Privacy Act of 1974, as Amended; Addition of New Systems of Records and Revisions to Existing Systems of Records, 33500-33528 [E8-12873]

Agencies

• National Transportation Safety Board

[Federal Register Volume 73, Number 114 (Thursday, June 12, 2008)]
[Notices]
[Pages 33500-33528]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-12873]



[[Page 33499]]

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Part II





National Transportation Safety Board





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Privacy Act of 1974, as Amended; Addition of New Systems of Records and 
Revisions to Existing Systems of Records; Notice

Federal Register / Vol. 73, No. 114 / Thursday, June 12, 2008 / 
Notices

[[Page 33500]]


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NATIONAL TRANSPORTATION SAFETY BOARD


Privacy Act of 1974, as Amended; Addition of New Systems of 
Records and Revisions to Existing Systems of Records

ACTION: Notice of new and revised systems of records.

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SUMMARY: The NTSB previously published notices describing the systems 
of records it maintains pursuant to the Privacy Act of 1974. The NTSB 
will add 21 new systems of records. This notice also revises and 
republishes nine existing systems of records to update various system 
elements and to reference the routine uses listed in Appendix A, below. 
The NTSB publishes this notice for comment on these actions.

DATES: This action will be effective without further notice 30 days 
from the date of publication in the Federal Register, unless the NTSB 
receives comments that result in a contrary determination.

ADDRESSES: You may send written comments using any of the following 
methods:
    1. Government-wide rulemaking Web site: Go to https://
www.regulations.gov and follow the instructions for sending your 
comments electronically.
    2. Mail: Mail comments concerning this notice to Melba Moye, CIO-
40, National Transportation Safety Board, 490 L'Enfant Plaza, SW., 
Washington, DC 20594-2000.
    3. Fax: (202) 314-6132, Attention: Melba Moye.
    4. Hand Delivery: 6th Floor, 490 L'Enfant Plaza, SW., Washington, 
DC, between 9 a.m. and 5 p.m., Monday through Friday, except Federal 
holidays.
    All comments received will be available for public inspection at 
the above address.

FOR FURTHER INFORMATION CONTACT: Melba Moye, Office of Chief 
Information Officer, Records Management Division, (202) 314-6555.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
as amended (codified at 5 U.S.C. 552a), the NTSB will add the 
description of 21 new systems of records, revise nine systems of 
records, and delete two systems of records. This Notice describes each 
system of records, pursuant to 5 U.S.C. 552a(e)(4).
     The first new system of records will be designated as 
NTSB-12 and entitled, ``Employee Travel Card Records,'' to obtain and 
oversee credit cards to facilitate NTSB employees' official travel.
     The second new system of records will be designated as 
NTSB-13 and entitled, ``Airmen or Mariner Certificate Enforcement 
Actions,'' to accomplish its review of actions that the Federal 
Aviation Administration or United States Coast Guard has taken against 
certificates of airmen or mariners.
     The third new system of records will be designated as 
NTSB-14 and entitled, ``Information Request Database,'' to provide 
individuals with publicly available information that the NTSB 
disseminates, upon an individual's request.
     The fourth new system of records will be designated as 
NTSB-15 and entitled, ``Local Area Network Database,'' to control 
access to the NTSB computer network and use of NTSB computer 
applications.
     The fifth new system of records will be designated as 
NTSB-16 and entitled, ``Correspondence Control Database,'' to verify 
receipt, generate a response, and establish a record of certain 
official correspondence.
     The sixth new system of records will be designated as 
NTSB-17 and entitled, ``Office of Transportation Disaster Assistance 
Family Member Database,'' to communicate with and provide information 
to victims and victims' family members who have been affected by a 
transportation accident that the NTSB investigated.
     The seventh new system of records will be designated as 
NTSB-18 and entitled, ``Correspondence from Members of Congress,'' to 
respond to inquiries from Members or Committees of Congress, and, in 
some cases, Members' constituents.
     The eighth new system of records will be designated NTSB-
19 and entitled, ``Training Center Student Registration Database,'' to 
register students for courses at the NTSB Training Center.
     The ninth new system of records will be designated NTSB-20 
and entitled, ``Public Affairs Phone Log,'' to maintain a log of 
telephone activity in which the NTSB Office of Public Affairs engages.
     The tenth new system of records will be designated NTSB-21 
and entitled, ``Respiratory Protection Program Records,'' to document 
employee medical qualifications and training for respirator usage 
pursuant to regulatory requirements of the Office of Safety and Health 
Administration (OSHA).
     The eleventh new system of records will be designated as 
NTSB-22 and entitled, ``Occupational Health and Safety Training 
Program,'' to document employee safety and health training in 
accordance with regulatory requirements from OSHA.
     The twelfth new system of records will be designated as 
NTSB-23 and entitled, ``Transit Subsidy Program Records,'' to provide 
transit subsidy benefits to NTSB employees who are eligible to receive 
such benefits.
     The thirteenth new system of records will be designated as 
NTSB-24 and entitled, ``Facility Security Access Control System,'' to 
provide individuals with an electronic keycard to access secured office 
space and areas within NTSB offices.
     The fourteenth new system of records will be designated as 
NTSB-25 and entitled, ``Employee Purchase Card Holders,'' to track, 
control, and manage a purchase charge card program involving commercial 
purchases that the NTSB allows certain employees to make on behalf of 
the NTSB.
     The fifteenth new system of records will be designated as 
NTSB-26 and entitled, ``Office of Workers' Compensation Claim 
Records,'' to collect and maintain information necessary for reviewing 
and acting on workers' compensation claims after an individual reports 
an occupational injury or illness.
     The sixteenth new system of records will be designated as 
NTSB-27 and entitled, ``Employee Performance Folders,'' to maintain 
factual information regarding employees' performance, as documented in 
awards, performance appraisals, and other such records.
     The seventeenth new system of records will be designated 
as NTSB-28 and entitled, ``Employee Medical Folders,'' to maintain 
necessary information about medical conditions that an employee may 
have.
     The eighteenth new system of records will be designated as 
NTSB-29 and entitled, ``Job Application and Merit Promotion Files,'' to 
process job applications in response to vacancy announcements, and for 
merit promotion within the NTSB.
     The nineteenth new system of records will be designated as 
NTSB-30 and entitled, ``Training Records,'' to maintain a listing of 
individuals' training so that the NTSB can accurately assess skill 
levels and develop future training initiatives.
     The twentieth new system of records will be designated as 
NTSB-31 and entitled, ``Labor-Management Relations Records,'' to comply 
with statutory and regulatory requirements applicable to Federal 
agencies with regard to organized labor.
     The twenty-first new system of records will be designated 
as NTSB-32

