The Individuals With Disabilities Education Act Paperwork Waiver Demonstration Program, 36970-36985 [E7-13145]
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36970
Federal Register / Vol. 72, No. 129 / Friday, July 6, 2007 / Notices
containing proposed information
collection requests prior to submission
of these requests to OMB. Each
proposed information collection,
grouped by office, contains the
following: (1) Type of review requested,
e.g. new, revision, extension, existing or
reinstatement; (2) title; (3) summary of
the collection; (4) description of the
need for, and proposed use of, the
information; (5) respondents and
frequency of collection; and (6)
reporting and/or recordkeeping burden.
OMB invites public comment.
The Department of Education is
especially interested in public comment
addressing the following issues: (1) Is
this collection necessary to the proper
functions of the Department; (2) will
this information be processed and used
in a timely manner; (3) is the estimate
of burden accurate; (4) how might the
Department enhance the quality, utility,
and clarity of the information to be
collected; and (5) how might the
Department minimize the burden of this
collection on the respondents, including
through the use of information
technology.
Dated: June 29, 2007.
Angela C. Arrington,
IC Clearance Official, Regulatory Information
Management Services, Office of Management.
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Office of Communications and
Outreach
Type of Review: Extension.
Title: Outreach Sign-on Form.
Frequency: Other: one time.
Affected Public: Individuals or
household; Not-for-profit institutions;
Businesses or other for-profit; Federal
Government State, Local, or Tribal
Gov’t, SEAs or LEAs.
Reporting and Recordkeeping Hour
Burden:
Responses: 800.
Burden Hours: 67.
Abstract: The database was started in
1994 to provide organizations and
others with information about
educational issues, programs, and
products and is a convenient way to
formalize a ‘‘listserv’’ by which to
contact those who are interested.
Information about the organizations and
individuals is collected only through
the sign-on form.
Requests for copies of the proposed
information collection request may be
accessed from https://edicsweb.ed.gov.,
by selecting the ‘‘Browse Pending
Collections’’ link and by clicking on
link number 3403. When you access the
information collection, click on
‘‘Download Attachments’’ to view.
Written requests for information should
be addressed to U.S. Department of
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Education, 400 Maryland Avenue, SW.,
Potomac Center, 9th Floor, Washington,
DC 20202–4700. Requests may also be
electronically mailed to
ICDocketMgr@ed.gov. or faxed to 202–
245–6623. Please specify the complete
title of the information collection when
making your request.
Comments regarding burden and/or
the collection activity requirements
should be electronically mailed to
ICDocketMgr@ed.gov. Individuals who
use a telecommunications device for the
deaf (TDD) may call the Federal
Information Relay Service (FIRS) at 1–
800–877–8339.
[FR Doc. E7–13075 Filed 7–5–07; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF EDUCATION
RIN 1820–ZA42
The Individuals With Disabilities
Education Act Paperwork Waiver
Demonstration Program
Office of Special Education and
Rehabilitative Services, Department of
Education.
ACTION: Notice of final additional
requirements and selection criteria.
AGENCY:
SUMMARY: The Assistant Secretary for
Special Education and Rehabilitative
Services announces additional
requirements and selection criteria for a
competition in which the Department
will select up to 15 States to participate
in a pilot program, the Paperwork
Waiver Demonstration Program
(Paperwork Waiver Program). State
proposals approved under this program
will create opportunities for
participating States to reduce paperwork
burdens and other administrative duties
in order to increase time for instruction
and other activities to improve
educational and functional results for
children with disabilities, while
preserving students’ civil rights and
promoting academic achievement. The
Assistant Secretary will use these
additional requirements and selection
criteria for a single, one-time-only
competition for this program.
DATES: Effective Date: These additional
requirements and selection criteria are
effective August 6, 2007.
FOR FURTHER INFORMATION CONTACT:
Patricia Gonzalez, U.S. Department of
Education, 400 Maryland Avenue, SW.,
room 4078, Potomac Center Plaza,
Washington, DC 20202–2700.
Telephone: (202) 245–7355 or by e-mail:
Patricia.Gonzalez@ed.gov
If you use a telecommunications
device for the deaf (TDD), you may call
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the Federal Relay Service (FRS) at 1–
800–877–8339.
Individuals with disabilities may
obtain this document in an alternative
format (e.g., Braille, large print,
audiotape, or computer diskette) on
request to the contact person listed
under FOR FURTHER INFORMATION
CONTACT.
We
published a notice of proposed
requirements and selection criteria for
the Paperwork Waiver Program in the
Federal Register on December 19, 2005
(70 FR 75161) (December 2005 Notice).
On December 3, 2004, President Bush
signed into law Public Law 108–446,
118 Stat. 2647, the Individuals with
Disabilities Education Improvement Act
of 2004, reauthorizing and amending the
Individuals with Disabilities Education
Act (Act). This new law reflects the
importance of strengthening our
Nation’s efforts to ensure every child
with a disability has available a free
appropriate public education (FAPE)
that is (1) of high quality and (2)
designed to achieve the high standards
established in the No Child Left Behind
Act of 2001 (NCLB).
The Paperwork Waiver Program is one
of two demonstration programs
authorized under the new law that is
designed to address parents’, special
educators’ and States’ desire to reduce
excessive and repetitious paperwork,
administrative burden, and noninstructional teacher time and, at the
same time, to increase the resources and
time available for classroom instruction
and other activities focused on
improving educational and functional
results of children with disabilities.
Paperwork burden in special
education affects (1) the time school
staff can devote to instruction or service
provision and (2) retention of staff,
particularly special education teachers.
In 2002, the Office of Special Education
Programs (OSEP) funded a nationally
representative study of teachers’
perceptions of sources of paperwork
burden, the hours devoted to these
activities, and possible explanations for
variations among teachers in the hours
devoted to these tasks. Among the
findings related to the Individualized
Education Program (IEP), student
evaluations, progress reporting, and case
management was that teachers whose
administrative duties and paperwork
exceeded four hours per week were
more likely to perceive these
responsibilities as interfering with their
job of teaching. Moreover, the study
found that the mean number of hours
reported by teachers to be devoted to
these tasks was 6.3 hours per week.
SUPPLEMENTARY INFORMATION:
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However, data from the study also
suggested that there was considerable
variation in the amount of time special
education teachers devoted to
paperwork. For example, the average
hours spent on administrative duties
and paperwork varied significantly by
geographic region, with the Northeast
having the lowest paperwork burden.
Through the Paperwork Waiver
Program, established under section
609(a) of the Act, the Secretary may
grant waivers of certain statutory and
regulatory requirements under part B of
the Act to not more than 15 States,
including Puerto Rico, the District of
Columbia, and the outlying areas
(States) based on State proposals to
reduce excessive paperwork and noninstructional time burdens that do not
assist in improving educational and
functional results for children with
disabilities. The Secretary is authorized
to grant these waivers for a period of up
to four years.
Although the purpose of the
Paperwork Waiver Program is to reduce
the paperwork burden associated with
the Act, not all statutory and regulatory
requirements under part B of the Act
may be waived. Specifically, the
Secretary may not waive any statutory
or regulatory provisions relating to
applicable civil rights requirements or
procedural safeguards. Furthermore,
waivers may not affect the right of a
child with a disability to receive FAPE.
In short, State proposals must preserve
the basic rights of students with
disabilities.
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Statutory Requirements for Paperwork
Waiver Program
As outlined in the December 2005
Notice, the Act establishes the following
requirements to govern the Paperwork
Waiver Program proposals:
1. States applying for approval under
this program must submit a proposal to
reduce excessive paperwork and noninstructional time burdens that do not
assist in improving educational and
functional results for children with
disabilities.
2. A State submitting a proposal for
the Paperwork Waiver Program must
include in its proposal a list of any
statutory requirements of, or regulatory
requirements relating to, part B of the
Act that the State desires the Secretary
to waive, in whole or in part (not
including civil rights requirements and
procedural safeguards as noted
elsewhere in this notice); and a list of
any State requirements that the State
proposes to waive or change, in whole
or in part, to carry out the waiver
granted to the State by the Secretary.
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Waivers may be granted for a period of
up to four years.
3. The Secretary is prohibited from
waiving any statutory requirements of,
or regulatory requirements relating to
procedural requirements under section
615 of the Act or applicable civil rights
requirements. A waiver may not affect
the right of a child with a disability to
receive FAPE (as defined in section
602(9) of the Act).
4. The Secretary will not grant any
waiver to a State if the Secretary has
determined that the State currently
meets the conditions under section
616(d)(2)(A)(iii) or (iv) of the Act
relative to its implementation of part B
of the Act.
5. The Secretary will terminate a
State’s waiver granted as part of this
program if the Secretary determines that
the State (a) needs assistance under
section 616(d)(2)(A)(ii) of the Act and
that the waiver has contributed to or
caused the need for assistance; (b) needs
intervention under section
616(d)(2)(A)(iii) of the Act or needs
substantial intervention under section
616(d)(2)(A)(iv) of the Act; or (c) fails to
appropriately implement its waiver.
Background for Additional
Requirements and Selection Criteria
While the Act establishes the
foregoing requirements, it does not
provide for other requirements that are
necessary for the implementation of this
program. Accordingly, in the December
2005 Notice, we proposed additional
Paperwork Waiver Program
requirements to address program
implementation issues as well as
selection criteria that we will use to
evaluate State proposals for this
program.
In this notice, we also establish
requirements with which States must
comply that will allow the Department
to evaluate the effectiveness of the
Paperwork Waiver Program. Under
section 609(b) of the Act, the
Department is required to report to
Congress on the effectiveness of this
program. To accomplish this, the
Institute of Education Sciences (IES)
will conduct an evaluation using a
quasi-experimental design that collects
data on the following outcomes: (a)
Educational and functional results
(including academic achievement) for
students with disabilities, (b) allocation
and engagement of instructional time for
students with disabilities, (c) time and
resources spent on administrative duties
and paperwork requirements by
teaching and related services personnel,
(d) quality of special education services
and plans incorporated in IEPs, (e)
teacher, parent, and administrator
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satisfaction, (f) the promotion of
collaboration of IEP team members, and
(g) enhanced long-term educational
planning for students. These outcomes
will be compared between students who
participate in the Paperwork Waiver
Program, and students who are matched
on disability, age, socioeconomic status,
race/ethnicity, language spoken in the
home, prior educational outcomes, and
to the extent feasible, the nature of
special education, who do not
participate in the paperwork waiver
program. Specifics of the design will be
confirmed during discussion with the
evaluator, a technical workgroup, and
the participating States during the first
several months of the study.
Participating States will play a crucial
supportive role in this evaluation. They
will, at a minimum, assist in developing
the evaluation plan, assure that districts
participating in the Paperwork Waiver
Program will collaborate with the
evaluation, provide background
information on relevant State policies
and practices, supply data relevant to
the outcomes from State data sources
(e.g., student achievement and
functional performance data, complaint
numbers), provide access to current
student IEPs (if appropriate and
paperwork waiver affects an IEP) during
Year 1 of the evaluation (consistent with
the Family Educational Rights and
Privacy Act, 20 U.S.C. § 1232g (FERPA)
and the privacy requirements under the
Act), complete questionnaires and
surveys, and participate in interviews.
Data collection and analysis will be the
responsibility of IES through its
contractor. States can expect to allocate
resources for this purpose at a minimum
during Year 1 to assist with planning
the details of the evaluation, ensuring
participation of involved districts,
providing access to relevant State
records, and completing questionnaires
or participating in interviews. Over the
course of the evaluation, participating
States will receive an annual incentive
payment (described in the Additional
Requirements section of this notice) that
will offset the cost of participating in
the evaluation.
The December 2005 Notice included a
background statement that described the
rationale for the additional requirements
and selection criteria we were
proposing. This notice of final
requirements and selection criteria
contains several changes from the
December 2005 Notice. We fully explain
these changes in the Analysis of
Comments and Changes section that
follows.
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Analysis of Comments and Changes
In response to our invitation in the
December 2005 Notice, 22 parties
submitted comments on the proposed
additional requirements and selection
criteria. In addition, we received
approximately 1,200 comments that
were identical in form and substance
and that summarized major
recommendations submitted by one of
the 22 commenters referenced in the
preceding sentence; we do not respond
to these 1,200 comments separately. An
analysis of the comments and of any
changes in the additional requirements
and selection criteria since publication
of the December 2005 Notice follows.
We group issues according to subject.
We do not address technical or other
minor changes, and suggested changes
that the law does not authorize us to
make under the applicable statutory
authority, or comments that express
concerns of a general nature about the
Department or other matters that are not
directly relevant to the Paperwork
Waiver Program.
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FAPE
Comment: A few commenters
recommended that the final additional
requirements and selection criteria
identify all of the Federal requirements
that a State applying for approval under
this program can propose to waive
while ensuring that students with
disabilities continue to receive FAPE.
One commenter recommended that
States be required to explain why they
are requesting that certain Federal and
State requirements be waived and why
they feel that such waivers can be
accomplished without denying FAPE
Discussion: The commenters
misunderstand the statutory obligation,
which is to ensure that the Paperwork
Waiver Program does not affect the right
of a child to receive a FAPE, not to
ensure that children continue to receive
a FAPE. In general, States are in a better
position to identify Federal and State
requirements that, in practice, do not
assist in improving educational and
functional results for children with
disabilities residing in their State. States
can make these determinations by
taking into consideration the
uniqueness of their State practices and
policies, and the compliance history of
local school districts within their State.
We believe that the right to receive
FAPE can be sufficiently protected by
requiring that parents provide voluntary
informed written consent for any change
in policies or procedures under the
Paperwork Waiver Program that affects
the provision of FAPE to their child,
such as changes to the IEP.
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We do not believe that States should
be required to explain why they are
requesting that certain Federal and State
requirements be waived. The purpose of
the Paperwork Waiver Program is to
provide an opportunity for States to
identify ways to reduce paperwork
burdens and other administrative duties
that are directly associated with the
requirements of the Act in order to
increase the time and resources
available for instruction and other
activities aimed at improving
educational and functional results for
children with disabilities. The national
evaluation will assess the extent to
which the waivers were successful in
reaching these goals.
Changes: We have revised paragraph
1 of the additional requirements by
revising paragraph 1(f) and adding a
new paragraph 1(g) (paragraph 1(f) and
1(g) now contain language from
paragraph 1(e) of the proposed
additional requirements) to require that
local education agencies (LEAs) obtain
voluntary informed written consent
from parents to waive any paperwork
requirements related to the provision of
FAPE, such as changes related to IEPs,
and requiring that the LEA must inform
the parent in writing of any differences
between the requirements of the Act
related to the provision of FAPE
(including changes related to IEPs), the
parent’s right to revoke consent, and the
LEA’s responsibility to meet all
paperwork requirements related to the
provision of FAPE when the parent does
not provide informed written consent,
or revokes that consent. Additionally,
the LEA must inform the parents that if
the parents revoke consent to a waiver
of paperwork requirements regarding
IEPs that the LEA must conduct, within
30 calendar days of such revocation, an
IEP meeting to develop an IEP that
meets all requirements of section 614(d)
of the Act.
Comment: Many commenters
recommended revising the final
additional requirements and selection
criteria to require States to identify
effective mechanisms for reporting and
resolving adverse events, such as the
denial of FAPE. These commenters also
urged the Department to add a
requirement that would prevent districts
or schools from participating in the
program if they have a demonstrated
history of not complying with the Act or
have experienced a disproportionate
number of complaints to the State
educational agency (SEA) or
participated in a disproportionate
number of dispute resolution processes.
Discussion: We generally agree with
the commenters and will add a new
requirement that State applicants
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describe how they will collect, report on
and respond to evidence of adverse
consequences. The State is obligated to
ensure that children with disabilities
who participate in the program continue
to receive services in accordance with
the Act and implementing regulations,
modified only to the extent consistent
with the State’s approved application.
States therefore should take into
consideration the compliance history of
LEAs within the State as part of their
process for selecting LEAs to participate
in the Paperwork Waiver Program, and
monitor implementation of the program
and take corrective action, if needed.
Changes: Paragraph 1(c) of the
additional requirements has been
revised to require the State to provide
an assurance that the State will collect
and report to the Department and the
evaluator all State complaints related to
the denial of FAPE to any student with
a disability, and how the State
responded to this information,
including the outcome of that response
such as providing technical assistance
to the LEA to improve implementation,
or suspending or terminating the
authority of an LEA to implement the
Paperwork Waiver Program due to
unresolved compliance problems. In
addition, paragraph 1(h)(ii) of the
additional requirements (paragraph
1(f)(ii) of the proposed additional
requirements) has been revised to
require the State to describe to the
evaluator the circumstances under
which district participation may be
terminated.
Comment: One commenter
recommended that the final additional
requirements specify that the authority
to implement the Paperwork Waiver
Program will be terminated for any State
that is found to be in noncompliance
with the Act.
Discussion: We believe that the
commenter’s concern is addressed by
the language in section 609(a)(4) of the
Act. As explained in paragraph 5 of the
Statutory Requirements for Paperwork
Waiver Program section in this notice,
the Secretary will terminate a State’s
waiver granted as part of this program
if the Secretary determines that the State
(a) needs assistance under section
616(d)(2)(A)(ii) of the Act and that the
waiver has contributed to or caused the
need for assistance; (b) needs
intervention under section
616(d)(2)(A)(iii) of the Act or needs
substantial intervention under section
616(d)(2)(A)(iv) of the Act; or (c) fails to
appropriately implement its waiver.
