Annual Reporting and Disclosure, 41392-41407 [06-6330]
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
(6) The number of requests for records
received by the agency and the number
of requests the agency processed;
(7) The median number of days taken
by the agency to process different types
of requests;
(8) The total amount of fees collected
by the agency for processing requests;
(9) The average amount of time that
the agency estimates as necessary, based
on the past experience of the agency, to
comply with different types of requests;
(10) The number of full-time staff of
the agency devoted to the processing of
requests for records under this section;
and
(11) The total amount expended by
the agency for processing these requests.
(b) The FOIA Disclosure Officer shall
annually, on or before February 1 of
each year, prepare and submit to the
Attorney General an annual report
covering each of the categories of
records to be maintained in accordance
with paragraph (a) of this section, for
the previous fiscal year. A copy of the
report will be available for public
inspection and copying at the OSHRC
FOIA Reading Room, and a copy will be
accessible through OSHRC’s Web site at
https://www.oshrc.gov.
APPENDIX A TO PART 2201.—SCHEDULE OF FEES
Type of fee
Amount of fee
Threshold Amount (Amount below which fees will not be assessed) .....
Search and Review Hourly Fees:
Clerical (GS–9 and below) ................................................................
Professional (GS–10 through GS 14) ...............................................
Managerial (GS–15 and above) ........................................................
Duplication cost per page .........................................................................
Computer printout copying fee .................................................................
Searches of computerized records ..........................................................
Certification Fee .......................................................................................
[FR Doc. E6–11574 Filed 7–20–06; 8:45 am]
BILLING CODE 7600–01–P
DEPARTMENT OF LABOR
Employee Benefits Security
Administration
29 CFR Part 2520
RIN 1210–AB06
Annual Reporting and Disclosure
Employee Benefits Security
Administration, Labor.
ACTION: Proposed rule.
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AGENCY:
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$23.
$46.
$76.
$0.25.
$0.40.
Actual cost to the Commission, but shall not exceed $300 per hour, including machine time and the cost of the operator and clerical personnel.
$35 per authenticating affidavit or declaration. (Note: Search and review charges may be assessed in accordance with the rates listed
above.)
update the annual reporting forms to
reflect current issues and agency
priorities. The regulatory amendments
thus would, upon adoption, apply for
the reporting year for which the
electronic filing requirement is
implemented. The proposed regulatory
amendments will affect the financial
and other information required to be
reported and disclosed by employee
benefit plans filing the Form 5500
Annual Return/Report of Employee
Benefit Plan under Part 1 of Subtitle B
of Title I of ERISA.
Written comments must be
received by the Department of Labor on
or before September 19, 2006.
DATES:
SUMMARY: This document contains
proposed amendments to Department of
Labor (Department) regulations relating
to annual reporting and disclosure
requirements under Part 1 of Subtitle B
of Title I of the Employee Retirement
Income Security Act of 1974, as
amended (ERISA or Act). The proposed
amendments contained in this
document are necessary to conform the
annual reporting and disclosure
regulations to proposed revisions to the
Form 5500 Annual Return/Report of
Employee Benefit Plan forms and
instructions. The proposed changes to
the Form 5500 and implementing
regulatory amendments are intended to
facilitate the transition to an electronic
filing system, separately proposed at 70
FR 51542 (August 30, 2005), reduce and
streamline annual reporting burdens,
especially for small businesses, and
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$10.
Comments should be
addressed to the Office of Regulations
and Interpretations, Employee Benefits
Security Administration (EBSA), Room
N–5669, U.S. Department of Labor, 200
Constitution Avenue, NW., Washington,
DC 20210. Attn: Form 5500 Regulation
Revisions (RIN 1210–AB06). Comments
also may be submitted electronically to
e-ori@dol.gov or by using the Federal
eRulingmaking Portal https://
www.regulations.gov (follow
instructions for submission of
comments). EBSA will make all
comments available to the public on its
Web site at https://www.dol.gov/ebsa.
The comments also will be available for
public inspection at the Public
Disclosure Room, N–1513, EBSA, U.S.
Department of Labor, 200 Constitution
Avenue, NW., Washington, DC 20210.
ADDRESSES:
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FOR FURTHER INFORMATION CONTACT:
Elizabeth A. Goodman or Michael Baird,
Office of Regulations and
Interpretations, Employee Benefits
Security Administration, U.S.
Department of Labor, (202) 693–8523
(not a toll-free number).
SUPPLEMENTARY INFORMATION:
A. Background
Under Titles I and IV of ERISA, and
the Internal Revenue Code (Code), as
amended, pension and other employee
benefit plans are generally required to
file annual returns/reports concerning,
among other things, the financial
condition and operations of the plan.
Filing the Form 5500 ‘‘Annual Return/
Report of Employee Benefit Plan,’’
together with any required attachments
and schedules (Form 5500 Annual
Return/Report) generally satisfies these
annual reporting requirements. The
Form 5500 Annual Return/Report is the
primary source of information
concerning the operation, funding,
assets, and investments of pension and
other employee benefit plans. In
addition to being an important
disclosure document for plan
participants and beneficiaries, the Form
5500 Annual Return/Report is a
compliance and research tool for the
Department and a source of information
and data for use by other federal
agencies, Congress, and the private
sector in assessing employee benefit,
tax, and economic trends and policies.
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B. Discussion of the Proposed Revisions
to Part 2520
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1. Section 2520.103–1
The Department of Labor
(Department) annual reporting
regulations, including § 2520.103–1, are
promulgated under the provisions of
ERISA that authorize the creation of
limited exemptions and simplified
reporting and disclosure for welfare
plans under ERISA section 104(a)(3),
simplified annual reports under ERISA
section 104(a)(2)(A) for pension plans
that cover fewer than 100 participants,
and alternative methods of compliance
for all pension plans under ERISA
section 110(a). Various changes are
being proposed to the Form 5500
Annual Return/Report and its
instructions in a Notice of Proposed
Form Revisions published today in the
Federal Register. To accommodate
those form and instruction changes, the
regulatory amendments to 29 CFR
2520.103–1 are being proposed to
update the references to the annual
report to reflect the new structure and
components of the Form 5500 Annual
Return/Report.
The following subsections outline
major changes to the Form 5500. A more
comprehensive discussion of the form
and instructions changes is in the
above-referenced Notice of Proposed
Forms Revisions. Facsimiles of the
proposed form revisions and proposed
form instructions can be viewed on the
EBSA’s Web site at https://www.dol.gov/
ebsa.1 To avoid unnecessary
duplication, only a general summary of
the form and instruction changes is
included in this notice as background
for the required cost/benefit and
regulatory analysis discussions. For a
comprehensive discussion of form and
instruction changes, see the Notice of
Proposed Forms Revisions published
concurrently in today’s Federal
Register.
(a) Short Form 5500 (Eligible Small Plan
Filers)
A new two-page Form 5500 Annual
Return/Report of Employee Benefit
Plan—the Form 5500–SF (Short Form
5500)—is being proposed in an effort to
streamline the reporting requirements
for certain small pension and welfare
plans (generally, plans with fewer than
100 participants) that have investment
portfolios in which their assets are held
by regulated financial institutions and
the investments have a readily
determinable fair market value as
1 Paper copies of the proposed form revisions and
proposed instructions may be obtained by
telephoning 1–866–444–EBSA (3272) (this is a tollfree number).
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described in the proposed regulation at
§ 2520.103–1(c)(2)(iii). A detailed
description of the proposed Form 5500–
SF and a facsimile of the form is in the
Notice of Proposed Forms Revisions
being published concurrently in today’s
Federal Register. Substantially all of the
information required to be reported by
employee benefit plans on the proposed
Short Form 5500 currently is included
in that information required to be
reported as part of the Form 5500
Annual Return/Report under the
simplified reporting options presently
available to small plans. The proposal
would not eliminate the existing
simplified reporting options for small
plans but, rather, would add the Short
Form 5500 as another simplified
reporting option for eligible small plans.
The Internal Revenue Service (IRS)
has advised the Department that,
although there are no mandatory
electronic filing requirements for the
Form 5500 under the Code or the
regulations issued thereunder, to ease
the burdens on plans that are not subject
to Title I of ERISA but that file the Form
5500–EZ to satisfy the annual reporting
and filing obligations imposed by the
Code, the IRS is proposing to permit
certain Form 5500–EZ filers to satisfy
the requirement to file the Form 5500–
EZ with the IRS by filing the proposed
Short Form 5500 electronically through
the EFAST processing system.
Therefore, under the IRS’ proposal,
certain Form 5500–EZ filers will be
provided both electronic and paper
filing options. The electronic option
will allow 5500–EZ filers to complete
and electronically file with EFAST
selected information on the Short Form
5500. 5500–EZ filers will also be able to
choose instead to file a Form 5500–EZ
on paper with the IRS.2
(b) Removal of Internal Revenue
Service-Only Schedules From the Form
5500 Annual Return/Report
Under the proposal the Form 5500
Annual Return/Report will no longer
include any of the schedules from the
current Form 5500 Annual Return/
Report that are required only for the
IRS. This will effectuate the adoption of
a wholly electronic filing requirement
for the Form 5500 Annual Return/
Report given the current limitations on
the IRS’s authority to mandate
electronic filing of certain tax returns.
2 Under the voluntary electronic filing option,
5500–EZ filers filing an amended return for a plan
year must file the amended return electronically
using the Form 5500–SF if they initially filed
electronically for the plan year and must file with
the IRS using the paper Form 5500–EZ if they filed
for plan year with the IRS on a paper Form 5500–
EZ.
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Accordingly, under the proposal, the
following schedules will no longer be
required to be filed as part of the Form
5500 Annual Return/Report: Schedule E
(ESOP Annual Information), Schedule P
(Annual Return of Fiduciary of
Employee Benefit Trust), and Schedule
SSA (Annual Registration Statement
Identifying Separated Participants With
Deferred Vested Benefits). The IRS,
however, has advised the Department
that it intends that plan administrators,
employers, and certain other entities
that are subject to filing and reporting
requirements under the Code will have
to continue to satisfy any applicable
requirements in accordance with IRS
revenue procedures, regulations,
publications, forms, and instructions. In
that regard, the IRS has independently
eliminated the Schedule P from the
2006 Form 5500 in anticipation of the
transition to a wholly electronic filing
environment. Further, as described
elsewhere in this document, the
Department is proposing to move to the
Schedule R three questions on ESOP
information formerly reported on the
Schedule E, and the IRS has advised the
Department that it does not anticipate
requiring separate filings by ESOPs on
the remaining questions from the
Schedule E. The IRS is evaluating the
information collected on Schedule SSA,
and considering whether other existing
information collections could be used in
place of the Form 5500 Annual Return/
Report.
(c) Schedule A (Insurance Information)
Schedule A must be attached to the
Form 5500 Annual Return/Report for an
ERISA-covered plan if any pension or
welfare benefits under the plan are
provided by, or if the plan holds any
investment contracts with, an insurance
company or other similar organization.
Although the proposal would retain
most of the Schedule A data
substantially unchanged, the
Department is proposing to add a line
item to give administrators a specific
space on the Schedule A to report the
failure by an insurance carrier to
provide necessary information. Certain
other technical changes are being
proposed to the Schedule A form and
instructions to improve Schedule A as
a tool for disclosure of insurance fees
and commissions.
(d) Schedule B (Actuarial Information)
Schedule B is required for defined
benefit pension plans subject to the
minimum funding standards (see Code
section 412 and Part 3 of Title I of
ERISA). The Pension Benefit Guaranty
Corporation (PBGC) proposes adding
questions to the Schedule B designed to
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obtain a ‘‘look-through’’ allocation of
plan investments in certain pooled
investment funds for certain very large
defined benefit plans. Under the
proposal, defined benefits plans with
more than 1,000 participants would be
required to breakout the percentage of
total plan assets held as ‘‘stock,’’ ‘‘debt,’’
‘‘real estate,’’ and ‘‘other.’’ The
underlying investments in master trusts,
common or collective trusts, pooled
separate accounts, and other pooled
investment vehicles, would be required
to be broken out and could not be
treated merely as ‘‘other,’’ regardless of
how they are listed on Schedule H. For
investments in ‘‘debt,’’ plans would be
required to provide the ‘‘Macaulay
duration’’ and break out the percentages
held as government debt, investmentgrade corporate debt, and high-yield
corporate debt.
(e) Schedule C (Service Provider
Information)
Schedule C must be attached to the
Form 5500 Annual Return/Report filed
by large plan filers to report any person
who rendered services to the plan that
received directly or indirectly $5,000 or
more in compensation from the plan
during the plan year, and to report
terminated accountants or actuaries.
Consistent with recommendations of the
ERISA Advisory Council Working
Groups and the Government
Accountability Office (GAO), EBSA has
concluded that more information should
be disclosed on the Form 5500 Annual
Return/Report regarding plan fees and
expenses. See ERISA Advisory Council
Report of the Working Group on Plan
Fees and Reporting on Form 5500
(November 10, 2004) (available on the
Internet at: https://www.dol.gov/ebsa/
publications) and the Government
Accountability Office (See Private
Pensions: Government Actions Could
Improve the Timeliness and Content of
Form 5500 Pension Information, GAO–
05–491) (available on the Internet at:
https://www.gao.gov). EBSA’s proposal
would continue to limit Schedule C
reporting to large plan filers and would
retain the $5,000 reporting threshold,
but would revise the Schedule C and
accompanying instructions to clarify the
requirements regarding reporting of
direct and indirect compensation (i.e.,
money or anything else of value)
received during the plan year in
connection with services rendered to
the plan or the person’s position with
the plan. Also, a new section would be
added requiring that the source and
nature of compensation in excess of
$1,000 received from parties other than
the plan or the plan sponsor be
disclosed for certain key service
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providers, including, among others,
investment managers, consultants,
brokers, and trustees, as well as all other
fiduciaries.
(f) Schedule R (Retirement Plan
Information)
In light of the proposed removal of the
Schedule E (ESOP Annual Information),
certain questions from the Schedule E
are being incorporated into the
Schedule R in order to continue to
collect certain information regarding
ESOPs as part of the Form 5500 Annual
Return/Report. In addition,
multiemployer defined benefit pension
plans would have to provide a list
identifying each employer contributing
an annual amount equal to or greater
than five percent of all annual
contributions to the plan (measured in
dollars) and setting forth (1) the name of
the contributing employer; (2)
employer’s employer identification
number (EIN); (3) dollar amount
contributed; (4) contribution rate; (5)
whether the contribution base unit
measure was hourly, weekly, unit of
product, or other; and (6) expiration
date for the collective bargaining
agreement pursuant to which
contributions are required to be made to
the plan.
(g) Technical and Conforming Changes
for Forms and Instructions
Various other technical and
conforming changes are being proposed
as part of the restructuring of the Form
5500 Annual Return/Report. Several of
the more significant changes include: (1)
Revision of the instructions for the Form
5500 Annual Return/Report and
development of instructions for the
Short Form 5500 to reflect the new
structure of the reports and electronic
filing requirements; (2) addition of
questions regarding compliance with
the Department’s blackout notice
regulation in 29 CFR 2510.101–3; (3)
addition of a compliance question on
whether the plan failed to pay benefits
when due under the plan; (4) expansion
of the use of codes to report plan feature
information on pension and welfare
benefit plans; (5) elimination of the
optional entry of the name and the EIN
of the preparer; (6) requiring
administrative expenses to be reported
separately from other expenses on the
Schedule I; (7) addition of a question on
whether any minimum funding amount
reported for a pension plan will be met
by the funding deadline; and (8)
adoption of a standard format for use in
connection with an independent
qualified public accountant (IQPA)
rendering an opinion on the
supplemental schedule information on
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Line 4a of Schedule H and I relating to
delinquent participant contributions.
2. Section 2520.104–44
Section 2520.104–44 and the current
Form 5500 Annual Return/Report
instructions provide for limited
reporting for pension plans exclusively
using a tax deferred annuity
arrangement under Code section
403(b)(1), custodial accounts for
regulated investment company stock
under Code section 403(b)(7), or a
combination of both. Under the
proposal, the exemption in § 2520.104–
44(b)(3) would be eliminated, with the
result that Code section 403(b) pension
plans subject to Title I would be treated
the same as any other Title I pension
plan for purposes of the annual
reporting requirements under Title I of
ERISA. With the growth in the size and
number of Code section 403(b)
arrangements, and the advent of Code
section 401(k) plans, the Code 403(b)
arrangements have become more like
Code section 401(k) plans. In this
regard, the IRS has undertaken to
update certain of its regulations. See 69
FR 67075, 67076 (November 16, 2004).
For those section 403(b) plans that are
subject to Title I of ERISA, the
Department has detected violations in a
high percentage of its investigations of
Code section 403(b) plans. The
predominant issue has been improper
handling of employee contributions.
The Department believes that these
developments warrant amending the
annual reporting requirements to put
Code section 403(b) plans on par with
other ERISA-covered pension plans.
Small Code section 403(b) plans
generally would be 100 percent invested
in eligible assets for purposes of filing
the proposed Short Form 5500.
3. Section 2520.104–46
In accordance with the Department’s
authority under section 104(a)(2)(A) and
104(a)(3) of ERISA, the Department has
adopted, at 29 CFR 2520.104–41,
simplified annual reporting
requirements for pension and welfare
benefit plans with fewer than 100
participants. In addition, the
Department, at 29 CFR 2520.104–46, has
prescribed for such small plans a waiver
from the requirements of section
103(a)(3)(A) to engage an IQPA and to
include the opinion of the accountant as
part of the plan’s annual report. The
waiver of the IQPA requirements for
pension plans was conditioned, among
other requirements, on enhanced
disclosure in the Summary Annual
Report (SAR) provided to participants
and beneficiaries. In that regard, the
Department prepared a model notice
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that plans could use to satisfy the
enhanced SAR disclosure conditions.
