purposes;
(2) Is not itself an employer, or a joint
employer, as defined in this subpart
with respect to a specific application;
and
(3) Is not under suspension,
debarment, expulsion, or disbarment
from practice before any court, the
Department, the Executive Office for
Immigration Review, or DHS under 8
CFR 292.3 or 1003.101.
Agricultural association. Any
nonprofit or cooperative association of
farmers, growers, or ranchers (including
but not limited to processing
establishments, canneries, gins, packing
sheds, nurseries, or other similar fixedsite agricultural employers),
incorporated or qualified under
applicable State law, that recruits,
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solicits, hires, employs, furnishes,
houses, or transports any worker that is
subject to 8 U.S.C. 1188. An agricultural
association may act as the agent of an
employer, or may act as the sole or joint
employer of any worker subject to 8
U.S.C. 1188.
Area of intended employment. The
geographic area within normal
commuting distance of the place of the
job opportunity for which the
certification is sought. There is no rigid
measure of distance that constitutes a
normal commuting distance or normal
commuting area, because there may be
widely varying factual circumstances
among different areas (e.g., average
commuting times, barriers to reaching
the worksite, or quality of the regional
transportation network). If the place of
intended employment is within a
Metropolitan Statistical Area (MSA),
including a multistate MSA, any place
within the MSA is deemed to be within
normal commuting distance of the place
of intended employment. The borders of
MSAs are not controlling in the
identification of the normal commuting
area; a location outside of an MSA may
be within normal commuting distance
of a location that is inside (e.g., near the
border of) the MSA.
Attorney. Any person who is a
member in good standing of the bar of
the highest court of any State,
possession, territory, or commonwealth
of the U.S., or the District of Columbia.
Such a person is also permitted to act
as an agent under this subpart. No
attorney who is under suspension,
debarment, expulsion, or disbarment
from practice before any court, the
Department, the Executive Office for
Immigration Review under 8 CFR
1003.101, or DHS under 8 CFR 292.3
may represent an employer under this
subpart.
Certifying Officer (CO). The person
who makes determination on an
Application for Temporary Employment
Certification filed under the H–2A
program. The OFLC Administrator is the
national CO. Other COs may be
designated by the OFLC Administrator
to also make the determinations
required under this subpart.
Corresponding employment. The
employment of workers who are not H–
2A workers by an employer who has an
approved H–2A Application for
Temporary Employment Certification in
any work included in the job order, or
in any agricultural work performed by
the H–2A workers. To qualify as
corresponding employment the work
must be performed during the validity
period of the job order, including any
approved extension thereof.
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Date of need. The first date the
employer requires the services of H–2A
workers as indicated in the Application
for Temporary Employment
Certification.
Employee. A person who is engaged
to perform work for an employer, as
defined under the general common law
of agency. Some of the factors relevant
to the determination of employee status
include: The hiring party’s right to
control the manner and means by which
the work is accomplished; the skill
required to perform the work; the source
of the instrumentalities and tools for
accomplishing the work; the location of
the work; the hiring party’s discretion
over when and how long to work; and
whether the work is part of the regular
business of the hiring party. Other
applicable factors may be considered
and no one factor is dispositive.
Employer. A person (including any
individual, partnership, association,
corporation, cooperative, firm, joint
stock company, trust, or other
organization with legal rights and
duties) that:
(1) Has a place of business (physical
location) in the U.S. and a means by
which it may be contacted for
employment;
(2) Has an employer relationship
(such as the ability to hire, pay, fire,
supervise or otherwise control the work
of employee) with respect to an H–2A
worker or a worker in corresponding
employment; and
(3) Possesses, for purposes of filing an
Application for Temporary Employment
Certification, a valid Federal Employer
Identification Number (FEIN).
Federal holiday. Legal public holiday
as defined at 5 U.S.C. 6103.
Fixed-site employer. Any person
engaged in agriculture who meets the
definition of an employer, as those
terms are defined in this subpart, who
owns or operates a farm, ranch,
processing establishment, cannery, gin,
packing shed, nursery, or other similar
fixed-site location where agricultural
activities are performed and who
recruits, solicits, hires, employs, houses,
or transports any worker subject to 8
U.S.C. 1188, 29 CFR part 501, or this
subpart as incident to or in conjunction
with the owner’s or operator’s own
agricultural operation.
H–2A Labor Contractor (H–2ALC).
Any person who meets the definition of
employer under this subpart and is not
a fixed-site employer, an agricultural
association, or an employee of a fixedsite employer or agricultural
association, as those terms are used in
this part, who recruits, solicits, hires,
employs, furnishes, houses, or
transports any worker subject to 8
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U.S.C. 1188, 29 CFR part 501, or this
subpart.
H–2A worker. Any temporary foreign
worker who is lawfully present in the
U.S. and authorized by DHS to perform
agricultural labor or services of a
temporary or seasonal nature pursuant
to 8 U.S.C. 1101(a)(15)(H)(ii)(a), as
amended.
Job offer. The offer made by an
employer or potential employer of H–2A
workers to both U.S. and H–2A workers
describing all the material terms and
conditions of employment, including
those relating to wages, working
conditions, and other benefits.
Job opportunity. Full-time
employment at a place in the U.S. to
which U.S. workers can be referred.
Job Order. The document containing
the material terms and conditions of
employment that is posted by the State
Workforce Agency (SWA) on its interand intra-state job clearance systems
based on the employer’s Agricultural
and Food Processing Clearance Order
(Form ETA–790), as submitted to the
SWA.
Joint employment. Where two or more
employers each have sufficient
definitional indicia of being an
employer to be considered the employer
of a worker, those employers will be
considered to jointly employ that
worker. Each employer in a joint
employment relationship to a worker is
considered a joint employer of that
worker.
Master application. An Application
for Temporary Employment
Certification filed by an association of
agricultural producers as a joint
employer with its employer-members. A
master application must cover the same
occupations or comparable agricultural
employment; the same start date of need
for all employer-members listed on the
Application for Temporary Employment
Certification; and may cover multiple
areas of intended employment within a
single State but no more than two
contiguous States.
National Processing Center (NPC).
The office within OFLC in which the
COs operate and which are charged with
the adjudication of Applications for
Temporary Employment Certification.
Office of Foreign Labor Certification
(OFLC). OFLC means the organizational
component of the ETA that provides
national leadership and policy guidance
and develops regulations and
procedures to carry out the
responsibilities of the Secretary under
the INA concerning the admission of
foreign workers to the U.S. to perform
work described in 8 U.S.C.
1101(a)(15)(H)(ii)(a).
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OFLC Administrator. The primary
official of the Office of Foreign Labor
Certification (OFLC), or the OFLC
Administrator’s designee.
Positive recruitment. The active
participation of an employer or its
authorized hiring agent, performed
under the auspices and direction of the
OFLC, in recruiting and interviewing
individuals in the area where the
employer’s job opportunity is located
and any other State designated by the
Secretary as an area of traditional or
expected labor supply with respect to
the area where the employer’s job
opportunity is located, in an effort to fill
specific job openings with U.S. workers.
Prevailing practice. A practice
engaged in by employers, that:
(1) Fifty percent or more of employers
in an area and for an occupation engage
in the practice or offer the benefit; and
(2) This 50 percent or more of
employers also employs 50 percent or
more of U.S. workers in the occupation
and area (including H–2A and non-H–
2A employers) for purposes of
determinations concerning the
provision of family housing, and
frequency of wage payments, but nonH–2A employers only for
determinations concerning the
provision of advance transportation and
the utilization of labor contractors.
Prevailing wage. Wage established
pursuant to 20 CFR 653.501(d)(4).
State Workforce Agency (SWA). State
government agency that receives funds
pursuant to the Wagner-Peyser Act (29
U.S.C. 49 et seq.) to administer the
State’s public labor exchange activities.
Strike. A concerted stoppage of work
by employees as a result of a labor
dispute, or any concerted slowdown or
other concerted interruption of
operation (including stoppage by reason
of the expiration of a collective
bargaining agreement).
Successor in interest. (1) Where an
employer has violated 8 U.S.C. 1188, 29
CFR part 501, or these regulations, and
has ceased doing business or cannot be
located for purposes of enforcement, a
successor in interest to that employer
may be held liable for the duties and
obligations of the violating employer in
certain circumstances. The following
factors, as used under Title VII of the
Civil Rights Act and the Vietnam Era
Veterans’ Readjustment Assistance Act,
may be considered in determining
whether an employer is a successor in
interest; no one factor is dispositive, but
all of the circumstances will be
considered as a whole:
(i) Substantial continuity of the same
business operations;
(ii) Use of the same facilities;
(iii) Continuity of the work force;
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(iv) Similarity of jobs and working
conditions;
(v) Similarity of supervisory
personnel;
(vi) Whether the former management
or owner retains a direct or indirect
interest in the new enterprise;
(vii) Similarity in machinery,
equipment, and production methods;
(viii) Similarity of products and
services; and
(ix) The ability of the predecessor to
provide relief.
(2) For purposes of debarment only,
the primary consideration will be the
personal involvement of the firm’s
ownership, management, supervisors,
and others associated with the firm in
the violation(s) at issue.
Temporary agricultural labor
certification. Certification made by the
OFLC Administrator with respect to an
employer seeking to file with DHS a visa
petition to employ one or more foreign
nationals as an H–2A worker, pursuant
to 8 U.S.C. 1101(a)(15)(H)(ii)(a), 1184(a)
and (c), and 1188.
United States (U.S.). The continental
U.S., Alaska, Hawaii, the
Commonwealth of Puerto Rico, and the
territories of Guam, the U.S. Virgin
Islands, and the Commonwealth of the
Northern Mariana Islands (CNMI).
United States worker (U.S. worker). A
worker who is:
(1) A citizen or national of the U.S.;
or
(2) An alien who is lawfully admitted
for permanent residence in the U.S., is
admitted as a refugee under 8 U.S.C.
1157, is granted asylum under 8 U.S.C.
1158, or is an immigrant otherwise
authorized (by the INA or by DHS) to be
employed in the U.S.; or
(3) An individual who is not an
unauthorized alien (as defined in 8
U.S.C. 1324a(h)(3)) with respect to the
employment in which the worker is
engaging.
Wages. All forms of cash
remuneration to a worker by an
employer in payment for personal
services.
Work contract. All the material terms
and conditions of employment relating
to wages, hours, working conditions,
and other benefits, including those
required by 8 U.S.C. 1188, 29 CFR part
501, or this subpart. The contract
between the employer and the worker
may be in the form of a separate written
document. In the absence of a separate
written work contract incorporating the
required terms and conditions of
employment, agreed to by both the
employer and the worker, the work
contract at a minimum will be the terms
of the job order and any obligations
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required under 8 U.S.C. 1188, 28 CFR
part 501, or this subpart.
(c) Definition of agricultural labor or
services. For the purposes of this
subpart, agricultural labor or services,
pursuant to 8 U.S.C.
1101(a)(15)(H)(ii)(a), is defined as:
agricultural labor as defined and
applied in sec. 3121(g) of the Internal
Revenue Code of 1986 at 26 U.S.C.
3121(g); agriculture as defined and
applied in sec. 3(f) of the Fair Labor
Standards Act of 1938 (FLSA) at 29
U.S.C. 203(f); the pressing of apples for
cider on a farm; or logging employment.
An occupation included in either
statutory definition is agricultural labor
or services, notwithstanding the
exclusion of that occupation from the
other statutory definition. For
informational purposes, the statutory
provisions are listed below.
(1)(i) Agricultural labor for the
purpose of paragraph (c) of this section
means all service performed:
(A) On a farm, in the employ of any
person, in connection with cultivating
the soil, or in connection with raising or
harvesting any agricultural or
horticultural commodity, including the
raising, shearing, feeding, caring for,
training, and management of livestock,
bees, poultry, and fur-bearing animals
and wildlife;
(B) In the employ of the owner or
tenant or other operator of a farm, in
connection with the operation,
management, conservation,
improvement, or maintenance of such
farm and its tools and equipment, or in
salvaging timber or clearing land of
brush and other debris left by a
hurricane, if the major part of such
service is performed on a farm;
(C) In connection with the production
or harvesting of any commodity defined
as an agricultural commodity in section
15(g) of the Agricultural Marketing Act,
as amended (12 U.S.C. 1141j), or in
connection with the ginning of cotton,
or in connection with the operation or
maintenance of ditches, canals,
reservoirs, or waterways, not owned or
operated for profit, used exclusively for
supplying and storing water for farming
purposes;
(D) In the employ of the operator of
a farm in handling, planting, drying,
packing, packaging, processing,
freezing, grading, storing, or delivering
to storage or to market or to a carrier for
transportation to market, in its
unmanufactured state, any agricultural
or horticultural commodity; but only if
such operator produced more than onehalf of the commodity with respect to
which such service is performed;
(E) In the employ of a group of
operators of farms (other than a
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cooperative organization) in the
performance of service described in
paragraph (c)(1)(iv) of this section but
only if such operators produced all of
the commodity with respect to which
such service is performed. For purposes
of this paragraph, any unincorporated
group of operators shall be deemed a
cooperative organization if the number
of operators comprising such group is
more than 20 at any time during the
calendar year in which such service is
performed;
(F) The provisions of paragraphs
(c)(1)(iv) and (c)(1)(v) of this section
shall not be deemed to be applicable
with respect to service performed in
connection with commercial canning or
commercial freezing or in connection
with any agricultural or horticultural
commodity after its delivery to a
terminal market for distribution for
consumption; or
(G) On a farm operated for profit if
such service is not in the course of the
employer’s trade or business or is
domestic service in a private home of
the employer.
(ii) As used in this section, the term
farm includes stock, dairy, poultry,
fruit, fur-bearing animal, and truck
farms, plantations, ranches, nurseries,
ranges, greenhouses or other similar
structures used primarily for the raising
of agricultural or horticultural
commodities, and orchards.
(2) Agriculture. For purposes of
paragraph (c) of this section, agriculture
means farming in all its branches and
among other things includes the
cultivation and tillage of the soil,
dairying, the production, cultivation,
growing, and harvesting of any
agricultural or horticultural
commodities (including commodities
defined as agricultural commodities in
1141j(g) of title 12, the raising of
livestock, bees, fur-bearing animals, or
poultry, and any practices (including
any forestry or lumbering operations)
performed by a farmer or on a farm as
an incident to or in conjunction with
such farming operations, including
preparation for market, delivery to
storage or to market or to carriers for
transportation to market. See sec. 29
U.S.C. 203(f), as amended (sec. 3(f) of
the FLSA, as codified). Under 12 U.S.C.
1141j(g) agricultural commodities
include, in addition to other agricultural
commodities, crude gum (oleoresin)
from a living tree, and the following
products as processed by the original
producer of the crude gum (oleoresin)
from which derived: gum spirits of
turpentine and gum rosin. In addition as
defined in 7 U.S.C. 92, gum spirits of
turpentine means spirits of turpentine
made from gum (oleoresin) from a living
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tree and gum rosin means rosin
remaining after the distillation of gum
spirits of turpentine.
(3) Apple pressing for cider. The
pressing of apples for cider on a farm,
as the term farm is defined and applied
in sec. 3121(g) of the Internal Revenue
Code at 26 U.S.C. 3121(g) or as applied
in sec. 3(f) of the FLSA at 29 U.S.C.
203(f), pursuant to 29 CFR part 780.
(4) Logging employment. Operations
associated with felling and moving trees
and logs from the stump to the point of
delivery, such as, but not limited to,
marking danger trees and trees/logs to
be cut to length, felling, limbing,
bucking, debarking, chipping, yarding,
loading, unloading, storing, and
transporting machines, equipment and
personnel to, from and between logging
sites.
(d) Definition of a temporary or
seasonal nature. For the purposes of
this subpart, employment is of a
seasonal nature where it is tied to a
certain time of year by an event or
pattern, such as a short annual growing
cycle or a specific aspect of a longer
cycle, and requires labor levels far above
those necessary for ongoing operations.
Employment is of a temporary nature
where the employer’s need to fill the
position with a temporary worker will,
except in extraordinary circumstances,
last no longer than 1 year.
Prefiling Procedures
§ 655.120
Offered wage rate.
(a) To comply with its obligation
under § 655.122(l), an employer must
offer, advertise in its recruitment, and
pay a wage that is the highest of the
AEWR, the prevailing hourly wage or
piece rate, the agreed-upon collective
bargaining wage, or the Federal or State
minimum wage, except where a special
procedure is approved for an occupation
or specific class of agricultural
employment.
(b) If the prevailing hourly wage rate
or piece rate is adjusted during a work
contract, and is higher than the highest
of the AEWR, the prevailing wage, the
agreed-upon collective bargaining wage,
or the Federal or State minimum wage,
in effect at the time the work is
performed, the employer must pay that
higher prevailing wage or piece rate,
upon notice to the employer by the
Department.
(c) The OFLC Administrator will
publish, at least once in each calendar
year, on a date to be determined by the
OFLC Administrator, the AEWRs for
each State as a notice in the Federal
Register.
§ 655.121
Job orders.
(a) Area of intended employment.
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(1) Prior to filing an Application for
Temporary Employment Certification,
the employer must submit a job order,
Form ETA–790, to the SWA serving the
area of intended employment for
intrastate clearance, identifying it as a
job order to be placed in connection
with a future Application for Temporary
Employment Certification for H–2A
workers. The employer must submit this
job order no more than 75 calendar days
and no fewer than 60 calendar days
before the date of need. If the job
opportunity is located in more than one
State within the same area of intended
employment, the employer may submit
a job order to any one of the SWAs
having jurisdiction over the anticipated
worksites.
(2) Where the job order is being
placed in connection with a future
master application to be filed by an
association of agricultural employers as
a joint employer, the association may
submit a single job order to be placed
in the name of the association on behalf
of all employers that will be duly named
on the Application for Temporary
Employment Certification.
(3) The job order submitted to the
SWA must satisfy the requirements for
agricultural clearance orders in 20 CFR
part 653, subpart F and the
requirements set forth in § 655.122.
(b) SWA review.
(1) The SWA will review the contents
of the job order for compliance with the
requirements specified in 20 CFR part
653, subpart F and this subpart, and will
work with the employer to address any
noted deficiencies. The SWA must
notify the employer in writing of any
deficiencies in its job order no later than
7 calendar days after it has been
submitted. The SWA notification will
direct the employer to respond to the
noted deficiencies. The employer must
respond to the deficiencies noted by the
SWA within 5 calendar days after
receipt of the SWA notification. The
SWA must respond to the employer’s
response within 3 calendar days.
(2) If, after providing responses to the
deficiencies noted by the SWA, the
employer is not able to resolve the
deficiencies with the SWA, the
employer may file an Application for
Temporary Employment Certification
pursuant to the emergency filing
procedures contained in § 655.134, with
a statement describing the nature of the
dispute and demonstrating compliance
with its requirements under this section.
In the event the SWA does not respond
within the stated timelines, the
employer may use the emergency filing
procedures noted above. If upon review
of the Application for Temporary
Employment Certification and the job
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order and all other relevant information,
the CO concludes that the job order is
acceptable, the CO will direct the SWA
to place the job order into intrastate and
interstate clearance and otherwise
process the Application in accordance
with the procedures contained in
§ 655.134(c). If the CO determines the
job order is not acceptable, the CO will
issue a Notice of Deficiency to the
employer under § 655.143 of this
subpart directing the employer to
modify the job order pursuant to
paragraph (e) of this section The Notice
of Deficiency will offer the employer the
right to appeal.
(c) Intrastate clearance. Upon its
clearance of the job order, the SWA
must promptly place the job order in
intrastate clearance and commence
recruitment of U.S. workers. Where the
employer’s job order references an area
of intended employment which falls
within the jurisdiction of more than one
SWA, the originating SWA will also
forward a copy of the approved job
order to the other SWAs serving the area
of intended employment.
(d) Duration of job order posting. The
SWA must keep the job order on its
active file until the end of the
recruitment period, as set forth in
§ 655.135(d), and must refer each U.S.
worker who applies (or on whose behalf
an Application for Temporary
Employment Certification is made) for
the job opportunity.
(e) Modifications to the job order.
(1) Prior to the issuance of the final
determination, the CO may require
modifications to the job order when the
CO determines that the offer of
employment does not contain all the
minimum benefits, wages, and working
condition provisions. Such
modifications must be made or
certification will be denied pursuant to
§ 655.164 of this subpart.
(2) The employer may request a
modification of the job order, Form
ETA–790, prior to the submission of an
Application for Temporary Employment
Certification. However, the employer
may not reject referrals against the job
order based upon a failure on the part
of the applicant to meet the amended
criteria, if such referral was made prior
to the amendment of the job order. The
employer may not amend the job order
on or after the date of filing an
Application for Temporary Employment
Certification.
(3) The employer must provide all
workers recruited in connection with
the Application for Temporary
Employment Certification with a copy of
the modified job order or work contract
which reflects the amended terms and
conditions, on the first day of
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employment, in accordance with
§ 655.122(q), or as soon as practicable,
whichever comes first.
§ 655.122
Contents of job offers.
(a) Prohibition against preferential
treatment of aliens. The employer’s job
offer must offer to U.S. workers no less
than the same benefits, wages, and
working conditions that the employer is
offering, intends to offer, or will provide
to H–2A workers. Job offers may not
impose on U.S. workers any restrictions
or obligations that will not be imposed
on the employer’s H–2A workers. This
does not relieve the employer from
providing to H–2A workers at least the
same level of minimum benefits, wages,
and working conditions which must be
offered to U.S. workers consistent with
this section.
(b) Job qualifications and
requirements. Each job qualification and
requirement listed in the job offer must
be bona fide and consistent with the
normal and accepted qualifications
required by employers that do not use
H–2A workers in the same or
comparable occupations and crops.
Either the CO or the SWA may require
the employer to submit documentation
to substantiate the appropriateness of
any job qualification specified in the job
offer.
(c) Minimum benefits, wages, and
working conditions. Every job order
accompanying an Application for
Temporary Employment Certification
must include each of the minimum
benefit, wage, and working condition
provisions listed in paragraphs (d)
through (q) of this section.
(d) Housing.
(1) Obligation to provide housing. The
employer must provide housing at no
cost to the H–2A workers and those
workers in corresponding employment
who are not reasonably able to return to
their residence within the same day.
Housing must be provided through one
of the following means:
(i) Employer-provided housing.
Employer-provided housing must meet
the full set of DOL Occupational Safety
and Health Administration (OSHA)
standards set forth at 29 CFR 1910.142,
or the full set of standards at §§ 654.404
through 654.417 of this chapter,
whichever are applicable under
§ 654.401 of this chapter. Requests by
employers whose housing does not meet
the applicable standards for conditional
access to the interstate clearance system,
will be processed under the procedures
set forth at § 654.403 of this chapter; or
(ii) Rental and/or public
accommodations. Rental or public
accommodations or other substantially
similar class of habitation must meet
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local standards for such housing. In the
absence of applicable local standards,
State standards will apply. In the
absence of applicable local or State
standards, DOL OSHA standards at 29
CFR 1910.142 will apply. Any charges
for rental housing must be paid directly
by the employer to the owner or
operator of the housing. The employer
must document to the satisfaction of the
CO that the housing complies with the
local, State, or Federal housing
standards.
(2) Standards for range housing.
Housing for workers principally
engaged in the range production of
livestock must meet standards of DOL
OSHA for such housing. In the absence
of such standards, range housing for
sheepherders and other workers
engaged in the range production of
livestock must meet guidelines issued
by OFLC.
(3) Deposit charges. Charges in the
form of deposits for bedding or other
similar incidentals related to housing
must not be levied upon workers.
However, employers may require
workers to reimburse them for damage
caused to housing by the individual
worker(s) found to have been
responsible for damage which is not the
result of normal wear and tear related to
habitation.
(4) Charges for public housing. If
public housing provided for migrant
agricultural workers under the auspices
of a local, county, or State government
is secured by the employer, the
employer must pay any charges
normally required for use of the public
housing units directly to the housing’s
management.
(5) Family housing. When it is the
prevailing practice in the area of
intended employment and the
occupation to provide family housing, it
must be provided to workers with
families who request it.
(6) Certified housing that becomes
unavailable. If after a request to certify
housing, such housing becomes
unavailable for reasons outside the
employer’s control, the employer may
substitute other rental or public
accommodation housing that is in
compliance with the local, State, or
Federal housing standards applicable
under this section. The employer must
promptly notify the SWA in writing of
the change in accommodations and the
reason(s) for such change and provide
the SWA evidence of compliance with
the applicable local, State or Federal
safety and health standards, in
accordance with the requirements of
this section. If, upon inspection, the
SWA determines the substituted
housing does not meet the applicable
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housing standards, the SWA must
promptly provide written notification to
the employer to cure the deficiencies
with a copy to the CO. An employer’s
failure to provide housing that complies
with the applicable standards will result
in either a denial of a pending
Application for Temporary Employment
Certification or revocation of the
temporary labor certification granted
under this subpart.
(e) Workers’ compensation.
(1) The employer must provide
workers’ compensation insurance
coverage in compliance with State law
covering injury and disease arising out
of and in the course of the worker’s
employment. If the type of employment
for which the certification is sought is
not covered by or is exempt from the
State’s workers’ compensation law, the
employer must provide, at no cost to the
worker, insurance covering injury and
disease arising out of and in the course
of the worker’s employment that will
provide benefits at least equal to those
provided under the State workers’
compensation law for other comparable
employment.
(2) Prior to issuance of the temporary
labor certification, the employer must
provide the CO with proof of workers’
compensation insurance coverage
meeting the requirements of this
paragraph, including the name of the
insurance carrier, the insurance policy
number, and proof of insurance for the
dates of need, or, if appropriate, proof
of State law coverage.
