Reasonable Contract or Arrangement Under Section 408(b)(2)-Fee Disclosure, 70988-71005 [E7-24064]
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70988
Federal Register / Vol. 72, No. 239 / Thursday, December 13, 2007 / Proposed Rules
DEPARTMENT OF LABOR
Employee Benefits Security
Administration
29 CFR Part 2550
RIN 1210–AB08
Reasonable Contract or Arrangement
Under Section 408(b)(2)—Fee
Disclosure
Employee Benefits Security
Administration, DOL.
ACTION: Proposed regulation.
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AGENCY:
A. Background
SUMMARY: This document contains a
proposed regulation under the
Employee Retirement Income Security
Act of 1974 (ERISA) that, upon
adoption, would require that contracts
and arrangements between employee
benefit plans and certain providers of
services to such plans include
provisions that will ensure the
disclosure of information to assist plan
fiduciaries in assessing the
reasonableness of the compensation or
fees paid for services that are rendered
to the plan and the potential for
conflicts of interest that may affect a
service provider’s performance of
services. The proposed regulation will
redefine what constitutes a ‘‘reasonable
contract or arrangement’’ for purposes of
the statutory exemption from certain
prohibited transaction provisions of
ERISA. The regulation, upon adoption,
will affect employee benefit plan
sponsors and fiduciaries and the service
providers to such plans.
DATES: Written comments on the
proposed regulation should be received
by the Department of Labor on or before
February 11, 2008.
ADDRESSES: To facilitate the receipt and
processing of comment letters, the
Employee Benefits Security
Administration (EBSA) encourages
interested persons to submit their
comments electronically by e-mail to eORI@dol.gov, or by using the Federal
eRulemaking portal at https://
www.regulations.gov. Persons
submitting comments electronically are
encouraged not to submit paper copies.
Persons interested in submitting paper
copies should send or deliver their
comments (preferably at least three
copies) to the Office of Regulations and
Interpretations, Employee Benefits
Security Administration, Attn: 408(b)(2)
Amendment, Room N–5655, U.S.
Department of Labor, 200 Constitution
Avenue, NW., Washington, DC 20210.
All comments will be available to the
public, without charge, online at https://
www.regulations.gov and https://
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www.dol.gov/ebsa and at the Public
Disclosure Room, N–1513, Employee
Benefits Security Administration, U.S.
Department of Labor, 200 Constitution
Avenue, NW., Washington, DC 20210.
FOR FURTHER INFORMATION CONTACT:
Kristen L. Zarenko, Office of
Regulations and Interpretations,
Employee Benefits Security
Administration, (202) 693–8510. This is
not a toll-free number.
SUPPLEMENTARY INFORMATION:
(1) General
In recent years, there have been a
number of changes in the way services
are provided to employee benefit plans
and in the way service providers are
compensated. Many of these changes
may have improved efficiency and
reduced the costs of administrative
services and benefits for plans and their
participants. However, the complexity
of these changes also has made it more
difficult for plan sponsors and
fiduciaries to understand what the plan
actually pays for the specific services
rendered and the extent to which
compensation arrangements among
service providers present potential
conflicts of interest that may affect not
only administrative costs, but the
quality of services provided.
Despite these complexities, section
404(a)(1) of ERISA requires plan
fiduciaries, when selecting or
monitoring service providers, to act
prudently and solely in the interest of
the plan’s participants and beneficiaries
and for the exclusive purposes of
providing benefits and defraying
reasonable expenses of administering
the plan. Fundamental to a fiduciary’s
ability to discharge these obligations is
the availability of information sufficient
to enable the fiduciary to make
informed decisions about the services,
the costs, and the service provider. In
this regard, the Department of Labor
(Department) has published interpretive
guidance concerning the disclosure and
other obligations of plan fiduciaries and
service providers under ERISA.1
In addition to technical guidance, the
Department makes available on its Web
site various materials intended to assist
plan fiduciaries and others in
understanding their obligations, the
importance of fees, and the assessment
of service provider relationships.2 The
Department’s Web site also provides a
1 See, e.g., Field Assistance Bulletin 2002–3
(November 5, 2002) and Advisory Opinions 97–16A
(May 22, 1997) and 97–15A (May 22, 1997).
2 See https://www.dol.gov/ebsa/publications/
undrstndgrtrmnt.html and https://www.dol.gov/
ebsa/newsroom/fs053105.html.
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Model Plan Fee Disclosure Form to
assist fiduciaries of individual account
pension plans when analyzing and
comparing the costs associated with
selecting service providers and
investment products.3
Although the Department has issued
technical guidance and compliance
assistance materials relating to the
selection and monitoring of service
providers, the Department nevertheless
believes that, given plan fiduciaries’
need for complete and accurate
information about compensation and
revenue sharing, both plan fiduciaries
and service providers would benefit
from regulatory guidance in this area.
For this reason, the Department
proposes the amendment described
below relating to the conditions for a
‘‘reasonable contract or arrangement’’
under section 408(b)(2) of ERISA, as set
forth in 29 CFR § 2550.408b–2.4
(2) The Statutory Exemption for Services
Section 406(a)(1)(C) of ERISA
generally prohibits the furnishing of
goods, services, or facilities between a
plan and a party in interest to the plan.
As a result, absent relief, a service
relationship between a plan and a
service provider would constitute a
prohibited transaction, because any
person providing services to the plan is
defined by ERISA to be a ‘‘party in
interest’’ to the plan.5 However, section
408(b)(2) of ERISA exempts certain
arrangements between plans and service
providers that otherwise would be
prohibited transactions under section
406 of ERISA. Specifically, section
408(b)(2) provides relief from ERISA’s
prohibited transaction rules for service
contracts or arrangements between a
plan and a party in interest if the
contract or arrangement is reasonable,
the services are necessary for the
establishment or operation of the plan,
and no more than reasonable
compensation is paid for the services.6
Regulations issued by the Department
clarify each of these conditions to the
exemption.7
3 https://www.dol.gov/ebsa/pdf/401kfefm.pdf. This
model form was developed jointly by the American
Bankers Association, the Investment Company
Institute, and the American Council of Life Insurers.
4 The Department also implemented changes to
the information required to be reported concerning
service provider compensation and compensation
arrangements as part of the Form 5500 Annual
Report. These changes to Schedule C of the Form
5500 complement the amendment proposed in this
Notice in assuring that plan fiduciaries have the
information they need to monitor their service
providers consistent with their duties under section
404(a)(1) of ERISA. See 72 FR 64731.
5 See ERISA § 3(14)(B).
6 See ERISA § 408(b)(2).
7 See 29 CFR § 2550.408b–2.
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Federal Register / Vol. 72, No. 239 / Thursday, December 13, 2007 / Proposed Rules
In this Notice, the Department
proposes to amend the regulations
under ERISA section 408(b)(2) to clarify
the meaning of a ‘‘reasonable’’ contract
or arrangement. Currently, the
regulation at 29 CFR § 2550.408b–2(c)
states only that a contract or
arrangement is not reasonable unless it
permits the plan to terminate without
penalty on reasonably short notice.8 In
the amendment described below, the
Department proposes to add that, in
order for a contract or arrangement for
services to be reasonable, it must require
that certain information be disclosed by
the service provider to the responsible
plan fiduciary. The Department believes
that in order to satisfy their ERISA
obligations, plan fiduciaries need
information concerning all
compensation to be received by the
service provider and any conflicts of
interest that may adversely affect the
service provider’s performance under
the contract or arrangement.
Accordingly, under the proposal, an
arrangement would not be reasonable
unless the service provider agrees to
furnish, and in fact does furnish, the
required information to the responsible
plan fiduciary. The ‘‘responsible plan
fiduciary’’ is the fiduciary with
authority to cause the plan to enter into,
or extend or renew, a contract or
arrangement for the provision of
services to the plan.
B. Proposed Amendment to Regulations
Under ERISA Section 408(b)(2)
(1) Overview of Proposed Regulation
In general, the proposal amends
paragraph (c) of § 2550.408b–2 by
moving, without change, the current
provisions of paragraph (c) to a newly
designated paragraph (c)(2) and adding
a new paragraph (c)(1) to address the
disclosure requirements applicable to a
‘‘reasonable contract or arrangement.’’
The new paragraph (c)(1) of
§ 2550.408b–2 generally requires that, in
order to be reasonable, any contract or
arrangement between an employee
benefit plan and certain service
providers must require the service
provider to disclose the compensation it
will receive, directly or indirectly, and
any conflicts of interest that may arise
in connection with its services to the
plan.
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(a) Scope of the Proposal
Paragraph (c)(1)(i) of the proposal
describes the scope of the regulation’s
disclosure requirements. The
Department recognizes that responsible
plan fiduciaries may not always need all
8 See
29 CFR § 2550.408b–2(c).
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of the required disclosures from every
type of service provider in order to
evaluate the reasonableness of the
service provider’s compensation. Thus,
this paragraph limits the proposal’s
application to contracts or arrangements
to provide services by service providers
that fall within one or more of three
categories. The first category, described
in paragraph (c)(1)(i)(A), includes
within the scope of the regulation
service providers who provide services
as a fiduciary under ERISA or under the
Investment Advisers Act of 1940.
Paragraph (c)(1)(i)(B) includes service
providers who provide banking,
consulting, custodial, insurance,
investment advisory (plan or
participants), investment management,
recordkeeping, securities or other
investment brokerage, or third party
administration services, regardless of
the type of compensation or fees that
they receive. Finally, paragraph
(c)(1)(i)(C) includes service providers
who receive any indirect compensation
in connection with accounting,
actuarial, appraisal, auditing, legal, or
valuation services.
The Department believes that the
compensation arrangements for services
provided by the service providers
enumerated in paragraphs (c)(1)(i)(A)
and (B) are most likely to give rise to
conflicts of interest. As to the service
providers enumerated in paragraph
(c)(1)(i)(C), the Department believes that
requiring every service contract or
arrangement with these providers to
satisfy the requirements of the proposed
regulation may not be appropriate or
yield helpful information to plan
fiduciaries. However, the Department
believes that these providers perform
some of the most important and
potentially influential services to plans
and, to the extent these service
providers receive indirect compensation
in connection with their services,
similar conflict of interest concerns
would be raised, as with other
enumerated service providers.
If a contract or arrangement meets the
threshold scope requirement in
paragraph (c)(1)(i), then the terms of
such contract or arrangement must
satisfy the proposal’s disclosure
requirements in order to be reasonable
for purposes of paragraph (c)(1),
regardless of the nature of any other
services provided or whether the plan is
a pension plan, group health plan, or
other type of welfare benefit plan.
Nevertheless, the proposal’s application
to contracts or arrangements between
plans and the listed categories of service
providers should not be construed to
imply that responsible plan fiduciaries
do not need to obtain and consider
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appropriate disclosures before
contracting with service providers who
do not fall within these categories.
Responsible plan fiduciaries must
continue to satisfy their general
fiduciary obligations under ERISA with
respect to the selection and monitoring
of all service providers. Further,
contracts or arrangements with these
service providers must be ‘‘reasonable’’
and otherwise satisfy the requirements
of section 408(b)(2) of ERISA.
The proposal also applies only to
contracts or arrangements for services to
employee benefit plans. The proposed
regulation, if adopted, would not apply
to contracts or arrangements with
entities that are merely providing plan
benefits to participants and
beneficiaries, rather than providing
services to the plan itself. For example,
a pharmacy benefit manager that
contracts with an employee benefit plan
to manage the plan’s prescription drug
program would be covered as a service
provider to the plan providing third
party administration or recordkeeping,
and possibly consulting, services.
However, if a fiduciary contracts on
behalf of a welfare plan with a medical
provider network, for example an HMO,
a doctor that is part of the network and
that has no separate agreement or
arrangement with the plan would not be
a service provider to the plan; the doctor
merely provides medical benefits to the
plan’s participants and beneficiaries.
(b) Disclosure Concerning
Compensation and Services
If a contract or arrangement for
services falls within the scope of the
proposed regulation, the contract or
arrangement must comply with
paragraphs (c)(1)(ii) through (vi) of the
proposal. Paragraph (c)(1)(ii) requires
that the contract or arrangement be in
writing. The proposal requires specific
disclosures and representations from the
service provider, and the Department
believes they must be made in writing
to ensure a meeting of the minds
between the service provider and the
responsible plan fiduciary.
The proposed regulation next
provides in paragraph (c)(1)(iii) that the
terms of the contract or arrangement
must specifically require the service
provider to disclose in writing, to the
best of its knowledge, the information
set forth in the proposal. The
Department believes it is important for
the responsible plan fiduciary to obtain
assurance from the service provider that
it has disclosed complete and accurate
information. To ensure that the
responsible plan fiduciary has the
opportunity to consider all required
disclosures before entering into a
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Federal Register / Vol. 72, No. 239 / Thursday, December 13, 2007 / Proposed Rules
contract or arrangement with a service
provider to the plan, the proposal
requires that the contract or
arrangement include a representation by
the service provider that, before the
contract or arrangement was entered
into, all required information was
provided to the responsible plan
fiduciary.
The proposal does not prescribe the
manner in which such disclosures
should be presented to the plan
fiduciary, other than requiring a
statement by the service provider that
the disclosures have been made. All of
the required disclosures need not be
contained in the same document, as
long as all of the required information
is presented to the responsible plan
fiduciary in writing before such
fiduciary enters into the contract or
arrangement. Written disclosures may
be provided in separate documents from
separate sources and may be provided
in electronic format, as long as these
documents, collectively, contain all of
the elements of disclosure required by
the regulation. For example, a
prospectus required by Federal
securities laws, or a Form ADV required
to be filed by a registered investment
adviser, may include some of the
indirect fee or conflict of interest
information that a service provider
would be required to disclose under this
proposal. In these circumstances, the
contracting parties are free to
incorporate such materials by reference.
The Department expects that the service
provider will clearly describe these
additional materials and explain to the
responsible plan fiduciary the
information they contain. The
Department invites comments on
whether, and the extent to which,
duplicate disclosures can be avoided,
while at the same time ensuring that
responsible plan fiduciaries receive
comprehensive, straightforward, and
helpful information concerning the
service provider’s compensation and
possible conflicts of interest.
The proposal also does not designate
any specific time period prior to
entering into the contract or
arrangement for receipt of the required
disclosures, other than requiring a
representation by the service provider
that all information was provided in
writing before the parties entered into
the contract. The Department believes it
would be incumbent on the service
provider to furnish current and accurate
information to the plan fiduciary.
Further, the responsible plan fiduciary,
consistent with its general fiduciary
obligations under ERISA, must ensure
in its negotiations with a service
provider that he or she obtains current
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and accurate information from the
service provider sufficiently in advance
of entering into the contract or
arrangement to allow the fiduciary to
prudently consider the information.
To facilitate the responsible plan
fiduciary’s determination that the
service provider will receive no more
than reasonable compensation,
paragraph (c)(1)(iii)(A) of the proposal
provides that the contract or
arrangement must require the service
provider to disclose the services to be
provided to the plan and all
compensation it will receive in
connection with the services. A service
provider must describe all services that
it will provide, regardless of whether
such services are described in the
proposal’s applicable scope provision.
For example, if a plan consultant will
provide appraisal, legal, and
administrative services to the employee
benefit plan in addition to its consulting
services, then all of these services must
be described. The subsections that
follow in paragraph (c)(1)(iii)(A)(1)
through (4) of the proposal clarify the
requirement that the service provider
disclose all compensation or fees that it
will receive for its services.
Paragraph (c)(1)(iii)(A)(1) broadly
defines compensation or fees to include
money and any other thing of monetary
value received by the service provider
or its affiliate in connection with the
services provided to the plan or the
financial products in which plan assets
are invested. Examples of compensation
or fees that are covered by this
definition include, but are not limited
to: gifts, awards, and trips for
employees, research, finder’s fees,
placement fees, commissions or other
fees related to investment products, subtransfer agency fees, shareholder
servicing fees, Rule 12b–1 fees, soft
dollar payments, float income, fees
deducted from investment returns, fees
based on a share of gains or appreciation
of plan assets, and fees based upon a
percentage of the plan’s assets. The
Department believes that an investment
of plan assets or the purchase of
insurance is not, in and of itself,
compensation to a service provider for
purposes of this regulation. However,
persons or entities that provide
investment management, recordkeeping,
participant communication and other
services to the plan as a result of an
investment of plan assets will be treated
as providing services to the plan.
Consistent with recommendations of
the ERISA Advisory Council Working
Group, the Department concludes that
plan fiduciaries must receive more
comprehensive information about the
compensation or fees involved in plan
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administration and investments,
including indirect compensation.9
Indirect compensation includes fees that
service providers receive from parties
other than the plan, the plan sponsor, or
the service provider.
Service providers also must disclose
compensation or fees received by their
affiliates from third parties. For
purposes of the proposal, an ‘‘affiliate’’
of a service provider is defined in
paragraph (c)(1)(iii)(A)(1) to be any
person directly or indirectly (through
one or more intermediaries), controlling,
controlled by, or under common control
with the service provider, or any officer,
director, agent, or employee of, or
partner in, the service provider. The
Department does not intend this
requirement to result in any ‘‘double
counting’’ of compensation. For
instance, an employee’s salary or a
bonus that is paid to an employee from
the general assets of his or her employer
(i.e., the service provider) would not
need to be separately disclosed, even if
the employee is paid in connection with
services to an employee benefit plan.
The proposal merely clarifies that
disclosure of any direct or indirect
compensation that otherwise is required
under the proposal cannot be avoided
merely because such compensation is
paid to an employee or agent of the
service provider or an affiliate, rather
than directly to such service provider or
affiliate.
The proposal next provides in
paragraph (c)(1)(iii)(A)(2) that if a
service provider cannot disclose
compensation or fees in terms of a
specific monetary amount, then the
service provider may disclose
compensation or fees by using a
formula, a percentage of the plan’s
assets, or a per capita charge for each
participant or beneficiary. The
Department understands that it is not
always possible at the time the parties
enter into a service contract or
arrangement to know the exact amount
of compensation, whether direct or
indirect, that the service provider will
receive for its services. However, the
service provider must describe its
compensation or fees in such a way that
the responsible plan fiduciary can
evaluate its reasonableness. For
instance, the service provider must
clearly explain any assumptions that
would be used in determining the
compensation or fees according to any
such formula or other charge.
Paragraph (c)(1)(iii)(A)(3) of the
proposed regulation clarifies the nature
of disclosures that must be provided
9 See ERISA Advisory Council Working Group
report at https://www.dol.gov/ebsa/publications.
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concerning bundled arrangements. In
many cases, administrative and
investment services are provided to
employee benefit plans in ‘‘bundled’’
arrangements, whereby a package or
‘‘bundle’’ of services is provided, either
directly or through affiliates or
subcontractors of a service provider.
These bundles are priced to the plan by
a single service provider as a package,
rather than on a service-by-service basis.
