Records Schedules; Availability and Request for Comments, 27578-27579 [E8-10700]

Agencies

• National Archives and Records Administration

[Federal Register Volume 73, Number 93 (Tuesday, May 13, 2008)]
[Notices]
[Pages 27578-27579]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-10700]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 12, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: requestschedule@nara.gov.
Fax: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-6, 9 items, 7 temporary items). Databases and case files 
associated with the Plant Variety Protection Office (PVPO). Scheduled 
for temporary retention are accounting and tracking databases; 
reference databases; individual plant examiner files; name files; 
financial files; and case files for which PVPO certificates were not 
issued. Proposed for permanent retention are crop species databases and 
case files for which PVPO certificates were issued.
    2. Department of Agriculture, Agricultural Research Service (N1-
310-08-1, 9 items, 9 temporary items). Inputs and master files relating 
to an electronic information system that manages, tracks, documents, 
provides access to, and reports on research conducted primarily within 
the USDA/state agricultural research system. All significant 
information about the research itself as well as project outcomes is 
captured in the Current Research Information System, which has been 
scheduled as permanent. The proposed disposition instructions for 
master files are limited to electronic records.

[[Page 27579]]

    3. Department of Defense, Defense Commissary Agency (N1-506-07-13, 
2 items, 2 temporary items). Records relating to presentations by the 
agency head and business unit reports of activities. Reports and 
presentations having historical value were previously approved for 
permanent retention.
    4. Department of Defense, Defense Commissary Agency (N1-506-08-1, 5 
items, 5 temporary items). Records relating to ordering and pricing 
produce. Included are such records as pricing and availability 
information from suppliers, orders, shipping lists, stock levels, 
reports, pricing changes and inventories.
    5. Department of Defense, Defense Logistics Agency (N1-361-06-1, 3 
items, 3 temporary items). Master data file and outputs associated with 
an electronic information system used to supply clothing for military 
recruits and other military related personnel.
    6. Department of Health and Human Services, Food and Drug 
Administration (N1-88-07-1, 44 items, 41 temporary items). Records of 
the National Center for Toxicological Research, including research 
project management records, research data, experiment protocols, and 
employee and materials safety records regarding radioactive and 
biological hazards. Proposed for permanent retention are program 
planning and policy records, annual research accomplishments and plans, 
and technical reports and manuscripts on research findings. The 
proposed disposition instructions are limited to paper records for 
technical reports and manuscripts on research findings.
    7. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-08-1, 2 items, 2 temporary items). Recordings of 
telephone calls received from individuals seeking disaster assistance 
and associated records used to evaluate employee performance during the 
calls.
    8. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-08-2, 1 item, 1 temporary item). National Emergency 
Training Center admission applications and course completion records, 
including competency scores and transcripts.
    9. Department of Homeland Security, Management Directorate (N1-563-
08-15, 1 item, 1 temporary item). Master file for an electronic 
information system used to track and evaluate performance of mail 
processing operations.
    10. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-10, 1 item, 1 temporary item). Master 
file associated with an electronic information system containing 
biometric and biographical data on individuals applying for immigration 
benefits and used to produce identification cards. More complete 
information on an individual can be found in the Alien Files and will 
be scheduled for permanent retention.
    11. Department of the Interior, National Business Center (N1-48-08-
3, 6 items, 6 temporary items). Records relating to the Federal 
Personnel and Payroll System that include the master data files, 
software application requests, retirement records, and predict files. 
The proposed disposition instructions for the master data files and 
predict documentation are limited to electronic records.
    12. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, 
and Explosives (N1-436-07-5, 2 items, 2 temporary items). Master file 
of a financial information system that captures work flow data and 
images of financial records.
    13. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-08-7, 2 items, 2 temporary items). Inputs and master 
file of the Giglio data system which stores potential witness 
impeachment data for employees.
    14. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-08-5, 4 items, 4 temporary items). Inputs, outputs, and master file 
for the Victim Notification System, which tracks and provides 
notification of significant case events and activity to victims of 
federal crimes.
    15. Department of the Navy, Agency-wide (N1-NU-08-2, 1 item, 1 
temporary item). Unsolicited communications of information related to 
security of agency personnel or property determined to warrant no 
further investigation.
    16. Department of the Navy, United States Marine Corps (N1-NU-07-
12, 1 item, 1 temporary item). Master file associated with an 
electronic information system that tracks progression of military 
justice cases to ensure a speedy trial. The proposed disposition 
instructions are limited to electronic records.
    17. Environmental Protection Agency, Office of the Chief Financial 
Officer (N1-412-07-69, 8 items, 6 temporary items). This schedule 
authorizes the agency to apply existing disposition instructions to 
records regardless of the recordkeeping medium. The records include 
time and attendance records used for payroll processing, payroll 
support and payroll control records, pay folders, external accounting 
reports required by Government-wide regulations, and administrative 
documentation relating to audit resolution. Paper recordkeeping copies 
of these files, with the exception of administrative documentation 
relating to audit resolution, were previously authorized for disposal. 
Also included are audit resolution board case files, for which paper 
recordkeeping copies previously were approved as permanent.
    18. Environmental Protection Agency, Office of Water (N1-412-08-1, 
4 items, 4 temporary items). Input, electronic data, system 
documentation, and implementation files for the Safe Drinking Water 
Accession and Review System, which supports the management of 
laboratory data collected under the unregulated contaminant monitoring 
rule.
    19. Environmental Protection Agency, Office of Water (N1-412-08-2, 
2 items, 2 temporary items). Input and electronic data for the National 
Contaminant Occurrence database, which contains occurrence data from 
public water systems and other sources on physical, chemical, microbial 
and radiological contaminants for both detections and non-detects.
    20. Federal Maritime Commission, Bureau of Trade Analysis (N1-358-
08-05, 2 items, 2 temporary items). Master file and outputs supporting 
an automated tariff registration system that provides tariff 
publication locations for shippers and the public.
    21. National Archives and Records Administration, Office of 
Administration (N1-64-08-8, 4 items, 4 temporary items). Master file 
and related records for a legacy automated property management system 
used to track agency accountable personal property.

    Dated: May 8, 2008.
Sharon Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-10700 Filed 5-12-08; 8:45 am]
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