That model notice has been available at
the EBSA’s Web site at https://
www.dol.gov/ebsa. In order to provide
plan administrators with additional
access to the model notice and facilitate
compliance with the audit waiver and
Short Form 5500 eligibility conditions,
the Department is proposing to add the
model notice as an appendix to
§ 2520.104–46.
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4. Section 2520.104b–10
Section 104(b)(3) of ERISA provides
in part that, each year, administrators
must furnish to participants and
beneficiaries receiving benefits under a
plan materials that fairly summarize the
plan’s annual report. Section 2520.104b10 sets forth the requirements for the
SAR and prescribes formats for such
reports. The amendments being
proposed do not include any change to
the SAR requirements. However, in
order to facilitate compliance with the
SAR requirement for Short Form 5500
filers, the Department is updating its
cross-reference guide to correspond to
the line items of the SAR to the relevant
line items on the Short Form 5500. The
cross-reference guide, as before, would
continue to be an appendix to
§ 2520.104b–10.
C. Findings on the Revised Form 5500
Annual Return/Report (including Short
Form 5500) as a Limited Exemption and
Alternative Method of Compliance
Section 104(a)(2)(A) of the Act
authorizes the Secretary of Labor
(Secretary) to prescribe by regulation
simplified reporting for pension plans
that cover fewer than 100 participants.
Section 104(a)(3) authorizes the
Secretary to exempt any welfare plan
from all or part of the reporting and
disclosure requirements of Title I of
ERISA or to provide simplified
reporting and disclosure if the Secretary
finds that such requirements are
inappropriate as applied to such plans.
Section 110 permits the Secretary to
prescribe for pension plans alternative
methods of complying with any of the
reporting and disclosure requirements if
the Secretary finds that: (1) The use of
the alternative method is consistent
with the purposes of Title I of ERISA,
provides adequate disclosure to plan
participants and beneficiaries, and
provides adequate reporting to the
Secretary; (2) application of the
statutory reporting and disclosure
requirements would increase costs to
the plan or impose unreasonable
administrative burdens with respect to
the operation of the plan; and (3) the
application of the statutory reporting
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and disclosure requirements would be
adverse to the interests of plan
participants in the aggregate.
For purposes of Title I of ERISA, the
filing of a completed Form 5500 Return/
Report, including the filing of the
proposed Short Form 5500, in
accordance with the instructions and
related regulations, generally would
constitute compliance with the limited
exemption and alternative method of
compliance in 29 CFR 2520.103–1(b).
The findings required under ERISA
sections 104(a)(3) and 110 relating to the
use of the proposed revised Form 5500
Annual Return/Report, including the
proposed Short Form 5500, as
alternative methods of compliance,
simplified report, and limited
exemption from the reporting and
disclosure requirements of part 1 of
Title I of ERISA are set forth below.
In proposing revisions to the Form
5500 Annual Return/Report and the
amendments in this proposed
rulemaking, the Department has
attempted to balance the needs of
participants, beneficiaries, and of the
Department to obtain information
necessary to protect ERISA rights and
interests with the needs of
administrators to minimize costs
attendant with the reporting of
information to the federal government.
The Department makes the following
findings under sections 104(a)(3) and
110 of the Act with regard to the use of
the revised Form 5500 Annual Return/
Report as a simplified report, alternative
method of compliance, and limited
exemption pursuant to 29 CFR
2520.103–1(b).
The use of the proposed revised Form
5500 Annual Return/Report, including
the proposed Short Form 5500, is
consistent with the purposes of Title I
of ERISA and provides adequate
disclosure to participants and
beneficiaries and adequate reporting to
the Secretary. While the information
that would be required to be reported on
or in connection with the revised Form
5500 Annual Return/Report and the
proposed Short Form 5500 deviates, as
before, in some respects, from that
delineated in section 103 of the Act, the
information essential to ensuring
adequate disclosure and reporting under
Title I is required to be included on or
as part of the Form 5500 Annual Return/
Report, as proposed to be revised, and
the proposed Short Form 5500.
The use of Form 5500 Annual Return/
Report, as revised, or the proposed
Short Form 5500 will relieve plans
subject to the annual reporting
requirements from increased costs and
unreasonable administrative burdens by
providing a standardized format that
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facilitates reporting, eliminates
duplicative reporting requirements, and
simplifies the content of the annual
report in general. The Form 5500
Annual Return/Report, under the
proposed revision, including the
proposed Short Form, is intended to
further reduce the administrative
burdens and costs attributable to
compliance with the annual reporting
requirements.
Taking into account the above, the
Department has determined that
application of the statutory annual
reporting and disclosure requirements
without the availability of the Form
5500 Annual Return/Report, including
the proposed Short Form 5500, would
be adverse to the interests of
participants in the aggregate. The
proposed revised Form 5500 Annual
Return/Report provides for the reporting
and disclosure of basic financial and
other plan information described in
section 103 of ERISA in a uniform,
efficient, and understandable manner,
thereby facilitating the disclosure of
such information to plan participants
and beneficiaries.
Finally, the Department has
determined under section 104(a)(3) of
ERISA that a strict application of the
statutory reporting requirements,
without taking into account the
proposed revisions to the Form 5500
Annual Return/Report and the proposed
Short Form 5500, would be
inappropriate in the context of welfare
plans for the same reasons discussed
above (i.e., the streamlined form reduces
filing burdens without impairing
enforcement, research, and policy
needs, while at the same time providing
adequate disclosure to participants and
beneficiaries).
D. Regulatory Impact Analysis
Executive Order 12866 Statement
Under Executive Order 12866, the
Department must determine whether the
regulatory action is ‘‘significant’’ and
therefore subject to the requirements of
the Executive Order and subject to
review by the Office of Management and
Budget (OMB). Under section 3(f) of
Executive Order 12866, the order
defines a ‘‘significant regulatory action’’
as an action that is likely to result in a
rule (1) having an annual effect on the
economy of $100 million or more, or
adversely and materially affecting a
sector of the economy, productivity,
competition, jobs, the environment,
public health or safety, or State, local or
tribal governments or communities (also
referred to as ‘‘economically
significant’’); (2) creating serious
inconsistency or otherwise interfering
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requirements without sacrificing the
quality of the information collected.
As described in the preamble to the
Department’s proposal to require
electronic filing of the Form 5500 (70 FR
51542) (E-Filing Proposal), the
Department is in the process of creating
a fully electronic filing system to receive
the annual reports filed by employee
benefit plans. In addition, as noted
above, the Department has received
reports from the GAO and the ERISA
Advisory Council that suggest the need
for some substantive changes to the
annual reporting forms and the
reporting regulations. The Department,
in coordination with the IRS, and the
PBGC (Agencies), also conducted a
thorough review of the content
requirements for the Form 5500. The
Agencies believe the proposed
regulatory and form changes, in
conjunction with adoption of the
electronic filing system, will
substantially reduce plan
administrators’ reporting compliance
burdens and also enhance the utility
and accessibility of reported
information to the government,
participants and beneficiaries, and
others.
The Form 5500 Annual Return/Report
serves as the primary source of
information concerning the operation,
funding, assets, and investments of
pension and other employee benefit
plans. The Form 5500 Annual Return/
Report is an important disclosure
document for participants and
beneficiaries, an enforcement and
research tool for the Department, and a
source of information and data for use
TABLE 1.—ACCOUNTING STATEMENT: by other federal agencies, Congress, and
ESTIMATED COST REDUCTION FROM the private sector in assessing employee
THE CURRENT REPORTING REQUIRE- benefit, tax, and economic trends and
MENTS TO THE PROPOSED 2008 RE- policies. The Department in this
proposal has attempted to balance the
PORTING REQUIREMENTS
interests of participants, beneficiaries,
[In millions]
and the Department in the protection of
ERISA rights, as well as the public’s
Net cost
Category
interest in the availability of
reduction
information on benefit plans, with plan
Annualized Monetized Benefit ..
$174 administrators’ and sponsors’ interest in
minimizing costs attendant with the
reporting of information to the federal
Need for Regulatory Action
government. The Department believes
The annual reporting regulations for
that the proposed regulations’ benefits
which amendments are being proposed
justify the costs. The basis for this
provide specific limited exceptions, for
conclusion is explained below.
certain types of welfare benefit plans,
As stated in this preamble, the
from the statutory reporting
Department has determined that the use
requirements; simplified reporting and
of the revised Form 5500 Annual
disclosure requirements for other types
Return/Report, including the proposed
of small plans; and an alternative
new Short Form 5500, would relieve
method of compliance in general for all
plans subject to the annual reporting
pension plans. In providing these
requirements from increased costs and
special rules, the Department and the
administrative burdens by providing a
other Agencies intend to reduce the
standardized format that facilitates
overall burden of the statutory reporting reporting, eliminates duplicative
rmajette on PROD1PC65 with PROPOSAL
with an action taken or planned by
another agency; (3) materially altering
the budgetary impacts of entitlement
grants, user fees, or loan programs or the
rights and obligations of recipients
thereof; or (4) raising novel legal or
policy issues arising out of legal
mandates, the President’s priorities, or
the principles set forth in the Executive
Order.
Pursuant to the terms of the Executive
Order, it has been determined that this
regulatory action will have an annual
effect on the economy of more than
$100 million. Therefore, this action is
‘‘economically significant’’ and subject
to OMB review under section 3(f)(4) of
Executive Order 12866. The Department
accordingly has undertaken to assess the
costs and benefits of this regulatory
action in satisfaction of the applicable
requirements of the Executive Order.
In accordance with OMB Circular A–
4 (available at https://
www.whitehouse.gov/omb/circulars/
a004/a-4.pdf), Table 1 below depicts an
accounting statement showing the net
annual cost reduction associated with
the provisions of this proposed rule.
The Department believes that some
employee benefit plans will see a
decrease in costs and others might see
an increase in costs due to this proposed
rule. Further information about the
amount of increase and decrease in
costs for particular plan types is
displayed in the cost section later on in
this document. On aggregate, the
Department estimates a cost reduction
of up to $174 million in the first year.
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reporting requirements, and simplifies
the content of the annual report in
general.
Moreover, the Department believes
that the revisions to the Form 5500
Annual Return/Report implemented by
these proposed regulations, as compared
to the existing form and schedules, will
both reduce the cost of reporting, on
aggregate and for a large majority of
affected plans, and enhance the
protection of ERISA rights.
Regulatory Alternatives
Executive Order 12866 directs Federal
Agencies promulgating regulations to
evaluate regulatory alternatives. The
Department has concluded that, in
connection with its proposal to move to
a wholly electronic filing environment
for employee benefit plan annual
reports, form revisions and
implementing regulatory changes
should be made to facilitate the
transition to an electronic filing system,
reduce and streamline annual reporting
burdens, especially for small businesses,
and update the annual reporting forms
to reflect current issues and agency
priorities.
In developing the forms revisions and
implementing regulatory changes, the
Department was informed by
recommendations made by GAO and the
ERISA Advisory Council and conducted
a thorough-going review of the current
regulations and the scope of information
collected, which included consideration
of alternative methods of reaching its
goals. The Department’s consideration
included, for example, different
approaches to eligibility for the Short
Form 5500, (see discussion in preamble
to the Notice of Proposed Forms
Revisions under the heading ‘‘Short
Form 5500 as New Simplified Report for
Certain Small Plans’’), different
approaches to reporting for welfare
plans (see id. under the heading ‘‘F.
Other Welfare Plan Issues’’), and
different approaches to improving the
reporting of direct and indirect
compensation paid to service providers
(see id. under the heading ‘‘Schedule C:
Compensation received by plan service
providers’’). Similarly, the Notice of
Proposed Forms Revision discusses the
assessments on how to balance the need
for information to help the PBGC
evaluate the financial solvency of
multiemployer plans and the potential
burden on administrators of
multiemployer plans (see id. under the
heading ‘‘Schedule R: Contributors to
Multiemployer Pension Plans’’).
Inasmuch as the regulatory amendments
contained in this Notice are intended to
implement the forms revisions
contained in the Notice of Proposed
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Forms Revisions, the discussions in the
Notice of Proposed Forms Revisions are
directly relevant to the Department’s
analysis under Executive Order 12866
and should be read as part of the
Department’s compliance with the
requirements of the Executive Order.
The Department therefore incorporates
those discussions by this reference.
The public is invited to comment
specifically on the decision points for
the several categories of proposed
revisions, and on the adequacy of the
models, assumptions, and data
developed in order to evaluate
regulatory burden. In considering these
alternatives, the Department weighted
the objective of reduced regulatory
burden against the need for adequate
reporting and disclosure to insure the
protection of plan participants,
quantifying impacts where possible. For
example:
• Establishment of a Short Form 5500
for certain small plans: In considering
criteria of eligibility for filing the Short
Form 5500 the Department evaluated
both less stringent and more stringent
criteria. If, for example, the Department
had relied solely on the conditions for
a waiver of the audit requirements for
small plans, the Department believes
that as many as 95 percent of small
plans (612,000 plans) would meet the
Short Form 5500 requirements. Because
of concern about the need to limit
eligibility to small plans with easy to
value investment portfolios, however,
the Department added the requirements
of small plans that invest in secure
assets that are held or issued by
regulated financial institutions and that
have a fair market value that is easily
determined. In so doing, the Department
estimates that approximately 90 percent
of small plans (571,000 plans) that
formerly were able to file under the
simplified requirements would qualify
as eligible to file the Short Form 5500.
An additional 9,000 small Code section
403(b) plans would also qualify.
• Addition of certain asset allocation
and duration information to Schedule B:
Schedule B is filed by defined benefit
pension plans subject to the minimum
funding standards. As noted below, this
revision will increase reporting costs for
affected plans. The Agencies, however,
believe that these costs are justified by
the need to better monitor plan funding.
In developing this proposed revision,
the PBGC considered the approach that
could balance the need for better
monitoring of plan funding and the
increased burden that would be
incurred to provide additional
information on the breakdown of assets
and duration of debt instruments held
by defined benefit plans. While the
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PBGC initially considered the
application of the additional
requirements to all large defined benefit
plans (15,000 plans), it subsequently
determined that additional information
for the largest plans, i.e., those with
more than 1,000 participants (5,000
plans), on the level and types of assets
in the plan and the sensitivity of these
assets to changes in market conditions
would suffice for the desired
improvement in the monitoring of plan
funding.
Benefits and Costs
Benefits—These regulations and the
Form 5500 Annual Return/Report and
Short Form 5500 that the regulations
implement will provide a standardized,
streamlined alternative means of
compliance with applicable statutory
reporting requirements. In so doing,
they will both ease plan administrators’
compliance with reporting requirements
and greatly enhance the utility and
accessibility of information reported to
the government, participants and
beneficiaries, and others. In particular,
the regulations and forms, together with
the Department’s planned program for
assisting filers in the preparation and
electronic submission of filings, will
give plan administrators clear guidance
and a supportive, routine mechanism
for satisfying their reporting obligations.
They also will make it possible to
efficiently capture and assemble the
information into an electronic data
system. The data can then be processed
and analyzed in the service of many
beneficial activities. These include
monitoring compliance with ERISA’s
reporting and other requirements,
targeting, and carrying out prompt and
effective enforcement actions; informing
participants and beneficiaries of the
characteristics, operations, and financial
status of their benefit plans; producing
statistics on the employee benefit
system and monitoring trends therein
and informing the public; and
assembling information and conducting
research that advances knowledge and
fosters the formulation of sound public
policies toward employee benefits. The
Department believes that the benefits of
the proposed regulations justify the
costs.
The Department further believes that
the revisions to the existing reporting
requirements contained in the proposed
regulations will both reduce aggregate
reporting costs and enhance protection
of ERISA rights. The former anticipated
effect is quantified in the discussion of
costs below. With respect to the latter,
the Department developed each of the
revisions contained in the proposed
regulations either to enhance
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41397
protections, or to reduce costs in ways
that do not compromise protections.
The revisions are considered separately
below.
Removal of the IRS-only schedules:
As explained in the Notice of Proposed
Forms Revisions published
simultaneously with these proposed
regulations, this change is intended
partly to facilitate a change to
mandatory electronic filing—a change
which is expected to yield substantial
benefits. As also explained therein, to
the extent that some Title I information
may have been collected in these
schedules, these proposed regulations
provide for the ongoing collection of
that information in other parts of the
Annual Return/Report. In addition, it is
the Department’s understanding that
some of the IRS-only information that
will no longer be collected as part of the
annual return/report may be collected in
the future via other Treasury or IRS
vehicles. The Department expects this
revision to preserve protections of
ERISA rights, while reducing Form 5500
Return/Report filing reporting costs as
estimated below. From a broader
societal perspective, the reduction in
reporting costs may be less than what
has been assumed here if IRS elects to
collect some of this information through
other channels.
Establishment of a Short Form 5500
for certain small plans: The Short Form
5500 is being developed with the
specific intent of reducing reporting
costs (as estimated below) while
continuing to collect sufficient
information to preserve ERISA
protections, satisfying the enforcement,
research, and regulatory needs of the
Department and the other Agencies, and
the disclosure needs of participants and
beneficiaries. The Agencies determined
that less information is needed in the
case of small plans that invest in secure
assets that are held or issued by
regulated financial institutions and that
have a fair market value that is easily
determined. The Agencies believe that
the eligibility conditions for Short Form
5500 filers, including the requirements
relating to security and valuation of the
plan’s investments, ensure that the
Short Form 5500 will provide adequate
disclosure to the participants and
beneficiaries in the plan and adequate
annual reporting to the Agencies. The
Notice of Proposed Forms Revisions
published simultaneously with these
proposed regulations details the content
of the Short Form 5500 and elaborates
on its adequacy for its intended
purpose. Small plans that are not
eligible to file the Short Form 5500
would continue to be able to file
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
simplified reports as under the current
system.