For example, rather than hiring separate
service providers for investment
management, recordkeeping, Form 5500
annual report preparation, participant
communications and statement
preparation, payroll processing, and
other functions, a plan fiduciary may
arrange for one service provider to have
all of these services performed as a
bundle. The provider of the bundle may
in turn use other affiliated service
providers, or unaffiliated
subcontractors, to provide some of the
services in the bundle. However, the
responsible plan fiduciary obtains a
‘‘package deal’’ and will negotiate only
with the provider of the bundle.
Under paragraph (c)(1)(iii)(A)(3) of the
proposed regulation, if a service
provider offers a bundle of services,
then a contract or arrangement must
require only that the provider of the
bundle make the prescribed disclosures.
This bundled service provider must
disclose information concerning all
services to be provided in the bundle,
regardless of who provides them.
Further, the bundled service provider
must disclose the aggregate direct
compensation or fees that will be paid
for the bundle, as well as all indirect
compensation that will be received by
the service provider, or its affiliates or
subcontractors within the bundle, from
third parties. Generally, the bundled
provider is not required to break down
this aggregate compensation or fees
among the individual services
comprising the bundle. For instance, the
service provider would not have to
break down the aggregate fee into the
amount that will be charged for
preparing the Form 5500 annual report
and the amount that will be charged for
preparing participant statements. Also,
the bundled provider generally is not
required to disclose the allocation of
revenue sharing or other payments
among affiliates or subcontractors
within the bundle.
There are, however, exceptions to
these rules. Specifically, paragraph
(c)(1)(iii)(A)(3) requires the bundled
provider to disclose separately the
compensation or fees of any party
providing services under the bundle
that receives a separate fee charged
directly against the plan’s investment
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reflected in the net value of the
investment, such as management fees
paid by mutual funds to their
investment advisers, float revenue, and
other asset-based fees such as 12b–1
distribution fees, wrap fees, and
shareholder servicing fees if charged in
addition to the investment management
fee. Also, paragraph (c)(1)(iii)(A)(3)
requires the separate disclosure of
compensation or fees of any service
provider under the bundle that are set
on a transaction basis, such as finder’s
fees, brokerage commissions, or soft
dollars. Soft dollars include research or
other products or services, other than
execution, received from a broker-dealer
or other third party in connection with
securities transactions. Compensation or
fees that are charged on a transaction
basis must be separately disclosed even
if paid from mutual fund management
fees or other similar fees. The
Department does not believe that
disclosure of these fees would require
bundled providers to disclose any
revenue sharing arrangements or
bookkeeping practices among affiliates
that could legitimately be classified as
proprietary or confidential. Further, the
Department believes that investmentbased charges, commissions, and other
transaction-based fees paid to affiliates
are just as likely to be relevant to the
responsible plan fiduciary’s evaluation
of potential conflicts of interest,
whether or not they are part of a
bundled service arrangement.
Paragraph (c)(1)(iii)(A)(4) requires that
the service provider also explain the
manner of receipt of compensation, for
example whether the service provider
will bill the plan, deduct fees directly
from plan accounts, or reflect a charge
against the plan investment. The
description also must explain how any
pre-paid fees will be calculated and
refunded when the contract or
arrangement terminates.
(c) Disclosure Concerning Conflicts of
Interest
The subsections that follow in (B)
through (F) of paragraph (c)(1)(iii) are
intended to inform the responsible plan
fiduciary of the service provider’s
relationships or interests that may raise
conflicts of interest for the service
provider in its performance of services
for the plan. As service arrangements
have become more complex, so have the
ways that service providers are
compensated, as well as the
relationships among different players in
the plan service provider industry. Plan
fiduciaries must know of these
relationships and indirect sources of
compensation because they may impact
the manner in which the provider
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performs services for the plan. There
may be other, oftentimes subtle,
influences on the service provider or its
affiliates that may be relevant to a plan
fiduciary’s assessment of the objectivity
of a service provider’s decisions or
recommendations.
The Department’s attention to service
providers’ potential conflicts of interest
is not new. For example, in 2005 the
Department issued guidance with the
Securities and Exchange Commission
concerning potential conflicts of interest
involved in pension consultant
relationships.10 This guidance provides
a list of tips and related explanations to
help plan fiduciaries obtain the
information necessary to ensure that
engagement of the pension consultant
serves the best interest of the plan’s
participants and beneficiaries. The
Department believes that the
engagement of many plan service
providers presents similar issues for the
plan fiduciary. Accordingly, under the
proposal, a contract or arrangement
must require that the service provider
disclose specific information that will
help the responsible plan fiduciary
assess any real or potential conflicts of
interest.
Subsection (B) of paragraph (c)(1)(iii)
requires that the service provider
identify whether it will provide services
to the plan as a fiduciary, either as an
ERISA fiduciary under section 3(21) of
ERISA or as a fiduciary under the
Investment Advisers Act of 1940. The
Department believes it is important for
the responsible plan fiduciary and the
service provider to understand at the
outset of their relationship whether or
not the service provider considers itself
a fiduciary and how this status affects
the nature of the services to be
provided.11
Subsection (C) requires that the
service provider disclose any financial
or other interest in transactions in
which the plan will partake in
connection with the contract or
arrangement. For example, if a service
provider will be buying (or advising on
the purchase of) a parcel of real estate
for the plan, and an affiliate of the
service provider owns an interest in the
real estate, the service provider will
10 See ‘‘Selecting and Monitoring Pension
Consultants—Tips for Plan Fiduciaries’’ at https://
www.dol.gov/ebsa/newsroom/fs053105.html.
11 The Department notes that persons who
perform one or more of the functions described in
section 3(21)(A) of ERISA with respect to a plan are
fiduciaries. See 29 CFR § 2509.75–8. Thus, fiduciary
status depends on a factual analysis of a person’s
activities with respect to a plan. Formal agreements
stating whether a person is a fiduciary are not
dispositive of whether the person actually is a
fiduciary under ERISA by virtue of the functions
performed.
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have to state that it has an interest in the
transaction and describe its affiliate’s
ownership of the real estate. The
responsible plan fiduciary can then
weigh the nature and extent of the
conflict in analyzing the objectivity of
the service provider when making the
recommendations.
The proposal also provides that a
reasonable contract or arrangement must
require the service provider to disclose
its relationships with other parties that
may give rise to conflicts of interest.
Specifically, subsection (D) obligates the
service provider to describe any
material financial, referral, or other
relationship it has with various parties
(such as investment professionals, other
service providers, or clients) that creates
or may create a conflict of interest for
the service provider in performing
services pursuant to the contract or
arrangement. If the relationship between
the service provider and this third party
is one that a reasonable plan fiduciary
would consider to be significant in its
evaluation of whether an actual or
potential conflict of interest exists, then
the service provider must disclose the
relationship.
Conflicts also may arise when a
service provider can affect its own
compensation in connection with its
services. Under subsection (E) of the
proposal, a contract or arrangement
must require the service provider to
identify whether it can affect its own
compensation without the prior
approval of an independent plan
fiduciary and to describe the nature of
this compensation. A common example
of this potential conflict of interest is
the receipt of ‘‘float’’ compensation.12 If
the amount a service provider receives
in float compensation will not be
approved by an independent plan
fiduciary, then the service provider
must state that it will receive float
compensation and explain the nature of
this compensation.13
Finally, the Department recognizes
that service providers may have policies
or procedures to manage these real or
potential conflicts of interest. For
12 Many financial service providers, such as banks
and trust companies, maintain omnibus accounts to
facilitate the transactions of employee benefit plan
clients. The service provider may retain earnings
(‘‘float’’) that result from the anticipated short-term
investment of funds held in these accounts. These
accounts generally hold contributions and other
assets pending investment. Plan fiduciaries also
may transfer funds to an omnibus account in
connection with issuance of a check to make a plan
distribution or other disbursement.
13 For more information concerning ‘‘float’’
compensation and the information concerning such
compensation that plan fiduciaries should obtain
from service providers, see the Department’s Field
Assistance Bulletin 2002–3 (Nov. 5, 2002) at
https://www.dol.gov/ebsa/regs/fab_2002–3.html.
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example, a fiduciary service provider
may have procedures for offsetting fees
received from third parties (through
revenue sharing or other indirect
payment arrangements) against the
amount that it otherwise would charge
a plan client. Accordingly, subsection
(F) of paragraph (c)(1)(iii) of the
proposal provides that a reasonable
contract or arrangement must require
service providers to state whether or not
any such policies or procedures exist
and, if so, to provide an explanation of
these policies or procedures and how
they address conflicts of interest. The
Department views this requirement as
an opportunity for service providers to
educate plan fiduciaries about how they
address potential conflicts of interest.
(d) Material Changes to Disclosed
Information
Paragraph (c)(1)(iv) of the proposal
provides that a reasonable contract or
arrangement must require that, during
the term of the contract or arrangement,
service providers must disclose to
responsible plan fiduciaries any
material changes to the information that
is required by paragraph (c)(1)(iii),
subsections (A) through (F). Changes on
the part of a service provider or its
employee benefit plan business may
occasionally occur and may alter the
information previously disclosed by the
service provider. If any resulting change
to the information previously disclosed
to a plan fiduciary would be viewed by
a reasonable plan fiduciary as
significantly altering the ‘‘total mix’’ of
information made available to the
fiduciary, or as significantly affecting a
reasonable plan fiduciary’s decision to
hire or retain the service provider, then
the change is material. To ensure that
plan fiduciaries continue to be wellinformed concerning the compensation
and conflict of interest issues affecting
their service provider relationships, a
contract or arrangement must require
service providers to notify fiduciaries of
material changes within 30 days of the
service provider’s knowledge of the
change.
(e) Reporting and Disclosure
Requirements
The proposed regulation under
paragraph (c)(1)(v) requires that a
reasonable contract or arrangement
obligate the service provider to furnish
all information related to the contract or
arrangement and the service provider’s
receipt of compensation or fees
thereunder that is requested by the
responsible plan fiduciary or plan
administrator in order to comply with
the reporting and disclosure
requirements of Title I of ERISA and the
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Sfmt 4702
regulations, forms, and schedules issued
thereunder. For example, this provision
would obligate the service provider to
furnish information that is necessary for
the plan administrator to complete the
annual report on Form 5500, and
information that is necessary for the
responsible plan fiduciary to comply
with disclosure obligations to plan
participants and beneficiaries.
Of course, detailed reporting
concerning some service providers may
not be required for annual reporting
purposes, for example because the
amount or nature of the compensation
paid to the service provider does not fall
within the threshold or other
requirements of the annual report on
Form 5500. Further, not all employee
benefit plans are subject to the same
annual reporting requirements, for
example small plans and certain selffunded welfare plans. This does not
mean that service providers to these
plans would not be required to fully
satisfy the disclosure requirements of
this proposed regulation, assuming they
otherwise fall within the scope of the
proposal. The Department anticipates
that this proposal would apply more
broadly to relationships between service
providers and employee benefit plans
that are not necessarily covered by
ERISA’s reporting requirements. The
primary goal of this proposal—to
provide comprehensive and useful
information to responsible plan
fiduciaries when entering service
contracts or arrangements—is different
than that of ERISA’s annual reporting
and disclosure requirements, which
provide more limited retrospective
financial information on direct and
indirect service provider compensation
to facilitate and reinforce the broader
fiduciary obligations imposed by this
proposal.
(f) Compliance by Service Providers
The proposal’s final requirement is
contained in paragraph (c)(1)(vi). This
condition provides explicitly that a
service provider must comply with its
obligations under the contract or
arrangement as described in the
proposed regulation. Not only must a
contract or arrangement require
disclosure from the service provider, but
the service provider must actually
provide all of the required disclosures
in order for the contract or arrangement
to be reasonable. Similarly, it is not
enough for a service provider to commit
in the written contract to later notify the
responsible plan fiduciary of material
changes to the disclosures contained in
the contract; subsection (vi) requires
that the service provider in fact provide
such notification.
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Subsection (vi) also refers to relief
that may be available to a responsible
plan fiduciary when a service provider
fails to comply with this requirement. In
addition to this proposed regulation, the
Department is publishing a proposed
Class Exemption in today’s Federal
Register. Subject to certain conditions,
this Class Exemption will provide relief
from ERISA’s prohibited transaction
rules for a responsible plan fiduciary
when a contract or arrangement fails to
be ‘‘reasonable,’’ through no fault of the
responsible plan fiduciary, but due to a
service provider’s failure to satisfy its
disclosure obligations under this
regulation. The proposed Class
Exemption is discussed below in
paragraph (2), ‘‘Consequences of Failure
to Satisfy the Proposed Regulation.’’
(g) Relationship Between Disclosures
and the Plan Fiduciary’s ERISA Section
404(a) Duties
The parties to a service contract or
arrangement that falls within the scope
of paragraph (c)(1)(i) of the proposal
must, at a minimum, satisfy the
requirements contained in this proposal
and the other conditions to ERISA
section 408(b)(2) in order for the
provision of services under the contract
or arrangement to be exempt from
ERISA’s prohibited transaction rules.
However, the engagement of any
particular service provider will not
necessarily satisfy the fiduciary’s
obligations under section 404(a) of
ERISA to act prudently and solely in the
best interest of the plan’s participants
and beneficiaries merely because the
service provider furnishes the
information described in the proposed
regulation.
Section 404(a) of ERISA requires that
the responsible plan fiduciary engage in
an objective process designed to elicit
information necessary to assess not only
the reasonableness of the compensation
or fees to be paid for services, but also
the qualifications of the service provider
and the quality of the services that will
be provided.14 Although the steps taken
by a responsible plan fiduciary may
vary depending on the facts and
circumstances, solicitation of bids
among service providers is a means by
which the responsible plan fiduciary
can obtain information relevant to the
decision-making process. A responsible
plan fiduciary should not consider any
one factor, including the fees or
compensation to be paid to the service
provider, to the exclusion of other
factors. Further, a fiduciary need not
necessarily select the lowest-cost service
14 See, e.g., Information Letters to D. Ceresi (Feb.
19, 1998) and to T. Konshak (Dec. 1, 1997).
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provider, so long as the compensation or
fees paid to the service provider are
determined to be reasonable in light of
the particular facts and circumstances.
Further, plan fiduciaries are not
limited by the disclosures required in
this proposal. Plan fiduciaries may ask
service providers for any additional
information that they feel is necessary to
their decision. For example, a
responsible plan fiduciary may have
questions for a service provider
concerning the specific personnel that
will be assigned to manage or perform
services under the contract or
arrangement.
Finally, although this proposal looks
to disclosures made at the time a service
contract or arrangement is entered into
or renewed, responsible plan fiduciaries
must continue to monitor service
arrangements and the performance of
service providers. Receipt of the
disclosures described in this proposed
regulation at the onset of a service
relationship will not relieve plan
fiduciaries of this ongoing obligation.
(h) Existing Requirement Concerning
Termination of Contract or Arrangement
Paragraph (c)(2) of the regulation
continues to require that service
contracts or arrangements permit
termination by the plan without penalty
and on reasonably short notice. This
requirement has not been changed,
though the Department invites
comments from the public as to any
practical issues relating to the current
regulation’s requirements concerning
contract termination. Specifically, the
Department would like to know whether
the current regulatory framework
presents practical problems and
whether further regulatory or
interpretive guidance could address
these problems.
(i) Other Statutory Exemptions
Concerning Service Providers
The Department understands that, in
certain circumstances, plans and service
providers to such plans must rely on
statutory exemptions other than section
408(b)(2) of ERISA in order to conduct
business without violating ERISA’s
prohibited transaction provisions.
Therefore, the Department invites
comment on the extent to which the
application of the disclosure
requirements contained in this proposed
regulation will affect, or may be affected
by, other ERISA statutory exemptions
that may relate to plan service
arrangements.
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70993
(2) Consequences of Failure To Satisfy
the Proposed Regulation
If the contract or arrangement fails to
require disclosure of the information
described in the proposed regulation, or
if the service provider fails to disclose
such information, then the contract or
arrangement will not be ‘‘reasonable.’’
Therefore, the service arrangement will
not qualify for the relief from ERISA’s
prohibited transaction rules provided by
section 408(b)(2). The resulting
prohibited transaction would have
consequences for both the responsible
plan fiduciary and the service provider.
The responsible plan fiduciary, by
participating in the prohibited
transaction, will have violated section
406(a)(1)(C) of ERISA’s prohibited
transaction rules.15 The service
provider, as a ‘‘disqualified person’’
under the Internal Revenue Code’s
(Code) prohibited transaction rules, will
be subject to the excise taxes that result
from the service provider’s participation
in a prohibited transaction under Code
section 4975.16
The Department believes that this
significant result will provide incentives
for all parties to service contracts or
arrangements to cooperate in
exchanging the disclosures required by
the proposed regulation. However, the
Department also believes that, in certain
circumstances, a responsible plan
fiduciary should not be held liable for
a prohibited transaction that results
when a service provider, unbeknownst
to the plan fiduciary, fails to satisfy its
disclosure obligations as required by the
proposed regulation. Accordingly, the
Department also published a proposed
Class Exemption in today’s Federal
Register. The scope of the relief
provided by the Class Exemption and
the conditions that must be satisfied by
a responsible plan fiduciary in order to
obtain such relief are discussed in the
preamble to the proposed Class
Exemption. The Department notes that,
in general, the parties seeking to avail
themselves of either the statutory
exemption provided by ERISA section
408(b)(2), or the administrative
exemption provided in the Department’s
proposed Class Exemption, will bear the
burden of establishing compliance with
the conditions of these exemptions.
15 See
ERISA § 406(a)(1)(C).
Internal Revenue Code (Code) also
provides statutory relief for transactions between a
plan and a service provider that otherwise would
be prohibited. Any excise taxes imposed by Code
section 4975(a) and (b) for failure to satisfy the
statutory exemption are paid by the disqualified
person who participates in the prohibited
transaction, in this case the service provider, not
the plan fiduciary. See Code § 4975(a), (b), (c)(1)(C),
(d)(2), and (e)(2)(B).
16 The
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C. Effective Date
The Department proposes that its
amendments to regulation section
2550.408b–2(c) be effective 90 days after
publication of the final regulation in the
Federal Register. The Department
invites comments on whether the final
regulation should be made effective on
a different date.
D. Request for Comments
The Department invites comments
from interested persons on the proposed
regulation and other issues discussed in
this Notice. Comments should be
submitted electronically by e-mail to
e-ORI@dol.gov, or by using the Federal
eRulemaking portal at https://
www.regulations.gov. Persons wishing
to submit paper copies should address
them to the Office of Regulations and
Interpretations, Employee Benefits
Security Administration, Room N–5655,
U.S. Department of Labor, 200
Constitution Avenue, NW., Washington,
DC 20210, Attn: 408(b)(2) Amendment.
All comments received will be available
for public inspection, without charge, at
https://www.regulations.gov or at https://
www.dol.gov/ebsa and in the Public
Disclosure Room, N–1513, Employee
Benefits Security Administration, 200
Constitution Avenue, NW., Washington,
DC 20210.