Changes: None.
Comment: Several commenters agreed
that a State should not be permitted to
participate in the Paperwork Waiver
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Program if the State meets the
conditions under section
616(d)(2)(A)(iii) or (iv) of the Act, and
recommended that the additional
requirements and selection criteria also
limit participation in the Paperwork
Waiver Program to States in which the
majority of the State’s schools meet
Adequate Yearly Progress (AYP) under
the Elementary and Secondary
Education Act of 1965, as amended, 20
U.S.C. 6301 et seq. (ESEA).
One commenter recommended that
the Department contact the Chief State
School Officers and Special Education
Directors of States that are eligible to
submit a proposal for the Paperwork
Waiver Program to inform them of their
eligibility.
Discussion: Section 609 of the Act
does not limit participation in the
Paperwork Waiver Program to States
that have met the requirements of the
ESEA. Given that Congress did not limit
eligibility in this manner, the
Department does not believe it is
appropriate to limit eligibility to States
in which the majority of their schools
meet AYP under the ESEA.
The Secretary believes that the
additional requirements and selection
criteria provide clear guidance as to
eligibility criteria for this program, and
that separate notification of eligibility to
States is not necessary.
Changes: None.
Comment: None.
Discussion: As part of our internal
review of the proposed additional
requirements and selection criteria, we
determined that it was appropriate to
revise paragraph 1 of the additional
requirements to better align it with the
language of the Act as specified in
paragraph 1 of the Statutory
Requirements for Paperwork Waiver
Program section of this notice.
Specifically, section 609(a)(1) of the Act
specifies that the purpose of the
Paperwork Waiver Program is to provide
an opportunity for States to identify
ways to reduce paperwork burdens and
other administrative duties that are
directly associated with the
requirements of the Act in order to
increase the time and resources
available for instruction and other
activities aimed at improving
educational and functional results for
children with disabilities.
Changes: We have revised the
introductory language in paragraph 1 of
the additional requirements to clarify
that a State applying for approval under
this program must submit a proposal to
reduce excessive paperwork and noninstructional time burdens that do not
assist in improving educational and
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functional results for children with
disabilities.
Civil Rights/Procedural Safeguards
Comment: Many commenters
recommended clarifying that States are
prohibited from proposing any waiver of
procedural safeguards under section 615
of the Act, and that the civil rights
requirements that may not be waived
are not limited to provisions set forth in
section 615 of the Act.
Discussion: The Secretary agrees that
additional clarification is needed
because the civil rights requirements
that may not be waived under this
program are not limited to the civil
rights requirements in section 615 of the
Act. Accordingly, we have revised the
wording of paragraph 3 in the Statutory
Requirements for Paperwork Waiver
Program section of this notice to clarify
that States may not propose to waive
any procedural safeguards under section
615 of the Act, and may not propose to
waive any applicable civil rights
requirements. No changes are necessary
to the final additional requirements or
selection criteria in response to these
comments.
Changes: None.
Comment: Many commenters
recommended including the Act in the
list of statutes in the definition of
applicable civil rights requirements in
paragraph 2 of the proposed additional
requirements. In addition, one
commenter recommended that the list
include the U.S. Constitution, and that
States should be required to add a
detailed explanation of what steps they
will take to ensure that children’s civil
rights are not violated or waived.
Discussion: Consistent with section
609 of the Act, the additional
requirements and selection criteria
prohibit waiving any statutory or
regulatory requirements related to
applicable civil rights requirements.
Paragraph 2 of the additional
requirements defines the term
applicable civil rights as all civil rights
requirements in: Section 504 of the
Rehabilitation Act of 1973, as amended;
Title VI of the Civil Rights Act of 1964;
Title IX of the Education Amendments
of 1972; Title II of the Americans with
Disabilities Act of 1990; and the Age
Discrimination Act of 1975 and their
implementing regulations. We have not
included the Act in the list of statutes
in this definition because section 609 of
the Act clearly allows States that are
participating in the Paperwork Waiver
Program to waive some requirements of
the Act. Including the Act in this list
would preclude States from waiving any
Federal requirements in order to reduce
the paperwork burden associated with
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requirements of part B of the Act and
would be inconsistent with the explicit
purposes of section 609 of the Act. We
do not include the U.S. Constitution in
the list of applicable civil rights statutes
because, as a matter of law, the Act
could not be interpreted to allow for the
waiver of any of the protections
provided under the U.S. Constitution.
Changes: None.
Comment: One commenter expressed
concern that the results of the national
evaluation on the Paperwork Waiver
Program could form the basis for
waiving requirements of the Act in
subsequent reauthorizations, which
would erode civil rights protections and
FAPE for children with disabilities.
Discussion: The Act provides for the
Paperwork Waiver Program and directs
the Secretary to report to Congress on
the effectiveness of waivers granted
under the program. The national
evaluation will yield the information
necessary for the Department to carry
out this responsibility. We cannot
address what future reauthorizations of
the Act will require or provide.
Changes: None.
Public Input/Parental Notification and
Consent
Comment: Many commenters
recommended requiring that any State
that submits a proposal for the
Paperwork Waiver Program must
establish a committee comprised of
school district personnel, and at least
three parents (each representing a
different disability group) to provide
input on the State’s proposal, including
defining the terms ‘‘excessive
paperwork’’ and ‘‘non-instructional time
burdens.’’ In addition, many
commenters recommended requiring
that the State’s application: (a) Include
a summary of the public input; (b)
indicate what input the State
incorporated into its proposal and who
or what organization provided the
suggestion; and (c) identify which
stakeholders agreed and which
stakeholders disagreed with each
Federal and State requirement that the
State proposed to waive under its
proposed paperwork waiver program.
Many commenters recommended
requiring States to use a variety of
mechanisms to obtain broad stakeholder
input, including public meetings held at
convenient times and places and
inviting written public comments.
Similarly, two commenters observed
that public input must be transparent,
and involve the greatest number of
stakeholders, particularly teachers,
administrators, related services
providers, students, and parents.
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Several commenters urged the
Secretary to require that (in addition to
obtaining input from school and district
personnel, and parents) States obtain
input from representatives of parent
training and information centers and
community parent resource centers and
parents. In addition, one commenter
recommended that the Secretary should
require States to (a) obtain input from
family members and advocates for
children with disabilities, (b) require the
State to summarize the input that it
received and the type of stakeholder
who submitted the input, and (c)
describe how each specific proposal to
waive a Federal statutory or regulatory
requirement, or State requirement,
would improve educational and
functional results for children by
reducing paperwork.
One commenter recommended that
the final additional requirements and
selection criteria define the kinds of
paperwork that may be waived that are
excessive and impose non-instructional
time burdens on school personnel, and
the Secretary should not allow any
waiver of notices to families, reports of
evaluation results, IEPs, or performance
reports to parents. The commenter also
recommended that (a) the State ensure
that the State Parent Training and
Information Center and Special
Education Advisory Council support the
State’s application for each proposed
waiver; (b) institutions of higher
education work in collaboration with
the State in developing its application;
and (c) the State have a plan for ongoing implementation review that
requires data collection and the
submission of interim reports to the
Secretary.
One commenter recommended
clarifying that any proposed State plans
must comply with section 612(a)(19) of
the Act requiring public participation.
One commenter recommended that
the Department should clearly articulate
the impact that negative public input
will have on the selection criteria of a
State’s application, if any.
Discussion: It is not appropriate or
possible for the Department to prejudge
the possible impact of stakeholder input
on the peer reviewers’
recommendations. Likewise, we believe
that States should have some flexibility
in designing their process for obtaining
public input. We have revised
paragraph 1(a) of the additional
requirements to require States to
include in their proposals a description
of how they involved multiple
stakeholders in selecting the
requirements proposed for the waiver
and any specific proposals for changing
those requirements to reduce
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paperwork, and a description of how
they provided an opportunity for public
comment in selecting the requirements
proposed for the waiver consistent with
the requirements of section 612(a)(19) of
the Act. Paragraph 1(b) of the additional
requirements requires the proposal to
include a summary of the public
comments received upon implementing
paragraph 1(a) and a description of how
those comments were addressed in the
proposal. Accordingly, each State’s
application will be judged on the extent
to which the State involved multiple
stakeholders and provided an
opportunity for public comment in
selecting the requirements proposed for
the waiver.
Changes: We have revised paragraph
1(a) of the additional requirements to
clarify that a State must include in its
proposal a description of how the State
(a) involved multiple stakeholders,
including parents, children with
disabilities, special education and
regular education teachers, related
services providers, and school and
district administrators, in selecting the
requirements proposed for the waiver
and any specific proposals for changing
those requirements to reduce
paperwork, and (b) provided an
opportunity for public comment in
selecting the requirements proposed for
the waiver. In addition, we have added
a new paragraph 1(b) to the additional
requirements to require the State to
provide a summary of public comments
and how public comments were
addressed in the proposal.
Comment: Many commenters
recommended that States be required to
provide a detailed description of how
they plan to provide training on the
paperwork waivers for administrators,
teachers, related services providers,
education support professionals, and
parents. The commenters expressed
concern that children with disabilities
would be denied FAPE absent sufficient
training of parents and education
personnel on Federal and State
requirements that are waived by the
State.
Discussion: The Secretary agrees with
the commenters that it is essential that
parents, teachers, administrators, related
services providers, and education
support professionals understand what
Federal and State requirements are
waived by the State as part of the
Paperwork Waiver Program in order to
ensure proper implementation.
Changes: We have revised the
additional requirements by adding a
new paragraph 1(d) to require applying
States to provide as part of their
proposals a description of the
procedures they will employ to ensure
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that diverse stakeholders understand the
proposed elements of the State’s
submission for the Paperwork Waiver
Program. With the addition of this new
paragraph 1(d), we have redesignated
paragraphs 1(d) through (f) of the
proposed additional requirements as
paragraphs 1(e) through (g). Paragraphs
1(e) through (g) reflect additional
changes as discussed in this preamble.
Comment: Many commenters
recommended clarifying that the parents
of children with disabilities should
receive written notice, in addition to
verbal notice, of any waiver of Federal
requirements permitted under the
Paperwork Waiver Program. If the State
proposes to waive IEP requirements, the
commenters recommended requiring
that States receive informed written
consent from the parents before an IEP
that does not meet the requirements of
section 614(d) of the Act is developed
for a child with a disability. The
commenters also recommended that
parents should receive written notice of
any State requirements that will be
waived under the program, the
anticipated effects of these waivers, and
the protections that have been put into
place to ensure that no child with a
disability is denied FAPE. The
commenters stressed that sending
parents a list of references to Federal
and State requirements that will be
waived is insufficient to ensure that
they are properly informed. The
commenters recommended requiring
that notice to parents of any waived
requirements be fully explained, written
in an easily understandable manner and
in the parent’s native language, with an
explanation of the effect of such waivers
and the protections that have been put
in place to ensure the provision of FAPE
in the least restrictive environment, and
the protection of the child’s civil rights
and procedural safeguards under section
615 of the Act.
Three commenters recommended
eliminating the parental notification
requirement altogether.
One commenter recommended
requiring that the Paperwork Waiver
Program include effective mechanisms
for reporting to the Department adverse
effects of the program, such as denial of
FAPE.
Discussion: Section 609(a)(3)(B)(i) of
the Act requires the State to identify any
statutory or regulatory requirements
related to part B of the Act that would
be waived, and section 609(a)(3)(B)(ii) of
the Act requires the State to identify any
State requirements that would be
waived. Although not specifically
required under section 609 of the Act,
paragraph 1(e) of the additional
requirements (paragraph 1(d) of the
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proposed additional requirements),
which requires States to ensure that
parents are given notice of any statutory,
regulatory, or State requirements that
will be waived as part of the Paperwork
Waiver Program, is consistent with the
parental notice requirements in section
615 of the Act.
We agree with the commenters that
the notice containing the requirements
that are being waived should be
presented to parents in writing and in
a manner that is understandable to
parents consistent with section 615 of
the Act. We have incorporated, in
paragraphs 1(f) and 1(g) of the
additional requirements, parent consent
requirements to ensure that waivers will
not result in the denial of a child’s right
to FAPE. We agree that States should
disseminate information about how they
will ensure a child’s right to FAPE, and
otherwise protect the child’s civil rights
and procedural safeguards under section
615 of the Act to participating LEAs
that, in turn, should provide the
information to parents. Accordingly, we
have added language to paragraph 1(e)
of the additional requirements
(paragraph 1(d) in the proposed
additional requirements) to clarify that
the parental notice on what Federal and
State requirements are being waived
include a description of the procedures
the State will employ to ensure that the
child’s right to FAPE is preserved and
that the child’s civil rights and
procedural safeguards under section 615
of the Act are protected, and that such
notice should be in writing in easily
understandable language and in the
native language of the parent, unless it
clearly is not feasible to do so.
In addition, we agree with the
commenters that participating LEAs
must obtain informed written consent
from parents before an IEP that does not
meet the requirements of section 614(d)
of the Act is developed for a child with
a disability. Paragraph 1(g) of the
additional requirements (paragraph 1(e)
of the proposed additional
requirements) requires States to ensure
that, in requesting voluntary informed
written consent from parents, the LEA
must inform the parent in writing of (i)
any differences between the paperwork
requirements of the Act related to the
provision of FAPE, such as changes
related to IEPs, (ii) the parent’s right to
revoke consent to waive any paperwork
requirements related to the provision of
FAPE at any time, (iii) the LEA’s
responsibility to meet all paperwork
requirements related to the provision of
FAPE if the parent does not provide
voluntary written informed consent or
revokes consent, and (iv) the LEA’s
responsibility to conduct an IEP meeting
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to develop an IEP that meets all
requirements of section 614(d) of the
Act within 30 calendar days if the
parent revokes consent to waiving
paperwork requirements related to the
content, development, review, and
revision of IEPs. We do not agree with
commenters that the notice must
include an explanation of the effects of
such waivers. Section 609 of the Act
does not require the State to include in
such a notice specific anticipated effects
of the waiver program. Moreover, we
believe that the possible benefits of
including this information in the notices
are outweighed by the burden. In short,
we believe that children are sufficiently
protected by the fact that States must
ensure that the waiver program does not
affect the right of a child with a
disability to receive FAPE.
Changes: We have re-designated
paragraph 1(d) of the proposed
additional requirements as paragraph
1(e) and revised paragraph 1(e) of the
final additional requirements to require
States to provide assurances that each
parent of a child with a disability in
participating LEAs will be given written
notice (in the native language of the
parent, unless it clearly is not feasible
to do so) of any statutory, regulatory, or
State requirements that will be waived
and notice of the procedures that State
will employ under paragraph 1(c)
(which requires that States ensure the
right to FAPE and protection of due
process protections under section 615 of
the Act, and applicable civil rights
requirements).
In addition, we have re-designated
paragraph 1(e) of the proposed
additional requirements as paragraph
1(f) and revised paragraph 1(f) of the
additional requirements to require that
in applying for a waiver of any
paperwork requirements related to the
provision of FAPE, such as changes
related to IEPs, applicants must assure
that they will require any participating
LEA to obtain voluntary informed
written consent from the parents. We
also have added language to paragraph
1(g) of the additional requirements
(paragraph 1(e) of the proposed
additional requirements) to clarify that
States must ensure that in requesting
voluntary informed written consent
from parents, the LEA must inform the
parent in writing (and in the parent’s
native language, unless it clearly is not
feasible to do so) of (i) any differences
between the paperwork requirements of
the Act related to the provision of FAPE,
such as changes related to IEPs, (ii) the
parent’s right to revoke consent to waive
any paperwork requirements related to
the provision of FAPE at any time, (iii)
the LEA’s responsibility to meet all
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paperwork requirements related to the
provision of FAPE if the parent does not
provide voluntary written informed
consent or revokes consent, and (iv) the
LEA’s responsibility to conduct an IEP
meeting to develop an IEP that meets all
requirements of section 614(d) of the
Act within 30 calendar days if the
parent revokes consent to waiving
paperwork requirements related to the
content, development, review and
revision of IEPs.
Comment: One commenter
recommended deleting the additional
requirement that States allow parents to
revoke consent to an IEP that does not
meet the requirements of section 614(d)
of the Act as part of the Paperwork
Waiver Program proposal.
One commenter recommended
deleting all parental consent
requirements regarding the development
of an IEP that does not meet the
requirements of section 614(d) of the
Act as part of the Paperwork Waiver
Program.
One commenter recommended that
the final additional requirements clarify
that parental consent is voluntary to
ensure that parents are not pressured or
coerced into agreeing to an IEP that does
not meet the requirements of section
614(d) of the Act.
Discussion: We disagree with the
commenter that LEAs should not be
required to receive parental consent
before an IEP that does not meet the
requirements of section 614(d) of the
Act is developed. We also disagree with
the commenter that parents should be
prohibited from withdrawing their
consent. We believe these provisions are
essential to ensuring that States
participating in the Paperwork Waiver
Demonstration Program ensure the right
to FAPE for all participating students.
We intended the reference to
‘‘informed consent’’ of parents in
paragraph 1(e) of the proposed
additional requirements to mean
consent that is both informed and
provided by the parents voluntarily.
‘‘Consent’’ in this context has the same
meaning as given the term in 34 CFR
300.9. However, we agree with the
commenter that additional clarification
is needed to ensure that parental
consent is voluntary.
