Records Schedules; Availability and Request for Comments, 21310-21312 [E7-8150]

Agencies

• National Archives and Records Administration

[Federal Register Volume 72, Number 82 (Monday, April 30, 2007)]
[Notices]
[Pages 21310-21312]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-8150]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
30, 2007 (Note that the new time period for requesting copies has 
changed from 45 to 30 days after publication). Once the appraisal of 
the records is completed, NARA will send a copy of the schedule. NARA 
staff usually prepare appraisal memorandums that contain additional 
information concerning the records covered by a proposed schedule. 
These, too, may be requested and will be provided once the appraisal is 
completed. Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the follwing means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: requestschedule@nara.gov.
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational

[[Page 21311]]

unit(s) accumulating the records or indicates agency-wide applicability 
in the case of schedules that cover records that may be accumulated 
throughout an agency. This notice provides the control number assigned 
to each schedule, the total number of schedule items, and the number of 
temporary items (the records proposed for destruction). It also 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending (Note That The New Time Period For Requesting Copies 
Has Changed From 45 to 30 Days After Publication)

    1. Department of Agriculture, National Agricultural Statistics 
Service (N1-355-07-1, 131 items, 110 temporary items). A comprehensive 
records schedule, including administrative agricultural census and 
survey records, web records, agency management records, agreements, 
communications records, and consultant and performance improvement 
records. Also included are records generated in the process of 
obtaining agricultural census and survey data, and editing, 
summarizing, tabulating, and producing reports and aggregate data from 
them. Proposed for permanent retention are recordkeeping copies of 
correspondence, speeches, and other records of high-level staff; press 
releases; census and survey publicity records; records of official 
boards, advisory committees, and conferences; directives; census 
questionnaires; data warehouse master files and documentation; 
publications; and published article manuscripts. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    2. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-03-7, 28 items, 21 temporary items). Working files and 
reference materials used in the study, determination, and definition of 
foreign geographic place names and inputs, master files, and 
documentation associated with an electronic information system used to 
collect and maintain foreign geographic place name data. Proposed for 
permanent retention are recordkeeping copies of records documenting 
program activities, policies, decisions, and procedures for the 
standardization of foreign geographic place names, technical studies, 
project files, foreign geographic place name electronic data and 
documentation, and foreign geographic place name card files.
    3. Department of Justice, Federal Bureau of Investigation (N1-65-
06-7, 4 items, 4 temporary items). Inputs, outputs, master file, and 
system documentation associated with an electronic information system 
used to track stolen art and artifacts.
    4. Department of State, Bureau of Diplomatic Security (N1-59-07-4, 
20 items, 17 temporary items). Records documenting antiterrorism 
assistance program law enforcement and security training activities. 
Included are daily and weekly summaries of program activities, course 
and program reporting material, student and course information, course 
instructional material, student participation material, working files, 
and administrative files documenting day-to-day housekeeping 
activities. Proposed for permanent retention are recordkeeping copies 
of Country Assessment Reports, Country Assistance Plans, and Annual 
Reports.
    5. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-8, 42 items, 34 temporary items). Records 
accumulated within the Office of Policy and Program Development. 
Included are budget background records, chronological files, driver 
exemptions and waiver files, audit reports, safety recommendation 
files, complaint files, petitions for rulemaking files, policy and 
planning subject files and research reports, reference files, and 
waiver, exemptions, and pilot program files. Proposed for permanent 
retention are recordkeeping copies of formal interpretations of 
regulations, evidence reports and other program and scientific 
documents, multi-year planning documents, and public docket files. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    6. Department of Transportation, National Highway Traffic Safety 
Administration (N1-416-07-1, 5 items, 5 temporary items). Records of 
the Office of Civil Rights, including administrative and compliance 
correspondence and reports. This schedule authorizes the agency to 
apply the proposed disposition instruction to any recordkeeping medium.
    7. Department of the Treasury, Office of Thrift Supervision (N1-
483-07-3, 7 items, 7 temporary items). Records of the Planning Budget 
and Finance Office relating to budget and accounting procedures. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    8. Commodity Futures Trading Commission, Division of Enforcement 
(N1-180-07-1, 3 items, 3 temporary items). Records associated with 
investigatory case files, reparations complaint files, and routine 
litigation case files. Paper recordkeeping copies of these files were 
previously approved for disposal. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    9. National Aeronautics and Space Administration, Agency-wide, (N1-
255-06-1, 2 items, 2 temporary items). Records of management offices, 
including general subject files, briefings, reports, presentations, 
office operational records, and records of management functions. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    10. National Aeronautics and Space Administration, Agency-wide, 
(N1-255-07-1, 1 item, 1 temporary item). Trademark records including 
correspondence, applications, notification files and infringement case 
files, and other records relating to efforts by the agency to obtain 
trademark registrations at the Patent and Trademark Office. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    11. National Archives and Records Administration, Agency-wide (N1-
64-07-2, 8 items, 8 temporary items). Records of the NARA Online 
Ordering System for managing web-based customer orders for products and 
services. Included are records used for submitting orders for 
reproductions of popular documents and for researching orders, and a 
tracking system used to track and fill online orders.
    12. National Archives and Records Administration, Office of 
Administrative Services (N1-64-07-3, 6 items, 6 temporary items). 
Records documenting customer orders for products and services and 
related reports and summaries. Included are order history files, 
transaction files, summaries and statistical reports, and order 
fulfillment tracking and payment records.
    13. Tennessee Valley Authority, Human Resources Division (N1-142-
07-1, 5 items, 5 temporary items). Inputs, master files, and outputs 
relating to the testing of job applicants. Included are such records as 
personal data concerning applicants, test results, form

[[Page 21312]]

letters notifying applicants of test scores, reports which summarize 
all applicant scores for each test, and automated indexes.

    Dated: April 20, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E7-8150 Filed 4-27-07; 8:45 am]
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