The comment period for this
proposed regulation will end 60 days
after publication of the proposed rule in
the Federal Register. The Department
believes that this period of time will
afford interested persons an adequate
amount of time to analyze the proposal
and submit comments.
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E. Regulatory Impact Analysis
(1) Overview of the Proposal
Under section 406(a)(1)(C) of ERISA’s
prohibited transaction rules, the
furnishing of goods, services, or
facilities between a plan and a party in
interest to the plan is generally
prohibited.17 A service relationship
between a plan and a service provider
would thus constitute a prohibited
transaction in the absence of regulatory
relief, because ERISA defines any
person providing services to the plan as
a ‘‘party in interest’’ to the plan.18
Section 408(b)(2) of ERISA, however,
exempts certain arrangements between
plans and service providers that
otherwise would be prohibited
transactions. To obtain relief under that
section, the arrangement must be
reasonable, the services must be
necessary for the establishment or
17 See
18 See
ERISA § 406(a)(1)(C).
ERISA § 3(14)(B).
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operation of the plan, and no more than
reasonable compensation must be paid
for the services.19 Regulations issued by
the Department clarify each of these
conditions to the exemption.20
To further clarify the meaning of a
‘‘reasonable’’ contract or arrangement
under section 408(b)(2), the Department
proposes to amend the regulation at 29
CFR § 2550.408b–2(c). Under the
proposal, a contract or arrangement to
provide covered services to a plan
would not be reasonable unless it
requires the service provider to disclose,
in writing, certain information before
the contract or arrangement is entered
into, extended, or renewed. The
Department believes that, in order to
satisfy their ERISA obligations, plan
fiduciaries need information concerning
all compensation to be received by the
service provider and any conflicts of
interest that may adversely affect the
service provider’s performance of the
contract or arrangement.
The proposal requires that, in order to
be considered a reasonable contract or
arrangement, the contract must require
the service provider to furnish the
specified information to the responsible
plan fiduciary. The rule also would
require that the service provider comply
with its contractual obligation and
actually furnish the specified
information. These disclosures are
intended to enable the responsible plan
fiduciary to ensure that no more than
reasonable compensation is paid to the
service provider for the services and to
illustrate any actual or potential
conflicts of interest that may affect the
service provider’s judgment.
Once adopted, these requirements
will apply to all contracts or
arrangements between plans (including
pension plans, group health plans, and
other types of welfare benefit plans) and
service providers who are fiduciaries;
who provide banking, consulting,
custodial, insurance, investment
advisory, investment management,
recordkeeping, securities or other
investment brokerage, or third party
administration services; or who receive
indirect compensation for accounting,
actuarial, appraisal, auditing, legal, or
valuation services to the plan
(collectively ‘‘covered services’’ or
‘‘covered providers’’).
The Department’s interest in this
proposal stems from concerns about the
fees paid for by employee benefit plans,
and the ability of plan sponsors and
fiduciaries to understand these fees
which may be paid directly or indirectly
by plans. The Department believes that
19 See
20 See
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29 CFR 2550.408b–2.
Frm 00008
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greater understanding of these fees by
the affected parties will increase
efficiency and competition in the
service provider market and generate
benefits to plans and thus to plan
participants. Although the Department
believes this rule will have the greatest
effect on service providers to pension
plans, the Department identified other
employee benefit plans, such as health
and welfare plans, that would be
affected by this regulation and could
realize benefits from the proposal
similar to the benefits realized by
pension plans.
In a separate regulatory effort, the
Department has revised Schedule C of
the annual Form 5500, which is filed by
most large plans. Schedule C collects
information about plan service
providers that were compensated in
excess of $5,000. These revisions are
intended to improve the reported
information on compensation and
revenue sharing arrangements of service
providers to employee benefit plans.
Similar to the proposed revisions under
section 408(b)(2) of ERISA, the revisions
to Schedule C are intended to help plan
sponsors and fiduciaries in determining
the reasonableness of the fees they pay
to service providers and to help assess
any potential conflicts of interest. While
the proposed regulation under section
408(b)(2) of ERISA concerns the
disclosure of information during the
decision-making process, the changes to
Schedule C concern the provision of
retrospective information as part of a
plan’s annual reporting obligations.
The Department is also publishing,
simultaneously with this regulatory
initiative, a proposed class exemption
for plan fiduciaries in certain
circumstances when plan service
arrangements fail to comply with ERISA
section 408(b)(2). The exemption is
published elsewhere in this issue of the
Federal Register. In the preamble to the
exemption, the Department describes
how it has taken into account the
availability of conditional relief under
the exemption in assessing the
economic costs and benefits of the
regulation. The Department believes
that the exemption is essential to
achieve the purposes underlying the
regulation.
(2) Executive Order 12866 Statement
Under Executive Order 12866, the
Department must determine whether a
regulatory action is ‘‘significant’’ and
therefore subject to the requirements of
the Executive Order and subject to
review by the Office of Management and
Budget (OMB). Under section 3(f) of the
Executive Order, a ‘‘significant
regulatory action’’ is an action that is
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likely to result in a rule (1) having an
annual effect on the economy of $100
million or more, or adversely and
materially affecting a sector of the
economy, productivity, competition,
jobs, the environment, public health or
safety, or State, local or tribal
governments or communities (also
referred to as ‘‘economically
significant’’); (2) creating serious
inconsistency or otherwise interfering
with an action taken or planned by
another agency; (3) materially altering
the budgetary impacts of entitlement
grants, user fees, or loan programs or the
rights and obligations of recipients
thereof; or (4) raising novel legal or
policy issues arising out of legal
mandates, the President’s priorities, or
the principles set forth in the Executive
Order. OMB has determined that this
action is significant under section 3(f)(1)
because it is likely to materially affect
a sector of the economy. Accordingly,
the Department has undertaken, as
described below, an analysis of the costs
and benefits of the proposed regulation
in satisfaction of the requirements of the
Executive Order. The Department
believes that the proposed regulation’s
benefits justify its costs.
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(3) Need for Regulatory Action
Employee benefit plans have evolved
over the past several years, resulting in
changes to both the services provided to
the plans and the compensation
received by service providers. Fee
structures for service providers have, in
some cases, become more complex and
less transparent for plan sponsors or
fiduciaries determining what is actually
paid for services. This increased
complexity also makes it more difficult
to discern the service provider’s
potential conflicts of interest. It has also
become more difficult to determine the
impacts of these potential conflicts of
interest on the fees paid by, or the
quality of the services provided to, the
plan.
Despite these complexities, when
selecting or monitoring service
providers, plan fiduciaries must act
prudently and solely in the interest of
the plan’s participants and beneficiaries
and for the exclusive purpose of
providing benefits and defraying
reasonable expenses of administering
the plan. To meet these obligations, it is
vital that fiduciaries have enough
information to make informed
assessments and decisions about the
services, the costs and the providers. In
this regard, the Department has
published interpretive guidance
concerning the disclosure and other
obligations of plan fiduciaries and
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service providers under sections 404,
406(b) and 408(b) of ERISA.21
To the extent that plan fiduciaries are
unable to obtain this information, or
unable to use it to choose among service
providers in a manner that upholds
their fiduciary duty, a failure exists in
the market for services for employee
benefit plans. This market failure results
from information asymmetry between
the providers of plan services who
possess information about their fee
structures and potential conflicts of
interest and plan fiduciaries that lack
this information but need it to act in the
best interest of their plans. The
Department believes that both
responsible plan fiduciaries and service
providers will benefit from this
proposed regulation, which will
promote the efficiency of plan
fiduciaries finding and using the
information they need to search for
service providers. This action furthers
important public policy goals of
increased transparency and increased
competition in the service provider
market.
(4) Regulatory Alternatives
Executive Order 12866 directs Federal
Agencies promulgating regulations to
evaluate regulatory alternatives. The
Department considered the following
alternatives: Remaining with the status
quo, a general regulatory framework,
broad applicability, and a specific
framework with limited application.
These alternatives are described further
below:
• Remain with status quo
The Department weighed the option
of remaining with the status quo and
relying on the current regulatory
framework. ERISA’s existing fiduciary
duties imposed by sections 404 and
408(b)(2) already require plan
fiduciaries to ensure that fees paid to
service providers are reasonable. As part
of this duty, fiduciaries must obtain
information about fees and conflicts of
interest. Absent a regulation, the status
quo framework relies upon these more
general fiduciary requirements to ensure
that plans pay reasonable service fees.
The status quo alternative was
rejected. Although the Department has
issued technical guidance concerning
plan fiduciaries’ obligations to assess all
compensation received by service
providers, issues remain concerning the
adequacy of current disclosures made to
plans. The Department believes that
plan fiduciaries would benefit from a
clear and uniform regulatory standard
21 See, e.g. Field Assistance Bulletin 2002–3 (Nov.
5, 2002) and Advisory Opinions 97–16A (May 22,
1997) and 97–15A (May 22, 1997).
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for disclosure. Additionally, under the
‘‘status quo’’ alternative, it is unclear
whether non-fiduciary service providers
are obligated by law to provide the
information the Department believes
fiduciaries need in order to evaluate
whether a provider’s fees are reasonable.
• General regulatory framework
Second, the Department considered
establishing a general regulatory
framework requiring service providers
to furnish, and plan fiduciaries to
obtain, information on fee structures
and conflicts of interest. This alternative
would not have specified in detail the
exact information that must be
exchanged, but would have left this up
to the parties to the contract or
arrangement. The Department rejected
this alternative because it believes both
responsible plan fiduciaries and service
providers would benefit from additional
guidance concerning the information
that must be exchanged. The
Department felt that, although this
alternative would create an obligation
on the part of the parties to exchange
information that relates to the
reasonableness of fees, parties may be
left with ongoing ambiguity about
exactly what information is necessary to
fully evaluate a service provider
contract or arrangement. The
Department therefore believes that this
alternative would fail to generate
significant benefits in the form of greater
efficiency with higher costs than the
status quo.
• Broad applicability
Third, the Department considered
applying the proposed regulation
broadly to all service arrangements that
rely on the section 408(b)(2) service
provider exemption for relief from
ERISA’s prohibited transaction rules.
Upon further consideration, this
alternative was rejected because the
Department believed that the proposal’s
written disclosure requirements should
be targeted to a more specifically
defined group of service providers. The
Department believes that certain service
arrangements generally do not involve
complex compensation arrangements or
conflicts of interest, and therefore need
not be separately regulated in order to
ensure that compensation information is
disclosed. Benefits from this alternative
and the proposed rule would be similar
and benefits would be accruing
primarily to those plans with complex
service provider arrangements. This
alternative would be more costly than
the proposed framework as more service
providers would be affected.
• Specific framework with limited
application
Lastly, the Department considered,
and ultimately has adopted as its
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proposal, a rule requiring that, in order
to be reasonable, a contract or
arrangement for services must mandate
that certain sets of service providers
disclose specified information about
their compensation and conflicts of
interest. The proposal covers typical
plan service providers that are most
likely to have complex compensation
arrangements or conflicts of interest.
They include: fiduciary service
providers; providers furnishing banking,
consulting, custodial, insurance,
investment advisory or management,
recordkeeping, securities or other
investment brokerage, or third party
administration services; or providers
who receive indirect compensation for
accounting, actuarial, appraisal,
auditing, legal or valuation services. The
Department believes this framework
will yield the information that plan
fiduciaries need in order to assess the
reasonableness of compensation paid for
services from these service providers.
Absent the regulation, such information
may be difficult to obtain. The
Department believes that the proposed
rule provides the largest benefit among
the four alternatives, while also limiting
the costs.
(5) Characterization of Affected Entities
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(a) Interaction of Affected Entities
The Department considered the costs
and benefits of the proposed regulation
over a 10-year time frame beginning in
2008. The proposed regulation will
apply to all contracts or arrangements
between plan fiduciaries and service
providers that fall within its scope. The
Department believes that other entities
also may be affected either directly or
indirectly by the proposal, including
plan participants and plan sponsors.
Using data from plan year 2003
submissions of Form 5500 and Schedule
C, the Department developed a detailed
industry profile to obtain information
on these entities and their growth over
the analysis period. The industry profile
also describes the interactions among
these entities and the influence of the
proposed regulation on these
interactions.22
(b) Growth of Affected Entities Over
Time
To estimate the costs of the rule in
future years, it is necessary to project
the growth of the affected entities. To
estimate this growth, the Department
calculated a growth rate from past data
on pension plans and participants. This
22 See Technical Appendix A to the 408(b)(2)
Regulatory Impact Analysis, which is available as
part of the public docket associated with this
regulation, for details.
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growth rate was used to project the
numbers of potentially affected entities
in future years out to 2020. In the
absence of more specific information,
the Department assumed a growth in
pension plans and participants equal to
that of the labor force and the economy.
The estimated growth rate was thus
based on industry-wide trends in
pension plans and participants.
The Department used data from 1985
to 2005 on numbers of defined benefit
(DB) and defined contribution (DC)
plans.23 Since 1985, there has been a
dramatic increase in the number of
401(k) plans, while other DC and DB
plans show a marked decrease. Overall,
there are slight increases in the total
number of plans and participants. These
increases are driven by the growth of
401(k) plans.
The Department estimated a growth
rate model based on fitting an
exponential curve function through the
data points. This growth rate model was
then used to predict future numbers of
plans and participants. The results
showed steady increases in the total
number of plans (from about 800,000 in
2010 to 850,000 in 2020) and
participants (from around 81,800,000 in
2010 to 90,800,000 in 2020) for the years
2010 through 2020.
(c) Quantitative Characterization of
Affected Entities
The Department undertook a
quantitative characterization of the
benefit plan industry to gain additional
information on the entities the
Department believes would be affected
by the rule. This subset of employersponsored plans was used for this
characterization due to the availability
of data on these types of plans. Data
from plan year 2003 submissions of
Form 5500, a yearly filing required for
many benefit plans, were used for this
analysis. The general approach of this
characterization was to look at the two
major plan types, pension (defined
benefit and defined contribution) and
welfare, and, where appropriate,
subcategories within each plan type.
For plan year 2003, there were around
762,000 benefit plans for which a Form
5500 was filed, 676,000 of which were
pension plans and roughly 86,000 of
which were welfare plans. This
population of benefit plans can be
divided into large plans (≥100
participants) and small plans (<100
participants), according to the filing
instructions for Form 5500. For plan
year 2003, there were nearly 153,000
large plans and nearly 610,000 small
23 Investment Company Institute, 401(k) Plans: A
25-Year Retrospective (Dec. 2006) at 3.
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plans. Thus, most employee benefit
plans have fewer than 100 participants.
The Department made a rough
characterization of the plan sponsor
population using data collected via
Form 5500. For all plans filed that year,
there were over 622,000 plan sponsors,
with about 86 percent of sponsors
having only one benefit plan. Among
plans filed for 2003, there were nearly
79,000 sponsors of large plans and over
555,000 sponsors of small plans. The
Department believes, however, that
these numbers might be slightly
overestimated due to some plan
sponsors filing under more than one
employer identification number.
The Department characterized data for
service providers to benefit plans from
Schedule C submissions for plan year
2003. Compared to plan sponsor data,
the data on service providers was very
limited, as only a subset of plans must
file Schedule C. For example, data for
services and service providers to small
plans, which account for over 80
percent of all plans, are not represented
in the Schedule C filings. In terms of the
number of service providers per plan,
almost three quarters (72 percent) of the
plans listed using one or two service
providers, and 95 percent of the plans
used 10 or less service providers. Only
14 plans used 40 or more unique service
providers.
The Department also characterized
the number of affected services
provided by plan type and size (based
on the number of participants) for all
plans that filed Schedule C for plan year
2003, or the number of plan-provider
arrangements. There were nearly 55,000
affected plan-provider arrangements for
pension plans, and nearly 31,000
affected plan-provider arrangements for
welfare plans. This analysis resulted in
an estimate of the number of affected
service providers to pension plans as
nearly 9,878, and to welfare plans as
7,519, for a total number of about 15,600
affected service providers (providers
that service both markets are counted
only once). Although this analysis only
covered a subset of the service provider
market, the Department believes that
this analysis included most of the
affected service providers. Additional
characterizations of service providers in
terms of the services provided and
compensation received are presented in
Technical Appendix A to the 408(b)(2)
Regulatory Impact Analysis.
The Department characterized benefit
plan participants from Form 5500
submissions for plan year 2003. This
analysis showed roughly 151.8 million
pension plan participants and 162.7
million welfare plan participants. The
totals for pension plans and welfare
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plans may overlap, as individuals may
participate in more than one type of
plan.
(6) Benefits
As an example of the kind of benefits
that could arise from this rule, the
Department considered the possible
benefits to defined contribution pension
plans. The Department considered these
benefits of the proposal from a
qualitative perspective due to the
ambiguous nature of the benefits arising
from the proposal and the difficulty of
quantifying them. Primary benefits of
the proposal were thought to result from
the potential for reduced unit costs
incurred by plans for fiduciaries to
search for service providers. This
potential reduced unit cost of searching
would encourage plan fiduciaries to
obtain information from a larger set of
service providers when they were
making decisions about which provider
to engage. Additionally, fiduciaries
would have fewer barriers to changing
service providers if they were not happy
with their current fees or the returns
they were receiving.
The social benefits arising from the
proposal would be the sum of three
different possible categories of primary
benefits: possible lower fees paid by
plans, possible increased efficiency due
to reduced conflicts of interest, and
possible higher returns due to reduced
unit search costs incurred by plans. The
magnitude of these benefits would
depend in part on the degree to which
the proposal actually resulted in lower
search costs, and the degree to which
different kinds of inefficiency currently
exist in the market for service providers.
A graphical analysis of these primary
benefits is provided in Technical
Appendix A to the 408(b)(2) Regulatory
Impact Analysis which shows how the
proposal lowers the marginal search
costs for plans and how this cost
reduction results in a greater amount of
searching effort performed at a lower
cost. The graphical analysis also shows
the total net benefits to plans from the
increased search effort by fiduciaries
and the total societal net benefits of the
reduction in unit search costs for service
providers.
In addition to the potential primary
benefits of the proposal, the Department
identified potential secondary benefits
due to possible higher rates of
investment by participants in defined
contribution pension plans. These
secondary benefits could potentially
arise from increased plan efficiencies
and better investment choices by plan
fiduciaries, and possibly from increases
in plan participants’ confidence in their
plans as well. With greater transparency
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of fee structures, plan participants may
have increased levels of confidence in
their plans and may feel that their
investment opportunities are more
attractive. This increased confidence
and attractiveness of investments could
in turn result in a higher rate of
investment in plans by plan
participants. The existence and
magnitude of these secondary benefits
would depend on the preferences of
employees in trading current for future
consumption. Possible increases in rates
of investment would be a benefit to
society if the rate of return on capital
investment were greater than the social
rate of time preference between current
and future consumption. Both of these
issues are covered in Technical
Appendix B to the 408(b)(2) Regulatory
Impact Analysis.