[[Page 33501]]

and entitled, ``Public Financial Disclosure Reports and Other Name-
Retrieved Ethics Program Records,'' to comply with the Ethics in 
Government Act of 1978, as amended, and other relevant statutes, 
Executive Orders, and implementing regulations.
    The NTSB will also revise nine of its existing Systems of Record 
Notices, and delete two systems of records. These revisions will each 
include references to the routine uses listed in Appendix A of this 
Notice, as well as updated safeguards for information, updated contact 
information, and the like. For ease of reference, a new notification 
describing each system is included below. Finally, the NTSB will delete 
two existing Systems of Records Notices concerning systems that the 
NTSB no longer maintains.
    These systems were entitled, NTSB-1, ``Claimants under the Federal 
Tort Claims Act,'' and NTSB-9, ``Employee Locator Cards.''
    Finally, the NTSB notes that each of the descriptions below 
includes a reference to the Chief of the NTSB's Records Management 
Division. Individuals may request access to or amendment of records 
pertaining to themselves by contacting the Chief of the NTSB's Records 
Management Division, or the Chief's designee. Several descriptions also 
reference particular General Records Schedules; these Schedules are 
from the National Archives and Records Administration (NARA), and are 
available on the NARA Web site.

Table of Contents: NTSB Systems of Records

NTSB-1 (Revoked)
NTSB-2 Official Personnel Folders
NTSB-3 Personnel Security and Investigative Records
NTSB-4 Employee Travel Records
NTSB-5 Executive Branch Confidential Financial Disclosure Reports
NTSB-6 Employee Payroll, Leave, and Attendance Records
NTSB-7 Equal Employment Opportunity (EEO) Discrimination Complaint 
Records
NTSB-8 FOIA and Privacy Act Request Records
NTSB-9 (Revoked)
NTSB-10 Employee Records of Disciplinary Action, Adverse Action, and 
Grievance and Appeal Files
NTSB-11 Parking Permit Records
NTSB-12 Employee Travel Card Records
NTSB-13 Airman or Mariner Certificate Enforcement Actions
NTSB-14 Information Request Database
NTSB-15 Local Area Network Database
NTSB-16 General Correspondence Database
NTSB-17 Office of Transportation Disaster Assistance Family Member 
Database
NTSB-18 Correspondence From Members of Congress
NTSB-19 Training Center Student Registration Database
NTSB-20 Public Affairs Phone Log
NTSB-21 Respiratory Protection Program Records
NTSB-22 Occupational Health and Safety Training Program
NTSB-23 Transit Subsidy Program Records
NTSB-24 Facility Security Access Control System
NTSB-25 Employee Purchase Card Holders
NTSB-26 Office of Workers' Compensation Claim Records
NTSB-27 Employee Performance Folders
NTSB-28 Employee Medical Folders
NTSB-29 Job Application and Merit Promotion Files
NTSB-30 Training Records
NTSB-31 Labor-Management Relations Records
NTSB-32 Public Financial Disclosure Reports and Other Name-Retrieved 
Ethics Program Records
Appendix A: General Routine Uses Applicable to All Systems of 
Records
Appendix B: Government-Wide Systems of Records Applicable to the 
NTSB
NTSB-2

SYSTEM NAME:
    Official Personnel Folders.

