Labor Organization Annual Financial Reports for Trusts in Which a Labor Organization Is Interested, Form T-1, 57412-57473 [E8-22853]
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DEPARTMENT OF LABOR
Office of Labor-Management
Standards
29 CFR Part 403
RIN 1215–AB64
Labor Organization Annual Financial
Reports for Trusts in Which a Labor
Organization Is Interested, Form T–1
Office of Labor-Management
Standards, Employment Standards
Administration, Department of Labor.
ACTION: Final rule.
AGENCY:
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I. Statutory Authority
The Employment Standards
Administration (ESA) Office of LaborManagement Standards (OLMS) of the
Department of Labor publishes this final
rule to establish a form to be used by
labor organizations to file trust annual
financial reports (Form T–1) and to
provide appropriate instructions and
revise relevant portions of 29 CFR Part
43 relating to such reports. On March 4,
2008, the Department published a notice
of proposed rulemaking setting forth the
Department’s Form T–1 proposal. Under
the proposal, certain labor organizations
would file annual reports about certain
trusts to which they contributed money
or otherwise provided financial
assistance or over which they exercised
managerial control. This document sets
forth the Department’s review of and
response to comments on the proposal.
This final rule requires that a labor
organization with total annual receipts
of $250,000 or more file a Form T–1 for
each trust of the type defined by section
3(l) of the Labor-Management Reporting
and Disclosure Act (LMRDA) and that
meets one of the two following filing
triggers: The labor organization, alone or
with other labor organizations, either:
Appoints or selects a majority of the
members of the trust’s governing board;
or makes contributions to the trust that
exceed 50 percent of the trust’s receipts
during the trust’s fiscal year. This final
rule provides five exemptions to the
Form T–1 filing requirements: A
political action committee (PAC) fund,
if publicly available reports on the PAC
fund are filed with federal or state
agencies; any political organization for
which reports are filed with the IRS
under section 527 of the IRS code; trusts
required to file a Form 5500 under the
Employee Retirement Income Security
Act (ERISA); federal employee health
benefit plans that are subject to the
provisions of the Federal Employees
Health Benefits Act (FEHBA); and any
trust for which an independent audit
has been conducted, in accordance with
SUMMARY:
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the standards set forth in this final rule.
This final rule will apply prospectively.
DATES: Effective Date: This rule will be
effective on December 31, 2008.
FOR FURTHER INFORMATION CONTACT:
Denise Boucher, Director, Office of
Policy, Reports, and Disclosure, Office
of Labor-Management Standards
(OLMS), U.S. Department of Labor, 200
Constitution Avenue, NW., Room N–
5609, Washington, DC, (202) 693–1185
(this is not a toll-free number).
Individuals with hearing impairments
may call 1–800–877–8339 (TTY/TDD).
SUPPLEMENTARY INFORMATION:
This final rule is issued pursuant to
section 208 of the LMRDA, 29 U.S.C.
438. Section 208 authorizes the
Secretary of Labor to issue, amend, and
rescind rules and regulations to
implement the LMRDA’s reporting
provisions. Secretary’s Order 4–2007,
issued May 2, 2007, and published in
the Federal Register on May 8, 2007 (72
FR 26159), contains the delegation of
authority and assignment of
responsibility for the Secretary’s
functions under the LMRDA to the
Assistant Secretary for Employment
Standards and permits re-delegation of
such authority. This rule implements
section 201 of the LMRDA, which
requires covered labor organizations to
file annual, public reports with the
Department, disclosing the labor
organization’s financial condition and
operations during the reporting period.
29 U.S.C. 431(b). As administratively
implemented, section 201 requires a
labor organization to identify its assets
and liabilities, receipts, salaries and
other direct or indirect disbursements to
each officer and all employees receiving
$10,000 or more in aggregate from the
labor organization, direct or indirect
loans (in excess of $250 aggregate) to
any officer, employee, or member, loans
(of any amount) to any business
enterprise, and other disbursements.
The statute requires that such
information shall be filed ‘‘in such
detail as may be necessary to disclose [a
labor organization’s] financial
conditions and operations.’’ Id.
Section 208 directs the Secretary to
issue rules ‘‘prescribing reports
concerning trusts in which a labor
organization is interested’’ as she ‘‘may
find necessary to prevent the
circumvention or evasion of [the
LMRDA’s] reporting requirements.’’ 29
U.S.C. 438. Section 3(l) of the LMRDA
provides:
‘‘Trust in which a labor organization is
interested’’ means a trust or other fund or
organization (1) which was created or
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established by a labor organization, or one or
more of the trustees or one or more members
of the governing body of which is selected or
appointed by a labor organization, and (2) a
primary purpose of which is to provide
benefits for the members of such labor
organization or their beneficiaries.
29 U.S.C. 402(l).
II. Background
A. Introduction
On March 4, 2008, the Department
issued a notice of proposed rulemaking
(73 FR 11754) proposing to establish a
Form T–1 to capture financial
information pertinent to ‘‘trusts in
which a labor organization is
interested’’ (section 3(l) trusts),
information that has largely gone
unreported despite the trusts’ significant
effect on labor organization financial
operations and their members’ own
interests. As noted in the proposal, the
establishment of the Form T–1 is part of
the Department’s continuing efforts to
better effectuate the reporting
requirements of the LMRDA, which are
designed to empower labor organization
members by providing them the means
to maintain democratic control over
their labor organizations and to ensure
proper accounting of labor organization
funds. Labor organization members are
better able to monitor their labor
organization’s financial affairs and to
make informed choices about the
leadership of their labor organization
and its direction when labor
organizations provide financial
information required by the LMRDA. By
reviewing the reports, a member may
ascertain the labor organization’s
priorities and whether they are in
accord with the member’s own priorities
and those of fellow members. At the
same time, this transparency promotes
both the labor organization’s own
interests as a democratic institution and
the interests of the public and the
government. Furthermore, the LMRDA’s
reporting and disclosure provisions,
together with the fiduciary duty
provision, 29 U.S.C. 501, which directly
regulates the primary conduct of labor
organization officials, operate to
safeguard a labor organization’s funds
from depletion by improper or illegal
means. Timely and complete reporting
also helps deter labor organization
officers or employees from embezzling
or otherwise making improper use of
such funds.
The proposal noted that the Form
T–1 closes a reporting gap under the
Department’s former rule whereby labor
organizations were only required to
report on ‘‘subsidiary organizations.’’ As
noted in the proposal, labor
organizations use section 3(l) trusts,
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which by definition have a primary
purpose to provide benefits for the
members of the labor organization or
their beneficiaries, 29 U.S.C. 402(l), for
a myriad of purposes. Common
examples of section 3(l) trusts include
credit unions, strike funds, development
or investment groups, training funds,
apprenticeship programs, pension and
welfare plans, building funds, and
educational funds. Such trusts may be
administered by trustees appointed by a
labor organization(s), either singly or
jointly with other labor organizations, or
jointly with an employer(s). As
discussed below, trusts administered
jointly by trustees appointed by labor
organization(s) and employer(s) are
known as Taft-Hartley trusts. By
requiring that labor organizations file
the Form T–1 for specific section 3(l)
trusts, labor organization members and
the public will receive some of the same
benefit of transparency regarding the
trust that they now receive under the
Form LM–2, thereby preventing a labor
organization from using the trust to
circumvent or evade its reporting
obligations.
This final rule takes into account the
Department’s earlier efforts in 2003 and
2006 to implement a Form T–1. In
fashioning this final rule, and as
discussed in greater detail in the
proposed rule, the Department relies on
guidance from the United States Court
of Appeals for the District of Columbia
Circuit in its review of the 2003 Form
T–1 rule (68 FR 58374, Oct. 9, 2003),
American Federation of Labor and
Congress of Industrial Organizations v.
Chao, 409 F.3d 377 (DC Cir. 2005) and
the District Court for the District of
Columbia in its review of the 2006 Form
T–1 rule (71 FR 57716, Sept. 29, 2006),
American Federation of Labor and
Congress of Industrial Organizations v.
Chao, 496 F. Supp. 2d 76 (D.DC 2007).
See 73 FR 11757. Thus, this final rule
limits the labor organization’s reporting
requirement to those trusts in which the
labor organization has managerial
control or financial dominance, as
defined in this rule.
The Department initially provided for
a 45 day comment period ending April
18, 2008. 73 FR at 11754. In response to
a number of requests, the Department
published a notice extending the
comment period to May 5, 2008. 73 FR
16611. The Department received 556
comments on the Form T–1 proposed
rule. Of these comments, approximately
88 were unique comments. The
remaining comments were form letters
endorsing the proposal. Comments were
received from labor organizations,
employer, trade and public interest
groups, Taft-Hartley plans, accounting
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firms, a Member of Congress and labor
organization members.
B. The LMRDA’s Reporting and Other
Requirements
In enacting the LMRDA in 1959, a
bipartisan Congress made the legislative
finding that in the labor and
management fields ‘‘there have been a
number of instances of breach of trust,
corruption, disregard of the rights of
individual employees, and other failures
to observe high standards of
responsibility and ethical conduct
which require further and
supplementary legislation that will
afford necessary protection of the rights
and interests of employees and the
public generally as they relate to the
activities of labor organizations,
employers, labor relations consultants,
and their officers and representatives.’’
LMRDA, section 2(a), 29 U.S.C. 401(a).
The statute creates a comprehensive
scheme designed to empower labor
organization members by providing
them the means to maintain democratic
control over their labor organizations
and ensure a proper accounting of labor
organization funds.
The legislation was the direct
outgrowth of a Congressional
investigation conducted by the Select
Committee on Improper Activities in the
Labor or Management Field, commonly
known as the McClellan Committee,
chaired by Senator John McClellan of
Arkansas. In 1957, the committee began
a highly publicized investigation of
labor organization racketeering and
corruption; its findings of financial
abuse, mismanagement of labor
organization funds, and unethical
conduct provided much of the impetus
for enactment of the LMRDA’s remedial
provisions. See generally, Benjamin
Aaron, The Labor-Management
Reporting and Disclosure Act of 1959,
73 Harv. L. Rev. 851, 851–55 (1960).
During the investigation, the committee
uncovered a host of improper financial
arrangements between officials of
several international and local labor
organizations and employers (and labor
consultants aligned with the employers)
whose employees were represented by
the labor organizations in question or
might be organized by them. Similar
arrangements also were found to exist
between labor organization officials and
the companies that handled matters
relating to the administration of labor
organization benefit funds. See
generally, Interim Report of the Select
Committee on Improper Activities in the
Labor or Management Field, S. Rep. No.
85–1417 (1957); see also, William J.
Isaacson, Employee Welfare and Benefit
Plans: Regulation and Protection of
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Employee Rights, 59 Colum. L. Rev. 96
(1959).
The statute was designed to remedy
these various ills through a set of
integrated provisions aimed at labor
organization governance and
management. These include a ‘‘bill of
rights’’ for labor organization members,
which provides for equal voting rights,
freedom of speech and assembly, and
other basic safeguards for labor
organization democracy, see LMRDA,
sections 101–105, 29 U.S.C. 411–415;
financial reporting and disclosure
requirements for labor organizations,
their officers and employees, employers,
labor relations consultants, and surety
companies, see LMRDA, sections 201–
06, 211, 29 U.S.C. 431–36, 441; detailed
procedural, substantive, and reporting
requirements relating to labor
organization trusteeships, see LMRDA,
sections 301–06, 29 U.S.C. 461–66;
detailed procedural requirements for the
conduct of elections of labor
organization officers, see LMRDA,
sections 401–03, 29 U.S.C. 481–83;
safeguards for labor organizations,
including bonding requirements, the
establishment of fiduciary
responsibilities for labor organization
officials and other representatives,
criminal penalties for embezzlement
from a labor organization, loans by a
labor organization to officers or
employees, employment by a labor
organization of certain convicted felons,
and payments to employees for
prohibited purposes by an employer or
labor relations consultant, see LMRDA,
sections 501–05, 29 U.S.C. 501–05; and
prohibitions against extortionate
picketing and retaliation for exercising
protected rights, see LMRDA, sections
601–11, 29 U.S.C. 521–31. As explained
in the Department’s 2002 proposal and
2003 rule (67 FR 79280, 79290; 68 FR
at 58374), the reporting regimen had
hardly changed in the more than 40
years since the Department issued its
first reporting rule under the LMRDA.
The original rule was published in 1960.
See 25 FR 433, 434 (1960).
Section 201 of the LMRDA requires
labor organizations to file annual, public
reports with the Department, detailing
the labor organization’s financial
condition and operations during the
reporting period, and, as implemented,
identifying its assets and liabilities,
receipts, salaries and other direct or
indirect disbursements to each officer
and all employees receiving $10,000 or
more in aggregate from the labor
organization, direct or indirect loans (in
excess of $250 aggregate) to any officer,
employee, or member, any loans (of any
amount) to any business enterprise, and
other disbursements. 29 U.S.C. 431(b).
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The statute requires that such
information shall be filed ‘‘in such
detail as may be necessary to disclose [a
labor organization’s] financial
conditions and operations.’’ Id. This
information is reported on the Form
LM–2 by labor organizations that have
$250,000 or more in total annual
receipts.
Section 202 of the LMRDA requires
all labor organization officials to
annually disclose any income or
interests, as there identified, they have
received that pose an actual or potential
conflict of interest. See 29 U.S.C. 432. A
labor organization official must also
identify any income paid to, or financial
interests held by, the official’s spouse or
minor children, if such payment is from
or interest is held in a business or
company under circumstances that
could give rise to a conflict of interest.
Id. The section 202 information is
reported on the Form LM–30. Section
203 of the Act also requires an
employer, with certain exceptions, to
annually file a report showing in detail,
the date and amount of any payment,
loan, promise, agreement or
arrangement to any labor organization or
representative of a labor organization
and a full explanation of any such
transaction. See 29 U.S.C. 433. The
section 203 employer information is
reported on the Form LM–10.
With regard to each of these reports,
the LMRDA states that the Secretary of
Labor shall ‘‘prescribe the[ir] form and
publication * * * and such other
reasonable rules and regulations
(including rules prescribing reports
concerning trusts in which a labor
organization is interested) as [it] finds
necessary to prevent the circumvention
or evasion of such reporting
requirements.’’ 29 U.S.C. 438. This final
rule adopts the Form T–1 to require
labor organizations to report on certain
section 3(l) trusts so as to provide labor
organization members with an
accounting of how funds are invested or
otherwise expended by the trust. The
Form T–1 provides transparency of
labor organization finances and
effectuates the goals of the LMRDA.
C. Overview of the Form T–1 Final Rule
and Reasons for the Rule
This final rule provides that the
largest labor organizations, those with
total annual receipts of $250,000 or
more, must file a Form T–1 for those
section 3(l) trusts in which the labor
organization, either alone or in
combination with other labor
organizations, has management control
or financial dominance. For purposes of
this rule, a labor organization must file
a Form T–1 for a trust if it alone or in
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combination with other labor
organizations (1) selects or appoints the
majority of the members of the trust’s
governing board, or (2) contributes more
than 50 percent of the trust’s receipts
during the annual reporting period;
contributions made pursuant to a
collective bargaining agreement shall be
considered contributions by the labor
organization.
The Form T–1 requires that the labor
organization itemize major transactions
of the trust during the annual reporting
cycle on two schedules: Schedule 1,
which would separately identify any
individual or entity from which the
trust received ‘‘major receipts’’ of
$10,000 or more, individually or in the
aggregate during the reporting period;
and Schedule 2, which would
separately identify any entity or
individual that received ‘‘major
disbursements’’ of $10,000 or more,
individually or in the aggregate, from
the trust during the reporting period.
The final rule does not require
itemization of receipts by a trust made
pursuant to a collective bargaining
agreement or disbursements made by
the trust pursuant to a written
agreement that specifies the detailed
basis on which the payments are to be
made by the trust. The Form T–1
includes a Schedule 3 that requires
disclosure of the names of all officers of
the trust, all employees of the trust who
receive $10,000 or more during a
reporting period, and all direct or
indirect disbursements to each of these
officers and employees.
The Form T–1 provides for a number
of exemptions or alternative means of
compliance with the reporting
requirement. No Form T–1 is required
for any trust that meets the statutory
definition of a labor organization as
such trust would already file a separate
Form LM–2, LM–3 or LM–4. An
exemption is provided for trusts that are
established as a Political Action
Committee (PAC) or as a political
organization under section 527 of the
Internal Revenue Code, 26 I.R.C. section
527, provided timely, complete and
publicly available reports are filed with
the appropriate federal or state agency.
This final rule includes an exemption
for trusts that constitute a federal
employee health benefit plan subject to
the provisions of the Federal Employees
Health Benefits Act (FEHBA), 5 U.S.C.
8901 et seq., and for trusts where the
plan administrator is required to file an
annual report under ERISA (Form 5500
exemption). The requirements of the
Form 5500 exemption are discussed
more fully below. The final rule also
includes an alternative means of
compliance by filing an audit of the
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trust, provided the audit is prepared
according to standards set forth in the
Form T–1 instructions and the audit is
filed with a Form T–1 with Items 1–15
and Items 26 and 27 completed.
This final rule will make it more
difficult for a labor organization, its
officials, or other parties with influence
over the labor organization to avoid,
simply by transferring money from the
labor organization’s books to the trust’s
books, the basic reporting obligation
that would apply if the funds had been
retained by the labor organization. Labor
organization officials and trustees both
owe a fiduciary duty to their labor
organization and the trust, respectively,
but the Department’s case files reveal
numerous examples of embezzlement of
funds held by both labor organizations
and their section 3(l) trusts.1 The Form
T–1, by disclosing information to labor
organization members, among the true
beneficiaries of such trusts, will
increase the likelihood that wrongdoing
is detected and may deter individuals
who might otherwise be tempted to
divert funds from the trusts. See
Archibald Cox, Internal Affairs of Labor
Organizations Under the Labor Reform
Act of 1959, 58 Mich. L. Rev. 819, 827
(1960) (‘‘The official whose fingers itch
for a ‘fast buck’ but who is not a
criminal will be deterred by the fear of
prosecution if he files no report and by
fear of reprisal from the members if he
does’’).
Because the labor organization’s
obligation to submit a Form T–1
overlaps with the responsibility of labor
organization officials to disclose
payments received from the trust (see 29
U.S.C. 432), the prospect that one party
may report the payment increases the
likelihood that a failure by the other
party to report the payment will be
detected. Moreover, given the increased
transparency that results from the Form
T–1 reporting, in some instances the
Form T–1 reporting may cause the
parties to reconsider the primary
conduct that would trigger the reporting
requirement. As discussed above, the
LMRDA’s primary reporting obligation
(Forms LM–2, LM–3, and LM–4) applies
to labor organizations as institutions;
1 The fiduciary duty owed by trustees and others
to refrain from taking a proscribed action has never
been thought to be sufficient by itself to protect the
interests of a trust’s beneficiaries or a principal.
Although a fiduciary’s own duty to a trust’s
beneficiaries, like the duty owed by an agent to a
principal, include disclosure and accounting
components (See Restatement (Third) of Trusts § 2;
Restatement (Third) of Agency § 8.01 (T.D. No. 6,
2005) et seq.; see also 1 American Law Institute,
Principles of Corporate Governance § 1.14 (1994)),
public disclosure requirements, government
regulation, and the availability of civil and criminal
process, complement and help ensure a trustee’s
observance of his or her fiduciary duty.
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other important reporting obligations
under the LMRDA apply to officers and
employees of labor organizations (Form
LM–30), requiring them to report any
conflicts between their personal
financial interests and the duty they
owe to the labor organization they serve,
and to employers who must report
payments to labor organizations and
their representatives (Form LM–10). See
29 U.S.C. 432; 29 U.S.C. 433. Thus,
requiring labor organizations to report
the information requested by the Form
T–1 rule provides an essential check for
labor organization members and the
Department to ensure that labor
organizations, their officials, and
employers are accurately and
completely fulfilling their reporting
duties under the Act, obligations that
can easily be ignored without fear of
detection if reports related to trusts are
not required.
Both historical and recent examples
demonstrate the vulnerability of trust
funds to misuse and misappropriation
by labor organization officials and
others. The McClellan Committee, as
discussed above, provided several
examples of labor organization officials
using funds held in trust for their own
purposes rather than for their labor
organization and its members.
Additional examples of the misuse of
labor organization benefit funds and
trust funds for personal gain may be
found in the 1956 report of the Senate’s
investigation of welfare and pension
plans, completed as the McClellan
Committee was beginning its
investigation. See Welfare and Pension
Plans Investigation, Final Report of the
Comm. of Labor and Public Welfare, S.
Rep. No. 1734 (1956); see also Note:
Protection of Beneficiaries Under
Employee Benefit Plans, 58 Colum. L.
Rev. 78, 85–89, 96, 107–08 (1958). In the
most comprehensive report concerning
the influence of organized crime in
some labor organizations, a presidential
commission concluded that ‘‘the
plunder of labor organization resources
remains an attractive end in itself.
* * * The most successful devices are
the payment of excessive salaries and
benefits to organized crime-connected
labor organization officials and the
plunder of workers’ health and pension
funds.’’ President’s Commission on
Organized Crime, Report to the
President and Attorney General, The
Edge: Organized Crime, Business, and
Labor Unions 12 (1986).
The enactment, administration, and
enforcement of ERISA has ameliorated
much abuse, but many section 3(l) trusts
are not covered by ERISA and the
annual reporting under ERISA serves a
different purpose than the reporting
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under the LMRDA. The Department has
discovered numerous situations, as
illustrated by the following examples,
where funds held in section 3(l) trusts
have been used in a manner that, if
reported, would have been scrutinized
by the members of the labor
organization and this Department:
• A case in which no information was
publicly disclosed about the disposition
of tens of thousands of dollars (over
$60,000 on average per month) by
participating locals into a trust
established to provide statewide strike
benefits. No information was disclosed
because the trust was established by a
group of labor organization locals and
not wholly controlled by any single
labor organization.
• A case in which a credit union trust
largely financed by a local labor
organization had made large loans to
labor organization officials but had not
been required to report them because
the trust was not wholly owned by any
single local. (One local accounted for 97
percent of the credit union’s funds on
deposit). Membership in the credit
union was limited to members of three
locals; all of the credit union directors
were local officials and employees. Four
loan officers, three of whom were
officers of the Local, received 61 percent
of the credit union’s loans.
Under the final rule, each labor
organization in these examples would
have been required to file a Form T–1
because each of these funds is a 3(l)
trust. In each instance, the labor
organization’s contribution to the trust,
including contributions made on behalf
of the organization or its members,
made alone or in combination with
other labor organizations, represented
greater than 50 percent of the trust’s
revenue in the one-year reporting
period. The labor organizations would
have been required to annually disclose
for each trust the total value of its assets,
liabilities, receipts, and disbursements.
For each receipt or disbursement of
$10,000 or more (whether singly or in
the aggregate), the labor organization
would have been required to provide
the name and business address of the
individual or entity involved in the
transaction(s), the type of business or
job classification of the individual or
entity, the purpose of the receipt or
disbursement, its date, and amount.
Further, the labor organization would
have been required to provide
additional information concerning any
trust losses or shortages, the acquisition
or disposition of any goods or property
other than by purchase or sale; the
liquidation, reduction, or write off of
any liabilities without full payment of
principal and interest, and the extension
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of any loans or credit to any employee
or officer of the labor organization at
terms below market rates, and any
disbursements to trust officers and to
employees of the trust who received
more than $10,000 from the trust.
The need for the Form T–1 is also
demonstrated by additional examples of
improper administration and diversion
of funds from section 3(l) trusts. Labor
organization officials in New York were
convicted in a ‘‘pension-fund fraud/
kickback scheme’’ where labor
organization officials were bribed by
members of organized crime to invest
pension fund assets in corrupt
investment vehicles. The majority of the
funds were to be invested in legitimate
securities, but millions of dollars were
placed into a sham investment, which
was to be used to fund kickbacks to the
labor organization officers, while the
return on investment from the majority
of the legitimately invested assets would
cover the amounts lost as kickbacks.
U.S. v. Reifler, 446 F.3d 65 (2d Cir.
2006); see The Final Report of the New
York State Organized Crime Task Force:
Corruption and Racketeering in the New
York City Construction Industry (1990)
27–29, 91–92 (describing devices
typically used by labor organization
officials and third parties to divert trust
funds for their own enrichment).
In another case, nepotism and no-bid
contracts depleted a labor organization’s
health and welfare funds of several
million dollars. The problems
associated with the fund included,
among others, paying the son-in-law of
a board member, a local labor
organization official, a salary of
$119,000 to manage a scholarship
program that gave out $28,000 per year;
paying a daughter of this board member
$111,799 a year as a receptionist; and
paying $123,000 for claims review work
that required only a few hours of effort
a week. See Steven Greenhouse,
Laborers’ Union Tries to Oust Officials
of Benefits Funds, N.Y. Times, June 13,
2005, at B5. If the Department’s
proposed rule had been in place, the
members of the affected labor
organizations, aided by the information
disclosed in the labor organizations’
Form T–1s, would have been in a much
better position to discover the improper
use of the trust funds and thereby
minimize the injury to their stake in the
trust. Further, the fear of discovery
might have deterred the wrongdoers
from engaging in the offending conduct
in the first place.
As the foregoing discussion makes
clear, the Form T–1 rule, as set forth in
this final rule, will add necessary
safeguards to deter circumvention and
evasion of the LMRDA’s reporting
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requirements. It will be more difficult
for labor organizations and complicit
trusts to avoid the disclosure required
by the LMRDA. Labor organization
members will be able to review financial
information they may not otherwise
have had, empowering them to better
oversee their labor organization’s
officials and finances as contemplated
by Congress.2
III. Comments on the Proposal and the
Department’s Response to the
Comments
A. Determining Management Control
and Financial Dominance
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The final rule adopts a modified
management control and financial
dominance test for determining those
trusts for which a labor organization is
required to file the Form T–1.
The Department has clarified the test
to better identify how to determine
whether a labor organization’s
contributions to the section 3(l) trust
during a reporting period trigger a
reporting obligation. As a general rule,
a labor organization must file a report
only if it alone or in combination with
other labor organizations (1) selects or
appoints the majority of the members of
the trust’s governing board, or (2)
contributes more than 50 percent of the
trust’s receipts during the annual
reporting period; contributions made
pursuant to a collective bargaining
agreement shall be considered
contributions by the labor organization.
The Department has also modified two
terms used in the proposed rule in
determining whether a labor
organization must file a Form T–1 for a
section 3(l) trust by:
• Substituting ‘‘receipts’’ in place of
‘‘revenues,’’ the term used in the
proposal; the change addresses
accounting concerns raised by some
commenters; and
• Substituting the phrase
‘‘contributions made pursuant to a
collective bargaining agreement shall be
considered the labor organization’s
contributions’’ in place of
‘‘contributions made on behalf of the
labor organization or its members shall
be considered the labor organization’s
contribution’’; this change clarifies that
only contributions by employers that are
required under an agreement negotiated
by labor organizations should be
counted as labor organization
contributions and that other
2 The instructions to the Form LM–2 were
published as part of the 2003 final rule. The
instructions contain some information relating to
the Form T–1. The Department will revise the
relevant portions of the Form LM–2 instructions to
conform with today’s final rule.
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contributions, including contributions
made by employees themselves should
not be counted as labor organization
contributions.
The Department received numerous
comments on the proposed management
control and financial dominance test.
Most commenters opposed the proposed
test, focusing on its application to TaftHartley trusts.3 Commenters asserted
that the proposal was contrary to the
decisions in court challenges to the
Department’s earlier efforts to establish
a Form T–1: AFL–CIO v. Chao, 409 F.3d
377 (DC Cir. 2005) (2003 final rule);
AFL–CIO v. Chao, 496 F. Supp. 2d 76,
90 (D.DC 2007) (2006 final rule);
violated ERISA or at least created
unnecessary burden for section 3(l)
trusts subject to ERISA; ignored the
legal status of trusts and the fiduciary
duty that trust officials owe to the trust
exclusively, not to the labor
organizations or employers participating
in the trust; and mistakenly
characterized contributions by
employers on behalf of employees to the
trusts as contributions by or on behalf
of the participating labor organizations.
Some commenters expressed concern
about practical difficulties associated
with the proposal, including how to
differentiate between labor organization
members and others as beneficiaries
under the trust and how to measure the
trust’s revenues during a reporting
period to determine whether labor
3 Labor organizations hold financial interests in
various types of section 3(l) trusts, some of which
they jointly administer with employers and others
that are wholly administered by labor organizations
or a trustee or trustees selected by labor
organizations. Although the Department received
numerous comments about its proposal, none
suggested that the test was inappropriate for trusts
other than those operated jointly with employers.
The comments instead focused on the application
of the test to ‘‘Taft-Hartley’’ trusts, i.e., joint labor
organization and employer trusts established
pursuant to section 302 of the Taft-Hartley Act. 29
U.S.C. 186(c)
It deserves emphasis that the managerial control
test will not trigger a Form T–1 filing requirement
for Taft-Hartley funds because they have boards
whose directors are divided equally between
employers and labor organizations. (The managerial
control test requires labor organizations to appoint
a majority of the board.) Thus, only where the labor
organization or a combination of labor organizations
are responsible for a majority of the receipts of the
trust (financial dominance test) will a Form T–1 be
required for the trust, and, as discussed later in the
text of this preamble, this will apply in the
relatively small number of instances where a TaftHartley fund does not fall within the exemption for
entities filing the Form 5500. Although many
commenters asserted, in effect, that labor
organizations should not have to file a Form T–1
for any Taft-Hartley trust, they fail to acknowledge,
as further discussed in the text of the preamble, that
the DC Circuit recognized the Department’s ability
to fashion a reporting obligation based either on
managerial control or financial dominance.
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organization contributions constitute a
majority of such revenues.
Whether the Management Control and
Financial Dominance Test Is Justified
and Consistent With Form T–1 Court
Decisions
A Member of Congress expressed a
concern—which is representative of
several other comments—that the
Department’s proposal failed to heed the
instructions provided by the court of
appeals and the district court in the
above cited cases. With respect to the
2006 rule, the same commenter stated:
Without any explanation or justification
* * * the 2006 final rule stated that in order
to determine whether unions have financial
domination over a trust, ‘‘contributions by an
employer on behalf of the union members as
required by a collective bargaining agreement
are considered to be contributions of the
union as are any contributions otherwise
made on the union’s behalf.’’ Id. at 57,746.
By counting employers’ contributions to
trusts as union contributions, the rule
continued to require disclosure from the vast
majority of trusts in which unions are
interested, since employers routinely make
the majority of contributions to thousands of
multi-employer Taft-Hartley funds that
provide pension, health, and other benefits to
union workers.
Another commenter asserted that the
Department’s proposal ‘‘is based on a
basic misunderstanding of collective
bargaining.’’ A third commenter
described the Department’s proposal as
based on the mistaken basis that
‘‘employers have no interest in how a
trust invests and spends its money.’’
The Department disagrees with the
assertion that the determination that a
labor organization has financial
dominance based on employer
contributions pursuant to a collective
bargaining agreement is either
unexplained or unjustified. The
‘‘financial dominance’’ test was
developed in response to the DC
Circuit’s opinion in AFL–CIO v. Chao.
In that case, the court vacated the
Department’s 2003 Form T–1 final rule
(68 FR at 58374) on the ground that the
Department exceeded its authority by
‘‘requiring general trust reporting.’’ Id.
at 378–79, 391. As explained in the
NPRM, the court held that ‘‘absent
circumstances involving dominant
control over the trust’s use of union
members’ funds or union members’
funds constituting the trust’s
predominant revenues, a report on the
trust’s financial condition and
operations would not reflect on the
related union’s financial condition and
operations.’’ 73 FR 11757.
The NPRM further explained:
[T]he court focused its inquiry on the
extent of the labor organizations’ relationship
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with section 3(l) trusts and indicia of their
management control or financial domination
of the trusts. Id. at 388–89. * * * [T]he
appeals court found that the Secretary had
not demonstrated how a labor organization’s
contribution of $10,000, an amount that
could be infinitesimal given the trust’s other
contributions, could be indicative of the
labor organization’s ability to exercise any
effective control over the trust.
* * *
Under this proposal, management
domination or financial control is
determined by looking at the involvement of
all labor organizations contributing to or
managing the trust. As discussed above, the
Department’s experience, as noted by the DC
Circuit in its 2005 opinion, demonstrates that
participating labor organizations may ‘‘retain
a controlling management role, [even though]
no individual union wholly owns or
dominates the trust.’’ 409 F.3d at 389. This
occurs, for example, where a trust is created
from the participation of several labor
organizations with common affiliation,
industry, or location, but none alone holds
predominant management control over or
financial stake in the trust. Absent the Form
T–1, the contributing labor organizations, if
so inclined, would be able to use the trust as
a vehicle to expend pooled labor organization
funds without the disclosure required by
Form LM–2 and the members of these labor
organizations would continue to be denied
information vital to their interests. If a single
labor organization may circumvent its
reporting obligations when it retains a
controlling management role or financially
dominates a trust, then a group of labor
organizations may also be capable of doing
so. A rule directed to preventing a single
labor organization from circumventing the
law must, in all logic, be similarly directed
to preventing multiple labor organizations
from also evading their legal obligations.
73 FR at 11761. The NPRM also
explained:
[T]ypically the establishment of such trusts
and their funding is set through collective
bargaining. Such payments comprise a
portion of the employer’s labor expenses,
along with salaries, wages, and employer
administered benefits. Thus, the money paid
into the trusts reflects payments that
otherwise could be made directly to
employees as wages, benefits, or both, but for
their assignment to the trusts.
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Id.
With respect to the Department’s
current proposal, a Member of Congress
expressed the following opinion:
The Department * * * does not explain
how an employer’s contributions to an
employee benefit fund (which is jointly
administered by labor and management
trustees) on behalf of its employees could
cause a union to exercise such financial
domination. The Department’s failure to
explain the legal and empirical justifications
for this controversial policy [has] deprive[d]
interested parties of the opportunity to
provide meaningful comments on the
proposal and test the Department’s analysis.
In addition, because the District Court noted
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that the question of whether an employer’s
trust contributions cause union financial
domination of trusts is an ‘‘empirical’’
question, the Department’s failure to present
any empirical information makes it very
likely that the District Court will vacate the
rule for a third time.
Another commenter stated that the
Department relied heavily on a
presumption that employer
contributions to jointly-trusteed funds
are tantamount to union contributions
for the purposes of establishing ‘‘union
domination’’ of the trusts, adding that
unions cannot unilaterally compel
employers to make contributions.