(7) Costs
The Department estimated costs for
the proposal over the 10-year time frame
for the analysis. The primary costs of
the rule are seen to accrue to service
providers. 24 The Department used
information from the quantitative
characterization of the service provider
market presented above as a basis for
these cost estimates. This
characterization did not account for all
service providers, but did provide
information on the segments of the
service provider industry that are likely
to be most affected by the proposal (i.e.,
those who service pension plans). In
addition to the costs to service
providers, the Department also
considered other potential costs and
savings from the proposal, including
savings to plan participants and costs to
the plan due to its fiduciaries’ review of
any additional material they receive as
part of the required disclosures.
(a) Costs to Service Providers
(i) Initial costs. When the Department
publishes the proposal, affected service
providers will need to evaluate whether
their current disclosure practices
comply with the proposal and, if not,
how their practices must be changed to
be compliant. The Department projected
this as a cost incurred in the year in
which the rule takes effect.
The Department assumed that all
affected service providers will incur a
cost for rule familiarization, and
estimated this cost to be one hour per
service provider. The Department
assumed that the rule familiarization
would be performed by an in-house
professional-level employee at a cost of
24 Costs to service providers might be ultimately
borne by plans and their participants.
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70997
$56 per hour. 25 Using the number of
unique service providers identified in
the quantitative analysis presented
earlier (15,600), this cost was estimated
to be about $870,000 (15,600 × 1 × $56).
Although all affected service
providers are assumed to incur these
initial costs, it is more likely that only
service providers with complex fee
arrangements and conflicts of interest
would find a formal review process to
be necessary. The Department assumed
that the number of service providers
undertaking this kind of formal review
is similar to the number of unique
service providers who are reported on
the Schedule C as having received $1
million or more in compensation
(2,100). Assuming that 24 working
hours would be required to read the
proposal, review a service provider’s
current disclosure practices, and
describe needed changes, if any, the
initial cost of legal review is around
$5.4 million (2,100 service providers ×
24 hours × $106 in-house lawyer rate).
Affected service providers must also
develop or update their current
disclosure statements. This activity
includes developing formulae and
algorithms to estimate direct and
indirect compensation that will be
applied in a pro forma projection for
each plan with which the provider will
contract. The Department again
assumed that the majority of this cost
would be incurred by service providers
in the first year of the analysis period.
The existing amount of disclosure
supplied by many service providers is
likely to be adequate for compliance
with the new rule. For example, a
service provider offering unbundled
trustee services or unbundled
participant communications services is
likely to stipulate a single direct
payment that is already being
adequately disclosed in the absence of
the new rule. For this calculation, the
Department assumed that the number of
unique service providers reported on
the Schedule C as having received $1
million or more in compensation (2,100)
is a reasonable proxy for the number of
service providers that will need to
update their current disclosure
statements. The Department assumed
that 80 working hours would be
required to implement changes to
disclosure statements, producing a cost
of about $9.4 million (2,100 service
providers × 80 hours × $56 in-house
professional rate).
25 The hourly wage estimates used in this analysis
are estimates for 2007 and are based on data from
the Bureau of Labor Statistics National
Occupational Employment Survey (May 2005) and
the Bureau of Labor Statistics Employment Cost
Index (Sept. 2006).
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(ii) Recurring costs.
In addition to the initial costs
identified above, the Department
estimated the burden for two recurring
costs that would accrue during each
subsequent year of the analysis period.
The first recurring cost was for service
providers entering the market (either for
the first time or by re-entry) to provide
service to plans after the first year of
applicability. These firms incur the
initial cost of rule familiarization. The
Department has assumed that onetwelfth (1,300 = 15,600 × 1⁄12) of all
service providers are new in each year
subsequent to the first.26 Familiarization
costs then equal around $73,000 (1,300
service providers × 1 hour × $56 inhouse professional rate).
The second recurring cost arises from
affected service providers needing to
develop the written disclosure
statement each time the ‘‘contracts and
arrangements entered into,’’ are
‘‘extended, or renewed.’’ Many contracts
between plans and service providers
have multi-year terms, automatic annual
renewals, or no specific term (having
instead a provision for either party to
terminate at will).27 Despite these longer
contract terms, though, even these
contract types are likely to include, at
least annually, material changes to
elements such as unit costs. The
Department thus estimated one
disclosure per year per contract between
a plan and service provider.28 Service
providers may provide similar written
disclosures as plan administrators ask
for multiple bids for a single service or
as plan administrators ask for costs for
multiple investment or service options
from a single provider. These additional
written disclosures are not strictly
subject to the proposal because they are
not directly related to a transaction. For
this reason, these additional disclosures
were not included in the estimated costs
of the rule.
Exhibit 7–1 presents an estimate of
the number of contracts using Form
5500 data from plan year 2003. The
projection assumes that those who are
not Schedule C filers have as many
providers on average as Schedule C
filers. Firms such as insurance
companies that may be service
providers for purposes of the proposal
may have been reported on Schedule A.
These firms are not included in this
estimate.
EXHIBIT 7–1.—NUMBER OF DISCLOSURES PER YEAR
Type and number of
participants
Number of plans
Pension (DB, DC) <100
participants ...................
Pension (DB, DC) 100–
499 participants ............
Pension (DB, DC) 500–
1,000 participants .........
Pension (DB, DC) >1,000
participants ...................
All Pension (DB, DC) .......
Welfare <100 participants
Welfare 100–499 participants .............................
Welfare 500–1,000 participants .............................
Welfare >1,000 participants .............................
All Welfare ........................
All Plans ...........................
Affected
schedule C
filers
Schedule C
filers
Affected provider-plan
arrangements
Affected providers per plan
Affected service
provider
arrangements
(projected)
596,641
526
444
613
1.38
823,741
57,961
16,680
15,289
18,846
1.23
71,446
8,958
4,774
4,488
7,470
1.66
14,910
12,427
675,987
13,095
8,478
30,458
801
8,077
28,298
738
28,255
55,227
913
3.50
............................
1.24
43,472
953,569
16,200
46,224
7,366
6,736
8,811
1.31
60,463
10,475
2,558
2,377
4,286
1.80
18,888
16,670
86,464
762,451
5,075
15,800
46,258
4,780
14,631
42,929
16,946
31,025
86,692
3.55
............................
............................
59,098
154,649
1,108,218
The Department assumed that many
written disclosure statements under the
proposal could be made routine and
automatic. In the absence of good data
on the number of easily automated
versus not easily automated disclosure
statements, the Department estimated
that 70 percent are easy and would not
require any significant time to produce,
and 30 percent are complex, requiring 1
hour and 40 minutes to produce. The
weighted average for the time needed is
therefore 0.5 hours per written
disclosure, yielding a recurring
contracting disclosure cost of around
$31 million (1,108,000 disclosures × 0.5
hours × $56 in-house professional rate).
The Department invites the public to
comment on these assumptions.
A summary of the initial and
recurring labor costs is shown below in
Exhibit 7–2.
EXHIBIT 7–2.—SUMMARY OF INITIAL AND RECURRING LABOR COSTS
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Affected quantity
(2003 data)
Initial Cost 1 (First Year) .................................................................
Initial Cost 2 (First Year) .................................................................
Initial Cost 3 (First Year) .................................................................
26 Industry growth, and therefore the growth in
the number of service providers over time, has been
addressed in Exhibit 7–4. For example, in 2009 the
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15,609
2,101
2,101
Department has assumed that there are 12% more
service providers than in 2003.
27 Please note that 29 CFR 2550.408b–2(c)
provides, in part, that a contract or arrangement for
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Labor rate
(2007$s)
Hours
1
24
80
$56
106
56
Total
(2007$s)
$874,104
5,344,944
9,412,480
services must be terminable, on reasonably short
notice, by a plan.
28 These recurring costs are assumed to accrue
every year, starting with the first year.
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70999
EXHIBIT 7–2.—SUMMARY OF INITIAL AND RECURRING LABOR COSTS—Continued
Affected quantity
(2003 data)
Labor rate
(2007$s)
Hours
Total
(2007$s)
Subtotal Initial Cost ..........................................................................
15,631,528
Recurring Cost 1 (Subsequent Years) ............................................
1, 300
1
56
72,800
Recurring Cost 2 (All Years) ............................................................
1,108,218
0.5
56
31,030,104
Lastly, the Department estimated
annual materials costs attributable to the
disclosures required under the proposal.
The Department’s proposal does not
provide detailed guidance on the format
of the disclosure. However, the
Department previously made available
on its Web site (https://www.dol.gov/
ebsa) a Model Fee Disclosure Form
developed in cooperation with industry
representatives that reflects similar
types of information and runs to 11
pages. The disclosures are thus assumed
to add 11 pages to existing written
materials in each year. Paper and
printing costs are estimated at $0.05 per
page. The Department assumed that
there would be no significant additional
postage costs because the disclosures, in
most cases, could be included with
other written materials given to the plan
before the contract is entered into.
[Total material costs are therefore
roughly $609,500 ($0.05 per page × 11
additional pages × 1,108,000
disclosures).]
This materials cost was then added to
the initial and recurring costs to
estimate the total costs of the rule.
These calculations are summarized
below in Exhibit 7–3.
EXHIBIT 7–3.—SUMMARY OF TOTAL INITIAL AND RECURRING COSTS BY YEAR
Labor costs
Materials costs
Total costs
First Year: Initial Costs ....................................................................................................
First Year: Recurring Costs 2 ..........................................................................................
$15,631,528
31,030,104
............................
$609,520
............................
............................
First Year: Cost Total ...............................................................................................
46,661,632
609,520
47,271,152
Subsequent Years: Recurring Costs 1 ............................................................................
Subsequent Years: Recurring Costs 2 ............................................................................
72,800
31,030,104
............................
609,520
............................
............................
Subsequent Years: Cost Total .................................................................................
31,102,904
609,520
31,712,424
Exhibit 7–4 below shows the
projection of costs over the 10-year time
horizon for the proposal. The number of
service providers is expected to grow
above the number projected from plan
year 2003 Form 5500 data. In order to
quantify the increase in affected service
providers over time, the Department has
used 1997 and 2002 Economic Census
data from the U.S. Census Bureau. The
growth in ‘‘Portfolio Managers’’ (NAICS
523920) between the 1997 and 2002
Economic Census represents a
compound annual growth rate of 3.8
percent and was utilized for this
analysis as an approximation of the
growth rate for all affected service
providers. The Department applied a
conservative growth rate of half that
historical value, 1.9 percent, to the plan
year 2003 Form 5500 data. A real
discount rate of 7 percent, as
recommended in OMB Circulars A–94
and A–4, was applied to the ten-year
stream of costs to obtain an estimate of
the net present value of the costs. The
7 percent rate is an estimate of the
average before-tax rate of return to
private capital in the U.S. economy. The
analysis is relatively insensitive to the
value of the discount rate. Since the
benefits of the proposal are not
quantified, this net present value of the
costs is also equal to the Department’s
estimate of the quantified net costs of
the rule.
EXHIBIT 7–4.—CALCULATION OF NET PRESENT VALUE
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2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Growth in service
providers from
2003
Real 2007
dollars
Year
Real 2007
constant dollars
with growth
Discount factor
Discounted 2007
dollars
.................................................................
.................................................................
.................................................................
.................................................................
.................................................................
.................................................................
.................................................................
.................................................................
.................................................................
.................................................................
$47,271,152
31,712,424
31,712,424
31,712,424
31,712,424
31,712,424
31,712,424
31,712,424
31,712,424
31,712,424
1.099
1.120
1.141
1.163
1.185
1.207
1.230
1.253
1.277
1.301
$51,950,996
35,517,915
36,183,876
36,881,549
37,579,222
38,276,896
39,006,282
39,735,667
40,496,765
41,257,864
0.935
0.873
0.816
0.763
0.713
0.666
0.623
0.582
0.544
0.508
$48,574,181
31,007,140
29,526,043
28,140,622
26,793,986
25,492,413
24,300,913
23,126,158
22,030,240
20, 958,995
Total ...................................................
............................
............................
............................
............................
279,950,691
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(b) Cost Savings for Plan Participants
The proposal may allow fiduciaries to
make even better choices among offers
from competing service providers and
among options offered by any service
provider. Since the fiduciary makes
these choices in the best interest of the
participants and beneficiaries, cost
savings generally accrue to the plan and
thus plan participants. The Department
cannot directly quantify the amount of
savings. The Department can, however,
calculate a threshold value for the point
at which the cost savings equal the costs
identified above.
Because the largest costs to plans
generally are investment management
costs, it is useful to express the
threshold in terms of a percent against
assets. Total assets held in private
defined benefit and defined
contribution plans in 2005 were $4.9
trillion.29 If more than 8 percent of
plans realize expense reductions of 1
basis point (one one-hundredth of a
percent), then cost savings will exceed
costs. The Department assumes that at
least 8 percent of plans will experience
a reduction of at least 1 basis point.
Therefore, cost savings are expected to
exceed costs. These results are
summarized below in Exhibit 7–5. The
Department invites the public to
comment on these assumptions.
EXHIBIT 7–5.—CALCULATION OF THRESHOLD VALUE AT WHICH COST SAVINGS EQUAL COSTS
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A
B
C
D
..................
..................
..................
= A/C .......
Annuity Equivalent to $280.0 M ................................................................................................................
Total Assets ...............................................................................................................................................
Assets × 1 basis point ...............................................................................................................................
Threshold Percent of Firms .......................................................................................................................
(c) Costs to Plans
Plan fiduciaries already have a
fiduciary duty to evaluate the
reasonableness of offers from service
providers, and they already have access
to tools like the Model Plan Fee
Disclosure Form to assist them in asking
service providers questions in order to
encourage disclosure. The proposed
changes to the Department’s regulation
under section 408(b)(2) of the Act
attempt to facilitate this duty by
providing a framework as to what must
be disclosed concerning service
arrangements and by requiring service
providers to provide such disclosures in
order to benefit from the section
408(b)(2) statutory exemption.
On the other hand, some plans may
incur costs under the proposal. First, the
new written disclosures are likely to
become longer and more detailed than
what fiduciaries are currently receiving.
The prudent fiduciary may spend
additional hours reviewing the longer
written disclosure document, resulting
in costs to their plan. In addition, some
fiduciaries may be concerned that the
availability of the detailed written
disclosures exposes them to potential
fiduciary liability. Fiduciaries could go
so far as to hire outside consultants to
review and evaluate the new written
disclosures, which would again result in
costs to their plans.
On the whole, the Department
projects that the amount of time saved
by fiduciaries in gathering data is offset
by the additional time spent by them in
reviewing additional data. These
potential costs to plans were thus not
included in the estimates. The amount
of time spent by fiduciaries is likely to
be similar with or without the proposal,
though: As was previously discussed in
the benefits section, the time spent
under the proposal evaluating and
documenting fees as reasonable is likely
to be more efficient than in the baseline.
(8) Initial Regulatory Flexibility Analysis
The Regulatory Flexibility Act (5
U.S.C. 601, et seq.) (RFA) imposes
certain requirements with respect to
Federal rules that are subject to the
notice and comment requirements of
section 553(b) of the Administrative
Procedure Act (5 U.S.C. 551, et seq.) and
which are likely to have a significant
economic impact on a substantial
number of small entities. Unless an
agency determines that a proposal is not
likely to have a significant economic
impact on a substantial number of small
entities, section 603 of the RFA requires
that the agency present an initial
regulatory flexibility analysis (IRFA) at
the time of the publication of the notice
of proposed rulemaking describing the
impact of the rule on small entities and
seeking public comment on such
impact. Small entities include small
businesses, organizations and
governmental jurisdictions.
In response to this request, the
Department prepared an IRFA of the
proposal because, although the
Department considers it unlikely that
the rule will have a significant effect on
a substantial number of small entities,
the Department does not have enough
information to certify to that effect.
(a) Reasons for and Objectives of the
Proposal
Employee benefit plans have evolved
over the past several years, resulting in
service providers having more complex
compensation arrangements and
conflicts of interest. Thus, plan
fiduciaries face greater difficulty in
assessing whether the compensation
paid to their service providers is
reasonable. This proposal is intended to
help plan fiduciaries get the information
they need to negotiate with and select
service providers who offer high quality
services at reasonable rates.
The reasons for and objectives of this
proposed regulation are discussed in
detail in Section A of this preamble,
‘‘Background,’’ and in section 3 of the
Regulatory Impact Analysis (RIA),
‘‘Need for Regulatory Action.’’ The legal
basis for the proposal is set forth in the
‘‘Authority’’ section of this preamble,
below.
(b) Estimating Compliance
Requirements for Small Entities
The Department estimated the
number of small entities that would be
required to make disclosures under the
proposal by examining 2002 Economic
Census data for industries in North
American Industry Classification
System (NAICS) codes for activities
affected by the proposal. Next, the
Department used information on firms
in the affected NAICS codes to estimate
the population of affected firms. From
this analysis, the Department estimated
that about 14,600 small firms would
incur costs under the proposal. Further
detail on this estimation procedure is
provided in Technical Appendix C to
the 408(b)(2) Regulatory Impact
Analysis.
To determine the impact of the rule
on small entities, the Department
examined the initial and recurring costs
that would be borne by small firms in
further detail. As discussed in Section 7,
the initial costs are estimated to amount
to $56 for every small entity for rule
29 Investment Company Institute, 401(k) Plans: A
25-Year Retrospective (Dec. 2006) at 3.
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$4,861,000,000,000
$486,100,000
8%
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familiarization, and roughly $7,000 for
more in-depth review and changes to
disclosure practices for small entities at
the larger end of the range, or those with
over $1,000,000 in annual revenues.
These costs, which are at most less than
one percent of a single year’s revenues,
should be easily affordable for all small
entities.
The impact of recurring costs will
depend on the number of plans served
by each firm, and the fraction of plans
requiring complex disclosures. In an
attempt to determine the numbers of
plans served by small service providers
relative to large ones, the Department
examined data from Form 5500 filings
for plan year 2003. These data showed
a strong tendency for smaller service
providers (measured in terms of the
total number of participants served) to
serve plans of smaller average size. The
Department found that, if all plans with
5 or fewer participants are served by the
smallest of the service providers, it is
possible that up around 5,150 small
entities could face costs equal to one
percent of revenues. Comparing this
maximum to the total number of small
entities bearing costs under this rule
(about 14,600), or roughly one third of
affected small entities could possibly
bear ongoing costs equal to one percent
of revenues as a result of the proposal.
Because these magnitudes are above the
thresholds commonly used to measure
impacts on small entities, the
Department considered it inappropriate
to certify that the rule would not cause
a ‘‘significant impact on a substantial
number of small entities.’’
In conclusion, the Department
believes that the rule is very likely to
result in costs that are insignificant in
comparison to revenues for all but the
smallest affected entities. This
conclusion, however, is subject to
considerable uncertainty, due largely to
a lack of data on both small plans and
small service providers. The Department
believes that it is at least possible for a
substantial number of small entities to
bear costs that could be considered
significant, and therefore, the
Department examined the issue in
detail. Additional detail on the
Department’s analysis of this issue can
be found in Technical Appendix C to
the 408(b)(2) Regulatory Impact
Analysis.