Changes: As noted elsewhere in this
section, we have re-designated
paragraph 1(e) of the proposed
additional requirements as paragraph
1(f) of the additional requirements. We
also have revised that paragraph by
inserting the term ‘‘voluntary’’ before
the word ‘‘informed’’ and inserting the
term ‘‘written’’ before the word
‘‘consent.’’
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Comment: One commenter
recommended that States be required to
inform parents that refusing to consent
to an IEP that does not meet the
requirements of section 614(d) of the
Act will not affect the delivery of
special education and related services to
their child.
Discussion: We agree with the
commenter that additional clarification
is needed regarding situations where a
parent refuses to provide consent for an
IEP that does not meet the requirements
of section 614(d) of the Act. If a parent
does not provide consent for an LEA to
develop an IEP that does not meet the
requirements of section 614(d) of the
Act, the LEA is responsible for
implementing the child’s current IEP
that meets all of the requirements of
section 614(d) of the Act.
Changes: We have revised paragraph
1(g) of the additional requirements
(paragraph 1(e) of the proposed
additional requirements) to make clear
that the information provided to parents
must explain that if the parent does not
provide consent, or revokes consent, the
LEA is responsible for meeting all
paperwork requirements related to the
provision of FAPE.
Comment: Many commenters
recommended prohibiting States from
proposing to waive any requirements
related to IEPs, Individualized Family
Services Plans (IFSPs), Procedural
Safeguards Notices or Prior Written
Notices as part of their applications for
the Paperwork Waiver Program. The
commenters also recommended that the
Secretary terminate a State’s waiver
granted as part of this program if the
Secretary determines that the State has
violated any requirements related to
IEPs, IFSPs, Procedural Safeguards
Notices or Prior Written Notices.
Many commenters recommended that
the proposed additional requirements
for this program be revised to prohibit
applicants from using the Paperwork
Waiver Program as a vehicle for
implementing multi-year IEPs that do
not comply with the terms of the
Department’s Multi-Year IEP
Demonstration Program (Multi-Year IEP
Program).
Many commenters recommended that
the Department prohibit States from
participating in both the Paperwork
Waiver Program and the Multi-Year IEP
Program.
Many commenters recommended
adding a requirement that any State
permitted to participate in both the
Multi-Year IEP Program and the
Paperwork Waiver Program may not
implement both programs in the same
district or school.
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Discussion: Section 609 of the Act
does not authorize the Secretary to
allow States to propose waiving any
requirements of IFSPs under part C of
the Act. Section 609 of the Act
authorizes the Secretary only to grant
waivers of statutory requirements of, or
regulatory requirements relating to, part
B of the Act. In addition, sections 609
and 614(d)(5) of the Act do not preclude
a State from proposing to waive
requirements related to the content,
development, review and revision of
IEPs, nor does the Act preclude a State
from proposing to incorporate elements
of the Multi-Year IEP Program in its
application for the Paperwork Waiver
Program. We decline to make the
requested changes because we believe
that there are sufficient protections in
the requirements for the Paperwork
Waiver Program to protect a child’s right
to FAPE as well as to ensure that civil
rights and procedural safeguard
requirements are not waived.
The Act allows States to apply for the
Multi-Year IEP Program and the
Paperwork Waiver Program. However,
we agree with the commenters that a
State that receives awards for the
Paperwork Waiver Program and the
Multi-Year IEP Program should not be
permitted to execute both programs in
the same school district. We believe that
this type of prohibition would allow for
a more precise evaluation of each
program.
Changes: A note has been added at
the end of the Additional Requirements
and Selection Criteria section to clarify
that receipt of an award for the
Paperwork Waiver Program does not
preclude an applicant from applying for
and receiving an award for the
Department’s Multi-Year IEP Program.
However, a State that receives an award
for both programs may not execute both
programs within the same LEA.
Comment: Many commenters
recommended requiring States to work
with the national evaluator to convene
Statewide meetings at a time and place
convenient for parents and family
members so that they can publicly
express whether there is family
satisfaction with the Paperwork Waiver
Program.
Discussion: We strongly support
parental involvement in the education
of children, and believe that the
involvement of parents and other
stakeholders in the development and
evaluation of the Paperwork Waiver
Program is ensured through
requirements established in this notice.
In addition, parent satisfaction will be
evaluated under the outcomes that are
measured as part of the national
evaluation. The evaluation contractor,
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working under the direction of IES and
in consultation with a technical
workgroup and participating States, may
choose to convene Statewide public
meetings as part of its research
methodology to collect data on parent
satisfaction. However, we see no
compelling reason to require the
evaluation contractor to convene
Statewide meetings at this time. The
details of the national evaluation will be
confirmed during discussion with the
evaluator, a technical workgroup, and
the participating States during the first
several months of the study, including
how parent satisfaction will be
evaluated.
Changes: None.
National Evaluation
Comment: None.
Discussion: Based on an internal
review of the description of the national
evaluation in the Background for
Additional Requirements and Selection
Criteria section of this notice, we have
determined that it is appropriate to
clarify for applicants and other
stakeholders that academic measures are
among those student outcomes to be
assessed as part of the national
evaluation.
Changes: In the Background for
Additional Requirements and Selection
Criteria section of this notice, we have
added the phrase ‘‘including academic
achievement’’ to the outcomes to be
measured by the national evaluation.
Paragraph (a) of the outcomes to be
measured now reads: ‘‘Educational and
functional results (including academic
achievement) for students with
disabilities.’’
Comment: Many commenters
requested a definition of ‘‘quasiexperimental design’’ and an
explanation of how it compares with a
‘‘rigorous research design.’’ One
commenter recommended that the
evaluation include a variety of
qualitative and quantitative evaluation
methods (e.g., case studies, observation,
cost-benefit analyses).
One commenter noted the absence of
a research question within the proposed
additional requirements for the national
evaluation conducted by IES and asked
for clarification as to why a research
question was not specified.
Discussion: A quasi-experimental
research design is similar to
experimental research design but it
lacks one key ingredient—random
assignment. In conducting the national
evaluation, it may not be possible for
IES to match LEAs within States
according to demographic
characteristics, programmatic features,
and other factors in order to apply an
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empirical research design that randomly
assigns LEAs to experimental and
control groups. For example, some
States may have only one large urban
school district, and a comparable
control group within the State cannot be
established.
Similarly, it may not be possible to
match participating States according to
demographic characteristics in order to
establish experimental and control
groups. For example, because this is a
competitive program, only eligible
States that apply for and are awarded
authority to waive Federal and State
requirements will participate in the
Paperwork Waiver Program. As such, it
is not possible to randomly assign States
to experimental and control groups. For
this reason, IES will conduct an
evaluation using a rigorous quasiexperimental design (i.e., a research
design that does not include random
assignment of participating States and
LEAs to experimental and control
groups). The design will, however,
allow for the collection of data on the
following outcomes: (a) Educational and
functional results (including academic
achievement) for students with
disabilities, (b) allocation and
engagement of instructional time for
students with disabilities, (c) time and
resources spent on administrative duties
and paperwork requirements by
teaching and related services personnel,
(d) quality of special education services
and plans incorporated in IEPs, (e)
teacher, parent, and administrator
satisfaction, (f) the promotion of
collaboration of IEP team members, and
(g) enhanced long-term educational
planning for students. These outcomes
will be compared between students who
participate in the Paperwork Waiver
Program, and students who are matched
on disability, age, socioeconomic status,
race/ethnicity, language spoken in the
home, prior educational outcomes, and
to the extent feasible, the nature of
special education, and who do not
participate in the Paperwork Waiver
Program.
Given that limitations may preclude
random assignment of States and LEAs
to experimental and control groups, the
findings from the national evaluation
may largely be ‘‘descriptive’’ in nature
rather than drawing ‘‘causal’’ inferences
that can be reached from experimental
research design, which we believe is
what the commenters were referring to
as ‘‘rigorous research design.’’ That is,
descriptive research has the goal of
describing what, how, or why
something is happening, whereas
experimental research has the goal of
determining whether something causes
an effect. Therefore, specific research
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questions commonly associated with
experimental research design cannot be
generated a priori because independent
and dependent variables associated with
experimental research design cannot
readily be established due to the
variability of demographic
characteristics between and within
States that preclude random assignment
of States and LEAs to experimental and
control groups. The specifics of the
national evaluation design will be
confirmed during discussion with the
evaluator, a technical workgroup, and
the participating States during the first
several months of the study and might
include a variety of qualitative and
quantitative evaluation methods (e.g.,
case studies, observation, cost benefit
analyses).
Changes: None.
Comment: Several commenters
recommended requiring States to
prohibit participation of some LEAs
within the State in order to create
separate experimental and control
groups.
Discussion: As discussed elsewhere in
this section, it may not be possible to
match LEAs within States according to
demographic characteristics in order to
establish experimental and control
groups. The specifics of the national
evaluation design will be confirmed
during discussion with the evaluator, a
technical workgroup, and the
participating States during the first
several months of the study, and
decisions regarding the extent to which
experimental research design can be
employed will be decided at that time.
Changes: None.
Comment: Many commenters
recommended clarifying that all States
that participate in the Paperwork
Waiver Program must participate in the
national evaluation conducted by IES.
The commenters also recommended
adding a new requirement that
participating States conduct a State
evaluation of the project to ensure
accountability to participating children
and families and that the State must
provide more detailed State specific
data than would be required for the
national evaluation. In addition, the
commenters recommended that the
Secretary consider the extent to which
the applicant has devoted sufficient
resources to conduct a State evaluation
of its project and the training of
administrators, educators, and parents
to ensure proper implementation of the
proposed project.
Discussion: IES will conduct the
national evaluation of the Paperwork
Waiver Program. Paragraph 1(h) of the
additional requirements (paragraph 1(f)
of the proposed additional
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requirements) makes clear that
participating States must cooperate fully
in this national evaluation. Section 609
of the Act does not require a State
evaluation under the Paperwork Waiver
Program and we do not think it is
appropriate to require States to conduct
a State evaluation. However, nothing in
the Act or the final additional
requirements and selection criteria
prevents States from including a
proposal to conduct a Statewide
assessment of their project as part of
their application, if determined
appropriate by the State.
Changes: None.
Comment: Two commenters
recommended deleting all requirements
related to a State’s participation in the
national evaluation. The commenters
expressed concern that such
participation would add unnecessary
costs and paperwork for States and local
school districts and could discourage
many States from applying for the
Paperwork Waiver Program.
One commenter stated that it was
unreasonable to expect States to allocate
resources for the project to assist with
planning the details of the evaluation
and ensuring the participation of the
involved school districts, and that it was
unlikely that the research would yield
reliable and valid experimental
outcomes.
One commenter noted that the State
lacked the authority to enforce the
cooperation of school districts to
participate in the national evaluation.
Discussion: IES will ensure that the
national evaluation yields results that
are reliable and valid. Under section 609
of the Act, the Department is
responsible for reporting to Congress on
the effectiveness of the waiver program.
In order to accurately evaluate program
effectiveness, the national evaluation is
necessary, and it is appropriate for
States that are granted waivers under
the program, and participating LEAs, to
participate in that evaluation. A State
that does not provide an assurance that
it will fully cooperate with the national
evaluator will be deemed ineligible to
participate in the Paperwork Waiver
Program. Moreover, the State is
responsible for ensuring that
participating LEAs cooperate in the
national evaluation conducted by IES. If
a State is unable to provide an assurance
that its participating LEAs will
cooperate in the national evaluation,
then the State will be deemed ineligible
to participate in the Paperwork Waiver
Program. Similarly, an LEA that does
not provide an assurance to the
applying State that it will fully
cooperate with the national evaluator is
ineligible to participate in the program.
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In addition, we believe that
participation in the national evaluation
will not add unnecessary costs and
paperwork or be overly burdensome for
States and local school districts.
Moreover, over the course of the
evaluation, participating States will
receive an annual incentive payment
(described in the Additional
Requirements section of this notice) that
will offset the cost of participating in
the evaluation.
Changes: None.
Comment: One commenter noted that
the privacy rights of individuals under
the privacy requirements of FERPA and
the Act must be protected in making
individual student’s IEPs accessible as
part of the national evaluation.
Discussion: We agree with the
commenter and have revised paragraph
1(h)(i) of the additional requirements to
clarify that States must ensure,
consistent with the privacy
requirements of FERPA and the Act,
that the evaluator will have access to
original and all subsequent new
versions of the associated documents for
each child involved in the evaluation,
including IEPs (if applicable). We also
have revised the description of the role
that States will play in the national
evaluation in the SUPPLEMENTARY
INFORMATION section of this notice to
ensure that the privacy requirements of
FERPA and the Act are protected.
Changes: We have revised paragraph
1(h)(i) of the additional requirements
(paragraph 1(f)(i) of the proposed
additional requirements) by adding the
words ‘‘consistent with the privacy
requirements of the Act and The Family
Educational Rights and Privacy Act’’ to
the sentence requiring States to ensure
that the evaluator will have access to the
original and all subsequent new
versions of the associated documents for
each child involved in the evaluation.
Comment: Two commenters
recommended revising paragraph 1(f) of
the proposed additional requirements
by deleting the phrase ‘‘if selected.’’
Discussion: Paragraph 1(f) of the
proposed additional requirements
(which has been re-designated as
paragraph 1(h) of the additional
requirements) requires States to provide
assurances that they will cooperate
fully, if selected, in a national
evaluation of the Paperwork Waiver
Program. The phrase ‘‘if selected’’ was
intended to clarify that the requirement
only applies to States that are selected
to participate in the Paperwork Waiver
Program; however, we agree with the
commenters that the phrase is
confusing. Accordingly, we have reworded this paragraph to read,
‘‘Assurances that the State will
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cooperate fully in a national evaluation
of this program, if selected to participate
in the Paperwork Waiver Program.’’
Changes: As noted elsewhere, we
have re-designated paragraph 1(f) of the
proposed additional requirements as
paragraph 1(h). We also have revised
that paragraph to clarify that assurances
are required from States selected to
participate in the Paperwork Waiver
Program.
Comment: Many commenters
recommended including representatives
of national parent organizations in the
design of the national evaluation. The
commenters stated that it is essential
that stakeholders have confidence that
the evaluation procedures will yield
valid, reliable, and comprehensive data.
Discussion: IES will identify and
select individuals with the necessary
technical expertise to serve as members
of the technical workgroup, which will
advise IES on the development of a
rigorous research design for conducting
the national evaluation. These
individuals may include representatives
of national parent organizations. We
decline at this time to add any other
specific parties to those involved in
determining the specifics of the
evaluation design.
Changes: None.
Comment: Two commenters
recommended eliminating the
requirement for a State to designate a
coordinator for the Paperwork Waiver
Program.
Discussion: We believe that it is
necessary and reasonable to ensure
effective implementation and evaluation
of the Paperwork Waiver Program to
require States to designate a coordinator
who will monitor the State’s
implementation of the program and
work with the national evaluator.
Changes: None.
Comment: Many commenters
recommended adding a new
requirement that would preclude a State
from authorizing school districts to
begin implementing waivers until the
beginning of the first school year after
the specifics of the study design for the
national evaluation and the State’s
evaluation have been determined. The
commenters noted that more time was
needed to work with the national
evaluator on the specifics of the national
study design before LEAs begin
implementing the program.
One commenter recommended
allowing States to establish their own
implementation schedule in their
proposals, and that the Department
should encourage States to do so in an
expeditious manner to meet the
congressional expectation that the
Department issue an ‘‘effectiveness
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report’’ to the Congress by the end of
2006.
Discussion: We believe that the
commenters’ concerns are addressed
because the evaluation design will be
determined prior to implementation of
the Paperwork Waiver Program.
Accordingly, LEAs may not begin
implementing waivers until after the
specifics of the study design for the
national evaluation and the State’s
evaluation have been determined and
all the background information for the
national evaluation has been provided
to IES. We believe that States should
have some flexibility in the timing of
their implementation and, while a State
may propose to delay implementation of
the Paperwork Waiver Program as part
of its application, it must fully
cooperate with the national evaluator in
developing the specifics of the national
study design.
Changes: None.
Comment: Many commenters
recommended that the Department
commence the national evaluation
process as soon as the final evaluation
design has been completed, and that the
evaluator begin collecting background
information from the States at this time.
Discussion: We do not agree with the
commenters that it is necessary at this
time to require the national evaluation
process to commence as soon as the
final study design has been completed,
nor do we believe that the evaluator
should be required to begin collecting
background information from the States
at this time. Rather, specifics of the
design (including matters of when data
collection will commence) will be
confirmed during discussion with the
evaluator, a technical workgroup, and
the participating States during the first
several months of the study.
Changes: None.
Comment: One commenter
recommended that the Department
contract with an independent agency to
develop a research design that would
produce reliable information about the
effectiveness of the Paperwork Waiver
Program and meet the requirements of
the Department’s ‘‘What Works
Clearinghouse.’’
Discussion: Data collection and
analysis will be the responsibility of IES
through its independent contractor. The
Department’s ‘‘What Works
Clearinghouse’’ (WWC) collects,
screens, and identifies existing studies
of effectiveness of educational
interventions (programs, products,
practices, and policies). The evaluation
will be based on a strong quasiexperimental design that will yield
valid and reliable results consistent
with the WWC evidence standards for
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quasi-experimental studies and will
meet the needs of the Secretary for
reporting to Congress under section 426
of the Department of Education
Organization Act and section 609(b) of
the Act.
Changes: None.
Comment: Many commenters
recommended that the national
evaluation include collection of data on
‘‘family member’’ satisfaction.