The NPRM explained the
Department’s rationale for establishing
employer contributions as indicia of
financial control over a trust by labor
organizations. The NPRM sketched the
contemporary and historical instances
of the diversion of trust funds to labor
organization officials and third parties
working with them, including instances
of trusts funded with employer
contributions and theoretically subject
to the control of trustees appointed by
labor organizations and employers and
subject to strict fiduciary duties. Trusts
that are set up pursuant to collective
bargaining agreements between a labor
organization and the employer, the
terms of which, and level of
contributions to, are established in those
agreements are subject to considerable
influence by the labor organization.4 At
the same time, the Department fully
recognizes that labor organizations do
not have a free hand in setting
contribution amounts. As several
commenters recognized, the amount of
an employer’s contributions to such a
trust is part of the employer’s total labor
costs. How the employer’s ‘‘labor
outlay’’ is allocated is of relatively
greater concern to the labor organization
than the employer, a factor that directly
affects the amount of a trust’s funding,
especially to the extent that money is
allocated on some basis, such as
training, that does not serve equally
4 In its proposal, the Department noted that in
other contexts, effective, de facto, or practical
control is an appropriate measure of control,
explaining that such a standard would also be
consistent with the DC Circuit’s opinion. In the
proposal, the Department observed that some legal
commenters had expressed the view that practical
control over many Taft-Hartley trusts had been
ceded to labor organizations. 73 FR at 11762. The
Department invited comment on whether this
observation was accurate and, if so, for this reason
or other independent reasons, whether the
Department should establish a reporting threshold
that is based on less than predominant labor
organization control over a section 3(l) trust. No
commenter supports this observation as accurate
and several stated that it was contrary to their
experience. As such the Department has retained
the filing thresholds contained in the NPRM instead
of adopting lower thresholds.
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57417
each particular individual’s interests,
such as where there is an across the
board increase in health benefits or in
the hourly rate of pay. As such,
contributions paid into the trust by
employers provide an effective gauge of
the labor organizations influence over a
trust’s financial operations.
In order to prevent circumvention or
evasion for purposes of reporting, it is
necessary to equate employer payments
to the trust on behalf of employees as
contributions by the labor organization,
not in the sense that the contributions
are the property of the labor
organization, but rather that the amount
of those contributions serves as a proxy
for measuring the labor organization’s
influence over the trust. As the D.C.
Circuit explained, notwithstanding a
trust’s funding by an employer, such
trusts are properly regulated by the
Department under 29 U.S.C. 208,
because ‘‘[f]or such trusts, the union has
used its bargaining power to establish
the trust, to define the purposes for
which funds may be used, to appoint
union representatives to the governing
board * * * and to obligate the
employer to direct funds to the trust’s
account.’’ AFL–CIO v. Chao, 409 F.3d
387. Under the proposed and final rule,
in contrast to the 2003 rule, a labor
organization is required to file a Form
T–1 only where the labor organization
has predominant managerial control
over the trust or the trust’s revenues are
‘‘dominated by union member funds,’’
i.e., funds contributed on their behalf by
an employer. See 403 F.3d at 391.
Inasmuch as Taft-Hartley trusts by
definition are funded by employer
payments under these agreements, the
commenters’ assertion, in essence, is
reduced to the proposition that TaftHartley trusts cannot be subject to the
Form T–1 reporting obligation given the
source of their funding. This position,
however, ignores the D.C. Circuit’s
rejection of this theory. 409 F.3d at 387
(‘‘[Section 3(l)’s] terms do not dictate a
narrow conception of union financial
operations such that as the AFL–CIO
maintains, Taft Hartley * * * plans
funded by employer rather than union
contributions * * * would be beyond
the reach of [the Department’s] authority
under section 208’’). Moreover, this
position also lacks support under the
district court’s decision in AFL–CIO v.
Chao, 496 F. Supp. 2d 76 (D.D.C. 2007)
(vacating the 2006 Form T–1 Final Rule
on procedural grounds). That decision
simply noted that the AFL–CIO had
asserted that the Department’s
determination to include employer
contributions as part of a labor
organization’s financial stake in a trust
lacked an ‘‘empirical basis.’’ See 496 F.
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Supp. 2d at 90. The court did not
suggest that it agreed with the assertion.
Id. This result is consistent with D.C.
Circuit’s recognition of the Department’s
authority to require labor organizations
to report on the financial operations of
Taft-Hartley trusts and the Court’s
acknowledgment of the Department’s
finding that a joint training fund (TaftHartley trust) could be required to file
a Form T–1. See 409 F.3d at 387. As
observed by the district court, ‘‘[t]he DC
Circuit’s 2005 decision * * * left the
Secretary ample discretion in fashioning
a new rule’’ and that ‘‘included within
the bounds of that discretion * * * was
the decision to equate employer
contributions made pursuant to a
collective bargaining agreement with
contributions from the unions
themselves.’’ 496 F. Supp. 2d at 87.
Additionally, as discussed above, the
Department’s position fully recognizes
that the funding of section 3(l) trusts is
dependent upon collective bargaining.
Because the amount of the contributions
to a trust is tied directly to the collective
bargaining agreement, it is entirely
appropriate to use the payments made
by an employer pursuant to that
agreement as a proxy for measuring the
influence of the labor organization over
the trust. Where those contributions
comprise a majority of the trust’s
receipts, it is also entirely appropriate to
require labor organizations to file a
Form T–1.
Under the final rule, management
control or financial dominance is
determined by looking at the
involvement of all the labor
organizations contributing to or
managing the trust. As noted by the D.C.
Circuit, the Department’s experience
demonstrates that participating labor
organizations may ‘‘retain a controlling
management role, [even though] no
individual union wholly owns or
dominates the trust.’’ 409 F.3d at 389.
This occurs, for example, where several
labor organizations with common
affiliation, industry, or location,
participate in a trust, but none alone
holds predominant management control
over or dominates the trust financially.
Absent the Form T–1, the contributing
labor organizations, if so inclined,
would be able to use the trust as a
vehicle to expend pooled labor
organization funds without the
disclosure required by Form LM–2,
thereby denying members of the
participating labor organizations
information vital to their interests. If a
single labor organization may
circumvent its reporting obligations
when it retains a controlling
management role or financially
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dominates a trust, then a group of labor
organizations may also be capable of
doing so.
Whether the Management Control and
Financial Dominance Test Is Necessary
in Light of, and Can Be Reconciled
With, Other Regulatory Regimes
Commenters asserted that the
proposal exceeds the Department’s
authority under the LMRDA and
ignored ERISA’s effectively exclusive
regulation of Taft-Hartley trusts.
Some commenters stated that
Congress did not intend the Department
to regulate employee benefit trusts
under the LMRDA, and instead sought
to regulate these trusts, mandate
disclosure, and prevent misconduct
through ERISA and the Welfare and
Pension Plans Disclosure Act of 1958
(WPPDA), the pension law that
preceded ERISA.5 Accordingly, the
commenters assert that the Department
should withdraw its proposed financial
dominance test, which has the primary
effect of imposing LMRDA reporting
requirements on ERISA plans.
Most of the commenters objected to
the financial dominance test on the
ground that the trustees of a Taft-Hartley
trust owe an absolute duty of loyalty to
the trust—to the exclusion of any duties
to either the labor organization or the
employer. They explained that the
funding of the trust by agreement
between the labor organization and the
employer does not evince labor
organization (or management) control
over the trust.
There is no merit to the claim that
ERISA was intended to supplant the
LMRDA insofar as requiring labor
organizations to report on the financial
interests of trusts in which they hold
management control or financial
dominance. Section 514(d) of ERISA
states: ‘‘Nothing in this subchapter shall
be construed to alter, amend, modify,
invalidate, impair, or supersede any law
of the United States [with exceptions
not here pertinent] or any rule or
regulation issued under any such law.’’
29 U.S.C. 1144(d). The WPPDA
contained a similar provision, casting
doubt on the assertion that these Acts
5 A commenter asserted, without elaboration, that
the Department’s proposal violates section 302(c) of
the LMRA. The Department disagrees with this
statement. As evinced by section 208 of the
LMRDA, Congress expressly recognized the
Department’s authority to require labor
organizations to report on the financial interests of
section 3(1) trusts. Moreover, there is a clear
distinction between the reporting requirements of
the LMRDA and the substantive requirements of
section 302(c); that section strictly limits payments
by employers to trusts in which labor organization
have an interest without indicating that these
requirements would ‘‘preempt’’ reporting
requirements of the LMRDA or ERISA.
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constrain the Department’s authority
under the LMRDA. See WPPDA section
10(b) (72 Stat. at 1003 (1958) (WPPDA
does not exempt any person from any
duty under any present or future federal
law affecting the administration of
employee welfare or pension benefit
plans)). In the Department’s view, the
LMRDA and ERISA serve
complementary purposes. There also is
an evident similarity between the duty
labor organizations officials owe to their
labor organization and the duty trust
officials owe to their trust.
Contrary to an implicit premise
underlying many of the comments that
ERISA and the LMRDA are co-extensive
insofar as labor organization-related
trusts are concerned, ERISA applies to
only a subset of the section 3(l) trusts.
Some section 3(l) trusts are not covered
at all by ERISA. Title I of ERISA covers
only pension and ‘‘employee welfare
benefit plans’’ established or maintained
(1) by any employer engaged in
commerce or in any industry or activity
affecting commerce; or (2) by any
employee organization or organizations
representing employees engaged in
commerce or in any industry or activity
affecting commerce; or (3) both. 29
U.S.C. 1003(a). While there is
considerable overlap between section
3(l) trusts and ERISA ‘‘employee welfare
benefit plans,’’ some funds in which
labor organizations participate fall
outside ERISA coverage, including
strike funds, recreation plans, hiring
hall arrangements, and unfunded
scholarship programs. 29 CFR 2510.3–1.
Other section 3(l) trusts that are subject
to ERISA are not required to file the
Form 5500 or file only abbreviated
annual reports. See, e.g., 29 CFR
2520.104–20 (welfare plans with fewer
than 100 participants); 29 CFR
2520.104–26 (unfunded dues financed
welfare plans); 29 CFR 2520.104–27
(unfunded dues financed pension
plans). See also Reporting and
Disclosure Guide for Employee Benefit
Plans, U.S. Department of Labor (2004
ed.), available at https://www.dol.gov/
ebsa/pdf/rdguide.pdf.
Several commenters stated that
section 302 of the Labor Management
Relations Act (Taft-Hartley Act)
contains structural requirements
designed to avoid any possibility of
labor organization dominance,
including a requirement that payments
must be held in trust for the sole and
exclusive benefit of employees and their
dependents, and a requirement of an
annual audit. They assert that section
302 was enacted precisely ‘‘to ensure
that the funds in such a trust are not
used as a labor organization ‘war
chest’.’’ NLRB v. Amax Coal Co., 453
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U.S. 322 (1981). By definition, therefore,
they argue that trusts that are subject to
section 302 cannot be subject to labor
organization dominance and therefore
pose no risk of ‘‘circumvention or
evasion’’ of the LMRDA’s reporting
requirements. In the NPRM, the
Department explicitly recognized the
fiduciary duties that apply to trustees
under ERISA. Nothing in the proposal
suggested that trustees routinely ignore
these duties and put the interests of
their labor organizations or their own
interests ahead of their obligation to the
trust. The Department recognizes that
most trustees faithfully observe their
duties. Nonetheless, it cannot be
doubted that there are also instances
where those duties are ignored with the
attendant loss of funds held in trust for
the labor organization and its members.
This rule is prophylactic; as such, of
necessity it must require reporting even
where trustees faithfully observe their
duties. At the same time, its reach is
necessary to empower labor
organization members to determine
whether transactions between the trust
and other individuals and entities are
proper. In many instances, the rule also
allows labor organization members and
this Department to determine whether
transactions by or with the trust created
a reciprocal reporting obligation on
labor organization officials and
employers who have separate reporting
obligations under the LMRDA. As stated
in the NPRM, ‘‘[b]ecause a labor
organization’s obligation to submit a
Form T–1 overlaps with the
responsibility of the labor organization
officials [pursuant to 29 U.S.C. 432] to
disclose payments received from the
trust, the prospect that one party may
report the payment increases the
likelihood that a failure by the other
party to report the payment will be
detected.’’
As an additional benefit, the
transparency provided by the rule may
have the salutary benefit of deterring
individuals from engaging in improper
or illegal transactions. Neither as
proposed nor modified in this final rule
does the reporting obligation interfere
with ERISA. Indeed, given that labor
organizations now have no obligation to
file Form T–1 for many if not most
trusts subject to ERISA, the arguments
against the proposal on this basis lose
much of their force.
Where trusts are not subject to ERISA
or not required to file the annual reports
required of most ERISA-regulated trusts,
the Form T–1 reporting obligation
provides labor organization members
their first opportunity, in most
instances, to receive an annual report on
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the financial operations of their labor
organization’s section 3(l) trusts.
Whether the Management Control and
Financial Dominance Test Creates
Unwarranted Compliance Difficulties
Some commenters expressed concern
about the practical difficulty of
determining whether a trust beneficiary
was a labor organization member or not.
Some commenters noted that although
the trusts have records distinguishing
between contributions submitted
pursuant to collective bargaining
agreements—as distinct from
contributions submitted on behalf of
non-bargaining unit groups, the trusts
do not have records permitting them to
differentiate employer contributions
made on behalf of labor organization
members from contributions made on
behalf of non-labor organization
employees. These commenters stated
that in order to provide such data labor
organizations would be required to ask
participating employers to take on an
additional reporting obligation to the
plans. A commenter explained that in
order to determine whether the 50%
revenue threshold was met, the trust
and the labor organization would have
to exchange records to identify trust
participants who are members of the
labor organization, a task that would
require significant time.
These concerns are based upon a
simple misunderstanding of the
proposal and are easily resolved. As
discussed in the NPRM, 73 FR 11758–
61, the labor organization exercises
effective control over a trust if it directly
contributes the trust’s funds or if it
negotiates with an employer for
employer funding of the trust. Whether
the individuals on whose behalf
contributions are made pursuant to a
collective bargaining agreement are
themselves members of the labor
organization is irrelevant. Thus, it is not
necessary to determine how many
beneficiaries of the trust are members or
non-members of the labor organization
to determine whether the threshold has
been met; instead the relevant factor for
making this determination is the
amount of receipts contributed pursuant
to the collective bargaining agreement,
whether made on behalf of members or
non-members.
Contributions made pursuant to a
collective bargaining agreement by an
employer will be considered
contributions of the labor organization
(as, of course, would contributions by
the labor organization itself). The
instructions and regulation have been
revised accordingly. Consequently, the
phrase ‘‘contributions made on behalf of
the labor organization or its members
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shall be considered the labor
organization’s contribution’’ has been
revised to read ‘‘contributions made
pursuant to a collective bargaining
agreement shall be considered the labor
organization’s contributions.’’
Contributions received by the trust on
behalf of persons represented by the
labor organization but who are not
members of the labor organization (such
as agency fee payers) would thus be
included within the definition of
‘‘receipts.’’ The test is whether the
contributions are made pursuant to a
collective bargaining agreement. The
test is not whether the beneficiaries of
the trust are labor organization
members.
Whether Financial Dominance Should
Be Measured by ‘‘Receipts’’ or by
‘‘Revenue’’
Several commenters asked the
Department to clarify how to determine
whether the labor organization’s
contributions comprised a majority of
the trust’s revenues during the reporting
period. In the NPRM, the Department, as
noted above, framed its financial
dominance test in terms of a labor
organization’s contributions (more than
50%) of the trust’s revenues during the
annual reporting period. The term
‘‘revenue’’ was used by the D.C. Circuit
in discussing how the Department could
properly fashion a reporting obligation
where a labor organization or labor
organizations financially dominated a
trust. See AFL–CIO v. Chao, 409 F.3d at
390. The court did not define this term,
nor suggest that its usage was to limit
the Department to an approach
constrained by the technical meaning
ascribed to the term by accountants.
Some commenters noted that the term
‘‘revenue’’ has a different meaning than
‘‘receipts.’’ One commenter, noting that
accounting professionals use slightly
different interpretations of what
constitutes ‘‘revenue,’’ proposed the
following as included within its reach—
contributions, interest and liquidated
damages charged for delinquent
contributions, all investment income,
realized gains, grants, rents,
reimbursements and other income,
grants and employee elective deferrals
to 401(k) and cafeteria plans. Some
commenters asserted that if ‘‘revenue’’
is defined in such a way as to include
income such as capital gains, interest,
dividends and the like, then many trusts
will fall in and out of Form T–1
coverage depending on market returns.
They explained that this could result in
a lack of disclosure in good financial
years, and conversely, could require
reporting in poor financial years. The
resulting shifting reporting requirements
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would lead to a lack of consistent
reporting on these trusts and create
confusion for labor organization
members. Thus, for example, if
‘‘revenue’’ includes all amounts
received from the sale of securities, even
when promptly reinvested or ‘‘rolled
over,’’ the amount of ‘‘revenue’’
attributable to the trust could easily
dwarf any other source of income or
receipts, reducing the number of Form
T–1 reports filed.
The Department agrees that the rule
should be clarified. To address these
concerns, the Department has adopted
for this purpose the ‘‘receipts’’ test used
in the Form LM–2. Thus, the
instructions to the Form T–1 now
provide that ‘‘receipts’’ means anything
actually received by the labor
organization within that fiscal year,
with the one exception being sales of
investments that are promptly
reinvested. In that situation, only the
capital gain is counted toward the gross
receipts figure.
For purposes of the Form T–1, the
term ‘‘receipts’’ will include cash,
interest, dividends, realized short and
long term capital gains, rent, royalties
and other receipts of any kind.
It will exclude investment proceeds
that are promptly reinvested. Generally,
‘‘promptly reinvested’’ means
reinvesting (or ‘‘rolling over’’) the funds
in a week or less without using the
funds for any other purpose during the
period between the sale of the
investment and the reinvestment. This
change lessens the likelihood that
market fluctuations will move the trust
in and out of coverage in a given fiscal
year. Market performance volatility will
be less likely to affect reporting
requirements because receipts will not
be registered until gains from the sale of
securities are realized.
A commenter pointed out that labor
organization members have an interest
in the governance of the trusts that
extends beyond the fiscal year in which
particular contributions were made,
suggesting that the financial dominance
test should look to a multi-year period
to determine Form T–1 coverage. While
the Department believes there is some
merit to the suggestion, the Department
believes that a multi-year approach is
unworkable. The key factor to showing
financial dominance is the position of
the labor organization as an entity that
bargains with employers and is thus in
a position to exert control over the
contributions to the trust. If there are no
contributions made in a particular fiscal
year it is difficult to show that a labor
organization is in a position to
financially dominate these trusts.
Furthermore, outside the Taft-Hartley
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trust context, a labor organization is
more likely to be required to file a Form
T–1 because it has managerial control
over a trust and not because of financial
dominance.
Two commenters stated that the
Department’s test would require reports
from single employer trusts (whose
contributions are not established
pursuant to a collective bargaining
agreement) that have equal (labor
organization and employer)
representation on their governing
boards. One of these commenters also
stated that some single employer plans,
established pursuant to a collective
bargaining agreement, are administered
without any labor organization
involvement. The Department has
determined that these plans, and other
such trusts that are employer created
and employer administered, do not fall
within the scope of section 3(l).
Whether Elective Deferrals Are
Considered in Determining Financial
Dominance
One commenter, a 401(k) plan
multiemployer defined contribution
pension plan, receives payments from
employees who have the option to defer
a portion of their wages to the plan.
Employees have the opportunity, in
addition, to control how their funds are
invested. The commenter expressed
uncertainty over whether these elective
deferrals made by the employees
themselves are considered labor
organization-derived payments that
establish financial dominance, arguing
that they should not be so treated. The
Department agrees that employeedirected payments to the trust should
not be treated as labor organization
contributions.
Managerial Control and Taft-Hartley
Funds
The Department received few
comments on the managerial control test
it proposed. These comments were in
the context of trustees appointed to the
board of directors of a Taft-Hartley fund.
The boards of these funds are allocated
half to employer representatives and
half to labor organization
representatives. As such no Taft-Hartley
fund would ever meet the managerial
control trigger for filing the Form T–1 as
the trigger requires the labor
organization to appoint or select a
majority of the board before filing is
required. However, as discussed above,
Taft-Hartley funds could be subject to
the financial dominance test.
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B. Applicability of the Form T–1
Reporting Requirement to Smaller Labor
Organizations
The Department proposed a reporting
threshold based solely on the size of the
labor organization; labor organizations
with total annual receipts of at least
$250,000 must file a Form T–1 for a
section 3(l) trust, if the labor
organization alone or with other labor
organizations exercises management
control or financial dominance over the
trust. The Department received no
comments regarding this aspect of its
proposal. This final rule maintains this
reporting threshold and the Form T–1
reporting requirement only applies to
those labor organizations with total
annual receipts of at least $250,000. The
Department believes that limiting the
Form T–1 reporting requirement to the
largest labor organizations responds to
concerns that the Form T–1 would
impose a substantial burden on smaller
labor organizations. By requiring a Form
T–1 to be filed only by a labor
organization with annual receipts of at
least $250,000, the proposed rule is
consistent with the reporting threshold
for Form LM–2. The $250,000 reporting
threshold ensures that labor
organizations required to file Form T–1
will be better prepared to meet the
recordkeeping burden, having already
had experience with the recordkeeping
and reporting software utilized for the
filing of Form LM–2.
C. Elimination of Threshold
Requirements in Prior Rules
In addition to limiting reporting to
labor organizations with at least
$250,000 in annual receipts, the 2003
and 2006 final rules conditioned
reporting on a two-part threshold
($10,000 or greater contribution
threshold for the reporting labor
organization and a $250,000 or greater
receipts threshold for the trust). In the
NPRM, the Department proposed
eliminating these thresholds and this
final rule does not include a
contribution threshold for the reporting
labor organization or a receipt threshold
requirement for the trust.
Several commenters objected to the
removal of the $10,000 contribution
threshold for reporting labor
organizations and stated that the
threshold should be maintained.
Commenters stated that the $10,000
contribution threshold represented a
reasonable determination by the
Secretary of the appropriate balance of
benefit and burden, i.e. the burden of
filing the Form T–1 on labor
organizations contributing less than
$10,000 outweighed the marginal
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increase in transparency. Commenters
asserted that it would be hugely
disproportionate to impose the
burdensome cost of Form T–1
compliance when a small amount of
labor organization funds are at stake. A
commenter questioned whether the
management control and financial
dominance requirements for filing a
Form T–1 would alleviate the difficulty
in obtaining information from the trusts.
Two commenters asserted that the
proposed rule did not offer a reasoned
basis for the removal of the $10,000
labor organization contribution
threshold. The commenters further
noted that there has been no evidence
of changed facts or circumstances that
would warrant the departure from the
threshold requirements of previous
proposed Form T–1 rules.
As noted in the NPRM the $10,000
contribution threshold was included in
the 2003 and 2006 final rules in
response to concerns about a labor
organization’s ability to obtain the
required information from trusts in
which they did not have a substantial
stake. The Department believes that
limiting the trust reporting requirement
to trusts in which a labor organization
exercises management control or
financial dominance, as discussed above
in section A, addresses this concern.
Moreover, the Department believes that
under the LMRDA labor organization
members have an interest in financial
transparency related to trusts to which
their labor organizations contribute
regardless of the amount of the
contribution.
The recordkeeping and reporting
burdens correspond to the size of the
trust. Smaller trusts have smaller
burdens in these areas than do large
trusts. A member’s interest in knowing
the details of financial dealings is not
diminished simply because the trust is
smaller. Even in smaller trusts, members
are likely to be interested in the nature
and purpose of the trust, the spending
decisions of the trust, the money
directed to the trust as compared to the
wages or wealth of the members, and
the extent of the labor organization’s
control and domination of the trust. The
Department’s proposal to require
reporting by labor organizations with
annual receipts of at least $250,000
tracks the mandatory filing threshold for
the Form LM–2. Requiring the filing of
a Form T–1 on the same basis as the
filing of the Form LM–2 ensures that
labor organizations required to file Form
T–1 will be better prepared to meet the
recordkeeping burden having had
experience with the recordkeeping and
reporting software utilized for filing the
Form LM–2.
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The Department was persuaded to
change to a filing requirement based on
the size of the labor organization rather
than amount of contribution to a trust
by comments in connection with the
2002 NPRM. Many commenters during
the 2002 rulemaking expressed the view
that the relative size of a labor
organization, as measured by its overall
finances, would affect its ability to
comply with the proposed Form T–1
reporting requirements.
In proposing to eliminate the
$250,000 receipts threshold for trusts,
the NPRM noted that the Department’s
review of section 3(l) trusts revealed
that a number of trusts do not have
substantial annual receipts yet still hold
large amounts of labor organization
derived money. One building trust held
$802,323 in assets, yet had less than
$200 in receipts. Another trust reported
$434,501 in assets, only $45,285 in
receipts, and rental expenses of $75,483
resulting in net receipts of ¥$29,198.
Removing the $250,000 annual receipts
threshold provides for the disclosure of
significant financial information. As
noted in the NPRM, by not including a
receipts threshold for trusts labor
organization, members will have greater
transparency and access to information
relating to trusts that hold large amounts
of labor organization derived money yet
do not receive a significant amount of
annual receipts.
Commenters objected to the removal
of the $250,000 receipts threshold for
trusts because they argued that it may
result in Form T–1 reporting of trusts
with insubstantial receipts or assets and
result in a burden that may outweigh
the benefit of disclosure. Commenters
also stated that the proposed rule did
not offer enough evidence or a reasoned
basis for the removal of the $250,000
threshold. Specifically, a commenter
questioned the Department’s examples
of building trusts that have significant
labor organization derived assets but do
not receive significant receipts. A
commenter further noted that there has
been no evidence of changed facts or
circumstances that would warrant the
departure from the threshold
requirements of previous proposed
Form T–1 rules. A labor organization
commented that the $250,000 receipts
threshold limited Form T–1 reporting to
significant trusts. The commenter
asserted that the occurrence of a trust
with significant assets but no significant
receipts was rare and that the benefits
of including such trusts were
outweighed by the burden of filing
reports on trusts that are insignificant.
After considering the comments in
opposition, the Department has
concluded that the final rule will not
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57421
include the $250,000 receipts threshold
for trusts. Eliminating the $250,000 in
annual receipts threshold for the trust
operates to provide information about
trusts to labor organization members
whose labor organizations have a
substantial investment in a trust
notwithstanding the absence of
significant annual receipts by the trust
during the reporting period. The two
examples of such trusts provided in the
NPRM are illustrative of the problem
and were not intended to be an
exhaustive list. Like all the examples in
the NPRM, they point to the need for
disclosure.
The removal of the reporting
thresholds will substantially increase
labor organization financial
transparency and decrease the evasion
and circumvention of the LMRDA
requirements. Due to the application of
the management control and financial
dominance thresholds set forth in this
rulemaking, the Department believes
that the $10,000 contribution threshold
and the $250,000 annual receipts
threshold are unnecessary.
The Department also sought
comments on whether it would be
appropriate to establish a threshold
based on the amount of assets held by
a trust, and if so, what amount would
be appropriate. Only one comment
responded to the Department’s question.
A labor organization proposed creating
such a threshold and setting the
threshold at no less than $250,000 for
trust assets, in order to minimize the
burden on small trusts. In the absence
of significant comment on this point
and the Department’s further
consideration of this alternative
proposal, the Department believes the
better approach is to continue without
an asset threshold. The Department
believes that a member’s interest in the
details of the labor organization’s
financial dealings is not diminished by
the amount of trust assets. A member’s
interest is more likely to be based on the
nature and purpose of the trust, the
spending decisions of the trust, the
money directed to the trust as compared
to the wages or wealth of the members,
and the extent of the labor
organization’s control and domination
of the trust. Based on these factors, in
this final rule the Department has not
established a reporting threshold based
on assets held by a trust.
D. Itemization of Receipts and
Disbursements
The Department proposed that the
Form T–1 include two itemized
schedules for ‘‘major’’ transactions:
Schedule 1, which would separately
identify any individual or entity from
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which the trust received ‘‘major
receipts’’ of $10,000 or more,
individually or in the aggregate, during
the reporting period; and Schedule 2,
which would separately identify any
entity or individual that received ‘‘major
disbursements’’ of $10,000 or more,
individually or in the aggregate, from
the trust during the reporting period.
The final rule retains the itemization
and aggregation requirements, but no
longer requires the itemization of
receipts by a trust made pursuant to a
collective bargaining agreement or
benefit payments made by the trust
pursuant to a written agreement
specifying the detailed basis on which
such payments are to be made. By
exempting labor organizations from
filing a Form T–1 for those trusts
required to file the Form 5500, as
discussed below, the Department has
substantially reduced the burden
associated with this aspect of the rule.
Additionally, the Department has
clarified some particular reporting
requirements, as suggested by
commenters.
As stated in the NPRM:
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Itemization is an essential component of
Form LM–2 and also is integral to Form T–
1 as a means to prevent circumvention or
evasion of the reporting obligations imposed
on labor organizations and labor organization
officials. Itemization not only provides
members with information pertinent to the
trusts, but allows them to better monitor the
other reporting obligations of their labor
organization and its officials under the
LMRDA and to detect and thereby help
prevent circumvention or evasion of the
LMRDA’s reporting requirements. Among
other requirements under this proposal, Form
T–1 requires a labor organization to identify:
• The names of all the trust’s officers and
all employees making more than $10,000 in
salary and allowances and all direct and
indirect disbursements to them;
• Disbursements to any individual or
entity that aggregate to $10,000 or more
during a reporting period and provide for
each individual or entity their name,
business address, type of business or job
classification, and the purpose and date of
each individual disbursement of $10,000 or
more; and
• Any loans made at favorable terms by the
trust to the labor organization’s officers or
employees, the amount of the loan, and the
terms of repayment.
73 FR 11763. Where certain payments
from a business that buys, sells or
otherwise deals with a trust in which a
labor organization is interested are made
to a labor organization officer or
employee or his or her spouse, or minor
child, the LMRDA imposes on the labor
organization officer or employee a
separate obligation to report such
payments (Form LM–30, as required by
29 U.S.C. 432). Thus, the Form T–1
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operates to deter a labor organization
official from evading this reporting
obligation.
The proposed $10,000 figure is an
outgrowth of the earlier rulemaking
efforts and is shaped by the concerns
there expressed and the Department’s
accommodation to those concerns. This
amount is a higher amount than the
itemization threshold provided for the
Form LM–2 ($5,000). The Department
will continue to monitor this threshold,
as well as all other thresholds
established by this rule, in order to
ensure that the information reported is
meaningful. See 68 FR at 58389.
The Form T–1 will identify the trust’s
significant vendors and service
providers, i.e., those who make or
receive payments of $10,000 or greater
during the one-year reporting period.
Labor organization members will be able
to utilize the advantages of computer
technology to review Form T–1s (and
other documents required to be filed
under the LMRDA). Electronic filing
permits the reviewer to use a search
engine to guide the inquiry, allowing
review of a potentially large number of
itemization reports with relative ease
compared to review of the same
documents in hard copy. Among other
uses, a labor organization member who
is aware that a labor organization
official has a financial relationship with
one or more of these businesses will be
able to determine whether the business
and the labor organization official have
filed the required reports (concerning
their relationship as required by
sections 202 and 203 of the LMRDA, 29
U.S.C. 432 and 433).
The Department proposed that the
itemization threshold for major receipts
and disbursements be set at $10,000 in
the aggregate. No exceptions were
proposed; however, a special procedure
was provided for reporting sensitive
information. Therefore, filers would
report all trust receipts from any source
that aggregate to $10,000 or more, as
well as any disbursements from the trust
to any source that aggregate to $10,000
or more during the trust’s fiscal year.
One commenter urged the Department
to increase the threshold for larger
employee benefit plans, and instead
base it upon a percentage of assets at the
beginning of the year. This commenter
also urged the entire elimination of
itemization of disbursements for benefit
payments, because of the many
participants who receive in excess of
$10,000. This commenter also
questioned the value of requiring the
reporting of disbursements to service
providers and payments to parties-ininterest, which are both reported on the
Form 5500. Others opposed the
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proposed threshold as being too high,
and instead would lower it to $5,000,
which, in their view, would increase
transparency and align the Form T–1
with the Form LM–2.
The Department adopts the $10,000
threshold requirement for itemization in
Schedules 1 and 2. This amount, in the
Department’s view, represents a
substantial transaction that would be of
interest to labor organization members.
For that same reason, a percentage
threshold would be inappropriate, as it
would deny information about
substantial transactions to members of
labor organizations with considerable
assets, information about transactions
that might have a significant impact on
the labor organization’s finances. A
percentage-based threshold that is
subject to annual fluctuation would lack
predictability and complicate a year-toyear comparison of reports. If a
percentage test was used based upon a
percentage of assets at the beginning of
the year, information concerning large
trusts would be disclosed in much
higher dollar amounts and information
from smaller trusts would be reported in
smaller amounts. For example, if there
are two trusts, one with $100,000 in
assets at the beginning of its fiscal year
and the other with $10,000,000 at the
beginning of its fiscal year and the
itemization threshold was 1 percent,
then the first trust would report any
receipts and disbursements that
aggregate to $1,000 or more while the
second trust would only report receipts
and disbursements that aggregate to
$100,000 or more.
Because knowledge about significant
transactions by the trust is an essential
element of transparency, the size of the
trust should not affect the members’
ability to obtain this information.
Therefore, the Department adopts a flat
dollar threshold of $10,000 for
itemization purposes in order to ensure
a uniform level of disclosure regardless
of the size of the trust. Additionally, in
the Department’s view, the difference
between the reporting threshold for
itemized transactions under the Form
LM–2 ($5,000) and the threshold under
Form T–1 ($10,000) is appropriate
because it reduces the reporting burden
and because the finances of a trust are
less likely to directly impact labor
organization members than the
expenditures by the labor organization
itself. Finally, as the Department said in
the NPRM (See 73 FR at 11763–64), the
Department will continue to monitor
this threshold and may make future
adjustments based on experience and
economic conditions.
For itemization and reporting
purposes, the Department proposed that
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a labor organization aggregate the trust’s
receipts from, or disbursements to, a
particular entity or individual during
the reporting period. The Department
explained that aggregation provides a
more accurate picture of a trust’s
receipts and disbursements because it
focuses on the total amount of money
received from or paid to an entity or
individual, rather than only on
individual receipts or disbursements.