(f) Employer-provided items. The
employer must provide to the worker,
without charge or deposit charge, all
tools, supplies, and equipment required
to perform the duties assigned.
(g) Meals. The employer either must
provide each worker with three meals a
day or must furnish free and convenient
cooking and kitchen facilities to the
workers that will enable the workers to
prepare their own meals. Where the
employer provides the meals, the job
offer must state the charge, if any, to the
worker for such meals. The amount of
meal charges is governed by § 655.173.
(h) Transportation; daily subsistence.
(1) Transportation to place of
employment. If the employer has not
previously advanced such
transportation and subsistence costs to
the worker or otherwise provided such
transportation or subsistence directly to
the worker by other means and if the
worker completes 50 percent of the
work contract period, the employer
must pay the worker for reasonable
costs incurred by the worker for
transportation and daily subsistence
from the place from which the worker
has come to work for the employer,
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whether in the U.S. or abroad to the
place of employment. When it is the
prevailing practice of non-H–2A
agricultural employers in the
occupation in the area to do so, or when
the employer extends such benefits to
similarly situated H–2A workers, the
employer must advance the required
transportation and subsistence costs (or
otherwise provide them) to workers in
corresponding employment who are
traveling to the employer’s worksite.
The amount of the transportation
payment must be no less (and is not
required to be more) than the most
economical and reasonable common
carrier transportation charges for the
distances involved. The amount of the
daily subsistence payment must be at
least as much as the employer would
charge the worker for providing the
worker with three meals a day during
employment (if applicable), but in no
event less than the amount permitted
under § 655.173(a). Note that the FLSA
applies independently of the H–2A
requirements and imposes obligations
on employers regarding payment of
wages.
(2) Transportation from place of
employment. If the worker completes
the work contract period, or if the
employee is terminated without cause,
and the worker has no immediate
subsequent H–2A employment, the
employer must provide or pay for the
worker’s transportation and daily
subsistence from the place of
employment to the place from which
the worker, disregarding intervening
employment, departed to work for the
employer. If the worker has contracted
with a subsequent employer who has
not agreed in such work contract to
provide or pay for the worker’s
transportation and daily subsistence
expenses from the employer’s worksite
to such subsequent employer’s worksite,
the employer must provide or pay for
such expenses. If the worker has
contracted with a subsequent employer
who has agreed in such work contract
to provide or pay for the worker’s
transportation and daily subsistence
expenses from the employer’s worksite
to such subsequent employer’s worksite,
the subsequent employer must provide
or pay for such expenses. The employer
is not relieved of its obligation to
provide or pay for return transportation
and subsistence if an H–2A worker is
displaced as a result of the employer’s
compliance with the 50 percent rule as
described in § 655.135(d) of this subpart
with respect to the referrals made after
the employer’s date of need.
(3) Transportation between living
quarters and worksite. The employer
must provide transportation between
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housing provided or secured by the
employer and the employer’s worksite
at no cost to the worker.
(4) Employer-provided transportation.
All employer-provided transportation
must comply with all applicable
Federal, State or local laws and
regulations, and must provide, at a
minimum, the same transportation
safety standards, driver licensure, and
vehicle insurance as required under 29
U.S.C. 1841 and 29 CFR 500.105 and 29
CFR 500.120 to 500.128. If workers’
compensation is used to cover
transportation, in lieu of vehicle
insurance, the employer must either
ensure that the workers’ compensation
covers all travel or that vehicle
insurance exists to provide coverage for
travel not covered by workers’
compensation and they must have
property damage insurance.
(i) Three-fourths guarantee.
(1) Offer to worker. The employer
must guarantee to offer the worker
employment for a total number of work
hours equal to at least three-fourths of
the workdays of the total period
beginning with the first workday after
the arrival of the worker at the place of
employment or the advertised
contractual first date of need, whichever
is later, and ending on the expiration
date specified in the work contract or in
its extensions, if any.
(i) For purposes of this paragraph a
workday means the number of hours in
a workday as stated in the job order and
excludes the worker’s Sabbath and
Federal holidays. The employer must
offer a total number of hours to ensure
the provision of sufficient work to reach
the three-fourths guarantee. The work
hours must be offered during the work
period specified in the work contract, or
during any modified work contract
period to which the worker and
employer have mutually agreed and that
has been approved by the CO.
(ii) The work contract period can be
shortened by agreement of the parties
only with the approval of the CO. In the
event the worker begins working later
than the specified beginning date of the
contract, the guarantee period begins
with the first workday after the arrival
of the worker at the place of
employment, and continues until the
last day during which the work contract
and all extensions thereof are in effect.
(iii) Therefore, if, for example, a work
contract is for a 10-week period, during
which a normal workweek is specified
as 6 days a week, 8 hours per day, the
worker would have to be guaranteed
employment for at least 360 hours (10
weeks × 48 hours/week = 480 hours ×
75 percent = 360). If a Federal holiday
occurred during the 10-week span, the
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8 hours would be deducted from the
total hours for the work contract, before
the guarantee is calculated. Continuing
with the above example, the worker
would have to be guaranteed
employment for 354 hours (10 weeks ×
48 hours/week = 480 hours ¥ 8 hours
(Federal holiday) × 75 percent = 354
hours).
(iv) A worker may be offered more
than the specified hours of work on a
single workday. For purposes of meeting
the guarantee, however, the worker will
not be required to work for more than
the number of hours specified in the job
order for a workday, or on the worker’s
Sabbath or Federal holidays. However,
all hours of work actually performed
may be counted by the employer in
calculating whether the period of
guaranteed employment has been met. If
during the total work contract period
the employer affords the U.S. or H–2A
worker less employment than that
required under this paragraph, the
employer must pay such worker the
amount the worker would have earned
had the worker, in fact, worked for the
guaranteed number of days. An
employer will not be considered to have
met the work guarantee if the employer
has merely offered work on threefourths of the workdays if each workday
did not consist of a full number of hours
of work time as specified in the job
order.
(2) Guarantee for piece rate paid
worker. If the worker is paid on a piece
rate basis, the employer must use the
worker’s average hourly piece rate
earnings or the required hourly wage
rate, whichever is higher, to calculate
the amount due under the guarantee.
(3) Failure to work. Any hours the
worker fails to work, up to a maximum
of the number of hours specified in the
job order for a workday, when the
worker has been offered an opportunity
to work in accordance with paragraph
(i)(1) of this section, and all hours of
work actually performed (including
voluntary work over 8 hours in a
workday or on the worker’s Sabbath or
Federal holidays), may be counted by
the employer in calculating whether the
period of guaranteed employment has
been met. An employer seeking to
calculate whether the number of hours
has been met must maintain the payroll
records in accordance with this subpart.
(4) Displaced H–2A worker. The
employer is not liable for payment of
the three-fourths guarantee to an H–2A
worker whom the CO certifies is
displaced because of the employer’s
compliance with the 50 percent rule
described in § 655.135(d) with respect to
referrals made during that period.
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6965
(5) Obligation to provide housing and
meals. Notwithstanding the threefourths guarantee contained in this
section, employers are obligated to
provide housing and meals in
accordance with paragraphs (d) and (g)
of this section for each day of the
contract period up until the day the
workers depart for other H–2A
employment, depart to the place outside
of the U.S. from which the worker came,
or, if the worker voluntarily abandons
employment or is terminated for cause,
the day of such abandonment or
termination.
(j) Earnings records.
(1) The employer must keep accurate
and adequate records with respect to the
workers’ earnings, including but not
limited to field tally records, supporting
summary payroll records, and records
showing the nature and amount of the
work performed; the number of hours of
work offered each day by the employer
(broken out by hours offered both in
accordance with and over and above the
three-fourths guarantee at paragraph
(i)(3) of this section); the hours actually
worked each day by the worker; the
time the worker began and ended each
workday; the rate of pay (both piece rate
and hourly, if applicable); the worker’s
earnings per pay period; the worker’s
home address; and the amount of and
reasons for any and all deductions taken
from the worker’s wages.
(2) Each employer must keep the
records required by this part, including
field tally records and supporting
summary payroll records, safe and
accessible at the place or places of
employment, or at one or more
established central recordkeeping
offices where such records are
customarily maintained. All records
must be available for inspection and
transcription by the Secretary or a duly
authorized and designated
representative, and by the worker and
representatives designated by the
worker as evidenced by appropriate
documentation (an Entry of Appearance
as Attorney or Representative, Form G–
28, signed by the worker, or an affidavit
signed by the worker confirming such
representation). Where the records are
maintained at a central recordkeeping
office, other than in the place or places
of employment, such records must be
made available for inspection and
copying within 72 hours following
notice from the Secretary, or a duly
authorized and designated
representative, and by the worker and
designated representatives as described
in this paragraph.
(3) To assist in determining whether
the three-fourths guarantee in paragraph
(i) of this section has been met, if the
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number of hours worked by the worker
on a day during the work contract
period is less than the number of hours
offered, as specified in the job offer, the
records must state the reason or reasons
therefore.
(4) The employer must retain the
records for not less than 3 years after the
date of the certification.
(k) Hours and earnings statements.
The employer must furnish to the
worker on or before each payday in one
or more written statements the
following information:
(1) The worker’s total earnings for the
pay period;
(2) The worker’s hourly rate and/or
piece rate of pay;
(3) The hours of employment offered
to the worker (showing offers in
accordance with the three-fourths
guarantee as determined in paragraph (i)
of this section, separate from any hours
offered over and above the guarantee);
(4) The hours actually worked by the
worker;
(5) An itemization of all deductions
made from the worker’s wages;
(6) If piece rates are used, the units
produced daily;
(7) Beginning and ending dates of the
pay period; and
(8) The employer’s name, address and
FEIN.
(l) Rates of pay. If the worker is paid
by the hour, the employer must pay the
worker at least the AEWR, the
prevailing hourly wage rate, the
prevailing piece rate, the agreed-upon
collective bargaining rate, or the Federal
or State minimum wage rate, in effect at
the time work is performed, whichever
is highest, for every hour or portion
thereof worked during a pay period.
(1) The offered wage may not be based
on commission, bonuses, or other
incentives, unless the employer
guarantees a wage paid on a weekly,
semi-monthly, or monthly basis that
equals or exceeds the AEWR, prevailing
hourly wage or piece rate, the legal
Federal or State minimum wage, or any
agreed-upon collective bargaining rate,
whichever is highest; or
(2) If the worker is paid on a piece rate
basis and at the end of the pay period
the piece rate does not result in average
hourly piece rate earnings during the
pay period at least equal to the amount
the worker would have earned had the
worker been paid at the appropriate
hourly rate:
(i) The worker’s pay must be
supplemented at that time so that the
worker’s earnings are at least as much
as the worker would have earned during
the pay period if the worker had instead
been paid at the appropriate hourly
wage rate for each hour worked;
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(ii) The piece rate must be no less
than the piece rate prevailing for the
activity in the area of intended
employment; and
(iii) If the employer who pays by the
piece rate requires one or more
minimum productivity standards of
workers as a condition of job retention,
such standards must be specified in the
job offer and be no more than those
required by the employer in 1977,
unless the OFLC Administrator
approves a higher minimum, or, if the
employer first applied for H–2A
temporary labor certification after 1977,
such standards must be no more than
those normally required (at the time of
the first Application for Temporary
Employment Certification) by other
employers for the activity in the area of
intended employment.
(m) Frequency of pay. The employer
must state in the job offer the frequency
with which the worker will be paid,
which must be at least twice monthly or
according to the prevailing practice in
the area of intended employment,
whichever is more frequent. Employers
must pay wages when due.
(n) Abandonment of employment or
termination for cause. If the worker
voluntarily abandons employment
before the end of the contract period, or
is terminated for cause, and the
employer notifies the NPC, and DHS in
the case of an H–2A worker, in writing
or by any other method specified by the
Department or DHS in a manner
specified in a notice published in the
Federal Register not later than 2
working days after such abandonment
occurs, the employer will not be
responsible for providing or paying for
the subsequent transportation and
subsistence expenses of that worker
under this section, and that worker is
not entitled to the three-fourths
guarantee described in paragraph (i) of
this section. Abandonment will be
deemed to begin after a worker fails to
report for work at the regularly
scheduled time for 5 consecutive
working days without the consent of the
employer.
(o) Contract impossibility. If, before
the expiration date specified in the work
contract, the services of the worker are
no longer required for reasons beyond
the control of the employer due to fire,
weather, or other Act of God that makes
the fulfillment of the contract
impossible, the employer may terminate
the work contract. Whether such an
event constitutes a contract
impossibility will be determined by the
CO. In the event of such termination of
a contract, the employer must fulfill a
three-fourths guarantee for the time that
has elapsed from the start of the work
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contract to the time of its termination,
as described in paragraph (i)(1) of this
section. The employer must make efforts
to transfer the worker to other
comparable employment acceptable to
the worker, consistent with existing
immigration law, as applicable. If such
transfer is not affected, the employer
must:
(1) Return the worker, at the
employer’s expense, to the place from
which the worker (disregarding
intervening employment) came to work
for the employer, or transport the
worker to the worker’s next certified H–
2A employer, whichever the worker
prefers;
(2) Reimburse the worker the full
amount of any deductions made from
the worker’s pay by the employer for
transportation and subsistence expenses
to the place of employment; and
(3) Pay the worker for any costs
incurred by the worker for
transportation and daily subsistence to
that employer’s place of employment.
Daily subsistence must be computed as
set forth in paragraph (h) of this section.
The amount of the transportation
payment must not be less (and is not
required to be more) than the most
economical and reasonable common
carrier transportation charges for the
distances involved.
(p) Deductions.
(1) The employer must make all
deductions from the worker’s paycheck
required by law. The job offer must
specify all deductions not required by
law which the employer will make from
the worker’s paycheck. All deductions
must be reasonable. The employer may
deduct the cost of the worker’s
transportation and daily subsistence
expenses to the place of employment
which were borne directly by the
employer. In such circumstances, the
job offer must state that the worker will
be reimbursed the full amount of such
deduction upon the worker’s
completion of 50 percent of the work
contract period. However, an employer
subject to the FLSA may not make
deductions that would violate the FLSA.
(2) A deduction is not reasonable if it
includes a profit to the employer or to
any affiliated person. A deduction that
is primarily for the benefit or
convenience of the employer will not be
recognized as reasonable and therefore
the cost of such an item may not be
included in computing wages. The wage
requirements of § 655.120 will not be
met where undisclosed or unauthorized
deductions, rebates, or refunds reduce
the wage payment made to the
employee below the minimum amounts
required under this subpart, or where
the employee fails to receive such
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amounts free and clear because the
employee kicks back directly or
indirectly to the employer or to another
person for the employer’s benefit the
whole or part of the wage delivered to
the employee. The principles applied in
determining whether deductions are
reasonable and payments are received
free and clear, and the permissibility of
deductions for payments to third
persons are explained in more detail in
29 CFR part 531.
(q) Disclosure of work contract. The
employer must provide to an H–2A
worker no later than the time at which
the worker applies for the visa, or to a
worker in corresponding employment
no later than on the day work
commences, a copy of the work contract
between the employer and the worker in
a language understood by the worker as
necessary or reasonable. For an H–2A
worker going from an H–2A employer to
a subsequent H–2A employer, the copy
must be provided no later than the time
an offer of employment is made by the
subsequent H–2A employer. At a
minimum, the work contract must
contain all of the provisions required by
this section. In the absence of a separate,
written work contract entered into
between the employer and the worker,
the required terms of the job order and
the certified Application for Temporary
Employment Certification will be the
work contract.
Application for Temporary
Employment Certification Filing
Procedures
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§ 655.130
Application filing requirements.
All agricultural employers who desire
to hire H–2A foreign agricultural
workers must apply for a certification
from the Secretary by filing an
Application for Temporary Employment
Certification with the NPC designated
by the OFLC Administrator. The
following section provides the
procedures employers must follow
when filing.
(a) What to file. An employer, whether
individual, association, or an H–2ALC,
that desires to apply for temporary
employment certification of one or more
nonimmigrant foreign workers must file
a completed Application for Temporary
Employment Certification form and,
unless a specific exemption applies, a
copy of Form ETA–790, submitted to
the SWA serving the area of intended
employment, as set forth in § 655.121(a).
(b) Timeliness. A completed
Application for Temporary Employment
Certification must be filed no less than
45 calendar days before the employer’s
date of need.
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(c) Location and method of filing. The
employer may send the Application for
Temporary Employment Certification
and all required supporting
documentation by U.S. Mail or private
mail courier to the NPC. The
Department will publish a Notice in the
Federal Register identifying the
address(es), and any future address
changes, to which Applications for
Temporary Employment Certification
must be mailed, and will also post these
addresses on the OFLC Internet Web site
at https://
www.foreignlaborcert.doleta.gov/. The
Department may also require
Applications for Temporary
Employment Certification, at a future
date, to be filed electronically in
addition to or instead of by mail, notice
of which will be published in the
Federal Register.
(d) Original signature. The
Application for Temporary Employment
Certification must bear the original
signature of the employer (and that of
the employer’s authorized attorney or
agent if the employer is represented by
an attorney or agent). An association
filing a master application as a joint
employer may sign on behalf of its
employer members. An association
filing as an agent may not sign on behalf
of its members but must obtain each
member’s signature on each Application
for Temporary Employment
Certification prior to filing.
(e) Information received in the course
of processing Applications for
Temporary Employment Certification
and program integrity measures such as
audits may be forwarded from OFLC to
Wage and Hour Division (WHD) for
enforcement purposes.
§ 655.131
Association filing requirements.
If an association files an Application
for Temporary Employment
Certification, in addition to complying
with all the assurances, guarantees, and
other requirements contained in this
subpart and in part 653, subpart F, of
this chapter, the following requirements
also apply.
(a) Individual applications.
Associations of agricultural employers
may file an Application for Temporary
Employment Certification for H–2A
workers as a sole employer, a joint
employer, or agent. The association
must identify in the Application for
Temporary Employment Certification in
what capacity it is filing. The
association must retain documentation
substantiating the employer or agency
status of the association and be prepared
to submit such documentation in
response to a Notice of Deficiency from
the CO prior to issuing a Final
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6967
Determination, or in the event of an
audit.
(b) Master applications. An
association may file a master
application on behalf of its employermembers. The master application is
available only when the association is
filing as a joint employer. An
association may submit a master
application covering the same
occupation or comparable work
available with a number of its employermembers in multiple areas of intended
employment, just as though all of the
covered employers were in fact a single
employer, as long as a single date of
need is provided for all workers
requested by the Application for
Temporary Employment Certification
and all employer-members are located
in no more than two contiguous States.
The association must identify on the
Application for Temporary Employment
Certification by name, address, total
number of workers needed, and the
crops and agricultural work to be
performed, each employer that will
employ H–2A workers. The association,
as appropriate, will receive a certified
Application for Temporary Employment
Certification that can be copied and sent
to the United States Citizenship and
Immigration Services (USCIS) with each
employer-member’s petition.
§ 655.132 H–2A labor contractor (H–2ALC)
filing requirements.
If an H–2ALC intends to file an
Application for Temporary Employment
Certification, the H–2ALC must meet all
of the requirements of the definition of
employer in § 655.103(b), and comply
with all the assurances, guarantees, and
other requirements contained in this
part, including Assurances and
Obligations of H–2A Employers, and in
part 653, subpart F, of this chapter.
(a) Scope of H–2ALC Applications. An
Application for Temporary Employment
Certification filed by an H–2ALC must
be limited to a single area of intended
employment in which the fixed-site
employer(s) to whom an H–2ALC is
furnishing employees will be utilizing
the employees.
(b) Required information and
submissions. An H–2ALC must include
in or with its Application for Temporary
Employment Certification the following:
(1) The name and location of each
fixed-site agricultural business to which
the H–2ALC expects to provide H–2A
workers, the expected beginning and
ending dates when the H–2ALC will be
providing the workers to each fixed site,
and a description of the crops and
activities the workers are expected to
perform at such fixed site.
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(2) A copy of the Migrant and
Seasonal Agricultural Worker Protection
Act (MSPA) Farm Labor Contractor
(FLC) Certificate of Registration, if
required under MSPA at 29 U.S.C. 1801
et seq., identifying the specific farm
labor contracting activities the H–2ALC
is authorized to perform as an FLC.
(3) Proof of its ability to discharge
financial obligations under the H–2A
program by including with the
Application for Temporary Employment
Certification the original surety bond as
required by 29 CFR 501.9. The bond
document must clearly identify the
issuer, the name, address, phone
number, and contact person for the
surety, and provide the amount of the
bond (as calculated pursuant to 29 CFR
501.9) and any identifying designation
used by the surety for the bond.
(4) Copies of the fully-executed work
contracts with each fixed-site
agricultural business identified under
paragraph (b)(1) of this section.
(5) Where the fixed-site agricultural
business will provide housing or
transportation to the workers, proof that:
(i) All housing used by workers and
owned, operated or secured by the
fixed-site agricultural business complies
with the applicable standards as set
forth in § 655.122(d) and certified by the
SWA; and
(ii) All transportation between the
worksite and the workers’ living
quarters that is provided by the fixedsite agricultural business complies with
all applicable Federal, State, or local
laws and regulations and must provide,
at a minimum, the same vehicle safety
standards, driver licensure, and vehicle
insurance as required under 29 U.S.C.
1841 and 29 CFR 500.105 and 500.120
to 500.128, except where workers’
compensation is used to cover such
transportation as described in
§ 655.125(h).
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§ 655.133
Requirements for agents.
(a) An agent filing an Application for
Temporary Employment Certification on
behalf of an employer must provide a
copy of the agent agreement or other
document demonstrating the agent’s
authority to represent the employer.
(b) In addition the agent must provide
a copy of the MSPA FLC Certificate of
Registration, if required under MSPA at
29 U.S.C. 1801 et seq., identifying the
specific farm labor contracting activities
the agent is authorized to perform.
§ 655.134
Emergency situations.
(a) Waiver of time period. The CO may
waive the time period for filing for
employers who did not make use of
temporary alien agricultural workers
during the prior year’s agricultural
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season or for any employer that has
other good and substantial cause (which
may include unforeseen changes in
market conditions), provided that the
CO has sufficient time to test the
domestic labor market on an expedited
basis to make the determinations
required by § 655.100.
(b) Employer requirements. The
employer requesting a waiver of the
required time period must concurrently
submit to the NPC and to the SWA
serving the area of intended
employment a completed Application
for Temporary Employment
Certification, a completed job order on
the Form ETA–790, and a statement
justifying the request for a waiver of the
time period requirement. The statement
must indicate whether the waiver
request is due to the fact that the
employer did not use H–2A workers
during the prior agricultural season or
whether the request is for good and
substantial cause. If the waiver is
requested for good and substantial
cause, the employer’s statement must
also include detailed information
describing the good and substantial
cause which has necessitated the waiver
request. Good and substantial cause may
include, but is not limited to, the
substantial loss of U.S. workers due to
weather-related activities or other
reasons, unforeseen events affecting the
work activities to be performed,
pandemic health issues, or similar
conditions.
(c) Processing of emergency
applications. The CO will process
emergency Applications for Temporary
Employment Certification in a manner
consistent with the provisions set forth
in §§ 655.140 through 655.145 and make
a determination on the Application for
Temporary Employment Certification in
accordance with §§ 655.160 through
655.167. The CO may advise the
employer in writing that the
certification cannot be granted because,
pursuant to paragraph (a) of this section,
the request for emergency filing was not
justified and/or there is not sufficient
time to test the availability of U.S.
workers such that the CO can make a
determination on the Application for
Temporary Employment Certification in
accordance with § 655.161. Such
notification will so inform the employer
using the procedures applicable to a
denial of certification set forth in
§ 655.164.
§ 655.135 Assurances and obligations of
H–2A employers.
An employer seeking to employ H–2A
workers must agree as part of the
Application for Temporary Employment
Certification and job offer that it will
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abide by the requirements of this
subpart and make each of the following
additional assurances:
(a) Non-discriminatory hiring
practices. The job opportunity is, and
through the period set forth in
paragraph (d) of this section must
continue to be, open to any qualified
U.S. worker regardless of race, color,
national origin, age, sex, religion,
handicap, or citizenship. Rejections of
any U.S. workers who applied or apply
for the job must be only for lawful, jobrelated reasons, and those not rejected
on this basis have been or will be hired.
In addition, the employer has and will
continue to retain records of all hires
and rejections as required by § 655.167.
(b) No strike or lockout. The worksite
for which the employer is requesting H–
2A certification does not currently have
workers on strike or being locked out in
the course of a labor dispute.
(c) Recruitment requirements. The
employer has and will continue to
cooperate with the SWA by accepting
referrals of all eligible U.S. workers who
apply (or on whose behalf an
Application for Temporary Employment
Certification is made) for the job
opportunity until the end of the period
as specified in paragraph (d) of this
section and must independently
conduct the positive recruitment
activities, as specified in § 655.154,
until the date on which the H–2A
workers depart for the place of work.
Unless the SWA is informed in writing
of a different date, the date that is the
third day preceding the employer’s first
date of need will be determined to be
the date the H–2A workers departed for
the employer’s place of business.
(d) Fifty percent rule. From the time
the foreign workers depart for the
employer’s place of employment, the
employer must provide employment to
any qualified, eligible U.S. worker who
applies to the employer until 50 percent
of the period of the work contract has
elapsed. Start of the work contract
timeline is calculated from the first date
of need stated on the Application for
Temporary Employment Certification,
under which the foreign worker who is
in the job was hired. This provision will
not apply to any employer who certifies
to the CO in the Application for
Temporary Employment Certification
that the employer:
(1) Did not, during any calendar
quarter during the preceding calendar
year, use more than 500 man-days of
agricultural labor, as defined in sec.
