Records Schedules; Availability and Request for Comments, 62126-62129 [E6-17620]

Agencies

• National Archives and Records Administration

[Federal Register Volume 71, Number 204 (Monday, October 23, 2006)]
[Notices]
[Pages 62126-62129]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-17620]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

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publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 22, 2006 (Note that the new time period for requesting copies 
has changed from 45 to 30 days after publication). Once the appraisal 
of the records is completed, NARA will send a copy of the schedule. 
NARA staff usually prepare appraisal memorandums that contain 
additional information concerning the records covered by a proposed 
schedule. These, too, may be requested and will be provided once the 
appraisal is completed. Requesters will be given 30 days to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: requestschedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note that the new time period for requesting copies 
has changed from 45 to 30 days after publication)

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-06-2, 5 items, 3 temporary items). Inputs, 
outputs, and master files associated with electronic survey databases 
maintained by the National Marine Fisheries Service to track species 
behavior, incidents of disease and mortality, and species abundance 
data. Proposed for permanent retention are historically significant 
electronic databases and documentation relating to large-scale, long-
term species research.
    2. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-05-1, 9 items, 2 temporary items). 
Audiovisual records maintained by the Office of External Affairs 
including exhibits, flyers, and handbills. Proposed for permanent 
retention are recordkeeping copies of mission related recordings, 
videos, photographs, graphic arts, publications, and related 
documentation.
    3. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-05-2, 6 items, 5 temporary items). 
Records relating to rulemaking including rulemaking records of a 
routine nature and not requiring the Secretary's signature, internal or 
pre-decisional documents, public comments, and copies of substantive 
rulemaking records. Proposed for permanent retention are the 
recordkeeping copies of substantive rulemaking records consisting of 
cases that establish legal precedent or rules that require the 
Secretary's signature. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-06-2, 19 items, 15 temporary items). Inputs, 
outputs, master files, and documentation associated with electronic 
information systems used by the Center for Drug Evaluation and Research 
to review pediatric drugs, track meetings, formal disputes and 
resolutions, and environmental assessments, register distributors, and 
track certain ingredients used in the drug manufacturing process. 
Proposed for permanent retention are master files and documentation 
associated with electronic information systems used to register 
ingredients and substances used in drug manufacturing, and to register 
all drug applications received by the Center. For all items on this 
schedule except the master files, the agency is authorized to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of Homeland Security, U.S. Coast Guard (N1-26-06-7, 6 
items, 4 temporary items). Records include inputs to an electronic case 
management system and routine search and rescue case files lacking 
historical significance. Proposed for permanent retention are 
recordkeeping copies of historically significant case files, including 
attachments and enclosures.