Elimination of the special reporting
rules for Code section 403(b) plans: As
noted below, this revision is expected to
increase reporting costs for affected
plans. However, the Department
believes these added costs are justified
by the need to enhance ERISA
protections in connection with these
plans the Department believes that
developments with respect to Code
section 403(b) plans, described above in
connection with the proposed
amendment to 2520.104–44, warrant
amending the annual reporting
requirements to put Code section 403(b)
plans on par with other ERISA-covered
pension plans. Small Code section
403(b) plans generally would be 100
percent invested in eligible assets for
purposes of filing the proposed Short
Form 5500. This would result in only a
modest increase in the annual reporting
burden on small Code section 403(b)
plan filers.
Addition of certain asset allocation
and duration information to Schedule B:
As noted below, this revision will
increase reporting costs for affected
plans. The Agencies, however, believe
that these costs are justified by the need
to better monitor plan funding. The
PBGC has found that it needs more
information on the breakdown of assets
and duration of debt instruments held
by defined benefit plans. A plan’s
funded status is highly dependent on
the level and types of assets in the plan
and the sensitivity of these assets to
changes in market conditions. Thus, the
additional information required by this
revision will improve the PBGC’s ability
to estimate the impact of economic
changes on the financial status of the
plans it insures, and by extension, on
the future financial status of the PBGC.
Much of the information newly required
by this revision is typically in the
immediate possession of the committee
or authority that oversees the
investments of plans sponsored by
privately held companies, and generally
is already required to be provided to the
United States Securities and Exchange
Commission by public company
sponsors of defined benefit plans.
Adding Multiemployer Plan
Contributing Employer Information: The
Form 5500 Annual Return/Report
currently does not require plans to state
the number or identities of employers
participating in a multiemployer plan.
Multiemployer plans are, however,
currently required to keep a list of
participating employers on file and to
make such information available to
participants on request. Accordingly,
requiring multiemployer plans to
provide the number of participating
employers will not create any new
recordkeeping requirements. This
information will be useful to various
governmental and private firms that use
the Form 5500 Annual Return/Report
data for policy and research purposes.
The Form 5500 Annual Return/Report
also currently lacks information that
shows a multiemployer plan’s basis for
employer contributions. This
information is particularly important
with respect to multiemployer defined
benefit pension plans, as this
information is needed by the PBGC in
order for it to assess the financial risk
posed to the plan by the financial
collapse or withdrawal of one or more
contributing employers. Over the past
several years, the financial condition of
many multiemployer plans has been
deteriorating. The PBGC believes it is
prudent to begin monitoring those
companies that are major contributors to
the multiemployer plans. To do so, the
PBGC must be able to identify these
companies. Because multiemployer
plans are most at risk when a major
contributing sponsor encounters
financial difficulties, this proposed
revision would require identification
only of major contributors.
Other Improvements and
Clarifications of Existing Form 5500
Reporting Requirements: Some of the
revisions that come under this heading
are technical clarifications or
conforming changes to more substantive
proposed revisions. These entail no
material benefits or costs. Other
revisions make small adjustments to the
instructions or reporting requirements
to reflect changing market or
compliance trends. Some of these entail
small increases in reporting costs that
are justified by the need to stay current.
These include, for example, the addition
of feature codes to identify plans with
certain default features, compliance
questions directed at the provision of
blackout notices, and fuller instruction
on the reporting of certain indirect plan
expenses. Others, such as the
elimination of the requirement for selfinsured health benefit plans to
separately report certain payments to
individual health care providers, may
reduce reporting costs without
compromising protections. These
revisions and their respective intents are
detailed in the Notice of Proposed
Forms Revisions published
simultaneously with these proposed
regulations.
Costs
Although the costs to plans of
satisfying their annual reporting
obligations will be lower under these
proposed regulations than they would
be under existing regulations, they will
still be substantial.3 As shown in Table
2 below, the aggregate cost of such
reporting under the existing regulations
is estimated to be $1,062 million
annually, shared across the 833,000
filers subject to the filing requirement.
The Department estimates that the
proposed regulations, however, impose
an annual cost burden on the 833,000
filers of only $888 million.4
TABLE 2.—SUMMARY OF COSTS: CURRENT REQUIREMENTS VS. PROPOSED REQUIREMENTS
Total costs
(in millions)
Current Reporting Requirements .............................................................................................................................
Change due to Revisions for 2008 ..........................................................................................................................
Proposed Reporting Requirement, 2008 .................................................................................................................
$1,062
174
888
Total burden
hours
(in millions)
13.51
2.26
11.25
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Note: Number of affected plans: 833,000.
3 The Department believes, however, that the
annual cost burden on filers would be higher still
in the absence of the existing regulations, because
the filers would then be required to comply with
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the statutory filing requirements without the benefit
of any regulatory exceptions, simplified reporting,
or alternative methods of compliance.
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4 More detail about the cost estimates can be
found in the section ‘‘Assumptions, Methodology,
and Uncertainty’’.
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
Because these proposed regulations
make substantial revisions to the
existing reporting requirements, they
will entail some one-time transition
costs. The Department examined such
transition costs in connection with the
last major revision to the Form 5500
Annual Return/Report, which revised
the Annual Return/Report for plan years
beginning in 1999. See 65 FR 5026 (Feb.
2, 2000). Based on information provided
by plan service providers and Form
5500 Annual Return/Report software
developers at that time, the Department
concluded that such costs are generally
loaded into the prices paid by plans for
affected services and products, spread
both across plans and across the
expected life of the service and product
changes. The Department’s estimates
provided here are therefore intended to
reflect such spreading and loading of
these transition costs. That is, the
gradual defrayal of the transition costs
is included in the annual cost estimates
here.
In addition to estimating the total
impact of the proposed revisions on
aggregate costs, the Department has
broken down the change in cost by
individual revisions. This apportioning
of costs to individual revisions could be
potentially done in several ways, as
some types of plans are affected by more
than one revision and therefore
sequencing of the changes becomes
important for the calculations. For
example, large and small Code section
403(b) plans are affected by the
elimination of the special reporting
rules, but small Code section 403(b)
plans are affected also by the
introduction of the Short Form 5500.
For the purpose of quantifying the
impact of the individual law changes,
the Department carried out the
calculations in the following way:
1. Removal of the IRS-only schedules:
Under the proposed regulations some of
the information formerly collected in
these schedules will be collected by the
Department elsewhere in the Form 5500
Annual Return/Report filing. On net,
however, this revision will substantially
reduce the amount of information
collected. Relative to the current filing
requirement, this revision will reduce
the total annual burden hours for
740,000 affected filers by 1.2 million
hours. Applying an hourly labor rate of
$84 for service providers and $59 for
plan sponsors, the Department estimates
that this will lower the aggregate annual
reporting cost by an estimated $90
million.5
2. Establishment of a Short Form 5500
for certain small plans: A large majority
of small plans, or 580,000 of the 640,000
total small plan filers, are estimated to
be eligible to use the Short Form 5500,
thereby saving an estimated $154
million (1.9 million hours) annually.
This estimate includes about 9,000
small Code section 403(b) plans that
under the proposed rule would be
subjected to increased filing
requirements.
3. Addition of certain asset allocation
and duration information to Schedule B:
The provision of this information, and
its certification by an actuary, will entail
estimated additional annual costs of
$1.5 million (19,000 hours) for 5,000
affected defined benefit pension plans
with more than 1,000 participants.
4. Revision of Schedule C (Service
Provider Information): This revision
intends to clarify the reporting
requirements and improve the
information plan officials receive
regarding amounts being received by
plan service providers. This is
41399
anticipated to add an estimated $3
million (41,000 hours) for 79,000
affected plans to annual reporting costs.
5. Addition of requirements for
certain multi-employer plans to report
certain information about contributing
employers: This is anticipated to add an
estimated $300,000 (3,500 hours) to
annual reporting costs for 10,000
multiemployer plans.
6. Adoption of various technical
revisions and other miscellaneous
revisions to the Form 5500 Annual
Return/Report to improve and clarify
existing reporting requirements:
Together these are estimated to add an
estimated $12 million (154,000 hours) to
annual reporting costs and affect
approximately 250,000 plans.
7. Elimination of the special reporting
rules for Code section 403(b) plans:
Approximately eighteen thousand Code
section 403(b) plans are subject to the
annual reporting requirements. It is
anticipated that all 9,000 small Code
section 403(b) plans will be eligible to
use the new Short Form and will be
eligible for waiver of the audit
requirement. The impact of the
proposed changes on the small Code
section 403(b) plans is quantified above.
Nine thousand large Code section 403(b)
plans will be newly subject to the audit
requirement and required to file a Form
5500 Annual Return/Report similar to
those filed by similar Code section
401(k) plans. This revision will increase
annual reporting costs for large Code
section 403(b) plans by an estimated $54
million (or 690,000 hours).
A summary of the changes in costs
and burden hours that were allocated to
the groups of proposed changes as
outlined above, as well as the number
of affected employee benefit plans, can
be found in Table 3 below.
TABLE 3.—SUMMARY OF PROPOSED CHANGES TO THE REPORTING REQUIREMENTS: COST, BURDEN, AND AFFECTED
PLANS
Change in costs
(in millions)
Revisions for 2008
Change in
burden hours
Number of
affected plans
¥$90.1
¥154.3
1.5
3.2
0.3
11.9
53.9
¥1,226,000
¥1,938,000
19,000
41,000
3,500
154,000
689,000
739,000
580,000
5,000
79,000
10,000
253,000
9,000
Total ....................................................................................................................................
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IRS-only Schedules, Short Form and small ..............................................................................
Code Section 403(b) plans ........................................................................................................
Schedule B ................................................................................................................................
Schedule C ................................................................................................................................
Multi-employer plans ..................................................................................................................
Technical and Miscellaneous Revisions ....................................................................................
Large Code Section 403(b) plans .............................................................................................
¥173.6
(2,258.30)
833,000
Note: The displayed numbers might not sum up to the totals due to rounding.
5 A discussion on the appropriateness of the labor
rates used in the calculations as well as on other
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assumptions can be found in the Technical
Appendix.
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
The proposed regulation otherwise
generally does not alter reporting costs.
Plans currently exempt from annual
reporting requirements (such as certain
small unfunded or fully insured welfare
plans and certain Simplified Employer
Pensions) will remain exempt. Also,
except for Code section 403(b) plans,
plans eligible for limited reporting
options (such as certain IRA-based
pension plans) will continue to be
eligible for that annual reporting relief.
The revisions continue the Form 5500
Annual Return/Report structure that is
familiar to individual and corporate
taxpayers—a simple two-page main
form with basic information necessary
to identify the plan for which the report
is filed, along with a checklist of the
schedules being filed that are applicable
to the filer’s plan type. The structure is
designed to aid filers by allowing them
to assemble and file a return customized
to their plan.
Assumptions, Methodology, and
Uncertainty
The cost and burden associated with
the annual reporting requirement for
any given plan will vary according to a
variety of factors, including the plan’s
characteristics, practices, and
operations, which in turn determine
what information must be provided. A
small, single-employer defined
contribution pension plan filing a new
Short Form 5500 generally will incur far
lower costs than a large, multiemployer
defined benefit pension plan that holds
multiple insurance contracts, engages in
numerous reportable transactions, and
pays large fees to a number of service
providers. Therefore, in arriving at its
aggregate cost estimates, the Department
separately considered the cost to
different types of plans of providing
different types of information. The basis
for the Department’s estimates is
elaborated below.
Assumptions Underlying this
Analysis—The Department’s analysis of
the costs and benefits of these proposed
amendments assumes that all benefits
and costs will be realized in the first
year of the reporting cycle to which the
amendments apply and within each
year thereafter. This assumption is
based on the nature of the statutory
reporting provisions, which require that
each plan complete a filing within a
yearly period. The Department has used
a ‘‘status quo’’ baseline for this analysis,
assuming that the world absent the
regulations will resemble the present.6
Methodology—The underlying cost
data was developed by Mathematica
Policy Research, Inc. (MPR), and has
been used by the Agencies in various
burden estimates related to the Form
5500 Annual Return/Report during
recent years. See, 65 FR 21068, 21077–
78 (April 19, 2000); Borden, William S.,
‘‘Estimates of the Burden for Filing
Form 5500: The Change in Burden from
the 1997 to the 1999 Forms,’’
Mathematica Policy Research, submitted
to U.S. Dept. of Labor May 25, 1999.7 It
is grounded in surveys of filers and their
service providers, which measured the
unit cost burden of providing various
types of information. Aggregate
estimates were produced by interacting
these unit cost measures with historical
counts of Form 5500 Annual Return/
Report filers.
A new burden estimating model,
based on the Form 5500 Burden Model
that MPR most recently used for
estimating burdens in October 2004,
was assembled by Actuarial Research
Corporation (ARC). ARC assembled a
simplified model, drawing on implied
burdens associated with subsets of filer
groups represented in the MPR model.
The model used the level of detail
consistent with reflecting burden
differences associated with the various
proposed forms revisions. In the
following, the ARC model is described
in broad terms. Further details about the
model are explained in the Technical
Appendix that can be accessed at the
Department’s Web site at https://
www.dol.gov/ebsa.
To estimate aggregate burdens, the
types of plans that have similar
reporting requirements were grouped
together. Thus, calculations were
prepared for different subsets of types of
plans as appropriate based on the
specifics of the revisions to the
reporting requirements. Table 4 below
shows the particular types of plans
considered, the number of plans
affected by the proposed revisions, as
well as the aggregate costs under current
and proposed requirements. As can be
seen from the Total line in Table 4,
aggregate cost under current and
proposed regulations add up to $1,062
million and $888 million, respectively.
The universe of filers was divided into
three basic plan types: Defined benefit
pension plans, defined contribution
pension plans, and welfare plans, and
each of these major plan types was
further subdivided into multiemployer
and single-employer plans. Defined
contribution Code section 403(b) plans
were treated separately from other
defined contribution plans. Since the
filing requirements differ substantially
for small and large plans, the plan types
were also divided by plan size. For large
plans (100 or more participants), the
defined benefit plans were further
divided between very large (1000 or
more participants) and other large plans
(at least 100 participants, but less than
1000 participants). For each of these sets
of respondents, burden hours per
respondent were estimated for the Form
5500 Annual Return/Report itself and
for up to eight schedules.
TABLE 4.—NUMBER OF AFFECTED FILERS AND COST UNDER CURRENT VS. PROPOSED REQUIREMENTS
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5500 Large Plans (> = 100 participants)—189,000:
DB, ME, 100–1,000 participants ......................................................................................
DB, ME, > 1,000 participants ...........................................................................................
DB, SE, 100–1,000 participants .......................................................................................
DB, SE, > 1,000 participants ............................................................................................
DC, ME, non-403(b) .........................................................................................................
DC, ME, 403(b) ................................................................................................................
DC, SE, non-403(b) ..........................................................................................................
DC, SE, 403(b) .................................................................................................................
Welfare, ME ......................................................................................................................
Welfare, SE ......................................................................................................................
6 Further detail can be found in the Technical
Appendix.
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Jkt 208001
Aggregate cost
under current
requirements
(in millions)
Number
affected
Type of plan
800
1,100
8,900
4,200
2,300
400
70,000
8,600
5,700
86,600
7 The Mathematica report can be accessed at the
Department’s Web site at https://www.dol.gov/ebsa.
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7.6
13.3
80.2
38.8
14.4
0.016
437.1
0.350
14.3
124.3
Aggregate cost
under proposed
requirements
(in millions)
7.2
13.2
74.2
39.2
13.7
2.4
401.3
51.9
14.8
127.9
Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
41401
TABLE 4.—NUMBER OF AFFECTED FILERS AND COST UNDER CURRENT VS. PROPOSED REQUIREMENTS—Continued
Aggregate cost
under current
requirements
(in millions)
Number
affected
Type of plan
5500 Small Short Form Eligible—580,000:
DB .....................................................................................................................................
DC, non-403(b) .................................................................................................................
DC, 403(b) ........................................................................................................................
Welfare .............................................................................................................................
5500 Small Short Form Ineligible—64,000:
DB .....................................................................................................................................
DC, non-403(b) .................................................................................................................
DC, 403(b) ........................................................................................................................
Welfare .............................................................................................................................
4,000
60,200
........................
100
Total ...........................................................................................................................
832,500
30,800
533,000
8,800
7,000
30.3
263.9
0.36
3.4
3.8
29.3
..........................
0.079
1,061.5
Aggregate cost
under proposed
requirements
(in millions)
21.2
87.8
1.4
1.2
3.7
26.9
..........................
0.080
888.08
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Note: The displayed numbers might not sum up to the totals due to rounding.
DB—defined benefit plans.
SE—single-employer plans.
Large plans—100 participants or more.
DC—defined contribution plans
ME—multi employer plans.
Small plans—less than 100 participants.
In addition to separating plans by
type and size, costs were estimated
separately for the form and for each
schedule. When items on a Form 5500
Annual Return/Report schedule are
required by more than one Agency, the
estimated burden associated with that
schedule is allocated among the
Agencies. This allocation is based on
whether only a single item on a
schedule is required by more than one
agency or whether several or all of the
items are required by more than one
agency. Filers must read not only the
instructions for particular items but also
instructions pertaining to the general
filing requirements, and the burden
associated with reading the instructions
is tallied and allocated accordingly.