(c) Considered Alternatives
In accordance with the RFA, the
Department considered whether several
alternatives to the proposed regulation
would minimize the economic impact
on affected small entities. The
Department also considered the
anticipated benefits of the proposal for
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these entities. These alternatives are
described further below, followed by a
discussion of the Department’s chosen
alternative.
(i) Exemption for Small Entities.
The Department considered
exempting from the requirements of the
proposed regulation small service
providers with a threshold of $6.5
million in annual revenue. The
threshold of $6.5 million follows from
the Small Business Administration’s
definition of small firms.30 An
exemption may lessen the burden on
small service providers, to the extent
such small service providers are not
already providing written disclosures
that would comply with the
requirements of the proposed
regulation. The Department believes,
however, that such an exemption would
not comport with the rule’s objectives of
providing plan fiduciaries with the
information they need to assess the
reasonableness of service fees. There is
no indication that small service
providers are any less likely to have
complex fee arrangements or conflicts of
interest. Instead, the Department has
determined that the likely existence of
complex fee structures and conflicts of
interest depends more on the nature of
the service provided than upon the size
of the service provider. Accordingly, the
Department has narrowed the proposal’s
scope to providers of a limited set of
services, such as investment advice and
management.
The Department believes that small
providers and the plans they serve will
benefit from the proposal, because it
will clarify the information that must be
disclosed to responsible plan
fiduciaries.
(ii) Delaying Implementation for
Small Service Providers.
The Department also considered
delaying implementation of the
proposal for small service providers and
small plans. This delay would provide
these parties with more time to become
familiar with the disclosure
requirements, over a period of up to two
years beyond the rule’s generally
applicable effective date. However,
similar to the Department’s rationale for
deciding not to provide an exemption
for small entities, the Department
believes that plans, large and small,
contracting with small service providers
30 U.S. Small Business Administration, ‘‘Table of
Small Business Size Standards Matched to North
American Industry Classification System Codes.’’
Available online at: https://www.sba.gov/idc/groups/
public/documents/sba_homepage/
serv_sstd_tablepdf.pdf. For further discussion
please see the Technical Appendix Section C which
can be accessed at the Department’s Web site at
www.dol.gov/ebsa.
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need the information required by the
proposal in order to determine the
reasonableness of service provider fees.
Further, the Department does not
believe there is any benefit to delaying
application of this proposal, because
doing so would delay the benefits to all
plans of the proposal’s required
disclosures. Failure to obtain such
information could cause plans to pay
too much for services.
(iii) Benefits of the Proposal to Small
Plans.
The Department believes that small
plans will benefit significantly from the
proposal. Fiduciaries to small plans may
sometimes have trouble obtaining
complete disclosures from potential
service providers. Because the proposal
is conditioned on compliance by both
responsible plan fiduciaries and service
providers, the Department believes that
it will assist small plan fiduciaries in
obtaining the information they need to
make informed decisions when
selecting service providers.
Additionally, responsible plan
fiduciaries for plans, both large and
small, will benefit from the clarity that
the proposal provides concerning the
specific information that the
Department believes is relevant to these
decisions.
(d) The Selected Alternative
The Department considered and
selected a disclosure framework that
outlines what disclosures must be
included in a ‘‘reasonable’’ contract or
arrangement. As indicated above, small
plans will benefit from this increased
information at least as much as large
plans will. Because there is no standard
form for the disclosure, small service
providers with relatively simple
compensation arrangements and few, if
any, conflicts of interest can provide a
relatively simple, short written
disclosure. The Department also limited
the application of the rule to certain
classes of services providers, as
discussed above in the ‘‘Scope’’ section
of the preamble. By limiting the scope
of the regulation to contracts or
arrangements with service providers
that are more likely to have complicated
fee structures and conflicts of interest,
the Department believes that the
proposal will avoid unnecessary
burdens on small service providers that
will not be subject to its written
disclosure requirements.
(e) Duplicative, Overlapping, and
Conflicting Rules
The Department identified two rules
that potentially overlap or duplicate the
proposal: Changes to the Form 5500,
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Schedule C, and The Investment
Advisers Act of 1940.
(i) Changes to the Form 5500,
Schedule C.
Recent changes to the Form 5500,
Schedule C, clarify the requirements for
the reporting of direct and indirect
compensation received by service
providers. Also, Schedule C requires
that the source and nature of
compensation in excess of $1,000
received from parties other than the
plan or the plan sponsor be disclosed
for certain key service providers.
Both the revised Schedule C
requirements and the proposal aim to
make indirect compensation received by
service providers more transparent. The
proposal, however, requires disclosure
of compensation and fees in advance of
contract performance so that the
fiduciary can assess their
reasonableness before they are paid. The
Form 5500 revisions, on the other hand,
require disclosure of actual
compensation and fees after contract
performance.
Small plans need not file the
Schedule C, so the rule does not overlap
for over 90 percent of plans. In addition,
because small plans may tend to use
small service providers, the existing
relief for small plans from filing the
Schedule C also minimizes the burden
on small service providers.
(ii) The Investment Advisers Act of
1940.
The Investment Adviser’s Act of 1940
authorizes the U.S. Securities Exchange
Commission (SEC) to regulate
investment advisors. The SEC requires
SEC-registered investment advisers to
disclose compensation and conflicts of
interest to clients using the SEC Form
ADV.
Some of the information disclosed on
Form ADV may be similar to disclosures
required by this proposal, which also
will elicit information about indirect
compensation and conflicts of interest.
However, the Department clarifies above
in the preamble that parties may satisfy
the proposal’s disclosure requirements
by incorporating other written materials.
This flexibility is afforded to parties in
order to avoid unnecessary duplication.
Thus, the Form ADV may serve as part
of the disclosure made by service
providers to comply with the proposal.
Further, many of the service providers
covered by the proposal are not subject
to the Investment Advisers Act.
(f) Congressional Review Act Statement
This notice of proposed rulemaking is
subject to the Congressional Review Act
provisions of the Small Business
Regulatory Enforcement Fairness Act of
1996 (5 U.S.C. 801 et seq.) and, if
finalized, will be transmitted to the
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Congress and the Comptroller General
for review.
(g) Unfunded Mandates Reform Act
Statement
For purposes of the Unfunded
Mandates Reform Act of 1995 (Pub. L.
104–4), as well as Executive Order
12875, the notice of proposed
rulemaking does not include any federal
mandate that will result in expenditures
by state, local, or tribal governments in
the aggregate of more than $100 million,
adjusted for inflation, or increased
expenditures by the private sector of
more than $100 million, adjusted for
inflation.
(9) Paperwork Reduction Act
As part of its continuing effort to
reduce paperwork and respondent
burden, the Department of Labor
conducts a preclearance consultation
program to provide the general public
and Federal agencies with an
opportunity to comment on proposed
and continuing collections of
information in accordance with the
Paperwork Reduction Act of 1995 (PRA
95) (44 U.S.C. 3506(c)(2)(A)). This helps
to ensure that the public understands
the Department’s collection
instructions; respondents can provide
the requested data in the desired format,
the reporting burden (time and financial
resources) is minimized, and the
Department can properly assess the
impact of collection requirements on
respondents.
Currently, the Department is soliciting
comments concerning the information
collection request (ICR) included in the
Proposed Rule on Reasonable Contract
or Arrangement Under Section
408(b)(2). A copy of the ICR may be
obtained by contacting the person listed
in the PRA Addressee section below.
The Department has submitted a copy of
the proposal to OMB in accordance with
44 U.S.C. 3507(d) for review of its
information collections. The
Department and OMB are particularly
interested in comments that:
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
• Evaluate the accuracy of the
agency’s estimate of the burden of the
collection of information, including the
validity of the methodology and
assumptions used;
• Enhance the quality, utility, and
clarity of the information to be
collected; and
• Minimize the burden of the
collection of information on those who
are to respond, including through the
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use of automated, electronic,
mechanical, or other technological
collection techniques, e.g., by
permitting electronic submission of
responses.
Comments should be sent to the
Office of Information and Regulatory
Affairs, Office of Management and
Budget, Room 10235, New Executive
Office Building, Washington, DC 20503;
Attention: Desk Officer for the
Employee Benefits Security
Administration. Although comments
may be submitted through February 11,
2008, OMB requests that comments be
received within 30 days of publication
of the Notice of Proposed Rulemaking to
ensure their consideration. Please note
that comments submitted to OMB are a
matter of the public record.
PRA Addressee: Address requests for
copies of the ICR to Gerald B. Lindrew,
Office of Policy and Research, U.S.
Department of Labor, Employee Benefits
Security Administration, 200
Constitution Avenue, NW., Room N–
5718, Washington, DC 20210.
Telephone: (202) 693–8410; Fax: (202)
219–4745. These are not toll-free
numbers. ICRs submitted to OMB are
also available at reginfo.gov (https://
www.reginfo.gov/public/do/PRAMain).
(a) The Proposal
The ICRs are contained in paragraph
(c)(1)(iii) of the proposal and pertain to
the written disclosure requirements that
the service provider must make
whenever a contract or arrangement is
entered into, extended, or renewed as a
condition to the relief provided by the
proposal. The written disclosure must
include a description of the specific
services to be provided, the direct and
indirect compensation or fees to be
received by the service provider, and
the manner of receipt of such
compensation or fees. It must also
include a statement concerning whether
the service provider will provide any
services to the plan as a fiduciary and
statements about the potential for
conflicts of interest.
The Department estimates that about
15,600 affected service providers would
need to review the rule and their current
disclosure practices in the first year.
The Department assumed that the rule
familiarization would require one hour
and be performed by an in-house
professional-level employee at a cost of
$56 per hour.
In years subsequent to the first year of
applicability, the Department estimates
that providers newly entering the
market for plan services will need to
become familiar with the rule. Onetwelfth (around 1,300) of all service
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providers are assumed to be new to the
market for plan services in each year
subsequent to the first.31 The
Department again assumed that the rule
familiarization would take one hour and
would be performed by an in-house
professional-level employee at a cost of
$56 per hour.
The Department assumed that 2,100
affected service providers would have
more complex fee arrangements and
would therefore need to undertake a
more formal review of their disclosure
practices in the first year. The
Department assumed that this formal
review would require 24 working hours
and be performed by an in-house lawyer
at an estimated cost of $106 per hour.
The Department assumed that the same
affected providers (2,100) would also
need to update templates and processes
for disclosure in the first year. This
update is assumed to require 80 working
hours and be performed by a in-house
profession-level employee at a cost of
$56 per hour, as described above.
The Department estimates that
1,108,000 contracts or arrangements
exist between service providers and
plans and that each contract or
arrangement will require a written
disclosure. It is assumed that contracts
or arrangements are either entered into
or renewed once in each of the first
three years after the regulation would
become effective. Preparation and
delivery of the required disclosure is
assumed to add, on average, one half
hour to the process of entering into a
contract or arrangement. Preparation
and delivery are assumed to be
performed by an in-house professionallevel employee at a cost of $56 per hour.
The average annual burden hours across
the first three years is therefore
estimated as 633,000 hours. The
equivalent cost for this burden hour
estimate is about $36,290,000 per year.
In addition to burden hours, the
Department has estimated annual
materials costs attributable to the
disclosure. The Department’s proposal
does not provide detailed guidance on
the content or format of the disclosure.
However, the Department makes
available a model 401(k) plan fee
disclosure form that represents similar
types of information and runs to 11
pages. The disclosures are assumed to
add 11 pages to existing written
contracts in each year. Paper and
printing costs were estimated at $0.05
per page. It is assumed that there are no
postage costs because, in most cases, the
31 Industry growth, and therefore the growth in
the number of service providers over time, has been
addressed in Exhibit 7–4. For example, in 2009 the
Department has assumed that there are 12% more
service providers than in 2003.
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disclosures simply add content to what
would generally be a written contract
even absent the proposal. For each of
the first three years, materials costs are
therefore estimated to be roughly
$609,500 (1,108,000 disclosures × 11
pages × $0.05 per page cost).
(b) The Proposed Class Exemption
Not only does the proposal provide
that the terms of the service contract
must require the service provider to
disclose its compensation and conflicts
of interest, the service provider must
also comply with the contract on an ongoing basis and actually disclose this
information in writing to the
responsible plan fiduciary. If the service
provider fails to disclose the data, then
the provision of services will constitute
a prohibited transaction under ERISA
section 406(a)(1)(C) because it will not
be considered a ‘‘reasonable contract or
arrangement’’ exempted by ERISA
section 408(b)(2). Therefore, in such
instances, the responsible plan fiduciary
will have violated section 406(a)(1)(C)
even if it made every effort to comply
with the proposed regulation by
entering into, or extending or renewing,
a written contract that required such
disclosures. The failure to make the
required disclosures also would result
in a prohibited transaction by the
service provider under section
4975(c)(1)(C) of the Internal Revenue
Code.
Therefore, as an accompaniment to
the proposed regulation, the Department
also proposes a Class Exemption that
will relieve such fiduciaries from
liability for a prohibited transaction
under ERISA section 406(a)(1)(C) in
cases where the contract or arrangement
requires the specified disclosures but
the service provider fails to make them.
This proposed Class Exemption is
published in today’s Federal Register.
The ICR contained in the proposed
exemption requires that the responsible
plan fiduciary, upon discovering a
service provider’s failure to make the
required disclosures, must submit a
written request to the provider for all
information that the provider should
have disclosed. It also requires the
responsible plan fiduciary to report a
service provider’s refusal or failure to
comply with the request in certain
situations. As discussed below, the
Department has determined that this
ICR imposes a small paperwork burden
on responsible plan fiduciaries in
addition to the ICR imposed by the
proposal.
To estimate this burden, the
Department started with the number of
disclosures made in the first year of the
analysis (1,108,000) and assumed that
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10 percent (111,000) of these disclosures
would result in a concern by the
responsible plan fiduciary after the
contract or arrangement was solidified.
According to the requirements of the
exemption, the responsible plan
fiduciary must, upon discovering a
failure to disclose, submit a written
request to the service provider for all
information that it should have
disclosed. The Department thus
assumed that 111,000 written requests
to service providers would be made for
additional disclosure in the first year of
the analysis. The Department assumed
that the number of written requests
would decrease in future years as
service providers became more
accustomed to the new disclosure
requirements. Thus, in years two and
three of the analysis, it was assumed
that only five percent (about 55,500) of
the total number of disclosures would
be questioned. The Department
averaged the number of exemption
related requests over three years to
obtain an average annual total of
roughly 74,000 written disclosures.
Upon receipt of the written request by
the responsible plan fiduciary, the
service provider then has 90 days to
comply with the request. If the service
provider fails or refuses to comply with
the responsible plan fiduciary’s request
in this timeframe, the exemption
requires the responsible fiduciary to
notify the Department of the service
provider’s failure or refusal. The
Department estimates the number of
notifications they would expect to
receive as ten percent of the total
number of written requests received by
service providers, or nearly 11,000 the
first year and 5,500 in the two
succeeding years. Averaging this
number of notifications over the three
years resulted in an annual number of
notifications of around 7,400.
The Department next estimated the
total annual hour burden for the
additional tasks required of plan
fiduciaries under the exemption. The
Department assumed that the written
request to service providers would take
a half hour of a fiduciary’s time,
resulting in a total annual hour burden
of about 37,000 hours (74,000 requests
× 0.5 hours). The Department next
assumed that a notification to the
Department of a service provider’s
failure or refusal to comply with a
written request by the responsible
fiduciary would take one hour of the
responsible fiduciary’s time, resulting in
a total annual hour burden of 7,400
(7,400 × 1 hour). Summing the burden
of these two tasks resulted in a total
annual hour burden estimate for plan
fiduciaries of roughly 44,000 hours. The
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equivalent costs of these annual burden
hours are about $2,070,000 ($56 inhouse professional labor rate × 37,000
hours) and $783,000 ($106 in-house
lawyer rate × 7,400 hours) for a total
equivalent cost of around $2,850,000.
In addition to burden hours, the
Department has estimated annual
materials costs for plan fiduciaries to
comply with the requirements of the
exemption. Paper and printing costs are
estimated at $0.05 per page. The
Department assumed that both requests
to service providers and notifications to
the Department would be two pages.
Since 81,300 of these requests and
notifications are expected annually, the
annual material cost is about $8,100
(81,300 × $0.05 × 2), plus an annual
postage cost of $33,300 (83,100 × $0.41),
totaling around $41,400.
These paperwork burden estimates
are summarized as follows:
Type of Review: New collection
(Request for new OMB control number).
Agency: Employee Benefits Security
Administration, Department of Labor.
Title: Reasonable Contract or
Arrangement Under Section 408(b)(2)—
Fee Disclosure.
OMB Control Number: 1210–New.
Affected Public: Business or other forprofit; not-for-profit institutions.
Estimated Number of Respondents:
79,500.
Estimated Number of Responses:
1,189,000.
Frequency of Response: Annually;
occasionally.
Estimated Average Annual Burden
Hours: 677,000.
Estimated Average Annual Burden
Cost: $651,000.
F. Federalism Statement
Executive Order 13132 (August 4,
1999) outlines fundamental principles
of federalism and requires the
adherence to specific criteria by Federal
agencies in the process of their
formulation and implementation of
policies that have substantial direct
effects on the States, the relationship
between the national government and
the States, or on the distribution of
power and responsibilities among the
various levels of government. The
proposed regulation would not have
federalism implications because it has
no substantial direct effect on the States,
on the relationship between the national
government and the States, or on the
distribution of power and
responsibilities among the various
levels of government. Section 514 of
ERISA provides, with certain exceptions
specifically enumerated that are not
pertinent here, that the provisions of
Titles I and IV of ERISA supersede State
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laws that relate to any employee benefit
plan covered by ERISA. The
requirements implemented in the
proposed regulation do not alter the
fundamental provisions of the statute
with respect to employee benefit plans,
and as such would have no implications
for the States or the relationship or
distribution of power between the
national government and the States.
List of Subjects in 29 CFR Part 2550
Employee benefit plans, Exemptions,
Fiduciaries, Investments, Pensions,
Prohibited transactions, Reporting and
recordkeeping requirements, and
Securities.
For the reasons set forth in the
preamble, the Department proposes to
amend Chapter XXV, subchapter F, part
2550 of Title 29 of the Code of Federal
Regulations as follows:
SUBCHAPTER F—FIDUCIARY
RESPONSIBILITY UNDER THE EMPLOYEE
RETIREMENT INCOME SECURITY ACT OF
1974
PART 2550—RULES AND
REGULATIONS FOR FIDUCIARY
RESPONSIBILITY
1. The authority citation for part 2550
continues to read as follows:
Authority: 29 U.S.C. 1135; and Secretary of
Labor’s Order No. 1–2003, 68 FR 5374 (Feb.
3, 2003). Sec. 2550.401b–1 also issued under
sec. 102, Reorganization Plan No. 4 of 1978,
43 FR 47713 (Oct. 17, 1978), 3 CFR, 1978
Comp. 332, effective Dec. 31, 1978, 44 FR
1065 (Jan. 3, 1978), 3 CFR, 1978 Comp. 332.
