Privacy Act of 1974 Republication of Systems of Records Notices, 56570-56598 [E7-19351]

Agencies

• National Archives and Records Administration

[Federal Register Volume 72, Number 191 (Wednesday, October 3, 2007)]
[Notices]
[Pages 56570-56598]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-19351]



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Part IV





National Archives and Records Administration





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Privacy Act of 1974 Republication of Systems of Records Notice; Notice

Federal Register / Vol. 72, No. 191 / Wednesday, October 3, 2007 / 
Notices

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Privacy Act of 1974 Republication of Systems of Records Notices

AGENCY: National Archives and Records Administration (NARA).

ACTION: Republication of Systems of Records Notices.

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SUMMARY: The National Archives and Records Administration (NARA) is 
republishing 34 system of records notices in its existing inventory of 
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, to incorporate minor corrective and administrative changes. 
NARA proposes to add one new system to its inventory, NARA 39, Visitor 
Ticketing Application (VISTA) Files; change the name of NARA 37 from 
``Order Online!'' to ``NARA Online Ordering System;'' and to revise its 
routine uses (found in Appendix A) to incorporate routine use language 
recommended by the President's Task Force on Identity Theft. This 
routine use is being added to all of the systems in NARA's inventory. 
One system, among NARA's inventory of system notices, NARA 23, Office 
of Inspector General Investigative Case Files, was published in the 
Federal Register on June 6, 2007 [72 FR 31348]. That system notice is 
not republished here. The proposed changes are in compliance with OMB 
Circular No. A-130, Appendix I.
    One system is being deleted from the inventory of systems notices 
because NARA no longer maintains the information (NARA 29, State 
Historical Records Advisory Board Member Files).

EFFECTIVE DATES: This proposed action will become effective without 
further notice on November 2, 2007, unless comments received on or 
before that date cause a contrary decision. If changes are made based 
on NARA's review of any comments received, a new final notice will be 
published.

ADDRESSES: NARA invites interested persons to submit comments on this 
system notice. Comments may be submitted by any of the following 
methods:
    Mail: Send comments to: Privacy Act Officer, Office of General 
Counsel (NGC), Room 3110, National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD, 20740-6001.
    Fax: Submit comments by facsimile transmission to 301-837-0293.
    E-Mail: Send comments to ramona.oliver@nara.gov.

FOR FURTHER INFORMATION CONTACT: Ramona Branch Oliver, Privacy Act 
Officer, 301-837-2024 (voice) or 301-837-0293 (fax).

SUPPLEMENTARY INFORMATION: The NARA system of records notices subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been 
published in the Federal Register. They are available on the Internet 
at https://www.archives.gov/foia/privacy-program/inventory.html or from 
the Privacy Act Officer, Office of General Counsel (NGC), Room 3110, 
National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD, 20740-6001.
    The notice for each system of records states the name and the 
location of the record system, the authority for and manner of its 
operation, the categories of individuals that it covers, the types of 
records that it contains, the sources of information in these records, 
and the proposed ``routine uses'' of each system of records. Each 
notice also includes the business address of the NARA official who will 
inform interested persons of the procedures for gaining access to and 
correcting records pertaining to themselves.
    One of the purposes of the Privacy Act, as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to disseminate any record of identifiable personal information in a 
manner that assures that such action is for a necessary and lawful 
purpose, that information is current and accurate for its intended use, 
and that adequate safeguards are provided to prevent misuse of such 
information. NARA intends to follow these principles in transferring 
information to another agency or individual as a ``routine use'', 
including assurance that the information is relevant for the purposes 
for which it is transferred.
    The NARA notices and the inventory of routine uses, as amended, are 
published at the end of this notice.

    Dated: September 25, 2007.
Allen Weinstein,
Archivist of the United States.
NARA 1

SYSTEM NAME:
    Researcher Application Files.

SYSTEM LOCATION:
    Researcher application files are maintained in the following 
locations in the Washington, DC area and other geographical regions. 
The addresses for these locations are listed in Appendix B following 
the NARA Notices:
    (1) Customer Services Division;
    (2) Presidential Libraries, Projects, and Staffs;
    (3) Regional Records Services Facilities; and
    (4) Washington National Records Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who apply to use 
original records for research in NARA facilities in the Washington, DC 
area, the Presidential libraries and projects, and the regional records 
services facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Researcher application files may include: researcher applications; 
related correspondence; and electronic records. These files may contain 
the following information about an individual: name, address, telephone 
number, proposed research topic(s), occupation, name and address of 
employer/institutional affiliation, educational level and major field 
of study, expected result(s) of research, photo, researcher card 
number, type of records used, and other information furnished by the 
individual. Electronic systems may also contain additional information 
related to the application process.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, and 2203(f)(1).