A plan’s reporting burden is estimated
in light of the specific items and
schedules it must complete as well as its
size, funding method, and investment
structures. For example, the annual
report for a large fully insured welfare
plan generally would consist of only a
few questions on the Form 5500 and the
Schedule A (Insurance Information).
The requirement that this plan provide
very limited information on the Form
5500 Annual Return/Report is reflected
in the estimates of reporting burden
time. By contrast, a large defined benefit
pension plan that is intended to be taxqualified and that uses a trust fund and
invests in insurance contracts would be
required to submit an annual report
completing almost all the line items of
the Form 5500, plus Schedule A
(Insurance Information), Schedule B
(Actuarial Information), Schedule C
(Service Provider Information),
Schedule D (DFE/Participating Plan
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Information), Schedule H (Financial
Information), and Schedule R
(Retirement Plan Information), and
would be required to submit an IQPA’s
report and opinion. The Agencies’
methodology attempts to capture,
through its categorization, these
different reporting burdens, thereby
providing meaningful estimates of
significant differences in the burdens
placed on different categories of filers.
Burden estimates for each schedule
were adjusted for the proposed
revisions, reflecting the numbers of
items added or deleted in each schedule
or moved from one schedule to another,
and the average burden currently
attributable to items on each of the
corresponding current schedules. The
burden for the proposed Short Form
5500 was built from the estimated
current burden associated with the
various line items included in it.
The Department has not attributed a
recordkeeping burden to the Form 5500
Annual Return/Report either here or in
its Paperwork Reduction Act analysis
because it believes that plan
administrators’ practice of keeping
financial records necessary to complete
the Form 5500 Annual Return/Report
arises from usual and customary
management practices that would be
used by any financial entity, and does
not result from ERISA or Code annual
reporting and filing requirements.
The aggregate baseline burden is the
sum of the burden per form and
schedule filed multiplied by the
estimated aggregate number of forms
and schedules. The simplified model
draws on Form 5500 Annual Return/
Report data representing each plan’s
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filing for plan year 2002 (the most
recent year for which complete data is
available), both for estimating the
impact of changes in the numbers of
filings associated with the introduction
of the Short Form 5500 for most small
filers as well as for estimating the
impact of changes in filing obligations
associated with other schedules. In
summary, the model estimates that due
to $174 million in cost reductions the
proposed revisions would lead to
aggregate costs of $888 million. While
there is a net reduction in costs, the
Department estimates that some large
plans might experience cost increases,
while small plans will experience cost
reductions. The total burden estimates,
as well as the burden broken out by type
of plan can be found in Table 4 above.
Uncertainty within Estimates—The
Department acknowledges that there are
several areas of uncertainty that might
affect the estimates, in particular the
unit cost estimates. While the
Department has a good sense for the
filing universe and for the number of
filers that file the different schedules of
the Form 5500, the unit costs under the
current requirements as well as the way
they would change due to the proposed
revisions are more uncertain. The
Department has no direct measure for
the unit costs, but rather uses a proxy
adapted from the existing MPR model,
which was developed in the late 1990s.
Additional uncertainty is added due to
the proposed revisions. Some of the
revisions delete items or move them
from certain schedules to others. The
impact of these changes can be
estimated more accurately than the
impact of the revisions that require the
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
reporting of new items like fees.
Consequently, the unit cost estimates
would benefit from updated information
and the Department welcomes
comments that would provide
information on this matter.
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Peer Review
In December 2004, the Office of
Management and Budget (OMB) issued
a Final Information Quality Bulletin for
Peer Review, 70 FR 2664 (January 14,
2005) (Peer Review Bulletin),
establishing that important scientific
information shall be peer reviewed
before it is disseminated by the Federal
government. The Peer Review Bulletin
applies to original data and formal
analytic models used by agencies in
Regulatory Impact Analyses. The
Department determined that the data
and methods employed in its regulatory
analysis of this proposal constitutes
‘‘influential scientific information’’ as
defined in the Peer Review Bulletin.
Accordingly, a peer review was
conducted under Section II of the
Bulletin. The peer review report
concluded that the methodology and
data generally were sound and
produced plausible estimates, which
supports the Department’s conclusion
that the proposed form changes should
reduce the aggregate burden relative to
the previous forms. The Peer Review
Report can be accessed at the
Department’s Web site at https://
www.dol.gov/ebsa.
Regulatory Flexibility Act
The Regulatory Flexibility Act (5
U.S.C. 601 et seq.) (RFA) imposes
certain requirements with respect to
Federal rules that are subject to the
notice and comment requirements of
section 553(b) of the Administrative
Procedure Act (5 U.S.C. 551 et seq.) and
that are likely to have a significant
economic impact on a substantial
number of small entities. Unless an
agency certifies that a proposed rule
will not, if promulgated, have a
significant economic impact on a
substantial number of small entities,
section 603 of the RFA requires that the
agency present an initial regulatory
flexibility analysis at the time of the
publication of the notice of proposed
rulemaking describing the impact of the
rule on small entities and seeking public
comment on such impact. Small entities
include small businesses, organizations,
and governmental jurisdictions.
For purposes of analysis under the
RFA, EBSA proposes to continue to
consider a small entity to be an
employee benefit plan with fewer than
100 participants. The basis of this
definition is found in section 104(a)(2)
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of ERISA, which permits the Secretary
to prescribe simplified annual reports
for pension plans that cover fewer than
100 participants. Under ERISA section
104(a)(3), the Secretary may also
provide for exemptions or for simplified
reporting and disclosure for welfare
benefit plans. Pursuant to the authority
of ERISA section 104(a)(3), the
Department has previously issued at 29
CFR 2520.104–20, 2520.104–21,
2520.104–41, 2520.104–46, and
2520.104b–10 certain simplified
reporting provisions and limited
exemptions from reporting and
disclosure requirements for small plans,
including unfunded or insured welfare
plans, that cover fewer than 100
participants and satisfy certain other
requirements.
Further, while some large employers
may have small plans, in general small
employers maintain most small plans.
Thus, EBSA believes that assessing the
impact of these proposed rules on small
plans is an appropriate substitute for
evaluating the effect on small entities.
The definition of small entity
considered appropriate for this purpose
differs, however, from a definition of
small business that is based on size
standards promulgated by the Small
Business Administration (SBA) (13 CFR
121.201) pursuant to the Small Business
Act (15 U.S.C. 631 et seq.). EBSA
therefore requests comments on the
appropriateness of the size standard
used in evaluating the impact of these
proposed rules on small entities. EBSA
has consulted with the SBA Office of
Advocacy concerning use of this
participant count standard for RFA
purposes. See 13 CFR 121.902(b)(4). The
following seven subsections address
specific requirements of the RFA.
(1) The Department is proposing to
amend the regulations relating to the
annual reporting and disclosure
requirements of section 103 of ERISA to
conform existing regulations to
proposed revisions to the Form 5500
Annual Return/Report forms that are
included in the Notice of Proposed
Forms Revisions published
simultaneously with these regulations.
The Department continually strives to
tailor reporting requirements to
minimize reporting costs while ensuring
that the information necessary to secure
ERISA rights is adequately available.
The optimal design for reporting
requirements to satisfy these objectives
changes over time. Benefit plan designs
and practices evolve over time in
response to market trends, including
trends in labor markets, financial
markets, health care and insurance
markets, and markets for various
services used by plans. Partly as a
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Fmt 4702
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result, the nature and mix of compliance
issues and risks to ERISA rights change
over time. Frequent amendments to
ERISA, the Code, and to associated
regulations also change the parameters
of ERISA rights and the methods needed
to protect those rights. In addition, the
technologies available to manage and
transmit information continually
advance. It is incumbent on the
Department to revise its reporting
requirements from time to time to keep
pace with such changes. The
Department is proposing these
regulations and associated forms
revisions to readjust its reporting
requirements to take into account
certain recent changes in markets, the
law, and technology, many of which are
referenced above in this preamble and/
or in the Notice of Proposed Forms
Revision published simultaneously with
these regulations.
(2) Section 103 of ERISA requires
every employee benefit plan covered
under part 1 of Subtitle B of Title I of
ERISA to publish and file an annual
report concerning, among other things,
the financial conditions and operations
of the plan. Section 109 of ERISA
authorizes the Secretary to prescribe
forms for the reporting of information
that is required to be included in the
annual report. Section 104(a)(2)(A) of
ERISA authorizes the Secretary to
prescribe by regulation simplified
annual reporting for pension plans that
cover fewer than 100 participants.
Section 104(a)(3) of ERISA authorizes
the Secretary to exempt any welfare
plan from all or part of the reporting and
disclosure requirements of Title I of
ERISA or to provide simplified
reporting and disclosure if the Secretary
finds that such requirements are
inappropriate as applied to such plans.
Section 110 of ERISA permits the
Secretary to prescribe for pension plans
alternative methods of complying with
any of the reporting and disclosure
requirements if the Secretary finds that:
(1) The use of the alternative method is
consistent with the purposes of Title I
of ERISA, and it provides adequate
disclosure to plan participants and
beneficiaries and adequate reporting to
the Secretary; (2) application of the
statutory reporting and disclosure
requirements would increase costs to
the plan or impose unreasonable
administrative burdens with respect to
the operation of the plan; and (3) the
application of the statutory reporting
and disclosure requirements would be
adverse to the interests of plan
participants in the aggregate.
The Department proposes to find that
use of the Form 5500 Annual Return/
Report, as revised, along with the
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
proposed Short Form 5500, constitutes
an alternative method of compliance, an
exemption, and/or a simplified report,
as applicable, consistent with these
conditions. Generally, the Department
believes that use of the revised Form
5500 Annual Return/Report and the
proposed Short Form 5500 would
relieve plans of all sizes of increased
costs and burdens by providing a
standard format that facilitates reporting
required by the statute, eliminating
duplicative reporting requirements, and
streamlining the content of the annual
return/report.
The objectives of these proposed,
amended regulations and the associated
proposed forms revisions are to
streamline reporting and reduce
aggregate reporting costs, particularly
for small plans, while preserving and
enhancing protection of ERISA rights.
These purposes are detailed above in
this preamble and in the Notice of
Proposed Forms Revisions published
simultaneously with these regulations.
(3) These proposed regulatory
amendments do not alter the number of
small plans required to comply with the
annual reporting requirements, but do
implement a new Short Form 5500,
which is designed specifically to further
streamline the limited reporting
requirements presently applicable to
small plans. The Department estimates
that more than six million small,
private-sector employee pension and
welfare benefit plans are covered under
Title I of ERISA. However, a large
majority of these are fully insured or
unfunded welfare benefit plans, which
currently are exempt from annual
reporting requirements and will
continue to be exempt under these
proposed regulations and the associated
forms revisions. Approximately 644,000
small plans, including small pension
plans and small funded welfare plans,
currently are required to file annual
reports and will continue to be so
required under these proposed
regulations and the associated forms
revisions. Of these, an estimated
580,000 will be eligible to use the
proposed new Short Form 5500. Use of
the Short Form 5500 is expected to
reduce these plans’ reporting costs
while preserving or enhancing the
protection of their participants’ ERISA
rights.
Among small plans, perhaps the most
acutely affected will be the
approximately 9,000 small Code section
403(b) plans. As explained above, such
plans are currently subject only to
limited annual reporting requirements.
These proposed regulations and
associated forms revisions, which will
subject these plans to the same
requirements as other covered small
plans, will increase these plans’
reporting costs. As discussed above, the
Department believes these added costs
are justified by the need to strengthen
protections for affected participants’
ERISA rights. The numbers and types of
small plans affected by these proposed
regulations and the magnitude and
nature of the proposed regulations’
effects are further elaborated below.
(4) The proposed regulations’
reporting requirements applicable to
small plans are detailed above and in
the associated Notice of Proposed Forms
Revisions. For a large majority of the
644,000 small plans subject to annual
reporting requirements, or an estimated
549,000 plans, submission of the Short
Form 5500 alone will fully satisfy their
annual reporting requirements. All of
these plans are eligible for the waiver of
audit requirements, and none are
41403
defined benefit pension plans.
Therefore, for such plans satisfaction of
their applicable annual reporting
requirements is not expected to require
the services of an IQPA or auditor, but
will require the use of a mix of clerical
and professional administrative skills.
For an additional 31,000 small defined
benefit pension plans that would be
eligible to use the streamlined Short
Form 5500, satisfaction of the reporting
requirements also will require services
of an actuary and submission of
Schedule B. The remaining 64,000 small
plans will not be eligible to use the
Short Form 5500 and will continue to be
required to file the Form 5500 Annual
Return/Report. Of these, 4,000 are
defined benefit plans that must use an
actuary and file Schedule B, and 32,000
are ineligible for waiver of the audit
requirement and are required to employ
an IQPA and submit an IQPA’s report.
All will require a mix of clerical and
professional administrative skills to
satisfy their reporting requirements.
Satisfaction of annual reporting
requirements under these proposed
regulations is not expected to require
any additional recordkeeping that
would not otherwise be part of normal
business practices.
Table 5 below compares the
Department’s estimates of small plans’
reporting costs under the current
requirements with those under the
proposed requirements for various
classes of affected plans. As shown,
costs under the proposed requirements
will be lower on aggregate and for most
classes of plans. These estimates take
account of the quantity and mix of
clerical and professional skills required
to satisfy the reporting requirements for
various classes of plans.
TABLE 5.—SMALL PLAN REPORTING COSTS UNDER CURRENT VS. PROPOSED REQUIREMENTS
Aggregate cost
under current
requirements
(In millions)
Aggregate cost
under proposed
requirements
(In millions)
31,000 ........................................................................
4,000 ..........................................................................
All of 9,000 .................................................................
533,000 ......................................................................
60,000 ........................................................................
$30.34
3.77
0.36
263.94
29.32
$21.24
3.67
1.45
87.84
26.92
All of 7,000 .................................................................
None of approximately 6 million .................................
3.52
..........................
1.24
..........................
644,000 ......................................................................
331.26
142.35
Number affected
Defined Benefit Pension, Short Form eligible ............
Defined Benefit Pension, Short Form ineligible .........
Code Section 403(b) ...................................................
Other Defined Contribution, Short Form eligible ........
Other Defined Contribution Pension, Short Form ineligible.
Funded Welfare ..........................................................
Other Welfare .............................................................
Total for All Affected Small Plans .......................
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Class of plan
The Department notes that the
estimated reporting costs amount to
$221 on average for each of the 644,000
small plans subject to annual reporting
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requirements, or just $22 if averaged
across all of the approximately 6.6
million small plans covered by Title I of
ERISA. This compares with roughly
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$4,000 on average for each of the
189,000 affected large filers.
(5) The Department is unaware of any
relevant federal rules for small plans
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
that duplicate, overlap, or conflict with
these proposed regulations.
(6) In developing these proposed
regulations and the associated forms
revisions, the Department considered a
number of alternative provisions
directed at small plans. For example, as
discussed in the Notice of Proposed
Forms Revisions published
simultaneously with these regulations,
the ERISA Advisory Council suggested
that the Department consider exempting
welfare plans from reporting
requirements, or, alternatively,
subjecting all welfare plans to new,
separately designed reporting
requirements. The Department opted
instead to retain both the requirement
that small funded welfare plans submit
annual reports and the exception from
annual reporting requirements for other
small welfare plans. Annual reporting
by the relatively small number of small
funded welfare plans is necessary, in
the Department’s view, to protect ERISA
rights in connection with the assets that
they hold. A requirement that the
remaining approximately six million
small welfare plans report annually is
not justified insofar as these plans have
no assets to protect and insofar as the
vast majority of these plans are fully
insured and therefore separately
protected by State oversight of the
insurance contracts they hold and the
insurers that issue them. The
Department also considered both
narrower and broader eligibility criteria
for use of the Short Form 5500, settling
on criteria that limit eligibility to plans
holding relatively safe and protected
assets, which nonetheless includes a
large majority of small plans. The
Department also considered the
inclusion of more or fewer of the items
of information formerly collected from
small plans in the Form 5500 Annual
Return/Report, retaining only those
items it believes to be necessary and
adequate to the protection of small plan
participants’ ERISA rights.
(7) The Department invites interested
persons to submit comments regarding
the impact on small plans of these
proposed regulations and the associated
forms revisions, and on the
Department’s assessment thereof. The
Department also requests comments on
the alternatives it considered and its
conclusions regarding those
alternatives; on any additional
alternatives it should have considered;
on what, if any, special problems small
plans might encounter if the proposal
were to be adopted; and what changes,
if any, could be made to minimize those
problems. To avoid duplication of
comments, comments submitted in
response to the Notice of Proposed Form
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14:43 Jul 20, 2006
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Revisions published simultaneously
with these proposed regulations will be
treated as comments on this proposed
rulemaking.
Paperwork Reduction Act Statement
The Department, as part of its
continuing efforts to reduce paperwork
and respondent burden, invites the
general public and Federal agencies to
comment on proposed and/or
continuing collections of information in
accordance with the Paperwork
Reduction Act of 1995 (PRA) (44 U.S.C.
3506(c)(2)(A)). This helps to ensure that
requested data are provided in the
desired format, reporting burden (time
and financial resources) is minimized,
collection instruments are clearly
understood, and the impact of collection
requirements on respondents is properly
assessed. The Department solicits
comments on the information collection
request (ICR) included in this proposed
regulatory action, as well as the Notice
of Proposed Forms Revisions published
simultaneously with this Notice. In
order to avoid unnecessary duplication
of public comments, the PRA
information published in the associated
Notice of Proposed Forms Revisions is
incorporated herein by this reference in
its entirety, and comments submitted in
response to these Federal Register
publications will be treated as
comments on these proposed rules. A
copy of the ICR may be obtained by
contacting the office listed under the
heading ‘‘PRA Addressee.’’
