Records Schedules; Availability and Request for Comments, 72769-72770 [E7-24805]

Agencies

• National Archives and Records Administration

[Federal Register Volume 72, Number 245 (Friday, December 21, 2007)]
[Notices]
[Pages 72769-72770]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-24805]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 22, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001. 
E-mail: requestschedule@nara.gov. Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-07-1, 11 items, 4 temporary items). Records 
created and maintained by the Office of the Administrator. Proposed for 
permanent retention are recordkeeping copies of the Administrator's 
calendar, public speeches, correspondence, and official briefing books.
    2. Department of Homeland Security, Science and Technology 
Directorate (N1-563-07-23, 2 items, 2 temporary items). Master file for 
an electronic information system used to manage applications for anti-
terrorism technologies to be protected from certain liability claims.
    3. Department of Homeland Security, United States Coast Guard (N1-
26-08-1, 3 items, 3 temporary items). Master files for an electronic 
information system used to monitor maritime activities of non-Coast 
Guard vessels.
    4. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-08-1, 2 items, 2 temporary items). Master files and 
outputs for the Automated Commercial System, which monitors imports of 
listed products to track fraud and trafficking.
    5. Department of the Navy, United States Marine Corps (N1-NU-07-13, 
4 items, 4 temporary items). Logistics activity and analysis reports 
relating to education, training, property control, accountability, and 
readiness.
    6. Department of the Navy, United States Marine Corps (N1-NU-07-16, 
2 items, 2 temporary items). Master file and outputs associated with an 
electronic information system used to track the development, 
maintenance, and administration of utilities and services.
    7. Department of State, Overseas Buildings Operations (N1-59-07-9, 
4 items, 2 temporary items). Director's calendar and daily schedule and 
copies of thank-you notes and letters of condolence, commendation, or 
congratulation sent by the Director. Proposed for permanent retention 
are recordkeeping copies of the Director's correspondence files and 
travel briefing books.
    8. Department of State, Overseas Buildings Operations (N1-59-07-14, 
3 items, 2 temporary items). Chief of

[[Page 72770]]

Staff's calendar and daily schedule and administrative announcements 
distributed Bureau-wide. Proposed for permanent retention are 
recordkeeping copies of the Director's management and policy files.
    9. Department of the Treasury, Financial Crimes Enforcement Network 
(N1-559-08-1, 1 item, 1 temporary item). Master files of the Foreign 
Travel Data Base.
    10. Barry M. Goldwater Scholarship and Excellence in Education 
Foundation, Agency-wide (N1-508-08-1, 7 items, 4 temporary items). 
Records include chronological files, scholar files, master copies of 
form letters, and compliance reports. Proposed for permanent retention 
are recordkeeping copies of Board of Trustees files, general 
correspondence, and publications files.
    11. Environmental Protection Agency (N1-412-07-54, 12 items, 7 
temporary items). This schedule authorizes the agency to apply the 
existing disposition instructions to a number of records series 
regardless of the recordkeeping medium. The record series include local 
government reimbursement program records, indemnification requests from 
states for response action contractors, administrative decision 
records, claims against the fund documents, Resource Conservation and 
Recovery Act (RCRA) corrective action files, emergency planning case 
files background documents and emergency operations test files 
background documents. Paper recordkeeping copies of these files were 
previously approved for disposal. Also included are RCRA corrective 
action files for land disposals, emergency planning directives and 
plans, emergency operations test reports, and Section 103 notifications 
for the Comprehensive Environmental Response, Compensation, and 
Liability Act, for which paper recordkeeping copies previously were 
approved as permanent.
    12. Environmental Protection Agency (N1-412-07-55, 5 items, 5 
temporary items). This schedule authorizes the agency to apply the 
existing disposition instructions to a number of records series 
regardless of the recordkeeping medium. The record series include 
formerly used defense sites documents, emergency prevention risk 
management plan implementation records, emergency planning trade secret 
files, solid waste management plans, and underground storage tanks site 
and facility files. Paper recordkeeping copies of these files were 
previously approved for disposal.
    13. Environmental Protection Agency, Headquarters (N1-412-07-56, 8 
items, 7 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to a number of records series 
regardless of the recordkeeping medium. The record series include 
environmental impact assessments of nongovernmental activities, Federal 
Register report files, federal facilities data system reports, federal 
facilities referrals files, federal agency liaison files, and executive 
orders and Office of Management and Budget circulars review and 
comments files. Paper recordkeeping copies of these files were 
previously approved for disposal. Also included are environmental 
impact statement files, for which paper recordkeeping copies previously 
were approved as permanent.
    14. Environmental Protection Agency (N1-412-07-68, 27 items, 18 
temporary items). This schedule authorizes the agency to apply the 
existing disposition instructions to a number of records series 
regardless of the recordkeeping medium. The record series include 
administrative law judge's case files for routine cases, administrative 
law judge's repository files, Federal Register documents signed by the 
administrator, external discrimination complaints, congressional 
committees files, state territories and interstate group files, agency 
proposed legislation files, weekly legislative reports, public 
awareness background or working paper files, public affairs project 
files, program and program activity evaluation work files and reports, 
and agency program plans review files. Paper recordkeeping copies of 
these files were previously approved for disposal. Also included are 
administrative law judges' case files for landmark cases, legislative 
history files, congressional hearing testimony files, press releases 
and other public awareness official files, and program policy planning 
files, for which paper recordkeeping copies previously were approved as 
permanent.
    15. Environmental Protection Agency, Headquarters (N1-412-08-3, 1 
item, 1 temporary item). This schedule authorizes the agency to apply 
the existing disposition instructions to records regardless of the 
recordkeeping medium. The records relate to notification of hazardous 
waste imports into the United States and hazardous waste exports to 
foreign countries. Paper recordkeeping copies of these files were 
previously approved for disposal.
    16. Federal Election Commission, Office of the General Counsel (N1-
339-06-1, 4 items, 3 temporary items). Records relating to litigation 
cases filed by or against the Commission, including working papers and 
copies used for revisions. Proposed for permanent retention are the 
official case files. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    17. Federal Mediation and Conciliation Service, Agency-wide (N1-
280-07-5, 6 items, 6 temporary items). Content records and management 
or support records of the agency's public Web site and intranet Web 
site.
    18. Federal Mediation and Conciliation Service, Office of 
Arbitration Services (N1-280-08-1, 4 items, 4 temporary items). 
Arbitration case administration data, R-19 arbitrator's report and 
statement of fees forms case files, official roster of arbitrators and 
personal data questionnaire forms, and notice processing records.
    19. Helping to Enhance the Livelihood of People around the Globe 
(HELP) Commission, Agency-wide (N1-220-08-1, 8 items, 4 temporary 
items). Travel briefing materials, audio recordings of selected 
meetings, and web site. Proposed for permanent retention are 
recordkeeping copies of meeting minutes and notes, drafts and final 
copies of the Commission's report, and outreach materials.
    20. National Archives and Records Administration, National 
Personnel Records Center (N1-64-08-1, 2 items, 2 temporary items). 
Master files and analytic/data warehouse for the Case Management and 
Reporting System, which manages response to customer requests for 
military records.
    21. United States Institute of Peace, Task Force on UN Reform (N1-
573-08-1, 8 items, 3 temporary items). Administrative records 
associated with the task force. Proposed for permanent retention are 
recordkeeping copies of background files, the final report, meeting and 
briefing books, congressional hearing files, and electronic program 
records.

    Dated: December 17, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E7-24805 Filed 12-20-07; 8:45 am]
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