203(u) of Title 29;
(2) Is not a member of an association
which has petitioned for certification
under this subpart for its members; and
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(3) Has not otherwise associated with
other employers who are petitioning for
temporary foreign workers under this
subpart.
(e) Compliance with applicable laws.
During the period of employment that is
the subject of the Application for
Temporary Employment Certification,
the employer must comply with all
applicable Federal, State and local laws
and regulations, including health and
safety laws. In compliance with such
laws, including the William Wilberforce
Trafficking Victims Protection
Reauthorization Act of 2008, Pub. L.
110–457, 18 U.S.C. 1592(a), the
employer may not hold or confiscate
workers’ passports, visas, or other
immigration documents. H–2A
employers may also be subject to the
FLSA. The FLSA operates
independently of the H–2A program and
has specific requirements that address
payment of wages, including deductions
from wages, the payment of Federal
minimum wage and payment of
overtime.
(f) Job opportunity is full-time. The
job opportunity is a full-time temporary
position, calculated to be at least 35
hours per work week.
(g) No recent or future layoffs. The
employer has not laid off and will not
lay off any similarly employed U.S.
worker in the occupation that is the
subject of the Application for
Temporary Employment Certification in
the area of intended employment except
for lawful, job-related reasons within 60
days of the date of need, or if the
employer has laid off such workers, it
has offered the job opportunity that is
the subject of the Application for
Temporary Employment Certification to
those laid-off U.S. worker(s) and the
U.S. worker(s) refused the job
opportunity, was rejected for the job
opportunity for lawful, job-related
reasons, or was hired. A layoff for
lawful, job-related reasons such as lack
of work or the end of the growing season
is permissible if all H–2A workers are
laid off before any U.S. worker in
corresponding employment.
(h) No unfair treatment. The employer
has not and will not intimidate,
threaten, restrain, coerce, blacklist,
discharge or in any manner discriminate
against, and has not and will not cause
any person to intimidate, threaten,
restrain, coerce, blacklist, or in any
manner discriminate against, any person
who has:
(1) Filed a complaint under or related
to 8 U.S.C. 1188, or this subpart or any
other Department regulation
promulgated thereunder;
(2) Instituted or caused to be
instituted any proceeding under or
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related to 8 U.S.C. 1188 or this subpart
or any other Department regulation
promulgated thereunder;
(3) Testified or is about to testify in
any proceeding under or related to 8
U.S.C. 1188 or this subpart or any other
Department regulation promulgated
thereunder;
(4) Consulted with an employee of a
legal assistance program or an attorney
on matters related to 8 U.S.C. 1188 or
this subpart or any other Department
regulation promulgated thereunder; or
(5) Exercised or asserted on behalf of
himself/herself or others any right or
protection afforded by 8 U.S.C. 1188 or
this subpart or any other Department
regulation promulgated thereunder.
(i) Notify workers of duty to leave
United States.
(1) The employer must inform H–2A
workers of the requirement that they
leave the U.S. at the end of the period
certified by the Department or
separation from the employer,
whichever is earlier, as required under
paragraph (i)(2) of this section, unless
the H–2A worker is being sponsored by
another subsequent H–2A employer.
(2) As defined further in DHS
regulations, a temporary labor
certification limits the validity period of
an H–2A petition, and therefore, the
authorized period of stay for an H–2A
worker. See 8 CFR 214.2(h)(5)(vii) A
foreign worker may not remain beyond
his or her authorized period of stay, as
determined by DHS, nor beyond
separation from employment prior to
completion of the H–2A contract, absent
an extension or change of such worker’s
status under DHS regulations. See 8 CFR
214.2(h)(5)(viii)(B).
(j) Comply with the prohibition
against employees paying fees. The
employer and its agents have not sought
or received payment of any kind from
any employee subject to 8 U.S.C. 1188
for any activity related to obtaining H–
2A labor certification, including
payment of the employer’s attorneys’
fees, application fees, or recruitment
costs. For purposes of this paragraph,
payment includes, but is not limited to,
monetary payments, wage concessions
(including deductions from wages,
salary, or benefits), kickbacks, bribes,
tributes, in kind payments, and free
labor. This provision does not prohibit
employers or their agents from receiving
reimbursement for costs that are the
responsibility and primarily for the
benefit of the worker, such as
government-required passport fees.
(k) Contracts with third parties
comply with prohibitions. The employer
has contractually forbidden any foreign
labor contractor or recruiter (or any
agent of such foreign labor contractor or
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6969
recruiter) whom the employer engages,
either directly or indirectly, in
international recruitment of H–2A
workers to seek or receive payments or
other compensation from prospective
employees. This documentation is to be
made available upon request by the CO
or another Federal party.
(l) Notice of worker rights. The
employer must post and maintain in a
conspicuous location at the place of
employment, a poster provided by the
Secretary in English, and, to the extent
necessary, any language common to a
significant portion of the workers if they
are not fluent in English, which sets out
the rights and protections for workers
employed pursuant to 8 U.S.C. 1188.
Processing of Applications for
Temporary Employment Certification
§ 655.140
Review of applications.
(a) NPC review. The CO will promptly
review the Application for Temporary
Employment Certification and job order
for compliance with all applicable
program requirements, including
compliance with the requirements set
forth in this subpart.
(b) Mailing and postmark
requirements. Any notice or request sent
by the CO(s) to an employer requiring a
response will be sent using the provided
address via traditional methods to
assure next day delivery. The
employer’s response to such a notice or
request must be filed using traditional
methods to assure next day delivery and
be sent by the date due or the next
business day if the due date falls on a
Sunday or Federal Holiday.
§ 655.141
Notice of deficiency.
(a) Notification timeline. If the CO
determines the Application for
Temporary Employment Certification or
job order are incomplete, contain errors
or inaccuracies, or do not meet the
requirements set forth in this subpart,
the CO will notify the employer within
7 calendar days of the CO’s receipt of
the Application for Temporary
Employment Certification. A copy of
this notification will be sent to the SWA
serving the area of intended
employment.
(b) Notice content. The notice will:
(1) State the reason(s) why the
Application for Temporary Employment
Certification or job order fails to meet
the criteria for acceptance;
(2) Offer the employer an opportunity
to submit a modified Application for
Temporary Employment Certification or
job order within 5 business days from
date of receipt stating the modification
that is needed for the CO to issue the
Notice of Acceptance;
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(3) Except as provided for under the
expedited review or de novo
administrative hearing provisions of this
section, state that the CO’s
determination on whether to grant or
deny the Application for Temporary
Employment Certification will be made
no later than 30 calendar days before the
date of need, provided that the
employer submits the requested
modification to the Application for
Temporary Employment Certification
within 5 business days and in a manner
specified by the CO;
(4) Offer the employer an opportunity
to request an expedited administrative
review or a de novo administrative
hearing before an ALJ of the Notice of
Deficiency. The notice will state that in
order to obtain such a review or hearing,
the employer, within 5 business days of
the receipt of the notice, must file by
facsimile or other means normally
assuring next day delivery a written
request to the Chief ALJ of DOL and
simultaneously serve a copy on the CO.
The notice will also state that the
employer may submit any legal
arguments that the employer believes
will rebut the basis of the CO’s action;
and
(5) State that if the employer does not
comply with the requirements of
§ 655.142 or request an expedited
administrative review or a de novo
hearing before an ALJ within 5 business
days the CO will deny the Application
for Temporary Employment
Certification. That denial is final cannot
be appealed and the Department will
not further consider that Application for
Temporary Employment Certification.
(c) Appeal from Notice of Deficiency.
The employer may timely request an
expedited administrative review or de
novo hearing before an ALJ by following
the procedures set forth in § 655.171.
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§ 655.142 Submission of modified
applications.
(a) Submission requirements and
certification delays. If the employer
chooses to submit a modified
Application for Temporary Employment
Certification, the CO’s Final
Determination will be postponed by 1
calendar day for each day that passes
beyond the 5 business-day period
allowed under § 655.141(b) to submit a
modified Application for Temporary
Employment Certification, up to
maximum of 5 days. The Application
for Temporary Employment
Certification will be deemed abandoned
if the employer does not submit a
modified Application for Temporary
Employment Certification within 12
calendar days after the notice of
deficiency was issued.
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(b) Provisions for denial of modified
Application for Temporary Employment
Certification. If the modified
Application for Temporary Employment
Certification is not approved, the CO
will deny the Application for
Temporary Employment Certification in
accordance with the labor certification
determination provisions in § 655.164.
(c) Appeal from denial of modified
Application for Temporary Employment
Certification. The procedures for
appealing a denial of a modified
Application for Temporary Employment
Certification are the same as for a nonmodified Application for Temporary
Employment Certification as long as the
employer timely requests an expedited
administrative review or de novo
hearing before an ALJ by following the
procedures set forth in § 655.171.
§ 655.144
Electronic job registry.
(a) Location of and placement in the
electronic job registry. Upon acceptance
of the Application for Temporary
Employment Certification under
§ 655.143, the CO will promptly place
for public examination a copy of the job
order on an electronic job registry
maintained by the Department,
including any required modifications
approved by the CO, as specified in
§ 655.142. This procedure will be
implemented once the Department
initiates operation of the registry.
(b) Length of posting on electronic job
registry. Unless otherwise provided, the
Department will keep the job order
posted on the Electronic Job Registry
until the end of 50 percent of the
contract period as set forth in
§ 655.135(d).
Notice of acceptance.
§ 655.145 Amendments to applications for
temporary employment certification.
(a) Notification timeline. When the
CO determines the Application for
Temporary Employment Certification
and job order are complete and meet the
requirements set forth in this subpart,
the CO will notify the employer within
7 calendar days of the CO’s receipt of
the Application for Temporary
Employment Certification. A copy will
be sent to the SWA serving the area of
intended employment.
(b) Notice content. The notice must:
(1) Authorize conditional access to
the interstate clearance system and
direct the SWA to circulate a copy of the
job order to other such States the CO
determines to be potential sources of
U.S. workers;
(2) Direct the employer to engage in
positive recruitment of U.S. workers in
a manner consistent with § 655.154 and
to submit a report of its positive
recruitment efforts as specified in
§ 655.156;
(3) State that positive recruitment is
in addition to and will occur during the
period of time that the job order is being
circulated by the SWA(s) for interstate
clearance under § 655.150 of this
subpart and will terminate on the actual
date on which the H–2A workers depart
for the place of work, or 3 calendar days
prior to the first date the employer
requires the services of the H–2A
workers, whichever occurs first; and
(4) State that the CO will make a
determination either to grant or deny
the Application for Temporary
Employment Certification no later than
30 calendar days before the date of
need, except as provided for under
§ 655.144 for modified Applications for
Temporary Employment Certification.
(a) Increases in number of workers.
The Application for Temporary
Employment Certification may be
amended at any time before the CO’s
certification determination to increase
the number of workers requested in the
initial Application for Temporary
Employment Certification by not more
than 20 percent (50 percent for
employers requesting less than 10
workers) without requiring an
additional recruitment period for U.S.
workers. Requests for increases above
the percent prescribed, without
additional recruitment, may be
approved by the CO only when the
employer demonstrates that the need for
additional workers could not have been
foreseen, and the crops or commodities
will be in jeopardy prior to the
expiration of an additional recruitment
period. All requests for increasing the
number of workers must be made in
writing.
(b) Minor changes to the period of
employment. The Application for
Temporary Employment Certification
may be amended to make minor changes
in the total period of employment.
Changes will not be effective until
submitted in writing and approved by
the CO. In considering whether to
approve the request, the CO will review
the reason(s) for the request, determine
whether the reason(s) are on the whole
justified, and take into account the
effect any change(s) would have on the
adequacy of the underlying test of the
domestic labor market for the job
opportunity. An employer must
demonstrate that the change to the
period of employment could not have
been foreseen, and the crops or
commodities will be in jeopardy prior to
the expiration of an additional
§ 655.143
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recruitment period. If the request is for
a delay in the start date and is made
after workers have departed for the
employer’s place of work, the CO may
only approve the change if the employer
includes with the request a written
assurance signed and dated by the
employer that all workers who are
already traveling to the job site will be
provided housing and subsistence,
without cost to the workers, until work
commences. Upon acceptance of an
amendment, the CO will submit to the
SWA any necessary modification to the
job order.
Post-Acceptance Requirements
§ 655.150
Interstate clearance of job order.
(a) SWA posts in interstate clearance
system. The SWA must promptly place
the job order in interstate clearance to
all States designated by the CO. At a
minimum, the CO will instruct the SWA
to transmit a copy of its active job order
to all States listed in the job order as
anticipated worksites covering the area
of intended employment.
(b) Duration of posting. Each of the
SWAs to which the job order was
transmitted must keep the job order on
its active file until 50 percent of the
contract term has elapsed, and must
refer each qualified U.S. worker who
applies (or on whose behalf an
application is made) for the job
opportunity.
§ 655.151
Newspaper advertisements.
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(a) The employer must place an
advertisement (in a language other than
English, where the CO determines
appropriate) on 2 separate days, which
may be consecutive, one of which must
be a Sunday (except as provided in
paragraph (b) of this section), in a
newspaper of general circulation serving
the area of intended employment and is
appropriate to the occupation and the
workers likely to apply for the job
opportunity. Newspaper advertisements
must satisfy the requirements set forth
in § 655.152.
(b) If the job opportunity is located in
a rural area that does not have a
newspaper with a Sunday edition, the
CO may direct the employer, in place of
a Sunday edition, to advertise in the
regularly published daily edition with
the widest circulation in the area of
intended employment.
§ 655.152
Advertising requirements.
All advertising conducted to satisfy
the required recruitment activities
under § 655.151 must meet the
requirements set forth in this section
and must contain terms and conditions
of employment which are not less
favorable than those offered to the H–2A
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workers. All advertising must contain
the following information:
(a) The employer’s name, or in the
event that a master application will be
filed by an association, a statement
indicating that the name and location of
each member of the association can be
obtained from the SWA of the State in
which the advertisement is run;
(b) The geographic area of intended
employment with enough specificity to
apprise applicants of any travel
requirements and where applicants will
likely have to reside to perform the
services or labor;
(c) A description of the job
opportunity for which certification is
sought with sufficient information to
apprise U.S. workers of services or labor
to be performed and the anticipated
start and end dates of employment of
the job opportunity;
(d) The wage offer, or in the event that
there are multiple wage offers (such as
where a master application will be filed
by an association and/or where there are
multiple crop activities for a single
employer), the range of applicable wage
offers and, where a master application
will be filed by an association, a
statement indicating that the rate(s)
applicable to each employer can be
obtained from the SWA of the State in
which the advertisement is run;
(e) The three-fourths guarantee
specified in § 655.122(i);
(f) If applicable, a statement that work
tools, supplies, and equipment will be
provided at no cost to the worker;
(g) A statement that housing will be
made available at no cost to workers,
including U.S. workers who cannot
reasonably return to their permanent
residence at the end of each working
day;
(h) A statement that transportation
and subsistence expenses to the
worksite will be provided by the
employer or paid by the employer upon
completion of 50 percent of the work
contract, or earlier, if appropriate;
(i) A statement that the position is
temporary and a specification of the
total number of job openings the
employer intends to fill;
(j) A statement directing applicants to
apply for the job opportunity at the
nearest office of the SWA in the State in
which the advertisement appeared.
Employers who wish to require
interviews must conduct those
interviews by phone or provide a
procedure for the interviews to be
conducted in the location where the
worker is being recruited at little or no
cost to the worker. Employers cannot
provide potential H–2A workers more
favorable treatment with respect to the
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requirement and conduct of interviews;
and
(k) Contact information for the
applicable SWA and, if available, the
job order number.
§ 655.153 Contact with former U.S.
employees.
The employer must contact, by mail
or other effective means, its former U.S.
workers (except those who were
dismissed for cause or who abandoned
the worksite) employed by the employer
in the occupation at the place of
employment during the previous year
and solicit their return to the job. This
contact must occur during the period of
time that the job order is being
circulated by the SWA(s) for interstate
clearance and documentation sufficient
to prove contact must be maintained in
the event of an audit.
§ 655.154
Additional positive recruitment.
(a) Where to conduct additional
positive recruitment. The employer
must conduct positive recruitment
within a multistate region of traditional
or expected labor supply where the CO
finds that there are a significant number
of qualified U.S. workers who, if
recruited, would be willing to make
themselves available for work at the
time and place needed.
(b) Additional requirements should be
comparable to non-H–2A employers in
the area. The CO will ensure that the
effort, including the location(s) and
method(s) of the positive recruitment
required of the potential H–2A
employer must be no less than the
normal recruitment efforts of non-H–2A
agricultural employers of comparable or
smaller size in the area of intended
employment, and the kind and degree of
recruitment efforts which the potential
H–2A employer made to obtain foreign
workers.
(c) Nature of the additional positive
recruitment. The CO will describe the
precise nature of the additional positive
recruitment but the employer will not
be required to conduct positive
recruitment in more than three States
for each area of intended employment
listed on the employer’s application.
(d) Proof of recruitment. The CO will
specify the documentation or other
supporting evidence that must be
maintained by the employer as proof
that the positive recruitment
requirements were met.
§ 655.155
Referrals of U.S. workers.
SWAs may only refer for employment
individuals who have been apprised of
all the material terms and conditions of
employment and have indicated, by
accepting referral to the job opportunity,
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that he or she is qualified, able, willing,
and available for employment.
§ 655.156
Recruitment report.
(a) Requirements of a recruitment
report. The employer must prepare,
sign, and date a written recruitment
report. The recruitment report must be
submitted on a date specified by the CO
in the Notice of Acceptance set forth in
§ 655.141 and contain the following
information:
(1) Identify the name of each
recruitment source;
(2) State the name and contact
information of each U.S. worker who
applied or was referred to the job
opportunity up to the date of the
preparation of the recruitment report,
and the disposition of each worker;
(3) Confirm that former U.S.
employees were contacted and by what
means; and
(4) If applicable, for each U.S. worker
who applied for the position but was
not hired, explain the lawful job-related
reason(s) for not hiring the U.S. worker.
(b) Duty to update recruitment report.
The employer must continue to
maintain the recruitment report
throughout the recruitment period
including the 50 percent period. The
updated report is not to be
automatically submitted to the
Department, but must be made available
in the event of a post-certification audit
or upon request by authorized
representatives of the Secretary.
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§ 655.157 Withholding of U.S. workers
prohibited.
(a) Filing a complaint. Any employer
who has reason to believe that a person
or entity has willfully and knowingly
withheld U.S. workers prior to the
arrival at the worksite of H–2A workers
in order to force the hiring of U.S.
workers during the recruitment period,
as set forth in § 655.135(d), may submit
a written complaint to the CO. The
complaint must clearly identify the
person or entity who the employer
believes has withheld the U.S. workers,
and must specify sufficient facts to
support the allegation (e.g., dates,
places, numbers and names of U.S.
workers) which will permit an
investigation to be conducted by the CO.
(b) Duty to investigate. Upon receipt,
the CO must immediately investigate
the complaint. The investigation must
include interviews with the employer
who has submitted the complaint, the
person or entity named as responsible
for withholding the U.S. workers, and
the individual U.S. workers whose
availability has purportedly been
withheld.
(c) Duty to suspend the recruitment
period. Where the CO determines, after
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conducting the interviews required by
paragraph (b) of this section, that the
employer’s complaint is valid and
justified, the CO will immediately
suspend the application of the 50
percent rule of the recruitment period,
as set forth in § 655.135(d), to the
employer. The CO’s determination is the
final decision of the Secretary.
§ 655.158
Duration of positive recruitment.
Except as otherwise noted, the
obligation to engage in positive
recruitment described in §§ 655.150
through 655.154 shall terminate on the
date H–2A workers depart for the
employer’s place of work. Unless the
SWA is informed in writing of a
different date, the date that is the third
day preceding the employer’s first date
of need will be determined to be the
date the H–2A workers departed for the
employer’s place of business.
Labor Certification Determinations
§ 655.160
Determinations.
Except as otherwise noted in this
section, the CO will make a
determination either to grant or deny
the Application for Temporary
Employment Certification no later than
30 calendar days before the date of need
identified in the Application for
Temporary Employment Certification.
An Application for Temporary
Employment Certification that is
modified under § 655.142 or that
otherwise does not meet the
requirements for certification in this
subpart is not subject to the 30-day
timeframe for certification.
§ 655.161
Criteria for certification.
(a) The criteria for certification
include whether the employer has
established the need for the agricultural
services or labor to be performed on a
temporary or seasonal basis; complied
with the requirements of parts 653 and
654 of this chapter; complied with all of
this subpart, including but not limited
to the timeliness requirements in
§ 655.130(b); complied with the offered
wage rate criteria in § 655.120; made all
the assurances in § 655.135; and met all
the recruitment obligations required by
§ 655.121 and § 655.152.
(b) In making a determination as to
whether there are insufficient U.S.
workers to fill the employer’s job
opportunity, the CO will count as
available any U.S. worker referred by
the SWA or any U.S. worker who
applied (or on whose behalf an
application is made) directly to the
employer, but who was rejected by the
employer for other than a lawful jobrelated reason or who has not been
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provided with a lawful job-related
reason for rejection by the employer.
§ 655.162
Approved certification.
If temporary labor certification is
granted, the CO will send the certified
Application for Temporary Employment
Certification and a Final Determination
letter to the employer by means
normally assuring next-day delivery and
a copy, if appropriate, to the employer’s
agent or attorney.
§ 655.163
Certification fee.
A determination by the CO to grant an
Application for Temporary Employment
Certification in whole or in part will
include a bill for the required
certification fees. Each employer of H–
2A workers under the Application for
Temporary Employment Certification
(except joint employer associations,
which may not be assessed a fee in
addition to the fees assessed to the
members of the association) must pay in
a timely manner a non-refundable fee
upon issuance of the certification
granting the Application for Temporary
Employment Certification (in whole or
in part), as follows:
(a) Amount. The Application for
Temporary Employment Certification
fee for each employer receiving a
temporary agricultural labor
certification is $100 plus $10 for each
H–2A worker certified under the
Application for Temporary Employment
Certification, provided that the fee to an
employer for each temporary
agricultural labor certification received
will be no greater than $1,000. There is
no additional fee to the association
filing the Application for Temporary
Employment Certification. The fees
must be paid by check or money order
made payable to United States
Department of Labor. In the case of an
agricultural association acting as a joint
employer applying on behalf of its H–
2A employer members, the aggregate
fees for all employers of H–2A workers
under the Application for Temporary
Employment Certification must be paid
by one check or money order.
(b) Timeliness. Fees must be received
by the CO no more than 30 days after
the date of the certification. Nonpayment or untimely payment may be
considered a substantial violation
subject to the procedures in § 655.182.
§ 655.164
Denied certification.
If temporary labor certification is
denied, the Final Determination letter
will be sent to the employer by means
normally assuring next-day delivery and
a copy, if appropriate, to the employer’s
agent or attorney. The Final
Determination Letter will:
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(a) State the reason(s) certification is
denied;
(b) Offer the applicant an opportunity
to request an expedited administrative
review, or a de novo administrative
hearing before an ALJ, of the denial. The
notice must state that in order to obtain
such a review or hearing, the employer,
within 7 calendar days of the date of the
notice, must file by facsimile (fax), or
other means normally assuring next day
delivery, a written request to the Chief
ALJ of DOL (giving the address) and
simultaneously serve a copy on the CO.
The notice will also state that the
employer may submit any legal
arguments which the employer believes
will rebut the basis of the CO’s action;
and
(c) State that if the employer does not
request an expedited administrative
judicial review or a de novo hearing
before an ALJ within the 7 calendar
days, the denial is final and the
Department will not further consider
that Application for Temporary
Employment Certification.
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§ 655.165
Partial certification.
The CO may issue a partial
certification, reducing either the period
of need or the number of H–2A workers
being requested or both for certification,
based upon information the CO receives
during the course of processing the
Application for Temporary Employment
Certification, an audit, or otherwise. The
number of workers certified will be
reduced by one for each referred U.S.
worker who is able, willing, and
qualified, and who will be available at
the time and place needed and has not
been rejected for lawful job-related
reasons, to perform the services or labor.
If a partial labor certification is issued,
the Final Determination letter will:
(a) State the reason(s) why either the
period of need and/or the number of H–
2A workers requested has been reduced;
(b) Offer the applicant an opportunity
to request an expedited administrative
review, or a de novo administrative
hearing before an ALJ, of the decision.
The notice will state that in order to
obtain such a review or hearing, the
employer, within 7 calendar days of the
date of the notice, will file by facsimile
or other means normally assuring next
day delivery a written request to the
Chief ALJ of DOL (giving the address)
and simultaneously serve a copy on the
CO. The notice will also state that the
employer may submit any legal
arguments which the employer believes
will rebut the basis of the CO’s action;
and
(c) State that if the employer does not
request an expedited administrative
judicial review or a de novo hearing
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before an ALJ within the 7 calendar
days, the partial certification is final and
the Department will not further consider
that Application for Temporary
Employment Certification.
§ 655.166 Requests for determinations
based on nonavailability of U.S. workers.
(a) Standards for requests. If a
temporary labor certification has been
partially granted or denied based on the
CO’s determination that able, willing,
available, eligible, and qualified U.S.
workers are available, and, on or after 30
calendar days before the date of need,
some or all of those U.S. workers are, in
fact, no longer able, willing, eligible,
qualified, or available, the employer
may request a new temporary labor
certification determination from the CO.
Prior to making a new determination the
CO will promptly ascertain (which may
be through the SWA or other sources of
information on U.S. worker availability)
whether specific able, willing, eligible
and qualified replacement U.S. workers
are available or can be reasonably
expected to be present at the employer’s
establishment within 72 hours from the
date the employer’s request was
received. The CO will expeditiously, but
in no case later than 72 hours after the
time a complete request (including the
signed statement included in paragraph
(b) of this section) is received, make a
determination on the request. An
employer may appeal a denial of such
a determination in accordance with the
procedures contained in § 655.171.