The Department has submitted a copy
of the proposed information collection
to OMB, in accordance with 44 U.S.C.
3507(d), for its review of the
information collection. The Department
is particularly interested in comments
that:
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Agencies, including
whether the information will have
practical utility;
• Evaluate the accuracy of the
Agencies’ estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
• Enhance the quality, utility, and
clarity of the information to be
collected; and
• Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
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Comments should be sent to the
Office of Information and Regulatory
Affairs, OMB, Room 10235, New
Executive Office Building, Washington,
DC 20503; Attention: Desk Officer for
the Employee Benefits Security
Administration, Department of Labor.
Although comments may be submitted
through September 19, 2006, OMB
requests that comments be received
within 30 days of publication of these
proposed regulations to ensure their
consideration.
PRA Addressee: Written comments
regarding only PRA and the ICR should
be sent to Gerald B. Lindrew, U.S.
Department of Labor, EBSA/OPR, Room
N–5718, 200 Constitution Avenue, NW.,
Washington, DC 20210, Telephone:
(202) 693–8410; Fax: (202) 219–4745.
These are not toll-free numbers. Written
comments must be submitted on or
before September 19, 2006 to be assured
of consideration.
Congressional Review Act
The notice of proposed rulemaking
being issued here is subject to the
Congressional Review Act provisions of
the Small Business Regulatory
Enforcement Fairness Act of 1996 (5
U.S.C. 801 et seq.) and, if finalized, will
be transmitted to the Congress and the
Comptroller General for review.
Unfunded Mandates Reform Act
For purposes of the Unfunded
Mandates Reform Act of 1995 (Pub. L.
104–4), as well as Executive Order
12875, the proposed rules do not
include any Federal mandate that may
result in expenditures by state, local, or
tribal governments in the aggregate of
more than $100 million, or increased
expenditures by the private sector of
more than $100 million.
Federalism Statement
Executive Order 13132 (August 4,
1999) outlines fundamental principles
of federalism and requires adherence to
specific criteria by federal agencies in
the process of their formulation and
implementation of policies that have
substantial direct effects on the States,
the relationship between the national
government and the States, or on the
distribution of power and
responsibilities among the various
levels of government. These proposed
rules do not have federalism
implications because they would have
no substantial direct effect on the States,
on the relationship between the national
government and the States, or on the
distribution of power and
responsibilities among the various
levels of government. Section 514 of
ERISA provides, with certain exceptions
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Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
specifically enumerated, that the
provisions of Titles I and IV of ERISA
supersede any and all laws of the States
as they relate to any employee benefit
plan covered under ERISA. The
requirements implemented in these
proposed rules do not alter the
fundamental provisions of the statute
with respect to employee benefit plans,
and as such would have no implications
for the States or the relationship or
distribution of power between the
national government and the States.
List of Subjects in 29 CFR Part 2520
Accountants, Disclosure
requirements, Employee benefit plans,
Employee Retirement Income Security
Act, Pension plans, Pension and welfare
plans, Reporting and recordkeeping
requirements, and Welfare benefit plans.
In view of the foregoing, the
Department of Labor proposes to amend
29 CFR part 2520 as set forth below:
PART 2520—RULES AND
REGULATIONS FOR REPORTING AND
DISCLOSURE
1. The authority citation for part 2520
continues to read as follows:
Authority: 29 U.S.C. 1021–1025, 1027,
1029–31, 1059, 1134, and 1135; Secretary of
Labor’s Order 1–2003, 68 FR 5374 (February
3, 2003). Sec. 2520.101–2 also issued under
29 U.S.C. 1132, 1181–1183, 1181 note, 1185,
1185a–b, 1191, and 1191a–c.
Secs. 2520.102–3, 2520.104b–1, and
2520.104b–3 also issued under 29 U.S.C.
1003, 1181–1183, 1181 note, 1185, 1185a–b,
1191, and 1191a–c. Secs. 2520.104b–1 and
2520.107 also issued under 26 U.S.C. 401
note, 111 Stat. 788.
2. In § 2520.103–1, revise paragraphs
(a)(2) and (c) to read as follows:
rmajette on PROD1PC65 with PROPOSAL
§ 2520.103–1
report.
Contents of the annual
(a) * * *
(2) Under the authority of subsections
104(a)(2), 104(a)(3) and 110 of the Act,
a simplified report, limited exemption
or alternative method of compliance is
prescribed for employee welfare and
pension benefit plans, as applicable. A
plan filing a simplified report or
electing the limited exemption or
alternative method of compliance shall
file an annual report containing the
information prescribed in paragraph (b)
or paragraph (c) of this section, as
applicable, and shall furnish a summary
annual report as prescribed in
§ 2520.104b–10.
*
*
*
*
*
(c) Contents of the annual report for
plans with fewer than 100 participants.
(1) Except as provided in paragraph
(c)(2) of this section and in paragraph
(d) of this section, and in §§ 2520.104–
VerDate Aug<31>2005
14:43 Jul 20, 2006
Jkt 208001
43 and 2520.104a–6, the annual report
of an employee benefit plan that covers
fewer than 100 participants at the
beginning of the plan year shall include
a Form 5500 ‘‘Annual Return/Report of
Employee Benefit Plan’’ and any
statements or schedules required to be
attached to the form, completed in
accordance with the instructions for the
form, including Schedule A (Insurance
Information), Schedule B (Actuarial
Information), Schedule D (DFE/
Participating Plan Information),
Schedule I (Financial Information—
Small Plan), and Schedule R
(Retirement Plan Information). See the
instructions for this form.
(2)(i) The annual report of an
employee benefit plan that covers fewer
than 100 participants at the beginning of
the plan year and that meets the
conditions in paragraph (c)(2)(ii) of this
section with respect to a plan year may,
as an alternative to the requirements of
paragraph (c)(1) of this section, meet its
annual reporting requirements by filing
the Form 5500–SF ‘‘Short Form 5500
Annual Return/Report of Employee
Benefit Plan’’ and any statements or
schedules required to be attached to the
form, including Schedule B (Actuarial
Information), completed in accordance
with the instructions for the form. See
the instructions for this form.
(ii) A plan meets the conditions in
this paragraph (c)(2)(ii) with respect to
the year if the plan:
(A) Does not hold any employer
securities at any time during the year;
(B) Satisfies the audit waiver
conditions in §§ 2520.104–
46(b)(1)(i)(A)(1) and 2520.104–
46(b)(1)(i)(B) and (b)(1)(i)(C); and
(iii) Had at all times during the plan
year 100 percent of the plan’s assets
held for investment purposes invested
in assets that have a readily
ascertainable fair market value. For
purposes of this section, the following
shall be treated as assets that have a
readily ascertainable fair market value:
Shares issued by an investment
company registered under the
Investment Company Act of 1940;
investment and annuity contracts issued
by any insurance company, qualified to
do business under the laws of a State,
that provides valuation information at
least annually to the plan administrator;
bank investment contracts issued by a
bank or similar financial institution, as
defined in § 2550.408b–4(c) of this
chapter, that provides valuation
information at least annually to the plan
administrator; securities (except
employer securities) traded on a public
exchange; government securities issued
by the United States or by a State; cash
or cash equivalents held by a bank or
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Frm 00030
Fmt 4702
Sfmt 4702
41405
similar financial institution, as defined
in § 2550.408b–4(c) of this chapter; by
an insurance company, qualified to do
business under the law of a State; by an
organization registered as a brokerdealer under the Securities Exchange
Act of 1934; or by any other
organization authorized to act as a
trustee for individual retirement
accounts under section 408 of the
Internal Revenue Code; and any loan
meeting the requirements of section
408(b)(1) of the Act and the regulations
issued thereunder.
*
*
*
*
*
3. In § 2520.104–44, remove
paragraph (b)(3).
4. In § 2520.104–46, add a new
paragraph (e) and a new appendix to the
section to read as follows:
§ 2520.104–46 Waiver of examination and
report of an independent qualified public
accountant for employee benefits plans
with fewer than 100 participants.
*
*
*
*
*
(e) Model notice. The appendix to this
section contains model language for
inclusion in the summary annual report
to assist plan administrators in
complying with the requirements of
paragraph (b)(1)(i)(B) of this section to
avail themselves of the waiver of
examination and report of the
independent qualified public
accountant for employee benefit plans
with fewer than 100 participants. Use of
the model language is not mandatory. In
order to use the model language in the
plan’s summary annual report,
administrators must, in addition to any
other information required to be in the
summary annual report, select among
alternative language and add relevant
information where appropriate in the
model language. Items of information
that are not applicable to a particular
plan may be deleted. Use of the model
language, appropriately modified and
supplemented, will be deemed to satisfy
the notice content requirements of
paragraph (b)(1)(i)(B) of this section.
Appendix to § 2520.104–46—Model
Summary Annual Report Notice (Plan
Administrators Will Need To Modify
the Model To Omit Information That Is
Not Applicable to the Plan)
The U.S. Department of Labor’s regulations
require that an independent qualified public
accountant audit the plan’s financial
statements unless certain conditions are met
for the audit requirement to be waived. This
plan met the audit waiver conditions for the
plan year beginning (insert year) and
therefore has not had an audit performed.
Instead, the following information is
provided to assist you in verifying that the
assets reported on the (Form 5500 or Form
E:\FR\FM\21JYP1.SGM
21JYP1
41406
Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
5500–SF—select as applicable) were actually
held by the plan.
At the end of the (insert year) plan year,
the plan had (include separate entries for
each regulated financial institution holding
or issuing qualifying plan assets):
[Set forth amounts and names of institutions
as applicable where indicated]
[(insert $ amount) in assets held by (insert
name of bank)],
[(insert $ amount) in securities held by
(insert name of registered broker-dealer)],
[(insert $ amount) in shares issued by (insert
name of registered investment company)],
[(insert $ amount) in investment or annuity
contract issued by (insert name of
insurance company)].
The plan receives year-end statements from
these regulated financial institutions that
confirm the above information. [Insert as
applicable—The remainder of the plan’s
assets were (1) qualifying employer
securities, (2) loans to participants, (3) held
in individual participant accounts with
investments directed by participants and
beneficiaries and with account statements
from regulated financial institutions
furnished to the participant or beneficiary at
least annually, or (4) other assets covered by
a fidelity bond at least equal to the value of
the assets and issued by an approved surety
company.]
Plan participants and beneficiaries have a
right, on request and free of charge, to get
copies of the financial institution year-end
statements and evidence of the fidelity bond.
If you want to examine or get copies of the
financial institution year-end statements or
evidence of the fidelity bond, please contact
[insert mailing address and any other
available way to request copies such as email and phone number].
If you are unable to obtain or examine
copies of the regulated financial institution
statements or evidence of the fidelity bond,
you may contact the regional office of the
U.S. Department of Labor’s Employee
Benefits Security Administration (EBSA) for
assistance by calling toll-free 1.866.444.EBSA
(3272). A listing of EBSA regional offices can
be found at https://www.dol.gov/ebsa. General
information regarding the audit waiver
conditions applicable to the plan can be
found on the U.S. Department of Labor Web
site at https://www.dol.gov/ebsa under the
heading ‘‘Frequently Asked Questions.’’
5. Revise the Appendix to
§ 2520.104b–10 to read as follows:
§ 2520.104b–10
*
*
*
Summary Annual Report.
*
*
APPENDIX TO § 2520.104b–10.—THE SUMMARY ANNUAL REPORT (SAR) UNDER ERISA: A CROSS-REFERENCE TO THE
ANNUAL REPORT
Form 5500—large plan filer line
items
SAR item
A. Pension Plan:
1. Funding arrangement .........
2. Total plan expenses ...........
3. Administrative expenses .....
4. Benefits paid .......................
5. Other expenses ..................
6. Total participants ................
7. Value of plan assets (net):
a. End of plan year ..........
b. Beginning of plan year
8. Change in net assets .........
9. Total income .......................
a. Employer contributions
b. Employee contributions
c. Gains (losses) from
sale of assets.
d. Earnings from investments.
10. Total insurance premiums
11. Funding deficiency:
a. Defined benefit plans ..
b. Defined contribution
plans.
B. Welfare Plan:
1. Name of insurance carrier ..
2. Total (experience rated and
non-experienced rated) insurance premiums.
3. Experience rated premiums
4. Experience rated claims .....
5. Value of plan assets (net):
a. End of plan year ..........
b. Beginning of plan year
6. Change in net assets .........
rmajette on PROD1PC65 with PROPOSAL
7. Total income .......................
a. Employer contributions
b. Employee contributions
c. Gains (losses) from
sale of assets.
d. Earnings from investments.
VerDate Aug<31>2005
14:43 Jul 20, 2006
Form 5500—small plan filer line
items
Form 5500–9a ..............................
Sch. H—2j ....................................
Sch. H—2i(5) ................................
Sch. H—2e(4) ...............................
Sch. H—Subtract the sum of
2e(4) & 2i(5) from 2j.
Form 5500—6f
Same ............................................
Sch. I—2j ......................................
Sch. I—2h .....................................
Sch. I—2e .....................................
Sch. I—2i ......................................
Not applicable.
Line 8h.
Line 8f.
Line 8d.
Line 8g.
Same ............................................
Line 5b.
Sch. H—1l [Col. (b)] .....................
Sch. H—1l [Col. (a)] .....................
Sch. H—Subtract 1l [Col. (a)] from
1l [Col. (b)].
Sch. H—2d ...................................
Sch. H—2a(1)(A) & 2a(2)—if applicable.
Sch. H—2a(1)(B) & 2a(2) if applicable.
Sch. H—2b(4)(C) ..........................
Sch. I—1c [Col. (b)] ......................
Sch. I—1c [Col. (a)] ......................
Sch. I—Subtract 1c [Col. (a)] from
1c [Col. (b)].
Sch. I—2d .....................................
Sch. I—2a(1) & 2b if applicable ...
Line 7a [Col. (b)].
Line 7a [Col. (a)].
Line 7c—Subtract Col. (a) from
Col. (b).
Line 8c.
Line 8a(1) if applicable.
Sch. I—2a(2) & 2b if applicable ...
Line 8a(2) if applicable.
Not applicable ...............................
Not applicable.
Sch. H—Subtract the sum of
2a(3), 2b(4)(C) and 2c from 2d.
Total of all Schs.A—5b .................
Sch. I—2c .....................................
Line 8b.
Total of all Schs.A—5b .................
Not applicable.
Sch. B—10 ...................................
Sch. R—6c, if more than zero ......
Same ............................................
Same ............................................
Same.
Line 12c.
All Schs. A—1(a) ..........................
All Schs. A—Sum of 8a(4) and
9(a).
Same ............................................
Same ............................................
Not applicable.
Not applicable.
All Schs. A—8a(4) ........................
All Schs. A—8b(4) ........................
Same ............................................
Same ............................................
Not applicable.
Not applicable.
Sch. H—1l [Col. (b)] .....................
Sch. H—1l [Col. (a)] .....................
Sch. H—Subtract 1l [Col. (a)] from
1l [Col. (b)].
Sch. H—2d ...................................
Sch. H—2a(1)(A) & 2a(2) if applicable.
Sch. H—2a(1)(B) & 2a(2) if applicable.
Sch. H—2b(4)(C) ..........................
Sch. I—1c [Col. (b)] ......................
Sch. I—1c [Col. (a)] ......................
Sch. I—Subtract 1c [Col. (a)] from
1c [Col. (b)].
Sch. I—2d .....................................
Sch. I—2a(1) & 2b if applicable ...
Line 7c—[Col. (b)].
Line 7c—[Col. (a)].
Line 7c—Subtract [Col. (a)] from
[Col. (b)].
Line 8c.
Line 8a(1) if applicable.
Sch. I—2a(2) & 2b if applicable ...
Line 8a(2) if applicable.
Not applicable ...............................
Not applicable.
Sch. H—Subtract the sum of
2a(3), 2b(4)(C) and 2c from 2d.
Sch. I—2c .....................................
Line 8b.
Jkt 208001
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Frm 00031
Fmt 4702
Sfmt 4702
E:\FR\FM\21JYP1.SGM
Form 5500–SF—filer line items
21JYP1
Federal Register / Vol. 71, No. 140 / Friday, July 21, 2006 / Proposed Rules
41407
APPENDIX TO § 2520.104b–10.—THE SUMMARY ANNUAL REPORT (SAR) UNDER ERISA: A CROSS-REFERENCE TO THE
ANNUAL REPORT—Continued
Form 5500—large plan filer line
items
SAR item
8. Total plan expenses ...........
9. Administrative expenses .....
10. Benefits paid .....................
11. Other expenses ................
Sch. H—2j ....................................
Sch. H—2i(5) ................................
Sch. H—2e(4) ...............................
Sch. H—Subtract the sum of
2e(4) & 2i(5) from 2j.
Signed at Washington, DC, this 13th day of
July 2006.
Ann C. Combs,
Assistant Secretary, Employee Benefits
Security Administration, U.S. Department of
Labor.
[FR Doc. 06–6330 Filed 7–20–06; 8:45 am]
BILLING CODE 4510–29–P
DEPARTMENT OF HOMELAND
SECURITY
Coast Guard
33 CFR Part 100
[CGD05–06–068]
RIN 1625–AA08
Special Local Regulations for Marine
Events; John H. Kerr Reservoir,
Clarksville, VA
Coast Guard, DHS.
Notice of proposed rulemaking.
AGENCY:
rmajette on PROD1PC65 with PROPOSAL
ACTION:
SUMMARY: The Coast Guard proposes to
establish temporary special local
regulations for the ‘‘Clarksville
Hydroplane Challenge’’, a power boat
race to be held on the waters of the John
H. Kerr Reservoir adjacent to
Clarksville, Virginia. These special local
regulations are necessary to provide for
the safety of life on navigable waters
during the event. This action is
intended to restrict vessel traffic in
portions of the John H. Kerr Reservoir
adjacent to Clarksville, Virginia during
the power boat race.