PURPOSE(S):
    The information in this system is used to register researchers who 
wish to gain access to original records; to assist NARA in maintaining 
intellectual control over archival holdings and to refer related 
information to the Office of Inspector General if original records are 
determined to be missing or mutilated; to disseminate information 
related to events and programs of interest to NARA's researchers as 
appropriate; and measure customer satisfaction with NARA services. 
Aggregate information from this system may be used for the purposes of 
review, analysis, planning and policy formulation related to customer 
service staffing and facility needs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains researcher application files on individuals to: 
register persons who apply to use original records for research at a 
NARA facility; record initial research interests of researchers; 
determine which records researchers may want to use; to contact 
researchers if additional information

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related to their research interest is found or if problems with the 
requested records are discovered; and prepare mailing lists for sending 
notices of events and programs of interest to researchers, including 
the fundraising and related activities of NARA-associated foundations, 
and invitations to participate in voluntary customer satisfaction 
surveys, unless individuals elect that their application information 
not be used for this purpose. The electronic databases serve as finding 
aids to the applications. Information in the system is also used by 
NARA staff to compile statistical and other aggregate reports regarding 
researcher use of records.
    The routine use statements A, C, E, F, G, and H, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in the records may be retrieved by the name of the 
individual or by researcher card number.

SAFEGUARDS:
    During normal hours of operation, paper records are maintained in 
areas accessible only to authorized personnel of NARA. Electronic 
records are accessible via passwords from workstations located in 
attended offices. After hours, buildings have security guards and/or 
doors are secured and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    Researcher application files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For researchers who apply to use records and Nixon presidential 
materials in the Washington, DC area, the system manager for researcher 
application files is: Assistant Archivist for Records Services--
Washington DC (NW). For researchers who apply to use accessioned 
records, presidential records, and donated historical materials in the 
Presidential libraries, Presidential projects, and the regional records 
services facilities, the system managers of researcher application 
files are the directors of the individual libraries and regional 
records services facilities. For researchers who apply to use records 
on storage at the Washington National Records Center (WNRC), the system 
manager is the Director of the WNRC. The addresses for these locations 
are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer, whose address is listed in 
Appendix B following the NARA Notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in researcher application files is obtained from 
researchers and from NARA employees who maintain the files.
NARA 2

SYSTEM NAME:
    Reference Request Files.

SYSTEM LOCATION:
    Reference request files are maintained in the following locations 
in the Washington, DC, area and other geographical regions. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices:
    (1) Office of Records Services--Washington, DC;
    (2) National Historical Publications and Records Commission;
    (3) Presidential Libraries, Projects, and Staffs; and
    (4) Regional Records Services Facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who request 
information from or access to accessioned, inactive, congressional, 
presidential records, presidential materials, and/or donated historical 
materials in the custody of organizational units located in the 
Washington, DC, area; Presidential Libraries, Projects, and Staffs; and 
Regional Records Services Facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reference request files may include: reference service slips; 
reference service databases; correspondence control registers and 
databases; and correspondence, including administrative forms used for 
routine inquiries and replies, between NARA staff and researchers. 
These files may contain some or all of the following information about 
an individual: name, address, telephone number, position title, name of 
employer/institutional affiliation, educational background, research 
topic(s), field(s) of interest, identification of requested records, 
credit card or purchase order information, and other information 
furnished by the researcher.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, 2203(f)(2), and 2907.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains reference request files on individuals to: maintain 
control of records being used in a research room; establish researcher 
accountability for records; prepare replies to researchers' reference 
questions; record the status of researchers' requests and NARA replies 
to those requests; enable future contact with researchers, if 
necessary; and facilitate the preparation of statistical and other 
aggregate reports on researcher use of records. The routine use 
statements A, C, E, F, G and H, described in Appendix A following the 
NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in reference request files may be retrieved by: the 
name of the individual; the Record Group number; or the name, social 
security number, or military service number of the former civilian 
employee/veteran whose record was the subject of the request at the 
National Personnel Records Center.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in

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attended offices. After business hours, buildings have security guards 
and/or secured doors, and all entrances are monitored by electronic 
surveillance equipment.

