Records Schedules; Availability and Request for Comments, 38050-38052 [E9-18312]

Agencies

• National Archives and Records Administration

[Federal Register Volume 74, Number 145 (Thursday, July 30, 2009)]
[Notices]
[Pages 38050-38052]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-18312]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 31, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: request.schedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this

[[Page 38051]]

accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (N1-258-08-10, 
11 items, 8 temporary items). Background materials that relate to the 
development of agency handbooks and policy documents as well as policy 
materials that relate to routine internal administrative matters. 
Proposed for permanent retention are records that relate to policies 
that pertain to the agency's mission and internal management.
    2. Department of Agriculture, Risk Management Agency (N1-258-08-18, 
3 items, 2 temporary items). General legislative relations records that 
do not pertain to specific program areas and copies of records 
maintained by offices other than the office of record that relate to 
external relations. Proposed for permanent retention are external 
relations records maintained in the office of record that relate to 
high level policy issues involving other nations, Federal, state, and 
local governmental agencies, the President, and Congress.
    3. Department of Agriculture, Risk Management Agency (N1-258-08-23, 
2 items, 1 temporary item). Copies of press releases maintained by 
offices other than the office of record. Press releases maintained by 
the office of record are proposed for permanent retention.
    4. Department of the Army, Agency-wide (N1-AU-09-16, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains training requirements and resources data, such as course 
descriptions, quota allocations, and identification information 
concerning students and instructors. Annual reports generated from the 
data were previously approved for permanent retention.
    5. Department of the Army, Agency-wide (N1-AU-09-35, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains information used to create enlisted personnel distribution 
targets. Included is data relating to military occupational skill 
codes, unit identification codes, grades, and authorizations as well as 
strength data.
    6. Department of the Army, Agency-wide (N1-AU-09-36, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains data used to verify whether an individual should remain on 
active duty or is eligible for transfer to a reserve component.
    7. Department of the Army, Agency-wide (N1-AU-09-37, 1 item, 1 
temporary item). Master files of an electronic information system that 
is used to manage the assignments of enlisted personnel.
    8. Department of Commerce, National Institute of Standards and 
Technology (N-167-09-1, 4 items, 2 temporary items). Files relating to 
the processing of applications for the Malcolm Baldrige National 
Quality Award, an award which recognizes quality achievements by U.S. 
business firms. Proposed for permanent retention are annual reports to 
program overseers and reports to Congress.
    9. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-09-1, 2 items, 2 temporary items). Master files and 
outputs of an electronic information system to identify victims of 
child pornography.
    10. Department of the Interior, Office of the Secretary (N1-48-08-
27, 3 items, 1 temporary item). Issuances that identify who will act 
for an absent official. Proposed for permanent retention are issuances 
that contain policies approved by the Secretary or the Assistant 
Secretary for Policy Management and Budget.
    11. Department of Justice, Environment and Natural Resources 
Division (N1-60-09-21, 1 item, 1 temporary item). Master files of an 
electronic information system that contains data concerning personnel.
    12. Department of Justice, Executive Office for Immigration Review 
(N1-60-08-7, 2 items, 1 temporary item). Digital audio recordings of 
cases heard by Immigration Courts and the Board of Immigration Appeals. 
Master files of a case tracking system that includes testimony, 
decisions rendered, and other information concerning each case are 
proposed for permanent retention.
    13. Department of Justice, Executive Office for United States 
Attorneys (N1-60-09-9, 6 items, 3 temporary items). Vetting reports and 
summaries of background investigations relating to nominees for U.S. 
Attorney positions as well as nomination files relating to those who 
are not appointed or confirmed. Proposed for permanent retention are 
nomination files relating to those who are appointed and confirmed as 
well as master files of an electronic information system used to track 
nominations.
    14. Department of Labor, Office of Labor-Management Standards (N1-
448-09-1, 5 items, 5 temporary items). Private and public sector 
collective bargaining agreements covering 1,000 or more workers and 
related listings and requests for copies received from the public.
    15. Department of Transportation, Federal Highway Administration 
(N1-406-08-8, 31 items, 24 temporary