DATES: Comments and related material
must reach the Coast Guard on or before
August 21, 2006.
ADDRESSES: You may mail comments
and related material to Commander
(dpi), Fifth Coast Guard District, 431
Crawford Street, Portsmouth, Virginia
23704–5004, hand-deliver them to
Room 415 at the same address between
9 a.m. and 2 p.m., Monday through
Friday, except Federal holidays, fax
them to (757) 391–8149, or e-mail them
to Dennis.M.Sens@uscg.mil. The
Inspections and Investigations Branch,
Fifth Coast Guard District, maintains the
VerDate Aug<31>2005
14:43 Jul 20, 2006
Jkt 208001
Form 5500—small plan filer line
items
Sch.
Sch.
Sch.
Sch.
I—2j ......................................
I, line 2h ...............................
I—2e .....................................
I—2i ......................................
public docket for this rulemaking.
Comments and material received from
the public, as well as documents
indicated in this preamble as being
available in the docket, will become part
of this docket and will be available for
inspection or copying at the above
address between 9 a.m. and 2 p.m.,
Monday through Friday, except Federal
holidays.
FOR FURTHER INFORMATION CONTACT:
Dennis Sens, Project Manager,
Inspections and Investigations Branch,
at (757) 398–6204.
SUPPLEMENTARY INFORMATION:
Request for Comments
We encourage you to participate in
this rulemaking by submitting
comments and related material. If you
do so, please include your name and
address, identify the docket number for
this rulemaking (CGD05–06–068),
indicate the specific section of this
document to which each comment
applies, and give the reason for each
comment. Please submit all comments
and related material in an unbound
format, no larger than 81⁄2 by 11 inches,
suitable for copying. If you would like
to know they reached us, please enclose
a stamped, self-addressed postcard or
envelope. We will consider all
comments and material received during
the comment period. We may change
this proposed rule in view of them.
Public Meeting
We do not now plan to hold a public
meeting. But you may submit a request
for a meeting by writing to the address
listed under ADDRESSES explaining why
one would be beneficial. If we
determine that one would aid this
rulemaking, we will hold one at a time
and place announced by a later notice
in the Federal Register.
Background and Purpose
On October 7 and 8, 2006, the
Virginia Boat Racing Association will
sponsor the ‘‘Clarksville Hydroplane
Challenge’’, on the waters of the John H.
Kerr Reservoir. The event will consist of
approximately 70 inboard hydroplanes
racing in heats counter-clockwise
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Frm 00032
Fmt 4702
Sfmt 4702
Form 5500–SF—filer line items
Line
Line
Line
Line
8h.
8f.
8d.
8g.
around an oval racecourse. A fleet of
spectator vessels is anticipated to gather
nearby to view the competition. Due to
the need for vessel control during the
event, vessel traffic will be temporarily
restricted to provide for the safety of
participants, spectators and transiting
vessels.
Discussion of Proposed Rule
The Coast Guard proposes to establish
temporary special local regulations on
specified waters of the John H. Kerr
Reservoir adjacent to Occoneechee State
Park, Clarksville, Virginia and State
Route 15 Highway Bridge. The regulated
area includes a section of the John H.
Kerr Reservoir approximately one half
mile long, and bounded in width by
each shoreline. This rule will be
enforced from 7:30 a.m. to 6:30 p.m. on
October 7 and 8, 2006, and will restrict
general navigation in the regulated area
during the power boat race. The Coast
Guard, at its discretion, when practical
will allow the passage of vessels when
races are not taking place. Except for
participants and vessels authorized by
the Coast Guard Patrol Commander, no
person or vessel will be allowed to enter
or remain in the regulated area during
the enforcement period. These
regulations are needed to control vessel
traffic during the event to enhance the
safety of participants, spectators and
transiting vessels.
Regulatory Evaluation
This proposed rule is not a
‘‘significant regulatory action’’ under
section 3(f) of Executive Order 12866,
Regulatory Planning and Review, and
does not require an assessment of
potential costs and benefits under
section 6(a)(3) of that Order. The Office
of Management and Budget has not
reviewed it under that Order. It is not
‘‘significant’’ under the regulatory
policies and procedures of the
Department of Homeland Security
(DHS).
We expect the economic impact of
this proposed rule to be so minimal that
a full Regulatory Evaluation under the
regulatory policies and procedures of
DHS is unnecessary.
E:\FR\FM\21JYP1.SGM
21JYP1
Agencies
[Federal Register Volume 71, Number 140 (Friday, July 21, 2006)]
[Proposed Rules]
[Pages 41392-41407]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-6330]
-----------------------------------------------------------------------
DEPARTMENT OF LABOR
Employee Benefits Security Administration
29 CFR Part 2520
RIN 1210-AB06
Annual Reporting and Disclosure
AGENCY: Employee Benefits Security Administration, Labor.
ACTION: Proposed rule.
-----------------------------------------------------------------------
SUMMARY: This document contains proposed amendments to Department of
Labor (Department) regulations relating to annual reporting and
disclosure requirements under Part 1 of Subtitle B of Title I of the
Employee Retirement Income Security Act of 1974, as amended (ERISA or
Act). The proposed amendments contained in this document are necessary
to conform the annual reporting and disclosure regulations to proposed
revisions to the Form 5500 Annual Return/Report of Employee Benefit
Plan forms and instructions. The proposed changes to the Form 5500 and
implementing regulatory amendments are intended to facilitate the
transition to an electronic filing system, separately proposed at 70 FR
51542 (August 30, 2005), reduce and streamline annual reporting
burdens, especially for small businesses, and update the annual
reporting forms to reflect current issues and agency priorities. The
regulatory amendments thus would, upon adoption, apply for the
reporting year for which the electronic filing requirement is
implemented. The proposed regulatory amendments will affect the
financial and other information required to be reported and disclosed
by employee benefit plans filing the Form 5500 Annual Return/Report of
Employee Benefit Plan under Part 1 of Subtitle B of Title I of ERISA.
DATES: Written comments must be received by the Department of Labor on
or before September 19, 2006.
ADDRESSES: Comments should be addressed to the Office of Regulations
and Interpretations, Employee Benefits Security Administration (EBSA),
Room N-5669, U.S. Department of Labor, 200 Constitution Avenue, NW.,
Washington, DC 20210. Attn: Form 5500 Regulation Revisions (RIN 1210-
AB06). Comments also may be submitted electronically to e-ori@dol.gov
or by using the Federal eRulingmaking Portal https://www.regulations.gov
(follow instructions for submission of comments). EBSA will make all
comments available to the public on its Web site at https://www.dol.gov/
ebsa. The comments also will be available for public inspection at the
Public Disclosure Room, N-1513, EBSA, U.S. Department of Labor, 200
Constitution Avenue, NW., Washington, DC 20210.
FOR FURTHER INFORMATION CONTACT: Elizabeth A. Goodman or Michael Baird,
Office of Regulations and Interpretations, Employee Benefits Security
Administration, U.S. Department of Labor, (202) 693-8523 (not a toll-
free number).
SUPPLEMENTARY INFORMATION:
A. Background
Under Titles I and IV of ERISA, and the Internal Revenue Code
(Code), as amended, pension and other employee benefit plans are
generally required to file annual returns/reports concerning, among
other things, the financial condition and operations of the plan.
Filing the Form 5500 ``Annual Return/Report of Employee Benefit Plan,''
together with any required attachments and schedules (Form 5500 Annual
Return/Report) generally satisfies these annual reporting requirements.
The Form 5500 Annual Return/Report is the primary source of information
concerning the operation, funding, assets, and investments of pension
and other employee benefit plans. In addition to being an important
disclosure document for plan participants and beneficiaries, the Form
5500 Annual Return/Report is a compliance and research tool for the
Department and a source of information and data for use by other
federal agencies, Congress, and the private sector in assessing
employee benefit, tax, and economic trends and policies.
[[Page 41393]]
B. Discussion of the Proposed Revisions to Part 2520
1. Section 2520.103-1
The Department of Labor (Department) annual reporting regulations,
including Sec. 2520.103-1, are promulgated under the provisions of
ERISA that authorize the creation of limited exemptions and simplified
reporting and disclosure for welfare plans under ERISA section
104(a)(3), simplified annual reports under ERISA section 104(a)(2)(A)
for pension plans that cover fewer than 100 participants, and
alternative methods of compliance for all pension plans under ERISA
section 110(a). Various changes are being proposed to the Form 5500
Annual Return/Report and its instructions in a Notice of Proposed Form
Revisions published today in the Federal Register. To accommodate those
form and instruction changes, the regulatory amendments to 29 CFR
2520.103-1 are being proposed to update the references to the annual
report to reflect the new structure and components of the Form 5500
Annual Return/Report.
The following subsections outline major changes to the Form 5500. A
more comprehensive discussion of the form and instructions changes is
in the above-referenced Notice of Proposed Forms Revisions. Facsimiles
of the proposed form revisions and proposed form instructions can be
viewed on the EBSA's Web site at https://www.dol.gov/ebsa.\1\ To avoid
unnecessary duplication, only a general summary of the form and
instruction changes is included in this notice as background for the
required cost/benefit and regulatory analysis discussions. For a
comprehensive discussion of form and instruction changes, see the
Notice of Proposed Forms Revisions published concurrently in today's
Federal Register.
---------------------------------------------------------------------------
\1\ Paper copies of the proposed form revisions and proposed
instructions may be obtained by telephoning 1-866-444-EBSA (3272)
(this is a toll-free number).
---------------------------------------------------------------------------
(a) Short Form 5500 (Eligible Small Plan Filers)
A new two-page Form 5500 Annual Return/Report of Employee Benefit
Plan--the Form 5500-SF (Short Form 5500)--is being proposed in an
effort to streamline the reporting requirements for certain small
pension and welfare plans (generally, plans with fewer than 100
participants) that have investment portfolios in which their assets are
held by regulated financial institutions and the investments have a
readily determinable fair market value as described in the proposed
regulation at Sec. 2520.103-1(c)(2)(iii). A detailed description of
the proposed Form 5500-SF and a facsimile of the form is in the Notice
of Proposed Forms Revisions being published concurrently in today's
Federal Register. Substantially all of the information required to be
reported by employee benefit plans on the proposed Short Form 5500
currently is included in that information required to be reported as
part of the Form 5500 Annual Return/Report under the simplified
reporting options presently available to small plans. The proposal
would not eliminate the existing simplified reporting options for small
plans but, rather, would add the Short Form 5500 as another simplified
reporting option for eligible small plans.
The Internal Revenue Service (IRS) has advised the Department that,
although there are no mandatory electronic filing requirements for the
Form 5500 under the Code or the regulations issued thereunder, to ease
the burdens on plans that are not subject to Title I of ERISA but that
file the Form 5500-EZ to satisfy the annual reporting and filing
obligations imposed by the Code, the IRS is proposing to permit certain
Form 5500-EZ filers to satisfy the requirement to file the Form 5500-EZ
with the IRS by filing the proposed Short Form 5500 electronically
through the EFAST processing system. Therefore, under the IRS'
proposal, certain Form 5500-EZ filers will be provided both electronic
and paper filing options. The electronic option will allow 5500-EZ
filers to complete and electronically file with EFAST selected
information on the Short Form 5500. 5500-EZ filers will also be able to
choose instead to file a Form 5500-EZ on paper with the IRS.\2\
---------------------------------------------------------------------------
\2\ Under the voluntary electronic filing option, 5500-EZ filers
filing an amended return for a plan year must file the amended
return electronically using the Form 5500-SF if they initially filed
electronically for the plan year and must file with the IRS using
the paper Form 5500-EZ if they filed for plan year with the IRS on a
paper Form 5500-EZ.
---------------------------------------------------------------------------
(b) Removal of Internal Revenue Service-Only Schedules From the Form
5500 Annual Return/Report
Under the proposal the Form 5500 Annual Return/Report will no
longer include any of the schedules from the current Form 5500 Annual
Return/Report that are required only for the IRS. This will effectuate
the adoption of a wholly electronic filing requirement for the Form
5500 Annual Return/Report given the current limitations on the IRS's
authority to mandate electronic filing of certain tax returns.
Accordingly, under the proposal, the following schedules will no longer
be required to be filed as part of the Form 5500 Annual Return/Report:
Schedule E (ESOP Annual Information), Schedule P (Annual Return of
Fiduciary of Employee Benefit Trust), and Schedule SSA (Annual
Registration Statement Identifying Separated Participants With Deferred
Vested Benefits). The IRS, however, has advised the Department that it
intends that plan administrators, employers, and certain other entities
that are subject to filing and reporting requirements under the Code
will have to continue to satisfy any applicable requirements in
accordance with IRS revenue procedures, regulations, publications,
forms, and instructions. In that regard, the IRS has independently
eliminated the Schedule P from the 2006 Form 5500 in anticipation of
the transition to a wholly electronic filing environment. Further, as
described elsewhere in this document, the Department is proposing to
move to the Schedule R three questions on ESOP information formerly
reported on the Schedule E, and the IRS has advised the Department that
it does not anticipate requiring separate filings by ESOPs on the
remaining questions from the Schedule E. The IRS is evaluating the
information collected on Schedule SSA, and considering whether other
existing information collections could be used in place of the Form
5500 Annual Return/Report.
(c) Schedule A (Insurance Information)
Schedule A must be attached to the Form 5500 Annual Return/Report
for an ERISA-covered plan if any pension or welfare benefits under the
plan are provided by, or if the plan holds any investment contracts
with, an insurance company or other similar organization. Although the
proposal would retain most of the Schedule A data substantially
unchanged, the Department is proposing to add a line item to give
administrators a specific space on the Schedule A to report the failure
by an insurance carrier to provide necessary information. Certain other
technical changes are being proposed to the Schedule A form and
instructions to improve Schedule A as a tool for disclosure of
insurance fees and commissions.
(d) Schedule B (Actuarial Information)
Schedule B is required for defined benefit pension plans subject to
the minimum funding standards (see Code section 412 and Part 3 of Title
I of ERISA). The Pension Benefit Guaranty Corporation (PBGC) proposes
adding questions to the Schedule B designed to
[[Page 41394]]
obtain a ``look-through'' allocation of plan investments in certain
pooled investment funds for certain very large defined benefit plans.
Under the proposal, defined benefits plans with more than 1,000
participants would be required to breakout the percentage of total plan
assets held as ``stock,'' ``debt,'' ``real estate,'' and ``other.'' The
underlying investments in master trusts, common or collective trusts,
pooled separate accounts, and other pooled investment vehicles, would
be required to be broken out and could not be treated merely as
``other,'' regardless of how they are listed on Schedule H. For
investments in ``debt,'' plans would be required to provide the
``Macaulay duration'' and break out the percentages held as government
debt, investment-grade corporate debt, and high-yield corporate debt.
(e) Schedule C (Service Provider Information)
Schedule C must be attached to the Form 5500 Annual Return/Report
filed by large plan filers to report any person who rendered services
to the plan that received directly or indirectly $5,000 or more in
compensation from the plan during the plan year, and to report
terminated accountants or actuaries. Consistent with recommendations of
the ERISA Advisory Council Working Groups and the Government
Accountability Office (GAO), EBSA has concluded that more information
should be disclosed on the Form 5500 Annual Return/Report regarding
plan fees and expenses. See ERISA Advisory Council Report of the
Working Group on Plan Fees and Reporting on Form 5500 (November 10,
2004) (available on the Internet at: https://www.dol.gov/ebsa/
publications) and the Government Accountability Office (See Private
Pensions: Government Actions Could Improve the Timeliness and Content
of Form 5500 Pension Information, GAO-05-491) (available on the
Internet at: https://www.gao.gov). EBSA's proposal would continue to
limit Schedule C reporting to large plan filers and would retain the
$5,000 reporting threshold, but would revise the Schedule C and
accompanying instructions to clarify the requirements regarding
reporting of direct and indirect compensation (i.e., money or anything
else of value) received during the plan year in connection with
services rendered to the plan or the person's position with the plan.
Also, a new section would be added requiring that the source and nature
of compensation in excess of $1,000 received from parties other than
the plan or the plan sponsor be disclosed for certain key service
providers, including, among others, investment managers, consultants,
brokers, and trustees, as well as all other fiduciaries.
(f) Schedule R (Retirement Plan Information)
In light of the proposed removal of the Schedule E (ESOP Annual
Information), certain questions from the Schedule E are being
incorporated into the Schedule R in order to continue to collect
certain information regarding ESOPs as part of the Form 5500 Annual
Return/Report. In addition, multiemployer defined benefit pension plans
would have to provide a list identifying each employer contributing an
annual amount equal to or greater than five percent of all annual
contributions to the plan (measured in dollars) and setting forth (1)
the name of the contributing employer; (2) employer's employer
identification number (EIN); (3) dollar amount contributed; (4)
contribution rate; (5) whether the contribution base unit measure was
hourly, weekly, unit of product, or other; and (6) expiration date for
the collective bargaining agreement pursuant to which contributions are
required to be made to the plan.
(g) Technical and Conforming Changes for Forms and Instructions
Various other technical and conforming changes are being proposed
as part of the restructuring of the Form 5500 Annual Return/Report.