RETENTION AND DISPOSAL:
    Reference request files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For reference request files located in organizational units in the 
Office of Records Services-Washington, DC, the system manager is the 
Assistant Archivist for Records Services-Washington, DC. For reference 
request files located in the National Historical Publications and 
Records Commission, the system manager is the Executive Director, 
National Historical Publications and Records Commission (NHPRC). For 
reference request files located in the following locations, the system 
manager is the director: Presidential Libraries, Projects, and Staffs; 
and Regional Records Services Facilities. The addresses for these 
locations are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in reference request files is obtained from researchers 
and from NARA employees who maintain the files.
NARA 3

SYSTEM NAME:
    Donors of Historical Materials Files.

SYSTEM LOCATION:
    Donors of historical materials files are maintained in the 
following locations in the Washington, DC area and other geographical 
regions. The addresses for these locations are listed in Appendix B 
following the NARA Notices:
    (1) Office of Records Services--Washington, DC organizational 
units;
    (2) Office of Presidential Libraries:
    (3) Presidential Libraries, Projects, and Staffs; and
    (4) Regional Records Services Facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include donors and potential 
donors of historical materials and oral history interviews to the 
Office of Records Services--Washington, DC, Presidential Libraries, 
Projects, and Staffs, and Regional Records Services Facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records in this system may include correspondence, 
deeds of gift, deposit agreements, accession files, accession cards, 
accession logs, inventories of museum objects, and oral history use 
agreements, all of which are related to the solicitation and 
preservation of donations and oral history interviews. These files may 
contain the following information about an individual: name, address, 
telephone number, occupation, and other biographical data as it relates 
to the solicitation and donation of historical materials and oral 
history interviews.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2111 and 2112.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains donors of historical materials files on individuals 
to: Record deeds of gift and oral history use agreements; administer 
the solicitation of, accessioning of, and access to historical 
materials; maintain control over the accessions program; and facilitate 
future solicitations of gifts.
    NARA may disclose these records to other Federal agencies and 
former presidents and their agents as NARA administers the access 
provisions of a deed of gift. The routine use statements A, F, G and H, 
described in Appendix A following the NARA Notices, also apply to this 
system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in donors of historical materials files may be 
retrieved by the name of the individual or by the accession number 
assigned to the donation.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some donor and historical materials files are permanent records and 
are transferred to the National Archives of the United States in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Other files have temporary dispositions and are 
destroyed in accordance with the instructions in the NARA Records 
Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For donors of historical materials files located in organizational 
units in the Office of Records Services--Washington, DC, the system 
manager is the Assistant Archivist for Records Services--Washington, 
DC, (NW). For donors of historical materials files located in the 
Office of Presidential Libraries, the system manager is the Assistant 
Archivist for Presidential Libraries (NL). For donors of historical 
materials files located in Presidential Libraries, Projects, and Staffs 
and the Regional Records Services Facilities, the system manager is the 
director of the individual Presidential Library, Project, or Staff or 
Regional Records Services Facility. The addresses for these locations 
are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
submit their request in writing to the NARA Privacy Act Officer at the 
address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed above.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial

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determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in donors of historical materials files may be obtained 
from: donors; potential donors; NARA employees who maintain the files 
and handle solicitations and donations of historical materials and oral 
history interviews; associates and family members of donors; associates 
of former presidents; and published sources.
NARA 4

SYSTEM NAME:
    Committee and Foundation Member Files

SYSTEM LOCATION:
    Committee member files may be maintained in NARA organizational 
units that provide administrative support to or oversight of internal 
and inter-agency committees and external standards-setting and 
professional organizations. Committee member files may also be located 
in organizational units that provide administrative support to NARA's 
Federal advisory committees. Foundation member files for the Foundation 
for the National Archives are maintained in the Center for the National 
Archives Experience within the Office of Records Services--Washington, 
DC. Foundation member files for the private foundations that support 
the presidential libraries may be located at individual Presidential 
Libraries and Projects. The addresses are listed in Appendix B 
following the NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees who serve 
on committees and current and prospective members of NARA's Federal 
advisory committees, the National Archives Foundation, and foundations 
associated with the presidential libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Committee and foundation member files may include correspondence, 
resumes, biographical statements, mailing lists, and travel documents. 
These files may contain the following information about an individual: 
name, address, telephone number, NARA correspondence symbol, 
educational background, employment history, list of professional 
accomplishments and awards, titles of publications, and other 
information furnished by the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains committee member files to: review professional 
qualifications of prospective committee members; document committee 
members' travel activities related to committee business; record the 
participation of committee members in committee activities; and contact 
members about future meetings and events. NARA maintains foundation 
member files in order to contact members about meetings, conferences 
and special events. The routine use statements A, F, G, and H described 
in Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in committee and foundation member files may be 
retrieved by the name of the individual or by the name of the committee 
or foundation.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some committee member files are permanent records and are 
transferred to the National Archives of the United States in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Other committee member [and foundation member--if applicable] 
files have temporary dispositions and are destroyed in accordance with 
the instructions in the NARA Records Schedule. Individuals may request 
a copy of the disposition instructions from the NARA Privacy Act 
Officer. One series of committee member files is unscheduled and, 
therefore, are retained until the Archivist of the United States 
approves one or more dispositions.