[[Page 38052]]

items). Records of the Office of Policy and Government Affairs, 
including such records as administrative files, files relating to 
budget and contract matters, drafts of reports, toll facilities files, 
files relating to the highway trust fund, Web site versions of 
published highway statistics, and research program files. Proposed for 
permanent retention are such records as published highway statistics, 
reports on the status of highways, bridges, and transit submitted to 
Congress, master files of electronic information systems relating to 
highway system performance, files relating to foreign highway projects, 
and master files of an electronic system relating to motor fuel and 
highway finance.
    16. Department of Transportation, Federal Highway Administration 
(N1-406-09-6, 79 items, 73 temporary items). Records of the Office of 
Planning, Environment, and Realty, including such records as files 
relating to routine administrative activities, air quality analyses, 
right-of-way records, files relating to civil rights activities, 
property management files, environmental impact records, noise files, 
records relating to the payback program, project files, research files, 
airport access records, urban planning files, and public transportation 
files. Proposed for permanent retention are such records as air quality 
program files, annual reports, policy files, and speeches made by high 
officials.
    17. Department of Transportation, Federal Highway Administration 
(N1-406-09-11, 2 items, 2 temporary items). Applications for Federal 
credit assistance submitted under the Transportation Infrastructure 
Finance and Innovation Act of 1998.
    18. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-2, 1 item, 1 temporary item). Master files of an 
electronic information system used to track agency accountable personal 
property.
    19. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-12, 2 items, 2 temporary items). Master files of an 
internet-based electronic system which allows industry members to apply 
on-line for certificates of label approval.
    20. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-09-1, 3 items, 3 temporary items). Daily production records and 
other records relating to day-to-day operations and product 
accountability.
    21. Department of the Treasury, Internal Revenue Service (N1-58-09-
34, 3 items, 3 temporary items). Inputs, outputs, and master files of 
an electronic information system used to identify forms missing from 
electronically filed tax returns.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
35, 3 items, 3 temporary items). Inputs, outputs, and master files of 
an electronic information system that contains employee performance 
data.
    23. Department of the Treasury, Internal Revenue Service (N1-58-09-
36, 3 items, 3 temporary items). Inputs, outputs, and master files of 
an electronic information system that contains earned income tax credit 
data.
    24. Department of the Treasury, Internal Revenue Service (N1-58-09-
42, 4 items, 4 temporary items). Fingerprint cards and professional 
credentials provided by tax professionals who apply for authorization 
to transmit tax return information to the agency on behalf of 
taxpayers.
    25. Department of the Treasury, Internal Revenue Service (N1-58-09-
43, 1 item, 1 temporary item). Data contained in an electronic system 
used to transmit sensitive tax-related information that cannot be 
transmitted using regular electronic mail.
    26. Department of the Treasury, Office of Thrift Supervision (N1-
483-09-1, 3 items, 3 temporary items). Master files of an electronic 
information system that is used to store employee contact information 
and deliver emergency communications to staff.
    27. Agency for International Development, Bureau of Global Health 
(N1-286-09-2, 1 item, 1 temporary item). Data contained in an 
electronic information system used to track the expenditure of funds, 
including a module with data on the funding of projects relating to 
HIV/AIDS.
    28. National Archives and Records Administration, Office of 
Presidential Libraries (N1-64-09-5, 1 item, 1 temporary item). Data 
contained in an electronic system pertaining to visits, tours, and 
events at Presidential library museums.
    29. National Archives and Records Administration, Office of 
Regional Records Services (N1-64-08-10, 21 items, 20 temporary items). 
Records relating to operations and administration of records centers, 
regional archives, and records management services, including files 
relating to such matters as the collection and expenditure of funds, 
outreach activities, the operation of records centers, and records 
processing activities. Proposed for permanent retention are program 
records accumulated by Regional Administrators.

    Dated: July 27, 2009.
Michael J. Kurtz.
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-18312 Filed 7-29-09; 8:45 am]
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