The Department further explained its
view that insofar as such payments are
of interest to a labor organization
member, there is no difference between
a single $10,000 (or more) receipt or
disbursement from one source and
several receipts or disbursements from
one source totaling $10,000 or more.
Furthermore, aggregation reduces the
incentive to break up a ‘‘major’’
disbursement to a single entity or
individual in order to avoid itemizing
the payment and thereby circumvent the
Form T–1 reporting requirements.
Several commenters objected to the
aggregation requirement. One
commenter suggested that the
Department remove this requirement
because it requires labor organizations
and trusts to tally relatively small
amounts with no additional benefit.
After considering the comments, the
Department has decided to retain the
‘‘aggregation’’ standard for itemization
on Schedules 1 and 2. The Department
believes that multiple payments to or
from the same individual or entity that,
combined, surpass $10,000 in any single
reporting year, require separate
identification as much as one payment
of such amount. The benefit of such
‘‘aggregation’’ is that the labor
organization member or other viewer of
the Form T–1 will receive a more
accurate picture of the financial activity
of the trust. The additional burden
imposed on the trust and labor
organization in tracking these multiple
payments is offset by the increased
transparency that enables members to
know that the trust has made ‘‘major’’
disbursements or has received ‘‘major’’
receipts, whether in the aggregate or in
a single instance.
Several commenters opposed the
itemization of a trust’s receipts. They
asserted that it imposed unnecessary
administrative burden on the trust
without corresponding benefit of
disclosure to the labor organization
members and the public. Others
expressed concerns over potential
business competition problems caused
by labor organization reporting
individual employer contributions to
trusts, such as disclosure of detailed
manpower information and other
business information. Some commenters
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opposed itemization of certain kinds of
transactions such as receipts of pension
funds or the sale of investments because
they provided no information of value
to members, plan participants, or the
public.
Several commenters opposed
itemization of disbursements by trusts.
They asserted that it imposed
unnecessary administrative burden on
the trust without corresponding benefit
of the disclosure to the labor
organization members and the public.
Several commenters also opposed
itemization of particular types of
transactions, as they argued that this
reporting would offer nothing of value
to members and the public. In their
view, the Department should exclude,
among other items, the purchase of
investments and benefit payments,
particularly pension benefits from
Internal Revenue Service (IRS) tax
qualified plans.
After carefully considering the
comments, the Department continues to
believe that Form T–1 should separately
identify major receipts and
disbursements of the trust. Based on the
comments received, however, the
Department has made a number of
changes to the rule that should
ameliorate, if not eliminate altogether,
many of the concerns identified by the
commenters.
First, the Department agrees with
those commenters who questioned the
advantages of reporting customary, bona
fide contributions to and payments from
pension funds and other benefit plans to
participants and their beneficiaries.
Thus, the Department has changed the
instructions to except such
contributions and payments from
itemization, if made pursuant to a
collective bargaining agreement or
pursuant to a written agreement
specifying the detailed basis on which
such payments are to be made, as
explained in more detail below. The
Department believes that information
about these transactions that are
constrained by basic governing
documents of the trust—collective
bargaining agreements and written
agreements specifying the detailed basis
on which such payments are to be
made—is unnecessary for members to
monitor the operation of the trust. As a
result, labor organizations are only
required to report such plan
contributions made pursuant to a
collective bargaining agreement and
beneficiary payments made pursuant to
a written agreement specifying the
detailed basis on which such payments
are made in the aggregate as part of
Items 23 and 24.
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Second, the Department has made
several other changes that it believes
will reduce the burden of reporting
itemized receipts and disbursements:
the reinstatement of a modified Form
5500 exemption; the clarification that
investments that are promptly
reinvested are not receipts and
disbursements for itemization purposes;
the explicit recognition that payments
related to the Health Insurance
Portability and Accountability Act of
1996 (HIPAA) are confidential
information not to be reported; and the
explanation that filers do not have to
itemize benefit payments made to
officers and employees of the trust on
Schedule 3 of the Form T–1. These
changes are discussed in more detail
below.
Several commenters opposed the
itemization of the sale of investments as
a burden on the trust and filer. The
Department concludes that excluding
proceeds from the sale of investments
that are promptly reinvested from
individually identified receipts will
alleviate much of this burden. The
clarification regarding the reporting of
‘‘rolled over’’ investments will reduce
many of these receipts below the
$10,000 threshold. This will reduce
burden on the trust and the labor
organization.
The reinstatement of the Form 5500
exemption has significantly reduced the
number of section 3(l) trusts that will
file the Form T–1. As discussed in
section G(3) of this preamble, labor
organizations are not required to file a
Form T–1 for their section 3(l) trusts
that are required to file the Form 5500.
The remaining trusts for which a Form
T–1 must be filed, i.e., those trusts that
are not required to file a Form 5500, will
primarily consist of building trusts,
strike funds, and apprenticeship and
training funds. Unlike pension and
health plans, many of these trusts will
have comparatively fewer
disbursements, receipts, officers, and
employees. For example, strike funds
are likely to have few, if any,
disbursements unless the labor
organization’s members are on strike.
The Department believes that there is
significant benefit to disclosure to labor
organization members of the receipts
and disbursements remaining within the
scope of the itemization requirement.
Specifically, information related to the
nature and purpose of transactions in
which a trust engages will enable
members to actively participate in the
governance of their labor organization.
Without itemization, members would be
denied information critical to
monitoring the trust’s finances. For
example, without itemization, members
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would be unable to know the value of
the final sale and initial purchase of
investments by the trust, as well as the
service providers it hires to perform
functions of the trust. This separately
identified information is important to
labor organization members, in part,
because they elect the officers who run
their labor organization, who in turn
will affect the labor organization’s
funding and operations of the trust over
which the labor organization has
management control or financial
dominance. The financing of these
trusts can be used to circumvent or
evade the labor organization’s reporting
requirement and this specified
information will empower members to
monitor whether or not the trusts are
properly investing their money and
fulfilling their goals.
Trusts are already tracking most
receipts, disbursements, and payments
to officials and employees in the regular
course of business. However, they may
not be currently tracking the
information in the detail or structure
required by Form T–1 reporting.
Therefore, covered section 3(l) trusts
may opt to make changes to their
accounting systems to track the relevant
information in a format that can be
provided to the interested labor
organization(s) to complete the Form T–
1. The Department is not requiring
trusts to establish a particular
accounting or other system to
accomplish this goal. As indicated
elsewhere in the document, the labor
organization may need to request access
to the trust’s books and records in order
to obtain the information necessary to
report information on the Form T–1 in
the required detail and structure.
Further, as also indicated elsewhere in
this document, the Department’s
Employee Benefits Security
Administration (EBSA) advised that it
would not consider a plan fiduciary to
have violated ERISA’s fiduciary duty or
prohibited transaction provisions by
providing officials of a sponsoring labor
organization with financial and other
information from the plan’s books and
records as needed to complete the Form
T–1, provided the plan is reimbursed for
any material costs incurred in collecting
and providing the information to the
labor organization officials. Consistent
with that conclusion, EBSA further
advised that fiduciaries may be able to
prudently conclude that it is more
efficient and less disruptive of normal
plan operations to make adjustments to
the plan’s information management or
accounting software so that the plan can
provide information contained in its
books and records at a particular level
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of detail or in a particular structure,
provided the labor organization
reimburses the plan for any material
costs incurred in making such
adjustments. Although some section 3(l)
trusts may need to contact their third
party recordkeepers to collect
information requested by labor
organizations for the schedules, this
burden should be ameliorated as much
of required information will already be
kept in the normal course of their
businesses. And, for labor organizations
whose section 3(l) trusts are required to
file the Form 5500, there is no Form T–
1 to be filed and therefore no LMRDA
reporting burden whatsoever.
E. Disbursements to Officers and
Employees
The Department proposed that labor
organizations would disclose on
Schedule 3 of the Form T–1 the names
and titles of all officers of the trust and
report all direct and indirect
disbursements to them as well as to all
employees of the trust who received
$10,000 or more during the reporting
period. The Department adopts
Schedule 3 as proposed with
clarifications discussed below.
Commenters asked the Department to
clarify the meaning of the terms ‘‘trust
officer’’ and ‘‘trust employee,’’
including whether the trustees are
considered ‘‘officers’’ of the trust, and
how the terms will be applied to the
trust administrator and individuals
working under his or her control who
might be employed by an entity other
than the trust.
The Department has added
clarifications to the definitions of ‘‘trust
officer’’ and ‘‘trust employee’’ on the
Form T–1 Instructions for Schedule 3.
The definition of trust officer is adapted
from the LMRDA’s definition of
‘‘officer.’’ Section 3(n) of the LMRDA
states in pertinent part: ‘‘ ‘Officer’ means
any constitutional officer [of and], any
person authorized to perform the * * *
executive functions * * * of a labor
organization, and any member of its
executive board or similar governing
body.’’ 29 U.S.C. 402(n). The
instructions to the Form T–1 now
provide that for Form T–1 purposes, a
‘‘trust officer’’ means ‘‘any person
designated as an officer in the trust’s
governing documents, any person
authorized to perform the * * *
executive functions * * * of the trust,
and any member of its executive board
or similar governing body.’’ The
language is purposefully broad so that it
will include the officials of each trust’s
governing board, and any other
individuals conferred with executive
authority under the trust’s governing
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documents. Typically, this will include
the trustees of each trust, and,
depending upon the particular trust,
may include the trust administrator and
other individuals.
Similarly, the definition of a ‘‘trust
employee’’ is adapted from the
LMRDA’s definition of this term.
Section 3(f) states that ‘‘ ‘[e]mployee’
means any individual employed by an
employer.’’ 29 U.S.C. 402(f). Thus, for
Form T–1 purposes, an ‘‘employee’’
means ‘‘any individual employed by an
employer’’ that constitutes a section 3(l)
trust. These definitions will require a
fact-specific inquiry by filers to
determine whether trustees, the trust
administrator, and other individuals
performing service to the trust under its
control or the trust’s administrator’s
control are officers or employees of the
trust. In most instances, the
determination will be resolved without
any significant difficulty. Where such
individuals are trust officers, or trust
employees who received more than
$10,000 from the trust during the
reporting period, payments to them,
unless otherwise exempted, are required
to be reported in the aggregate in Item
24 and by their names in Schedule 3.
Where such individuals are not officers
or employees, payments to them, unless
otherwise exempted, must be reported
in the aggregate in Item 24 and
separately itemized in Schedule 2 if
they aggregate to $10,000 or more.
Two commenters expressed concern
over the heavy burden of reporting
disbursements to their trusts’ officers
and employees. Commenters said that
this information is disclosed on the
Form 5500. The Department notes that
no Form T–1 will be required on behalf
of trusts that are required to file a Form
5500. The Department acknowledges
that this requirement may impose some
increased burden on labor organizations
and, where requested by the labor
organization, on the remaining section
3(l) trusts, but the Department believes
that modern developments in electronic
recordkeeping (such as software that
assists in tracking financial transactions
rather than the costly and timeconsuming paper records used in the
past) have greatly reduced the burden
on labor organizations and trusts in
terms of overall reporting and
disclosure, and that trusts already keep
records on their officers and employees
for purposes of reporting under other
statutes and for internal purposes.
Furthermore, labor organization
members could benefit from this
information to ensure that their labor
organization is not, for example,
providing undisclosed additional
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compensation to labor organization
officials.
Commenters also asked the
Department to clarify how to report
‘‘indirect’’ disbursements to health care
providers, such as hospital and surgery
costs, on behalf of trust officers or
employees.
The Department has amended the
Instructions for Schedule 3, Column (E),
Other Disbursements, as well as the
definition of ‘‘indirect disbursement,’’ to
clarify that benefits payments to the
trust officers and employees are not of
the type required to be reported in
Schedule 3 if made pursuant to a
written agreement specifying the
detailed basis on which such payments
are to be made. Rather, these payments
should be reported in Item 24, and in
Schedule 2 to the extent that all trust
payments to a particular source, in the
aggregate, must be separately identified.
For example, if a trust makes, in the
aggregate, $10,000 in payments to a
particular health care provider on behalf
of all of its officers and employees, then
the filer would report this aggregate
amount separately in Schedule 2 and
include it within the disbursement total
in Item 24. This clarification should
eliminate any concerns related to the
potential misleading nature of Column
(E), particularly as it relates to
protecting the confidentiality under
HIPAA of health care provider
payments.
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F. Protection of Sensitive Information
In proposing this rule, the Department
recognized the need to balance the
legitimate privacy interests of
individuals receiving payments from
section 3(l) trusts and the right of labor
organization members to transparency
in the financial operations of such
trusts. See 73 FR 11764. The
Department was particularly concerned
about protecting the identity of
individuals receiving payments for
medical-related and similar expenses of
a highly personal nature. The final rule
strengthens these protections by
eliminating the need to itemize any
payments—medical or otherwise—
customarily made under and in
accordance with the trust’s governing
documents. This point is addressed in
the instructions to the Form T–1 and the
regulatory text (revising 29 CFR 403.8).
This reporting exclusion, coupled with
the availability of the rule’s reporting
exemption for those trusts that are
required to file the Form 5500 (which
does not require such itemization),
substantially reduces the disclosure of
individual-specific information on the
Form T–1.
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Many commenters expressed
concerns relating to the itemization of
disbursements, most on privacy or
security grounds, or both. Some
expressed concern that the posting of
such information on the Department’s
Web site would be intrusive and
heighten the possibility of identity theft.
They asserted that plan participants and
beneficiaries have an ‘‘expectation of
privacy’’ and that the trustees of benefit
and pension plans are obliged to protect
their privacy under ERISA and other
state and federal laws. Several
commenters referred to the regulations
issued by the Department of Health and
Human Services (45 CFR 160–164)
pursuant to HIPAA, prohibiting the
disclosure of ‘‘Protected Health
Information.’’ Other commenters argued
for an exemption of all payments made
pursuant to the terms of an employee
benefit plan. Another suggested that the
Department include in the final rule an
exception akin to that provided in the
Department’s Form LM–30 rule. The
commenter noted that the Form LM–30
excepts from reporting benefit payments
to officers and employees from a trust
that are provided pursuant to a specific
written agreement covering such
payments. Others expressed doubt about
the value of requiring the reporting of
routine payments to or by section 3(l)
trusts, especially given the voluminous
number of such payments by large
trusts, notwithstanding the $10,000
threshold for itemization. Some
commenters expressed concern that
reporting of employer contributions to
trusts could reveal the extent of its
business operations to competitors and
unnecessarily affect its business
interests.
The Department has carefully
considered these comments. As noted,
the Department crafted the proposed
rule with an eye toward protecting the
privacy interests of plan participants.
The Department has been persuaded
that additional protections are
appropriate. As discussed in the
preamble section relating to itemization,
the Department has established a broad
exemption for reporting customary
payments to and by the trust made in
accord with a collective bargaining
agreement in the case of payments to the
trust or the trust’s governing documents
in the case of benefits payments by the
trust. Thus, for purposes of Schedule 1,
Individually Identified Receipts, labor
organizations are not required to
separately identify any individual or
entity from which the trust receives
receipts of $10,000 or more,
individually or in the aggregate, during
the reporting period, if the receipts
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57425
derived from pension, health, or other
benefit contributions are provided
pursuant to a collective bargaining
agreement covering such contributions.
Similarly, for purposes of Schedule 2,
Individually Identified Disbursements,
the labor organization is not required to
itemize benefit payments from the trust
to an individual plan participant or
beneficiary, if ‘‘the detailed basis on
which such payments are to be made is
specified in a written agreement.’’ See
29 U.S.C. 186(c). These exceptions
apply to all section 3(l) trusts, whether
jointly administered or not. This will
ameliorate concerns about the adverse
impact on an employer whose payments
into a trust may reveal confidential
business information. Where such
payments to and by the trust are
undertaken in conformance with
governing documents, there is less
opportunity for improper diversion of
funds and evasion of the Act’s reporting
requirements than where the trust’s
discretion is less constrained such as
approving the sale and purchase of
investments, making payments to
service providers, and arranging
disbursements to parties-in-interest and
other third parties. This is true of
information regarding receipts as well,
as there may be multiple employers who
contribute to the trust pursuant to a
collective bargaining agreement.
Moreover, such information about
transactions that are not made pursuant
to a specific written agreement is not
likely to pose the same danger of
jeopardizing private and confidential
information or violating laws designed
to prevent such occurrence. As a result,
labor organizations are only required to
report such plan contributions made
pursuant to a collective bargaining
agreement and beneficiary payments
pursuant to a written agreement
specifying the detailed basis on which
such payments are to be made, in the
aggregate as part of Items 23 and 24.
The Department believes that the
addition of an exception pertaining to
beneficiary payments made pursuant to
a written agreement specifying the
detailed basis on which such payments
are to be made will also reduce the
administrative burden on trusts and
reporting labor organizations. Trusts
will not have to compile information
pertaining to the potentially thousands
of beneficiaries, nor will it have as many
complications with existing privacy and
other state and federal laws. While the
burdens of contacting service providers
for those transactions not governed by
such an agreement and of
reprogramming computer systems to
capture this data will still exist, the
Department believes that many trusts
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already have this information as a result
of their normal business practices.
As an additional protection, the
Department has clarified the rule to
ensure that information maintained by
the trusts relating to HIPAA-protected
payments, subject to a non-disclosure
provision in a settlement agreement,
specifically protected against disclosure
by state or federal law, or that
potentially endangers the health or
safety of an individual is not available
to labor organization members under the
LMRDA’s ‘‘just cause provision.’’ See ;
. Notwithstanding these exceptions, as
explained in the instructions, the labor
organization is required to describe
generally the nature of any payments
that have not been itemized, e.g.,
‘‘disbursement of payments on
insurance claims,’’ in Item 25 of the
Form T–1 (Additional Information) and
to include the payments in the total
amount reported in Item 23 (Receipts) or
Item 24 (Disbursements) of the form.
In the NPRM, the Department
proposed to provide labor organizations
the same reporting option available
under the Form LM–2 for reporting
certain major transactions in situations
where a labor organization, acting in
good faith and on reasonable grounds,
believes that reporting the details of the
transaction would divulge information
relating to the labor organization’s
prospective organizing strategy, the
identification of individuals working as
‘‘salts,’’ or its prospective negotiation
strategy. The Department further sought
comments on whether the
confidentiality exception from the
itemized reporting requirement should
be narrowed, clarified, or removed from
the Form T–1. Under the proposed
special procedures, the labor
organization could choose not to report
the information in itemized form
provided the filer identified in Item 25
(Additional Information) the general
types of information excluded. The
Department outlined this procedure in
the Form T–1 Instructions for Schedules
1 and 2.
As under the LM–2 instructions, the
proposal in the NPRM recognized that a
labor organization member has a
statutory right ‘‘to examine any books,
records, and accounts necessary to
verify’’ the labor organization’s financial
report if the member can establish ‘‘just
cause’’ for access to the information. 29
U.S.C. 431(c); 29 CFR 403.8.
Aggregation of transactions by a labor
organization under the Special
Procedures for Confidential Information
constitutes a per se demonstration of
‘‘just cause for access to the
information’’ and thus the information
must be available to a member for
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inspection. 73 FR 11764. The
Department invited comments on
whether to narrow, clarify or remove
this confidentiality exemption from the
Form T–1 instructions.
Several commenters specifically
addressed the Special Procedure for
Reporting Confidential Information, as
set forth in the proposed rule and
instruction. Two commenters opposed
these procedures, arguing that agents
(i.e., the labor organization and trust
officials) cannot withhold ‘‘secret
records’’ or engage in ‘‘secret
transactions,’’ but rather the principals
(i.e., the labor organization members)
have a right to see this information.
These commenters argued that the
proposed procedure allowed labor
organizations greater leeway in
withholding information than is
permitted under the discovery rules of
federal civil procedure or the National
Labor Relations Board (NLRB)’s
application of those rules. One
commenter raised concerns over the
reporting of job targeting/market
recovery fund disbursements,
identifying instances where, in its view,
unions were improperly using the
special procedure to shield from
disclosure any itemized disbursements
relating to their job targeting program,
not merely those that arguably would be
covered by the special procedure. One
commenter supported the confidential
information exception because it
protects organizing strategies.
The Department’s review of Form
LM–2 data has indicated that the
confidentiality exception is not used by
the majority of Form LM–2 filers.
However, the Department has found that
in some cases where the confidentiality
exception is used, large portions of the
labor organizations’ disbursements are
not itemized. For example, one labor
organization treated $360,308.00 in
disbursements as confidential
information and entered this amount on
line 5 of Schedule 17. The $360,308.00
accounted for 45% of the labor
organization’s total disbursements. A
midsized local labor organization
treated $1,011,863.00 as confidential.
This accounted for 49% of the labor
organization’s total disbursements.
Finally, a large local labor organization
treated $5,931,513.00 as confidential.
This accounted for 46% of the labor
organization’s total disbursements.
Thus, an undisciplined use of the
special procedures in many cases could
result in the non-itemization of
disbursements of millions of dollars.
The Department understands that
labor organizations have an interest in
maintaining confidentiality in situations
where disclosure would expose an
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ongoing or planned organizing or
representational campaign. However,
this interest must be balanced with the
LMRDA’s general reporting
requirements. Depriving members of
information about almost half of their
labor organization’s disbursements does
not promote transparency.
In the 2003 final rule promulgating
the Form T–1, the Department
recognized that the commenters
believed that a confidentiality
exemption was needed to protect
information on certain transactions from
immediate public disclosure. Thus the
Department provided an exemption
from the normal itemization
requirement for reporting of information
that would harm an organizing drive or
contract negotiation and also provided
that, absent unusual circumstances, this
exemption should not be applied to
information related to transactions for
past organizing campaigns or
negotiations. The Department in this
final rule is not changing the decision
that a labor organization should not be
required to disclose information that
would harm the organization’s
prospective organizing campaigns or
negotiations, by disclosing strategy that
would otherwise be confidential.
However, the Department reiterates that
labor organizations may not shield such
information from full disclosure after
the organizing or negotiations have
concluded. Thus, the final instructions
for the Form LM–2, and the instructions
for the Form T–1, provide that ‘‘[a]bsent
unusual circumstances information
about past organizing drives should not
be treated as confidential.’’
For the reasons discussed, the
Department adopts the Special
Procedures for Reporting Confidential
Information as presented in the NPRM,
but reiterates that the procedures
require itemized reporting of
transactions related to organizing
campaigns and negotiations after the
confidentiality interest giving rise to the
exemption from itemized reporting in
these categories has ended. Labor
organizations will continue to be able to
use the confidentiality procedures to
withhold itemized information ‘‘that
would expose the reporting union’s
prospective organizing strategy.’’ If the
strategy becomes public, the
confidentiality privilege no longer
applies to the information. Once the
organizing campaign or negotiations
have concluded, the confidentiality
privilege is lifted absent unusual
circumstances where disclosure of
itemized information would harm an
ongoing or prospective organizing
campaign or negotiations. As provided,
in part, in the Form LM–2 instructions,
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under the proposal, labor organizations
are permitted to withhold from
itemization information that would
‘‘expose the reporting union’s
prospective organizing strategy’’ or
would ‘‘provide a tactical advantage to
parties with whom the reporting union
or an affiliate union is engaged or will
be engaged in contract negotiations.’’
The instructions direct that information
should be disclosed unless the labor
organization could demonstrate that its
disclosure would cause harm to the
organizing drive or contract
negotiations; the instructions also
advise that absent unusual
circumstances information about past
organizing drives or contract
negotiations should not be treated as
confidential.
The Department has considered the
suggestion by some commenters that the
proposed procedure should be
eliminated because of its perceived
misuse by some Form LM–2 filers. The
commenter’s examples indicate that
some labor organizations may have
used, or will be tempted to use, the
special procedure to hide disbursements
that—either at the time they occurred or
at the time that the Form LM–2 was
filed—posed no danger to the labor
organization’s organizing or negotiating
strategies.
The Department believes that there is
reason to be concerned that the
procedures may be misused by some
labor organizations. Thus, although, the
Department is retaining the Special
Procedure for Reporting Confidential
Information, the Department
reemphasizes that this procedure is to
be used sparingly and only in the
limited circumstances for which it is
provided. The Department will continue
to review and monitor the use of the
Special Procedures for Reporting
Confidential Information. Because of the
substantial interest in financial
transparency that is compromised if
certain information that should be
disclosed is kept confidential, the
Department will give priority in
investigations of violations of the trust
reporting rules to those reports in which
the exemption is claimed. This will be
done to insure that the exemption is not
abused. The Department will continue
to examine the use of the Special
Procedure and, if evidence and
experience indicate that it is being
abused, may propose to eliminate or
narrow it. The Department further notes
that the provision of a confidentiality
exemption for the Form T–1 does not
affect other reporting duties under the
LMRDA or other laws.
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G. Exemptions and Alternative Means of
Compliance
The Department proposed an
exemption from the Form T–1 reporting
requirement for a trust established as a
political action committee (PAC) or an
organization established pursuant to
Internal Revenue Code section 527
provided that the trust files timely,
complete and publicly available reports
with federal or state agencies, as
required by federal or state law. The
Department also proposed a partial
exemption where an independent audit
of the trust has been conducted in
accordance with proposed standards
discussed below and the audit is filed
with the Department along with a fully
completed page 1 of Form T–1. Each of
these alternative methods for meeting
the labor organization’s Form T–1
obligation provides significant, timely
financial information about the trust
that is updated on a regular basis (for
PAC and section 527 reports, typically
more frequently than the Form T–1) and
requires the itemization of receipts and
expenditures. The proposed rule did not
include an exemption for trusts that
filed timely and complete Form 5500
reports under ERISA; the Department
explained that the information reported
on the Form 5500 was not designed to
capture information for LMRDA
purposes and that many section 3(l)
trusts were not subject to ERISA or its
reporting requirements.
This final rule, like the proposal,
includes the exemptions for trusts that
constitute a PAC or a section 527
organization provided that the trusts file
timely, complete and publicly available
reports as required by federal and state
law and includes the partial exemption
for those trusts where an independent
audit has been conducted as set forth in
the instructions. This final rule, unlike
the proposal, contains an exemption for
those trusts required to file a Form 5500
report, as defined in this rule.
1. Exemption for PAC and 527 Funds
In proposing to exempt labor
organizations from filing a Form T–1 for
trusts that constitute a PAC or a section
527 organization, the Department
explained that the purpose of limiting
the filing requirements in this way was
to minimize any overlapping obligations
that apply to such entities where other
statutes required the filing of publicly
available reports that contain
information roughly comparable to that
required by the Form T–1. The
Department received no comments on
the proposed exemption for a trust
established as a PAC or established
under section 527 of the Internal
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57427
Revenue Code. Thus, the final rule
retains the exemption for a trust
established as a PAC or an organization
exempt under Internal Revenue Code
section 527, provided that the trust files
timely, complete and publicly available
reports with federal or state agencies, as
required by federal or state law.
2. Audit Exemption
Under this final rule, a labor
organization may use the audit
exemption provided the audit meets the
requirements described in the Form T–
1 Instructions. The audit requirement in
this exemption is modeled after section
103 of ERISA, 29 U.S.C. 1023 and 29
CFR 2520.103–1 (relating to annual
reports and financial statements
required to be filed under ERISA). As
noted in the NPRM, the Department
recognizes that the audit option may not
provide the same level of detail required
by the Form T–1. The Department
nonetheless believes that this approach
is an acceptable trade-off for reducing
the overall reporting burden on the
labor organization and the section 3(l)
trust. Under the audit alternative, a
labor organization need only complete
the first page of the Form T–1 (Items 1–
15 and the signatures of the
organizations’ officers) and submit a
copy of an audit of the trust that meets
all the following standards:
• The audit is performed by an
independent qualified public
accountant, who after examining the
financial statements and other books
and records of the trust, as the
accountant deems necessary, certifies
that the trust’s financial statements are
presented fairly in conformity with
Generally Accepted Accounting
Principles or Other Comprehensive
Basis of Accounting.
• The audit includes notes to the
financial statements that disclose:
■ Losses, shortages, or other
discrepancies in the trust’s finances;
■ The acquisition or disposition of
assets, other than by purchase or sale;
■ Liabilities and loans liquidated,
reduced, or written off without the
disbursement of cash;
■ Loans made to labor organization
officers or employees that were granted
at more favorable terms than were
available to others; and
■ Loans made to officers and
employees that were liquidated,
reduced, or written off.
• The audit is accompanied by
schedules that disclose:
■ A statement of the assets and
liabilities of the trust, aggregated by
categories and valued at current value,
and the same data displayed in
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comparative form for the end of the
previous fiscal year of the trust; and
■ A statement of trust receipts and
disbursements aggregated by general
sources and applications, which must
include the names of the parties with
which the trust engaged in $10,000 or
more of commerce and the total of the
transactions with each party.
The Department invited comments on
the utility and workability of the
proposed audit exemption. As with
many other aspects of the proposed rule,
most of the comments on this issue
came from Taft-Hartley trusts. These
commenters generally opposed the 90day filing deadline for the audit
exemption because the deadline in most
instances would expire before they
completed the audits that they are
required to perform in order to satisfy
their ERISA reporting requirements to
file a Form 5500. Under ERISA the
annual reports are generally not due
until at least 210 days after the close of
the ERISA plan year. One commenter
stated that because of the complexity of
any audit required of trust funds, only
in the rarest of instances would an
auditor be able to timely satisfy the
requirements of the proposed alternative
to file the Form T–1. Commenters also
stated that the proposal failed to reduce
the overall reporting and recordkeeping
burden because the Form T–1
itemization requirements are not
normally part of audits prepared for
these funds.
The Department has partially resolved
these concerns by exempting labor
organizations from any Form T–1
responsibilities for trusts that are
required to file an annual report under
ERISA, as discussed below. The
availability of this exemption means
that most of the commenters will not be
obliged to provide information
necessary to complete the Form T–1 and
thus will be unaffected by the audit
requirements that otherwise would
remain a concern. For those trusts that
are not required to file the Form 5500,
the Department has decided to retain
this filing exemption as an alternative
means of compliance with the rule. The
remaining types of entities that will be
required to file a Form T–1 under this
rule are typically less complex than the
trusts required to file a Form 5500 and
will have fewer transactions to itemize.
Further, the concerns about the
itemization burden are addressed
because this final rule excepts from the
itemization requirement any receipts by
a trust made pursuant to a collective
bargaining agreement and any benefit
payments where a written agreement
specifies the detailed basis on which
such payments are to be made. As such,
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the Department anticipates that the
burden imposed by using this filing
exemption, while similar to that
required for filing the full Form T–1,
will nonetheless provide a less
burdensome alternative for some filers.
This audit exemption is not meant to be
the primary means of compliance with
the final rule, but rather, is meant as an
alternative for those entities that have
an audit performed that meets the
standards set forth in this final rule. For
these reasons, the Department’s final
rule adopts without change the audit
exemption as proposed.
3. ERISA Covered Plans Required To
File a Form 5500
Under the 2003 and 2006 Form T–1
final rules, a labor organization was not
required to file a Form T–1 for a section
3(l) trust if the trust was an employee
benefit plan that filed a complete and
timely annual report pursuant to ERISA.
These rules also stated that ‘‘a notice
filed with the Secretary of Labor
pursuant to an exemption from
reporting and disclosure does not
constitute a complete annual financial
report.’’
The Department proposed to remove
this exemption in the NPRM. The
proposal noted that the focus of the
financial reporting required on the Form
T–1 and the Form 5500 are not identical
and therefore the Form 5500 was an
unsatisfactory substitute for the
reporting required under the LMRDA.
The NPRM noted that not all section 3(l)
trusts are subject to ERISA and thus,
under the exemption as provided in the
2003 and 2006 final rules, labor
organizations, the public and OLMS
investigators would have to spend
considerable time and resources to
determine whether a section 3(l) trust
complied and timely filed the Form
5500. 73 FR 11765. The Department also
cited the difference in who was required
to sign the Form T–1 and the Form 5500
and the difference in the timing for
filing as reason to omit the exemption.
73 FR 11766. The NPRM invited
comments on a number of questions
related to the removal of the Form 5500
exemption.
The Department received a significant
number of comments concerning the
Form 5500 and whether the Department
should allow an exemption where a
section 3(l) trust files a Form 5500.
Several commenters asserted that the
Form T–1 is duplicative of information
already available to labor organization
members on the Form 5500.
After consideration of the comments,
the Department has decided to include
a Form 5500 exemption in the final rule.
The Department recognizes that the
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Form 5500 may not provide certain
details required by the Form T–1. In an
effort to respond to concerns of
commenters and to meet the objectives
of the LMRDA, the Department has
fashioned an exemption that differs in
some respects from the exemption set
forth in the 2003 and 2006 rules. The
ERISA annual reporting requirements
for a section 3(l) trust that is an ERISAcovered plan are generally satisfied
where the section 3(l) trust files the
Form 5500 Annual Return/Report of
Employee Benefit Plan and any required
attachments.6 Under this final rule,
labor organizations will not file a Form
T–1 for any section 3(l) trust that is
required under ERISA and applicable
Departmental regulations to file a Form
5500.
For purposes of this Form T–1
exemption only, a trust is ‘‘required to
file a Form 5500’’ if a plan administrator
is required to file an annual report on
behalf of the trust under 29 U.S.C.
sections 1021 and 1024. The Form T–1
exemption, however, does not apply
where an ERISA covered section 3(l)
trust is eligible for an exemption from
filing a Form 5500 or Form 5500–SF
under Department of Labor regulations.
This includes those section 3(l) trusts
that may file a notice or statement with
the Secretary of Labor in lieu of an
annual report pursuant to an exemption
from, or as an alternative method of
complying with, the annual reporting
obligation, even if it does file a Form
5500 or Form 5500–SF. The following
sections of title 29 of the Code of
Federal Regulations identify the types of
ERISA plans that under this final rule
would be treated as not required to file
a Form 5500 for purposes of the Form
T–1 filing requirement: § 2520.104–20
(small unfunded, insured, or
combination welfare plans), § 2520.104–
22 (apprenticeship and training plans),
§ 2520.104–23 (unfunded or insured
management and highly compensated
employee pension plans), § 2520.104–24
(unfunded or insured management and
highly compensated employee welfare
plans), § 2520.104–25 (day care center
plans), § 2520.104–26 (unfunded dues
financed welfare plans maintained by
employee organizations), § 2520.104–27
(unfunded dues financed pension plans
maintained by employee organizations),
§ 2520.104–43 (certain small welfare
plans participating in group insurance
arrangements), and § 2520.104–44 (large
6 The Form 5500 and governing regulations
applicable beginning with plan years beginning in
2009 were modified on November 16, 2007. 72 FR
64710 (final rule); 72 FR 64731 (notice of adoption
of revisions to annual return/report forms). The
final rule adopted changes to the Form 5500 and
created the Form 5500–SF.