SYSTEM LOCATION:
    Records regarding current NTSB employees are located at: National 
Transportation Safety Board, Human Resources Division, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Records regarding former NTSB 
employees who have not transferred to another Federal agency are 
located at the National Personnel Records Center, National Archives and 
Records Administration, 111 Winnebago Street, St. Louis, Missouri 
63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and certain former NTSB employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include employee's name, Social Security number, date of 
birth, home address, home telephone number, and specialized education. 
Records reflect Federal service and work experience, including past and 
present positions held, grades, salaries, duty station locations, and 
notices of all personnel actions, such as appointments, promotions, 
reassignments, demotions, details, transfers, reductions-in-force, 
resignations, retirements, removal, and suspensions. Records also 
include information concerning election and/or waiver of Federal 
benefits, including employees' designation of beneficiaries for these 
and other programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 et seq., 1302, 2951, 3301, 4118, 8347; 5 CFR part 293; 
Executive Order Nos. 9,397, 9,830, and 12,107.

PURPOSE(S):
    This system contains basic factual data concerning a person's 
Federal employment while in service. Records in this system have 
several uses, such as screening qualifications of employees; 
determining status, eligibility, and employees' rights and benefits 
under statutes and regulations applicable to Federal employment; and 
computing an employee's length of service and other such details. 
Overall, information in this system is necessary to fulfill several 
requirements of the above-listed statutes, regulations, and Executive 
Orders.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to educational institutions on appointment of a 
recent graduate to a position in the Federal service;
    2. Disclosure to the Office of Federal Employees Life Insurance or 
health insurance carriers to provide benefit information on Federal 
employees; and
    3. Disclosure to officials of labor organizations under 5 U.S.C. 
chapter 71, when relevant and necessary to the organizations' duties of 
exclusive representation concerning personnel policies, practices, and 
matters affecting working conditions.
    4. Disclosure to the Office of Personnel Management or other 
investigative agencies for suitability and national security background 
investigations.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Records are stored on paper in file folders within the Human 
Resources Division of the NTSB, at the address above.

[[Page 33502]]

RETRIEVABILITY:
    These records are retrieved by the name, Social Security number, or 
date of birth of the individuals about whom they concern.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are restricted 
through electronic keycards to enter the facility where records are 
located. Access to and use of these records is limited to those persons 
whose official duties require such access, and the Facility Security 
Access Control System (NTSB-24) logs the date and time that each 
electronic keycard was used to enter the location.
    This system conforms to all applicable Federal laws and 
regulations, as well as NTSB policies and standards, as they relate to 
information security and data privacy. In this regard, the following 
laws and regulations may apply: The Privacy Act of 1974; the Federal 
Information Security Management Act of 2002; the Computer Fraud and 
Abuse Act of 1986; the Health Insurance Portability and Accountability 
Act of 1996; the E-Government Act of 2002; and corresponding 
regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains records within this system for the period of the 
employee's service at the NTSB. When an employee leaves the NTSB to 
begin employment at another Federal agency, the NTSB transfers these 
records to the employee's new Federal agency. When an employee retires, 
resigns, or dies, the NTSB forwards the employee's record to the 
National Personnel Records Center for permanent storage, in accordance 
with General Records Schedule 1, item 1.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
the record pertains and NTSB officials responsible for pay, leave, and 
activity reporting requirements.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB-3

SYSTEM NAME:
    Personnel Security and Investigative Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza, SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, prospective employees, and potential contractors seeking 
access to sensitive materials or facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel security folders containing the results of name checks, 
inquiries, record checks, and investigations furnished by the Office of 
Personnel Management (OPM), the Federal Bureau of Investigation, or a 
private service provider. Information in these records may contain 
dates and places of birth, citizenship, marital status, military 
status, and Social Security records. In addition, these records may 
contain investigative information concerning an individual's character, 
conduct, and behavior, as well as arrests, convictions, or judgments 
regarding any legal or regulatory violations. Records may also contain 
information from current and former supervisors, colleagues, 
associates, and educators; in addition, records may contain financial 
or medical records and any other information developed from the records 
listed above.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order No. 10,450.

PURPOSE(S):
    The NTSB maintains this system to determine whether the employment 
of a job applicant, or retention of a current employee, is in the 
interest of the Government, as well as which persons may have access to 
classified or sensitive material and access to other facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to other Federal agencies when necessary to allow the 
individual to access classified or sensitive material that other 
Federal agencies maintain;
    2. Disclosure to other Federal agencies or private organizations 
when necessary to allow the individual to visit a certain facility or 
site; and
    3. Disclosure to OPM, when necessary for an investigation, 
personnel matter, or an assessment of agency compliance with Federal 
personnel security and suitability program requirements.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on paper in file folders within the Human 
Resources Division or Office of Management at the NTSB, at the address 
above.

RETRIEVABILITY:
    These records are retrieved by either the name or Social Security 
number of the individuals about whom they concern.

SAFEGUARDS:
    Records are maintained in locked metal file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Access to and use of these records is limited to 
those persons whose official duties require such access, and the 
Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information

[[Page 33503]]

Security Management Act of 2002; the Computer Fraud and Abuse Act of 
1986; the Health Insurance Portability and Accountability Act of 1996; 
the E-Government Act of 2002; and corresponding regulations 
implementing these statutes.

RETENTION AND DISPOSAL:
    The NTSB maintains records within this system in accordance with 
OPM directives and General Records Schedule 18, item 22. In general, 
the NTSB destroys records in this system once the records are obsolete 
or no longer warrant retention, such as at the conclusion of three 
years following the year that the employee departed from the NTSB. In 
the event that an employee accepts employment at another Federal 
agency, the NTSB may transfer the employee's file to that agency.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
the record pertains, and may be obtained from NTSB officials, former 
employers, educational institutions, and individuals who are familiar 
with the individual, as well as officials from other Federal agencies.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB-4

SYSTEM NAME:
    Employee Travel Records.