(b) Unavailability of U.S. workers. The
employer’s request for a new
determination must be made directly to
the CO by telephone or electronic mail,
and must be confirmed by the employer
in writing as required by this paragraph.
If the employer telephonically or via
electronic mail requests the new
determination by asserting solely that
U.S. workers have become unavailable,
the employer must submit to the CO a
signed statement confirming such
assertion. If such signed statement is not
received by the CO within 72 hours of
the CO’s receipt of the request for a new
determination, the CO will deny the
request.
(c) Notification of determination. If
the CO determines that U.S. workers
have become unavailable and cannot
identify sufficient available U.S.
workers who are able, willing, eligible,
and qualified or who are likely to
become available, the CO will grant the
employer’s request for a new
determination. However, this does not
preclude an employer from submitting
subsequent requests for new
determinations, if warranted, based on
subsequent facts concerning purported
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nonavailability of U.S. workers or
referred workers not being eligible
workers or not able, willing, or qualified
because of lawful job-related reasons.
§ 655.167 Document retention
requirements.
(a) Entities required to retain
documents. All employers filing an
Application for Temporary Employment
Certification requesting H–2A
agricultural workers under this subpart
are required to retain the documents
and records proving compliance with
this subpart.
(b) Period of required retention.
Records and documents must be
retained for a period of 3 years from the
date of certification of the Application
for Temporary Employment
Certification or from the date of
determination if the Application for
Temporary Employment Certification is
denied or withdrawn.
(c) Documents and records to be
retained by all applicants.
(1) Proof of recruitment efforts,
including:
(i) Job order placement as specified in
§ 655.121;
(ii) Advertising as specified in
§ 655.152, or, if used, professional,
trade, or ethnic publications;
(iii) Contact with former U.S. workers
as specified in § 655.153; or
(iv) Additional positive recruitment
efforts (as specified in § 655.154).
(2) Substantiation of information
submitted in the recruitment report
prepared in accordance with § 655.156,
such as evidence of nonapplicability of
contact of former employees as specified
in § 655.153.
(3) The final recruitment report and
any supporting resumes and contact
information as specified in § 655.156(b).
(4) Proof of workers’ compensation
insurance or State law coverage as
specified in § 655.122(e).
(5) Records of each worker’s earnings
as specified in § 655.122(j).
(6) The work contract or a copy of the
Application for Temporary Employment
Certification as defined in 29 CFR
501.10 and specified in § 655.122(q).
(d) Additional retention requirement
for associations filing Application for
Temporary Employment Certification.
In addition to the documents specified
in paragraph (c) above, Associations
must retain documentation
substantiating their status as an
employer or agent, as specified in
§ 655.131.
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Post Certification
§ 655.170
Extensions.
An employer may apply for
extensions of the period of employment
in the following circumstances.
(a) Short-term extension. Employers
seeking extensions of 2 weeks or less of
the certified Application for Temporary
Employment Certification must apply
directly to DHS for approval. If granted,
the Application for Temporary
Employment Certification will be
deemed extended for such period as is
approved by DHS.
(b) Long-term extension. Employers
seeking extensions of more than 2 weeks
may apply to the CO. Such requests
must be related to weather conditions or
other factors beyond the control of the
employer (which may include
unforeseen changes in market
conditions). Such requests must be
supported in writing, with
documentation showing that the
extension is needed and that the need
could not have been reasonably foreseen
by the employer. The CO will notify the
employer of the decision in writing if
time allows, or will otherwise notify the
employer of the decision. The CO will
not grant an extension where the total
work contract period under that
Application for Temporary Employment
Certification and extensions would be
12 months or more, except in
extraordinary circumstances. The
employer may appeal a denial of a
request for an extension by following
the procedures in § 655.171.
(c) Disclosure. The employer must
provide to the workers a copy of any
approved extension in accordance with
§ 655.122(q), as soon as practicable.
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§ 655.171
Appeals.
Where authorized in this subpart,
employers may request an
administrative review or de novo
hearing before an ALJ of a decision by
the CO. In such cases, the CO will send
a copy of the OFLC administrative file
to the Chief ALJ by means normally
assuring next-day delivery. The Chief
ALJ will immediately assign an ALJ
(which may be a panel of such persons
designated by the Chief ALJ from the
Board of Alien Labor Certification
Appeals (BALCA)).
(a) Administrative review. Where the
employer has requested administrative
review, within 5 business days after
receipt of the ETA administrative file
the ALJ will, on the basis of the written
record and after due consideration of
any written submissions (which may
not include new evidence) from the
parties involved or amici curiae, either
affirm, reverse, or modify the CO’s
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decision, or remand to the CO for
further action. The decision of the ALJ
must specify the reasons for the action
taken and must be immediately
provided to the employer, the CO, the
OFLC Administrator and DHS by means
normally assuring next-day delivery.
The ALJ’s decision is the final decision
of the Secretary.
(b) De novo hearing.
(1) Conduct of hearing. Where the
employer has requested a de novo
hearing the procedures in 29 CFR part
18 apply to such hearings, except that:
(i) The appeal will not be considered
to be a complaint to which an answer
is required;
(ii) The ALJ will ensure that the
hearing is scheduled to take place
within 5 business days after the ALJ’s
receipt of the OFLC administrative file,
if the employer so requests, and will
allow for the introduction of new
evidence; and
(iii) The ALJ’s decision must be
rendered within 10 calendar days after
the hearing.
(2) Decision. After a de novo hearing,
the ALJ must affirm, reverse, or modify
the CO’s determination, or remand to
the CO for further action. The decision
of the ALJ must specify the reasons for
the action taken and must be
immediately provided to the employer,
CO, OFLC Administrator and DHS by
means normally assuring next-day
delivery. The ALJ’s decision is the final
decision of the Secretary.
§ 655.172 Withdrawal of job order and
application for temporary employment
certification.
(a) Employers may withdraw a job
order from intrastate posting if the
employer no longer plans to file an
Application for Temporary Employment
Certification. However, a withdrawal of
a job order does not nullify existing
obligations to those workers recruited in
connection with the placement of a job
order pursuant to this subpart or the
filing of an Application for Temporary
Employment Certification.
(b) Employers may withdraw an
Application for Temporary Employment
Certification once it has been formally
accepted by the NPC. However, the
employer is still obligated to comply
with the terms and conditions of
employment contained in the
Application for Temporary Employment
Certification with respect to workers
recruited in connection with that
application.
§ 655.173 Setting meal charges; petition
for higher meal charges.
(a) Meal charges. Until a new amount
is set under this paragraph, an employer
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may charge workers up to $10.64 for
providing them with three meals per
day. The maximum charge allowed by
this paragraph (a) will be changed
annually by the same percentage as the
12 month percentage change for the
Consumer Price Index for all Urban
Consumers for Food between December
of the year just concluded and
December of the year prior to that. The
annual adjustments will be effective on
the date of their publication by the
OFLC Administrator as a Notice in the
Federal Register. When a charge or
deduction for the cost of meals would
bring the employee’s wage below the
minimum wage set by the FLSA at 29
U.S.C. 206 the charge or deduction must
meet the requirements of 29 U.S.C.
203(m) of the FLSA, including the
recordkeeping requirements found at 29
CFR 516.27.
(b) Filing petitions for higher meal
charges. The employer may file a
petition with the CO to charge more
than the applicable amount for meal
charges if the employer justifies the
charges and submits to the CO the
documentation required by paragraph
(b)(1) of this section.
(1) Documentation submitted must
include the cost of goods and services
directly related to the preparation and
serving of meals, the number of workers
fed, the number of meals served and the
number of days meals were provided.
The cost of the following items may be
included: Food; kitchen supplies other
than food, such as lunch bags and soap;
labor costs that have a direct relation to
food service operations, such as wages
of cooks and dining hall supervisors;
fuel, water, electricity, and other
utilities used for the food service
operation; and other costs directly
related to the food service operation.
Charges for transportation, depreciation,
overhead and similar charges may not
be included. Receipts and other cost
records for a representative pay period
must be retained and must be available
for inspection by the CO for a period of
1 year.
(2) The employer may begin charging
the higher rate upon receipt of a
favorable decision from the CO unless
the CO sets a later effective date in the
decision.
(c) Appeal rights. In the event the
employer’s petition for a higher meal
charge is denied in whole or in part, the
employer may appeal the denial.
Appeals will be filed with the Chief
ALJ, pursuant to § 655.171.
§ 655.174
Public disclosure.
The Department will maintain an
electronic file accessible to the public
with information on all employers
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applying for temporary agricultural
labor certifications. The database will
include such information as the number
of workers requested, the date filed, the
date decided, and the final disposition.
Integrity Measures
§ 655.180
Audit.
The CO may conduct audits of
applications for which certifications
have been granted.
(a) Discretion. The applications
selected for audit will be chosen within
the sole discretion of the CO.
(b) Audit letter. Where an application
is selected for audit, the CO will issue
an audit letter to the employer and a
copy, if appropriate, to the employer’s
agent or attorney. The audit letter will:
(1) State the documentation that must
be submitted by the employer;
(2) Specify a date no more than 30
days from the date of the audit letter by
which the required documentation must
be received by the CO; and
(3) Advise that failure to comply with
the audit process may result in the
revocation of the certification or
program debarment.
(c) Supplemental information request.
During the course of the audit
examination, the CO may request
supplemental information and/or
documentation from the employer in
order to complete the audit.
(d) Potential referrals. In addition to
steps in this subpart, the CO may
determine to provide the audit findings
and underlying documentation to DHS
or another appropriate enforcement
agency. The CO will refer any findings
that an employer discouraged an eligible
U.S. worker from applying, or failed to
hire, discharged, or otherwise
discriminated against an eligible U.S.
worker, to the Department of Justice,
Civil Rights Division, Office of Special
Counsel for Unfair Immigration Related
Employment Practices.
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§ 655.181
Revocation.
(a) Basis for DOL revocation. The
OFLC Administrator may revoke a
temporary agricultural labor
certification approved under this
subpart, if the OFLC Administrator
finds:
(1) The issuance of the temporary
agricultural labor certification was not
justified due to fraud or
misrepresentation in the application
process;
(2) The employer substantially
violated a material term or condition of
the approved temporary agricultural
labor certification, as defined in
§ 655.182;
(3) The employer failed to cooperate
with a DOL investigation or with a DOL
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official performing an investigation,
inspection, audit (as discussed in
§ 655.180), or law enforcement function
under 8 U.S.C. 1188, 29 CFR part 501,
or this subpart; or
(4) The employer failed to comply
with one or more sanctions or remedies
imposed by the WHD, or with one or
more decisions or orders of the
Secretary or a court order secured by the
Secretary under 8 U.S.C. 1188, 29 CFR
part 501, or this subpart.
(b) DOL procedures for revocation.
(1) Notice of Revocation. If the OFLC
Administrator makes a determination to
revoke an employer’s temporary labor
certification, the OFLC Administrator
will send to the employer (and its
attorney or agent) a Notice of
Revocation. The Notice will contain a
detailed statement of the grounds for the
revocation, and it will inform the
employer of its right to submit rebuttal
evidence or to appeal. If the employer
does not file rebuttal evidence or an
appeal within 14 days of the date of the
Notice of Revocation, the Notice is the
final agency action and will take effect
immediately at the end of the 14-day
period.
(2) Rebuttal. The employer may
submit evidence to rebut the grounds
stated in the Notice of Revocation
within 14 calendar days of the date the
Notice is issued. If rebuttal evidence is
timely filed by the employer, the OFLC
Administrator will inform the employer
of the OFLC Administrator’s final
determination on the revocation within
14 calendar days of receiving the
rebuttal evidence. If the OFLC
Administrator determines that the
certification should be revoked, the
OFLC Administrator will inform the
employer of its right to appeal according
to the procedures of § 655.171. The
employer must file the appeal within 10
calendar days after the OFLC
Administrator’s final determination, or
the OFLC Administrator’s determination
is the final agency action and will take
effect immediately at the end of the 10day period.
(3) Appeal. An employer may appeal
a Notice of Revocation, or a final
determination of the OFLC
Administrator after the review of
rebuttal evidence, according to the
appeal procedures of § 655.171. The
ALJ’s decision is the final agency action.
(4) Stay. The timely filing of rebuttal
evidence or an administrative appeal
will stay the revocation pending the
outcome of those proceedings.
(5) Decision. If the temporary
agricultural labor certification is
revoked, the OFLC Administrator will
send a copy of the final agency action
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6975
of the Secretary to DHS and the
Department of State (DOS).
(c) Employer’s obligations in the event
of revocation. If an employer’s
temporary agricultural labor
certification is revoked pursuant to this
section, the employer is responsible for:
(1) Reimbursement of actual inbound
transportation and subsistence
expenses, as if the worker meets the
requirements for payment under
§ 655.122(h)(1);
(2) The worker’s outbound
transportation expenses, as if the worker
meets the requirements for payment
under § 655.122(h)(2);
(3) Payment to the worker of the
amount due under the three-fourths
guarantee as required by § 655.122(i);
and
(4) Any other wages, benefits, and
working conditions due or owing to the
worker under this subpart.
§ 655.182
Debarment.
(a) Debarment of an employer. The
OFLC Administrator may debar an
employer or any successor in interest to
that employer from receiving future
labor certifications under this subpart,
subject to the time limits set forth in
paragraph (c) of this section, if the OFLC
Administrator finds that the employer
substantially violated a material term or
condition of its temporary labor
certification, with respect to H–2A
workers, workers in corresponding
employment, or U.S. workers
improperly rejected for employment, or
improperly laid off or displaced.
(b) Debarment of an agent or attorney.
The OFLC Administrator may debar an
agent or attorney from participating in
any action under 8 U.S.C. 1188, this
subpart, or 29 CFR part 501, if the OFLC
Administrator finds that the agent or
attorney participated in an employer’s
substantial violation. The OFLC
Administrator may not issue future
labor certifications under this subpart to
any employer represented by a debarred
agent or attorney, subject to the time
limits set forth in paragraph (c) of this
section.
(c) Statute of Limitations and Period
of Debarment.
(1) The OFLC Administrator must
issue any Notice of Debarment no later
than 2 years after the occurrence of the
violation.
(2) No employer, attorney, or agent
may be debarred under this subpart for
more than 3 years from the date of the
final agency decision.
(d) Definition of violation. For the
purposes of this section, a violation
includes:
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(1) One or more acts of commission or
omission on the part of the employer or
the employer’s agent which involve:
(i) Failure to pay or provide the
required wages, benefits or working
conditions to the employer’s H–2A
workers and/or workers in
corresponding employment;
(ii) Failure, except for lawful, jobrelated reasons, to offer employment to
qualified U.S. workers who applied for
the job opportunity for which
certification was sought;
(iii) Failure to comply with the
employer’s obligations to recruit U.S.
workers;
(iv) Improper layoff or displacement
of U.S. workers or workers in
corresponding employment;
(v) Failure to comply with one or
more sanctions or remedies imposed by
the WHD Administrator for violation(s)
of contractual or other H–2A
obligations, or with one or more
decisions or orders of the Secretary or
a court under 8 U.S.C. 1188, 29 CFR part
501, or this subpart;
(vi) Impeding an investigation of an
employer under 8 U.S.C. 1188 or 29 CFR
part 501, or an audit under § 655.180 of
this subpart;
(vii) Employing an H–2A worker
outside the area of intended
employment, in an activity/activities
not listed in the job order or outside the
validity period of employment of the job
order, including any approved
extension thereof;
(viii) A violation of the requirements
of § 655.135(j) or (k);
(ix) A violation of any of the
provisions listed in 29 CFR 501.4(a); or
(x) A single heinous act showing such
flagrant disregard for the law that future
compliance with program requirements
cannot reasonably be expected;
(2) The employer’s failure to pay a
necessary certification fee in a timely
manner;
(3) Fraud involving the Application
for Temporary Employment
Certification; or
(4) A material misrepresentation of
fact during the application process.
(e) Determining whether a violation is
substantial. In determining whether a
violation is so substantial so as to merit
debarment, the factors the OFLC
Administrator may consider include,
but are not limited to, the following:
(1) Previous history of violation(s) of
8 U.S.C. 1188, 29 CFR part 501, or this
subpart;
(2) The number of H–2A workers,
workers in corresponding employment,
or U.S. workers who were and/or are
affected by the violation(s);
(3) The gravity of the violation(s);
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(4) Efforts made in good faith to
comply with 8 U.S.C. 1188, 29 CFR part
501, and this subpart;
(5) Explanation from the person
charged with the violation(s);
(6) Commitment to future compliance,
taking into account the public health,
interest, or safety, and whether the
person has previously violated 8 U.S.C.
1188;
(7) The extent to which the violator
achieved a financial gain due to the
violation(s), or the potential financial
loss or potential injury to the worker(s).
(f) Debarment procedure.
(1) Notice of Debarment. If the OFLC
Administrator makes a determination to
debar an employer, attorney, or agent,
the OFLC Administrator will send the
party a Notice of Debarment. The Notice
will state the reason for the debarment
finding, including a detailed
explanation of the grounds for and the
duration of the debarment, and it will
inform the party subject to the Notice of
its right to submit rebuttal evidence or
to request a debarment hearing. If the
party does not file rebuttal evidence or
request a hearing within 30 calendar
days of the date of the Notice of
Debarment, the Notice will be the final
agency action and the debarment will
take effect at the end of the 30-day
period.
(2) Rebuttal. The party who received
the Notice of Debarment may choose to
submit evidence to rebut the grounds
stated in the Notice within 30 calendar
days of the date the Notice is issued. If
rebuttal evidence is timely filed, the
OFLC Administrator will issue a final
determination on the debarment within
30 days of receiving the rebuttal
evidence. If the OFLC Administrator
determines that the party should be
debarred, the OFLC Administrator will
inform the party of its right to request
a debarment hearing according to the
procedures of § 655.182(f)(3). The party
must request a hearing within 30
calendar days after the date of the OFLC
Administrator’s final determination, or
the OFLC Administrator’s determination
will be the final agency order and the
debarment will take effect at the end of
the 30-day period.
(3) Hearing. The recipient of a Notice
of Debarment may request a debarment
hearing within 30 calendar days of the
date of a Notice of Debarment or the
date of a final determination of the
OFLC Administrator after review of
rebuttal evidence submitted pursuant to
§ 655.182(f)(2). To obtain a debarment
hearing, the debarred party must, within
30 days of the date of the Notice or the
final determination, file a written
request to the Chief Administrative Law
Judge, United States Department of
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Labor, 800 K Street, NW., Suite 400–N,
Washington, DC 20001–8002, and
simultaneously serve a copy to the
OFLC Administrator. The debarment
will take effect 30 days from the date the
Notice of Debarment or final
determination is issued, unless a request
for review is properly filed within 30
days from the issuance of the Notice of
Debarment or final determination. The
timely filing of a request for a hearing
stays the debarment pending the
outcome of the hearing. Within 10 days
of receipt of the request for a hearing,
the OFLC Administrator will send a
certified copy of the ETA case file to the
Chief ALJ by means normally assuring
next-day delivery. The Chief ALJ will
immediately assign an ALJ to conduct
the hearing. The procedures in 29 CFR
part 18 apply to such hearings, except
that the request for a hearing will not be
considered to be a complaint to which
an answer is required.
(4) Decision. After the hearing, the
ALJ must affirm, reverse, or modify the
OFLC Administrator’s determination.
The ALJ will prepare the decision
within 60 days after completion of the
hearing and closing of the record. The
ALJ’s decision will be provided
immediately to the parties to the
debarment hearing by means normally
assuring next-day delivery. The ALJ’s
decision is the final agency action,
unless either party, within 30 calendar
days of the ALJ’s decision, seeks review
of the decision with the Administrative
Review Board (ARB).
(5) Review by the ARB.
(i) Any party wishing review of the
decision of an ALJ must, within 30 days
of the decision of the ALJ, petition the
ARB to review the decision. Copies of
the petition must be served on all
parties and on the ALJ. The ARB will
decide whether to accept the petition
within 30 days of receipt. If the ARB
declines to accept the petition, or if the
ARB does not issue a notice accepting
a petition within 30 days after the
receipt of a timely filing of the petition,
the decision of the ALJ will be deemed
the final agency action. If a petition for
review is accepted, the decision of the
ALJ will be stayed unless and until the
ARB issues an order affirming the
decision. The ARB must serve notice of
its decision to accept or not to accept
the petition upon the ALJ and upon all
parties to the proceeding.
(ii) Upon receipt of the ARB’s notice
to accept the petition, the Office of
Administrative Law Judges will
promptly forward a copy of the
complete hearing record to the ARB.
(iii) Where the ARB has determined to
review such decision and order, the
ARB will notify each party of the
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issue(s) raised, the form in which
submissions must be made (e.g., briefs
or oral argument), and the time within
which such presentation must be
submitted.
(6) ARB Decision. The ARB’s final
decision must be issued within 90 days
from the notice granting the petition and
served upon all parties and the ALJ. If
the ARB fails to provide a decision
within 90 days from the notice granting
the petition, the ALJ’s decision will be
the final agency decision.
(g) Concurrent debarment jurisdiction.
OFLC and the WHD have concurrent
jurisdiction to impose a debarment
remedy under this section or under 29
CFR 501.20. When considering
debarment, OFLC and the WHD may
inform one another and may coordinate
their activities. A specific violation for
which debarment is imposed will be
cited in a single debarment proceeding.
Copies of final debarment decisions will
be forwarded to DHS promptly.
(h) Debarment involving members of
associations. If the OFLC Administrator
determines that an individual employermember of a joint employer association
has committed a substantial violation,
the debarment determination will apply
only to that member unless the OFLC
Administrator determines that the
association or another association
member participated in the violation, in
which case the debarment will be
invoked against the association or other
complicit association member(s) as well.
(i) Debarment involving associations
acting as joint employers. If the OFLC
Administrator determines that an
association acting as a joint employer
with its members has committed a
substantial violation, the debarment
determination will apply only to the
association, and will not be applied to
any individual employer-member of the
association. However, if the OFLC
Administrator determines that the
member participated in, had knowledge
of, or had reason to know of the
violation, the debarment may be
invoked against the complicit
association member as well. An
association debarred from the H–2A
temporary labor certification program
will not be permitted to continue to file
as a joint employer with its members
during the period of the debarment.
(j) Debarment involving associations
acting as sole employers. If the OFLC
Administrator determines that an
association acting as a sole employer
has committed a substantial violation,
the debarment determination will apply
only to the association and any
successor in interest to the debarred
association.
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§ 655.183
Less than substantial violations.
(a) Requirement of special procedures.
If the OFLC Administrator determines
that a less than substantial violation has
occurred, but the OFLC Administrator
has reason to believe that past actions
on the part of the employer (or agent or
attorney) may have had and may
continue to have a chilling or otherwise
negative effect on the recruitment,
employment, and retention of U.S.
workers, the OFLC Administrator may
require the employer to conform to
special procedures before and after the
temporary labor certification
determination. These special procedures
may include special on-site positive
recruitment and streamlined
interviewing and referral techniques.
The special procedures are designed to
enhance U.S. worker recruitment and
retention in the next year as a condition
for receiving a temporary agricultural
labor certification. Such requirements
will be reasonable; will not require the
employer to offer better wages, working
conditions, and benefits than those
specified in § 655.122; and will be no
more than deemed necessary to assure
employer compliance with the test of
U.S. worker availability and adverse
effect criteria of this subpart.
(b) Notification of required special
procedures. The OFLC Administrator
will notify the employer (or agent or
attorney) in writing of the special
procedures that will be required in the
coming year. The notification will state
the reasons for the imposition of the
requirements, state that the employer’s
agreement to accept the conditions will
constitute inclusion of them as bona
fide conditions and terms of a
temporary agricultural labor
certification, and will offer the employer
an opportunity to request an
administrative review or a de novo
hearing before an ALJ. If an
administrative review or de novo
hearing is requested, the procedures
prescribed in § 655.171 will apply.
(c) Failure to comply with special
procedures. If the OFLC Administrator
determines that the employer has failed
to comply with special procedures
required pursuant to paragraph (a) of
this section, the OFLC Administrator
will send a written notice to the
employer, stating that the employer’s
otherwise affirmative H–2A certification
determination will be reduced by 25
percent of the total number of H–2A
workers requested (which cannot be
more than those requested in the
previous year) for a period of 1 year.
Notice of such a reduction in the
number of workers requested will be
conveyed to the employer by the OFLC
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6977
Administrator in the OFLC
Administrator’s written certification
determination. The notice will offer the
employer an opportunity to request
administrative review or a de novo
hearing before an ALJ. If administrative
review or a de novo hearing is
requested, the procedures prescribed in
§ 655.171 will apply, provided that if
the ALJ affirms the OFLC
Administrator’s determination that the
employer has failed to comply with
special procedures required by
paragraph (a) of this section, the
reduction in the number of workers
requested will be 25 percent of the total
number of H–2A workers requested
(which cannot be more than those
requested in the previous year) for a
period of 1 year.
§ 655.184 Applications involving fraud or
willful misrepresentation.
(a) Referral for investigation. If the CO
discovers possible fraud or willful
misrepresentation involving an
Application for Temporary Employment
Certification, the CO may refer the
matter to the DHS and the Department’s
Office of the Inspector General for
investigation.
(b) Sanctions. If the WHD, a court or
the DHS determines that there was fraud
or willful misrepresentation involving
an Application for Temporary
Employment Certification and
certification has been granted, a finding
under this paragraph will be cause to
revoke the certification. The finding of
fraud or willful misrepresentation may
also constitute a debarrable violation
under § 655.182.
