Records Schedules; Availability and Request for Comments, 56239-56241 [E9-26279]

Agencies

• National Archives and Records Administration

[Federal Register Volume 74, Number 209 (Friday, October 30, 2009)]
[Notices]
[Pages 56239-56241]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-26279]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 30, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of

[[Page 56240]]

records on paper, film, magnetic tape, and other media. To control this 
accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Economic Research Service (N1-354-09-
1, 38 items, 26 temporary items). Routine correspondence files, 
background files for speeches, delegations of authority, management 
improvement program files, emergency preparedness records, minutes of 
lower level staff meetings, information technology plans, and other 
records relating to administrative matters and day-to-day operations. 
Proposed for permanent retention are such overall program and policy 
records as significant correspondence, speeches, legal opinions, 
records of boards and committees, minutes of high level staff meetings, 
directives, publications, and historical narratives.
    2. Department of Defense, Defense Threat Reduction Agency (N1-374-
09-1, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to track such matters as manpower 
authorizations, recruitment actions, and security clearance 
requirements for positions.
    3. Department of Defense, Defense Threat Reduction Agency (N1-374-
09-2, 1 item, 1 temporary item). Investigative records, including 
reports, witness statements, and decisions. Records relate to agency 
employees and contractors suspected of malfeasance or other improper 
activities.
    4. Department of Health and Human Services, Office of the 
Secretary) N1-468-09-5, 1 item, 1 temporary item). Master files of an 
electronic information system that contains information collection 
request forms and supporting documentation prepared to secure approval 
from the Office of Management Budget.
    5. Department of Justice, Agency-wide (N1-60-09-31, 7 items, 7 
temporary items). Master files associated with an electronic 
information system used to manage training. Included is data concerning 
course content, participants, and instructors.
    6. Department of Justice, Criminal Division (N1-60-08-22, 1 item, 1 
temporary item). Master files associated with an electronic information 
system used to track requests for special attorney search warrants and 
subpoenas.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
09-11, 3 items, 3 temporary items). This schedule reduces the retention 
period of inputs into the Terrorist Screening and Operations Unit Log 
System, which were previously approved for disposal. Also included are 
packets of information concerning watchlist individuals provided by 
other agencies.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
09-18, 4 items, 3 temporary items). Records related to testing and 
auditing an electronic collaboration tool used for communications 
relating to operations regarding Weapons of Mass Destruction Render 
Safe Operations. Communications relating to actual weapons of mass 
destruction events are proposed for permanent retention.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
09-23, 3 items, 3 temporary items). Preliminary Uniform Crime Reporting 
Program reports and audit logs. This schedule reduces the retention 
period of these records, which were previously approved for disposal. 
Also included are requests for copies of reports and related 
information. Final Uniform Crime Reporting reports were previously 
approved for permanent retention.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
09-26, 3 items, 3 temporary items). Master files, outputs, and audit 
records associated with an electronic information system that contains 
course evaluation data provided by participants.
    11. Department of the Navy, United States Marine Corps (N1-127-08-
1, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to process separations of enlisted 
personnel from the reserve forces.
    12. Department of the Navy, United States Marine Corps (N1-127-09-
2, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to track separations and retirements 
of officers and enlisted personnel.
    13. Department of the Navy, United States Marine Corps (N1-127-09-
4, 1 item, 1 temporary item). Master files associated with an 
electronic information system used in connection with force structure 
and manpower scenario development. Data includes unit tables of 
organization and information concerning personnel, including training 
received and physical fitness scores.
    14. Department of the Navy, United States Marine Corps (N1-127-09-
5, 1 item, 1 temporary item). Master files associated with an 
electronic information system containing modeling and decision support 
functionality required to support the manpower development process. 
Data includes unit tables of organization and information concerning 
personnel,

[[Page 56241]]

including training received and physical fitness scores.
    15. Department of Transportation, Federal Highway Administration 
(N1-406-08-11, 30 items, 28 temporary items). Records of the Office of 
the Chief Counsel, including such records as administrative files, non-
rulemaking notices, monthly reports, litigation files, tort files, and 
reference papers. Proposed for permanent retention are rulemaking 
notices and legal precedent files.
    16. Department of Transportation, Federal Highway Administration 
(N1-406-09-15, 1 item, 1 temporary item). Master files associated with 
a Web-based electronic information system that contains examples of 
streamlining and stewardship practices adopted by States to fulfill 
their obligations under the National Environmental Policy Act.
    17. Department of the Treasury, Departmental Offices (N1-56-09-18, 
4 items, 4 temporary items). Master files, inputs, outputs, and system 
documentation associated with an electronic information system used to 
track Office of Counsel incoming correspondence.
    18. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-11, 3 items, 3 temporary items). Master files, 
outputs, and system documentation associated with an electronic 
information system used for compliance monitoring of monetary awards 
granted to financial institutions for community development purposes.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
106, 2 items, 2 temporary items). Outputs and system documentation 
associated with an electronic information system used to generate 
reports based on electronic filings of business and individual tax 
returns.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
107, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to process data 
relating to payments made by the Social Security Administration and 
Railroad Retirement Board.
    21. Department of the Treasury, Internal Revenue Service (N1-58-09-
108, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to maintain data 
from business tax returns that may be analyzed by field tax examiners.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
109, 2 items, 2 temporary items). Master files and system documentation 
associated with an electronic information system used to maintain tax 
return data that may be analyzed by field tax examiners.
    23. Department of the Treasury, Internal Revenue Service (N1-58-09-
110, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
provide support to taxpayers using the agency's electronic products.
    24. Department of the Treasury, Internal Revenue Service (N1-58-09-
113, 3 items, 3 temporary items). Master files, outputs, and system 
documentation associated with an electronic information system used to 
house and summarize data used for business performance analysis.
    25. National Aeronautics and Space Administration, Agency-wide (N1-
255-09-1, 573 items, 573 temporary items). Records relating to such 
matters as legal issues, procurement, program formulation and 
management, inspector general activities, financial management, 
property and supply, industrial relations, personnel administration, 
and transportation. Paper and other hard copies of these records were 
previously approved for disposal.
    26. National Archives and Records Administration, Office of 
Presidential Libraries (DAA-0064-2010-0001, 4 items, 4 temporary 
items). Records included in an electronic information system used by 
Presidential libraries to document and manage items in their museum 
collections. Included is descriptive information concerning individual 
items, such as measurements, name of producer, and data concerning its 
acquisition, information concerning the use of items in exhibits, data 
concerning preservation actions, and information concerning people and 
publications related to items.
    27. Securities and Exchange Commission, Division of Trading and 
Markets (N1-266-09-3, 1 item, 1 temporary item). Master files of an 
electronic information system used to track recommendations that result 
from inspections of the technology systems used by exchanges.

    Dated: October 27, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-26279 Filed 10-29-09; 8:45 am]
BILLING CODE 7515-01-P