Records Schedules; Availability and Request for Comments, 18359-18361 [E6-5264]

Agencies

• National Archives and Records Administration

[Federal Register Volume 71, Number 69 (Tuesday, April 11, 2006)]
[Notices]
[Pages 18359-18361]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-5264]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
26, 2006. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001
E-mail: requestschedule@nara.gov
FAX: 301-837-3698

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer

[[Page 18360]]

into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

(Note the New Address for Requesting Schedules Using E-Mail)

    1. Department of Agriculture, Office of Inspector General (N1-16-
06-1, 4 items, 4 temporary items). Litigation files, including cases 
that involve the enforcement of Inspector General subpoenas. Also 
scheduled are electronic copies of records created using electronic 
mail and word processing.
    2. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-06-1, 2 items, 2 temporary items). Travel activities database 
records, and preliminary inquiry files accumulated on personnel who are 
suspected of security violations. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    3. Department of Health and Human Services, Food and Drug 
Administration (N1-88-04-5, 30 items, 27 temporary items). Records 
accumulated in the Office of the Commissioner including, non-
significant research project files and working files, patient advocate 
records, crisis management records, trade agreements and international 
arrangements, country files, international travel records, export 
program records, and an electronic system for tracking exports. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are significant 
research project files, official international arrangements, and final 
export policy documents. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-14, 5 items, 5 temporary items). Records 
accumulated in the Office of Security Technology including, 
correspondence, memorandums, briefing materials, studies, and other 
documents regarding the joint planning, operational integration, and 
management of transportation security technologies. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    5. Department of Homeland Security, U.S. Coast Guard (N1-26-05-6, 4 
items, 4 temporary items). Case files relating to the enforcement of 
recreational boating laws and regulations. Records include inspection 
reports, notes on alleged violations, and documentation of any 
penalties. Also included are electronic copies of records created using 
electronic mail and word processing.
    6. Department of Homeland Security, U.S. Coast Guard (N1-26-05-12, 
3 items, 3 temporary items). Maritime facility security plans and 
electronic mail and word processing copies relating to emergency 
procedures, vessel interface, communications, security measures, 
assessments, and vulnerability summaries.
    7. Department of the Interior, Minerals Management Service (N1-473-
06-2, 2 items, 2 temporary items). Records include the official record 
set and reference copies of well logs made by geophysical instruments. 
This schedule, which applies to records in all media, also reduces the 
retention period for the official record set from permanent to 
disposable in 75 years.
    8. Department of Justice, Criminal Division (N1-60-05-4, 4 items, 4 
temporary items). Records maintained by the Child Exploitation and 
Obscenity Section to monitor prosecutions under the Deadbeat Parents 
Punishment Act. Included are reference case files relating to the 
prosecutions of parents who refuse to pay child support. The U.S. 
Attorney's Office is responsible for prosecuting and maintaining the 
recordkeeping copy of these cases. Also included are electronic copies 
of records created using electronic mail and word processing.
    9. Department of Justice, Justice Management Division (N1-60-05-10, 
1 item, 1 temporary item). Card index used to track new employees from 
applicant stage to appointment. This schedule authorizes the agency to 
apply the proposed disposition instructions only to this closed series.
    10. Department of Justice, Bureau of Prisons (N1-129-05-11, 9 
items, 7 temporary items). Inputs, outputs, master files, and system 
documentation associated with an obsolete DOS-based electronic 
information system used to document all psychological services 
delivered to inmates. Also included are inputs and outputs of the new 
web-based system and electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are the master files and documentation of the web-based system.
    11. Department of Justice, Bureau of Prisons (N1-129-06-1, 3 items, 
3 temporary items). Records relating to General Equivalency Diploma 
testing accommodation referrals for inmates with physical, emotional, 
cognitive, and/or chronic health disabilities. Also included are 
electronic copies of records created using electronic mail and word 
processing applications.
    12. Department of Justice, Bureau of Prisons (N1-129-06-5, 3 items, 
3 temporary items). Records relating to inmate safety training and 
inmate injuries. Also included are electronic copies of records created 
using electronic mail and word processing applications.
    13. Department of Justice, Drug Enforcement Administration (N1-170-
06-1, 6 items, 6 temporary items). Inputs, outputs, master files, 
system documentation, and electronic mail and word processing copies 
associated with an electronic information system used to track the 
shipment of listed chemicals.
    14. Department of Justice, Federal Bureau of Investigation (N1-65-
06-4, 2 items, 2 temporary items). Office of General Counsel copies of 
White House

[[Page 18361]]

investigation name check consent forms. Also included are electronic 
copies of records created using electronic mail and word processing 
applications. Recordkeeping copies of these files are covered by a 
previously approved permanent disposition authority.
    15. Department of State, Office of the Under Secretary for Global 
Affairs and Coordinator (N1-59-06-3, 8 items, 4 temporary items). 
Reference files and extra copies of reports and publications maintained 
by the Office to Monitor and Combat Trafficking in Persons. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of country files, congressional liaison files, program files, 
reports, and publications.
    16. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-06-1, 17 items, 15 temporary items). Records of 
the Office of Research and Analysis including correspondence files, 
contract and grant documentation, and reference files. Also scheduled 
are electronic mail and word processing copies of records. Proposed for 
permanent retention are recordkeeping copies of publications and 
completed research products. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    17. Department of the Treasury, Internal Revenue Service (N1-58-06-
1, 3 items, 3 temporary items). Records relating to the management, 
operations, and content of the public Web site.
    18. Department of the Treasury, Internal Revenue Service (N1-58-06-
3, 1 item, 1 temporary item). Completed copies of Form 8886 submitted 
by taxpayers to report tax shelter transactions and maintained by the 
Office of Tax Shelter Analysis.
    19. Environmental Protection Agency, Office of Administration and 
Resources Management (N1-412-06-20, 6 items, 6 temporary items). 
Inputs, outputs, master files, documentation, and software associated 
with an electronic information system used to track purchases of 
supplies and services.
    20. Library of Congress, Congressional Research Service (N1-297-06-
1, 7 items, 5 temporary items). Policy records below the Office of the 
Director level, draft correspondence and briefing material, research 
and background files, training materials, and internal electronic 
database tracking records used to monitor the response status to 
congressional requests. Proposed for permanent retention are 
recordkeeping copies of Director and Deputy Director policy records, 
and intellectual content records such as policy analyses, economic 
studies, and fact sheets of particular interest to Congress. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.

    Dated: April 5, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E6-5264 Filed 4-10-06; 8:45 am]
BILLING CODE 7515-01-P