SYSTEM MANAGER(S) AND ADDRESS:
    For committee member files the system manager is the Chief of the 
Policy and Planning Staff (NPOL). For working group member files, the 
system manager is the Assistant Archivist for Records Services--
Washington, DC (NW). For the Foundation for the National Archives 
member files, the system manager is the Assistant Archivist for Records 
Services--Washington, DC (NW). For foundation member files located in 
the presidential libraries and projects, the system manager is the 
director of the individual Presidential Library or Project. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address, listed in Appendix 
B following the NARA Notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in committee, working group, and foundation member 
files is obtained from NARA employees, current and prospective members 
of Federal advisory committees, working groups, foundations, and 
references furnished by such persons.
NARA 5

SYSTEM NAME:
    Conference, Workshop, and Training Course Files.

SYSTEM LOCATION:
    Conference, workshop, and training course files may be maintained 
in the following locations in the Washington, DC, area and other 
geographical regions. The addresses for these locations are listed in 
Appendix B following the NARA Notices:
    (1) Office of Records Services--Washington, DC;
    (2) Office of Administration;
    (3) Presidential libraries, staffs, and projects; and
    (4) Office of Regional Records Services.

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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include attendees and speakers 
at NARA-sponsored conferences, workshops, and training courses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Conference, workshop, and training course files maintained on 
attendees may include: Standard Forms 182, Request, Authorization, 
Agreement, and Certification of Training; application/registration 
forms; evaluations; other administrative forms; and copies of payment 
records. Files maintained on speakers may include correspondence, 
biographical statements, and resumes. These files may contain some or 
all of the following information about an individual: name, home 
address, business address, home telephone number, business telephone 
number, social security number, birth date, position title, name of 
employer/organization, employment history, professional awards, areas 
of expertise, research interests, reason(s) for attendance, titles of 
publications, and other information furnished by the attendee or 
speaker.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2109, and 2904.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains files on attendees and speakers to: register 
attendees for conferences, workshops, training courses, and other 
events; contact attendees for follow-up discussions; plan, publicize, 
and document interest in current and future NARA-sponsored conferences, 
workshops, training courses, and special events; and prepare mailing 
lists in order to disseminate information on future events and 
publications of related interest. Information in the records is also 
used to prepare statistical and other reports on conferences, 
workshops, training courses, and other events sponsored by NARA.
    NARA may disclose information on individuals in the files to 
outside organizations that co-sponsor conferences, workshops, training 
courses, and other events for purposes of administering the course or 
event. NARA may disclose information on an individual to the 
organization or agency that funded the individual's attendance. The 
routine use statements F and H, described in Appendix A following the 
NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in paper records may be retrieved by either the title 
or the date of the conference, workshop, training course, or event and 
thereunder by the name of the individual. Information in electronic 
records may be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some of the conference, workshop, and training course files are 
permanent records and are transferred to the National Archives of the 
United States in accordance with the disposition instructions in the 
NARA Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Other files have temporary dispositions 
and are destroyed in accordance with the instructions in the NARA 
Records Schedule. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS
    For conference, workshop, and training course files located in the 
Office of Records Services--Washington, DC, the system manager is the 
Assistant Archivist for Records Services--Washington, DC (NW.). For 
files located in the Office of Human Resources Services, the system 
manager is the Assistant Archivist for Administration (NA). For files 
in the following locations, the system manager is the Director: 
Presidential Libraries and Projects, and Office of Regional Records 
Services. The addresses are listed in Appendix B following the NARA 
Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address is listed in 
Appendix B following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in the files may be obtained from speakers, attendees, 
and potential speakers and attendees at NARA-sponsored conferences, 
workshops, and training courses, and from references provided by those 
individuals.
NARA 6

SYSTEM NAME:
    Mailing List Files.

