Records Schedules; Availability and Request for Comments, 65159-65161 [E9-29455]

Agencies

• National Archives and Records Administration

[Federal Register Volume 74, Number 235 (Wednesday, December 9, 2009)]
[Notices]
[Pages 65159-65161]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-29455]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; Request 
for Comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 8, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted

[[Page 65160]]

to NARA on or after December 17, 2007, are media neutral unless the 
item is limited to a specific medium. (See 36 CFR 1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Animal Plant and Inspection Service 
(N1-463-10-2, 1 item, 1 temporary item). Master files associated with 
an electronic information system used to track financial transactions, 
such as fee processing and collection services.
    2. Department of Agriculture, Forest Service (N1-95-09-2, 3 items, 
3 temporary items). Master files associated with electronic information 
systems that support administrative functions that relate to programs 
to deal with fires and other disasters.
    3. Department of the Air Force, Air Force Personnel Center (N1-AFU-
10-1, 2 items, 2 temporary items). Case files and an electronic 
tracking system relating to claims by veterans for compensation for 
combat-related disability.
    4. Department of the Army, Agency-wide (N1-AU-09-34, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains data concerning civilian employees and contractors deployed to 
a theater of operations, including identifying information, contact 
information, and duty assignment.
    5. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-09-3, 14 items, 13 temporary items). Records of the Office of 
the Inspector General, including files relating to audits, inspections, 
evaluations, and investigations as well as submissions prepared for 
inclusion in Department of Defense reports to Congress and agency 
reports of accomplishments. Proposed for permanent retention are annual 
budget reports to Congress.
    6. Department of Education, Office of the Secretary (N1-441-08-10, 
2 items, 1 temporary item). Notes and drafts relating to speeches, 
meetings, briefing papers, and similar records of the Secretary, Deputy 
Secretary, and Under Secretary. Speeches, briefing papers, daily 
schedules, policy statements, and similar documents are proposed for 
permanent retention.
    7. Department of Homeland Security, Office of Inspector General 
(N1-563-09-10, 13 items, 11 temporary items). Records of the Office of 
Inspector General (OIG), including such records as financial audit and 
inspection reports and related work papers, memorandums of agreement, 
correspondence files of OIG staff other than the Inspector General, 
performance measurement files, policy and procedures files, and quality 
review records. Proposed for permanent retention are performance audit 
and inspection reports and organizational charts approved by the 
Inspector General.
    8. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-09-6, 3 items, 3 temporary items). Forms 
and other records used to evaluate the eligibility and suitability of 
U.S. citizens who seek to adopt a child abroad.
    9. Department of the Interior, U.S. Geological Survey (N1-57-08-5, 
48 items, 27 temporary items). Digital cartographic data, cartographic 
materials which do not support standard products, orthophotographs and 
maps, cartographic reference materials, geographic names committee 
records, facilitative records of the Federal Geographic Data Committee, 
and miscellaneous mapping records. Proposed for permanent retention are 
such records as master files of the Digital Geospatial Data 
Architecture system, National Elevation, Hydrography, Boundary, 
Structures, and Transportation datasets, digital orthophotographic 
imagery and orthophotographic products, Board of Geographic Names 
committee records and Geographic Names Information System master files, 
substantive records of the Federal Geographic Data Committee including 
standards and policy documents, master files and standard map products 
of the National Atlas of the United States of America[reg], and master 
files of The National Map.
    10. Department of Justice, Environment and Natural Resources 
Division (N1-60-09-37, 7 items, 7 temporary items). Content and 
management records associated with the Division's internal Web site.
    11. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-09-19, 4 items, 2 temporary items). U.S. Attorneys procedures, 
including administrative procedures and attorney pay plans. The United 
States Attorneys' Manual and Bulletins are proposed for permanent 
retention.
    12. Department of Justice, Office of the Inspector General (N1-60-
09-24, 5 items, 4 temporary items). Records of the Office of General 
Counsel, including litigation case files, informal advice and opinions, 
work files, and subject files. Proposed for permanent retention are 
formal legal opinions and memoranda.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
09-32, 2 items, 2 temporary items). Master files and audit files 
associated with an electronic information system used to track child 
prostitution investigations.
    14. Department of Transportation, Federal Highway Administration 
(N1-406-09-17, 14 items, 13 temporary items). Administrative records of 
the Federal-Aid Divisions (field offices) including correspondence 
files, administrative files, audit case files, budget files, 
delegations of authority, and financial management files. Proposed for 
permanent retention are documentation and supporting papers pertaining 
to changes in the mission, functions, and organizational structure of 
the Divisions.
    15. Department of Transportation, Federal Highway Administration 
(N1-406-09-18, 19 items, 19 temporary items). Civil rights records of 
the Federal-Aid Divisions (field offices) including administrative 
files, affirmative action plans, equal employment opportunity training 
plan files, contract compliance reviews, Title VI reviews and 
complaints, and internal discrimination complaints.
    16. Department of Transportation, Federal Highway Administration 
(N1-406-09-21, 9 items, 9 temporary items). Legal services records of 
the Federal-Aid Divisions (field offices) including administrative 
files, civil rights files, contract files, suspension and disbarment 
files, legislation files, litigation files, and tort files.

[[Page 65161]]

    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
61, 3 items, 3 temporary items). Master files, inputs, and system 
documentation associated with an electronic information system used to 
issue employee identification cards.
    18. Department of the Treasury, Internal Revenue Service (N1-58-09-
62, 4 items, 4 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
identify qualified candidates for executive level positions in the 
agency.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
63, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
validate the addresses of taxpayers' spouses.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
73, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used by 
agency agents to request the assistance of specialists in resolving 
taxpayer cases.
    21. Department of the Treasury, Internal Revenue Service (N1-58-09-
74, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
track innocent spouse relief cases.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
76, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
create and distribute taxpayer settlement notices.
    23. Agency for International Development, Bureau for Democracy, 
Conflict and Humanitarian Assistance (N1-286-09-4, 1 item, 1 temporary 
item). Master files of an electronic information system used to track 
deployment abroad of civilian personnel.
    24. Export-Import Bank of the United States, Chief Information 
Office (N1-275-09-8, 1 item, 1 temporary item). Master files of an 
electronic information system used to facilitate processing of 
financial applications.
    25. Institute of Museum and Library Services, Agency-wide (N1-288-
09-1, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data about projects funded by the 
agency.
    26. Institute of Museum and Library Services, Agency-wide (N1-288-
09-2, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system that relates to the review of 
applications for grants and awards.

    Dated: December 4, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-29455 Filed 12-8-09; 8:45 am]
BILLING CODE 7515-01-P