Sec. 2550.401c–1 also issued under 29 U.S.C.
1101. Sec. 2550.404c–1 also issued under 29
U.S.C. 1104. Sec. 2550.407c–3 also issued
under 29 U.S.C. 1107. Sec. 2550.404a–2 also
issued under 26 U.S.C. 401 note (sec. 657,
Pub. L. 107–16, 115 Stat. 38). Sec.
2550.408b–1 also issued under 29 U.S.C.
1108(b)(1) and sec. 102, Reorganization Plan
No. 4 of 1978, 3 CFR, 1978 Comp. p. 332,
effective Dec. 31, 1978, 44 FR 1065 (Jan. 3,
1978), and 3 CFR, 1978 Comp. 332. Sec.
2550.412–1 also issued under 29 U.S.C. 1112.
2. Section 2550.408b–2(c) is revised to
read as follows:
§ 2550.408b–2 General statutory
exemption for services or office space.
*
*
*
*
*
(c) Reasonable contract or
arrangement—(1) Disclosure concerning
contract or arrangement. (i) No contract
or arrangement to provide services to an
employee benefit plan, nor any
extension or renewal of such contract or
arrangement, by:
(A) A service provider who provides
or may provide any services to the plan
pursuant to the contract or arrangement
as a fiduciary either within the meaning
of section 3(21) of the Act or under the
Investment Advisers Act of 1940;
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(B) A service provider who provides
or may provide any one or more of the
following services to the plan pursuant
to the contract or arrangement: banking,
consulting, custodial, insurance,
investment advisory (plan or
participants), investment management,
recordkeeping, securities or other
investment brokerage, or third party
administration; or
(C) A service provider who receives or
may receive indirect compensation or
fees, as described in paragraph
(c)(1)(iii)(A)(1) of this section, in
connection with providing any one or
more of the following services to the
plan pursuant to the contract or
arrangement: accounting, actuarial,
appraisal, auditing, legal, or valuation;
is reasonable within the meaning of
section 408(b)(2) of the Act and Sec.
2550.408b–2(a)(2) unless the
requirements of paragraphs (c)(1)(ii)
through (vi) of this section are satisfied.
(ii) The terms of the contract or
arrangement shall be in writing.
(iii) The terms of the contract or
arrangement (including any extension or
renewal of such contract or
arrangement) shall require the service
provider to disclose in writing, to the
best of the service provider’s
knowledge, the information set forth in
this paragraph (c)(1)(iii) and shall
include a representation by the service
provider that, before the contract or
arrangement was entered into (or
extended or renewed), all such
information was provided to the
fiduciary with authority to cause the
employee benefit plan to enter into (or
extend or renew) the contract or
arrangement (the ‘‘responsible plan
fiduciary’’):
(A) All services to be provided to the
plan pursuant to the contract or
arrangement and, with respect to each
such service, the compensation or fees
to be received by the service provider,
and the manner of receipt of such
compensation or fees. For purposes of
this paragraph (c)(1)(iii):
(1) ‘‘Compensation or fees’’ include
money or any other thing of monetary
value (for example, gifts, awards, and
trips) received, or to be received,
directly from the plan or plan sponsor
or indirectly (i.e., from any source other
than the plan, the plan sponsor, or the
service provider) by the service provider
or its affiliate in connection with the
services to be provided pursuant to the
contract or arrangement or because of
the service provider’s or affiliate’s
position with the plan. An ‘‘affiliate’’ of
a service provider is any person directly
or indirectly (through one or more
intermediaries) controlling, controlled
by, or under common control with the
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service provider, or any officer, director,
agent, or employee of, or partner with,
the service provider.
(2) Compensation or fees may be
expressed in terms of a monetary
amount, formula, percentage of the
plan’s assets, or per capita charge for
each participant or beneficiary of the
plan. The manner in which
compensation or fees are expressed
shall contain sufficient information to
enable the responsible plan fiduciary to
evaluate the reasonableness of such
compensation or fees.
(3) If a service provider offers a
bundle of services to the plan that is
priced as a package, rather than on a
service-by-service basis, then only the
service provider offering the bundle of
services must provide the disclosures
required by this paragraph (c)(1). The
service provider must disclose all
services and the aggregate compensation
or fees to be received, directly or
indirectly, by the service provider, any
affiliate or subcontractor of such service
provider, or any other party in
connection with the bundle of services.
The service provider shall not be
required to disclose the allocation of
such compensation or fees among its
affiliates, subcontractors, or other
parties, except to the extent such party
receives or may receive compensation or
fees that are a separate charge directly
against the plan’s investment reflected
in the net value of the investment or
that are set on a transaction basis, such
as finder’s fees, brokerage commissions,
and soft dollars (research or other
products or services other than
execution in connection with securities
transactions).
(4) A description of the manner of
receipt of compensation or fees shall
state whether the service provider will
bill the plan, deduct fees directly from
plan accounts, or reflect a charge against
the plan investment and shall describe
how any prepaid fees will be calculated
and refunded when a contract or
arrangement terminates.
(B) Whether the service provider (or
an affiliate) will provide any services to
the plan as a fiduciary either within the
meaning of section 3(21) of the Act or
under the Investment Advisers Act of
1940,
(C) Whether the service provider (or
an affiliate) expects to participate in, or
otherwise acquire a financial or other
interest in, any transaction to be entered
VerDate Aug<31>2005
17:44 Dec 12, 2007
Jkt 214001
into by the plan in connection with the
contract or arrangement and, if so, a
description of the transaction and the
service provider’s participation or
interest therein,
(D) Whether the service provider (or
an affiliate) has any material financial,
referral, or other relationship or
arrangement with a money manager,
broker, other client of the service
provider, other service provider to the
plan, or any other entity that creates or
may create a conflict of interest for the
service provider in performing services
pursuant to the contract or arrangement
and, if so, a description of such
relationship or arrangement,
(E) Whether the service provider (or
an affiliate) will be able to affect its own
compensation or fees, from whatever
source, without the prior approval of an
independent plan fiduciary, in
connection with the provision of
services pursuant to the contract or
arrangement (for example, as a result of
incentive, performance-based, float, or
other contingent compensation) and, if
so, a description of the nature of such
compensation, and
(F) Whether the service provider (or
an affiliate) has any policies or
procedures that address actual or
potential conflicts of interest or that are
designed to prevent either the
compensation or fees described in
paragraph (c)(1)(iii)(A) of this section or
the relationships or arrangements
described in paragraph (c)(1)(iii)(C), (D),
and (E) of this section from adversely
affecting the provision of services to the
plan pursuant to the contract or
arrangement, and, if so, an explanation
of these policies or procedures and how
they address such conflicts of interest or
prevent an adverse effect on the
provision of services.
(iv) The terms of the contract or
arrangement shall require that the
service provider must disclose to the
responsible plan fiduciary any material
change to the information required to be
disclosed in paragraph (c)(1)(iii) of this
section not later than 30 days from the
date on which the service provider
acquires knowledge of the material
change.
(v) The terms of the contract or
arrangement shall require that the
service provider must disclose all
information related to the contract or
arrangement and any compensation or
fees received thereunder that is
PO 00000
Frm 00019
Fmt 4701
Sfmt 4702
71005
requested by the responsible plan
fiduciary or plan administrator in order
to comply with the reporting and
disclosure requirements of Title I of the
Act and the regulations, forms, and
schedules issued thereunder.
(vi) The service provider shall comply
with its disclosure obligations under the
contract or arrangement as described in
this paragraph (c)(1). Prohibited
Transaction Class Exemption 2008-XX
will provide relief for a responsible plan
fiduciary from the prohibitions of
section 406(a)(1)(C) of the Act as a result
of a service provider’s failure to comply
with this paragraph (c)(1)(vi).
(2) Termination of contract or
arrangement. No contract or
arrangement is reasonable within the
meaning of section 408(b)(2) of the Act
and Sec. 2550.408b–2(a)(2) if it does not
permit termination by the plan without
penalty to the plan on reasonably short
notice under the circumstances to
prevent the plan from becoming locked
into an arrangement that has become
disadvantageous. A long-term lease
which may be terminated prior to its
expiration (without penalty to the plan)
on reasonably short notice under the
circumstances is not generally an
unreasonable arrangement merely
because of its long term. A provision in
a contract or other arrangement which
reasonably compensates the service
provider or lessor for loss upon early
termination of the contract,
arrangement, or lease is not a penalty.
For example, a minimal fee in a service
contract which is charged to allow
recoupment of reasonable start-up costs
is not a penalty. Similarly, a provision
in a lease for a termination fee that
covers reasonably foreseeable expenses
related to the vacancy and reletting of
the office space upon early termination
of the lease is not a penalty. Such a
provision does not reasonably
compensate for loss if it provides for
payment in excess of actual loss or if it
fails to require mitigation of damages.
*
*
*
*
*
Signed at Washington, DC, this 7th day of
December, 2007.
Bradford P. Campbell,
Assistant Secretary, Employee Benefits
Security Administration, Department of
Labor.
[FR Doc. E7–24064 Filed 12–12–07; 8:45 am]
BILLING CODE 4510–29–P
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[Federal Register Volume 72, Number 239 (Thursday, December 13, 2007)]
[Proposed Rules]
[Pages 70988-71005]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-24064]
[[Page 70987]]
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Part III
Department of Labor
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Employee Benefits Security Administration
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29 CFR Part 2550
Reasonable Contract or Arrangement Under Section 408(b)(2)--Fee
Disclosure; Proposed Rule
Federal Register / Vol. 72, No. 239 / Thursday, December 13, 2007 /
Proposed Rules
[[Page 70988]]
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DEPARTMENT OF LABOR
Employee Benefits Security Administration
29 CFR Part 2550
RIN 1210-AB08
Reasonable Contract or Arrangement Under Section 408(b)(2)--Fee
Disclosure
AGENCY: Employee Benefits Security Administration, DOL.
ACTION: Proposed regulation.
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SUMMARY: This document contains a proposed regulation under the
Employee Retirement Income Security Act of 1974 (ERISA) that, upon
adoption, would require that contracts and arrangements between
employee benefit plans and certain providers of services to such plans
include provisions that will ensure the disclosure of information to
assist plan fiduciaries in assessing the reasonableness of the
compensation or fees paid for services that are rendered to the plan
and the potential for conflicts of interest that may affect a service
provider's performance of services. The proposed regulation will
redefine what constitutes a ``reasonable contract or arrangement'' for
purposes of the statutory exemption from certain prohibited transaction
provisions of ERISA. The regulation, upon adoption, will affect
employee benefit plan sponsors and fiduciaries and the service
providers to such plans.
DATES: Written comments on the proposed regulation should be received
by the Department of Labor on or before February 11, 2008.
ADDRESSES: To facilitate the receipt and processing of comment letters,
the Employee Benefits Security Administration (EBSA) encourages
interested persons to submit their comments electronically by e-mail to
e-ORI@dol.gov, or by using the Federal eRulemaking portal at https://
www.regulations.gov. Persons submitting comments electronically are
encouraged not to submit paper copies. Persons interested in submitting
paper copies should send or deliver their comments (preferably at least
three copies) to the Office of Regulations and Interpretations,
Employee Benefits Security Administration, Attn: 408(b)(2) Amendment,
Room N-5655, U.S. Department of Labor, 200 Constitution Avenue, NW.,
Washington, DC 20210. All comments will be available to the public,
without charge, online at https://www.regulations.gov and https://
www.dol.gov/ebsa and at the Public Disclosure Room, N-1513, Employee
Benefits Security Administration, U.S. Department of Labor, 200
Constitution Avenue, NW., Washington, DC 20210.
FOR FURTHER INFORMATION CONTACT: Kristen L. Zarenko, Office of
Regulations and Interpretations, Employee Benefits Security
Administration, (202) 693-8510. This is not a toll-free number.
SUPPLEMENTARY INFORMATION:
A. Background
(1) General
In recent years, there have been a number of changes in the way
services are provided to employee benefit plans and in the way service
providers are compensated. Many of these changes may have improved
efficiency and reduced the costs of administrative services and
benefits for plans and their participants. However, the complexity of
these changes also has made it more difficult for plan sponsors and
fiduciaries to understand what the plan actually pays for the specific
services rendered and the extent to which compensation arrangements
among service providers present potential conflicts of interest that
may affect not only administrative costs, but the quality of services
provided.
Despite these complexities, section 404(a)(1) of ERISA requires
plan fiduciaries, when selecting or monitoring service providers, to
act prudently and solely in the interest of the plan's participants and
beneficiaries and for the exclusive purposes of providing benefits and
defraying reasonable expenses of administering the plan. Fundamental to
a fiduciary's ability to discharge these obligations is the
availability of information sufficient to enable the fiduciary to make
informed decisions about the services, the costs, and the service
provider. In this regard, the Department of Labor (Department) has
published interpretive guidance concerning the disclosure and other
obligations of plan fiduciaries and service providers under ERISA.\1\
---------------------------------------------------------------------------
\1\ See, e.g., Field Assistance Bulletin 2002-3 (November 5,
2002) and Advisory Opinions 97-16A (May 22, 1997) and 97-15A (May
22, 1997).
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In addition to technical guidance, the Department makes available
on its Web site various materials intended to assist plan fiduciaries
and others in understanding their obligations, the importance of fees,
and the assessment of service provider relationships.\2\ The
Department's Web site also provides a Model Plan Fee Disclosure Form to
assist fiduciaries of individual account pension plans when analyzing
and comparing the costs associated with selecting service providers and
investment products.\3\
---------------------------------------------------------------------------
\2\ See https://www.dol.gov/ebsa/publications/
undrstndgrtrmnt.html and https://www.dol.gov/ebsa/newsroom/
fs053105.html.
\3\ https://www.dol.gov/ebsa/pdf/401kfefm.pdf. This model form
was developed jointly by the American Bankers Association, the
Investment Company Institute, and the American Council of Life
Insurers.
---------------------------------------------------------------------------
Although the Department has issued technical guidance and
compliance assistance materials relating to the selection and
monitoring of service providers, the Department nevertheless believes
that, given plan fiduciaries' need for complete and accurate
information about compensation and revenue sharing, both plan
fiduciaries and service providers would benefit from regulatory
guidance in this area. For this reason, the Department proposes the
amendment described below relating to the conditions for a ``reasonable
contract or arrangement'' under section 408(b)(2) of ERISA, as set
forth in 29 CFR Sec. 2550.408b-2.\4\
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\4\ The Department also implemented changes to the information
required to be reported concerning service provider compensation and
compensation arrangements as part of the Form 5500 Annual Report.
These changes to Schedule C of the Form 5500 complement the
amendment proposed in this Notice in assuring that plan fiduciaries
have the information they need to monitor their service providers
consistent with their duties under section 404(a)(1) of ERISA. See
72 FR 64731.
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(2) The Statutory Exemption for Services
Section 406(a)(1)(C) of ERISA generally prohibits the furnishing of
goods, services, or facilities between a plan and a party in interest
to the plan. As a result, absent relief, a service relationship between
a plan and a service provider would constitute a prohibited
transaction, because any person providing services to the plan is
defined by ERISA to be a ``party in interest'' to the plan.\5\ However,
section 408(b)(2) of ERISA exempts certain arrangements between plans
and service providers that otherwise would be prohibited transactions
under section 406 of ERISA. Specifically, section 408(b)(2) provides
relief from ERISA's prohibited transaction rules for service contracts
or arrangements between a plan and a party in interest if the contract
or arrangement is reasonable, the services are necessary for the
establishment or operation of the plan, and no more than reasonable
compensation is paid for the services.\6\ Regulations issued by the
Department clarify each of these conditions to the exemption.\7\
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\5\ See ERISA Sec. 3(14)(B).
\6\ See ERISA Sec. 408(b)(2).
\7\ See 29 CFR Sec. 2550.408b-2.
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[[Page 70989]]
In this Notice, the Department proposes to amend the regulations
under ERISA section 408(b)(2) to clarify the meaning of a
``reasonable'' contract or arrangement. Currently, the regulation at 29
CFR Sec. 2550.408b-2(c) states only that a contract or arrangement is
not reasonable unless it permits the plan to terminate without penalty
on reasonably short notice.\8\ In the amendment described below, the
Department proposes to add that, in order for a contract or arrangement
for services to be reasonable, it must require that certain information
be disclosed by the service provider to the responsible plan fiduciary.
The Department believes that in order to satisfy their ERISA
obligations, plan fiduciaries need information concerning all
compensation to be received by the service provider and any conflicts
of interest that may adversely affect the service provider's
performance under the contract or arrangement. Accordingly, under the
proposal, an arrangement would not be reasonable unless the service
provider agrees to furnish, and in fact does furnish, the required
information to the responsible plan fiduciary. The ``responsible plan
fiduciary'' is the fiduciary with authority to cause the plan to enter
into, or extend or renew, a contract or arrangement for the provision
of services to the plan.
---------------------------------------------------------------------------
\8\ See 29 CFR Sec. 2550.408b-2(c).
---------------------------------------------------------------------------
B. Proposed Amendment to Regulations Under ERISA Section 408(b)(2)
(1) Overview of Proposed Regulation
In general, the proposal amends paragraph (c) of Sec. 2550.408b-2
by moving, without change, the current provisions of paragraph (c) to a
newly designated paragraph (c)(2) and adding a new paragraph (c)(1) to
address the disclosure requirements applicable to a ``reasonable
contract or arrangement.'' The new paragraph (c)(1) of Sec. 2550.408b-
2 generally requires that, in order to be reasonable, any contract or
arrangement between an employee benefit plan and certain service
providers must require the service provider to disclose the
compensation it will receive, directly or indirectly, and any conflicts
of interest that may arise in connection with its services to the plan.
(a) Scope of the Proposal
Paragraph (c)(1)(i) of the proposal describes the scope of the
regulation's disclosure requirements. The Department recognizes that
responsible plan fiduciaries may not always need all of the required
disclosures from every type of service provider in order to evaluate
the reasonableness of the service provider's compensation. Thus, this
paragraph limits the proposal's application to contracts or
arrangements to provide services by service providers that fall within
one or more of three categories. The first category, described in
paragraph (c)(1)(i)(A), includes within the scope of the regulation
service providers who provide services as a fiduciary under ERISA or
under the Investment Advisers Act of 1940. Paragraph (c)(1)(i)(B)
includes service providers who provide banking, consulting, custodial,
insurance, investment advisory (plan or participants), investment
management, recordkeeping, securities or other investment brokerage, or
third party administration services, regardless of the type of
compensation or fees that they receive. Finally, paragraph (c)(1)(i)(C)
includes service providers who receive any indirect compensation in
connection with accounting, actuarial, appraisal, auditing, legal, or
valuation services.
