Privacy Act of 1974: System of Records, 30552-30553 [E7-10591]

Agencies

• DEPARTMENT OF COMMERCE
• National Institute of Standards and Technology

[Federal Register Volume 72, Number 105 (Friday, June 1, 2007)]
[Notices]
[Pages 30552-30553]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-10591]


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DEPARTMENT OF COMMERCE

National Institute of Standards and Technology

[Docket No. 060321081-6081-01]


Privacy Act of 1974: System of Records

AGENCY: Department of Commerce, National Institute of Standards and 
Technology.

ACTION: Notice of Amendment of Privacy Act System of Records: COMMERCE/
NIST-4, Employees External Radiation Exposure Records

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C.Sec.  552a(e)(4) and (11), the Department of Commerce is issuing 
notice of intent to amend the system of records under COMMERCE/NIST-4, 
Employees External Radiation Exposure Records to include the name 
change of the National Bureau of Standards (NBS) to the National 
Institute of Standards and Technology (NIST); update internal 
organizational unit names, contacts, locations; and reflect more 
current system descriptions.

DATES: To be considered, written comments must be submitted on or 
before July 2, 2007. Unless comments are received, the amendments to 
the system of records will become effective as proposed on the date of 
publication of a subsequent notice in the Federal Register.

FOR FURTHER INFORMATION CONTACT: Timothy F. Mengers, Health Physics 
Group, Occupational Health and Safety Division, National Institute of 
Standards and Technology, Gaithersburg, MD 20899-3541, 301-975-5800.

SUPPLEMENTARY INFORMATION: In 1989 the name of the National Bureau of 
Standards (NBS) was changed to the National Institute of Standards and 
Technology (NIST). This system is updated to reflect that name change, 
along with updating internal organizational unit names; contacts; 
locations; and system descriptions.
COMMERCE/NIST-4

System Name:
    Employees External Radiation Exposure Records.

Security Classification:
    None.

System Location:
    Health Physics Group, Occupational Health and Safety Division, 
National Institute of Standards and Technology, Gaithersburg, MD 20899-
3541.

Categories of Individuals Covered by the System:
    Individuals working with radioactive materials and machines who may 
be exposed to ionizing radiation, including employees, contractors, and 
visiting scientists.

Categories of Records in the System:
    Name, social security number (voluntary), date of birth, 
organizational unit number, and amount of radiation received.

Authority for Maintenance of the System:
    42 U.S.C. 2201 and 10 CFR 20.2106.

Purpose(s):
    All Nuclear Regulatory Commission (NRC) licensees are required to 
monitor occupational exposure to radiation and to maintain individual 
and collective dose records for that exposure. This information will 
assist NIST's compliance with NRC regulations under 10 CFR 20.2106 
``Records of Individual Monitoring Results.'' This data is used to 
document compliance with the dose limits specified in the regulations 
and is analyzed to adjust practices and policies to maintain risks as 
low as reasonably achievable.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records or information contained therein may specifically be 
disclosed as a routine use as follows:
    1. Dosimeters are sent monthly or quarterly to the U.S. Army or the 
U.S. Navy (depending on the type of dosimeter issued) for a 
determination of amount of radiation exposure. Information involving 
exposure levels, incidents, and amounts of overexposure is required to 
be submitted to the Nuclear Regulatory Commission. In the event of 
serious exposure, information would be disclosed to the Bethesda 
(Maryland) Naval Medical Center, employee's family physician, and other 
appropriate medical authorities.
    2. Data is provided to the Nuclear Regulatory Commission for 
inclusion in their system of records designated as NRC-27 and in 
aggregate form to other Federal and State regulators having 
jurisdiction over ionizing radiation safety as necessary to shape 
policies and decisions.
    3. In the event that a record in this system of records indicates a 
violation or potential violation of law or contract, whether civil, 
criminal, or regulatory in nature, and whether arising by general 
statute or particular program statute or contract, or rule, regulation, 
or order issued pursuant thereto, or the necessity to protect an 
interest of the Department, the relevant records in the system of 
records may be referred to the appropriate agency, whether federal, 
state, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or contract, rule, regulation, or order 
issued pursuant thereto, or protecting the interest of the Department.
    4. A record from this system of records may be disclosed to a 
federal, state, local or international agency in response to its 
request in connection with the assignment, hiring, or retention of an 
individual, the issuance of a security clearance, the reporting of an 
investigation of an individual, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    5. A record from this system of records may be disclosed in the 
course of presenting evidence to a court, magistrate, or administrative 
tribunal, including disclosures to opposing counsel in the course of 
settlement negotiations.
    6. A record in this system of records may be disclosed to a Member 
of Congress submitting a request involving an individual when the 
individual has requested assistance from the Member with respect to the 
subject matter of the record.
    7. A record in this system of records may be disclosed to the 
Department of Justice in connection with determining whether disclosure 
thereof is required by the Freedom of Information Act (5 U.S.C. 552).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders, microfilm, and electronic records.

Retrievability:
    The records are retrieved by name, social security number, or other 
personal identifier.

Safeguards:
    Paper and microfilm records are stored in locked metal file 
cabinets.

[[Page 30553]]

    Access to paper, microfilm and electronic records is limited to 
those whose official duties require access.

Retention and Disposal:
    Records are retained indefinitely.

System Manager(s) and Address:
    Chief, Health Physics Group, Occupational Health and Safety 
Division, National Institute of Standards and Technology, Gaithersburg, 
MD 20899-3541.

Notification Procedure:
    Information may be obtained from: Chief, Management and 
Organization Division, National Institute of Standards and Technology, 
Gaithersburg, MD 20899-3220. Requester should provide name and 
additional factual data, as appropriate, pursuant to the inquiry 
provisions of the Department's rules, which appear in 15 CFR part 4.

Records Access Procedures:
    Requests for individuals listed in the database should be addressed 
to: Health Physics Group Leader, Occupational Health and Safety 
Division, National Institute of Standards and Technology, Gaithersburg, 
MD 20899-3541.

Contesting Records Procedures:
    The Department's rules for access, for contesting contents, and 
appealing initial determinations by the individual concerned appear in 
15 CFR part 4. Use above address.

Records Source Categories:
    Per regulatory requirements, individuals will be notified annually 
of their exposure reports if they receive greater than one-tenth the 
regulatory limit. Furthermore, a copy of their records will be provided 
to any organization upon written authorization and signature by the 
individual in question.

Exemptions Claimed for the System:
    None.

    Dated: May 24, 2007.
Brenda Dolan,
Department of Commerce, Freedom of Information/Privacy Act Officer.
[FR Doc. E7-10591 Filed 5-31-07; 8:45 am]
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