Discussion: We generally agree with
the commenters that the national
evaluation should collect data on the
satisfaction of family members of
children participating in the Paperwork
Waiver Program. Section 609(b) of the
Act requires the Department to report to
Congress on the effectiveness of the
waiver program and to provide specific
recommendations for broader
implementation of such waivers related
to five outcomes, including ensuring
satisfaction of family members. In this
context, the Department interprets the
term ‘‘family members’’ to mean
‘‘parents’’ and intends to collect data on
parent satisfaction with the program.
While the perspectives of family
members, including siblings,
grandparents, and other relatives can be
important in making educational
decisions for a child with a disability,
we believe that the parents of a child
with a disability are in the best position
to represent the interests of their child.
Moreover, while the Act provides a
definition of ‘‘parent,’’ it does not
provide a definition of ‘‘family
member.’’ Parents may, at their
discretion, convey the interests and
perspectives of other family members in
the operation of the project on behalf of
their children.
Accordingly, we have included
language in the background statement
for the additional requirements and
selection criteria in the SUPPLEMENTARY
INFORMATION section of this notice to
clarify that, as part of the national
evaluation, IES will collect data on the
extent to which program activities result
in parent satisfaction. We have not
made any changes to the additional
requirements or selection criteria in
response to these comments.
Changes: None.
Comment: One commenter
recommended that the national
evaluation not include collection of data
on ‘‘teacher’’ and ‘‘administrator’’
satisfaction.
Discussion: Section 609 of the Act
does not require the collection of data
on teacher and administrator
satisfaction as part of the national
evaluation. However, because multiple
stakeholders, including teachers and
administrators, will be involved in the
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development and implementation of the
Paperwork Waiver Program, the
Secretary believes that the national
evaluation should include collection of
data on teacher and administrator
satisfaction.
Changes: None.
Comment: Many commenters
recommended that IES collect data on
whether the Paperwork Waiver Program
will promote collaboration of IEP team
members and how long-term
educational planning will be enhanced
for students through the program.
Discussion: We agree with the
commenters. Section 609(b) of the Act
requires the Department to report on the
effectiveness of the Paperwork Waiver
Program and provide specific
recommendations for broader
implementation of such waivers related
to five outcomes, including (but not
limited to) promoting collaboration
between IEP team members, and
enhancing longer-term educational
planning, in its annual report to
Congress. Accordingly, we have
included language in the background
statement for the additional
requirements and selection criteria in
the SUPPLEMENTARY INFORMATION section
of this notice to clarify that, as part of
the national evaluation, IES will collect
data on the extent to which program
activities promote collaboration among
IEP team members and enhance longrange educational planning. We have
not made any changes to the additional
requirements or selection criteria in
response to these comments.
Changes: None.
Comment: One commenter requested
that we clarify the language in
paragraph 1(h)(i) of the additional
requirements (paragraph 1(f)(i) of the
proposed additional requirements)
regarding an evaluator having access to
the most recent IEP created before
participating in the Paperwork Waiver
Program because this language implies
that no initially identified child could
participate in the pilot project if
elements of the IEP are waived.
Discussion: Initially identified
children are eligible to participate in
this program. We agree that additional
clarification is needed because an
initially identified child would not have
a previous IEP, and therefore having
access to the most recent IEP would not
be applicable.
Changes: Paragraph 1(h)(i) (paragraph
1(f)(i) of the proposed additional
requirements) has been revised to clarify
that the evaluator will have access to the
most recent IEP created (if a previous
IEP was created) before participating in
the Paperwork Waiver Program.
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Comment: One commenter
recommended re-ordering the
requirements with which States must
comply that will allow the Department
to evaluate the effectiveness of the
program to parallel the requirements of
section 609(b) of the Act. The same
commenter also recommended limiting
data collection on the effectiveness of
the program related to student outcomes
to educational and functional results
that are ‘‘in accordance with each
student’s IEP.’’
Discussion: Section 609(a)(1) of the
Act specifies that the purpose of the
Paperwork Waiver Program is to provide
an opportunity for States to identify
ways to reduce paperwork burdens and
other administrative duties that are
directly associated with the
requirements of the Act in order to
increase the time and resources
available for instruction and other
activities aimed at improving
educational and functional results for
children with disabilities. We believe
that the ordering of evaluation outcomes
is sufficiently clear, and re-ordering is
not necessary. In addition, we believe
that potential improvements in the
educational and functional results for
children with disabilities as a result of
this program should not be limited to
IEP goals. For example, the national
evaluation could include examination of
student assessment data or other indices
of student progress beyond what is
included in students’ IEPs.
Changes: None.
Comment: Several commenters
recommended eliminating some or all
data collection requirements as part of
the national evaluation to reduce
burden and costs on States participating
in the Paperwork Waiver Program.
Discussion: Section 609(b) of the Act
requires the Department to report on the
effectiveness of the Paperwork Waiver
Program and provide specific
recommendations for broader
implementation of such waivers related
to five outcomes. However, data
collection and analysis will not be the
responsibility of States. Rather, data
collection and analysis will be the
responsibility of IES through its
contractor. States can expect to allocate
resources, at a minimum during Year 1,
to assist with planning the details of the
evaluation, ensuring participation of
involved districts, providing access to
relevant State records, and completing
questionnaires or participating in
interviews. Over the course of the
evaluation, participating States will
receive an annual incentive payment
(described in the Additional
Requirements section of this notice) that
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will offset the cost of participating in
the evaluation.
Changes: None.
Comment: Many commenters
recommended increasing the annual
incentive payment provided to States to
support program-related activities, and
recommended requiring that the
national evaluator provide funds to
participating school districts based on
the number of participating students in
the evaluation.
Discussion: Paragraph 3 of the
proposed additional requirements
provided that each State receiving
approval to participate in the Paperwork
Waiver Program would be awarded an
annual incentive payment of $10,000 to
be used exclusively to support programrelated evaluation activities, including
one trip to Washington, DC, annually to
meet with the project officer and the
evaluator. In addition, paragraph 3 of
the proposed additional requirements
indicated that each participating State
would receive an additional incentive
payment of $15,000 annually from the
evaluation contractor to support
evaluation activities in the State, and
that incentive payments may also be
provided to participating districts to
offset the cost of their participation in
the evaluation of the Paperwork Waiver
Program. Because the total available
funds for each award will depend on the
number of awards made, we are unable
to specify an exact amount over the
initially proposed incentive payment
amounts. However, the Secretary agrees
with the commenters that more funds
should be made available if possible
and, therefore, the final additional
requirements have been revised to
clarify that participating States will
receive at least $10,000 to support
program-related evaluation activities,
and at least $15,000 annually from the
evaluation contractor to support
evaluation activities in the State.
Changes: We have revised paragraph
3 of the final additional requirements to
clarify that each State receiving
approval to participate in the Paperwork
Waiver Program will be awarded an
annual incentive payment of not less
than $10,000 to support program-related
evaluation activities, and not less than
$15,000 annually from the evaluation
contractor to support evaluation
activities in the State, to offset the cost
of participating districts, or to do both.
We also have added language to this
paragraph to clarify that the total
available funds for each award will
depend on the number of awards made.
Comment: Many commenters
recommended that the Department
indicate when the results of the national
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evaluation will be available and how
they will be disseminated.
Discussion: We believe that it is not
appropriate to set a timeline for
disseminating the results of the national
evaluation until the specifics of the
national evaluation are confirmed
during discussion with the evaluator, a
technical workgroup, and the
participating States during the first
several months of the study. Consistent
with section 609(b) of the Act, the
Secretary will include in the annual
report to Congress pursuant to section
426 of the Department of Education
Organization Act information related to
the effectiveness of waivers including
any specific recommendations for broad
implementation. It is the expectation of
the Department that the annual report
will be based, at least in part, on the
results of the national evaluation.
Changes: None.
Selection Criteria
Comment: None.
Discussion: Upon further
consideration of the proposed selection
criteria, the Department has made the
decision to use selection criteria already
established in the Education
Department General Administrative
Regulations (EDGAR) in 34 CFR 75.210
for the review of this program. The
proposed selection criteria included
many of the measures that would be
evaluated as part of the national
evaluation of this program. Upon further
consideration, we determined that it
would be inappropriate to include these
measures in the selection criteria. We
believe that use of the EDGAR selection
criteria will enable the Department to
sufficiently evaluate State applications
for this program.
Changes: Throughout the selection
criteria, we have replaced or modified
proposed selection criteria to better
align with selection criteria from 34 CFR
75.210 of EDGAR. Specifically, we have
deleted or modified proposed selection
criteria 1(b), 2(a), 2(b), 3(b) and 3(c) and
added language from 34 CFR 75.210 of
EDGAR.
Comment: One commenter
recommended eliminating proposed
selection criterion 1(a) (i.e., that the
proposed project demonstrate the extent
to which it will develop or demonstrate
promising new strategies that build on,
or are alternatives to, existing
strategies).
Discussion: We decline to make the
requested change because we believe
that selection criterion 1(a) is an
important criterion for evaluating the
innovativeness of each State application
for the Paperwork Waiver Program.
Changes: None.
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Comment: Many commenters
recommended requiring the Secretary to
evaluate, separately, the significance of
the proposed project in terms of how
likely it would lead to reduced
paperwork burden, increase
instructional time, and improve
academic achievement. The commenters
also recommended that the Secretary
consider the likelihood that the
proposed project will ensure parent
satisfaction.
One commenter stated that section
609(b) of the Act anticipates ‘‘positive
outcomes’’ for students and that the
expected outcomes for the program
should relate directly to the individual’s
annual IEP goals (educational and
functional outcomes) as opposed to
being limited to academic achievement.
Discussion: We believe that the
commenters’ concerns about the
likelihood that the project will lead to
reduced paperwork, increased
instructional time, improved academic
achievement, and will ensure parents’
satisfaction are sufficiently addressed by
the national evaluation. Similarly, we
believe that the comment on measuring
outcomes related to the IEP is already
addressed by the national evaluation.
Readers are referred to the Background
for Additional Requirements and
Selection Criteria section, which lists
the measures on which IES will collect
data for purposes of the national
evaluation. These measures include data
on the educational and functional
results of students with disabilities, the
quality of the services and plans within
the IEP, allocation and engagement of
instructional time for students with
disabilities, time and resources spent on
administrative duties and paperwork
requirements by teaching and related
services personnel, and parent
satisfaction, among other things.
We strongly support parental
involvement in all aspects of education,
but believe that parental involvement in
the development and evaluation of the
Paperwork Waiver Program is more
appropriately ensured through other
additional requirements included in this
notice (e.g., paragraphs 1(a) and (d) of
the additional requirements) and will be
addressed by the outcomes measured as
part of the national evaluation
conducted by IES (e.g., parent
satisfaction) and selection criterion 3(c).
Changes: None.
Comment: None.
Discussion: Since publishing the
December 2005 notice, we have decided
to use certain selection criteria from
those found in EDGAR in 34 CFR 75.210
for the review of this program. Proposed
selection criterion 1(b), ‘‘The likelihood
that the proposed project will result in
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improvements in the IEP process,
especially long-term planning for
children with disabilities, without
compromising the provision of FAPE,
satisfaction of parents, and educational
outcomes for children with disabilities’’
has been deleted. Upon internal review
of the proposed selection criteria, we
have determined that this criterion is
inappropriate because it would require
panel reviewers to speculate on the
impact proposals would have on the
variables to be measured by the national
evaluation (i.e., long-term planning for
children with disabilities, satisfaction of
parents and educational outcomes for
children with disabilities). If the
relationship between certain paperwork
waivers and outcome variables were
known, then there would be no need for
the evaluation.
We have replaced proposed selection
criterion 1(b) with the following EDGAR
criterion, which is from 34 CFR
75.210(b)(2)(iii): ‘‘The potential
contribution of the proposed project to
increased knowledge or understanding
of educational problems, issues or
effective strategies.’’ This criterion will
allow panel reviewers to evaluate the
proposal’s significance relative to how
articulately or persuasively the State can
connect current problems or issues with
the paperwork requested for waiver.
This type of evaluation and subsequent
scoring of an application is commonly
done in proposal review by standing
panel members.
Changes: Proposed selection criterion
1(b) has been deleted and replaced with
the selection criterion from section
75.210(b)(2)(iii) of EDGAR.
Comment: Many commenters
recommended that the Secretary
consider the importance or magnitude
of the results or outcomes likely to be
attained by the project, especially
improvements in teaching and student
achievement.
Discussion: We agree with the
commenter that the importance or
magnitude of the results or outcomes
likely to be attained by the project,
particularly improvements in teaching
and student achievement, is an
important criterion in assessing the
significance of a proposed project. We
also agree that it is important to evaluate
the effects a proposed project will have
on instructional time that could lead to
improvements in educational and
functional outcomes for children with
disabilities.
Changes: Selection criteria 1 has been
amended by adding new selection
criterion 1(c), which allows the
Secretary to evaluate the importance or
magnitude of the results or outcomes
likely to be attained by the project,
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especially improvements in teaching
and student achievement.
Comment: Many commenters
recommended amending the selection
criteria to ensure that the emphasis on
paperwork reduction in a State’s
proposal includes a focus on improved
student outcomes and does not come at
the expense of FAPE for children with
disabilities.
Discussion: We agree with the
commenters that the program’s
emphasis on paperwork reduction
should include a focus on improved
student outcomes and should not come
at the expense of a student’s right to a
FAPE. Accordingly, we have added
selection criterion 1(c) and replaced
proposed selection criterion 2(b) with
an EDGAR selection criterion to enable
the Secretary to focus on student
outcomes or needs. The changes made
in the additional requirements
(discussed elsewhere in this notice)
provide adequate protection to students’
right to a FAPE.
Changes: We have added selection
criterion 1(c) to enable the Secretary to
evaluate the importance or magnitude of
the outcomes likely to be attained by the
project. We also have replaced proposed
selection criterion 2(b) with an EDGAR
selection criterion to enable the
Secretary to assess the extent to which
the proposed project will address the
needs of the target population or other
identified needs.
Comment: One commenter
recommended striking selection
criterion 2(c) as it seemed vague and
duplicative of selection criterion 3(c).
Discussion: We agree that proposed
selection criterion 2(c) is duplicative of
selection criterion 3(c).
Changes: We have deleted proposed
selection criterion 2(c) (i.e., the extent to
which the proposed project encourages
consumer involvement, including
parental involvement).
Comment: Many commenters
recommended that we consider the
quality of the proposed project design
and procedures for documenting project
activities and results.
Discussion: We agree with the
commenters. The design and procedures
for documenting proposed activities and
results of the Paperwork Waiver
Program must be of high quality for
evaluation purposes.
Changes: We have added a new
selection criterion 2(c) (as noted
elsewhere, we have deleted proposed
selection criterion 2(c)) to enable the
Secretary to consider the quality of the
proposed project design and procedures
for documenting project activities and
results.
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Comment: Many commenters
recommended that the Secretary
consider the extent to which the
proposed project was designed to
involve broad parental input.
Discussion: We believe that the
commenters’ concerns are addressed by
selection criterion 3(c), which ensures
that States involve multiple
stakeholders, including parents, in the
implementation of their projects.
Moreover, we believe that paragraphs
1(a), 1(b), 1(d), 1(e), and 1(f) of the
additional requirements ensure
involvement by parents in this program.
Changes: None.
Comment: Many commenters
recommended that the Secretary
consider the extent to which the design
of the proposed project is appropriate
to, and will successfully address, the
needs of children with disabilities.
Discussion: We agree that it is
important to consider the extent to
which the design of a project is
appropriate to, and will successfully
address, the needs of children with
disabilities. As discussed elsewhere, we
have replaced proposed selection
criterion 2(b) with an EDGAR selection
criterion to emphasize how well the
project will address the needs of the
target population as a basis for
application review.
Changes: We have replaced proposed
selection criterion 2(b) with an EDGAR
selection criterion to enable the
Secretary to consider the extent to
which the design of the proposed
project is appropriate to, and will
successfully address, the needs of the
target population or other identified
needs.
Comment: Many commenters
recommended including the selection
criterion found in section 75.210(c)(2)(v)
of EDGAR, which requires the Secretary
to consider the extent to which the
proposed activities constitute a
coherent, sustained program of training
in the field.
Discussion: We decline to include the
selection criterion from section
75.210(c)(2)(v) of EDGAR in the
selection criteria for this program
because that selection criterion applies
to professional development grants and
is not appropriate for the Paperwork
Waiver Program.
Changes: None.
Comment: Many commenters
recommended that the Secretary
consider the extent to which
performance feedback and continuous
improvement are integral to the design
of the proposed project.
Discussion: We believe that the
commenters’ concerns are addressed
under the management plan selection
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criterion in paragraph 3(a) (i.e., that the
Secretary consider the adequacy of
procedures for ensuring feedback and
continuous improvement in the
operation of the proposed project).
Changes: None.
Comment: One commenter
recommended amending the selection
criteria to allow States to modify and
revise their original statutory,
regulatory, and administrative waiver
requests during the course of the pilot
project.
Discussion: We are committed to
ensuring the objectivity and integrity of
IES’s national evaluation of the
Paperwork Waiver Program. For this
reason, we do not support allowing
States to pursue changes to waiver
activities proposed in their initial
applications as this would significantly
interfere with the reliability of the
outcome data gathered as part of the
evaluation component for this program.
Changes: None.