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unfunded, insured, or combination
welfare plans; certain fully insured
pension plans). Therefore, a labor
organization must file a Form T–1 for
any ERISA-covered section 3(l) trusts
that are eligible under these regulations.
All the labor organization and trust
commenters objected to the
Department’s decision to depart from
the position it had taken in earlier Form
T–1 rulemakings whereby a labor
organization was not required to file a
Form T–1 for a trust that filed a timely
and complete Form 5500. The
commenters raised the following points
in support of their position: (1) Title II
of the LMRDA is not intended to
regulate employee benefit plans covered
by ERISA; (2) information reported on
the Form T–1 is already available on the
Form 5500; (3) the benefit of Form T–
1 reporting does not exceed the burden
it places on labor organizations and
trusts; and (4) the Department has failed
to show how entities that file the Form
5500 have used these trusts to
circumvent LMRDA reporting. A
number of the commenters offered
alternatives to the complete exclusion of
the Form 5500 exemption.
Commenters reviewed the history of
legislation governing employee benefit
plans, stating their view that Congress
never intended to apply the LMRDA’s
reporting and disclosure requirements
to employee benefit plans. They cited
section 302 of the LMRA in support of
their contention that employee benefit
plans are insulated from labor
organization control. As related by these
commenters, section 302 permits
employer payments to an employee
benefit plan only if: (1) Such payments
are made to a separate trust fund
established for the purpose of providing
medical or hospital care, pension or
retirement benefits, insurance, or for
other enumerated purposes; (2) such
payments are held in trust for the sole
and exclusive benefit of employees; (3)
the detailed basis for such payments is
set forth in a written agreement with the
employer; (4) management and labor are
equally represented in the trust’s
administration; and (5) an annual audit
of the fund’s assets is conducted by an
independent auditor.
Commenters also noted that Congress
saw no need to include the transactional
details that the proposed Form T–1
requires because it did not include them
in the recent Pension Protection Act of
2006 which substantially amended
ERISA. A number of commenters
suggested that the Department drop the
Form T–1 and work with the IRS and
the Employee Benefits Security
Administration (EBSA) to revise the
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Form 5500 as necessary to address any
concerns.
The Department has reviewed and
considered the concerns expressed
about the relationship between the
LMRDA reporting requirements and
ERISA. By adopting an exemption for
section 3(l) trusts that are required to
file a Form 5500 the Department has
recognized that ERISA is the primary
statute for regulating section 3(l) trusts
that are covered under that statute. The
Form 5500 helps ensure that employee
benefit plans are operated and managed
in accordance with certain prescribed
standards and that participants and
beneficiaries, as well as regulators, have
sufficient information to protect the
rights and benefits of participants and
beneficiaries. While not identical in
purpose to the Form T–1, the Form 5500
provides information on assets,
liabilities, losses or shortages of funds or
other property, acquisition or disposal
of goods or property in a manner other
than purchase or sale, liquidations,
reductions, and write-offs.7 More
importantly, the general ERISA
regulatory and enforcement regime,
through its civil and criminal
provisions, reduces (although it does
not eliminate the risk entirely) the
ability of labor organizations to use
employee welfare or pension plans to
circumvent their LMRDA reporting
obligations.
This is a change from the 2003 and
2006 Form T–1 final rules which
allowed for an exemption so long as the
trust had filed a complete and timely
annual report pursuant to ERISA.
However, framing the exemption as was
done in 2003 and 2006 puts the burden
on OLMS to determine whether the
Form 5500 is complete and timely in
order to determine whether the labor
7 The Department does not agree that the Form T–
1 is entirely duplicative of the information available
on the Form 5500. While both forms seek financial
information about trusts, among other differences,
a Form 5500 does not include the itemization of
disbursements or receipts required by the Form T–
1 and the persons requires to sign the Form T–1 and
Form 5500 are not identical. Under the Form T–1,
the form must be signed by the president and
treasurer, or corresponding principal officers, of the
labor organization. By comparison, the Form 5500
filed by a section 3(1) trust is signed by the plan’s
‘‘administrator,’’ as defined in section 3(16) of
ERISA. By requiring the labor organization’s
principal officers to certify the accuracy of the
financial report, individuals who may be in a
position to use the trust to circumvent their union’s
reporting requirements will be required to vouch
under penalty of perjury to the accuracy of the trust
report. The officers’ incentive to use the trust to
circumvent the LMRDA filing requirements is
thereby reduced. Notwithstanding these differences,
however, the Department, for the reasons discussed
in the text, has determined that the Form 5500
exemption as set forth in the final rule is
appropriate.
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57429
organization has complied with the
Form T–1 requirement.
The Department has not extended the
Form 5500 exemption to all trusts that
are required to file an annual report
under ERISA. Rather, the Form T–1
5500 filing exemption will be available
to only those section 3(l) trusts that are
required to file the Form 5500. Thus,
where ERISA or Department of Labor
regulations exempt or allow the plan
administrator to take an exemption from
filing a Form 5500 or 5500–SF, the labor
organization would need to file a Form
T–1 for that trust. A Form T–1 would be
required even if the plan administrator
of such a fund does not take advantage
of the opportunity to obtain an
exemption, and does, in fact, file a Form
5500 or Form 5500–SF.
The Department believes that the
Form 5500 exemption as set forth in this
final rule balances the concerns of
commenters about burden and
duplication between the Form 5500 and
the Form T–1 with the Department’s
concerns regarding the enforcement
difficulties associated with the Form
5500 exemption as set forth in the 2003
and 2006 Form T–1 final rules. An
exemption that is available to trusts that
can choose, year-by-year, whether to file
a Form 5500 creates significant
enforcement burdens for the
Department. Because of differing
deadlines for filing the forms, it may be
difficult for the Department to
determine whether a trust that is not
required to file a Form 5500 has, in fact,
determined that it will file one for the
relevant time period. Moreover, the
Department would be required not only
to determine whether the relevant trust
may be exempt from the Form 5500
requirement, but also would be required
to determine whether such trust, in fact,
filed anyway before determining
whether the labor organization was
required to file a Form T–1. In contrast,
an exemption that covers only trusts
that are required to file a Form 5500 is
relatively easy to enforce. The obligation
to file a Form 5500 depends on the
characteristics of the trust, which can be
objectively determined. As such, it is a
relatively easy matter to determine
whether a trust is required to file a Form
5500. Both OLMS and EBSA would
have an interest in correctly identifying
trusts required to file a Form 5500, and
EBSA has considerable expertise in this
area.
In contrast, a trust that may elect to
exempt itself from the Form 5500 filing
requirements creates an entirely
different problem. Only the trust will
know whether it will file a Form 5500.
Until it files a notice that it is taking the
Form 5500 exemption, or its time for
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doing so has expired, there are no
objective measurements to determine
whether a Form 5500 will be filed. As
an enforcement matter, therefore, OLMS
will regularly be unable to predict by
objectively determinable measures
whether such a trust will be reported on
a Form T–1 or not. This creates
difficulty in providing compliance
assistance to labor organizations and
trusts, and, more significantly,
responding to questions and requests
from labor organization members about
trust reporting. Similarly, labor
organizations will not be faced with
uncertainty about those trusts for which
they must file the Form T–1. The labor
organizations’ reporting obligation will
not be contingent on the choice a plan
administrator makes about filing a Form
5500. Under the Form 5500 exemption
as adopted by the Department in this
final rule, a labor organization will be
able at the beginning of its fiscal year to
know with certainty whether it should
prepare to file the Form T–1 for a
particular trust.
The Form T–1 filing exemption for
filers who are required to file a Form
5500 responds to concerns about
duplication of effort, redundant filing
requirements, increased burden, and the
discrete roles of the LMRDA and ERISA.
The Form 5500 filing exemption
adopted in this final rule comports with
ERISA, properly takes into account the
complimentary roles served by each
statute, and reduces reporting burden
while providing labor organization
members and the public with core
information that will help to prevent the
circumvention or evasion of the
LMRDA’s reporting requirements.
H. Public Sector Funded Trusts
As discussed above this final rule
requires Form T–1 reports to be filed by
labor organizations with receipts of at
least $250,000 that have an interest in
a section 3(l) trust, and alone, or in
combination with other labor
organizations, (1) selects or appoints the
majority of the members of the trust’s
governing board, or (2) contributes more
than 50 percent of the trust’s receipts
during the annual reporting period;
contributions made pursuant to a
collective bargaining agreement shall be
considered contributions by the labor
organization. The Department’s NPRM
provided no exemption from this
reporting requirement for any specific
type of section 3(l) trust, other than for
political action committees and section
527 trusts that file timely and complete
reports with appropriate government
agencies. As a result, the rule as detailed
in the NPRM required that Form T–1 be
filed by LMRDA-covered labor
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organizations with an interest in a
section 3(l) trust that provides a benefit
plan for the labor organizations’
members employed in the public sector,
and which, in some cases, is also made
available for wider participation by
public sector employees who can join
the labor organization and enroll in its
benefit plan as a result of their public
sector employment. Based on comments
received in response to the proposed
coverage of such plans, the Department
has decided, for the reasons that follow,
to provide a specific exemption to the
Form T–1 reporting requirements for
those labor organizations with a
reportable interest in a section 3(l) trust
that is covered by the FEHBA. However,
as explained below, this exemption
applies only to FEHBA-covered trusts,
and does not extend to labor
organization-sponsored benefit plans
not otherwise regulated by the federal
government in which state, county,
special district or municipal employees
may participate.
Two commenters addressed the
NPRM’s coverage of trusts established to
provide employee benefits to public
sector employees. The first comment is
from a national labor organization
representing primarily federal sector
postal employees, which sponsors a
health benefit plan that is established,
administered, funded and maintained
by contract between the labor
organization and the federal
government’s Office of Personnel
Management (OPM) pursuant to
FEHBA. Under FEHBA, the federal
government makes an employer
contribution to cover the majority of the
premium costs of the plan, 5 U.S.C.
8906, and the remainder is paid by
employee contributions. The FEHBA
health benefits plans offer hospital,
medical, surgical and other health
benefits to enrollees and their covered
dependants. In accordance with FEHBA,
only members of a labor organization
may enroll in that labor organization’s
health benefits plan. Therefore, the
plan’s enrollees are federal employees
who are members of the labor
organization or associate members who
have become members of the labor
organization in order to enroll in the
health benefit plan sponsored by the
labor organization.
The labor organization with a FEHBAgoverned plan argues that an exception
to coverage under this rule is warranted
because FEHBA plans are already
subject to significant federal oversight
and reporting requirements. In
particular, the commenter argues, the
oversight is equivalent to, and perhaps
more than, the federal reporting
requirements, oversight, and
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government regulations than are
applicable to other entities, such as
political action committees or section
527 organizations, that were specifically
exempt from compliance in the
proposed rule. According to the
commenter, FEHBA plans are subject to
stringent requirements contained in the
contracts with OPM, which are
reviewed and approval on an annual
basis. In addition, FEHBA plans must
file detailed financial reports with OPM
on a quarterly and annual basis, and are
subject to annual auditing requirements
as well as periodic audits by OPM and
the OPM Office of the Inspector General
in order to ensure the plan’s compliance
with contract requirements and federal
law.
The Department finds persuasive
these reasons offered by the first
commenter for an exception to
compliance with this rule for FEHBAcovered plans. The Department
concludes that the interest of members
of labor organizations in having access
to meaningful information regarding the
trusts in which their labor organization
has an interest is served by the rigorous
federal oversight already in place under
FEHBA, without need for additional
compliance with this rule. So long as
the interests of labor organization
members who want to be familiar with
the investments and expenditures of
their labor organization’s trust is
satisfied, the Department may reduce
the potentially overlapping regulatory
burden to covered entities by creating
this exception for FEHBA-covered
plans. The exception is noted both in
the instructions for filing the Form T–
1 and the regulatory text (revising 29
CFR 403.8).
The second comment received on this
subject was from a local labor
organization that represents municipal
employees employed by the City of New
York. This labor organization sponsors
several supplemental employee benefits
plans, which were established over the
course of several decades pursuant to
collective bargaining agreements with
the municipal employers. Although the
commenting labor organization
represents a small number of employees
employed in the private sector, the
participants of the labor organization’s
employee benefits funds are only
employees of the municipal employers.
Like the first commenter, the local
labor organization indicates that its
employee benefit funds in which New
York City municipal employees
participate are already subject to
extensive government oversight and
control by the Comptroller of the City of
New York. Also like the first
commenter, this local labor organization
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argues that this existing oversight
scheme established under local law,
including annual audits of which a
condensed version is transmitted to the
membership of the funds, is sufficient to
accommodate any party interested in
gathering financial information about
the labor organization’s employee
benefits trusts. However, the
Department notes that the information
required by local law appears only to be
required to be distributed to plan
participants, and not labor organization
members who belong to the labor
organization sponsoring the plans and
whose interests are at the heart of this
rule. In addition, although the
commenter’s benefit plans are clearly
subject to some governmental oversight,
it is infeasible for the Department to
examine every state or local oversight
scheme to determine whether it requires
the reporting and distribution of
information sufficient to satisfy the
Department’s purpose in protecting the
members of labor organizations
sponsoring such plans. Because each
state or municipality may establish
differing oversight schemes with
differing reporting requirements, which
are subject to periodic revision by those
state and local governments, it is
impracticable for the Department to
review this patchwork of regulation to
assure the continued protection of the
interests of labor organization members.
For these reasons, the Department
declines to create a broader exception to
this rule, beyond the exception noted
above for FEHBA plans, for employee
benefit plans sponsored by labor
organizations for the benefit of public
sector employees.
I. Applicability to Multiple Labor
Organizations Participating in a Single
Section 3(l) Trust
The Department proposed that each
labor organization meeting the reporting
threshold will have to submit a Form T–
1 to the Department, even though the
labor organization’s interest in the trust
may represent only a relatively small
portion of the total contributions made
to the trust by labor organizations. The
Department received no comments on
this aspect of the rule, which is set forth
in this final rule without change.
In the NPRM, the Department
explained that it had received
comments on its 2002 proposal to
establish a Form T–1 relating to the
participation by multiple labor
organizations in a single trust. In
response to the 2002 proposal, an
international labor organization
explained that it was not uncommon for
several locals to participate in an
apprenticeship and training fund that
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would be funded by payments from
employers pursuant to negotiated
agreements providing for ‘‘a-cents-perhour’’ contribution for hours worked by
each of their employees. As an example,
the labor organization discussed a fund
with annual contributions over
$300,000 in which seven locals
participated. The contributions from, or
on behalf of, each local ranged from
about $10,000 to about $100,000. The
fund had four employer and four labor
trustees; three from different locals
contributing to the trust and a fourth
from the labor organizations’ parent
organization.
The labor organization also explained
that it was common for local labor
organizations in different crafts
(affiliated with different parent bodies)
to participate in a fund. It explained that
in these instances, it would be unusual
for a single craft or local to represent a
majority of the labor organization
trustees. It stated that in such
circumstances it is unrealistic to suggest
that any single labor organization or
craft controls the trust. It has also been
the Department’s experience that is not
uncommon for multiple labor
organizations to participate in a section
3(l) trust without any single labor
organization contributing a majority of
the trust’s revenues. In some trusts, such
as strike funds, labor organizations may
be the sole contributors to the fund; in
others, such as Taft-Hartley trusts, the
trust will be funded by employers, but
such funds are established through
collective bargaining agreements, and
the employer contributions are made for
the benefit of the employees working
within the bargaining units represented
by the participating labor organizations
or the employees’ beneficiaries.
Working from this understanding, the
Department crafted its 2003 and 2006
Form T–1 final rules and the proposal
set forth in the NPRM to require each
labor organization participating in the
trust (i.e., those meeting the reporting
thresholds) to submit a report on the
trust’s financial operations.
As noted, the contributions to trusts
in which several labor organizations
participate typically will consist solely
of funds that are contributed on behalf
of their members. In other situations,
the funds will be contributed by
employers on behalf of employees
working for these employers who are
represented by the participating labor
organizations. In many instances, none
of the participating labor organizations,
by themselves or by virtue of the
employers’ contributions pursuant to a
collective bargaining agreement,
contributes a majority of the trust’s
receipts during a reporting period. As
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the Department explained in the NPRM,
unless a reporting obligation is imposed
on one or more of the labor
organizations on some basis other than
majority contributions, no labor
organization members would receive
information on the trust’s finances. In
its 2002 proposal, the Department
illustrated the need for reporting on
section 3(l) trusts with four examples in
which labor organizations had evaded
their reporting obligations through their
involvement with such trusts. One of
these examples involved the improper
diversion of money from a strike fund
in which no single labor organization
held a controlling interest. The absence
of any reporting obligation facilitated
the improper disposition of thousands
of dollars (over $60,000 per month) from
the strike fund. As this example also
demonstrates, disbursements from a
trust of pooled labor organization funds
affects the contributing labor
organizations’ financial conditions and
operations as clearly as disbursements
from a trust funded by a single labor
organization. A rule directed to
preventing a single labor organization
from circumventing or evading the law
should not permit the same conduct
when it is undertaken by more than one
labor organization.
In fashioning this rule, the
Department considered two alternatives:
fixing the obligation on the labor
organization with the greatest stake in
the trust; or allowing one of the
participating labor organizations to
voluntarily take on this responsibility.
Either of these approaches would create
difficulties in enforcement. As the
Department explained in the NPRM,
determining which labor organization
has the greatest stake in a trust is an
uncertain inquiry. There are several
ways that this could be calculated, such
as percentage of contributions, gross
amount of contributions over the life of
the trust, number of members receiving
benefits, etc. Further, a rule allowing
one labor organization to volunteer to
file the form (and thus the others to file
nothing) would complicate the
Department’s ability to enforce the
reporting requirement when no labor
organization has filed a report. In
addition, the reporting labor
organization may not be the labor
organization that is, in fact, using the
trust to circumvent or evade its
reporting requirement. Finally, this
reporting gap could allow some labor
organizations and individuals to evade
their reporting obligations under the
LMRDA.
For these reasons, the Department has
determined that where multiple labor
organizations appoint a majority of the
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members of the trust’s governing board,
or their contributions constitute greater
than 50 percent of the trust’s annual
receipts, each will be required to file a
Form T–1. In making this
determination, the Department
recognizes that the section 3(l) trust, not
the reporting labor organizations, will
be the source of most of the necessary
information and that this information,
in large part, will be identical for each
participating labor organization. This
will allow for allocation of information
collection costs among the labor
organizations, as determined by the
trust, and will keep all of the reporting
labor organization’s total costs only
marginally higher than if a Form T–1
were required to be filed by only one of
the participating labor organizations.
J. Labor Organization’s Ability To
Obtain Information From Trusts To File
the Form T–1
Under this final rule, a labor
organization is required to file a Form
T–1 if it alone or in combination with
other labor organizations (1) selects or
appoints the majority of the members of
the section 3(l) trust’s governing board,
or (2) contributes more than 50 percent
of the section 3(l) trust’s receipts during
the annual reporting period.
A number of comments were received
expressing concern that it would be
difficult for labor organizations to obtain
the information necessary to complete
the Form T–1 from the section 3(l) trust.
One commenter recommended that the
Department include a safe harbor
provision in the final rule providing that
if a labor organization made a demand
in writing to the trust for the Form T–
1 information and the trust failed to
provide the information this would
relieve the labor organization of the
obligation to file the Form T–1. The
Department believes that limiting the
Form T–1 reporting requirement to
those trusts over which the labor
organization has managerial control or
financial dominance, as defined in this
rule, makes it unlikely that any
participating labor organization will
have difficulty in obtaining from the
trust the information needed to
complete the Form T–1. As a result, the
Department does not believe a general
safe harbor provision is necessary.
However, to address those rare
instances where a section 3(l) trust balks
at providing the necessary information,
which was expressed in many
comments, the labor organization may
request that the Department use its
available investigatory authority to
assist the reporting labor organization to
obtain information necessary to
complete the Form T–1.
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The Department expects that labor
organizations and labor organization
officials will take timely, reasonable,
and good faith actions to obtain the
necessary information from section 3(l)
trusts and, where they have done so, the
Department will not assert a willful and
knowing violation of the filing
requirement against the labor
organization, its president, or its
treasurer.
Many section 3(l) trusts and labor
organizations commented that providing
the information required for labor
organizations to complete the Form T–
1 raised significant concerns regarding a
breach of the trust’s fiduciary duties
owed to participants and beneficiaries,
including concerns that individual
privacy rights may be violated. With
regard to privacy concerns, a pension
fund commenter was particularly
concerned about the required disclosure
of individual benefit recipients by name
and address and the subsequent listing
of those individuals online. The
commenter believed it would be
inconsistent with ERISA section 404, 29
U.S.C. 1104, to provide this information
to the labor organization so that the
labor organization could forward it to
the Department for posting on the
Internet. A second commenter added
concerns that this information could be
used for identity theft. As noted above
in section D, in this final rule the
Department has modified the
instructions to the Form T–1 so that
itemization is no longer required for
benefits disbursements made pursuant
to a written agreement specifying the
detailed basis for making the payments.
The Department believes that this will
alleviate the concerns about privacy and
identity theft.
A labor organization commenter
addressed the potential breach of the
trust’s fiduciary duties, stating that
under ERISA section 404(a)(1)(A), 29
U.S.C. 1104(a)(1)(A), a fiduciary is
required to discharge his duties with
respect to an ERISA plan solely in the
interest of the participants and
beneficiaries and ‘‘for the exclusive
purpose of providing benefits to
participants and their beneficiaries; and
defraying reasonable expenses of
administering the [ERISA] plan.’’ The
commenter indicated that having ERISA
plans prepare information for labor
organizations so that labor organizations
can meet their reporting obligations
raises concerns as to whether the
fiduciary is using ERISA plan assets
exclusively for the benefit of
participants and whether preparing this
information actually would interfere
with the normal operations and
administration of such ERISA plans.
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In addition to the ERISA section 404
concerns, a number of comments also
pointed out that ERISA section 406(b),
29 U.S.C. 1106(b), prohibits a fiduciary
and a labor organization trustee who is
a labor organization official from acting
in an ERISA plan transaction, including
providing services, involving his or her
labor organization. Further, they noted
that a labor organization participating in
an ERISA trust fund is a party-ininterest to that plan under ERISA. The
commenters agreed that ERISA plans
may enter into certain transactions with
a party-in-interest if the transaction is
necessary for the operation or
administration of the ERISA plan and
does not involve fiduciary self-dealing.
However, they believed it unlikely that
most ERISA plan fiduciaries would
conclude that gathering and furnishing
the type of information necessary for a
labor organization to complete a Form
T–1 would be necessary to operate or
administer the ERISA plan. Some
commenters suggested that the
prohibited transaction issue could be
avoided by requiring the labor
organization to reimburse the ERISA
plan for all expenses connected with the
gathering of Form T–1 information but
commented that reimbursing the ERISA
plan for the Form T–1 expenses would
not eliminate the concerns relating to a
violation of ERISA section 404.
As a means of resolving these
concerns, the Department presents two
safeguards. First, in this final rule the
Department has included a Form 5500
exemption for those ERISA plans
required to file a Form 5500 (Form 5500
T–1 exemption), as discussed in section
G(2) above. The Department’s inclusion
of the Form 5500 T–1 exemption means
that most of the commenters who raised
concerns about sections 404 and 406 of
ERISA will not be required to file a
Form T–1, dramatically reducing the
number of trusts from which labor
organizations will need information.
Second, EBSA has reviewed this rule
and specifically advises that it would
not consider a plan fiduciary to have
violated ERISA’s fiduciary duty or
prohibited transaction provisions by
providing officials of a sponsoring labor
organization with financial and other
information from the plan’s books and
records as needed to complete the Form
T–1, provided the plan is reimbursed for
any material costs incurred in collecting
and providing the information to the
labor organization officials. EBSA
explained that the sharing of
information in this manner is consistent
with ERISA’s text and purposes, and a
contrary construction is disfavored
because it would impede compliance
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with the LMRDA and the achievement
of its purposes. The Department expects
that trusts will routinely and voluntarily
comply in providing such information
to reporting labor organizations.
K. Scope of LMRDA Section 3(l) in
General
The Department received a few
comments that requested a clarification
of the scope of section 3(l) of the
LMRDA. One commenter requested that
the Department clarify that section 3(l)
trusts must be limited to ‘‘trusts that are
established for the primary purpose of
providing benefits to members of such
labor organization or their beneficiaries
(for example, strike funds, credit
unions, building funds or trust funds
established pursuant to a labor
organization’s constitution to provide
death benefits to members).’’ This
comment suggested that a review of the
documents that establish each trust
would help to determine whether the
trust was established to benefit the
members of a labor organization or to
benefit the employees. The comment
requested that the Department exclude
from the coverage of section 3(l) all
trusts, even if funded pursuant to a
collective bargaining agreement, that in
the documents creating the trust,
specifically note that the trust is created
for the benefit of employees.
Section 3(l) provides that a ‘‘trust in
which a labor organization is
interested’’ is a trust:
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(1) Which was created or established by a
labor organization, or one or more of the
trustees or one or more members of the
governing body of which is selected or
appointed by a labor organization, and (2) a
primary purpose of which is to provide
benefits for the members of such labor
organization or their beneficiaries.
29 U.S.C. 402(l). The Department
agrees that trust documents are critical
to making a determination regarding a
trust’s status as a section 3(l) trust.
These documents must be considered
along with the actual operation of the
trust in determining whether they will
give rise to a Form T–1 reporting
obligation. Each labor organization must
consider the particular circumstances of
a trust in evaluating whether the trust
satisfies the definition of a section 3(l)
trust and then must determine whether
the labor organization is required to file
a Form T–1 pursuant to this rulemaking.
Though the Department is prepared to
offer compliance assistance to labor
organizations, a thorough review by the
Department of all documents that may
create a section 3(l) trust is
impracticable. Therefore, the
Department declines to adopt this
suggestion.
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With regard to the commenter’s
implicit conclusion that a trust
document stating that the trust is
created for the benefit of employees
would require the conclusion that the
trust would not be a section 3(l) trust,
it is the Department’s view that such a
statement alone would not resolve the
question. Section 3(l) requires an
inquiry as to whether ‘‘a primary
purpose * * * is to provide benefits for
the members of [a] labor organization or
their beneficiaries.’’ Thus, a trust may
have more than one primary purpose.
The commenter’s statement does not
provide sufficient information to either
determine whether the trust in question
is a section 3(l) trust under the LMRDA
or whether a trust created by the labor
organization for the benefit of
employees of an employer would fall
outside the scope of section 3(l).
Although the Department does not
resolve this question, the statement that
a trust is created for the benefit of
employees by itself would not deny
section 3(l) status to the entity in
question. Therefore, the Department
declines to adopt this suggestion.
A bank submitted comprehensive
comments, arguing, in part, that (1) it
does not come within the scope of
section 3(l) because, in its view, section
3(l) is limited to ‘‘health benefits,
pension benefits, life-insurance benefits
or other similar kinds of concrete and
individual benefits, and * * * not to
* * * intangible collective benefits,’’ as
it characterizes the benefits it provides
to the labor organizations creating the
bank; and (2) requiring labor
organizations to submit a Form T–1
regarding the bank’s financial
operations would place an unfair
burden on the bank relative to its
competitors. The bank stated that it
believes itself to be ‘‘the last union
owned commercial bank in the United
States,’’ explaining that it was
established by a labor organization and
that almost 60% of the voting common
shares of the bank are owned by a
national labor organization subject to
the LMRDA. The bank markets itself as
‘‘America’s Labor Bank’’ and provides a
one percentage point discount on
interest rates for loans to union
members. It also explained that labor
organizations are no longer permitted to
own banks, but that its apparently
unique status exists by virtue of a
grandfather provision in the Bank
Holding Act of 1956. See 12 U.S.C.
1843.
The Department is persuaded that the
bank’s status is indeed unique and, for
the reasons that follow, will except
labor organizations from submitting a
Form T–1 about the bank’s financial
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57433
operations. The bank, apart from its
status as a labor organization-created
bank, differs in no material respect from
other commercial, for profit banking
institutions. Given the nature of its
operations, it engages in a much larger
number of potentially reportable
transactions than all but a few, if any,
section 3(l) trusts. Like other financial
institutions, it is subject to strict state
and federal regulation that tempers
somewhat the need for reporting
obligations. The bank’s commercial
lending business is predominantly
conducted with non-labor organization
entities, a result of the bank’s
competitive position in the marketplace.
Similarly, the majority of the bank’s
customers are not labor organization
members. Credit unions often serve a
narrower customer base, which, in the
section 3(l) trust context, may consist
predominantly of members of the
sponsoring labor organization. While
the bank does share some characteristics
with other section 3(l) trusts, especially
credit unions, the bank’s customer base
is drawn from a broader market, and its
investment portfolio is more varied and
diverse than a typical credit union. For
these reasons the bank’s operations are
subject to greater market scrutiny than
typically would be the case for a labor
organization-established credit union.
Moreover, as an employer, the bank is
subject to the LMRDA’s reporting
provision for employers, 29 U.S.C. 433,
that require it to report any payments to
labor organization officials other than
those made in the regular course of
business. Thus, the bank will be
required to disclose on Form LM–10 the
kinds of payments that would be of the
greatest interest to labor organization
members, notwithstanding that labor
organizations participating in this trust
are excepted from filing the Form T–1
about the bank’s financial operations. In
connection with this matter, two
additional points must be noted. First,
the Department is not persuaded by the
bank’s argument that it does not
constitute a section 3(l) trust, however,
the Department does not reach this
question in excepting labor
organizations from reporting on the
bank’s financial operations. Second, the
bank stated in its comments that in
addition to its regular banking
commercial services, it ‘‘also engages in
a large institutional trust business
providing custody and investment
management services to Taft Hartley
and other employee benefit plans.’’ By
not requiring labor organizations to file
a Form T–1 about the bank’s financial
operations, the Department does not
modify in any way the filing obligations
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of any labor organizations with section
3(l) trusts that utilize the bank for
services in administering such trusts.
L. Format of the Form T–1, Schedules,
and Instructions and Electronic
Submission of the Form
Form T–1, as proposed and adopted
by this final rule, is shorter and requires
less information than the Form LM–2,
the annual financial report filed by labor
organizations with at least $250,000 in
annual receipts. It includes: 15
questions on page 1 (Items 1–15) that
basically identify the trust; five yes/no
questions (Items 16–20) covering issues
such as whether any loss or shortage of
funds was discovered during the
reporting year (Item 16), the disposition
of property by other than market sale
(Item 17), the liquidation of debts (Item
18), and whether the trust made any
loans to officers or employees of the
labor organizations at terms below
market rates (Item 19); and statements
(Items 21–24) regarding the total amount
of assets, liabilities, receipts and
disbursements of the trust. Item 25
requires additional detail if a filer
checks ‘‘Yes’’ to any of the yes/no
questions in Items 16 through 20.
The Department proposed that filers
submit the Form T–1 electronically to
the Department using software provided
by the Department and available on the
OLMS Web site. As proposed, a Form
T–1 filer will be able to file a report in
paper format only if it applies for and
is granted a continuing hardship
exemption of up to one year, but a paper
format copy may be submitted initially
if the filer asserts a temporary hardship
and files electronically within 10 days
thereafter. The Department proposed a
procedure in the Form T–1 Instructions
for applying for a continuing hardship
exemption, which was identical to that
of the Form LM–2. The proposed
procedure whereby forms must be
submitted electronically with limited
exceptions received no substantive
comment and the Department adopts
this procedure in this final rule.
The Department received no
comments about several specific items
on the proposed form, schedules, and
instructions. Thus, except as noted
below, the final form, schedules, and
instructions contain no substantive
change from those published in the
NPRM. The comments received on
particular aspects of the form,
schedules, and instructions are
identified below. Some of these
comments have been addressed in more
detail in other sections of the preamble.
In the NPRM, the Department
specifically invited comments on
whether the trust’s employer
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identification number (EIN) should be
reported on the first page of the Form
T–1. The Department stated that the
number could be used by members to
cross-check the information on the Form
T–1 with other reports submitted by the
trust, such as its filings with the IRS. As
discussed below, the Department has
decided to require this information,
which will be reported in Item 11. As
proposed, Item 11 required filers to
report the tax status of the trust; this
information need not be reported under
the final rule. The Department has
concluded that disclosure of the tax
status of the trust is of less utility to
members than is the EIN and as such is
requiring disclosure of the EIN in place
of tax status.
Two commenters expressed support
for requiring labor organizations to
provide the trust’s EIN. In their view,
this information will ‘‘facilitate better
cross-referencing between reporting
forms’’ increasing the form’s usefulness,
and help ensure against fraud or
mistake. One commenter opposed
including the EIN, arguing that crossreferencing could lead to confusion if
users were to compare Form T–1
submissions with reports filed under
ERISA by the same trusts.
The Department adopts the
requirement that the labor organization
must supply the trust’s EIN. Item 11 of
the form and the corresponding
instructions have been modified
accordingly. This modification imposes
no additional burden on the trust or
labor organization beyond what the
proposal required, and it does not
violate any privacy or confidentiality of
the parties, plan participants, or their
beneficiaries. Without the disclosure of
the EIN on the Form T–1, labor
organization members and the public
could encounter difficulty finding this
information, leaving them unable to
easily cross-reference the Form T–1
with other reporting and disclosure
forms, thus reducing the form’s utility.
The Department believes that users will
recognize that the Form T–1 and any
other reports filed by the trust, such as
reports under the Internal Revenue Code
(Form 990) do not report identical
information. The Department expects
that any potential confusion will be
minimal and, in any event, is
outweighed by the utility of comparing
the information reported on the various
forms. The ability to cross-reference the
Form T–1 with the Form 990 and other
disclosure forms, and check for any
anomalies, will help reduce the ability
of labor organization officials to use a
trust to circumvent other LMRDA
reporting requirements.
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Item 16 of the form requires a labor
organization to report the trust’s losses,
shortages, or other discrepancies in the
trust’s finances. Three commenters
opposed Item 16’s requirement of
reporting whether the trust discovered a
loss or shortage of funds or other
property during the reporting period.
One expressed concern over reporting
delinquent contributions from
employers as well as overpayment of
benefits, such as payments to ineligible
dependants, individuals who have
coverage through a spouse, or when the
fund does not know of a participant’s
death. This commenter also argued that
reporting a health fund’s losses would
violate the fund’s privacy obligations
under HIPAA, as well as require
additional work by the fund’s staff.