SYSTEM LOCATION:
    National Transportation Safety Board, 490 L'Enfant Plaza, SW., 
Washington, DC 20594. The National Business Center, which is a division 
of the Department of Interior, stores some information electronically 
off-site on behalf of the NTSB, at: National Business Center, DOI, 
Payroll Operations Division, Mail Stop D-2600, 7301 West Mansfield 
Avenue, Lakewood, Colorado 80235-2230. As described below, the National 
Business Center transfers the records to the Federal Records Center 
after the expiration of one year following the date of the employee's 
travel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees who have traveled pursuant to authorized official 
business of the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Travel vouchers, which include receipts for various expenditures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Travel Expense Amendments Act of 1975, Public Law No. 94-22, 89 
Stat. 84 (codified at 5 U.S.C. 5701-5707).

PURPOSE(S):
    The NTSB maintains this system to determine and verify amounts to 
be paid to an employee for reimbursement of travel expenses from 
authorized and official travel on behalf of the NTSB.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine use:
     Disclosure to other Federal agencies that need the 
information for an audit or investigation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are scanned and saved in an electronic database. In 
addition, some copies of the records are stored on paper in file 
folders within the employee's office at the NTSB, at the address above.

RETRIEVABILITY:
    These records are indexed by name.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets that are 
restricted through electronic keycards to enter the facility where 
records are located. Computerized records are maintained in secure, 
password protected computer systems. Access to and use of these records 
is limited to those persons whose official duties require such access, 
and the Facility Security Access Control System (NTSB-24) logs the date 
and time that each electronic keycard was used to enter the location. 
This system conforms to all applicable Federal laws and regulations, as 
well as NTSB policies and standards, as they relate to information 
security and data privacy. In this regard, the following laws and 
regulations may apply: The Privacy Act of 1974; the Federal Information 
Security Management Act of 2002; the Computer Fraud and Abuse Act of 
1986; the Health Insurance Portability and Accountability Act of 1996; 
the E-Government Act of 2002; and corresponding regulations 
implementing these statutes.

RETENTION AND DISPOSAL:
    Pursuant to General Records Schedule 9, items 3 and 4, the NTSB 
maintains records for one year after payment of the allowable travel 
expenses; thereafter, the NTSB sends the records to the Federal Records 
Center, National Archives and Records Administration, which maintains 
the records for six years.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Financial Officer, National Transportation Safety Board, 490 
L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

[[Page 33504]]

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
the record pertains.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.
NTSB-5

SYSTEM NAME:
    Executive Branch Confidential Financial Disclosure Reports.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of General Counsel, 
490 L'Enfant Plaza, SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NTSB employees who must submit confidential 
financial disclosure reports under the requirements of the Ethics in 
Government Act of 1978 (hereinafter ``Ethics Act''), as amended, or to 
whom the Ethics Act otherwise applies. All such individuals are 
described in the categories listed in Government-wide system of records 
notice OGE/GOVT-2. The NTSB incorporates by reference the text of OGE/
GOVT-2 into this Notice; as such, this Notice contains a summary of the 
information and provisions of OGE/GOVT-2 and descriptions of how NTSB-5 
is consistent with OGE/GOVT-2, and identifies any differences between 
NTSB-5 and OGE/GOVT-2. OGE/GOVT-2 is available at 68 FR 3098 (Jan. 22, 
2003), as updated at 68 FR 24744 (May 8, 2003).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information that is necessary for 
administration of all provisions of the Ethics Act and the Ethics 
Reform Act of 1989, as amended, and Executive Order 12,674, as 
modified. In particular, this system contains statements and amended 
statements of personal and family holdings and other interests in 
property; income; gifts and reimbursements; liabilities; agreements and 
arrangements; outside positions; and other information related to 
conflict-of-interest determinations. These statements may consist of 
certifications of no new interests for the reporting period, and may be 
supplemental or alternative confidential report forms.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title I of the Ethics in Government Act of 1978, Public Law No. 95-
521, 92 Stat. 1824 (codified as amended 5 U.S.C. 7301, 7351, 7353, and 
other scattered sections of 5 U.S.C.); 5 CFR part 2634; Executive Order 
12,674 (as modified by Executive Order 12,731).

PURPOSE(S):
    The NTSB collects the records in this system in order to comply 
with the Ethics Act, and implementing Office of Government Ethics (OGE) 
regulations and applicable Executive Orders. The collection of these 
records is necessary to assure compliance with statutory and regulatory 
requirements, to determine if an actual or apparent conflict of 
interest exists between the employment of individuals by the Federal 
Government and their outside employment and financial interests.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    The NTSB notes that, when the Director or other authorized 
officials of OGE requests that the NTSB furnish OGE with records from 
this system, such disclosure will be in response to OGE's need for the 
records in the performance of their official duties under the Ethics 
Act, and other related statutes, regulations, and Executive Orders, 
pursuant to 5 U.S.C. 552a(b)(1). In addition to other disclosures 
permitted under subsection (b) of the Privacy Act, and described in 
Appendix A, below, the NTSB may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine use:
    1. Disclosure of information to any source when necessary to obtain 
information relevant to a conflict-of-interest investigation or 
determination; and
    2. Disclosure of the confidential financial disclosure report or 
certificate of no new interests and any accompanying documents to 
reviewing officials in a new office, department, or agency when an 
employee transfers or is detailed from a covered position in one 
office, department, or agency to a covered position in another office, 
department, or agency.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper in file folders.