Comment: One commenter
recommended amending the selection
criteria to require States to address their
commitment to cooperate in the
national evaluation in their
applications, but to clarify that they are
not required to document the extent to
which they devoted sufficient resources
to conduct data collection and analysis
as part of the evaluation of the waiver
program.
Discussion: We agree with the
commenters that documentation of the
extent to which applicants have devoted
sufficient resources to the data
collection and analysis of the evaluation
is not necessary. The applicant’s
commitment to the evaluation is
assessed through additional requirement
1(h). However, the specific change
requested by the commenter is
unnecessary since, following further
internal review of the selection criteria,
we have deleted proposed selection
criterion 3(b) in favor of including only
EDGAR selection criteria.
Changes: Selection criterion 3(b) (i.e.,
the extent to which the applicant has
devoted sufficient resources to the
evaluation of the proposed project) has
been deleted.
Comment: One commenter
recommended that the Secretary
consider how the applicant will ensure
that the perspectives of children with
disabilities are brought to bear in the
operation of the proposed project.
One commenter recommended
revising the selection criteria to ensure
that the perspectives of family members
and advocates for children with
disabilities are considered.
Discussion: We believe it is important
to involve children with disabilities in
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their educational programming. We
therefore agree with the commenter that
it is appropriate to ensure that the
perspectives of children with
disabilities are brought to bear in the
operation of the project. We believe that
the commenters’ concerns are addressed
by selection criterion 3(c), which
authorizes the Secretary to consider
how an applicant will ensure that a
diversity of perspectives, including
those of ‘‘recipients or beneficiaries of
services,’’ are brought to bear in the
operation of the proposed project.
Children with disabilities are
‘‘recipients or beneficiaries of services’’
provided under this program.
We do not agree with the commenter
regarding the need to involve family
members and child advocates, other
than the child’s parents or legal
guardian. While the perspectives of
siblings, grandparents, other relatives,
and outside advocates can be important
in making educational decisions for a
child with a disability, we believe that
the parents of a child with a disability
are in the best position to represent the
interests of their child. Parents may, at
their discretion, convey the interests
and perspectives of other family
members and outside advocates in the
operation of the project on behalf of
their children.
Changes: None.
Comment: Many commenters
recommended that the Secretary
consider the extent to which the
methods of evaluation proposed by the
State provide for examining the
effectiveness of the project
implementation strategies and provide
guidance for quality assurance.
Discussion: We believe that the
concerns of the commenters are
addressed in the Quality of the project
design selection criterion (selection
criterion 2). Selection criterion 2 states
that we will consider (a) the extent to
which the goals, objectives, and
outcomes to be achieved by the
proposed project are clearly specified
and measurable; (b) the extent to which
the design of the proposed project is
appropriate to, and will successfully
address, the needs of the target
population or other identified needs;
and (c) the quality of the proposed
project’s procedures for documenting
project activities and results.
Changes: None.
Comment: Many commenters
recommended that the Secretary
consider the extent to which the
methods of evaluation proposed by the
State will provide performance feedback
and permit periodic assessment toward
achieving intended outcomes.
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Discussion: We believe that the
concerns of the commenters are
addressed in selection criteria 2(a) and
3(a). Selection criterion 2(a) provides
that the Secretary will consider the
extent to which the goals, objectives and
outcomes to be achieved by the
proposed project are clearly specified
and measurable. Selection criterion 3(a)
provides that we will consider the
adequacy of procedures for ensuring
feedback and continuous improvement
in the operation of the proposed project.
Changes: None.
Comment: Many commenters
recommended that the Secretary
consider the extent to which the
methods of evaluation proposed by the
State include multiple methods for
collecting data on parent satisfaction
from a broad representative sample
throughout the State with respect to the
waivers and the usefulness of the
information and training they receive.
Discussion: We believe that the
evaluation of these projects is the
responsibility of the national evaluation
to be designed and conducted by IES in
collaboration with the States. There is
no requirement for the States to
complete an impact evaluation of their
projects independent of the national
evaluation.
Changes: None.
Other Issues
Comment: One commenter
recommended requiring that the design
and development activities of the
proposed project be completed during
the course of the project period. The
commenter noted that the proposed
requirements for the program require
States to begin to develop their model
prior to the submission of the
application, and that the period of the
project performance would be devoted
to implementation and evaluation of the
program.
Discussion: Prior to submitting its
application, a State must involve
multiple stakeholders and convene
public meetings to gather input on the
Federal and State requirements that the
State proposes to waive to reduce
excessive paperwork and noninstructional time burdens that do not
assist in improving educational and
functional results for children with
disabilities. The State also must provide
a summary of public comments and
how the public comments were
addressed in its application. Because a
State must meet these minimum
requirements for its application to be
deemed eligible for review, it follows
that the focus of the project period must
be on the implementation and
evaluation of the program, rather than
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program design and development
activities.
Changes: None.
Comment: Many commenters
recommended that the background for
the additional requirements and
selection criteria include information
from the ‘‘Project Forum Proceedings on
Special Education Paperwork’’,1 and the
‘‘Study of Personnel Needs in Special
Education (SPeNSE)’’,2 particularly
related to information regarding the
geographical variation in the amount of
time special education teachers devote
to paperwork.
Discussion: The background for the
proposed additional requirements and
selection criteria included information
from the SPeNSE study, although the
study was not directly cited. That said,
the Secretary agrees with the
commenters that it is important to
include in the background statement for
the additional requirements and
selection criteria information from the
SPeNSE study that shows the
geographical variation in the amount of
time special education teachers devote
to paperwork. The Secretary does not
believe it is appropriate to include
information from the Project Forum
Proceedings on Special Education
Paperwork because it was not intended
to be a scientific study of the time that
educators spend completing special
education paperwork. Accordingly, we
have included information from the
SPeNSE study in the background
statement for the additional
requirements and selection criteria in
the SUPPLEMENTARY INFORMATION section
of this notice. We have not made any
changes to the additional requirements
or selection criteria in response to these
comments.
Changes: None.
Comment: Many commenters
recommended clarifying that the
Department will not allow any State that
fails to sufficiently address all
requirements under section 609 of the
Act in its application to participate in
the Paperwork Waiver Program.
Discussion: We will ensure that only
applications that meet the requirements
of section 609 of the Act are deemed
eligible for approval under the program.
Changes: None.
Comment: One commenter
recommended defining the term
‘‘parent’’ to have the meaning of the
1 U.S. Department of Education, Office of Special
Education Programs, Project Forum, Project Forum
Proceedings Document, ‘‘Policy Forum: Special
Education Paperwork.’’ 2002.
2 U.S. Department of Education, Office of Special
Education Programs, Study of Personnel Needs in
Special Education (SPeNSE), Final Report of the
Paperwork Substudy. 2003.
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term as defined in section 602(23) of the
Act.
Discussion: We intend the term
‘‘parent’’ to have the meaning given the
term in section 300.30 of the final
regulations implementing part B of the
Act (34 CFR 300.30). However, we agree
that additional clarification is needed
and will add a note reflecting this
change.
Changes: We have revised the final
additional requirements and selection
criteria to include a note defining the
term ‘‘parent’’ consistent with the
definition of that term under section
300.30 of the final regulations
implementing part B of the Act (34 CFR
300.30).
Comment: One commenter
recommended that States be required to
use the model IEP, procedural
safeguards notice, and prior written
notice forms developed by the
Department.
Discussion: As part of the 2004
amendments to the Act, the Congress
required the Department to publish and
widely disseminate model forms that
are consistent with the requirements of
part B of the Act and are ‘‘sufficient to
meet those requirements.’’ Specifically,
the Act requires the Department to
develop forms for the IEP; the notice of
procedural safeguards; and the prior
written notice. Consistent with the Act,
the Department developed the three
forms to assist SEAs and LEAs in
understanding the content that part B of
the Act requires for each of these three
types of forms. The content of each of
these forms is based upon the
requirements set forth in the final
regulations implementing part B of the
Act. Although States must ensure that
school districts include all of the
content that part B of the Act requires
for each of the documents that they
provide to parents, States are not
required to use the format or specific
language reflected in these forms. States
may choose to include additional
content in their forms, so long as the
additional content is consistent with all
requirements under part B of the Act.
Changes: None.
Comment: One commenter
recommended that States should
indicate in their applications whether
they will need technical assistance from
the Office of Special Education
Programs (OSEP) or some other entity.
Discussion: States may choose to
indicate in their applications whether
they will need technical assistance from
OSEP in the implementation of the
program. States that are awarded
authority to participate in the
Paperwork Waiver Program may contact
OSEP for assistance. OSEP funds a
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number of national technical assistance
centers and regional resource centers
that can provide technical assistance to
States in the operation of the Paperwork
Waiver Program.
Changes: None.
Note: This notice does not solicit
applications. We will invite applications
through a separate notice in the Federal
Register.
Additional Requirements and Selection
Criteria
Additional Requirements
The Secretary establishes the
following additional requirements for
the Paperwork Waiver Program.
(1) A State applying for approval
under this program must submit a
proposal to reduce excessive paperwork
and non-instructional time burdens that
do not assist in improving educational
and functional results for children with
disabilities. A State submitting a
proposal under the Paperwork Waiver
Program must include the following
material in its proposal:
(a) A description of how the State met
the public participation requirements of
section 612(a)(19) of the Act, including
how the State (1) involved multiple
stakeholders, including parents,
children with disabilities, special
education and regular education
teachers, related services providers, and
school and district administrators, in
selecting the requirements proposed for
the waiver and any specific proposals
for changing those requirements to
reduce paperwork, and (2) provided an
opportunity for public comment in
selecting the requirements proposed for
the waiver.
(b) A summary of public comments
received in accordance with paragraph
1(a) of these additional requirements
and how the public comments were
addressed in the proposal.
(c) A description of the procedures
the State will employ to ensure that, if
the waiver is granted, it will not result
in a denial of the right to FAPE to any
child with a disability, a waiver of any
applicable civil rights requirements, or
a waiver of any procedural safeguards
under section 615 of the Act. This
description also must include an
assurance that the State will collect and
report to the Department, as part of the
State’s annual performance report
submission to the Secretary in
accordance with section
616(b)(2)(c)(ii)(II) of the Act, and to the
national evaluator, all State complaints
related to the denial of FAPE to any
student with a disability and how the
State responded to this information,
including the outcome of that response
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such as providing technical assistance
to the LEA to improve implementation,
or suspending or terminating the
authority of an LEA to waive paperwork
requirements due to unresolved
compliance problems.
(d) A description of the procedures
the State will employ to ensure that
diverse stakeholders (including parents,
teachers, administrators, related services
providers, and other stakeholders, as
appropriate) understand the proposed
elements of the State’s submission for
the Paperwork Waiver Program.
(e) Assurances that each parent of a
child with a disability in participating
LEAs will be given written notice (in the
native language of the parent, unless it
clearly is not feasible to do so) of any
statutory, regulatory, or State
requirements that will be waived and
notice of the procedures that State will
employ under paragraph 1(c) in easily
understandable language.
(f) Assurances that the State will
require any participating LEA to obtain
voluntary informed written consent
from parents for a waiver of any
paperwork requirements related to the
provision of FAPE, such as changes
related to IEPs.
(g) Assurances that the State will
require any participating LEA to inform
parents in writing (and in the native
language of the parents, unless it clearly
is not feasible to do so) of (i) any
differences between the paperwork
requirements of the Act related to the
provision of FAPE, such as changes
related to IEPs, (ii) the parent’s right to
revoke consent to waive any paperwork
requirements related to the provision of
FAPE at any time, (iii) the LEA’s
responsibility to meet all paperwork
requirements related to the provision of
FAPE if the parent does not provide
voluntary written informed consent or
revokes consent, and (iv) the LEA’s
responsibility to conduct an IEP meeting
to develop an IEP that meets all
requirements of section 614(d) of the
Act within 30 calendar days if the
parent revokes consent to waiving
paperwork requirements related to the
content, development, review and
revision of IEPs.
(h) Assurances that the State will
cooperate fully in a national evaluation
of this program, if selected to participate
in the Paperwork Waiver Program.
Cooperation includes devoting a
minimum of 4 months between the
award and the implementation of the
State’s waiver to conduct joint planning
with the evaluator. It also includes
participation by the State educational
agency (SEA) in the following
evaluation activities:
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(i) Ensuring that, for each item in the
list of statutory, regulatory, or State
requirements submitted pursuant to
paragraph 2 in the Statutory
Requirements for Paperwork Waiver
Program section of this notice, and
consistent with the privacy
requirements of the Act and The Family
Educational Rights and Privacy Act, the
evaluator will have access to the
original and all subsequent new
versions of the associated documents for
each child involved in the evaluation,
together with a general description of
the process for completing each of the
documents. For example, if elements of
the IEP process are waived, the
evaluator shall have access to the most
recent IEP created under previous
guidelines for each participating child
(if a previous IEP was created), as well
as all of the new IEPs created under the
waiver, along with a description of the
process for completing both types of
IEPs.
(ii) Recruiting districts or schools to
participate in the evaluation (as
established in the evaluation design)
and ensuring their continued
cooperation with the evaluation.
Providing a list of districts and schools
that have been recruited and have
agreed to implement the proposed
Paperwork Waiver Program, along with
a description of the circumstances
under which district participation may
be terminated, allow data collection to
occur, and cooperate fully with the
evaluation. For each participating
school or district, providing basic
demographic information such as
student enrollment, district wealth and
ethnicity breakdowns, the number of
children with disabilities by category,
and the number or type of personnel, as
requested by the evaluator.
(iii) Serving in an advisory capacity to
assist the evaluator in identifying valid
and reliable data sources and improving
the design of data collection
instruments and methods.
(iv) Providing to the evaluator an
inventory of existing State-level data
relevant to the evaluation questions or
consistent with the identified data
sources. Supplying requested State-level
data in accordance with the timeline
specified in the evaluation design.
(v) Providing assistance to the
evaluator with the collection of data
from parents, including obtaining
informed consent, for parent interviews
and responses to surveys and
questionnaires, if necessary to the final
design of the evaluation.
(vi) Designating a coordinator for the
project who will monitor the
implementation of the project and work
with the evaluator. This coordinator
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also will serve as the primary point of
contact for the OSEP project officer.
(2) For purposes of the statutory
requirement prohibiting the Secretary
from waiving any statutory
requirements of, or regulatory
requirements relating to, but not limited
to, applicable civil rights, the term
‘‘applicable civil rights requirements,’’
as used in this notice, includes all civil
rights requirements in: (a) Section 504
of the Rehabilitation Act of 1973, as
amended; (b) Title VI of the Civil Rights
Act of 1964; (c) Title IX of the Education
Amendments of 1972; (d) Title II of the
Americans with Disabilities Act of 1990;
and (e) Age Discrimination Act of 1975
and their implementing regulations. The
term does not include other
requirements under the Act.
(3) Each State receiving approval to
participate in the Paperwork Waiver
Program will be awarded an annual
incentive payment of not less than
$10,000 to be used exclusively to
support program-related evaluation
activities, including one trip to
Washington, DC, annually to meet with
the project officer and the evaluator.
Each participating State will receive an
additional incentive payment of not less
than $15,000 annually from the
evaluation contractor to support
evaluation activities in the State.
Incentive payments may also be
provided to participating districts to
offset the cost of their participation in
the evaluation of the Paperwork Waiver
Program. Total available funds will
depend on the number of awards made.
Note: Receipt of an award for the
Paperwork Waiver Program does not
preclude an applicant from applying for and
receiving an award for the Department’s
Multi-Year IEP Program. However, a State
that receives an award for both programs may
not execute both programs within the same
local school district.
Note: The term ‘‘parent’’ as used in these
requirements and selection criteria for the
Paperwork Waiver Program has the same
meaning given the term in section 300.30 of
the final regulations implementing part B of
the Act.
Selection Criteria
The following selection criteria will
be used to evaluate State proposals
submitted under this program. These
particular criteria were selected because
they address the statutory requirements
and program requirements and permit
applicants to propose a distinctive
approach to addressing these
requirements.
Note: We will inform applicants of the
points or weights assigned to each criterion
and sub-criterion in a notice published in the
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Federal Register inviting States to submit
applications for this program.
mstockstill on PROD1PC66 with NOTICES
1. Significance. The Secretary
considers the significance of the
proposed project. In determining the
significance of the proposed project, the
Secretary considers the following
factors:
(a) The extent to which the proposed
project involves the development or
demonstration of promising new
strategies that build on, or are
alternatives to, existing strategies.
(b) The potential contribution of the
proposed project to increased
knowledge or understanding of
educational problems, issues or effective
strategies.
(c) The importance or magnitude of
the results or outcomes likely to be
attained by the project, especially
improvements in teaching and student
achievement.
2. Quality of the project design. The
Secretary considers the quality of the
design of the proposed project. In
determining the quality of the design of
the proposed project, the Secretary
considers the following factors:
(a) The extent to which the goals,
objectives, and outcomes to be achieved
by the proposed project are clearly
specified and measurable.
(b) The extent to which the design of
the proposed project is appropriate to,
and will successfully address, the needs
of the target population or other
identified needs.
(c) The quality of the proposed
project’s procedures for documenting
project activities and results.
3. Quality of the management plan.
The Secretary considers the quality of
the management plan for the proposed
project. In determining the quality of the
management plan for the proposed
project, the Secretary considers the
following factors:
(a) The adequacy of procedures for
ensuring feedback and continuous
improvement in the operation of the
proposed project.
(b) How the applicant will ensure that
a diversity of perspectives are brought to
bear in the operation of the proposed
project, including those of parents,
teachers, the business community, a
variety of disciplinary and professional
fields, recipients or beneficiaries of
services, or others, as appropriate.
