Records Schedules; Availability and Request for Comments, 63200-63201 [E7-21922]

Download as PDF 63200 Federal Register / Vol. 72, No. 216 / Thursday, November 8, 2007 / Notices NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedules; Availability and Request for Comments rwilkins on PROD1PC63 with NOTICES SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: Requests for copies must be received in writing on or before December 10, 2007. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments. ADDRESSES: You may request a copy of any records schedule identified in this notice by contacting the Life Cycle Management Division (NWML) using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740–6001. E-mail: requestschedule@nara.gov. Fax: 301–837–3698. Requesters must cite the control number, which appears in parentheses after the name of the agency which submitted the schedule, and must provide a mailing address. Those who desire appraisal reports should so indicate in their request. FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle Management Division (NWML), National Archives and Records 16:54 Nov 07, 2007 Jkt 214001 Each year Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA’s approval, using the Standard Form (SF) 115, Request for Records Disposition Authority. These schedules provide for the timely transfer into the National Archives of historically valuable records and authorize the disposal of all other records after the agency no longer needs them to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government’s activities, and whether or not they have historical or other value. Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency-wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too includes information about the records. Further information about the disposition process is available on request. SUPPLEMENTARY INFORMATION: National Archives and Records Administration (NARA). ACTION: Notice of availability of proposed records schedules; request for comments. AGENCY: VerDate Aug<31>2005 Administration, 8601 Adelphi Road, College Park, MD 20740–6001. Telephone: 301–837–1539. E-mail: records.mgt@nara.gov. Schedules Pending 1. Department of the Air Force, Agency-wide (N1–AFU–04–1, 9 items, 7 PO 00000 Frm 00040 Fmt 4703 Sfmt 4703 temporary items). Civil engineering records, including construction project case files and status reports, engineering specifications, and layout maps and architectural drawings of routine structures or projects. Proposed for permanent retention are recordkeeping copies of significant layout maps, architectural drawings of important structures or projects, and comprehensive plans at bases and installations. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium. 2. Department of the Army, Agencywide (N1–AU–07–15, 4 items, 4 temporary items). Records relating to Army property accountability. Included are documents attesting to transfers of property accountability, waivers of property accountability requirements, and receipts acknowledging responsibility for Army property. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium. 3. Department of Defense, Defense Commissary Agency (N1–506–07–12, 3 items, 2 temporary items). Records pertaining to office management. Included are general correspondence files and documents designating postal workers as distribution clerks and control officers. Proposed for permanent retention are recordkeeping copies of internal agency publications such as directives. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium. 4. Department of Homeland Security, National Protection and Programs Directorate (N1–563–07–9, 1 item, 1 temporary item). Master file for an electronic information system which contains information used to prioritize restoration of telecommunications services to national security and emergency preparedness personnel after a crisis. 5. Department of Homeland Security, U.S. Citizenship and Immigration Services (N1–563–08–1, 10 items, 8 temporary items). Inputs, outputs, master files and documentation associated with an electronic information system used to collect, process, and track correspondence received from individuals and employers seeking assistance. Proposed for permanent retention in the form of outputs are annual reports to Congress and formal recommendations. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium, except for the master files. E:\FR\FM\08NON1.SGM 08NON1 rwilkins on PROD1PC63 with NOTICES Federal Register / Vol. 72, No. 216 / Thursday, November 8, 2007 / Notices 6. Department of Homeland Security, United States Secret Service (N1–87– 07–1, 23 items, 22 temporary items). Uniformed Division records, including Deputy Chief’s general files, incident reports not involving protectees, briefing sheets, surveillance logs and reports, equipment logs, and alarm and intrusion detection reports. Proposed for permanent retention are recordkeeping copies of incident reports involving protectees. 7. Department of Justice, Bureau of Prisons (N1–129–07–15, 2 items, 2 temporary items). Staffing records and operating costs files used for budget purposes by the Administrative Division. 8. Department of Justice, Federal Bureau of Investigation (N1–65–07–19, 15 items, 15 temporary items). Records relating to the Human Resources Division’s Student Loan Repayment Program system. 9. Department of Justice, Federal Bureau of Investigation (N1–65–07–20, 7 items, 7 temporary items). Inputs, outputs, master file, system documentation, audits, and system backups of the Counterterrorism Division analytical database. 