Additionally, this comment stated that
the definition of ‘‘loss’’ in the
instructions is too vague to know what
information to send to the labor
organization. Finally, a commenter also
questioned the lack of an adequate
definition of ‘‘loss’’ or ‘‘shortage’’ in the
instructions, which may lead to
excessive and irrelevant reporting of
transactions.
The Department has clarified Item 16,
by defining ‘‘a loss or shortage of funds
or other property.’’ The Department has
defined the term to exclude delinquent
contributions from employers,
delinquent accounts receivable, losses
from investment decisions, and
overpayments of benefits. Financial
transparency enables members to
monitor the affairs of their labor
organization and its officers, including
the operations of a section 3(l) trust that
is dominated by the labor organization.
While a financial loss or shortage does
not, by itself, indicate that the trust is
mismanaged or that fraudulent activity
is occurring, it provides useful
information to members regarding the
use of their labor organization’s assets
and the actions of its officers.
Item 17 of the form requires a labor
organization to report the trust’s
acquisition or disposition of assets. One
commenter suggested that it could
require tracking ‘‘thousands’’ of such
transactions annually, including all
write-offs of all fixed assets (with the
basis of those assets), all settlements or
write-offs of employer contribution
obligations (even when de minimis
interest obligations are waived or
reduced), and would require
maintaining every invoice for furniture
or equipment until disposed. Although
the Department believes that this claim
may be overstated, it has clarified the
instructions in a way that will largely
alleviate any burden. The instructions
have been revised to apprise filers that
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they may group similar acquired or
disposed assets together, in a larger
category, as well as grouping multiple
assets acquired from or disposed of to
the same source, which will reduce the
‘‘expansive’’ nature of this reporting
requirement. For example, if a trust
acquired various types of office
equipment as a donation, these assets
may be grouped together for purposes of
the description in Item 25.
Item 19 of the form requires a labor
organization to report loans to labor
organizations officers or employees
made below market rates. No
commenters objected to this provision
and it is adopted as proposed.
Items 23 and 24 of the form require
a labor organization to report the trust’s
total receipts and disbursements,
respectively. Recognizing that these
terms call for reporting on a cash rather
than an accrual basis, in contrast to the
manner in which some ERISA-regulated
trusts prepare their financial statements,
one commenter expressed concern that
the Department was effectively
requiring trusts to establish a second
recordkeeping system. The Department
is not requiring section 3(l) trusts to
establish a cash basis accounting
system. As is the case with the Form
LM–2, the Department permits filers the
choice of how to maintain their
recordkeeping system. If section 3(l)
trusts for which a labor organization
files a Form T–1 choose to prepare their
financial statements on an accrual basis,
however, labor organizations may need
to request access to the trust’s books and
records in order to obtain the
information necessary to report on the
Form T–1 the amount of cash and
liabilities on hand at the start and close
of each reporting period. See 68 FR
58374, 58380–81 (2003) (preamble to
Form LM–2 final rule). The Department
believes that it is easier for labor
organization members to understand the
trust’s finances if this basic information
is provided for their labor organization’s
section 3(l) trusts. In this regard, the
Department notes that most ERISAregulated trusts will have no Form T–1
reporting obligation where they submit
the annual disclosure statements
required of them under ERISA.
One commenter sought clarification
regarding the reporting of receipts and
disbursements where employers submit
contributions to related plans on a
single check to one trust. The
commenter explained that in such
instances the trust typically acts as the
depository and the contributions are
promptly allocated to the other trusts
based on each trust’s contribution rate.
The Department requires Form T–1 to
include the total receipts and
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disbursements of the trust during its
fiscal year. Therefore, Item 23, Receipts,
includes all funds received by the trust
from any employer or any other source.
If a trust acts as a depository and
promptly reallocates these receipts to
other trusts, then such reallocation must
be reported in Item 24 as a
disbursement.
M. Effective Date and Reporting
Deadlines
The Department proposed that the
final rule would take effect no less than
30 days after its publication in the
Federal Register. Thus, under the
proposal no report would be due until
15 months after the rule’s effective date.
Although the Department proposed
that the rule could take effect on the
31st day after its publication, this final
rule will take affect 90 days after its date
of publication and it shall apply only to
labor organizations whose fiscal years
begin on or after January 1, 2009. The
effect of this change is to provide a
small amount of additional time over
and above that provided under the
proposal before the start of the fiscal
year for which an initial report will be
due. The Department believes that this
lead time is sufficient for affected trusts
and labor organizations to adapt to the
proposed disclosure requirements and
make any necessary adjustments to their
recordkeeping and reporting systems.
As proposed and as adopted in this
final rule, the Form T–1 must be filed
within 90 days after the end of the labor
organization’s fiscal year and must
cover the section 3(1) trust’s most recent
completed fiscal year, i.e., the fiscal year
ending on or before the closing date of
the labor organization’s own fiscal year.
This requirement is mandated by the
LMRDA’s requirement that a labor
organization file its financial reports
within 90 days after the close of the
labor organization’s fiscal year. 29
U.S.C. 437(b). By permitting a labor
organization to file the Form T–1 within
90 days after the labor organization’s
fiscal year ending date, rather than
requiring it to be filed within 90 days
after the trust’s fiscal year ending date,
the Department has eased the reporting
burden for both the trust and the labor
organization. The instructions to Form
T–1 provide examples of when the Form
T–1 must be filed.
Many labor organization expressed
concern about their ability to file a Form
T–1 within 90 days after the end of the
labor organization’s fiscal year in those
instances where the trust and the
reporting labor organization had the
same fiscal year. The trust community
and labor organizations also expressed
concern about their ability to timely
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57435
provide information and submit the
reports, respectively, under those time
constraints. Most of the concerns were
contingent on the Department’s
proposal that only a relatively small
number of section 3(l) trusts would be
excluded from the reporting
requirement. Other commenters
expressed concern about the ability of
multi-employer health and welfare
plans to timely provide required
information. They stated that insurance
carriers and providers, not the trust,
have the data needed for the Form T–
1, which would complicate and delay
the receipt of required information.
Others stated that plans that have
Medicare D coverage do not receive the
Medicare reimbursement for 90 to 120
days from the date a request for
reimbursement is filed. Further, some
commenters asserted that compiling
information for the Form T–1 would
interfere with and delay the completion
of their duties under other statutes.
The Department has carefully
considered the comments, but it retains
the view that the rule as proposed
provides sufficient time for labor
organizations to timely submit reports.
The Department’s position is based in
substantial part on the significant
changes to the proposal. As discussed in
preceding sections of the preamble, the
Department has adopted a reporting
exemption that will affect most TaftHartley trusts. Where the trust is
required to file a Form 5500 under
ERISA, labor organizations participating
in the trust are not required to file a
Form T–1. Additionally, as discussed
earlier in this preamble, the Department
has established an exception to the
itemization requirement for any
payments to a trust pursuant to a
collective bargaining agreement and any
benefits payments made by the trust
pursuant to a written agreement
specifying the detailed basis on which
such payments are made.
As a result of these changes, the
number of trusts for which a Form T–
1 must be filed has been substantially
reduced as has the number of
transactions for which itemization is
required. Many of the largest trusts with
potentially the greatest number of
receipts and disbursement to itemize are
unaffected by the Form T–1
requirements. Additionally, trusts that
were concerned that they would be
faced with twice the reporting
obligation (Form 5500 and Form T–1)
no longer face this dual obligation. A
trust that is required to file a Form 5500
will seldom, if ever, be asked by a
participating labor organization to
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compile information for the submission
of a Form T–1.8
A number of trusts (those with fiscal
years that coincide with the labor
organizations’ fiscal years) that are not
required to file a Form 5500 or are
eligible for a Form 5500 exemption, are
required to generate and deliver
financial information to the labor
organization(s) in sufficient time for the
labor organization to prepare and file
the Form T–1 within 90 days after the
close of the fiscal year. These trusts will
not be faced with the time-consuming
task of filing a Form 5500 and will have
more resources to devote to providing
Form T–1 data. Thus, the filing
deadline, even for this small subset of
trusts (those not required to file the
Form 5500 and that have fiscal years
coinciding with the labor
organization’s), will be reasonable and
will not interfere with the trust’s
compliance with other non-LMRDA
statutory and regulatory requirements.
Further, the Department notes that the
most complex and large labor
organizations are required to compile,
and have proven themselves capable of
compiling, financial data for reporting
within 90 days after the close of the
fiscal year. The Form T–1 requires less
information and information of less
complexity than required of a large
labor organization in filing the Form
LM–2.
Regulatory Procedures
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Executive Order 12866
This rule has been drafted and
reviewed in accordance with Executive
Order 12866, section 1(b), Principles of
Regulation. The Department has
determined that this rule is not an
‘‘economically significant’’ regulatory
action under section 3(f)(1) of Executive
Order 12866. Based on an analysis of
the data, the rule is not likely to: (1)
Have an annual effect on the economy
of $100 million or more or adversely
affect in a material way the economy, a
sector of the economy, productivity,
competition, jobs, the environment,
public health or safety, or state, local, or
8 The Department understands that plans that
have Medicare D coverage will not receive the
Medicare reimbursement until 90 to 120 days from
the date a request for reimbursement is filed. Such
trusts typically will not be asked to provide
information to labor organizations because such are
required to file a Form 5500, eliminating any Form
T–1 reporting obligation by the labor organization.
However, assuming for purposes of discussion that
a trust had to compile information for this purpose,
a filer would not have to delay the report for the
receipt of the Medicare reimbursement because the
Form T–1 requires the reporting of receipts and
disbursement on a cash basis. Thus, it need report
Medicare reimbursements received as of the close
of the fiscal year.
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tribal governments or communities; (2)
create a serious inconsistency or
otherwise interfere with an action taken
or planned by another agency; (3)
materially alter the budgetary impact of
entitlements, grants, user fees, or loan
programs or the rights and obligations of
recipients thereof, or (4) raise novel
legal or policy issues. As a result, the
Department has concluded that a full
economic impact and cost/benefit
analysis is not required for the rule
under section 6(a)(3) of the Executive
Order. However, because of its
importance to the public, the rule was
treated as a significant regulatory action
and was reviewed by the Office of
Management and Budget.
Unfunded Mandates Reform
For purposes of the Unfunded
Mandates Reform Act of 1995, this rule
does not include a federal mandate that
might result in increased expenditures
by state, local, and tribal governments,
or increased expenditures by the private
sector of more than $100 million in any
one year, adjusted by the rate of
inflation between 1995 and 2008
($130.38 million) per 2 U.S.C. 1532(a).
Executive Order 13132 (Federalism)
The Department has reviewed this
rule in accordance with Executive Order
13132 regarding federalism and has
determined that the proposed rule does
not have federalism implications.
Because the economic effects under the
rule will not be substantial for the
reasons noted above and because the
rule has no direct effect on states or
their relationship to the federal
government, the rule does not have
‘‘substantial direct effects on the States,
on the relationship between the national
government and the States, or on the
distribution of power and
responsibilities among the various
levels of government.’’
Analysis of Costs for Paperwork
Reduction Act and Regulatory
Flexibility Act
In order to meet the requirements of
the Regulatory Flexibility Act (RFA), 5
U.S.C. 601 et seq., Executive Order
13272, and the Paperwork Reduction
Act (PRA), 44 U.S.C. 3501 et seq., and
the PRA’s implementing regulations, 5
CFR Part 1320, the Department has
undertaken an analysis of the financial
burdens to covered labor organizations
associated with complying with the
requirements contained in this final
rule. The focus of the RFA and
Executive Order 13272 is to ensure that
agencies ‘‘review rules to assess and
take appropriate account of the potential
impact on small businesses, small
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governmental jurisdictions, and small
organizations, as provided by the
[RFA].’’ Executive Order 13272, Sec. 1.
The more specific focus of the PRA is
‘‘to reduce, minimize and control
burdens and maximize the practical
utility and public benefit of the
information created, collected,
disclosed, maintained, used, shared and
disseminated by or for the Federal
government.’’ 5 CFR 1320.1.
Compliance with the requirements of
this rule involve essentially information
recordkeeping and information
reporting tasks, and the one-time, nonrecurring expenses associated with
modifying information systems to
capture and report the required
information. Therefore, the overall
impact to covered labor organizations,
and in particular, to small labor
organizations that are the focus of the
RFA, is essentially equivalent to the
financial impact to labor organizations
assessed for the purposes of the PRA. As
a result, the Department’s assessment of
the compliance costs to covered labor
organizations for the purposes of the
PRA is used as a basis for the analysis
of the impact of those compliance costs
to small entities addressed by the RFA.
The Department’s analysis of PRA costs,
and the quantitative methods employed
to reach conclusions regarding costs, are
presented here first. The conclusions
regarding compliance costs in the PRA
analysis are then employed to assess the
impact on small entities for the
purposes of the RFA analysis, which
follows.
Paperwork Reduction Act
This statement is prepared in
accordance with the Paperwork
Reduction Act of 1995, 44 U.S.C. 3501.
As discussed in the preamble, this rule
implements an information collection
that meets the requirements of the PRA
in that: (1) The information collection
has practical utility to labor
organizations, their members, other
members of the public, and the
Department; (2) the rule does not
require the collection of information
that is duplicative of other reasonably
accessible information; (3) the
provisions reduce to the extent
practicable and appropriate the burden
on labor organizations that must provide
the information, including small labor
organizations; (4) the form, instructions,
and explanatory information in the
preamble are written in plain language
that will be understandable by reporting
labor organizations; (5) the disclosure
requirements are implemented in ways
consistent and compatible, to the
maximum extent practicable, with the
existing reporting and recordkeeping
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practices of labor organizations that
must comply with them; (6) this
preamble informs labor organizations of
the reasons that the information will be
collected, the way in which it will be
used, the Department’s estimate of the
average burden of compliance, the fact
that reporting is mandatory, the fact that
all information collected will be made
public, and the fact that they need not
respond unless the form displays a
currently valid OMB control number; (7)
the Department has explained its plans
for the efficient and effective
management and use of the information
to be collected, to enhance its utility to
the Department and the public; (8) the
Department has explained why the
method of collecting information is
‘‘appropriate to the purpose for which
the information is to be collected’’; and
(9) the changes implemented by this
rule make extensive, appropriate use of
information technology ‘‘to reduce
burden and improve data quality,
agency efficiency and responsiveness to
the public.’’ 5 CFR 1320.9; see also 44
U.S.C. 3506(c).
sroberts on PROD1PC70 with RULES
A. Issues Raised in Public Comments
Related to the Department’s Cost
Estimates
As the Department has done with the
final rule, the NPRM employed the cost
conclusions derived in the PRA analysis
in order to assess burdens to small labor
organizations for the purposes of the
RFA analysis. As a result, for the most
part, the comments received by the
Department on its costs analysis did not
indicate whether they were specifically
addressing the PRA analysis, the RFA,
or both. Because of the interrelationship
between the analyses, and because the
RFA specifically requires the
Department to address comments
related to its burden analysis,9 the
Department has construed all comments
received regarding its assessment of
costs to the regulated community as
comments related to both the PRA and
the RFA analysis. Therefore, the
introduction to the PRA analysis below
is a complete recitation of the
significant issues raised by the
comments, the Department’s response
thereto, and changes made to both the
PRA and RFA analyses as a result of
those comments.
As noted above, the Department
received a number of comments related
9 The RFA requires that an agency’s final
regulatory flexibility analysis include ‘‘a summary
of the significant issues raised by the public
comments in response to the initial regulatory
flexibility analysis, a summary of the assessment of
the agency of such issues, and a statement of any
changes made in the proposed rule as a result of
such comments.’’ 5 U.S.C. 604(a)(2).
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to its analysis of the financial costs to
covered labor organizations associated
with compliance with this rule. The vast
majority of these comments raised
generalized concerns regarding the
Department’s conclusions relating to
costs of compliance. Representative of
these generalized comments is one from
a representative of approximately 100
jointly sponsored Taft-Hartley trusts
asserting that ‘‘[t]he costs of compliance
[stated in the NPRM] are grossly
underestimated. Initially, review of the
cost estimates is necessarily difficult
due to the lack of sufficient detail
regarding the reportable items. * * *
The estimates * * * significantly under
report the number of hours involved in
these complex reporting obligations.’’ In
addition to general criticism regarding
the Department’s cost estimates, many
comments on the subject of costs came
from trusts asserting that the
compliance costs will be borne by trusts
rather than labor organizations, the
entities with the legal obligation to file
the Form T–1. Representative of these
comments was a statement from a labor
organization-sponsored multiemployer
benefit fund, which noted its concern
‘‘about the time and effort that would
have to be put into preparing the
information for the union’s T–1 filing.
[The trusts] would have to reprogram
[their] computer systems, and additional
staff time would be required to complete
many of the details. The hours of time
[the Department] suggest[s] would be
needed to perform these tasks [is]
significantly underestimate[d].’’ A small
number of cost-related comments
challenged the rule based on an
assessment of compliance costs as
balanced against the benefits of the rule:
‘‘Even a cursory review of the reporting
requirements imposed by the Proposed
Rule indicates that the compliance
burden will be significantly greater. The
Proposed Rule does not offer Fund
participants and beneficiaries any
increased value in terms of transparency
or available information concerning the
Funds beyond that which is already
available to participants and
beneficiaries.’’
In response to these general
comments, the Department notes that
the final cost analysis undertaken in this
rule presents a more refined
methodology than was performed in the
NPRM, as noted in the discussion
below, which has significantly
improved the Department’s estimates of
overall costs of compliance with this
rule by covered labor organizations. In
addition, in response to those comments
that assert that the Department failed to
account for costs borne by trusts in
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57437
which a labor organization has a
reporting obligation, the Department has
indicated elsewhere in this rule that
labor organizations must reimburse
trusts for the trust’s costs for
implementation and maintenance of
recordkeeping and for information
transmission. Thus, the Department’s
analysis below expects that while some
trusts may perform some of the
recordkeeping and other tasks related to
reporting required by the rule, those
costs will ultimately be borne by labor
organizations with the reporting
obligations contained in this rule.
Finally, in response to those comments
that call for a more traditional costbenefit analysis of this rule, the
Department notes that neither the PRA
nor the RFA compels such a study.
In addition to the general comments
related to cost under-estimation and
burdens on trusts, the Department
received more specific comments
containing alternate estimates suggested
for inclusion in the Department’s
assessment of the costs of compliance.
For instance, a number of commenters
stated that it would not be uncommon
for even a modest-sized local labor
organization to have multiple T–1
Forms to file. In addition, comments
from trusts and third-party
administrators concurred that they
would have to reprogram their reporting
and recordkeeping systems to compile
the necessary information for the Form
T–1, and one administrator estimated
that it would require approximately 300
hours to compile the necessary
information. A national pension fund
estimated that its programmers would
spend 55 hours reprogramming the
current system and staff would spend
120 hours compiling the necessary
information. Two commenters estimated
that it would cost, on average, anywhere
from $15,000 to $18,147.81 per filer to
comply with the Form T–1 reporting
requirements. A third commenter
concluded that compliance costs would
fall in a range between $45,000 and
$82,500. Most of the alternate
calculations offered by commenters for
various data points appeared to be
approximations without much, or any,
analysis to support the figures.
One comment was much more
substantial, however. This commenter
challenged the methodology used by the
Department to arrive at its conclusions
regarding costs, and also offered
alternate methodology. The
commenter’s methodological objections
were adopted by reference in several
other comments. The commenter’s
critique identifies four separate but
interrelated steps in the Department’s
analysis of compliance costs in the
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NPRM, and argues that each step
contains methodological errors that
result in serious underestimations of
costs. According to the commenter, the
first step—the identification of tasks
needed to complete a Form T–1 and the
amount of time each task takes to
complete—is flawed because the
Department failed to capture in
sufficient detail all tasks that the Form
LM–2 filer and a trust must complete,
failed to specify which person or job
classification would complete the
identified tasks, and failed to provide a
clear methodology for how it arrived at
the time values needed to accomplish
the identified tasks. In challenging the
Department’s assumptions as to these
data points, the commenter conducted
an on-line survey of section 3(l) trusts,
which was responded to by 40
multiemployer plans. Among other
things, the survey asked whether any
information required by Form T–1 was
currently tracked by plans, and the
approximate number of receipts,
disbursements and payments to officers
and employees that would be reported.
A number of plans indicated that they
were not capable of providing the
required information on receipts,
disbursements, and payments to officers
and employees because they could not
track the name, address, or purpose of
the receipt or disbursement. Of those
plans currently capable of reporting the
required Form T–1 information, on
average they estimated that in the first
year it would take 54.5 hours to generate
receipt information, 56.0 hours to
generate disbursement information, and
26.1 hours to generate the required
information on payments to officers and
employees, for an overall total of 136.6
hours to compile required reportable
information. This figure is almost twice
(71.7 hours) the amount of time the
Department allocated to costs of
reporting and recordkeeping in the first
year. See NPRM, 73 FR 11775, Table 3.
The commenter also found flaws with
the Department’s data in the second part
of the cost analysis—estimating the
number of Form LM–2 filers that have
one or more trusts to report. Regarding
this piece of the analysis, the
commenter criticized the Department’s
estimates that 10% of Tier I filers, 25%
of Tier II filers, and 100% of Tier III
filers would have trusts to report, and
instead relied on actual data contained
in the Form LM–2 reports in the
Department’s e.LORS database.10 Based
10 As indicated in the NPRM, the Department’s
analysis segregated labor organizations into three
‘‘tiers,’’ based on size of annual receipts. Tier I labor
organizations are those with annual receipts
between $250,000 and $499,999; Tier II labor
organizations are those with annual receipts
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on data contained in e.LORS databases
from the 2006 Form LM–2 reports, the
commenter claimed that 2,279 filers
indicated that they had at least one
reportable section 3(l) trust, whereas the
Department’s estimates regarding
percentages of filers with at least one
reportable trust resulted in a number of
filers less than half of the commenter’s
figure.
The third step in the analysis—
estimating the average number of Form
T–1s that would be filed by Form LM–
2 filers indicating an interest in at least
one trust—the commenter argued is
flawed because the Department makes
‘‘undocumented assumptions’’ about the
number of trusts each Form LM–2 filer
would need to report. The NPRM
assumed that, on average, Tier I filers
would need to file reports on one trust,
Tier II filers would need to file reports
on two trusts, and Tier III filers would
file four reports. NPRM, 73 FR 11774.
Rejecting those assumptions, the
commenter instead randomly selected a
subset of 118 Form LM–2 filers of the
2,279 filers he found that indicated an
interest in at least one trust based on a
search of e.LORS data with 2006 Form
LM–2 filing information. Of these 118
randomly selected filers, the commenter
calculated that, on average, Tier I filers
actually reported an interest in two
trusts, Tier II filers actually reported an
interest in 3.5 trusts, and Tier III filers
actually reported an interest in 5 trusts.
Based on this sample, the commenter
extrapolates the data to conclude that in
2006, 2,279 Form LM–2 filers had an
interest in 7,486 trusts, which is over
three times as many Form T–1 trusts as
the Department’s NPRM estimates. See
NPRM, 73 FR 11774, Table 2.
Finally, the commenter asserted that
the fourth part of the Department’s
analysis—estimating the total burden
cost—is flawed for several reasons.
First, in assigning a value to the hours
undertaken to complete the Form T–1
filing, the Department used only hourly
wage rates and did not employ total
compensation figures, which include
costs associated with health insurance,
pension contributions and other nonwage compensation and which increase
wage rates by 30% generally. Second,
the commenter contended that the
Department’s analysis lacked specificity
in stating which employees in which job
categories would perform the tasks
identified as necessary to file the Form
T–1. Third, the commenter stated that
the Department’s estimates do not
consider the costs of equipment or data
between $500,000 and $6.5 million; and Tier III
labor organizations are those with annual receipts
over $6.5 million.
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transfer, or amounts that trusts may
charge labor organizations for preparing
and supplying information required by
the Form T–1. Finally, the commenter
argued that the wage rates employed in
the NPRM lack credibility, and he
asserted that he was unable to confirm
them because the Department did not
indicate which National Compensation
Survey was used in the analysis.11
The Department thoroughly analyzed
the commenter’s critique of the methods
used in the NPRM to assess costs
associated with compliance with this
rule. The commenter’s analysis
employed several improvements in the
methods used by the Department in the
NPRM, and the analysis provided the
Department with insights about
revisions that could be made to the
quantitative analysis of compliance
costs. However, because of some
fundamental flaws in the commenter’s
analysis, the Department declines to
adopt the commenter’s methods in
whole, and, as a result, declines to
adopt the commenter’s ultimate
conclusions regarding costs of
compliance with this rule. For instance,
a sample size of 118 Form LM–2 filers
is insufficient to make generalizations
about a population of 2,279 filers. Nor
can a portion of the 118 filers be used
to make generalizations about the
individual tiers without accepting a
very low confidence level. Further, the
commenter focused on section 3(l) trusts
in general, not trusts for which labor
organizations would be required to file
the Form T–1. At least some of the listed
section 3(l) trusts would not meet the
financial dominance or control elements
of the Form T–1. At best, the
commenter’s estimate can be seen as the
maximum possible number of Form T–
1s required to be filed by the 118 labor
organizations studied. Therefore, the
Department cannot rely on the
commenter’s analysis to determine the
number of Form T–1s that will be filed
each year. Similarly, while the online
survey of trusts provides an interesting
snapshot of multiemployer plans, no
general assumptions can be drawn from
40 self-selected multiemployer plans.
This survey, like all self-selecting
surveys, is subject to self-selection bias.
In this case, it is likely that the
participants’ decision to participate is
correlated with a high number of hours
needed to provide the information to
complete the Form T–1, making the
participants a non-representative
sample. Further, no general assumptions
11 The Department notes that it specifically cited
the National Compensation Survey: Occupational
Wages in the United States, June 2006 (BLS July
2007, p. 5) in the NPRM. See 73 FR 11776 n.17.
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can be made about multiemployer plans
or section 3(l) trusts from a sample size
of 40 without accepting a very low
confidence level. Finally, even if the
sample size is accepted the information
collected from multiemployer plans
cannot be used to make general
assumptions about all section 3(l) trusts.
Multiemployer plans are one of the most
complicated types of section 3(l) trusts.
One plan can cover hundreds to
thousands of employees working for two
or more employers. Therefore, these
trusts will have the greatest number of
receipts, disbursements, and employees.
The Department cannot rely on the
commenter’s analysis to calculate the
estimated burden.
Based upon careful consideration of
the commenter’s cost estimates and the
methods employed to arrive at cost
estimates, the Department has made
adjustments to its quantitative methods
and therefore to its burden estimates. As
reflected in the analysis that follows, the
Department has, among other things:
• Relied on data reported from Form
LM–2 filers in 2006 contained in the
Department’s e.LORS database to
estimate more accurately the number of
Form T–1s that a covered labor
organization may file;
• Analyzed a randomly selected,
statistically reliable sample of the 2,292
Form LM–2 filers in 2006 that indicated
an interest in at least one trust in order
to better estimate the number of trusts
about which a labor organization may
need to file Form T–1s;
• Disaggregated the tasks associated
with completing the Form T–1 in a more
detailed fashion so that the number of
hours estimated as necessary to prepare
the Form T–1 is more accurate; and
• Employed a total compensation
figure to estimate the costs to a labor
organization in preparation of the Form
T–1.12
As a result of these improvements to
the Department’s methodological
approach, the estimates of costs to labor
organizations for compliance with this
rule have been revised upward.13 Those
12 The NPRM indicated that the Department’s
initial PRA analysis employed wage rate data
adjusted to reflect total compensation. 73 FR 11776.
The use of total compensation figures is more
apparent in this final cost analysis because, as
noted in the discussion that follows, wage figures
are adjusted upward by a factor of 30% to account
for total compensation, and that upward adjustment
is specifically shown in Table 4 below.
13 This upward revision occurred despite the fact
that this final rule reinstated the exemption for
section 3(l) trusts that are required to file a Form
5500 under ERISA. That exemption realized a
reduction in overall compliance costs for covered
labor organizations, but the methodological
improvements in the cost analysis offset those
savings.
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figures are reported in the analyses that
follow.
Pursuant to the PRA, the information
collection requirements contained in
this final rule were submitted to OMB
and received approval on September 29,
2008 under OMB control number (1215–
0188). The approval will expire on
September 30, 2011. The Form T–1 and
its instructions, which are modified to
reflect the new filing criteria, are
published as an appendix to this final
rule.
B. Summary of the Rule: Need and
Economic Impact
This final rule implements the Form
T–1 Trust Annual Report required to be
filed by the largest labor organizations
for trusts in which they are interested,
under conditions prescribed by the
Secretary of Labor. See 29 U.S.C. 402(l);
431(b); 438.
As discussed in the preamble,
members have long been denied
important information about labor
organization funds that were being
directed to other entities, presumably
for the members’ benefit, such as joint
funds administered by a labor
organization and an employer pursuant
to a collective bargaining agreement,
educational or training institutions,
credit unions, and redevelopment or
investment groups. The Form T–1 is
necessary to close this gap, prevent
certain trusts from being used to evade
the Title II reporting requirements, and
provide labor organization members
with information about financial
transactions. Trust reporting is
necessary to ensure, as intended by
Congress, the full and comprehensive
reporting of a labor organization’s
financial condition and operations,
including a full accounting to labor
organization members whose work
obtained the payments to the trust. It is
also necessary to prevent circumvention
and evasion of the reporting
requirements imposed on officers and
employees of labor organizations and on
employers.
The form is designed to take
advantage of technology that makes it
possible to increase the detail of
information that is required to be
reported, while at the same time making
it easier to file and publish the contents
of the reports. Labor organization
members thus will be able to obtain a
more accurate and complete picture of
their labor organization’s financial
condition and operations without
imposing an unwarranted burden on
respondents. Supporting documentation
need not be submitted with the forms,
but labor organizations are required,
pursuant to the LMRDA, to maintain,
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57439
assemble, and produce such
documentation in the event of an
inquiry from a labor organization
member or an audit by an OLMS
investigator.
The Department’s NPRM in this
rulemaking contained an initial PRA
analysis, which was also submitted to
OMB. Based upon careful consideration
of comments received regarding the
Department’s estimate of costs in the
NPRM, the Department made
methodological revisions which
resulted in adjustments to its burden
estimates in this final rule. The costs to
the Department also were adjusted.
Federal annualized costs are discussed
after the burden on the reporting labor
organizations is considered.
Based upon the analysis presented
below, the Department estimates that
the total first year burden to comply
with Form T–1 will be 423,913.74 hours
for all covered labor organizations. The
total first year compliance costs
associated with this burden is estimated
to be $15.19 million for all covered
labor organizations. Both the burden
hours and the compliance costs
associated with Form T–1 decline in
subsequent years. The Department
estimates that the total burden averaged
over the first three years for all covered
labor organizations to comply with the
Form T–1 to be 345,736.92 hours per
year. The total compliance costs
associated with this burden averaged
over the first three years are estimated
to be $10.51 million for all covered
labor organizations.14
C. Overview of Form T–1
The Form T–1 in this rule is identical
to the form promulgated at 73 FR 11779,
with the exception of the addition of an
item requiring the reporting of the
trust’s EIN and the deletion of an item
requiring the listing of the trust’s tax
status. However, as discussed in the
preamble, the scope of the reporting
requirement has been narrowed in order
to conform the rule with the DC
Circuit’s decision in AFL–CIO v. Chao,
409 F.3d 377 (2005). This final rule
provides that no Form T–1 will be
required if the trust files a report
pursuant to 26 U.S.C. 527, or is required
to file a Form 5500 pursuant to the
requirements of ERISA (if the trust can
elect to exempt itself from filing a Form
14 The compliance costs for all covered labor
organizations for the first year, and the compliance
costs averaged over the first three years—$15.19
million and $10.51 million, respectively—are well
below the $100,000,000 threshold that would make
this rule economically significant under Executive
Order 12866. Therefore, as noted earlier, the
Department has determined that this rule is not an
‘‘economically significant’’ regulatory action under
section 3(f)(1) of Executive Order 12866.
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5500 then it must file a Form T–1
regardless of whether it takes the
exemption or not), or if the organization
files publicly available reports with a
Federal or state agency as a PAC.
Additionally, a labor organization may
substitute an audit that meets the
criteria set forth in the Form T–1
Instructions for the financial
information otherwise reported on a
Form T–1.
Form T–1 consists of 15 questions on
page 1 that generally identify the labor
organization and trust; five yes/no
questions covering issues such as
whether any loss or shortage of funds
was discovered during the reporting
year and whether the trust had made
any loans to officers or employees of the
labor organizations at terms below
market rates; four summary numbers for
total assets, liabilities, receipts, and
disbursements; a schedule for itemizing
all receipts of $10,000 or more,
individually or in the aggregate, from
any entity or individual; a schedule for
itemizing all disbursements of $10,000
or more, individually or in the
aggregate, to any entity or individual;
and a schedule for listing all officers of
the trust and payments to them and all
employees of the trust who received
more than $10,000 from the trust.15
Form T–1 and its instructions, which
are modified to reflect the changes made
to the proposal, are published as an
appendix to this final rule. A more
complete discussion of the form is set
forth at section II.L. of the preamble.
sroberts on PROD1PC70 with RULES
D. Methodology for the Burden
Estimates
As an initial matter, it should be
noted, as was noted in the NPRM, that
some of the numbers included in both
this PRA analysis and the preceding
regulatory flexibility analysis will not
add perfectly due to rounding.
1. Number of Form T–1s Filed
The Department started by
determining the population affected by
the Form T–1. Form LM–2 Item 10 asks
the reporting labor organization to
indicate whether it created or
participated in the administration of a
trust or other fund or organization, as
defined in the Form LM–2 instructions,
which provides benefits for members or
their beneficiaries. If the labor
organization indicates that it did have
one or more section 3(l) trusts, it must
list the trusts, including name, address,
and details about the trust, in Form LM–
2 Item 69. The Department determined
15 The NPRM contained an inadvertent error
stating that page 1 of the Form T–1 contained 14
questions and 6 yes/no questions. 73 FR 11773.
These errors have been corrected here.
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that 2,292 Form LM–2 filers indicated
on their 2006 report that they had at
least one section 3(l) trust.
In order to improve the estimates
concerning the number of trusts about
which covered labor organizations
would be required to provide T–1
reports, the Department sampled a
randomly selected subset of the 2,292
Form LM–2 2006 filers that indicated an
interest in at least one trust. The
Department first calculated the
appropriate sample size. Consistent
with commonly accepted statistical
practices, the Department determined
that a level of precision or sample error
of 6%, a confidence interval of 90%,
and a degree of variability of 50%
(maximum variability) was acceptable
for the Form T–1 final burden analysis.