Executive Order 12866
This notice of final additional
requirements and selection criteria has
been reviewed in accordance with
Executive Order 12866. Under the terms
of the order, we have assessed the
potential costs and benefits of this
regulatory action.
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The potential costs associated with
this regulatory action are those resulting
from statutory requirements and those
we have determined as necessary for
administering this program effectively
and efficiently. Although there may be
costs associated with participating in
this pilot, the Department will provide
incentive payments to States to help
offset these costs. In addition, we expect
that States will weigh these costs against
the benefits of being able to participate
in the pilot and will only opt to
participate in this pilot if the potential
benefits exceed the costs.
We have also determined that this
regulatory action does not unduly
interfere with State, local, and tribal
governments in the exercise of their
governmental functions.
Intergovernmental Review
This program is not subject to
Executive Order 12372 and the
regulations in 34 CFR part 79.
Electronic Access to This Document
You may view this document, as well
as all other Department of Education
documents published in the Federal
Register, in text or Adobe Portable
Document Format (PDF) on the Internet
at the following site: https://www.ed.gov/
news/fedregister.
To use PDF you must have Adobe
Acrobat Reader, which is available free
at this site. If you have questions about
using PDF, call the U.S. Government
Printing Office (GPO), toll free, at 1–
888–293–6498; or in the Washington,
DC, area at (202) 512–1530.
Note: The official version of this document
is the document published in the Federal
Register. Free Internet access to the official
edition of the Federal Register and the Code
of Federal Regulations is available on GPO
Access at: https://www.gpoaccess.gov/nara/
index.html.
(Catalog of Federal Domestic Assistance
Numbers 84.326P Individuals with
Disabilities Education Act Paperwork Waiver
Demonstration Program)
Program Authority: 20 U.S.C. 1408.
Dated: June 29, 2007.
Jennifer Sheehy,
Director of Policy and Planning for Special
Education and Rehabilitative Services.
[FR Doc. E7–13145 Filed 7–5–07; 8:45 am]
BILLING CODE 4000–01–P
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36985
DEPARTMENT OF EDUCATION
RIN 1820–ZA41
The Individuals With Disabilities
Education Act Multi-Year
Individualized Education Program
Demonstration Program
Office of Special Education and
Rehabilitative Services, Department of
Education.
ACTION: Notice of final additional
requirements and selection criteria.
AGENCY:
SUMMARY: The Assistant Secretary for
Special Education and Rehabilitative
Services announces additional
requirements and selection criteria for a
competition in which the Department
will select up to 15 States to participate
in a pilot program, the Multi-Year
Individualized Education Program (IEP)
Demonstration Program (Multi-Year IEP
Program). State proposals approved
under this program will create
opportunities for participating local
educational agencies (LEAs) to improve
long-term planning for children with
disabilities through the development
and use of comprehensive multi-year
IEPs. Additionally, the additional
requirements and selection criteria
focus on an identified national need to
reduce the paperwork burden associated
with IEPs while preserving students’
civil rights and promoting academic
achievement. The Assistant Secretary
will use these additional requirements
and selection criteria for a single onetime only competition.
DATES: Effective Date: These additional
requirements and selection criteria are
effective August 6, 2007.
FOR FURTHER INFORMATION CONTACT:
Patricia Gonzalez, U.S. Department of
Education, 400 Maryland Avenue, SW.,
Room 4088, Potomac Center Plaza,
Washington, DC 20202–2700.
Telephone: (202) 245–7355 or by e-mail:
Patricia.Gonzalez@ed.gov.
If you use a telecommunications
device for the deaf (TDD), you may call
the Federal Relay Service (FRS) at 1–
800–877–8339.
Individuals with disabilities may
obtain this document in an alternative
format (e.g., Braille, large print,
audiotape, or computer diskette) on
request to the contact person listed
under FOR FURTHER INFORMATION
CONTACT.
We
published a notice of proposed
requirements and selection criteria for
the Multi-Year IEP Program in the
Federal Register on December 19, 2005
(70 FR 75158) (December 2005 Notice).
SUPPLEMENTARY INFORMATION:
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Agencies
[Federal Register Volume 72, Number 129 (Friday, July 6, 2007)]
[Notices]
[Pages 36970-36985]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-13145]
-----------------------------------------------------------------------
DEPARTMENT OF EDUCATION
RIN 1820-ZA42
The Individuals With Disabilities Education Act Paperwork Waiver
Demonstration Program
AGENCY: Office of Special Education and Rehabilitative Services,
Department of Education.
ACTION: Notice of final additional requirements and selection criteria.
-----------------------------------------------------------------------
SUMMARY: The Assistant Secretary for Special Education and
Rehabilitative Services announces additional requirements and selection
criteria for a competition in which the Department will select up to 15
States to participate in a pilot program, the Paperwork Waiver
Demonstration Program (Paperwork Waiver Program). State proposals
approved under this program will create opportunities for participating
States to reduce paperwork burdens and other administrative duties in
order to increase time for instruction and other activities to improve
educational and functional results for children with disabilities,
while preserving students' civil rights and promoting academic
achievement. The Assistant Secretary will use these additional
requirements and selection criteria for a single, one-time-only
competition for this program.
DATES: Effective Date: These additional requirements and selection
criteria are effective August 6, 2007.
FOR FURTHER INFORMATION CONTACT: Patricia Gonzalez, U.S. Department of
Education, 400 Maryland Avenue, SW., room 4078, Potomac Center Plaza,
Washington, DC 20202-2700. Telephone: (202) 245-7355 or by e-mail:
Patricia.Gonzalez@ed.gov
If you use a telecommunications device for the deaf (TDD), you may
call the Federal Relay Service (FRS) at 1-800-877-8339.
Individuals with disabilities may obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the contact person listed under FOR FURTHER
INFORMATION CONTACT.
SUPPLEMENTARY INFORMATION: We published a notice of proposed
requirements and selection criteria for the Paperwork Waiver Program in
the Federal Register on December 19, 2005 (70 FR 75161) (December 2005
Notice).
On December 3, 2004, President Bush signed into law Public Law 108-
446, 118 Stat. 2647, the Individuals with Disabilities Education
Improvement Act of 2004, reauthorizing and amending the Individuals
with Disabilities Education Act (Act). This new law reflects the
importance of strengthening our Nation's efforts to ensure every child
with a disability has available a free appropriate public education
(FAPE) that is (1) of high quality and (2) designed to achieve the high
standards established in the No Child Left Behind Act of 2001 (NCLB).
The Paperwork Waiver Program is one of two demonstration programs
authorized under the new law that is designed to address parents',
special educators' and States' desire to reduce excessive and
repetitious paperwork, administrative burden, and non-instructional
teacher time and, at the same time, to increase the resources and time
available for classroom instruction and other activities focused on
improving educational and functional results of children with
disabilities.
Paperwork burden in special education affects (1) the time school
staff can devote to instruction or service provision and (2) retention
of staff, particularly special education teachers. In 2002, the Office
of Special Education Programs (OSEP) funded a nationally representative
study of teachers' perceptions of sources of paperwork burden, the
hours devoted to these activities, and possible explanations for
variations among teachers in the hours devoted to these tasks. Among
the findings related to the Individualized Education Program (IEP),
student evaluations, progress reporting, and case management was that
teachers whose administrative duties and paperwork exceeded four hours
per week were more likely to perceive these responsibilities as
interfering with their job of teaching. Moreover, the study found that
the mean number of hours reported by teachers to be devoted to these
tasks was 6.3 hours per week.
[[Page 36971]]
However, data from the study also suggested that there was considerable
variation in the amount of time special education teachers devoted to
paperwork. For example, the average hours spent on administrative
duties and paperwork varied significantly by geographic region, with
the Northeast having the lowest paperwork burden.
Through the Paperwork Waiver Program, established under section
609(a) of the Act, the Secretary may grant waivers of certain statutory
and regulatory requirements under part B of the Act to not more than 15
States, including Puerto Rico, the District of Columbia, and the
outlying areas (States) based on State proposals to reduce excessive
paperwork and non-instructional time burdens that do not assist in
improving educational and functional results for children with
disabilities. The Secretary is authorized to grant these waivers for a
period of up to four years.
Although the purpose of the Paperwork Waiver Program is to reduce
the paperwork burden associated with the Act, not all statutory and
regulatory requirements under part B of the Act may be waived.
Specifically, the Secretary may not waive any statutory or regulatory
provisions relating to applicable civil rights requirements or
procedural safeguards. Furthermore, waivers may not affect the right of
a child with a disability to receive FAPE. In short, State proposals
must preserve the basic rights of students with disabilities.
Statutory Requirements for Paperwork Waiver Program
As outlined in the December 2005 Notice, the Act establishes the
following requirements to govern the Paperwork Waiver Program
proposals:
1. States applying for approval under this program must submit a
proposal to reduce excessive paperwork and non-instructional time
burdens that do not assist in improving educational and functional
results for children with disabilities.
2. A State submitting a proposal for the Paperwork Waiver Program
must include in its proposal a list of any statutory requirements of,
or regulatory requirements relating to, part B of the Act that the
State desires the Secretary to waive, in whole or in part (not
including civil rights requirements and procedural safeguards as noted
elsewhere in this notice); and a list of any State requirements that
the State proposes to waive or change, in whole or in part, to carry
out the waiver granted to the State by the Secretary. Waivers may be
granted for a period of up to four years.
3. The Secretary is prohibited from waiving any statutory
requirements of, or regulatory requirements relating to procedural
requirements under section 615 of the Act or applicable civil rights
requirements. A waiver may not affect the right of a child with a
disability to receive FAPE (as defined in section 602(9) of the Act).
4. The Secretary will not grant any waiver to a State if the
Secretary has determined that the State currently meets the conditions
under section 616(d)(2)(A)(iii) or (iv) of the Act relative to its
implementation of part B of the Act.
5. The Secretary will terminate a State's waiver granted as part of
this program if the Secretary determines that the State (a) needs
assistance under section 616(d)(2)(A)(ii) of the Act and that the
waiver has contributed to or caused the need for assistance; (b) needs
intervention under section 616(d)(2)(A)(iii) of the Act or needs
substantial intervention under section 616(d)(2)(A)(iv) of the Act; or
(c) fails to appropriately implement its waiver.
Background for Additional Requirements and Selection Criteria
While the Act establishes the foregoing requirements, it does not
provide for other requirements that are necessary for the
implementation of this program. Accordingly, in the December 2005
Notice, we proposed additional Paperwork Waiver Program requirements to
address program implementation issues as well as selection criteria
that we will use to evaluate State proposals for this program.
In this notice, we also establish requirements with which States
must comply that will allow the Department to evaluate the
effectiveness of the Paperwork Waiver Program. Under section 609(b) of
the Act, the Department is required to report to Congress on the
effectiveness of this program. To accomplish this, the Institute of
Education Sciences (IES) will conduct an evaluation using a quasi-
experimental design that collects data on the following outcomes: (a)
Educational and functional results (including academic achievement) for
students with disabilities, (b) allocation and engagement of
instructional time for students with disabilities, (c) time and
resources spent on administrative duties and paperwork requirements by
teaching and related services personnel, (d) quality of special
education services and plans incorporated in IEPs, (e) teacher, parent,
and administrator satisfaction, (f) the promotion of collaboration of
IEP team members, and (g) enhanced long-term educational planning for
students. These outcomes will be compared between students who
participate in the Paperwork Waiver Program, and students who are
matched on disability, age, socioeconomic status, race/ethnicity,
language spoken in the home, prior educational outcomes, and to the
extent feasible, the nature of special education, who do not
participate in the paperwork waiver program. Specifics of the design
will be confirmed during discussion with the evaluator, a technical
workgroup, and the participating States during the first several months
of the study.
Participating States will play a crucial supportive role in this
evaluation. They will, at a minimum, assist in developing the
evaluation plan, assure that districts participating in the Paperwork
Waiver Program will collaborate with the evaluation, provide background
information on relevant State policies and practices, supply data
relevant to the outcomes from State data sources (e.g., student
achievement and functional performance data, complaint numbers),
provide access to current student IEPs (if appropriate and paperwork
waiver affects an IEP) during Year 1 of the evaluation (consistent with
the Family Educational Rights and Privacy Act, 20 U.S.C. Sec. 1232g
(FERPA) and the privacy requirements under the Act), complete
questionnaires and surveys, and participate in interviews. Data
collection and analysis will be the responsibility of IES through its
contractor. States can expect to allocate resources for this purpose at
a minimum during Year 1 to assist with planning the details of the
evaluation, ensuring participation of involved districts, providing
access to relevant State records, and completing questionnaires or
participating in interviews. Over the course of the evaluation,
participating States will receive an annual incentive payment
(described in the Additional Requirements section of this notice) that
will offset the cost of participating in the evaluation.
The December 2005 Notice included a background statement that
described the rationale for the additional requirements and selection
criteria we were proposing. This notice of final requirements and
selection criteria contains several changes from the December 2005
Notice. We fully explain these changes in the Analysis of Comments and
Changes section that follows.
[[Page 36972]]
Analysis of Comments and Changes
In response to our invitation in the December 2005 Notice, 22
parties submitted comments on the proposed additional requirements and
selection criteria. In addition, we received approximately 1,200
comments that were identical in form and substance and that summarized
major recommendations submitted by one of the 22 commenters referenced
in the preceding sentence; we do not respond to these 1,200 comments
separately. An analysis of the comments and of any changes in the
additional requirements and selection criteria since publication of the
December 2005 Notice follows.
We group issues according to subject. We do not address technical
or other minor changes, and suggested changes that the law does not
authorize us to make under the applicable statutory authority, or
comments that express concerns of a general nature about the Department
or other matters that are not directly relevant to the Paperwork Waiver
Program.
FAPE
Comment: A few commenters recommended that the final additional
requirements and selection criteria identify all of the Federal
requirements that a State applying for approval under this program can
propose to waive while ensuring that students with disabilities
continue to receive FAPE.
One commenter recommended that States be required to explain why
they are requesting that certain Federal and State requirements be
waived and why they feel that such waivers can be accomplished without
denying FAPE
Discussion: The commenters misunderstand the statutory obligation,
which is to ensure that the Paperwork Waiver Program does not affect
the right of a child to receive a FAPE, not to ensure that children
continue to receive a FAPE. In general, States are in a better position
to identify Federal and State requirements that, in practice, do not
assist in improving educational and functional results for children
with disabilities residing in their State. States can make these
determinations by taking into consideration the uniqueness of their
State practices and policies, and the compliance history of local
school districts within their State. We believe that the right to
receive FAPE can be sufficiently protected by requiring that parents
provide voluntary informed written consent for any change in policies
or procedures under the Paperwork Waiver Program that affects the
provision of FAPE to their child, such as changes to the IEP.
We do not believe that States should be required to explain why
they are requesting that certain Federal and State requirements be
waived. The purpose of the Paperwork Waiver Program is to provide an
opportunity for States to identify ways to reduce paperwork burdens and
other administrative duties that are directly associated with the
requirements of the Act in order to increase the time and resources
available for instruction and other activities aimed at improving
educational and functional results for children with disabilities. The
national evaluation will assess the extent to which the waivers were
successful in reaching these goals.
Changes: We have revised paragraph 1 of the additional requirements
by revising paragraph 1(f) and adding a new paragraph 1(g) (paragraph
1(f) and 1(g) now contain language from paragraph 1(e) of the proposed
additional requirements) to require that local education agencies
(LEAs) obtain voluntary informed written consent from parents to waive
any paperwork requirements related to the provision of FAPE, such as
changes related to IEPs, and requiring that the LEA must inform the
parent in writing of any differences between the requirements of the
Act related to the provision of FAPE (including changes related to
IEPs), the parent's right to revoke consent, and the LEA's
responsibility to meet all paperwork requirements related to the
provision of FAPE when the parent does not provide informed written
consent, or revokes that consent. Additionally, the LEA must inform the
parents that if the parents revoke consent to a waiver of paperwork
requirements regarding IEPs that the LEA must conduct, within 30
calendar days of such revocation, an IEP meeting to develop an IEP that
meets all requirements of section 614(d) of the Act.
Comment: Many commenters recommended revising the final additional
requirements and selection criteria to require States to identify
effective mechanisms for reporting and resolving adverse events, such
as the denial of FAPE. These commenters also urged the Department to
add a requirement that would prevent districts or schools from
participating in the program if they have a demonstrated history of not
complying with the Act or have experienced a disproportionate number of
complaints to the State educational agency (SEA) or participated in a
disproportionate number of dispute resolution processes.
Discussion: We generally agree with the commenters and will add a
new requirement that State applicants describe how they will collect,
report on and respond to evidence of adverse consequences. The State is
obligated to ensure that children with disabilities who participate in
the program continue to receive services in accordance with the Act and
implementing regulations, modified only to the extent consistent with
the State's approved application. States therefore should take into
consideration the compliance history of LEAs within the State as part
of their process for selecting LEAs to participate in the Paperwork
Waiver Program, and monitor implementation of the program and take
corrective action, if needed.
Changes: Paragraph 1(c) of the additional requirements has been
revised to require the State to provide an assurance that the State
will collect and report to the Department and the evaluator all State
complaints related to the denial of FAPE to any student with a
disability, and how the State responded to this information, including
the outcome of that response such as providing technical assistance to
the LEA to improve implementation, or suspending or terminating the
authority of an LEA to implement the Paperwork Waiver Program due to
unresolved compliance problems. In addition, paragraph 1(h)(ii) of the
additional requirements (paragraph 1(f)(ii) of the proposed additional
requirements) has been revised to require the State to describe to the
evaluator the circumstances under which district participation may be
terminated.