Several of the more significant changes include: (1) Revision of the
instructions for the Form 5500 Annual Return/Report and development of
instructions for the Short Form 5500 to reflect the new structure of
the reports and electronic filing requirements; (2) addition of
questions regarding compliance with the Department's blackout notice
regulation in 29 CFR 2510.101-3; (3) addition of a compliance question
on whether the plan failed to pay benefits when due under the plan; (4)
expansion of the use of codes to report plan feature information on
pension and welfare benefit plans; (5) elimination of the optional
entry of the name and the EIN of the preparer; (6) requiring
administrative expenses to be reported separately from other expenses
on the Schedule I; (7) addition of a question on whether any minimum
funding amount reported for a pension plan will be met by the funding
deadline; and (8) adoption of a standard format for use in connection
with an independent qualified public accountant (IQPA) rendering an
opinion on the supplemental schedule information on Line 4a of Schedule
H and I relating to delinquent participant contributions.
2. Section 2520.104-44
Section 2520.104-44 and the current Form 5500 Annual Return/Report
instructions provide for limited reporting for pension plans
exclusively using a tax deferred annuity arrangement under Code section
403(b)(1), custodial accounts for regulated investment company stock
under Code section 403(b)(7), or a combination of both. Under the
proposal, the exemption in Sec. 2520.104-44(b)(3) would be eliminated,
with the result that Code section 403(b) pension plans subject to Title
I would be treated the same as any other Title I pension plan for
purposes of the annual reporting requirements under Title I of ERISA.
With the growth in the size and number of Code section 403(b)
arrangements, and the advent of Code section 401(k) plans, the Code
403(b) arrangements have become more like Code section 401(k) plans. In
this regard, the IRS has undertaken to update certain of its
regulations. See 69 FR 67075, 67076 (November 16, 2004). For those
section 403(b) plans that are subject to Title I of ERISA, the
Department has detected violations in a high percentage of its
investigations of Code section 403(b) plans. The predominant issue has
been improper handling of employee contributions. The Department
believes that these developments warrant amending the annual reporting
requirements to put Code section 403(b) plans on par with other ERISA-
covered pension plans. Small Code section 403(b) plans generally would
be 100 percent invested in eligible assets for purposes of filing the
proposed Short Form 5500.
3. Section 2520.104-46
In accordance with the Department's authority under section
104(a)(2)(A) and 104(a)(3) of ERISA, the Department has adopted, at 29
CFR 2520.104-41, simplified annual reporting requirements for pension
and welfare benefit plans with fewer than 100 participants. In
addition, the Department, at 29 CFR 2520.104-46, has prescribed for
such small plans a waiver from the requirements of section 103(a)(3)(A)
to engage an IQPA and to include the opinion of the accountant as part
of the plan's annual report. The waiver of the IQPA requirements for
pension plans was conditioned, among other requirements, on enhanced
disclosure in the Summary Annual Report (SAR) provided to participants
and beneficiaries. In that regard, the Department prepared a model
notice
[[Page 41395]]
that plans could use to satisfy the enhanced SAR disclosure conditions.
That model notice has been available at the EBSA's Web site at https://
www.dol.gov/ebsa. In order to provide plan administrators with
additional access to the model notice and facilitate compliance with
the audit waiver and Short Form 5500 eligibility conditions, the
Department is proposing to add the model notice as an appendix to Sec.
2520.104-46.
4. Section 2520.104b-10
Section 104(b)(3) of ERISA provides in part that, each year,
administrators must furnish to participants and beneficiaries receiving
benefits under a plan materials that fairly summarize the plan's annual
report. Section 2520.104b-10 sets forth the requirements for the SAR
and prescribes formats for such reports. The amendments being proposed
do not include any change to the SAR requirements. However, in order to
facilitate compliance with the SAR requirement for Short Form 5500
filers, the Department is updating its cross-reference guide to
correspond to the line items of the SAR to the relevant line items on
the Short Form 5500. The cross-reference guide, as before, would
continue to be an appendix to Sec. 2520.104b-10.
C. Findings on the Revised Form 5500 Annual Return/Report (including
Short Form 5500) as a Limited Exemption and Alternative Method of
Compliance
Section 104(a)(2)(A) of the Act authorizes the Secretary of Labor
(Secretary) to prescribe by regulation simplified reporting for pension
plans that cover fewer than 100 participants. Section 104(a)(3)
authorizes the Secretary to exempt any welfare plan from all or part of
the reporting and disclosure requirements of Title I of ERISA or to
provide simplified reporting and disclosure if the Secretary finds that
such requirements are inappropriate as applied to such plans. Section
110 permits the Secretary to prescribe for pension plans alternative
methods of complying with any of the reporting and disclosure
requirements if the Secretary finds that: (1) The use of the
alternative method is consistent with the purposes of Title I of ERISA,
provides adequate disclosure to plan participants and beneficiaries,
and provides adequate reporting to the Secretary; (2) application of
the statutory reporting and disclosure requirements would increase
costs to the plan or impose unreasonable administrative burdens with
respect to the operation of the plan; and (3) the application of the
statutory reporting and disclosure requirements would be adverse to the
interests of plan participants in the aggregate.
For purposes of Title I of ERISA, the filing of a completed Form
5500 Return/Report, including the filing of the proposed Short Form
5500, in accordance with the instructions and related regulations,
generally would constitute compliance with the limited exemption and
alternative method of compliance in 29 CFR 2520.103-1(b). The findings
required under ERISA sections 104(a)(3) and 110 relating to the use of
the proposed revised Form 5500 Annual Return/Report, including the
proposed Short Form 5500, as alternative methods of compliance,
simplified report, and limited exemption from the reporting and
disclosure requirements of part 1 of Title I of ERISA are set forth
below.
In proposing revisions to the Form 5500 Annual Return/Report and
the amendments in this proposed rulemaking, the Department has
attempted to balance the needs of participants, beneficiaries, and of
the Department to obtain information necessary to protect ERISA rights
and interests with the needs of administrators to minimize costs
attendant with the reporting of information to the federal government.
The Department makes the following findings under sections 104(a)(3)
and 110 of the Act with regard to the use of the revised Form 5500
Annual Return/Report as a simplified report, alternative method of
compliance, and limited exemption pursuant to 29 CFR 2520.103-1(b).
The use of the proposed revised Form 5500 Annual Return/Report,
including the proposed Short Form 5500, is consistent with the purposes
of Title I of ERISA and provides adequate disclosure to participants
and beneficiaries and adequate reporting to the Secretary. While the
information that would be required to be reported on or in connection
with the revised Form 5500 Annual Return/Report and the proposed Short
Form 5500 deviates, as before, in some respects, from that delineated
in section 103 of the Act, the information essential to ensuring
adequate disclosure and reporting under Title I is required to be
included on or as part of the Form 5500 Annual Return/Report, as
proposed to be revised, and the proposed Short Form 5500.
The use of Form 5500 Annual Return/Report, as revised, or the
proposed Short Form 5500 will relieve plans subject to the annual
reporting requirements from increased costs and unreasonable
administrative burdens by providing a standardized format that
facilitates reporting, eliminates duplicative reporting requirements,
and simplifies the content of the annual report in general. The Form
5500 Annual Return/Report, under the proposed revision, including the
proposed Short Form, is intended to further reduce the administrative
burdens and costs attributable to compliance with the annual reporting
requirements.
Taking into account the above, the Department has determined that
application of the statutory annual reporting and disclosure
requirements without the availability of the Form 5500 Annual Return/
Report, including the proposed Short Form 5500, would be adverse to the
interests of participants in the aggregate. The proposed revised Form
5500 Annual Return/Report provides for the reporting and disclosure of
basic financial and other plan information described in section 103 of
ERISA in a uniform, efficient, and understandable manner, thereby
facilitating the disclosure of such information to plan participants
and beneficiaries.
Finally, the Department has determined under section 104(a)(3) of
ERISA that a strict application of the statutory reporting
requirements, without taking into account the proposed revisions to the
Form 5500 Annual Return/Report and the proposed Short Form 5500, would
be inappropriate in the context of welfare plans for the same reasons
discussed above (i.e., the streamlined form reduces filing burdens
without impairing enforcement, research, and policy needs, while at the
same time providing adequate disclosure to participants and
beneficiaries).
D. Regulatory Impact Analysis
Executive Order 12866 Statement
Under Executive Order 12866, the Department must determine whether
the regulatory action is ``significant'' and therefore subject to the
requirements of the Executive Order and subject to review by the Office
of Management and Budget (OMB). Under section 3(f) of Executive Order
12866, the order defines a ``significant regulatory action'' as an
action that is likely to result in a rule (1) having an annual effect
on the economy of $100 million or more, or adversely and materially
affecting a sector of the economy, productivity, competition, jobs, the
environment, public health or safety, or State, local or tribal
governments or communities (also referred to as ``economically
significant''); (2) creating serious inconsistency or otherwise
interfering
[[Page 41396]]
with an action taken or planned by another agency; (3) materially
altering the budgetary impacts of entitlement grants, user fees, or
loan programs or the rights and obligations of recipients thereof; or
(4) raising novel legal or policy issues arising out of legal mandates,
the President's priorities, or the principles set forth in the
Executive Order.
Pursuant to the terms of the Executive Order, it has been
determined that this regulatory action will have an annual effect on
the economy of more than $100 million. Therefore, this action is
``economically significant'' and subject to OMB review under section
3(f)(4) of Executive Order 12866. The Department accordingly has
undertaken to assess the costs and benefits of this regulatory action
in satisfaction of the applicable requirements of the Executive Order.
In accordance with OMB Circular A-4 (available at https://
www.whitehouse.gov/omb/circulars/a004/a-4.pdf), Table 1 below depicts
an accounting statement showing the net annual cost reduction
associated with the provisions of this proposed rule. The Department
believes that some employee benefit plans will see a decrease in costs
and others might see an increase in costs due to this proposed rule.
Further information about the amount of increase and decrease in costs
for particular plan types is displayed in the cost section later on in
this document. On aggregate, the Department estimates a cost reduction
of up to $174 million in the first year.
Table 1.--Accounting Statement: Estimated Cost Reduction From the
Current Reporting Requirements to the Proposed 2008 Reporting
Requirements
[In millions]
------------------------------------------------------------------------
Net cost
Category reduction
------------------------------------------------------------------------
Annualized Monetized Benefit............................... $174
------------------------------------------------------------------------
Need for Regulatory Action
The annual reporting regulations for which amendments are being
proposed provide specific limited exceptions, for certain types of
welfare benefit plans, from the statutory reporting requirements;
simplified reporting and disclosure requirements for other types of
small plans; and an alternative method of compliance in general for all
pension plans. In providing these special rules, the Department and the
other Agencies intend to reduce the overall burden of the statutory
reporting requirements without sacrificing the quality of the
information collected.
As described in the preamble to the Department's proposal to
require electronic filing of the Form 5500 (70 FR 51542) (E-Filing
Proposal), the Department is in the process of creating a fully
electronic filing system to receive the annual reports filed by
employee benefit plans. In addition, as noted above, the Department has
received reports from the GAO and the ERISA Advisory Council that
suggest the need for some substantive changes to the annual reporting
forms and the reporting regulations. The Department, in coordination
with the IRS, and the PBGC (Agencies), also conducted a thorough review
of the content requirements for the Form 5500. The Agencies believe the
proposed regulatory and form changes, in conjunction with adoption of
the electronic filing system, will substantially reduce plan
administrators' reporting compliance burdens and also enhance the
utility and accessibility of reported information to the government,
participants and beneficiaries, and others.
The Form 5500 Annual Return/Report serves as the primary source of
information concerning the operation, funding, assets, and investments
of pension and other employee benefit plans. The Form 5500 Annual
Return/Report is an important disclosure document for participants and
beneficiaries, an enforcement and research tool for the Department, and
a source of information and data for use by other federal agencies,
Congress, and the private sector in assessing employee benefit, tax,
and economic trends and policies. The Department in this proposal has
attempted to balance the interests of participants, beneficiaries, and
the Department in the protection of ERISA rights, as well as the
public's interest in the availability of information on benefit plans,
with plan administrators' and sponsors' interest in minimizing costs
attendant with the reporting of information to the federal government.
The Department believes that the proposed regulations' benefits justify
the costs. The basis for this conclusion is explained below.
As stated in this preamble, the Department has determined that the
use of the revised Form 5500 Annual Return/Report, including the
proposed new Short Form 5500, would relieve plans subject to the annual
reporting requirements from increased costs and administrative burdens
by providing a standardized format that facilitates reporting,
eliminates duplicative reporting requirements, and simplifies the
content of the annual report in general.
Moreover, the Department believes that the revisions to the Form
5500 Annual Return/Report implemented by these proposed regulations, as
compared to the existing form and schedules, will both reduce the cost
of reporting, on aggregate and for a large majority of affected plans,
and enhance the protection of ERISA rights.
Regulatory Alternatives
Executive Order 12866 directs Federal Agencies promulgating
regulations to evaluate regulatory alternatives. The Department has
concluded that, in connection with its proposal to move to a wholly
electronic filing environment for employee benefit plan annual reports,
form revisions and implementing regulatory changes should be made to
facilitate the transition to an electronic filing system, reduce and
streamline annual reporting burdens, especially for small businesses,
and update the annual reporting forms to reflect current issues and
agency priorities.
In developing the forms revisions and implementing regulatory
changes, the Department was informed by recommendations made by GAO and
the ERISA Advisory Council and conducted a thorough-going review of the
current regulations and the scope of information collected, which
included consideration of alternative methods of reaching its goals.
The Department's consideration included, for example, different
approaches to eligibility for the Short Form 5500, (see discussion in
preamble to the Notice of Proposed Forms Revisions under the heading
``Short Form 5500 as New Simplified Report for Certain Small Plans''),
different approaches to reporting for welfare plans (see id. under the
heading ``F. Other Welfare Plan Issues''), and different approaches to
improving the reporting of direct and indirect compensation paid to
service providers (see id. under the heading ``Schedule C: Compensation
received by plan service providers''). Similarly, the Notice of
Proposed Forms Revision discusses the assessments on how to balance the
need for information to help the PBGC evaluate the financial solvency
of multiemployer plans and the potential burden on administrators of
multiemployer plans (see id. under the heading ``Schedule R:
Contributors to Multiemployer Pension Plans''). Inasmuch as the
regulatory amendments contained in this Notice are intended to
implement the forms revisions contained in the Notice of Proposed
[[Page 41397]]
Forms Revisions, the discussions in the Notice of Proposed Forms
Revisions are directly relevant to the Department's analysis under
Executive Order 12866 and should be read as part of the Department's
compliance with the requirements of the Executive Order. The Department
therefore incorporates those discussions by this reference.
The public is invited to comment specifically on the decision
points for the several categories of proposed revisions, and on the
adequacy of the models, assumptions, and data developed in order to
evaluate regulatory burden. In considering these alternatives, the
Department weighted the objective of reduced regulatory burden against
the need for adequate reporting and disclosure to insure the protection
of plan participants, quantifying impacts where possible. For example:
Establishment of a Short Form 5500 for certain small
plans: In considering criteria of eligibility for filing the Short Form
5500 the Department evaluated both less stringent and more stringent
criteria. If, for example, the Department had relied solely on the
conditions for a waiver of the audit requirements for small plans, the
Department believes that as many as 95 percent of small plans (612,000
plans) would meet the Short Form 5500 requirements. Because of concern
about the need to limit eligibility to small plans with easy to value
investment portfolios, however, the Department added the requirements
of small plans that invest in secure assets that are held or issued by
regulated financial institutions and that have a fair market value that
is easily determined. In so doing, the Department estimates that
approximately 90 percent of small plans (571,000 plans) that formerly
were able to file under the simplified requirements would qualify as
eligible to file the Short Form 5500. An additional 9,000 small Code
section 403(b) plans would also qualify.
Addition of certain asset allocation and duration
information to Schedule B: Schedule B is filed by defined benefit
pension plans subject to the minimum funding standards. As noted below,
this revision will increase reporting costs for affected plans. The
Agencies, however, believe that these costs are justified by the need
to better monitor plan funding. In developing this proposed revision,
the PBGC considered the approach that could balance the need for better
monitoring of plan funding and the increased burden that would be
incurred to provide additional information on the breakdown of assets
and duration of debt instruments held by defined benefit plans. While
the PBGC initially considered the application of the additional
requirements to all large defined benefit plans (15,000 plans), it
subsequently determined that additional information for the largest
plans, i.e., those with more than 1,000 participants (5,000 plans), on
the level and types of assets in the plan and the sensitivity of these
assets to changes in market conditions would suffice for the desired
improvement in the monitoring of plan funding.
Benefits and Costs
Benefits--These regulations and the Form 5500 Annual Return/Report
and Short Form 5500 that the regulations implement will provide a
standardized, streamlined alternative means of compliance with
applicable statutory reporting requirements. In so doing, they will
both ease plan administrators' compliance with reporting requirements
and greatly enhance the utility and accessibility of information
reported to the government, participants and beneficiaries, and others.
In particular, the regulations and forms, together with the
Department's planned program for assisting filers in the preparation
and electronic submission of filings, will give plan administrators
clear guidance and a supportive, routine mechanism for satisfying their
reporting obligations. They also will make it possible to efficiently
capture and assemble the information into an electronic data system.
The data can then be processed and analyzed in the service of many
beneficial activities. These include monitoring compliance with ERISA's
reporting and other requirements, targeting, and carrying out prompt
and effective enforcement actions; informing participants and
beneficiaries of the characteristics, operations, and financial status
of their benefit plans; producing statistics on the employee benefit
system and monitoring trends therein and informing the public; and
assembling information and conducting research that advances knowledge
and fosters the formulation of sound public policies toward employee
benefits. The Department believes that the benefits of the proposed
regulations justify the costs.
