Records Schedules; Availability and Request for Comments, 14015-14016 [E6-3943]

Agencies

• National Archives and Records Administration

[Federal Register Volume 71, Number 53 (Monday, March 20, 2006)]
[Notices]
[Pages 14015-14016]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-3943]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
4, 2006. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: requestschedule@nara.gov.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    (Note the New Address for Requesting Schedules Using E-Mail):
    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-05-7, 8 items, 5 temporary items). Inputs, ad hoc reports, sampling 
data, and electronic mail and word processing copies associated with an 
electronic information system that serves as a central repository for 
data on pesticide residues found on agricultural products. Proposed for 
permanent retention are the master file, annual summary reports, and 
system documentation.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-11, 7 items, 4 temporary items). Inputs, ad hoc and customized 
reports, and electronic mail and word processing copies associated with 
an electronic information system that serves as a central repository 
for data on food-borne pathogens found on agricultural products. 
Proposed for permanent retention are the master file, annual summary 
reports, and system documentation.
    3. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-17, 6 items, 6 temporary items). Inputs, outputs, master 
files, system documentation, and electronic mail and word processing 
copies associated with an electronic information system used to alert 
the public, industry, and others of a meat or poultry product recall.
    4. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-18, 6 items, 4 temporary items). Inputs, outputs, and 
electronic mail and word processing copies associated with an 
electronic information system that tracks consumer food complaints 
reported to the agency. Proposed for permanent retention are the master 
files and system documentation.
    5. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-05-6, 11 items, 11 temporary items). Inputs, outputs, master 
files, system documentation, and electronic mail and word processing 
copies associated with an electronic information system that schedules 
compliance inspections and stores test results and other related data 
for statistically-selected samples of imported meat and poultry 
products.
    6. Department of Homeland Security, U.S. Coast Guard (N1-26-05-3, 6 
items, 6 temporary items). Cutter training records, including unit 
training plans, unit copies of individual training records, and 
documentation and evaluations of routine safety and readiness drills 
and exercises. Also included are electronic copies of records

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created using electronic mail and word processing.
    7. Department of Homeland Security, U.S. Coast Guard (N1-26-05-22, 
14 items, 14 temporary items). Health and medical records, including x-
rays, reports, logs, and forms relating to the administration of 
medical duties and the treatment of patients. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    8. Department of Homeland Security, U.S. Coast Guard (N1-26-06-1, 3 
items, 3 temporary items). Letters maintained by the Director of the 
Auxiliary Air Program documenting minor pilot infractions or violations 
of flight regulations. Also included are electronic copies of records 
created using electronic mail and word processing.
    9. Department of the Interior, Office of the Secretary (N1-48-05-
10, 1 item, 1 temporary item). Web versions of agency guidance to 
bureaus regarding Paperwork Reduction Act information collection 
requirements. Included are instructions for complying with Office of 
Management and Budget proposed rulemaking collection requirements.
    10. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-06-1, 7 items, 4 temporary items). Administrative files 
documenting routine housekeeping activities and an alumni database of 
persons who have participated in Bureau-funded educational or cultural 
programs. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of files documenting the foreign policy 
direction and content of Bureau programming, project and program 
evaluations, and files relating to projects carried out by overseas 
posts for Bureau program alumni.
    11. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-06-2, 7 items, 7 temporary items). Records relating to the 
review and evaluation of organizations applying for designation as 
exchange visitor program sponsors. Included are such records as the 
applications, agreement and denial documentation, program policy files, 
and reference copies of correspondence. Also included are electronic 
copies of records created using electronic mail and word processing.
    12. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-24, 3 items, 3 temporary items). Schedules of 
daily activities, including calendars, appointment books, schedules, 
logs, diaries, and similar records for senior-ranking Bureau officials. 
Also included are electronic copies of records created using electronic 
mail and word processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    13. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-29, 8 items, 6 temporary items). Survey 
development files, survey questionnaires, and draft and non-published 
analytical materials. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of final electronic survey 
database files and system documentation, including final reports 
relating to specific surveys. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    14. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-7, 28 items, 26 temporary items). Records 
accumulated by the Office of Information Management including, agency-
wide correspondence, inputs, outputs, master files, and documentation 
associated with electronic information systems used to manage and track 
a variety of forms submitted to the agency, and non-historical motor 
carrier compliance and publicly available safety data. Also included 
are electronic copies of records created using electronic mail and word 
processing, as well as agency Web records containing copies of 
statistical data relating to public safety programs. Recordkeeping 
copies of publications produced solely on the web are covered by a 
previously approved permanent authority. Proposed for permanent 
retention are historic master data files and related documentation 
associated with an electronic information system used to collect safety 
performance and compliance data of motor carriers and hazardous 
material shippers. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    15. Department of Veteran Affairs, Veterans Health Administration 
(N1-15-05-2, 8 items, 8 temporary items). Records of the Patient 
Representation Program, largely consisting of case files relating to 
veteran health care services complaints. Included are paper and 
electronic files containing letters of patient complaints and 
appreciation, summaries of communications with patients, statistical 
reports summarizing the adequacy of veteran health care services, and 
related records. Also included are electronic copies of records created 
using electronic mail and word processing.
    16. Environmental Protection Agency (N1-412-06-6, 19 items, 19 
temporary items). Grants and other program support agreements, grant 
appeal file documents, program management files, pilot project files, 
general correspondence, contract management records, artwork and 
camera-ready copy, and trip reports, agendas, and evaluations 
associated with agency-attended and agency-sponsored conferences and 
seminars. Also included are electronic copies of records created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    17. National Mediation Board (N1-13-05-1, 17 items, 10 temporary 
items). Mediation and representation case notes of Board members, 
routine litigation case files, arbitration case files, and resume or 
roster files. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of Board action files, mediation and 
representation case files, and significant litigation case files. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.

    Dated: March 13, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-3943 Filed 3-17-06; 8:45 am]
BILLING CODE 7515-01-P