§ 655.185 Job service complaint system;
enforcement of work contracts.
(a) Filing with DOL. Complaints
arising under this subpart must be filed
through the Job Service Complaint
System, as described in 20 CFR part
658, subpart E. Complaints involving
allegations of fraud or misrepresentation
must be referred by the SWA to the CO
for appropriate handling and resolution.
Complaints that involve worker
contracts must be referred by the SWA
to the WHD for appropriate handling
and resolution, as described in 29 CFR
part 501. As part of this process, the
WHD may report the results of its
investigation to the OFLC Administrator
for consideration of employer penalties
or such other action as may be
appropriate.
(b) Filing with the Department of
Justice. Complaints alleging that an
employer discouraged an eligible U.S.
worker from applying, failed to hire,
discharged, or otherwise discriminated
against an eligible U.S. worker, or
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discovered violations involving the
same, will be referred to the U.S.
Department of Justice, Civil Rights
Division, Office of Special Counsel for
Unfair Immigration Related
Employment Practices (OSC), in
addition to any activity, investigation,
and/or enforcement action taken by ETA
or a SWA. Likewise, if OSC becomes
aware of a violation of the regulations in
this subpart, it may provide such
information to the appropriate SWA and
the CO.
Title 29—Labor
■ 5. Revise part 501 to read as follows:
PART 501—ENFORCEMENT OF
CONTRACTUAL OBLIGATIONS FOR
TEMPORARY ALIEN AGRICULTURAL
WORKERS ADMITTED UNDER
SECTION 218 OF THE IMMIGRATION
AND NATIONALITY ACT
Subpart A—General Provisions
Sec.
501.0 Introduction.
501.1 Purpose and scope.
501.2 Coordination between Federal
agencies.
501.3 Definitions.
501.4 Discrimination prohibited.
501.5 Waiver of rights prohibited.
501.6 Investigation authority of Secretary.
501.7 Cooperation with Federal officials.
501.8 Accuracy of information, statements,
data.
501.9 Surety bond.
Subpart B—Enforcement
501.15 Enforcement.
501.16 Sanctions and remedies—general.
501.17 Concurrent actions.
501.18 Representation of the Secretary.
501.19 Civil money penalty assessment.
501.20 Debarment and revocation.
501.21 Failure to cooperate with
investigations.
501.22 Civil money penalties—payment
and collection.
Subpart C—Administrative Proceedings
501.30 Applicability of procedures and
rules.
Procedures Relating To Hearing
501.31 Written notice of determination
required.
501.32 Contents of notice.
501.33 Request for hearing.
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Rules of Practice
501.34 General.
501.35 Commencement of proceeding.
501.36 Caption of proceeding.
Referral for Hearing
501.37 Referral to Administrative Law
Judge
501.38 Notice of docketing.
501.39 Service upon attorneys for the
Department of Labor—number of copies.
Procedures Before Administrative Law Judge
501.40 Consent findings and order.
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Post-Hearing Procedures
501.41 Decision and order of
Administrative Law Judge.
Review of Administrative Law Judge’s
Decision
501.42 Procedures for initiating and
undertaking review.
501.43 Responsibility of the Office of
Administrative Law Judges (OALJ).
501.44 Additional information, if required.
501.45 Final decision of the Administrative
Review Board.
Record
501.46 Retention of official record.
501.47 Certification.
Authority: 8 U.S.C. 1101(a)(15)(H)(ii)(a),
1184(c), and 1188.
Subpart A—General Provisions
§ 501.0
Introduction.
The regulations in this part cover the
enforcement of all contractual
obligations, including requirements
under 8 U.S.C. 1188 and 20 CFR part
655, subpart B applicable to the
employment of H–2A workers and
workers in corresponding employment,
including obligations to offer
employment to eligible United States
(U.S.) workers and to not lay off or
displace U.S. workers in a manner
prohibited by the regulations in this part
or 20 CFR part 655, subpart B.
§ 501.1
Purpose and scope.
(a) Statutory standards. 8 U.S.C. 1188
provides that:
(1) A petition to import an alien as an
H–2A worker (as defined at 8 U.S.C.
1188) may not be approved by the
Secretary of the Department of
Homeland Security (DHS) unless the
petitioner has applied for and received
a temporary labor certification from the
U.S. Secretary of Labor (Secretary). The
temporary labor certification establishes
that:
(i) There are not sufficient workers
who are able, willing, and qualified, and
who will be available at the time and
place needed, to perform the labor or
services involved in the petition, and
(ii) The employment of the alien in
such labor or services will not adversely
affect the wages and working conditions
of workers in the U.S. similarly
employed.
(2) The Secretary is authorized to take
actions that assure compliance with the
terms and conditions of employment
under 8 U.S.C. 1188, the regulations at
20 CFR part 655, subpart B, or the
regulations in this part, including
imposing appropriate penalties, and
seeking injunctive relief and specific
performance of contractual obligations.
See 8 U.S.C. 1188(g)(2).
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(b) Role of the Employment and
Training Administration (ETA). The
issuance and denial of labor
certification under 8 U.S.C. 1188 has
been delegated by the Secretary to ETA,
an agency within the U.S. Department of
Labor (the Department or DOL), who in
turn has delegated that authority to the
Office of Foreign Labor Certification
(OFLC). In general, matters concerning
the obligations of an employer of H–2A
workers related to the labor certification
process are administered by OFLC,
including obligations and assurances
made by employers, overseeing
employer recruitment and assuring
program integrity. The regulations
pertaining to the issuance, denial, and
revocation of labor certification for
temporary foreign workers by the OFLC
are found in 20 CFR part 655, subpart
B.
(c) Role of the Wage and Hour
Division (WHD). Certain investigatory,
inspection, and law enforcement
functions to carry out the provisions
under 8 U.S.C. 1188 have been
delegated by the Secretary to the WHD.
In general, matters concerning the
obligations under a work contract
between an employer of H–2A workers
and the H–2A workers and workers in
corresponding employment are enforced
by WHD, including whether
employment was offered to U.S. workers
as required under 8 U.S.C. 1188 or 20
CFR part 655, subpart B, or whether
U.S. workers were laid off or displaced
in violation of program requirements.
Included within the enforcement
responsibility of WHD are such matters
as the payment of required wages,
transportation, meals, and housing
provided during the employment. The
WHD has the responsibility to carry out
investigations, inspections, and law
enforcement functions and in
appropriate instances to impose
penalties, to debar from future
certifications, to recommend revocation
of existing certification(s), and to seek
injunctive relief and specific
performance of contractual obligations,
including recovery of unpaid wages and
reinstatement of laid off or displaced
U.S. workers.
(d) Effect of regulations. The
enforcement functions carried out by
the WHD under 8 U.S.C. 1188, 20 CFR
part 655, subpart B, and the regulations
in this part apply to the employment of
any H–2A worker and any other worker
in corresponding employment as the
result of any Application for Temporary
Employment Certification filed with the
Department on and after March 15,
2010.
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§ 501.2 Coordination between Federal
agencies.
(a) Complaints received by ETA or
any State Workforce Agency (SWA)
regarding contractual H–2A labor
standards between the employer and the
employee will be immediately
forwarded to the appropriate WHD
office for appropriate action under the
regulations in this part.
(b) Information received in the course
of processing applications, program
integrity measures, or enforcement
actions may be shared between OFLC
and WHD or, where applicable to
employer enforcement under the H–2A
program, other agencies as appropriate,
including the Department of State (DOS)
and DHS.
(c) A specific violation for which
debarment is imposed will be cited in
a single debarment proceeding. OFLC
and the WHD may coordinate their
activities to achieve this result. Copies
of final debarment decisions will be
forwarded to the DHS promptly.
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§ 501.3
Definitions.
(a) Definitions of terms used in this
part.
Administrative Law Judge (ALJ). A
person within the Department’s Office
of Administrative Law Judges appointed
pursuant to 5 U.S.C. 3105.
Adverse effect wage rate (AEWR). The
annual weighted average hourly wage
for field and livestock workers
(combined) in the States or regions as
published annually by the U.S.
Department of Agriculture (USDA)
based on its quarterly wage survey.
Agent. A legal entity or person, such
as an association of agricultural
employers, or an attorney for an
association, that:
(1) Is authorized to act on behalf of
the employer for temporary agricultural
labor certification purposes;
(2) Is not itself an employer, or a joint
employer, as defined in this section
with respect to a specific Application
for Temporary Employment
Certification; and
(3) Is not under suspension,
debarment, expulsion, or disbarment
from practice before any court, the
Department, the Executive Office for
Immigration Review, or DHS under 8
CFR 292.3 or 1003.101.
Agricultural association. Any
nonprofit or cooperative association of
farmers, growers, or ranchers (including
but not limited to processing
establishments, canneries, gins, packing
sheds, nurseries, or other similar fixedsite agricultural employers),
incorporated or qualified under
applicable State law, that recruits,
solicits, hires, employs, furnishes,
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houses, or transports any worker that is
subject to 8 U.S.C. 1188, 20 CFR part
655, subpart B, or this part. An
agricultural association may act as the
agent of an employer, or may act as the
sole or joint employer of any worker
subject to 8 U.S.C. 1188.
Area of intended employment. The
geographic area within normal
commuting distance of the place of the
job opportunity for which the
certification is sought. There is no rigid
measure of distance that constitutes a
normal commuting distance or normal
commuting area, because there may be
widely varying factual circumstances
among different areas (e.g., average
commuting times, barriers to reaching
the worksite, or quality of the regional
transportation network). If the place of
intended employment is within a
Metropolitan Statistical Area (MSA),
including a multistate MSA, any place
within the MSA is deemed to be within
normal commuting distance of the place
of intended employment. The borders of
MSAs are not controlling in the
identification of the normal commuting
area; a location outside of an MSA may
be within normal commuting distance
of a location that is inside (e.g., near the
border of) the MSA.
Corresponding employment. The
employment of workers who are not H–
2A workers by an employer who has an
approved H–2A Application for
Temporary Employment Certification in
any work included in the job order, or
in any agricultural work performed by
the H–2A workers. To qualify as
corresponding employment the work
must be performed during the validity
period of the job order, including any
approved extension thereof.
Date of need. The first date the
employer requires the services of H–2A
workers as indicated in the Application
for Temporary Employment
Certification.
Employee. A person who is engaged
to perform work for an employer, as
defined under the general common law
of agency. Some of the factors relevant
to the determination of employee status
include: The hiring party’s right to
control the manner and means by which
the work is accomplished; the skill
required to perform the work; the source
of the instrumentalities and tools for
accomplishing the work; the location of
the work; the hiring party’s discretion
over when and how long to work; and
whether the work is part of the regular
business of the hiring party. Other
applicable factors may be considered
and no one factor is dispositive.
Employer. A person (including any
individual, partnership, association,
corporation, cooperative, firm, joint
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stock company, trust, or other
organization with legal rights and
duties) that:
(1) Has a place of business (physical
location) in the U.S. and a means by
which it may be contacted for
employment;
(2) Has an employer relationship
(such as the ability to hire, pay, fire,
supervise or otherwise control the work
of employee) with respect to an H–2A
worker or a worker in corresponding
employment; and
(3) Possesses, for purposes of filing an
Application for Temporary Employment
Certification, a valid Federal Employer
Identification Number (FEIN).
Federal holiday. Legal public holiday
as defined at 5 U.S.C. 6103.
Fixed-site employer. Any person
engaged in agriculture who meets the
definition of an employer, as those
terms are defined in this part, who owns
or operates a farm, ranch, processing
establishment, cannery, gin, packing
shed, nursery, or other similar fixed-site
location where agricultural activities are
performed and who recruits, solicits,
hires, employs, houses, or transports
any worker subject to 8 U.S.C. 1188, 20
CFR part 655, subpart B or this part, as
incident to or in conjunction with the
owner’s or operator’s own agricultural
operation.
H–2A Labor Contractor (H–2ALC).
Any person who meets the definition of
employer under this part and is not a
fixed-site employer, an agricultural
association, or an employee of a fixedsite employer or agricultural
association, as those terms are used in
this part, who recruits, solicits, hires,
employs, furnishes, houses, or
transports any worker subject to 8
U.S.C. 1188, 20 CFR part 655, subpart B
or this part.
H–2A worker. Any temporary foreign
worker who is lawfully present in the
U.S. and authorized by DHS to perform
agricultural labor or services of a
temporary or seasonal nature pursuant
to 8 U.S.C. 1101(a)(15)(H)(ii)(a).
Job offer. The offer made by an
employer or potential employer of H–2A
workers to both U.S. and H–2A workers
describing all the material terms and
conditions of employment, including
those relating to wages, working
conditions, and other benefits.
Job opportunity. Full-time
employment at a place in the U.S. to
which U.S. workers can be referred.
Job order. The document containing
the material terms and conditions of
employment that is posted by the SWA
on its inter- and intra-state job clearance
systems based on the employer’s Form
ETA–790, as submitted to the SWA.
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Joint employment. Where two or more
employers each have sufficient
definitional indicia of an employer to be
considered the employer of a worker,
those employers will be considered to
jointly employ that worker. Each
employer in a joint employment
relationship to a worker is considered a
joint employer of that worker.
Prevailing wage. Wage established
pursuant to 20 CFR 653.501(d)(4).
State Workforce Agency (SWA). State
government agency that receives funds
pursuant to the Wagner-Peyser Act (29
U.S.C. 49 et seq.) to administer the
State’s public labor exchange activities.
Successor in interest. Where an
employer has violated 8 U.S.C. 1188, 20
CFR part 655, subpart B, or the
regulations in this part, and has ceased
doing business or cannot be located for
purposes of enforcement, a successor in
interest to that employer may be held
liable for the duties and obligations of
the violating employer in certain
circumstances. The following factors, as
used under Title VII of the Civil Rights
Act and the Vietnam Era Veterans’
Readjustment Assistance Act, may be
considered in determining whether an
employer is a successor in interest; no
one factor is dispositive, but all of the
circumstances will be considered as a
whole:
(1) Substantial continuity of the same
business operations;
(2) Use of the same facilities;
(3) Continuity of the work force;
(4) Similarity of jobs and working
conditions;
(5) Similarity of supervisory
personnel;
(6) Whether the former management
or owner retains a direct or indirect
interest in the new enterprise;
(7) Similarity in machinery,
equipment, and production methods;
(8) Similarity of products and
services; and
(9) The ability of the predecessor to
provide relief.
For purposes of debarment only, the
primary consideration will be the
personal involvement of the firm’s
ownership, management, supervisors,
and others associated with the firm in
the violations at issue.
Temporary agricultural labor
certification. Certification made by the
OFLC Administrator with respect to an
employer seeking to file with DHS a visa
petition to employ one or more foreign
nationals as an H–2A worker, pursuant
to 8 U.S.C. 1101(a)(15)(H)(ii)(a), 1184(a)
and (c), and 1188.
United States (U.S.). The continental
U.S., Alaska, Hawaii, the
Commonwealth of Puerto Rico, and the
territories of Guam, the Virgin Islands,
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and the Commonwealth of the Northern
Mariana Islands (CNMI).
United States worker (U.S. worker). A
worker who is:
(1) A citizen or national of the U.S.;
or
(2) An alien who is lawfully admitted
for permanent residence in the U.S., is
admitted as a refugee under 8 U.S.C.
1157, is granted asylum under 8 U.S.C.
1158, or is an immigrant otherwise
authorized (by the Immigration and
Nationality Act (INA) or by DHS) to be
employed in the U.S.; or
(3) An individual who is not an
unauthorized alien (as defined in 8
U.S.C. 1324a(h)(3)) with respect to the
employment in which the worker is
engaging.
WHD Administrator. The
Administrator of the Wage and Hour
Division (WHD), and such authorized
representatives as may be designated to
perform any of the functions of the
WHD Administrator under this part.
Wages. All forms of cash
remuneration to a worker by an
employer in payment for personal
services.
Work contract. All the material terms
and conditions of employment relating
to wages, hours, working conditions,
and other benefits, including those
required by 8 U.S.C. 1188, 20 CFR part
655, subpart B, or this part. The contract
between the employer and the worker
may be in the form of a separate written
document. In the absence of a separate
written work contract incorporating the
required terms and conditions of
employment, agreed to by both the
employer and the worker, the work
contract at a minimum will be the terms
of the job order and any obligations
required under 8 U.S.C. 1188, 20 CFR
part 655, subpart B or this part.
(b) Definition of agricultural labor or
services. For the purposes of this part,
agricultural labor or services, pursuant
to 8 U.S.C. 1101(a)(15)(H)(ii)(a), is
defined as: agricultural labor as defined
and applied in sec. 3121(g) of the
Internal Revenue Code of 1986 at 26
U.S.C. 3121(g); agriculture as defined
and applied in sec. 3(f) of the Fair Labor
Standards Act of 1938 (FLSA) at 29
U.S.C. 203(f); the pressing of apples for
cider on a farm; or logging employment.
An occupation included in either
statutory definition shall be agricultural
labor or services, notwithstanding the
exclusion of that occupation from the
other statutory definition. For
informational purposes, the statutory
provisions are listed below.
(1) (i) Agricultural labor for the
purpose of paragraph (b) of this section
means all service performed:
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(A) On a farm, in the employ of any
person, in connection with cultivating
the soil, or in connection with raising or
harvesting any agricultural or
horticultural commodity, including the
raising, shearing, feeding, caring for,
training, and management of livestock,
bees, poultry, and fur-bearing animals
and wildlife;
(B) In the employ of the owner or
tenant or other operator of a farm, in
connection with the operation,
management, conservation,
improvement, or maintenance of such
farm and its tools and equipment, or in
salvaging timber or clearing land of
brush and other debris left by a
hurricane, if the major part of such
service is performed on a farm;
(C) In connection with the production
or harvesting of any commodity defined
as an agricultural commodity in section
15(g) of the Agricultural Marketing Act,
as amended (12 U.S.C. 1141j), or in
connection with the ginning of cotton,
or in connection with the operation or
maintenance of ditches, canals,
reservoirs, or waterways, not owned or
operated for profit, used exclusively for
supplying and storing water for farming
purposes;
(D) In the employ of the operator of
a farm in handling, planting, drying,
packing, packaging, processing,
freezing, grading, storing, or delivering
to storage or to market or to a carrier for
transportation to market, in its
unmanufactured state, any agricultural
or horticultural commodity; but only if
such operator produced more than onehalf of the commodity with respect to
which such service is performed;
(E) In the employ of a group of
operators of farms (other than a
cooperative organization) in the
performance of service described in
paragraph (b)(1)(iv) but only if such
operators produced all of the
commodity with respect to which such
service is performed. For purposes of
this paragraph, any unincorporated
group of operators shall be deemed a
cooperative organization if the number
of operators comprising such group is
more than 20 at any time during the
calendar year in which such service is
performed;
(F) The provisions of paragraphs
(b)(1)(iv) and (b)(1)(v) of this section
shall not be deemed to be applicable
with respect to service performed in
connection with commercial canning or
commercial freezing or in connection
with any agricultural or horticultural
commodity after its delivery to a
terminal market for distribution for
consumption; or
(G) On a farm operated for profit if
such service is not in the course of the
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employer’s trade or business or is
domestic service in a private home of
the employer.
(ii) As used in this section, the term
farm includes stock, dairy, poultry,
fruit, fur-bearing animal, and truck
farms, plantations, ranches, nurseries,
ranges, greenhouses or other similar
structures used primarily for the raising
of agricultural or horticultural
commodities, and orchards.
(2) Agriculture. For purposes of
paragraph (b) of this section, agriculture
means farming in all its branches and
among other things includes the
cultivation and tillage of the soil,
dairying, the production, cultivation,
growing, and harvesting of any
agricultural or horticultural
commodities (including commodities
defined as agricultural commodities in
1141j(g) of title 12, the raising of
livestock, bees, fur-bearing animals, or
poultry, and any practices (including
any forestry or lumbering operations)
performed by a farmer or on a farm as
an incident to or in conjunction with
such farming operations, including
preparation for market, delivery to
storage or to market or to carriers for
transportation to market. See sec. 29
U.S.C. 203(f), as amended (sec. 3(f) of
the FLSA, as codified). Under 12 U.S.C.
1141j(g) agricultural commodities
include, in addition to other agricultural
commodities, crude gum (oleoresin)
from a living tree, and the following
products as processed by the original
producer of the crude gum (oleoresin)
from which derived: Gum spirits of
turpentine and gum rosin. In addition as
defined in 7 U.S.C. 92, gum spirits of
turpentine means spirits of turpentine
made from gum (oleoresin) from a living
tree and gum rosin means rosin
remaining after the distillation of gum
spirits of turpentine.
(3) Apple pressing for cider. The
pressing of apples for cider on a farm,
as the term farm is defined and applied
in sec. 3121(g) of the Internal Revenue
Code at 26 U.S.C. 3121(g) or as applied
in sec. 3(f) of FLSA at 29 U.S.C. 203(f),
pursuant to 29 CFR part 780.
(4) Logging employment. Operations
associated with felling and moving trees
and logs from the stump to the point of
delivery, such as, but not limited to,
marking danger trees and trees/logs to
be cut to length, felling, limbing,
bucking, debarking, chipping, yarding,
loading, unloading, storing, and
transporting machines, equipment and
personnel to, from and between logging
sites.
(c) Definition of a temporary or
seasonal nature. For the purposes of
this part, employment is of a seasonal
nature where it is tied to a certain time
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of year by an event or pattern, such as
a short annual growing cycle or a
specific aspect of a longer cycle, and
requires labor levels far above those
necessary for ongoing operations.
Employment is of a temporary nature
where the employer’s need to fill the
position with a temporary worker will,
except in extraordinary circumstances,
last no longer than 1 year.
§ 501.4
Discrimination prohibited.
(a) A person may not intimidate,
threaten, restrain, coerce, blacklist,
discharge, or in any manner
discriminate against any person who
has:
(1) Filed a complaint under or related
to 8 U.S.C. 1188 or the regulations in
this part;
(2) Instituted or caused to be
instituted any proceedings related to 8
U.S.C. 1188 or the regulations in this
part;
(3) Testified or is about to testify in
any proceeding under or related to 8
U.S.C. 1188 or the regulations in this
part;
(4) Consulted with an employee of a
legal assistance program or an attorney
on matters related to 8 U.S.C. 1188, or
to this subpart or any other Department
regulation promulgated pursuant to 8
U.S.C. 1188; or
(5) Exercised or asserted on behalf of
himself or others any right or protection
afforded by 8 U.S.C. 1188 or the
regulations in this part.
(b) Allegations of discrimination
against any person under paragraph (a)
of this section will be investigated by
the WHD. Where the WHD has
determined through investigation that
such allegations have been
substantiated, appropriate remedies may
be sought. The WHD may assess civil
money penalties, seek injunctive relief,
and/or seek additional remedies
necessary to make the employee whole
as a result of the discrimination, as
appropriate, initiate debarment
proceedings, and recommend to OFLC
revocation of any such violator’s current
labor certification. Complaints alleging
discrimination against workers or
immigrants based on citizenship or
immigration status may also be
forwarded by the WHD to the
Department of Justice, Civil Rights
Division, Office of Special Counsel for
Immigration-Related Unfair
Employment Practices.
§ 501.5
Waiver of rights prohibited.
A person may not seek to have an H–
2A worker, a worker in corresponding
employment, or a U.S. worker
improperly rejected for employment or
improperly laid off or displaced waive
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6981
any rights conferred under 8 U.S.C.
1188, 20 CFR part 655, subpart B, or the
regulations in these parts. Any
agreement by an employee purporting to
waive or modify any rights given to said
person under these provisions shall be
void as contrary to public policy except
as follows:
(a) Waivers or modifications of rights
or obligations hereunder in favor of the
Secretary shall be valid for purposes of
enforcement; and
(b) Agreements in settlement of
private litigation are permitted.
§ 501.6 Investigation authority of
Secretary.
(a) General. The Secretary, through
the WHD, may investigate to determine
compliance with obligations under 8
U.S.C. 1188, 20 CFR part 655, subpart B,
or the regulations in this part, either
pursuant to a complaint or otherwise, as
may be appropriate. In connection with
such an investigation, WHD may enter
and inspect any premises, land,
property, housing, vehicles, and records
(and make transcriptions thereof),
question any person and gather any
information as may be appropriate.
(b) Confidential investigation. The
WHD shall conduct investigations in a
manner that protects the confidentiality
of any complainant or other person who
provides information to the Secretary in
good faith.
(c) Report of violations. Any person
may report a violation of the obligations
imposed by 8 U.S.C. 1188, 20 CFR part
655, subpart B, or the regulations in this
part to the Secretary by advising any
local office of the SWA, ETA, WHD or
any other authorized representative of
the Secretary. The office or person
receiving such a report shall refer it to
the appropriate office of WHD for the
geographic area in which the reported
violation is alleged to have occurred.
§ 501.7
Cooperation with Federal officials.
All persons must cooperate with any
Federal officials assigned to perform an
investigation, inspection, or law
enforcement function pursuant to 8
U.S.C. 1188 and the regulations in this
part during the performance of such
duties. The WHD will take such action
as it deems appropriate, including
initiating debarment proceedings,
seeking an injunction to bar any failure
to cooperate with an investigation and/
or assessing a civil money penalty
therefor. In addition, the WHD will
report the matter to OFLC, and may
recommend to OFLC that the person’s
existing labor certification be revoked.
In addition, Federal statutes prohibiting
persons from interfering with a Federal
officer in the course of official duties are
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found at 18 U.S.C. 111 and 18 U.S.C.
114.
§ 501.8 Accuracy of information,
statements, data.
Information, statements and data
submitted in compliance with 8 U.S.C.