The Department believes that the compensation arrangements for
services provided by the service providers enumerated in paragraphs
(c)(1)(i)(A) and (B) are most likely to give rise to conflicts of
interest. As to the service providers enumerated in paragraph
(c)(1)(i)(C), the Department believes that requiring every service
contract or arrangement with these providers to satisfy the
requirements of the proposed regulation may not be appropriate or yield
helpful information to plan fiduciaries. However, the Department
believes that these providers perform some of the most important and
potentially influential services to plans and, to the extent these
service providers receive indirect compensation in connection with
their services, similar conflict of interest concerns would be raised,
as with other enumerated service providers.
If a contract or arrangement meets the threshold scope requirement
in paragraph (c)(1)(i), then the terms of such contract or arrangement
must satisfy the proposal's disclosure requirements in order to be
reasonable for purposes of paragraph (c)(1), regardless of the nature
of any other services provided or whether the plan is a pension plan,
group health plan, or other type of welfare benefit plan. Nevertheless,
the proposal's application to contracts or arrangements between plans
and the listed categories of service providers should not be construed
to imply that responsible plan fiduciaries do not need to obtain and
consider appropriate disclosures before contracting with service
providers who do not fall within these categories. Responsible plan
fiduciaries must continue to satisfy their general fiduciary
obligations under ERISA with respect to the selection and monitoring of
all service providers. Further, contracts or arrangements with these
service providers must be ``reasonable'' and otherwise satisfy the
requirements of section 408(b)(2) of ERISA.
The proposal also applies only to contracts or arrangements for
services to employee benefit plans. The proposed regulation, if
adopted, would not apply to contracts or arrangements with entities
that are merely providing plan benefits to participants and
beneficiaries, rather than providing services to the plan itself. For
example, a pharmacy benefit manager that contracts with an employee
benefit plan to manage the plan's prescription drug program would be
covered as a service provider to the plan providing third party
administration or recordkeeping, and possibly consulting, services.
However, if a fiduciary contracts on behalf of a welfare plan with a
medical provider network, for example an HMO, a doctor that is part of
the network and that has no separate agreement or arrangement with the
plan would not be a service provider to the plan; the doctor merely
provides medical benefits to the plan's participants and beneficiaries.
(b) Disclosure Concerning Compensation and Services
If a contract or arrangement for services falls within the scope of
the proposed regulation, the contract or arrangement must comply with
paragraphs (c)(1)(ii) through (vi) of the proposal. Paragraph
(c)(1)(ii) requires that the contract or arrangement be in writing. The
proposal requires specific disclosures and representations from the
service provider, and the Department believes they must be made in
writing to ensure a meeting of the minds between the service provider
and the responsible plan fiduciary.
The proposed regulation next provides in paragraph (c)(1)(iii) that
the terms of the contract or arrangement must specifically require the
service provider to disclose in writing, to the best of its knowledge,
the information set forth in the proposal. The Department believes it
is important for the responsible plan fiduciary to obtain assurance
from the service provider that it has disclosed complete and accurate
information. To ensure that the responsible plan fiduciary has the
opportunity to consider all required disclosures before entering into a
[[Page 70990]]
contract or arrangement with a service provider to the plan, the
proposal requires that the contract or arrangement include a
representation by the service provider that, before the contract or
arrangement was entered into, all required information was provided to
the responsible plan fiduciary.
The proposal does not prescribe the manner in which such
disclosures should be presented to the plan fiduciary, other than
requiring a statement by the service provider that the disclosures have
been made. All of the required disclosures need not be contained in the
same document, as long as all of the required information is presented
to the responsible plan fiduciary in writing before such fiduciary
enters into the contract or arrangement. Written disclosures may be
provided in separate documents from separate sources and may be
provided in electronic format, as long as these documents,
collectively, contain all of the elements of disclosure required by the
regulation. For example, a prospectus required by Federal securities
laws, or a Form ADV required to be filed by a registered investment
adviser, may include some of the indirect fee or conflict of interest
information that a service provider would be required to disclose under
this proposal. In these circumstances, the contracting parties are free
to incorporate such materials by reference. The Department expects that
the service provider will clearly describe these additional materials
and explain to the responsible plan fiduciary the information they
contain. The Department invites comments on whether, and the extent to
which, duplicate disclosures can be avoided, while at the same time
ensuring that responsible plan fiduciaries receive comprehensive,
straightforward, and helpful information concerning the service
provider's compensation and possible conflicts of interest.
The proposal also does not designate any specific time period prior
to entering into the contract or arrangement for receipt of the
required disclosures, other than requiring a representation by the
service provider that all information was provided in writing before
the parties entered into the contract. The Department believes it would
be incumbent on the service provider to furnish current and accurate
information to the plan fiduciary. Further, the responsible plan
fiduciary, consistent with its general fiduciary obligations under
ERISA, must ensure in its negotiations with a service provider that he
or she obtains current and accurate information from the service
provider sufficiently in advance of entering into the contract or
arrangement to allow the fiduciary to prudently consider the
information.
To facilitate the responsible plan fiduciary's determination that
the service provider will receive no more than reasonable compensation,
paragraph (c)(1)(iii)(A) of the proposal provides that the contract or
arrangement must require the service provider to disclose the services
to be provided to the plan and all compensation it will receive in
connection with the services. A service provider must describe all
services that it will provide, regardless of whether such services are
described in the proposal's applicable scope provision. For example, if
a plan consultant will provide appraisal, legal, and administrative
services to the employee benefit plan in addition to its consulting
services, then all of these services must be described. The subsections
that follow in paragraph (c)(1)(iii)(A)(1) through (4) of the proposal
clarify the requirement that the service provider disclose all
compensation or fees that it will receive for its services.
Paragraph (c)(1)(iii)(A)(1) broadly defines compensation or fees to
include money and any other thing of monetary value received by the
service provider or its affiliate in connection with the services
provided to the plan or the financial products in which plan assets are
invested. Examples of compensation or fees that are covered by this
definition include, but are not limited to: gifts, awards, and trips
for employees, research, finder's fees, placement fees, commissions or
other fees related to investment products, sub-transfer agency fees,
shareholder servicing fees, Rule 12b-1 fees, soft dollar payments,
float income, fees deducted from investment returns, fees based on a
share of gains or appreciation of plan assets, and fees based upon a
percentage of the plan's assets. The Department believes that an
investment of plan assets or the purchase of insurance is not, in and
of itself, compensation to a service provider for purposes of this
regulation. However, persons or entities that provide investment
management, recordkeeping, participant communication and other services
to the plan as a result of an investment of plan assets will be treated
as providing services to the plan.
Consistent with recommendations of the ERISA Advisory Council
Working Group, the Department concludes that plan fiduciaries must
receive more comprehensive information about the compensation or fees
involved in plan administration and investments, including indirect
compensation.\9\ Indirect compensation includes fees that service
providers receive from parties other than the plan, the plan sponsor,
or the service provider.
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\9\ See ERISA Advisory Council Working Group report at https://
www.dol.gov/ebsa/publications.
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Service providers also must disclose compensation or fees received
by their affiliates from third parties. For purposes of the proposal,
an ``affiliate'' of a service provider is defined in paragraph
(c)(1)(iii)(A)(1) to be any person directly or indirectly (through one
or more intermediaries), controlling, controlled by, or under common
control with the service provider, or any officer, director, agent, or
employee of, or partner in, the service provider. The Department does
not intend this requirement to result in any ``double counting'' of
compensation. For instance, an employee's salary or a bonus that is
paid to an employee from the general assets of his or her employer
(i.e., the service provider) would not need to be separately disclosed,
even if the employee is paid in connection with services to an employee
benefit plan. The proposal merely clarifies that disclosure of any
direct or indirect compensation that otherwise is required under the
proposal cannot be avoided merely because such compensation is paid to
an employee or agent of the service provider or an affiliate, rather
than directly to such service provider or affiliate.
The proposal next provides in paragraph (c)(1)(iii)(A)(2) that if a
service provider cannot disclose compensation or fees in terms of a
specific monetary amount, then the service provider may disclose
compensation or fees by using a formula, a percentage of the plan's
assets, or a per capita charge for each participant or beneficiary. The
Department understands that it is not always possible at the time the
parties enter into a service contract or arrangement to know the exact
amount of compensation, whether direct or indirect, that the service
provider will receive for its services. However, the service provider
must describe its compensation or fees in such a way that the
responsible plan fiduciary can evaluate its reasonableness. For
instance, the service provider must clearly explain any assumptions
that would be used in determining the compensation or fees according to
any such formula or other charge.
Paragraph (c)(1)(iii)(A)(3) of the proposed regulation clarifies
the nature of disclosures that must be provided
[[Page 70991]]
concerning bundled arrangements. In many cases, administrative and
investment services are provided to employee benefit plans in
``bundled'' arrangements, whereby a package or ``bundle'' of services
is provided, either directly or through affiliates or subcontractors of
a service provider. These bundles are priced to the plan by a single
service provider as a package, rather than on a service-by-service
basis. For example, rather than hiring separate service providers for
investment management, recordkeeping, Form 5500 annual report
preparation, participant communications and statement preparation,
payroll processing, and other functions, a plan fiduciary may arrange
for one service provider to have all of these services performed as a
bundle. The provider of the bundle may in turn use other affiliated
service providers, or unaffiliated subcontractors, to provide some of
the services in the bundle. However, the responsible plan fiduciary
obtains a ``package deal'' and will negotiate only with the provider of
the bundle.
Under paragraph (c)(1)(iii)(A)(3) of the proposed regulation, if a
service provider offers a bundle of services, then a contract or
arrangement must require only that the provider of the bundle make the
prescribed disclosures. This bundled service provider must disclose
information concerning all services to be provided in the bundle,
regardless of who provides them. Further, the bundled service provider
must disclose the aggregate direct compensation or fees that will be
paid for the bundle, as well as all indirect compensation that will be
received by the service provider, or its affiliates or subcontractors
within the bundle, from third parties. Generally, the bundled provider
is not required to break down this aggregate compensation or fees among
the individual services comprising the bundle. For instance, the
service provider would not have to break down the aggregate fee into
the amount that will be charged for preparing the Form 5500 annual
report and the amount that will be charged for preparing participant
statements. Also, the bundled provider generally is not required to
disclose the allocation of revenue sharing or other payments among
affiliates or subcontractors within the bundle.
There are, however, exceptions to these rules. Specifically,
paragraph (c)(1)(iii)(A)(3) requires the bundled provider to disclose
separately the compensation or fees of any party providing services
under the bundle that receives a separate fee charged directly against
the plan's investment reflected in the net value of the investment,
such as management fees paid by mutual funds to their investment
advisers, float revenue, and other asset-based fees such as 12b-1
distribution fees, wrap fees, and shareholder servicing fees if charged
in addition to the investment management fee. Also, paragraph
(c)(1)(iii)(A)(3) requires the separate disclosure of compensation or
fees of any service provider under the bundle that are set on a
transaction basis, such as finder's fees, brokerage commissions, or
soft dollars. Soft dollars include research or other products or
services, other than execution, received from a broker-dealer or other
third party in connection with securities transactions. Compensation or
fees that are charged on a transaction basis must be separately
disclosed even if paid from mutual fund management fees or other
similar fees. The Department does not believe that disclosure of these
fees would require bundled providers to disclose any revenue sharing
arrangements or bookkeeping practices among affiliates that could
legitimately be classified as proprietary or confidential. Further, the
Department believes that investment-based charges, commissions, and
other transaction-based fees paid to affiliates are just as likely to
be relevant to the responsible plan fiduciary's evaluation of potential
conflicts of interest, whether or not they are part of a bundled
service arrangement.
Paragraph (c)(1)(iii)(A)(4) requires that the service provider also
explain the manner of receipt of compensation, for example whether the
service provider will bill the plan, deduct fees directly from plan
accounts, or reflect a charge against the plan investment. The
description also must explain how any pre-paid fees will be calculated
and refunded when the contract or arrangement terminates.
(c) Disclosure Concerning Conflicts of Interest
The subsections that follow in (B) through (F) of paragraph
(c)(1)(iii) are intended to inform the responsible plan fiduciary of
the service provider's relationships or interests that may raise
conflicts of interest for the service provider in its performance of
services for the plan. As service arrangements have become more
complex, so have the ways that service providers are compensated, as
well as the relationships among different players in the plan service
provider industry. Plan fiduciaries must know of these relationships
and indirect sources of compensation because they may impact the manner
in which the provider performs services for the plan. There may be
other, oftentimes subtle, influences on the service provider or its
affiliates that may be relevant to a plan fiduciary's assessment of the
objectivity of a service provider's decisions or recommendations.
The Department's attention to service providers' potential
conflicts of interest is not new. For example, in 2005 the Department
issued guidance with the Securities and Exchange Commission concerning
potential conflicts of interest involved in pension consultant
relationships.\10\ This guidance provides a list of tips and related
explanations to help plan fiduciaries obtain the information necessary
to ensure that engagement of the pension consultant serves the best
interest of the plan's participants and beneficiaries. The Department
believes that the engagement of many plan service providers presents
similar issues for the plan fiduciary. Accordingly, under the proposal,
a contract or arrangement must require that the service provider
disclose specific information that will help the responsible plan
fiduciary assess any real or potential conflicts of interest.
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\10\ See ``Selecting and Monitoring Pension Consultants--Tips
for Plan Fiduciaries'' at https://www.dol.gov/ebsa/newsroom/
fs053105.html.
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Subsection (B) of paragraph (c)(1)(iii) requires that the service
provider identify whether it will provide services to the plan as a
fiduciary, either as an ERISA fiduciary under section 3(21) of ERISA or
as a fiduciary under the Investment Advisers Act of 1940. The
Department believes it is important for the responsible plan fiduciary
and the service provider to understand at the outset of their
relationship whether or not the service provider considers itself a
fiduciary and how this status affects the nature of the services to be
provided.\11\
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\11\ The Department notes that persons who perform one or more
of the functions described in section 3(21)(A) of ERISA with respect
to a plan are fiduciaries. See 29 CFR Sec. 2509.75-8. Thus,
fiduciary status depends on a factual analysis of a person's
activities with respect to a plan. Formal agreements stating whether
a person is a fiduciary are not dispositive of whether the person
actually is a fiduciary under ERISA by virtue of the functions
performed.
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Subsection (C) requires that the service provider disclose any
financial or other interest in transactions in which the plan will
partake in connection with the contract or arrangement. For example, if
a service provider will be buying (or advising on the purchase of) a
parcel of real estate for the plan, and an affiliate of the service
provider owns an interest in the real estate, the service provider will
[[Page 70992]]
have to state that it has an interest in the transaction and describe
its affiliate's ownership of the real estate. The responsible plan
fiduciary can then weigh the nature and extent of the conflict in
analyzing the objectivity of the service provider when making the
recommendations.
The proposal also provides that a reasonable contract or
arrangement must require the service provider to disclose its
relationships with other parties that may give rise to conflicts of
interest. Specifically, subsection (D) obligates the service provider
to describe any material financial, referral, or other relationship it
has with various parties (such as investment professionals, other
service providers, or clients) that creates or may create a conflict of
interest for the service provider in performing services pursuant to
the contract or arrangement. If the relationship between the service
provider and this third party is one that a reasonable plan fiduciary
would consider to be significant in its evaluation of whether an actual
or potential conflict of interest exists, then the service provider
must disclose the relationship.
Conflicts also may arise when a service provider can affect its own
compensation in connection with its services. Under subsection (E) of
the proposal, a contract or arrangement must require the service
provider to identify whether it can affect its own compensation without
the prior approval of an independent plan fiduciary and to describe the
nature of this compensation. A common example of this potential
conflict of interest is the receipt of ``float'' compensation.\12\ If
the amount a service provider receives in float compensation will not
be approved by an independent plan fiduciary, then the service provider
must state that it will receive float compensation and explain the
nature of this compensation.\13\
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\12\ Many financial service providers, such as banks and trust
companies, maintain omnibus accounts to facilitate the transactions
of employee benefit plan clients. The service provider may retain
earnings (``float'') that result from the anticipated short-term
investment of funds held in these accounts. These accounts generally
hold contributions and other assets pending investment. Plan
fiduciaries also may transfer funds to an omnibus account in
connection with issuance of a check to make a plan distribution or
other disbursement.
\13\ For more information concerning ``float'' compensation and
the information concerning such compensation that plan fiduciaries
should obtain from service providers, see the Department's Field
Assistance Bulletin 2002-3 (Nov. 5, 2002) at https://www.dol.gov/
ebsa/regs/fab_2002-3.html.
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Finally, the Department recognizes that service providers may have
policies or procedures to manage these real or potential conflicts of
interest. For example, a fiduciary service provider may have procedures
for offsetting fees received from third parties (through revenue
sharing or other indirect payment arrangements) against the amount that
it otherwise would charge a plan client. Accordingly, subsection (F) of
paragraph (c)(1)(iii) of the proposal provides that a reasonable
contract or arrangement must require service providers to state whether
or not any such policies or procedures exist and, if so, to provide an
explanation of these policies or procedures and how they address
conflicts of interest. The Department views this requirement as an
opportunity for service providers to educate plan fiduciaries about how
they address potential conflicts of interest.
(d) Material Changes to Disclosed Information
Paragraph (c)(1)(iv) of the proposal provides that a reasonable
contract or arrangement must require that, during the term of the
contract or arrangement, service providers must disclose to responsible
plan fiduciaries any material changes to the information that is
required by paragraph (c)(1)(iii), subsections (A) through (F). Changes
on the part of a service provider or its employee benefit plan business
may occasionally occur and may alter the information previously
disclosed by the service provider. If any resulting change to the
information previously disclosed to a plan fiduciary would be viewed by
a reasonable plan fiduciary as significantly altering the ``total mix''
of information made available to the fiduciary, or as significantly
affecting a reasonable plan fiduciary's decision to hire or retain the
service provider, then the change is material. To ensure that plan
fiduciaries continue to be well-informed concerning the compensation
and conflict of interest issues affecting their service provider
relationships, a contract or arrangement must require service providers
to notify fiduciaries of material changes within 30 days of the service
provider's knowledge of the change.
(e) Reporting and Disclosure Requirements
The proposed regulation under paragraph (c)(1)(v) requires that a
reasonable contract or arrangement obligate the service provider to
furnish all information related to the contract or arrangement and the
service provider's receipt of compensation or fees thereunder that is
requested by the responsible plan fiduciary or plan administrator in
order to comply with the reporting and disclosure requirements of Title
I of ERISA and the regulations, forms, and schedules issued thereunder.
For example, this provision would obligate the service provider to
furnish information that is necessary for the plan administrator to
complete the annual report on Form 5500, and information that is
necessary for the responsible plan fiduciary to comply with disclosure
obligations to plan participants and beneficiaries.