SYSTEM LOCATION:
    Mailing lists may be maintained in the following NARA locations. 
The addresses for these locations are listed in Appendix B following 
the NARA Notices:
    (1) Congressional and Public Affairs Staff;
    (2) National Historical Publications and Records Commission;
    (3) Public Programs Division;
    (4) Organization and Staff Development Staff;
    (5) Acquisitions Services Division;
    (6) Presidential Libraries and Projects;
    (7) Regional Records Services Facilities;
    (8) Policy and Planning Staff; and
    (9) Office of the Federal Register.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include: members of the 
media; members of Congress; members of the National Historical 
Publications and Records Commission; members of the Foundation for the 
National Archives; local, political, and other dignitaries; researchers 
and records managers; historians, archivists, librarians, documentary 
editors, and other professionals in related fields; educators; authors; 
subscribers to free and fee publications and newsletters; buyers of 
NARA products; vendors; and other persons with an interest in National 
Archives programs, exhibits, conferences, training courses, and other 
events.

CATEGORIES OF RECORDS IN THE SYSTEM:
    In addition to names and addresses, mailing lists may include any 
of the

[[Page 56575]]

following information about an individual: home/business telephone 
number; position title; name of employer, organization, and/or 
institutional affiliation; and subscription expiration date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2307 and 2904(c).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains mailing lists to generate address labels to: 
disseminate mailings of NARA publications, newsletters, press releases, 
and announcements of meetings, conferences, workshops, training 
courses, public and educational programs, special events, and 
procurements; send invitations for exhibit openings, lectures, and 
other special events; and send customers updated information about NARA 
holdings and about methods of requesting copies of accessioned and non-
current records. The routine use statements F and H, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records from which paper records may be printed.

RETRIEVABILITY:
    Information about individuals maintained in mailing lists may be 
retrieved by: the name of the individual; the name of an employer or 
institutional/organizational affiliation; the category of individuals/
organizations on mailing lists; the city or zip code.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    When maintained for programs and functions for which the records 
have been scheduled, mailing lists are categorized as temporary 
records. Organizational units update these lists and purge outdated 
information as needed for the purposes previously cited. For those 
programs and functions for which mailing lists and all other records 
have not yet been scheduled, NARA is in the process of identifying and 
scheduling these records.

SYSTEM MANAGER(S) AND ADDRESS:
    For mailing lists maintained in the previously cited locations (1) 
through (9), the system managers are:
    (1) Director, Congressional and Public Affairs Staff (NCON);
    (2) Executive Director, National Historical Publications and 
Records Commission (NHPRC);
    (3) Assistant Archivist for Records Services--Washington, DC (NW);
    (4) Assistant Archivist for Administration (NA);
    (5) Assistant Archivist for Administration (NA);
    (6) Directors, of the individual Presidential Libraries;
    (7) Directors, of the individual Regional Records Services 
Facilities;
    (8) Director, Policy and Planning Staff (NPOL); and
    (9) Director of the Federal Register (NF).
    The addresses are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in mailing lists is obtained from individuals whose 
names are recorded on mailing lists for the purposes previously cited 
or from NARA employees who maintain the lists.
NARA 7

SYSTEM NAME:
    Freedom of Information Act (FOIA) Request Files and Mandatory 
Review of Classified Documents Request Files

SYSTEM LOCATION:
    Freedom of Information Act (FOIA) and mandatory review request 
files are maintained in the following locations. The addresses for 
these locations are listed in Appendix B following the NARA Notices.
    (1) Office of the Federal Register;
    (2) Office of the Inspector General;
    (3) Office of General Counsel;
    (4) Office of Records Services--Washington, DC;
    (5) Regional Records Services Facilities; and
    (6) Presidential Libraries, Projects, and Staffs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who cite the 
Freedom of Information Act (FOIA) to request access to records and 
persons who request the mandatory review of security-classified 
materials under Executive Order 12958, as amended or predecessor 
orders.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files for requests made under the Freedom of Information Act and 
the mandatory review provisions of Executive Order 12958, as amended 
(or predecessor orders) may include: correspondence control registers, 
logs, and databases; requests for access or mandatory review, appeal 
letters from requestors, NARA replies to original requests and appeals, 
and supporting documents; Certificate of Citizenship; and other 
administrative forms used in the process. These files may also contain 
information or determinations furnished by and correspondence with 
other Federal agencies. FOIA and mandatory review request files may 
contain some or all of the following information about an individual: 
name, address, telephone number, position title, name of employer/
institutional affiliation, marital status, birthplace, birth date, 
citizenship, research interests, other information provided by the 
requestor, and copies of documents furnished to the requestor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 12958, as amended, its predecessor orders governing 
access to classified information, and 5 U.S.C. 552, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains FOIA and mandatory review request files on 
individuals to record: requests for records under the FOIA, requests 
for access to security-classified materials under the mandatory review 
provisions of Executive Order 12958, as amended and predecessor orders, 
and appeals of denials of access; actions taken on