1188 or the regulations in this part are
subject to 18 U.S.C. 1001, which
provides, with regard to statements or
entries generally, that whoever, in any
matter within the jurisdiction of any
department or agency of the U.S.,
knowingly and willfully falsifies,
conceals, or covers up a material fact by
any trick, scheme, or device, or makes
any false, fictitious, or fraudulent
statements or representations, or makes
or uses any false writing or document
knowing the same to contain any false,
fictitious, or fraudulent statement or
entry, shall be fined not more than
$10,000 or imprisoned not more than 5
years, or both.
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§ 501.9
Surety bond.
(a) Every H–2ALC must obtain a
surety bond demonstrating its ability to
discharge financial obligations under
the H–2A program. The original bond
instrument issued by the surety must be
submitted with the Application for
Temporary Employment Certification.
At a minimum, the bond instrument
must identify the name, address, phone
number, and contact person for the
surety, and specify the amount of the
bond (as required in paragraph (c) of
this section), the date of issuance and
expiration and any identifying
designation used by the surety for the
bond.
(b) The bond must be payable to the
Administrator, Wage and Hour Division,
United States Department of Labor, 200
Constitution Avenue, NW., Room S–
3502, Washington, DC 20210. The bond
must obligate the surety to pay any
sums to the WHD Administrator for
wages and benefits owed to an H–2A
worker or to a worker engaged in
corresponding employment, or to a U.S.
worker improperly rejected or
improperly laid off or displaced, based
on a final decision finding a violation or
violations of this part or 20 CFR part
655, subpart B relating to the labor
certification the bond is intended to
cover. The aggregate liability of the
surety shall not exceed the face amount
of the bond. The bond must be written
to cover liability incurred during the
term of the period listed in the
Application for Temporary Employment
Certification for labor certification made
by an H–2ALC, and shall be amended to
cover any extensions of the labor
certification requested by an H–2ALC.
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(c) The bond must be in the amount
of $5,000 for a labor certification for
which an H–2ALC will employ fewer
than 25 workers; $10,000 for a labor
certification for which an H–2ALC will
employ 25 to 49 workers; $20,000 for a
labor certification for which an H–2ALC
will employ 50 to 74 workers; $50,000
for a labor certification for which an H–
2ALC will employ 75 to 99 workers; and
$75,000 for a labor certification for
which an H–2ALC will employ 100 or
more workers. The WHD Administrator
may require that an H–2ALC obtain a
bond with a higher face value amount
after notice and opportunity for hearing
when it is shown based on objective
criteria that the amount of the bond is
insufficient to meet potential liabilities.
(d) The bond must remain in force for
a period of no less than 2 years from the
date on which the labor certification
expires. If the WHD has commenced any
enforcement action under the
regulations in this part against an H–
2ALC employer or any successor in
interest by that date, the bond shall
remain in force until the conclusion of
such action and any related appeal or
related litigation. Surety bonds may not
be canceled or terminated unless 45
days’ notice is provided by the surety in
writing to the WHD Administrator at the
address set forth in paragraph (b) of this
section.
provisions of the work contract, 8 U.S.C.
1188, 20 CFR part 655, subpart B, or the
regulations in this part; the assessment
of a civil money penalty; make whole
relief for any person who has been
discriminated against; reinstatement
and make whole relief for any U.S.
worker who has been improperly
rejected for employment, laid off or
displaced; or debarment for up to 3
years.
(2) The remedies referenced in
paragraph (a)(1) of this section will be
sought either directly from the
employer, or from its successor in
interest, as appropriate. In the case of an
H–2ALC, the remedies will be sought
from the H–2ALC directly and/or
monetary relief (other than civil money
penalties) from the insurer who issued
the surety bond to the H–2ALC, as
required by 20 CFR part 655, subpart B
and § 501.9 of this part.
(b) Petition any appropriate District
Court of the U.S. for temporary or
permanent injunctive relief, including
to prohibit the withholding of unpaid
wages and/or for reinstatement, or to
restrain violation of 8 U.S.C. 1188, 20
CFR part 655, subpart B, or the
regulations in this part, by any person.
(c) Petition any appropriate District
Court of the U.S. for an order directing
specific performance of covered
contractual obligations.
Subpart B—Enforcement
§ 501.17
§ 501.15
Enforcement.
The investigation, inspection, and law
enforcement functions to carry out the
provisions of 8 U.S.C. 1188, 20 CFR part
655, subpart B, or the regulations in this
part, as provided in the regulations in
this part for enforcement by the WHD,
pertain to the employment of any H–2A
worker, any worker in corresponding
employment, or any U.S. worker
improperly rejected for employment or
improperly laid off or displaced. Such
enforcement includes the work contract
provisions as defined in § 501.3(a).
§ 501.16 Sanctions and remedies—
general.
Whenever the WHD Administrator
believes that 8 U.S.C. 1188, 20 CFR part
655, subpart B, or the regulations in this
part have been violated, such action
shall be taken and such proceedings
instituted as deemed appropriate,
including (but not limited to) the
following:
(a)(1) Institute appropriate
administrative proceedings, including:
the recovery of unpaid wages (including
recovery of recruitment fees paid in the
absence of required contract clauses (see
20 CFR 655.135(k)); the enforcement of
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Concurrent actions.
OFLC has primary responsibility to
make all determinations regarding the
issuance, denial, or revocation of a labor
certification as described in § 501.1(b) of
this part and in 20 CFR part 655,
subpart B. The WHD has primary
responsibility to make all
determinations regarding the
enforcement functions as described in
§ 501.1(c) of this part. The taking of any
one of the actions referred to above shall
not be a bar to the concurrent taking of
any other action authorized by 8 U.S.C.
1188, 20 CFR part 655, subpart B, or the
regulations in this part. OFLC and the
WHD have concurrent jurisdiction to
impose a debarment remedy under 20
CFR 655.182 or under § 501.20 of the
regulations in this part.
§ 501.18
Representation of the Secretary.
The Solicitor of Labor, through
authorized representatives, shall
represent the WHD Administrator and
the Secretary in all administrative
hearings under 8 U.S.C. 1188 and the
regulations in this part.
§ 501.19
Civil money penalty assessment.
(a) A civil money penalty may be
assessed by the WHD Administrator for
each violation of the work contract, or
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the obligations imposed by 8 U.S.C.
1188, 20 CFR part 655, subpart B, or the
regulations in this part. Each failure to
pay an individual worker properly or to
honor the terms or conditions of a
worker’s employment required by 8
U.S.C. 1188, 20 CFR part 655, subpart B,
or the regulations in this part constitutes
a separate violation.
(b) In determining the amount of
penalty to be assessed for each
violation, the WHD Administrator shall
consider the type of violation
committed and other relevant factors.
The factors that may be considered
include, but are not limited to, the
following:
(1) Previous history of violation(s) of
8 U.S.C. 1188, 20 CFR part 655, subpart
B, or the regulations in this part;
(2) The number of H–2A workers,
workers in corresponding employment,
or U.S. workers who were and/or are
affected by the violation(s);
(3) The gravity of the violation(s);
(4) Efforts made in good faith to
comply with 8 U.S.C. 1188, 20 CFR part
655, subpart B, and the regulations in
this part;
(5) Explanation from the person
charged with the violation(s);
(6) Commitment to future compliance,
taking into account the public health,
interest or safety, and whether the
person has previously violated 8 U.S.C.
1188;
(7) The extent to which the violator
achieved a financial gain due to the
violation, or the potential financial loss
or potential injury to the workers.
(c) A civil money penalty for each
violation of the work contract or a
requirement of 8 U.S.C. 1188, 20 CFR
part 655, subpart B, or the regulations in
this part will not exceed $1,500 per
violation, with the following exceptions:
(1) A civil money penalty for each
willful violation of the work contract, or
of 8 U.S.C. 1188, 20 CFR part 655,
subpart B, or the regulations in this part,
or for each act of discrimination
prohibited by § 501.4 shall not exceed
$5,000;
(2) A civil money penalty for a
violation of a housing or transportation
safety and health provision of the work
contract, or any obligation under 8
U.S.C. 1188, 20 CFR part 655, subpart B,
or the regulations in this part, that
proximately causes the death or serious
injury of any worker shall not exceed
$50,000 per worker;
(3) For purposes of this section, the
term serious injury includes, but is not
limited to:
(i) Permanent loss or substantial
impairment of one of the senses (sight,
hearing, taste, smell, tactile sensation);
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(ii) Permanent loss or substantial
impairment of the function of a bodily
member, organ or mental faculty,
including the loss of all or part of an
arm, leg, foot, hand or other body part;
or
(iii) Permanent paralysis or
substantial impairment that causes loss
of movement or mobility of an arm, leg,
foot, hand or other body part.
(4) A civil money penalty for a repeat
or willful violation of a housing or
transportation safety and health
provision of the work contract, or any
obligation under 8 U.S.C. 1188, 20 CFR
part 655, subpart B, or the regulations in
this part, that proximately causes the
death or serious injury of any worker,
shall not exceed $100,000 per worker.
(d) A civil money penalty for failure
to cooperate with a WHD investigation
shall not exceed $5,000 per
investigation.
(e) A civil money penalty for laying
off or displacing any U.S. worker
employed in work or activities that are
encompassed by the approved
Application for Temporary Employment
Certification for H–2A workers in the
area of intended employment either
within 60 days preceding the date of
need or during the validity period of the
job order, including any approved
extension thereof, other than for a
lawful, job-related reason, shall not
exceed $15,000 per violation per
worker.
(f) A civil money penalty for
improperly rejecting a U.S. worker who
is an applicant for employment, in
violation of 8 U.S.C. 1188, 20 CFR part
655, subpart B, or the regulations in this
part, shall not exceed $15,000 per
violation per worker.
§ 501.20
Debarment and revocation.
(a) Debarment of an employer. The
WHD Administrator may debar an
employer or any successor in interest to
that employer from receiving future
labor certifications under 20 CFR part
655, subpart B, subject to the time limits
set forth in paragraph (c) of this section,
if: the WHD Administrator finds that the
employer substantially violated a
material term or condition of its
temporary labor certification, with
respect to H–2A workers, workers in
corresponding employment, or U.S.
workers improperly rejected for
employment, or improperly laid off or
displaced, by issuing a Notice of
Debarment.
(b) Debarment of an agent or an
attorney. The WHD Administrator may
debar an agent or attorney from
participating in any action under 8
U.S.C. 1188, 20 CFR part 655, subpart B
or 29 CFR part 501, if the WHD
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Administrator finds that the agent or
attorney participated in an employer’s
substantial violation, by issuing a Notice
of Debarment. The OFLC Administrator
may not issue future labor certifications
to any employer represented by a
debarred agent or attorney, subject to
the time limits set forth in paragraph (c)
of this section.
(c) Statute of Limitations and Period
of Debarment.
(1) The WHD Administrator must
issue any Notice of Debarment no later
than 2 years after the occurrence of the
violation.
(2) No employer, attorney, or agent
may be debarred under this subpart for
more than 3 years from the date of the
final agency decision.
(d) Definition of violation. For the
purposes of this section, a violation
includes:
(1) One or more acts of commission or
omission on the part of the employer or
the employer’s agent which involve:
(i) Failure to pay or provide the
required wages, benefits or working
conditions to the employer’s H–2A
workers and/or workers in
corresponding employment;
(ii) Failure, except for lawful, jobrelated reasons, to offer employment to
qualified U.S. workers who applied for
the job opportunity for which
certification was sought;
(iii) Failure to comply with the
employer’s obligations to recruit U.S.
workers;
(iv) Improper layoff or displacement
of U.S. workers or workers in
corresponding employment;
(v) Failure to comply with one or
more sanctions or remedies imposed by
the WHD Administrator for violation(s)
of contractual or other H–2A
obligations, or with one or more
decisions or orders of the Secretary or
a court under 8 U.S.C. 1188, 20 CFR part
655, subpart B, or the regulations in this
part;
(vi) Impeding an investigation of an
employer under 8 U.S.C. 1188, 20 CFR
part 655, Subpart B, or the regulations
in this part;
(vii) Employing an H–2A worker
outside the area of intended
employment, or in an activity/activities
not listed in the job order or outside the
validity period of employment of the job
order, including any approved
extension thereof;
(viii) A violation of the requirements
of 20 CFR 655.135(j) or (k);
(ix) A violation of any of the
provisions listed in § 501.4(a) of this
subpart; or
(x) A single heinous act showing such
flagrant disregard for the law that future
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compliance with program requirements
cannot reasonably be expected.
(2) In determining whether a violation
is so substantial as to merit debarment,
the factors set forth in § 501.19(b) shall
be considered.
(e) Procedural Requirements. The
Notice of Debarment must be in writing,
must state the reason for the debarment
finding, including a detailed
explanation of the grounds for and the
duration of the debarment, must
identify appeal opportunities under
§ 501.33 and a timeframe under which
such rights must be exercised and must
comply with § 501.32. The debarment
will take effect 30 days from the date the
Notice of Debarment is issued, unless a
request for review is properly filed
within 30 days from the issuance of the
Notice of Debarment. The timely filing
of an administrative appeal stays the
debarment pending the outcome of the
appeal as provided in § 501.33(d).
(f) Debarment involving members of
associations. If, after investigation, the
WHD Administrator determines that an
individual employer-member of a joint
employer association has committed a
substantial violation, the debarment
determination will apply only to that
member unless the WHD Administrator
determines that the association or
another association member
participated in the violation, in which
case the debarment will be invoked
against the association or other
complicit association member(s) as well.
(g) Debarment involving associations
acting as sole employers. If, after
investigation, the WHD Administrator
determines that an association acting as
a sole employer has committed a
substantial violation, the debarment
determination will apply only to the
association and any successor in interest
to the debarred association.
(h) Debarment involving associations
acting as joint employers. If, after
investigation, the WHD Administrator
determines that an association acting as
a joint employer with its members has
committed a substantial violation, the
debarment determination will apply
only to the association, and will not be
applied to any individual employermember of the association. However, if
the WHD Administrator determines that
the member participated in, had
knowledge of, or had reason to know of
the violation, the debarment may be
invoked against the complicit
association member as well. An
association debarred from the H–2A
temporary labor certification program
will not be permitted to continue to file
as a joint employer with its members
during the period of the debarment.
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(i) Revocation. The WHD may
recommend to the OFLC Administrator
the revocation of a temporary
agricultural labor certification if the
WHD finds that the employer:
(1) Substantially violated a material
term or condition of the approved
temporary labor certification.
(2) Failed to cooperate with a DOL
investigation or with a DOL official
performing an investigation, inspection,
or law enforcement function under 8
U.S.C. 1188, 20 CFR part 655, subpart B,
or this part; or
(3) Failed to comply with one or more
sanctions or remedies imposed by the
WHD, or with one or more decisions or
orders of the Secretary or a court order
secured by the Secretary under 8 U.S.C.
1188, 20 CFR part 655, subpart B, or this
part.
§ 501.21 Failure to cooperate with
investigations.
(a) No person shall refuse to cooperate
with any employee of the Secretary who
is exercising or attempting to exercise
this investigative or enforcement
authority.
(b) Where an employer (or employer’s
agent or attorney) does not cooperate
with an investigation concerning the
employment of an H–2A worker, a
worker in corresponding employment,
or a U.S. worker who has been
improperly rejected for employment or
improperly laid off or displaced, WHD
may make such information available to
OFLC and may recommend that OFLC
revoke the existing certification that is
the basis for the employment of the H–
2A workers giving rise to the
investigation. In addition, WHD may
take such action as appropriate,
including initiating proceedings for the
debarment of the employer from future
certification for up to 3 years, seeking an
injunction, and/or assessing civil money
penalties against any person who has
failed to cooperate with a WHD
investigation. The taking of any one
action shall not bar the taking of any
additional action.
§ 501.22 Civil money penalties—payment
and collection.
Where a civil money penalty is
assessed in a final order by the WHD
Administrator, by an ALJ, or by the
Administrative Review Board (ARB), the
amount of the penalty must be received
by the WHD Administrator within 30
days of the date of the final order. The
person assessed such penalty shall remit
the amount ordered to the WHD
Administrator by certified check or by
money order, made payable to the Wage
and Hour Division, United States
Department of Labor. The remittance
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shall be delivered or mailed to the WHD
Regional Office for the area in which the
violations occurred.
Subpart C—Administrative
Proceedings
§ 501.30
rules.
Applicability of procedures and
The procedures and rules contained
herein prescribe the administrative
process that will be applied with respect
to a determination to assess civil money
penalties, to debar, or to increase the
amount of a surety bond and which may
be applied to the enforcement of
provisions of the work contract, or
obligations under 8 U.S.C. 1188, 20 CFR
part 655, subpart B, or the regulations in
this part, or to the collection of
monetary relief due as a result of any
violation. Except with respect to the
imposition of civil money penalties,
debarment, or an increase in the amount
of a surety bond, the Secretary may, in
the Secretary’s discretion, seek
enforcement action in Federal court
without resort to any administrative
proceedings.
Procedures Relating To Hearing
§ 501.31 Written notice of determination
required.
Whenever the WHD Administrator
decides to assess a civil money penalty,
to debar, to increase a surety bond, or
to proceed administratively to enforce
contractual obligations, or obligations
under 8 U.S.C. 1188, 20 CFR part 655,
subpart B, or the regulations in this part,
including for the recovery of the
monetary relief, the person against
whom such action is taken shall be
notified in writing of such
determination.
§ 501.32
Contents of notice.
The notice required by § 501.31 shall:
(a) Set forth the determination of the
WHD Administrator including the
amount of any monetary relief due or
actions necessary to fulfill a contractual
obligation or obligations under 8 U.S.C.
1188, 20 CFR part 655, subpart B, or the
regulations in this part, the amount of
any civil money penalty assessment,
whether debarment is sought and the
term, and any change in the amount of
the surety bond, and the reason or
reasons therefor.
(b) Set forth the right to request a
hearing on such determination.
(c) Inform any affected person or
persons that in the absence of a timely
request for a hearing, the determination
of the WHD Administrator shall become
final and unappealable.
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(d) Set forth the time and method for
requesting a hearing, and the procedures
relating thereto, as set forth in § 501.33.
§ 501.33
Request for hearing.
(a) Any person desiring review of a
determination referred to in § 501.32,
including judicial review, shall make a
written request for an administrative
hearing to the official who issued the
determination at the WHD address
appearing on the determination notice,
no later than 30 days after the date of
issuance of the notice referred to in
§ 501.32.
(b) No particular form is prescribed
for any request for hearing permitted by
this part. However, any such request
shall:
(1) Be typewritten or legibly written;
(2) Specify the issue or issues stated
in the notice of determination giving
rise to such request;
(3) State the specific reason or reasons
why the person requesting the hearing
believes such determination is in error;
(4) Be signed by the person making
the request or by an authorized
representative of such person; and
(5) Include the address at which such
person or authorized representative
desires to receive further
communications relating thereto.
(c) The request for such hearing must
be received by the official who issued
the determination, at the WHD address
appearing on the determination notice,
within the time set forth in paragraph
(a) of this section. Requests may be
made by certified mail or by means
normally assuring overnight delivery.
(d) The determination shall take effect
on the start date identified in the
written notice of determination, unless
an administrative appeal is properly
filed. The timely filing of an
administrative appeal stays the
determination pending the outcome of
the appeal proceedings, provided that
any surety bond remains in effect until
the conclusion of any such proceedings.
Rules of Practice
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§ 501.34
General.
(a) Except as specifically provided in
the regulations in this part, the Rules of
Practice and Procedure for
Administrative Hearings Before the
Office of Administrative Law Judges
established by the Secretary at 29 CFR
part 18 shall apply to administrative
proceedings described in this part.
(b) As provided in the Administrative
Procedure Act, 5 U.S.C. 556, any oral or
documentary evidence may be received
in proceedings under this part. The
Federal Rules of Evidence and subpart
B of the Rules of Practice and Procedure
for Administrative Hearings Before the
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Office of Administrative Law Judges (29
CFR part 18, subpart B) will not apply,
but principles designed to ensure
production of relevant and probative
evidence shall guide the admission of
evidence. The ALJ may exclude
evidence which is immaterial,
irrelevant, or unduly repetitive.
§ 501.35
Commencement of proceeding.
Each administrative proceeding
permitted under 8 U.S.C. 1188 and the
regulations in this part shall be
commenced upon receipt of a timely
request for hearing filed in accordance
with § 501.33.
§ 501.36
Caption of proceeding.
(a) Each administrative proceeding
instituted under 8 U.S.C. 1188 and the
regulations in this part shall be
captioned in the name of the person
requesting such hearing, and shall be
styled as follows:
In the Matter of llllll,
Respondent.
(b) For the purposes of such
administrative proceedings the WHD
Administrator shall be identified as
plaintiff and the person requesting such
hearing shall be named as respondent.
Referral for Hearing
§ 501.37
Judge.
Referral to Administrative Law
(a) Upon receipt of a timely request
for a hearing filed pursuant to and in
accordance with § 501.33, the WHD
Administrator, by the Associate
Solicitor for the Division of Fair Labor
Standards or by the Regional Solicitor
for the Region in which the action arose,
will, by Order of Reference, promptly
refer a copy of the notice of
administrative determination
complained of, and the original or a
duplicate copy of the request for hearing
signed by the person requesting such
hearing or by the authorized
representative of such person, to the
Chief ALJ, for a determination in an
administrative proceeding as provided
herein. The notice of administrative
determination and request for hearing
shall be filed of record in the Office of
the Chief Administrative Law Judge and
shall, respectively, be given the effect of
a complaint and answer thereto for
purposes of the administrative
proceeding, subject to any amendment
that may be permitted under the
regulations in this part or 29 CFR part
18.
(b) A copy of the Order of Reference,
together with a copy of the regulations
in this part, shall be served by counsel
for the WHD Administrator upon the
person requesting the hearing, in the
manner provided in 29 CFR 18.3.
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§ 501.38
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Notice of docketing.
Upon receipt of an Order of
Reference, the Chief ALJ shall appoint
an ALJ to hear the case. The ALJ shall
promptly notify all interested parties of
the docketing of the matter and shall set
the time and place of the hearing. The
date of the hearing shall be not more
than 60 days from the date on which the
Order of Reference was filed.
§ 501.39 Service upon attorneys for the
Department of Labor—number of copies.
Two copies of all pleadings and other
documents required for any
administrative proceeding provided
herein shall be served on the attorneys
for the DOL. One copy shall be served
on the Associate Solicitor, Division of
Fair Labor Standards, Office of the
Solicitor, U.S. Department of Labor, 200
Constitution Avenue, NW., Washington,
DC 20210, and one copy on the Attorney
representing the Department in the
proceeding.
Procedures Before Administrative Law
Judge
§ 501.40
Consent findings and order.
(a) General. At any time after the
commencement of a proceeding under
this part, but prior to the reception of
evidence in any such proceeding, a
party may move to defer the receipt of
any evidence for a reasonable time to
permit negotiation of an agreement
containing consent findings and an
order disposing of the whole or any part
of the proceeding. The allowance of
such deferment and the duration thereof
shall be at the discretion of the ALJ,
after consideration of the nature of the
proceeding, the requirements of the
public interest, the representations of
the parties, and the probability of an
agreement being reached which will
result in a just disposition of the issues
involved.
(b) Content. Any agreement
containing consent findings and an
order disposing of a proceeding or any
part thereof shall also provide:
(1) That the order shall have the same
force and effect as an order made after
full hearing;
(2) That the entire record on which
any order may be based shall consist
solely of the notice of administrative
determination (or amended notice, if
one is filed), and the agreement;
(3) A waiver of any further procedural
steps before the ALJ; and
(4) A waiver of any right to challenge
or contest the validity of the findings
and order entered into in accordance
with the agreement.
(c) Submission. On or before the
expiration of the time granted for
negotiations, the parties or their
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authorized representatives or their
counsel may:
(1) Submit the proposed agreement for
consideration by the ALJ; or
(2) Inform the ALJ that agreement
cannot be reached.
(d) Disposition. In the event an
agreement containing consent findings
and an order is submitted within the
time allowed therefor, the ALJ, within
30 days thereafter, shall, if satisfied with
its form and substance, accept such
agreement by issuing a decision based
upon the agreed findings.
Post-Hearing Procedures
§ 501.41 Decision and order of
Administrative Law Judge.
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(a) The ALJ shall prepare, within 60
days after completion of the hearing and
closing of the record, a decision on the
issues referred by the WHD
Administrator.
(b) The decision of the ALJ shall
include a statement of the findings and
conclusions, with reasons and basis
therefor, upon each material issue
presented on the record. The decision
shall also include an appropriate order
which may affirm, deny, reverse, or
modify, in whole or in part, the
determination of the WHD
Administrator. The reason or reasons for
such order shall be stated in the
decision.
(c) The decision shall be served on all
parties and the ARB.
(d) The decision concerning civil
money penalties, debarment, monetary
relief, and/or enforcement of other
contractual obligations under 8 U.S.C.
1188, 20 CFR part 655, subpart B, and/
or this part, when served by the ALJ
shall constitute the final agency order
unless the ARB, as provided for in
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§ 501.42, determines to review the
decision.
§ 501.45 Final decision of the
Administrative Review Board.
Review of Administrative Law Judge’s
Decision
The ARB’s final decision shall be
issued within 90 days from the notice
granting the petition and served upon
all parties and the ALJ.
§ 501.42 Procedures for initiating and
undertaking review.
(a) A respondent, the WHD, or any
other party wishing review, including
judicial review, of the decision of an
ALJ shall, within 30 days of the decision
of the ALJ, petition the ARB to review
the decision. Copies of the petition shall
be served on all parties and on the ALJ.
If the ARB does not issue a notice
accepting a petition for review of the
decision within 30 days after receipt of
a timely filing of the petition, or within
30 days of the date of the decision if no
petition has been received, the decision
of the ALJ shall be deemed the final
agency action.