RETRIEVABILITY:
    Records in this system are indexed alphabetically by name.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are restricted 
through electronic keycards to enter the facility where records are 
located. Access to and use of these records is limited to those persons 
whose official duties require such access, and the Facility Security 
Access Control System (NTSB-24) logs the date and time that each 
electronic keycard was used to enter the location. This system conforms 
to all applicable Federal laws and regulations, as well as NTSB 
policies and standards, as they relate to information security and data 
privacy. In this regard, the following laws and regulations may apply: 
The Privacy Act of 1974; the Federal Information Security Management 
Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health 
Insurance Portability and Accountability Act of 1996; the E-Government 
Act of 2002; and corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 25, the NTSB retains 
these records for a period of six years after filing, or for such other 
period of time as set forth in Schedule 25 for certain types of ethics 
records. The NTSB may retain records needed in an ongoing investigation 
for a period that exceeds six years, until the investigation no longer 
requires such records. At the expiration of the retention period, the 
NTSB destroys these records by shredding them.

SYSTEM MANAGER(S) AND ADDRESS:
    Designated Agency Ethics Official, National Transportation Safety 
Board, 490 East L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Designated Agency 
Ethics Official at the following address: National Transportation 
Safety Board, 490 L'Enfant Plaza, SW., Washington, DC 20594. 
Individuals must comply with NTSB regulations regarding the Privacy 
Act, at 5 CFR part 802, and must furnish the following information for 
their records to be located and identified:
    1. Full name(s);
    2. Dates of employment; and
    3. Signature.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

[[Page 33505]]

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Current and former NTSB employees, or designated persons on behalf 
of such employees, such as trustees, attorneys, accountants, bankers, 
or relatives; Federal officials who review the records to make 
conflict-of-interest determinations; persons alleging conflicts of 
interest or violations of other ethics laws, and persons contacted 
during any investigation of the allegations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-6

SYSTEM NAME:
    Employee Payroll, Leave, and Attendance Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza, SW., Washington, DC 20594. The National Business 
Center, which is a division of the Department of Interior, stores some 
information electronically off-site on behalf of the NTSB, at: National 
Business Center, DOI, Payroll Operations Division, Mail Stop D-2600, 
7301 West Mansfield Avenue, Lakewood, Colorado 80235-2230. In addition, 
the NTSB stores payroll records pertaining to individuals who have 
retired from the NTSB at the National Archives and Records 
Administration, National Personnel Records Center (Civilian Personnel 
Records Center), 111 Winnebago Street, St. Louis, Missouri 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All current and former employees of the NTSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The agency's system consists of four files. Official personnel 
files held by the NTSB are governed by the U.S. Office of Personnel 
Management (OPM) regulations, at 5 CFR parts 293 and 297.
    1. Official personnel file: This file consists of the forms and 
documents that record employees' Standard Form 50s, copies of benefits 
election forms, and applications used for qualification determinations. 
This is a paper file.
    2. Security File: This file is described at NTSB-3, above. 
Duplicates of the security records described in NTSB-3 may also exist 
in this system, designated as NTSB-6.
    3. Payroll file: This file consists of documents related to 
employees' pay and related payroll deductions that are not filed in the 
official personnel file. These files may contain copies of income tax 
forms, savings bond elections, net deposits and allotments, union dues 
elections, benefits elections, and records regarding garnishments. This 
is a paper file.
    4. Time and attendance reports: This system consists of credit hour 
records, biweekly summaries of hours worked and leave taken, flextime 
records, leave applications, authorized premium pay, danger pay 
requests, and corrections. This information is maintained in an 
electronic system, and some records may exist on microfiche.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR Parts 293 and 297; Executive Order 12107.

PURPOSE(S):
    The NTSB uses these records to establish and maintain employee 
qualifications, benefits and pay.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the Treasury Department for payroll purposes or 
for the issuance of savings bonds;
    2. Disclosure to the Office of Personnel Management for retirement, 
health and life insurance purposes, and to carry out the Government-
wide personnel management functions of the NTSB;
    3. Disclosure to the National Finance Center for the Thrift Savings 
Plan and Temporary Continuation of Coverage;
    4. Disclosure to the Social Security Administration for compliance 
with the Federal Insurance Compensation Act;
    5. Disclosure to the Internal Revenue Service for taxable earnings 
and withholding purposes, or for audit and inspection and investigation 
purposes;
    6. Disclosure to the Combined Federal Campaign for charitable 
contribution purposes;
    7. Disclosure to the American Federation of Government Employees 
for union dues;
    8. Disclosure to state and local government tax entities for income 
tax purposes;
    9. Disclosure to holders of judgment liens, for the purposes of 
garnishments; and
    10. Disclosure to arbitrators pursuant to a negotiated labor 
agreement or to Equal Employment Opportunity investigators who hear or 
investigate employee grievances or complaints of discrimination.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Official personnel files, security files, and payroll files and are 
kept in file folders, which the NTSB maintains within metal file 
cabinets in a locked office. Time and attendance reports are maintained 
in an electronic system, as described above.