10. Department of Justice, National Security Division (N1–60–07–5, 2 items, 1 temporary item). Case files relating to the Committee on Foreign Investment in the United States, chaired by the Department of the Treasury. Proposed for permanent retention are case files reviewed by the National Security Division. 11. Department of State, Bureau of Overseas Buildings Operations (N1–59– 07–13, 1 item, 1 temporary item). Management Support Division renovation and reconfiguration project files. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium. 12. Department of Transportation, Federal Railroad Administration (N1– 399–07–24, 3 items, 2 temporary items). Documents relating to the organization, mission, functions, relationships, and delegations of authority within the Federal Railroad Administration. Proposed for permanent retention are final copies of agency organization or reorganization plans and studies that were implemented. 13. Department of the Treasury, Bureau of the Public Debt (N1–53–08– 1, 1 item, 1 temporary item). Copies of bulletins with supporting documents for the Office of Foreign Assets Control. 14. Department of the Treasury, Internal Revenue Service (N1–58–07– 14, 17 items, 16 temporary items). Student records and course materials VerDate Aug<31>2005 16:54 Nov 07, 2007 Jkt 214001 from the National Criminal Investigation Training Academy. Proposed for permanent retention are the original and master images in the training photographs collection. 15. Department of the Treasury, Internal Revenue Service (N1–58–07– 15, 3 items, 3 temporary items). Electronic project files and working files of the Office of Program Evaluation and Risk Analysis related to strategic, budget, and program planning. 16. Department of the Treasury, United States Mint (N1–104–07–1, 3 items, 1 temporary item). Copies of correspondence initiated by and for the signature of the Mint’s Director, Deputy Director, and high level Departmental officials. Proposed for permanent retention are official copes of correspondence maintained by the Executive Secretariat. 17. Board of Governors of the Federal Reserve System (N1–82–07–1, 9 items, 2 temporary items). Draft transcripts and preliminary audio records of oral history interviews. Proposed for permanent retention are other oral history records for the agency, including final transcripts of interviews, final recordings, statements of purpose and disclaimer, project interview agreements, policies and procedures, interview lists, and briefing packets. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium. 18. Consumer Product Safety Commission, Directorate for Epidemiology (N1–424–07–1, 3 items, 1 temporary item). Output data associated with an electronic information system used to collect information on deaths involving consumer products. Proposed for permanent retention are the master file and system documentation. 19. Federal Maritime Commission, Bureau of Enforcement (N1–358–07–4, 1 item, 1 temporary item). Master file for an electronic information system which provides an index to investigated companies and individuals and links these names to subject terms and associated paper case files. 20. Federal Maritime Commission, Bureau of Enforcement (N1–358–07–5, 1 item, 1 temporary item). Master file for an electronic information system which provides case management for investigations. 21. Federal Maritime Commission, Bureau of Enforcement (N1–358–07–6, 5 items, 5 temporary items). Records of investigative case files and related enforcement documentation, settlement agreement files, and formal proceedings docket files and reading files. This schedule authorizes the agency to apply PO 00000 Frm 00041 Fmt 4703 Sfmt 4703 63201 the proposed disposition instructions to any recordkeeping medium. Paper copies of formal proceedings docket files and reading files were previously approved for disposal. Dated: November 1, 2007. Michael J. Kurtz, Assistant Archivist for Records Services, Washington, DC. [FR Doc. E7–21922 Filed 11–7–07; 8:45 am] BILLING CODE 7515–01–P NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Advisory Committee on the Electronic Records Archives National Archives and Records Administration. AGENCY: ACTION: Notice of Meeting. SUMMARY: In accordance with the Federal Advisory Committee Act, as amended (5 U.S.C. Appendix 2), the National Archives and Records Administration (NARA) announces a meeting of the Advisory Committee on the Electronic Records Archives (ACERA). The committee serves as a deliberative body to advise the Archivist of the United States, on technical, mission, and service issues related to the Electronic Records Archives (ERA). This includes, but is not limited to, advising and making recommendations to the Archivist on issues related to the development, implementation and use of the ERA system. Date of Meeting: November 28–29, 2007. Time of Meeting: 9 a.m.–4 p.m. Place of Meeting: 700 Pennsylvania Avenue, NW.,Washington, DC 20408– 0001. This meeting will be open to the public. However, due to space limitations and access procedures, the name and telephone number of individuals planning to attend must be submitted to the Electronic Records Archives Program at era.program@nara.gov. SUPPLEMENTARY INFORMATION: Agenda • • • • • Opening Remarks. Approval of Minutes. Committee Updates. Activities Reports. Adjournment. FOR FURTHER INFORMATION CONTACT: Lewis Bellardo, Deputy Archivist/Chief of Staff; (301) 837–1600. E:\FR\FM\08NON1.SGM 08NON1