[[Page 56576]]

requests and appeals; and the status of requests and appeals in logs 
and databases. The records are also used to facilitate the preparation 
of statistical and other reports regarding use of the FOIA and the 
mandatory review provisions of Executive Order 12958, as amended.
    NARA may disclose information in request files to agencies that 
have equity in the requested records in order for those agencies to 
review records for possible declassification and release. The routine 
use statements A, E, F, G and H, described in Appendix A following the 
NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in FOIA and mandatory review request files may be 
retrieved by one or more of the following data elements: the name of 
the individual; an alphanumeric case file number; a project number 
assigned to the request; the Record Group number; the type of request 
(FOIA or mandatory review); or the name, social security number, or 
military service number of the former civilian employee/veteran whose 
record was the subject of the request at the National Personnel Records 
Center.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Some of the Freedom of Information Act (FOIA) and Mandatory Review 
of Classified Documents Request files are permanent records and are 
transferred to the National Archives of the United States in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to the NARA Files Maintenance and Records Disposition 
Manual). Other files have temporary dispositions and are destroyed in 
accordance with the instructions in the NARA Records Schedule. 
Individuals may request a copy of the disposition instructions from the 
NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For Freedom of Information Act (FOIA) request files and mandatory 
review request files, the system managers are:
    (1) For FOIA requests files maintained by the Office of Federal 
Register, the system manager is the Director of the Federal Register 
(NF);
    (2) For FOIA request files related maintained by the Office of the 
Inspector General, the system manager is the Inspector General, Office 
of the Inspector General (OIG);
    (3) For FOIA request files for NARA's operational records the 
system manager is the General Counsel, Office of General Counsel (NGC);
    (4) For FOIA and mandatory review request files maintained by 
organizational units within the Office of Records Services--Washington, 
DC, the system manager is the Assistant Archivist for the Office of 
Records Services--Washington, DC.
    (5) For FOIA and mandatory review request files maintained by 
Regional Record Services Facilities the system manager is the Director 
for the individual regional facility.
    (6) For FOIA and mandatory review request files maintained by 
Presidential Libraries, Projects, and Staffs, the Director of the 
Library, Project, or Staff is the system manager. The addresses for 
these locations are listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR Part 1202.

RECORD SOURCE CATEGORIES:
    Information in FOIA and mandatory review request files is obtained 
from persons who cite the FOIA to request access to records, 
researchers who request mandatory review of security-classified 
records, NARA employees who maintain the files and handle FOIA and 
mandatory review requests and appeals, and other agencies that have 
reviewed the requested records.
NARA 8

SYSTEM NAME:
    Restricted and Classified Records Access Authorization Files.

SYSTEM LOCATION:
    Restricted and classified records access authorization files are 
maintained in the following locations. The addresses are listed in 
Appendix B following the NARA Notices.
    (1) Space and Security Management Division;
    (2) Office of Records Services--Washington, DC;
    (3) Regional Records Services Facilities;
    (4) Presidential Libraries, Projects, and Staffs; and
    (5) Office of General Counsel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include persons who request to 
use agency-restricted, donor-restricted, and security-classified 
records or materials in the custody of organizational units located in 
the Washington, DC, area; Regional Records Services Facilities; and 
Presidential Libraries, Projects, and Staffs. This includes records 
requested for the purpose of conducting statistical, social science or 
biomedical research in accordance with 36 CFR 1256.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Access authorization files include applications for access to 
restricted and classified records, letters of authorization from 
sponsoring agencies, other documentation related to security clearance 
levels, and information in an electronic database. These files may 
include some or all of the following information about an individual: 
name, address, telephone number, birth date, birthplace, citizenship, 
social security number, occupation, name of employer/institutional 
affiliation, security clearance level, basis of clearance, name of 
sponsoring agency, field(s) of interest, intention to publish, type of 
publication, subject(s) of restricted or classified records to be 
reviewed, the expiration date for authorization to review the records, 
and other information furnished by the requestor, including reference 
letters which may contain identifying information concerning a third 
party.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108 and 2204.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains restricted and classified records access 
authorization