The Department concluded that it
needed to examine Item 69 on the
reports of 174 of the 2,292 labor
organizations to determine the average
number of section 3(l) trusts per Form
LM–2 filers that answered Item 10
‘‘Yes,’’ indicating that it had at least one
section 3(l) trust. The sample size of 174
LM filers was then increased by 20% to
210, in order to ensure an appropriate
sample size was maintained throughout
the analysis.
To improve estimates of means, the
Department used a proportionate
stratified sample, which ensured that
neither large nor small labor
organizations were overrepresented in
the sample and permitted the final cost
figures to be reported without regard to
‘‘tier’’ or size, as was done with the
NPRM. The population was arranged
into three strata based on annual
receipts:
• Strata I ($250,000–$499,999
receipts): 380 Form LM–2 filers with
section 3(l) trusts
• Strata II ($500,000–$49.9 mil
receipts): 1,863 Form LM–2 filers with
section 3(l) trusts
• Strata III ($50 mil and higher
receipts): 49 Form LM–2 filers with
section 3(l) trusts
The proportion of each strata to the
population was then determined:
• Strata I ($250,000–$499,999
receipts): 16.58%
• Strata II ($500,000–$49.9 mil
receipts): 81.28%
• Strata III ($50 mil and higher
receipts): 2.14%
Finally, the sample size from each
strata was drawn proportionately to its
representation in the population:
• Strata I ($250,000–$499,999
receipts): 210 × 16.58% = 35
• Strata II ($500,000–$49.9 mil
receipts): 210 × 81.28% = 171
• Strata III ($50 mil and higher
receipts): 210 × 2.14% = 4
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Each labor organization that answered
Form LM–2 Item 10 affirmatively was
assigned a random number. A random
number generator was then used to
select 35 labor organizations from strata
I, 171 labor organizations from strata II,
and 4 labor organizations from strata III.
After a careful analysis of the Form LM–
2 of each of those labor organizations,
the Department determined that of the
210 labor organizations studied, five
labor organizations (all from strata II)
were non-responsive, i.e., either they
did not list any trusts in Item 69 or the
information provided in Item 69 did not
accurately indicate the number of
section 3(l) trusts. These five labor
organizations were removed from the
sample and the burden analysis
proceeded based on the remaining 205
labor organizations.
Information on each trust listed in
Item 69 in the sampled Form LM–2s,
including name, address, EIN, and other
information, was entered on a
worksheet. The final worksheet listed
663 trusts, including welfare benefit
plans, building trusts, strike funds, and
pension plans. The information was
uploaded and compared to the EBSA
database to determine which of these
663 section 3(l) trusts filed a Form 5500
in either 2004 or 2005. It was
determined that 383 or 57.77% filed a
Form 5500 in either 2004 or 2005. A
Form T–1 will not have to be filed for
these entities because of the reinstated
Form 5500 exemption. Therefore, the
383 trusts that filed Form 5500 were
removed from the sample.
It should be noted that
inconsistencies in the information
reported in Item 69 in the sampled Form
LM–2s made it difficult in some
instances to determine whether a Form
5500 was filed by the trust. Many of the
labor organizations did not include the
trust’s EIN number. Others did not
provide the necessary detail, including
incomplete or incorrect names, to
determine whether or not a Form 5500
was filed by the trust. The Department
surmises that at least some of the
remaining 280 trusts filed a Form 5500
in 2006, but cannot calculate the
magnitude of the overlap because of
insufficient information on the Form
LM–2s reviewed. Further, the
Department cannot determine which of
the section 3(l) trusts meet the financial
dominance or managerial control test
based on the limited information in the
Form LM–2s. Therefore, a Form T–1
will not have to be filed for at least some
of the remaining 280 section 3(l) trusts
because they do not meet either of the
above tests. As a result, the Form T–1
filing estimate calculated in this study
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should be seen as a high estimate, if not
a maximum.
The Department assumed that the 205
sampled labor organizations will be
required to file a Form T–1 for the
remaining 280 trusts. Therefore, based
on the 2006 data, each labor
organization that indicated it had a
section 3(l) trust will file, on average,
1.37 Form T–1s each year after the
implementation of this rule:
280 (number of trusts reported by
sampled labor organizations)/205
(number of labor organizations in
sample) = 1.37 average number of Form
T–1s filed each year by all labor
organizations
which, based on extrapolation of the
2006 data, results in the expectation that
a total of 3,130.54 Form T–1s will be
filed yearly by all labor organizations:
1.37 (average number of Form T–1s
filed each year per labor organization) x
2,292 reporting labor organizations =
3,130.54 yearly Form T–1s.
2. Hours To Complete and File Form T–
1: Recurring and Nonrecurring
Reporting and Recordkeeping
The Department estimated burden
hours for the nonrecurring (first year)
recordkeeping and reporting
requirements, the recurring
recordkeeping and reporting burden
hours, and a three-year annual average
for the additional nonrecurring and
recurring burden hours associated with
the final rule.16
sroberts on PROD1PC70 with RULES
a. Hours To Complete Page 1
The Department estimates that, on
average, labor organizations will expend
1.83 reporting hours each year
completing page 1 of the Form T–1,
which is broken out as follows. To
complete the first page of the Form T–
1 the labor organization will have to
train new staff on the reporting
software, enter trust information,
answer Items 9, 14, and 15, provide
additional information (if necessary),
and sign the report. Items 1, 2, and 4–
8 will be automatically filled by the
reporting software when the Form T–1
is downloaded. The remaining
information provided on the first page
of the Form T–1 is very similar to the
information provided on the first page
of the Form LM–3 (10 items that
identify the labor organization and one
yes/no question addressing whether or
16 As discussed previously, some labor
organizations may request section 3(1) trusts to
provide information needed by labor organizations
to comply with their Form T–1 reporting
olbligations. A labor organization must pay for any
expenses incurred by the trust in providing
information to the labor organization or in assisting
with other tasks associated with the Form T–1
requirements.
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not the organization’s records are kept at
its mailing address). Experience with
the Form LM–3 has indicated that Form
LM–3 filers expend approximately 15
minutes each year training new staff on
how to fill out the first page of the Form
LM–3. Additionally, Form LM–3 filers
spend approximately 5 minutes on each
item on the Form LM–3. Therefore, the
Department has determined that Form
T–1 filers will spend 50 minutes filling
out the trust information and 15
minutes answering the 3 yes/no
questions on page 1. If additional
information is required, the Department
has determined that the labor
organization should be able to fill out
the address(es) where the records of the
trust and labor organization are
maintained in 10 minutes. Finally, the
labor organization president and
treasurer will be able to sign the Form
T–1 in 20 minutes once they have
reviewed the report. The president and
treasurer will already have the
electronic signature software available
for signing the Form LM–2, so in most
cases it will be a matter of a click on the
signature field on Form T–1 to apply the
signature.
There is no recordkeeping burden
associated with the first page of the
Form T–1, because the labor
organization should already keep
records on the labor organization and
trusts in which it is interested to
complete the Form LM–2, including the
trust’s name, address, purpose, and EIN.
Further, neither the trust nor the labor
organization will have to make any
changes to their accounting systems to
report the information required on page
1 of the Form T–1.
b. Hours To Complete Page 2
The Department estimates that, on
average, labor organizations will expend
1.33 reporting hours each year
completing page 2 of the Form T–1,
broken out as follows. The labor
organization will have to train new staff,
answer five questions, enter the total
assets, liabilities, receipts, and
disbursements, and enter additional
information as necessary. Like the first
page of the Form T–1, the second page
is relatively straightforward. The
Department has determined that it will
take, on average, 15 minutes for labor
organizations to train staff to complete
the second page of the Form T–1. The
majority of the reporting burden is
attributable to Items 16 through 20.
Although rare, the types of losses and
transactions captured by Items 16
through 20 are of significant importance
to both labor organizations and trusts.
Each of these losses or transactions
should be tracked closely by the trust to
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57441
ensure that the trust is properly
managed and free from preferential
insider transactions. Therefore, the trust
should be able to easily identify and
provide details on any loss or
transaction that falls within Items 16
through 20. The Department has
determined that the trust can provide
the labor organization with answers to
Items 16 through 20 in 25 minutes, 5
minutes per question. Further, the
Department has determined that the
labor organization will spend
approximately 30 minutes entering the
required details in Item 25 for the items
that are answered affirmatively. Due to
the rare nature of these transactions, the
Departments estimates that, on average,
trusts will have one transaction that
must be described in Item 25. Finally,
the Department has determined that it
will take 10 minutes to find and enter
the total receipts, disbursements, assets,
and liabilities in Items 21, 22, 23, and
24.
There is no recordkeeping burden
associated with the second page of the
Form T–1. The answers to Items 16
through 20 are tracked by the trust along
with receipts and disbursements.
Therefore, the recordkeeping burden
associated with Items 16 through 20 has
been included in the recordkeeping
burden for the receipts and
disbursements schedules. Further, there
is no recordkeeping burden associated
with Items 21 through 24. Information
provided in Items 21, total assets, and
22, total liabilities, are kept in the
normal course of the trust’s
recordkeeping. Items 23, total receipts,
and 24, total disbursements, are easily
accessible from records maintained by
the trust in the regular course of
business. There is no recordkeeping
burden associated with Items 23 and 24
as information about receipts and
disbursements is already required for
their individual schedules.
c. Hours To Revise Information Systems
and Train Personnel To Collect
Required Information
Working from information provided
by the trusts labor organizations will be
able to utilize information systems and
personnel now used by labor
organizations in fulfilling their Form
LM–2 obligations. In 2003, Form LM–2
filers had to change their accounting
systems to capture information very
similar to the information reported on
the Form T–1. Experience with the
Form LM–2 indicates that, on average,
Form T–1 respondents will expend 5.50
hours on each schedule or 16.51 total
hours changing their accounting
systems in the first year (non-recurring
recordkeeping burden) and 4.25 hours
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on each schedule preparing the systems
to report the information (non-recurring
reporting burden), including
developing, testing, and reviewing
revisions to the accounting software;
preparing the download methodology
(converting data into a format for
submission to the Department); and
training personnel on each of the
schedules.
sroberts on PROD1PC70 with RULES
d. Hours To Complete Receipts,
Disbursements, and Officers and
Employees Schedules
The reinstatement of the Form 5500
exemption has significantly reduced the
variability of types of section 3(l) trusts
for which the Form T–1 will need to be
filed. A careful analysis of the nonexempt trusts, used in the analysis
above, indicates that many if not most
of the Form T–1s will be filed for
building trusts, strike funds, and
apprenticeship and training funds.
Unlike pension and health plans, these
trusts, on average, will have few
disbursements, receipts, officers, and
employees. For example, strike funds
are likely to have no disbursements
unless the labor organization is striking.
Further, many of these trusts, including
building trusts, are closely associated
with the labor organization and function
in a similar fashion. Therefore, the
Department has estimated the number of
disbursements, receipts, officers, and
employees listed on the Form T–1 based
on the 2006 Form LM–2 data.
The Department estimates that, on
average, Form T–1 filers will expend
5.43 hours a year on recordkeeping to
document the information necessary to
complete the Form T–1 receipts
schedule. Based on the sample outlined
above, Form LM–2 filers, on average,
itemize 11 receipts on Schedule 14
(other receipts). The remaining receipts
are reported as aggregates in 12 separate
categories: dues, per capita tax, fees,
sales of supplies, interest, dividends,
rents, sales of investment and fixed
assets, loans, repayment of loans,
receipts held on behalf of affiliates for
transmission to them, and receipts from
members for disbursement on their
behalf. The average number of itemized
receipts listed on Form LM–2 Schedule
14, 11 itemized receipts, was multiplied
by 10 to capture all itemized receipts on
the Form T–1. The Department did not
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Jkt 217001
increase the number of itemized receipts
by 13 because it does not believe trusts
will have receipts from per capita taxes
nor will they hold money for members
and affiliates. Therefore, on average,
trusts will itemize 109.86 receipts each
year. Experience with the Form LM–2
indicates that a labor organization can
input all the necessary information on
an itemized receipt in 3 minutes. The
total number of itemized receipts,
109.86, was multiplied by 3 minutes to
reach the yearly recordkeeping burden,
5.43 hours.
For the Form T–1 disbursement
schedule the Department estimates that,
on average, filers will expend 54.13
hours a year on recordkeeping. The
Department estimated the number of
itemized disbursements on the Form T–
1 by looking at the Form LM–2 filers in
the original sample. The sample
indicated that the average Form LM–2
has 1,083 itemized disbursements. Like
receipts, the Department estimates it
will take 3 minutes to input all the
necessary information on an itemized
disbursement. The total number of
itemized disbursements, 1,083, was
multiplied by 3 minutes to reach the
yearly recordkeeping burden, 54.13
hours. Like labor organizations, trusts
are primarily established to provide
benefits to members and beneficiaries.
Therefore, it is not surprising that the
number of disbursements greatly
exceeds the number of receipts.
The Department estimates Form T–1
filers will expend 10.07 hours on
recordkeeping to compile the
information necessary to complete the
officers and employees schedule
(Schedule 3). The trust will not have to
increase recordkeeping for officers and
key employees. Trusts are already
required to keep records on its officers
and key employees for the IRS Form
990, including name, address, current
position, salary, fees, bonuses,
severance payments, deferred
compensation, allowances, and taxable
and nontaxable fringe benefits. The
filers will have to begin keeping records
on non-key employees. Based on the
Form LM–2 sample, the Department
determined that Form LM–2 filers have,
on average, 21.57 employees. Trusts, as
employers, keep wage records for each
of their employees. However, it is likely
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Sfmt 4700
that the trusts will not keep records on
each employee’s allowances, expenses
for official business, and other
disbursements attributed to the
employee. The Form LM–2 sample
indicated that most employees did not
receive anything in allowances,
disbursements for official business, or
other disbursements. Those that did
receive allowances, 33.30%, received,
on average, $6,496.80. Those that did
receive disbursements for official
business, 71.89%, received, on average,
$10,308.49. Finally, those that did
receive disbursements other than those
individually itemized, 5.17%, received,
on average, $2,818.05. The Department
determined that the trust would expend
3 minutes on each $10,000
disbursement to employees. The
number of employees, 21.57, was
multiplied by the average number of
disbursements and the proportion of
employees that listed each of the
disbursements for a total of 10.07
recordkeeping hours.
e. Hours for Data Input
Finally, the Department estimated
that Form T–1 filers will spend 3.75
hours on each schedule inputting the
data. Inputting the information into the
Form T–1 is very similar to inputting
data into the Form LM–2. Experience
with the Form LM–2 in previous rule
makings indicates that labor
organizations will spend 15 minutes a
year training new staff, 60 minutes
preparing the download, 90 minutes
preparing and testing the data file, and
60 minutes editing, validating and
importing the data.
f. Total Hours Spent on Recordkeeping
and Reporting
As discussed above, and as reflected
in the following tables, the Department
estimates that, on average, labor
organizations will expend 94.21 hours
per Form T–1 filed on recordkeeping the
first year and 69.70 hours per Form T–
1 filed on recordkeeping each
subsequent year on each Form T–1 filed.
Additionally, on average, labor
organizations will expend 41.20 hours
per Form T–1 filed on reporting the first
year and 28.28 hours per Form T–1 filed
on reporting each subsequent year on
each Form T–1 filed.
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TABLE 1—NON-RECURRING BURDEN IN MINUTES PER FORM T–1 FILED
Non-recurring burden per form T–1 filed
Schedule
Recordkeeping
burden
Schedule or item description
Reporting burden
Change acct.
structure
Page 1 ..................
Page 2 ..................
1 ........................
2 ........................
3 ........................
Design
report
Develop
query
Test
query
Document the
query
process
Mgmt.
review
Total nonrecurring
burden
Train
staff
General Trust Identifying Information ............
Items 16 through 24 ......................................
Individually Identified Receipts ......................
Individually Identified Disbursements ............
Disbursements to Officers and Employees of
the Trust.
0
0
330.27
330.27
330.27
0
0
60
60
60
0
0
60
60
60
0
0
45
45
45
0
0
30
30
30
0
0
45
45
45
0
0
15
15
15
0
0
585.27
585.27
585.27
Total Non-Recurring Burden per Form T–1 Filed .....................
990.82
180
180
135
90
135
45
1,755.82
Total Non-Recurring Burden Hours per Form T–1 Filed ...........
16.51
3.00
3.00
2.25
1.50
2.25
0.75
29.26
TABLE 2—RECURRING RECORDKEEPING BURDEN IN MINUTES PER FORM T–1 FILED
Recurring recordkeeping burden
per Form T–1 filed
Schedule
Schedule or item description
Page 1 ..............
Page 2 ..............
1 .................
2 .................
3 .................
General Trust Identifying Information .............................................................................................................
Items 16 through 24 .......................................................................................................................................
Individually Identified Receipts .......................................................................................................................
Individually Identified Disbursements .............................................................................................................
Disbursements to Officers and Employees of the Trust ................................................................................
0
0
329.57
3,247.93
604.4285714
Total Recurring Burden per Form T–1 Filed ..........................................................................................................................
4,181.93
Total Recurring Burden Hours per Form T–1 Filed ...............................................................................................................
69.70
TABLE 3—RECURRING REPORTING BURDEN IN MINUTES PER FORM T–1 FILED
Recurring reporting burden per form T–1 filed
Prepare
download
Preparation
of test/
data
file
Fill out
trust/
labor
organization
information
Answer
questions
Fill in
assets,
liabilities,
disbursements,
and receipts
Additional
information
Signature
Total
recurring reporting
burden
Schedule
Schedule or item description
Page 1 ..................
Page 2 ..................
1 ........................
2 ........................
3 ........................
General Trust Identifying Information .........
Items 16 through 24 ...................................
Individually Identified Receipts ...................
Individually Identified Disbursements .........
Disbursements to Officers and Employees
of the Trust.
15
15
15
15
15
0
0
60
60
60
0
0
90
90
90
0
0
60
60
60
50
0
0
0
0
15
25
0
0
0
0
10
0
0
0
10
30
0
0
0
20
0
0
0
0
110
80
225
225
225
Total Recurring Burden per Form T–1 Filed ..........................
75
180
270
180
50
40
10
40
20
865
Total Recurring Burden Hours per Form T–1 Filed ...............
1.25
3.00
4.50
3.00
0.83
0.67
0.17
0.67
0.33
14.42
sroberts on PROD1PC70 with RULES
3. Cost of Personnel To Complete and
File Form T–1
The Department assumes that, on
average, the completion by a labor
organization of Form T–1 will involve
an accountant/auditor, computer
software engineer, bookkeeper/clerk,
labor organization president and labor
organization treasurer. Based on the
2007 BLS wage data, accountants earn
$30.37 per hour, computer engineers
earn $41.18 per hour, and bookkeepers/
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16:39 Oct 01, 2008
Jkt 217001
Train
new
staff
Edit/
validate/
import
data
file
clerks earn $15.76 per hour.17 BLS has
estimated that the total compensation
cost is approximately 30.2% higher than
wages. Therefore, the Department
adjusted each of the BLS salaries to
include the additional 30.2% attributed
to benefits to estimate the total
compensation cost for each of the
individuals involved in completing the
Form T–1.
17 The wage and salary data is based on
information contained in Bureau of Labor Statistics,
Occupational Employment Statistics Survey, 2007.
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The Department estimated the average
annual salaries of labor organization
officers needed to complete tasks for
compliance with this rule—the
president and treasurer—from responses
to salary inquiries contained in the
sample of 205 labor organizations that
filed a Form LM–2 in 2006 and
indicated an interest in at least one
section 3(l) trust, as discussed above.
See, supra, section D.1. These average
annual salary figures were then adjusted
to include the additional 30.2%
attributed to benefits to reflect total
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compensation cost for each officer,
which the Department calculated as
$35.66 per hour for labor organization
president and $45.24 per hour for labor
organization treasurer.18
TABLE 4—COMPENSATION COST TABLE
Title
Salary: hourly
Accountants/Auditors .......................................................................................................
Computer software engineers, applications ....................................................................
Bookkeepers/Clerks .........................................................................................................
President ..........................................................................................................................
Treasurer .........................................................................................................................
Once the compensation costs were
calculated, the Department applied
those costs to each of the Form T–1
tasks computed in the previous section.
Each task was evaluated separately to
determine which individual from a
particular job category would be needed
to complete the task. For instance, as
indicated above, the Department
determined that trusts will expend
16.51 hours changing their accounting
structure. As part of that total, an
accountant will spend approximately
3.3 hours of the total 16.51 hours, or 20
percent of the time allotted for this task,
updating and changing the accounting
structure. The remaining 12.21 burden
hours, 80 percent of the total time
allotted for this task, will be completed
by a computer software engineer. The
computer software engineer will have to
write the program to track and accept
accounting entries specific to the
reporting requirements of the Form T–
1, i.e., itemization of all receipts and
disbursements over $10,000 including
Compensation
cost: hourly
Salary: yearly
$30.37
41.18
15.76
24.89
31.58
$63,180.00
85,660.00
32,780.00
51,770.35
65,680.48
$43.51
59.00
22.58
35.66
45.24
name, address, and purpose of receipt or
disbursement.
As demonstrated by this example, all
tasks identified by the Department
above as necessary for compliance with
the requirements of this rule were
analyzed to determine which personnel
would conduct those tasks. The
following table presents this analysis of
which personnel are needed to perform
each task, and the hours that such
personnel will spend completing each
task.
TABLE 5—COST BY TASK
Task
Individual(s) participating
Non-Recurring Recordkeeping ..
Non-Recurring Recordkeeping ..
Install/Setup Hardware .............
Change Acct. Structure ............
$59.00
55.90
8.00
16.51
$471.98
923.11
Non-Recurring Reporting ..........
Non-Recurring Reporting ..........
Obtain Trust Number ................
Design Report ...........................
22.58
51.25
0.17
3.00
3.76
153.76
Non-Recurring Reporting ..........
Develop Query ..........................
55.90
3.00
167.70
Non-Recurring Reporting ..........
Test Query ................................
54.08
2.25
121.68
Non-Recurring Reporting ..........
Non-Recurring Reporting ..........
Non-Recurring Reporting ..........
Mgmt. Review ...........................
Document the Query Process ..
Train Staff .................................
45.24
22.58
41.70
1.50
2.25
0.75
67.86
50.80
31.27
Recurring Recordkeeping ..........
Recurring Reporting ..................
Input Records ...........................
Train New Staff .........................
22.58
41.70
69.70
1.25
1,573.72
52.12
Recurring Reporting ..................
Information on Form T–1 Provided to Trust.
Review Form T–1 and Instructions.
Review by Trust ........................
Form/Information Sent to Labor
Organization.
Obtain Pre-Filled Form T–1 ......
Prepare Download ....................
Preparation of Test/Data File ...
Edit/Validate/Import Data File ...
Fill Out Trust/Labor Organization Information.
Answer Questions ....................
Fill In Assets and Liabilities ......
Fill Additional Information .........
Management Review ................
Computer Software Engineer ...
Computer Software Engineer
and Accountant.
Bookkeeper ...............................
Computer Software Engineer
and Accountant.
Computer Software Engineer
and Accountant.
Computer Software Engineer,
Bookkeeper, and Accountant.
Treasurer ..................................
Bookkeeper ...............................
Computer Software Engineer,
Bookkeeper, and Accountant.
Bookkeeper ...............................
Computer Software Engineer,
Bookkeeper, and Accountant.
Accountant ................................
43.51
2.40
104.42
Computer Software Engineer
and Accountant.
Accountant ................................
Bookkeeper ...............................
51.25
4.30
220.39
43.51
22.58
2.00
1.00
87.02
22.58
Bookkeeper ...............................
Bookkeeper ...............................
Accountant and Bookkeeper ....
Accountant and Bookkeeper ....
Accountant ................................
22.58
22.58
26.77
26.77
43.51
0.17
3.00
4.50
3.00
0.83
3.76
67.74
120.44
80.30
36.26
Accountant ................................
Accountant ................................
Accountant ................................
President and Treasurer ...........
43.51
43.51
43.51
40.45
0.67
0.17
0.67
4.00
29.01
7.25
29.01
161.80
Recurring Reporting ..................
Recurring Reporting ..................
Recurring Reporting ..................
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Recurring
Recurring
Recurring
Recurring
Recurring
Reporting
Reporting
Reporting
Reporting
Reporting
..................
..................
..................
..................
..................
Recurring
Recurring
Recurring
Recurring
Reporting
Reporting
Reporting
Reporting
..................
..................
..................
..................
18 The study determined that labor organization
presidents make $24.89 an hour. The Department
knows that 69.8% of compensation cost is
attributed to salary and 30.2% of compensation cost
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is attributed to benefits. Salary = 69.8%
(Compensation Cost) or Compensation Cost =
Salary/69.8%. If we apply the preceding equation
to the president’s salary we come up with a
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Hourly cost
Hours to
complete
Burden type
Total cost
compensation cost of $35.66 (35.66 = 24.89/.698).
The same equation was used to calculate
compensation cost for accountants, computer
software engineers, bookkeepers, and treasurers.
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57445
TABLE 5—COST BY TASK—Continued
Burden type
Task
Individual(s) participating
Hourly cost
Recurring Reporting ..................
Signature ..................................
President and Treasurer ...........
Hours to
complete
Total cost
40.45
0.33
13.48
Total Non-Recurring Recordkeeping and Reporting ................................................................................................
37.43
1,991.92
Total Recurring Recordkeeping and Reporting Burden ...........................................................................................
97.98
2,609.29
4. Calculation of Total Costs to Labor
Organizations Filing a Form T–1
Based on the analysis reflected in the
table above, the average cost per Form
T–1 filed is estimated at $4,851.20 in
the first year and $2,609.29 in each
subsequent year. The total cost for all
it to the labor organization(s). However,
some of the smallest plans might choose
to upgrade their systems. Therefore, the
Department has included in these final
figures a one-time cost of $250 in the
burden analysis to account for any
hardware or software purchases. These
results are reflected in the table below.
Form T–1s filed is estimated at
$15,186,874.46 in the first year and
$8,168,474.74 in each subsequent year.
The Department believes that most of
the section 3(l) trusts covered by the
Form T–1 will have the necessary
hardware to compile the information
required by the Form T–1 and provide
TABLE 6—REPORTING AND RECORDKEEPING BURDEN HOURS AND COSTS FOR T–1
Number
of form
T–1s filed
Reporting
hours per
form T–1
filed
Total reporting hours
Recordkeeping
hours per
form T–1
Total recordkeeping
hours
Total burden hours
per form
T–1 filed
Form T–1:
First Year .......................................
Second Year ..................................
Third Year ......................................
3,130.54
3,130.54
3,130.54
41.20
28.28
28.28
128,978.11
88,542.01
88,542.01
94.21
69.70
69.70
294,935.64
218,194.92
218,194.92
Three Year Average ..............................
3,130.54
32.59
102,020.71
77.87
243,775.16
Form
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Final Regulatory Flexibility Analysis
The Department’s NPRM in this
rulemaking contained initial Regulatory
Flexibility Act and Paperwork
Reduction Act analyses. As noted above
in the introduction to the Department’s
PRA analysis, because of the
overlapping nature of costs for the
purposes of both the RFA and PRA
analyses, the Department construed all
comments received related to the
Department’s assessment of costs to the
regulated community as comments
addressing both the PRA and the RFA
analyses. The Department’s discussion
of significant issues raised in comments
related to cost estimates, the agency’s
response thereto, and adjustments made
to the methodology as a result of
comments is found in the PRA section
of this preamble. See, supra, Paperwork
Reduction Act, Sec. A. As explained in
that section, based upon careful
consideration of the comments, the
Department made significant
adjustments to the methodology
employed to assess costs, and those
adjustments resulted in modifications to
conclusions on costs, which have been
employed in the following final RFA
analysis. Thus, the statutory
requirement that the Department
provide in its final RFA analysis ‘‘a
summary of the significant issues raised
by the public comments in response to
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the initial regulatory flexibility analysis,
a summary of the assessment of the
agency of such issues, and a statement
of any changes made in the proposed
rule as a result of such comments[,]’’ 5
U.S.C. 604(a)(2), has been satisfied.
Moreover, the Department received no
comments addressing or challenging the
specific conclusion in the NPRM that
the rule does not have a significant
economic impact on a substantial
number of small entities.
The Regulatory Flexibility Act of 1980
(RFA), 5 U.S.C. 601 et seq., requires
agencies to consider the impact of their
regulatory proposals on small entities,
analyze effective alternatives that
minimize small entity impacts, and
make initial analyses available for
public comment. 5 U.S.C. 603, 604. If an
agency determines that its rule will not
have a significant economic impact on
a substantial number of small entities, it
must certify that conclusion to the
Small Business Administration (SBA). 5
U.S.C. 605(b).
In the 2003 and 2006 Form T–1 rules,
the Department undertook regulatory
flexibility analyses, utilizing the SBA’s
‘‘small business’’ standard for ‘‘Labor
Unions and Similar Labor
Organizations.’’ Specifically, the
Department used the $5 million
standard established in 2000 (as
updated in 2005 to $6.5 million) for
purposes of its regulatory flexibility
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Total burden hours
Average
cost per
form T–1
filed
135.41
97.98
97.98
423,913.74
306,736.92
306,736.92
$4,851.20
2,609.29
2,609.29
$15,186,874.46
8,168,474.74
8,168,474.74
110.46
345,795.86
3,356.59
10,507,941.31
Total cost
analyses. See 65 FR 30836 (May 15,
2000); 70 FR 72577 (Dec. 6, 2005). This
same standard has been used for the
Department’s regulatory flexibility
analysis in this rule.
The Department recognizes that the
SBA has not established fixed financial
thresholds for ‘‘organizations,’’ as
distinct from other entities. See A Guide
for Government Agencies: How to
Comply with the Regulatory Flexibility
Act, Office of Advocacy, U.S. Small
Business Administration at 12–13,
available at https://www.sba.gov. The
Department further recognizes that
under SBA guidelines, the relationship
of an entity to a larger entity with
greater receipts is a factor to be
considered in determining the necessity
of conducting a regulatory flexibility
analysis. In this regard, the affiliation
between a local labor organization and
a national or international labor
organization, a widespread practice
among labor organizations subject to the
LMRDA, presents a unique
circumstance in determining whether
and, if so, how, receipts of labor
organizations should be aggregated, if at
all, in assessing whether a regulatory
flexibility analysis is required and how
it should be conducted. The Department
has concluded, however, that it would
be inappropriate, given the past
rulemaking concerning the Form T–1
and the Form LM–2, to depart from the
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$6.5 million receipts standard in
preparing this regulatory flexibility
analysis.
All numbers used in this analysis are
based on 2006 data taken from the
Office of Labor-Management Standards
e.LORS database, which contains data
from annual financial reports filed by
labor organizations with the Department
pursuant to the LMRDA, and BLS wage
data.
1. Statement of the Need for, and
Objectives of, the Rule
The following is a summary of the
need for and objectives of the rule. A
more complete discussion is found in
the preamble.
The objective of this rule is to
increase the transparency of labor
organization financial reporting by
creating a new form for labor
organization trust reporting (Form T–1)
to enable members to be responsible,
informed, and effective participants in
the governance of their labor
organizations; discourage embezzlement
and financial mismanagement; prevent
the circumvention or evasion of the
statutory reporting requirements; and
strengthen the effective and efficient
enforcement of the LMRDA by the
Department. The Form T–1 is designed
to close a reporting gap where labor
organization finances in relation to
LMRDA section 3(l) trusts were not
disclosed to members, the public, or the
Department.
One of the LMRDA’s primary
reporting obligations (Forms LM–2, LM–
3, and LM–4) applies to labor
organizations, as institutions; other
important reporting obligations apply to
officers and employees of labor
organizations (Form LM–30), requiring
them to report any conflicts or potential
conflicts between their personal
financial interests and the duty they
owe to the labor organization they serve,
and to employers who must report
payments to labor organizations and
their representatives (Form LM–10). See
29 U.S.C. 432, 433. Requiring labor
organizations to report the information
required by the Form T–1 provides an
essential check for labor organization
members and the Department to ensure
that labor organizations, labor
organization officials, and employers are
accurately and completely fulfilling
their reporting duties under the Act,
obligations that can easily be ignored
without fear of detection if reports
relating to trusts are not required.
Under the Department’s former LM–2
rule (superseded by the revised 2003
Form LM–2), a reporting obligation
concerning section 3(l) trusts would
arise only if the trust was a ‘‘subsidiary’’
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of the reporting labor organization and
met other requirements previously set
by the Department. See Form LM–2
instructions in effect prior to the 2003
final rule; see also 68 FR 58413. Thus,
the former LM–2 rule, which was
crafted shortly after the Act’s enactment,
required reporting by only a portion of
the labor organizations that contributed
to section 3(l) trusts. During the
intervening decades, the financial
activities of individuals and
organizations have increased
exponentially in scope, complexity, and
interdependence. 67 FR 79280–81. For
example, many labor organizations
manage benefit plans for their members,
maintain close business relationships
with financial service providers such as
insurance companies and investment
firms, operate revenue-producing
subsidiaries, and participate in
foundations and charitable activities. 67
FR 79280. The complexity of labor
organization financial practices,
including business relationships with
outside firms and vendors, increases the
likelihood that labor organization
officers and employees may have
interests in, or receive income from,
these businesses. As more labor
organizations conduct their financial
activities through sophisticated trusts,
increased numbers of businesses have
commercial relationships with such
trusts, creating financial opportunities
for labor organization officers and
employees who may operate, receive
income from, or hold an interest in such
businesses. In addition, employers also
have fostered multi-faceted business
interests, creating further opportunities
for financial relationships between labor
organizations, labor organization
officials, employers, and other entities,
including section 3(l) trusts.
Such trusts ‘‘pose the same
transparency challenges as ‘off-thebooks’ accounting procedures in the
corporate setting: Large scale,
potentially unattractive financial
transactions can be shielded from public
disclosure and accountability through
artificial structures, classification and
organizations.’’ 67 FR 79282. The
Department’s former rule required labor
organizations to report on only a subset
of such trusts. This approach allowed a
gap in the reporting of financial
information concerning these trusts. The
trust funds, if they had been retained by
the labor organization, would have
appeared on the labor organization’s
Form LM–2. Despite the close
relationship between the labor
organization and the trust and the
purpose of the funds to benefit the
members of the labor organization,
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transparency ended once the funds left
the labor organization and thereby
limited accountability. Thus, Form T–1
will essentially follow labor
organization funds that remain in
closely connected trusts, but which
would otherwise go unreported. As a
result of non-disclosure of these funds,
members have long been denied
important information about labor
organization funds that were being
directed to other entities, presumably
for the members’ benefit, such as joint
trusts administered by a labor
organization and an employer pursuant
to a collective bargaining agreement,
educational or training institutions,
credit unions, and redevelopment or
investment groups. See 67 FR 79285.