Agencies

[Federal Register Volume 72, Number 216 (Thursday, November 8, 2007)]
[Notices]
[Pages 63200-63201]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-21922]



[[Page 63200]]

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 10, 2007. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: requestschedule@nara.gov.
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-04-1, 9 items, 
7 temporary items). Civil engineering records, including construction 
project case files and status reports, engineering specifications, and 
layout maps and architectural drawings of routine structures or 
projects. Proposed for permanent retention are recordkeeping copies of 
significant layout maps, architectural drawings of important structures 
or projects, and comprehensive plans at bases and installations. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of the Army, Agency-wide (N1-AU-07-15, 4 items, 4 
temporary items). Records relating to Army property accountability. 
Included are documents attesting to transfers of property 
accountability, waivers of property accountability requirements, and 
receipts acknowledging responsibility for Army property. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    3. Department of Defense, Defense Commissary Agency (N1-506-07-12, 
3 items, 2 temporary items). Records pertaining to office management. 
Included are general correspondence files and documents designating 
postal workers as distribution clerks and control officers. Proposed 
for permanent retention are recordkeeping copies of internal agency 
publications such as directives. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    4. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-07-9, 1 item, 1 temporary item). Master 
file for an electronic information system which contains information 
used to prioritize restoration of telecommunications services to 
national security and emergency preparedness personnel after a crisis.
    5. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-563-08-1, 10 items, 8 temporary items). 
Inputs, outputs, master files and documentation associated with an 
electronic information system used to collect, process, and track 
correspondence received from individuals and employers seeking 
assistance. Proposed for permanent retention in the form of outputs are 
annual reports to Congress and formal recommendations. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium, except for the master files.

[[Page 63201]]

    6. Department of Homeland Security, United States Secret Service 
(N1-87-07-1, 23 items, 22 temporary items). Uniformed Division records, 
including Deputy Chief's general files, incident reports not involving 
protectees, briefing sheets, surveillance logs and reports, equipment 
logs, and alarm and intrusion detection reports. Proposed for permanent 
retention are recordkeeping copies of incident reports involving 
protectees.
    7. Department of Justice, Bureau of Prisons (N1-129-07-15, 2 items, 
2 temporary items). Staffing records and operating costs files used for 
budget purposes by the Administrative Division.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
07-19, 15 items, 15 temporary items). Records relating to the Human 
Resources Division's Student Loan Repayment Program system.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
07-20, 7 items, 7 temporary items). Inputs, outputs, master file, 
system documentation, audits, and system backups of the 
Counterterrorism Division analytical database.
    10. Department of Justice, National Security Division (N1-60-07-5, 
2 items, 1 temporary item). Case files relating to the Committee on 
Foreign Investment in the United States, chaired by the Department of 
the Treasury. Proposed for permanent retention are case files reviewed 
by the National Security Division.
    11. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-07-13, 1 item, 1 temporary item). Management Support Division 
renovation and reconfiguration project files. This schedule authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    12. Department of Transportation, Federal Railroad Administration 
(N1-399-07-24, 3 items, 2 temporary items). Documents relating to the 
organization, mission, functions, relationships, and delegations of 
authority within the Federal Railroad Administration. Proposed for 
permanent retention are final copies of agency organization or 
reorganization plans and studies that were implemented.
    13. Department of the Treasury, Bureau of the Public Debt (N1-53-
08-1, 1 item, 1 temporary item). Copies of bulletins with supporting 
documents for the Office of Foreign Assets Control.
    14. Department of the Treasury, Internal Revenue Service (N1-58-07-
14, 17 items, 16 temporary items). Student records and course materials 
from the National Criminal Investigation Training Academy. Proposed for 
permanent retention are the original and master images in the training 
photographs collection.
    15. Department of the Treasury, Internal Revenue Service (N1-58-07-
15, 3 items, 3 temporary items). Electronic project files and working 
files of the Office of Program Evaluation and Risk Analysis related to 
strategic, budget, and program planning.
    16. Department of the Treasury, United States Mint (N1-104-07-1, 3 
items, 1 temporary item). Copies of correspondence initiated by and for 
the signature of the Mint's Director, Deputy Director, and high level 
Departmental officials. Proposed for permanent retention are official 
copes of correspondence maintained by the Executive Secretariat.
    17. Board of Governors of the Federal Reserve System (N1-82-07-1, 9 
items, 2 temporary items). Draft transcripts and preliminary audio 
records of oral history interviews. Proposed for permanent retention 
are other oral history records for the agency, including final 
transcripts of interviews, final recordings, statements of purpose and 
disclaimer, project interview agreements, policies and procedures, 
interview lists, and briefing packets. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    18. Consumer Product Safety Commission, Directorate for 
Epidemiology (N1-424-07-1, 3 items, 1 temporary item). Output data 
associated with an electronic information system used to collect 
information on deaths involving consumer products. Proposed for 
permanent retention are the master file and system documentation.
    19. Federal Maritime Commission, Bureau of Enforcement (N1-358-07-
4, 1 item, 1 temporary item). Master file for an electronic information 
system which provides an index to investigated companies and 
individuals and links these names to subject terms and associated paper 
case files.
    20. Federal Maritime Commission, Bureau of Enforcement (N1-358-07-
5, 1 item, 1 temporary item). Master file for an electronic information 
system which provides case management for investigations.
    21. Federal Maritime Commission, Bureau of Enforcement (N1-358-07-
6, 5 items, 5 temporary items). Records of investigative case files and 
related enforcement documentation, settlement agreement files, and 
formal proceedings docket files and reading files. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium. Paper copies of formal proceedings docket 
files and reading files were previously approved for disposal.

    Dated: November 1, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E7-21922 Filed 11-7-07; 8:45 am]
BILLING CODE 7515-01-P