RETRIEVABILITY:
    Official personnel files, payroll files, and time and attendance 
reports are indexed by name.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are restricted 
through electronic keycards to enter the facility where records are 
located. Computerized records are maintained a in secure, password 
protected computer system. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains and disposes of records within this system as 
follows:
    1. The NTSB retains each employee's official personnel file until 
the end of the first thirty days following the date of the individual's 
separation from the NTSB if the individual is not thereafter employed 
by a Federal agency, pursuant to General Records Schedule 1, item 1.

[[Page 33506]]

After expiration of the thirty-day period, the NTSB sends records to 
the National Archives and Records Administration, National Personnel 
Records Center, 111 Winnebago Street, St. Louis, Missouri. However, if 
following the separation from the NTSB, the individual is employed by 
another Federal agency, the NTSB maintains the records until that 
Federal agency requests the records from the NTSB;
    2. Security records are kept for three years following an 
employee's separation, as described at NTSB-3, above;
    3. The NTSB retains payroll records for three calendar years 
following the year in which the employee separates; and
    4. The NTSB retains time and attendance reports for six years after 
the year of the employee's separation.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals about whom the records concern, individuals' 
supervisors, and NTSB employees acting in their official capacities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-7

SYSTEM NAME:
    Equal Employment Opportunity (EEO) Discrimination Complaint 
Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Equal Employment 
Opportunity, 490 L'Enfant Plaza, SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals, or organizations which have 
consulted an EEO Counselor regarding discrimination on the basis of 
race, color, religion, sex, national origin, physical disability or age 
because of a determination or decision made by a Safety Board official 
or which have filed a formal allegation of discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents concerning 
pre-complaint processing and formal allegations of discrimination. The 
records consist of counselors' reports, the initial allegations, 
letters or notices to the individual or organization, materials placed 
into the record to support or refute the decision or determination, 
statements of witnesses, investigative reports, instructions about 
action to be taken to comply with decisions, and related 
correspondence, opinions, recommendations, and final administrative 
actions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order No. 11,478; 42 U.S.C. 2000e; 29 U.S.C. 633a; 29 CFR 
part 1614.

PURPOSE(S):
    The NTSB uses these records to initiate, investigate, and resolve 
discrimination complaints within the NTSB. The NTSB may also use these 
records as a data source for management information for production of 
summary descriptive statistics and analytical studies in support of the 
function for which the NTSB collects and maintains the records, or for 
related personnel management functions or manpower studies. In 
addition, the NTSB may use these records to locate specific individuals 
for personnel research or other personnel management functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to the Office of Personnel Management, Merit Systems 
Protection Board (including its Office of the Special Counsel), Equal 
Employment Opportunity Commission, the Federal Labor Relations 
Authority (including the General Counsel of the Authority and the 
Federal Service Impasses Panel), the Federal Mediation and Conciliation 
Service, and to an arbitrator, in carrying out their functions;
    2. Disclosure to other Federal or foreign agencies that need the 
information for an audit or investigation of a civil, criminal, or 
regulatory violation or potential violation;
    3. A record from this system of records may be disclosed to a 
Federal, state or local agency maintaining civil, criminal or other 
relevant enforcement records or other pertinent records, such as 
current licenses, if necessary to obtain a record relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant or other benefit;
    4. Disclosure to a Federal agency, in response to its request, in 
connection with hiring or retaining an employee, issuing a security 
clearance, conducting a security or suitability investigation of an 
individual, or classifying jobs, to the extent that the information is 
relevant and necessary to the requesting agency's decisions on the 
matter;
    5. Disclosure in response to a subpoena to the NTSB where Federal 
agencies having the power to subpoena other Federal agencies' records, 
such as the Internal Revenue Service or the Civil Rights Commission, 
have issued the subpoena;
    6. Where a contract between an NTSB office and a labor organization 
recognized under Executive Order No. 11,491 or 5 U.S.C. Chapter 71 
provides that the agency will disclose personal records relevant to the 
organization's mission, the NTSB may disclose records in this system of 
records to such organization;
    7. Disclosure to a private entity with which the NTSB maintains a 
contractual relationship for the purposes of investigating 
discrimination claims or collating, analyzing, aggregating or otherwise 
refining records in this system, where the private entity is subject to 
a non-disclosure agreement and understands that it must honor Privacy 
Act safeguards with respect to such records;
    8. In the event of litigation where the defendant is (a) the NTSB, 
any component of the NTSB, or any employee of the NTSB in his or her

[[Page 33507]]

official capacity; (b) the United States, where the NTSB determines 
that the claim, if successful, is likely to directly affect the 
operations of the NTSB or any of its components; or (c) any NTSB 
employee in his or her individual capacity where the Department of 
Justice has agreed to represent such employee, the NTSB may disclose 
such records as it deems desirable or necessary to the Department of 
Justice to enable the NTSB to present an effective defense, provided 
such disclosure is compatible with the purpose for which the records 
were collected;
    9. Records may be disclosed to student volunteers, individuals 
working under a personal services contract, and other individuals 
performing functions for the NTSB but technically not having the status 
of NTSB employees, if they need access to the records to perform their 
assigned agency functions.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders, binders, and index 
cards.