The Form T–1 is necessary to close
this gap, and to prevent certain trusts
from being used to evade the Title II
reporting requirements. The Form T–1
will identify the trust’s significant
vendors and service providers. A labor
organization member who is aware that
a labor organization official has a
financial relationship with one or more
of these businesses will be able to
determine whether the business and the
labor organization official have made
required reports. The purpose of the
LMRDA disclosure requirements is to
prevent financial malfeasance of labor
organization money. 67 FR 79282–83.
This purpose is demonstrably frustrated
when existing reporting obligations fail
to disclose, for example, opportunities
for fraud. (Examples of situations where
money in section 3(l) trusts was being
used to circumvent or evade the
reporting requirements can be found in
the preamble and at 67 FR 79283.)
As explained in the preamble,
additional trust reporting is necessary to
ensure, as intended by Congress, the full
and comprehensive reporting of a labor
organization’s financial condition and
operations, including a full accounting
to labor organization members from
whose work the payments were earned.
67 FR 79282–83. This final rule will
prevent circumvention and evasion of
these reporting requirements by
providing labor organization members
with financial information concerning
their labor organization’s trusts when
the labor organization, alone or in
combination with other labor
organizations, selects the majority of the
directors or provides the majority of the
trust’s receipts.
2. Legal Basis for Rule
The legal authority for this final rule
is section 208 of the LMRDA. Section
208 provides that the Secretary of Labor
shall have authority to issue, amend,
and rescind rules and regulations
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prescribing the form and publication of
reports required to be filed under title
II of the Act, including rules prescribing
reports concerning trusts in which a
labor organization is interested, and
such other reasonable rules and
regulations as she may find necessary to
prevent the circumvention or evasion of
the reporting requirements. Section 3(l)
of the Act, 29 U.S.C. 402(l), defines a
‘‘trust in which a labor organization is
interested.’’
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3. Number of Small Entities Covered
Under the Rule
The e.LORS database shows that
4,452 labor organizations filed the Form
LM–2 in 2006. Based on an analysis of
annual receipts reported by Form LM–
2 filers in 2006, the Department
estimates that of the 4,452 labor
organizations subject to this rule, 4,228
of these, or 94.96 percent of all Form
LM–2 filers, have receipts less than $6.5
million, the SBA small business size
standard for ‘‘Labor Unions and Similar
Labor Organizations.’’ These labor
organizations have annual average
receipts of $1.3 million. Based on
e.LORS data, the Department has
determined that only 2,009 of these
4,228 labor organizations have an
interest in a section 3(l) trust and will
have to file Form T–1 reports. The
Department estimates that these
organizations will file approximately
2,752.33 reports annually (on average
about 1.37 reports per labor
organization). See PRA analysis, supra.
The affiliation among labor
organizations may have an impact on
the number of organizations that should
be counted as ‘‘small organizations’’
under section 601(4) of the RFA, 5
U.S.C. 601(4). Section 601(4) provides
in part: ‘‘The term ‘small organization’
means any not-for-profit enterprise
which is independently owned and
operated and is not dominant in its
field.’’ However, for purposes of
analysis here and for ready comparison
with the RFA analyses in its earlier
Form T–1 rulemakings, the Department
has used the $6.5 million receipts test
for ‘‘small businesses,’’ rather than the
‘‘independently owned and operated
and not dominant’’ test for ‘‘small
organizations.’’ Application of the latter
test likely would reduce the number of
labor organizations that would be
counted as small entities under the
RFA.
4. Relevant Federal Requirements
Duplicating, Overlapping or Conflicting
With the Rule
To the extent that there are federal
rules that duplicate, overlap, or conflict
with this rule, some specific exemptions
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from the requirements of this rule have
been provided. First, no Form T–1 need
be filed for a trust that is required to file
a Form 5500 with EBSA. In addition, no
Form T–1 must be filed for a trust that
is covered by the Federal Employees
Health Benefits Act, 5 U.S.C. 8901 et
seq. Finally, a labor organization is not
required to report a Political Action
Committee (PAC) fund, if publicly
available reports on the PAC’s funds are
filed with federal or state agencies, nor
must a labor organization file a Form T–
1 for a political organization for which
reports are filed with the IRS under 26
U.S.C. 527.
5. Differing Compliance or Reporting
Requirements for Small Entities
Under the rule, the reporting,
recordkeeping, and other compliance
requirements apply equally to all labor
organizations that are required to file a
Form T–1 under the LMRDA.
6. Clarification, Consolidation and
Simplification of Compliance and
Reporting Requirements for Small
Entities
OLMS has updated the e.LORS
system to allow labor organizations to
file Form T–1 as they file Form LM–2.
Under the rule, labor organizations are
directed to use an electronic reporting
format to maintain financial
information. This information can then
be electronically compiled in the proper
format for electronic filing.
OLMS will provide compliance
assistance for any questions or
difficulties that may arise from using the
reporting software. A toll-free help desk
is staffed during normal business hours
and can be reached by telephone at 1–
866–401–1109.
The use of electronic forms makes it
possible to download information from
previously filed reports directly into the
form; enables officer and employee
information to be imported onto the
form; makes it easier to enter
information; and automatically performs
calculations and checks for
typographical and mathematical errors
and other discrepancies, which reduces
the likelihood of having to file an
amended report. The error summaries
provided by the software, combined
with the speed and ease of electronic
filing, will also make it easier for both
the reporting labor organization and
OLMS to identify errors in both current
and previously filed reports and to file
amended reports to correct them.
7. The Use of Performance Rather Than
Design Standards
The Department considered a number
of alternatives to the rule that could
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57447
minimize the impact on small entities.
One alternative would be not to create
a Form T–1. As stated above, this
alternative was rejected because OLMS
case files and experience demonstrate
that the goals of the Act are not being
met with regard to the finances of labor
organizations held in section 3(l) trusts.
As explained further in the preamble,
labor organization members have no
information on their labor organization’s
section 3(l) trusts. Labor organization
members need this information to make
informed decisions on labor
organization governance.
Another alternative would be to limit
the proposed reporting requirements to
national and international parent labor
organizations. However, the Department
has concluded that such a limitation
would eliminate the availability of
meaningful information from local and
intermediate labor organizations, which
may have a far greater impact on and
relevance to labor organization
members, particularly since such lower
levels of labor organizations generally
set and collect dues and provide
representational and other services for
their members. Such a limitation would
reduce the utility of the information to
a significant number of labor
organization members. Of the estimated
4,452 labor organizations subject to
Form T–1 filing requirements under the
proposal, just 101 are national and
international labor organizations.
Requiring only national and
international organizations to file Form
T–1 would not effectively increase labor
organization transparency nor provide
any deterrent to fraud and
embezzlement by local and regional
officials.
Another alternative would be to
propose a phase-in of the effective date
of the Form T–1, which would provide
some labor organizations additional
time to modify their recordkeeping
systems in order to comply with the
new reporting requirement. The
Department has concluded, however,
that the rule allows all Form T–1 filers
sufficient time to adapt to the disclosure
requirements and make any necessary
adjustments to their recordkeeping and
reporting systems. OLMS also plans to
provide compliance assistance to any
labor organization or section 3(l) trust
that requests it. The Department
believes it has minimized the economic
impact of the form on small labor
organizations to the extent possible
while recognizing members’ and the
Department’s need for information to
protect the rights of labor organization
members under the LMRDA.
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8. Reporting, Recording and Other
Compliance Requirements of the Rule 19
This analysis only considers labor
organizations with annual receipts
between $250,000 and $6.5 million.
Labor organizations with less than
$250,000 in annual receipts are not
required to file the Form T–1 and those
with annual receipts greater than $6.5
million are outside the coverage of the
Regulatory Flexibility Act. This rule is
not expected to have a significant
economic impact on a substantial
number of small entities. The LMRDA is
primarily a reporting and disclosure
statute. Accordingly, the primary
economic impact of the final rule will
be the cost of obtaining and reporting
required information.
Because the Form T–1 requires the
provision of the same trust information
regardless of the size of the reporting
labor organization, the burden for
completing and filing each Form T–1 is
the same regardless of the size of the
labor organization. In 2006, there were
380 labor organizations with annual
receipts between $250,000 and $499,999
who indicated on their Form LM–2 that
they were interested in at least one
section 3(l) trust. As explained above,
these labor organizations will spend, on
average, $4,851.20 in the first year per
Form T–1 filed, or, on average for all
labor organizations in this group, 1.35%
of its annual receipts. The cost per Form
T–1 filed in each subsequent year will
drop to $2,609.29 or, on average for all
labor organizations in this group, 0.72%
of its annual receipts.
The Department has determined that
the impact on the 1,629 labor
organizations with annual receipts
between $500,000 and $6,500,000 that
indicated that they were interested in at
least one section 3(l) trust will be
significantly smaller than the impact on
labor organizations with between
$250,000 and $499,999 in annual
receipts. Like the smaller labor
organizations, these labor organizations
will spend, on average, $4,851.20 in the
first year per Form T–1 filed and
$2,609.29 each subsequent year.
However, these costs will only require
the labor organization to spend, on
average for all labor organizations in
this group, 0.28% of its annual receipts
in the first year and, on average for all
labor organizations in this group, 0.15%
of its annual receipts in the second year.
TABLE 7—SUMMARY OF T–1 REGULATORY FLEXIBILITY ANALYSIS
Total burden
hours per respondent per
T–1 filed
For labor organizations that meet the SBA small entities standard
First Year Cost of Form T–1:
For Labor Organizations with $250,000 to $499,999 in Annual Receipts .....................................................
Percent of Average Annual Receipts .............................................................................................................
Second Year Cost of Form T–1:
For Labor Organizations with $250,000 to $499,999 in Annual Receipts .....................................................
Percent of Average Annual Receipts .............................................................................................................
Percentage Reduction in Cost From Previous Year ......................................................................................
First Year Cost of Form T–1:
For Labor Organizations with $500,000 to $6,500,000 in Annual Receipts ..................................................
Percent of Average Annual Receipts .............................................................................................................
Second Year Cost of Form T–1:
For Labor Organizations with $500,000 to $6,500,000 in Annual Receipts ..................................................
Percent of Average Annual Receipts .............................................................................................................
Percentage Reduction in Cost From Previous Year ......................................................................................
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9. Conclusion
The Regulatory Flexibility Act does
not define either ‘‘significant economic
impact’’ or ‘‘substantial’’ as it relates to
the number of regulated entities. 5
U.S.C. 601. In the absence of specific
definitions, ‘‘what is ‘significant’ or
‘substantial’ will vary depending on the
problem that needs to be addressed, the
rule’s requirements, and the preliminary
assessment of the rule’s impact.’’ A
Guide for Government Agencies, supra,
at 17. As to economic impact, one
important indicator is the cost of
compliance in relation to revenue of the
entity. Id.
In this case, as shown in the table
above, the Department has determined
that the costs of compliance with this
rule in the first year will consist of
between 0.28% and 1.35% of the
revenue of all small labor organizations,
19 The estimated burden on labor organizations is
discussed in detail in the section concerning the
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16:39 Oct 01, 2008
Jkt 217001
Total cost per
respondent per
T–1 filed
135.41
n.a.
$4,851.20
1.35%
97.98
n.a.
n.a.
2,609.29
0.72%
46.21%
135.41
n.a.
4,851.20
0.28%
97.98
n.a.
n.a.
2,609.29
0.15%
46.21%
those with annual receipts between
$250,000 and $6.5 million. In the
subsequent years, compliance costs for
those labor organizations will be
between 0.15% and 0.72% of their
annual receipts. The Department
concludes that this economic impact is
not significant. As to the number of
labor organizations affected by this rule,
the Department has determined by
examining e.LORS data that in 2006, the
Department received 4,228 Form LM–2s
from labor organizations with receipts
between $250,000 and $6,500,000, or
just 17.6% of the 24,065 labor
organizations that must file any of the
annual financial reports required under
the LMRDA (Forms LM–2, LM–3, or
LM–4). The Department concludes that
the rule does not impact a substantial
number of small entities. Therefore,
under 5 U.S.C. 605, the Department
concludes that the final rule will not
have a significant economic impact on
a substantial number of small entities.
Paperwork Reduction Act, supra. The figures
discussed in the text are derived from the figures
explained in that section.
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Electronic Filing of Forms and
Availability of Collected Data
Appropriate information technology
is used to reduce burden and improve
efficiency and responsiveness. The
current forms can be downloaded from
the OLMS Web site. OLMS has also
implemented a system to require Form
LM–2 and Form T–1 filers and permit
Form LM–3 and Form LM–4 filers to
submit forms electronically with digital
signatures. Labor organizations are
currently required to pay a minimal fee
to obtain electronic signature capability
for the two officers who sign the form.
The OLMS Internet Disclosure site at
https://www.unionreports.gov is
available for public use. The site
contains a copy of each labor
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Federal Register / Vol. 73, No. 192 / Thursday, October 2, 2008 / Rules and Regulations
organization’s annual financial report
for reporting year 2000 and thereafter as
well as an indexed computer database
on the information in each report that is
searchable through the Internet. Form
T–1 filings will be available on the Web
site.
OLMS includes e.LORS information
in its outreach program, including
compliance assistance information on
the OLMS Web site, individual
guidance provided through responses to
e-mail, written, or telephone inquiries,
and formal group sessions conducted for
labor organization officials regarding
compliance.
Information about this system can be
obtained on the OLMS Web site at
https://www.olms.dol.gov. Digital
signatures ensure the authenticity of the
reports.
List of Subjects in 29 CFR Part 403
Labor unions, Trusts, Reporting and
recordkeeping requirements.
Text of Rule
Accordingly, the Department amends
part 403 of 29 CFR Chapter IV as set
forth below:
■
PART 403—LABOR ORGANIZATION
ANNUAL FINANCIAL REPORTS
1. The authority citation for part 403
is revised to read as follows:
■
Authority: Labor-Management Reporting
and Disclosure Act Secs. 202, 207, 208, 73
Stat. 525, 529 (29 U.S.C. 432, 437, 438);
Secretary’s Order No. 4–2007, May 2, 2007,
72 FR 26159.
2. In § 403.2, paragraph (d) is revised
to read as follows:
■
§ 403.2
Annual financial report.
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*
*
*
*
*
(d)(1) Every labor organization with
annual receipts of $250,000 or more
shall file a report on Form T–1 for each
trust that meets the following
conditions:
(i) The trust is of the type defined by
section 3(l) of the LMRDA, i.e., the trust
was created or established by the labor
organization or the labor organization
appoints or selects a member of the
trust’s governing board; and the trust
has as a primary purpose to provide
benefits to the members of the labor
organization or their beneficiaries (29
U.S.C. 402(1)); and the labor
organization, alone or with other labor
organizations, either:
(A) Appoints or selects a majority of
the members of the trust’s governing
board; or
(B) Makes contributions to the trust
that exceed 50 percent of the trust’s
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receipts during the trust’s fiscal year;
and
(ii) None of the exemptions discussed
in paragraph (d)(3) of this section apply.
(iii) For purposes of paragraph
(d)(1)(i)(B), contributions by an
employer pursuant to a collective
bargaining agreement with a labor
organization shall be considered
contributions by the labor organization.
(2) A separate report shall be filed on
Form T–1 for each such trust within 90
days after the end of the labor
organization’s fiscal year in the detail
required by the instructions
accompanying the form and constituting
a part thereof, and shall be signed by the
president and treasurer, or
corresponding principal officers, of the
labor organization.
(3) No Form T–1 should be filed for
any trust
(i) that meets the statutory definition
of a labor organization and already files
a Form LM–2, Form LM–3, or Form
LM–4,
(ii) that the LMRDA exempts from
reporting, such as an organization
composed entirely of state or local
government employees or a state or
local central body,
(iii) established as a Political Action
Committee (PAC) if timely, complete
and publicly available reports on the
PAC are filed with a Federal or state
agency,
(iv) established as a political
organization under 26 U.S.C. 527 if
timely, complete, and publicly available
reports are filed with the Internal
Revenue Service,
(v) constituting a federal employee
health benefit plan subject to the
provisions of the Federal Employees
Health Benefits Act (FEHBA)
(vi) required to file a Form 5500. For
purposes of this section only, a trust is
‘‘required to file a Form 5500’’ if a plan
administrator is required to file an
annual report on behalf of the trust
under 29 U.S.C. section 1021 and/or
1024. A trust on whose behalf such
annual report is required to be filed that
is eligible for an exemption from filing
the annual report, the Form 5500, or the
Form 5500–SF is not included within
this exemption and is deemed for
purposes of this section only not to be
a trust ‘‘required to file a Form 5500,’’
even if a Form 5500 is filed on behalf
of that trust. A trust eligible to file a
notice or statement with the Secretary of
Labor in lieu of an annual report
pursuant to an exemption from, or as an
alternative method of complying with,
the annual reporting obligation is not
included within this exemption, even if
it does file a Form 5500 or Form 5500–
SF.
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57449
(4) A labor organization may complete
only Items 1 through 15 and Items 26
through 27 (Signatures) of Form T–1 if
annual audits prepared according to
standards set forth in the Form T–1
instructions and a copy of the audit is
filed with the Form T–1.
(5) If such labor organization is in
trusteeship on the date for filing the
annual financial report, the labor
organization that has assumed
trusteeship over such subordinate labor
organization shall file such report as
provided in Sec. 408.5 of this chapter.
3. Amend § 403.5 by revising
paragraph (d) to read as follows:
■
§ 403.5.
Terminal financial report.
*
*
*
*
*
(d) If a labor organization filed or was
required to file a report on a trust
pursuant to Sec. 403.2(d) and that trust
loses its identity during its subsequent
fiscal year through merger,
consolidation, or otherwise, the labor
organization shall, within 30 days after
such loss, file a terminal report on Form
T–1, with the Office of LaborManagement Standards, signed by the
president and treasurer or
corresponding principal officers of the
labor organization. For purposes of the
report required by this paragraph, the
period covered thereby shall be the
portion of the trust’s fiscal year ending
on the effective date of the loss of its
reporting identity.
4. In § 403.8, revise paragraph (c)(3) to
read as follows:
■
§ 403.8 Dissemination and verification of
reports.
*
*
*
*
*
(c) * * *
(3) This provision does not apply to
disclosure that is otherwise prohibited
by law or that would endanger the
health or safety of an individual, or that
would consist of individually
identifiable health information the trust
is required to protect under the Health
Insurance Portability and
Accountability Act of 1996 (HIPAA)
Privacy Regulation.
*
*
*
*
*
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Federal Register / Vol. 73, No. 192 / Thursday, October 2, 2008 / Rules and Regulations
Signed in Washington, DC, this 24th day of
September 2008.
Victoria A. Lipnic,
Assistant Secretary for Employment
Standards.
Don Todd,
Deputy Assistant Secretary for LaborManagement Programs.
Appendix
Note: This appendix, which will not
appear in the Code of Federal Regulations,
contains Form T–1 and instructions.
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Agencies
[Federal Register Volume 73, Number 192 (Thursday, October 2, 2008)]
[Rules and Regulations]
[Pages 57412-57473]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-22853]
[[Page 57411]]
-----------------------------------------------------------------------
Part II
Department of Labor
-----------------------------------------------------------------------
Office of Labor-Management Standards
-----------------------------------------------------------------------
29 CFR Part 403
Labor Organization Annual Financial Reports for Trusts in Which a Labor
Organization Is Interested, Form T-1; Final Rule
Federal Register / Vol. 73, No. 192 / Thursday, October 2, 2008 /
Rules and Regulations
[[Page 57412]]
-----------------------------------------------------------------------
DEPARTMENT OF LABOR
Office of Labor-Management Standards
29 CFR Part 403
RIN 1215-AB64
Labor Organization Annual Financial Reports for Trusts in Which a
Labor Organization Is Interested, Form T-1
AGENCY: Office of Labor-Management Standards, Employment Standards
Administration, Department of Labor.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: The Employment Standards Administration (ESA) Office of Labor-
Management Standards (OLMS) of the Department of Labor publishes this
final rule to establish a form to be used by labor organizations to
file trust annual financial reports (Form T-1) and to provide
appropriate instructions and revise relevant portions of 29 CFR Part 43
relating to such reports. On March 4, 2008, the Department published a
notice of proposed rulemaking setting forth the Department's Form T-1
proposal. Under the proposal, certain labor organizations would file
annual reports about certain trusts to which they contributed money or
otherwise provided financial assistance or over which they exercised
managerial control. This document sets forth the Department's review of
and response to comments on the proposal. This final rule requires that
a labor organization with total annual receipts of $250,000 or more
file a Form T-1 for each trust of the type defined by section 3(l) of
the Labor-Management Reporting and Disclosure Act (LMRDA) and that
meets one of the two following filing triggers: The labor organization,
alone or with other labor organizations, either: Appoints or selects a
majority of the members of the trust's governing board; or makes
contributions to the trust that exceed 50 percent of the trust's
receipts during the trust's fiscal year. This final rule provides five
exemptions to the Form T-1 filing requirements: A political action
committee (PAC) fund, if publicly available reports on the PAC fund are
filed with federal or state agencies; any political organization for
which reports are filed with the IRS under section 527 of the IRS code;
trusts required to file a Form 5500 under the Employee Retirement
Income Security Act (ERISA); federal employee health benefit plans that
are subject to the provisions of the Federal Employees Health Benefits
Act (FEHBA); and any trust for which an independent audit has been
conducted, in accordance with the standards set forth in this final
rule. This final rule will apply prospectively.
DATES: Effective Date: This rule will be effective on December 31,
2008.
FOR FURTHER INFORMATION CONTACT: Denise Boucher, Director, Office of
Policy, Reports, and Disclosure, Office of Labor-Management Standards
(OLMS), U.S. Department of Labor, 200 Constitution Avenue, NW., Room N-
5609, Washington, DC, (202) 693-1185 (this is not a toll-free number).
Individuals with hearing impairments may call 1-800-877-8339 (TTY/TDD).
SUPPLEMENTARY INFORMATION:
I. Statutory Authority
This final rule is issued pursuant to section 208 of the LMRDA, 29
U.S.C. 438. Section 208 authorizes the Secretary of Labor to issue,
amend, and rescind rules and regulations to implement the LMRDA's
reporting provisions. Secretary's Order 4-2007, issued May 2, 2007, and
published in the Federal Register on May 8, 2007 (72 FR 26159),
contains the delegation of authority and assignment of responsibility
for the Secretary's functions under the LMRDA to the Assistant
Secretary for Employment Standards and permits re-delegation of such
authority. This rule implements section 201 of the LMRDA, which
requires covered labor organizations to file annual, public reports
with the Department, disclosing the labor organization's financial
condition and operations during the reporting period. 29 U.S.C. 431(b).
As administratively implemented, section 201 requires a labor
organization to identify its assets and liabilities, receipts, salaries
and other direct or indirect disbursements to each officer and all
employees receiving $10,000 or more in aggregate from the labor
organization, direct or indirect loans (in excess of $250 aggregate) to
any officer, employee, or member, loans (of any amount) to any business
enterprise, and other disbursements. The statute requires that such
information shall be filed ``in such detail as may be necessary to
disclose [a labor organization's] financial conditions and
operations.'' Id.
Section 208 directs the Secretary to issue rules ``prescribing
reports concerning trusts in which a labor organization is interested''
as she ``may find necessary to prevent the circumvention or evasion of
[the LMRDA's] reporting requirements.'' 29 U.S.C. 438. Section 3(l) of
the LMRDA provides:
``Trust in which a labor organization is interested'' means a
trust or other fund or organization (1) which was created or
established by a labor organization, or one or more of the trustees
or one or more members of the governing body of which is selected or
appointed by a labor organization, and (2) a primary purpose of
which is to provide benefits for the members of such labor
organization or their beneficiaries.
29 U.S.C. 402(l).
II. Background
A. Introduction
On March 4, 2008, the Department issued a notice of proposed
rulemaking (73 FR 11754) proposing to establish a Form T-1 to capture
financial information pertinent to ``trusts in which a labor
organization is interested'' (section 3(l) trusts), information that
has largely gone unreported despite the trusts' significant effect on
labor organization financial operations and their members' own
interests. As noted in the proposal, the establishment of the Form T-1
is part of the Department's continuing efforts to better effectuate the
reporting requirements of the LMRDA, which are designed to empower
labor organization members by providing them the means to maintain
democratic control over their labor organizations and to ensure proper
accounting of labor organization funds. Labor organization members are
better able to monitor their labor organization's financial affairs and
to make informed choices about the leadership of their labor
organization and its direction when labor organizations provide
financial information required by the LMRDA. By reviewing the reports,
a member may ascertain the labor organization's priorities and whether
they are in accord with the member's own priorities and those of fellow
members. At the same time, this transparency promotes both the labor
organization's own interests as a democratic institution and the
interests of the public and the government. Furthermore, the LMRDA's
reporting and disclosure provisions, together with the fiduciary duty
provision, 29 U.S.C. 501, which directly regulates the primary conduct
of labor organization officials, operate to safeguard a labor
organization's funds from depletion by improper or illegal means.
Timely and complete reporting also helps deter labor organization
officers or employees from embezzling or otherwise making improper use
of such funds.
The proposal noted that the Form T-1 closes a reporting gap under
the Department's former rule whereby labor organizations were only
required to report on ``subsidiary organizations.'' As noted in the
proposal, labor organizations use section 3(l) trusts,
[[Page 57413]]
which by definition have a primary purpose to provide benefits for the
members of the labor organization or their beneficiaries, 29 U.S.C.
402(l), for a myriad of purposes. Common examples of section 3(l)
trusts include credit unions, strike funds, development or investment
groups, training funds, apprenticeship programs, pension and welfare
plans, building funds, and educational funds. Such trusts may be
administered by trustees appointed by a labor organization(s), either
singly or jointly with other labor organizations, or jointly with an
employer(s). As discussed below, trusts administered jointly by
trustees appointed by labor organization(s) and employer(s) are known
as Taft-Hartley trusts. By requiring that labor organizations file the
Form T-1 for specific section 3(l) trusts, labor organization members
and the public will receive some of the same benefit of transparency
regarding the trust that they now receive under the Form LM-2, thereby
preventing a labor organization from using the trust to circumvent or
evade its reporting obligations.
This final rule takes into account the Department's earlier efforts
in 2003 and 2006 to implement a Form T-1. In fashioning this final
rule, and as discussed in greater detail in the proposed rule, the
Department relies on guidance from the United States Court of Appeals
for the District of Columbia Circuit in its review of the 2003 Form T-1
rule (68 FR 58374, Oct. 9, 2003), American Federation of Labor and
Congress of Industrial Organizations v. Chao, 409 F.3d 377 (DC Cir.
2005) and the District Court for the District of Columbia in its review
of the 2006 Form T-1 rule (71 FR 57716, Sept. 29, 2006), American
Federation of Labor and Congress of Industrial Organizations v. Chao,
496 F. Supp. 2d 76 (D.DC 2007). See 73 FR 11757. Thus, this final rule
limits the labor organization's reporting requirement to those trusts
in which the labor organization has managerial control or financial
dominance, as defined in this rule.
The Department initially provided for a 45 day comment period
ending April 18, 2008. 73 FR at 11754. In response to a number of
requests, the Department published a notice extending the comment
period to May 5, 2008. 73 FR 16611. The Department received 556
comments on the Form T-1 proposed rule. Of these comments,
approximately 88 were unique comments. The remaining comments were form
letters endorsing the proposal. Comments were received from labor
organizations, employer, trade and public interest groups, Taft-Hartley
plans, accounting firms, a Member of Congress and labor organization
members.
B. The LMRDA's Reporting and Other Requirements
In enacting the LMRDA in 1959, a bipartisan Congress made the
legislative finding that in the labor and management fields ``there
have been a number of instances of breach of trust, corruption,
disregard of the rights of individual employees, and other failures to
observe high standards of responsibility and ethical conduct which
require further and supplementary legislation that will afford
necessary protection of the rights and interests of employees and the
public generally as they relate to the activities of labor
organizations, employers, labor relations consultants, and their
officers and representatives.'' LMRDA, section 2(a), 29 U.S.C. 401(a).
The statute creates a comprehensive scheme designed to empower labor
organization members by providing them the means to maintain democratic
control over their labor organizations and ensure a proper accounting
of labor organization funds.
The legislation was the direct outgrowth of a Congressional
investigation conducted by the Select Committee on Improper Activities
in the Labor or Management Field, commonly known as the McClellan
Committee, chaired by Senator John McClellan of Arkansas. In 1957, the
committee began a highly publicized investigation of labor organization
racketeering and corruption; its findings of financial abuse,
mismanagement of labor organization funds, and unethical conduct
provided much of the impetus for enactment of the LMRDA's remedial
provisions. See generally, Benjamin Aaron, The Labor-Management
Reporting and Disclosure Act of 1959, 73 Harv. L. Rev. 851, 851-55
(1960). During the investigation, the committee uncovered a host of
improper financial arrangements between officials of several
international and local labor organizations and employers (and labor
consultants aligned with the employers) whose employees were
represented by the labor organizations in question or might be
organized by them. Similar arrangements also were found to exist
between labor organization officials and the companies that handled
matters relating to the administration of labor organization benefit
funds. See generally, Interim Report of the Select Committee on
Improper Activities in the Labor or Management Field, S. Rep. No. 85-
1417 (1957); see also, William J. Isaacson, Employee Welfare and
Benefit Plans: Regulation and Protection of Employee Rights, 59 Colum.
L. Rev. 96 (1959).
The statute was designed to remedy these various ills through a set
of integrated provisions aimed at labor organization governance and
management. These include a ``bill of rights'' for labor organization
members, which provides for equal voting rights, freedom of speech and
assembly, and other basic safeguards for labor organization democracy,
see LMRDA, sections 101-105, 29 U.S.C. 411-415; financial reporting and
disclosure requirements for labor organizations, their officers and
employees, employers, labor relations consultants, and surety
companies, see LMRDA, sections 201-06, 211, 29 U.S.C. 431-36, 441;
detailed procedural, substantive, and reporting requirements relating
to labor organization trusteeships, see LMRDA, sections 301-06, 29
U.S.C. 461-66; detailed procedural requirements for the conduct of
elections of labor organization officers, see LMRDA, sections 401-03,
29 U.S.C. 481-83; safeguards for labor organizations, including bonding
requirements, the establishment of fiduciary responsibilities for labor
organization officials and other representatives, criminal penalties
for embezzlement from a labor organization, loans by a labor
organization to officers or employees, employment by a labor
organization of certain convicted felons, and payments to employees for
prohibited purposes by an employer or labor relations consultant, see
LMRDA, sections 501-05, 29 U.S.C. 501-05; and prohibitions against
extortionate picketing and retaliation for exercising protected rights,
see LMRDA, sections 601-11, 29 U.S.C. 521-31. As explained in the
Department's 2002 proposal and 2003 rule (67 FR 79280, 79290; 68 FR at
58374), the reporting regimen had hardly changed in the more than 40
years since the Department issued its first reporting rule under the
LMRDA. The original rule was published in 1960. See 25 FR 433, 434
(1960).
Section 201 of the LMRDA requires labor organizations to file
annual, public reports with the Department, detailing the labor
organization's financial condition and operations during the reporting
period, and, as implemented, identifying its assets and liabilities,
receipts, salaries and other direct or indirect disbursements to each
officer and all employees receiving $10,000 or more in aggregate from
the labor organization, direct or indirect loans (in excess of $250
aggregate) to any officer, employee, or member, any loans (of any
amount) to any business enterprise, and other disbursements. 29 U.S.C.
431(b).
[[Page 57414]]
The statute requires that such information shall be filed ``in such
detail as may be necessary to disclose [a labor organization's]
financial conditions and operations.'' Id. This information is reported
on the Form LM-2 by labor organizations that have $250,000 or more in
total annual receipts.
Section 202 of the LMRDA requires all labor organization officials
to annually disclose any income or interests, as there identified, they
have received that pose an actual or potential conflict of interest.
See 29 U.S.C. 432. A labor organization official must also identify any
income paid to, or financial interests held by, the official's spouse
or minor children, if such payment is from or interest is held in a
business or company under circumstances that could give rise to a
conflict of interest. Id. The section 202 information is reported on
the Form LM-30. Section 203 of the Act also requires an employer, with
certain exceptions, to annually file a report showing in detail, the
date and amount of any payment, loan, promise, agreement or arrangement
to any labor organization or representative of a labor organization and
a full explanation of any such transaction. See 29 U.S.C. 433. The
section 203 employer information is reported on the Form LM-10.
With regard to each of these reports, the LMRDA states that the
Secretary of Labor shall ``prescribe the[ir] form and publication * * *
and such other reasonable rules and regulations (including rules
prescribing reports concerning trusts in which a labor organization is
interested) as [it] finds necessary to prevent the circumvention or
evasion of such reporting requirements.'' 29 U.S.C. 438. This final
rule adopts the Form T-1 to require labor organizations to report on
certain section 3(l) trusts so as to provide labor organization members
with an accounting of how funds are invested or otherwise expended by
the trust. The Form T-1 provides transparency of labor organization
finances and effectuates the goals of the LMRDA.
C. Overview of the Form T-1 Final Rule and Reasons for the Rule
This final rule provides that the largest labor organizations,
those with total annual receipts of $250,000 or more, must file a Form
T-1 for those section 3(l) trusts in which the labor organization,
either alone or in combination with other labor organizations, has
management control or financial dominance. For purposes of this rule, a
labor organization must file a Form T-1 for a trust if it alone or in
combination with other labor organizations (1) selects or appoints the
majority of the members of the trust's governing board, or (2)
contributes more than 50 percent of the trust's receipts during the
annual reporting period; contributions made pursuant to a collective
bargaining agreement shall be considered contributions by the labor
organization.
The Form T-1 requires that the labor organization itemize major
transactions of the trust during the annual reporting cycle on two
schedules: Schedule 1, which would separately identify any individual
or entity from which the trust received ``major receipts'' of $10,000
or more, individually or in the aggregate during the reporting period;
and Schedule 2, which would separately identify any entity or
individual that received ``major disbursements'' of $10,000 or more,
individually or in the aggregate, from the trust during the reporting
period. The final rule does not require itemization of receipts by a
trust made pursuant to a collective bargaining agreement or
disbursements made by the trust pursuant to a written agreement that
specifies the detailed basis on which the payments are to be made by
the trust. The Form T-1 includes a Schedule 3 that requires disclosure
of the names of all officers of the trust, all employees of the trust
who receive $10,000 or more during a reporting period, and all direct
or indirect disbursements to each of these officers and employees.