Comment: One commenter recommended that the final additional
requirements specify that the authority to implement the Paperwork
Waiver Program will be terminated for any State that is found to be in
noncompliance with the Act.
Discussion: We believe that the commenter's concern is addressed by
the language in section 609(a)(4) of the Act. As explained in paragraph
5 of the Statutory Requirements for Paperwork Waiver Program section in
this notice, the Secretary will terminate a State's waiver granted as
part of this program if the Secretary determines that the State (a)
needs assistance under section 616(d)(2)(A)(ii) of the Act and that the
waiver has contributed to or caused the need for assistance; (b) needs
intervention under section 616(d)(2)(A)(iii) of the Act or needs
substantial intervention under section 616(d)(2)(A)(iv) of the Act; or
(c) fails to appropriately implement its waiver.
Changes: None.
Comment: Several commenters agreed that a State should not be
permitted to participate in the Paperwork Waiver
[[Page 36973]]
Program if the State meets the conditions under section
616(d)(2)(A)(iii) or (iv) of the Act, and recommended that the
additional requirements and selection criteria also limit participation
in the Paperwork Waiver Program to States in which the majority of the
State's schools meet Adequate Yearly Progress (AYP) under the
Elementary and Secondary Education Act of 1965, as amended, 20 U.S.C.
6301 et seq. (ESEA).
One commenter recommended that the Department contact the Chief
State School Officers and Special Education Directors of States that
are eligible to submit a proposal for the Paperwork Waiver Program to
inform them of their eligibility.
Discussion: Section 609 of the Act does not limit participation in
the Paperwork Waiver Program to States that have met the requirements
of the ESEA. Given that Congress did not limit eligibility in this
manner, the Department does not believe it is appropriate to limit
eligibility to States in which the majority of their schools meet AYP
under the ESEA.
The Secretary believes that the additional requirements and
selection criteria provide clear guidance as to eligibility criteria
for this program, and that separate notification of eligibility to
States is not necessary.
Changes: None.
Comment: None.
Discussion: As part of our internal review of the proposed
additional requirements and selection criteria, we determined that it
was appropriate to revise paragraph 1 of the additional requirements to
better align it with the language of the Act as specified in paragraph
1 of the Statutory Requirements for Paperwork Waiver Program section of
this notice. Specifically, section 609(a)(1) of the Act specifies that
the purpose of the Paperwork Waiver Program is to provide an
opportunity for States to identify ways to reduce paperwork burdens and
other administrative duties that are directly associated with the
requirements of the Act in order to increase the time and resources
available for instruction and other activities aimed at improving
educational and functional results for children with disabilities.
Changes: We have revised the introductory language in paragraph 1
of the additional requirements to clarify that a State applying for
approval under this program must submit a proposal to reduce excessive
paperwork and non-instructional time burdens that do not assist in
improving educational and functional results for children with
disabilities.
Civil Rights/Procedural Safeguards
Comment: Many commenters recommended clarifying that States are
prohibited from proposing any waiver of procedural safeguards under
section 615 of the Act, and that the civil rights requirements that may
not be waived are not limited to provisions set forth in section 615 of
the Act.
Discussion: The Secretary agrees that additional clarification is
needed because the civil rights requirements that may not be waived
under this program are not limited to the civil rights requirements in
section 615 of the Act. Accordingly, we have revised the wording of
paragraph 3 in the Statutory Requirements for Paperwork Waiver Program
section of this notice to clarify that States may not propose to waive
any procedural safeguards under section 615 of the Act, and may not
propose to waive any applicable civil rights requirements. No changes
are necessary to the final additional requirements or selection
criteria in response to these comments.
Changes: None.
Comment: Many commenters recommended including the Act in the list
of statutes in the definition of applicable civil rights requirements
in paragraph 2 of the proposed additional requirements. In addition,
one commenter recommended that the list include the U.S. Constitution,
and that States should be required to add a detailed explanation of
what steps they will take to ensure that children's civil rights are
not violated or waived.
Discussion: Consistent with section 609 of the Act, the additional
requirements and selection criteria prohibit waiving any statutory or
regulatory requirements related to applicable civil rights
requirements. Paragraph 2 of the additional requirements defines the
term applicable civil rights as all civil rights requirements in:
Section 504 of the Rehabilitation Act of 1973, as amended; Title VI of
the Civil Rights Act of 1964; Title IX of the Education Amendments of
1972; Title II of the Americans with Disabilities Act of 1990; and the
Age Discrimination Act of 1975 and their implementing regulations. We
have not included the Act in the list of statutes in this definition
because section 609 of the Act clearly allows States that are
participating in the Paperwork Waiver Program to waive some
requirements of the Act. Including the Act in this list would preclude
States from waiving any Federal requirements in order to reduce the
paperwork burden associated with requirements of part B of the Act and
would be inconsistent with the explicit purposes of section 609 of the
Act. We do not include the U.S. Constitution in the list of applicable
civil rights statutes because, as a matter of law, the Act could not be
interpreted to allow for the waiver of any of the protections provided
under the U.S. Constitution.
Changes: None.
Comment: One commenter expressed concern that the results of the
national evaluation on the Paperwork Waiver Program could form the
basis for waiving requirements of the Act in subsequent
reauthorizations, which would erode civil rights protections and FAPE
for children with disabilities.
Discussion: The Act provides for the Paperwork Waiver Program and
directs the Secretary to report to Congress on the effectiveness of
waivers granted under the program. The national evaluation will yield
the information necessary for the Department to carry out this
responsibility. We cannot address what future reauthorizations of the
Act will require or provide.
Changes: None.
Public Input/Parental Notification and Consent
Comment: Many commenters recommended requiring that any State that
submits a proposal for the Paperwork Waiver Program must establish a
committee comprised of school district personnel, and at least three
parents (each representing a different disability group) to provide
input on the State's proposal, including defining the terms ``excessive
paperwork'' and ``non-instructional time burdens.'' In addition, many
commenters recommended requiring that the State's application: (a)
Include a summary of the public input; (b) indicate what input the
State incorporated into its proposal and who or what organization
provided the suggestion; and (c) identify which stakeholders agreed and
which stakeholders disagreed with each Federal and State requirement
that the State proposed to waive under its proposed paperwork waiver
program.
Many commenters recommended requiring States to use a variety of
mechanisms to obtain broad stakeholder input, including public meetings
held at convenient times and places and inviting written public
comments. Similarly, two commenters observed that public input must be
transparent, and involve the greatest number of stakeholders,
particularly teachers, administrators, related services providers,
students, and parents.
[[Page 36974]]
Several commenters urged the Secretary to require that (in addition
to obtaining input from school and district personnel, and parents)
States obtain input from representatives of parent training and
information centers and community parent resource centers and parents.
In addition, one commenter recommended that the Secretary should
require States to (a) obtain input from family members and advocates
for children with disabilities, (b) require the State to summarize the
input that it received and the type of stakeholder who submitted the
input, and (c) describe how each specific proposal to waive a Federal
statutory or regulatory requirement, or State requirement, would
improve educational and functional results for children by reducing
paperwork.
One commenter recommended that the final additional requirements
and selection criteria define the kinds of paperwork that may be waived
that are excessive and impose non-instructional time burdens on school
personnel, and the Secretary should not allow any waiver of notices to
families, reports of evaluation results, IEPs, or performance reports
to parents. The commenter also recommended that (a) the State ensure
that the State Parent Training and Information Center and Special
Education Advisory Council support the State's application for each
proposed waiver; (b) institutions of higher education work in
collaboration with the State in developing its application; and (c) the
State have a plan for on-going implementation review that requires data
collection and the submission of interim reports to the Secretary.
One commenter recommended clarifying that any proposed State plans
must comply with section 612(a)(19) of the Act requiring public
participation.
One commenter recommended that the Department should clearly
articulate the impact that negative public input will have on the
selection criteria of a State's application, if any.
Discussion: It is not appropriate or possible for the Department to
prejudge the possible impact of stakeholder input on the peer
reviewers' recommendations. Likewise, we believe that States should
have some flexibility in designing their process for obtaining public
input. We have revised paragraph 1(a) of the additional requirements to
require States to include in their proposals a description of how they
involved multiple stakeholders in selecting the requirements proposed
for the waiver and any specific proposals for changing those
requirements to reduce paperwork, and a description of how they
provided an opportunity for public comment in selecting the
requirements proposed for the waiver consistent with the requirements
of section 612(a)(19) of the Act. Paragraph 1(b) of the additional
requirements requires the proposal to include a summary of the public
comments received upon implementing paragraph 1(a) and a description of
how those comments were addressed in the proposal. Accordingly, each
State's application will be judged on the extent to which the State
involved multiple stakeholders and provided an opportunity for public
comment in selecting the requirements proposed for the waiver.
Changes: We have revised paragraph 1(a) of the additional
requirements to clarify that a State must include in its proposal a
description of how the State (a) involved multiple stakeholders,
including parents, children with disabilities, special education and
regular education teachers, related services providers, and school and
district administrators, in selecting the requirements proposed for the
waiver and any specific proposals for changing those requirements to
reduce paperwork, and (b) provided an opportunity for public comment in
selecting the requirements proposed for the waiver. In addition, we
have added a new paragraph 1(b) to the additional requirements to
require the State to provide a summary of public comments and how
public comments were addressed in the proposal.
Comment: Many commenters recommended that States be required to
provide a detailed description of how they plan to provide training on
the paperwork waivers for administrators, teachers, related services
providers, education support professionals, and parents. The commenters
expressed concern that children with disabilities would be denied FAPE
absent sufficient training of parents and education personnel on
Federal and State requirements that are waived by the State.
Discussion: The Secretary agrees with the commenters that it is
essential that parents, teachers, administrators, related services
providers, and education support professionals understand what Federal
and State requirements are waived by the State as part of the Paperwork
Waiver Program in order to ensure proper implementation.
Changes: We have revised the additional requirements by adding a
new paragraph 1(d) to require applying States to provide as part of
their proposals a description of the procedures they will employ to
ensure that diverse stakeholders understand the proposed elements of
the State's submission for the Paperwork Waiver Program. With the
addition of this new paragraph 1(d), we have redesignated paragraphs
1(d) through (f) of the proposed additional requirements as paragraphs
1(e) through (g). Paragraphs 1(e) through (g) reflect additional
changes as discussed in this preamble.
Comment: Many commenters recommended clarifying that the parents of
children with disabilities should receive written notice, in addition
to verbal notice, of any waiver of Federal requirements permitted under
the Paperwork Waiver Program. If the State proposes to waive IEP
requirements, the commenters recommended requiring that States receive
informed written consent from the parents before an IEP that does not
meet the requirements of section 614(d) of the Act is developed for a
child with a disability. The commenters also recommended that parents
should receive written notice of any State requirements that will be
waived under the program, the anticipated effects of these waivers, and
the protections that have been put into place to ensure that no child
with a disability is denied FAPE. The commenters stressed that sending
parents a list of references to Federal and State requirements that
will be waived is insufficient to ensure that they are properly
informed. The commenters recommended requiring that notice to parents
of any waived requirements be fully explained, written in an easily
understandable manner and in the parent's native language, with an
explanation of the effect of such waivers and the protections that have
been put in place to ensure the provision of FAPE in the least
restrictive environment, and the protection of the child's civil rights
and procedural safeguards under section 615 of the Act.
Three commenters recommended eliminating the parental notification
requirement altogether.
One commenter recommended requiring that the Paperwork Waiver
Program include effective mechanisms for reporting to the Department
adverse effects of the program, such as denial of FAPE.
Discussion: Section 609(a)(3)(B)(i) of the Act requires the State
to identify any statutory or regulatory requirements related to part B
of the Act that would be waived, and section 609(a)(3)(B)(ii) of the
Act requires the State to identify any State requirements that would be
waived. Although not specifically required under section 609 of the
Act, paragraph 1(e) of the additional requirements (paragraph 1(d) of
the
[[Page 36975]]
proposed additional requirements), which requires States to ensure that
parents are given notice of any statutory, regulatory, or State
requirements that will be waived as part of the Paperwork Waiver
Program, is consistent with the parental notice requirements in section
615 of the Act.
We agree with the commenters that the notice containing the
requirements that are being waived should be presented to parents in
writing and in a manner that is understandable to parents consistent
with section 615 of the Act. We have incorporated, in paragraphs 1(f)
and 1(g) of the additional requirements, parent consent requirements to
ensure that waivers will not result in the denial of a child's right to
FAPE. We agree that States should disseminate information about how
they will ensure a child's right to FAPE, and otherwise protect the
child's civil rights and procedural safeguards under section 615 of the
Act to participating LEAs that, in turn, should provide the information
to parents. Accordingly, we have added language to paragraph 1(e) of
the additional requirements (paragraph 1(d) in the proposed additional
requirements) to clarify that the parental notice on what Federal and
State requirements are being waived include a description of the
procedures the State will employ to ensure that the child's right to
FAPE is preserved and that the child's civil rights and procedural
safeguards under section 615 of the Act are protected, and that such
notice should be in writing in easily understandable language and in
the native language of the parent, unless it clearly is not feasible to
do so.
In addition, we agree with the commenters that participating LEAs
must obtain informed written consent from parents before an IEP that
does not meet the requirements of section 614(d) of the Act is
developed for a child with a disability. Paragraph 1(g) of the
additional requirements (paragraph 1(e) of the proposed additional
requirements) requires States to ensure that, in requesting voluntary
informed written consent from parents, the LEA must inform the parent
in writing of (i) any differences between the paperwork requirements of
the Act related to the provision of FAPE, such as changes related to
IEPs, (ii) the parent's right to revoke consent to waive any paperwork
requirements related to the provision of FAPE at any time, (iii) the
LEA's responsibility to meet all paperwork requirements related to the
provision of FAPE if the parent does not provide voluntary written
informed consent or revokes consent, and (iv) the LEA's responsibility
to conduct an IEP meeting to develop an IEP that meets all requirements
of section 614(d) of the Act within 30 calendar days if the parent
revokes consent to waiving paperwork requirements related to the
content, development, review, and revision of IEPs. We do not agree
with commenters that the notice must include an explanation of the
effects of such waivers. Section 609 of the Act does not require the
State to include in such a notice specific anticipated effects of the
waiver program. Moreover, we believe that the possible benefits of
including this information in the notices are outweighed by the burden.
In short, we believe that children are sufficiently protected by the
fact that States must ensure that the waiver program does not affect
the right of a child with a disability to receive FAPE.
Changes: We have re-designated paragraph 1(d) of the proposed
additional requirements as paragraph 1(e) and revised paragraph 1(e) of
the final additional requirements to require States to provide
assurances that each parent of a child with a disability in
participating LEAs will be given written notice (in the native language
of the parent, unless it clearly is not feasible to do so) of any
statutory, regulatory, or State requirements that will be waived and
notice of the procedures that State will employ under paragraph 1(c)
(which requires that States ensure the right to FAPE and protection of
due process protections under section 615 of the Act, and applicable
civil rights requirements).
In addition, we have re-designated paragraph 1(e) of the proposed
additional requirements as paragraph 1(f) and revised paragraph 1(f) of
the additional requirements to require that in applying for a waiver of
any paperwork requirements related to the provision of FAPE, such as
changes related to IEPs, applicants must assure that they will require
any participating LEA to obtain voluntary informed written consent from
the parents. We also have added language to paragraph 1(g) of the
additional requirements (paragraph 1(e) of the proposed additional
requirements) to clarify that States must ensure that in requesting
voluntary informed written consent from parents, the LEA must inform
the parent in writing (and in the parent's native language, unless it
clearly is not feasible to do so) of (i) any differences between the
paperwork requirements of the Act related to the provision of FAPE,
such as changes related to IEPs, (ii) the parent's right to revoke
consent to waive any paperwork requirements related to the provision of
FAPE at any time, (iii) the LEA's responsibility to meet all paperwork
requirements related to the provision of FAPE if the parent does not
provide voluntary written informed consent or revokes consent, and (iv)
the LEA's responsibility to conduct an IEP meeting to develop an IEP
that meets all requirements of section 614(d) of the Act within 30
calendar days if the parent revokes consent to waiving paperwork
requirements related to the content, development, review and revision
of IEPs.
Comment: One commenter recommended deleting the additional
requirement that States allow parents to revoke consent to an IEP that
does not meet the requirements of section 614(d) of the Act as part of
the Paperwork Waiver Program proposal.
One commenter recommended deleting all parental consent
requirements regarding the development of an IEP that does not meet the
requirements of section 614(d) of the Act as part of the Paperwork
Waiver Program.
One commenter recommended that the final additional requirements
clarify that parental consent is voluntary to ensure that parents are
not pressured or coerced into agreeing to an IEP that does not meet the
requirements of section 614(d) of the Act.
Discussion: We disagree with the commenter that LEAs should not be
required to receive parental consent before an IEP that does not meet
the requirements of section 614(d) of the Act is developed. We also
disagree with the commenter that parents should be prohibited from
withdrawing their consent. We believe these provisions are essential to
ensuring that States participating in the Paperwork Waiver
Demonstration Program ensure the right to FAPE for all participating
students.