[[Page 56577]]

files on individuals to: maintain a record of requests for access to 
restricted and classified records; authorize and control access to 
restricted and classified records and materials; and facilitate 
preparation of statistical and other reports.
    NARA may disclose information in these access authorization files 
to other agencies that have an equity in the restricted or classified 
records in order for agency officials to review access authorization 
requests. The routine use statements A, F, G and H, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in restricted and classified records access 
authorization files may be retrieved by some or all of the following: 
the name of the individual, the name of the sponsoring agency, Record 
Group number, or collection title.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or doors are 
secured and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Restricted and classified records access authorization files are 
temporary records and are destroyed in accordance with the disposition 
instructions in the NARA Records Schedule (a supplement to, the NARA 
Files Maintenance and Records Disposition Manual). Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For restricted and classified records access authorization files 
the system managers are:
    (1) For authorization files maintained by Space and Security 
Management Divisions, the system manager is the Assistant Archivist for 
Administration (NA);
    (2) For access authorization files maintained by organizational 
units within the Office of Records Services--Washington, DC, the system 
manager is the Assistant Archivist for Records Services--Washington, DC 
(NW).
    (3) For access authorization files maintained at a Regional Records 
Services Facility, the system manager is the Director of the Regional 
Records Services Facility.
    (4) For access authorization files maintained by a Presidential 
Library, Project or Staff, the system manager is the Director of the 
Presidential Library, Project, or Staff.
    (5) For access authorization files located in the Office of General 
Counsel (NGC) the system manager is the General Counsel.
    The addresses for these locations are listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in these files is obtained from persons who request to 
use restricted and classified records, NARA employees who maintain the 
files, employers of requestors, and sponsoring agency officials.
NARA 9

SYSTEM NAME:
    Authors Files.

SYSTEM LOCATION:
    Authors files are maintained in the Congressional and Public 
Affairs Office (NCON), in the Washington, DC area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include authors who have 
submitted manuscripts for publication in Prologue: Quarterly of the 
National Archives or in other NARA publications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files on authors may include correspondence, resumes, biographical 
statements, and manuscript copies of articles. These records may 
contain some or all of the following information about an individual: 
name, address, telephone number, educational background, professional 
experience and awards, research interests, and titles of previous 
publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains files on individual authors in order to: select 
authors' manuscripts for publishing in Prologue: Quarterly of the 
National Archives or in other NARA publications; maintain a record of 
authors' manuscripts; contact authors concerning re-publication of 
manuscripts and other related issues. The routine use statement F and 
H, described in Appendix A following the NARA Notices, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in authors files may be retrieved by the issue date of 
the publication and there under by the name of the individual.

SAFEGUARDS:
    During normal hours of operation, records are maintained in areas 
accessible only to authorized personnel of NARA. After hours, buildings 
have security guards and/or doors are secured, and all entrances are 
monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Authors files are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA Records Schedule (a 
supplement to, the NARA Files Maintenance and Records Disposition 
Manual). Individuals may request a copy of the disposition instructions 
from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is: The Director of the Congressional Affairs 
and Public Affairs Office (NCON). The address for this location is 
listed in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

[[Page 56578]]

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in authors files is obtained from authors or their 
agents.
NARA 10 [RESERVED]
NARA 11

SYSTEM NAME:
    Credentials and Passes.

SYSTEM LOCATION:
    Records related to credentials and passes are maintained at the 
following locations in the Washington, DC area and other geographical 
regions. The addresses are listed in Appendix B following the NARA 
Notices.
    (1) Policy and Planning Staff;
    (2) Space and Security Management Division;
    (3) Facilities and Personal Property Management Division;
    (4) Office of the Federal Register;
    (5) Regional Records Services Facilities;
    (6) Presidential Libraries, Projects and Staffs; and
    (7) Washington National Records Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include NARA employees, 
volunteers, contractors at all NARA facilities, and employees or 
contractors of other federal agencies temporarily stationed at NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Credentials and passes may include: Copies of official passport 
records; copies of identification badges; and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards and to issue room and stack area 
keys and parking space permits. Credentials and passes may contain some 
or all of the following information about an individual:
    1. Official passport records: Copies of passport application 
records which include: Name; photograph; name of agency (NARA); 
address; telephone number; social security number; position title; 
grade; birth date; height; weight; color of hair and eyes; passport 
number; passport issue and expiration dates;
    2. Copies of identification badges and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards: Name; photograph; NARA 
correspondence symbol; office telephone number; social security number; 
position title; grade; name of agency or firm (contractors only); birth 
date; height; weight; color of hair and eyes; identification/access 
card number; card issue and expiration dates; building locations, time 
zones, and reasons for required access; signatures of the individual 
and authorized officials; and dates of signatures;
    3. Administrative forms and information in electronic databases 
used to issue room and stack area keys: Name; NARA correspondence 
symbol; office telephone number; building room number/stack area; type 
of key issued (single door or stack master); key tag number; signatures 
of the individual and authorized official; and dates of signatures; and
    4. Administrative forms used to assign parking spaces: Name; 
address; office telephone number; name of agency; make, year, and 
license number of vehicle; signatures of carpool members; and dates of 
signatures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains records on individuals in order to facilitate the 
issuance and control of Government passports, NARA identification 
badges, access cards, room and stack area keys, and parking space 
permits. At the National Archives at College Park, information in an 
electronic database is used to generate single badges that identify 
individuals and electronically allow individuals to enter and exit 
secured and non-secured areas of the building. Routine use statements 
A, B, C, D, E, F, G and H, described in Appendix A following the NARA 
Notices, also apply to this system of records.

STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in credentials and passes may be retrieved by the name 
of the individual, identification card number, and/or social security 
number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from workstations located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Credentials and passes are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule (a supplement to the NARA Files Maintenance and Records 
Disposition Manual). Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers for the following types of credentials and 
passes are:
    1. Official passport records: Director, Policy and Communications 
Staff (NPOL);
    2. Records used for NARA identification badges and access cards for 
employees and volunteers in the Washington, DC area, for badges and 
access cards for contractors at the National Archives Building and the 
National Archives at College Park, and for key issuance and parking 
control at the National Archives Building and the National Archives at 
College Park: Assistant Archivist for Administration (NA).
    3. Records used for NARA identification badges and access cards for 
contractors and for key issuance and parking control at the Washington 
National Records Center: Director, Washington National Records Center 
(NWMW).
    4. Records used for key issuance and parking control at the Office 
of the Federal Register: Director of the Federal Register (NF).
    5. Records used for NARA identification badges and access cards and 
for key issuance and parking control at the National Personnel Records 
Center, Presidential Libraries and Projects, and Regional Records 
Services Facilities: Directors of the National Personnel Records 
Center, Presidential Libraries and Projects, and Regional Records 
Services Facilities. The addresses for these locations are listed in 
Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the

[[Page 56579]]

NARA Privacy Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in credentials and passes is obtained from individuals 
being issued credentials and passes from authorized issuing officials.
NARA 12

SYSTEM NAME:
    Emergency Notification Files.

SYSTEM LOCATION:
    Emergency notification lists are maintained in the Space and 
Security Management Division at the National Archives at College Park. 
Local emergency notification files are maintained in all NARA 
facilities nationwide. The addresses for these locations are listed in 
Appendix B following the NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include NARA employees who have 
been designated as primary and alternate emergency contact personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Emergency notification files include lists of names of NARA 
officials, cover memoranda, and administrative forms. These files may 
contain some or all of the following information about an individual: 
Name, correspondence symbol, home address, business and home telephone 
numbers, position title, and emergency assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains current directory information on designated NARA 
employees to contact outside of business hours in case of emergencies 
involving NARA facilities, including records storage areas, and to 
notify these employees of weather and energy emergencies that would 
result in the closing of Government offices. The routine use statement 
A, D, F and H, described in Appendix A following the NARA Notices, also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in emergency notification files may be retrieved by the 
name of the individual or the facility.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel and contractors. Electronic records 
are accessible via passwords from workstations located in attended 
offices. After business hours, buildings have security guards and/or 
secured doors, and all entrances are monitored by electronic 
surveillance equipment. Authorized individuals may maintain copies in 
additional locations.

RETENTION AND DISPOSAL:
    Emergency notification files are unscheduled records and, 
therefore, are retained until the Archivist of the United States 
approves dispositions. NARA is in the process of scheduling emergency 
notification records.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the NARA-wide and Washington, DC, area 
notification lists is the Assistant Archivist for Administration (NA). 
The system managers for local emergency notification files are the 
Directors of the Federal Records Centers, Presidential Libraries, 
Projects and Staffs, and Regional Records Services Facilities. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in emergency notification files is obtained from the 
NARA employees whose names appear on emergency notification lists and 
forms.
NARA 13

SYSTEM NAME:
    Defunct Agency Records.

SYSTEM LOCATION:
    Defunct agency records may be located in the Regional Records 
Services Facilities at the locations listed in Appendix B following the 
NARA Notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include employees of a defunct 
agency and those persons who may have had dealings with the agency 
prior to termination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes those records of an agency whose existence has 
been terminated with no successor in function. This system also 
contains those records that were maintained by a defunct agency in an 
internal Privacy Act system of records. Categories of personal 
information maintained on individuals in these records are described in 
the Privacy Act system notices previously published by the originating 
agency. Defunct agency records that are located in the Regional Records 
Services Facilities may be temporary records or permanent records that 
have not yet been transferred to the custody of the Archivist of the 
United States.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2107, 2108, 2907, 2908, and 3104.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    If records of a defunct agency are unscheduled, NARA may review the 
records during the appraisal process in order to determine the 
disposition of the