RETRIEVABILITY:
    These records are indexed by the names of the individuals or 
organizations concerning which the NTSB maintains them.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are restricted 
through electronic keycards to enter the facility where records are 
located. Access to and use of these records is limited to those persons 
whose official duties require such access, and the Facility Security 
Access Control System (NTSB-24) logs the date and time that each 
electronic keycard was used to enter the location. This system conforms 
to all applicable Federal laws and regulations, as well as NTSB 
policies and standards, as they relate to information security and data 
privacy. In this regard, the following laws and regulations may apply: 
The Privacy Act of 1974; the Federal Information Security Management 
Act of 2002; the Computer Fraud and Abuse Act of 1986; the Health 
Insurance Portability and Accountability Act of 1996; the E-Government 
Act of 2002; and corresponding regulations implementing these statutes.

RETENTION AND DISPOSAL:
    The records are retained for four years after final disposition of 
the EEO complaint. After the four-year period expires, the NTSB 
destroys the records, pursuant to General Records Schedule 1, item 25.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Equal Employment Opportunity, National 
Transportation Safety Board, 490 L'Enfant Plaza, SW., Washington, DC 
20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains the records in this system from: the individual to 
whom the record pertains; the NTSB or other officials; NTSB employees 
or other witnesses; and the EEO director or other such persons or 
organizations who create or submit official documents relating to the 
counseling or formal allegation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    To the extent that any records in this system consist of attorney 
work product or attorney-client communications, 5 U.S.C. 552a(d)(5) may 
apply to preclude access to any information compiled in reasonable 
anticipation of a civil action or proceeding.
NTSB-8

SYSTEM NAME:
    FOIA and Privacy Act Request Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Chief Information 
Officer, Records Management Division, 490 L'Enfant Plaza, SW., 
Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who make requests for NTSB records under the Freedom of 
Information Act (FOIA) or the Privacy Act (PA), and administrative 
appeals based on responses to those requests.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of written requests from individuals or organizations made 
under the provisions of the FOIA or PA, NTSB response letters, copies 
of requested records, and records concerning an administrative appeal 
of the response, where the requester has submitted such an appeal.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Freedom of Information Act, as amended, (codified at 5 U.S.C. 
552); the Privacy Act of 1974, as amended (codified at 5 U.S.C. 552a).

PURPOSE(S):
    The NTSB maintains these records to process requests made under the 
provisions of the Freedom of Information Act and Privacy Act of 1974.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to a court, or other deciding agency or official, 
when a requester has filed an appeal or court suit concerning a 
request; and
    2. Disclosure to another Federal agency when consultation or 
referral is required to process a request.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records of correspondence regarding a requester's request or appeal 
are stored manually in file folders and electronically, in a database. 
Records within the scope of a requester's request may be stored on 
audiotapes and/or videotapes, on computer disks, and electronically, in 
databases.

[[Page 33508]]

RETRIEVABILITY:
    The NTSB retrieves records in this system by unique assigned number 
for each request, by the requester's name, or by the investigation 
number, where the requester seeks information from a particular 
accident investigation.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets or shelving 
that is restricted through electronic keycards to enter the facility 
where records are located. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB retains the records in this system until disposition or 
destruction is authorized by title 44 of the United States Code or the 
National Archives and Records Administration's General Records Schedule 
14. The NTSB also disposes of records within this system in accordance 
with General Records Schedule 14.

SYSTEM MANAGER AND ADDRESS:
    Freedom of Information Act Officer, National Transportation Safety 
Board, Attention: FOIA and Privacy Act Requester Service Center, CIO-
40, 490 L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Subject of FOIA request or Privacy Act record;
    3. Date of FOIA or Privacy Act request; and
    4. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Individuals who submit requests and administrative appeals pursuant 
to FOIA and PA, agency records obtained in the process of responding to 
such requests and appeals and NTSB personnel who handle such requests 
and appeals. These requests are accepted by fax, public web, postal 
mail, and e-mail.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-10

SYSTEM NAME:
    Employee Records of Disciplinary Action, Adverse Action, and 
Grievance and Appeal Files.

SYSTEM LOCATION:
    National Transportation Safety Board, Human Resources Division, 490 
L'Enfant Plaza, SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former National Transportation Safety Board Federal 
employees against whom such action has been proposed or taken in 
accordance with 5 CFR parts 315 (subparts H and I), 432, 752, or 754.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Current and former National Transportation Safety Board Federal 
employees against whom such action has been proposed or taken in 
accordance with 5 CFR parts 315 (subparts H and I), 432, 752, or 754, 
or who have filed grievances pursuant to 5 CFR 771.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records and documents concerning: (1) The 
processing of disciplinary and adverse actions, performance-based 
reduction in grade and removal actions, and grievances and appeals of 
such actions; (2) the termination of employees serving initial 
appointment probation and return to their former grade of employees 
serving supervisory or managerial probation; and (3) grievances raised 
by agency employees, except EEO complaints and grievances filed under 
negotiated grievance procedures in accordance with 5 U.S.C. 7121. The 
records include, as appropriate: Copies of the notice of proposed 
action; materials upon which the NTSB relied to support the reasons in 
the notice; replies by the employee; statements of witnesses and 
affidavits; hearing notices; reports of investigations; agency 
decisions; and records of resolutions or settlement agreements, which 
may include reports of interviews and hearing examiners; findings and 
recommendations, copies of original decisions, related correspondence 
and exhibits, and records concerning reconsideration requests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3321, 4303, 4308, 5115, 5338, 7151, 7301, 
7504, 7514, 7543, 7701, and 8347; 5 CFR part 771.

