Records Schedules; Availability and Request for Comments, 38177-38178 [E6-10419]

Download as PDF Federal Register / Vol. 71, No. 128 / Wednesday, July 5, 2006 / Notices NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedules; Availability and Request for Comments National Archives and Records Administration (NARA). ACTION: Notice of availability of proposed records schedules; request for comments. rwilkins on PROD1PC63 with NOTICES AGENCY: SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: Requests for copies must be received in writing on or before August 21, 2006. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments. ADDRESSES: You may request a copy of any records schedule identified in this notice by contacting the Life Cycle Management Division (NWML) using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740–6001. E-mail: requestschedule@nara.gov. FAX: 301–837–3698. Requesters must cite the control number, which appears in parentheses after the name of the agency which submitted the schedule, and must provide a mailing address. Those who desire appraisal reports should so indicate in their request. FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle Management Division (NWML), National Archives and Records VerDate Aug<31>2005 19:34 Jul 03, 2006 Jkt 205001 Administration, 8601 Adelphi Road, College Park, MD 20740–6001. Telephone: 301–837–1539. E-mail: records.mgt@nara.gov. Each year Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA’s approval, using the Standard Form (SF) 115, Request for Records Disposition Authority. These schedules provide for the timely transfer into the National Archives of historically valuable records and authorize the disposal of all other records after the agency no longer needs them to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government’s activities, and whether or not they have historical or other value. Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency-wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too includes information about the records. Further information about the disposition process is available on request. SUPPLEMENTARY INFORMATION: Schedules Pending 1. Department of Agriculture, Agricultural Marketing Service (N1– PO 00000 Frm 00050 Fmt 4703 Sfmt 4703 38177 136–06–4, 6 items, 6 temporary items). Inputs, outputs, master files, documentation, and electronic mail and word processing copies associated with an electronic information system used as a tracking and billing system for seed lots submitted to the Organization for Economic Cooperation and Development for seed grade scheme approval. 2. Department of Agriculture, Agricultural Marketing Service (N1– 136–06–7, 6 items, 6 temporary items). Inputs, outputs, master files, documentation, and electronic mail and word processing copies associated with an electronic information system used to track the work of meat graders, and to collect and disseminate billing information relating to meat grading services and the volume of meat product graded and certified. This schedule authorizes the agency to apply the proposed disposition instructions to any recordkeeping medium. 3. Department of Agriculture, Cooperative State Research, Education, and Extension Service (N1–540–06–2, 7 items, 6 temporary items). Records include agency newsletters that are primarily not mission-related, files relating to the disbursement of funding awards, and authorizations to use the 4H Club name and/or emblem. Also included are electronic copies of records created using electronic mail and word processing applications. Proposed for permanent retention are recordkeeping copies of mission-related agency newsletters in either paper or electronic form. 4. Department of Homeland Security, U.S. Citizenship and Immigration Services (N1–566–06–2, 6 items, 3 temporary items). Outputs and electronic mail and word processing copies associated with an electronic information system used to search and retrieve immigration and citizenship records. Proposed for permanent retention are the system inputs, master files, and documentation. 5. Department of the Interior, Office of the Secretary (N1–48–05–3, 5 items, 3 temporary items). Audiovisual records, including films and video recordings documenting routine functions and sound bites in digital and reel-to-reel formats that accompany press releases. Proposed for permanent retention are recordkeeping copies of historically significant video and motion picture recordings and an electronic log of these recordings. 6. Department of Justice, Criminal Division (N1–60–06–2, 4 items, 4 temporary items). Records of the Office of Community Oriented Policing Services used to monitor grants under E:\FR\FM\05JYN1.SGM 05JYN1 38178 Federal Register / Vol. 71, No. 128 / Wednesday, July 5, 2006 / Notices rwilkins on PROD1PC63 with NOTICES the Violent Crime Control and Law Enforcement Act. Included are case files relating to audits of agency programs, operations and procedures, and grantees. Also included are electronic copies of records created using electronic mail and word processing. 7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and Explosives (N1–436–06–1, 12 items, 12 temporary items). Inputs, outputs, master files, and documentation associated with a legacy electronic information system and the current system used to track and manage agency property. Also included are electronic copies of documents created using electronic mail and word processing. 