(b) Whenever the ARB, either on the
ARB’s own motion or by acceptance of
a party’s petition, determines to review
the decision of an ALJ, a notice of the
same shall be served upon the ALJ and
upon all parties to the proceeding.
§ 501.43 Responsibility of the Office of
Administrative Law Judges (OALJ).
Upon receipt of the ARB’s Notice
pursuant to § 501.42, the OALJ shall
promptly forward a copy of the
complete hearing record to the ARB.
§ 501.44 Additional information, if
required.
Where the ARB has determined to
review such decision and order, the
ARB shall notify the parties of:
(a) The issue or issues raised;
(b) The form in which submissions
shall be made (i.e., briefs, oral argument,
etc.); and
(c) The time within which such
presentation shall be submitted.
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Record
§ 501.46
Retention of official record.
The official record of every completed
administrative hearing provided by the
regulations in this part shall be
maintained and filed under the custody
and control of the Chief ALJ, or, where
the case has been the subject of
administrative review, the ARB.
§ 501.47
Certification.
Upon receipt of a complaint seeking
review of a decision issued pursuant to
this part filed in a U.S. District Court,
after the administrative remedies have
been exhausted, the Chief ALJ or, where
the case has been the subject of
administrative review, the ARB shall
promptly index, certify and file with the
appropriate U.S. District Court, a full,
true, and correct copy of the entire
record, including the transcript of
proceedings.
Signed in Washington this 3rd day of
February, 2010.
Jane Oates,
Assistant Secretary, Employment and
Training Administration.
Nancy Leppink,
Deputy Administrator, Wage and Hour
Division.
Editorial Note: The following attachment
will not appear in the Code of Federal
Regulations.
BILLING CODE 4510–FN–P
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[FR Doc. 2010–2731 Filed 2–11–10; 8:45 am]
Agencies
[Federal Register Volume 75, Number 29 (Friday, February 12, 2010)]
[Rules and Regulations]
[Pages 6884-6995]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-2731]
[[Page 6883]]
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Part II
Department of Labor
-----------------------------------------------------------------------
Employment and Training Administration
20 CFR Part 655
-----------------------------------------------------------------------
Wage and Hour Division
29 CFR Part 501
-----------------------------------------------------------------------
Temporary Agricultural Employment of H-2A Aliens in the United States;
Final Rule
Federal Register / Vol. 75, No. 29 / Friday, February 12, 2010 /
Rules and Regulations
[[Page 6884]]
-----------------------------------------------------------------------
DEPARTMENT OF LABOR
Employment and Training Administration
20 CFR Part 655
Wage and Hour Division
29 CFR Part 501
RIN 1205-AB55
Temporary Agricultural Employment of H-2A Aliens in the United
States
AGENCY: Employment and Training Administration, and Wage and Hour
Division, Labor.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: The Department of Labor (the Department or DOL) is amending
its regulations governing the certification of temporary employment of
nonimmigrant workers in temporary or seasonal agricultural employment
and the enforcement of the contractual obligations applicable to
employers of such nonimmigrant workers. The Department is also amending
the regulations at 29 CFR part 501 to provide for enhanced enforcement
under the H-2A program requirements so that workers are appropriately
protected when employers fail to meet their obligations under the H-2A
program.
DATES: This Final Rule is effective March 15, 2010.
FOR FURTHER INFORMATION CONTACT: For further information on 20 CFR part
655, contact William L. Carlson, Ph.D., Administrator, Office of
Foreign Labor Certification, Employment and Training Administration,
U.S. Department of Labor, 200 Constitution Avenue, NW., Room C-4312,
Washington, DC 20210; Telephone (202) 693-3010 (this is not a toll-free
number). Individuals with hearing or speech impairments may access the
telephone number above via TTY by calling the toll-free Federal
Information Relay Service at 1-800-877-8339.
For further information on 29 CFR part 501 contact James Kessler,
Farm Labor Branch Chief, Wage and Hour Division, U.S. Department of
Labor, 200 Constitution Avenue, NW., Room S-3510, Washington, DC 20210;
Telephone (202) 693-0070 (this is not a toll-free number). Individuals
with hearing or speech impairments may access the telephone number
above via TTY by calling the toll-free Federal Information Relay
Service at 1-800-877-8339.
SUPPLEMENTARY INFORMATION:
I. Revisions to 20 CFR Part 655 Subpart B
A. Statutory and Regulatory Background
The H-2A nonimmigrant worker visa program enables United States
(U.S.) agricultural employers to employ foreign workers on a temporary
basis to perform agricultural labor or services. Section
101(a)(15)(H)(ii)(a) of the Immigration and Nationality Act (INA or the
Act), 8 U.S.C. 1101(a)(15)(H)(ii)(a); see also 8 U.S.C. 1184(c)(1) and
1188.\1\ The INA authorizes the Secretary of the Department of Homeland
Security (DHS) to permit employers to import foreign workers to perform
temporary agricultural labor or services of a temporary or seasonal
nature if the Secretary of the U.S. DOL (Secretary) certifies that:
---------------------------------------------------------------------------
\1\ For ease of reference, all subsequent sections of the INA
will be referred to by their corresponding section in the United
States Code (U.S.C.).
(A) There are not sufficient U.S. workers who are able, willing,
and qualified, and who will be available at the time and place
needed to perform the labor or services involved in the petition;
and
(B) The employment of the alien in such labor or services will
not adversely affect the wages and working conditions of workers in
the United States similarly employed.
8 U.S.C. 1188(a)(1). The Secretary has delegated these
responsibilities, through the Assistant Secretary, Employment and
Training Administration (ETA), to ETA's Office of Foreign Labor
Certification (OFLC). The Secretary has delegated responsibility for
enforcement of the worker protections to the Administrator of the Wage
and Hour Division (WHD). The Department's H-2A regulations remained
largely unchanged from the 1987 Rule until 2008. In 2008, the
Department significantly revised these regulations at 73 FR 77110, Dec.
18, 2008 (the 2008 Final Rule). Over the past several months, the
Department undertook a review of the policy decisions reflected in the
2008 Final Rule, specifically reviewing the worker protections afforded
under that rule. This review resulted in a Notice of Proposed
Rulemaking (NPRM) published in September 2009, 74 FR 45906, Sep. 4,
2009.
B. Overview of Comments Received
The Department received almost 7,000 comments on the proposed rule.
We have determined that 349 of these comments were completely unique,
13 were considered duplicates, and 6,577 were considered a form letter
or based on a form letter.
Commenters represented a broad range of constituencies for the H-2A
program, including individual farmers, farm workers, farm associations,
farm worker advocate groups, agents, law firms, farm labor bureaus,
State Workforce Agencies (SWAs), State Government Officials, U.S.
Congress Members and Committees, and various interested members of the
public. The Department received comments both in support of and in
opposition to the proposed regulation, which are discussed in greater
detail below. These comments raised a variety of concerns, some general
and some pertaining to specific provisions or specific proposals. After
reviewing the comments thoughtfully and systematically, the Department
has modified several provisions and retained others as originally
proposed in the NPRM. In addition, there were several commenters that
requested that due to the timing of the regulation falling during
harvest time for many farmers and based on the complexity of the issues
addressed, the Department should provide additional time to comment on
the proposed rule. In response to these comments, the Department
provided an additional 15 days for comments on the proposed rule.
The Department received many comments that were deemed to be beyond
the scope of the proposed rule. Some of these issues included pending
legislation, the H-2B temporary nonagricultural worker program,
comprehensive immigration reform, and specific issues related to the
control of our nation's borders. These are issues that cannot be
resolved or implemented through this regulatory process or are not
within the purview of the Department. Additionally, comments submitted
in a manner inconsistent with the specific directions of the NPRM or
submitted after the comment period closed were not considered.
The Department received many comments challenging the Department's
decision to engage in new rulemaking for the H-2A program. The
Department has inherent authority to change its regulations in
accordance with the Administrative Procedure Act (APA). In this Final
Rule we provide an appropriate justification for all of the changes
that we are making to the H-2A program.
The Department received requests by several commenters that the
proposed rule be published in Spanish since the workers who use the
program predominantly speak and write Spanish as their first language.
The APA at 5 U.S.C. 552(a)(1) requires agencies to
[[Page 6885]]
publish regulations in the Federal Register. The Department initiated
conversations with the Office of the Federal Register on the subject of
publishing regulations in a language other than English. However, the
Office of the Federal Register informed the Department that based on
its limited resources and personnel it is unable to publish any
documents in a language other than English.
C. Severability
To the extent that any portion of this Final Rule is declared
invalid by a court, the Department intends for all other parts of the
Final Rule that are capable of operating in the absence of the specific
portion that has been invalidated to remain in effect. Thus, even if a
court decision invalidating a portion of this Final Rule results in a
partial reversion to the current regulations or to the statutory
language itself, the Department intends that the rest of the Final Rule
continue to operate, if at all possible in tandem with the reverted
provisions.
II. Discussion of Comments Received
The Department has addressed those areas in which it received
comments. With regard to specific provisions on which the Department
did not receive comments, it has retained the provisions as proposed,
except where clarifying edits have been made, which have been explained
below.
A. Section 655.103 Overview of This Subpart and Definition of Terms
1. Section 655.103(a) Overview
The overview section in the proposed rule was shortened from the
2008 Final Rule to avoid any possibility that it may contain mandates
not contained in the sections following it. The Department received no
comments on this change and is leaving the section unchanged in the
Final Rule.
2. Section 655.103(b) Definitions
For the purposes of this section, the Department has included a
discussion of those definitions that received comments. Any definitions
that did not receive comments have been retained as proposed without
further changes, unless otherwise noted.
a. Agricultural Association
The NPRM proposed a slight change to the definition of agricultural
association. The 2008 Final Rule seemed to imply that an agricultural
association could be both an agent of its employer members and an
employer at the same time. The NPRM clarified that an agricultural
association could either be an agent or an employer (whether a sole
employer or joint with its members) but not both. The Department
received no comments on this change; therefore, the Final Rule reflects
the language proposed in the NPRM without any modification.
b. Area of Intended Employment
The NPRM made no significant changes from the 2008 Final Rule in
the definition of area of intended employment. The only changes were in
the elimination of the redundancies and the use of etc. in the listing
of examples of the factual circumstances that could constitute a normal
commuting distance or commuting area. One commenter suggested that the
Department add a definite number of miles, such as 75 miles, within
which all work locations must be located. The commenter suggested that
because of the size of the area of intended employment coupled with the
length of the certification period, U.S. workers who only want to do
one kind of agricultural job may be dissuaded from applying. Another
commenter suggested narrowing the area of intended employment because
commuting distances within an area of intended employment could be
upwards of 90 miles and it would be unreasonable for the Department to
expect U.S. workers to commute such a distance every day without being
provided housing.
The Department understands the concerns of both commenters;
however, their concerns are misplaced. The term area of intended
employment is used in conjunction with recruitment, which should cast a
net as wide as possible to inform all potential U.S. workers of an
upcoming contract in their area. U.S. workers are entitled to the same
housing as the H-2A workers if they are not reasonably able to return
to their residence within the same day as discussed under Sec.
655.122(d)(1).
As for the commenter's concern that a worker who only wanted to do
one type of agricultural activity would be precluded from applying,
changing the definition of an area of intended employment would not
alleviate such a situation. The term is used primarily for recruitment
purposes to ensure that the designated SWAs receive the job order so
that U.S. workers have the opportunity to apply for the job. Therefore,
the Final Rule adopts the definition as proposed in the NPRM, with the
exception of a minor editorial change.
c. Corresponding Employment
In the definition of corresponding employment, the Department
proposed that all workers employed by H-2A employers doing work
performed by H-2A workers be considered engaged in corresponding
employment. The proposal returns to the requirements of the 1987 Rule,
with one difference which is explained below. The Final Rule adopts the
language of the NPRM as proposed.
The change from the 1987 Rule is the addition of the phrase or in
any agricultural work performed by the H-2A workers. This language was
added to address the adverse impact on U.S. workers when an H-2A
employer engages H-2A workers in agricultural work outside the scope of
work found in the approved job order, including work impermissibly
performed outside the area of intended employment. Domestic workers
should not be disadvantaged when an employer violates the terms and
conditions of the H-2A job order. This does not require that every
worker on a farm be paid the H-2A required wage. It does, however,
require that workers employed by an H-2A employer who perform the same
agricultural work as the employer's H-2A workers be paid at least the
H-2A required wage for that work.
A number of commenters opposed the proposal to return to the prior
definition of corresponding employment because they agreed with the
rationale offered for the change in the 2008 Final Rule (which limited
the protections to newly hired workers). These commenters stated that
we provided no basis for a return to the prior definition, offered no
evidence to support the proposed definition, and did not account for
the increased costs. A labor contractor opposed the definition because
it would require the payment of the Adverse Effect Wage Rate (AEWR) to
non-H-2A workers who performed incidental work that was also performed
by H-2A workers.
A worker advocate favored the proposal because it would ensure that
U.S. workers would not be adversely affected by H-2A workers. Another
advocacy organization supported the proposal because it would not
penalize local workers and would contribute to a stable workforce.
The effect of the proposed definition which would require U.S.
workers to be paid the same wages and conditions that H-2A workers
receive when performing the same work is not new. Hearings were held in
1962 to address the impact on the wages and working conditions of
domestic workers due to the use of temporary foreign workers to perform
agricultural work. The 1980 Senate Judiciary Report on Temporary Worker
Programs discussing the 1962 hearings
[[Page 6886]]
stated that U.S. employers were required to offer domestic workers
wages equal to foreign workers as a prerequisite for labor
certification. See Congressional Research Service: ``Report to the
Senate Committee on the Judiciary: Temporary Worker Programs:
Background and Issues, 53 (1980).'' For many years, the H-2 program has
required employers to pay wage rates to domestic workers as determined
by DOL. See 32 FR 4571, Mar. 28, 1967.
The preamble to the 1979 H-2 rulemaking provided that employers
must offer and provide U.S. workers at least the same level of wages,
benefits, and working conditions offered or provided to foreign
workers. See 43 FR 10308, Mar. 10, 1979. The 1987 Rule continued the
application of this principle and introduced the term corresponding
employment, stating that those regulations were applicable to the
employment of other workers hired by employers of H-2A workers in the
occupations and for the period of time set forth in the job order
approved by ETA as a condition for granting the H-2A certification. The
regulations made specific reference to workers in corresponding
employment hired by H-2A employers as well as to any other worker
employed in corresponding employment. See 52 FR 20527-20528, and 20531,
Jun. 1, 1987.
Courts have consistently upheld the Department's interpretation
that the wages and benefits offered or provided to the H-2A workers
must also be provided to domestic workers. See Farmer v. Employment
Security Comm'n of N.C., 4 F.3d 1274, 1276, n.2, 3 (4th Cir. 1993) (H-
2A employers must make certain benefits available to all temporary
agricultural laborers); see also Williams v. Usery, 531 F.2d 305, 306
(5th Cir. 1976) (the Secretary's authority is limited to making an
economic determination of what rate must be paid all workers to
neutralize any adverse effect resulting from the influx of temporary
foreign workers), and NAACP, Jefferson County v. Donovan, 566 F.Supp.
1202, 1205 (D.D.C. 1983) (the AEWR is the rate at which DOL requires
growers to pay all of their farm workers before the Department will
allow them to import alien labor; the purpose of requiring payment of
the AEWR is to prevent importation of nonimmigrant laborers from having
an adverse effect on the prevailing wage rate).
The 2008 Final Rule stripped these protections from longtime
employees of H-2A employers, applying H-2A protections only to newly-
hired workers and the H-2A workers themselves. The preamble to the 2008
Final Rule reasoned that longtime U.S. workers paid below the AEWR were
no worse off for the hiring of H-2A workers at the higher AEWR and
therefore were not adversely affected by the hiring of H-2A workers. On
further review, this explanation fails to account for the role of the
AEWR in protecting against possible wage depression from the
introduction of foreign workers. Further, as one commenter observed,
since newly-hired employees are entitled to the AEWR, a longtime
employee may quit his current employment and re-apply for the same job
with the same employer to obtain the new higher AEWR. This anomaly puts
too high a premium on longtime employees knowing the AEWR,
understanding their rights under the regulations, and having the
security, rare in low-wage agricultural employment, to quit a job with
the expectation of being immediately rehired. Under this Final Rule,
longtime U.S. workers will be entitled to the wage rates paid to H-2A
employees without having to quit their jobs and be rehired.
One commenter noted that the proposal ignores market-based
principles. Another asserted that supervisors who occasionally did jobs
performed by H-2A workers would have to be paid the AEWR. As explained
above, the AEWR is intended to supplement wage rates that have been
depressed by the presence of H-2A and other foreign workers. In that
sense it is not reflective of market forces. Supervisors presumably
would be paid more than the AEWR and the Final Rule does not require
that their wages be reduced. To the extent that is not the case, the
requirement to pay them the AEWR would only apply for the period of
time they perform work done by H-2A workers.
One commenter requested that the definition of corresponding
employment be expanded to include joint employment, and another
requested that U.S. workers of fixed-site employers be included in the
definition when their employer contracts with an H-2A Labor Contractor
(H-2ALC) to provide H-2A workers. We do not believe it is necessary to
include joint employment in the definition of corresponding employment,
as the regulatory definition of joint employment makes clear that each
employer in a joint employment relationship bears all of the
obligations of an employer. Accordingly, U.S. workers employed by a
joint employer of H-2A workers would be in corresponding employment, if
performing the same work. However, the INA limits the Secretary's
enforcement authority to employers (or joint employers) of H-2A
workers. See 8 U.S.C. 1188(g)(2).
d. H-2A Labor Contractors (H-2ALCs)
The definition of an H-2ALC in the Final Rule remains unchanged
from the NPRM. One commenter questioned whether the Department should
grant certification to labor contractors to participate in the program,
noting that, for growers, the H-2A program is a means to obtain the
labor needed to meet their end, the production of a farm commodity,
whereas for the labor contractor, the H-2A workers themselves are the
desired end. Some commenters objected to the inclusion of the
activities of recruitment and employment in the definition of an H-
2ALC, asserting that these activities are only applicable to domestic
migrant and seasonal workers already covered by the Migrant and
Seasonal Agricultural Worker Protection Act (MSPA). Because the
Department's enforcement experience shows agricultural labor
contractors have lower compliance rates than fixed-site agricultural
employers, additional obligations are required for them. This requires
a definition that distinguishes each type of employer. The fact that
some H-2ALCs engage in activities covered by other statutes (such as
MSPA) does not mean that the Department should ignore those activities
when they relate to H-2A workers.
A representative of the sheep shearing industry objected to the
potential classification of sheep shearing contractors as H-2ALCs. The
argument presented by this commenter is that Congress specifically
exempted employers in this industry from farm labor contractor (FLC)
licensing requirements under MSPA; therefore, they should be exempt
from being considered H-2ALCs.
The definition of an H-2ALC broadly encompasses employers who seek
to participate in the H-2A program, but do not fit the definition of a
fixed-site employer. The shearing contractor does not have a fixed site
where the agricultural activities are performed; therefore, it cannot
be a fixed-site employer and by default is an H-2ALC. The fact that
shearing contractors are exempt from MSPA licensing requirements does
not affect their status as H-2ALCs.
In addition, this commenter mistakenly believes that the name and
location of each ranch where the shearing will take place must be in
the advertisement. This was a requirement in the 2008 Final Rule, but
was eliminated in the NPRM. The NPRM proposed to require that
advertisements
[[Page 6887]]
contain the geographic area of intended employment with enough
specificity to apprise applicants of any travel requirements and where
applicants will likely have to reside to perform the labor or services.
Therefore, the Department does not believe this to be a significant
burden warranting a special definition of employer for the shearing
industry.
This commenter also asserted that sheep shearing contractors will
have to file separate applications for each area of intended employment
and in some cases may have to file two different applications for one
area of intended employment, if the contractor must return to the same
area of intended employment after moving to a different area of
intended employment. This commenter points out that under the 1987 Rule
and the 2008 Final Rule there were special procedures for shearing
contractors that provided for itinerary work and required only one
application. The NPRM did not remove the special procedures at Sec.
655.102. In addition, the ``Special Procedures for Employers in the
Itinerant Animal Shearing Industry Under the H-2A Program'' found in
Training and Employment Guidance Letter No. 17-06 are still in effect
and would permit a sheep shearing employer to file an itinerary-based
application. Therefore, the Department is not persuaded that this is a
valid reason to exempt shearing contractors from the definition of an
H-2ALC.
e. Job Opportunity
One commenter opined that the new definition of job opportunity
offered by the NPRM was not as specific as the 1987 Rule because it
does not include the words job opening. The commenter contended that a
definition of job opportunity without a reference to a job opening is
invalid. The Department disagrees. There is no meaningful distinction
between the two concepts and adding the phrase job opening would be
redundant.
f. Job Order
The definition of job order has been modified in this Final Rule to
add the word material for consistency with the definitions of job offer
and work contract.
g. Master Application
The NPRM proposed to include a definition of master application.
Although we did not receive comments directly addressing the
definition, based on comments received on the treatment of master
applications in Sec. 655.131(b), we are clarifying several aspects
including that a master application may cover multiple areas of
intended employment within a single State but no more than two
contiguous States. These clarifications are discussed in more detail in
the preamble for that section.
h. Positive Recruitment
The 2008 Final Rule definition included the concept of interviewing
qualified and eligible individuals. The NPRM added the language that
positive recruitment is performed under the auspices and direction of
the OFLC. The Department received no comments on the definition of this
term; therefore, the definition is unchanged in the Final Rule.
i. Prevailing Practice
The 2008 Final Rule defined the term prevailing whereas the NPRM
defined the term prevailing practice. We have returned to the
formulation used in the 1987 Rule which defines prevailing practice.
This definition applies to certain terms of employment, e.g., family
housing, which must be offered by employers if they reflect prevailing
practice, i.e., are offered by a majority of the employers employing a
majority of the workers in the area. Since the term prevailing wage is
otherwise defined, there is no need for a definition of the term
prevailing.
j. Prevailing Wage
The NPRM defined prevailing wage as the wage established under 20
CFR 653.501(d)(4). The Department received no comments on this change.
Therefore, the Final Rule adopts the language of the NPRM without
change.
k. Successor in Interest
The NPRM proposed no substantive changes to the definition of
successor in interest; however, it added one factor to the
circumstances that may be considered in determining whether an employer
is a successor in interest. The change clarified that whether the
former management or persons with an ownership interest in the prior
firm retain a management interest in the successor firm may be
considered in the successor determination. One commenter opposed the
proposed clarification, but did not provide a reason for its
opposition. The definition is adopted as proposed.
l. United States
The NPRM included in the definition of United States language
regarding the transition program effective date of the application of
Federal immigration law to the Commonwealth of the Northern Mariana
Islands (CNMI). That transition program effective date having passed,
we have accordingly deleted that language as CNMI now is included
automatically in the definition of United States under U.S. immigration
law.
m. United States Worker
The NPRM included a definition of U.S. workers that referenced, as
did the 2008 Final Rule, the INA. Although no comments were received on
this definition we have edited the definition for clarity.
3. Section 655.103(c) Definition of Agricultural Labor or Services
The NPRM proposed to modify the definition of agricultural labor or
services in several ways. It proposed to retain all three of the
statutory definitions set forth in the INA, which include agricultural
labor as defined in sec. 3121(g) of the Internal Revenue Code of 1986
(IRC), agriculture as defined in sec. 3(f) of the Fair Labor Standards
Act (FLSA), and the pressing of apples for cider on a farm, 8 U.S.C.
1188(a)(15)(H)(ii)(a). The NPRM proposed to remove three provisions
from the definition. The first expressly provided that an activity is
agriculture, even though it meets only one of the statutory
definitions. The second allowed H-2A employees to engage in certain
activities that are not included in the statutory definitions, provided
that H-2B workers were not performing the same work in the same place.
The third allowed H-2A workers to perform work that was not listed on
the Application for Temporary Employment Certification (Application),
so long as it was less than 20 percent of the work and incidental to
the agricultural work performed. The Final Rule retains the first
provision that had been proposed for removal but removes the latter two
provisions. The NPRM also had proposed to retain logging employment in
the definition and to add reforestation and pine straw activities. The
Final Rule retains logging, but does not add reforestation and pine
straw activities.
The IRC and FLSA definitions include work performed by a farmer or
on a farm cultivating, raising, or harvesting crops and raising
livestock and other animals and bees, including the operation and
maintenance of the farm. The IRC definition also includes the packing
and processing of agricultural and horticultural commodities so long as
more than half of the commodities are produced by the farmer performing
the packing and processing.
The FLSA definition has been interpreted to have a primary meaning
(e.g., production, cultivation, growing and harvesting of any
agricultural or
[[Page 6888]]
horticultural commodities) as well as a broader secondary meaning that
includes any practices performed by a farmer or on a farm as an
incident to or in conjunction with such farming operations, including
preparation for market, delivery to storage or to market, and delivery
to carriers for transportation to market.
In 2008, changes to FLSA regulations at 29 CFR part 780 and 29 CFR
part 788 addressing Christmas tree production were published
simultaneously with the H-2A regulations. These changes to FLSA
regulations did not change the applicability of H-2A to Christmas tree
production. The H-2A definition of agricultural labor or services
includes the IRC definition of this term. The IRC recognizes as
agricultural labor those services performed in the employ of any person
in connection with the planting, raising, cultivating, and harvesting
of Christmas trees when such services are performed on a farm.
Therefore, such activities come within the scope of H-2A.
a. An Occupation Included in Either Statutory Definition
The NPRM proposed the removal of a clarifying sentence stating that
an occupation included in either the IRC or the FLSA definition is
considered agricultural labor or services even though the occupation
does not appear in both definitions. This means that if the work is
within the scope of either the IRC or the FLSA definition of
agriculture, then the work is within the scope of the H-2A program.