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    6. Department of Homeland Security, U.S. Secret Service (N1-87-06-
1, 4 items, 4 temporary items). Land mobile radio voice transmission 
recordings lacking historical significance, relating to presidential 
and vice-presidential trips. Recordkeeping copies of significant 
recordings are covered by a previously approved permanent disposition 
authority.
    7. Department of the Interior, Office of the Secretary (N1-48-06-8, 
92 items, 87 temporary items). Records consist of cyber security 
program and planning files including policies, directives, standards, 
technical bulletins, guidance, meeting minutes, project plans, 
enterprise security architecture files, privacy impact assessments, 
performance reports, and inputs, outputs, master files, and 
documentation associated with electronic information systems used for 
the administration of certification and accreditation files and to 
track incidents and trends. Proposed for permanent retention are 
recordkeeping copies of the cyber security program court files relating 
to Indian Fiduciary Trust records.
    8. Department of Justice, Bureau of Prisons (N1-129-06-7, 1 item, 1 
temporary item). This schedule reduces the retention period for 
recordkeeping copies of periodic inmate counts at correctional 
institutions, which were previously approved for disposal.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
06-13, 3 items, 1 temporary item). Working papers relating to 
administrative and operational policies and procedures. Proposed for 
permanent retention are the recordkeeping copies of policies and 
procedures. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
06-14, 1 item, 1 temporary item). This schedule requests authority to 
destroy case number 175-130, item 1A, which pertains exclusively to the 
investigation of the captioned individual and meets the criteria in 
previous schedule N1-65-88-3 for permanent retention based on volume. 
This request responds to a Federal Pre-Trial Diversion Program court 
order to delete the records of the captioned individual.
    11. Department of the Navy, Agency-wide (N1-NU-06-5, 2 items, 2 
temporary items). Records relating to the processing of non-U.S. 
citizens for access to U.S. restricted defense information. Records 
include requests, approvals, disapprovals, rescissions, polygraph 
reports, correspondence, and related information. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    12. Department of the Navy, Chief of Naval Operations (N1-NU-06-4, 
2 items, 2 temporary items). Forms, correspondence, memorandums, and 
other records relating to the administration of security reviews of 
documents prior to publication. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    13. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-06-6, 4 items, 4 temporary items). Records relating to the 
administration of ongoing investigations including tracking forms, 
plans, and review documents. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    14. Department of the Treasury, Office of Thrift Supervision (N1-
483-06-3, 2 items, 2 temporary items). Consumer complaint files and 
agency-issued charter certificates for the approval of new Federally-
chartered savings associations, corporate title changes, office 
relocations, and charter amendments. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    15. General Services Administration, Federal Acquisition Service 
(N1-137-06-1, 3 items, 3 temporary items). Inputs, master files, and 
outputs associated with an electronic information system designed to 
provide a secure, comprehensive identification system for Federal 
employees.
    16. Government Accountability Office, Agency-wide (N1-411-06-1, 8 
items, 7 temporary items). Records consist of administrative support 
files relating to budget, property management, procurement, security, 
and travel, investigative files that lack historical significance, 
facility and equipment safety records, personnel security files, and 
Personnel Appeals Board case files. Proposed for permanent retention 
are recordkeeping copies of historically significant records relating 
to the agency's budget submission and testimony, building management, 
press releases, publications, and special investigations reflecting 
significant Comptroller General, public, and/or congressional scrutiny. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    17. Government Accountability Office, Agency-wide (N1-411-06-2, 4 
items, 3 temporary items). Records relate to agency audits of federal 
programs and performance. Included are such records as audit findings 
and action reports, records documenting interaction with Congress, and 
scheduled agency appearances at Congressional hearings. Proposed for 
permanent retention are recordkeeping copies of historically 
significant audit and engagement records involving issues of far-
reaching national or international importance, matters that have a 
significant impact on agency operations, matters of extensive national 
media attention, or actions that result in the approval of new 
Congressional legislation. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    18. Government Accountability Office, Agency-wide (N1-411-06-3, 6 
items, 5 temporary items). Records relate to agency policies and policy 
development, agency organization, and decisions of senior agency 
executives. Included are such records as legal decisions and opinions, 
fraud, regulatory, and related oversight records, Comptroller General 
meeting records, and bid protests. Proposed for permanent retention are 
recordkeeping copies of claims, senior executives' subject and 
correspondence files, agency history files, annual reports, 
publications, legislative histories, and records relating to the 
Impoundment Control Act. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    19. National Archives and Records Administration, Office of the 
Federal Register (N1-64-06-3, 10 items, 9 temporary items). Inputs, 
outputs, documentation, and system backups associated with the 
electronic editing and publication of Federal Register submissions by 
Federal agencies. Proposed for permanent retention are recordkeeping 
copies of submissions signed by the President.
    20. National Archives and Records Administration, Information 
Security Oversight Office (N1-64-06-4, 15 items, 7 temporary items). 
Records relating to program direction and operations, and 
administrative responsibilities. Proposed for permanent retention are 
recordkeeping copies of the director's office files, policy development 
records, requests for waivers or exemptions, reclassification actions, 
agency copies of Interagency Security Classification Appeals Panel 
records, and official reports relating to the classification management 
programs of Executive agencies.

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    21. Railroad Retirement Board, Office of the General Counsel (N1-
184-06-2, 24 items, 19 temporary items). Correspondence, working files, 
subject files, reference files, and reports relating to legal and 
legislative services for the agency, including an electronic database 
and related records used to handle appeals and hearings regarding 
disagreements with claims decisions of the board. Proposed for 
permanent are recordkeeping copies of policy and legal files of the 
General Counsel, and index files to Digests of Legal Opinions.
    22. Social Security Administration, Office of International 
Programs (N1-47-06-01, 13 items, 13 temporary items). Inputs, outputs, 
and claim files associated with a Web site used to adjudicate veterans' 
benefit claims for Filipinos who served in the U.S. armed forces during 
World War II.
    23. Tennessee Valley Authority, Power System Operations (N1-142-06-
2, 1 item, 1 temporary item). Case files relating to the review and 
approval process for power transmission lines and substation 
construction projects. Included are such records as environmental 
assessments, public involvement plans, public comment letters, Federal 
Register notices, signed Findings of No Significant Impact, and 
engineering design records.

    Dated: October 17, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E6-17620 Filed 10-20-06; 8:45 am]
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