Of course, detailed reporting concerning some service providers may
not be required for annual reporting purposes, for example because the
amount or nature of the compensation paid to the service provider does
not fall within the threshold or other requirements of the annual
report on Form 5500. Further, not all employee benefit plans are
subject to the same annual reporting requirements, for example small
plans and certain self-funded welfare plans. This does not mean that
service providers to these plans would not be required to fully satisfy
the disclosure requirements of this proposed regulation, assuming they
otherwise fall within the scope of the proposal. The Department
anticipates that this proposal would apply more broadly to
relationships between service providers and employee benefit plans that
are not necessarily covered by ERISA's reporting requirements. The
primary goal of this proposal--to provide comprehensive and useful
information to responsible plan fiduciaries when entering service
contracts or arrangements--is different than that of ERISA's annual
reporting and disclosure requirements, which provide more limited
retrospective financial information on direct and indirect service
provider compensation to facilitate and reinforce the broader fiduciary
obligations imposed by this proposal.
(f) Compliance by Service Providers
The proposal's final requirement is contained in paragraph
(c)(1)(vi). This condition provides explicitly that a service provider
must comply with its obligations under the contract or arrangement as
described in the proposed regulation. Not only must a contract or
arrangement require disclosure from the service provider, but the
service provider must actually provide all of the required disclosures
in order for the contract or arrangement to be reasonable. Similarly,
it is not enough for a service provider to commit in the written
contract to later notify the responsible plan fiduciary of material
changes to the disclosures contained in the contract; subsection (vi)
requires that the service provider in fact provide such notification.
[[Page 70993]]
Subsection (vi) also refers to relief that may be available to a
responsible plan fiduciary when a service provider fails to comply with
this requirement. In addition to this proposed regulation, the
Department is publishing a proposed Class Exemption in today's Federal
Register. Subject to certain conditions, this Class Exemption will
provide relief from ERISA's prohibited transaction rules for a
responsible plan fiduciary when a contract or arrangement fails to be
``reasonable,'' through no fault of the responsible plan fiduciary, but
due to a service provider's failure to satisfy its disclosure
obligations under this regulation. The proposed Class Exemption is
discussed below in paragraph (2), ``Consequences of Failure to Satisfy
the Proposed Regulation.''
(g) Relationship Between Disclosures and the Plan Fiduciary's ERISA
Section 404(a) Duties
The parties to a service contract or arrangement that falls within
the scope of paragraph (c)(1)(i) of the proposal must, at a minimum,
satisfy the requirements contained in this proposal and the other
conditions to ERISA section 408(b)(2) in order for the provision of
services under the contract or arrangement to be exempt from ERISA's
prohibited transaction rules. However, the engagement of any particular
service provider will not necessarily satisfy the fiduciary's
obligations under section 404(a) of ERISA to act prudently and solely
in the best interest of the plan's participants and beneficiaries
merely because the service provider furnishes the information described
in the proposed regulation.
Section 404(a) of ERISA requires that the responsible plan
fiduciary engage in an objective process designed to elicit information
necessary to assess not only the reasonableness of the compensation or
fees to be paid for services, but also the qualifications of the
service provider and the quality of the services that will be
provided.\14\ Although the steps taken by a responsible plan fiduciary
may vary depending on the facts and circumstances, solicitation of bids
among service providers is a means by which the responsible plan
fiduciary can obtain information relevant to the decision-making
process. A responsible plan fiduciary should not consider any one
factor, including the fees or compensation to be paid to the service
provider, to the exclusion of other factors. Further, a fiduciary need
not necessarily select the lowest-cost service provider, so long as the
compensation or fees paid to the service provider are determined to be
reasonable in light of the particular facts and circumstances.
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\14\ See, e.g., Information Letters to D. Ceresi (Feb. 19, 1998)
and to T. Konshak (Dec. 1, 1997).
---------------------------------------------------------------------------
Further, plan fiduciaries are not limited by the disclosures
required in this proposal. Plan fiduciaries may ask service providers
for any additional information that they feel is necessary to their
decision. For example, a responsible plan fiduciary may have questions
for a service provider concerning the specific personnel that will be
assigned to manage or perform services under the contract or
arrangement.
Finally, although this proposal looks to disclosures made at the
time a service contract or arrangement is entered into or renewed,
responsible plan fiduciaries must continue to monitor service
arrangements and the performance of service providers. Receipt of the
disclosures described in this proposed regulation at the onset of a
service relationship will not relieve plan fiduciaries of this ongoing
obligation.
(h) Existing Requirement Concerning Termination of Contract or
Arrangement
Paragraph (c)(2) of the regulation continues to require that
service contracts or arrangements permit termination by the plan
without penalty and on reasonably short notice. This requirement has
not been changed, though the Department invites comments from the
public as to any practical issues relating to the current regulation's
requirements concerning contract termination. Specifically, the
Department would like to know whether the current regulatory framework
presents practical problems and whether further regulatory or
interpretive guidance could address these problems.
(i) Other Statutory Exemptions Concerning Service Providers
The Department understands that, in certain circumstances, plans
and service providers to such plans must rely on statutory exemptions
other than section 408(b)(2) of ERISA in order to conduct business
without violating ERISA's prohibited transaction provisions. Therefore,
the Department invites comment on the extent to which the application
of the disclosure requirements contained in this proposed regulation
will affect, or may be affected by, other ERISA statutory exemptions
that may relate to plan service arrangements.
(2) Consequences of Failure To Satisfy the Proposed Regulation
If the contract or arrangement fails to require disclosure of the
information described in the proposed regulation, or if the service
provider fails to disclose such information, then the contract or
arrangement will not be ``reasonable.'' Therefore, the service
arrangement will not qualify for the relief from ERISA's prohibited
transaction rules provided by section 408(b)(2). The resulting
prohibited transaction would have consequences for both the responsible
plan fiduciary and the service provider. The responsible plan
fiduciary, by participating in the prohibited transaction, will have
violated section 406(a)(1)(C) of ERISA's prohibited transaction
rules.\15\ The service provider, as a ``disqualified person'' under the
Internal Revenue Code's (Code) prohibited transaction rules, will be
subject to the excise taxes that result from the service provider's
participation in a prohibited transaction under Code section 4975.\16\
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\15\ See ERISA Sec. 406(a)(1)(C).
\16\ The Internal Revenue Code (Code) also provides statutory
relief for transactions between a plan and a service provider that
otherwise would be prohibited. Any excise taxes imposed by Code
section 4975(a) and (b) for failure to satisfy the statutory
exemption are paid by the disqualified person who participates in
the prohibited transaction, in this case the service provider, not
the plan fiduciary. See Code Sec. 4975(a), (b), (c)(1)(C), (d)(2),
and (e)(2)(B).
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The Department believes that this significant result will provide
incentives for all parties to service contracts or arrangements to
cooperate in exchanging the disclosures required by the proposed
regulation. However, the Department also believes that, in certain
circumstances, a responsible plan fiduciary should not be held liable
for a prohibited transaction that results when a service provider,
unbeknownst to the plan fiduciary, fails to satisfy its disclosure
obligations as required by the proposed regulation. Accordingly, the
Department also published a proposed Class Exemption in today's Federal
Register. The scope of the relief provided by the Class Exemption and
the conditions that must be satisfied by a responsible plan fiduciary
in order to obtain such relief are discussed in the preamble to the
proposed Class Exemption. The Department notes that, in general, the
parties seeking to avail themselves of either the statutory exemption
provided by ERISA section 408(b)(2), or the administrative exemption
provided in the Department's proposed Class Exemption, will bear the
burden of establishing compliance with the conditions of these
exemptions.
[[Page 70994]]
C. Effective Date
The Department proposes that its amendments to regulation section
2550.408b-2(c) be effective 90 days after publication of the final
regulation in the Federal Register. The Department invites comments on
whether the final regulation should be made effective on a different
date.
D. Request for Comments
The Department invites comments from interested persons on the
proposed regulation and other issues discussed in this Notice. Comments
should be submitted electronically by e-mail to e-ORI@dol.gov, or by
using the Federal eRulemaking portal at https://www.regulations.gov.
Persons wishing to submit paper copies should address them to the
Office of Regulations and Interpretations, Employee Benefits Security
Administration, Room N-5655, U.S. Department of Labor, 200 Constitution
Avenue, NW., Washington, DC 20210, Attn: 408(b)(2) Amendment. All
comments received will be available for public inspection, without
charge, at https://www.regulations.gov or at https://www.dol.gov/ebsa and
in the Public Disclosure Room, N-1513, Employee Benefits Security
Administration, 200 Constitution Avenue, NW., Washington, DC 20210.
The comment period for this proposed regulation will end 60 days
after publication of the proposed rule in the Federal Register. The
Department believes that this period of time will afford interested
persons an adequate amount of time to analyze the proposal and submit
comments.
E. Regulatory Impact Analysis
(1) Overview of the Proposal
Under section 406(a)(1)(C) of ERISA's prohibited transaction rules,
the furnishing of goods, services, or facilities between a plan and a
party in interest to the plan is generally prohibited.\17\ A service
relationship between a plan and a service provider would thus
constitute a prohibited transaction in the absence of regulatory
relief, because ERISA defines any person providing services to the plan
as a ``party in interest'' to the plan.\18\ Section 408(b)(2) of ERISA,
however, exempts certain arrangements between plans and service
providers that otherwise would be prohibited transactions. To obtain
relief under that section, the arrangement must be reasonable, the
services must be necessary for the establishment or operation of the
plan, and no more than reasonable compensation must be paid for the
services.\19\ Regulations issued by the Department clarify each of
these conditions to the exemption.\20\
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\17\ See ERISA Sec. 406(a)(1)(C).
\18\ See ERISA Sec. 3(14)(B).
\19\ See ERISA Sec. 408(b)(2).
\20\ See 29 CFR 2550.408b-2.
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To further clarify the meaning of a ``reasonable'' contract or
arrangement under section 408(b)(2), the Department proposes to amend
the regulation at 29 CFR Sec. 2550.408b-2(c). Under the proposal, a
contract or arrangement to provide covered services to a plan would not
be reasonable unless it requires the service provider to disclose, in
writing, certain information before the contract or arrangement is
entered into, extended, or renewed. The Department believes that, in
order to satisfy their ERISA obligations, plan fiduciaries need
information concerning all compensation to be received by the service
provider and any conflicts of interest that may adversely affect the
service provider's performance of the contract or arrangement.
The proposal requires that, in order to be considered a reasonable
contract or arrangement, the contract must require the service provider
to furnish the specified information to the responsible plan fiduciary.
The rule also would require that the service provider comply with its
contractual obligation and actually furnish the specified information.
These disclosures are intended to enable the responsible plan fiduciary
to ensure that no more than reasonable compensation is paid to the
service provider for the services and to illustrate any actual or
potential conflicts of interest that may affect the service provider's
judgment.
Once adopted, these requirements will apply to all contracts or
arrangements between plans (including pension plans, group health
plans, and other types of welfare benefit plans) and service providers
who are fiduciaries; who provide banking, consulting, custodial,
insurance, investment advisory, investment management, recordkeeping,
securities or other investment brokerage, or third party administration
services; or who receive indirect compensation for accounting,
actuarial, appraisal, auditing, legal, or valuation services to the
plan (collectively ``covered services'' or ``covered providers'').
The Department's interest in this proposal stems from concerns
about the fees paid for by employee benefit plans, and the ability of
plan sponsors and fiduciaries to understand these fees which may be
paid directly or indirectly by plans. The Department believes that
greater understanding of these fees by the affected parties will
increase efficiency and competition in the service provider market and
generate benefits to plans and thus to plan participants. Although the
Department believes this rule will have the greatest effect on service
providers to pension plans, the Department identified other employee
benefit plans, such as health and welfare plans, that would be affected
by this regulation and could realize benefits from the proposal similar
to the benefits realized by pension plans.
In a separate regulatory effort, the Department has revised
Schedule C of the annual Form 5500, which is filed by most large plans.
Schedule C collects information about plan service providers that were
compensated in excess of $5,000. These revisions are intended to
improve the reported information on compensation and revenue sharing
arrangements of service providers to employee benefit plans. Similar to
the proposed revisions under section 408(b)(2) of ERISA, the revisions
to Schedule C are intended to help plan sponsors and fiduciaries in
determining the reasonableness of the fees they pay to service
providers and to help assess any potential conflicts of interest. While
the proposed regulation under section 408(b)(2) of ERISA concerns the
disclosure of information during the decision-making process, the
changes to Schedule C concern the provision of retrospective
information as part of a plan's annual reporting obligations.
The Department is also publishing, simultaneously with this
regulatory initiative, a proposed class exemption for plan fiduciaries
in certain circumstances when plan service arrangements fail to comply
with ERISA section 408(b)(2). The exemption is published elsewhere in
this issue of the Federal Register. In the preamble to the exemption,
the Department describes how it has taken into account the availability
of conditional relief under the exemption in assessing the economic
costs and benefits of the regulation. The Department believes that the
exemption is essential to achieve the purposes underlying the
regulation.
(2) Executive Order 12866 Statement
Under Executive Order 12866, the Department must determine whether
a regulatory action is ``significant'' and therefore subject to the
requirements of the Executive Order and subject to review by the Office
of Management and Budget (OMB). Under section 3(f) of the Executive
Order, a ``significant regulatory action'' is an action that is
[[Page 70995]]
likely to result in a rule (1) having an annual effect on the economy
of $100 million or more, or adversely and materially affecting a sector
of the economy, productivity, competition, jobs, the environment,
public health or safety, or State, local or tribal governments or
communities (also referred to as ``economically significant''); (2)
creating serious inconsistency or otherwise interfering with an action
taken or planned by another agency; (3) materially altering the
budgetary impacts of entitlement grants, user fees, or loan programs or
the rights and obligations of recipients thereof; or (4) raising novel
legal or policy issues arising out of legal mandates, the President's
priorities, or the principles set forth in the Executive Order. OMB has
determined that this action is significant under section 3(f)(1)
because it is likely to materially affect a sector of the economy.
Accordingly, the Department has undertaken, as described below, an
analysis of the costs and benefits of the proposed regulation in
satisfaction of the requirements of the Executive Order. The Department
believes that the proposed regulation's benefits justify its costs.
(3) Need for Regulatory Action
Employee benefit plans have evolved over the past several years,
resulting in changes to both the services provided to the plans and the
compensation received by service providers. Fee structures for service
providers have, in some cases, become more complex and less transparent
for plan sponsors or fiduciaries determining what is actually paid for
services. This increased complexity also makes it more difficult to
discern the service provider's potential conflicts of interest. It has
also become more difficult to determine the impacts of these potential
conflicts of interest on the fees paid by, or the quality of the
services provided to, the plan.
Despite these complexities, when selecting or monitoring service
providers, plan fiduciaries must act prudently and solely in the
interest of the plan's participants and beneficiaries and for the
exclusive purpose of providing benefits and defraying reasonable
expenses of administering the plan. To meet these obligations, it is
vital that fiduciaries have enough information to make informed
assessments and decisions about the services, the costs and the
providers. In this regard, the Department has published interpretive
guidance concerning the disclosure and other obligations of plan
fiduciaries and service providers under sections 404, 406(b) and 408(b)
of ERISA.\21\
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\21\ See, e.g. Field Assistance Bulletin 2002-3 (Nov. 5, 2002)
and Advisory Opinions 97-16A (May 22, 1997) and 97-15A (May 22,
1997).
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To the extent that plan fiduciaries are unable to obtain this
information, or unable to use it to choose among service providers in a
manner that upholds their fiduciary duty, a failure exists in the
market for services for employee benefit plans. This market failure
results from information asymmetry between the providers of plan
services who possess information about their fee structures and
potential conflicts of interest and plan fiduciaries that lack this
information but need it to act in the best interest of their plans. The
Department believes that both responsible plan fiduciaries and service
providers will benefit from this proposed regulation, which will
promote the efficiency of plan fiduciaries finding and using the
information they need to search for service providers. This action
furthers important public policy goals of increased transparency and
increased competition in the service provider market.
(4) Regulatory Alternatives
Executive Order 12866 directs Federal Agencies promulgating
regulations to evaluate regulatory alternatives. The Department
considered the following alternatives: Remaining with the status quo, a
general regulatory framework, broad applicability, and a specific
framework with limited application. These alternatives are described
further below:
Remain with status quo
The Department weighed the option of remaining with the status quo
and relying on the current regulatory framework. ERISA's existing
fiduciary duties imposed by sections 404 and 408(b)(2) already require
plan fiduciaries to ensure that fees paid to service providers are
reasonable. As part of this duty, fiduciaries must obtain information
about fees and conflicts of interest. Absent a regulation, the status
quo framework relies upon these more general fiduciary requirements to
ensure that plans pay reasonable service fees.
The status quo alternative was rejected. Although the Department
has issued technical guidance concerning plan fiduciaries' obligations
to assess all compensation received by service providers, issues remain
concerning the adequacy of current disclosures made to plans. The
Department believes that plan fiduciaries would benefit from a clear
and uniform regulatory standard for disclosure. Additionally, under the
``status quo'' alternative, it is unclear whether non-fiduciary service
providers are obligated by law to provide the information the
Department believes fiduciaries need in order to evaluate whether a
provider's fees are reasonable.
General regulatory framework
Second, the Department considered establishing a general regulatory
framework requiring service providers to furnish, and plan fiduciaries
to obtain, information on fee structures and conflicts of interest.
This alternative would not have specified in detail the exact
information that must be exchanged, but would have left this up to the
parties to the contract or arrangement. The Department rejected this
alternative because it believes both responsible plan fiduciaries and
service providers would benefit from additional guidance concerning the
information that must be exchanged. The Department felt that, although
this alternative would create an obligation on the part of the parties
to exchange information that relates to the reasonableness of fees,
parties may be left with ongoing ambiguity about exactly what
information is necessary to fully evaluate a service provider contract
or arrangement. The Department therefore believes that this alternative
would fail to generate significant benefits in the form of greater
efficiency with higher costs than the status quo.
Broad applicability
Third, the Department considered applying the proposed regulation
broadly to all service arrangements that rely on the section 408(b)(2)
service provider exemption for relief from ERISA's prohibited
transaction rules. Upon further consideration, this alternative was
rejected because the Department believed that the proposal's written
disclosure requirements should be targeted to a more specifically
defined group of service providers. The Department believes that
certain service arrangements generally do not involve complex
compensation arrangements or conflicts of interest, and therefore need
not be separately regulated in order to ensure that compensation
information is disclosed. Benefits from this alternative and the
proposed rule would be similar and benefits would be accruing primarily
to those plans with complex service provider arrangements. This
alternative would be more costly than the proposed framework as more
service providers would be affected.
Specific framework with limited application
Lastly, the Department considered, and ultimately has adopted as
its
[[Page 70996]]
proposal, a rule requiring that, in order to be reasonable, a contract
or arrangement for services must mandate that certain sets of service
providers disclose specified information about their compensation and
conflicts of interest. The proposal covers typical plan service
providers that are most likely to have complex compensation
arrangements or conflicts of interest. They include: fiduciary service
providers; providers furnishing banking, consulting, custodial,
insurance, investment advisory or management, recordkeeping, securities
or other investment brokerage, or third party administration services;
or providers who receive indirect compensation for accounting,
actuarial, appraisal, auditing, legal or valuation services. The
Department believes this framework will yiel