8. Department of Justice, Federal Bureau of Investigation (N1–65–06–5, 17 items, 17 temporary items). Records of the Criminal Justice Information Services Division relating to audits of internal law enforcement systems to determine user compliance with policies and procedures. Included are records relating to audit administration, planning, training, and procedures, and inputs, outputs, master files, and documentation associated with electronic information systems used to maintain and track audit information and results. Also included are electronic copies of documents created using electronic mail and word processing. 9. Department of the Treasury, Internal Revenue Service (N1–58–06–5, 1 item, 1 temporary item). Form 8879 used by taxpayers to electronically file a return using the personal identification number method. 10. Department of the Treasury, Internal Revenue Service (N1–58–06–6, 1 item, 1 temporary item). Form 8875 used to elect to treat a corporation as a Real Estate Investment Trust under Internal Revenue Code Section 856(l). 11. Department of the Treasury, Internal Revenue Service (N1–58–06–7, 2 items, 2 temporary items). Quality control records used for taxpayer assistance review purposes. Included are audio digital recordings of taxpayer assistance conversations and computer screen images used to provide assistance. Dated: June 26, 2006. Michael J. Kurtz, Assistant Archivist for Records Services— Washington, DC. [FR Doc. E6–10419 Filed 7–3–06; 8:45 am] NATIONAL MEDIATION BOARD Submission for OMB Review; Comment Request AGENCY: National Mediation Board (NMB). ACTION: Notice. SUMMARY: The Director, Office of Administration, invites comments on the submission for OMB review, in accordance with the Paperwork Reduction Act of 1995 (Pub. L. 104–13, May 22, 1995 and 5 CFR part 1320). This notice announces that the NMB has submitted to the Office of Management and Budget a request for clearance of six (6) information collections. Interested persons are invited to submit comments within 30 days from the date of this publication. DATES: Written comments should be addressed to June D. W. King, Director, Office of Administration, National Mediation Board, 1301 K Street NW., Suite 250 East, Washington, DC, 20572 or should be e-mailed to king@nmb.gov. ADDRESSES: Section 3506 of the Paperwork Reduction Act of 1995 (U.S.C. Chapter 35) requires that the Office of Management and Budget (OMB) provide interested Federal agencies and the public an early opportunity to comment on information collection requests. OMB may amend or waive the requirement for public consultation to the extent that public participation in the approval process would defeat the purpose of the information collection, violate State or Federal law, or substantially interfere with any agency’s ability to perform its statutory obligations. The Chief Information Officer, Finance and Administration Department, publishes that notice containing proposed information collection requests prior to submission of these requests to OMB. Each proposed information collection contains the following: (1) Type of review requested, e.g. new, revision extension, existing or reinstatement; (2) Title; (3) Summary of the collection; (4) Description of the need for, and proposed use of, the information; (5) Respondents and frequency of collection; and (6) Reporting and/or Record keeping burden. OMB invites public comment. SUPPLEMENTARY INFORMATION: 19:34 Jul 03, 2006 Jkt 205001 PO 00000 Request for Arbitration Panel for Airline System Boards of Adjustment Frequency: On occasion. Affected Public: Airline Carrier and Union Officials. Reporting and Recordkeeping Hour Burden: Responses: Estimate about 80 annually. Burden Hours: 20. Abstract: Section 183 of the Railway Labor Act, 45 U.S.C., 183, provides that the parties to the labor-management disputes in the airline industry must have a procedure for the resolution of disputes involving the interpretation or application of provisions of the collective bargaining agreement. The Railway Labor Act mentions system board of adjustment or arbitration boards as the mechanism for resolution and is silent as to how the neutral arbitrator is to be selected if the parties are unable to agree on an individual. The National Mediation Board provides panels of arbitrators to help the parties in their selection of an arbitrator. This form is necessary to assist the parties in this process. The parties invoke the process through the submission of this form. The brief information is necessary for the NMB to perform this important function. Arbitration Services—Personal Data Sheet Frequency: On occasion. Affected Public: Arbitrators. Reporting and Recordkeeping Hour Burden: Responses: 25 annually. Burden Hours: 25. Abstract: Sections 183 and 153 of the Railway Labor Act, 45 U.S.C., 153 and 183, provide for the use of arbitrators in the resolution of disputes concerning the application or interpretation of provisions of a collective bargaining agreement in the airline and railroad industries. The NMB maintains a roster of arbitrators for this purpose. The NMB must have a means for interested individuals to apply for inclusion on this roster. This form is the application for inclusion on the NMB roster. The brief information that the NMB solicits is necessary to perform this responsibility under the Railway Labor Act. Request for Public Law Board Member Frequency: On occasion. Affected Public: Carrier and Union Officials of railroads. BILLING CODE 7515–01–P VerDate Aug<31>2005 Dated: June 29, 2006. June D. W. King, Director, Office of Administration, National Mediation Board. Frm 00051 Fmt 4703 Sfmt 4703 E:\FR\FM\05JYN1.SGM 05JYN1