The Department further believes that the revisions to the existing
reporting requirements contained in the proposed regulations will both
reduce aggregate reporting costs and enhance protection of ERISA
rights. The former anticipated effect is quantified in the discussion
of costs below. With respect to the latter, the Department developed
each of the revisions contained in the proposed regulations either to
enhance protections, or to reduce costs in ways that do not compromise
protections. The revisions are considered separately below.
Removal of the IRS-only schedules: As explained in the Notice of
Proposed Forms Revisions published simultaneously with these proposed
regulations, this change is intended partly to facilitate a change to
mandatory electronic filing--a change which is expected to yield
substantial benefits. As also explained therein, to the extent that
some Title I information may have been collected in these schedules,
these proposed regulations provide for the ongoing collection of that
information in other parts of the Annual Return/Report. In addition, it
is the Department's understanding that some of the IRS-only information
that will no longer be collected as part of the annual return/report
may be collected in the future via other Treasury or IRS vehicles. The
Department expects this revision to preserve protections of ERISA
rights, while reducing Form 5500 Return/Report filing reporting costs
as estimated below. From a broader societal perspective, the reduction
in reporting costs may be less than what has been assumed here if IRS
elects to collect some of this information through other channels.
Establishment of a Short Form 5500 for certain small plans: The
Short Form 5500 is being developed with the specific intent of reducing
reporting costs (as estimated below) while continuing to collect
sufficient information to preserve ERISA protections, satisfying the
enforcement, research, and regulatory needs of the Department and the
other Agencies, and the disclosure needs of participants and
beneficiaries. The Agencies determined that less information is needed
in the case of small plans that invest in secure assets that are held
or issued by regulated financial institutions and that have a fair
market value that is easily determined. The Agencies believe that the
eligibility conditions for Short Form 5500 filers, including the
requirements relating to security and valuation of the plan's
investments, ensure that the Short Form 5500 will provide adequate
disclosure to the participants and beneficiaries in the plan and
adequate annual reporting to the Agencies. The Notice of Proposed Forms
Revisions published simultaneously with these proposed regulations
details the content of the Short Form 5500 and elaborates on its
adequacy for its intended purpose. Small plans that are not eligible to
file the Short Form 5500 would continue to be able to file
[[Page 41398]]
simplified reports as under the current system.
Elimination of the special reporting rules for Code section 403(b)
plans: As noted below, this revision is expected to increase reporting
costs for affected plans. However, the Department believes these added
costs are justified by the need to enhance ERISA protections in
connection with these plans the Department believes that developments
with respect to Code section 403(b) plans, described above in
connection with the proposed amendment to 2520.104-44, warrant amending
the annual reporting requirements to put Code section 403(b) plans on
par with other ERISA-covered pension plans. Small Code section 403(b)
plans generally would be 100 percent invested in eligible assets for
purposes of filing the proposed Short Form 5500. This would result in
only a modest increase in the annual reporting burden on small Code
section 403(b) plan filers.
Addition of certain asset allocation and duration information to
Schedule B: As noted below, this revision will increase reporting costs
for affected plans. The Agencies, however, believe that these costs are
justified by the need to better monitor plan funding. The PBGC has
found that it needs more information on the breakdown of assets and
duration of debt instruments held by defined benefit plans. A plan's
funded status is highly dependent on the level and types of assets in
the plan and the sensitivity of these assets to changes in market
conditions. Thus, the additional information required by this revision
will improve the PBGC's ability to estimate the impact of economic
changes on the financial status of the plans it insures, and by
extension, on the future financial status of the PBGC. Much of the
information newly required by this revision is typically in the
immediate possession of the committee or authority that oversees the
investments of plans sponsored by privately held companies, and
generally is already required to be provided to the United States
Securities and Exchange Commission by public company sponsors of
defined benefit plans.
Adding Multiemployer Plan Contributing Employer Information: The
Form 5500 Annual Return/Report currently does not require plans to
state the number or identities of employers participating in a
multiemployer plan. Multiemployer plans are, however, currently
required to keep a list of participating employers on file and to make
such information available to participants on request. Accordingly,
requiring multiemployer plans to provide the number of participating
employers will not create any new recordkeeping requirements. This
information will be useful to various governmental and private firms
that use the Form 5500 Annual Return/Report data for policy and
research purposes. The Form 5500 Annual Return/Report also currently
lacks information that shows a multiemployer plan's basis for employer
contributions. This information is particularly important with respect
to multiemployer defined benefit pension plans, as this information is
needed by the PBGC in order for it to assess the financial risk posed
to the plan by the financial collapse or withdrawal of one or more
contributing employers. Over the past several years, the financial
condition of many multiemployer plans has been deteriorating. The PBGC
believes it is prudent to begin monitoring those companies that are
major contributors to the multiemployer plans. To do so, the PBGC must
be able to identify these companies. Because multiemployer plans are
most at risk when a major contributing sponsor encounters financial
difficulties, this proposed revision would require identification only
of major contributors.
Other Improvements and Clarifications of Existing Form 5500
Reporting Requirements: Some of the revisions that come under this
heading are technical clarifications or conforming changes to more
substantive proposed revisions. These entail no material benefits or
costs. Other revisions make small adjustments to the instructions or
reporting requirements to reflect changing market or compliance trends.
Some of these entail small increases in reporting costs that are
justified by the need to stay current. These include, for example, the
addition of feature codes to identify plans with certain default
features, compliance questions directed at the provision of blackout
notices, and fuller instruction on the reporting of certain indirect
plan expenses. Others, such as the elimination of the requirement for
self-insured health benefit plans to separately report certain payments
to individual health care providers, may reduce reporting costs without
compromising protections. These revisions and their respective intents
are detailed in the Notice of Proposed Forms Revisions published
simultaneously with these proposed regulations.
Costs
Although the costs to plans of satisfying their annual reporting
obligations will be lower under these proposed regulations than they
would be under existing regulations, they will still be substantial.\3\
As shown in Table 2 below, the aggregate cost of such reporting under
the existing regulations is estimated to be $1,062 million annually,
shared across the 833,000 filers subject to the filing requirement. The
Department estimates that the proposed regulations, however, impose an
annual cost burden on the 833,000 filers of only $888 million.\4\
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\3\ The Department believes, however, that the annual cost
burden on filers would be higher still in the absence of the
existing regulations, because the filers would then be required to
comply with the statutory filing requirements without the benefit of
any regulatory exceptions, simplified reporting, or alternative
methods of compliance.
\4\ More detail about the cost estimates can be found in the
section ``Assumptions, Methodology, and Uncertainty''.
Table 2.--Summary of Costs: Current Requirements vs. Proposed
Requirements
------------------------------------------------------------------------
Total burden
Total costs hours (in
(in millions) millions)
------------------------------------------------------------------------
Current Reporting Requirements.......... $1,062 13.51
Change due to Revisions for 2008........ 174 2.26
Proposed Reporting Requirement, 2008.... 888 11.25
------------------------------------------------------------------------
Note: Number of affected plans: 833,000.
[[Page 41399]]
Because these proposed regulations make substantial revisions to
the existing reporting requirements, they will entail some one-time
transition costs. The Department examined such transition costs in
connection with the last major revision to the Form 5500 Annual Return/
Report, which revised the Annual Return/Report for plan years beginning
in 1999. See 65 FR 5026 (Feb. 2, 2000). Based on information provided
by plan service providers and Form 5500 Annual Return/Report software
developers at that time, the Department concluded that such costs are
generally loaded into the prices paid by plans for affected services
and products, spread both across plans and across the expected life of
the service and product changes. The Department's estimates provided
here are therefore intended to reflect such spreading and loading of
these transition costs. That is, the gradual defrayal of the transition
costs is included in the annual cost estimates here.
In addition to estimating the total impact of the proposed
revisions on aggregate costs, the Department has broken down the change
in cost by individual revisions. This apportioning of costs to
individual revisions could be potentially done in several ways, as some
types of plans are affected by more than one revision and therefore
sequencing of the changes becomes important for the calculations. For
example, large and small Code section 403(b) plans are affected by the
elimination of the special reporting rules, but small Code section
403(b) plans are affected also by the introduction of the Short Form
5500. For the purpose of quantifying the impact of the individual law
changes, the Department carried out the calculations in the following
way:
1. Removal of the IRS-only schedules: Under the proposed
regulations some of the information formerly collected in these
schedules will be collected by the Department elsewhere in the Form
5500 Annual Return/Report filing. On net, however, this revision will
substantially reduce the amount of information collected. Relative to
the current filing requirement, this revision will reduce the total
annual burden hours for 740,000 affected filers by 1.2 million hours.
Applying an hourly labor rate of $84 for service providers and $59 for
plan sponsors, the Department estimates that this will lower the
aggregate annual reporting cost by an estimated $90 million.\5\
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\5\ A discussion on the appropriateness of the labor rates used
in the calculations as well as on other assumptions can be found in
the Technical Appendix.
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2. Establishment of a Short Form 5500 for certain small plans: A
large majority of small plans, or 580,000 of the 640,000 total small
plan filers, are estimated to be eligible to use the Short Form 5500,
thereby saving an estimated $154 million (1.9 million hours) annually.
This estimate includes about 9,000 small Code section 403(b) plans that
under the proposed rule would be subjected to increased filing
requirements.
3. Addition of certain asset allocation and duration information to
Schedule B: The provision of this information, and its certification by
an actuary, will entail estimated additional annual costs of $1.5
million (19,000 hours) for 5,000 affected defined benefit pension plans
with more than 1,000 participants.
4. Revision of Schedule C (Service Provider Information): This
revision intends to clarify the reporting requirements and improve the
information plan officials receive regarding amounts being received by
plan service providers. This is anticipated to add an estimated $3
million (41,000 hours) for 79,000 affected plans to annual reporting
costs.
5. Addition of requirements for certain multi-employer plans to
report certain information about contributing employers: This is
anticipated to add an estimated $300,000 (3,500 hours) to annual
reporting costs for 10,000 multiemployer plans.
6. Adoption of various technical revisions and other miscellaneous
revisions to the Form 5500 Annual Return/Report to improve and clarify
existing reporting requirements: Together these are estimated to add an
estimated $12 million (154,000 hours) to annual reporting costs and
affect approximately 250,000 plans.
7. Elimination of the special reporting rules for Code section
403(b) plans: Approximately eighteen thousand Code section 403(b) plans
are subject to the annual reporting requirements. It is anticipated
that all 9,000 small Code section 403(b) plans will be eligible to use
the new Short Form and will be eligible for waiver of the audit
requirement. The impact of the proposed changes on the small Code
section 403(b) plans is quantified above. Nine thousand large Code
section 403(b) plans will be newly subject to the audit requirement and
required to file a Form 5500 Annual Return/Report similar to those
filed by similar Code section 401(k) plans. This revision will increase
annual reporting costs for large Code section 403(b) plans by an
estimated $54 million (or 690,000 hours).
A summary of the changes in costs and burden hours that were
allocated to the groups of proposed changes as outlined above, as well
as the number of affected employee benefit plans, can be found in Table
3 below.
Table 3.--Summary of Proposed Changes to the Reporting Requirements: Cost, Burden, and Affected Plans
----------------------------------------------------------------------------------------------------------------
Change in costs Change in Number of
Revisions for 2008 (in millions) burden hours affected plans
----------------------------------------------------------------------------------------------------------------
IRS-only Schedules, Short Form and small....................... -$90.1 -1,226,000 739,000
Code Section 403(b) plans...................................... -154.3 -1,938,000 580,000
Schedule B..................................................... 1.5 19,000 5,000
Schedule C..................................................... 3.2 41,000 79,000
Multi-employer plans........................................... 0.3 3,500 10,000
Technical and Miscellaneous Revisions.......................... 11.9 154,000 253,000
Large Code Section 403(b) plans................................ 53.9 689,000 9,000
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Total...................................................... -173.6 (2,258.30) 833,000
----------------------------------------------------------------------------------------------------------------
Note: The displayed numbers might not sum up to the totals due to rounding.
[[Page 41400]]
The proposed regulation otherwise generally does not alter
reporting costs. Plans currently exempt from annual reporting
requirements (such as certain small unfunded or fully insured welfare
plans and certain Simplified Employer Pensions) will remain exempt.
Also, except for Code section 403(b) plans, plans eligible for limited
reporting options (such as certain IRA-based pension plans) will
continue to be eligible for that annual reporting relief. The revisions
continue the Form 5500 Annual Return/Report structure that is familiar
to individual and corporate taxpayers--a simple two-page main form with
basic information necessary to identify the plan for which the report
is filed, along with a checklist of the schedules being filed that are
applicable to the filer's plan type. The structure is designed to aid
filers by allowing them to assemble and file a return customized to
their plan.
Assumptions, Methodology, and Uncertainty
The cost and burden associated with the annual reporting
requirement for any given plan will vary according to a variety of
factors, including the plan's characteristics, practices, and
operations, which in turn determine what information must be provided.
A small, single-employer defined contribution pension plan filing a new
Short Form 5500 generally will incur far lower costs than a large,
multiemployer defined benefit pension plan that holds multiple
insurance contracts, engages in numerous reportable transactions, and
pays large fees to a number of service providers. Therefore, in
arriving at its aggregate cost estimates, the Department separately
considered the cost to different types of plans of providing different
types of information. The basis for the Department's estimates is
elaborated below.
Assumptions Underlying this Analysis--The Department's analysis of
the costs and benefits of these proposed amendments assumes that all
benefits and costs will be realized in the first year of the reporting
cycle to which the amendments apply and within each year thereafter.
This assumption is based on the nature of the statutory reporting
provisions, which require that each plan complete a filing within a
yearly period. The Department has used a ``status quo'' baseline for
this analysis, assuming that the world absent the regulations will
resemble the present.\6\
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\6\ Further detail can be found in the Technical Appendix.
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Methodology--The underlying cost data was developed by Mathematica
Policy Research, Inc. (MPR), and has been used by the Agencies in
various burden estimates related to the Form 5500 Annual Return/Report
during recent years. See, 65 FR 21068, 21077-78 (April 19, 2000);
Borden, William S., ``Estimates of the Burden for Filing Form 5500: The
Change in Burden from the 1997 to the 1999 Forms,'' Mathematica Policy
Research, submitted to U.S. Dept. of Labor May 25, 1999.\7\ It is
grounded in surveys of filers and their service providers, which
measured the unit cost burden of providing various types of
information. Aggregate estimates were produced by interacting these
unit cost measures with historical counts of Form 5500 Annual Return/
Report filers.
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\7\ The Mathematica report can be accessed at the Department's
Web site at https://www.dol.gov/ebsa.
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A new burden estimating model, based on the Form 5500 Burden Model
that MPR most recently used for estimating burdens in October 2004, was
assembled by Actuarial Research Corporation (ARC). ARC assembled a
simplified model, drawing on implied burdens associated with subsets of
filer groups represented in the MPR model. The model used the level of
detail consistent with reflecting burden differences associated with
the various proposed forms revisions. In the following, the ARC model
is described in broad terms. Further details about the model are
explained in the Technical Appendix that can be accessed at the
Department's Web site at https://www.dol.gov/ebsa.
To estimate aggregate burdens, the types of plans that have similar
reporting requirements were grouped together. Thus, calculations were
prepared for different subsets of types of plans as appropriate based
on the specifics of the revisions to the reporting requirements. Table
4 below shows the particular types of plans considered, the number of
plans affected by the proposed revisions, as well as the aggregate
costs under current and proposed requirements. As can be seen from the
Total line in Table 4, aggregate cost under current and proposed
regulations add up to $1,062 million and $888 million, respectively.
The universe of filers was divided into three basic plan types: Defined
benefit pension plans, defined contribution pension plans, and welfare
plans, and each of these major plan types was further subdivided into
multiemployer and single-employer plans. Defined contribution Code
section 403(b) plans were treated separately from other defined
contribution plans. Since the filing requirements differ substantially
for small and large plans, the plan types were also divided by plan
size. For large plans (100 or more participants), the defined benefit
plans were further divided between very large (1000 or more
participants) and other large plans (at least 100 participants, but
less than 1000 participants). For each of these sets of respondents,
burden hours per respondent were estimated for the Form 5500 Annual
Return/Report itself and for up to eight schedules.
Table 4.--Number of Affected Filers and Cost Under Current vs. Proposed Requirements
----------------------------------------------------------------------------------------------------------------
Aggregate cost Aggregate cost
Number under current under proposed
Type of plan affected requirements requirements
(in millions) (in millions)
----------------------------------------------------------------------------------------------------------------
5500 Large Plans (> = 100 participants)--189,000:
DB, ME, 100-1,000 participants.............................. 800 7.6 7.2
DB, ME, > 1,000 participants................................ 1,100 13.3 13.2
DB, SE, 100-1,000 participants.............................. 8,900 80.2 74.2
DB, SE, > 1,000 participants................................ 4,200 38.8 39.2
DC, ME, non-403(b).......................................... 2,300 14.4 13.7
DC, ME, 403(b).............................................. 400 0.016 2.4
DC, SE, non-403(b).......................................... 70,000 437.1 401.3
DC, SE, 403(b).............................................. 8,600 0.350 51.9
Welfare, ME................................................. 5,700 14.3 14.8
Welfare, SE................................................. 86,600 124.3 127.9
[[Page 41401]]
5500 Small Short Form Eligible--580,000:
DB.......................................................... 30,800 30.3 21.2
DC, non-403(b).............................................. 533,000 263.9 87.8
DC, 403(b).................................................. 8,800 0.36 1.4
Welfare..................................................... 7,000 3.4 1.2
5500 Small Short Form Ineligible--64,000:
DB.......................................................... 4,000 3.8 3.7
DC, non-403(b).............................................. 60,200 29.3 26.9
DC, 403(b).................................................. .............. .............. ..............
Welfare..................................................... 100 0.079 0.080
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