PURPOSE(S):
    The NTSB maintains this system of records regarding the proposal, 
processing, and documentation of disciplinary and adverse employment 
actions in order to comply with 5 CFR parts 315 (subparts H and I), 
432, 752, or 754; in addition, the NTSB maintains grievance information 
in accordance with 5 CFR part 771.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, and described in Appendix A, below, the NTSB may 
disclose information contained in this system of records without the 
consent of the subject individual if the disclosure is compatible with 
the purpose for which the record was collected under the following 
routine uses:
    1. Disclosure to labor organization officials to provide 
information defined under 5 U.S.C. chapter 71, when the information is 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting working 
conditions;
    2. Disclosure to other Federal or foreign agencies that need the 
information for an audit or investigation of a civil, criminal, or 
regulatory violation or potential violation;
    3. Disclosure to any source from which the NTSB requests additional 
information for processing any of the covered actions or in regard to 
an appeal or administrative review procedure, to the extent necessary 
to identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested;
    4. Disclosure to a Federal agency, in response to its request, in 
connection

[[Page 33509]]

with hiring or retaining an employee, issuing a security clearance, 
conducting a security or suitability investigation of an individual, or 
classifying jobs, to the extent that the information is relevant and 
necessary to the requesting agency's decisions on the matter;
    5. Disclosure to another Federal agency, to a court, or to a party 
in litigation before a court or in an administrative proceeding being 
conducted by a Federal agency, when the Government is a party to the 
judicial or administrative proceeding;
    6. Disclosure to other agencies or contractors for other agencies, 
when disclosure is necessary to locate individuals for personnel 
research or survey response and in producing summary descriptive 
statistics and analytical studies in support of the function for which 
the other organization seeks to collect the record, or for related 
workforce studies; the NTSB notes that, while published statistics and 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference;
    7. Disclosure to a party engaged in litigation of information that 
is relevant to subject matter concerning a pending judicial or 
administrative proceeding, when such disclosure is subject to discovery 
or order from a court with competent jurisdiction;
    8. Disclosure to the Merit System Protection Board in connection 
with appeals, special studies of the civil service and other merit 
systems, review of agency rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions, as promulgated in 5 U.S.C. 1205 and 1206, and as specified 
in 5 U.S.C. 7503(c) and 5 U.S.C. 7513(e), or as may be authorized by 
any other applicable statute.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The NTSB maintains these records on paper in file folders within a 
lectriever in a locked file room.

RETRIEVABILITY:
    The NTSB retrieves records by name.

SAFEGUARDS:
    The NTSB maintains paper records within this system in a locked 
file room that is restricted through electronic keycards to enter the 
room where records are located. Access to and use of these records is 
limited to those persons whose official duties require such access, and 
the Facility Security Access Control System (NTSB-24) logs the date and 
time that each electronic keycard was used to enter the location. This 
system conforms to all applicable Federal laws and regulations, as well 
as NTSB policies and standards, as they relate to information security 
and data privacy. In this regard, the following laws and regulations 
may apply: The Privacy Act of 1974; the Federal Information Security 
Management Act of 2002; the Computer Fraud and Abuse Act of 1986; the 
Health Insurance Portability and Accountability Act of 1996; the E-
Government Act of 2002; and corresponding regulations implementing 
these statutes.

RETENTION AND DISPOSAL:
    The NTSB destroys these records five years after the closing of the 
case.

SYSTEM MANAGER AND ADDRESS:
    Chief, Human Resources Division, National Transportation Safety 
Board, 490 L'Enfant Plaza, SW., Washington, DC 20594.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire about whether this system of records 
contains information about them may contact the Chief, Records 
Management Division, National Transportation Safety Board, 490 L'Enfant 
Plaza, SW., Washington, DC 20594. Individuals must comply with NTSB 
regulations regarding the Privacy Act, at 5 CFR part 802, and must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment; and
    5. Signature.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    The NTSB obtains the records in this system from: NTSB employees 
and supervisors, NTSB Office of Administration; representatives of NTSB 
employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NTSB-11

SYSTEM NAME:
    Parking Permit Records.

SYSTEM LOCATION:
    National Transportation Safety Board, Office of Administration, 490 
L'Enfant Plaza, SW., Washington, DC 20594.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NTSB employees who apply for parking permits at the NTSB 
headquarters facility.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains parking applications, which include but are 
not limited to, the applicant's name, address, telephone number, 
division, grade level, vehicle, carpool, handicap information, and 
justifications for th