Agencies

[Federal Register Volume 71, Number 128 (Wednesday, July 5, 2006)]
[Notices]
[Pages 38177-38178]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-10419]



[[Page 38177]]

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 21, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: requestschedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-4, 6 items, 6 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used as a tracking and 
billing system for seed lots submitted to the Organization for Economic 
Cooperation and Development for seed grade scheme approval.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-7, 6 items, 6 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to track the work 
of meat graders, and to collect and disseminate billing information 
relating to meat grading services and the volume of meat product graded 
and certified. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    3. Department of Agriculture, Cooperative State Research, 
Education, and Extension Service (N1-540-06-2, 7 items, 6 temporary 
items). Records include agency newsletters that are primarily not 
mission-related, files relating to the disbursement of funding awards, 
and authorizations to use the 4-H Club name and/or emblem. Also 
included are electronic copies of records created using electronic mail 
and word processing applications. Proposed for permanent retention are 
recordkeeping copies of mission-related agency newsletters in either 
paper or electronic form.
    4. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-06-2, 6 items, 3 temporary items). Outputs 
and electronic mail and word processing copies associated with an 
electronic information system used to search and retrieve immigration 
and citizenship records. Proposed for permanent retention are the 
system inputs, master files, and documentation.
    5. Department of the Interior, Office of the Secretary (N1-48-05-3, 
5 items, 3 temporary items). Audiovisual records, including films and 
video recordings documenting routine functions and sound bites in 
digital and reel-to-reel formats that accompany press releases. 
Proposed for permanent retention are recordkeeping copies of 
historically significant video and motion picture recordings and an 
electronic log of these recordings.
    6. Department of Justice, Criminal Division (N1-60-06-2, 4 items, 4 
temporary items). Records of the Office of Community Oriented Policing 
Services used to monitor grants under

[[Page 38178]]

the Violent Crime Control and Law Enforcement Act. Included are case 
files relating to audits of agency programs, operations and procedures, 
and grantees. Also included are electronic copies of records created 
using electronic mail and word processing.
    7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-06-1, 12 items, 12 temporary items). Inputs, 
outputs, master files, and documentation associated with a legacy 
electronic information system and the current system used to track and 
manage agency property. Also included are electronic copies of 
documents created using electronic mail and word processing.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
06-5, 17 items, 17 temporary items). Records of the Criminal Justice 
Information Services Division relating to audits of internal law 
enforcement systems to determine user compliance with policies and 
procedures. Included are records relating to audit administration, 
planning, training, and procedures, and inputs, outputs, master files, 
and documentation associated with electronic information systems used 
to maintain and track audit information and results. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    9. Department of the Treasury, Internal Revenue Service (N1-58-06-
5, 1 item, 1 temporary item). Form 8879 used by taxpayers to 
electronically file a return using the personal identification number 
method.
    10. Department of the Treasury, Internal Revenue Service (N1-58-06-
6, 1 item, 1 temporary item). Form 8875 used to elect to treat a 
corporation as a Real Estate Investment Trust under Internal Revenue 
Code Section 856(l).
    11. Department of the Treasury, Internal Revenue Service (N1-58-06-
7, 2 items, 2 temporary items). Quality control records used for 
taxpayer assistance review purposes. Included are audio digital 
recordings of taxpayer assistance conversations and computer screen 
images used to provide assistance.

    Dated: June 26, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-10419 Filed 7-3-06; 8:45 am]
BILLING CODE 7515-01-P