The Form T-1 provides for a number of exemptions or alternative
means of compliance with the reporting requirement. No Form T-1 is
required for any trust that meets the statutory definition of a labor
organization as such trust would already file a separate Form LM-2, LM-
3 or LM-4. An exemption is provided for trusts that are established as
a Political Action Committee (PAC) or as a political organization under
section 527 of the Internal Revenue Code, 26 I.R.C. section 527,
provided timely, complete and publicly available reports are filed with
the appropriate federal or state agency. This final rule includes an
exemption for trusts that constitute a federal employee health benefit
plan subject to the provisions of the Federal Employees Health Benefits
Act (FEHBA), 5 U.S.C. 8901 et seq., and for trusts where the plan
administrator is required to file an annual report under ERISA (Form
5500 exemption). The requirements of the Form 5500 exemption are
discussed more fully below. The final rule also includes an alternative
means of compliance by filing an audit of the trust, provided the audit
is prepared according to standards set forth in the Form T-1
instructions and the audit is filed with a Form T-1 with Items 1-15 and
Items 26 and 27 completed.
This final rule will make it more difficult for a labor
organization, its officials, or other parties with influence over the
labor organization to avoid, simply by transferring money from the
labor organization's books to the trust's books, the basic reporting
obligation that would apply if the funds had been retained by the labor
organization. Labor organization officials and trustees both owe a
fiduciary duty to their labor organization and the trust, respectively,
but the Department's case files reveal numerous examples of
embezzlement of funds held by both labor organizations and their
section 3(l) trusts.\1\ The Form T-1, by disclosing information to
labor organization members, among the true beneficiaries of such
trusts, will increase the likelihood that wrongdoing is detected and
may deter individuals who might otherwise be tempted to divert funds
from the trusts. See Archibald Cox, Internal Affairs of Labor
Organizations Under the Labor Reform Act of 1959, 58 Mich. L. Rev. 819,
827 (1960) (``The official whose fingers itch for a `fast buck' but who
is not a criminal will be deterred by the fear of prosecution if he
files no report and by fear of reprisal from the members if he does'').
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\1\ The fiduciary duty owed by trustees and others to refrain
from taking a proscribed action has never been thought to be
sufficient by itself to protect the interests of a trust's
beneficiaries or a principal. Although a fiduciary's own duty to a
trust's beneficiaries, like the duty owed by an agent to a
principal, include disclosure and accounting components (See
Restatement (Third) of Trusts Sec. 2; Restatement (Third) of Agency
Sec. 8.01 (T.D. No. 6, 2005) et seq.; see also 1 American Law
Institute, Principles of Corporate Governance Sec. 1.14 (1994)),
public disclosure requirements, government regulation, and the
availability of civil and criminal process, complement and help
ensure a trustee's observance of his or her fiduciary duty.
---------------------------------------------------------------------------
Because the labor organization's obligation to submit a Form T-1
overlaps with the responsibility of labor organization officials to
disclose payments received from the trust (see 29 U.S.C. 432), the
prospect that one party may report the payment increases the likelihood
that a failure by the other party to report the payment will be
detected. Moreover, given the increased transparency that results from
the Form T-1 reporting, in some instances the Form T-1 reporting may
cause the parties to reconsider the primary conduct that would trigger
the reporting requirement. As discussed above, the LMRDA's primary
reporting obligation (Forms LM-2, LM-3, and LM-4) applies to labor
organizations as institutions;
[[Page 57415]]
other important reporting obligations under the LMRDA apply to officers
and employees of labor organizations (Form LM-30), requiring them to
report any conflicts between their personal financial interests and the
duty they owe to the labor organization they serve, and to employers
who must report payments to labor organizations and their
representatives (Form LM-10). See 29 U.S.C. 432; 29 U.S.C. 433. Thus,
requiring labor organizations to report the information requested by
the Form T-1 rule provides an essential check for labor organization
members and the Department to ensure that labor organizations, their
officials, and employers are accurately and completely fulfilling their
reporting duties under the Act, obligations that can easily be ignored
without fear of detection if reports related to trusts are not
required.
Both historical and recent examples demonstrate the vulnerability
of trust funds to misuse and misappropriation by labor organization
officials and others. The McClellan Committee, as discussed above,
provided several examples of labor organization officials using funds
held in trust for their own purposes rather than for their labor
organization and its members. Additional examples of the misuse of
labor organization benefit funds and trust funds for personal gain may
be found in the 1956 report of the Senate's investigation of welfare
and pension plans, completed as the McClellan Committee was beginning
its investigation. See Welfare and Pension Plans Investigation, Final
Report of the Comm. of Labor and Public Welfare, S. Rep. No. 1734
(1956); see also Note: Protection of Beneficiaries Under Employee
Benefit Plans, 58 Colum. L. Rev. 78, 85-89, 96, 107-08 (1958). In the
most comprehensive report concerning the influence of organized crime
in some labor organizations, a presidential commission concluded that
``the plunder of labor organization resources remains an attractive end
in itself. * * * The most successful devices are the payment of
excessive salaries and benefits to organized crime-connected labor
organization officials and the plunder of workers' health and pension
funds.'' President's Commission on Organized Crime, Report to the
President and Attorney General, The Edge: Organized Crime, Business,
and Labor Unions 12 (1986).
The enactment, administration, and enforcement of ERISA has
ameliorated much abuse, but many section 3(l) trusts are not covered by
ERISA and the annual reporting under ERISA serves a different purpose
than the reporting under the LMRDA. The Department has discovered
numerous situations, as illustrated by the following examples, where
funds held in section 3(l) trusts have been used in a manner that, if
reported, would have been scrutinized by the members of the labor
organization and this Department:
A case in which no information was publicly disclosed
about the disposition of tens of thousands of dollars (over $60,000 on
average per month) by participating locals into a trust established to
provide statewide strike benefits. No information was disclosed because
the trust was established by a group of labor organization locals and
not wholly controlled by any single labor organization.
A case in which a credit union trust largely financed by a
local labor organization had made large loans to labor organization
officials but had not been required to report them because the trust
was not wholly owned by any single local. (One local accounted for 97
percent of the credit union's funds on deposit). Membership in the
credit union was limited to members of three locals; all of the credit
union directors were local officials and employees. Four loan officers,
three of whom were officers of the Local, received 61 percent of the
credit union's loans.
Under the final rule, each labor organization in these examples
would have been required to file a Form T-1 because each of these funds
is a 3(l) trust. In each instance, the labor organization's
contribution to the trust, including contributions made on behalf of
the organization or its members, made alone or in combination with
other labor organizations, represented greater than 50 percent of the
trust's revenue in the one-year reporting period. The labor
organizations would have been required to annually disclose for each
trust the total value of its assets, liabilities, receipts, and
disbursements. For each receipt or disbursement of $10,000 or more
(whether singly or in the aggregate), the labor organization would have
been required to provide the name and business address of the
individual or entity involved in the transaction(s), the type of
business or job classification of the individual or entity, the purpose
of the receipt or disbursement, its date, and amount. Further, the
labor organization would have been required to provide additional
information concerning any trust losses or shortages, the acquisition
or disposition of any goods or property other than by purchase or sale;
the liquidation, reduction, or write off of any liabilities without
full payment of principal and interest, and the extension of any loans
or credit to any employee or officer of the labor organization at terms
below market rates, and any disbursements to trust officers and to
employees of the trust who received more than $10,000 from the trust.
The need for the Form T-1 is also demonstrated by additional
examples of improper administration and diversion of funds from section
3(l) trusts. Labor organization officials in New York were convicted in
a ``pension-fund fraud/kickback scheme'' where labor organization
officials were bribed by members of organized crime to invest pension
fund assets in corrupt investment vehicles. The majority of the funds
were to be invested in legitimate securities, but millions of dollars
were placed into a sham investment, which was to be used to fund
kickbacks to the labor organization officers, while the return on
investment from the majority of the legitimately invested assets would
cover the amounts lost as kickbacks. U.S. v. Reifler, 446 F.3d 65 (2d
Cir. 2006); see The Final Report of the New York State Organized Crime
Task Force: Corruption and Racketeering in the New York City
Construction Industry (1990) 27-29, 91-92 (describing devices typically
used by labor organization officials and third parties to divert trust
funds for their own enrichment).
In another case, nepotism and no-bid contracts depleted a labor
organization's health and welfare funds of several million dollars. The
problems associated with the fund included, among others, paying the
son-in-law of a board member, a local labor organization official, a
salary of $119,000 to manage a scholarship program that gave out
$28,000 per year; paying a daughter of this board member $111,799 a
year as a receptionist; and paying $123,000 for claims review work that
required only a few hours of effort a week. See Steven Greenhouse,
Laborers' Union Tries to Oust Officials of Benefits Funds, N.Y. Times,
June 13, 2005, at B5. If the Department's proposed rule had been in
place, the members of the affected labor organizations, aided by the
information disclosed in the labor organizations' Form T-1s, would have
been in a much better position to discover the improper use of the
trust funds and thereby minimize the injury to their stake in the
trust. Further, the fear of discovery might have deterred the
wrongdoers from engaging in the offending conduct in the first place.
As the foregoing discussion makes clear, the Form T-1 rule, as set
forth in this final rule, will add necessary safeguards to deter
circumvention and evasion of the LMRDA's reporting
[[Page 57416]]
requirements. It will be more difficult for labor organizations and
complicit trusts to avoid the disclosure required by the LMRDA. Labor
organization members will be able to review financial information they
may not otherwise have had, empowering them to better oversee their
labor organization's officials and finances as contemplated by
Congress.\2\
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\2\ The instructions to the Form LM-2 were published as part of
the 2003 final rule. The instructions contain some information
relating to the Form T-1. The Department will revise the relevant
portions of the Form LM-2 instructions to conform with today's final
rule.
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III. Comments on the Proposal and the Department's Response to the
Comments
A. Determining Management Control and Financial Dominance
The final rule adopts a modified management control and financial
dominance test for determining those trusts for which a labor
organization is required to file the Form T-1.
The Department has clarified the test to better identify how to
determine whether a labor organization's contributions to the section
3(l) trust during a reporting period trigger a reporting obligation. As
a general rule, a labor organization must file a report only if it
alone or in combination with other labor organizations (1) selects or
appoints the majority of the members of the trust's governing board, or
(2) contributes more than 50 percent of the trust's receipts during the
annual reporting period; contributions made pursuant to a collective
bargaining agreement shall be considered contributions by the labor
organization. The Department has also modified two terms used in the
proposed rule in determining whether a labor organization must file a
Form T-1 for a section 3(l) trust by:
Substituting ``receipts'' in place of ``revenues,'' the
term used in the proposal; the change addresses accounting concerns
raised by some commenters; and
Substituting the phrase ``contributions made pursuant to a
collective bargaining agreement shall be considered the labor
organization's contributions'' in place of ``contributions made on
behalf of the labor organization or its members shall be considered the
labor organization's contribution''; this change clarifies that only
contributions by employers that are required under an agreement
negotiated by labor organizations should be counted as labor
organization contributions and that other contributions, including
contributions made by employees themselves should not be counted as
labor organization contributions.
The Department received numerous comments on the proposed
management control and financial dominance test. Most commenters
opposed the proposed test, focusing on its application to Taft-Hartley
trusts.\3\ Commenters asserted that the proposal was contrary to the
decisions in court challenges to the Department's earlier efforts to
establish a Form T-1: AFL-CIO v. Chao, 409 F.3d 377 (DC Cir. 2005)
(2003 final rule); AFL-CIO v. Chao, 496 F. Supp. 2d 76, 90 (D.DC 2007)
(2006 final rule); violated ERISA or at least created unnecessary
burden for section 3(l) trusts subject to ERISA; ignored the legal
status of trusts and the fiduciary duty that trust officials owe to the
trust exclusively, not to the labor organizations or employers
participating in the trust; and mistakenly characterized contributions
by employers on behalf of employees to the trusts as contributions by
or on behalf of the participating labor organizations. Some commenters
expressed concern about practical difficulties associated with the
proposal, including how to differentiate between labor organization
members and others as beneficiaries under the trust and how to measure
the trust's revenues during a reporting period to determine whether
labor organization contributions constitute a majority of such
revenues.
---------------------------------------------------------------------------
\3\ Labor organizations hold financial interests in various
types of section 3(l) trusts, some of which they jointly administer
with employers and others that are wholly administered by labor
organizations or a trustee or trustees selected by labor
organizations. Although the Department received numerous comments
about its proposal, none suggested that the test was inappropriate
for trusts other than those operated jointly with employers. The
comments instead focused on the application of the test to ``Taft-
Hartley'' trusts, i.e., joint labor organization and employer trusts
established pursuant to section 302 of the Taft-Hartley Act. 29
U.S.C. 186(c)
It deserves emphasis that the managerial control test will not
trigger a Form T-1 filing requirement for Taft-Hartley funds because
they have boards whose directors are divided equally between
employers and labor organizations. (The managerial control test
requires labor organizations to appoint a majority of the board.)
Thus, only where the labor organization or a combination of labor
organizations are responsible for a majority of the receipts of the
trust (financial dominance test) will a Form T-1 be required for the
trust, and, as discussed later in the text of this preamble, this
will apply in the relatively small number of instances where a Taft-
Hartley fund does not fall within the exemption for entities filing
the Form 5500. Although many commenters asserted, in effect, that
labor organizations should not have to file a Form T-1 for any Taft-
Hartley trust, they fail to acknowledge, as further discussed in the
text of the preamble, that the DC Circuit recognized the
Department's ability to fashion a reporting obligation based either
on managerial control or financial dominance.
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Whether the Management Control and Financial Dominance Test Is
Justified and Consistent With Form T-1 Court Decisions
A Member of Congress expressed a concern--which is representative
of several other comments--that the Department's proposal failed to
heed the instructions provided by the court of appeals and the district
court in the above cited cases. With respect to the 2006 rule, the same
commenter stated:
Without any explanation or justification * * * the 2006 final
rule stated that in order to determine whether unions have financial
domination over a trust, ``contributions by an employer on behalf of
the union members as required by a collective bargaining agreement
are considered to be contributions of the union as are any
contributions otherwise made on the union's behalf.'' Id. at 57,746.
By counting employers' contributions to trusts as union
contributions, the rule continued to require disclosure from the
vast majority of trusts in which unions are interested, since
employers routinely make the majority of contributions to thousands
of multi-employer Taft-Hartley funds that provide pension, health,
and other benefits to union workers.
Another commenter asserted that the Department's proposal ``is
based on a basic misunderstanding of collective bargaining.'' A third
commenter described the Department's proposal as based on the mistaken
basis that ``employers have no interest in how a trust invests and
spends its money.'' The Department disagrees with the assertion that
the determination that a labor organization has financial dominance
based on employer contributions pursuant to a collective bargaining
agreement is either unexplained or unjustified. The ``financial
dominance'' test was developed in response to the DC Circuit's opinion
in AFL-CIO v. Chao. In that case, the court vacated the Department's
2003 Form T-1 final rule (68 FR at 58374) on the ground that the
Department exceeded its authority by ``requiring general trust
reporting.'' Id. at 378-79, 391. As explained in the NPRM, the court
held that ``absent circumstances involving dominant control over the
trust's use of union members' funds or union members' funds
constituting the trust's predominant revenues, a report on the trust's
financial condition and operations would not reflect on the related
union's financial condition and operations.'' 73 FR 11757.
The NPRM further explained:
[T]he court focused its inquiry on the extent of the labor
organizations' relationship
[[Page 57417]]
with section 3(l) trusts and indicia of their management control or
financial domination of the trusts. Id. at 388-89. * * * [T]he
appeals court found that the Secretary had not demonstrated how a
labor organization's contribution of $10,000, an amount that could
be infinitesimal given the trust's other contributions, could be
indicative of the labor organization's ability to exercise any
effective control over the trust.
* * *
Under this proposal, management domination or financial control
is determined by looking at the involvement of all labor
organizations contributing to or managing the trust. As discussed
above, the Department's experience, as noted by the DC Circuit in
its 2005 opinion, demonstrates that participating labor
organizations may ``retain a controlling management role, [even
though] no individual union wholly owns or dominates the trust.''
409 F.3d at 389. This occurs, for example, where a trust is created
from the participation of several labor organizations with common
affiliation, industry, or location, but none alone holds predominant
management control over or financial stake in the trust. Absent the
Form T-1, the contributing labor organizations, if so inclined,
would be able to use the trust as a vehicle to expend pooled labor
organization funds without the disclosure required by Form LM-2 and
the members of these labor organizations would continue to be denied
information vital to their interests. If a single labor organization
may circumvent its reporting obligations when it retains a
controlling management role or financially dominates a trust, then a
group of labor organizations may also be capable of doing so. A rule
directed to preventing a single labor organization from
circumventing the law must, in all logic, be similarly directed to
preventing multiple labor organizations from also evading their
legal obligations.
73 FR at 11761. The NPRM also explained:
[T]ypically the establishment of such trusts and their funding
is set through collective bargaining. Such payments comprise a
portion of the employer's labor expenses, along with salaries,
wages, and employer administered benefits. Thus, the money paid into
the trusts reflects payments that otherwise could be made directly
to employees as wages, benefits, or both, but for their assignment
to the trusts.
Id.
With respect to the Department's current proposal, a Member of
Congress expressed the following opinion:
The Department * * * does not explain how an employer's
contributions to an employee benefit fund (which is jointly
administered by labor and management trustees) on behalf of its
employees could cause a union to exercise such financial domination.
The Department's failure to explain the legal and empirical
justifications for this controversial policy [has] deprive[d]
interested parties of the opportunity to provide meaningful comments
on the proposal and test the Department's analysis. In addition,
because the District Court noted that the question of whether an
employer's trust contributions cause union financial domination of
trusts is an ``empirical'' question, the Department's failure to
present any empirical information makes it very likely that the
District Court will vacate the rule for a third time.
Another commenter stated that the Department relied heavily on a
presumption that employer contributions to jointly-trusteed funds are
tantamount to union contributions for the purposes of establishing
``union domination'' of the trusts, adding that unions cannot
unilaterally compel employers to make contributions.
The NPRM explained the Department's rationale for establishing
employer contributions as indicia of financial control over a trust by
labor organizations. The NPRM sketched the contemporary and historical
instances of the diversion of trust funds to labor organization
officials and third parties working with them, including instances of
trusts funded with employer contributions and theoretically subject to
the control of trustees appointed by labor organizations and employers
and subject to strict fiduciary duties. Trusts that are set up pursuant
to collective bargaining agreements between a labor organization and
the employer, the terms of which, and level of contributions to, are
established in those agreements are subject to considerable influence
by the labor organization.\4\ At the same time, the Department fully
recognizes that labor organizations do not have a free hand in setting
contribution amounts. As several commenters recognized, the amount of
an employer's contributions to such a trust is part of the employer's
total labor costs. How the employer's ``labor outlay'' is allocated is
of relatively greater concern to the labor organization than the
employer, a factor that directly affects the amount of a trust's
funding, especially to the extent that money is allocated on some
basis, such as training, that does not serve equally each particular
individual's interests, such as where there is an across the board
increase in health benefits or in the hourly rate of pay. As such,
contributions paid into the trust by employers provide an effective
gauge of the labor organizations influence over a trust's financial
operations.
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\4\ In its proposal, the Department noted that in other
contexts, effective, de facto, or practical control is an
appropriate measure of control, explaining that such a standard
would also be consistent with the DC Circuit's opinion. In the
proposal, the Department observed that some legal commenters had
expressed the view that practical control over many Taft-Hartley
trusts had been ceded to labor organizations. 73 FR at 11762. The
Department invited comment on whether this observation was accurate
and, if so, for this reason or other independent reasons, whether
the Department should establish a reporting threshold that is based
on less than predominant labor organization control over a section
3(l) trust. No commenter supports this observation as accurate and
several stated that it was contrary to their experience. As such the
Department has retained the filing thresholds contained in the NPRM
instead of adopting lower thresholds.
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In order to prevent circumvention or evasion for purposes of
reporting, it is necessary to equate employer payments to the trust on
behalf of employees as contributions by the labor organization, not in
the sense that the contributions are the property of the labor
organization, but rather that the amount of those contributions serves
as a proxy for measuring the labor organization's influence over the
trust. As the D.C. Circuit explained, notwithstanding a trust's funding
by an employer, such trusts are properly regulated by the Department
under 29 U.S.C. 208, because ``[f]or such trusts, the union has used
its bargaining power to establish the trust, to define the purposes for
which funds may be used, to appoint union representatives to the
governing board * * * and to obligate the employer to direct funds to
the trust's account.'' AFL-CIO v. Chao, 409 F.3d 387. Under the
proposed and final rule, in contrast to the 2003 rule, a labor
organization is required to file a Form T-1 only where the labor
organization has predominant managerial control over the trust or the
trust's revenues are ``dominated by union member funds,'' i.e., funds
contributed on their behalf by an employer. See 403 F.3d at 391.
Inasmuch as Taft-Hartley trusts by definition are funded by
employer payments under these agreements, the commenters' assertion, in
essence, is reduced to the proposition that Taft-Hartley trusts cannot
be subject to the Form T-1 reporting obligation given the source of
their funding. This position, however, ignores the D.C. Circuit's
rejection of this theory. 409 F.3d at 387 (``[Section 3(l)'s] terms do
not dictate a narrow conception of union financial operations such that
as the AFL-CIO maintains, Taft Hartley * * * plans funded by employer
rather than union contributions * * * would be beyond the reach of [the
Department's] authority under section 208''). Moreover, this position
also lacks support under the district court's decision in AFL-CIO v.
Chao, 496 F. Supp. 2d 76 (D.D.C. 2007) (vacating the 2006 Form T-1
Final Rule on procedural grounds). That decision simply noted that the
AFL-CIO had asserted that the Department's determination to include
employer contributions as part of a labor organization's financial
stake in a trust lacked an ``empirical basis.'' See 496 F.
[[Page 57418]]
Supp. 2d at 90. The court did not suggest that it agreed with the
assertion. Id. This result is consistent with D.C. Circuit's
recognition of the Department's authority to require labor
organizations to report on the financial operations of Taft-Hartley
trusts and the Court's acknowledgment of the Department's finding that
a joint training fund (Taft-Hartley trust) could be required to file a
Form T-1. See 409 F.3d at 387. As observed by the district court,
``[t]he DC Circuit's 2005 decision * * * left the Secretary ample
discretion in fashioning a new rule'' and that ``included within the
bounds of that discretion * * * was the decision to equate employer
contributions made pursuant to a collective bargaining agreement with
contributions from the unions themselves.'' 496 F. Supp. 2d at 87.
Additionally, as discussed above, the Department's position fully
recognizes that the funding of section 3(l) trusts is dependent upon
collective bargaining. Because the amount of the contributions to a
trust is tied directly to the collective bargaining agreement, it is
entirely appropriate to use the payments made by an employer pursuant
to that agreement as a proxy for measuring the influence of the labor
organization over the trust. Where those contributions comprise a
majority of the trust's receipts, it is also entirely appropriate to
require labor organizations to file a Form T-1.
Under the final rule, management control or financial dominance is
determined by looking at the involvement of all the labor organizations
contributing to or managing the trust. As noted by the D.C. Circuit,
the Department's experience demonstrates that participating labor
organizations may ``retain a controlling management role, [even though]
no individual union wholly owns or dominates the trust.'' 409 F.3d at
389. This occurs, for example, where several labor organizations with
common affiliation, industry, or location, participate in a trust, but
none alone holds predominant management control over or dominates the
trust financially. Absent the Form T-1, the contributing labor
organizations, if so inclined, would be able to use the trust as a
vehicle to expend pooled labor organization funds without the
disclosure required by Form LM-2, thereby denying members of the
participating labor organizations information vital to their interests.
If a single labor organization may circumvent its reporting obligations
when it retains a controlling management role or financially dominates
a trust, then a group of labor organizations may also be capable of
doing so.
Whether the Management Control and Financial Dominance Test Is
Necessary in Light of, and Can Be Reconciled With, Other Regulatory
Regimes
Commenters asserted that the proposal exceeds the Department's
authority under the LMRDA and ignored ERISA's effectively exclusive
regulation of Taft-Hartley trusts.
Some commenters stated that Congress did not intend the Department
to regulate employee benefit trusts under the LMRDA, and instead sought
to regulate these trusts, mandate disclosure, and prevent misconduct
through ERISA and the Welfare and Pension Plans Disclosure Act of 1958
(WPPDA), the pension law that preceded ERISA.\5\ Accordingly, the
commenters assert that the Department should withdraw its proposed
financial dominance test, which has the primary effect of imposing
LMRDA reporting requirements on ERISA plans.
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\5\ A commenter asserted, without elaboration, that the
Department's proposal violates section 302(c) of the LMRA. The
Department disagrees with this statement. As evinced by section 208
of the LMRDA, Congress expressly recognized the Department's
authority to require labor organizations to report on the financial
interests of section 3(1) trusts. Moreover, there is a clear
distinction between the reporting requirements of the LMRDA and the
substantive requirements of section 302(c); that section strictly
limits payments by employers to trusts in which labor organization
have an interest without indicating that these requirements would
``preempt'' reporting requirements of the LMRDA or ERISA.
---------------------------------------------------------------------------
Most of the commenters objected to the financial dominance test on
the ground that the trustees of a Taft-Hartley trust owe an absolute
duty of loyalty to the trust--to the exclusion of any duties to either
the labor organization or the employer. They explained that the funding
of the trust by agreement between the labor organization and the
employer does not evince labor organization (or management) control
over the trust.
There is no merit to the claim that ERISA was intended to supplant
the LMRDA insofar as requiring labor organizations to report on the
financial interests of trusts in which they hold management control or
financial dominance. Section 514(d) of ERISA states: ``Nothing in this
subchapter shall be construed to alter, amend, modify, invalidate,
impair, or supersede any law of the United States [with exceptions not
here pertinent] or any rule or regulation issued under any such law.''
29 U.S.C. 1144(d). The WPPDA contained a similar provision, casting
doubt on the assertion that these Acts constrain the Department's
authority under the LMRDA. See WPPDA section 10(b) (72 Stat. at 1003
(1958) (WPPDA does not exempt any person from any duty under any
present or future federal law affecting the administration of employee
welfare or pension benefit plans)). In the Department's view, the LMRDA
and ERISA serve complementary purposes. There also is an evident
similarity between the duty labor organizations officials owe to their
labor organization and the duty trust officials owe to their trust.
Contrary to an implicit premise underlying many of the comments
that ERISA and the LMRDA are co-extensive insofar as labor
organization-related trusts are concerned, ERISA applies to only a
subset of the section 3(l) trusts. Some section 3(l) trusts are not
covered at all by ERISA. Title I of ERISA covers only pension and
``employee welfare benefit plans'' established or maintained (1) by any
employer engaged in commerce or in any industry or activity affecting
commerce; or (2) by any employee organization or organizations
representing employees engaged in commerce or in any industry or
activity affecting commerce; or (3) both. 29 U.S.C. 1003(a). While
there is considerable overlap between section 3(l) trusts and ERISA
``employee welfare benefit plans,'' some funds in which labor
organizations participate fall outside ERISA coverage, including strike
funds, recreation plans, hiring hall arrangements, and unfunded
scholarship programs. 29 CFR 2510.3-1. Other section 3(l) trusts that
are subject to ERISA are not required to file the Form 5500 or file
only abbreviated annual reports. See, e.g., 29 CFR 2520.104-20 (welfare
plans with fewer than 100 participants); 29 CFR 2520.104-26 (unfunded
dues financed welfare plans); 29 CFR 2520.104-27 (unfunded dues
financed pension plans). See also Reporting and Disclosure Guide for
Employee Benefit Plans, U.S. Department of Labor (2004 ed.), available
at https://www.dol.gov/ebsa/pdf/rdguide.pdf.
Several commenters stated that section 302 of the Labor Management
Relations Act (Taft-Hartley Act) contains structural requirements
designed to avoid any possibility of labor organization dominance,
including a requirement that payments must be held in trust for the
sole and exclusive benefit of employees and their dependents, and a
requirement of an annual audit. They assert that section 302 was
enacted precisely ``to ensure that the funds in such a trust are not
used as a labor organization `war chest'.'' NLRB v. Amax Coal Co., 453
[[Page 57419]]
U.S. 322 (1981). By definition, therefore, they argue that trusts that
are subject to section 302 cannot be subject to labor organization
dominance and therefore pose no risk of ``circumvention or evasion'' of
the LMRDA's reporting requirements. In the NPRM, the Department
explicitly recognized the fiduciary duties that apply to trustees under
ERISA. Nothing in the proposal suggested that trustees routinely ignore
these duties and put the interests of their labor organizations or
their own interests ahead of their obligation to the trust. The
Department recognizes that most trustees faithfully observe their
duties. Nonetheless, it cannot be doubted that there are also instances
where those duties are ignored with the attendant loss of funds held in
trust for the labor organization and its members.
This rule is prophylactic; as such, of necessity it must require
reporting even where trustees faithfully observe their duties. At the
same time, its reach is necessary to empower labor organization members
to determine whether transactions between the trust and other
individuals and entities are proper. In many instances, the rule also
allows labor organization members and this Department to determine
whether transactions by or with the trust created a reciprocal
reporting obligation on labor organization officials and employers who
have separate reporting obligations under the LMRDA. As stated in the
NPRM, ``[b]ecause a labor organization's obligation to submit a Form T-
1 overlaps with the responsibility of the labor organization officials
[pursuant to 29 U.S.C. 432] to disclose payments received from the
trust, the prospect that one party may report the payment increases the
likelihood that a failure by the other party to report the payment will
be detected.''
As an additional benefit, the transparency provided by the rule may
have the salutary benefit of deterring individuals from engaging in
improper or illegal transactions. Neither as proposed nor modified in
this final rule does the reporting obligation interfere with ERISA.
Indeed, given that labor organizations now have no obligation to file
Form T-1 for many if not most trusts subject to ERISA, the arguments
against the proposal on this basis lose much of their force.
Where trusts are not subject to ERISA or not required to file the
annual reports required of most ERISA-regulated trusts, the Form T-1
reporting obligation provides labor organization members their first
opportunity, in most instances, to receive an annual report on the
financial operations of their labor organization's section 3(l) trusts.
Whether the Management Control and Financial Dominance Test Creates
Unwarranted Compliance Difficulties
Some commenters expressed concern about the practical difficulty of
determining whether a trust beneficiary was a labor organization member
or not. Some commenters noted that although the trusts have records
distinguishing between contributions submitted pursuant to collective
bargaining agreements--as distinct from contributions submitted on
behalf of non-bargaining unit groups, the trusts do not have records
permitting them to differentiate employer contributions made on behalf
of labor organization members from contributions made on behalf of non-
labor organization employees. These commenters stated that in order to
provide such data labor organizations would be required to ask
participating employers to take on an additional reporting obligation
to the plans. A commenter explained that in order to determine whether
the 50% revenue threshold was met, the trust and the labor organization
would have to exchange records to identify trust participants who are
members of the labor organization, a task that would require
significant time.
These concerns are based upon a simple misunderstanding of the
proposal and are easily resolved. As discussed in the NPRM, 73 FR
11758-61, the labor organization exercises effective control over a
trust if it directly contributes the trust's funds or if it negotiates
with an employer for employer funding of the trust. Whether the
individuals on whose behalf contributions are made pursuant to a
collective bargaining agreement are themselves members of the labor
organization is irrelevant. Thus, it is not necessary to determine how
many beneficiaries of the trust are members or non-members of the labor
organization to determine whether the threshold has been met; instead
the relevant factor for making this determination is the amount of
receipts contributed pursuant to the collective bargaining agreement,
whether made on behalf of members or non-members.
Contributions made pursuant to a collective bargaining agreement by
an employer will be considered contributions of the labor organization
(as, of course, would contributions by the labor organization itself).
The instructions and regulation have been revised accordingly.
Consequently, the phrase ``contributions made on behalf of the labor
organization or its members shall be considered the labor
organization's contribution'' has been revised to read ``contributions
made pursuant to a collective bargaining agreement shall be considered
the labor organization's contributions.''
Contributions received by the trust on behalf of persons
represented by the labor organization but who are not members of the
labor organization (such as agency fee payers) would thus be included
within the definition of ``receipts.'' The test is whether the
contributions are made pursuant to a collective bargaining agreement.
The test is not whether the beneficiaries of the trust are labor
organization members.
Whether Financial Dominance Should Be Measured by ``Receipts'' or by
``Revenue''
Several commenters asked the Department to clarify how to determine
whether the labor organization's contributions comprised a majority of
the trust's revenues during the reporting period. In the NPRM, the
Department, as noted above, framed its financial dominance test in
terms of a labor organization's contributions (more than 50%) of the
trust's revenues during the annual reporting period. The term
``revenue'' was used by the D.C. Circuit in discussing how the
Department could properly fashion a reporting obligation where a labor
organization or labor organizations financially dominated a trust. See
AFL-CIO v. Chao, 409 F.3d at 390. The court did not define this term,
nor suggest that its usage was to limit the Department to an approach
constrained by the technical meaning ascribed to the term by
accountants.
Some commenters noted that the term ``revenue'' has a different
meaning than ``receipts.'' One commenter, noting that accounting
professionals use slightly different interpretations of what
constitutes ``revenue,'' proposed the following as included within its
reach--contributions, interest and liquidated damages charged for
delinquent contributions, all investment income, realized gains,
grants, rents, reimbursements and other income, grants and employee
elective deferrals to 401(k) and cafeteria plans. Some commenters
asserted that if ``revenue'' is defined in such a way as to include
income such as capital gains, interest, dividends and the like, then
many trusts will fall in and out of Form T-1 coverage depending on
market returns. They explained that this could result in a lack of
disclosure in good financial years, and conversely, could require
reporting in poor financial years. The resulting shifting reporting
requirements
[[Page 57420]]
would lead to a lack of consistent reporting on these trusts and create
confusion for labor organization members. Thus, for example, if
``revenue'' includes all amounts received from the sale of securities,
even when promptly reinvested or ``rolled over,'' the amount of
``revenue'' attributable to the trust could easily dwarf any other
source of income or receipts, reducing the number of Form T-1 reports
filed.
The Department agrees tha