Although the Department believed that this principle was clear and the
provision superfluous, several commenters found it useful. The Final
Rule reinstates the deleted sentence, with slight editorial
modifications.
b. Removal of Handling, Packing, Processing, and Other Non-Agricultural
Activities Where the Farmer Processed Less Than 50 Percent of the
Commodity
The NPRM also proposed the removal of the definition of
agricultural labor and services that had been added in the 2008 Final
Rule that permitted handling, planting, drying, packing, packaging,
processing, freezing, grading, storing, or delivering to storage or to
market or to a carrier for transportation to market, in its
unmanufactured state, any agricultural or horticultural commodity while
in the employ of the operator of a farm where no H-2B workers are
employed to perform the same work at the same establishment. This
provision allowed activities defined as nonagricultural work under the
FLSA and the IRC to be performed by H-2A workers, so long as no H-2B
workers were employed at the same worksite doing the same work. The
Final Rule adopts the proposed deletion, returning to the definition
used in the 1987 Rule.
A few commenters sought the Department's rationale for the removal
of this language. One commenter expressed disappointment regarding the
proposed removal, asserting that it was a major change that would
impact packing houses that might not be able to obtain workers through
the H-2B program due to the annual cap on that program. This commenter
further asserted that since such H-2B workers often worked alongside H-
2A workers and their jobs are clearly in the stream of agriculture, the
language should be re-inserted.
The 2008 Final Rule's definition was problematic because it allowed
a farmer to employ both H-2A workers and H-2B workers to perform
identical work, so long as the H-2A workers and the H-2B workers were
employed in different locations. Congress clearly intended to create
two separate programs: H-2A for agricultural work and H-2B for other,
nonagricultural work. Compare 8 U.S.C. 1101(a)(15)(H)(ii)(a) and 8
U.S.C. 1101(a)(15)(H)(ii)(b). A regulation that allows H-2A workers and
H-2B workers to perform the same activity is inconsistent with this
Congressional intent. Furthermore, Congress has already addressed the
proper classification of packing and processing work by including the
IRC definition, which specifies that these activities are considered
agricultural labor only if more than 50 percent of the commodity on
which the work is being performed has been produced by the farmer. In
other words, work in a packing shed on a farm, packing apples or
peaches which are grown on the same farm, falls within the definition
and thus within the H-2A program. However, if more than 50 percent of
the apples or peaches being packed come from other farms, the work is
no longer considered agriculture.
The Department believes that this statutory limitation is
meaningful, and that Congress intended it to apply to different types
of work. As a result, the Department has determined that it is
appropriate to return to the definition of agriculture as set forth in
the 1987 Rule and has deleted this provision.
c. Removal of Minor and Incidental Activities
Further, the NPRM proposed the removal of the phrase other work
typically performed on a farm that is not specifically listed on the
Application and is minor (i.e., less than 20 percent of the total time
worked) and incidental to the agricultural labor or services for which
the H-2A worker was sought. Several commenters objected to this change,
asserting that the removal of this language would unfairly limit their
flexibility in assigning H-2A workers to different kinds of work, and/
or to work which was not listed on the job order. Commenters also
expressed fears that the removal of the 20 percent tolerance for work
that is not listed on the Application would subject employers to
debarment if H-2A workers perform work that is outside the scope of the
job order for even a small fraction of their time.
The comments appear to reflect a misunderstanding of the 2008 Final
Rule's use of the terms minor and incidental. For example, commenters
complained that they would no longer be able to assign H-2A workers to
such nonagricultural work as directing traffic at retail outlets (as
opposed to roadside stands selling agricultural goods produced on the
farm), and unloading truckloads of purchased merchandise (as opposed to
farm products) to be offered for sale to retail customers. These
activities are not incidental to the agricultural activities performed
by H-2A workers, and they do not appear to relate to agriculture in any
way. In light of these comments, it appears that the language added to
the definition of agriculture led to confusion rather than
clarification.
On further review, the Department believes that the proposed return
to the 1987 Rule definition still provides farmers adequate flexibility
in the use of H-2A workers, while respecting congressional intent that
the work be agricultural in nature. These workers can, for example:
Work at a farmer's roadside retail stand; handle, package or sell
agricultural or horticultural goods produced on the farm; or perform
maintenance work on farm buildings and machinery. These activities are
performed by a farmer or on a farm and are incidental to farming
operations, and therefore meet the FLSA definition of agriculture. In
addition, the IRC definition of agricultural labor or services
encompasses a broad range of activities, such as the management of
wildlife on a farm, the ginning of cotton, or the handling, planting,
drying, packing, packaging, processing, freezing, grading, storing, or
delivering to storage or to market, of any agricultural or
horticultural commodity, as long as more than 50 percent of the goods
were produced by the farmer-employer. These definitions provide
considerable latitude to the employer as to the type of work for which
H-2A
[[Page 6889]]
workers may be used. They have been used for decades and are well
understood.
Further, the INA is clear that in order for the Secretary to
certify a petition, an applicant must demonstrate that there are not
sufficient workers to perform the labor or services involved in the
petition. It is incongruous to claim that such a broad degree of
flexibility is needed to encompass work that has not yet been
identified, while representing in the Application for H-2A workers that
there are not enough U.S. workers available to perform such work. To
approve an Application that would allow a worker to perform a
substantial amount of work that was not included in the Application
would not be in keeping with the plain statutory language requiring the
Department to find that there are not enough workers available to
perform the work for which H-2A workers are being sought. The 2008
Final Rule's 20 percent tolerance allowed H-2A workers to work a full
day a week, every week for the entire job order, in work other than
that listed on the Application. This broad language effectively allowed
an employer to apply for 10 workers although the employer had only
identified work for which eight workers were needed. This permitted an
employer with a substantial number of H-2A workers to routinely assign
them unadvertised work that would have been sufficient to support the
hiring of additional U.S. workers. Such a tolerance is not minor and is
inconsistent with the statutory standard. Therefore, the Final Rule
deletes this provision from the definition.
Finally, several commenters expressed concerns that removing the
reference to incidental work from the definition of agricultural labor
or services, coupled with proposed changes in the provisions addressing
revocation and debarment, might lead to an employer being debarred for
having assigned a worker outside the scope of the job order for even a
small fraction of time. However, the Department does not intend to
debar an employer whose H-2A workers perform an insubstantial amount of
agricultural work not listed in the Application. In exercising our
enforcement discretion when an employer has worked an H-2A worker
outside the scope of the activities listed on the job order due to
unplanned and uncontrollable events (such as a freeze that prevents
planting or heavy rains that prevent harvesting), the Department will
consider the employer's explanation, so long as the activities are
within the scope of H-2A agriculture, have been occasional or sporadic,
and the time spent in total is not substantial. Moreover, the debarment
regulations require that the violation be substantial, and that a
number of factors must be considered in making that determination,
including: An employer's previous history of violations; the number of
workers affected; the gravity of the violation; the employer's
explanation, if any; its good faith; and its commitment to future
compliance. Under these criteria, the good faith assignment of a worker
to work not listed in the Application for a small amount of time would
not result in debarment. The Final Rule deletes the provision providing
a blanket 20 percent tolerance for work outside the scope of the
Application, as proposed.
d. Definition of Agricultural Labor or Services--Inclusion of
Reforestation and Pine Straw Activities
The Department proposed that the definition of agricultural labor
or services include reforestation activities, defined as predominately
manual forestry work including but not limited to tree planting, brush
clearing, and pre-commercial tree thinning. It also proposed to include
pine straw activities, defined as certain activities predominately
performed using hand tools, including but not limited to raking,
gathering, baling, and loading of pine straw, a product of pine trees
that are managed using agricultural or horticultural/silvicultural
techniques. Currently, employers engaged in these activities may use
the H-2B program. Reforestation, a sub-industry of forestry, is
commonly performed by migrant crews who are overseen by labor
contractors and share the same characteristics as traditional
agricultural crews. The same reasoning was used in proposing to include
pine straw activities within the scope of the H-2A program.
Overwhelmingly, the comments were opposed to adding reforestation
activities and pine straw activities to the H-2A program. We are
convinced by these comments and therefore the Final Rule does not
include reforestation and pine straw activities.
A number of employer commenters claimed that the way in which
contracts are awarded to reforestation companies would preclude
applicants from being able to file H-2A applications in realistic
timeframes and would make it difficult to comply with H-2A provisions;
they asserted that such contracts are often for short duration, making
it particularly difficult to provide documentation that housing,
typically hotels or motels, had been secured far in advance. Some of
the commenters projected their increased costs and predicted the costs
could put them out of business or preclude them from using the program
to employ an authorized workforce.
Employee advocates indicated they were concerned about moving such
workers into the H-2A program, since such a change would mean these
workers would lose the protections afforded to them by the MSPA,
particularly the right to a Federal cause of action to enforce these
rights, replete with statutory liquidated damages for violations.
Commenters indicated that the loss of protections under MSPA outweighed
whatever additional benefits or protections inclusion in the H-2A
program would offer. Several commenters suggested that the better
course of action would be for the Department to provide additional
protections to these workers through changes in the regulations that
govern the H-2B program.
Only a few commenters supported the proposed change. One stated
that the activities were agricultural and thus it was unreasonable for
forestry contractors to have all the regulatory responsibilities of
agricultural employers but be denied access to agricultural labor under
the H-2A visa program. Others supported the change based on the reasons
the Department had used in making the proposal. A State agency
supported the proposal but cautioned there would be increased efforts
and costs for their agency to carry out additional housing inspections
and prevailing wage and practices surveys. We received only one comment
that specifically addressed the proposed inclusion of pine straw
activities, and it supported the inclusion based on a circuit court
decision that found that these activities fell within the definition of
agriculture under MSPA. We note that the court in this decision did not
rely on the definitions of agriculture used in either the FLSA or the
IRC, which are the statutory definitions included in the H-2A program.
See Morante-Navarro v. T & Y Pine Straw, Inc., 350 F.3d 1163 (11th Cir.
2003).
Taking into account the lack of support from all sides to the
proposed inclusion of reforestation activities and pine straw
activities in the H-2A program, the Department has decided not to
include these activities in the definition of agricultural labor or
services in the Final Rule. We will consider whether it is appropriate
to propose additional protections for these workers in any future
revision of the H-2B program.
[[Page 6890]]
e. Definition of Agricultural Labor or Services--Logging
The NPRM proposed to keep logging in the H-2A program; however, the
definition section of the NPRM proposed a more detailed definition of
logging employment. The justification for this decision to include
logging in the definition was contained in the preamble to the 2008
Final Rule.
The Department received some comments on the inclusion of logging
in general and the definition in particular. One commenter indicated no
opposition to the inclusion of logging in the definition of
agricultural labor or services but noted that the Department offered no
justification for inclusion of logging in the NPRM. Another commenter
stated that the rationale for including logging in the definition is
inconsistent with prior regulations and principles of statutory
interpretation. This commenter asserted that the statutory language of
8 U.S.C. 1101(a)(15)(H)(ii)(b) clearly encompasses all temporary
service or labor other than agricultural labor or services, and argued
that the Department arbitrarily used the phrase agricultural labor or
services (defined by several statutory provisions) as authority to
expand the scope of the H-2A program to cover virtually all work with
renewable natural resources. The commenter argued that the division of
8 U.S.C. 1101(a)(15)(H)(ii) into (a) and (b) (devolving into the H-2A
and H-2B programs) was not intended to grant the Department unlimited
discretion to make legislative changes, as proposed in Sec.
655.103(b).
The same commenter asserted that the inclusion of logging in the
definition as in 2008 would constitute a substantial change from past
practice that does not protect U.S. workers. This commenter also
contended that moving these workers from a visa program with caps to
one without statutory caps would not assist in protecting them from
exploitation by labor contractors. Instead the commenter proposed that
the more stringent labor protections applicable to H-2ALCs be
incorporated into the H-2B regulations for all temporary foreign
workers not working at fixed locations.
The Department disagrees with this commenter. Congress clearly gave
the Secretary authority to define agricultural labor and services
through regulation. 8 U.S.C. 1101(a)(15)(H)(ii)(a). As stated
previously, the Department's rationale was discussed in detail in the
2008 Final Rule. Proposed changes to the H-2B regulations are not a
part of this rulemaking.
A reforestation contractor noted that logging was included under
the H-2A program due to misconceptions about the industry, namely that
the companies are mainly labor contractors who hire and move migrant
crews. This commenter indicated that several logging employers would be
interested in using temporary, seasonal foreign workers to fill labor
shortfalls if the program allowed for working conditions and benefits
that are common to prevailing logging employer practices. The commenter
did not specify the prevailing logging practices being referenced;
however, we believe that inclusion of logging activities in the H-2A
program appropriately balances the interests of logging employers and
workers.
A State agency indicated that the Department's definition of
logging operations is consistent with the definition used by the
Occupational Safety and Health Administration (OSHA) and commended the
Department. However, the commenter was concerned that the definition of
logging employment might encompass certain positions such as logging
supervisors, mechanics, mechanics' helpers, and operations engineers
(who cut and maintain roads for access). The commenter stated that
these positions do not meet the standards for H-2A agricultural
employment and do not constitute employment on an agricultural
employer's farmstead. This commenter requested that the Department
clarify that these positions are not included in the H-2A program. The
NPRM definition identifies the types of logging activities for which
labor certification may be granted. We did not intend to change the
scope of logging activities adopted by the 2008 Final Rule and
therefore employees who were previously granted logging status may
continue to be certified under the definition now contained in the H-2A
program. The Final Rule retains the language from the NPRM.
4. Section 655.103(d) Temporary or Seasonal Nature
a. General Comments Regarding Temporary or Seasonal Nature
The NPRM proposed to adopt the definition of temporary or seasonal
nature currently used by DHS in its H-2A regulations. The Department
received more than a dozen comments on this proposed change in the
definition. All of them opposed the change. Many found that there was
no rational basis for the change and stated that the preamble
explanation was insufficient. Many said that the existing definition
had worked effectively for more than 20 years and should be retained.
Of those who explained why, the primary reason stated was that the DHS
definition is meant to apply to the worker, not the employer, and DOL
is tasked with determining the needs of the employer rather than the
worker; therefore, the DHS definition used in the NPRM is
inappropriate. Many of the commenters pointed out that the existing
definition is well-established and is the subject of many years of
precedential court decisions. These commenters asserted that departing
from this well-established definition would be highly disruptive to the
program.
Other commenters believe that the definition of temporary or
seasonal nature in the NPRM is too vague and requires further
delineation if it is to be kept. Specifically, these commenters point
out that adding short to annual growing cycle limits the timeframe, and
the requirement for labor levels far above those necessary for ongoing
operations during that short timeframe could exclude small farmers who
might only need one or two additional employees during the peak of
their season.
The Department has decided to retain the language of the NPRM which
was not intended to create any substantive change in how the Department
administers the program. If additional clarification is needed in the
future, we will provide such clarification through the use of guidance
memoranda, bulletins, special procedures (as applicable) and other
guidance documentation.
b. Treatment of the Dairy Industry Under the Definition of Temporary or
Seasonal Nature
The Department received numerous comments requesting the inclusion
of the dairy industry in the definition of agricultural labor or
services.
All of these commenters expressed a critical need for foreign labor
in the dairy industry. Several commenters referenced an internal survey
of a national organization of milk producers that indicated that an
estimated 62 percent of milk production on these farms was attributed
to immigrant labor. One commenter asserted that domestic workers do not
want to fill the available jobs in the dairy industry. Another
commenter stated that a shortage of domestic labor is particularly
acute in this industry, in which employers experience year-round
employment needs and must invest significant resources into employee
recruitment and retention.
[[Page 6891]]
Most of these commenters sought the inclusion of dairy under H-2A
special procedures, likening the dairy industry to sheepherders (and
also loggers and cider pressers) whose need is not temporary, but who
enjoy the benefits of the program. One commenter argued that the
industry should be included on an expanded temporary basis of 1 year at
a time. This commenter referred to isolated, anecdotal evidence from
before the passage of the Immigration Reform and Control Act of 1986
(IRCA) where the Department permitted successive 1-year certifications
for an employer that demonstrated a particular need.
The determination of whether a particular dairy activity is
eligible for an H-2A certification rests on a finding that the duration
of the activity and the need for that activity is temporary or
seasonal. The majority of activities encompassed by the dairy industry,
and milk production in particular, are year-round activities and
therefore cannot be classified as temporary. The Department has no
legal authority, nor is there legislative precedent, that would allow
for the inclusion of the entire dairy industry in the H-2A program.
Sheepherders, which many of the commenters cited as an example of
an exception to the definition of temporary, owe their inclusion in the
program to a statutory provision dating back to the 1950s. That
legislative inclusion was implicitly ratified in IRCA. No such
legislative inclusion of the dairy industry as a whole has yet to be
provided by Congress.
Prefiling Procedures
5. Section 655.120 Offered Wage Rate
In response to comments, the Final Rule adds the agreed-upon
collectively bargained wage to the list of required wage rates. The
rationale for this change is explained below, after the discussion of
the AEWR.
a. The Department's Execution of the Offered Wage Rate
(i) The Provision of an AEWR in the H-2A Program
The Department has decided to retain the concept of an AEWR as part
of the H-2A program and that the basis for computing the H-2A AEWR
shall be the annual average of combined crop and livestock workers'
wages applicable for each state as reported by the U.S. Department of
Agriculture's (USDA) Farm Labor Survey (FLS) reports. This section
discusses the Department's rationale for retaining the AEWR and then
discusses the Department's rationale for changing the methodology used
to calculate the AEWR.
(ii) The Need for an AEWR
The admission of temporary foreign workers under the H-2A program
is predicated on a certification by the Secretary that
the employment of the alien in such labor or services will not
adversely affect the wages and working conditions of workers in the
United States similarly employed.
(8 U.S.C. 1188(a)(1)(B)).
Accordingly, under Sec. 655.120(a) of this Final Rule, an employer
must offer, advertise in its recruitment, and pay a wage that is the
highest of the AEWR, the prevailing hourly wage or piece rate, the
collectively bargained wage rate, or the Federal or State minimum wage,
except where a special procedure is approved.
This requirement reflects a longstanding concern that there is a
potential for the entry of foreign workers to depress the wages and
working conditions of domestic agricultural workers. The AEWR is the
minimum wage rate that agricultural employers seeking nonimmigrant
foreign workers must offer to and pay their U.S. and foreign workers if
the prevailing wage rate, the collectively bargained wage rate, and any
Federal or State minimum wage rates are below the AEWR. The AEWR is
designed to prevent the potential wage-depressive impact of foreign
workers on the domestic agricultural workforce. The AEWR is a wage
floor, and its existence does not prevent the worker from seeking, or
the employer from paying, a higher wage.
From the outset of the Federal Government's involvement in the
admission of temporary foreign agricultural workers, the Government has
sought to protect similarly employed U.S. workers from the potential
adverse effect such employment would have on their wages. Since 1953,
the Department has computed and published AEWRs for the temporary
employment of nonimmigrant foreign workers for agricultural employment
under various admission programs. See H.N. Dellon, ``Foreign
Agricultural Workers and the Prevention of Adverse Effect'', 17 Labor
Law Journal 739 (1966) for a detailed history of the early decades of
publication of AEWRs by the Department. Mr. Dellon's article notes
that, as far back as 1953, employers seeking to employ foreign
nationals to work in various crop activities (in that case, under the
Bracero Program) were required to pay not less than a wage established
by DOL. AEWRs began to be set periodically on a statewide basis, first
for a subset of States based on applications for temporary foreign
workers and subsequently for all States (except Alaska).
As time passed, the establishment of AEWRs became more formalized,
and AEWRs were computed and set for the H-2 program as well, after
public notice and comment. See, e.g., 29 FR 19101-19102, Dec. 30, 1964;
32 FR 4569, 4571, Mar. 28, 1967; and 35 FR 12394-12395, Aug. 4, 1970.
Economic theory provides the initial justification for the use of
an AEWR. Economic theory holds that, other things being constant, any
increase in the supply of labor available in a labor market segment
would result in a decrease in the equilibrium wage. This theory-based
observation of the effect of increased labor supply is the basis for
the concern that currently employed, or incumbent, farm workers would
be adversely affected by lowered wages as a result of an influx of
temporary foreign farm workers.
Similarly, economic theory holds that, under conditions of an
emerging labor shortage, the previously observed wage (prevailing local
wage) may not reflect the equilibrium wage.\2\ Instead, adjustments
would occur over time \3\ and the observed wage would increase by an
amount sufficient to attract more workers until supply and demand were
met in equilibrium. Absent an increase of workers under the H-2A
program, wages would rise above the currently observed wage in order to
dispel the labor shortage until sufficient additional domestic labor
was attracted into the market from neighboring geographic areas or
other occupations. By computing an AEWR to approximate the equilibrium
wage that would result absent an influx of temporary foreign workers,
the AEWR serves to put incumbent farm workers in the position they
would have been in but for the H-2A program. In this sense, the AEWR
avoids adverse effects on currently employed workers by preventing
wages from stagnating at the local prevailing
[[Page 6892]]
wage rate when they would have otherwise risen to a higher equilibrium
level over time.
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\2\ The notion that a single point wage would be observed for a
market in equilibrium is a simplification. In the abstract, an
equilibrium wage is the wage at which the quantity of labor supplied
by workers matches the quantity of labor demanded by employers. In
practical reality a range of individual wage contract amounts may be
observed reflecting individual labor productivity differences,
relative bargaining strengths of contracting parties, timing of
employment contracts, imperfect knowledge of market conditions by
one or both parties, location factors and a myriad of other
influences, but this array of individual wage contract values yields
a particular average as a measure of the distribution's central
tendency, and this average is conveniently referenced as the
equilibrium wage.
\3\ Including, given enough time, the possibility of
substitution of capital for labor.
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In practical application, there are a number of obstacles and
limitations that hinder the market adjustment process to an equilibrium
wage as indicated by the theoretical labor market analysis. Foremost of
these is the limitation imposed by inefficiency in the transmission of
information about labor market conditions (job openings, revised wage
offers, conditions of employment, etc.) across both physical and social
distances. Information transmission inefficiencies affect all labor
markets. Most jobs in the U.S. are filled through informal information
and referral processes. It has been estimated that fewer than 20
percent of job openings are listed on public labor exchange information
systems or advertised in public media.\4\
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\4\ See Bayer, Patrick, Ross, Stephen, and Topa, Giorgio,
``Place of Work and Place of Residence: Informal Hiring Networks and
Labor Market Outcomes.'' National Bureau of Economic Research
Working Paper No. 11019, 2005 for a review of research regarding the
impact of differences in access to labor market information and
social networks in shaping the different wage and employment
outcomes of different groups of workers. See Ozga, S.A., ``Imperfect
Markets Through Lack of Information.'' Quarterly Journal of
Economics, February 1960, 74(1), pp. 29-52, for a theoretical
discussion of the effects of imperfect information flows on labor
market dynamics. See Holzer, Harry J., ``Informal Job Search and
Black Youth Unemployment.'' American Economic Review, June 1987,
77(3), pp. 446-452 for a discussion of how minorities, and
especially youth, are disadvantaged by the relative inefficiency of
their informal job search and labor market information networks.
---------------------------------------------------------------------------
Farm workers are especially likely to be disadvantaged in terms of
access to information about new or changing labor market conditions or
job opportunities. The physical distances and relative social isolation
typical of many rural environments slows the transmission of
information by word-of-mouth. Even though seasonal migrant workers may
move great distances from one crop area to another over the course of
the planting, tending and harvesting seasons, their knowledge is often
limited to a familiar circuit of employment opportunities, and they
often lack rapid access to information that would enable them to alter
routine migration patterns to take advantage of new opportunities. The
low educational attainment of farm workers is a major barrier to
efficient access and rapid response to changing labor market
conditions. Over 45 percent of U.S. citizens who are employed as hired
farm workers do not have a high school diploma, and 21 percent of U.S.
citizens employed as hired farm labor have less than a 10th grade
education.\5\ These farm workers with low educational attainment,
numbering over 246,000 U.S. citizens, and many more if permanent
resident non-citizens are included, often have limited reading ability
and limited access to newspapers and other media in which job
opportunities and wage offers might be advertised. They are also
disproportionately poor, and their economic status may limit their
physical access to public labor market information and assistance
resources.
---------------------------------------------------------------------------
\5\ Based on analysis of 2005-2009 data from the Current
Population Survey (CPS), Annual Social and Economic Conditions
Supplement. The analysis of CPS data was restricted to U.S. citizens
because non-citizens in the sample could not be identified as
legally documented residents or not.
---------------------------------------------------------------------------
The resulting limitations in the flow of labor market information
hinder the rapid adjustment of wages to a market equilibrium level.
This situation can lead to localized short-run critical shortages of
farm labor and result in spikes in farm labor wages that are much
greater in magnitude than would be the case if information flowed more
readily and markets adjusted more rapidly to a final equilibrium. Wide
fluctuations in local wages may create a hardship for farmers who need
to plan financially for expected labor costs. Unexpectedly large
increases in labor costs may reduce profits. Shortages of labor at
critical times may cause tangible waste if crops cannot be harvested at
the appropriate time. It was in part to alleviate such difficulties
facing farmers, as well as to discourage the unauthorized employment of
workers, that Congress enacted legislation to facilitate the temporary
importation of foreign labor to meet short-term gaps in the domestic
supply of labor in critical locales. However, Congress also recognized
the need to protect the wages and access to jobs of citizens and other
permanent residents employed in the farm labor sector, and Congress
placed with the Secretary the responsibility to ensure that the process
of importation of foreign labor to aid farme