We intended the reference to ``informed consent'' of parents in
paragraph 1(e) of the proposed additional requirements to mean consent
that is both informed and provided by the parents voluntarily.
``Consent'' in this context has the same meaning as given the term in
34 CFR 300.9. However, we agree with the commenter that additional
clarification is needed to ensure that parental consent is voluntary.
Changes: As noted elsewhere in this section, we have re-designated
paragraph 1(e) of the proposed additional requirements as paragraph
1(f) of the additional requirements. We also have revised that
paragraph by inserting the term ``voluntary'' before the word
``informed'' and inserting the term ``written'' before the word
``consent.''
[[Page 36976]]
Comment: One commenter recommended that States be required to
inform parents that refusing to consent to an IEP that does not meet
the requirements of section 614(d) of the Act will not affect the
delivery of special education and related services to their child.
Discussion: We agree with the commenter that additional
clarification is needed regarding situations where a parent refuses to
provide consent for an IEP that does not meet the requirements of
section 614(d) of the Act. If a parent does not provide consent for an
LEA to develop an IEP that does not meet the requirements of section
614(d) of the Act, the LEA is responsible for implementing the child's
current IEP that meets all of the requirements of section 614(d) of the
Act.
Changes: We have revised paragraph 1(g) of the additional
requirements (paragraph 1(e) of the proposed additional requirements)
to make clear that the information provided to parents must explain
that if the parent does not provide consent, or revokes consent, the
LEA is responsible for meeting all paperwork requirements related to
the provision of FAPE.
Comment: Many commenters recommended prohibiting States from
proposing to waive any requirements related to IEPs, Individualized
Family Services Plans (IFSPs), Procedural Safeguards Notices or Prior
Written Notices as part of their applications for the Paperwork Waiver
Program. The commenters also recommended that the Secretary terminate a
State's waiver granted as part of this program if the Secretary
determines that the State has violated any requirements related to
IEPs, IFSPs, Procedural Safeguards Notices or Prior Written Notices.
Many commenters recommended that the proposed additional
requirements for this program be revised to prohibit applicants from
using the Paperwork Waiver Program as a vehicle for implementing multi-
year IEPs that do not comply with the terms of the Department's Multi-
Year IEP Demonstration Program (Multi-Year IEP Program).
Many commenters recommended that the Department prohibit States
from participating in both the Paperwork Waiver Program and the Multi-
Year IEP Program.
Many commenters recommended adding a requirement that any State
permitted to participate in both the Multi-Year IEP Program and the
Paperwork Waiver Program may not implement both programs in the same
district or school.
Discussion: Section 609 of the Act does not authorize the Secretary
to allow States to propose waiving any requirements of IFSPs under part
C of the Act. Section 609 of the Act authorizes the Secretary only to
grant waivers of statutory requirements of, or regulatory requirements
relating to, part B of the Act. In addition, sections 609 and 614(d)(5)
of the Act do not preclude a State from proposing to waive requirements
related to the content, development, review and revision of IEPs, nor
does the Act preclude a State from proposing to incorporate elements of
the Multi-Year IEP Program in its application for the Paperwork Waiver
Program. We decline to make the requested changes because we believe
that there are sufficient protections in the requirements for the
Paperwork Waiver Program to protect a child's right to FAPE as well as
to ensure that civil rights and procedural safeguard requirements are
not waived.
The Act allows States to apply for the Multi-Year IEP Program and
the Paperwork Waiver Program. However, we agree with the commenters
that a State that receives awards for the Paperwork Waiver Program and
the Multi-Year IEP Program should not be permitted to execute both
programs in the same school district. We believe that this type of
prohibition would allow for a more precise evaluation of each program.
Changes: A note has been added at the end of the Additional
Requirements and Selection Criteria section to clarify that receipt of
an award for the Paperwork Waiver Program does not preclude an
applicant from applying for and receiving an award for the Department's
Multi-Year IEP Program. However, a State that receives an award for
both programs may not execute both programs within the same LEA.
Comment: Many commenters recommended requiring States to work with
the national evaluator to convene Statewide meetings at a time and
place convenient for parents and family members so that they can
publicly express whether there is family satisfaction with the
Paperwork Waiver Program.
Discussion: We strongly support parental involvement in the
education of children, and believe that the involvement of parents and
other stakeholders in the development and evaluation of the Paperwork
Waiver Program is ensured through requirements established in this
notice. In addition, parent satisfaction will be evaluated under the
outcomes that are measured as part of the national evaluation. The
evaluation contractor, working under the direction of IES and in
consultation with a technical workgroup and participating States, may
choose to convene Statewide public meetings as part of its research
methodology to collect data on parent satisfaction. However, we see no
compelling reason to require the evaluation contractor to convene
Statewide meetings at this time. The details of the national evaluation
will be confirmed during discussion with the evaluator, a technical
workgroup, and the participating States during the first several months
of the study, including how parent satisfaction will be evaluated.
Changes: None.
National Evaluation
Comment: None.
Discussion: Based on an internal review of the description of the
national evaluation in the Background for Additional Requirements and
Selection Criteria section of this notice, we have determined that it
is appropriate to clarify for applicants and other stakeholders that
academic measures are among those student outcomes to be assessed as
part of the national evaluation.
Changes: In the Background for Additional Requirements and
Selection Criteria section of this notice, we have added the phrase
``including academic achievement'' to the outcomes to be measured by
the national evaluation. Paragraph (a) of the outcomes to be measured
now reads: ``Educational and functional results (including academic
achievement) for students with disabilities.''
Comment: Many commenters requested a definition of ``quasi-
experimental design'' and an explanation of how it compares with a
``rigorous research design.'' One commenter recommended that the
evaluation include a variety of qualitative and quantitative evaluation
methods (e.g., case studies, observation, cost-benefit analyses).
One commenter noted the absence of a research question within the
proposed additional requirements for the national evaluation conducted
by IES and asked for clarification as to why a research question was
not specified.
Discussion: A quasi-experimental research design is similar to
experimental research design but it lacks one key ingredient--random
assignment. In conducting the national evaluation, it may not be
possible for IES to match LEAs within States according to demographic
characteristics, programmatic features, and other factors in order to
apply an
[[Page 36977]]
empirical research design that randomly assigns LEAs to experimental
and control groups. For example, some States may have only one large
urban school district, and a comparable control group within the State
cannot be established.
Similarly, it may not be possible to match participating States
according to demographic characteristics in order to establish
experimental and control groups. For example, because this is a
competitive program, only eligible States that apply for and are
awarded authority to waive Federal and State requirements will
participate in the Paperwork Waiver Program. As such, it is not
possible to randomly assign States to experimental and control groups.
For this reason, IES will conduct an evaluation using a rigorous quasi-
experimental design (i.e., a research design that does not include
random assignment of participating States and LEAs to experimental and
control groups). The design will, however, allow for the collection of
data on the following outcomes: (a) Educational and functional results
(including academic achievement) for students with disabilities, (b)
allocation and engagement of instructional time for students with
disabilities, (c) time and resources spent on administrative duties and
paperwork requirements by teaching and related services personnel, (d)
quality of special education services and plans incorporated in IEPs,
(e) teacher, parent, and administrator satisfaction, (f) the promotion
of collaboration of IEP team members, and (g) enhanced long-term
educational planning for students. These outcomes will be compared
between students who participate in the Paperwork Waiver Program, and
students who are matched on disability, age, socioeconomic status,
race/ethnicity, language spoken in the home, prior educational
outcomes, and to the extent feasible, the nature of special education,
and who do not participate in the Paperwork Waiver Program.
Given that limitations may preclude random assignment of States and
LEAs to experimental and control groups, the findings from the national
evaluation may largely be ``descriptive'' in nature rather than drawing
``causal'' inferences that can be reached from experimental research
design, which we believe is what the commenters were referring to as
``rigorous research design.'' That is, descriptive research has the
goal of describing what, how, or why something is happening, whereas
experimental research has the goal of determining whether something
causes an effect. Therefore, specific research questions commonly
associated with experimental research design cannot be generated a
priori because independent and dependent variables associated with
experimental research design cannot readily be established due to the
variability of demographic characteristics between and within States
that preclude random assignment of States and LEAs to experimental and
control groups. The specifics of the national evaluation design will be
confirmed during discussion with the evaluator, a technical workgroup,
and the participating States during the first several months of the
study and might include a variety of qualitative and quantitative
evaluation methods (e.g., case studies, observation, cost benefit
analyses).
Changes: None.
Comment: Several commenters recommended requiring States to
prohibit participation of some LEAs within the State in order to create
separate experimental and control groups.
Discussion: As discussed elsewhere in this section, it may not be
possible to match LEAs within States according to demographic
characteristics in order to establish experimental and control groups.
The specifics of the national evaluation design will be confirmed
during discussion with the evaluator, a technical workgroup, and the
participating States during the first several months of the study, and
decisions regarding the extent to which experimental research design
can be employed will be decided at that time.
Changes: None.
Comment: Many commenters recommended clarifying that all States
that participate in the Paperwork Waiver Program must participate in
the national evaluation conducted by IES. The commenters also
recommended adding a new requirement that participating States conduct
a State evaluation of the project to ensure accountability to
participating children and families and that the State must provide
more detailed State specific data than would be required for the
national evaluation. In addition, the commenters recommended that the
Secretary consider the extent to which the applicant has devoted
sufficient resources to conduct a State evaluation of its project and
the training of administrators, educators, and parents to ensure proper
implementation of the proposed project.
Discussion: IES will conduct the national evaluation of the
Paperwork Waiver Program. Paragraph 1(h) of the additional requirements
(paragraph 1(f) of the proposed additional requirements) makes clear
that participating States must cooperate fully in this national
evaluation. Section 609 of the Act does not require a State evaluation
under the Paperwork Waiver Program and we do not think it is
appropriate to require States to conduct a State evaluation. However,
nothing in the Act or the final additional requirements and selection
criteria prevents States from including a proposal to conduct a
Statewide assessment of their project as part of their application, if
determined appropriate by the State.
Changes: None.
Comment: Two commenters recommended deleting all requirements
related to a State's participation in the national evaluation. The
commenters expressed concern that such participation would add
unnecessary costs and paperwork for States and local school districts
and could discourage many States from applying for the Paperwork Waiver
Program.
One commenter stated that it was unreasonable to expect States to
allocate resources for the project to assist with planning the details
of the evaluation and ensuring the participation of the involved school
districts, and that it was unlikely that the research would yield
reliable and valid experimental outcomes.
One commenter noted that the State lacked the authority to enforce
the cooperation of school districts to participate in the national
evaluation.
Discussion: IES will ensure that the national evaluation yields
results that are reliable and valid. Under section 609 of the Act, the
Department is responsible for reporting to Congress on the
effectiveness of the waiver program. In order to accurately evaluate
program effectiveness, the national evaluation is necessary, and it is
appropriate for States that are granted waivers under the program, and
participating LEAs, to participate in that evaluation. A State that
does not provide an assurance that it will fully cooperate with the
national evaluator will be deemed ineligible to participate in the
Paperwork Waiver Program. Moreover, the State is responsible for
ensuring that participating LEAs cooperate in the national evaluation
conducted by IES. If a State is unable to provide an assurance that its
participating LEAs will cooperate in the national evaluation, then the
State will be deemed ineligible to participate in the Paperwork Waiver
Program. Similarly, an LEA that does not provide an assurance to the
applying State that it will fully cooperate with the national evaluator
is ineligible to participate in the program.
[[Page 36978]]
In addition, we believe that participation in the national evaluation
will not add unnecessary costs and paperwork or be overly burdensome
for States and local school districts. Moreover, over the course of the
evaluation, participating States will receive an annual incentive
payment (described in the Additional Requirements section of this
notice) that will offset the cost of participating in the evaluation.
Changes: None.
Comment: One commenter noted that the privacy rights of individuals
under the privacy requirements of FERPA and the Act must be protected
in making individual student's IEPs accessible as part of the national
evaluation.
Discussion: We agree with the commenter and have revised paragraph
1(h)(i) of the additional requirements to clarify that States must
ensure, consistent with the privacy requirements of FERPA and the Act,
that the evaluator will have access to original and all subsequent new
versions of the associated documents for each child involved in the
evaluation, including IEPs (if applicable). We also have revised the
description of the role that States will play in the national
evaluation in the SUPPLEMENTARY INFORMATION section of this notice to
ensure that the privacy requirements of FERPA and the Act are
protected.
Changes: We have revised paragraph 1(h)(i) of the additional
requirements (paragraph 1(f)(i) of the proposed additional
requirements) by adding the words ``consistent with the privacy
requirements of the Act and The Family Educational Rights and Privacy
Act'' to the sentence requiring States to ensure that the evaluator
will have access to the original and all subsequent new versions of the
associated documents for each child involved in the evaluation.
Comment: Two commenters recommended revising paragraph 1(f) of the
proposed additional requirements by deleting the phrase ``if
selected.''
Discussion: Paragraph 1(f) of the proposed additional requirements
(which has been re-designated as paragraph 1(h) of the additional
requirements) requires States to provide assurances that they will
cooperate fully, if selected, in a national evaluation of the Paperwork
Waiver Program. The phrase ``if selected'' was intended to clarify that
the requirement only applies to States that are selected to participate
in the Paperwork Waiver Program; however, we agree with the commenters
that the phrase is confusing. Accordingly, we have re-worded this
paragraph to read, ``Assurances that the State will cooperate fully in
a national evaluation of this program, if selected to participate in
the Paperwork Waiver Program.''
Changes: As noted elsewhere, we have re-designated paragraph 1(f)
of the proposed additional requirements as paragraph 1(h). We also have
revised that paragraph to clarify that assurances are required from
States selected to participate in the Paperwork Waiver Program.
Comment: Many commenters recommended including representatives of
national parent organizations in the design of the national evaluation.
The commenters stated that it is essential that stakeholders have
confidence that the evaluation procedures will yield valid, reliable,
and comprehensive data.
Discussion: IES will identify and select individuals with the
necessary technical expertise to serve as members of the technical
workgroup, which will advise IES on the development of a rigorous
research design for conducting the national evaluation. These
individuals may include representatives of national parent
organizations. We decline at this time to add any other specific
parties to those involved in determining the specifics of the
evaluation design.
Changes: None.
Comment: Two commenters recommended eliminating the requirement for
a State to designate a coordinator for the Paperwork Waiver Program.
Discussion: We believe that it is necessary and reasonable to
ensure effective implementation and evaluation of the Paperwork Waiver
Program to require States to designate a coordinator who will monitor
the State's implementation of the program and work with the national
evaluator.
Changes: None.
Comment: Many commenters recommended adding a new requirement that
would preclude a State from authorizing school districts to begin
implementing waivers until the beginning of the first school year after
the specifics of the study design for the national evaluation and the
State's evaluation have been determined. The commenters noted that more
time was needed to work with the national evaluator on the specifics of
the national study design before LEAs begin implementing the program.
One commenter recommended allowing States to establish their own
implementation schedule in their proposals, and that the Department
should encourage States to do so in an expeditious manner to meet the
congressional expectation that the Department issue an ``effectiveness
report'' to the Congress by the end of 2006.
Discussion: We believe that the commenters' concerns are addressed
because the evaluation design will be determined prior to
implementation of the Paperwork Waiver Program. Accordingly, LEAs may
not begin implementing waivers until after the specifics of the study
design for the national evaluation and the State's evaluation have been
determined and all the background information for the national
evaluation has been provided to IES. We believe that States should have
some flexibility in the timing of their implementation and, while a
State may propose to delay implementation of the Paperwork Waiver
Program as part of its application, it must fully cooperate with the
national evaluator in developing the specifics of the national study
design.
Changes: None.
Comment: Many commenters recommended that the Department commence
the national evaluation process as soon as the final evaluation design
has been completed, and that the evaluator begin collecting background
information from the States at this time.
Discussion: We do not agree with the commenters that it is
necessary at this time to require the national evaluation process to
commence as soon as the final study design has been completed, nor do
we believe that the evaluator should be required to begin collecting
background information from the States at this time. Rather, specifics
of the design (including matters of when data collection will commence)
will be confirmed during discussion with the evaluator, a technical
workgroup, and the participating States during the first several months
of the study.
Changes: None.
Comment: One commenter recommended that the Department contract
with an independent agency to develop a research design that would
produce reliable information about the effectiveness of the Paperwork
Waiver Program and meet the requirements of the Department's ``What
Works Clearinghouse.''
Discussion: Data collection and analysis will be the responsibility
of IES through its independent contractor. The Department's ``What
Works Clearinghouse'' (WWC) collects, screens, and identifies existing
studies of effectiveness of educational interventions (programs,
products, practices, and policies). The evaluation will be based on a
strong quasi-experimental design that will yield valid and reliable
results consistent with the WWC evidence standards for
[[Page 36979]]
quasi-experimental studies and will meet the needs of the Secretary for
reporting to Congress under section 426 of the Department of Education
Organization Act and section 609(b) of the Act.
Changes: None.
Comment: Many commenters recommended that the national evaluation
include collection of data on ``family member'' satisfaction.
Discussion: We generally agree with the commenters that the
national evaluation should collect data on the satisfaction of family
members of children participating in the Paperwork Waiver Program.
Section 609(b) of the Act requires the Department to report to Congress
on the effectiveness of the waiver program and to provide specific
recommendations for broader implementation of such waivers related to
five outcomes, including ensuring satisfaction of family members. In
this context, the Department interprets the term ``family members'' to
mean ``parents'' and intends to collect data on parent satisfaction
with the program. Whi